Fairfax City Council
June 4, 2025

FAIRFAX TOWN COUNCIL MEETING

STAFF REPORT
AGENDA ITEM #3

MEETING DATE

PREPARED FOR

PREPARED BY

SUBJECT
June 4, 2025
Mayor and Town Council
Heather Abrams, Fairfax Town Manager
Approve Amendment No. 10 to the Master Agreement with California Infrastructure Consultancy (CIC) to Transfer the contract from CIC to MGE Engineering and Increase the Contract Amount by $1,061,666 for Final Design, Right-of-Way (ROW) and Utilities Coordination Services for Meadow Way Bridge Replacement, and Accept $842,826 in Grant Funding.

RECOMMENDATION
Approve transfer of the master contracts with California Infrastructure Consultancy (CIC) to MGE Engineering, approve Amendment No. 10 to the master agreement, and increase the contract amount by $1,061,666 for final design and ROW and utilities coordination services for the Meadow Way Bridge Replacement. Please note that the Meadow Way Bridge, Bridge Preventative Maintenance Program (BPMP) and Creek Rd. Bridge, each a separate project, are part of one overall master contract, the amount of which will increase from $3,078,176 by $1,061,666 to $4,139,842. The funds are mostly federal, with local (Fairfax) match. These grants provide primarily 100% grant funding (for ROW and Utilities Phase), and some 88.5% grant funding (for Final Design), for critical bridge repair or replacement projects in Fairfax. If the projects become inactive due to delay, Fairfax will likely be required to return over $2,000,000 in grants which have already been spent in Fairfax.

BACKGROUND
In October 2013, the Council awarded a contract to CIC to provide preliminary engineering, community outreach, environmental, and design services for three projects involving five bridges in Fairfax: Creek, Meadow, Marin, Spruce, and Canyon Road bridges. There have been a total of nine previous amendments to the original contract and only the following six are relevant to Meadow Way.

Contract Amendment No. 1 added $140,000 to fund the Phase I work for the Meadow Way Bridge on October 2, 2013.

Amendment No. 2 increased the contract by $1,325 for additional work on Meadow Way on April 3, 2014. (Amendment No. 2 also increased the contract by $25,925 for BPMP).

In September 2015, the Council approved Amendment No. 4 to increase the contract by $770,000 to allow CIC to complete unfinished reports/studies for Phase I and continue with the Phase II environmental and design process for Meadow Way Bridge.

In January 2018, the Council approved Amendment No. 6 to the agreement to increase the contract amount by $32,738 for additional services to address right of way discrepancies for Meadow Way bridge.
2 In August 2019, the Council approved Amendment No. 7 to the master agreement with California Infrastructure Consultancy (CIC) to increase the contract amount by $105,572 for additional services to redesign the retaining wall for Meadow Way bridge.

In October 2020, the Council approved Amendment No. 8 for $619,790 for the right-of-way phase, additional design costs though construction drawings, and additional project management/administrative costs for the Meadow Way bridge.

DISCUSSION
Below is a brief summary of the added costs (see attachment A for more detail) for the work to be performed on the project. The total cost for the proposed additional services is $1,061,666 for Meadow Way. These costs are primarily covered by grant funding.

Additional Scope of Services and Cost for Meadow Way:

The amount of $1,061,666 has been authorized by Caltrans for the consultant to resolve right-of-way issues, conduct coordination with six utility owners and complete the final design, recognized as extra work not previously included in the scope of services. The amendment to the MGE contract is for the $1,061,666 for the work performed below.

ROW Issues – Meadow Way in the project area is located on two land parcels, owned by the Cascade Land Company and the Hollister Family, the titles for which were never transferred to Fairfax when the land was subdivided over one hundred years ago. This was determined through the consultant’s “Chain of Title” process. The federal aid program will only certify the project if the ROW is owned by the local agency. The two parcels will need to be condemned through the eminent domain process and purchased to belong to the Town. In addition, there are five other properties adjoining the project, which will need to grant the Town temporary construction easements (TCEs), as well as permanent easements. Official offers to all seven entities have been prepared and the Town has hired attorneys to aid with the legal processes. The approved costs are 100% covered by grant funds.

Utilities Coordination – There are six utilities at the site (Electrical, gas, water, sewer, and two separate telecommunication lines), owned by five utility companies, PG&E, RVSD, MMWD, Comcast and AT&T.

These utilities will need to be temporarily relocated away from construction and subsequently brought back to the bridge. The work includes utility company coordination efforts, preparing legal agreements with the utility companies and designing a temporary crossing structure for the utilities outside of the work limits. The approved costs are 100% covered by grant funds.

Final Design – The new bridge has been preliminarily designed. The final design includes additional foundation investigations, temporary shorings, staging of utilities, a temporary bridge while the new bridge is being constructed, load rating of the existing bridge for Fairfax Fire Department, additional public outreach and landscape design using native plantings. These costs are 88.5% covered by grant funds.
3 FISCAL IMPACT
Meadow Way, BPMP and Creek Rd. Bridge projects are part of one overall master contract for the five (5) bridges (Creek Rd., Spruce Rd., Marin Rd., Canyon Rd., and Meadow Way Bridges). Prior to the authorization of the latest two E-76s by Caltrans, Meadow Way’s budget was $1,672,425. This amendment will escalate the new budget from this amount by $1,061,666 to $2,734,091.

Of the $1,061,666 amendment, $469,400 requires 11.47% match, or $53,840.18; and $620,00 for ROW and Utilities funds require a $165,000 match; requiring a total match of $218,840.18 by the Town.

The adopted FY 25-26 CIP budget for these projects includes the costs for the above services.

ATTACHMENTS
A. MGE breakdown of costs
B. Amendment No. 10 to two master contracts with CIC (now MGE) Breakdown of Costs Meadow Way Bridge
Attachment A to Staff Report for Council Meeting of June 4, 2025 Original CIC
Contract Budget
thru Amend 9(NEPA+CEQA)
Total New
NEPA+CEQA
Contract
New Fairfax
Amendment (No.
10)
Total Invoiced
thru Dec, 31,
2024
Budget
Remaining
Required New
Fairfax NEPA
Match
Required Fairfax
CEQA Match
Total New
Fairfax Share
Fairfax Share as a
Percent of the Grant
Design &
Environmental $53,840.18
ROW & Utilities $165,000.00
Summary
Project
Total Existing
Contract
(NEPA+CEQA)
Amendment No. 10
Total New
Contract
(NEPA+CEQA)
Meadow Way $ 1,672,425.00 $1,061,666.00 2,734,091.00 $
$ 1,672,425.00 $2,734,091.00 $1,061,666.00 $2,055,863.64 $678,227.36 $0.00 $218,840.18 20.1% Project Name, Latest Caltrans Funding Sequence (SEQ) &
Phase
Total MGE Contractual (NEPA+CEQA) Budgets Fairfax Share Meadow Way Bridge (Contract 1)
(New funds, Fed SEQs 8 & 9)

ATTACHMENT A
AMENDMENT NO. 10 TO DESIGN PROFESSIONAL SERVICES AGREEMENT This Amendment No. 10 to Design Professional Services Agreement (this “Amendment No. 10”) is entered into as of June ___, 2025, by and between the TOWN OF FAIRFAX (the “Town”) and MGE ENGINEERING, INC., (the “Contractor”), with reference to the following facts:

RECITALS
A. Town and the former Contractor (CIC) previously entered into that certain Design Professional Services Agreement dated as of September 4, 2013 (“Agreement 1”) for three bridge projects (Meadow Way Bridge, Creek Road Bridge and BPMP). Capitalized terms used in this Amendment No. 10 shall have the meanings assigned to them in the Agreement below.

B. The parties wish to modify Agreement 1, as provided more particularly below, for additional services for Meadow Way Bridge. Furthermore, by the way of this Amendment, the Contractor will assume all responsibilities for the CIC Agreement and its nine previous Amendments for these three projects (Exhibit 2).

AGREEMENT
NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, Town and Contractor hereby agree as follows:

1. Contractor shall complete the added work for Meadow Way Bridge projects as described in the attached Exhibits 1 and 2. The maximum amount payable under the Contract for Meadow Way Bridge shall be increased by $1,061,666 to a total not-toexceed amount of $3,078,174.

Transfer Agreement 1 from CIC to MGE Engineering, Inc.,as part of this Amendment.

3. Except as specifically modified herein, all of the other remaining provisions of the Agreement 1 shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, Town and Contractor have executed this Amendment No. 10 as of the date first written above.
“TOWN”

TOWN OF FAIRFAX
By: _______________________________
Name: _____________________________
“CONTRACTOR”
MGE ENGINEERING, INC.

By: _______________________________
Name: _____________________________
Title: ______________________________
Fred Huang, PE
President
Heather Abrams
Title: Fairfax Town Manager _____________________________

2. ATTACHMENT B
EXHIBIT 1

MEADOW WAY BRIDGE
SUMMARY OF ADDITIONAL SCOPE & FEES FOR AMENDMENT NO. 10 (EXTRACTED FROM APPROVED CALTRANS FUNDING APPLICATION)
Attachment to Section 1 of Exhibit 6‐D ‐ Describe Reason for Scope/Cost/Schedule Change Request 1 ROW Engineering; ROW Appraisals;
Eminent Domain and Quiet TitleProcesses; and Acquisitions The scopes of ROW surveys and engineering, as well as ROW negotiations and acquisitions, have increased extensively. The scope of acquisitions has gone from three properties to five, plus eminent domain for two additional parcels that Meadow Way itself occupies. Temporary construction easements (TCEs) will be needed for the contractor's shorings and tiebacks and/or soil nails, as well as other construction work, encroaching on four properties during construction. Additionally, two permanent easements are needed. The records in this area of Marin County can be spotty andinaccurate at times. Our ROW engineers and surveyors have not been able to close the survey runs and records on individual private properties adjacent to the project and the Meadow Way itself based on recorded surveys and descriptions. To solve this issue, the ROW engineers proposed the process of "Chain of Tittle," where a highly specialized professional would research all documentation on the properties, going back to as early in the history of the area as needed, to assemble the correct mosaic of property records. The Town of Fairfax authorized our team to do the Chain of Title to solve the ROW conflicts at the site. This process was successful and determined that the street ROW for Meadow Way is actually not owned by the Town of Fairfax. It turns out, the approach roadway west of the bridge had been dedicated to Marin County in 1921, but rejected at the time. This parcel is determined to be where the town has "prescriptive" rights now. This segment and where the bridge is located belong to a now‐defunct corporation (Cascade Land Co.). The segment of the approach road east of the bridge belongs to a private owner (Hollister), who has owned it since about a 100 years ago. PG&E, Marin Municipal Water District (MMWD) and Ross Valley Sanitary District (RVSD) also have permanent easements weaving along the three segments of the road. Because of this, the town will have to pay PGE for the temporary and permanent relocations of its electrical lines. For the segments still owned by the Cascade Co. and the Hollister heirs, the Town of Fairfax will have to go through an eminent domain process. The Town has hired a real estate attorney to aid with these matters. The additional scope of work includes the Chain of Title process, additional ROW engineering and preparation of plats and descriptions, and ROW appraisals and acquisitions, including scope to temporarily relocate a couple with health vulnerabilities from their home during construction. $ 166,600 $ ‐
2 Utilities Design & Coordination
The scope of utility relocations, both temporarily and permanently, has increased. Negotiations with the utilities have been extensive and complicated and the residents have certain demands as well. This site is extremely congested, the ROW is narrow and the utilities overlap the footprints of the existing bridge and a planned temporary vehicular bridge (TVB). Very close coordination with all five utility companies are needed through this phase. All six utilities, which include water, sewer, gas, electrical, Comcast and AT&T, will be relocated twice due to roadway detour and stage construction. The first move will be to a Temporary Utility Bridge (TUB), designed by CIC, to be located just downstream of the existing bridge, and the second move will be to the permanent bridge. The TUB is designed in two precast pieces, to be connected and closure‐poured at the site because of the difficulty of transporting a 70'‐long PC box girder to the project. Initially, some of the utilities were assumed to hang on the TVB, but all will be squeezed into the TUB to not interfere with pile drillings. Temporary and new electrical, gas and water services to two homes have also been established by CIC. CIC has not only designed the TUB, but has been instrumental in formation of new agreements between Fairfax and PG&E, MMWD and RVSD. Electrical lines will be undergrounded through the site, along with Comcast's and AT&T 's lines. Costs reported includes $20,000 paid to PG&E by the Town directly for PG&E's electrical relocation design costs since they own their own ROW. $ 20,000 $ 54,800
3 Foundation Revisions, New CPT,
Scour, Liquefaction, Tieback UpperWall
The scope of geotechnical investigations has increased due to liquefaction complications, a new set of CPT tests and more extensive Foundation Report documentation and presentations required by Caltrans. The initial geotechnical effort covered two borings at the site, analysis and recommendations. The borings showed the site's soils are subject to liquefaction during the Maximum Credible Earthquake (MCE) down to 50' below the roadway surface. The criteria for liquefaction, ground settlements, downdrag forces for CIDH piles and lateral spreading have been revised of late and geotechnical calculations need to be submitted with the Bridge Foundation Report now. The project's pile foundations will need to be analyzed for group effects and soil‐structure interaction in the context of liquefiable soils. As a better understanding of the extent of these zones would save on pile lengths and numbers, paying larger dividends in lower construction costs, the geotechnical subconsultant has performed additional cone penetration tests (CPT) to better understand the liquefiable zones and refine their recommendations. There is a now a permanent soldier pile wall with tiebacks on the project as well. The tieback anchor zones have been made more complicated by liquefaction and will need a new review. Additionally, the geotechnical engineer has four additional footings, two temporary spread footings for the TUB and two for the TVB, to recommend parameters for.
$ ‐ $ 80,556
4 Design of Temp Utility Bridge (TUB)
& configuration of Temp VehicularBridge (TVB). Final Design.

Preliminary Shoring Layout and
Prebid Geotechnical Considerationsfor Shoring Design
Stage construction, a temporary detour, anticipated contractor's shoring layout, design of the TUV and TVB are parts of new complications imposed on the project. Two alternates for the TUB were considered, steel beams and a concrete box girder. Steel was eliminated after the initial studies because of transportation issues for 70'‐long beams in narrow, winding Fairfax streets, as well as potential issues with stray currents from PG&E's high voltage line to be carried by the bridge. A precast, prestressed box girder was designed. The precast box will need to be brought over in two pieces, closure poured at the site and posttensioned. A wooden walkway over PG&E's gas and electrical conduits on the top deck of the TUB has been designed for emergency crossings by crews and residents when the street will be closed during construction. A set of two cable railings will be placed on each of the TUB's edges, with especially designed brackets for their posts, to protect the pedestrians. The vertical location of the box girder has been set to the profile grade of the gravity sewer pipe that the TUB will carry. The temporary foundations of the TUB will be carved into the back of the creek banks that the structure spans, surrounded by stretches of the temporary shoring noted above. One of the foundations of the TUB falls outside of the Area of Potential Effect (APE), delineated for the NEPA studies.

The TVB, as a narrow prefabricated steel truss bridge for vehicles and pedestrians during construction, has been sized and its DL+LL loads estimated. The TVB will sit over the footprint of the existing bridge but protrude beyond it at both ends a little in order not to interfere with the existing abutments. The existing bridge's superstructure would be partially stripped, allowing the deck for the TVB to sit flush with the approach roadways and avoid the need for asphalt ramps. To size the bridge span, preliminary locations of the shorings to be used by the contractor for the each of the permanent bridge's abutment foundations had to be conceptualized and developed. The foundations of the TVB will be buried just below the street surface, sitting behind the top of the shoring on each side of the creek. Because of the site's space limitations, the foundations for this bridge had to be designed as part of the project (see Item 3 above).

As noted above, there will now be dozens of temporary soil nails or tiebacks needed for temporary shoring walls on the project, the preliminary engineering and space for which have been cleared for use by the future contractor. There will be shoring laid out extending in all four directions from the future bridge.
$ ‐ $ 84,910
5 Field Surveying and Bridge Member
Inventory to Create As‐Built Sheetsof Existing Bridge for its Phased Removal by the Contractor, Load
Rating by Caltrans Maintenance ,
etc.

A detour plan has been developed for construction, where the road will be closed, the deck of the existing bridge stripped and the TVB placed over the footprint of the existing bridge. The new bridge will be built next to the TVB and the traffic detoured to it temporarily in order to remove the substructure of the existing bridge. There are no as‐builts available for the old, one‐lane existing timber bridge. Since the bridge will be in service during part of construction and removed in phases, its specifics had to be put in the plans. For this reason, it was measured in the field, span by span and member by member and a two‐sheet bridge as‐built plans was created, showing all members, spans, lengths and depths. These plans will be inserted into the construction set for use by the contractor, who will be removing the bridge in two phases, first its deck and stringers, later its bent caps and pile extensions. CIC also visited the site to take photos of timber members' cracks so that the bridge could be properly load‐rated by Caltrans Bridge Maintenance Department . Afterwards, CIC transmitted the data to and interpreted the results of load rating for the Fairfax Fire Department since there was concern whether the bridge could take the loading from the extra heavy fire truck designated for this area of the town. $ ‐ $ 12,360
6 Additional Public Outreach and
Workshop
The extent of the needed public information and communication in this residential neighborhood, where the town citizens are very proactive about the project in their midst, has increased and the bridge and its replacement are the focus of the homeowners attention on both sides of the crossing and beyond. This is particularly applicable to the 5 property owners whose lands will be subject to temporary and permanent easements, as well as construction noise, dust and long hours of construction work. CIC has beam meeting with the homeowners one‐on‐one, attending Town Council meetings each time the bridge replacement is on the Council Agenda and maintaining an active project web site for public information. These efforts have been very successful garnering the project's acceptance by the residents and most of the 28 neighboring households are behind the project now. The Town and CIC have planned another public outreach/workshop for the residents during the current PE/ROW phase. $ ‐ $ 25,840
7 NEPA Permits, Native Planting &
Mitigation Design on 2 Creek Banks
& Arborist for 2 Heritage Oak Trees,bank revetment design Replacement of the invasive species removed for an access road planned by the project on the southwest bank, as well as restoration of the slopes adjacent to the project on the southeast bank require landscaping with native plants at the end of construction. The extra work involves the two banks of the creek that will be replanted with native plants, shrubs, bushes and trees. In addition, there will be a fish revetment built into the southwest bank, fetching environmental mitigation credit for this project (and possibly another current HBP project nearby, Creek Road Bridge Seismic Retrofit). The revetment will involve grid placement of tree trunks where the west creek bank is, overlain with large rocks and native soils and planted on top with willows, creating a woody habitat and shade for steelhead fish and possibly other fish species. These provisions were built into the approved and now‐certified NEPA and CEQA documents for the project. Two subconsultants are involved in the process. additionally, there are two Heritage Oaks at the construction site. The work comes particularly close to one of them near the TUB. An arborist will be summoned to the site to render advise for work around them during construction. $ ‐ $ 131,581
8 Processing Change in Area of Potential Effect (APE) The Architectural and Archeological Area of Potential Effect (APE) were generously set shortly after the project started and the environmental studies began. However, hard‐to‐predict staging and utility details required a small additional APE for the west foundation of the TUB after NEPA was approved. The District Environmental Group has prescribed a process for this additional area, involving both the environmental subconsultant and the prime in the work. $ ‐ $ 13,160 9 General Project Management, QA &QC (15% of PE Dollars max.) Includes general management of the various consulting teams, internal and subconsultant, performing tasks in the project. Tasks include implementation of project quality control measures, compl,iance matters and interactions with the local agency, Caltrans, regulatory agencies and various other eternal bodies. Responsibilities also include assistance with management of the information to and from the local agency relative to the project, forms and agency reimbursement invoicing to Caltrans. $ 64,000 $ 64,000 10 Other Direct Costs (ODCs), Travel Ten additional trips to the site have occurred or been planned. The cost is for mileage at the permissible federal rate. $ 1,608 $ 1,608 11 ROW Acquisitions and Easements
Cost
This is the direct cost of the additional ROW, temporary construction easements and permanent easements needed to construct the new bridge. The figure is the sum of costs, estimated by a Caltrans‐certified appraisal team, subconsultant to MGE. It is for five private properties adjacent to the bridge and two abandoned properties, on which the approach roads are, to be acquired through eminent domain process. $ 202,000 $ ‐ $ 454,208 $ 468,815
Extra
No.

Current and Upcoming Extra Cost
Elements
Meadow Way Bridge ‐ BRLO‐5277(025)
The Narrative for the Current and Anticipated Extra Costs ROW Portion PE Portion Grand Total $923,023
Totals
EXHIBIT 2
Agreement 1 & ITS NINE AMENDMENTS

EXHIBIT A

TOWN OF FAIRFAX

DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 4+" day of .5ep!. , 2013, by and between the Town of Fairfax (hereinafter referred to as the "TOWN") and California Infrastructure Consultancy, Inc. (hereafter referred to as "CONSUL TANT").

IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree as follows:

ARTICLE 1

SCOPE OF SERVICES

1.1 Project Description
The Project is described as follows:

Preliminary engineering, environmental, community outreach, and design services for five bridges in Town as described in the attached CONSUL TANT scope of work for Phase I. CONSUL TANT shall not provide the proposed services for the Meadow Way Bridge until receipt of a written notice to proceed and amendment to this Agreement to provide compensation for the services.
1 .2 Description of Services
CONSUL TANT shall: Provide preliminary engineering, environmental, community outreach, and design services for five bridges as described in the TOW N's Request For Proposals, which is attached hereto as Exhibit "A" and incorporated herein by this reference, and in CONSUL TANT's Proposal, which is attached hereto as Exhibit "B" and incorporated herein by this reference. In the event of any conflict between the terms of this Agreement and incorporated documents, the terms of this Agreement shall control. In the event of any conflict between Exhibits "A" and "B," the terms of Exhibit A shall control, except for the Phase I work described in Exhibit B. The proposed scope of work for the Meadow Way Bridge is included in the event the Agreement is amended to provide funding for work related to the Meadow Way Bridge.

1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the TOWN, CONSUL TANT shall perform with due diligence the services requested by the TOWN. CONSULT ANT shall only proceed with the scope of work for the Creek Road Bridge and Marin, Spuce and

R6876-0001I134 7704v1 .doc Agreement for Design Professional Services Canyon Road bridges. CONSULTANT shall not conduct any work for the Meadow Way Bridge until receipt of written notice to proceed and amendment to the Agreement to provide compensation for the services. Time is of the essence in this Agreement.

CONSUL TANT shall not be responsible for delay, nor shall CONSUL TANT be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of TOWN to furnish timely information or to approve or disapprove CONSUL TANT's work promptly, or delay or faulty performance by TOWN, other consultants/contractors, or governmental agencies, or any other delays beyond CONSUL TANT's control or without CONSUL TANT's fault.

2.1 Fee
ARTICLE2

COMPENSATION
TOWN agrees to compensate CONSULTANT an amount not to exceed Three Hundred Thirty Nine Thousand dollars ($339,000) for services as described in Article 1. The compensation for the Meadow Way Bridge is not included in the fee.

2.2 Terms of Compensation
CONSUL TANT shall submit monthly invoices for the percentage of work completed in the previous month. TOWN agrees to authorize payment for all undisputed invoice amounts within thirty (30) days of receipt of each invoice. TOWN agrees to use its best efforts to notify CONSULT ANT of any disputed invoice amounts or claimed completion percentages within ten (10) days of the receipt of each invoice. However, TOW N's failure to timely notify CONSUL TANT of a disputed amount or claimed completion percentage shall not be deemed a waiver of TOW N's right to challenge such amount or percentage.

Additionally, in the event TOWN fails to pay any undisputed amounts due CONSUL TANT within forty-five (45) days after invoices are received by TOWN then TOWN agrees that CONSUL TANT shall have the right to consider said default a total breach of this Agreement and be terminated by CONSUL TANT without liability to CONSULTANT upon ten (10) working days advance written notice.

2.3 Additional Services
TOWN may request additional specified work under this Agreement. All such work must be authorized in writing by the Town's Director of Public Works or Town Manager prior to commencement. CONSUL TANT shall perform such services, and TOWN shall pay for such additional services in accordance with CONSUL TANT's Schedule of Hourly Rates, which is within Exhibit "B." The rates in Exhibit "B" shall be in effect through the end of this Agreement.

R6876-0001\1347704v1 .doc Agreement for Design Professional Services

2.4 Term of Agreement
This Agreement shall commence on September 1, 2013 and shall terminate on September 1, 2014 unless sooner terminated pursuant to Article 4 of this Agreement.

Additionally, there shall be an one ( 1 ) -year option to renew the Agreement with the mutual written consent of both parties.

ARTICLE3

INDEMNIFICATION AND INSURANCE

3.1 Indemnification. Hold Harmless. and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its design professional services and to the maximum extent permitted by law, CONSUL TANT shall hold harmless and indemnify TOWN, and its officials, officers, employees, agents and independent contractors serving in the role of TOWN officials, and designated volunteers (collectively, "lndemnitees"), with respect to any and all claims, demands, causes of action, damages, injuries, liabilities, losses, costs or expenses, including reimbursement of attorneys' fees and costs of defense (collectively, "Claims" hereinafter), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or willful misconduct of CONSUL TANT or any of its officers, employees, subcontractors, or agents in the performance of its design professional services under this Agreement. (b) Other Indemnities. In connection with any and all claims, demands, causes of action, damages, injuries, liabilities, losses, costs or expenses, including attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by Section 3.1(a), and to the maximum extent permitted by law, CONSUL TANT shall defend, hold harmless and indemnify the lndemnitees with respect to any and all Damages, including but not limited to, Damages relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts or omissions of CONSUL TANT or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of the TOWN, as determined by final arbitration or court decision or by the agreement of the parties. CONSULT ANT shall defend lndemnitees in any action or actions filed in connection with any such Damages with counsel of TOWN's choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant's duty to defend pursuant to this Section 3.1 (b) shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions of lndemnitees. ( c) All duties of CONSUL TANT under Section 3.1 shall survive termination of this Agreement.

Page3of11
R6876-0001I134 7704v1 .doc Agreement for Design Professional Services

3.2 General Liability
CONSULT ANT shall at all times during the term of the Agreement carry, maintain, and keep in full force and effect, a policy or policies of Commercial General Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each occurrence and two million dollars ($2,000,000) general aggregate for bodily injury, death, loss or property damage for products or completed operations and any and all other activities undertaken by CONSUL TANT in the performance of this Agreement. Said policy or policies shall be issued by an insurer admitted to do business in the State of California and rated in AM. Best's Insurance Guide with a rating of A:VII or better.

3.3 Professional Liabilitv
CONSUL TANT shall at all times during the term of this Agreement, carry, maintain, and keep in full force and effect a policy or policies of professional liability insurance with a minimum limit of one million dollars ($1,000,000) per claim and aggregate for errors and/or omissions of CONSUL TANT in the performance of this Agreement. Said policy or policies shall be issued by an insurer admitted to do business in the State of California and rated in Best's Insurance Guide with a rating of A:VII or better. If a "claims made" policy is provided, such policy shall be maintained in effect from the date of performance of work or services on the TOW N's behalf until three (3) years after the date of work or services are accepted as completed. Coverage for the post-completion period may be provided by renewal or replacement of the policy for each of the three (3) years or by a three-year extended reporting period endorsement, which reinstates all limits for the extended reporting period. If any such policy and/or policies have a retroactive date, that date shall be no later than the date of first performance of work or services on behalf of the TOWN. Renewal or replacement policies shall not allow for any advancement of such retroactive date.

3.4 Automobile Liability
CONSUL TANT shall at all times during the term of this Agreement obtain, maintain, and keep in full force and effect, a policy or policies of Automobile Liability Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence and two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person and five hundred thousand dollars ($500,000) for property damage arising from one incident.

3.5 Worker's Compensation
CONSUL TANT agrees to maintain in force at all times during the performance of work under this Agreement worker's compensation insurance as required by the law. CONSUL TANT shall require any subcontractor similarly to provide such compensation insurance for their respective employees.

R6876-0001I134 7704v1 .doc Agreement for Design Professional Services

3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall not be cancelled or modified by the insurance carrier without thirty (30) days prior written notice to TOWN, or ten (10) days notice if cancellation is due to nonpayment of premium.

Additionally, CONSUL TANT shall provide immediate notice to the TOWN if it receives a cancellation or policy revision notice from the insurer. (b} CONSUL TANT agrees that it will not cancel or reduce any required insurance coverage. CONSUL TANT agrees that if it does not keep the aforesaid insurance in full force and effect, TOWN may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, TOWN may take out the necessary insurance and pay, at CONSUL TANT's expense, the premium thereon.

