Agenda, first session — Fairfield City Council, January 18, 2022 (part 1 of 3)

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

Pursuant to AB 361 regarding public meetings held during the COVID19 emergency, councilmembers may attend via teleconference. Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99 and webstreamed live at www.youtube.com/user/FFCATV/live .

The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/87845423536 ? pwd=aVlUeTZTdzBwdlUvVEw1UUlSWkRxdz09 or by phone at (669) 9006833 Webinar ID:
878 4542 3536 Passcode: 7074287400
CALL TO ORDER 6:00 PM
ROLL CALL
Councilmember Pam Bertani
Councilmember Cat Moy
Councilmember Doriss Panduro
Councilmember Chuck Timm
Councilmember Scott Tonnesen
ViceMayor Rick Vaccaro
Mayor Harry Price
INVOCATION Luke Barker, Celebration Church
PLEDGE OF ALLEGIANCE
Packet Page 1 of 316

1.Public Hearing No. 4 Regarding Redistricting City Council District Boundaries Recommended Action
Hold public hearing and vote on a final map.

Funding Source
N/A
Contact:Amber Alexander, (707) 4287402
a
COUNCIL REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
CITY CLERK REPORT

PRESENTATIONS

2.Proclamation for Amy Maginnis' 40 Years of Service
Contact:Karen L. Rees, (707) 4287767
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone to request to speak.

Speakers are limited to three minutes per item.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

3.Second Reading and Adoption of Ordinance 202124 of the City Council of the City of Fairfield Establishing an Affordable Housing Trust Fund in the City of Fairfield to Aid in Developing and Maintaining MixedIncome and Affordable Housing Initiatives Recommended Action
Provide second reading and adopt Ordinance 202124.

Funding Source
$1,100,000; $1,000,000, Intragovernmental Loan Fund, $30,000 Housing Authority NonSection 8 Reserve Fund, $25,000 Low and Moderate Income Housing Assets Fund, and $45,000 General Fund
Contact:LaTanna Jones, (707) 4287647
a
Packet Page 2 of 316

4.Approval of Meeting Minutes from October 5, 2021, October 19, 2021, November 2, 2021, November 16, 2021, December 7, 2021, and Special Meeting Minutes of October 5, 2021 Recommended Action
Approve meeting minutes.

Funding Source
N/A
Contact:Amber Alexander,(707) 4287402
a

5.Minute Action to Receive and Review the Fiscal Year 202021 AB1600 Annual Report Pursuant to Government Code 66006
Recommended Action
Approve by minute action the review and receipt of reports.

Funding Source
N/A
Contact:Bryan Chua, (707) 4287624
a

6.Resolution 202201 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Amber Alexander, (707) 4287402
a

7.Resolution 202202 of the City Council of the City of Fairfield Accepting the Villages at Fairfield Village II – Lot 1 Landscape Improvements as Complete
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Roger Dunham, (707) 4287478
a

8.Resolution 202203 of the City Council of the City of Fairfield Authorizing a Task Order for West Yost Associates to Provide Engineering Services for Updating the City of Fairfield’s Pump Station Asset Management Plan
Recommended Action
Adopt resolution.

Funding Source
$180,305; Capital Water Fund
Contact:Michael Hether, (707) 4287493
a

9.Resolution 202204 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Canon Station Planning Area 4 – Neighborhood 4B & 4C Subdivision as Complete
Recommended Action
Packet Page 3 of 316

Funding Source
N/A
Contact:Roger Dunham, (707) 4287478
a

10.Resolution 202205 of the City Council of the City of Fairfield Amending the Departmental Position Control List
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Farbod Pirouzmand, (707) 4287397
a

11.Resolution 202206 of the City Council of the City of Fairfield Accepting the North Bay Regional Water Treatment Plant Ozone System Improvements Project as Complete Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Roger Dunham, (707) 4287478
a

12.Resolution 202207 of the City Council of the City of Fairfield Redesignating the Solano Transportation Authority (STA) as Abandoned Vehicle Abatement (AVA) Program Service Authority for Solano County
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Dan Barbeau, (707) 4287674
a

13.Resolution 202208 of the City Council of the City of Fairfield Authorizing Renewal of the Small Government Enterprise Agreement with Environmental Systems Research Institute, Inc.

Recommended Action
Adopt resolution.

Funding Source
$262,500; Computer System Enterprise GIS
Contact:Jeff Bertany, (707) 4287531
a

14.Resolution 202209 of the City Council of the City of Fairfield to Transfer Nine 2018 Motor Coach Industries Commuter Coaches to Solano County Transit for the Operation of SolanoExpress Service
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Diane Feinstein, (707) 4283808
Packet Page 4 of 316

CITY OF FAIRFIELDFAIRFIELD CITY COUNCILREGULAR MEETINGTUESDAY, JANUARY 18, 2022; 6:00 PMVIA TELECONFERENCE at https://fairfieldca.zoom.us/j/87845423536?pwd=aVlUeTZTdzBwdlUvVEw1UUlSWkRxdz09AGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact AmberAlexander, Deputy Clerk, at least 72 hours in advance of the meeting at (707)4287402.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.Pursuant to AB 361 regarding public meetings held during the COVID19 emergency,councilmembers may attend via teleconference. Members of the public can observe the meeting onComcast Cable Channel 26, ATT UVerse 99 and webstreamed live at www.youtube.com/user/FFCATV/live.The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/87845423536?pwd=aVlUeTZTdzBwdlUvVEw1UUlSWkRxdz09 or by phone at (669) 9006833 Webinar ID:878 4542 3536 Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Pam Bertani Councilmember Cat MoyCouncilmember Doriss PanduroCouncilmemberChuck TimmCouncilmember Scott Tonnesen ViceMayor Rick VaccaroMayor Harry PriceINVOCATION Luke Barker, Celebration ChurchPLEDGE OF ALLEGIANCEREDISTRICTING PUBLIC HEARING1.Public Hearing No. 4 Regarding Redistricting City Council District Boundaries Recommended ActionHold public hearing and vote on a final map.Funding SourceN/AContact:Amber Alexander, (707) 4287402aCOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS2.Proclamation for Amy Maginnis' 40 Years of ServiceContact:Karen L. Rees, (707) 4287767aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone to request to speak. Speakers are limited to three minutes per item.CONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.3.Second Reading and Adoption of Ordinance 202124 of the City Council of the City of FairfieldEstablishing an Affordable Housing Trust Fund in the City of Fairfield to Aid in Developing andMaintaining MixedIncome and Affordable Housing InitiativesRecommended ActionProvide second reading and adopt Ordinance 202124.Funding Source$1,100,000; $1,000,000, Intragovernmental Loan Fund, $30,000 Housing Authority NonSection8 Reserve Fund, $25,000 Low and Moderate Income Housing Assets Fund, and $45,000General FundContact:LaTanna Jones, (707) 4287647a4.Approval of Meeting Minutes from October 5, 2021, October 19, 2021, November 2, 2021,November 16, 2021, December 7, 2021, and Special Meeting Minutes of October 5, 2021Recommended ActionApprove meeting minutes.Funding SourceN/AContact:Amber Alexander,(707) 4287402a5.Minute Action to Receive and Review the Fiscal Year 202021 AB1600 Annual Report Pursuantto Government Code 66006Recommended ActionApprove by minute action the review and receipt of reports.Funding SourceN/AContact:Bryan Chua, (707) 4287624a6.Resolution 202201 of the City Council of the City of Fairfield Reconsidering and AuthorizingPublic Meetings to be Held Via Teleconferencing Pursuant to Government Code Section54953(e) and Making Findings and Determinations Regarding the SameRecommended ActionAdopt resolution.Funding SourceN/AContact:Amber Alexander, (707) 4287402a7.Resolution 202202 of the City Council of the City of Fairfield Accepting the Villages at FairfieldVillage II – Lot 1 Landscape Improvements as CompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:Roger Dunham, (707) 4287478a8.Resolution 202203 of the City Council of the City of Fairfield Authorizing a Task Order for WestYost Associates to Provide Engineering Services for Updating the City of Fairfield’s PumpStation Asset Management PlanRecommended ActionAdopt resolution.Funding Source$180,305; Capital Water FundContact:Michael Hether, (707) 4287493a9.Resolution 202204 of the City Council of the City of Fairfield Accepting the SubdivisionImprovements for the Canon Station Planning Area 4 – Neighborhood 4B & 4C Subdivision asCompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:Roger Dunham, (707) 4287478a10.Resolution 202205 of the City Council of the City of Fairfield Amending the DepartmentalPosition Control List Recommended ActionAdopt resolution.Funding SourceN/AContact:Farbod Pirouzmand, (707) 4287397a11.Resolution 202206 of the City Council of the City of Fairfield Accepting the North Bay RegionalWater Treatment Plant Ozone System Improvements Project as CompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:Roger Dunham, (707) 4287478a12.Resolution 202207 of the City Council of the City of Fairfield Redesignating the SolanoTransportation Authority (STA) as Abandoned Vehicle Abatement (AVA) Program ServiceAuthority for Solano CountyRecommended ActionAdopt resolution.Funding SourceN/AContact:Dan Barbeau, (707) 4287674a13.Resolution 202208 of the City Council of the City of Fairfield Authorizing Renewal of the SmallGovernment Enterprise Agreement with Environmental Systems Research Institute, Inc.Recommended ActionAdopt resolution.Funding Source$262,500; Computer System Enterprise GISContact:Jeff Bertany, (707) 4287531a14.Resolution 202209 of the City Council of the City of Fairfield to Transfer Nine 2018 MotorCoach Industries Commuter Coaches to Solano County Transit for the Operation ofSolanoExpress ServiceRecommended ActionAdopt resolution.Funding Source N/A
Contact:Diane Feinstein, (707) 4283808
a

15.Resolution 202210 of the City Council of the City of Fairfield Approving the Disposition and Development Agreement Between the City of Fairfield and Lionext Inc.

Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Dwayne Dalman, (707) 4287649
a

16.Resolution 202211 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Updated Professional Services Agreements Between the City of Fairfield and the Following Plan Review and Inspection Consulting Firms: Bureau Veritas North America, CSG Consultants, Interwest, Shums Coda, and TRB + Associates Recommended Action
Adopt resolution.

Funding Source
$1,250,000; General Fund
Contact:Jeff Thomas, (707) 4287442
a

17.Resolution 202212 of the City Council of the City of Fairfield Approving the First Amendment to Lease Agreement Between the City of Fairfield and the Solano Economic Development Corporation
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Dwayne Dalman, (707) 4287649
a

18.Resolution 202213 of the City Council of the City of Fairfield Approving the Purchase and Sale Agreement Between the City of Fairfield and Northern California Retired Officers Community dba Paradise Valley Estates
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Dwayne Dalman, (707) 4287649
a

19.Resolution 202214 of the City Council of the City of Fairfield Modifying Procedures Set Forth in the Application Procedures and Guidelines for a Commercial Cannabis Business Permit and the Conditions of Approval Adopted in Resolutions 2021139, 2021140, 2021142, and 2021 143
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:David Feinstein, (707) 4287448
a
Packet Page 5 of 316

20.First Reading and Introduction of Ordinance 202201 of the City Council of the City of Fairfield Amending Section 25.32.17 of Chapter 25, Division 3 of the Fairfield Municipal Code to Impose Increased Administrative Penalties for Unlawful Cannabis Cultivation Recommended Action
Waive full reading, read by title only and introduce ordinance for first reading.

Funding Source
N/A
Contact:Frank Piro, (707) 4287344
a

21.Resolution 202215 of the City Council of Fairfield Approving the Interim City Manager Employment Agreement Between the City of Fairfield and David Gassaway and Amending the Salary Schedule
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:David Lim, (707) 4287417
a
ADJOURN TO TUESDAY, FEBRUARY 1, 2022, 6:00 P.M., VIA TELECONFERENCE.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Amber Alexander, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on January 13, 2022.

Packet Page 6 of 316

Agenda Item No: 1.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Public Hearing No. 4 Regarding Redistricting City Council District Boundaries RECOMMENDED ACTION
Hold public hearing and vote on a final map.

STATEMENT OF ISSUE
Every ten years, districts must be redrawn so that each district is substantially equal in population. This process, called redistricting, is important in ensuring that each city councilmember represents about the same number of constituents. Redistricting determines which neighborhoods and communities are grouped together into a district for purposes of electing a councilmember. In Fairfield, the City Council is responsible for drawing council districts. Redistricting is done using U.S. Census data, which is released around October 1, 2021. For the City of Fairfield, the redistricting process must be completed by April 18, 2022.

DISCUSSION
The City Council seeks input in selecting the next district map. The public will have an opportunity to share with the council how they think district boundaries should be drawn to represent the community best.

Furthermore, a professional demographer will provide a background of the California Voting Rights Act (CVRA), introduce the mapping tools, and explain the process of redistricting.

A professional demographer will draw district boundary maps in consultation with the City Attorney's Office and City Manager's Office based on the criteria prescribed by the law and public input.

Community input is essential to the districting process, and all residents are encouraged to attend hearings to provide public input. Before adopting a final boundary map, the City must hold at least four public hearings. The public is encouraged to attend to provide feedback regarding the composition of voting districts. At least one public hearing is required before the City draws any draft maps of the district boundaries. At least two public hearings are required after the City has drawn a draft map or maps of the proposed district boundaries. The hearings are publicly noticed in the newspaper, and information about the redistricting process is also provided on the City's website.

Packet Page 7 of 316

SCHEDULE

DATE ACTION
Tuesday, August 17, 2021
Regular City Council Meeting
6:00 P.M.

Council Chamber
1000 Webster Street
First predraftmap hearing
Provide information on the process and solicit public
input on communities of interest. Identify
“neighborhoods.” “communities of interest,” and
“secondary areas.” Mapping tools overview.

Tuesday, September 21, 2021
Regular City Council Meeting
6:00 P.M.

Council Chamber
1000 Webster Street
Second predraftmap hearing
Provide information on the process and solicit public
input on communities of interest. Identify
“neighborhoods.” “communities of interest,” and
“secondary areas.” Mapping tools overview.

Thursday, October 7, 2021
Community Meeting
6:00 – 8:00 P.M.
1000 Kentucky Street, Lakeside A
Community meeting to receive public input and
answer questions. Mapping tools overview.

Tuesday, November 16, 2021
Regular City Council Meeting
6:00 P.M.

Council Chamber
1000 Webster Street
First postdraftmap hearing
Public and council input on initial draft maps.

Maps posted at least 7 days prior to hearing.

January 18, 2022
Regular City Council Meeting
6:00 P.M.

Via Zoom:
https://fairfieldca.zoom.us/j/87845423536 ?
pwd=aVlUeTZTdzBwdlUvVEw1UUlSWkRxdz09
or by phone at (669) 9006833
Webinar ID: 878 4542 3536
Passcode: 7074287400
Second postdraftmap hearing and plan
adoption.

Public and council deliberation on map options.

Council votes for preferred map.

Maps posted at least 7 days prior to hearing.

At the first and second public hearings, the professional demographer, National Demographics Corporation (NDC), gave an overview of the CVRA, the mapping process, and the overall transition to district elections. The public also had an opportunity to provide feedback on the election sequence and how district boundaries should be drawn.

On October 7, 2021, a community meeting was held to allow for additional public input and the opportunity for community members to draw and submit maps.

At the third public hearing held on November 16, 2021, the City Council and public members suggested that the area of Cordelia stay in its current district. Draft map 201 has a population of 1700 changing districts.

NDC has created three additional draft maps to try to accommodate the suggestions. The City of Fairfield has received no draft maps from the public. The draft maps provided by NDC are attached to this report.

Map 201 Original draft map from NDC
Map 201b District 2 into Cordelia for 700 rather than 1700 Map 202 Noncompliant Total deviation over 10%
Map 204 All districts at nearzero deviation
Packet Page 8 of 316

Agenda Item No: 1.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Public Hearing No. 4 Regarding Redistricting City Council District Boundaries RECOMMENDED ACTIONHold public hearing and vote on a final map.STATEMENT OF ISSUEEvery ten years, districts must be redrawn so that each district is substantially equal in population. Thisprocess, called redistricting, is important in ensuring that each city councilmember represents about thesame number of constituents. Redistricting determines which neighborhoods and communities aregrouped together into a district for purposes of electing a councilmember. In Fairfield, the City Councilis responsible for drawing council districts. Redistricting is done using U.S. Census data, which isreleased around October 1, 2021. For the City of Fairfield, the redistricting process must be completedby April 18, 2022.DISCUSSIONThe City Council seeks input in selecting the next district map. The public will have an opportunity toshare with the council how they think district boundaries should be drawn to represent the communitybest.Furthermore, a professional demographer will provide a background of the California Voting Rights Act(CVRA), introduce the mapping tools, and explain the process of redistricting.A professional demographer will draw district boundary maps in consultation with the City Attorney'sOffice and City Manager's Office based on the criteria prescribed by the law and public input.Community input is essential to the districting process, and all residents are encouraged to attendhearings to provide public input. Before adopting a final boundary map, the City must hold at least fourpublic hearings. The public is encouraged to attend to provide feedback regarding the composition ofvoting districts. At least one public hearing is required before the City draws any draft maps of thedistrict boundaries. At least two public hearings are required after the City has drawn a draft map ormaps of the proposed district boundaries. The hearings are publicly noticed in the newspaper, andinformation about the redistricting process is also provided on the City's website.SCHEDULE DATE ACTIONTuesday, August 17, 2021Regular City Council Meeting6:00 P.M.Council Chamber1000 Webster Street First predraftmap hearingProvide information on the process and solicit publicinput on communities of interest. Identify“neighborhoods.” “communities of interest,” and“secondary areas.” Mapping tools overview.Tuesday, September 21, 2021Regular City Council Meeting6:00 P.M.Council Chamber1000 Webster Street Second predraftmap hearingProvide information on the process and solicit publicinput on communities of interest. Identify“neighborhoods.” “communities of interest,” and“secondary areas.” Mapping tools overview.Thursday, October 7, 2021Community Meeting6:00 – 8:00 P.M.1000 Kentucky Street, Lakeside A Community meeting to receive public input andanswer questions. Mapping tools overview.Tuesday, November 16, 2021Regular City Council Meeting6:00 P.M.Council Chamber1000 Webster Street First postdraftmap hearingPublic and council input on initial draft maps.Maps posted at least 7 days prior to hearing.January 18, 2022Regular City Council Meeting6:00 P.M.Via Zoom: https://fairfieldca.zoom.us/j/87845423536?pwd=aVlUeTZTdzBwdlUvVEw1UUlSWkRxdz09or by phone at (669) 9006833 Webinar ID: 878 4542 3536 Passcode: 7074287400 Second postdraftmap hearing and planadoption.Public and council deliberation on map options.Council votes for preferred map.Maps posted at least 7 days prior to hearing.At the first and second public hearings, the professional demographer, National DemographicsCorporation (NDC), gave an overview of the CVRA, the mapping process, and the overall transition todistrict elections. The public also had an opportunity to provide feedback on the election sequence andhow district boundaries should be drawn.On October 7, 2021, a community meeting was held to allow for additional public input and theopportunity for community members to draw and submit maps. At the third public hearing held on November 16, 2021, the City Council and public members suggestedthat the area of Cordelia stay in its current district. Draft map 201 has a population of 1700 changingdistricts.NDC has created three additional draft maps to try to accommodate the suggestions. The City ofFairfield has received no draft maps from the public. The draft maps provided by NDC are attached tothis report.Map 201 Original draft map from NDCMap 201b District 2 into Cordelia for 700 rather than 1700 Map 202 Noncompliant Total deviation over 10%
Map 204 All districts at nearzero deviation
Therefore, tonight we shall conduct the final of four public hearings to receive public comments and input regarding the composition of potential council election district boundaries and other matters related to the election of council members. Council may vote on the final map tonight if they want to adopt one of the draft maps.

