FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM #6
MEETING DATE October 15, 2025
PREPARED FOR Mayor and Town Council
PREPARED BY Jeffrey Beiswenger, Planning and Building Services Director Bryn McKillop, Associate Planner
SUBJECT Adopt a Resolution Authorizing a Grant-Funded Contract for the Bicycle and Pedestrian Master Plan Update in the Amount Not to Exceed $75,000
RECOMMENDATION
Staff recommends the Town Council adopt a resolution authorizing a contract for the Bicycle and Pedestrian Master Plan Update in the Amount Not to Exceed $75,000.
BACKGROUND
The Town applied for a grant to update the Town’s bicycle and pedestrian master plan, last adopted in 2016. Since the 2016 plan calls for an update within 5-10 years of its adoption, staff applied for a grant from the Metropolitan Transportation Commission (MTC) for this purpose.
MTC awarded Fairfax the grant of $82,917 for Pedestrian/Bicycle Master Plan project funding on August 28th, 2024. The award letter states all invoices need to be submitted to MTC by August 31st, 2027. Funds not used revert to the MTC fund. Eligible costs for the project must be incurred on or before June 30th, 2027.
At the Town Council Meeting on May 21, 2025, staff presented a draft Request for Proposal (RFP) to solicit contractors for the project and ask for the Council’s direction on how to budget for the project’s tasks. Town Council directed staff to include technical tasks in the scope of work for a contractor and utilize staff and community resources to engage with the public throughout the plan’s development, rather than include community engagement as a task in the contractor’s scope of work. As authorized by the Council, the RFP listed tasks that require specialized knowledge or software to produce such as:
maps, surveys, funding eligibility and compliance research, cost analysis, and engineering analysis.
To assist in accomplishing the staff-led community engagement task, Town Council directed staff to form a Bicycle and Pedestrian Advisory Committee (BPAC). The Committee members were chosen during the June 4th, 2025, Town Council meeting. At the first Bicycle and Pedestrian Advisory Committee meeting on September 15th, 2025, the Committee approved a working Community Engagement Framework. The BPAC members voted to review the engagement plan every meeting.
On August 25th, 2025, staff interviewed the firm TJKM to be the contractor for the project. TJKM was the only firm that submitted a proposal. TJKM is well qualified to complete the project and has completed bicycle and pedestrian plans, sometimes referred to as active transportation plans, throughout the United States. TJKM has offices throughout California, including offices in Santa Rosa, Pleasanton, San Jose 2 and Sacramento. As a part of their response, TJKM provided a Scope of Work that met all the requirements listed in the RFP.
On June 16th, 2025, staff participated in a demo for the survey software Maptionnaire and allocated $4,960 of the MTC grant to contract with them as a part of the staff conducted community engagement effort. This survey software is a low cost and effective way to obtain public input.
DISCUSSION
Attachment A includes a Scope of Work and the Town’s General Services Agreement for a contract with TJKM. As an interdisciplinary transportation and design firm, TJKM is uniquely positioned to find a balance among the Town’s mobility goals and challenges while staying committed to maintaining the natural aesthetic of Fairfax. They have completed or are in the process of completing plans for many Bay Area jurisdictions such as Patterson, Pinole, Belmont, Tiburon, Fresno, and Dinuba.
During the TJKM interview, the Town Manager, Public Works Director, Planning and Building Services Director, and Associate Planner asked several questions related to how the firm would ensure their policy recommendations accounted for the implementation costs. The firm offered to produce a prioritization matrix/ranking table (see Task 7 in Attachment A). The matrix will list recommended projects based on criteria the Town will establish, with the possibility of including cost as a criterion. This way, when the Town receives funding or decides to allocate its budget towards bicycle and pedestrian projects, it can reference this matrix to select what to prioritize for implementation. The public will have the opportunity to review and comment on the matrix before it is adopted next year. Additionally, the community engagement process will inform the drafting of the matrix. As a firm who has done this kind of work for agencies around the Bay, they will have the experience to accomplish this kind of task among the others listed under the Scope of Work (Attachment A). Authorizing the contract (Attachment A) will secure TJKM as our contractor and allow them to begin their tasks.
