Town of Fairfax
Town Council Meeting
Wednesday, October 7, 2026 | 6:30 p.m.
Fairfax Women’s Club, 46 Park Road, Fairfax CA
and Zoom Webinar ID 831 0518 0735
Preceded by a Closed Session Meeting at 5:15 p.m.
21 Park Road, Fairfax
Agenda
PUBLIC PARTICIPATION NOTICE
This meeting will be held in person and virtually on Zoom. It will also be broadcast on Channels 27 and 99 and livestreamed on https://www.townoffairfax.org/watch-live-2/ and https://www.cmcm.tv/27.
Unless a member of the City Council is attending the meeting via teleconference pursuant to the provisions of AB 2449 (2022), if a technical error or outage occurs on the Zoom feed, the Town Council will continue the meeting in public at the Fairfax Women’s Club.
HOW TO PARTICIPATE
• Women’s Club at 46 Park Road, Fairfax
• Join the Zoom webinar https://us02web.zoom.us/j/83105180735 • Dial in to Zoom's telephone number +1(669) 900-9128 or +1(346) 258-7799 and press *9 to provide verbal public comment. Zoom Webinar ID 880 3100 1183.
PUBLIC COMMENT
• Email written comments to the Town Council before 3:00 p.m. to be posted online. Emails received after the cutoff time will still be made part of the record. • You may also provide comments in-person and over Zoom during the meeting. For Zoom, use the 'raise hand' feature to provide verbal public comment.
• Speakers are limited to two (2) minutes.
Special Closed Session Meeting at 5:15 p.m.
In-person at the Town Offices at 21 Park Road
1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Govt Code 54956.9 54956.9(d)(1)
a) Michael Little v. Novato PD, City of Novato, Fairfax PD, Town of Fairfax, Central Marin PD, Town of San Anselmo
Marin Superior Court, Case Number CV-0005214
b) Michael Little v. Novato PD, City of Novato, Fairfax PD, Town of Fairfax, Central Marin PD, Town of San Anselmo, County of Marin
Marin Superior Court, Case Number CV-0005521
c) Christopher Legnitto v. Town of Fairfax
First Appellate District, Division One, A174347
d) Verle Sorgen & Marlene Sorgen v. Town of Fairfax
Marin Superior Court, Case Number CV-0003301
2 e) Delta Grinding Company, Inc. v. Town of Fairfax, Marin Municipal Water District Marin Superior Court, Case Number CV-0006328
Graham Cridland, Lewis Brisbois Bisgaard & Smith
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code §54956.9 (d)(2) & (e)(1)
One case.
3. CONFERENCE WITH LABOR NEGOTIATORS Govt Code Section 54957.6 Employee Organization: Fairfax Police Officers Association, Service Employees Union International (‘SEIU’) Local 1021; Unrepresented Employee Units Agency Representatives: Town Manager, Town Finance Director, Town Attorney, and Greg Ramirez, IEDA, Chief Negotiator
Regular Meeting at 6:30 p.m.
Hybrid meeting at the Fairfax Women’s Club and via Zoom 6:30 PM – CALL TO ORDER – PLEDGE OF ALLEGIANCE
ROLL CALL—APPROVAL OF AGENDA
LAND ACKNOWLEDGEMENT
The Fairfax Town Council acknowledges that we are located on the un-ceded ancestral lands of the Coast Miwok people of present-day Marin County. We honor with gratitude the land itself, and all of its ancestors: past, present, and emerging.
MEETING PROTOCOL
The Mayor or presiding officer shall maintain order at all Town Council meetings. Council Members share responsibility for modeling respectful, professional conduct to effectively facilitate the meeting and encourage meaningful civic participation.
All participants - including Council Members, staff, members of the public, and remote attendees are expected to engage respectfully. Profane language, personal attacks, ridicule of character or motives, and discriminatory or harassing conduct are not permitted. These standards apply equally to all viewpoints and forms of participation.
To ensure all voices can be heard, disruptive behavior including shouting, repeated interruptions, clapping, booing, stomping, use of sound-making devices, or other actions that interfere with the orderly conduct of the meeting is not permitted during public comment or Council deliberations.
Applause is appropriate for ceremonial or celebratory items (such as proclamations, recognitions, or welcoming remarks).
Participants are asked to silence electronic devices.
The Mayor or presiding officer may issue a reminder or warning to address disruptions. Disruptive behavior will result in a pause in the meeting. Continued disruptive behave behavior will result in removal from the meeting, consistent with applicable law and in a viewpoint-neutral manner.
Meetings will adjourn no later than 11pm. At approximately 9:30 p.m., the Council will review the agenda to determine which remaining items may be continued. 3 REPORT OUT ON CLOSED SESSION (1 Minute)
TOWN MANAGER’S REPORT (2 Minutes)
FUTURE AGENDA ITEMS (2 Minutes)
OPEN TIME FOR PUBLIC EXPRESSION
This is the time for the public to address the Council on matters not listed on the agenda. Each speaker is limited to two (2) minutes. The Council cannot take action or discuss items not on the agenda, as restricted by state law (Gov. Code §54954.2). If there are more speakers after 30 minutes, Open Time will continue at the end of the agenda.