3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSUL TANT shall maintain on file with the Town Clerk both a copy of the entire policy and a certificate of insurance showing that the aforesaid policies are in effect in the required amounts. The commercial general liability policy shall contain endorsements naming the TOWN, its officers, agents and employees as additional insureds.

3.8 Primary Coverage
The insurance provided by CONSUL TANT shall be primary to any coverage available to TOWN. The insurance policies (other than workers compensation and professional liability) shall include provisions for waiver of subrogation.

ARTICLE4

TERMINATION

4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without cause, by the TOWN upon thirty (30) days prior written notice or by CONSUL TANT upon ninety (90) days prior written notice. Notice shall be deemed served if completed in compliance with Section 6.14.
(b) In the event of termination or cancellation of this Agreement by CONSUL TANT or TOWN, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in an amount to be determined as follows: for work satisfactorily done in accordance with all of the terms and provisions of this Agreement as determined by the TOWN,

R6876-0001\1347704v1 .doc Agreement for Design Professional Services CONSUL TANT shall be paid an amount equal to the percentage of services performed prior to the effective date of termination or cancellation in accordance with the work items; provided, in no event shall the amount of money paid under the foregoing provisions of this paragraph exceed the amount which would have been paid to CONSUL TANT for the full performance of the services described in this Agreement.

ARTICLE 5

OWNERSHIP OF DOCUMENTS

5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information, data, exhibits, photographs, images, video files and media created or developed by CONSULTANT pursuant to this Agreement ("Written Products") shall be and remain the property of the TOWN without restriction or limitation upon its use, duplication or dissemination by the TOWN. All Written Products shall be considered "works made for hire," and all Written Products and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of the TOWN without restriction or limitation upon their use, duplication or dissemination by the TOWN. CONSUL TANT shall not obtain or attemptto obtain copyright protection as to any Written Products.

CONSUL TANT hereby assigns to the TOWN all ownership and any and all intellectual property rights to the Written Products that are not otherwise vested in the TOWN pursuant to the paragraph directly above this one.

CONSUL TANT warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the services and the production of all Written Products produced under this Agreement, and that the TOWN has full legal title to and the right to reproduce the Written Products.

CONSULTANT shall defend, indemnify and hold the TOWN, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of TOWN officials, harmless from any loss, claim or liability in any way related to a claim that TOWN's use of any of the Written Products is violating federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. CONSUL TANT shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the services and Written Products produced under this Agreement. In the event the use of any of the Written Products or other deliverables hereunder by the TOWN is held to constitute an infringement and the use of any of the same is enjoined, CONSUL TANT, at its expense, shall: (a) secure for TOWN the right to continue using the Written Products Page6of11
R6B76-0001\1347704v1 .doc Agreement for Design Professional Services and other deliverables by suspension of any injunction, or by procuring a license or licenses for TOWN; or (b) modify the Written Products and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement. This covenant shall survive the termination of this Agreement.

Upon termination, abandonment or suspension of the Project, the CONSUL TANT shall deliver to the TOWN all Written Products and other deliverables related to the Project without additional cost or expense to the TOWN. If CONSUL TANT prepares a document on a computer, CONSULTANT shall provide TOWN with said document both in a printed format and in an electronic format that is acceptable to the TOWN.

6.1 Representation
ARTICLE6

GENERAL PROVISIONS
The TOWN representative shall be the Director of Public Works or his or her designee, and CONSULTANT shall notify TOWN of CONSULTANT's designated representative. These individuals shall be the primary contact persons for the parties regarding performance of this Agreement.

6.2 Fair Employment Practices/Equal Opportunitv Acts
In the performance of this Agreement, CONSUL TANT shall comply with all applicable provisions of the California Fair Employment Practices Act (California Government Code Sections 12940-48 ), the applicable equal employment provisions of the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of 1990 (42 U.S.C. § 11200, et seq.).

6.3 Personnel
CONSULT ANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSUL TANT's services under this Agreement. Any person who performs engineering services pursuant to this Agreement shall be licensed as a Civil Engineer by the State of California and in good standing. CONSULT ANT shall make reasonable efforts to maintain the continuity of CONSUL TANT's staff who are assigned to perform the services hereunder and shall obtain the approval of the Director of Public Works of all proposed staff members who will perform such services.

CONSUL TANT may associate with or employ associates or subcontractors in the performance of its services under this Agreement, but at all times shall CONSUL TANT be responsible for its associates and subcontractors' services.

Page7of11
R6876-000111347704v1 .doc Agreement for Design Professional Services

6.4 CONSULT ANT's Representations
CONSUL TANT represents, covenants and agrees that: a) CONSUL TANT is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perform the services in accordance with the terms and conditions set forth in this Agreement; b) there are no obligations, commitments, or impediments of any kind that will limit or prevent CONSUL TANT's full performance under this Agreement; c) to the extent required by the standard of practice, CONSUL TANT has investigated and considered the scope of services performed, has carefully considered how the services should be performed, and understands the facilities, difficulties and restrictions attending performance of the services under this Agreement.

6. 5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation during the term of this Agreement or within twelve (12) months after completion of the work under this Agreement which is or may likely make CONSULT ANT "financially interested" (as provided in California Government Code Sections 1090 and 87100) in any decisions made by TOWN on any matter in connection with which CONSUL TANT has been retained pursuant to this Agreement.

6.6 Legal Action
(a) Should either party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California's choice of law rules. Venue for any such action relating to this Agreement shall be in the Los Angeles County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in addition to any other relief to which the party may be entitled. (c) Should any legal action about a project between TOWN and a party other than CONSULTANT require the testimony of CONSULTANT when there is no allegation that CONSUL TANT was negligent, TOWN shall compensate CONSUL TANT for its testimony and preparation to testify at the hourly rates in effect at the time of such testimony.

6. 7 Assignment
Neither this Agreement nor any part thereof shall be assigned by

R6876-0001I134 7704v1 .doc Agreement for Design Professional Services CONSULTANT without the prior written consent of the TOWN. Any such purported assignment without written consent shall be null and void, and CONSUL TANT shall hold harmless, defend and indemnify the TOWN and its officers, officials, employees, agents and representatives with respect to any claim, demand or action arising from any unauthorized assignment.

Notwithstanding the above, CONSUL TANT may use the services of persons and entities not in CONSUL TANT's direct employ, when it is appropriate and customary to do so. Such persons and entities include, but are not necessarily limited to, surveyors, specialized consultants, and testing laboratories. CONSUL TANT's use of subcontractors for additional services shall not be unreasonably restricted by the TOWN provided CONSUL TANT notifies the TOWN in advance.

6.8 Independent Contractor
CONSUL TANT is and shall at all times remain, as to the TOWN, a wholly independent contractor. Neither the TOWN nor any of its agents shall have control over the conduct of CONSUL TANT or any of the CONSUL TANT's employees, except as herein set forth, and CONSUL TANT is free to dispose of all portions of its time and activities which it is not obligated to devote to the TOWN in such a manner and to such persons, firms, or corporations as the CONSUL TANT wishes except as expressly provided in this Agreement. CONSUL TANT shall have no power to incur any debt, obligation, or liability on behalf of the TOWN or otherwise act on behalf of the TOWN as an agent. CONSUL TANT shall not, at any time or in any manner, represent that it or any of its agents, servants or employees, are in any manner agents, servants or employees of TOWN. CONSUL TANT agrees to pay all required taxes on amounts paid to CONSUL TANT under this Agreement, and to indemnify and hold the TOWN harmless from any and all taxes, assessments, penalties, and interest asserted against the TOWN by reason of the independent contractor relationship created by this Agreement. CONSULT ANT shall fully comply with the workers' compensation law regarding CONSULT ANT and its employees.

CONSUL TANT further agrees to indemnify and hold the TOWN harmless from any failure of CONSUL TANT to comply with applicable workers' compensation laws. The TOWN shall have the right to offset against the amount of any fees due to CONSUL TANT under this Agreement any amount due to the TOWN from CONSUL TANT as a result of its failure to promptly pay to the TOWN any reimbursement or indemnification arising under this Article.

6.9 Titles
The titles used in this Agreement are for general reference only and are not part of the Agreement.

6.10 Entire Agreement
This Agreement, including any other documents incorporated herein by

R6876-0001\1347704v1 .doc Agreement for Design Professional Services specific reference, represents the entire and integrated agreement between TOWN and CONSUL TANT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended, or provisions or breach may be waived, only by subsequent written agreement signed by both parties.

6.11 Construction
In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement.

6.12 Non-Waiver of Terms. Rights and Remedies
Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by the TOWN of any payment to CONSUL TANT constitute or be construed as a waiver by the TOWN of any breach of covenant, or any default which may then exist on the part of CONSUL TANT, and the making of any such payment by the TOWN shall in no way impair or prejudice any right or remedy available to the TOWN with regard to such breach or default.

6.13 Severabilitv
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

6.14 Notice
Except as otherwise required by law, any payment, notice or other communication authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during CONSULT ANT's or TOW N's regular business hours or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses listed below, or at such other address as one party may notify the other:

To TOWN:

Responsible Person:

R6876-0001I134 7704v1 .doc
Garrett Toy, Town Manager
Town of Fairfax
142 Solinas Road .

Fairfax, CA 94930
Page10of11
Agreement for Design Professional Services
To CONSULTANT:

Responsible Person:

Address:

Nader Tamannaie, principal
930 Alhambra Blvd, Suite 220
Sacramento, CA 95816
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written.

Dated: ________ CALIFORNIA INFRASTRUCTURE CONSUL TANGY
Dated: __ q+/_'2_=4+/~'.3=--------
APPROVED AS TO FORM:

By: ____________ _
Town Attorney
("CONSULT ANT")
By:f).J_~-
Printed Name: NAO~ TAf.'"IA r-JoJAIL
Title: fe6S1 DC "1r
By: ___________ ~
Printed Name: --------- Title: ------------

TOWN OF FAIRFAX
("TOWN")
By: ___,~~w"f'""-:-:M~an~ag_? __ /~---

R6876-000111347704v1 .doc Agreement for Design Professional Services Exhibit "A":

TOWN's Request For Proposals
Exhibit "A"
R6876-0001\1347704v1 .doc Agreement for Design Professional Services

TOWN OF FAIRFAX

REQUEST FOR PROPOSAL

PRELIMINARY ENGINEERING,

ENVIRONMENTAL AND DESIGN SERVICES
FOR

HIGHWAY BRIDGE PROGRAM
Meadow Way Bridge (No. 27C0008) Replacement
Creek Road Bridge (No. 27C0144) Seismic Retrofit

BRIDGE PREVENTIVE MAINTENANCE PROGRAM
Canyon Road Bridge (No. 27C0146)
. Marin Drive Bridge (No. 27C0143)
Spruce Road Bridge (No. 27C0141)
MARCH 2013
Submit proposal to:

Wayne Bush
Acting Public Works Director
Town of Fairfax
142 Solinas Rd
Fairfax, CA 94930
PROPOSALS DUE BY: 11 :00 A.M •• Wednesday, April 24, 2013 Town of Fairfax- Request for Proposals
Highway Bridge Program

TABLE OF CONTENTS

SECTION PAGE

1. INTRODUCTION ........................................................................................................ 2

2. DESCRIPTION OF PROJECT ................................................................................... 2

3. SCOPE OF WORK ..................................................................................................... 3

4. CONTENTS OF PROPOSAL ..................................................................................... 8

5. FEE PROPOSAL.. ...................................................................................................... 10

6. RFP DISTRIBUTION AND INFORMAL SELECTION PROCESS .............................. 10

7. RIGHT TO REJECT ALL PROPOSALS ..................................................................... 11

8. CONSUL TANT SELECTION TIMELINE .................................................................... 11

9. EXHIBITS:

EXHIBIT 1- PROJECT DESCRIPTIONS, LOCATIONS, AND LIMITS
EXHIBIT 11 - PROJECT DELIVERY SCHEDULE
EXHIBIT Ill- EVALUATION CRITERIA
EXHIBIT IV- SAMPLE PROFESSIONAL SERVICES AGREEMENT (INC. INSURANCE

REQUIREMENTS)
EXHIBIT V- DISADVANTAGED BUSINESS ENTERPRISE INFORMATION:

NOTICE TO PROPOSERS DBE INFORMATION
(Local Assistance Procedures Manual Exhibit 10-1)

LOCAL AGENCY PROPOSER DBE COMMITMENT (CONSUL TANT
CONTRACTS) - (Local Assistance Procedures Manual Exhibit 10-01)

LOCAL AGENCY PROPOSER DBE INFORMATION (CONSUL TANT
CONTRACTS) - (Local Assistance Procedures Manual Exhibit 10-02)

DBE INFORMATON - GOOD FAITH EFFORTS
(Local Assistance Procedures Manual Exhibit 15-H)

EXHIBIT VI - BRIDGE INSPECTION REPORTS

EXHIBIT VII - BRIDGE SCOUR PLAN OF ACTION REPORTS
1 Town of Fairfax - Request for Proposals
Highway Bridge Program

TOWN OF FAIRFAX
HIGHWAY BRIDGE PROGRAM <HBP>

BRIDGE PREVENTIVE MAINTENANCE PROGRAM (BPMP)

INTRODUCTION
The Town of Fairfax is inviting qualified consulting engineering firms or consulting teams to submit a proposal to provide engineering and environmental services for the replacement of Meadow Way Bridge over San Anselmo Creek, the seismic retrofit of Creek Road Bridge over San Anselmo Creek, and the preparation of a Bridge Preventive Maintenance Program (BPMP) for three other bridges in the Town. This project is funded by the Highway Bridge Program (HBP), administered by Caltrans Local Assistance. HBP authorization has been obtained for Preliminary Engineering (PE), including environmental assessment and design for the bridges on Meadow Way and Creek Road. The BPMP has been programmed and is awaiting authorization.

This set of bridge projects ("the Project", as defined below) is funded through the Highway Bridge Program (HBP). The purpose of the Program is to replace, seismically retrofit, or maintain public highway bridges when the State and the Federal Highway Administration determine that a bridge is significantly important and is unsafe because of structural deficiencies, physicalaefei"ioration, or functional obsolescence.

The Project scope of work may include, but is not limited to, bridge and approach road Plans, Specifications & Estimate (PS & E), Geotechnical Investigation, Bridge Architecture, Mapping and Design Surveys, Right-of-Way (ROW) Engineering, Hydrologic and Hydraulic Analyses, Creek Geomorphology, Materials Testing, Traffic Handling, Utilities, Landscape Design, Project Management and Coordination, Environmental Assessment and Permitting, and Public Outreach. Consultant must be familiar with the guidelines and requirements of the Highway Bridge Program as administered by Caltrans. The Town reserves the right to adjust the scope of services as deemed appropriate and necessary.

The Town's consultant is expected to scope the Project based on the Project descriptions provided, as well as its team's site inspection and observations prior to the proposal. Once the Project is awarded, the consultant will provide services to secure additional federal funds if the current funds are inadequate. The consultant will also assist the Town with obtaining supplemental funds to meet the local obligation amounts from other local sources.

One consultant will be selected to handle all the tasks within the Project. The Project is to be handled in a turnkey fashion, including not only the technical tasks, but all administrative tasks, such as invoicing Caltrans, documentation, response to Caltrans and audit requirements, rightof-way certification, construction authorization, internal Town filing setup, etc. The Consultant will likely be working with Caltrans directly under the Acting Public Works Director's supervision.

The consultant is to prepare an expenditure plan that Jays out monthly cash flow expectations between the consultant and the Town. As much as possible, the Town needs a smooth approach to invoicing to avoid spikes that create payment problems due to cash flow.

The Town of Fairfax has established a DBE goal for this project of 4.6% (see Exhibit V for further information).
2 Town of Fairfax - Request for Proposals
Highway Bridge Program

DESCRIPTION OF THE PROJECT
There are two bridges in the Town of Fairfax eligible for replacement and seismic retrofit funds and three others for which a Bridge Preventive Maintenance Program (BPMP) shall be prepared:

Replacement- Meadow Way Bridge (No. 27C-0008 over San Anselmo Creek), possibly including a temporary bridge.

Seismic Retrofit- Creek Road Bridge (No. 27C-0144 over San Anselmo Creek) BPMP - Canyon Road Bridge (No. 27C-0146 over San Anselmo Creek) May include wingwall replacement, wingwall fortification, abutment repairs Marin Drive Bridge (No. 27C-0143 over Fairfax Creek)
May include wingwall replacement, wingwall repairs, spall repairs Spruce Road Bridge (No. 27C-0141 over Fairfax Creek)
May include polyester concrete deck overlay, spall repairs, joint seal replacement, foundation erosion protection repairs
No ascbuilt plans are available for any of the bridges, except two superstructure replacement plan sheets from 1996 for Canyon Road Bridge. Detailed descriptions of the replacement and seismic retrofit work required for the bridges can be found in Exhibit I. Because of federal funding, environmental assessment for both NEPA (Caltrans lead) and CEQA (Town of Fairfax lead) clearances will be required before final engineering can begin.

Exhibit I includes a map showing the locations of the bridges in this project.

SCOPE OF WORK
Consultant's general scope of work includes the preliminary engineering, environmental clearance, and design work necessary to replace Meadow Way Bridge, seismically retrofit Creek Road Bridge and correct the deficiencies of the bridges on Canyon Road, Marin Road and Spruce Road under the BPMP, for which funding is available and will be obtained in the future.

Said designs will comply with all environmental requirements and will result in sets of bid-ready PS&E to be submitted to the Town and Caltrans for construction funding approval and authorization. Because of its more limited scope, the BPMP portion is expected to be advertised separately as one bid set ahead of the other two bridges, requiring a separate set of PS&E documents. Creek Road Bridge and Meadow Way Bridge may be advertised together as one contract, but the consultant is expected to be prepared to provide two separate sets of PS&E documents, if it becomes necessary to advertise each bridge separately. Construction management services are not included in this request for proposal.

The task list generally consists of the preparation of plans, specifications and estimates for the Project, including the preparation of all necessary CEQA, NEPA, Caltrans Local Assistance, Federal and any other agency-required documents. More specifically, the scope of work will include, but will not be not be limited to the following tasks. Other related services to produce Caltrans-approved bid sets should be anticipated.
3 Town of Fairfax - Request for Proposals
Highway Bridge Program
ELEMENTS OF SCOPE FOR REPLACEMENT & SEISMIC RETROFIT:

TASK 1- PRELIMINARY ENGINEERING-BRIDGE TYPE SELECTION STUDY (FOR MEADOW WAY BRIDGE),.SEISMIC RETROFIT STRATEGY (FOR CREEK ROAD BRIDGE) AND ENVIRONMENTAL-ASSESSMENT-----·
Bridge construction and permits must satisfy Local, State and Federal procedures for funding and environmental compliance. Preliminary engineering of bridge alternatives and selection of a preferred alternative is required in order for the project environmental impacts to be assessed. The work scope shall include, but is not limited to:

1. Attend Project Kickoff Meeting for both bridges in this task.

2. Attend Field Review and complete draft Field Review and Preliminary Environmental Studies (PES) Forms for both bridges in this task. Revise the PES forms based on the results of the Field Review.

3. Conduct Aerial Photogrammetry, Surveys, Mapping, and Right-of-Way Research, as needed for both bridges.

4. Prepare Hydrology and Bridge Hydraulics Report as well as Location Hydraulic Study Report (for environmental document) for both bridges in this task.

5. Perform Creek Geomorphological and Bridge Scour Analysis for both bridges in this task.

6. Undertake Geotechnical I Foundation Investigation, including R Values and recommendations for approach roadway design for both bridges in this task.

7. Determine whether lighting will be necessary for Meadow Way Bridge.

8. Conduct Roadway Alignment and Temporary Bridge Alignment Studies as needed. (Meadow Way Bridge).

9. For both bridges in this task, perform environmental and cultural resources assessment and draft appropriate documents; allow for public review and incorporate comments to issue final environmental documents that comply with Caltrans and CEQNNEPA requirements; identify the regulatory agencies and obtain permits as needed. Consultant must ensure all proper environmental studies are conducted to clear al requirements and obtain the necessary permits.

10. Conduct Studies for Temporary Traffic Handling during construction for both bridges in this task. ·

11. Prepare and present alternatives assessment and make recommendation for the preferred bridge type (Meadow Way Bridge replacement project) in the Bridge Type Selection Report.

12. Perform testing to determine the concrete and rebar strengths and the approximate layout and sizes of the reinforcement in Creek Road Bridge. Perform bridge seismic analysis and prepare a Seismic Retrofit Strategy Report, including bridge replacement alternative(s), if necessary, and the cost of each option. 4 Town of Fairfax - Request for Proposals
Highway Bridge Program

13. Implement a separate public outreach workshop for each bridge to effectively communicate the goals of the Project with the public, the Town Council and other stakeholders. Additionally, make at least one combined presentation to the public andanothertotheTowrrCouncit.~

14. Submit for approval Bridge General Plans - (30% Design) for bridge replacement and bridge seismic retrofit.

TASK 2 - BRIDGE AND SEISMIC RETROFIT DESIGN, ENGINEERING,

PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES (PS&E) Prepare plans, specifications, estimates and contract bid documents for each bridge in this portion of the Project. Specifications are to incorporate Town of Fairfax General Provisions and are to be prepared in final form and ready for bid. Tasks and deliverables provided by Consultant shall include the following during the design phase:

1. Consider Town's available project funding for the design process, provide recommendations for work scope adjustments based on budgetary constraints, and provide assistance in obtaining supplemental funding, as necessary.

2. Obtain necessary outside agency permits to satisfy the NEPA requirements. Prepare application packages for agencies thatrequire permits for construction and work through the permit approval process.

3. Furnish additional surveys and geotechnical services required for the bridges.

4. Meet with Town Public Works staff and present preliminary design and construction cost estimates for review.

5. Coordinate with impacted utility companies, as needed, and schedule the planned relocations and improvements.

6. Perform an additional public outreach workshop for each bridge and make at least one presentation to the Town Council. Provide response to public and Town Council inquiries.

7. Assist the Town with ROW Certification I Temporary Construction Easements.

8. Prepare PS&E for Roadway/Civil Design, Detour Plans, Temporary Traffic Handling, Striping, Signage, SWPPP, Drainage, Landscaping, Creek Improvements (within the project footprint), Bridge Lighting (if necessary) and Structural Design. Prepare 65%, 90% and 100% design submittals.

9. Because of the environmental sensitivities of the project area, Best Management Practices (BMPs) design must be incorporated in the design. Both motorized and non-motorized access must remain available during construction.

10. All plans must be Caltrans-compliant and prepared using AutoCAD 2010 (or later) platform. Specifications shall use the latest Caltrans Standard Specifications, Special Provisions, Bridge Reference Specifications, and The Standard Specifications of the Cities and County of Marin. Submit electronic copies of plans and specifications (both AutoCAD and PDF) in addition to hard copies.

11. Consultant is required to provide all final deliverables, such as plans, studies, reports, calculations, permits and other documents, in sufficient count, as may be necessary, in addition to those listed in this RFP, for project approval. The final 5 Town of Fairfax - Request for Proposals
Highway Bridge Program
product for bid advertisement shall also include one (1) set of unbound plans, specifications and estimate (PS&E), camera-ready and suitable for reproduction.

12. Implement turnkey project management and quality control services, including independent check by a separate licensed engineer for bridge and retrofit designs and quantity estimating tasks, aswen-as-constructability reviews.

13. Prepare funding application for authorization to proceed with construction and submit to Caltrans Local Assistance for E-76 Authorization. Prepare ROW Certification documents for each bridge.

14. Provide bid phase support, including attending a pre-bid meeting, respond to requests for information and assist with any required bid addenda

15. Provide design services during construction. Respond to RFls from the Contractor and perform technical reviews of submittals as required.

16. Meet with Public Works on a monthly basis, throughout the project period and provide project status briefings as needed.

ELEMENTS OF SCOPE FOR BRIDGE PREVENTIVE MAINTENANCE PROGRAM (BPMP):

PHASE 1 BPMP SCOPE OF WORK

1. Refer to the deficiencies of the three bridges stated earlier in this RFP. Conduct a preliminary assessment to analyze the bridges for existing and potential issues in coordination with the Bridge Preventive Maintenance Program goals, which appear in "Bridge Preventive Maintenance Program Guidelines" posted at Caltrans web site and reached through this link:
http://www.dot.ca.gov/hg/Loca1Programs/hbrr99/hbrr99a.htm.

2. As a part of a thorough assessment, the Consultant should also document any issues related to the age, construction, structural integrity, geometry, foundations and/or support structures of the bridge. Include any other related items affecting the integrity or lifespan of the bridges, public safety, or the overall functionality of the bridges. Specify deficiencies which may be outside of the limitations of the Preventive Maintenance Program.

3. After inspections and tests, where required, the consultant shall prepare a detailed Final Assessment Report, including preliminary plans and costs, narratives, listing of the environmental studies to be undertaken, etc. Document all of the necessary repairs and/or maintenance items. Provide design alternatives with cost, when justifiable. The approved BPMP Assessment Report will constitute the 30% level of completion for the BPMP component of the Town's project.

4. The consultant is required to be familiar with the work items specifically eligible for HBP reimbursement under the Bridge Preventive Maintenance Program, appearing in the Caltrans web site cited above.
6 Town of Fairfax - Request for Proposals
Highway Bridge Program

5. Prepare the Field Review and Preliminary Environmental Studies (PES) Form and attend the Field Review meeting. Revise the PES forms based on the results of the Field Review.
-PHASE2BPMPSCOPE-6FWORK
The baseline BPMP project is that which addresses all the work necessary to address the deficiencies of the three bridges noted earlier under "DESCRIPTION OF THE PROJECT." The full scope of Phase 2 work shall be dependent on the final results of the Phase 1 analysis and the BPMP Assessment Report generated by the consultant. Depending on the results of the Assessment Report, the contract with the consultant will be modified to include all of the necessary tasks, design, and environmental requirements for completing this portion of work.

The Phase 2 scope of work may generally be described as follows:

1. Provide technical studies and documentation for CEQA and NEPA clearance.

Coordinate with pertinent regulatory agencies and stakeholders, and obtain all necessary agency permits. Perform environmental and cultural resources assessment and draft appropriate documents; allow for public review and incorporate comments to issue final environmental documents that comply with Caltrans and CEQA/NEPA requirements. -consultant must ensure a11·-proper environmen1a1-·studies are conducted to clearal requirements and obtain the necessary permits.

2. Perform field surveys and right-of-way research, as necessary. The right-of-way work shall be coordinated with Caltrans District 4 Local Assistance for the project right-ofway certification needs, post-PS&E period. Temporary construction easements may be required.

3. Coordinate a public outreach and workshop for all three bridges (e.g. meetings with stakeholders and Town Council meetings). For cost estimation, a total of two (2) meetings/workshops may be assumed and can be combined with other project workshops, if deemed reasonable by the Town.

4. Provide the necessary geotechnical studies for the design of improvements.

5. Include flood plain limits, a hydrology and hydraulics report and recommendations, and a Location Hydraulic Report for each bridge, if necessary.

6. Prepare plans, specifications and estimates for the project improvements. In addition to the structural details, the plans will identify all information regarding above-grade, atgrade and below-grade modifications, all exposed and underground utilities, manholes, gate valve boxes, survey monuments and any structures that would be affected by project construction.

7. Documents will be in a Caltrans-compliant format (units, scaling, etc.) and as approved by the Town of Fairfax. All plans must be prepared using AutoCAD, version 2010 or later. Electronic copies of the PS&E (AutoCAD, Word and PDF) must be submitted to the Town of Fairfax in addition to hard copies. It is anticipated that draft plans and documents will be submitted for approval at key stages of project development (i.e. 60%, 95% and 100%). Prepare Engineer's Estimate for project and design to accompany plans & specifications at 95%, and 100% submittals.
7 Town of Fairfax - Request for Proposals
Highway Bridge Program

8. Because of the environmental sensitivities of the project area, Best Management Practices (BMPs) design must be incorporated in the design. Both motorized and nonmotorized access must remain available during construction.

9. Attend project and schedule -update---meetlngs,- as--appropriate, - based on scope/agenda topics. The meetings may be combined with those held monthly for the bridge replacement and retrofit design. The consultant will be responsible for detailed progress reports.

10. Consultant is required to provide all final deliverables, such as plans, studies, reports, calculations, permits and other documents, in sufficient count, as may be necessary, in addition to those listed in this RFP, for project approval. The final product for bid advertisement shall also include one (1) set of unbound plans, specifications and estimate (PS&E) suitable for reproduction.