FINANCIAL IMPACT
None.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A Notice of Public Hearing was published on December 24, 2021, and advertised across all City channels.

ALTERNATIVE ACTION
Council can choose not to vote on a map, and another meeting will be necessary to vote on a final map.

STAFF CONTACT
Amber Alexander, Deputy City Clerk
(707) 4287402
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Draft Map 201
Attachment 2: Draft Map 201B
Attachment 3: Draft Map 202 NonCompliant
Attachment 4: Draft Map 204
REVIEWERS:

Reviewer Action Date
Alexander, Amber Approved 1/4/2022 1:39 PM
Packet Page 9 of 316

6808080Cannon Dr
G re e n Va lle y R d
R a n c h S o l a n o P k y Hangar AveN Texas StSummerset DrOakbrook DrTravis BlvdBeck Ave Chadbourne Rd
O liver RdPennsylvania AveAir Base PkyHilborn RdPeabody RdDover Ave532416�2021 CALIPERPacket Page 10 of 316Attachment 1 Page 1 of 2

NDC 201
District 1
Total Pop 20,253
Deviation from ideal 223
% Deviation 1.11%
% Hisp 18.9%
% NH White 30%
% NH Black 10%
% Asian-American 36%
Total 12,247
% Hisp 18%
% NH White 39%
% NH Black 12%
% Asian/Pac.Isl.27%
Total 12,425
% Latino est.23%
% Spanish-Surnamed 21%
% Asian-Surnamed 8%
% Filipino-Surnamed 8%
% NH White est.47%
% NH Black 14%
Total 10,357
% Latino est.22%
% Spanish-Surnamed 20%
% Asian-Surnamed 8%
% Filipino-Surnamed 8%
% NH White est.48%
% NH Black 14%
Total 6,450
% Latino est.19%
% Spanish-Surnamed 18%
% Asian-Surnamed 6%
% Filipino-Surnamed 6%
% NH White est.53%
% NH Black est.15%
ACS Pop. Est.Total 17,817
age0-19 27%
age20-60 54%
age60plus 20%
immigrants 22%
naturalized 78%
english 70%
spanish 10%
asian-lang 16%
other lang 4%
Language Fluency Speaks Eng. "Less than Very Well"11%
hs-grad 45%
bachelor 28%
graduatedegree 11%
Child in Household child-under18 43%
Pct of Pop. Age 16+employed 66%
income 0-25k 7%
income 25-50k 6%
income 50-75k 13%
income 75-200k 55%
income 200k-plus 20%
single family 98%
multi-family 2%
rented 17%
owned 83%
Total population data from the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

3.04%
48%
20%
14%
13%
12,007
29%
37%
20%
12%
8,790
31%
29%
4%
4%
43%
19%
6,134
29%
27%
4%
4%
44%
18%
3,932
26%
25%
4%
3%
46%
18%
21,070
30%
57%
14%
27%
40%
54%
38%
5%
4%
21%
54%
12%
4%
42%
66%
15%
26%
18%
38%
3%
62%
38%
56%
44%
3 20,007
-23
-0.11%
28%
34%
16%
15%
13,995
19%
48%
16%
16%
11,670
20%
18%
3%
3%
57%
17%
9,160
18%
17%
3%
3%
58%
16%
6,452
15%
15%
3%
3%
61%
16%
19,684
25%
53%
23%
18%
58%
71%
17%
8%
3%
10%
50%
20%
7%
33%
66%
9%
17%
16%
48%
9%
75%
25%
38%
62%
4 19,868
-162
-0.81%
20%
35%
17%
22%
14,172
13%
44%
17%
23%
13,667
18%
16%
6%
5%
53%
19%
11,322
17%
16%
6%
4%
54%
19%
8,122
15%
14%
5%
4%
57%
19%
18,936
20%
52%
27%
23%
69%
75%
7%
14%
4%
10%
45%
27%
12%
28%
64%
8%
13%
11%
50%
18%
81%
19%
32%
68%
5 19,898
-132
-0.66%
47%
16%
20%
12%
11,017
28%
24%
31%
15%
8,178
29%
27%
2%
3%
30%
36%
5,731
27%
25%
2%
3%
31%
37%
3,552
23%
22%
2%
3%
33%
38%
20,262
34%
53%
14%
24%
35%
54%
36%
6%
4%
19%
55%
9%
4%
45%
67%
18%
24%
21%
35%
2%
55%
45%
60%
40%
6 19,513
-517
-2.58%
21%
30%
17%
25%
11,821
17%
38%
19%
22%
9,314
21%
20%
5%
8%
42%
23%
7,254
20%
19%
6%
8%
42%
23%
4,069
17%
16%
4%
7%
46%
24%
17,604
30%
57%
13%
16%
69%
77%
10%
11%
3%
6%
45%
23%
11%
52%
69%
10%
12%
18%
49%
12%
93%
7%
37%
63%
Total
120,178
1,126

5.62%
31%
28%
16%
20%
75,259
21%
39%
19%
19%
64,044
23%
21%
5%
5%
47%
20%
49,958
21%
20%
5%
5%
48%
20%
32,577
18%
17%
4%
4%
52%
20%
115,373
28%
54%
18%
22%
56%
66%
20%
10%
4%
13%
49%
20%
8%
40%
66%
11%
17%
16%
45%
10%
76%
24%
41%
59%
11/09/2021 10:35 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
Packet Page 11 of 316Attachment 1 Page 2 of 2

5324166808080State Rt 12Markeley LnCannon DrRed Top RdParadise Valley DrAtlantic AvePebble Beach CirRanch Solano PkyHickam AveTravis AvePerimeter RdEllis DrAir Base PkyFairfield Ave E Travis BlvdGold Hill RdGoldhill RdO a k b ro o k D rPittman RdDynasty DrUtah StBeck AveChadbourne Rd O liver R dUnion Ave
W Texas StWoolner AveRagsdale StMeadowlark DrDover RdN Texas StPeppertree DrSaint Andrews RdPeabody RdManuel Campos PkyCement Hill RdJoseph Gerevas DrTexas St�2021 CALIPERPacket Page 12 of 316Attachment 2 Page 1 of 2

Map 201 B
District 1
Total Pop 20,974
Deviation from ideal 944
% Deviation 4.71%
% Hisp 18.9%
% NH White 30%
% NH Black 10%
% Asian-American 36%
Total 12,776
% Hisp 18%
% NH White 40%
% NH Black 12%
% Asian/Pac.Isl.27%
Total 12,842
% Latino est.23%
% Spanish-Surnamed 21%
% Asian-Surnamed 8%
% Filipino-Surnamed 8%
% NH White est.47%
% NH Black 14%
Total 10,711
% Latino est.22%
% Spanish-Surnamed 20%
% Asian-Surnamed 8%
% Filipino-Surnamed 8%
% NH White est.48%
% NH Black 14%
Total 6,658
% Latino est.19%
% Spanish-Surnamed 18%
% Asian-Surnamed 6%
% Filipino-Surnamed 6%
% NH White est.53%
% NH Black est.15%
ACS Pop. Est.Total 18,640
age0-19 27%
age20-60 54%
age60plus 20%
immigrants 22%
naturalized 78%
english 70%
spanish 10%
asian-lang 16%
other lang 4%
Language Fluency Speaks Eng. "Less than Very Well"11%
hs-grad 45%
bachelor 28%
graduatedegree 11%
Child in Household child-under18 42%
Pct of Pop. Age 16+employed 66%
income 0-25k 7%
income 25-50k 6%
income 50-75k 13%
income 75-200k 55%
income 200k-plus 20%
single family 96%
multi-family 4%
rented 18%
owned 82%
Total population data from the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2015-2019 American Community Survey and Special Tabulation 5-year data. 2 19,918
-112
-0.56%
49%
20%
14%
12%
11,479
30%
36%
20%
11%
8,373
32%
29%
3%
3%
43%
19%
5,780
30%
28%
3%
3%
44%
19%
3,724
27%
26%
3%
3%
46%
19%
20,246
30%
57%
14%
28%
40%
52%
39%
5%
4%
22%
55%
11%
4%
42%
65%
16%
27%
18%
37%
3%
62%
38%
57%
43%
3 20,007
-23
-0.11%
28%
34%
16%
15%
13,995
19%
48%
16%
16%
11,670
20%
18%
3%
3%
57%
17%
9,160
18%
17%
3%
3%
58%
16%
6,452
15%
15%
3%
3%
61%
16%
19,684
25%
53%
23%
18%
58%
71%
17%
8%
3%
10%
50%
20%
7%
33%
66%
9%
17%
16%
48%
9%
75%
25%
38%
62%
4 19,868
-162
-0.81%
20%
35%
17%
22%
14,172
13%
44%
17%
23%
13,667
18%
16%
6%
5%
53%
19%
11,322
17%
16%
6%
4%
54%
19%
8,122
15%
14%
5%
4%
57%
19%
18,936
20%
52%
27%
23%
69%
75%
7%
14%
4%
10%
45%
27%
12%
28%
64%
8%
13%
11%
50%
18%
81%
19%
32%
68%
5 19,898
-132
-0.66%
47%
16%
20%
12%
11,017
28%
24%
31%
15%
8,178
29%
27%
2%
3%
30%
36%
5,731
27%
25%
2%
3%
31%
37%
3,552
23%
22%
2%
3%
33%
38%
20,262
34%
53%
14%
24%
35%
54%
36%
6%
4%
19%
55%
9%
4%
45%
67%
18%
24%
21%
35%
2%
55%
45%
60%
40%
6 19,513
-517
-2.58%
21%
30%
17%
25%
11,821
17%
38%
19%
22%
9,314
21%
20%
5%
8%
42%
23%
7,254
20%
19%
6%
8%
42%
23%
4,069
17%
16%
4%
7%
46%
24%
17,604
30%
57%
13%
16%
69%
77%
10%
11%
3%
6%
45%
23%
11%
52%
69%
10%
12%
18%
49%
12%
93%
7%
37%
63%
Total
120,178
1,461

7.29%
31%
28%
16%
20%
75,259
21%
39%
19%
19%
64,044
23%
21%
5%
5%
47%
20%
49,958
21%
20%
5%
5%
48%
20%
32,577
18%
17%
4%
4%
52%
20%
115,373
28%
54%
18%
22%
56%
66%
20%
10%
4%
13%
49%
20%
8%
40%
66%
11%
17%
16%
45%
10%
76%
24%
41%
59%
01/10/2022 12:01 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
Packet Page 13 of 316Attachment 2 Page 2 of 2

5324166808080State Rt 12Markeley LnCannon DrRed Top RdParadise Valley DrAtlantic AvePebble Beach CirRanch Solano PkyHickam AveTravis AvePerimeter RdEllis DrAir Base PkyFairfield Ave E Travis BlvdGold Hill RdGoldhill RdO akb ro o k D rPittman RdDynasty DrUtah StBeck AveChadbourne Rd O liver R dUnion Ave
W Texas StWoolner AveRagsdale StMeadowlark DrDover RdN Texas StPeppertree DrSaint Andrews RdPeabody RdManuel Campos PkyCement Hill RdJoseph Gerevas DrTexas St�2021 CALIPERNon-CompliantPacket Page 14 of 316Attachment 3 Page 1 of 2

Map 202
District 1
Total Pop 21,975
Deviation from ideal 1,945
% Deviation 9.71%
% Hisp 18.8%
% NH White 30%
% NH Black 10%
% Asian-American 36%
Total 13,581
% Hisp 18%
% NH White 40%
% NH Black 12%
% Asian/Pac.Isl.27%
Total 13,403
% Latino est.23%
% Spanish-Surnamed 21%
% Asian-Surnamed 8%
% Filipino-Surnamed 8%
% NH White est.47%
% NH Black 14%
Total 11,162
% Latino est.22%
% Spanish-Surnamed 20%
% Asian-Surnamed 8%
% Filipino-Surnamed 8%
% NH White est.48%
% NH Black 14%
Total 6,960
% Latino est.19%
% Spanish-Surnamed 18%
% Asian-Surnamed 6%
% Filipino-Surnamed 6%
% NH White est.53%
% NH Black est.15%
ACS Pop. Est.Total 19,835
age0-19 27%
age20-60 54%
age60plus 20%
immigrants 21%
naturalized 77%
english 71%
spanish 10%
asian-lang 16%
other lang 4%
Language Fluency Speaks Eng. "Less than Very Well"10%
hs-grad 45%
bachelor 28%
graduatedegree 11%
Child in Household child-under18 42%
Pct of Pop. Age 16+employed 67%
income 0-25k 6%
income 25-50k 6%
income 50-75k 13%
income 75-200k 55%
income 200k-plus 19%
single family 93%
multi-family 7%
rented 21%
owned 79%
Total population data from the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2015-2019 American Community Survey and Special Tabulation 5-year data. 2 18,917
-1,113
-5.56%
51%
20%
15%
10%
10,674
31%
35%
21%
10%
7,812
32%
30%
2%
3%
43%
20%
5,329
31%
29%
2%
3%
43%
20%
3,422
28%
26%
2%
3%
45%
20%
19,052
30%
57%
13%
29%
39%
51%
41%
5%
4%
23%
55%
10%
3%
42%
65%
17%
28%
18%
35%
3%
63%
37%
57%
43%
3 20,007
-23
-0.11%
28%
34%
16%
15%
13,995
19%
48%
16%
16%
11,670
20%
18%
3%
3%
57%
17%
9,160
18%
17%
3%
3%
58%
16%
6,452
15%
15%
3%
3%
61%
16%
19,684
25%
53%
23%
18%
58%
71%
17%
8%
3%
10%
50%
20%
7%
33%
66%
9%
17%
16%
48%
9%
75%
25%
38%
62%
4 19,868
-162
-0.81%
20%
35%
17%
22%
14,172
13%
44%
17%
23%
13,667
18%
16%
6%
5%
53%
19%
11,322
17%
16%
6%
4%
54%
19%
8,122
15%
14%
5%
4%
57%
19%
18,936
20%
52%
27%
23%
69%
75%
7%
14%
4%
10%
45%
27%
12%
28%
64%
8%
13%
11%
50%
18%
81%
19%
32%
68%
5 19,898
-132
-0.66%
47%
16%
20%
12%
11,017
28%
24%
31%
15%
8,178
29%
27%
2%
3%
30%
36%
5,731
27%
25%
2%
3%
31%
37%
3,552
23%
22%
2%
3%
33%
38%
20,262
34%
53%
14%
24%
35%
54%
36%
6%
4%
19%
55%
9%
4%
45%
67%
18%
24%
21%
35%
2%
55%
45%
60%
40%
6 19,513
-517
-2.58%
21%
30%
17%
25%
11,821
17%
38%
19%
22%
9,314
21%
20%
5%
8%
42%
23%
7,254
20%
19%
6%
8%
42%
23%
4,069
17%
16%
4%
7%
46%
24%
17,604
30%
57%
13%
16%
69%
77%
10%
11%
3%
6%
45%
23%
11%
52%
69%
10%
12%
18%
49%
12%
93%
7%
37%
63%
Total
120,178
3,058

15.27%
31%
28%
16%
20%
75,259
21%
39%
19%
19%
64,044
23%
21%
5%
5%
47%
20%
49,958
21%
20%
5%
5%
48%
20%
32,577
18%
17%
4%
4%
52%
20%
115,373
28%
54%
18%
22%
56%
66%
20%
10%
4%
13%
49%
20%
8%
40%
66%
11%
17%
16%
45%
10%
76%
24%
41%
59%
01/10/2022 12:00 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats Non-Compliant
Packet Page 15 of 316Attachment 3 Page 2 of 2

0504020103066808080State Rt 12Markeley LnCannon DrRed Top RdParadise Valley DrAtlantic AvePebble Beach CirRanch Solano PkyPerimeter RdEllis DrE Tabor AveAir Base PkyFairfield Ave Gold Hill RdGoldhill RdO a k b ro o k D rPittman RdBus Center DrG r e e n V a lle y R d Dynasty DrUtah StBeck AveChadbourne Rd
O liver R dW Texas StWoolner AveRagsdale StMeadowlark DrDover RdN Texas StPeppertree DrSaint Andrews RdHilborn RdPeabody RdManuel Campos PkyJoseph Gerevas DrTexas St�2021 CALIPERPacket Page 16 of 316Attachment 4 Page 1 of 2

Map 204
District 01
Total Pop 20,077
Deviation from ideal 47
% Deviation 0.23%
% Hisp 19.0%
% NH White 30%
% NH Black 10%
% Asian-American 36%
Total 12,095
% Hisp 18%
% NH White 39%
% NH Black 12%
% Asian/Pac.Isl.27%
Total 12,367
% Latino est.23%
% Spanish-Surnamed 21%
% Asian-Surnamed 8%
% Filipino-Surnamed 8%
% NH White est.47%
% NH Black 14%
Total 10,311
% Latino est.22%
% Spanish-Surnamed 21%
% Asian-Surnamed 8%
% Filipino-Surnamed 8%
% NH White est.47%
% NH Black 14%
Total 6,407
% Latino est.19%
% Spanish-Surnamed 18%
% Asian-Surnamed 5%
% Filipino-Surnamed 6%
% NH White est.53%
% NH Black est.15%
ACS Pop. Est.Total 17,647
age0-19 27%
age20-60 54%
age60plus 20%
immigrants 22%
naturalized 78%
english 70%
spanish 10%
asian-lang 16%
other lang 4%
Language Fluency Speaks Eng. "Less than Very Well"11%
hs-grad 45%
bachelor 28%
graduatedegree 11%
Child in Household child-under18 43%
Pct of Pop. Age 16+employed 66%
income 0-25k 7%
income 25-50k 6%
income 50-75k 13%
income 75-200k 55%
income 200k-plus 20%
single family 98%
multi-family 2%
rented 16%
owned 84%
Total population data from the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

0.00%
21%
25%
18%
29%
12,370
16%
34%
18%
29%
12,284
21%
20%
6%
7%
43%
23%
9,906
20%
19%
6%
7%
43%
23%
6,106
18%
17%
5%
6%
47%
23%
17,790
25%
55%
19%
23%
66%
71%
10%
17%
3%
9%
46%
24%
11%
39%
68%
8%
9%
12%
55%
16%
92%
8%
26%
74%
05 20,058
28 0.14%
49%
17%
18%
11%
11,355
30%
32%
25%
12%
7,784
29%
27%
2%
4%
37%
28%
5,337
27%
25%
2%
4%
38%
28%
3,292
23%
22%
2%
3%
41%
29%
20,407
31%
55%
14%
26%
37%
51%
39%
7%
3%
21%
57%
11%
2%
44%
65%
21%
28%
18%
31%
2%
48%
52%
65%
35%
06 20,064
34 0.17%
35%
28%
19%
12%
12,174
23%
35%
27%
13%
8,237
25%
23%
2%
3%
38%
32%
5,916
24%
22%
2%
3%
39%
32%
3,619
19%
18%
2%
3%
41%
33%
20,310
34%
53%
12%
16%
42%
67%
25%
5%
3%
11%
53%
13%
6%
49%
69%
13%
20%
24%
41%
3%
75%
25%
53%
47%
Total
120,178
102

0.51%
31%
28%
16%
20%
75,259
21%
39%
19%
19%
64,044
23%
21%
5%
5%
47%
20%
49,958
21%
20%
5%
5%
48%
20%
32,577
18%
17%
4%
4%
52%
20%
115,373
28%
54%
18%
22%
56%
66%
20%
10%
4%
13%
49%
20%
8%
40%
66%
11%
17%
16%
45%
10%
76%
24%
41%
59%
01/10/2022 12:01 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
Packet Page 17 of 316Attachment 4 Page 2 of 2

Agenda Item No: 3.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Second Reading and Adoption of Ordinance 202124 of the City Council of the City of Fairfield Establishing an Affordable Housing Trust Fund in the City of Fairfield to Aid in Developing and Maintaining MixedIncome and Affordable Housing Initiatives RECOMMENDED ACTION
Provide second reading and adopt Ordinance 202124.