PRESENTATIONS
1. Center Boulevard Vegetation Management Project (~30 minutes) Receive a Presentation from Ross Valley Fire Chief Dan Mahoney on the Center Boulevard Vegetation Management Project
REGULAR AGENDA
2. Ross Valley Fire Department Agreement (~20 minutes)
Adopt a Resolution Authorizing the Town Manager to Execute a Fourth Amendment to the Amended and Restated Joint Powers Agreement
3. Fee Study (~30 minutes)
Discuss the Draft Comprehensive Cost of Services and Cost Allocation Study, prepared by Government Consulting Partners, Inc., and Establish a Council Subcommittee for Review Prior to Council Adoption of the Proposed Fee Schedule
4. Amending and Reclassifying Deputy Town Clerk/Assistant to the Town Manager Position (~30 minutes)
Adopt Resolution to Retitle and Amend the Classification and Corresponding Specification and Pay Range of Deputy Town Clerk/Assistant to the Town Manager to Assistant Town Manager
5. Amending Annual Salary Schedule for Fiscal Year 2026-27 (~15 minutes) Adopt a Resolution Approving an Amendment to the Annual Salary Schedule for Fiscal Year 2026-27 to Reflect Salary Range Adjustments Effective October 16, 2026 for all Positions
6. Interim Town Manager Appointment (~30 minutes)
Adopt a Resolution Appointing Christine Foster Interim Town Manager Until another Interim Town Manager is Appointed by the Town Council
7. Ralph Andersen & Associates Agreement (~20 minutes)
4 Adopt a Resolution Authorizing the Town Manager to Execute a Professional Services Agreement with Ralph Andersen & Associates for Town Manager Recruitment Services, Including Optional Community Survey in an Amount Not to Exceed $48,500
8. CONSENT CALENDAR
The Council can approve all items on the Consent Calendar in one action. Alternatively, any Council or staff member can remove items for separate discussion and voting. Public comments for Consent Calendar items are taken collectively, not item by item. During this period, speakers may address any item on the Consent Calendar, with each speaker allotted up to two minutes and limited to one comment session. (~10 Minutes) a. Financial Statement and Disbursement Reports
Receive Financial Statement and Disbursement Reports for August 2026 b. Councilmember Reports
Receive report on Councilmembers’ assignments, committees, and activities in September 2026
c. Minutes
Approve Minutes from the Town Council Meetings: September 2, 2026 d. Notice of Completion for the Park Road Stormwater and Re-pavement Project Adopt a Resolution Authorizing the Director of Public Works to Execute and File a Notice of Completion for the Park Road Stormwater and Re-pavement Project e. Extending the 21 Park Road Lease Agreement and Increase Project Contingency Adopt Two Resolutions (1) Authorizing the Town Manager to Continue the Lease Agreement on a Month-to-month Basis Between the Town and the Property Owners of 21 Park Road, and (2) a Contingency Increase for the Fire Station 21 Remodel Project. The total project cost now exceeds the original $1.6 million budget by $14,530, or less than 1%
f. Purchase of EV Investigations Vehicle
Adopt a Resolution Authorizing the Town Manager to Purchase and Outfit One Police Department Vehicle (EV) for an amount not to exceed $75,000 and Declare One Vehicle as Surplus
g. Tree Ordinance Updates
Receive an information report on the progress of amendments being considered to update the Town’s Tree Ordinance
h. Setting 2027 Town Council Meeting Dates
Adopt a Resolution Establishing the Regular Council Meeting Dates for the 2027 Calendar Year
i. Winter Furlough Schedule
Receive Report on Town Hall Closure and Winter Furlough Days for Town Hall Employees from December 24, 2026 to January 1, 2027
5 j. Fleet Electrification Plan Microgrid Update
Receive a Presentation on and Accept the Fairfax Fleet Electrification Plan, a Phased Roadmap for Transitioning the Town Fleet to Zero-Emission Vehicles by 2044 k. Veteran’s Day Banners
Adopt a Resolution Authorizing the Display of Veterans Day Banners during the Month of November 2026; Authorize Use of Staff Time to Place Banners l. Reappointment to Climate Action Committee
Reappoint Sheryl Shakeshaft to the Climate Action Committee m. Breast Cancer Awareness Month
Adopt a Proclamation Recognizing Breast Cancer Awareness Month n. Domestic Violence Awareness Month
Adopt a Proclamation Recognizing Domestic Violence Awareness Month o. Ageism Awareness Month
Adopt of Proclamation Recognizing Ageism Awareness Month
COUNCIL REPORTS AND COMMENTS
(Brief announcements and reports on Councilmember assignments, committees, and activities, including reports from meetings attended at Town expense.)
ADJOURNMENT
In memory of Robert Perdue, Verle Willis Sorgen
If any of the matters described above is challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting.
If you need an accommodation to attend or participate in this meeting due to disability, please contact the Deputy Town Clerk prior to the meeting: (415) 453-1584 or [email protected].
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection http://www.townoffairfaxca.gov/. Meetings are broadcast, recorded, and uploaded to the Town’s website.
This meeting notice was posted in accordance with Government Code section 54954.2(a)(1) on or before October 2, 2026.