11. Implement turnkey project management and quality control services, including independent check by a separate licensed engineer for design and quantity estimating tasks, as well as constructability reviews.

12. Prepare funding application for authorization to proceed with construction and submit to Caltrans Local Assistance for E-76 Authorization. Prepare ROW Certification documents for each bridge.

13. Provide assistance during bid period, as well as during the construction. Attend a pre-bid meeting, provide technical assistance for responding to bidder's inquiries, bid evaluation, response to RFls, perform technical reviews of submittals as required, etc.

CONTENTS OF PROPOSAL
To maintain uniformity in the evaluation process, your proposal shall be limited to a maximum of 60 pages on single-sided, 8Y." x 11· paper (occasional 11· x17" sheets for charts and graphics are acceptable). The text font (ARIAL, TAHOMA, or similar) shall not be smaller than size 10.

The cover letter, table of contents, front and back covers, section dividers, DBE Forms, and resumes are excluded from the page count. The proposal shall be bound, with tabbed section dividers. and include the following sections in order:

Cover Letter
Include the primary consultant's name and business address, as well as the Project Manager's name, telephone number and email address. Summarize your understanding of the project and briefly introduce your team. Address any exceptions to the Insurance requirements and/or the Professional Services Agreement, both of which are attached as Exhibit IV. The cover letter shall be signed by the person authorized to negotiate a contract for proposed services with the Town of Fairfax on behalf of submitting firm/team.
8 Town of Fairfax - Request for Proposals
Highway Bridge Program
Organization Chart
Clearly identify the prime consultant, all subconsultants, and their respective roles. Show the Project Manager and the key staff proposed for this project, including subconsultants' staff.

Excluding circumstances beyond the consultanfs control, u-is expected thatthe project team proposed under this proposal will remain unchanged throughout the duration of the project.

Replacement of key staff without consultation with the Town of Fairfax will not be permitted.

Prime Consultant Introduction
Include contact information and a brief summary of the firm's organization and history. (Provide a resume of each key team member in Appendix 1). Provide two references (name, title, agency, and telephone number) for the Project Manager and Task Leaders from similar type/size projects.

Subconsultant Introduction
Include contact information and a brief summary of the firm's organization, history, and two firm references. Provide a brief resume (one page each) of each key team member in Appendix 1.

Relevant Proiect Experience
Include similar type/size projects that your team has completed. Provide a project description, services provided, consulting fees and the projecfs construction cost. Discuss whether the design and construction were completed on time and within budget.

Project Understanding and Aoproach
Describe your firm/team's understanding of the work to be performed and identify the approach for key services and/or issues anticipated for this project. Describe Project Manager's and firm/team support and approach to managing project to ensure effort is completed on schedule and within established budget.

Proiect Schedule
Describe the firm/team's (and specifically individual key team members') projected workload and capacity to complete the project according to proposed schedule. Indicate stages of work, time frames, and your team's ability to perform the required services in a timely manner. Indicate the methods and tools used to develop the schedule and the plans to update it throughout the life of the project.

Scope of Services
Provide a detailed description of the proposed scope of services through PS & E, bid support, and construction support. The scope of services submitted with the Consultant's proposal must include a list and number of all deliverables, digital and hard copy, to be provided. Consultant must also plan for the necessary meetings for every aspect of the improvements program.

Additional Information
Provide any additional relevant information that may be useful for this project. Please limit this information to not more than two pages.
9 Town of Fairfax - Request for Proposals
Highway Bridge Program
DBE Requirements:

Include the completed DBE forms found in Exhibit V.

Apeendix 1
Include the key team members' resumes.

FEE PROPOSAL

1. Two copies of your proposed fee shall be submitted in a separate sealed envelope, plainly labeled "Fee Proposal" with the prime company's name and the project title.

2. The fee shall include services for PS & E, bid support, and services during construction.

3. The fee proposal shall include a cover letter stating the not-to-exceed fee, and separate fee schedules depicting individual project tasks, staff hours, and basic hourly charge rates. The fee proposal shall reflect all anticipated fee increases during the contract duration.

4. The final contract price may be negotiated.

RFP DISTRIBUTION. SUBMISSION, AND SELECTION PROCESS
The Town will notify select firms as well as advertise publicly.

For questions concerning the RFP:

Questions concerning the RFP should be submitted via e-mail. The Town will collect questions on the RFP through Wednesday, April 10, 2013.

RFP Questions should be sent to: [email protected] CJVayne Bush) The e-mail subject line should read: RFP Questions for Highway Bridge Program The Town will respond to the RFP related questions as a group in writing, via email, to all contact persons of interested firms by Wednesday, April 17, 2013.

Five (5) copies of the proposal package are due by 11:00 a.m. on Wednesday, April 24, 2013.

The package shall be labeled "Highway Bridge Program RFP" and submitted to the Director of Public Works at the following address:

Wayne Bush - Acting Public Works Director
Town of Fairfax
142 Solinas Rd
Fairfax, CA 94930
Late, faxed, or incomplete proposals will not be accepted.

Consultant Selection Committee will evaluate each proposal and rank the consultant teams based on the technical information, qualifications and check of references provided in the proposal. A copy of the evaluation sheet is enclosed for reference as Exhibit Ill. At the discretion of the Public Works Manager, interviews of the top ranked firms may be required. If interviews are necessary they will be held at the Town of Fairfax, tentatively scheduled for the week of May 6, 2013, after which the top-ranked team will be selected to negotiate the contract. 10 Town of Fairfax - Request for Proposals
Highway Bridge Program
A blank Professional Services Agreement and appropriate attachments are enclosed for your review as Exhibit IV. Consultant's final scope of services will be attached and become part of the executed agreement as an exhibit. Each consultant must fully inform themselves of all project conditions and .the efforts required to successfully complete the project. Failure to do so will not relieve the-selected consultant of the-obligations to carry out the contract.

Please also refer to Exhibit IV for the necessary amounts of general liability, automotive, worker's compensation and professional liability insurance. The appropriate endorsements are also identified with the Professional Services Agreement. The selected consultant will be required to provide insurance certifications for the given amounts.

RIGHT TO REJECT ALL PROPOSALS
The Town of Fairfax reserves the right to reject any or all proposals submitted, and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise. The Town also reserves the right to award a portion of work, or combination thereof.

All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the respondent. The Town will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind which may be incurred by the respondent. All proposals submitted to the Town of Fairfax will become ···theproperty-otthe4'own.

CONSULTANT SELECTION TIMELINE:
• Advertising/Distribution of RFP
• RFP Question Submittal Deadline
• RFP Question Response Email
• RFP Submittal Deadline
• Consultant Interviews
• Consultant Selection
March 13, 2013 (Wednesday)
April 10, 2013 (Wednesday)
April 17, 2013 (Wednesday)
April 24, 2013 11 :00 a.m. (Wednesday)
(Week of) May 6, 2013 (tentative)
May 16, 2013 (Thursday)
(See also Exhibit II -Approximate Project Schedule)
11 Town of Fairfax- Request for Proposals
Highway Bridge Program

EXHIBIT I - PROJECT DESCRIPTION AND LOCATION
Town of Fairfax - Request for Proposals
Highway Bridge Program

MEADOW WAY BRIDGE REPLACEMENT
Federal Project No. 5277 (025)
Oetalled Projecf Description
The existing Meadow Way Bridge was constructed in the 1950s over San Anselmo Creek with a steel and timber superstructure on timber substructure pile extensions. The bridge has four spans, is approximately 70 feet long and 10 feet wide, and supports one lane of traffic nearly 25 feet above the creek bed. The bridge spans an average width to relatively wide section of San Anselmo Creek at a very sharp left channel bend and serves as the only egress and ingress point to a nearly two dozen residences across the creek from Cascade Drive.

There are no as-built plans available for the existing bridge. It has a Sufficiency Rating of 44 and is Functionally Obsolete. A scour Plan of Action (POA) report, filed with the Office of Structures maintenance in September 2010 recommended the structure be placed on the scourcritical bridges. The bridge is not historically significant and eligible for replacement. The Town has secured HBP funds to replace it.

The new bridge will likely be a one-lane crossing, approximately 80' long. The width of right-ofway through this crossing is limited and homes are located alongside of the approach roadways at all four corners of the bridge. This limited ROW width will also have to accommodate a single-lane temporary bridge, placed adjacent to the existing bridge, during the construction without impacting these properties. The Town will reevaluate the bridge geometrics when rightof-way and topographic survey data are completed.

Bridge replacement will require the demolition and removal of the existing bridge, including the partial removal of underground piling. The excavated abutment foundation areas may have to be enlarged to accommodate the foundations of the new bridge. Bridge replacement will necessitate access to, and construction work, in San Anselmo Creek. The access to the creek will likely be by ramping locally to the river bed area. Construction work in the creek may include new bridge foundations and driving or drilling new piles. Temporary supports, or falsework, may be placed in the creek in order to construct the new bridge superstructure. The construction work may be a one- or two-season project.

Town of Fairfax - Request for Proposals
Highway Bridge Program

CREEK ROAD BRIDGE REPLACEMENT
Federal Project No. 5277 (005)
Detailed ... Project-Description
The Creek Road Bridge over San Anselmo Creek, a structure in the Town of Fairfax, was constructed in1929. This is a 4-span reinforced concrete structure, made up of four sets of reinforced concrete T-girders per span, simply supported on an abutment at each end of the bridge and on three 2-column bents in the creek. There are no as-built plans available for the bridge. However, a set of seismic retrofit plans, prepared in 1997 but never advertised, is available for the bridge. The previous funding for the project was de-obligated and the Town has secured new Seismic Safety Program funds to determine the bridge's vulnerabilities according to today's Caltrans standards. The bridge is not historically significant. A September 2010 Scour Plan of Action Report did not find significant bridge foundation scour.

In the initial PE phase of the project, during the Seismic Retrofit Strategy period, structural seismic vulnerability analysis will be performed again. A Seismic Retrofit Strategy Report for the bridge will be prepared by the Town and submitted to Caltrans. Retrofit concepts to address the bridge's seismiG deficiencies-will be present ea., --l"l'IEH:loostruction cost of each of the concepts studied will be estimated and included in the Strategy Report. Replacement bridge options will also be studied and their cost estimates will be prepared.

Whether the bridge is seismically retrofitted or replaced, certain geotechnical, hydraulic and environmental studies will be conducted. To avoid the higher cost and environmental impacts of working on the elements of the bridge below its deck, the goal of seismic retrofit will be to limit the construction work to the superstructure and bridge approach roadway elements as much as possible. However, based on the vintage of the bridge construction, typical vulnerabilities in the bridge substructure and foundation are evident. The concrete bridge columns lack proper steel rebar confinement, having the potential of bursting and collapse under the extreme compressive seismic loads. The bridge is also stated to be on shallow spread footings, which may also be seismically inadequate.

These conditions may necessitate the retrofitting of the bridge columns and foundations and access to, as well as construction work, in San Anselmo Creek. The access to the creek will likely be by ramping locally to the river bed area. The retrofit work in the creek may involve excavation around the existing bridge foundation s to expose the shallow bridge footings, partially removing and enlarging them, driving or drilling new piles around them, and finally backfilling around and over the footings. Strengthening of the columns, the cap beams over the columns and placement of cable restrainers to tie the superstructure together may be necessary. The strengthening of the columns may require placing concrete or steel plate '1ackets" around them and/or casting concrete infill walls between the columns. The cap beams may be reinforced and enlarged externally with concrete and prestressing. The existing bridge abutments may have to be fortified. All of this work requires operations below the bridge deck and from the creek.

Town of Fairfax - Request for Proposals
Highway Bridge Program
Bridge replacement will require the demolition of the existing bridge and hauling the debris away. The underground foundations will also be dug up and removed. The excavated foundation areas may have to be enlarged to accommodate the foundations of the new bridge.

Bridge replacement may be done either in two stages, keeping a limited width of the bridge open ··during the construction of the new bridge, or in one stage by closing this stretch of Creek Road and detouring the traffic. The new bridge may also be multi-span, made of concrete or steel.

For these foundations, driving or drilling new piles will likely be necessary, followed by the construction of the new footings, columns and abutments. Temporary supports, or falsework, may be placed in the creek in order to construct the new bridge superstructure. After the concrete has attained sufficient strength, the temporary supports will be removed from the creek. The construction work may be a two-season project.

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CANYON ROAD BRIDGE
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FAIRFAX BRIDGE LOCATIONS
http://maps.google.com/

CANYON ROAD

MEADOW WAY

CREEK ROAD (BPMP)

SPRUCE ROAD (BPMP)

MARIN ROAD (BPMP)
11212013
Town of Fairfax - Request for Proposals
Highway Bridge Program

EXHIBITJI - APPROXIMATE PROJECT SCHEDULE
Consultant Selection
RFP to Consultants (Advertise)
Deadline for questions
Response to questions
Submit proposals to town
Interviews
Consultant Selection
Award PSA Contract (Council Mtg.)
Initial Phase Schedule
KiGkoffMeeting (All Bfidges)
Assessment Report (BPMP)
Caltrans Field Review Form & PES Form
March 13, 2013
April 10, 2013
April 17, 2013
April 24, 2013
May 8, 2013
May 16, 2013
June 5, 2013
June17, 20~3
August2,2013
August 2013
Follow-Up Phase Schedule (Meadow Way & Creek Road)
Caltrans Field Review Fall 2013
30% Design submittal FFY 2014/15
NEPA Authorization FFY 2014/15
60% Design submittal FFY 2015/16
95% Design submittal FFY 2015/16
Final PS&E submittal to Caltrans FFY 2016/17
Construction (Meadow Way & Creek Road) FFY 2016117
Consultant shall complete the PS&E for BPMP so that the improvements can be constructed in FFY 2015116
Exhibit "B":

Consultant's Proposal and Schedule of Hourly Rates
Exhibit "B"
R6876-0001\1347704v1 .doc Agreement for Design Professional Services J!lXJU:BIT 1 - MEADOW WAY BRIDGE ASSESSMENT & BPMP PHASE l S·~l:>PE OF SERV~CES
(- The tasks In the overall Scope of Services, Exhibit 3, are modified for Phase l as follows. ,,,...--
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TASK 1 - PROJECT MANAGEMENT AND ORGANIZATIONAL LOGISTICS This will be the same as Tasks 1 in the overall Scope of Services (Exhibit 3), as it relates to the more limited Phase 1 services described below. While CIC does not intend to begin any field assessment work (Tasks 4-12) urll:llafter the first community workshop regarding the Meadow Way Bridge, the possibility exists that some field inspections will be needed to prepare for the workshop (e.g., pictures of the area, measurements). CIC intends to submit the overall project funding request for Meadow Way Bridge and BPMP early in the process in order to avoid delays at the end of Phase 1. However, CIC recognizes the evolving nature of the Meadow Way bridge project and that there may be a delay for funding between Phase I and Phase II as we work with the community and the Council to make a decision.

TASK 2 - ENVIRONMENTAL STUDIES AND PERMITS
From Task 2 in Exhibit 3, attendance of the environmental leads at the Project Charter Meeting, Field Review meeting with Caltrans and the one public outreach workshop is included.

TASK 3 - PUBLIC OUTREACH
Task 3.1 Targeted Communications and Small Group Meetings Each bridge is likely to have a different list of key stakeholders.depending an tbe work i!ll!Ohted and the-_ . adjacentclandcuses-MeadOWcWay .81 idgewill b~ofinteresrtiradjacent nelghbors-aswellas"11rea1:1ow Way residents for whom this is the only point of egress. Residents close to the bridges being rehabilitated will be informed of the nature of the work and their input will be requested to help identify mitigations to construction impacts. All bridges are likely to be of great interest to the bicycle and pedestrian advocates who would like to see safe crossings for non-motorized traffic integrated into the design.

In this task we will walk the area surrounding each of the bridges, making note of potentially affected businesses and residences, as well as Identifying key stakeholders. The Fact Sheet (discussed below) will be sent to all residences and businesses within a half a mile of each of the Meadow Way Bridge and any of the three bridges in the BPMP project.

We will identify stakeholders and neighborhood groups around the Meadow Way Bridge as well as around the three bridges included in the BPMP. We will contact and· meet with up to flVe of these groups, most likely at one of their regular meetings, explaining the projects, and gathering initial responses and concerns. This information will be brought back to the team in order to help shape the alternative designs, and to prepare responses for the Public Workshop and for the web site.

For the Meadow Way Bridge, we will implement a more intensive community outreach process. We will conduct a public outreach and workshop meeting will be held to solicit community feedback, questions, and input regarding assessment reports and studies to be conducted and the various options to explore regarding the repair or replacement of the Meadow Way bridge Based on input received from the public workshop, we will conduct an initial qualitative structural assessment of the bridge to collect information and data regarding the condition of the bridge both to answer questions raised at the workshop and develop options to address the bridge's condition. The conclusions of the Assessment Report will be used to evaluate options for the Meadow Way bridge including repair of the existing bridge, replacement of the bridge and lifecycle costs for both repair and replacement. The assessment will include cost estimates and available funding for options, including two replacement alternates. The Hit/»w!J Britl§ Program I Brid§ Prtwntiw Mainttna•cr Program Prajms- PhOJt 1 Page ll EXHIBIT 1 - MEADOW WAY :BRIDGE ASSESSMENT & BPMP ·PHASE 1

SCOPE OF SERVICES
findings from the assessment reports and options will be discussed at another community workshop.

Input received from that community meeting will be compiled in a report and presented to the Town Council along with findings from the assessment report and possible options to be considered.

Task3.2 Public Information
Information for thegeneral public will be dellefoped in a number of formats and will be readily accessible to everyone in Fairfax, as well as to visitors and employees in Fairfax who may be interested in these bridges. It should be noted that these are general tasks which will be modified to best meet the needs of the specific project. For example, we may determine that the Fact Sheet for the Meadow Way Bridge would be best presented at the Community Workshop so we can answer questions or developed after the Workshop so we can address FAQ's. Our goal is to be flexible while keeping within budget. Our plan to reach people will include:

Web Site Development - We will develop and maintain a project website for the bridge program. All fact sheets and other information will be available for each bridge, as well as contact information and an opportunity to send immediate e-mail. Visitors to the website will be able to get on the mailing list for the project, get copies of all public documents, and make comments. To add interest to the site, we will add any historic photographs and other images we can find for the bridge projects. We will develop this as an independent site that is linked to the Town's webpage, using the same style and graphics to be a seamless as possible with the Fairfax web site. This technique minimizes the impact on the Town's web dew elopes and allowws the-co11su1ting tea111to111ake updates a11d g~t_ j1_1fu1111alior1011 tl1e site i11 1eal ti111e.· Project Fact Sheets and Newsletters - We will prepare a project fact sheet for the Meadow Way Bridge and the BPMP early in the process, to be mailed to all addresses within a half mile of the projects. The Fact Sheet describes the history of the bridge, its current state of repair, the need for the project, and intended actions. A cover letter will provide information on the project, project funding, planned meetings, and an outline of the project schedule. Fact sheets will be updated and will be available at all project meetings, as well as on the web. Working with the Town, we will identify public sites such as libraries where fact sheets can be posted. We will also approach businesses that might have community postings to allow us to add project fact sheets to their bulletin boards.

Press Management - Our Outreach Coordinator will be the primary press contact for all comments on the project. However, we will work closely with the Town to ensure that the project message is correctly portrayed. As issues come up, we will work with the Town to refine the message that will be delivered through the press. We expect some press coverage of the public meeting for the Meadow Way Bridge project/BPMP. We will make certain that all visual material is developed with the level of clarity that can be presented in newspaper stories, etc. to make the job of reporting the facts as easy as possible.

Public Meetings - During this phase, we will conduct one Public Open House/Workshop, to present the BPMP to the public which may be combined with other planned meetings. The process for the Meadow Way Bridge is described in Task 3.1. The meeting is likely to include some type of presentation, with clear visual material, developed either on boards or in PowerPoint. There will be an opportunity for open house-style visiting to stations addressing individual issues on the project:These stations will be set up for interaction, making it easy for the public to voice concerns, understand trade-offs, and access the best person to address their question. There most likely will be a general session component of the meeting to allow all attendees to participate as a group as well as the potential for smaller break out groups. After the meeting, we will compile a list of "Frequently Asked Questions" which will be posted along with responses on the website.

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EXBIBIT 1 - MEADOW WAY BRIDGE ASSESSMENT & BPJl.fP':E'BASE 1

SCOPE OF SERVICES
The Bridge Preventive Maintenance Program (BPMP) will be the first part of the project to be addressed, then Meadow Way Bridge. Public input will be gathered, with multiple means of contact with the team provided, including written comments gathered on comment cards at the meetings, email, paper mail, and phone contacts. Meetings would be held in a convenient location in Fairfax, most likely the Fairfax Women's Club or a similarly suitable space.

Wewiifclevelop iln interactive meeting plan that will be designed to get meaningful public feedback about the alternatives in a workshop setting. Information gathered from the public meeting may be used to refine any of the initial designs and will be used to select a preferred alternative, which will be presented to the public at Commission and Council meetings in Phase 2 of the project. The preferred alternative will address the ideas and concerns raised by the public at the meeting, as well as feedback obtained throughout the outreach process.

TASK 4 - TOPOGRAPHIC MAPPING, AERIAL PHOTOGRAMMETRV, SURVEYS AND ROW BASE MAPPING Chaudhary will perform Task 4.1 (Field and Aerial Mapping), as well as Task 4.2 (Right-of-Way Base Maps} per the overall Scope of Services (Exhibit 3) for Meadow Way Bridge.

TASK 5 - GEOTECHNICAL INVESTIGATION ANO PAVEMENT DESIGN Miller Pacific will perform Tasks 5.4 (Geotechnical Design Report for Meadow Way Bridge) in the overall Scope of Services (Exhibit 3} and provide a preliminary geotechnical memo for this bridge. Miller pacific wtll also penoni'l·Tasl< s:s-(beotechnicaltonsurtation rorBPMP for Brid_ges on Canyon,_ Marin anifSpruce Roads) and provide a letter report with recommendations.

TASK 6 - UTILITY INVESTIGATIONS AND COORDINATION
CIC will begin inventorying the utilities in and around the structures at Meadow Way and Canyon, Marin and Spruce Roads and plan the improvements around them, whether they will be protected in place or relocated.

TASK 7 -STREAM HYDROLOGIC ANO HYDRAULIC ANALYSIS
This task is not applicable in this phase.

TASK 8 - STREAM GEOMORPHOLOGY
This task is not applicable in this phase for Meadow Way. However, Geomorph will attend field meetings with the design team for the bridges in BPMP and perform Task 8.1 of Exhibit 3 (Design, Permitting, and Implementation Support for BPMP).

TASK 9 - TRAFFIC ANALYSIS
Parisi Transportation Services will attend the project Charter Meeting as well as one public outreach workshop as part of its overall scope in Exhibit 3 and provide input.

TASK 10 - CIVIL ANO STRUCTURAL DESIGN
For BPMP, Task 10-1.1 of Exhibit 3 (Phase 1 BPMP Design), except the preparation of APE Map, will be included.

For Meadow Way Bridge, produce a qualitative Structural Assessment Report, as well as portions of Task 10-2.1 (30% Design Submittal) from Exhibit 3, as follows. The Structural Assessment Report will evaluate l~' the condition of the existing bridge, including its foundations, superstructure, seismic condition, bridge High""!)' Bridge Pro,grwn I Bridge Prrwnliw Maint••a•" Program Pngms- Phast I Page Jl j()\\ \ Oi
0 I \l;l'il
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EXHIBIT 1 - ~E'~fl:f>W WAY BRIDGE A~SESSMENT & BPMP PHASE 1 SCOPE OF SERv:ici;:s
scour and bank erosion, fire truck weight and other loading issues, and flood and fish passage. Instead of the 30% Design submittal in this task, the Phase 1 engineering deliverable target will be a 1S%-20% product. The tasks from 10-2.1 will include: Preliminary APE Map and Field review, Preliminary Roadway Geometrics, Design Exceptions, Structural Aesthetic Features and Bridge Advance Planning Studies. If bridge replacement becomes the preferred alternate by the Town, MacDonald Architects will coordinate with the project's bridge engineers in conceptualizing the design of a new Meadow Way Bridge and all of its related architectural amenities. Design concepts will reflect input from the community workshops.

Up to two viable bridge types will be presented and the most suitable bridge recommended. A combined meeting for Bridge Type Selection and Bridge Retrofit Strategy (Creek Road} will be held. If needed, MacDonald Architects can also provide design guidance for any bridge retrofit program.

TASK 11 ·BIDDING ASSISTANCE
This task is not applicable in this phase.

TASK 12 - SERVICES DURING CONSTRUCTION
This task is not applicable in this phase.

Fees- The fees requested for the work outlined in this Scope of Services, the work for some of which references Exhibit 3, are $140,000 and $89,140 for Meadow Way Bridge and BPMP, respectively. It is notedJ.bat.the.cost.preparing tbe Stmct• •cal Assessment Report for Meadow way.Btidge.,DJ..$.10,520 has been deferrectto·the·next phase-of the project;
HiJ/Jwtg Britf.gt p,.§1»" I Bridl! P,,,,.,,fi., Mainttnana l'n§1»11 Pnjtm - Phase 1 Page 14 (
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~;_:_- _- - - ---~~ EXHIBIT 2 - PHASE 1 CREEK ROAD SCQPE OF SERVICES The tasks in the overall Scope of Services, Exhibit 3, are modified for Phase l as follows.

TASK 1 - PROJECT MANAGEMENT AND ORGANIZATIONAL LOGISTICS _ Thiswlll the same as Tasks l in the overall Scope of Services (Exhibit 3), as it relates to the-more limited Phase 1 services described below. In addition, CIC will submit the overall project funding request for Creek Road Bridge early in the process in order to avoid delay and stoppage at the end of Phase l.

TASK 2 - ENVIRONMENTAL STUDIES AND PERMITS
From Task 2 in Exhibit 3, attendance of the environmental leads at the Project Charter Meeting, Field Review meeting with Caltrans and the one public outreach workshop is included. In addition, Kelly Biological Consulting and WRA will be assisting the geotechnical engineering subconsultant, Miller Pacific, with acquiring a permit to drill an exploratory boring for the bridge in San Anselmo Creek. The scope and fees Include separate biological studies by the two subconsultants and $4,800 in permit fees to secure permits from the resource agencies.

TASK 3 - PUBLIC OUTREACH
Task3.1 Targeted Communications and Small Group Meetings Creek Road B1 idge, built In 1929, was closed for se11e1 al vea1 s afte1 a washout in 2005. Alli 1oughreopened at present, the bridge is eligible for seismic retrofit, and may ultimately be eligible for replacement, should It be determined that it is more cost-effective. Through outreach such as community workshops we will collect the views of the nearby residents and other concerned groups, and then in combination with the engineering studies and determinations, will arrive at a recommended option for Council consideration
The retrofit of the Creek Road Bridge will concern neighbors directly adjacent, but will also affect those on Dominga Avenue and Forrest Avenue. Residents close to bridges being rehabilitated will be Informed of the nature of the work and will be asked to help identify mitigations to construction impacts at the community workshop. All bridges are likely to be of great interest to bicycle and pedestrian advocates who would like to see safe crossings for non-motorized traffic integrated into the design.

Our work plan for Creek Road Bridge includes walking the area surrounding each of the bridges, making note of potentially affected businesses and residences, as well as Identifying key stakeholders. The Fact Sheet (discussed below) will be sent to all residences and businesses within a half a mile of Creek Road Bridge.

We will identify stakeholders and neighborhood groups around the Creek Road Bridge. We will contact and meet with up to five of these groups, most likely at one of their regular meetings, explaining the project and gathering initial responses and concerns. This information will be brought back to the team in order to help shape the alternative designs, and to prepare responses for the Public Workshop and for the web site.

Task 3.2 Public Information
Information for the general public will be developed in a number of formats and will be readily accessible to everyone in Fairfax, as well as to visitors and employees in Fairfax who may be interested in these bridges. Our plan to reach people will include:

Hi§nw!y Bnd,&r Propm / Brid,&r Pmmtiw Mainttwantr Program Pro.farts- Phmt I Page IS EXHIBIT 2 - PHASE 1 CR~EK ROAD SCOPE OF SERVICES
Web Site Development - We will develop and maintain a project website for the bridge program. All fact sheets and other information will be available for each bridge, as well as contact information and an opportunity to send immediate e-mail. Visitors to the website will be able to get on the mailing list for the project, get copies of all public documents, and make comments. To add interest to the site, we will add any historic photographs and other images we .can find for thebridge projects. We will develop this as an independent site that is linked to the fown's webpage, using the same style and graphics to be a seamless as possible with the Fairfax web site. This technique minimizes the impact on the Town's web developers and allows the consulting team to make updates and get information on the site in real time.