STATEMENT OF ISSUE
The City seeks to establish a Housing Trust Fund (HTF) to help finance the development and preservation of mixedincome and affordable housing initiatives. The HTF also allows the City to use a portion of its funds to leverage funding from the state, grant entities, charitable donors, and other non recurring sources to promote affordable housing.

DISCUSSION
Under the California Comeback Plan promoted by Governor Gavin Newsom, California cities must actively produce over 42,000 housing units in the next two years. The housing is intended to provide critical affordable housing and help address significant housing barriers that result in homelessness.

For the City to increase housing production, it must establish subsidies to help finance affordable housing. Unlike marketrate housing, affordable housing generally requires gap financing to cover all development costs. Gap financing for one project can require millions of dollars. Currently, the City has two primary sources to fund affordable housing: lowmod funds and fee credits. Both sources are nearly depleted, especially considering the amount of money required to finance an affordable housing project. In many cases, affordable housing subsidies can range anywhere from $20,000/unit $200,000/unit depending on affordability levels. Fairfield currently has no local means to support projects at this level.

Staff recommends establishing and funding a City of Fairfield HTF to assist in creating and preserving mixedincome and affordable housing initiatives in the City for the benefit of extremely low through moderateincome households using the Local Housing Trust Fund Program, authorized by California Health and Safety Code Sections 50842.1 through 50843.5, as implemented in the guidelines and regulations established by the California Department of Housing and Community Development.

Key elements of the proposed HTF include the following:

Packet Page 18 of 316

Key elements of the proposed HTF include the following:
1)Staff proposes the HTF receive a onetime allocation of $1 million in Intragovernmental Loan funds to help establish the fund. The City and Housing Authority will also make annual allocations of $100,000 (combination of general funds, lowmoderate housing funds, and housing authority reserve funds). 2)The HTF can accept donations from individuals and organizations other than the City that do not have to be designated to a specific project or purpose.
3)The Housing Services Department will manage the daytoday activities of the HTF and make annual reports to City Council regarding HTF activities. The Finance Department will work in conjunction with the Housing Services Department on the receipt, tracking, and disbursement of funds. 4)HTF funds will be targeted to ownership and rental construction, rehabilitation, and preservation projects that provide housing to extremely low, low, and moderateincome households. HTF funding can also be redirected back to homeless activities and firsttime homebuyer initiatives. 5)The income target groups for the HTF will be 30% Extremely Lowincome; 20% Very Lowincome; 20% Lowincome; and 15% Moderateincome.
6)HTF funds may be distributed to individuals; private or public, profit or notforprofit entities; or both.

FINANCIAL IMPACT
HTF will be funded through the following local funding sources:

1. Intragovernmental Loan Funds (One time allocation): $1,000,000

2. Permanent Local Housing Allocation (PLHA) Funds: Homeless Shelter Operations (annually for 5 years):To be determined (subject to allocation)

3. PHLA Funds: Affordable, Owner – Occupied Workforce Housing (annually for 5 years): To be determined (subject to allocation)

4. Housing Authority NonSection 8 Reserve (Annually):$30,000

5. Low Mod Fund (Annually):$25,000

6. General Fund (subject to annual appropriation):$45,000 Funds from the HTF will be offered to recipients in the form of grants and loans under Notices of Funding Available (NOFAs) issued periodically. A budget adjustment in the amount of $1,100,000 (various funds) is required to fund the HTF for fiscal year 20212022.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The proposed ordinance will undergo two public readings.

ALTERNATIVE ACTION
The council may choose not to approve the ordinance. However, this would jeopardize a prime opportunity to raise resources to promote the development and preservation of housing initiatives directed towards extremely low to moderateincome households.

STAFF CONTACT
LaTanna Jones, Director of Housing Services
(707) 4287647
[email protected]
Packet Page 19 of 316

Agenda Item No: 3.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Second Reading and Adoption of Ordinance 202124 of the City Council of the City ofFairfield Establishing an Affordable Housing Trust Fund in the City of Fairfield to Aid inDeveloping and Maintaining MixedIncome and Affordable Housing InitiativesRECOMMENDED ACTIONProvide second reading and adopt Ordinance 202124.STATEMENT OF ISSUEThe City seeks to establish a Housing Trust Fund (HTF) to help finance the development andpreservation of mixedincome and affordable housing initiatives. The HTF also allows the City to use aportion of its funds to leverage funding from the state, grant entities, charitable donors, and other nonrecurring sources to promote affordable housing.DISCUSSIONUnder the California Comeback Plan promoted by Governor Gavin Newsom, California cities mustactively produce over 42,000 housing units in the next two years. The housing is intended to providecritical affordable housing and help address significant housing barriers that result in homelessness. For the City to increase housing production, it must establish subsidies to help finance affordablehousing. Unlike marketrate housing, affordable housing generally requires gap financing to cover alldevelopment costs. Gap financing for one project can require millions of dollars. Currently, the City hastwo primary sources to fund affordable housing: lowmod funds and fee credits. Both sources are nearlydepleted, especially considering the amount of money required to finance an affordable housingproject. In many cases, affordable housing subsidies can range anywhere from $20,000/unit $200,000/unit depending on affordability levels. Fairfield currently has no local means to supportprojects at this level. Staff recommends establishing and funding a City of Fairfield HTF to assist in creating and preservingmixedincome and affordable housing initiatives in the City for the benefit of extremely low throughmoderateincome households using the Local Housing Trust Fund Program, authorized by CaliforniaHealth and Safety Code Sections 50842.1 through 50843.5, as implemented in the guidelines andregulations established by the California Department of Housing and Community Development. Key elements of the proposed HTF include the following:1)Staff proposes the HTF receive a onetime allocation of $1 million in Intragovernmental Loan funds tohelp establish the fund. The City and Housing Authority will also make annual allocations of $100,000(combination of general funds, lowmoderate housing funds, and housing authority reserve funds). 2)The HTF can accept donations from individuals and organizations other than the City that do not haveto be designated to a specific project or purpose. 3)The Housing Services Department will manage the daytoday activities of the HTF and make annualreports to City Council regarding HTF activities. The Finance Department will work in conjunction withthe Housing Services Department on the receipt, tracking, and disbursement of funds.4)HTF funds will be targeted to ownership and rental construction, rehabilitation, and preservationprojects that provide housing to extremely low, low, and moderateincome households. HTF fundingcan also be redirected back to homeless activities and firsttime homebuyer initiatives.5)The income target groups for the HTF will be 30% Extremely Lowincome; 20% Very Lowincome;20% Lowincome; and 15% Moderateincome.6)HTF funds may be distributed to individuals; private or public, profit or notforprofit entities; or both. FINANCIAL IMPACTHTF will be funded through the following local funding sources:1. Intragovernmental Loan Funds (One time allocation): $1,000,0002. Permanent Local Housing Allocation (PLHA) Funds: Homeless Shelter Operations (annually for 5years):To be determined (subject to allocation)3. PHLA Funds: Affordable, Owner – Occupied Workforce Housing (annually for 5 years): To bedetermined (subject to allocation)4. Housing Authority NonSection 8 Reserve (Annually):$30,0005. Low Mod Fund (Annually):$25,0006. General Fund (subject to annual appropriation):$45,000Funds from the HTF will be offered to recipients in the form of grants and loans under Notices ofFunding Available (NOFAs) issued periodically. A budget adjustment in the amount of $1,100,000(various funds) is required to fund the HTF for fiscal year 20212022.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe proposed ordinance will undergo two public readings.ALTERNATIVE ACTIONThe council may choose not to approve the ordinance. However, this would jeopardize a primeopportunity to raise resources to promote the development and preservation of housing initiativesdirected towards extremely low to moderateincome households.STAFF CONTACTLaTanna Jones, Director of Housing Services(707) 428[email protected] COORDINATED WITH
City Attorney's Office, Finance Department
ATTACHMENTS:

Description
Proposed Ordinance
REVIEWERS:

Reviewer Action Date
Jones, LaTanna Approved 1/4/2022 7:55 PM
Alexander, Amber Approved 1/5/2022 6:03 PM
Alexander, Amber Approved 1/5/2022 6:03 PM
Packet Page 20 of 316

CITY OF FAIRFIELD

ORDINANCE NO. 2021-24

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ESTABLISHING A HOUSING

TRUST FUND IN THE CITY OF FAIRFIELD TO AID IN DEVELOPING AND MAINTAINING MIXED-

INCOME AND AFFORDABLE HOUSING INITIATIVES

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 5D, Local Housing Trust Fund, is hereby added to the Fairfield Municipal Code to read as follows:

Section 5D.1: Statement of Purpose
The purpose of the City of Fairfield Housing Trust Fund is to assist in creating and preserving mixed-income and affordable housing initiatives in the City for the benefit of extremely low- through moderate-income households using the Local Housing Trust Fund Program (LHTF), authorized by California Health and Safety Code Sections 50842.1 through 50843.5 (Act), as implemented in the guidelines (HCD Guidelines) and regulations (LHTF Regulations) established by the California Department of Housing and Community Development (HCD).

Section 5D.2: Housing Trust Fund
A. There is hereby created a fund to be held in trust designated the City of Fairfield Housing Trust Fund (HTF).

B. The HTF may accept funds and other assets from any permissible source, including donations from individuals or organizations other than the City. Such donations may be designated for a specific project or purpose.

C. All moneys remaining in the HTF at the end of any fiscal year, whether or not expended by the City, shall remain in HTF to be used in accordance with this chapter.

D. The HTF shall be used for eligible projects as defined under the LHTF Program administered by HCD, in compliance with the Act, HCD Guidelines, and LHTF Regulations.

Section 5D.3: Housing Trust Fund Management
The director of the housing services department, or the director’s designee, shall serve as the manager of the HTF. The responsibilities of the manager shall include:

A. Maintaining all records of the HTF;
B. Preparing documents related to program administration, which may include local program guidelines, underwriting criteria, applicant scoring criteria, and other documents related to the selection, award, and administration of the program; C. Assisting prospective applicants requesting HTF support in the preparation and presentation of their applications;
Packet Page 21 of 316Attachment 1 Page 1 of 2

ORD. NO. 2021-24

Page 2 ends

D. Monitoring the use of monies distributed to successful applicants for HTF support to assure ongoing compliance with the purposes of the HTF and the conditions under which these monies were granted or loaned;
E. Administering the HTF in compliance with the Act, HCD Guidelines, and LHTF Regulations; and
F. Reporting annually to the City Council regarding the operation and activity of the HTF.

SECTION 2. This ordinance shall be effective 30 days following its adoption by the City Council.

A summary of this ordinance shall, within 15 days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the councilmembers voting for and against it.

INTRODUCED at a regular meeting of the City Council of the City of Fairfield on the 21st day of December, 2021, and

PASSED AND ADOPTED this 18th day of January, 2022, by the following vote:

AYES: Councilmembers: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

MAYOR

ATTEST:

_________________________

CITY CLERK
Packet Page 22 of 316Attachment 1 Page 2 of 2

Agenda Item No: 4.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Approval of Meeting Minutes from October 5, 2021, October 19, 2021, November 2, 2021, November 16, 2021, December 7, 2021, and Special Meeting Minutes of October 5, 2021
RECOMMENDED ACTION
Approve meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
Minutes have been reviewed by the city attorney.

FINANCIAL IMPACT
None.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
None.

ALTERNATIVE ACTION
Modify minutes.

STAFF CONTACT
Amber Alexander, Deputy City Clerk
[email protected]
(707) 4287402
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Packet Page 23 of 316

Agenda Item No: 4.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Approval of Meeting Minutes from October 5, 2021, October 19, 2021, November 2,2021, November 16, 2021, December 7, 2021, and Special Meeting Minutes ofOctober 5, 2021RECOMMENDED ACTIONApprove meeting minutes.STATEMENT OF ISSUEMinutes need approval by the City Council.DISCUSSIONMinutes have been reviewed by the city attorney.FINANCIAL IMPACTNone.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONNone.ALTERNATIVE ACTIONModify minutes.STAFF CONTACTAmber Alexander, Deputy City [email protected](707) 4287402COORDINATED WITHCity Attorney's Office ATTACHMENTS:

Description
Draft City Council Minutes for October 5, 2021
Draft City Council Minutes for October 19, 2021
Draft City Council Minutes for November 2, 2021
Draft City Council Minutes for November 16, 2021
Draft City Council Minutes for December 7, 2021
Draft Special Meeting Minutes for October 5, 2021
REVIEWERS:

Reviewer Action Date
Alexander, Amber Approved 12/28/2021 8:49 AM
Packet Page 24 of 316

City Council Meeting Minutes October 5, 2021 Page 1

CITY OF FAIRFIELD

CITY COUNCIL

REGULAR MEETING
TUESDAY, OCTOBER 5, 2021; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Price called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy (online), Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice-Mayor Rick Vaccaro, and Mayor Price.

INVOCATION

Pastor Art Zacher of Berean Baptist Church gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Tonnesen led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Panduro reported she enjoyed meeting attendees at the League of California Cities (LCC) Conference and Expo last week in Sacramento, especially the many newly elected councilmembers throughout the state. She reported she attended the business meeting of the Latino Caucus and stated they were starting a mentoring program. Also, as the voting delegate for the City of Fairfield, she attended the last session of the general assembly. Lastly, she thanked staff for preparing the excellent and informational binder for all councilmembers.

Councilmember Tonnesen reported it was a great experience attending the conference in Sacramento last week, especially learning from the senior elected officials. He enjoyed the camaraderie of his colleagues and meeting elected officials and staff from all over the state.

Next, he asked if the bathrooms could be reopened at Allan Witt Park during the baseball games held there, and if a bathroom could be installed at Lee Bell Park.

Councilmember Timm stated he discovered what good shape Fairfield is in compared to other California cities while at the conference. He stated there were approximately 1,700 attendees. He said it was a very busy three days of interesting sessions on cannabis, drought, and wildfires, etc. Lastly, he shared that the seminar presented by the CEO of CalPERS was the most educational.

Packet Page 25 of 316Attachment 1 Page 1 of 3

City Council Meeting Minutes October 5, 2021 Page 2

Councilmember Bertani announced that the Clergy Action Network (CAN) continues to meet the fourth Tuesday of each month. She thanked Chief of Police Deanna Cantrell for sending a representative from PD to each meeting. She also thanked the chaplain from Travis Air Force Base (TAFB) for his continued support. She stated that CAN is planning to do something special for the returning men and women of TAFB, who served in Afghanistan.

Councilmember Moy reported that she and Mayor Price attended the 4 th Annual Chief Solano Eagle Scouts dinner on October 2. She was very impressed with the young people that earned their Eagle Scout badges, eight men and two women. She was honored to attend and learn about the great work the young people performed in the community to earn those badges.

Vice-Mayor Vaccaro reported his favorite sessions at the LCC Conference were on council and city manager relationships, CalPERS, and learning about wildfires and their effect on so many cities in the state. He thanked Councilmember Panduro for being the voting delegate representing Fairfield. Lastly, he reported that Fairfield joins other Bay Area cit ies in the United Against Hate Week campaign November 14-20, 2021.

Mayor Price reported that common elements are always found amongst the cities during the LCC Conference such as pension reform, economic outlook, affordable housing, mental health, and homeless. He stated that the conference is like graduate school for elected officials. He reported that the two keynote speakers, Bonnie St. John, and Richard Montanez were excellent and motivational. Next, he reported that he attended the last Farmers’ Ma rket in downtown Fairfield and spoke to every vendor, who said they would return next year. He reported on a renovation project at Fairview Elementary School and that it is Walk to School Day on October 6, where he will participate at Nelda Mundy Elementar y School.

CITY MANAGER REPORT

Acting City Manager Emily Combs had no report.

CITY ATTORNEY REPORT

City Attorney David Lim reported that during the special meeting held before tonight’s Council meeting, that Council approved Resolution 2021-251, authorizing public meetings to be held via teleconferencing pursuant to Government Code Section 54953(e). He reminded the city clerk to ask if there is any public comment from online speakers after each item.

CITY CLERK REPORT

City Clerk Karen Rees had no report.

PUBLIC COMMENTS

Victor Bordello spoke about several issues.

Tim Madigan spoke about upcoming events at the Solano County Librar ies and that they are Packet Page 26 of 316Attachment 1 Page 2 of 3

City Council Meeting Minutes October 5, 2021 Page 3
now open seven days per week.

Terri Dougan spoke about the homeless situation at a property she manages in Fairfield.

Ms. McDougal called in and asked people to wear their masks and get the COVID -19 vaccine.

