Facilities Condition &
Needs Assessment
Town Council Meeting April 2, 2025
Recommendation
Adopt a resolution authorizing the Town Manager
to execute a professional services agreement with
Bureau Veritas to provide the Town of Fairfax with
a Facilities Condition and Needs Assessment in an
amount not to exceed $36,312
Identified as a priority project for the 24/25 Fiscal
Year during Council goal setting
Purpose
▪ Review all buildings and structures at one time
▪ Ascertain the condition and maintenance needs
▪ Better anticipate and plan for maintenance and
capital improvement needs
▪ Identify immediate and future needs
Purpose
▪ Removes guesswork out of capital investment planning
▪ Fairfax has limited resources and seeks to spend wisely ▪ Guides decisions related to major building systems
(HVAC and plumbing)
▪ Facility capital plan required for grants (e.g. FEMA) Town Facilities
▪ The Town owns and maintains seven buildings/structures:
1. Town Hall/Police Department
2. Fire Station 21 (used by the Ross Valley Fire District)
3. Community Center (Finance Department / meeting space)
4. Women’s Club
5. Pavilion
6. Corporation Yard offices and apparatus bays
7. Ball field (Little League work room, announcer’s tower, restrooms) ▪ In some cases, no significant improvements since original construction
Selection of Bureau Veritas
▪ Request for Qualifications released Sept. 9, 2024
▪ Town received 4 submittals / interviewed 2 firms
▪ Bureau Veritas selected:
▪ Local firm that specializes in facilities assessments ▪ Experience in Bay area / Marin / surrounding counties ▪ 20-year plan
▪ Cost estimate $36,312
Questions &
Comments