Project Fact Sheets and Newsletters - We will prepare a project fact sheet for the Creek Road Bridge early in the process, to be mailed to all addresses within a half mile of the projects. The Fact Sheet describes the history of the bridge, its current state of repair, the need for the project, and intended actions. A cover letter will provide information on the project, project funding, planned meetings, and an outline of the project schedule. Fact sheets will be updated and will be available at all project meetings, as well as on the web. Working with the Town, we will identify public sites such as libraries where fact sheets can be posted. We will also approach businesses that might have community postings to allow us to add project fact sheets to their bulletin boards.

Press Management- Our Outreach Coordinator will be the·primary press contact for all comments on the project. However, we will work closely with the Town to ensure that the project message is correctly portrayed. As issues come_\!p, we will work with the Town to refine the me~sage that will be delivered through the-press. We-expect somepress~verage of the public meeting for theCreek-Rl:>adBridge project. We will make certain that all visual material is developed with the level of clarity that can be presented in newspaper stories, etc. to make the job of reporting the facts as easy as possible.

Public Meetings - During Phase 1, we will conduct one Public Open House/Workshop, to present the preliminary alternatives for the Creek Road Bridge. The meeting is likely to include some type of presentation, with clear visual material, developed either on boards or in PowerPoint. There will be an opportunity for open house-style visiting to stations addressing individual issues on the project. These stations will be set up for interaction, making it easy for the public to voice concerns, understand tradeoffs, and access the best person to address their question. After the meeting, we will compile a list of "Frequently Asked Questions" which will be posted along with responses on the website.

Public input will be gathered, with multiple means of contact with the team provided, including written comments gathered on comment cards at the meetings, email, paper mail, and phone contacts.

Meetings would be held in a convenient location in Fairfax, most likely the Fairfax Women's Club or a similarly suitable space.

We will develop an interactive meeting plan that will be designed to get meaningful public feedback about the alternatives in a workshop setting. Information gathered from the public meeting may be used to refine any of the initial designs and will be used to select a preferred alternative, which will be presented to the public at Commission and Council meetings in Phase 2. The preferred alternative will address the ideas and concerns raised by the public at the meeting, as well as feedback obtained throughout the outreach process.

TASK 4 - TOPOGRAPHIC MAPPING, AERIAL PHOTOGRAMMETRY, SURVEYS AND ROW BASE MAPPING Chaudhary will perform Task 4.1 (Field and Aerial Mapping), as well as Task 4.2 (Right-of-Way Base Maps) per the overall Scope of Services (Exhibit 3) for Creek Road Bridge. ( H~ Bridgt Proua111 I Bridgt Pnwntiw Maintenance Proua111 Projuts - Pha1t I P a g e I 6 (
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EXHIBIT 2 - PHASE 1 CREEK ROAD SCOPE OF SERVICES

TASKS - GEOTECHNICAL INVESTIGATION AND PAVEMENT DESIGN
Miller Pacific will perform Tasks 5.5 (Geotechnical Design Report for Seismic Retrofit of Creek Road Bridge) in the overall Scope of Services (Exhibit 3) and provide a geotechnical memo for this bridge with preliminary foundation design recommendations.

TASK 6 cUTJUTY INVESTIGATIONS AND COORDINATION
CIC will begin inventorying the utilities in and around the structure at Creek Road and plan the improvements around them, whether they will be protected in place or relocated.

TASK 7 - STREAM HYDROLOGIC AND HYDRAULIC ANALYSIS
This task is not applicable in this phase.

TASK 8 - STREAM GEOMORPHOLOGY
This task is not applicable in this phase.

TASK 9 - TRAFFIC ANALYSIS
Parisi Transportation Services will attend the project Charter Meeting as well as one public outreach workshop as part of its overall scope in Exhibit 3 and provide input • . . _TASK 10 - CIVIi AND SJRllCJ!IRAI DESIGN
All applicable activities for Creek Road Bridge in Task 10-2.1 (30% Design Submittal) of Exhibit 3 will be performed. A combined meeting for Bridge Retrofit Strategy and Bridge Type Selection (Meadow Way) will be held.

TASK 11 - BIDDING ASSISTANCE
This task is not applicable in this phase.

TASK 12 - SERVICES DURING CONSTRUCTION
This task is not applicable in this phase.

Fees - The fees requested for the work outlined in this Scope of Services, the work for some of which references Exhibit 3, is $246,850.

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·' ' EXHIBIT 3- FULL PROJECT SCOPE OF SERVICES 'lC7~-'.Y TASK 1- PROJECT MANAGEMENT AND ORGANIZATIONAL LOGISTICS Task 1,1 Project Management and Organization - The Project, including a bridge to be replaced or repaired (this scope of work is based on the replacement scenario since that scope is more labor intensive, but CIC recognizes that the Town has yet to determine which option to pursue). one bridge seismically retrofitted, and three structures slated for preventive maintenance, will be begin concurrently, The scope of work below does not necessarily reflect_theorder of work. Tlll!~hedule presented in this proposal shows the chronology of the events.

We have divided the work scope for the PE phase into 10 major Tasks, with subtasks, essential to the running of the project. Services during bid and construction add two additional Tasks to this scope. The deliverables have been shown in a complete matrix at the end of this scope of services. CIC-MGE JV will provide a complete, turnkey handling of the project and will be available to not only fulfill its technical requirements, but assist the Town with its administrative tasks. At the outset, CIC-MGE will produce the Project Instructions Manual (PIM), spelling out the details of our proactive project management plan with activities that cover, but are not limited to, the following:

Project Charter Meeting, Hold a comprehensive project kick-off meeting. including a NEPA/CEQA Workshop Project Team Meetings. Hold on a regular basis; provide agenda, to do list, issues, actions and deadlines Project Delivery. Proceed with Project Manager as the single point of contact for delivery, schedule and budget Correspondence. Maintain organized electronic and had copy files for turning over to Fairfax at the end External Presentations. Strategize events with Fairfax, prepare, designate presenters and run events smoothly Change Management. Anticipate project change in advance, evaluate its ramifications and adapt to it Quality Assurance and Quality Control, Implement the Independent check, Senior Review, constructability review. -as-weJLas .. QA/QC by s11bco0 s•••tant>---
lnvolclng. Invoice monthly, regularly and accurately so that Fairfax can invoice Caltrans for proper cash flow Turnkey Assistance of Fairfax with Project Administrative Tasks. Prepare supplemental funding appfocations; assist with Caitrans invoicing. Caltrans Status Reports. and utility and ROW certifications; and debrief Public Works on various issues.

Task 1.2 Initial Field Activities - Upon the Notice to Proceed, CIC-MGE will begin scheduling the initial field activities necessary to move forward, such as mapping, aerial photogrammetry, field surveys, ROW research and geotechnical investigations. These activities are described in detail in Task 10 of this scope of services.

Task 1.3 Site Review and Research Data -A site review of the five bridges in the Town's program will be an early order of business. Photos and notes will be taken. Items to be researched for use by the subconsultant are listed with the specific scope of their work in this proposal. Field observations include:
• Document all problems with the 4 bridges other than Meadow Way Bridge through notes and sketches and photographs. Elements inspected on the 4 bridges being repaired as preventive maintenance measures will include the primary structural systems, such as beams, decks and supports; distressed concrete; expansion joints; deck soffit; deck asphalt concrete (AC); bearings; piers and abutments; sidewalks and curbs; approach roadways and slabs; safe truck load signage; deck and approach road drainage; embankment erosion and other items not listed in Bridge Inspection Reports (BIRs), or the Town RFP. For Creek Road Bridge all dimensions will be field-measured.
• Inspect Meadow Way Bridge and the other fou~ bridges in the project. for such issues as access. residential traffic patterns and utilities carried by each bridge.
• look for birds' nests; document the animal species around the bridges; note schools, parks, historic sites. residences and businesses adjacent or close to each site.

TASK 2 - ENVIRONMENTAL STUDIES AND PERMITS
In general, to maintain cost efficiency during the environmental studies, it is assumed that all three project components, Meadow Way, Creek Road and BPMP, will proceed concurrently. Economy of scale is reflected in the budget for Task 2. If the components became separate, additional budgets may need to be negotiated. We have High""!! Bridu l'roQDlll I Bridu P,..,.nti"' Mainttna11a PmQDlll Projtcts Page ll (
EXHIJi:IT 3- FULL PROJECT SCOPE OF SERVICES
included the current permit application fees for the various agencies in our budget proposal submitted separately.

The environmental staff will attend three public meetings and conduct a workshop at the Charter Meeting.

Task 2.1 Caltrans Field Review and Preliminary Environmental Study (PES) Form - Kelly Biological Consulting (Kelly) will prepare a separate PES form for each of the three separate project components (Creek Road Bridge, Meadow Way Bridge, and BPMP). Kelly will attend tow Field Review meetings with the Town, Caltrans, and other key personnel and up to a total of three additional meetings for the three project components. - -- ------- Task 2.2 Blologlcal Studies Including Wetlands - Kelly will prepare a Natural Environment Study (NES) report for Creek Road, Meadow Way, and the BPMP based on existing resource information and field surveys. The reports will include measures to avoid and minimize potential impacts to the biological resources and address the biological components of NEPA and the Migratory Bird Act requirements. The field studies to be conducted are Special-Status Plant Habitat Assessment, Plant Community Characterization and Mapping. Noxious Weed Survey, Wetland Delineation, Special-Status Wildlife Habitat Assessment, Fish Habitat Assessment and Biological Assessment, and Essential Fish Habitat Evaluation. Kelly will coordinate with California Department of Fish and Wildlife (CDFW), U.S. Fish and Wildlife Service (USFWS), NOAA Fisheries (NMFS), and Caltrans biologists. Kelly will prepare one draft version of the studies for each project for review and revise and finalize the draft reports once, based on the comments received and provide the Town and Caltrans.

Wetland and Related Permitting - Kelly will assist Fairfax with obtaining the required resources agencies permits.

Creek Road, Meadow Way, and the BPMP will each be permitted independently. Permits will also be obtained for the geotechnical engineer to perform drilling-In the creek bed at Creek Road. Permit applications will be prepared in the Joint Aquatic Resource Permit Application (JARPA) format. Kelly will prepare a draft version of the permit --appliEatieosJm=-eath-pmJert foLpne..reyjpw.,by--the:lown_and ra1trans..and-1euise a0 d fina'ke •be.:dlafLp'ans on£e- ~based-on t~ments~received and-provide the To-d-ealtrans.

Section 404 of the Oean Water Act (CWA) Permit. Kelly will prepare one Pre-Construction Notification (PCN) for the CORPS authorization under Nationwide Permit 14 and 33 for each of the three projects and, if needed, for the Creek Road drilling. The PCNs will include a copy of the delineation of waters of the United States. It is assumed that a nationwide permit will be sufficient for each project, but if the CORP determines that an individual permit is needed, additional scope of work and budget will be necessary. The permits will likely require a conceptual mitigation (restoration) plan, which will be prepared in draft version for each project for one review by the Town and Caltrans. Kelly will finalize the draft plans once, based on the comments received.

Section 401 CWA Certification. A Section 401 Water Quality Certification application package, submitted to the San Francisco Bay RWQCB for the project, will be prepared for or each of the three projects and, if needed, for the Creek Road Bridge's geotechnical drilling. Based on the assumption that there will be less than 0.01 acres of impacts for each project, the current application fees of $3,940 ($985 each) is included in the budget. The RWQCB package will be submitted after the Town has completed an approved CEQA compliance document. It is anticipated that the CEQA document will be submitted with the application package.

Section 1600 Series California Fish and Wiidiife Streambed Alteration Agreement. Kelly will prepare a Streambed Alteration Agreement application package for each of the three projects and, if needed, the Creek Road drilling, to be sent to CDFW. The currently enforced fees of $10,867 ($4,485 for Creek Road, $4,485 for Meadow Way, $1,673 for BPMP, and $224 for the drilling) are included in the budget. Kelly will send a copy of the approved CEQA compliance document to CDFW.

2.3 CEQA/NEPA - WRA assumes that the PES forms will likely determine that the three projects qualify for NEPA Categorical Exclusions ("CatEx" or "CE") with technical reports. Given the proposed projects' potential impacts to wetlands/stream, special-status species, cultural resources, water quality and noise, CEQA Categorical Exemptions will not necessarily apply to all of the projects and that Initial Studies/Mitigated Negative Declarations (IS/MND) will likely be required instead. The Town of Fairfax, as the CEQA lead agency, will be responsible for determining L ; the level of CEQA review required. WRA will complete the following tasks to ensure CEQA/NEPA compliance.

EXBtBIT 3- FULL PROJECT SCOPE OF SERVICES
Project Description Development • The project descriptions will be developed as early in the process as possible.

WRA will review the Initial project descriptions and additional relevant materials provided by the team and help refine them to coordinate the workflow for the CEQA/NEPA process, if necessary.

NEPA Categorical Exdusion (CatEx) - Based on our understanding of the projects, a CatEx should be prepared for the project. WRA staff will prepare a CatEx for the project in conformance with Section 6.6 of the local Assistance Procedures Manual (lAPM), Categorical Exclusion with Technical Studies. WRA will assist in the preparation of the required CatEx tethilical repor!Sfo accordance with thflormat and-content requirements mandated by Caltrans.

WRA will forward technical reports to Caltrans District local Assistance Engineer (DlAE) for review and comment.

When completed and sufficient, District Senior Environmental Planner (SEP) will initiate informal/formal consultation with appropriate resource and regulatory agencies. WRA will then prepare the NEPA CatEx form and provide to Caltrans District SEP for signature and to and determine whether the action qualifies for the CatEx.

Compliance with NEPA and project can commence with final design.

CEQA Initial Study/Mitigated Negative Declaration - WRA will kick off the environmental review process for the Project Charter Meeting with the team by: 1) collecting all relevant reports and drawings; 2) discussing the desired format of the IS/MND; 3) discussing the proposed project; 4) resolving issues regarding overall assumptions; 5) identifying other key Town contacts; and 6) discussing overall communication protocols. WRA will attend up to four meetings for the project. WRA staff will review all available project-related documentation, including but not limited to: site plans, applicable similar reports, and the Town's environmental review requirements.

Administrative Draft Initial Study/Mitigated Negative Dedaratlon - WRA will prepare an Administrative Draft Initial Study for each project utilizing the current version of the State CEQA Guidelines, as well as any Townapproveil""lml!SlmllK:Cil3fgn1f1cance. __ jbe:JDifJ3I Stur1V--wmevaiuat1Ltlie.:p0teriti31F(Sijlifl1cant impacts as the project relates to the Environmental Checklist Form of the State CEQA Guidelines. The analysis in the Initial Study will consider Information contained In existing technical reports as well as the PES and associated technical studies, relevant regulations and policies, and other applicable information obtained by WRA staff. This includes all of the technical studies to be prepared for the projects, including but not limited to: Air Quality, Biological Resources, Cultural Resources, Geotechnical, Geomorphology, Greenhouse Gas Emissions, Hydrology, and Traffic. WRA will address all of the Town's comments on the Administrative Draft IS/MND. It Is assumed that the Town will only require one round of comments on the revised Administrative Draft IS/MND.

Upon approval of the Screencheck Draft JS/MND, WRA will reproduce up to fifteen hardcopies of the Draft IS/MND and Appendices for the pubfic review circulation period and will assume responsibility of circulating the documents to applicable agencies and interested parties. Fifteen copies of the Summary Form, fifteen CDs of the entire IS/MND package, the Notice of Intent (NOi), as well as the Notice of Completion (NOC), will be sent to the State Clearinghouse. If required, the Town will be posting the NOi in the Marin Independent Journal. Additionally, WRA will coordinate with the Town In providing web-ready documents for publication on the Town's website, if needed.

Following completion of the 30-day public review period, WRA will respond to any agency and/or public comments submitted on the Draft IS/MND and prepare the Final IS/MND. The extent of work necessary to complete the Final IS/MND is contingent upon the number and nature of public comments received. WRA will circulate the Final IS/MND to all agencies that commented on the Draft IS/MND. WRA will also be responsible for the preparation and filing the Notification of Determination (NOD) with the Marin County Oerk within live days of project approval. This proposal also includes costs for all required filing fees, including the CDFW filing fee of $2,1S6.25 and the $50 filing lee with the County Clerk. In addition, this scope includes the preparation of Mitigation Monitoring and Reporting Program (MMRP) for the projects.

Air Quality and Greenhouse Gas Emissions Reporting • Illingworth and Rodkin (l&R) will take the lead on completing documentation for air quality and greenhouse gas emissions. The project sites are located in the San Francisco Bay Air Basin and are under the jurisdiction of the Bay Area Air Quality Management District. These types of projects are exempt from the requirement of an air quality conformity determination. Neither an air quality technical study nor a mobile source air toxics analysis is required. The following tasks will be completed:

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EXHIBIT 3- FULL PROJECT SCOPE OF SERVICES
Construction Air Quality Impacts. Construction air quality impacts will be addressed qualitatively, focusing on identifying appropriate control measures to reduce PM10 from dust generation. Where necessary. the Roadway Construction model developed by the Sacramento Metropolitan Air Quality Management District will be utilized to predict exhaust emissions.

Oimate Change (GHG). Following the Caltrans Guidelines, l&R will provide a discussion of the effects of the projects' operational and construction impacts on climate change.

Prepare Air Quality Report. An air quality technical report would not be required. A memo will be prepared using appropriate Caltrans format and will address the FHWA/Caltrans requirements and well as local CEQA criteria.

WRA will incorporate this information into the environmental documents.

Revegation Plans • WRA will prepare schematic (30% Design) plans, cross sections and narratives for inclusion in the CEOA/NEPA documents and permit applications such as the CORPS and CDFW.

Cultural Resources Document Completion • JRP and Far Western will complete documentation for historic and archaeological resources. Compliance with Section 106 is being carried out with Caltrans' regulatory responsibilities .. JRP will prepare documents for the projects following Caltrans• guidelines. None of the projects are anticipated to be considered screened (exempt) undertakings per the Caltrans Section 106 Programmatic Agreement (PA). Documentation will be used to support CEQA compliance and each bridge will require separate Section 106 documentation to be submitted to Caltrans. A Historic Property Survey Report (HPSR) will be required for each project and JRP will provide the appropriate reports and assist with Area of Potential Effects (APE) maps.

For Creek Road and Meadow Way Bridges, JRP will prepare Historical Resources Evaluation Reports (HRER) and will ___ .. include appiop!late-.Department~rits-and-llec:<eation (DJ!R) 523 foRRs to •u•vey and evaluatt!-properties adjacent*>-tlle-subject blidges~hat-up totwo properties.,,d)atent to ei1d1ilfthesellridgesw11fbe included in the APEs. Far Western will prepare Archaeological Survey Reports (ASR) and assist JRP with preparation of the HPSRs. The HRERs and ASRs will be submitted with the HPSRs. The reports will develop environmental and cultural contexts for the region; document records search findings, consultation efforts with the Heritage Commission and local Native American groups/individuals, and field methods and results.

For the Bridge Preventive Maintenance Program project, Far Western will prepare the HPSRs with JRP's assistance, summarizing the overall study findings, and prepare the ASRs for these projects. No HRERs are anticipated for these projects. Area of Potential Effect (APE) will be prepared to address cultural resources. JRP and Far Western will review previously prepared documentation, if any, regarding historic architectural resources in the APEs.

JRP will send out letters regarding-the projects to parties interested in historic architectural resources and collect responses. Far Western will conduct all necessary consultation with the Native American Heritage Commission and all Native American groups/interested parties identified by the Commission.

If the project is in a high sensitivity area, a trenching program should be implemented for on-Site Inspection. JRP and Far Western will visually inspect and photograph the resources in the APEs. Surveys will cover all safely accessible sides of each bridge, the bridge approaches, construction lay-down areas, any potential roadway realignments, road detour areas, and all other areas which may encounter ground-disturbing activities. The crew will record any undocumented resources; revisit and, if necessary, update any previously recorded resources in the project area; and use GPS equipment for precise locational mapping.

Noise Report • l&R will take the lead on completing documentation for potential noise-related impacts. This proposal assumes that CEQA and NEPA assessments will be required for the Meadow Way Bridge and Creek Road Bridge projects but not for the BPMP project. The proposed bridge projects do not meet the definition of a Type I project, and a Noise Study Report would not be required. It is assumed that noise and vibration from project construction will need to be evaluated. The following scope of work is proposed to complete the NEPA and CEQA noise analysis. l&R will identify sensitive receptors; quantify noise and vibration from major construction activities including pile driving; establish appropriate significance thresholds and assess noise and vibration impacts; and recommend measures to mitigate the impacts.

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~-----;;jl EXHIBIT 3- FULL PROJECT SCOPE OF SERVICES
The key component of the study will be an assessment of the noise and vibration resulting from pile driving or drilled piers and other noise generating activities during construction. Hydroacoustic sound levels will be submitted to Kelly to assess impacts to any protected biological resources potentially affected by noise. The impacts of vibration will be assessed against appropriate criteria for construction vibration established by Caltrans and other agencies. If significant noise or vibration impacts are Identified, mitigation will be recommended.

Visual Resources Document Completion - The projects have yet to be completely evaluated according to Caltrans' Visuallmpact ASSessment (VIA) Guide, consisting of a checklist of 10 questions, each with a corresponding point value. The score indicates the potential for impact and the level of detail needed to adequately address visual impacts in the PES Form. However, given the low potential for the project to affect the visual or scenic resources, WRA will prepare a brief visual assessment in memo form, per Section 22 of the Local Assistance Procedures Manual, and assumes that a detailed Visual Impact Assessment is not required.

TASK 3 - PUBLIC OUTREACH
Task 3.1 Targeted Communications - Each bridge is likely to have a different list of key stakeholders depending on the work involved and the adjacent land uses. The work on the Meadow Way Bridge will be of interest to adjacent neighbors for whom this is the only point of ingress/egress and an old familiar relic. The retrofit of the Creek Road Bridge will concern neighbors directly adjacent, as well as those on Dominga Avenue and Forrest Avenue.

Residents close to the three bridges being rehabilitated will appreciate being informed of the nature of the work and construction impacts. All are likely to be of great interest to the bicycle and pedestrian advocates.

We will walk the area surrounding each of the bridges, making note of potentially affected residences and identifying key stakeholders. The Fact Sheet discussed below will be delivered to all residences and businesses withirica half'lnlfe.:tallliisof:the:jli'ijjecfs~ ~P 1ndep1•ndenTli5tSJilJ<ey stakenofders for the two capital projects as well as the BPMP and maintain contact with them, both individually and in smaller group meetings.

Personalized Public Outreach: Management by Walking Ooor to Door - Personal contact between the project management team and key stakeholders in the vicinity of the projects is the most effective way to address community concerns. Our plan will be to meet with these individuals and groups in the neighborhood to gather their input prior to the first set of public meetings for Meadow Way Bridge and Creek Road Bridge. This informal "door to door" approach brings out concerns early, resolving Issues before becoming problematic.

Some key stakeholders prefer to be informed about aspects of the project Impacting them without spending time at meetings. We will keep a detailed log of stakeholders' interests and develop targeted materials addressing their concerns. Walking door to door, we will bring information to individual stakeholders, working best when the outreach and technical teams are fully integrated. Individual stakeholders can be approached by an outreach coordinator working with a lead member of the engineering team.

Task 3.2 Public Information - Information for the general public will be developed in a number of formats and will be readily accessible to everyone in Fairfax, including Town staff. Our plan to reach the public will include:

Web Site Development - We will develop and maintain a project website for the bridge program that can be used for future Fairfax bridge projects as well. Fact sheets and other information will be available for each bridge, as well as contact information and an opportunity to send immediate email. Visitors to the website will be able to get on the mailing list for the project, get copies of all public documents, make comments and interact with the project team. We will add historic photographs and other images we can find relevant to the bridge projects. We will develop this as an independent but seamless site linked to the Town's webpage, minimizing the impact on the Town's IT staff and allowing us to make updates in real time.

Project Fact Sheets and Newsletters - We will prepare a project fact sheet for each of the three project components early in the process, to be mailed to all addresses within a set distance of the projects. The Fact Sheet will describe the bridge, its current condition, and the reasons for the intended actions. A cover letter will provide information on the project, Its funding and an outline of its schedule. Fact sheets will be updated and available at all project meetings, as well as on the web. We will identify public sites, such as libraries, where fact sheets can be posted. We will also approach businesses that might have community postings to allow us to post them on their Hi§i""!Y Brid11 Program/ Britl11 Pnwnti11< Mainltnan" Program Projttts Page JS (
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EXHIBIT 3- FULL l?RQJECT SCOPE OF SERVICES
bulletin boards. Newsletters will be prepared at key points in the project lifecycle. We anticipate three newsletters - one each for the Meadow Way and Creek Road Bridges, and·one focused on the BPMP.

Press Management - Our Outreach Coordinator will be the primary press contact for all comments on the project.

However, we will work closely with the Town to ensure that the project message is correctly portrayed. We will prepare up to three press releases and press oriented fact sheets at critical points in the project. As issues come up, we will work with the Town to refine the message that will be denvered through the press. We expect some press-coverage of publlt meetings, particularly on the Meadow-Way Bridge project. We will make certain that all visual material is developed with the level of clarity that can be presented in newspaper stories.

Public Open Houses -We will make the public open house meetings interactive and provide the public with direct access to the technical team. Each meeting may include a presentation with clear visual materials, developed either on boards or Power Point. There will also be an opportunity for stations addressing individual project issues.

These stations will be set up for interaction, making it easy for the public to voice opinions and access the best person to address their question. Public input will be gathered, including those gathered on comment cards at the meetings, or from emails, paper mail, and phone contacts. After each meeting. we will compile a list of "Frequently Asked Questions" to post with responses on the website.

We anticipate four public open house meetings, timed in coordination with the engineering team to provide the best input on their work. Chronologically, BPMP will be the first part of the project to be ready to go to the public, then Meadow Way Bridge, and finally Creek Road Bridge. Meetings will most likely be held at the Fairfax Women's Club or a similarly suitable space. Following is the meeting logistics we propose:
0pen House Meeting 1 for BPMP and Meadow Way Bridge (approximately 4 months into the project). During the fir5rpaitiifth·e-meeting;we"wilrllitFOilucTine·BPMJTnnfie pulillC·since it 1sTsmaTier proiect component anathe least controversial. The need for the project and the general construction work will be described for each of the three bridges. Open-mike public comments will be taken. The second and main part of the meeting will focus on Meadow Way Bridge and discuss the need for the project, its schedule, and construction measures minimizing inconvenience. High-level bridge concepts will be presented to inspire public comment. The real benefits of the project to the neighbors, structural safety, refiabillty and creek stability, will be emphasized.

Open House Meeting 2 for BPMP and Creek Road Seismic Retrofit (approximately 6 months into the project). This meeting will review the progress of the BPMP project again first, including information presented at the first meeting. responses to questions and comments, and further project updates. The second and main part of the meeting will focus on Creek Road Bridge. Since the visible elements of the bridge are of less concern to the pubfic, construction issues will be emphasized. The retrofit may cause construction inconveniences such as noise, dust, and traffic disruption or temporary bridge closure. The public's greatest concerns will be collected so these Impacts can be mitigated. Open-mike public Input will be gathered.

Open House Meetings 3 and 4 for Meadow Way Bridge and Creek Road Bridge (approximately 18 months into the project). A second set of meetings for each of these two bridges will be held once the design alternatives are much farther along. The purpose of these meetings will be to update the public on the status of the project and its schedule, inform residents of possible bridge closures during construction, and let them know of the mitigation measures planned. For Meadow Way Bridge the meeting will present the preferred design alternative through both a presentation and display stations. Open-mike pubfic input will be gathered as time permits.

TASK 4 - TOPOGRAPHIC MAPPING, AERIAL PHOTOGRAMMETRY, SURVEYS AND ROW BASE MAPPING Chaudhary & Associates will support the design team by providing aerial mapping. supplemental field surveys, right of way engineering. and hydraulic cross sections. All work will be performed in accordance with the Caltrans Survey Manual, Code of Safe Surveys, Safety Manual, and Manual of Uniform Traffic Control Devices.