PRESENTATIONS

1. Community Development Senior Management Analyst LaTanya Terrones gave a presentation on the Community Development Block Grant (CDBG) Consolidated Plan.

CONSENT CALENDAR

2. Resolution 2021-246 of the City Council of the City of Fairfield Authorizing Amendment No. 1 to Task Order No. 1 for Fehr & Peers Inc. to Provide Additional Engineering Services for the Downtown Fairfield Parking and Circulation Analysis

3. Resolution 2021-247 of the City Council of the City of Fairfield Approving a Contractor Service Agreement with Dominguez Landscape Services, Inc. for Landscape Maintenance Services in the Landscaping and Lighting Maintenance District No. 12 – Downtown Business District; and

Resolution 2021-248 of the City Council of the City of Fairfield Approving a Contractor Service Agreement with Dominguez Landscape Services, Inc. for Landscape Maintenance Services at Allan Witt Park, Laurel Creek Park, and the Civic Center; and

Resolution 2021-249 of the City Council of the City of Fairfield Approving a Contractor Service Agreement with Dominguez Landscape Services, Inc. for Landscape Maintenance Services at the Fairfield Transportation Center, Oliver Road Park-and-Ride Lot, and the Red Top Road Park-and-Ride Lot

4. Resolution 2021-250 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Design Services Agreement Between the City of Fairfield and Gates + Associates Landscape Architecture for the Matt Garcia Community Park Master Plan

Vice-Mayor Vaccaro made a motion to approve the Consent Calendar as presented.

Councilmember Panduro seconded the motion. By a roll call vote, the motion carried unanimously.

ADJOURNED MEETING AT 7:05 P.M. TO TUESDAY, OCTOBER 19, 2021, 6:00 P.M., COUNCIL CHAMBER.

_________________________________
City Clerk
_______________________________
Mayor
Packet Page 27 of 316Attachment 1 Page 3 of 3

City Council Meeting Minutes October 19, 2021 Page 1

CITY OF FAIRFIELD

CITY COUNCIL

AMENDED REGULAR CONCURRENT MEETING
TUESDAY, OCTOBER 19, 2021; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen, Vice Mayor Rick Vaccaro, and Mayor Price.

INVOCATION

The invocation was led by Alfred Ledoux OF Samoan Christian Fellowship, Assembly of God.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Councilmember Moy.

COUNCIL REPORTS

Councilmember Bertani made a motion to move the presentation on Homeless Services to the end of presentations (to Item 4 from Item 1). Councilmember Moy seconded the motion. The motion carried unanimously.

Vice Mayor Vaccaro thanked teachers in Solano County and stated it is a tough time to be in education, during the COVID-19 pandemic, which has resulted in a teacher shortage. He also thanked paraeducators and staff and he gave a special thank you to district school administrators in Fairfield, who are substitute teaching one day per week to assist with the teacher shortage.

Councilmember Bertani congratulated Pastor Anthony Gilmore and “First Lady” Icelene Gilmore, on their 12th anniversary of leading Bethel Community Church, which was celebrated on October 17 during the Sunday service. She thanked Mayor Price for issuing a proclamation that she presented to Pastor and First Lady Gilmore, who she thanked for their excellent leadership in the community. Lastly, she thanked California Senator Bill Dodd for initiating legislation on reciprocal licensure for military spouses at Travis Air Force Base. Lastly, she reported that the Clergy Action Network (CAN) would meet on October 26.

Packet Page 28 of 316Attachment 2 Page 1 of 4

City Council Meeting Minutes October 19, 2021 Page 2
Councilmember Moy also thanked Senator Dodd for his efforts. She indicated that the legislation would not go into effect until July of 2023. She reported on a recent article from the Daily Republic that stated that there were 1,400 homeless children and 300 children in foster care in Solano County; she asked her colleagues and City staff to include them as they continue their work on addressing homelessness.

Councilmember Timm thanked Dr. William Harris of Praise Covenant Church, who he met with recently, as Dr. Harris wants to help feed and house those in need. Next, he reported he met with N’Dea Johnson, who started the Yellow Heart Committee (YellowHeartCommittee.org), a non-profit that supports holistic mental health of trauma survivors and, also those who have termed out of foster care, in addition to homeless individuals. He thanked her for her service to the community. Lastly, he reported that Solano County broke ground recently on its new mental health facility, which he said is badly needed in Solano County

Councilmember Tonnesen reported that on October 16, he joined volunteers at SHELTER Solano to replace the mulch with 75 yards of new mulch on the playground. He thanked Fairfield Community Services Foundation, Fairfield’s Quality of Life Task Force, Travis Air Force Base, Matt Garcia Foundation, and Fairfield-Suisun Unified School District for their help.

Lastly, he reported that he attended Fire’s Open House on O ctober 7 and said it was a great turnout. He thanked Fire staff for an awesome job!

Councilmember Panduro reported she attended the community workshop on the General Plan Update (GPU) held at the Civic Center Library on October 16. She thanked everyone who participated. She asked the community to complete an online survey for the GPU, as their input is invaluable as to what land use alternative is selected out of three options. Lastly, she invited the community to attend the Dia de los Muertos (Day of the Dead) free event at the Fairfield Community Center on Saturday, October 30, from 11 a .m. to 3 p.m.

Mayor Price reported he received an email from a gentleman in San Francisco, who was complimenting Fairfield Police for arresting a catalytic converter thief; he said it made him want to live in Fairfield! He reported that he participated in the groundbreaking of the new Solano County mental health facility off Beck Avenue, that will have 32 beds, which are badly needed in the area.

CITY MANAGER REPORT

City Manager Stefan Chatwin had no report. He stated he would be presenting on Homeless Services Division during presentations.

CITY ATTORNEY REPORT

City Attorney David Lim had no reportable action to report from closed session.

CITY CLERK REPORT

City Clerk Karen Rees reported that Fairfield High School’s JROTC adopted a section of East Packet Page 29 of 316Attachment 2 Page 2 of 4

City Council Meeting Minutes October 19, 2021 Page 3
Atlantic Avenue under the direction of Major Frank Arguon , and that the Schrader and Winningham families adopted a portion of Lopes Road. She thanked the participants. Lastly, she congratulated her daughter, Chelsea, and her future son -in-law, Luke, on their wedding in three days!

PUBLIC COMMENTS

The following individuals spoke about the Homeless Services Division: Gene Ahu, Debbi Davis, Ana Petero, Kam Holzendorf, Kelsey Spencer, and Kari Rader.

Ms. J. McDougald asked people to take the pandemic seriously and get vaccinated and wear masks.

PRESENTATIONS

1. Fire Marshal Steven Conti gave an update on the Fire Prevention Bureau. He also introduced new Fire Inspector Victor Daniel.

2. Councilmember Moy read a proclamation declaring October as Breast Cancer Awareness Month. Fairfield Poet Laureate Bonnie DiMichelle read a beautiful poem she had written entitled “Vivid Pink Sweater.”

3. Councilmember Panduro presented a proclamation for the Fairfield - Nirasaki Sister City 50th Anniversary on October 28, 2021. Chair Arletta Cortright spoke about the program.

4. City Manager Chatwin gave an update on Homeless Services Division (HSD) organizational structure. Chief of Police Deanna Cantrell gave a presentation on impact if HSD was moved under the Police Department.

A lengthy discussion followed, and Council decided collectively that they would like to have the city manager and staff schedule a work session devoted to Homeless Services in the future. They requested that this session be open to the public for input from the community.

CONVENED MEETING OF THE HOUSING AUTHORITY AT 7:51 P.M.

Reconvened meeting of the City Council at 8:06 p.m.

CONSENT CALENDAR

7. 2021 Heart of Fairfield Implementation Plan Updates – Quarter 3

8. Resolution 2021-252 of the City Council of the City of Fairfield Authorizing the Director of Finance to Write Off Uncollectible Accounts

9. Resolution 2021-253 of the City Council of the City of Fairfield Authorizing the City Manager to Purchase One Replacement Right-of-Way Spray Truck for the Public Works Department
Packet Page 30 of 316Attachment 2 Page 3 of 4

City Council Meeting Minutes October 19, 2021 Page 4

10. Resolution 2021-254 of the City Council of the City of Fairfield Authorizing the Fire Department to Accept the Fiscal Year 2020 Staffing for Adequate Fire and Emergency Response Grant Award, Amend the Department Position Control List for Fiscal Year 2021-2022, and Update the Fiscal Year 2021-2022 Budget

11. Resolution 2021-255 of the City Council of the City of Fairfield Approving the Community Development Block Grant (CDBG) Program Fiscal Year (FY) 2022-2027 Five-Year Consolidated Plan Priorities and Goals

12. Resolution 2021-256 of the City Council of the City of Fairfield Authorizing Public Meetings to be Held via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

Vice-Mayor Vaccaro made a motion to approve the Consent Calendar as presented.

Councilmember Bertani seconded the motion. The motion carried unanimously.

NEW BUSINESS

13. Minute Action Approving Mayor's appointment of Don McDonald to the Planning Commission.

Councilmember Panduro made a motion to approve the mayor’s appointment to the Planning Commission. Councilmember Tonnesen seconded the motion. The motion carried unanimously.

City Clerk Rees administered the Oath of Office to Don McDonald.

THE MEETING WAS ADJOURNED AT 8:09 P.M. TO TUESDAY, NOVEMBER 2, 2021, 6:00 P.M., COUNCIL CHAMBER.

____________________________
City Clerk

______________________________
Mayor

Packet Page 31 of 316Attachment 2 Page 4 of 4

City Council Meeting Minutes November 16, 2021 Page 1

CITY OF FAIRFIELD

CITY COUNCIL

REGULAR MEETING
TUESDAY, NOVEMBER 2, 2021; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice-Mayor Rick Vaccaro, and Mayor Price.

INVOCATION

Worship Pastor Jeff Hood of First Baptist Church gave an invocation.

PLEDGE OF ALLEGIANCE

Vice-Mayor Vaccaro led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Panduro thanked Parks & Recreation for the excellent job they did hosting the Dia de los Muertos event on October 30. She stated the importance of the annual event that honors the dead in Latin culture. She thanked the Matt Garcia Foundation for hosting trick or treaters and for holding a movie night in downtown Fairfield that evening. Lastly, she thanked Liberty Church, Police, and Fire for their participation in the “trunk or treat” event held on Grande Circle on the evening of October 31.

Councilmember Tonnesen thanked the Matt Garcia Foundation and the downtown businesses for hosting trick or treaters. He stated the event had approximately 350 kids and is growing each year.

Councilmember Timm thanked people for the emails he received on Item 16 (General Plan update).

He stated he was looking forward to the discussion that night.

Councilmember Moy reported she attended the Fairfield -Nirasaki Sister City program meeting on Zoom on November 1. She thanked staff for coordinating it and said she was looking forward to receiving the magazine about the 50 th anniversary of the program the Japanese had authored. Next, she reported that her Fairfield High School graduating class of Packet Page 32 of 316Attachment 3 Page 1 of 5

City Council Meeting Minutes November 16, 2021 Page 2
1979 was asking for donations of gently used blankets and/or sleeping bags for the homeless .

Councilmember Bertani thanked everyone for attending the meeting an d stated she was looking forward to a robust discussion regarding the General Plan update. She thanked staff and the senior pastors who were members of the Fairfield Clergy Action Network (CAN). She reported that the group would be honoring the troops at Travis Air Force Base in a special way in January of 2022.

Vice-Mayor Vaccaro reported that he and Councilmember Panduro met with the members of the 2 x 2 Regional Homeless Committee last week , which is comprised of elected officials throughout Solano County. He stated that a resolution would be presented at the November 16, 2021, council meeting, “United Against Hate.”
Mayor Price reported he received many emails and phone calls regarding Item 16 (General Plan update) and stated he looked forward to the presentation and following discussion . He reported that the 21st Annual Author’s Luncheon would be held at Rancho Solano on November 7, which is a fundraiser for the Solano County Library Foundation. He invited the community to attend the Veterans Day Parade on November 11. Lastly, he requested that public comments be kept to two minutes during the meeting, due to the large number of people requesting to speak.

CITY MANAGER REPORT

City Manager Stefan Chatwin reported that Fire Chief Tony Velasquez would be retiring at the end of 2021 after 30 years of service, and that Deputy Fire Chief Matt Luckenbach had been selected to replace him.

CITY ATTORNEY REPORT

City Attorney David Lim stated there was no reportable action during the closed session.

CITY CLERK REPORT

City Clerk Karen Rees stated she was looking forward to Arletta Cortright’s recognition during the presentations, as it was well deserved. She also reported on ways the public could stay informed about City events and projects.

PRESENTATIONS

1. Councilmember Tonnesen presented a proclamation declaring November 1 as Extra Mile Day.

2. Councilmember Panduro presented a proclamation declaring November 2 as Arletta Cortright Day. Arletta, who was retiring, was recognized as the volunteer Sister City chair after 18 years of service and was also recognized for her robust volunteer service for several local non-profits over the years.

Packet Page 33 of 316Attachment 3 Page 2 of 5

City Council Meeting Minutes November 16, 2021 Page 3

3. Measure P Oversight Committee Chair Chris Matthews presented the 2021 Annual Report.

PUBLIC COMMENTS

Jeff Trager spoke about the Downtown Theatre and reported that longtime local music manager, Herbie Herbert, had died on October 25, 2021.

Leslie Batson asked that the mayor allow speakers three minutes to speak.

“Good citizen” spoke about Fire Department staff and spoke about a video he saw online.

CONSENT CALENDAR

4. Resolution 2021-257 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

5. Resolution 2021-258 of the City Council of the City of Fairfield Approving Purchase and Consultant Services Agreement for Ivanti, Inc.

6. Resolution 2021-259 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Pacific Ocean Storage) to the City of Fairfield Community Facilities District No. 2012- 2 (Public Safety Services, Open Space Operation, and Park Maintenance) and to Authorize the Levy of Special Taxes Therein for Annexation No. 54

7. Resolution 2021-260 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Monte Verde) to the City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) and to Authorize the Levy of Special Taxes Therein for Annexation No. 55

8. Resolution 2021-261 of the City Council of the City of Fairfield Approving a Funding Agreement between the City of Fairfield and the Solano Transportation Authority (STA) for a Countywide Local Road Safety Plan (LRSP)

9. Resolution 2021-262 of the City Council of the City of Fairfield Approving Conveyance of an Easement to Pacific Gas and Electric Company Near Vanden Road Related to the Jepson Parkway Phase 2A Project, Authorizing the City Manager to Execute an Easement Deed, and Updating the Fiscal Year 2021/2022 Budget

10. Resolution 2021-263 of the City Council of the City of Fairfield to Suspend Competitive Bidding and Authorize the City Manager to Purchase Electric Vehicle Supply Equipment for a Pilot Electrification Program

11. Resolution 2021-264 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Villages at Fairfield Village I – Unit 3 Subdivision as Complete
Packet Page 34 of 316Attachment 3 Page 3 of 5

City Council Meeting Minutes November 16, 2021 Page 4

12. Resolution 2021-265 of the City Council of the City of Fairfield Accepting the Heart of Fairfield Bollard Project as Complete

Vice-Mayor Vaccaro made a motion to approve the Consent Calendar as presented.

Councilmember Bertani seconded the motion. The motion carried unanimously.

NEW BUSINESS

13. Director of Finance Emily Combs recommended to Council that it approve Resolution 2021-266 of the City Council of the City of Fairfield authorizing the issuance of Special Tax Bonds for the City of Fairfield Community Facilities District No. 2016-1 (Villages at Fairfield) with respect to Improvement Area C and approving related documents and actions.

Councilmember Moy made a motion to approve Resolution 2021-266. Councilmember Timm seconded the motion. The motion carried unanimously.

14. Assistant Director of Public Works Ryan Panganiban opened a discussion and asked for direction from Council regarding r ehabilitation options for the tennis courts at Allan Witt Community Park.

Valerie Miner, George Kennedy, and Ryan Kirkpatrick asked about adding pickleball courts at Allan Witt.

Valerie Inglebright, Connie McKenna, and Marilyn Farley spoke about the tennis courts.

After a lengthy discussion, Council directed staff to move forward with Option 1, which entails minor maintenance work to repair and seal the tennis courts. Council directed staff to prepare a funding strategy to complete the maintenance project and look for opportunities to fund on-going maintenance. Council recommended completion of the project as quickly as possible, weather and temperature permitting.

15. City Attorney Lim opened a discussion regarding a Menorah Lighting Ceremony that Councilmember Moy had asked about.

Council agreed that a menorah display should be added to the Christmas tree lighting event and Councilmember Moy thanked resident Valerie Inglebright for donating the menorah to be used.

16. Planning Manager David Feinstein open the d iscussion and asked for d irection from City Council re garding the Alternatives Report for the Fairfield Forward 2050 General Plan Update Project. Allison Moore from Dyett and Bhatia Urban and Regional Partners gave a presentation.

The following individuals spoke on item 16 and asked for a fourth alternative to be created for the General Plan update, Fairfield Forward 2050: Monica Brown, Nora Dizon, Nancy Nelson, George Kennedy, Leslie Batson, Jack Batson, Jan Hewitt, Chris Angle, Jim Dekloe, Jim Edwards, Sharon Peterson, Joe Green-Heffern, Karlyn Lewis, Ross Erickson, Jill Strickland, Packet Page 35 of 316Attachment 3 Page 4 of 5

City Council Meeting Minutes November 16, 2021 Page 5
Cragen Rutherford, Ron Lanza, Dorothy Hawkes, Sean Favero, Raymond Erickson, Victoria Erickson, Linda Tenbrink, Lisa Howard, Alison Bolton, Amber Burke, Barbara Davidson, Wendy Hamilton, Marilyn Farley, Annelise S., Nicolas Valoff, Haylee Hicken, Esther Pryor, Derrick Lum, Tracy Ellison, Carla Nelson, Michelle Valine, Trudy Weins, Cornelius Wood , and Duane Kromm spoke in person.

The following individuals spoke online via Zoom and requested a fourth planning option be created: Mike Z., John C., Bob Vernon, Stephanie Fox, Mary Pearson, and Dr. Bonnie Hamilton.

After a lengthy discussion, the City Council concurred that they are 1) not interested in an alternative for the General Plan that expands the City into Suisun Valley, and 2) City Council would like additional study sessions on the General Plan alternatives.

ADJOURNED MEETING AT 10:14 P.M. TO TUESDAY, NOVEMBER 16, 2021, 6:00 P.M., COUNCIL CHAMBER.

______________________
City Clerk

_________________________
Mayor
Packet Page 36 of 316Attachment 3 Page 5 of 5

City Council Meeting Minutes November 16, 2021 Page 1

CITY OF FAIRFIELD

CITY COUNCIL

REGULAR MEETING
TUESDAY, NOVEMBER 16, 2021; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice -Mayor Rick Vaccaro, and Mayor Price.