Dedicating staff time to the engagement piece of the project is a measure to keep the cost lower than it would be with an extensive engagement task included in TJKM’s contract. Since the Town is leading the community engagement effort, a subscription to survey software will be essential to developing mapbased surveys. The proposed software contract with Maptionnaire will offer the Town the opportunity to conduct two surveys over the course of the next year. One will be focused on evaluating existing conditions and one will be focused on evaluating proposed policies. Maptionnaire is an especially useful tool because it is a map-based survey and will be accessible online to those unavailable to attend in person engagement events. The surveys will provide precise geo-based data to inform planning decisions. Staff will use their time to craft the surveys but will ask for input from the BPAC at public meetings before launching them.
GENERAL PLAN CONSISTENCY
The overall objective of the General Plan’s Circulation element is to plan for the efficient and safe movement of people and goods within Fairfax, including the setting of goals for bicycle and pedestrian transportation. The purpose of the master plan is to outline priorities for improving bicycle and pedestrian transportation within Fairfax. The update to the master plan will build off the following Circulation element goals:
3 • Goal C-1: Maintain Sir Francis Drake as a functional regional artery. • Goal C-2: Promote the safe use of collector streets by automobiles, cyclists and pedestrians. • Goal C-5: Consider pedestrian and bicycle facilities as an integral part of a complete circulation network that provide affordable, healthful and ecological means of transportation. • Goal C-6: Promote less reliance on single-occupant vehicles.
The General Plan’s Town Center element was adopted to prepare for the anticipated drafting of a Town Center Area Plan. The Town Center area offers opportunities to meet neighbors, shop, recreate, and take regional transit. The element directs the Town to create bicycle and pedestrian oriented development features, create safe pedestrian and bicycle crossings, prepare a risk assessment for bicyclists and pedestrians crossing busy roads, enhance the overall connectivity for active modes, and create a staging area with services such as showers and lockers. The master plan update can support or update this vision.
CLIMATE ACTION PLAN CONSISTENCY
The Fairfax Climate Action Plan 2030 (CAP) contain mitigation measure related to the Bicycle and Pedestrian Master Plan. The master plan implements mitigation measures to encourage alternative, climate friendly modes of travel, including: T-2 (Bicycling); T-3 (Walking); and T-4 (Safe Routes to School).
FISCAL IMPACT
There is no fiscal impact. The full amount of the consultant contract ($75,000) is funded with a grant from Metropolitan Transportation Commission (MTC) and will have no fiscal impact. Having a current and up-to-date Bicycle and Pedestrian Master Plan is often a prerequisite for obtaining grant funding for certain public improvements, so approving this contact could have a long-term positive fiscal impact.
ATTACHMENTS
A. TJKM Scope of Work and Contract
B. Resolution
ATTACHMENT A
2 EXHIBIT “A”
SCOPE OF SERVICES
CONSULTANT shall provide the services as described in the attached Scope of Work.
This Agreement and Scope of Services may be amended by mutual consent between the TOWN and CONSULTANT.
If there are any inconsistencies between CONSULTANT’s proposal and this Agreement, the provisions of this Agreement shall control.
Scope of Work
TJKM will conduct the following tasks:
TASK 0. PROJECT KICK-OFF
Within a week of notice-to-proceed, TJKM will facilitate a Kick-Off Meeting with Town staff to:
• Discuss project goals and objectives
• Finalize project schedule and identify key milestones • Discuss and confirm critical data needs and data sharing protocol TJKM will prepare meeting materials including agenda, sign-in sheets, related handouts, and summarize meeting notes and action items.
TASK 1. EVALUATE GOAL, OBJECTIVE, AND POLICY STRUCTURE
TJKM will evaluate the goal, objective, policy structure and work closely with Town staff to reorganize around thematic goals (safety, connectivity, equity, etc.) Creating effective goals, objectives, policies, and performance measures is key in creating and implementing a successful Plan.
TJKM will develop an updated range of proposed goals (short, medium, and long), objectives, policies and performance measures that align with prior plans and goals of the Town and region and in accordance with local, state, and federal policies and guidelines.
Examples of measuring successful performance indicators include comparing increases in bicycling and walking mode share, growth and investment in active transportation infrastructure, miles of new bike paths, bike lanes, or sidewalks, among others.