Meadow Way Bridge and Creek Road Bridge. These sites will be mapped using photogrammetric methods for the base map. The control will be referenced to the North American Datum (NAO) 83 for horizontal coordinates and to the North American Vertical Datum (NAVO) 88 for vertical values. A minimum of three control points will be clearly located outside the assumed construction area and field-tied to allow for ease of use during construction.

EXHIBIT 3~ FULL PROJECT SCOPE OF SERVICES
Topographic mapping will be prepared at a scale oJ 1• = 20' with one foot contour interval and spot grades meeting National Mapping Accuracy Standards. The estimated limits of the aerial mapping is 200' each side of the ( bridge along the road and 300' upstream and downstream of each bridge.

Due to tree and brush coverage and areas obscured by the existing bridge structure, supplemental field surveys will be necessary to support the design process. These supplemental design surveys will include existing visible surface utilities, USA utility markings and, for trees within 50' of the existing bridges, tree trunks over 6N diameter.

Sformdrain; sanitarvsewer strilcturesandTnverts;alrYISlble fire hydrants. water vill\ies and PG&E vaults within the right-of-way (ROW) will be located. The design survey information will complement the aerial mapping and be incorporated into to provide one complete homogenous mapping base file for each location.

Right of Way Engineering will be conducted in conformance with Chapter 10 of the Caltrans Survey Manual. Title reports will be necessary for all parcels adjacent to the project area. A minimum of four parcels may have easement or right of way impacts at the two.bridge locations that are being mapped and surveyed. Street right of way and adjacent property lines (Landnet) will be shown on the base map based on available public records. The base map will contain names of adjacent property owners as well as Assessor's Parcel Numbers (APN). Existing survey monuments within or adjacent to the ROW will be located, to be preserved during construction.

Chaudhary & Associates will prepare a Hybrid Map for each bridge. The Hybrid Map is consistent with Federal and Caltrans local Assistance Manual requirements for meeting the certification of right of way and use by the right of way agent and will include base mapping. record boundary, control points, and easement information.

If requested, plats and legal descriptions for temporary construction easements, utility easements, drainage easements, or right of takes will be prepared as needed in support of the design process. These are optional tasks -----and a1e 11ul bi:idgeted fOr ontiflhe'exte11t-Ofthls wortc1rrtnown;typJ__~y-da'i'lrlgJg6S%=90'6"ptrase·-ot·desjgn. surveys and ROW Tasks for BPMP - No surveys are needed for the BPMP portion. All construction work is anticipated to be within the existing ROW. Should easements be necessary, they will be added to the scope at the end of the Assessment Phase.

Surveys for the Hydraulic Analysis. Cross sections will be surveyed upstream and downstream of Meadow Way and Creek Road Bridges at approximately 300' to 500' intervals, on average. Based on the distance between the bridges of approximately 2,600' and a 500' spacing interval, it is anticipated that an estimated 6 locations will be surveyed between the bridges plus the 4 cross sections at each bridge (one upstream and one downstream at each bridge) for a total of 14 cross sections.

TASK 5 - GEOTECHNICAL INVESTIGATION AND PAVEMENT DESIGN For both Meadow Way Bridge and Creek Road Bridge, the services will include subsurface exploration, laboratory testing and preparation of a Geotechnical Report geared for the project design. We will notify USA to mark utilities and obtain drilling permits from Marin County. We will obtain an encroachment· permit from the Town and anticipate permit fees will be waived.

Task S.1 Phase I Initial Site Assessments (ISA) - Along with geotechnical evaluation, Miller Pacific will prepare Phase 1 ISA for the Meadow Way and Creek Road Bridges as part of the Task 2, Environmental Studies and Permits.

Miller Pacific will also perform some limited laboratory environmental tests to form an opinion regarding creek bed contamination from the Meadow Way creosote-laden piles. The purpose of the Phase 1 ISA at each site will be to form an opinion regarding the potential existence of hazardous materials, identify potential on-site contaminants, and recommend further investigation and testing. if necessary.

The ISA work will generally follow the guidelines described by ASFE and ASTM for Phase I ISAs, judged applicable for the site and conditions. These include a review of environmental records through a database search to screen for environmentally significant properties in the vicinity of the site; review of relevant and reasonably available public records on file with Marin County or other government agencies for sites identified in the database search; development of site history through interviews and review of current and historical aerial photographs, compilation of known site, subsurface, and groundwater conditions; on--site reconnaissance to examine features identified through the database search and aerial photo review to visually identify indicators of the existence of hazardous HiJ~ Brid,g< P,,,gmm I Brid,g< p,....fi,,. Mainttnan« P,,,gmm Projms Page f7 (
EXHIBIT. 3- FULL PROJECT SCOPE -OF SERVICES
materials; and preparation of a Phase I ISA report, including summary of activities, findings, and our opinion regarding the potential for on-site contaminated materials and recommendations regarding further investigation.

Typically, for Phase 1 ISAs, the potential presence of radon, methane, lead paint, wetlands and other items normally exduded are not specifically evaluated. We will prepare separate reports for the two sites with a summary of our observations and opinions.

Task 5.2 Umlted Environmental laboratory Testing for Meadow Way Bridge - With the creosote-treated pjles at the Mea-dowWay-llridge; we will also perform some limited laboratory testing of creek bed soils to rule out the presence of contaminants. We wNI hand auger in 3 locations adjacent to and just downstream of the wood piles and take composite samples for test of hydrocarbons and CAM17 metals. We will prepare a brief letter report with a summary of the findings and recommendations for additional assessments, ii significant contamination is found.

Task 5.3 Geotechnical Design Report for Meadow Way Bridge - We will explore subsurface conditions at the approximate location of each bridge abutment with augered borings (one at each abutment) to depths of about 50 feet. Given the existing. narrow roadway, we will use tight access equipment which will allow the roadway to remain open during our exploration. Our borings will be within 10 to 15 feet of the planned new bridge abutments. During the drilling. we will obtain representative samples for laboratory testing. measure the ground water table levels and backfill the borings upon completion. laboratory testing will include moisture density, strength, R-value, corrosion and other pertinent tests.

Ba$ed ori the steps noted above, Miller Pacific wil~ develop geotechnical design criteria for foundations, including recommendations for cast-in-drilled-hole (CIDH) piles, which are 'judged as the most likely alternative at this time.

Other foundation options will be discussed with the project bridge engineers, such as torque-down and driven plies aim;'°TFiJi!l?med practical, a discussion afiiJdesign criterlalor those ojffiiins w1Jr be-proiifaea.·-A seismic acceleration response curve and other criteria will be selected based on the Caltrans Seismic Design Criteria (SOC) Version 1.6. Miller Pacific will discuss site grading. retaining wall lateral pressures, material qualities, backfill methods, compaction and paving thicknesses for various Traffic Indexes, and lime treatment as a method to "winterize• the site (if needed) and to decrease the pavement section. Miller Pacific will prepare a design report with Caltrans-format boring logs, our laboratory test data and recommendations for the items described above.

Task. SA Geotechniqil Design RePort for Seismic Retrofit of Creek Road Bridge - A total of three borings will be drilled. One boring will be on a gravel bar In the creek channel to provide information to the environmental staff or others regarding the necessary CORPS, Fish and Game or other permits. Utilizing portable hydraulic equipment to eliminate the need for a large drill rig in the channel, Miller Pacific will also drill a boring to determine the depth the rock with a maximum depth of 50 feet. Traffic control for the drilling. which will likely block one of the travel lanes, will be provided. Miller Pacific will also explore subsurface conditions at the approximate location of each bridge abutment with augered borings to depths of about 50 feet and obtain representative samples for laboratory testing and measure water levels and backfill the borings. laboratory testing will include moisture density, strength, R-value, corrosion and other pertinent tests.

Based on the above preparations, Miller Pacific will develop bearing capacity criteria for the site soils and rock, and provide opinions on the materials under the foundations based on the existing plans for the structure.

Geotechnical design criteria for deep foundations, including recommendations for piling. if needed for the retrofit, will be provided. Other foundation options, such as torque-down and driven piles, will be provided. A Caltrans seismic acceleration response curve will be selected. lateral soil pressures for both static and seismic conditions will be provided. Miller Pacific will prepare a design report with Caltrans-formatted boring logs, laboratory test data and geotechnical recommendations.

Task 5.5 Geotechnical Consultation for BPMP for Bridges on Canyon, Marin and Spruce Roads - The services will include consultation with the project team for bridge preventive maintenance but we do not anticipate subsurface exploration at this time. If minor new wingwalls or other new structural elements are planned, Miller Pacific will provide geotechnical design criteria for foundations and lateral pressures based on soil or bedrock exposures in the creek bed and prior experiences with similar and nearby projects. Miller Pacific will also consult with the

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EXHIBIT 3- FULL PROJECT SCOPE OF SERVICES
project team for alternatives to stabilize existing wingwalls in place and/or repair scour distress, and will prepare brief letters reports to support the preventive maintenance work. ( Task 5.6 Consultation and Plan Review - As project plans advance to completion for all five project sites, the geotechnical engineer will review them to confirm the intent of the recommendations has been incorporated.

Miller Pacific will be available for consultation if the project design changes or if additional data are required.

TASK 6 - UTILITY INVESTIGATIONS AND COORDINATION
Task 6.1 Utility Surveys, Notification and Coordination - A field review will be conducted to document all utilities in the area that are either attached to the bridges at Creek Road and Meadow Way or located in the anticipated construction zone of any of the five bridges. Project plans will be provided to utility agencies for identifying and marking locations of their existing facilities or new ones to be installed in the future Meadow Way Bridge.

Task 6.2 Utility Relocations - Coordination with the utility agencies for the relocation and/or protection of conflicting utilities and preparation of utility agreements will be continue. It is anticipated that a total of five meetings will be held during the course of the project with each of the various utility agencies.

TASK 7 - STREAM HYDROLOGIC AND HYDRAULIC ANALYSIS
Task 7 .1 Hydrologlc Analysis - Selecting an appropriate HEC-HMS method and estimating the parameters are critical steps in the model development. Stetson will compare its HEC-HMS model results with those of FEMA's model and use the most appropriate results to estimate the peak flows at both Meadow Way and Creek Road sites. Stetson personnel will attend two meetings with the project team and one presentation meeting with the Town of Fairfax. The following approach will be used to estimate the peak flows for different return intervals:
• Usingthe-calibratedHEC•HMS model, calculate the flow-tatio at the bridge sites by dividing the peak flows at the bridge sites by the peak flow at the Ross stream flow gage. • Multiply the Flood Frequency Analysls peak discharges at the Ross stream flow gage by the flow ratio at the bridge sites to obtain the peak flows for the different recurrence intervals.

Task 7.2 Hydraulic Analysis - Stetson will perform hydraulic analysis by developing a new HEC-RAS model for the study reach to determine the design flow characteristics for the existing condition and the new bridge at Meadow Way and the seismic retrofit at Creek Road Bridge. Stetson will coordinate creek cross section survey requirements with Chaudhary & Associates for site survey data located between Meadow Way and Creek Road bridges as well as at the bridge sites. Stetson will integrate the site survey cross sections data from the surveyor into the models for the Meadow Way Bridge and Creek Road Bridge.

Task 7.3 Bridge Scour Analysis and Countermeasure Design - Stetson will perform a bridge scour analysis using HEC-RAS to determine the scour potential for Meadow Way and Creek.Road Bridges. Stetson will coordinate with Geomorph and make design recommendations on the need for scour countermeasures at both bridge sites. The results from the scour analysis will be included in the Hydrology and Bridge Hydraulics Report.

Task 7.4 Hydrology and Bridge Hydraulics Report -Stetson with prepare a Hydrology and Bridge Hydraulics Report for Meadow Way Bridge and Creek Road Bridge. The report will summarize the recommendations and results from the hydrology, hydraulic and scour analyses. The report will include the detailed hydraulic model output results along with appropriate hydrology information used as the model input.

Task 7 .5 location Hydraulic Study Report - Stetson will prepare a location Hydraulic Study Report for Meadow Way Bridge and Creek Road Bridge. The report will include a summary of the hydrology and hydraulics report and a write up supporting the information required on the Caltrans location Hydraulic Study Form.

TASK 8 - STREAM GEOMORPHOLOGY
Geomorph will develop site specific design recommendations for bank erosion protection and stabilization structures, and for configuring bridge foundation components for best protecting aquatic resources at the site.

Recommendations incorporating habitat enhancement elements# which may serve as mitigation measures for the

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EXHIBIT 3- FULL PROJECT SCOPE OF SERVICES
project, will be included. Geomorph will assist the project team to develop initial and final designs, obtain permits, ("'· and implement key measures of each project.

Task 8.1 Design, Permitting. and Implementation Support for Meadow Way Bridge and Creek Road Bridge:
• Prepare sections of the project descriptions regarding bank stabilization, erosion protection, and habitat enhancement elements.
• Prepare sections of the alternatives analyses of bank stability and habitat protection and enhancement. • Prepare plans and specifications for certain bank erosion protection and habitat protection elements.

Task 8.2 Design, Permitting. and Implementation Support for BPMP - Geomorph will conduct similar geomorphic assessments at the three BPMP sites (the bridges on Canyon Road, Marin Road, and Spruce Road). Geomorph will make recommendations for repair and maintenance measures at the sites to protect bank stability and the private properties adjacent to the sites in a manner that preserves and enhances aquatic and riparian habitat. Geomorph will assist the Project T earn to design, permit, and implement the applicable measures.

TASK 9 - TRAFAC ANALYSIS
Task 9.1 CEQA Input - Parisi Transportation Consulting (Parisi) will complete Section XVI of Appendix G of the CEQA Guidelines for Meadow Way Bridge and Creek Road Bridge. Parisi will conduct research and prepare draft and final written responses for the traffic related CEQA questions.

Task 9.2.Creek Road Traffic Handling - Parisi will conduct a study to assess Temporary Traffic Handling routes during construction of the Creek Road Bridge. The study will include an evaluation of alternative routings, traffic , :JUllumes, put..of_-dimEtioatravel...-and-pntential.eftects..aJoa,.ibe alternati.ue routerTask 9.3 Traffic Calming at Meadow Way - Parisi will review physical, traffic, pedestrian and bicycle conditions in the vicinity of the Meadow Way Bridge. Parisi will assess the potential applicability of specific traffic calming measures, including tools to minimize vehicle travel speeds and/or vehicle cut-through traffic, improve sight distance, and accommodate pedestrians and bicyclists. Parisi will recommend potential signing and pavement marking enhancements, as well as physical devices, as appropriate.

Task 9.4 Signing and Pavement Marking Plans - Parisi will prepare signing and pavement marking plans, specifications and cost estimates for the bridge projects. It is assumed that the detour plans and temporary traffic handling plans will be prepared by others. PS&E will be prepared at the 65%, 90%, and 100% levels.

Task 9.5 Meetings - Parisi will attend the Project Charter Meeting. up to four public outreach meetings (e.g., two for each bridge), and a combined presentation to the Town Council. Parisi will also attend the Field Review for the two capital projects and assist the project team in completing the draft Field Review and the PES forms for Meadow Way and Creek Road bridges. Parisi's input will be related to traffic, pedestrian, bicycle, and safety.

TASK 10 - CIVIL AND STRUCTURAL DESIGN
Task 10-1 and its subtasks below describe the BPMP design activities, and 10-2 and its subtasks describe those for Meadow Way Bridge and Creek Road Bridge combined.

Task 10-1 Preliminary Engineering (PE) for the BPMP - The three bridges programmed for BPMP are on Marin, Canyon and Spruce Roads and have differing preventive maintenance and other long-term care needs. They require repairs to certain structural members such as their wingwalls, an abutment, a bridge deck surface and joint seals. The PE scope of work for BPMP, grouped into Phases 1 and 2in the RFP, appear in this scope as Task 10-1.1, the Assessment Phase, and 10-1.2, the Final Design Phase, the latter being completed after the approval of the appropriate environmental studies. The specific scopes of relevant environmental, public outreach, geotechnical and geomorphic services, not appearing below for BPMP, have been described earlier In the scope of services.

Task 10-1.l Phase 1 BPMP Design (Preliminary BPMP Design) Preparatory Activities. Create a new bridge "as-built" General Plan (GP) for future reference and the Town's records with a simple, scaled drawing for each bridge. Prepare the drawings based on the measurements from the PagellD
EXHIBIT 3- FU.LL P)tOJECT SCOPE OF SERVICES
Caltrans Bridge Inspection Reports (BIRs) and field measurements and observations. Show the bridge plan, elevation and cross section views on each GP. The bridge shapes, railings, sidewalks and piers will be depicted on ( the GPs. Additional useful information, such as the Caltrans bridge number and year constructed will be added.

Site Vlslt(s). Visit the three bridge sites with the geotechnical engineer, geomorphologist and the biologist to investigate the foundations, stream flows, erosions at the bridges and the potential environmental impacts of the work. Observe the foundation soils and the exposed or damaged elements at each bridge. Note the channel side slopes, generalsoiftypes and-locations-of-rock outcroppings. Mark and place working notes on prints of the new bridge GPs and take photographs. Assess the preventive maintenance needs of the three bridges through the investigations and engineering evaluation. Identify the construction work to be done to address the preventive maintenance needs of the three bridges.

APE Maps & Field Review. CIC-MGE will prepare APE maps for use in conjunction with environmental and cultural resources studies. The Preliminary Environmental Scoping (PES) form will be prepared by WRA and Kelly staffs in conjunction with the APEs. The T earn will participate in a Field Review with Caltrans within the first 2 months to fully assess the extent of the environmental studies for the BPMP.

BPMP Strategy and Preventive Maintenance Assessment Report (Preliminary BPMP Design). This report, constituting the 30% BPMP Design Completion, will present the Initial findings. A strategy will be developed for addressing the needs of Fairfax BPMP with consideration of its benefits, environmental impacts, the Town's shortand long-term infrastructure goals, and the larger picture of the flood control improvements. Bound copies of the Bridge Preventive Maintenance Assessment Report will be prepared with separate chapters for each bridge, including site descriptions, the Bridge GPs, photos, the latest Caltrans BIRs and the specific field observations. The __ le.vet of .environmental permitting. processes to he performed in Phase....2-tTask . .lCbl.2...beJnw)_wilLbe...describeL.~.­ Temporary traffic control, lane closures, street closures and detours, if needed, including temporary loss of parking spaces, will be discussed. Recommendations will be made for each bridge, based on the Town's current and future priorities, as well as the ease of obtaining the regulatory agency permits.

Task 10.1.2 Phase 2 BPMP Design (Final BPMP Design) - Perform the final design after the acceptance of the environmental studies, while the permit approvals are progress forward. To facilitate construction, we will group all of the Bridge GPs created In Task 1().1.1 above and any additional plan sheets, into one set of plans for the preventive maintenance repairs. The repair work will likely Include concrete wingwalls repair, replacement and stabilization; polyester concrete deck overlay and joint seals replacement. Any additional preventive maintenance item found during the initial assessment phase will also be addressed. CIC-MGE will add a title sheet to the set to show the affected sites, mark each Bridge General Plan with the specifics of the problem areas and the repairs, and add appropriate details, notes and specifications on the plans.

Right-of-Way and Easements. No new right-of-way takes or easements are anticipated. All repair work will be confined to within the public rights-of-way. When temporary construction easements are required, CIC will identify the affected properties, prepare the description of the ·work, the extent of the easement and the duration of the work for the Town's legal staff to draft an agreement with the property owner.

BPMP Traffic Handling Plans. Traffic ~ontrof plans will be prepared to include all temporary signing and striping, temporary railing, and other traffic control devices. A detour plan is not anticipated.

Storm Water Pollution Prevention Plans (SWPPP) and Best Management Practices (BMPs). SWPPPs will be developed based on best management practices for this type of construction work, especially for work around the waterways. Details and specifications will be presented for preventive measures and erosion control devices.

Hydraulic Studies and location Hydraulic Study. These projects will not require new hydraulic studies. CIC-MGE's subconsultant, Geomorph, is fully familiar with the current conditions and will prepare a qualitative location Hydraulic Study in Caltrans-compllant format for environmental studies.

Design Exceptions, Field Surveys, Hazardous Materials I Waste Studies, Testing of Materials, Geotechnlcaf Borings and Utility Relocations. It is not anticipated that any of these items will be necessary, but the team Hij"°"!J Bridge Propm I Bridgt J>n.n.tiw Mmnltnann l'rol/'flm Profads Page 111 EXHIBIT 3- FULL PROJECT SCOPE OF SERVICES
members will be on hand if needed. Should the removal of any yellow thermoplastic striping be necessary, CIC- (... MGE will specify its removal storage and disposal per the Caltrans Design Information Bulletin (DIB) 84. 60%, 95" Design and 100% BPMP PS&E. Submittals will be made at each of these completion levels and the Town's comments will be logged in and addressed. Quality control measures and reviews will be incorporated throughout the submittal processes. Design standards used will be the applicable Caltrans Standard Plans and Specification, Standards of the Cities and County of Marin, the "GREEN BOOK" (2009 Edition), and local Fairfax Standards; Pedestrian ·access modlfkatlons are not expected. The boilerplate spetilli:atioos from the Town of Fairfax will be incorporated in the project specifications. The 95% submittal will Include independently checked plans, specifications, quantity estimates and cost. A senior review will be Implemented which, along with other comments, will be affected into the final, camera-ready final submittal (100% Design).

Bidding Assistance and Services During Construction. It is anticipated that the BPMP component will be completed and advertised ahead of the other two project components. The design team will be available to respond to construction-related questions from prospective bidders. These include: responding to written questions in a "General Response to Bidders Question: preparing addenda for the contract documents, if required, attending a Pre-Bid Meeting and bid analysis. During construction, the design team will be available for technical assistance, addressing changes and responding to Requests for information (Rfls).

Task 10-2 Design of Meadow Way Bridge Improvements and Seismic Retrofit of Creek Road Bridge - The activities defined as Tasks 1 and 2 in the RFP for Meadow Way and Creek Road Bridges have been described below.

Again, the specific scope of relevant environmental, public outreach, mapping and surveying, geotechnical and geomorphlc services not apl>J!aring below, have been presented earlier in the scope of services. The services are for both bridges, 11n1e<s othenviseJs_noted.

Task 10-2.1 - 3°" Design Submittal - This submittal will define the geometrics of the roadway at Meadow Way by developing layout plans, roadway typical sections, profile grades, a qualitative Existing Meadow Way Bridge Assessment Report, Bridge Advance Planning Studies (APS), Bridge General Plans, and Bridge Type Selection Report. It will also include the Retrofit Strategy Report for Creek Road Bridge, defining whether it is feasible to retrofit the bridge, how and for how much, or if ii bridge should be replaced. The 30% Complete Design Submittal will indude conceptual drawings for the following design plans for each bridge location.

APE Maps and Field Review. Please see the scope language from 10-1.1 C above for BPMP. II is anticipated the Field Review for the two bridges In projects will be performed separately and 4 months into the project's schedule.

Preliminary Roadway Geometrics (Meadow Way only). Roadway layout, typical sections and profile plans will be developed. The project will be designed using imperial units and electronic plan preparation will be in the AutoCAD 2011 platform. The plans sheets for all design submlttals will conform to the preferred Town of Fairfax border format. The reports, plans, and other documents for all design submittals will be planned for combined bidding and concurrent construction and tailored for separate processing and bid if the need arises.

Design Exceptions (Meadow Way only). Any design exceptions will be identified and presented to the Town and Caltrans with reasons why the exception is needed and what other alternatives were investigated. An anticipated Design Exception will be the narrow bridge width resulting from a single traffic lane.

Structural Aesthetic Features (Meadow Way only}. MacDonald Architects will coordinate with the project's bridge engineers in conceptualizing the design of Meadow Way Bridge and all of its related architectural amenities. This work will be illustrated for the Town, stakeholders and community via the following modes: computer renderings, photo montages and sketches. After a thorough data research and analysis of the engineers' preliminary data, the bridge design team and MacDonald Architects will meet with the Town to brainstorm various design schemes. The next stage will involve generating hand drawn sketches/computer renderings of preliminary design alternatives.

MacDonald Architects will prepare presentation materials for community group meetings as part of the public outreach program. MacDonald Architects design with a three scale system: 1) pedestrian movement; 2) bike L,·:: movement; and 3) auto movement. Each movement requires details at different scales.

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Bridge Advance Planning Studies (Meadow Way only). An Advance Planning Study (APS) will be prepared for Meadow Way to present the optimum bridge types. Up to three viable bridge types, minimizing disruptions and expediting construction, will be presented and the most suitable bridge recommended. The results of geotechnical investigations and hydraulic and geomorphic studies will be reflected in these studies. Conceptual design construction cost estimates will be prepared for each alternative. The APS package will be used to define the bridge work for the environmental process.

Bridge Type Selection (Meadow Way only). After the preferred bridge is selected for Meadow Way, CIC-MGE will proceed with the Bridge Type Selection process. A General Plan will be prepared for the preferred structure type showing the proposed structure, foundation type and typical section. A Preliminary Type Selection Memo. including updated bridge cost, will be prepared and distributed to Town, C.ltrans and others. as needed.

Material Tests (Creek Road only). Wiss, Janney, Elstner (WJE) will perform limited close-up surveys to record typical deterioration conditions at representative locations; perform limited non-destructive surveys of the reinforcing using ground penetrating radar at representative locations to document rebar density and cover; make limited inspection openings to measure rebar sizes; perform concrete strength testing and compression modulus testing; prepare report summarizing the findings from the close-up survey and strength tests for the bridge designers' use.

Retrofit Strategy Repot (Creek Road only). Analysis of the seismic conditions of Creek Road Bridge will be performed using specialized bridge dynamic analysis software. If the bridge is found to be seismically wlnerable, conceptual seismic retrofit measures will be introduced. A Seismic Retrofit Strategy Report, describing the deficiencies and structural retrofit, along with a General Plan (GP), showing the repair concepts, will be submitted for this bridge. As an alternative. ta. retrofittlo&--a.~placemenr br.kJge far the site with its rosLwill...aJso...be explored and _a 62..pcepareclfor cost comparison between replacement and retrofit. The design team will make recommendations to the Town based on the findings.

Combined Bridge Type Selection and Bridge Retrofit Strategy Meeting. CIC-MGE N will coordinate and schedule a combined Type Section and Retrofit Strategy Meeting with the Town to discuss both bridges. Caltrans may also attend the meeting. The goal will be to obtain the approval of the bridge type and retrofit strategy at the meeting. The meeting minutes and final General Plan sheets will be submitted to the Town of Fairfax and Caltrans for approval.

Task 10.2.2 • 65" Plans, Specifications & Estimate (Intermediate PS&E) • This task will begin after the environmental document has reached a certain level of completion and there is confidence that the ensuing designs work will not be jeopardized by changes instigated by the environmental impacts analysis. For the purposes of this proposal, we are labeling the roadway, traffic control, signing and striping. utility, drainage. street lighting. landscape architecture (revegetation) and SWPPP plans as Civil Plans. One meeting will be held to review comments received on the 30% submittal and determine how each comment shall be addressed. The 65% submittal will further refine the 30% design and incorporate comments received from the review of the 30% Design Submittal package.

Traffic Control Plans. Traffic control plans will be prepared to include all temporary signing and striping, temporary railing. and other traffic control devices. Separate detour plans will be prepared when required. Based on the preliminary design concept, an initial study will be prepared identifying potentially significant impacts associated with traffic operations during construction as well as any increases in traffic during detours if closure is anticipated.

Signing and Striping Plans. Striping and Pavement Oelineation plans will be prepared on skeleton of the base layout plan sheets and include final and temporary traffic lines. pavement markings. channelizers. delineators. object markers. etc. Signs will be shown on the same sheets to depict new and existing signs. as well as those to be removed, relocated, salvaged or modified.

Utility Plans. Preliminary Utility layout sheets based on information gathered in Task 6 above will be developed including conceptual relocation plans. Conceptual design plans will be developed for any Town owned facilities that will require relocation.

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Drainage Faclllties Plans (Meadow Way only). An analysis will be done to determine the drainage needs f~r the proposed improvements at Meadow Way. Preliminary drainage plans will be developed using a 10-year storm as the design criteria. This analysis will determine catch basin locations and pipe sizing needs.

Street Ughtlng Plans (Meadow Way only). The need for street lighting at Meadow Way will be analyzed. Lighting, if necessary, will be serviced from existing circuits if adequate capacity is found available. Conduit and wiring will be spliced and extended from the existing service, with pull boxes included for pulUng of cables and splices at new fnrtures. If the existing-service does not have the required ampaclty, a new service from the serving electrical utility will be established. All street conduits, wiring and pull boxes will meet local standards and applicable codes.