INVOCATION

Travis Air Force Base Chaplain (TAFB), Colonel Steven Richardson, gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Bertani led the Pledge of Allegiance.

REDISTRICTING PUBLIC HEARING

1. Deputy City Clerk Amber Alexander introduced Public Hearing No. 3 regarding Redistricting City Council District Boundaries. Senior Consultant Robert McEntire from National Demographics Corporation gave a presentation.

Mayor Price opened the public hearing.

Nora Dizon, Ana Petero, and Edward Russell spoke on item 1.

Mayor Price closed the public hearing.

COUNCIL REPORTS

Councilmember Panduro reported she attended the first Latino Community Forum held by the Fairfield Police Department two weeks ago. She stated approximately 20 members of the Latino community attended. The purpose of the forum was to start building relationships between the police and the Spanish speaking community. She thanked Police Captain Dan Marshall, Sgt. Pedro Arroyo, Lt. Matt Thomas, Police Officer Jennifer Cruz-Rios, and Dispatch Shift Supervisor Gabriela Lopez for their participation.

Packet Page 37 of 316Attachment 4 Page 1 of 6

City Council Meeting Minutes November 16, 2021 Page 2

Councilmember Tonnesen reported he attended the 40th Anniversary celebration of Solano Town Center (formerly called Solano Mall) last weekend and he shared that it was very well attended.

Councilmember Timm thanked Chaplain Richardson for the invocation. Next, he thanked the Director of Parks & Recreation, Kristina Chamberlin, and her staff for the terrific Veterans Day Parade they organized. He also thanked the Police and Fire Departments for their participation.

Councilmember Moy passed on giving a report due to the lengthy agenda.

Councilmember Bertani reported that Clergy Action Network (CAN) would hold its monthly meeting on November 23, 2021, at the Fairfield PAL Center. She thanked Chief of P olice Deanna Cantrell for coordinating it. She thanked TAFB Chaplain Richardson for his participation with CAN. She stated that Fairfield CAN members would visit TAFB in January 2022 to start building relationships with our service men and women. Lastly, she welcomed Colonel Simmons, the Commander of TAFB.

Vice-Mayor Vaccaro welcomed everyone and said he had a great time at the Veterans Day Parade.

Mayor Price stated the Veterans Day Commemoration Concert and Parade were outstanding.

He asked Colonel Simmons to share some special news, which was that the Travis Air Force Band of the Golden West had been chosen to participate in the Rose Bowl Parade on New Year’s Day, 2022!

CITY MANAGER REPORT

City Manager Stefan Chatwin stated he had nothing to report other than the Fairfield Weekly that had been sent to Council.

CITY ATTORNEY REPORT

City Attorney David Lim stated he had nothing to report from closed session.

CITY CLERK REPORT

City Clerk Karen Rees spoke about the various ways of staying informed about City of Fairfield activities, programs, and events in the community.

PRESENTATIONS

2. Councilmember Moy presented a Proclamation Declaring November as Native American Heritage Month.

3. Councilmember Panduro presented a proclamation marking the 35th Anniversary of Shelter, Inc. to Executive Director, John Eckstrom.

Packet Page 38 of 316Attachment 4 Page 2 of 6

City Council Meeting Minutes November 16, 2021 Page 3

4. TAFB Commander, Colonel Corey Simmons, gave an update on Team Travis.

5. Chief of Police Cantrell reported on the closing of Woodland Parole Unit and the effects it would have on the Fairfield Police Department and the community. She stated she would continue to keep everyone updated.

PUBLIC COMMENTS

Jeff Trager spoke about events at the Downtown Theatre.

Bryan Lynch spoke about cleaning up his neighborhood.
“Good citizen” reported about a cleanup.

CONSENT CALENDAR

6. Approval of City Council Regular Meeting Minutes for July 20, August 17, September 7, September 21, October 5, 2021, and Special Meeting Minutes for October 5, 2021

7. Resolution 2021-267 of the City Council of the City of Fairfield Canceling January 4, 2022, June 7, 2022, and August 2, 2022, City Council Meetings

8. Resolution 2021-268 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

9. Resolution 2021-269 of the City Council of the City of Fairfield Approving a Third Amendment to the Consultant Services Agreement with Eide Bailly, LLP

10. Resolution 2021-270 of the City Council of the City of Fairfield to Suspend Competitive Bidding and Authorize the City Manager to Purchase Three Replacement Police Motorcycles

11. Resolution 2021-271 of the City Council of the City of Fairfield Authorizing Submission of a Grant Application to the Federal Transit Administration (FTA) 5339(b) Bus and Bus Facilities Grant Program

12. Resolution 2021-272 of the City Council of the City of Fairfield Authorizing the City Manager to Modify Program Eligibility Criteria and Execute New Reduced Fare Taxi Agreements Between the City of Fairfield and Liberty Transit, Inc., and Veterans Corp

13. Resolution 2021-273 and 2021-274 of the City Council of the City of Fairfield Approving the Seventh Amendment to the Management Agreement With KemperSports, Inc.

To Delegate Authority to Adjust the Paradise Valley and Rancho Solano Golf Course Fees up to the Adopted Flexible Price Cap Based on a Demand-Based Pricing Strategy

14. Resolution 2021-275 of the City Council of the City of Fairfield Accepting Nelson Road into the City-Maintained Street System and Authorizing the City Manager to take all Packet Page 39 of 316Attachment 4 Page 3 of 6

City Council Meeting Minutes November 16, 2021 Page 4

Necessary or Appropriate Steps to Reserve a Public Service Easement Adjacent to Nelson Road

15. Resolution 2021-276 of the City Council of the City of Fairfield Accepting the East-West 36-Inch Water Transmission Pipeline Segment 6A – North & Cement Hill Reservoir Bypass & Segment 4 Project as Complete

16. Resolution 2021-277 of the City Council of the City of Fairfield Accepting the Lee Bell Neighborhood Park Lighting Improvement Project as Complete

17. Resolution 2021-278 of the City Council of the City of Fairfield Authorizing Execution of the Improvement Agreement for Canon Station Planning Area 4 Lake Park Landscape – Phase 2

18. Resolution 2021-279 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to Ghilotti Construction Company, Inc. for the North Texas Street Water Main Replacement and Overlay East Travis Boulevard to Air Base Parkway Project and Updating the Fiscal Year 2021/2022 Budget

19. Resolution 2021-280 of the City Council of the City of Fairfield Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Goldhill Village III Subdivision; and

Resolution 2021-281 of the City Council of the City of Fairfield Authorizing Execution of the Landscape Improvement Agreement for the Goldhill Village III Subdivision; and

Resolution 2021-282 of the City Council of the City of Fairfield Declaring Certain Real Property Owned by the City to be Exempt Surplus Land Pursuant to Government Code Section 54221(f) (1)(E), and Authorizing Conveyance of Said Property

Vice Mayor Vaccaro made a motion to approve the Consent Calendar as presented.

Councilmember Timm seconded the motion. The motion carried unanimously.

NEW BUSINESS

20. Vice Mayor Vaccaro read Resolution 2021-283 of the City Council of the City of Fairfield Supporting and P roclaiming November 14-20, 2021, “United Against Hate Week.”

Edward Russell and Coy Gibson spoke on item 20.

21. Assistant City Manager David Gassaway recommended to council that it approve Resolution 2021-284 of the City Council of the City of Fairfield Authorizing the Issuance of Revenue Bonds by the CSCDA Community Improvement Authority for the Acquisition of 2100 West Texas Street, Fairfield, Known as Park Crossing Apartments, and Authorizing the City Manager to Enter into a Public Benefit Agreement.

Councilmember Panduro left the dais due to a potential conflict of interest, as she has a family member that lives at Park Crossing Apartments.

Packet Page 40 of 316Attachment 4 Page 4 of 6

City Council Meeting Minutes November 16, 2021 Page 5

Councilmember Timm made a motion to approve Resolution 2021-284. Vice Mayor Vaccaro seconded the motion. The motion carried 5-1, with Councilmember Moy voting no, and Councilmember Panduro abstaining.

Councilmember Panduro returned to the dais.

22. Public Works Management Analyst Corey Beavers recommended to council that it approve Resolution 2021-285 of the City Council of the City of Fairfield Approving the Appointment of a Director and Alternate Director from the City of Fairfield City Council to Serve on the Marin Clean Energy Board of Directors; or

Resolution 2021-286 of the City Council of the City of Fairfield Approving the Designation of a Director and Alternate Director from Another Party to Represent the City of Fairfield on the Marin Clean Energy Board of Directors.

Vice-Mayor made a motion to approve Resolution 2021 -285, appointing Councilmember Panduro as the Director and Councilmember Tonnesen as the Alternate Director to the Marin Clean Energy Board of Directors. Councilmember Moy seconded the motion. The motion carried unanimously.

PUBLIC HEARINGS

23. Planning Manager Dave Feinstein recommended to council that it open the public hearing and approve the first reading and introduction of Ordinance 2021-22 of the City Council of the City of Fairfield Amending the Zoning Map of the City of Fairfield to Designate the Zoning of the North Texas Street “Teardrop Parcel” as Regional Commercial (CR) Consistent with the Fairfield General Plan.

Mayor Price opened the public hearing. There were no requests to speak. Mayor Price closed the public hearing.

Councilmember Tonnesen made a motion to waive full reading, read by title only, and introduce Ordinance 2021-22 for the first reading. Councilmember Timm seconded the motion. The motion carried unanimously.

24. Assistant City Manager David Gassaway recommended to council that it open the public hearing and approve Resolution 2021-287 of the City Council of the City of Fairfield Initiating a Planned Development Overlay Zoning (PD2021-001) for the Green Valley III Apartment Project.

Mayor Price opened the public hearing.

The following individuals spoke on item 24: J. Banks, Debi Tavey, Carol Chervinko, Ana Petero, Nora Dizon, Diane Sagara, Brenda Nikolai, Georgena Rickey, Sonia Medina, Mary Burczyk, Lisa Earle, Douglas Smith, Eli Hefner, Jared Thompson, Glen Gartley, Rosemary Caraway, Lily Troupe, and Anita Robertson.

Packet Page 41 of 316Attachment 4 Page 5 of 6

City Council Meeting Minutes November 16, 2021 Page 6

The following individuals called in online and spoke on item 24: Maureen Porter, Monica Silva, Kam Holzendorf, and Michelle D.

Mayor Price closed the public hearing.

After a lengthy discussion, Councilmember Timm made a motion to approve Resolution 2021- 287. Councilmember Bertani seconded the motion. The motion carried unanimously.

25. Public Hearing; and Resolution of the City Council of the City of Fairfield Terminating the Existing Location Agreement and Operations Covenant Agreement with Fairfield Automotive Partners, LLC, Thereby Terminating the Sales Tax Sharing Economic Development Incentive for BMW of Fairfield; and Approving a New Location Agreement and Operations Covenant with Fairfield Automotive Partners, LLC Providing De Minims Fee Waivers as Defined in CA Labor Code Section 1720 and Authorizing the City to Reimburse Developer for Offsite Public Improvements; and Authorizing and Directing the City Manager to Execute all Documents as Necessary

City Manager Chatwin requested item 25 be continued as more information was needed to hear the item.

Councilmember Moy made a motion to continue the public hearing. Councilmember Tonnesen seconded the motion. The motion carried unanimously.

THE MEETING WAS ADJOURNED AT 9:18 P.M. TO TUESDAY, DECEMBER 2, 2021, 6:00 P.M., COUNCIL CHAMBER.

City Clerk

______________________________
Mayor
Packet Page 42 of 316Attachment 4 Page 6 of 6

City Council Meeting Minutes December 7, 2021 Page 1

CITY OF FAIRFIELD

CITY COUNCIL

REGULAR CONCURRENT MEETING
TUESDAY, DECEMBER 7, 2021; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy, Doriss Panduro, Chuck Timm, and Scott Tonnesen, Vice-Mayor Rick Vaccaro, and Mayor Price.

INVOCATION

Mayor Price asked for a moment of silence on the 80th anniversary of the attack on Pearl Harbor.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Councilmember Moy.

COUNCIL REPORTS

Vice-Mayor Vaccaro thanked everyone who organized and participated in the Christmas tree lighting event on December 3. He especially enjoyed seeing the kids having fun! He also thanked the community for its generosity during the holiday season and to everyone who was involved in the various toy drives.

Councilmember Bertani reported that the last Clergy Action Network (CAN) meeting was held at the PAL Center. She thanked PAL staff members John Divine, Dan Marshall, Heather Sanderson, and Fatima Armstrong for the great work they do with youth. S he reported that CAN will provide a special meal four times per year to all PAL participants in 2022 and asked if anyone would like to assist to contact Kelly Ballard in the City Manager’s Office. Lastly, she spoke about the great golf opportunities for youth in Fairfield.

Councilmember Moy reported she and Councilmember Panduro interviewed candidates for the Golf Advisory Board. She stated that the Principal of David Weir Prep aratory Academy was still collecting blankets and pajamas for students. She thanked the community for its generosity. Next, she thanked Kelly Ballard, Debi Tavey, Stefan Chatwin, Scott Tonnesen, and Josef Levi for their efforts in making the 1 st Menorah Lighting in Fairfield a success! Lastly, she stated she was honored to attend an Eagle Scout event in Cordelia , and she was proud Packet Page 43 of 316Attachment 5 Page 1 of 7

City Council Meeting Minutes December 7, 2021 Page 2
to announce that Tyler Walker was the latest to receive that rank.

Councilmember Timm stated he was feeling “under the weather .” He thanked the community for its generosity for those in need , especially at this time of year.

Councilmember Tonnesen thanked Public Works and Debi Tavey for helping with the Christmas tree lighting event. He reported that he and Councilmember Panduro had been in office for one year and that he has learned that government moves slowly, but that staff is comprised of good, hard-working people. He has enjoyed meeting everyone and touring the City facilities. Lastly, he thanked volunteers who help the City of Fairfield run smoothly.

Lastly, he asked that Item 3 be pulled from the consent calendar for discussion.

Councilmember Panduro reported she has attended several holiday events. She thanked the Fire, Police and Public Works Departments for their hard work behind the scenes in making these events run like a well-oiled machine. She stated it takes a lot of organizing and planning to coordinate these events, as well as passion and commitment. Lastly, she reported she visited Solano College’s Early High School program. She was impressed with the junior and senior students, who gave presentations on the City’s General Plan Update.

Mayor Price thanked David Gassaway for stepping into the role as Acting City Manager. He stated he attended two wonderful events: Santa Splash at the Aquatic Complex at Allan Witt Park, as well as the Menorah Lighting at Jelly Belly. Next, he reported that the Thunderbirds may be paying a visit to Travis Air Force Base in 2022. Lastly, he spoke about the two dog parks in Fairfield at Allan Witt Park and Cordelia Community Park.

CITY MANAGER REPORT

Acting City Manager David Gassaway reported that his kids had fun in the “snow” at the Christmas tree lighting. Next, he gave special recognition for Public Works staff members Daniel Camara, Paul Slone, Brian Garcia, and Vince Brooks for their hard work in setting up the 1st Menorah Lighting ceremony. He thanked Communications Manager Bill Way and staff for their diligent efforts in creating a brand-new website. He thanked staff from all departments who helped create content.

He reported that staff gave a briefing via Zoom to the public last week on the W. Texas Complete Streets Project, which will greatly improve safety in that area. Lastly, he reported that Finance staff had worked diligently with the State of California on delayed water bills which resulted in the City being awarded $500,000 in arears payments that will help 1,600 families, who had accumulated debt during the COVID-19 pandemic.

CITY ATTORNEY REPORT

City Attorney David Lim asked that Item 4 be pulled from the consent calendar for discussion , as there was a clerical error in the PVMMD minutes from July 6, 2021. Next, he reported that during Closed Session, City Council gave legal counsel the authority to defend the City of Fairfield in two cases: East of Eden North Bay, LLC. v. City of Fairfield, Solano County Superior Court, Case No. FCS057389; and, CCC Associates of Fairfield v. City of Fairfield; Fairfield City Packet Page 44 of 316Attachment 5 Page 2 of 7

City Council Meeting Minutes December 7, 2021 Page 3
Council; Solano County Superior Court, Case No. FCS057154.

CITY CLERK REPORT

City Clerk Karen Rees reported that the 60th LRS Fuels Management Flight of Travis Air Force Base adopted a section of Peabody Road. She spoke about the various ways residents could obtain information from the City of Fairfield.

PRESENTATIONS

1. Mayor Price administered the Oath of the California Bar Association to Alex Crutchfield, a former youth commissioner and city volunteer. Alex graduated from UC Davis School of Law.

2. Director of Parks & Recreation Kristina Chamberlin and Special Events Coordinator Andrea Azurdia presented the Veterans Day Parade Awards.

PUBLIC COMMENTS

Bryan Lynch spoke about needed fencing repairs and cleanup of East Tabor Avenue.

Edward Russell spoke about a stoplight at E. Tabor and Grande Circle.

Convened meeting of the Paradise Valley Maintenance and Monitoring District at 6:50 p.m.

Reconvened meeting of the City Council at 7:04 p.m.

CONSENT CALENDAR

5. Second Reading and Adoption of Ordinance 2021-22 of the City Council of the City of Fairfield Amending the Zoning Map of the City of Fairfield to Designate the Zoning of the North Texas Street “Teardrop Parcel” as Regional Commercial (CR) Consistent with the Fairfield General Plan

6. Resolution 2021-288 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

7. Resolution 2021-289 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Consultant Services Agreement with NBS for Special District Community Engagement Services

8. Resolution 2021-290 of the City Council of the City of Fairfield Authorizing the Execution of a Contractor Services Agreement between the City of Fairfield and Pinnacle Petroleum Inc. for the Provision and Delivery of Renewable Diesel and 87 Octane Gasoline at the City of Fairfield Corporation Yard
Packet Page 45 of 316Attachment 5 Page 3 of 7

City Council Meeting Minutes December 7, 2021 Page 4

9. Resolution 2021-291 of the City Council of the City of Fairfield Approving Fees for Recovery of Costs of Administration, Staff Review, and Processing of Special Event Permits Authorized in Chapter 12A of the Fairfield Municipal Code and Ordering the Fees to be Adjusted Annually to Stay Current with Expenses

10. Resolution 2021-292 of the City Council of the City of Fairfield Authorizing the City Manager to Purchase F-150 Pickup Trucks and Outfit Them with Specialized Safety Equipment and Graphics for the Police Department

11. Resolution 2021-293 of the City Council of the City of Fairfield Approving Amendment No. 7 to the Federal Legislative Consultant Services Agreement Between the City of Fairfield, Solano Transportation Authority, the Cities of Vacaville and Vallejo, SolTrans, and Akin Gump Strauss Hauer & Feld, LLP

12. Resolution 2021-294 of the City Council of the City of Fairfield Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Canon Station Planning Area 4 – Neighborhood 6 Subdivision

Vice Mayor Vaccaro made a motion to approve the Consent Calendar as presented.

