Fairfax Fire
Station 21
Updates
Fairfax Town Council
February 5, 2025
Station 21 Project Upgrade Underway
Previous Council Direction
• December 6, 2023, staff discussed options for Station 21, and the Council approved an agreement with the architect to move the project from conceptual design to bid ready drawings. The estimated construction cost of that design was $650,000. • September 4, 2024, Staff discussed progress on the project, updated cost estimates and Council selected Option 1, $1.5 million upgrade of 2nd floor to include additional bedroom, bathroom, kitchen, floor plan reconfiguration Scope and Code Review
• Finalizing the project scope based on preliminary plan check comments, including exploring options for separating the upper and lower floors to meet current life safety requirements.
• Confirmed that 2006 accessibility upgrades remain compliant.
Contract and Budget Review
• Updating the existing design contract to reflect the revised scope and addressing changes necessitated by the retirement of the original project manager.
• Evaluated whether additional services or a new contract are needed to move forward. • Reviewing if the two-year-old cost estimate needs to be updated, at a cost, to ensure accuracy.
Temporary Housing Planning
• Estimating $150,000 for temporary housing options for fire personnel during the six-month construction phase. Evaluating other options include renting an RV or other facilities to conserve funds.
Designer Scope Updates
o Designer will study and develop technical details for closing the floor opening between floors one and two, to bring the added floor assembly in conformance with current code. o Designer will study the visible existing condition between the residential portion of the station and the apparatus bay (vertical and horizontal) to explore the impacts of upgrading this to a 1-hour separation. The Town will review and make a determination if this scope will be incorporated into the documents. Depending on the outcome of this scope exploration, an additional contract amendment may be required.
o Designer will develop a design that incorporates the addition of a rescue window into the new configuration of an additional sleeping room.
o Designer will include up to eleven (11) additional meetings, with the Town and Fire Department (weekly meetings). Designer assumes that meeting memoranda will be prepared by others.
o The specification fee has been increased to accommodate the increase in fees.
Decision Points
1. Approve additional $16,500 for
design services, for a total of
$63,500
2. Receive update on the progress
toward upgrades previously
directed by Council
3. Is more information needed?