Light lamps will be the efficient LED type with daylight sensors. Light poles will be selected with consultation with the Town if a decorative pole is desired.

Right-of-Way Plans. The existing right-of way, as identified in Task 4, will be shown on the improvement plans.

New right-of way takes are not anticipated. Construction easements will be also identified and shown.

Landscape Architecture. WRA will design the revegetation based on our assessment that vegetation along San Anselmo Creek will be removed to implement these two projects. WRA has concluded an 80-90 linear feet of vegetation removal at the Meadow Way Bridge and 30-SO linear feet at the Creek Road Bridge may be necessary during construction. As a result, revegetation will be required by the CDFW as mitigation for the removal of riparian trees along the creek. In addition, revegetation will be required to prevent bank erosion and for aesthetics. WRA will include provisions for a drip irrigation system for the newly planted plants.

Storm Water Pollution Prevention Plans (SWPPP) and Best Management Practices (BMPs). Please see the BPMP Task 10-1.2 above for the description of this scope of work. - Unchecked 8rldge.Plan5.-Plansfor-both-MeadowoWayandotreekcRoad-Bfldgttwilfebe-de-1elaped based-olt1he-civil layout, staging, hydraulics, topography and the recommendations in the Bridge Type Selection and Retrofit Strategy Reports. Aesthetic features for Meadow Way Bridge, such as treatment of the railings, belvederes and light fixtures, will be incorporated into the design, where applicable. Upon the completion of this phase work, the bridge plans will be 100% designed and detailed (but not independently checked), ready for independent check.

Combined Intermediate Civil & Structural PS&E (65% Design). Preliminary bridge and civil PS&E for each bridge will be combined and reviewed in-house as one package for quality and consistency of the overall work. The cost estimate will be based on preliminary, unchecked quantities, with unit prices from the latest caJtrans Contract Cost Data publication. The Caltrans Standard Specifications will be the standard reference document for the bridge work. All other design work will use the Town's and County of Marin Standard Specifications as the standard reference document. The Intermediate PS&E package will be submitted to the Town for review. Project plans will include Title and Location Map; layout; Profiles; Typical Cross Sections; Stage Construction; Traffic Handling Plans; Construction Details; Drainage layouts; Drainage Profiles; Signing and Pavement Delineation Layouts; Storm Water Pollution Prevention Plans (SWPPP); Utility layouts; Landscaping and Revegetatlon ('lans; Electrical Lighting Plans; and the entire set of Bridge Plans.

Task 10.2.3 - 95% Plans Specifications & Estimate (Draft PS&E) Civil Plans. One meeting will be held to review comments received on the 65% Submittal and determine how each comment shall be addressed. This submittal will fully develop the civil PS&E package based on the comments received from the 65% Submittal. All components of the design will be defined and shown on the plans. Quantity estimates and cost will be updated and independently checked as a QC measure.

Checked Bridge Plans. An independent check of each design will be performed as part of the QC process. CIC·MGE will also prepare two independent sets of bridge quantities take-offs. Bridge special provisions, specifications, Marginal Estimate of construction costs and Suggested Working Day Schedule will be prepared in Caltrans format.

All documents will be signed and sealed by California registered engineers.

Combined 95% (Draft PS&E) Submittal. Checked bridge and civil plans, updated specifications and quantity estimate for the entire project will be combined once again, senior-reviewed as part of our quality control plan and Page I 14
,. . i) '
hi\\\ Of I \JRI 1\
~~ EXHIBIT 3- FULL PROJECT SCOPE OF SERVXCES
submitted to the Town. The project cost estimate will be based on the final checked quantities. A meeting will be scheduled with the Town to discuss the submittal and comments.

Task 10.2.4 - 100% Plans Specifications & Estimate {Final, "Camera-Ready" PS&E) - This task includes preparing the final submittal of the construction drawings and technical specifications to the Town upon addressing the comments received on the 95% submittal. This submittal will contain the final bid documents, signed by the designers and checkers, ready for advertising. The final QA/QC will be done before this submittal. Boilerplate spedficatioiis coriSlsting of legal sections and GeneralConditions will be provided by the Town for incorporation into the construction documents. A Resident Engineer's Pending File, following Caltrans format, will be submitted.

It is anticipated that both bridges will be advertised together, requiring one bid package. However, the package will be split if concurrent advertising and construction will not be viable.

TASK 11- BIDDING ASSISTANCE
CIC·MGE JV will provide assistance with Right-of-Way and Utility Certifications as well as HBP Authorization to Proceed with Construction for each bridge. The design team will be available to respond to construction-related questions from prospective bidders. The activities may include responding to written questions in a "General Response to Bidders Question: preparing addenda for the contract documents, if required, attending a Pre-Bid Meeting and bid evaluation (if requested).

TASK 12 - SERVICES DURING CONSTRUCTION
The CIC-MGE JV team will be available for engineering services requested by the Resident Engineer {RE) during the construction. These services are:
.:l'l'ECOllStrlldion.EOllfere~roje-a:Manager wlltattend a meeting; withtne::rown; theomtRctor ano others once the project has been awarded and prior to the start of work.

Review of Shop Drawings - The CIC-MGE staff will review shop plans for prestressing and joint seals, and will list any exceptions found for the Contractor's correction and resubmittal.

Responding to Requests For Information {Rfls) - CIC-MGE will respond to the Contractor's questions communicated to through the Resident Engineer with written memos addressed to the RE. Response to Cost Reduction Incentive Proposal {CRIP), for the benefit of the Contractor, is not included in the scope.

Field visits - We have scheduled two such visits per bridge during the construction period to consult with the Town and the Resident Engineer, as needed.

As-built plans corrections - The project plans will be revised, as necessary, for archiving at the end of construction period with field input from the RE to reflect the changes made. The corrections can be done either manually or electronically, as desired by the Town.

HiJh""!J Bria.gt l'roJ'O'll / Briqge Pnwntiw Mai•ttnantr Program Projtct1 PagellS c
EXHIBIT 3- FULL PROJECT SCOPE OF SERVICES
. Di!lhierables • A consolidated list of deliverables for each of the 3 project components i!fpresented based on the scope tasks. Numbers in brackets indicate hard copies submitted. Where the number Is not shown, the requisite copies will be provided. Unless otherwise noted, deliverables are for all 5 bridges.

Taslrl
Task2
Task3
Task4
Tasks
Task&
Task7
Tasks
Task9
Task 10
Task 11
Task 12
PROlECTMANAGEMENT AND ORGANIZATION
P.roJect.lnstructions Manual {10) ·
Field observation notes (1)
Minutes-of.various meetings (1)
Digital Photos (Electronic)
Co ies of external memos & letters (1)

ENVIRONMENTAL STUDIES AND PERMITS
PES forms; Pre-Construction Notification (PCN) Water Quality Study Reports & Natural Environment Study (NES) and Streambed Alteration Agreement
Mitigation Plans, Mitigation Monitoring and Reporting Program NEPA categorical Exclusion with Technical Studies
CEQA Initial Study/MND, Draft and Final Versions
Section 106 Documentation, including HPSR, ASR & HRER (Creek Road & Meadow Way) Visual Impact Assessment and Community Impact Assessment Reports (if needed)

PUBUC OUTREACH
Maffing list; Announcement flyers; Fact Sheets, Meeting exhibits; Newsletters & Press Releases MAPPING AND SURVEYING (Meadow Way & Creek Road)
AutoCAD Base map & Digital Terrain Model (DTM). Hybrid Map (24x36) for each site Updated base map with design survey data. Copies of title reports and deeds toples af field-notes and utilities information --l'lals &-legal-deSEriptions-foF-easementsCross-section survey data for Stetson En ineers or right of way takes as-needed (optional)

GEOTECHNICAL INVESTIGATION AND PAVEMENT DESIGN
Environmental Site Assessments (ESA) for Meadow Way and Creek Road Bridges Preliminary and final Foundation Report for Meadow Way & Creek Road (5) BPMP Geotechnical Memo for Canyon, Marin & Spruce (5)
Bridge Log of Test Borings or Meadow Way & Creek Road (1 mylar, copies)

UTIUTY INVESTIGATION AND COORDINATION
Utility Markups & Updates. (Utility Plans will be included in civil plans.) Stream Hydrologlc and HydrauHcs (Creek Road & Meadow Way) Preliminary & Final Hydraulics Report (5)

STREAM GEOMORPHOLOGY
Geomorphlc Assessment and Erosion
Prot~ion R for Meadow & Creek (5)
TRAFFIC ANALYSIS (Creek Road & Meadow Way)
CEQA Traffic Studies (included in ED)

CIVIL AND STRUCTURAL DESIGN
BPMP Assessment Report (3)
Meadow Way Bridge Assessment Report
Bridge Advance Planning Studies and Bridge Type
Selection Report for Meadow Way (3)
Bridge General Plans (3)
Materials Test report for Creek Road (3)
Seismic Retrom Strategy Report, Creek Road (5)
30%, 65%, 95% and Final Plans (5 sets each)

BIDDING ASSISTANCE
Location Hydraulic Study Report (5)
Erosion Protection Memo for BPMP (S)
Location Hydraulic Study Report (5)
Traffic Detour & Staging plans
Bridge Design and check calculations (1)
Bridge independent check calculations (1)
Quantity Calculations & Check (1)
Cost Estimates & Summary Forms (12)
RE Pending File (1)
Final Project Specifications ( l)
Final Reproducible Plans (ll
Contract Addenda and Response to bidder questions (if required)

SERVICES DURING CONSTRUCTION
Shop Drawings Review Comments, Response to RFls & As-built Drawings Hig""' BtiJu Pro§""' I BtiJu Prtwntiw Mainttnana p,.IP"' Pmj«ts Page f 16

CREEK ROAD BRIDGE SUMMARY CIC
Talk 1 ·Project Marniaement and Ors•nlllltlonal Tnk Total Houn 200 '--11tla Tutton $25,292
Ta5k 2. Erwtronment.1 Studln and Permits Task TOtll Hours 28 Tutton $5,600
THk 3 • Publk Outre•CI Tult Tot.I Moun 32
TaPCost $5,088
Tuk • • Tapasraphk M1pplna. Aerial Talk Totlil Hour1 .. Pho•-r1mmetrlc Su--- • ROW MIPCl ln1 T15ltColt $8,000 T1sk S. Geotechnlcal lnvastfpdon and Tut Tobi Haun 1'
Pavement Dnl•n Tait Cost $2,300
Task 6 - lhllltv lnvestlptlonl and Coordln1tlon T11slc Tobi Hours Task Colt $<,ODO " Task 7 ·Stream Hydrol0t:lc and Hydraulic Tnlt Totat Hours 10 .......... Taslc Cost $1,700
Task 8 ·Stream Geomorpholoav Talk Tot.I Haun •
Talk COSt $700
Tuk 9- Traffic: Ana!vs's Task Totat Hours 26
TaMColt $3,720
Task 10. ctvll and Structural Da11n Tut Total Hours 3SO Tallc Cost $41,016
Tuk 11·8lddln1 Aub;tance Tuk Totlll Houn 0
Tutton so
T1sk Totlll Houn 0 T1uk 12 • Servfus Durln1 Connructlon T11k Cost so Pral«t TOtll Houn 732
Project Total Ubor Cost $104.•1&
Sllllry Ese111itton so
Subcanaukants $130 749
Sub M1rltup flCM Mu) $9,806
.......... so Other Direct Expensa $1,880
Touil PE Ph•se Cost $246,852
Town Df Fllffl•
Hlitnqy lrkll• i'rocnm
Summary af er..k llCWld lrtdp K PhaM Hour1 Colts Phan l MGE WRA Kelly Ptrtil Miller Nelson\
Pe~lflc -••rd 0 • • i. • 16
so $612 $920 $ 60 $780 $2,681
• " 1<0 • 0 0 0
$1,901 $4,116 $16,100 0 $0 $0
• • 0 • 0 120
$1,901 $612 so $1140 so $1,,169
0 0 0 :: 0 0 0
$0 so $0 ' 0 so so 0 0 0 0 .. 0
so so so 0 $6,103 so 0 0 0 0 0 0
so so so so so 0 0 0 I! o 0 0
$0 so so so so 0 0 0 0 0 0
so so so so so
0 0 0 0 0 0
so so $0 so so
• 0 0 0 0 0
$1,901 so so '~ so so 0 0 0 0 0 0
so so so so so so 0 0 0 :·o 0 0
so so so so so $0
" "' 1'8 ' 0 60 U6 $5,702 $5,MO $17,020 $1 ... S&.183 $16,857 so so so $300 $0
so so so $5,600 so
so so so $560 $0
so so $<,800 so $0
so so so 560 $58'
$5,702 $5,3'0 521.820 $1 ... $13,'°3 $17,'41
Ch.udhJiry Geomarph WJE MacDonald ......... Tobi Project 0 0 28 0 0 26'
so so ...... so so $15,062
0 0 0 0 0 208
so $0 so $0 $0 $27,717
0 0 0 0 0 170
$0 $0 so $0 $0 $22,910
13S 0 0 0 0 179
$11,825 $0 $0 so so $26,125
0 0 0 0 0 70
so so $0 $0 so Sl,403
0 0 0 0 0
so so so so so $<,ODO "
0 0 0 0 0 10
$0 $0 so $0 so $1,100
0 0 0 0 0 •
$0 so so $0 so $700
0 0 0 0 0 26
$0 so so so so $3,720
0 0 195 0 0 m
$0 so $27.266 so so sn,113
0 0 0 0 0 0
$0 so so $0 so so 0 0 0 0 0 0
$0 $0 so $0 $0 so 135 0 m 0 0 1,508
$11,125 so $31,276 so so $208,219
so $0 so so so $300
$3,470 $0 $6,500 so so $15,570
$3'7 so $6SO $0 so $11,363
$0 so so so so $<,800
$0 so $4,075 so so $6,599
$22,642 so $42,SOl $0 $0 $246,852
( ,---._,
l )
,::i..1f"o1 ·- Sumrn.ry of ,_.:,·~~-=-n"..:lmttours Colts Phase 1 MEADOW WAY BRIDGE SUMMARY ac MGE WRA Kelly P1n~ Miller Nel5011 \ P1dflc Nva11rd
Task 1 ·Project M1na1ement and 0ta:1nlz1tlon1I Task Total Hours 164 0 • a 4i • 12 LMIStiCS TukCost $2•,584 so $612 $920 $760 ' $780 52,016 Tuk 2 · Environmental Studies and Permits Task Total Hours 20 0 12 12 0 0 0 Task Cost $4000 so $1,836 $1.380 so' so so
Task 3 • Public Outre;1ch Task Total Hours 48 0 • 0 6 0 64 Talk Colt $8.288 so $612 so $1,1.an I so $8,121
Task 4 • TDJ!Olrlphlc Mappin&. Aerhll Task Totll Houn 32 0 0 0 0 I I 0 0 Phot...,rammetric su- & ROW Mannina TukCost $5,600 so so so SOI ' so so Taslc S · Geotechnlcal lnvestlptlon and T•lk Total Hours 3 0 0 0 0 I 47 0 Pavement Des11n Task Cost $550 so so so so I SS.254 so
Task 6 • Utility lnvutilltions 1nd Coordln1tlon Task TotaJ Hours 12 0 0 0 0' 0 0 Task Cost $1,800 so so so SOI. so so
Task 7 ·Strum Hydrofotlc and Hydraulic Task Total Houn 0 0 0 0 0 0 0 Analvsls TaslcCmt so so so so SO I so $0
Task 8 - Stream Geomorpholoav Task Tai.I Hours 2 0 0 0 0 I 0 0 TaU: Cost $400 so so so S0 I so so
Task 9 ·Traffic An.11ysls Task Totll Hcxn 2 0 0 0 0 i I 0 0 TukCost $400 so so so SO' so so
Task 10 · OYll and Structural Desl1n Task Total Hours 156 0 0 0 0 0 0 TukCost $20,456 so so so so i so so
Tnk 11 • Blddlna Assistance Task Total Hours 0 0 0 0 0: l 0 0 TukCost so so so so $0 ! I so so
Task 12 ·Services Durln1 Construction Task Total Hours 0 0 0 0 o i I 0 0 TukCost $0 so so so SO I I so so
Project Total Houn 439 0 20 20 10.1 Sl 76
Project Tobi LaborColt $66,078 so $3,060 $2,300 $1.900 ~034 $10,U7 s.1..., EICll•tlon so so so so so' i $302 $65
-- $67· .. "'1 $0 so so SO I C.1.622 so
SUb M .... up (lOK M.xj $S,o7• so so so $0 1. $362 so .......... so so so so so! so so Other DlrKt~ $1.200 so so so SO!. I - $600
Total PE Phue Cost $1«!,003 so $3,060 $2,300 $1, $10,400 $10,802 Oiaudhary Geomorph WJE
0 0 0
so so so
0 0 0
so so so
0 0 0
so so so
us 0 0
$11,825 so so
0 0 0
$0 so so
0 0 0
so so so
0 0 0
so so so
0 0 0
so so so
0 0 0
so so so
0 0 0
so so so
0 0 0
so so so
0 0 0
so so so
us 0 0
$1•.•25 so so
$0 so so
$3,470 so $0
7 so so
so so so
$0 so so
$22,642 so so
M1c0onlld Stetson
20 0
$2J7fi3 so
iO 0
so so
56 0
$6)788 so
!O 0
so so
;,Q 0
so so
0 0
so so
,o 0
$0 so
.o 0
so so
:0 0
so so
56 0
$6;195 so
0 0
so so
0 0
so so
U2 0
51~747 so
$0 so
$0 so
so so
$0 $0
$800 so
$161$47 so
' J
Tot1l Project
216
$32,436
... $7,216
178
$24,949
167
$24,425
so
$5,B<M
12 $1,800
0 so
2 $400
2 $400
212
$26,651
0 so
0 so
8831
$124,081
$367
$7,092
$5,783
so
$2,680
$140,003

BPMP SUMMARY CIC
Task 1- Project M1n1pment and 0'1'•nlratlonal Ta1k Tot1I HOUtl 82 1 .... 11tlc1 TeHCost $14,160
Task 2 - Envlronment1I Studies and Permits T1H TDUll Hours 20 T11kCost $3,600
Task 3. Publk Outre•ch Tuk Totll Houn 33
Tukca.t $6, ...

Task 4. TOJIOlfllphk Mappl"lt Aerial Tuk Tm.I Houn 0
Phot.......,.mm1tric SU,__ • ROW Manntn1 Tukca.t $0
Taslt 5 - Geotttchnlail lnwstlptton and Task Tobi Houn • Pavem1nt Dal.., Tali Cost $800
Task 6 • Utllltv lnvestlptlans and Caon:lln1tlon Task Totll Hours 21 Task Cost $4, ...

Taslt 7 ·Stream HydrofoFc and Hydt1ullc Task Total Houn • Analvsls Tukca.t $1,350
Task 8 • Stt1am GeomarpholOflV Tisi Totll Hours •
Tukca.t $800
Task 9. Traffic Analysis Talk Total Hours 2
Tukca.t $400
Task 10 • Clvll •nd StNc:tural Deslrn Task Total Hours
T11kCost $19,208 ""
T1slt 11- Biddln1 Assistance Task Total Hours 0
TukCod $0
Task 12 - Services Durln1 Construction Task TDUll Hours 0 TaHCost $0
Projed Totll Hours 321
Project Total Labor Cost $51,118
Salary Esc:alatlon $0
SUbconsultanu $31,656
Sub Markup (1°" Max) $3,166
Permit FHS $0
Other Olt'Kl Expenws $3,200
Total PE Ph•se Cost $89,140
·-
Town of J1lrf11
Hlahwav...,..i._.m summary of IPMP Pf PNiJ Moun Costs PhlN 1 MGE WRA .. ,~ ari51 Miiier
''""' • • 12 0 0
$950 $1,224 51 1$0 $0
0 12 12 ' 0 0
$0 $1,836 $~380 '$0 $0
• • 0 0 0
$9$0 $612 $0 $0 $0
0 0 0 0 0
$0 $0 $0 . $0 $0
0 0 0 ; 0 16
$0 $0 $0 i $0 $2,666
0 0 0 :i 0 0
$0 $0 $0 11$0 $0
0 0 0 I\ 0 0
$0 $0 $0 1'$0 $0
0 0 0 !r 0 0
$0 $0 $0 '$0 $0
0 0 0 0 0
$0 $0 $0 $0 $0
a 0 0 '1 0 0
$1.!K)l $0 $0 '$0 $0
0 0 0 ' 0 0
$0 $0 $0 $0 $0
0 0 0 0 0
$0 $0 $0 $0 $0
16 " " ,: 0 16
$3,802 $3,&72 $2,7&0 ·,$0 $2,666
$0 $0 $0 '$0 sm
$0 $0 $0 $0 $0
$0 $0 $0 . $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $40
$3,IOl $3,&72 Sl.760 $0 $3,039
Nelson\ Ch1udhi:ry ·- WJE M1cOon11d Stetson Toti! ProjKI N·-·1rd .. 0 0 0 0 0 122
$2,611 $0 $0 $0 $0 $0 $10,'°'
0 0 0 0 0 0 .. $0 $0 $0 $0 i$0 $0 $6,816
79 0 0 0 0 0 120
$9,701 $0 $0 $0 '$0 $0 $17,663
0 0 0 0 0 0 0
$0 $0 $0 $0 '$0 $0 $0
0 0 0 0 ' 0 0 20
$0 $0 $0 $0 ! $0 $0 S!,466
0 0 0 0 i ·o 0 28
$0 $0 $0 $0 $0 $0 $4 ....
0 0 0 0 0 0 a
$0 $0 $0 $0 . $0 $0 $1,350
0 0 16 0 0 0 20
$0 $0 $2,560 $0 $0 $0 $3,360
0 0 0 0 0 0 2
$0 $0 $0 $0 $0 $0 $400
0 0 16 0 0 0 16'
$0 $0 $2.560 $0 $0 $0 $23,669
0 0 0 0 0 0 0
$0 $0 $0 $0 $0 $0 $0
0 0 0 0 0 0 0
$0 $0 $0 $0 $0 $0 $0
95 0 12 0 0 0 528 .
$12,389 $0 $5,120 $0 $0 $0 $81,526
$0 $0 $0 $0 $0 $0 $333
$0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $3,166
$0 $0 $0 $0 $0 $0 $0
$875 $0 $0 $0 $0 $0 5'.115
$13.26' $0 $5,120 $0 $0 $0 $89,1&0
-
r

TOTAL PROJECT SUMMARY CIC
Task 1 • Project M1n11ement and Org1nlzatlonal Task Total Hours ... Loll sties Task Cost $64,036 Task 2 • Envfronmental Studies and Permits T1$k Total Hours .. Task Cost $13,200 Task 3 • Public Outrll!ach Task Total Hours 113
Task Cost $19.n6
Task 4 • Topo1r1phlc Mapp{na, Aerfal Task Total Hours 76 Photoa"'mmetrfc Survevs, & ROW Ma....ina T1skCost $13,600 Task S • Geotechnical lnvestlptlon and Task Total Hours 21 Pavement Oe:slan Tnl<Cmt $3,650
Task 6 • Utillty lnvestlptlons and Coordlniltlon Task Total Houn 64 Tulr:Cos1: $10,200
Task 7 •Stream Hydrologlc and Hydr1ullc Task Tot.I Haun 18 Analvds Task Cost $3,050
Task 8 ·Stream Geomorpholosv Task Total Hours 10
Task Cost $1,900
Task 9 - Traffic Analysfs Task Total Hours 30
T1sk Cost $4,520
T;isk 10 • Ovtl ;ind Structural Desl&n T1sk Tot1I Hours 646 Talk Cost $87,680
Task 11 • Blddlna Assistance T;islc Total Hours 0
Task Cost $0
Task lZ ·Services Ourln1 Construction Task Tot1I Hours 0 Tulcea.t $0
ProJKt Total Hours 1,492
Project Totlll Ubor Cost $221,612
Salary Escalation $0
SUbcanlultants $l30,057
Sub Markup (1CIK Max) $18,IMG
Pennftfees $0
Other Dlred exp.nMs $6,280
Tot1I Pf Phase Cost $475,99'
,--.
i \
T~>falrfo• HJshw•Y lrldp Prosrlim
Summary of Total ''°Ject Pf ~ t" Costs
' Miiier MGE WRA Kelly Parisi Padflc
• 16 28 8 8
$950 $2, ... $3,220 $1.SZO ! $1.560
8 Si 164 0 I 0
$1,901 $7,788 $18,860 SO I $0
12 12 0 12 ', 0
$2.851 $1,836 $0 $2,211D $0
0 0 0 0 0
$0 $0 $0 $0 ! $0
0 0 0 0 119
so $0 $0 $0 $14,023
0 0 0 0 0
$0 $0 $0 $0 $0
0 0 0 0 ' 0
$0 $0 $0 so : f $0
0 0 0 0 i 0
$0 $0 $0 $0 ' ' $0
0 0 0 0 0
$0 $0 $0 $0 $0
16 0 0 0 i 0
$3,BOZ $0 $0 $0 $0
0 0 0 Q ! I 0
$0 $0 $0 $0 ' $0
0 0 0 0 0
$0 $0 $0 $0 ' $0
40 .. 192 20:1 : 127
$9.504 $12,072 $22,080 53.~ 515,583
$0 $0 $0 $0 ',! $935
$0 $0 $0 $0 i' $9,222
$0 $0 $0 $0' $922
$0 $0 $4,800 $0 $0
$0 $0 $0 $0' $180
$9,504 $12,072 $26,880 53.~· $26.142
·--.

Nelson\
-·•nl O..udhory Geo....,.., WJE MacDonald Stel5on Total Project .. 0 0 28 '20 0 602
$7,392 $0 $0 $4,009 $2,763 $0 $87,900
0 0 0 0 .o 0 296
$0 $0 $0 $0 $0 $0 $41,749
263 0 0 0 '56 0 ... $31,990 so so $0 $6,788 $0 565,522
0 270 0 0 ' 0 0 346
$0 537.651 $0 $0 $0 $0 ss1.2s1
0 0 0 0 0 0 140
$0 $0 $0 $0 $0 $0 $17,673
0 0 0 0 0 0 64
$0 $0 $0 $0 $0 $0 $10,200
0 0 0 0 0 0 18
$0 $0 $0 $0 $0 $0 $3,050
0 0 16 0 0 0 26
$0 $0 52,560 $0 $0 $0 $4,460
0 0 0 0 0 0 30
$0 $0 $0 $0 $0 $0 $4,520
0 0 16 195 56 0 92'
$0 $0 $2,560 $27,266 $6,195 $0 $127,503
0 0 0 0 0 0 0
$0 $0 $0 $0 $0 $0 $0
0 0 0 0 0 0 0
$0 $0 $0 $0 $0 $0 $0
307 270 32 223 132 0 Z,919
539,383 $37,651 $5,lZO $31,276 $15,747 $0 $413,127
$65 $0 $0 $0 ,$Q $0 $1,000
$0 $6,940 $0 $6.SOO $0 $0 $22,662
$0 $694 $0 $650 $0 $0 $20,312
$0 $0 $0 $0 $0 $0 $4,800
$2,059 $0 $0 $4,075 $800 $0 $13,394
$41,507 $45,285 $5,120 $42,501 $16,$47 $0 $475,994
(
AMENDMENT NO. 1 TO DESIGN PROFESSIONAL SERVICES AGREEMENT This Amendment No. 1 to Personal Services Agreement (this "Amendment No. l ") is entered into as of6k-r a , 2013, by and between the TOWN OF FAIRFAX (the ''Town") and CALIFORNIA INFRASTRUCTURE CONSULT ANCY (the "Consultant"), with reference to the following facts:

RECITALS
A. Town and Consultant previously entered into that certain Design Professional Services Agreement dated as of September 4, 2013 (the "Agreement"). Capitalized terms used in this Amendment No. 1 shall have the meanings assigned to them in the Agreement.

B. The parties wish to modify the Agreement as provided more particularly below.

AGREEMENT
NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, Town and Consultant hereby agree as follows:

I. The Agreement shall be increased by $140,000.00 to a total not to exceed $479,000 (Four Hundred Seventy Nine Thousand Dollars) for the work related the Meadow Way Bridge contained in Exhibit A to the Agreement.

2. Exhibit A to the Agreement shall include the attached Exhibit 1-A which will be the bridge options to be explored for the Meadow Way Bridge and the questions to be answered prior to the community workshop. If needed, the Consultant may conduct limited field inspections to collect data to develop responses to the questions.