Councilmember Timm seconded the motion. The motion carried unanimously.

NEW BUSINESS

13. Acting City Manager David Gassaway opened a d iscussion and asked for direction of the City Council regarding attendance requirements for planning commissioners.

Councilmember Tonnesen had asked for this item to be placed on agenda.

Council received the report and directed staff to draft an ordinance addressing unexcused absences and what constitutes an unexcused absence, and to include information on compensation for planning commissioners (which is currently set at $35 per meeting), comparing it to other local cities.

14. Economic Development Manager Dwayne Dalman gave a review of the Heart of Fairfield –Downtown Fairfield’s 2021 Farmer’s Market

Cornelius Wood spoke on item 14.

After a lengthy discussion, Council directed staff to research possibly holding the Farmers’ Market on Saturday or changing the hours and/or location to the “green,” and adding more performances to the calendar. Acting City Manager Gassaway stated that staff would meet with Pacific Coast Farmers’ Market Association and return to City Council with various options in early 2022.

15. Acting City Manager David Gassaway recommended to Council that it approve Resolution 2021-303 of the City Council of the City of Fairfield Eliminating Term Limits for the Community Development Block Grant (CDBG) Advisory Com mittee, Golf Advisory Board, Packet Page 46 of 316Attachment 5 Page 4 of 7

City Council Meeting Minutes December 7, 2021 Page 5
Rockville Hills Regional Park Citizen Advisory Committee, and Youth Commission.

Councilmember Tonnesen made a motion to approve Resolution 2021-303. Councilmember Moy seconded the motion. The motion carried unanimously.

PUBLIC HEARINGS

16. Senior Planner Meily Sheehan recommended to Council that it open the p ublic hearing and approve Resolution 2021-295 of the City Council of the City of Fairfield Adopting an Amendment to the Train Station Specific Plan (SP2021-002).

Mayor Price opened the public hearing. There were no requests to speak. Mayor Price closed the public hearing.

Vice Mayor Vaccaro made a motion to approve Resolution 2021-295. Councilmember Bertani seconded the motion. The motion carried unanimously.

17. Chief Building Official Jeff Thomas recommended to Council that it open the p ublic hearing; and approve Resolution 2021-296 of the City Council of the City of Fairfield Approving Required Findings Relating to the Amendment of the 2019 California Building Code (also known as Chapter 5, Building and Housing Code of the City of Fairfield Municipal Code); and

First Reading and Introduction of Ordinance 2021-23 of the City Council of the City of Fairfield Amending Chapter 5 of the City of Fairfield Municipal Code to Adopt and Amend Appendix X, of the California Residential Code, Emergency Housing.

Mayor Price opened the public hearing. There were no requests to speak. Mayor Price closed the public hearing.

Vice Mayor Vaccaro made a motion to approve Resolution 2021-296, and to waive full reading, read by title only, and introduce Ordinance 2021-23 for first reading. Councilmember Moy seconded the motion. The motion carried unanimously.

18. Public Works Management Analyst Chris Lewis recommended to Council that it open the Public Hearing; and approve Resolution 2021-297 of the City Council of the City of Fairfield Annexing Territory (Pacific Ocean Storage) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 54, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and

Resolution 2021-298 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance), D etermining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 54 (Pacific Ocean Storage).

Packet Page 47 of 316Attachment 5 Page 5 of 7

City Council Meeting Minutes December 7, 2021 Page 6
Mayor Price opened the public hearing. There were no requests to speak. Mayor Price closed the public hearing.

Councilmember Tonnesen made a motion to approve Resolution 2021-297. Councilmember Panduro seconded the motion. The motion carried unanimously.

City Clerk Rees opened the ballot and read that there were two (2) yes votes, in favor of annexation.

Councilmember Tonnesen made a motion to approve Resolution 2021-298. Councilmember Panduro seconded the motion. The motion carried unanimously.

19. Public Works Management Analyst Chris Lewis recommended to Council that it open the Public Hearing; and approve Resolution 2021-299 of the City Council of the City of Fairfield Annexing Territory (Monte Verde) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 55, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and

Resolution 2021-300 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 55 (Monte Verde).

Mayor Price opened the public hearing. There were no requests to speak. Mayor Price closed the public hearing.

Vice Mayor Vaccaro made a motion to approve Resolution 2021-299. Councilmember Bertani seconded the motion. The motion carried unanimously.

City Clerk Rees opened the ballot and read that there were five (5) yes votes in favor of annexation.

Councilmember Panduro made a motion to approve Resolution 2021-300. Councilmember Moy seconded the motion. The motion carried unanimously.

20. Senior Planner Meily Sheehan recommended to Council that it open the Public Hearing; and approve Resolution 2021-301 of the City Council of the City of Fairfield Finding the Proposed Annexation (ANX2020-001) of ±8.07 Acres Located Off of Pittman Road (APNs:
0044-080-160 and 0044- 080170) Consistent with the City’s General Plan and Municipal Service Review; and Request the Solano Local Agency Formation Commission (LAFCO) to Initiate Proceedings for the Reorganization of Territory.

Mayor Price opened the public hearing. There were no requests to speak. Mayor Price closed the public hearing.

Packet Page 48 of 316Attachment 5 Page 6 of 7

City Council Meeting Minutes December 7, 2021 Page 7

Councilmember Timm made a motion to approve Resolution 2021-301. Councilmember Moy seconded the motion. The motion carried unanimously.

21. Acting City Manager David Gassaway recommended to Council that it open the continued Public Hearing; and approve Resolution 2021-302 of the City Council of the City of Fairfield Terminating the Existing Location Agreement and Operations Covenant Agreement with Fairfield Automotive Partners, LLC Thereby Terminating the Sales Tax Sharing Economic Development Incentive for BMW of Fairfield; and Approving a New Location Agreement and Operations Covenant with Fairfield Automotive Partners, LLC Providing De Minimis Fee Waivers as Defined by CA Labor Code Section 1720 and Authorizing the City to Reimburse Developer for Public Serving Improvements Required by the City; and Authorizing and Directing The City Manager to Take All Actions Necessary to Execute the Agreement Including a Supplemental Appropriation of Intergovernmental Loan Funds to Pay Reimbursable Costs for Public Improvements

Mayor Price opened the continued public hearing. There were no requests to speak. Mayor Price closed the public hearing.

Vice-Mayor Vaccaro made a motion to approve Resolution 2021-302. Councilmember Bertani seconded the motion. The motion carried unanimously.

THE MEETING WAS ADJOURNED AT 8:12 P.M. TO TUESDAY, DECEMBER 21, 2021, 6:00 P.M., COUNCIL CHAMBER.

__________________________________
City Clerk

__________________________________
Mayor
Packet Page 49 of 316Attachment 5 Page 7 of 7

City Council Special Meeting Minutes October 5, 2021 Page 1

CITY OF FAIRFIELD

SPECIAL MEETING
TUESDAY, OCTOBER 5, 2021; 5:45 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET,
FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Price called the meeting to order at 5:45 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy (online), Doriss Panduro, Chuck Timm, and Scott Tonnesen; Vice-Mayor Rick Vaccaro, and Mayor Price.

NEW BUSINESS

1. City Attorney David Lim recommend to Council that it approve Resolution 2021-251 of the City Council of the City of Fairfield Authorizing Public Meetings to be Held via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same.

Vice-Mayor Vaccaro made a motion to approve Resolution 2021-251. Councilmember Bertani seconded the motion. By a roll call vote, the motion carried unanimously.

THE MEETING WAS ADJOURNED AT 5:50 P.M.

____________________________
City Clerk

_________________________
Mayor
Packet Page 50 of 316Attachment 6 Page 1 of 1

Agenda Item No: 5.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Minute Action to Receive and Review the Fiscal Year 202021 AB1600 Annual Report Pursuant to Government Code 66006
RECOMMENDED ACTION
Approve by minute action the review and receipt of reports.

STATEMENT OF ISSUE
This report provides financial information on the Fiscal Year 202021 activity in the City’s AB1600 development fee funds.

DISCUSSION
Government Code Section 66006 requires the City to publish an annual financial summary of activity for the AB1600 development fee funds. The attached report satisfies this obligation and is made available to City Council for review purposes only.

FINANCIAL IMPACT
None.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Notice of the annual report was mailed to interested parties.

ALTERNATIVE ACTION
If council has any questions, staff can provide more detailed information on prioryear AB1600 activity.

STAFF CONTACT
Bryan Chua, Budget Officer
(707) 4287624
[email protected]
COORDINATED WITH
Packet Page 51 of 316

Agenda Item No: 5.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Minute Action to Receive and Review the Fiscal Year 202021 AB1600 Annual ReportPursuant to Government Code 66006RECOMMENDED ACTIONApprove by minute action the review and receipt of reports.STATEMENT OF ISSUEThis report provides financial information on the Fiscal Year 202021 activity in the City’s AB1600development fee funds.DISCUSSIONGovernment Code Section 66006 requires the City to publish an annual financial summary of activity forthe AB1600 development fee funds. The attached report satisfies this obligation and is made availableto City Council for review purposes only.FINANCIAL IMPACTNone.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONNotice of the annual report was mailed to interested parties.ALTERNATIVE ACTIONIf council has any questions, staff can provide more detailed information on prioryear AB1600 activity.STAFF CONTACTBryan Chua, Budget Officer(707) 428[email protected] COORDINATED WITH
N/A
ATTACHMENTS:

Description
Fiscal Year 202021 AB1600
REVIEWERS:

Reviewer Action Date
Burleson, Michele Approved 12/30/2021 7:05 PM
Burleson, Michele Approved 1/4/2022 6:03 PM
Gomez, Juan Approved 1/4/2022 7:31 PM
Alexander, Amber Approved 1/6/2022 6:36 PM
Alexander, Amber Approved 1/6/2022 6:37 PM
Packet Page 52 of 316

ATTACHMENT 1
City of Fairfield
FY 2020/21 AB1600 Annual Report
Packet Page 53 of 316Attachment 1 Page 1 of 6

City of Fairfield

FINANCE DEPARTMENT

To: David Gassaway, Interim City Manager

From: Juan Gomez, Interim Director of Finance

Date: January 18, 2022

Re: Fiscal Year 2020/21 AB1600 Annual Report

Overview

The City of Fairfield collects AB1600 Development Impact Fees in order to fund the infrastructure required to serve new growth. This program was initiated in 1995 and was most recently updated in 2013.

Section 66006 of the Government Code requires that the City make available an annual report with basic information about the program, including what fees have been collected and what projects have been funded. This report provides information for Fiscal Year 2020/21.

Description of Fees

The City collects five different AB1600 fees for Parks and Recreation, Traffic, Urban Design, Government, and Northeast Facilities. The fees are collected and deposited into separate funds for these purposes. The purpose of the different fees is as follows:

 Parks and Recreation – These fees pay for neighborhood and community parks and recreational facilities such as community centers, ball fields and senior centers.

 Traffic – This category includes major highway interchanges, road improvements, traffic signals and intersection improvements.

 Urban Design – Fees collected through this program pay for landscaping and entry features on gateway roads into the city.

Packet Page 54 of 316Attachment 1 Page 2 of 6

Government Facilities – These fees pay for new fire and police stations, corporation yard facilities, parking lots and training centers.
Northeast Facilities – These fees pay for new infrastructure and improvements in the Northeast section of Fairfield.

Funding Activity
Detailed information on the beginning and ending fund balances, fees deposited, interest earned, and expenditures for each of the four AB1600 funds is shown in Table 2. This information is developed as part of the Comprehensive Annual Financial Report, which is the annual audit of the City’s financial activities.

Expense Detail
Specific information about the AB1600 funds spent on specific capital projects is shown in Table 3.

Long‐Term Construction Schedule
Information on the scheduling of future AB1600‐funded capital projects can be found separately in the City’s Capital Improvement Plan. The Plan includes a multi‐year forecast that identifies projects that are wholly or partially funded with AB1600 funds, the anticipated construction schedules for those projects, and the additional sources of required funding to complete the projects.

Packet Page 55 of 316Attachment 1 Page 3 of 6

City of Fairfield, California
AB1600 Annual Report
Table 1 ‐ Balance Sheet
June 30, 2021
Government Parks & Urban Northeast
Traffic Facilities Recreation Design Facilities FY 20/21 261 262 263 264 290 Totals
Assets
Cash & investments *9,872,120$ 11,773,406$ 10,122,723$ 1,698,148$ 2,987,866$ 36,454,263$ Accounts/Interest Receivables 28,813 33,682 30,859 4,811 8,537 106,702 Total Assets 9,900,933$ 11,807,088$ 10,153,582$ 1,702,959$ 2,996,403$ 36,560,965$ Liabilities and Equity
Liabilities
Accounts/Deposits payable ‐$ ‐$ ‐$ ‐$ 520$ 520$
Notes Payable
Total Liabilites 0000520520
Fund Equity
Fund balance:

Restricted 9,900,933 11,807,088 10,153,582 1,702,959 2,995,883 36,560,445 Total Fund Equity 9,900,933 11,807,088 10,153,582 1,702,959 2,995,883 36,560,445 Total Liabilities & Fund Equity 9,900,933$ 11,807,088$ 10,153,582$ 1,702,959$ 2,996,403$ 36,560,965$ * Reported at Market Value at June 30, 2021
4 Packet Page 56 of 316Attachment 1 Page 4 of 6

City of Fairfield, California
AB1600 Annual Report
Table 2 ‐ Income Statement
For the Fiscal Year Ended June 30, 2021
Government Parks & Urban Northeast
Traffic Facilities Recreation Design Facilities FY 20/21 261 262 263 264 290 Totals
Revenues
Development Fees 4,471,765$ 4,263,558$ 3,794,926$ 293,468$ 400,618$ 13,224,335$ Return on Investments 70,688 83,459 56,332 6,940 10,986 228,405 Total Revenue 4,542,453 4,347,017 3,851,258 300,408 411,604 13,452,740 Expenditures
Capital Outlay 48,536 22,854 24,942 16,160 42,672 155,164 Excess of Revenues Over
(Under) Expenditures 4,493,917 4,324,163 3,826,316 284,248 368,932 13,297,576 Other Financing Sources(Uses)
Transfers in 1,126,114 1,126,114
Transfers out Capital Project Funds (1,800,062) (475,865) (2,596,028)(4,871,955) Total Other Financing (673,948) (475,865) (2,596,028) 0 0 (3,745,841) Excess of Revenues & Financing
Sources Over (Under)
Expenditures & Financing Use 3,819,969 3,848,298 1,230,288 284,248 368,932 9,551,735 Beginning Fund Balance 6,080,964 7,958,790 8,923,294 1,418,711 2,626,951 27,008,710 Ending Fund Balance 9,900,933$ 11,807,088$ 10,153,582$ 1,702,959$ 2,995,883$ 36,560,445$ 5 Packet Page 57 of 316Attachment 1 Page 5 of 6

City of Fairfield, California
AB1600 Annual Report
Table 3 ‐ Project Expense Detail for Transfers to Capital Project Funds For the Fiscal Year Ended June 30, 2021
Government Parks & Urban Northeast
Traffic Facilities Recreation Design Facilities FY 20/21 261 262 263 264 290 Totals
Project Expenses
61002/4 Engineering/Design 528,996$           306,356$           16,070$              ‐$                     ‐$                    851,422$ 45003 Building Inspections 15,475 15,475
61008 Park Planning 299,582 299,582
99305 Misc. Park Projects 12,612 12,612
99306 Allan Witt Park Rehab 2,021,968          2,021,968 99307 Lee Bell Park Improvements 200,190             200,190 99344 Fire Station 39 Improvements 154,034 154,034
99378 Linear Trail 45,606 45,606
99384 Signal Installation 78,950 78,950
99398 Green Valley / I‐80 1,104,892 1,104,892
99424 Gateway Concept Development 71,224 71,224
99516 Pedestrian Crossing 16,000 16,000
Total Capital Projects Transfers 1,800,062$        475,865$           2,596,028$         ‐$                     ‐$                    4,871,955$ 6 Packet Page 58 of 316Attachment 1 Page 6 of 6

Agenda Item No: 6.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202201 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Government Code 54953(e) is new legislation that amends the Brown Act to allow local agencies to meet remotely during declared emergencies under certain conditions. The code requires that the City Council reconsider and reauthorize these provisions every 30 days following initial authorization.

DISCUSSION
On October 5, 2021, the council adopted provisions of AB 361, urgency legislation that amends the Brown Act to allow local agencies to meet remotely during declared emergencies under certain conditions. AB 361 authorizes local agencies to continue meeting remotely without following the Brown Act’s standard teleconferencing provisions, including the requirement that meetings be conducted in physical locations if the meeting is held during a state of emergency proclaimed by the Governor and either of the following applies:

1. State or local officials have imposed or recommended measures to promote social distancing; or

2. The agency has already determined whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of the attendee.

Council has utilized teleconferencing options throughout the pandemic, including remote appearances by Councilmembers and public comments from citizens via Zoom, email, or teleconference.

AB requires the council to reconsider the circumstances of the state of emergency every 30 days following the adoption of the law and make specific findings that either of the following cases exists:

1. The state of emergency continues to directly impact the ability of the members to meet in person Packet Page 59 of 316

Agenda Item No: 6.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202201 of the City Council of the City of Fairfield Reconsidering andAuthorizing Public Meetings to be Held Via Teleconferencing Pursuant to GovernmentCode Section 54953(e) and Making Findings and Determinations Regarding the SameRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEGovernment Code 54953(e) is new legislation that amends the Brown Act to allow local agencies tomeet remotely during declared emergencies under certain conditions. The code requires that the CityCouncil reconsider and reauthorize these provisions every 30 days following initial authorization.DISCUSSIONOn October 5, 2021, the council adopted provisions of AB 361, urgency legislation that amends theBrown Act to allow local agencies to meet remotely during declared emergencies under certainconditions. AB 361 authorizes local agencies to continue meeting remotely without following the BrownAct’s standard teleconferencing provisions, including the requirement that meetings be conducted inphysical locations if the meeting is held during a state of emergency proclaimed by the Governor andeither of the following applies:1. State or local officials have imposed or recommended measures to promote social distancing; or2. The agency has already determined whether, as a result of the emergency, meeting in person wouldpresent imminent risks to the health or safety of the attendee.Council has utilized teleconferencing options throughout the pandemic, including remote appearancesby Councilmembers and public comments from citizens via Zoom, email, or teleconference.AB requires the council to reconsider the circumstances of the state of emergency every 30 days following the adoption of the law and make specific findings that either of the following cases exists:

1. The state of emergency continues to directly impact the ability of the members to meet in person safely; or

2. State or local officials continue to impose or recommend measures to promote social distancing.

FINANCIAL IMPACT
There is little to no fiscal impact by this action. City staff is already utilizing many of the procedures for teleconferencing in recent council meetings and other meetings of the legislative bodies.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
None.

