Town of Fairfax
Town Council Regular Meeting
Wednesday, February 4, 2025 | 6:30 p.m.
Fairfax Women’s Club, 46 Park Road, Fairfax CA
and Zoom Webinar ID 831 0518 0735
Agenda
PUBLIC PARTICIPATION NOTICE
This meeting will be held in person and virtually on Zoom. It will also be broadcast on Channels 27 and 99 and livestreamed on https://www.townoffairfax.org/watch-live-2/ and https://www.cmcm.tv/27. Unless a member of the City Council is attending the meeting via teleconference pursuant to the provisions of AB 2449 (2022), if a technical error or outage occurs on the Zoom feed, the Town Council will continue the meeting in public at the Fairfax Women’s Club.
In-person and remote participation:
• Women’s Club at 46 Park Road, Fairfax
• Join the Zoom webinar https://us02web.zoom.us/j/83105180735 • Dial in to Zoom's telephone number +1(669) 900-9128 or +1(346) 258-7799 and press *9 to provide verbal public comment. Zoom Webinar ID 880 3100 1183.
Public Comment:
• Email written comments to the Town Council before 3:00 p.m. to be posted online. Emails received after the cutoff time will be posted online and made part of the record the next business day.
• You may also provide comments in-person and over Zoom during the meeting. For Zoom, use the 'raise hand' feature to provide verbal public comment. • Speakers are limited to two (2) minutes.
Regular Meeting at 6:30 p.m.
Hybrid meeting at the Fairfax Women’s Club and via Zoom 6:30 PM – CALL TO ORDER – PLEDGE OF ALLEGIANCE
ROLL CALL—APPROVAL OF AGENDA
LAND ACKNOWLEDGEMENT The Fairfax Town Council acknowledges that we are located on the un-ceded ancestral lands of the Coast Miwok people of present-day Marin County. We honor with gratitude the land itself, and all of its ancestors: past, present, and emerging.
MEETING PROTOCOL The Mayor or presiding officer shall maintain order at all Town Council meetings. Council Members share responsibility for modeling respectful, professional conduct to effectively facilitate the meeting and encourage meaningful civic participation.
All participants - including Council Members, staff, members of the public, and remote attendees are expected to engage respectfully. Profane language, personal attacks, ridicule of character or 2 motives, and discriminatory or harassing conduct are not permitted. These standards apply equally to all viewpoints and forms of participation.
To ensure all voices can be heard, disruptive behavior including shouting, repeated interruptions, clapping, booing, stomping, use of sound-making devices, or other actions that interfere with the orderly conduct of the meeting is not permitted during public comment or Council deliberations.
Applause is appropriate for ceremonial or celebratory items (such as proclamations, recognitions, or welcoming remarks).
Participants are asked to silence electronic devices.
The Mayor or presiding officer may issue a reminder or warning to address disruptions.
Disruptive behavior will result in a pause in the meeting. Continued disruptive behave behavior will result in removal from the meeting, consistent with applicable law and in a viewpoint-neutral manner.
Agenda Management: Meetings will adjourn no later than 11pm. At approximately 9:30 p.m., the Council will review the agenda to determine which remaining items may be continued.
ANNOUNCEMENTS (2 Minutes)
• Assistant/Associate Planner Recruitment
TOWN MANAGER’S REPORT (2 Minutes)
FUTURE AGENDA ITEMS (5 Minutes)
PRESENTATION
Receive Presentation on GASB Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions (~30 minutes) OPEN TIME FOR PUBLIC EXPRESSION This is the time for the public to address the Council on matters not listed on the agenda. Each speaker is limited to two (2) minutes. The Council cannot take action or discuss items not on the agenda, as restricted by state law (Gov. Code §54954.2).
If there are more speakers after 30 minutes, Open Time will continue at the end of the agenda.
REGULAR AGENDA
1. Repeal of Fairfax Town Code Section 5.56.170 Application of This Article to Existing Medical Cannabis Retailer, and Section 17.110.050 Adult-Use Cannabis Deliveries by Certain Existing Medical Marijuana Dispensaries and Revise Section 17.110.040(A), Cannabis Retail Uses, due to notice given to Town officials by the owner of the Marin Alliance for Medical Marijuana (MAMM) that she does not own the building at 1591 - 1593 Sir Frances Drake Blvd. and will not be relocating to that site (~30 minutes)
2. Residents Petition Related to Cannabis Business Relocation (Lynnette Shaw) (~30 minutes)
3. Hold a Public Hearing on Vacancy Reporting in Compliance with AB 2561 and Government Code 3502.3 (~10 minutes)
3 4. CONSENT CALENDAR The Council can approve all items on the Consent Calendar in one action. Alternatively, any Council or staff member can remove items for separate discussion and voting. Public comments for Consent Calendar items are taken collectively, not item by item. During this period, speakers may address any item on the Consent Calendar, with each speaker allotted up to two minutes and limited to one comment session. (~10 Minutes)
a. Receive Financial Statement and Disbursement Reports for December 2025 b. Receive report on Councilmembers’ assignments, committees, and activities in January 2026
c. Approve Minutes from the December 3, 2025 and January 12, 2026 Town Council Meetings
d. Receive Treasurer Quarterly Report
e. Receive Recreation Quarterly Report
f. Authorize the Town Manager to Execute an Agreement with O’Neill Built Construction for Temporary Living Quarters at the Community Center for the Fire Station 21 Remodel Project, in an amount not to exceed $50,826, and authorize a 10% contingency of $5,083 for potential unforeseen conditions, for a total project amount not to exceed $55,909; this resolution is not expanding the total project cost, which remains estimated at $1.6 million
g. Adopt Resolution Approving Little League Parade Street Closure h. Adopt Ordinance 904 Amending Chapter 8.44 (Clean Indoor and Outdoor Air and Health Protection - Smoking Regulations) By Amending Definitions, Establishing Minimum Pricing for Packages of Cigarettes, Cigars, Little Cigars, And Smokeless Tobacco; Prohibiting the Redemption of Coupons and Discounts, Banning the Sale of Electronic Smoking Devices, Heated Smoking Systems and Tobacco or Nicotine Pouches; And Imposing Other Requirements
i. Appoint Mayor Helman and Vice Mayor Egger to an Ad Hoc Subcommittee to Work with External Agencies on Site Remediation and Reuse Options for 101 Bolinas Road and report back to the full Council
j. Adopt a Proclamation Honoring Black History Month
COUNCIL REPORTS AND COMMENTS
(Brief announcements and reports on Councilmember assignments, committees, and activities, including reports from meetings attended at Town expense.)
ADJOURNMENT
In memory of Bob Weir, Doug McConnell, Laurie Burafado, Mark Chapman If any of the matters described above is challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting.
If you need an accommodation to attend or participate in this meeting due to disability, please contact the Deputy Town Clerk prior to the meeting: (415) 453-1584 or [email protected].
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection http://www.townoffairfaxca.gov/. Meetings are broadcast, recorded, and uploaded to the Town’s website.
This meeting notice was posted in accordance with Government Code section 54954.2(a)(1) on or before February 1, 2026.