3. Except as specifically modified herein, all of the other remaining provisions of the Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, Town and Consultant have executed this Amendment No. I as of the date first written above.
"TOWN"

TOWN OF FAIRFAX
:~ct=:.1~ Title: -rcJ vJ ,J M Ml>.-&".((,,
"CONSULT ANT"

CALIFORNIA

CONSULTANCY

INFRASTRUCTURE
Name: Nader Tamannaie, PE
Title: President
EXHIBIT 1-A
Summary of Meadow Way Neighborhood issues for the Community Workshop for the Meadow Way Bridge Project

ALTERNATIVE OPTIONS

1. Retaining a wooden bridge
Evaluate repairs needed to maintain structural integrity in its current form and width including cost estimates, life cycle costs, and funding sources.

Explore if viable to replace portions of the existing structure with other materials such as replacing deck with concrete.

Evaluate ability to widen bridge using current structure including potential width.

2. Replace with a one-lane bridge that meets State/Federal bridge standards and reflects the character of the area.

Explore feasibility of replacing the current bridge with a wooden bridge.

Explore feasibility of replacing the current bridge with a concrete/steel bridge.

QUESTIONS TO BE ADDRESSED
A. Impacts to vegetation such as which trees will probably need to be removed.

B. Compare options to one another.

C. Impact to Meadow Way roadway approach to the bridge including potential impact to adjacent properties and parking.

0. Estimated time of construction for above options and temporary bridge including the time period to work in the creek and proposed construction hours during the day.

E. Construction impacts to residents for the above options including a temporary bridge.

F. Measures to mitigate construction impacts.

G. Need and location for a temporary bridge including size and length of time needed.

H. Process for removing current creosote-laden bridge piles and other potential environmental issues.

I. Material questions: For wooden structures, are materials available such that pressure-treated wood (or wood containing or coated with other toxic materials) will not be needed? Can pervious concrete on the deck be used? J. Describe level of bank stabilization work included as part of the project and impact to the creek.

AMENDMENT NO. 2 TO DESIGN PROFESSIONAL SERVICES AGREEMENT This Amendment No. 2 to Design Professional Services Agreement (this uAmendment No. 2") is entered into as of April 3, 2014, by and between the TOWN OF FAIRFAX (the "Town"') and CALIFORNIA INFRASTRUCTURE CONSULT ANCY (the "Contractor"), with reference to the following facts:

RECITALS
A. Town and Contractor previously entered into that certain Design Professional Services Agreement dated as of September 4, 2013 (the '•contract''). Capitalized terms used in this Amendment No. 2 shall have the meanings assigned to them in the Contract.

B. The parties wish to modify the Contract as provided more particularly below.

AGREEMENT
NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, Town and Contractor hereby agree as follows:

1. Contractor shall provide the additional work described more particularly on Exhibit A hereto (the "Additional Work") and the maximum amount payable under the Contract shall be increased by $27,250.00 to a total not to exceed $506,250.00. 2 Except as specifically modified herein, all of the other remaining provisions of the Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, Town and Contractor have executed this Amendment No. 2 as of the date first written above.
"TOWN',

TOWN OF FAIRFAX
"CONTRACTOR"

CALIFORNIA INFRASTRUCTURE

CONSULTANCY ,
By:

Name: tJAOG-Rd-.. ~ IAtv\Ar.JrJp.18
Title: P t2-£h 1QeNT
r-- i ---.
i :

Exhibit A
Description of the Additional Work
EXHIBI',l' A· ..... ADPI'I:tONAL SERVICES FOR MEADOW WAY BR. ~~: ASSES.SMENT, CREEK ROAD BR. OUTREACH & BPMP ENVIRON_MEN'I'~L TASK 1- PROJECT MANAGEMENT AND ORGANIZATIONAL LOGISTICS CIC will continue the support and management of the three project components, including the Bridge Preventive Maintenance Program (BPMP), Creek Road Bridge and Meadow Way Bridge, as follows:

Meadow Way Bridge - CIC will continue with project management, partial assessment of the exiting bridge, monitoring of the additional field surveys and right-of-way analysis and web site postings for public information. Funds from bridge architectural studies are partially diverted, and such studies are postponed, to perform these tasks. CIC will also respond to Caltrans questions and comments on the Exhibit 6-D and attachments submitted earlier for additional funds to perform the full bridge assessment, surveys and a second public workshop.

Creek Road Bridge - CIC will continue with project management, response to Caltrans questions and comments on the Retrofit Strategy Report submitted earlier for the exiting bridge and web site postings for public information. These tasks continue to be covered under the scope of services in the current Agreement between the Town of Fairfax and CIC.

BPMP - CIC will continue with project management, response to Caltrans questions and comments on the BPMP Assessment Report submitted earlier, and web site postings for public information. CIC will also respond to Caltrans questions and comments on the Exhibit 6-D and attachments submitted earlier for additional funds to perform the full Phase 2 tasks for the bridges.

TASK 2 - ENVIRONMENTAL STUDIES FOR BPMP
APE Development - WRA, in coordination with California Infrastructure Consultancy, Inc., will produce an Area of Potential Effect (APE) map for each of the three BPMP project bridges. The APE will need to include all areas subject to ground disturbance, including access or staging locations for the project. Both an Archeological APE, which includes areas of direct impact, and an Architectural APE, which includes the entirety of all parcels from which there will be a right-of-way acquisition or temporary easement, will be included. It will also include the full boundaries of any identified cultural sites, JRP and Far Western will assist in identifying these boundaries.

Noise and Vibration Technical Memorandum - Based on the Caltrans Preliminary Environmental Study (PES) form and that no pile driving is proposed, a Noise Report ls not required and instead WRA will prepare a noise technical memorandum to address construction noise associated with each bridge included in the BPMP.

JRP will assist with the completion of documentation for historic resources. Compliance with Section 106 is being carried out with Caltrans' regulatory responsibilities. JRP will prepare documents for the project following Caltrans' guidelines and as identified in the completed PES form. With the possible exception of Spruce Road Bridge, none of the projects are anticipated to be considered screened (exempt) undertakings per the Caltrans Section 106 Programmatic Agreement (PA). Documentation will be used to support CEQA compliance and the BPMP project will require Section 106 documentation to be submitted to Caltrans. JRP will assist WRA in preparing the Area of Potential Effects (APE) maps. JRP would also assist Far Western with the production of Historic Property Survey Reports (HPSRs) through review of record searches and site visits.

Far Western will assist with the completion of documentation for archaeological resources. Far Western will request a records search including a review of site records, survey reports, National and California . EXHIBIT A - · ADQITIONAL SER.VIC.ES FQ:R MEADOW WAY B.R.. '. ASSESSMENT , CREEK ROAD BR. ·OUTREACH · &: B.PMP ENVIRONME~TA~ ' register listings, as well as other relevant documents from the Northwest Information Center of the California Historical Resources Information System, administered by Sonoma State University. The area of study will be the APE plus a one-quarter-mile buffer. The review wilt provide information on whether any portions of the project area have been recently surveyed, and whether any previously recorded resources exist within the study area. A report summarizing findings will be drafted. Far western would also assist with the development of the APE. Time has also been budgeted to include initial management time for project initiation.

TASK 3 - PUBLIC OUTREACH
Nelson Nygarrd will continue the support of the three project components by posting information regarding new project development, field work or other events on the projects' web site. Funds from Meadow Way Bridge architectural studies are partially diverted to perform these tasks for Meadow Way Bridge.

TASK 4 - TOPOGRAPHIC MAPPING, AERIAL PHOTOGRAMMETRY, SURVEYS AND ROW BASE MAPPING Chaudhary and Associates will perform the following additional tasks for Meadow Way Bridge: · o Review the Preliminary Title Reports (PTR's)
• Based upon the analysis of the PTR's determine monument will need to be located and field-tied • Notification shall be sent to all adjacent land owners/tenants (copy to CIC) at least two days in advance for those parcels for which access to parcel corners is needed • The Right of Way survey analysis will be per Caltrans Right of Way determination procedures and is limited in scope to resolving the right of way only and will not analyze/resolve dividing lines between parcels.
• Upon completion off the analysis, final monuments (3/4" Iron Pipes with LS Cap) is typically set at right of way angle points and either a Corner Record or Record of Survey filed with the County of Marin per State Requirements and the Land Surveyor's Act. • The ROW surveys may be a "best-fit" resolution based on the available evidence and the procedure and method for such best-fit will be documented Funds from Meadow Way Bridge architectural studies are partially diverted to perform these tasks for this bridge.

Additional Fees - The fees requested for the work outlined in this supplemental scope of services is as follows:

Meadow Way Bridge additional fee:

BPMP additional fee:

Creek Road additional fee:

Total additional fees:
$1,325.00
$25,925.00
$0
$27,250.00
It is noted that each of the fee additions requested fees have already been authorized by Caltrans and no new funding requests to Caltrans will be necessary for the tasks noted in this scope of services.

AMENDMENT NO. 3 TO DESIGN PROFESSIONAL SERVICES AGREEMENT This Amendment No. 3 to Design Professional Services Agreement (this "Amendment No. 3'') is entered into as of September 3, 2014, by and between the TOWN OF FAIRFAX (the "Town") and CALIFORNIA INFRASTRUCTURE CONSULTANCY (the "Contractor"), with reference to the following facts:

RECITALS
A. Town and Contractor previously entered into that certain Design Professional Services Agreement dated as of September 4, 2013 (the "Contract"). Capitalized terms used in this Amendment No. 3 shall have the meanings assigned to them in the Contract.

B. The parties wish to modify the Contract as provided more particularly below.

AGREEMENT
NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, Town and Contractor hereby agree as follows:

1. Contractor shall complete the work for the Creek Road Bridge and the Spruce) Marin, and Canyon Road bridges per the Contract and the maximum amount payable under the Contract shall be increased by $737,110.00 to a total not to exceed $1,243,360.00.

2. Amend the term of the Contract to expire on September 1, 2016 with no option for an extension.

3. Except as specifically modified herein, all of the other remaining provisions of the Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, Town and Contractor have executed this Amendment No. 3 as of the date first written above.
"TOWN"

TOWN OF FAIRFAX
"CONTRACTOR"

CALIFORNIA INFRASTRUCTURE

CONSULTANCY
By: '{l
Name: NProetL 'Tttfv\AtJrJPrt e
Title: fn...~'DWT"
Nader Tamannaie
From:

Sent:

To:

Cc:

Subject:

Hi Nader:

Garrett Toy <[email protected]>
Tuesday, September 30, 2014 11 :46 AM
Nader Tamannaie
Michele Gardner
RE: COC Contract Addendum 3
I included the additional CEQA costs of $57,200 ($28,600 each for BPMP and Creek} which adds to a total increase of $737,104. While these costs are not included in the federal funding, they are included in your scope of work aren't they? If not, I'll need a scope of work for those services. Also, we would need to extend the contact if there were delays. Let me know. Thanks
Garrett
------ ------
Garrett Toy
Town Manager
Town of Fairfax
142 Solinas Rd
Fairfax, CA 94930
415-458-2345
NOTICE: This communication may contain confidential information. If you are not the intended recipient of this communication, or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents. Thank you.

From: Nader Tamannaie [mailto:[email protected]] Sent: Thursday, September 25, 2014 10:44 AM
To: Garrett Toy
Cc: Michele Gardner
Subject: COC Contract Addendum 3
Hi Garrett,
In reviewing Addendum 3 for BPMP and Creek Rd. I realized the budget numbers were off, which is not surprising from all the figures we've been throwing around. The following table should clarify them:

CIC's Previous Total New Minus CIC's portion of
Project Budget Caltrans E-76 Difference Budget for Addendum 3 Wayne
BPMP $114,925 $355,835 $240,910 $4,000 $236,910
Creek $250,000 $700,994 $450,994 $8,000 $442,994
Total $679,904
Our total previous contract as of Addendum 2 was for $506,250 (including Meadow Way}. Therefore, the new contract total with Add. 3 will be $1,186,165. There are shown on the attached. Please confirm and reissue the addendum. 1 . ' .

We will simply add Wayne's invoices to CIC's when the Town invoices Caltrans for reimbursement.

I have also circled around the second clause in the addendum indicating no option for time extension. What will happen if the projects are delayed due to factors beyond CIC's or the Town's control? Thank you.

Nader Tamannaie, P.E.

California Infrastructure Consultancy, Inc.
930 Alhambra Boulevard, Suite 220
Sacramento, California 95816
www .califstructure.com
(916) 448-1980 Office
(916) 431-7100 Office
(916) 448-1983 Fax
(916) 801-6383 Cell
2 AMENDMENT NO. 4 TO DESIGN PROFESSIONAL SERVICES AGREEMENT This Amendment No. 4 to Design Professional Services Agreement (this "Amendment No. 4") is entered into as of September_, 2015, by and between the TOWN OF FAIRFAX (the "Town") and CALIFORNIA INFRASTRUCTURE CONSULTANCY (the "Contractor"), with reference to the following facts:

RECITALS
A. Town and Contractor previously entered into that certain Design Professional Services Agreement dated as of September 4, 2013 (the "Contract"). Capitalized terms used in this Amendment No. 4 shall have the meanings assigned to them in the Contract.

B. The parties wish to modify the Contract as provided more particularly below.

AGREEMENT
NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, Town and Contractor hereby agree as follows:

1. Contractor shall complete the work for the Meadow Way Bridge per the Contract and the maximum amount payable under the Contract shall be increased by $770,000.00 to a total not to exceed $2,013,360.

2. Amend the term of the Contract to expire on September 1, 2018.

3. Except as specifically modified herein, all of the other remaining provisions of the Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, Town and Contractor have executed this Amendment No. 3 as of the date first written above.
"TOWN"

TOWN OF FAIRFAX
By:

Name:

Title: _ _ -- ~- -~J'.ar Cr r?. --
"CONTRACTOR"

CALIFORNIA INFRASTRUCTURE

CONSULTANCY
By: 11vL ~:o
Name: V~ lAMA:N NAt£
Title: -~ t< t:-$ 1 o"--=etJ'---+T- - ---
' < ..

AMENDMENT NO. 5 TO DESIGN PROFESSIONAL SERVICES AGREEMENT This Amendment No. 5 to Design Professional Services Agreement (this "Amendment No. 5") is entered into as of October_, 2015, by and between the TOWN OF FAIRFAX (the "Town") and CALIFORNIA INFRASTRUCTURE CONSULTANCY (the "Contractor"), with reference to the following facts:

RECITALS
A. Town and Contractor previously entered into that certain Design Professional Services Agreement dated as of September 4, 2013 (the "Contract"). Capitalized terms used in this Amendment No. 5 shall have the meanings assigned to them in the Contract.

B. The parties wish to modify the Contract as provided more particularly below.

AGREEMENT
NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, Town and Contractor hereby agree as follows:

1. Contractor shall complete the additional work for the BPMP and Creek Road Bridges described more particularly on Exhibit A hereto (the "Additional Work for BPMP and Creek Road Bridges") and the maximum amount payable under the Contract shall be increased by $164,580.00 to a total not to exceed $2,177,940.

2. Except as specifically modified herein, all of the other remaining provisions of the Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, Town and Contractor have executed this Amendment No. 3 as of the date first written above.
"TOWN"

TOWN OFF AIRF AX
By: ~ 1y=:= Name t.-tl TQ,\
I
"CONTRACTOR"

CALIFORNIA INFRASTRUCTURE

CONSULTANCY
By: rub~ P-;
Title: _.;_ e ...... er~1 ...... o"-'4J=<..s. ...... r____ _ EXHIBIT6-D Local Assistance Program Guidelines
HBRRP Scope/Cost/Schedule Change Request

FAIRFAXBPMP

MULTIPLE NES SCOPE OF SERVICES

December 20, 2001 LPP 01-12
UUt?RNIA
~ INtRASTRUCTURt (9NSULTANCY
Scope and Fee Summary by Firm:

Firm
WRA,Inc.

Kelly Biological Consulting
CIC, Inc.
'
Role
Conduct Biological Studies
(fauna)
Conduct Biological Studies
(plants)
Lead Firm, Project
Management, QA/QC
Total
California lnli'astructurc Consultancy, Inc.
930 Alhambra Blvd., Suite 220 Sacramento, CA 95816
Telephone: 916.448.1980 Fax: 916.448.1983
www.calilstructurc.com
Fee
$24,062
$36,442
$9,076
$69,580
'
Kelly Biological Consulting
543 Sequoia Dr.

San Anselmo, CA 96960
Phone (415) 482-9703
Truckee (530) 582-9713
Cell (530) 249-2662
TO: Nader Tamannaie, P .E., California Infrastructure Consultancy, Inc.

FROM: Micki Kelly, PWS, Kelly Biological Consulting
DATE: January 30, 2015
RE: Scope /Budget Amendment for Fairfax BPMP Project (Fed ID #BPMP5277(026)) based on Caltrans NES Recommendations
Caltrans has recommended that the Town of Fairfax separate the NES/BA related documents for the three BPMP bridges (per various emails from Caltrans to the team and the Town in December 2014 and January 2015). Our original scope Included only one NES and one BA for all bridges because the BPMP project has one Federal ID number. It is likely that the project will require an NES and BA for Canyon Road and a separate NES and BA for Marin Road. No work is anticipated in the creek bed or banks at Spruce Road, therefore this scope amendment assumes that an NES Ml (or memo as described on Caltrans website) will be sufficient for Spruce and no BA will be required.

Kelly Biological Consulting will require additional budget to address this change in scope. Table 1 breaks down the task and hours. Please note that Micki Kelly's rate has been updated to show her 2015 rate $133/hour. Ms. Kelly's 2016 rate for this project will be higher.

Table 1. Additional Tasks and Hours Required
. . MiC:_kfK~il\i;: i>(inc;~p [j;;_­
. siologi~t MditiQ:ri_al. Houts:.

Project Management and Organization
• Additional work will be required to manage the project such as determining costs and schedule changes required by the larger number of NES and BA documents.

Biological Studies
• 2 NESs and 1 NESMI will be required instead of 1 NES. Additional time will be needed to write and edit the documents as well as coordinate with WRA wildlife and fish biologists. • 2-3 BAs will be required instead of 1. Additional time will be needed to edit BAs and coordinate with WRA.
• At the Marin Road bridge maintenance requirements have been determined by engineers, it is likely that dewaterlng will be needed. This requires more time to address issues potential fish handling in the NES and BA.
• Each NES and BA will be reviewed by the Town and caltrans. Therefore, if each document is reviewed once, there will be multiple documents going through the editing process, which requires additional effort an editing time to ensure that there is not conflict among the documents. 1 NES and 1 BA is much simpler.
• Additional time will be needed to support Caltrans in coordinating with NMFS and possibly USFWS. The project may require fish handling which was not part of the original BPMP approach.

Permitting
• There will be 1 Corps, 1 RWQCB, and 1 CDFW permit, but multiple NESs and BAs. This will require additional time to explain to each of the permitting agencies and to respond the complications that will arise. In particular, It will likely complicate the CDFW, given that CDFW relies on NMFS input. NMFS review will be tracking differently for each bridge, while CDFW will be reviewing only one lumped project.

Additional Hours Required
Additional Budget Required based on Micki Kelly's 2015 rate of $133.

Please note that Ms. Kelly's 2016 rate will be higher.
16 140
36 18
24 24
16 274
$36,442
1 This scope and budge are based on the following assumptions, which are considered part of the contract for this work.

I have included explanations for each assumption.

BMP details and texts as well as stormwater plans (SWPPP or similar) will be provided bv the project engineers. It is assumed that they will be thorough and meet all agencies requirements.

Any hydrologic or geomorphic analysis of impacts to the stream channel based on project designs. including any fish passage analysis required by NMFS. will be provided by the project engineer.

BPMP bridges w·ill require only 1 Corps permit. 1 RWQCB certification/waiver. and 1 CDFW 1600 authorization that will apply to all three BPMP bridges. The budget assumes cost efficiencies associated with consolidating the permits. If the bridge permitting tracks on different schedules, or requires separate permits, additional cost may be incurred.

The Corps will require only a Nationwide Permit. Given the anticipated impacts, it is unlikely that an individual permit will be required, however the Corps has the prerogative to require an individual permit if they feel it is appropriate.

No Corps wetland mitigation plan will be required. Based on field visits, the only impacts will be to "other waters" not wetlands. Typically, "other waters" do not require a mitigation plan. The primary mitigation will likely be impact avoidance by adjusting construction methods to avoid impacts (such as working in dry season and minimizing equipment use in the creeks).

No off-site mitigation will be required. Impact acreage will be small and self-mitigating. The agencies are expected to determine that no additional mitigation is required. However, they have the authority to require it if they choose.

There will be no changes to plans or project description that require rewriting permit applications. NES, or related documents after the Final documents have been prepared. Any changes that will require modifications to the permit applications, NES, etc. will require additional budget to update the applications and related documents.

For each permit application. NES. etc. there will be only one review by Fairfax and one by Caltrans. Additional reviews and edits can result in cost overruns.

A maximum of 16 hours is included to assist Caltrans with NMFS and/ or USFWS consultation. Caltrans will be the NEPA lead and therefore be responsible for coordination/informal consultation with National Marine Fisheries. Caltrans will be also responsible for coordination/informal consultation with US Fish and Wildlife Service (if needed). Kelly Biological will be available to assist Caltrans up to a maximum of 16 hours.

It is assume only informal consultation will be required and that no compensatory mitigation from NMFS/USFWS will be necessary. If mitigation is required, additional coordination time with agency staff will be done under a future scope and budget.

The budget assumes a total of 10 hours for meetings and conference calls. (Note -Permit fees have not been included not included in Kelly Biological Consulting Budgets.)
2 ENVIRONMENTAL CONSULTANTS
Town of Fairfax BPMP Project (Fed ID #BPMP5277(026)
CHANGE ORDER No. 1 (Phase 2)
Prepared for:

Nader Tamannaie
California Infrastructure Consultancy
930 Alhambra Boulevard, Suite 220
Sacramento CA 95816
February 9, 2015
WRA Project No. 22304, Phase 3A, Task 6

PURPOSE OF CHANGE ORDER
WRA, Inc. (WRA) has been retained by California Infrastructure Consultancy ("CIC") to assist Kelly Biological Consulting with the preparation of Biological Resources reports for the Town of Fairfax BPMP Project (Fed ID #BPMP5277(026)). Specifically, WRA has been retained to provide fish and wildlife services required to prepare a Natural Environment Study (NES) and Biological Assessment (BA) pursuant to the National Environmental Policy Act (NEPA) and Caltrans Local Assistance Guidelines for the BPMP project.

As described in a January 30, 2015 scope/budget amendment for the project by Kelly Biological Consulting, Caltrans has recommended that the Town of Fairfax separate the NES/BA related documents for the three BPMP bridges (per various emails from Caltrans to the team and the Town in December 2014 and January 2015). WRA's original scope included only one NES and one BA for all bridges because the BPMP project has one Federal ID number. It is likely that the project will require an NES and BA for Canyon Road and a separate NES and BA for Marin Road. No work is anticipated in the creek bed or banks at Spruce Road; therefore, this scope amendment assumes that an NES Ml (or memo as described on Caltrans website) will be sufficient for Spruce Road and no BA will be required. WRA will require additional budget to address this change in scope.

ADDITIONAL WORK PRODUCTS/SCOPE OF WORK
The following additional scope of work is proposed by WRA and is separate from the scope/budget amendment recently submitted by Kelly Biological Consulting on January 30, 2015.
2169·G Easr Francisco Blvd., Son Rafael, CA 94901 (415) 454·8868 lel (415) 454-0129 lax lnlo®wra-ca.com www.wro-ca.com Project Management and Organization.
• Additional work will be required to manage the project such as determining costs and schedule changes required by the larger number of NES and BA documents.

Biological Studies.
• 2 NESs and 1 NESMI will be required instead of 1 NES. Additional time will be needed to write and editthe documents as well as coordinate with Kelly Biological Consulting. • 2-3 BAs will be required instead of 1. Additional time will be needed to edit BAs and coordinate with Kelly Biological Consulting.
• As the Marin Road bridge maintenance requirements have been determined by engineers, it is likely that dewatering will be needed. This requires more time to address potential issues related to fish handling in the NES and BA.
• Each NES and"BA will be reviewed by the Town and Caltrans. Therefore, if each document is reviewed once, there will be multiple documents going through the editing process, which requires additional effort and editing time to ensure that there is not conflict among the documents.
• Additional time will be needed to support Caltrans in coordinating with . NMFS and possibly USFWS. The project may require fish handling which was not part of the original BPMP approach.

ESTIMATED COST
As shown in the attached cost table, the estimated cost for the additional scope of work is $24,060. These costs are based on assumptions provided in the scope of work. Estimated costs are subject to change based on specific conditions that arise during the conduct of this work.

ASSUMPTIONS
This scope and budge are based on the following assumptions, which are considered part of the contract for this work. Explanations are included for each assumption.

BMP details and texts as well as stormwater plans (SWPPP or similar) will be provided by the project engineers. It is assumed that they will be thorough and meet all agencies requirements.

Any hydrologic or geomorohic analysis of impacts to the stream cha.nnel based on project designs. including any fish passage analysis required by NMFS. will be provided by the project engineer.

No off-site mitigation will be required. Impact acreage will be small and self-mitigating. The agencies are expected to determine that no additional mitigation is required. However, they have the authority to require it if they choose.

There will be no changes to plans or project description that require rewriting NES. BA. or related documents after the Final documents have been prepared. Any changes that will require modifications to the NES, BA, etc. will require additional budget to update the applications and related documents.

For each NES. BA. etc. there will be only one review by Fairfax and one by Caltrans. Additional reviews and edits can result in cost overruns.

It is assumed only informal consultation will be required and that no compensatory mitigation from NMFS/USFWS will be necessary. If mitigation is required, additional coordination time with agency staff will be done under a future scope and budget. 2 $ 175.00 $ 117.00 $ 132.00 $ 132.00 $ 117.00 $ 99.00 $ 165.00 $ 119.00 $ 67.00 GeoffRellly Jonathan Dan Chase RobSch•ll Tricia Nick Brinton Dana Riggs Derek Chan Erin lannon Total Hours Total Cost ProJett Mannement and Orn nlratlon Hidalgo Valcarcel
• Additional work will b• required to manage the project such as determining costs and schedule chang•s required by the larger numb•r of NES and BA 2 4 2 2 10 $ 1,472.00 documents.

Blologlcal Studies
2 NESs and 1 NESMI will be required Instead of 1 NES. Additional time wlll be 14 4 16 46 2 12 1 95 $ 10,627.00 needed to write and edit the documents as weU as coordln•t• with WRA wildlife and fish blolog!Jts.
2·3 BAs wlll b.• required lnsteod of 1. Addition a I time wlll be needed to edit BAs 2 3 2 2 4 24 2 6 45 $ 5,117.00 and coordinate with Kelly Bloloidcal Consulting.

As the Marin Road bridge maintenance requirements have been determined by 1 1 2 5 2 6 17 $ 2,037.00 engineers, It Is likely that dewaterlng will be needed. This requires more time to address potential Issues related to flsh handlln• ln the NES and BA.

Each NES and BA wlll be reviewed by the Town and caltrans. Therefore, If each 2 3 2 1 2 10 2 22 $ 2,651.00 document ls reviewed once, there will be multiple documents going through the editing process, which requires addltlonal effort and editing time to ensure that there Is not conmct amon1 the documents.

Additional time wlll be needed to support caltn!ns ln coordinating with NMFS 2 3 2 1 2 5 2 17 $ 2,156.00 and posslbly USFWS. The project may require fish handllng which was not port of the original BPMP approach.

Total Proic« Hours 8 9 2S 11 26 90 12 24 1 206 $ 24060.00 Total Project Dollars s 1,400.00 $ 1,053.00 s 3300.00 $ 1,452.00 $ 3042.00 $ 8,910.00 s 1980.00 s 2,856.00 s 67.00 206 $ 24,060.00 Town of Fairfax
Highway Bridge Program
Creek Raod Bridge PE Phase BPMP
Scope and Cost
Develop preliminary preventive maintenance design for Creek Road Bridge during the current environmental studies for seismic retrofit of the bridge. The preventive maintenance work will include repairs of concrete structural members having exposed reinforcement, spalls, cracks and delamination; as well as removal of bridge deck asphalt and sealing it with methacrylate, and replacement of all five deck joint seals. Perform final Creek Road Bridge's BPMP design, including independent structural check, after acceptance of the environmental documents. Combine plans, specifications and estimates (PS&E) with those for seismic retrofit of the bridge to advertise as one project.