ALTERNATIVE ACTION
The council may choose not to reauthorize these procedures, in which case they would no longer be able to teleconference into council meetings without meeting the notice requirements for teleconferencing that existed before the State of Emergency. Public comment via remote access would also be curtailed at council meetings.

STAFF CONTACT
Amber Alexander, Deputy City Clerk
(707) 4287402
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Alexander, Amber Approved 1/4/2022 4:32 PM
Packet Page 60 of 316

CITY OF FAIRFIELD

RESOLUTION NO. 2022-01

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD RECONSIDERING AND

AUTHORIZING PUBLIC MEETINGS TO BE HELD VIA TELECONFERENCING PURSUANT TO GOVERNMENT CODE SECTION 54953(E) AND MAKING FINDINGS AND DETERMINATIONS

REGARDING THE SAME

WHEREAS, the Fairfield City Council (the City Council) is committed to public access and participation in its meetings while balancing the need to conduct public meetings in a manner that reduces the likelihood of exposure to COVID-19; and

WHEREAS, all meetings of the City Council are open and public, as required by the Ralph M.

Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City Council conduct its business; and

WHEREAS, pursuant to Assembly Bill 361, signed by Governor Newsom and effective on September 16, 2021, legislative bodies of local agencies may hold public meetings via teleconferencing pursuant to Government Code Section 54953(e), without complying with the requirements of Government Code Section 54953(b)(3), if the legislative body complies with certain enumerated requirements in any of the following circumstances:

1. The legislative body holds a meeting during a proclaimed state of emerg ency, and state or local officials have imposed or recommended measures to promote social distancing.

2. The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

3. The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees ; and

WHEREAS, pursuant to Government Code Section 54953(e)(3), the City Council must reconsider the circumstances of the state of emergency and make specific finding every 30 days after enacting the provisions of Government Code Section 54953(e) by making the following findings:

1. The City Council has reconsidered the circumstances of the state of emergency; and

2. Either of the following circumstances exist:

A. The state of emergency continues to directly impact the ability of the members to safely meet in person; or
B. State or local officials continue to impose or recommend measures to promote social distancing.

Packet Page 61 of 316Attachment 1 Page 1 of 3

RES. NO. 2022-01

Page 2 ends

WHEREAS, on March 4, 2020, Governor Newsom declared a declared a State of Emergency pursuant to Section 8625 of the California Emergency Services Act in response to the COVID-19 pandemic (the Emergency); and

WHEREAS, the Centers for Disease Control and Prevention (CDC) continue to advise that COVID- 19 spreads more easily indoors than outdoors and that people are more likely to be exposed to COVID-19 when they are closer than 6 feet apart from others for longer periods of time; and

WHEREAS, the California Department of Public Health (“CDPH”) and the CDC caution that the Delta variant of COVID-19, currently the dominant strain of COVID-19 in the country, is more transmissible than prior variants of the virus, may cause more severe illness, and that even fully vaccinated individuals can spread the virus to others resulting in rapid and alarming rates of COVID-19 cases and hospitalizations; and

WHEREAS, the CDC has established a “Community Transmission” metric with 4 tiers designed to reflect a community’s COVID-19 case rate and percent positivity; and

WHEREAS, Solano County currently has a Community Transmission metric of “high” which is the most serious of the tiers; and

WHEREAS, due to the ongoing COVID-19 pandemic and the need to promote social distancing to reduce the likelihood of exposure to COVID-19, the City Council intends to hold public meetings via teleconferencing pursuant to Government Code Section 54953(e); and

WHEREAS, on October 5, 2021, the City Council adopted the provisions of Government Code Section 54953(e) for the first time by resolution and majority vote.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The Recitals provided above are true and correct and are hereby incorporated by reference.

Section 2. The City Council hereby determines that, as a result of the Emergency, meeting in person presents imminent risks to the health or safety of attendees.

Section 3. The City Council shall conduct its meetings pursuant to Government Code section 54953(e) and authorizes its boards and commissions to do likewise.

Section 4. The City Council has reconsidered the circumstances of the state of emergency.

Packet Page 62 of 316Attachment 1 Page 2 of 3

RES. NO. 2022-01

Page 3 ends

Section 5. The state of emergency continues to directly impact the ability of the City Council members to meet safely in person.

Section 6. State or local officials continue to impose or recommend measures to promote social distancing.

Section 7. Staff is hereby authorized and directed to continue to take all actions necessary to carry out the intent and purpose of this resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.

Section 8. This resolution shall take effect immediately upon its adoption and must be reconsidered within 30 days to stay in effect.

PASSED AND ADOPTED this 18th day of January 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 63 of 316Attachment 1 Page 3 of 3

Agenda Item No: 7.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202202 of the City Council of the City of Fairfield Accepting the Villages at Fairfield Village II – Lot 1 Landscape Improvements as Complete RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Adoption of this resolution will accept the Villages at Fairfield Village II – Lot 1 Landscape Improvements as complete.

DISCUSSION
Tri Pointe Homes, Inc. has completed all the required landscape improvements at the Villages at Fairfield Village II – Lot 1 subdivision in accordance with the Landscape Improvement Agreement approved by City Council on February 16, 2021, by Resolution No. 202133. This project included landscaping, irrigation, fencing, and other public facilities within the subdivision.

Staff has inspected the landscape improvements and found them to be complete, in accordance with City standards and the requirements of the Landscape Improvement Agreement. The proposed resolution accepts the improvements as being complete, except for the obligation of Tri Pointe Homes, Inc. to repair or reconstruct defective work for a period of one year after final acceptance.

FINANCIAL IMPACT
The development area was annexed Landscape and Lighting Maintenance District #14 – Woodlake (Fund 086, Division 68, Responsibility Code 001) for the maintenance of the public lighting and landscaping within the Woodlake District area. All interior landscaping is maintained by the various fronting property owners.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary Packet Page 64 of 316

Agenda Item No: 7.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202202 of the City Council of the City of Fairfield Accepting the Villages atFairfield Village II – Lot 1 Landscape Improvements as CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEAdoption of this resolution will accept the Villages at Fairfield Village II – Lot 1 LandscapeImprovements as complete.DISCUSSIONTri Pointe Homes, Inc. has completed all the required landscape improvements at the Villages atFairfield Village II – Lot 1 subdivision in accordance with the Landscape Improvement Agreementapproved by City Council on February 16, 2021, by Resolution No. 202133. This project includedlandscaping, irrigation, fencing, and other public facilities within the subdivision. Staff has inspected the landscape improvements and found them to be complete, in accordance withCity standards and the requirements of the Landscape Improvement Agreement. The proposedresolution accepts the improvements as being complete, except for the obligation of Tri Pointe Homes,Inc. to repair or reconstruct defective work for a period of one year after final acceptance.FINANCIAL IMPACTThe development area was annexed Landscape and Lighting Maintenance District #14 – Woodlake(Fund 086, Division 68, Responsibility Code 001) for the maintenance of the public lighting andlandscaping within the Woodlake District area. All interior landscaping is maintained by the variousfronting property owners.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/A ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 4287047
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 1/4/2022 1:58 PM
Panganiban, Ryan Approved 1/4/2022 12:22 PM
Alexander, Amber Approved 1/4/2022 4:31 PM
Alexander, Amber Approved 1/4/2022 4:32 PM
Packet Page 65 of 316

CITY OF FAIRFIELD

RESOLUTION NO. 2022-02

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE VILLAGES AT FAIRFIELD VILLAGE II – LOT 1 LANDSCAPE IMPROVEMENTS AS COMPLETE

WHEREAS, the City Council approved a landscape improvement agreement with Tri Pointe Homes, Inc. for the required landscape improvements at the Village II – Lot 1 development on February 16, 2021, by Resolution No. 2021-33; and

WHEREAS, Tri Pointe Homes, Inc. has completed all of the required landscape improvements in accordance with the Landscape Improvement Agreement approved by council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield hereby accepts the landscape improvements as complete pursuant to the agreement between the City of Fairfield and Tri Pointe Homes, Inc., approved by council on February 16, 2021.

PASSED AND ADOPTED this 18th day of January, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 66 of 316Attachment 1 Page 1 of 1

Agenda Item No: 8.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202203 of the City Council of the City of Fairfield Authorizing a Task Order for West Yost Associates to Provide Engineering Services for Updating the City of Fairfield’s Pump Station Asset Management Plan
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City owns and operates 18 water pump stations that help deliver an annual average of 20 million gallons per day to customers throughout the city. In 2015, West Yost Associates (“West Yost”) created an asset management plan to assist City staff with the rehabilitation and replacement of facilities components. Adoption of the proposed resolution authorizes a task order for West Yost to provide professional engineering services to update the asset management plan developed in 2015 for an amount nottoexceed $180,305.

DISCUSSION
The City owns and operates 16 potable water pump stations and 2 raw (nonpotable) water pump stations. These pump stations, many of which have been in continuous operation for more than 20 years, are proactively maintained by City staff. In 2015, the City contracted with West Yost to develop a facilities asset management plan that included the development of a detailed asset registry, a condition and risk assessment evaluating levels of service and failure modes, identification of opportunities to improve pump station performance and efficiency (i.e. lower energy costs) through the installation of new technology, and formulation of a rehabilitation and replacement program to reduce emergency and unplanned work events. The assessment resulted in a single report, which staff uses as a work plan for maintenance activities and as a guide for capital improvement planning.

West Yost has an experienced engineering staff with institutional knowledge of the City’s facilities from developing the original asset management plan in 2015. This specific task order will authorize West Yost to update the City’s asset management plan. The revised report will compare previous assessments conducted to show progress or degradation of facility assets, identify future levels of investment for asset preservation, and evaluate capacity needs as the City implements its General Plan and water supply demands increase with full buildout conditions. City staff has reviewed and negotiated Packet Page 67 of 316

Agenda Item No: 8.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202203 of the City Council of the City of Fairfield Authorizing a Task Orderfor West Yost Associates to Provide Engineering Services for Updating the City ofFairfield’s Pump Station Asset Management PlanRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City owns and operates 18 water pump stations that help deliver an annual average of 20 milliongallons per day to customers throughout the city. In 2015, West Yost Associates (“West Yost”) createdan asset management plan to assist City staff with the rehabilitation and replacement of facilitiescomponents. Adoption of the proposed resolution authorizes a task order for West Yost to provideprofessional engineering services to update the asset management plan developed in 2015 for anamount nottoexceed $180,305.DISCUSSIONThe City owns and operates 16 potable water pump stations and 2 raw (nonpotable) water pumpstations. These pump stations, many of which have been in continuous operation for more than 20years, are proactively maintained by City staff. In 2015, the City contracted with West Yost to develop afacilities asset management plan that included the development of a detailed asset registry, a conditionand risk assessment evaluating levels of service and failure modes, identification of opportunities toimprove pump station performance and efficiency (i.e. lower energy costs) through the installation ofnew technology, and formulation of a rehabilitation and replacement program to reduce emergency andunplanned work events. The assessment resulted in a single report, which staff uses as a work plan formaintenance activities and as a guide for capital improvement planning.West Yost has an experienced engineering staff with institutional knowledge of the City’s facilities fromdeveloping the original asset management plan in 2015. This specific task order will authorize WestYost to update the City’s asset management plan. The revised report will compare previousassessments conducted to show progress or degradation of facility assets, identify future levels of investment for asset preservation, and evaluate capacity needs as the City implements its General Plan and water supply demands increase with full buildout conditions. City staff has reviewed and negotiated a scope of work for an amount nottoexceed $180,305.

On April 16, 2019, City Council approved Resolution 201981 approving an agreement with West Yost for oncall engineering services in an amount nottoexceed $500,000 per year. The oncall agreement is for a threeyear period through April 16, 2022, with the understanding that task orders more than $100,000 be presented to council for approval. There is currently $454,260 remaining in the 202122 contract budget.

FINANCIAL IMPACT
Total authorization for this task order is $180,305. Funds are budgeted in the adopted fiscal year 2021 2022 through 20252026 Capital Improvement Program in the Capital Water Fund (Fund 462, Division and Responsibility Code 99350).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A Request for Qualifications for the oncall engineering services was advertised on the City of Fairfield Public Works webpage for a period of forty calendar days.

ALTERNATIVE ACTION
The council could choose to reject the proposal but doing so could result in further degradation of the City’s pump station facilities. If the council has any questions, the recommended action may be delayed so that staff can provide the necessary backup. Rejecting the proposal is not recommended.

STAFF CONTACT
Michael Hether, Assistant Public Works Director/Utilities (707) 4287485
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Proposed Task Order
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 1/4/2022 1:17 PM
Kaushal, Paul Approved 1/4/2022 1:59 PM
Alexander, Amber Approved 1/4/2022 7:48 PM
Alexander, Amber Approved 1/4/2022 7:49 PM
Packet Page 68 of 316

CITY OF FAIRFIELD

RESOLUTION NO. 2022-03

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING A TASK ORDER

FOR WEST YOST ASSOCIATES TO PROVIDE ENGINEERING SERVICES FOR UPDATING THE CITY OF FAIRFIELD’S PUMP STATION ASSET MANAGEMENT PLAN

WHEREAS, the City owns and operates 16 potable water pump stations and 2 raw water pump stations; and

WHEREAS, the City hired West Yost Associates in 2015 to provide professional enginee ring services to develop a pump station asset management plan; and

WHEREAS, City staff has used the pump station asset management plan to conduct routine maintenance activities of the pump stations and as a guide to inform decision-making for capital improvement projects; and

WHEREAS, City staff seeks to hire West Yost Associates to provide professional engineering services to update the pump station asset management plan which will help reduce emergency and unplanned work events.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute and administer a task order with West Yost Associates to update the City’s pump station asset management plan in an amount not-to-exceed one hundred eighty thousand three hundred five dollars ($180,305).

PASSED AND ADOPTED this 18th day of January, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 69 of 316Attachment 1 Page 1 of 1

CITY OF FAIRFIELD

TASK ORDER

Task Order No. 4

Contract: Agreement for On-Call Design Engineering Services Dated April 22, 2019 pursuant to Resolution No. 2019 - 81

Consultant: West Yost Associates

Project: Update to Pump Station Asset Management Plan

Scope of Work: CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.” Exhibits:

A. Scope of Services and Fee Estimate dated December 14, 2021

Fee - Dollar Amount of Task Order: Not to exceed $180,305.00

City Account Code: 462-99-350-9502

Estimated Completion Date: December 31, 2022

Packet Page 70 of 316Attachment 2 Page 1 of 11

2020 Research Park Drive
Suite 100
Davis CA 95618
530.756.5905 phone
530.756.5991 fax
westyost.com

December 14, 2021 SENT VIA: EMAIL

Michael J. Hether
Assistant Publics Works Director - Utilities
City of Fairfield
1000 Webster Street
Fairfield CA 94533

SUBJECT: Proposal for Engineering Services for the City of Fairfield for Pumping Station Asset Management Plan Update

Dear Michael J. Hether:

West Yost is pleased to submit this proposal to prepare an asset management plan update for the City of Fairfield’s (City’s) water distribution system pumping stations. West Yost will prepare an evaluation of 16 pumping stations in the City’s water distribution system and prepare a condition assessment evaluation to update the asset management plan West Yost prepared in 2015. This letter provides the City with a scope of services, schedule, and fee estimate for completing the project work.

SCOPE OF SERVICES
This scope of work shall be applied to the following 16 pump stations owned and operated by the City. • Paradise Valley
• Rancho Solano Zone 5
• Mangels
• Rolling Hills
• Martin Hill
• Rancho Solano Zone 4
• Eastridge
• Southbrook #1
• Gold Ridge
• Sanctuary Zone 3
• Sanctuary Zone 4
• Rancho Solano Zone 3
• Southbrook #2
• South Cordelia
• Rancho Solano Golf Course
• Rancho Solano Raw Water
This work is a supplement to the Pump Station Condition Assessment completed by West Yost for the City in 2015.

Task 1 Project Management
Task 1.1 Project Management
West Yost will manage the project team to meet schedule and budget requirements and deliverables.

Monthly invoices will be prepared and submitted and will include a brief status report of work completed Packet Page 71 of 316Attachment 2 Page 2 of 11

Michael J. Hether
December 14, 2021

Page 2 ends

during the billing period. A project kick-off meeting will be coordinated and hosted by West Yost with key City Staff.

Quality control will be provided by a dedicated technical review team. This technical review team represents staff with focused experience in condition assessment and asset management and will review all technical products prior to issue.

A Field Work Safety Plan (FWSP) will be prepared for all field activities. The FWSP will provide summary information and guidelines for all field activities, including a description o f the work, safety and permit requirements, confined space program, inspection techniques per facility, work schedule, and a communication plan.

Task 1 Assumptions
• Assumed total project duration of 6 months

Task 1 Deliverables
• Monthly invoice and progress reports
• Monthly invoices and project schedules
• Field Work Safety Plan

Task 2 Data Collection and Condition Assessment Model
The following facilities, shown in Table 1, will be assessed in this scope of work.

Packet Page 72 of 316Attachment 2 Page 3 of 11

Michael J. Hether
December 14, 2021

Page 3 ends

Table 1. Pump Station Facilities
Pumping Station Facility
Number of
Pumps
Facility
Walkdown
Inspection
Pump
Performance
Testing
Capacity
Assessment
Detailed
EI&C
Assessment
Coating and
Steel
Thickness
Group A – Facilities Assessed in 2015 Study
Paradise Valley 3 X X
Rancho Solano Zone 5 3 X X
Mangels 2 X X
Rolling Hills 3 X X X X
Martin Hill 3 X X
Rancho Solano Zone 4 2 X X X X
Eastridge 4 X X
Southbrook #1 4 X X
Gold Ridge 4 X X
Sanctuary Zone 3 4 X X
Sanctuary Zone 4 3 X X
Rancho Solano Zone 3 3 X X
Southbrook #2 4 X X
South Cordelia 3 X X
Subtotal – Group A 45 14 14 2 2 0
Group B – Facilities Not Assessed in 2015 Study
Rancho Solano Golf
Course
4 X X X X
Rancho Solano Raw
Water
3 X X X X
Subtotal – Group B 7 2 2 0 2 2
Total 52 16 16 2 4 2

Task 2.1 Collect and Review Data and Maintain Asset Registry West Yost will gather and review the existing construction drawings, operations manuals, and other documents for the Rancho Solano Golf Course Pumping Station and the Rancho Solano Raw Water Pumping Station as necessary to gain a better understanding of each facility. We will use this information and the asset registry data from the 2015 condition assessment study to develop an asset registry for the assessment.