These will form the baseline indicators for performance measures. Additionally, during project outreach efforts we will introduce goals and objectives to the community to solicit input. This approach will help in developing performance measures that utilize community support as an indicator to help with prioritizing projects into short, medium, and long-term categories.
TASK 2. FUNDING REQUIREMENTS
TJKM will provide a summary of new requirements (since the previous plan was adopted in 2016) for bicycle and pedestrian funding.
TASK 3. DATA ANALYSIS
TJKM will identify and include new data (since the previous plan was adopted in 2016) to evaluate the suitability of pedestrian or bicyclist travel along roadway segments. This shall include bicycle Level of Traffic Stress (LTS) analysis and an updated collision analysis as described below.
Bicycle Level of Traffic Stress (LTS). TJKM will perform an LTS analysis for bicycle facilities, as developed by the Mineta Transportation Institute. The LTS analysis will be conducted the Town’s major streets (i.e., Sir Francis Drake Boulevard, Center Boulevard, Broadway, and Bolinas Road). LTS analysis uses roadway conditions on a street segment or intersection to predict the comfort experienced by a bicyclist. The goal is to identify where there are highstress connections or crossings that should be addressed to improve overall connectivity of the low-stress bicycle facility network.
TJKM will utilize bicycle network data in GIS format to conduct the analysis and produce the final maps. The maps will identify key barriers to low-stress connectivity, suggesting where bicycle facility improvements should be focused to create comfortable routes to destinations that will be appealing to a greater number of potential bicyclists.
Collision Analysis. TJKM will analyze the most recent 10 years of available data from the Transportation Injury Mapping System (TIMS) and prepare maps and other exhibits to illustrate locations or characteristics of collisions in the Town for people bicycling and walking. Data will be reviewed to identify both locations with a history of reported collisions (“hot spots”), as well as risk factors for fatal and severe injury locations. TJKM will also review data related to contributing factors, traffic violations, environmental conditions, injury severity, determinations of fault, and movements or behavior of involved parties preceding the reported collisions. This analysis will be documented in narrative form, as well as maps and other exhibits, as appropriate, and included in the Existing Conditions Report.
TASK 4. EVALUATE COMPLIANCE WITH ADOPTED PLANS
TJKM will evaluate compliance and alignment of the 2016 plan with other plans adopted since 2016, including the 2018 Unincorporated Marin County Bicycle and Pedestrian Plan, CalTrans Pedestrian Plan, 2023 MTC Regional Active Transportation Plan, 2023 Marin Countywide Plan, Marin Countywide Transportation Plan 2050, and Plan Bay Area 2050.
TASK 5. EXISTING CONDITIONS REPORT
TJKM will prepare an Existing Conditions Report on the state of the Town’s cycling and walking facilities and an evaluation of which goals set in the 2016 Master Plan have been achieved or not. The Report will incorporate the assessments conducted in Task 1 to 4 and provide an overview of relevant amenities, transportation patterns, and demographic information for the Fairfax community. Maps will document the current active transportation network, collision locations and “hot spots,” bicycle LTS, and destinations/trip generators.
TASK 6. POLICY RECOMMENDATIONS
TJKM will provide policy recommendations relevant to implementing Vision Zero principles and improving street safety such as Complete Streets policies, setting appropriate speed limits, and setting policy around practices and infrastructure that ensure safety. These policies will inform by community engagement, case studies, and additional research.
TASK 7. PRIORITIZATION MATRIX/RANKING FOR BICYCLE AND PEDESTRIAN NETWORK
RECOMMENDATIONS
TJKM will create a prioritization matrix that can be used to evaluate and rank recommended projects based on the established criteria and develop guidance for implementation. TJKM will also create a Funding Source Matrix to identify local, regional, state, and federal resources along with sustainable and ‘green’ revenue sources to help Fairfax achieve its improvements.
The Funding Source Matrix will be structured to provide short-term, medium-term, and long-term strategies and those funding opportunities likely to be associated with those strategies. TJKM’s expertise with grant writing, scheduling deadlines, and winning grants for other municipalities will ensure Fairfax has the best opportunity for funding success.