Scope Rate $210
Task Staff NT
Task 1 Project Management 32
Task 10-2 PS&E 16
Task 11 Bid Suooort 4
Task 12 Design Serv. During Const. 16
Total Hours 68
Total Fee $14,280
Consultant Fees Summary
CIC

MGE&WJE
Structural P&Q, Project Management
Structural Independent Check, specs
Total
$160
MM
80 4
84 $13,440
$79,000
$16,000
$95,000
$150 $120 $120 $42 Total
DV JC Assist Engr Adm in
10 $7,140
120 166 54 2 $60,644
2 1 $1,182
16 32 2 $10,324
138 198 54 15 557
$20,700 $23,760 $6,480 $630 $79,290
Comment
See above table
20% of P&Q hrs per MTD 1-4 plus specs
Creek Road Bridge
Toal Plan Sheet Count (Includes seismic retrofit)
1 Title Sheet
2 Water Pollution & Erosion Control Plan
3 Utility Plan
4 Construction Area Signs
5 Traffic handling plan
6 Plant Restoration Plan No. 1
7 Plant Restoration Plan No. 2
8 Bridge General Plan
9 Index to Plans
10 Seismic Anchor Slab Details No. 1
11 Seismic Anchor Slab Details No. 2
12 Seismic Anchor Slab Details No. 3
13 Bent Retrofit Detail No. 1
14 Bent Retrofit Detail No. 2
15 Restrainer Details No. 1
16 Restrainer Details No. 2
17 Waffle Slab Details No. 1
18 Miscellaneous Details
19 Limits of Pyment for Excavation & backfill
20 Deck Poleyster Overlay Details
21 Joint Seal Repair Details No. 1
22 Joint Seal Repair Details No. 2
23 Spall and Crack Repair Details No. 1
24 Spall and Crack Repair Details No. 2
25 Spall and Crack Repair Details No. 3
26 Log ofTest Borings
AMENDMENT NO. 6 TO DESIGN PROFESSIONAL SERVICES AGREEMENT This Amendment No. 6 to Design Professional Services Agreement (this "Amendment No. 6") is entered into as of January LL\ , 2018, by and between the TOWN OFF AIRF AX (the "Town") and CALIFORNIA INFRASTRUCTURE CONSULTANCY (the "Contractor"), with reference to the following facts:

RECITALS
A. Town and Contractor previously entered into that certain Design Professional Services Agreement dated as of September 4, 2013 (the "Contract"). Capitalized terms used in this Amendment No. 6 shall have the meanings assigned to them in the Contract.

B. The parties wish to modify the Contract as provided more particularly below, for additional services to address right-of-way discrepancies.

AGREEMENT
NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, Town and Contractor hereby agree as follows:

1. Contractor shall complete the work for the Meadow Way Bridge per the Contract and the maximum amount payable under the Contract shall be increased by $32,738.00 to a total not-to-exceed amount of $2,210,678.00.

2. Except as specifically modified herein, all of the other remaining provisions of the Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, Town and Contractor have executed this Amendment No. 6 as of the date first written above.
"TOWN"

TOWN OF FAIRFAX
By: ~re Name: b Pofl.n-E..:r\ 1"'1
"CONTRACTOR"

CALIFORNIA INFRASTRUCTURE

CONSULTANCY
By: ~ "1
Name: FJAO~ T/rMAt-J/\lA1f3.

Title: PU<S./f)er.JT
AMENDMENT NO. 7 TO DESIGN PROFESSIONAL SERVICES AGREEMENT ,..,
This Amendment No. 7 to Design Professional Services Agreement (this "Amendment No ... ~l') is entered into as of August 3:__, 2019, by and between the TOWN OF FAIRFAX (the "Town") and CALIFORNIA INFRASTRUCTURE CONSULT ANCY (the "Contractor"), with reference to the following facts:

RECITALS
A. Town and Contractor previously entered into that certain Design Professional Services Agreement dated as of September 4, 2013 (the "Contract"). Capitalized terms used in this Amendment No. 7 shall have the meanings assigned to them in the Contract.

B. The parties wish to modify the Contract as provided more particularly below, for additional services to redesign the retaining wall for Meadow Way bridge.

AGREEMENT
NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, Town and Contractor hereby agree as follows:

1. Contractor shall complete the added work for the Meadow Way Bridge as described in the attached Exhibit A and the maximum amount payable under the Contract shall be increased by $105,572.00 to a total not-to-exceed amount of $2,316,250.00.

2. Except as specifically modified herein, all of the other remaining provisions of the Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, Town and Contractor have executed this Amendment No. 7 as of the date first written above.
"TOWN"

TOWN OF FAIRFAX
By: ---r--.,.__......._..l"t-----'-i> lg--/ _ _ _
Name: C\Jr:=: _~ /Ln.. ----~ c6f-+---­ Title: _ _ --l<J vJ tv\ i'nJ t.. 6- Cl.. "CONTRACTOR"

CALIFORNIA INFRASTRUCTURE

CONSULTANCY
Name:

By: ndt;L
tJAoG-R....
~
I A M A ~. .JA 1&
Title:

EXHIBIT A
Scope of Services and Fees for Amendment No. 7
This amendment will be for the amount of $105,572 to compensate CI C's team for:
• Special final design of the upper wall at the southwest project quadrant. • The new log-rootwad revetment at the base of the creek bank at the above location. • The dollars spent on the above preliminary changes for various presentations. • Additional landscape architecture exhibits and designs provided previously. • Additional neighborhood surveys (through Survey Monkey), email blasts to the neighborhood, project web site updates, data preparation, FAQ and response postings, and reports by the team's public outreach subconsultant to address the residents' concerns. • Additional field geotechnical borings and investigations, reviews and recommendations for the upper tieback wall.
• Enlargement of the project's architectural Area of Potential Effect (APE) to add more properties adjacent to the bridge, requiring expanded historic and archeological resources studies by the respective subconsultant, per the requirement of the environmental review group at District 4 Local Assistance Office.
• Additional similar efforts through the PS&E and environmental processes.

AMENDMENT NO. 8 TO DESIGN PROFESSIONAL SERVICES AGREEMENT This Amendment No. 8 to Design Professional Services Agreement (this "Amendment No. 8") is entered into as of October_, 2020, by and between the TOWN OF FAIRFAX (the "Town") and CALIFORNIA INFRASTRUCTURE CONSULTANCY (the "Contractor"), with reference to the following facts:

RECITALS
A. Town and Contractor previously entered into that certain Design Professional Services Agreement dated as of September 4, 2013 (the "Contract"). Capitalized terms used in this Amendment No. 8 shall have the meanings assigned to them in the Contract.

B. The parties wish to modify the Contract as provided more particularly below, for additional services to redesign the retaining wall for Meadow Way bridge.

AGREEMENT
NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, Town and Contractor hereby agree as follows:

1. Contractor shall complete the added work for the Meadow Way Bridge as described in the attached Exhibit A and the maximum amount payable under the Contract shall be increased by $619,790 to a total not-to-exceed amount of $2,830,468.

2. Except as specifically modified herein, all of the other remaining provisions of the Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, Town and Contractor have executed this Amendment No. 8 as of the date first written above.
"TOWN"

TOWN OF FAIRFAX
By:

Name:

Title:
"CONTRACTOR"

CALIFORNIA INFRASTRUCTURE

CONSULTANCY
By: 11u.l~
Name: NADER TAMANNAIE, PE
Title: President

EXHIBIT A

MEADOW WAY BRIDGE REPLACEMENT
SCOPE OF AND AMOUNTS OF EXTRA FEES FOR AMENDMENT No. 8

1. Right-of-Way (ROW) Issues to Date
a. CIC has been identifying ROW impacts to adjacent private properties through research of survey data and preliminary titles, and prepared maps and texts of ROW and ROW temporary or permanent impacts.
b. CIC identified encroachment on Fairfax ROW by one resident (Horton, now the Stone residence), the need to acquire ROW from one or two additional property owners (Linscott & Davis-Thompson) and temporary and permanent easements from four (Wasserman, Binik, Stone and Davis-Thompson). A revocable easement has also been identified for encroachment on Fairfax ROW (Stone).
c. CIC was involved in resolution of surveyed ROW dispute with three residents adjacent to the project (Wasserman at No. 1, Horton at No. 6 and Egger at No. 7 Meadow way). d. CIC has had several one-on-one meetings with the impacted residents, prepared text for, and posted information on, the project web site.
e. CIC prepared exhibits for two new subconsultants for surveys and ROW acquisitions and easements, met with the subconsultants and received their proposals.

Subtotal, Consulting Fee for Item No. 1: $34,480

2. ROW Phase, Including Surveys, Negotiations, Acquisitions, Temporary Construction Easements (TCEs) and Permanent Easements
CIC will bring on the team and work with ROW Acquisition and Surveys subconsultants to describe, quantify and price the ROW takes, permanent easements and temporary easements. CIC will be involved in negotiations with each of the five homeowners (Thompson-Davis, Linscott, Stone, Wasserman and Binik) and work with Town Attorney to finalize the agreements with these property the ROW certification process.

The scope for this task includes fees for two subconsultants (proposals attached) and the prime consultant, as follows:
$70,163 (+ 10% markup) for Oberkamper & Associates for ROW engineering, surveys and recordation
$60,720 (+ 10% markup) for Bender Rosenthal, Inc., for ROW negotiations, appraisals and acquisitions
$41,240 to CIC for the task and subconsultants assistance to finalize ROW and easement agreements Subtotal, Consulting Fee for Item No. 2: $185,211

3. Utilities Handling, Coordination with Utility Companies and Provisions for Wet Utilities or Attach to Temporary Bridge, etc.

During Stage 2, and for removal of existing the existing bridge, the existing wet utilities (water, sewer and gas) will be attached to the temporary bridge, shooflied on a temporary structure, or both. This requires additional coordination with MMWD and RVSD, design and details, specifications and cost analysis. CIC will also prepare the utility certifications.

Subtotal, Consulting Fee for Item No. 3: $21,521

4. Civil Design and Environmental Mitigation Implementation a. San Anselmo Creek Restoration, Revised APE, NOAA and Caltrans Coordination, Additional Historical Property Assessment, Additional Landscaping and Environmental "Punch List" - NEPA and CEQA Environmental Documents(EDs) for the project have been approved. CIC has been involved in streamlining the Biological Assessment (BA) for three bridges on San Anselmo Creek, including this bridge. CIC has held conference calls and a meeting with NOAA and Caltrans District 4 LAO staffs in the field in April 2019, to coordinate the BA Report for 3 HBP projects through a single document. CIC led the effort to incorporate into Plans, Specifications and Estimate (PS&E) creek conservation, mitigation and restoration resulting from the EDs. In longer term, CIC will be leading the effort to incorporate into the PS&E creek conservation, mitigation and restoration designs resulting from the EDs.

CIC will coordinate the creek mitigation and restoration efforts with its environmental and landscape architect subconsultants and refer to the work on the civil plans, account for their costs and incorporate the specifications for them in the PS&E package.

There will be many site- and project-specific biological and other constraints resulting from the permits and the approved EDs, which will need to be implemented in the PS&E in order to be compliant with the conditions of the permits. CIC will glean these directives from the EDs and permits, as well as through discussions with the environmental staff, to create a punch list for design, plans and costs. CIC will show the constraints on the plans and in project specifications, and prepare cost estimates for them, as necessary.

Subtotal, Consulting Fee for Item No. 4a: $35,766
b. Stone Residence (No. 6 Meadow) Restorations; Fence, Pillar and Driveway Reconstruction - This property, on the southeast bridge quadrant, is currently encroaching on Fairfax ROW with its fences, pilasters and driveway. Current design concepts show the encroaching fences with one brick pilaster being removed during construction and ultimately reconstructed outside of the travel way (but still in Town's ROW, allowed through a revocable easement by the Town). At the same time, the project will encroach on the property temporarily to regrade the creek bank adjacent to the bridge abutment. The previous and current owners (Horton and Stone) have been cooperative and shown positive response regarding TCEs, permanent easement and the revocable easement. Project specifications will be written to record the existing conditions by videography and photos prior to construction. The existing driveway will have to be regraded, modified and made shorter since the entrance to the property will be pushed back. Drainage will also have to be considered. All current site amenities will be surveyed by CIC and recorded for replacement in kind.

Subtotal, Consulting Fee for Item No. 4b: $18,360
c. Davis-Thompson Residence (No. 333 Cascade) Restorations; Driveway and Fence Reconstruction -
This home is located near the southwest corner of the bridge and its property lines run in the creek where work on bridge wingwall and the creek bank adjacent to bridge abutment will be taking place. An existing side-yard redwood fence running through the property and on top edge of the creek bank will have to be removed entirely and replaced with a new fence on top of a new retaining wall. The creek bank below the retaining wall will need to be regraded and stabilized. A revetment and fish pool at the base of the creek bank and partly in the private property are planned for the project. The driveway from the side yard to Meadow Way will also be impacted, regraded and restored along with drainage correction and restoration of other private amenities. The owner has been cooperative and shown positive response regarding TCEs, permanent easements and possible ROW takes. All current site amenities will need to be surveyed by CIC and recorded for design, specifications and cost estimates for in-kind replacements.

Subtotal, Consulting Fee for Item No. 4c: $18,360
d. Restoration at Binik Property (No. 7 Meadow) - This home is located at the northeast corner of the bridge. There will be road construction and disturbance in front of the residence's driveway. Existing fencing, mail box, refuse/recycle receptor housings and other amenities affected by construction will be replaced, repaired and restored. All current site amenities will be surveyed by CIC and recorded for design, specifications and cost estimating for in-kind replacements.

Subtotal, Consulting Fee for Item No. 4d: $14,620
e. Restoration and ROW Management at Wasserman Property (No. 1 Meadow) - This property is located at the northwest corner of the bridge. The owner contends the property line parallel with centerline of Meadow Way extends some 5 feet into the street beyond the recorded location of the ROW. The northwest bridge wingwall may be encroaching on this claimed portion. Even though disputed, it has been mutually agreed the PS&E documents will respect this claim and will show the 5-foot strip parallel with the property being off-limits to the contractor during construction. Specification will be written to record (video and photo) the existing conditions prior to construction. The privately owned amenities within the encroachment area, such as irrigation pipes, planting, fences, driveway, etc., would be surveyed and restored. All current site amenities will need to be surveyed by CIC and recorded for design, specifications and cost estimating for in-kind replacements.

Subtotal, Consulting Fee for Item No. 4e: $16,600
S. Final Bridge Architecture and Custom Railing Design
The current design includes concepts for architectural treatment of the concrete elements of the bridge and retaining walls. These elements were created in preliminary form by the architect, have been incorporated after communications with, and voting by, the residents and need to be refined in the final bridge and wall designs. Also, a custom steel fence has been shown for top of retaining walls that has not been cleared with the architect or designed, to be done in this phase. Downcast LED "puck" lights will be embedded flush in the vertical surface of the right barrier to illuminate the path for pedestrians at night.

Subtotal, Consulting Fee for Item No. 5: $18,340

6. Reinforce the 1.5:1 Bank Slopes on Both Sides of Creek with Filterxx, Geowb/Geocell, or Similar The geotechnical engineer has determined that the failing bank slopes graded by the project to 1.5: 1 in front of bridge wingwalls or attached retaining walls, underlain by riprap, will need to be further reinforced to be stable. The creek bank could not be made flatter, or else the wingwall/retaining walls !
would be higher or the toe of slope would encroach into the creek and fish passage path. The product to be designed and used may be Filtrexx, Geocell/Geoweb, or similar, and will be shown on the plans and specifications and cost for it will be developed.

Subtotal, Consulting Fee for Item No. 6: $11,880

7. Contract Revision and Subconsultant Agreements
CIC revised the prime contract to incorporate the latest federally compliant clauses in it, submitted to the Town Manager and will sign a new prime contract once it has been reviewed by the Town Attorney and finalized. CIC anticipates coordinating this change with the subconsultants and signing new subconsulting agreements with each subconsultant to incorporate the new contract. The expectation is that, at the minimum, the subconsultants would be looking to having their staff charge rates updated in the new contracts, accounted for in Task 9.

Subtotal, Consulting Fee for Item No. 7: $14,640

8. Complications in, or Additions to, Structural Design a. Design of Road, Bridge and Wall Stages, Access Road Feasibility Study and Design; and Two Bridge Move-Over Options - Due to ROW constraints, the new bridge has to be built off to the side in Stage 1 while the existing bridge remains operational. For Stage 2 bridge construction, the traffic will be moved to the new bridge, the existing bridge removed, abutments and walls completed and the new bridge moved over to its permanent location in the middle of the ROW.

The stage construction and the traffic moves have added complexity to the design, among which are: bridge and wall construction details, intricate temporary retaining of the approach roadway embankment excavations stabilized with soil nails, two-stage removal of concrete and timber fortifications under the existing bridge using soil nails, etc.

To build the bridge and retaining walls, the feasibility and design of a temporary access road were studied in detail. Alignments, profiles and cross sections for the temporary access road were developed. The access road will remain within the Area of Potential Effect (APE). The details will be shown in the PS&E.

For the complex and intricate 6'-3" lateral relocation of the bridge from Stage 1 to Stage 2, two options will be explored: lifting the bridge to position with two cranes (one at teach end), or "rolling" the bridge sideways on cylindrical steel rollers. Additional planning, engineering, multiple plans sheets of details, specifications language and cost estimates will be needed.

Subtotal, Consulting Fee for Item No. 8a: $57,389
b. Single-Season CON, Precast (PC) Arch issues, Temp Bridge, Abuts for Temporary Bridge, Civil Design - Because of its condition, the existing timber bridge may not remain viable until the time it is replaced. It will certainly not survive two construction seasons as it is under the heavy construction loading and everyday vehicular traffic. It is also desirable to reduce the two construction seasons to one to lessen the public inconvenience and environmental impacts. To address these issues, several measures will be incorporated in the current cast-in-place (CIP) design:

1. Design the arch ribs as precast, prepared ahead of time, transported to the site and augmented with CIP spandrels, horizontal cross beams and top deck in the field without using falsework in the creek.

2. Design temporary supports, potentially using shallow foundations or drilled piles behind the abutments of the existing bridge, for a single-span temporary steel truss bridge to sit on. The temporary bridge will have the same with as, and will sit on top of, the existing timber bridge.

Next, the existing bridge will be mined out and completely removed (or partially removed) from under the temporary bridge. Alternatively, if possible, the timber bridge will be removed and the temporary bridge placed in the course of a few hours on the same day.

3. Construct the new bridge abutments per the current geometry but in one stage, instead of two, using the planned access road. Build the new bridge in two stages and put the traffic on it in Stage 1 per the current plans. Remove the temporary bridge, move the bridge over and perform the subsequent tasks per the current plans.

Subtotal, Consulting Fee for Item No. 8b:

9. Salary Escalations
$57,465
Due to the duration of the project's schedule, stretched by the public involvement, Caltrans funding process and the environmental process, salaries and staff compensation for both the prime (CIC) and subconsultants have increased. The increase has been applied to half of the overall existing budget at 4% per year for two years only.

Subtotal, Consulting Fee for Item No. 9: $19,344

10. Project Management (PM) and Turnkey Service, Fairfax invoices to Caltrans, HBP Surveys, Fiscal Updates, Caltrans Correspondence and Liaison, Various HBP Exhibits, Requests for Authorization RFAs, Additional Town Council Presentations, etc.)
The additional new tasks or scope augmentations, as well as the longer project schedule require additional PM efforts. CIC has provided turnkey service to ease the burden of project management on the Town; prepared HBP exhibits for scope/budget changes and RF As; facilitated the Funds Obligation process after the project went through Deobligation; prepared Town's invoices to Caltrans, the HBP surveys, and Council agenda item descriptions; prepared HBP fiscal impact analysis for the Town's current and 5-year Capital Improvement Plans; engaged in liaison with District 4; and assisted with repairs and coordination for the existing bridge and contractor selection. The cost of these services is limited by Caltrans to 15% of the overall design costs.

Subtotal, Consulting Fee for Item No. 10:

11. Other Direct Costs (ODCs)
$93,054
ODCs include travel, mileage and expedited delivery costs only.

Subtotal, Consulting Fee for Item No. 11: $2,760
Total Cost for Amendment No. 8 and Two-Phased Approval by the Town of Fairfax The total requested fee for this amendment, based on the above breakdown and subtotals, comes to $619,790. Barring any additional unforeseen project needs, this amendment has been prepared to carry the project through all ROW and final design tasks, final PS&E and through bidding. (A separate request to Caltrans will be needed for Construction, Construction Management and Design Services During Construction.) Caltrans District 4 has reviewed the current request and negotiated it with CIC.

Subsequently, CIC refined and finalized the request, District 4 approved it in the above form and forwarded it to Caltrans Headquarters in Sacramento. Funding authorization is expected to be given as of the new federal fiscal year (FFY 20/21), after October 1, 2020. Caltrans has already approved the opening .1
of the project's ROW phase, but has not approved any dollars for ROW design, surveys and negotiations, which are in this proposal, and will be authorized separately.

CIC requests the following financial arrangement to be made for this amendment:

A. The Town to authorize an interim amount of $206,000 for Tasks 2, 3 and 8b, prior to the new FFY 20/21, in order to maintain the project's momentum and commitment to the residents for speedy completion. CIC invoices related to this amount will not be forwarded to Caltrans for reimbursement until Caltrans has issued full authorization (Form E-76) for the above extras after October 1, 2020.

B. The Town to authorize the remainder of the request, $413,790, after Ca It rans has issued the Form E76 for the total requested amount of $619,790.

AMENDMENT NO. 9 TO DESIGN PROFESSIONAL SERVICES AGREEMENT This Amendment No. 9 to Design Professional Services Agreement (this "Amendment No. 9") is entered into as of July_, 2021, by and between the TOWN OF FAIRFAX (the "Town") and CALIFORNIA INFRASTRUCTURE CONSULTANCY (the "Contractor"), with reference to the following facts:

RECITALS
A. Town and Contractor previously entered into that certain Design Professional Services Agreement dated as of September 4, 2013 (the "Contract"). Capitalized terms used in this Amendment No. 9 shall have the meanings assigned to them in the Contract.

B. The parties wish to modify the Contract as provided more particularly below, for additional services to redesign the retaining wall for Meadow Way bridge.

AGREEMENT
NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, Town and Contractor hereby agree as follows:

1. Contractor shall complete the added work for Creek Rd. and BPMP bridge projects as described in the attached Exhibit A and the maximum amount payable under the Contract shall be increased by $142,150 to a total not-to-exceed amount of $3,078,190.

2. Except as specifically modified herein, all of the other remaining provisions of the Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, Town and Contractor have executed this Amendment No. 9 as of the date first written above.
"TOWN"

TOWN OF FAIRFAX
Title:
"CONTRACTOR"

CALIFORNIA INFRASTRUCTURE

CONSULTANCY
By:

EXIDBITA
CREEK RD. AND BPMP BRIDGE PROJECTS
SCOPE OF AND AMOUNTS OF EXTRA FEES FOR AMENDMENT No. 9
Additional Scope of Services and Cost for BPMP
The amount of $53,650 has been authorized by Caltrans to finish NEPA environmental document for the project, recognized as extra work not previously included in the scope of services. This amendment to CIC contract is for the said $53,650, dollars which have been used from the project's previously authorized budget to address unexpected extra issues that have come up and not budgeted for.

Restoring these dollars will enable the above goal of continuing the project and certifying the noted environmental studies and NEPA CE document.

ROW Issues - There are three bridge sites in this project, at Canyon Rd., Marin Rd., and Spruce Road. CIC has obtained and reviewed the Assessor's Parcel Maps for the properties adjacent to at all three bridge sites in the program. Based on establishment of tentative property lines and Town's public right-of-way (ROW), CIC has determined the temporary construction easements (TCEs) and permanent easements needed. No ROW take has been deemed necessary. At Canyon Rd., the properties impacted are #14 Canyon Rd. and two lots in the creek (APNs 003-031-16 & 003-044-03) for access and work on an existing fish ladder and the bridge wingwalls. At Marin Rd, APN 001-104-15, a land already under public easement for transit and utilities, and the property adjacent to the bridge (APN 001-104-02), belonging to #7 Marin Rd., will be disturbed and TCEs and mitigation will be needed. CIC has determined private property disturbances, TCEs or permanent easements will not be expected at Spruce Rd.

CIC has already met and discussed with a ROW engineering and surveying subconsultant, as well as a Caltrans-certified ROW appraisal and acquisition subconsultant, to scope the project and determine costs for the needed permanent and temporary easements. The actual work of, and fees for, these subconsultants will be in the full scope of services for a future amendment, for which the costs and scopes have been reviewed, and will be first authorized, by Caltrans in the near future.

CIC item costs to date: $12,920.

Canyon Road Fish Ladder Issues - CIC was involved in streamlining the Biological Assessment (BA) Report for three bridges on San Anselmo Creek, including this bridge, Creek Road Bridge and Meadow Way Bridge. In late 2019, NOAA Fisheries required that repairs design, long-term annual inspections and a maintenance program for the existing fish ladder under Canyon Road Bridge be addressed as a condition of their project NEPA approval. The repairs design and construction were to be done as part of the project and funded federally, but the brief long-term annual inspections and the light maintenance actions were to be done by the Town of Fairfax.

After several field meetings among the District 4 Local Assistance and Environmental staffs; as well as NOAA, the Town of Fairfax and the project team staffs; CIC facilitated a repair, inspection and maintenance program for the fish ladder acceptable by the Town. Part of the dollars requested in this amendment are for the meetings, initial assessment of the fish ladder's needs and preparation of an agreement memo and the annual inspections and maintenance document. The design work and fees for the repairs design will be in the full scope of services in future amendments, for which the costs and scopes have been reviewed, and will be first authorized, by Caltrans.

CIC item costs to date: $19,066.

Salary Increases - Salaries and cost of project management have increased due to the length of the Preliminary Engineering (PE) period, prolonged by the various unforeseen issues and scope of work. The salary increase has been applied to half of the overall existing budget, increasing at 4% per year for two years only.

CIC item costs to date: $21,664.

CIC total costs to date: $53,650.

Additional Scope of Services and Cost for Creek Road Bridge The amount of $88,500 has been authorized by Ca It rans to finish the NEPA environmental document for the project, recognized as extra work not previously included in the scope of services. This amendment to CIC contract is for the said $88,500, dollars already used from the project's previously authorized budget to address unexpected extra issues that have come up and not budgeted for. Restoring these dollars will enable the above goal of continuing the project and certifying the noted environmental studies and NEPA CE document.

ROW Issues - CIC has obtained and reviewed the Assessor's Parcel Maps, preliminary titles and other ROW records for the properties adjacent to the bridge in the program. Based on establishment of tentative property lines and the Town's public right-of-way (ROW), CIC has resolved ROW discrepancies at the site and identified the impacts on adjacent private properties. CIC identified encroachment by the bridge on one residence (Woontner-lglio) and the need to acquire ROW, permanent easement and a temporary construction easement (TCE) here, as well as TCEs from two other property owners at the site (Guastucci and Marin County). CIC has prepared letters to approach the impacted residents, prepared additional text and posted the information on the project web site.

CIC prepared exhibits for two new subconsultants, one for ROW engineering and surveys, and another a Caltrans-certified subconsultant for ROW acquisitions and easements, met with them to explain the scope of work and received their proposals. The actual work of, and fees for, these subconsultants will be in the full scope of services for a future amendment, for which the costs and scopes have been reviewed, and will be first authorized, by Ca It rans in the near future.

CIC item costs to date: $25,480.

Extended Archeological Excavation & Survey and Environmental Coordination - Environmental leads from Ca It rans District 4 Local Assistance Office (LAO) required that the CIC Team's subconsultant for Cultural Resources to conduct an additional shallow-hole exploration at the site for archeological investigation purposes. This work has already been performed by the subconsultant and the extended information has been added to Archeological Survey Report (ASR).

CIC has been involved in streamlining the Biological Assessment (BA) Report for three bridges on San Anselmo Creek, including this bridge. CIC coordinated and met with NOAA and Caltrans District 4 LAO staffs in the field in April 2019 to coordinate the BA Report for 3 HBP projects through a single document.

CIC item costs to date: $34,054.

Salary Increases - Salaries and cost of project management have increased due to the length of the Preliminary Engineering (PE) period, prolonged by the unforeseen issues and scope of work. The salary increase has been applied to half of the overall existing budget, increasing at 4% per year for two years only.

CIC item costs to date: $28,966.

CIC total costs to date: $88,500.