FAIRFAX TOWN COUNCIL MEETING
SUPPPLEMENTAL STAFF REPORT
AGENDA ITEM #4
MEETING DATE March 4, 2026
PREPARED FOR Mayor and Town Council
PREPARED BY Heather Abrams, Town Manager
Janet Coleson, Town Attorney
SUBJECT Agreement between Town of Fairfax and the Fairfax Festival.
After publication of this staff report, it was requested that additional information be included in Exhibit A Fairfax Festival Budget regarding Public Good Provided by the Town of Fairfax to the Fairfax Festival Committee.
Additional information:
Public Good
Police Staff Time $24,000 $24,000 $24,000 $24,000
Public Works Staff Time $10,120 $15,000 $10,120 $10,120 Recreation Staff Time TBD
Finance Staff Time TBD
Facility Rentals
Pavillion $2,280 $2,280 $2,280 $2,280
Bolinas Park $640 $640 $640 $640
Picnic Area $640 $640 $640 $640
Total Public Goods $37,680 42,560 $37,680 $37,680
ATTACHMENT
Updated Exhibit A
EXHIBIT A
Fairfax Festival Budget
CATEGORY 2026 (PROPOSED) 2025 2024 2023
INCOME
Sponsorships $36,244 $36,244 $16,227 $16,500
Booths/Fees $28,950 $28,950 $37,459 $38,669
Commissions $48,000 $43,133 $32,670 $21,657
Total Receipts $113,194 $108,327 $86,356 $76,826
EXPENSES
Administration $11,000 $1,358 $5,105 $5,163
Advertising $1,863 $1,774 $1,910 $1,399
Astro Jump $660 $629 $600 $579
Entertainment $18,840 $17,943 $12,096 $6,792
Bike Parking $2,100 $2,000 $1,300 $1,300
BMI Licensing $464 $442 $459 $956
Equipment Rental $18,031 $17,172 $15,070 $17,494
Health Dept $5,758 $5,484 $5,332 $5,280
Insurance $3,203 $3,050 $3,182 $4,510
Misc $3,374 $3,213 $938 $2,336
PO Box $246 $234 $222 $216
Recycling $8,800 $7,993 $7,993 $5,460
Sound Engineering $4,410 $4,200 $4,000 $5,600
Stage Rental $945 $900 $2,600 $1,150
Merchandise $11,405 $10,862 $9,283 $9,853
Water $726 $691 $691 $465
Cups $10,000 $5,980 $3,867 $7,087
Less: ZWG Subsidy $0 -$2,500 -$3,867 -$7,087
OT Reimb $5,000 $5,000 $5,000 $5,000
Total Disbursements $106,824 $86,423 $75,781 $73,553
Net Revenue (Loss) $6,370 $21,904 $10,575 $3,273
Public Good
Police Staff Time $24,000 $24,000 $24,000 $24,000
Public Works Staff Time $10,120 $15,000 $10,120 $10,120 Recreation Staff Time TBD
Finance Staff Time TBD
Facility Rentals
Pavillion $2,280 $2,280 $2,280 $2,280
Bolinas Park $640 $640 $640 $640
Picnic Area $640 $640 $640 $640
Total Public Goods $37,680 42,560 $37,680 $37,680
EXHIBIT B
List of Committee Members
Anna Heaphy Arts and Crafts
Chelsea Donovan Admin Support
Brenna Gubbins Poster and T Shirt
Carol Buchholz Ecofest Beer
Garrett Fitzg Website and Logo
Holly Bragman Ecofest/Festival Liaison
Jen Jones Ecofest
Jon Korty Main Stage Music
Larry Bragman Chairperson in Transition
Aura Lopez Ball Field Coordinator
Linda Bolt Parade Lead
Marina Guastucci Social Media
Merrell Maschino Parade and Website
Patty Bredt Rentals
Renee Goddard Zero Waste Emeritus
Richard Pedemonte Food/Bev; Info Booth
Rick Meissner Redwood Stage
Sam Silverstein Sponsorships
Tom Finch Ecofest Stage Music
Rachel Fischbein, PARC Commission Sponsorship Committee Maria Baird, Fairfax Staff Member Food Booth Committee
Anne Mannes, Fairfax Staff Member Ball Field Committee