TASK 8. PLAN RECOMMENDATIONS
TJKM will develop a ranked list of proposed bicycle and pedestrian network improvements, including an All Ages and Abilities network, in order to enhance safety and connectivity.
Along with a matrix formula that relates the list to plan goals and objectives, proposed improvements will be presented graphically on maps, and through plans/sections of potential high priority projects and illustrative concepts. The TJKM Team will also develop strategies and identify opportunities to enhance safety, connectivity, enforcement, education, and evaluation for all modes of transportation.
As an interdisciplinary transportation planning and design firm, TJKM is uniquely positioned to find a balance among the Town’s mobility goals and challenges and its commitment to maintaining a natural aesthetic through a pragmatic design that are meaningful yet sustainable within Fairfax’s existing framework.
TJKM will evaluate and rank recommended improvements based on the established criteria and develop guidance for implementation. Once the networks and cost estimates have been prioritized, an Implementation Plan will be created. The updated Plan will include updated GIS maps showing the planned improvements.
TJKM will refine, collate, and expand the deliverables from earlier tasks into a coherent Plan document for review by Town Staff. TJKM will present the Draft Plan to the Town for review and feedback with edits and clarifications made recorded and a summary of responses and changes provided to staff. TJKM will also work with Town staff to forward the Draft Plan for review by any Stakeholders and the public as well as other relevant agencies and jurisdictions, and if necessary, facilitate and attend a meeting of agency representatives.
TASK 9. COMMUNITY ENGAGEMENT MATERIALS
TJKM will prepare materials, including but not limited to PowerPoint presentations, large exhibits, handouts, and notifications including maps and supporting graphics for use during the BPAC meetings, pop-up events and workshops that will be led by Town staff.
TASK 10. COMMUNITY ENGAGEMENT AND BPAC INTEGRATION
TJKM will work closely with Town staff to assist with the outreach effort, engage the community, and develop a Plan that addresses the specific issues that the Town is facing under existing conditions. TJKM staff are experienced with conducting pop-up events and facilitating workshops. TJKM will participate in at least five in-person engagement meetings such as pop-up events and public workshops, and three in-person BPAC meetings. 3 EXHIBIT “B”
PAYMENT
1) The total contract price for services rendered by CONSULTANT under this Agreement shall not exceed $75,000 which shall be paid on a time and materials basis.
Consultant fees are invoiced at the hourly rates described in the attached rate sheet.
Other fees, costs, expenses and rates as described in the PROPOSAL (Exhibit A). In the event of any inconsistency between the terms of this Exhibit “B” and the PROPOSAL, the terms of this Exhibit “B” shall control.
2) Payment shall be made to CONSULTANT on a time and materials basis, and CONSULTANT shall submit monthly invoices to the Town Manager, Town of Fairfax, 142 Bolinas Rd., Fairfax, CA 94930, for the same.
3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to by the TOWN and CONSULTANT, and shall be billed on a time and materials basis to the Town Manager, Town of Fairfax, 142 Bolinas Rd., Fairfax, CA 94930, 4 EXHIBIT “C”
GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of TOWN.
TOWN shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, TOWN shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement.
2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to TOWN that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession.
CONSULTANT represents and warrants to TOWN that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession. 3) TIME. CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement.
4) CONSULTANT NOT AN AGENT. Except as TOWN may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of TOWN in any capacity whatsoever as an agent. CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind TOWN to any obligation whatsoever. 5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. 6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that TOWN, in its sole discretion, at anytime during the term of this Agreement, desires the removal of any person or persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from TOWN of the desire of TOWN for the removal of such person or persons.
7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices its profession. All products which CONSULTANT delivers to TOWN pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. TOWN shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
5 8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the TOWN at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of TOWN. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the TOWN. 10) INDEMNIFY AND HOLD HARMLESS.
a) If this AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(b)(2), CONSULTANT shall hold harmless, defend and indemnify the TOWN, its officers, agents, employees, and volunteers from and against all third party claims, damages, losses, and expenses including attorneys’ fees to the extent arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the CONSULTANT, except where caused by the active negligence, sole negligence, or willful misconduct of the TOWN.
b) If this AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in subsection (a) above, CONSULTANT shall indemnify, defend, and hold harmless the TOWN, its officers, agents, employees and volunteers from all third party claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property to the extent arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the TOWN, its officers, agents, employees or volunteers.
c) It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code, except that CONSULTANT shall have the right to defend any claim for which indemnification is sought under this Section 10. Any person or entity seeking indemnification under this Section 10 shall promptly report the matter to CONSULTANT such that defense of the matter is not compromised. d) Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. Thisindemnification and hold harmless clause shall apply whether or notsuch insurance policies are determined to be applicable to any such damages or claims for damages. 6 11) PROHIBITED INTERESTS. No employee of the TOWN shall have any direct financial interest in this Agreement. This Agreement shall be voidable at the option of the TOWN if this provision is violated.
12) LOCAL EMPLOYMENT POLICY. The TOWN desires wherever possible, to hire qualified local residents to work on Town projects. Local resident is defined as a person who resides in Marin County. The TOWN encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.
13) FEDERAL REQUIREMENTS. If federal funds are involved in this Agreement, CONSULTANT shall comply with the federal requirements in Exhibit “E”. As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 14) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the TOWN or any TOWN official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any TOWN decision beyond these conclusions, advice, recommendation, or counsel. 7 EXHIBIT “D”
INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees.
1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance, if required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease.
2) INDUSTRY SPECIFIC COVERAGES
The following insurance is also required.
Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.
3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or selfinsured retentions must be declared to and approved by the TOWN. At the option of the TOWN, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the TOWN, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The TOWN, its officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; or 8 automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the TOWN, its officers, officials, employees or volunteers.
ii) For any claims other than workers compensation coverage, related to this project, the CONSULTANT’s insurance coverage shall be primary insurance as respects the TOWN, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the TOWN, its officers, officials, employees or volunteersshall be excess of the CONSULTANT’s insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warrantiesshall not affect coverage provided to the TOWN, its officers, officials, employees or volunteers.
iv) The CONSULTANT’sinsurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the TOWN.
vi) The policy limits of coverage shall be made available to the full limits of the policy.
The minimum limitsstated above shall not serve to reduce the CONSULTANT’s policy limits of coverage.
c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the TOWN. d) VERIFICATION OF COVERAGE. CONSULTANT shall furnish the TOWN with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the TOWN or on forms equivalent to CG 20 10 11 85 subject to TOWN approval. All insurance certificates and endorsements are to be received and approved by the TOWN before work commences. At the request of the TOWN, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications.
e) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policiessubject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence ofsub-contractor’sinsurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.
ATTACHMENT B
RESOLUTION NO. 25-_
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX
AUTHORIZING THE TOWN MANAGER TO EXECUTE A GRANT FUNDED CONTRACT IN AN AMOUNT NOT TO EXCEED $75,000 FOR THE BICYCLE AND PEDESTRIAN MASTER PLAN UPDATE
WHEREAS, the Town of Fairfax has General Plan policies to encourage bicycling for both commuting and recreational purposes, and to encourage pedestrian activity; and WHEREAS, the Town of Fairfax’s Bicycle and Pedestrian Master Plan from 2016 calls for it to be updated every five to ten years; and
WHEREAS, the Town has received grant funds through the Transportation Authority of Marin (“TAM”) which will be used to hire a qualified consultant to help with the preparation of the Bicycle and Pedestrian Master Plan update by working with the Bicycle and Pedestrian Advisory Committee and Town Staff; and
WHEREAS, the primary purpose of the contract will be to assist in technical aspects of the plan’s development as outlined under the Scope of Work in Attachment A of the staff report; and WHEREAS, the Town issued a Request for Proposals on June 16, 2025, and received one response; and
WHEREAS, after evaluation and an interview, TJKM was selected as a qualified contractor to conduct the update; and
WHEREAS, the total not to exceed amount of $75,000 will be paid from Fund 01-311-822 Professional Services and reimbursed by the grant;
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Fairfax does hereby authorize the contract with TJKM for the update to the BPMP in an amount not to exceed $75,000.
The foregoing Resolution was duly passed and adopted at a meeting of the Town Council of the Town of Fairfax held in said Town on the 15th day of October 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
_____________________________
Lisel Blash, Mayor
Attest:
________________________
Christine Foster, Deputy Town Clerk