The data collection effort will include a review of the following:
• Asset listing from computerized maintenance management system (CMMS) • As-Built drawings and records
• Existing condition data from CMMS
• Existing maintenance data from CMMS
• Previous condition assessment and other reports for the pump stations • Currently planned or designed capital improvement projects Packet Page 73 of 316Attachment 2 Page 4 of 11

Michael J. Hether
December 14, 2021

Page 4 ends

Task 2.2 Condition Assessment Model
The methodology and model for collecting and analyzing asset condition data for this project will be the same as those documented in the 2015 condition assessment study. Asset condition data will be used to analyze likelihood and consequence of failure observations and scores. The model will be updated with new or modified assets to provide a current asset management condition model.

Task 3. Facility Assessment
West Yost will conduct site assessments of each of the 16 pump stations by a pump station engineer, corrosion engineer, and electrical engineer.

Task 3.1 Field Assessment
West Yost will conduct a Level 1 field assessment consisting of non-invasive inspection of facility assets.

The inspection activities will adhere to Table 1 above. Individual activities are further described below.

Facility Walkdown
West Yost will complete a walkdown of each facility to perform a visual assessment of accessible mechanical, civil, electrical, and instrumentation assets. It is assumed that the City will open any electrical panels required for assessment and provide all lock out/tag out safety measures. No confined entry will be performed.

Pump Performance Testing
West Yost will engage Pumping Efficiency Testing Services (PETS) to conduct pump efficiency testing for the pumps noted in Table 1. PETS will conduct pump tests at 3 operating points, collect thermal or infrared images of control panels and motors, and verify flow rate measurements of in-place flow meters downstream of pumps (measured against PETS ultrasonic flow meters). PETS will also conduct an energy cost savings analysis.

During testing, the City will operate pumps and provide isolation needed to measure flow from individual pumps. The City will provide all available pump curves for the pumps to be tested. West Yost will evaluate and compare the pump test results to the pump curves to evaluate overall pump performance.

Capacity Assessment
City staff have identified the Rolling Hills and Rancho Solano Zone 4 Pump Stations as potentially having electrical issues that would require upgrades to mitigate. If electrical upgrades are needed, the City intends to upgrade the electrical capacity to sufficiently serve buildout demand conditions with larger pumps, if necessary. Therefore, West Yost will evaluate the pumping capacity required to serve future buildout demands from the Rolling Hills and Rancho Solano 4 Pump Stations to determine if they provide sufficient capacity to serve the associated pressure zones. If the capacities of these pump stations are inadequate to serve buildout demand conditions, West Yost will determine the required pumping capacity increase and will check the downstream piping to confirm that it is adequately sized for the buildout pumping capacity. It is assumed that City staff will provide sufficient land use or development data to develop buildout demand estimates for Pressure Zones 2D and 4 associated with the Rolling Hills and Rancho Solano Zone 4 Pump Stations, respectively.

Packet Page 74 of 316Attachment 2 Page 5 of 11

Michael J. Hether
December 14, 2021

Page 5 ends

Coating and Steel Thickness
The Rancho Solano Golf Course and Rancho Solano Raw Water Pump Stations were not included as part of the 2015 assessment. These facilities will be evaluated to measure coating and steel thickness of metallic piping and equipment at up to 12 locations at each facility.

Task 3.2 Data Reduction and Model Update
West Yost will consolidate the data obtained in Task 3.1 with the asset data obtained from the City in Task 2.

West Yost will reduce the data to confirm that sufficient assessment has been performed for which to assess the asset condition. Assets requiring additional assessment will be identified for consideration in Task 5.

Condition assessment data will be entered in the condition assessment model developed in Task 2.

Task 3 Assumptions
• City to provide pump performance curves for existing pumps • City to operate pumps during performance testing

Task 3 Deliverables
• Field inspection of project facilities
• Updated condition assessment model

Task 4. Findings and Recommendations
Task 4.1 Analysis and Recommendations
Asset condition data collected in Tasks 2 and 3 will be evaluated to assign a condition score. The condition score will be applied to the asset and a consolidated asset and facility score will be developed. Deficiencies will be identified, and recommendations developed to improve asset or facility condition.

Facilities in Group A will be compared to the scores developed in the 2015 study to identify progress or degradation of the asset. The recommendations developed in the 2015 study will be reviewed and updated based on the evaluation. Recommendations for facilities in Group B will be made for immediate improvements, near-term improvements, and long-term improvements.

Recommendations will include:
• Immediate repairs or modifications
• Re-inspection frequencies
• Maintenance modifications
• Repair or replacement analysis
• Prioritized repairs and replacements
• Programmatic costs for each asset action at a Class 5 AACE level (project maturity of 0 to 2 percent definition)
• Implementation plan phasing
• Annualized rehabilitation and replacement funding levels for each facility Packet Page 75 of 316Attachment 2 Page 6 of 11

Michael J. Hether
December 14, 2021

Page 6 ends

Task 4.2 Condition Assessment Addendum
The asset management plan produced in 2015 will be updated with an addendum to capture new information from this 2021 assessment. A draft addendum summarizing evaluation, findings, and recommendations will be produced and will include the analysis and all recommendations by the condition assessment.

A draft addendum will be produced and submitted to the City for review and comment. Upon receipt of comments, West Yost will produce a final report incorporating City comments. All reports will be produced in PDF format
Task 4 Assumptions
• City to provide single consolidated set of comments on draft report • Cost estimates will be Class 5 AACE level

Task 4 Deliverables
• Draft and Final Report Addendum
• Addendum will be produced in PDF format
• Documentation, including but not limited to database and spreadsheet files used to develop the analysis and inspection media

Task 5. Supplemental Services
Task 5.1 Level 2 Analysis
Based on the findings of Task 3, a more invasive Level 2 assessment may be required. This assessment will vary in scope depending on the observed condition of each asset and the type of asset in question.

This task has a budget of $25,000. The actual scope and fee will be mutually agreed upon in writing between West Yost and the City prior to performing any work.

Schedule
Draft Technical Memorandum will be submitted approximately 8 months from Notice to Proceed.

Packet Page 76 of 316Attachment 2 Page 7 of 11

Michael J. Hether
December 14, 2021

Page 7 ends

Fee Estimate
West Yost’s proposed level of effort and budget for each of the tasks described above is shown in Table 2.

West Yost will perform the Scope of Services described above on a time-and-expenses basis, at the billing rates set forth in West Yost’s attached 2022 Billing Rate Schedule (Attachment A). Any additional services not included in this Scope of Services will be performed only after receiving written authorization and a corresponding budget augmentation.

Table 2. Fee Estimate
Task Description
Professional
Hours
Labor,
dollars
Other Costs,
dollars
Sub-
Contract,
dollars
Subtotal,
dollars
Task 1. Project Management 28 8,200 8,200
Task 2. Data Collection and
Condition Assessment Model
30 6,340 6,340
Task 3. Facility Assessment 220 47,400 45,100 92,500
Task 4. Findings and
Recommendations
218 48,265 48,265
Task 5. Supplemental Services 0 25,000 25,000
Total 496 $110,205 $25,000 $45,100 $180,305

Please contact me if you have any questions.

Sincerely,

Michael Zacharia, PE Charles Duncan, PE
Project Manager Principal-In-Charge
RCE #43225 RCE #55498
Attachment: A. West Yost 2022 Billing Rate Schedule
Packet Page 77 of 316Attachment 2 Page 8 of 11

Attachment A
West Yost 2022 Billing Rate Schedule
Packet Page 78 of 316Attachment 2 Page 9 of 11

(Effective January 1, 2022 through December 31, 2022)*

POSITIONS

ENGINEERING
Principal/Vice President $318
Engineer/Scientist/Geologist Manager I / II $301 /$315
Principal Engineer/Scientist/Geologist I / II $272 /$289 Senior Engineer/Scientist/Geologist I / II $244 /$256
Associate Engineer/Scientist/Geologist I / II $209 /$224 Engineer/Scientist/Geologist I / II $168 /$195
Engineering Aide $98
Field Monitoring Services $90
Administrative I / II / III / IV $86 /$109 /$130 /$144

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II $313 /$315
Principal Tech Specialist I / II $287 /$297
Senior Tech Specialist I / II $263 /$275
Senior GIS Analyst $238
GIS Analyst $225
Technical Specialist I / II / III / IV $168 /$191 /$215 /$240 Technical Analyst I / II $120 /$144
Technical Analyst Intern $97
Cross-Connection Control Specialist I / II / III / IV $125 /$136 /$152 /$170 CAD Manager $189
CAD Designer I / II $147 /$166

CONSTRUCTION MANAGEMENT
Senior Construction Manager $304
Construction Manager I / II / III / IV $185 /$199 /$211 /$267 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1)$162 /$180 /$201 /$209 Apprentice Inspector $147
CM Administrative I / II $79 /$106
Field Services $209

LABOR CHARGES
(DOLLARS PER HOUR)
■ Hourly rates include Technology and Communication charges such as general and CAD computer, software, telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as Engineering Supplies, etc. will be billed at actual cost plus 15%. ■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■ Subconsultants will be billed at actual cost plus 10%. ■ Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates. ■ A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. 2022 Billing Rate Schedule
* This schedule is updated annually Page 1 of 2
Packet Page 79 of 316Attachment 2 Page 10 of 11

(Effective January 1, 2022 through December 31, 2022)*
Equipment Charges

EQUIPMENT
2" Purge Pump & Control Box $270 /day
Aquacalc / Pygmy or AA Flow Meter $28 /day
Gas Detector $80 /day
Generator $39 /day
Hydrant Pressure Gauge $10 /day
Hydrant Pressure Recorder, Impulse (Transient)$55 /day
Hydrant Pressure Recorder, Standard $40 /day
Low Flow Pump Controller $75 /day
Powers Water Level Meter $32 /day
Precision Water Level Meter $19 /day
Stainless Steel Wire per foot $0.03 /day
Storage Tank $15 /day
Sump Pump $24 /day
Transducer Components (per installation)$23 /day
Trimble GPS – Geo 7x $220 /day
Tube Length Counter $22 /day
Turbidity Meter $22 /day
Vehicle $10 /day
Water Flow Probe Meter $20 /day
Water Quality Meter $27 /day
Water Quality Multimeter $185 /day
Well Sounder $30 /day

BILLING RATES
2022 Billing Rate Schedule
* This schedule is updated annually Page 2 of 2
Packet Page 80 of 316Attachment 2 Page 11 of 11

Agenda Item No: 9.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202204 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Canon Station Planning Area 4 – Neighborhood 4B & 4C Subdivision as Complete
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Adoption of this resolution will accept the subdivision improvements for the Canon Station Planning Area 4 – Neighborhood 4B & 4C Subdivision as complete.

DISCUSSION
One Lake Holding, LLC has completed all the required subdivision improvements at the Canon Station Planning Area 4 – Neighborhood 4B & 4C Subdivision in accordance with the Subdivision Improvement Agreement (Agreement) approved by City Council on September 15, 2020, by Resolution No. 2020185. This residential project consisted of 80 lowdensity, singlefamily residential homes located east of Peabody Road and west of Vanden Road adjacent to the future Lake Trail Park. The Agreement authorized the construction of all subdivision improvements, including streets, underground utilities, and streetlights.

Staff has inspected the subdivision improvements and found them to be complete, in accordance with City standards and the requirements of the Agreement. The proposed resolution accepts the subdivision improvements as being complete, except for the obligation of One Lake Holding, LLC to repair or reconstruct defective work for a period of one year after final acceptance.

FINANCIAL IMPACT
Acceptance of the public improvements obligates the City to maintain the improvements, including Laramie Circle, Maroon Place, Caprice Court, and water, sewer, and storm utility infrastructure. Water and sewer rates, sewer service fees, storm drainage maintenance fees, gas tax, and the General Fund will be used to offset the costs of services provided by the City. The community homeowner’s association will maintain sidewalks, streetlights, and appurtenant facilities, and a portion of lighting and landscaping will be funded by Community Facilities District No. 20181 (Fund 334).

Packet Page 81 of 316

Agenda Item No: 9.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202204 of the City Council of the City of Fairfield Accepting theSubdivision Improvements for the Canon Station Planning Area 4 – Neighborhood 4B &4C Subdivision as CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEAdoption of this resolution will accept the subdivision improvements for the Canon Station PlanningArea 4 – Neighborhood 4B & 4C Subdivision as complete.DISCUSSIONOne Lake Holding, LLC has completed all the required subdivision improvements at the Canon StationPlanning Area 4 – Neighborhood 4B & 4C Subdivision in accordance with the SubdivisionImprovement Agreement (Agreement) approved by City Council on September 15, 2020, by ResolutionNo. 2020185. This residential project consisted of 80 lowdensity, singlefamily residential homeslocated east of Peabody Road and west of Vanden Road adjacent to the future Lake Trail Park. TheAgreement authorized the construction of all subdivision improvements, including streets, undergroundutilities, and streetlights.Staff has inspected the subdivision improvements and found them to be complete, in accordance withCity standards and the requirements of the Agreement. The proposed resolution accepts thesubdivision improvements as being complete, except for the obligation of One Lake Holding, LLC torepair or reconstruct defective work for a period of one year after final acceptance.FINANCIAL IMPACTAcceptance of the public improvements obligates the City to maintain the improvements, includingLaramie Circle, Maroon Place, Caprice Court, and water, sewer, and storm utility infrastructure. Waterand sewer rates, sewer service fees, storm drainage maintenance fees, gas tax, and the General Fundwill be used to offset the costs of services provided by the City. The community homeowner’s association will maintain sidewalks, streetlights, and appurtenant facilities, and a portion of lighting and landscaping will be funded by Community Facilities District No. 20181 (Fund 334).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 4287047
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 1/4/2022 12:12 PM
Kaushal, Paul Approved 1/4/2022 12:06 PM
Alexander, Amber Approved 1/4/2022 4:25 PM
Alexander, Amber Approved 1/4/2022 4:26 PM
Packet Page 82 of 316

CITY OF FAIRFIELD

RESOLUTION NO. 2022-04

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE SUBDIVISION IMPROVEMENTS FOR THE CANON STATION PLANNING AREA 4 – NEIGHBORHOOD 4B & 4C

SUBDIVISION AS COMPLETE

WHEREAS, the City Council approved a subdivision improvement agreement with One Lake Holding, LLC for the required subdivision improvements for the Canon Station Planning Area 4 – Neighborhood 4B & 4C Subdivision on September 15, 2020, by Resolution No. 2020-185; and

WHEREAS, One Lake Holding, LLC has completed all of the required improvements in accordance with the Subdivision Improvement Agreement approved by council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield hereby accepts the subdivision improvements as complete pursuant to the agreement between the City of Fairfield and One Lake Holding, LLC, approved by council on September 15, 2020.

PASSED AND ADOPTED this 18th day of January, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 83 of 316Attachment 1 Page 1 of 1

Agenda Item No: 10.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202205 of the City Council of the City of Fairfield Amending the Departmental Position Control List
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
To ensure the efficiency of the daily operation of the Information Technology (IT) Department, retaining talent in key positions and addressing the long term strategic goals of the department, staff is requesting changes to the Departmental Position Control List.

DISCUSSION
This fiscal year, the City Council approved the creation of the Information Technology (IT) Department.

The City successfully recruited a new director of information technology with a history of success in bringing major IT projects to fruition for local jurisdictions.

The new director assessed the staffing needs for the IT Department's efficient operation and created the strategic vision for the City's longterm technology initiatives. Staff recommends a twophased approach to address these staffing needs to respond to her findings.

Phase I
For immediate operational efficiency and addressing urgent analytical and administrative needs of the department, the staff recommends adding a Senior Management Analyst position and upgrading the current Office Specialist to an Administrative Assistant.

Currently, because of the department's operational needs, the incumbent in the office specialist position is working as an administrative assistant. The administrative assistant will provide highlevel executive assistant support to the director. The senior management analyst will support the director with writing agenda reports, strategic planning, and improving accounting for technology contracts, projects, and equipment. Upgrading this position will help the City retain current talent performing important work at a higher level.

In the department's infrastructure group, there is a need to add an IT analyst I/II position to support the City's IT infrastructure team. The incumbent in the IT technician II position is performing work as an IT analyst because of the City's infrastructure and connectivity needs. Therefore, it is essential to retain the current talent performing this work at a higher level.

Phase II
Human Resources and the IT Department will work closely to create a new classification that focuses primarily on cybersecurity. Keeping the City's network and information safe is crucial to providing essential services to the community. Staff is not requesting funding for new positions at this time. The IT Department is currently working on developing a fiveyear roadmap for a digital strategic plan, geographic information systems (GIS), and cybersecurity resiliency plan. After seeking feedback from the appropriate labor groups, staff will recommend additional positions during the next budget cycle.

FINANCIAL IMPACT
The additional annual salary and benefits for the proposed position changes are $350,000. Costs will come from the Computer System Internal Service Fund (Fund 522). Although charges are incurred in the Computer System Internal Service (Fund 522), there is an impact of $280,000 annually to the General Fund (Fund 011) since the general fund, along with other various funds, supports the Computer System Internal Service Fund (Fund 522). Other various funds include Water Fund (Fund 462), Transit System (Funds 451 and 452), etc. The additional annual cost to other various funds amounts to $70,000 annually. In the current fiscal year, the prorated cost associated with the proposed position changes will amount to $145,875. Expenses of $116,700 are within the General Fund (Fund 011), and costs of $29,175 are within other various funds. A budget adjustment for FY 202122 is unnecessary as expected savings are sufficient to cover any additional cost.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
None.

ALTERNATIVE ACTION
Council may decide not to approve the resolution to amend the Departmental Position Control List. If council does not approve the resolution, the immediate staffing and workload issues that the proposed changes seek to alleviate may lead to operational disruptions.

STAFF CONTACT
Farbod Pirouzmand, Director of Human Resources
(707) 4287397
[email protected]
COORDINATED WITH
City Manager's Office, Finance Department, Information Technology ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Pirouzmand, Farbod Rejected 1/4/2022 5:44 PM
Pirouzmand, Farbod Approved 1/4/2022 2:45 PM
Pirouzmand, Farbod Rejected 1/4/2022 5:46 PM
Pirouzmand, Farbod Approved 1/4/2022 2:46 PM
Packet Page 85 of 316

Agenda Item No: 10.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202205 of the City Council of the City of Fairfield Amending theDepartmental Position Control List RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUETo ensure the efficiency of the daily operation of the Information Technology (IT) Department, retainingtalent in key positions and addressing the long term strategic goals of the department, staff isrequesting changes to the Departmental Position Control List. DISCUSSIONThis fiscal year, the City Council approved the creation of the Information Technology (IT) Department.The City successfully recruited a new director of information technology with a history of success inbringing major IT projects to fruition for local jurisdictions. The new director assessed the staffing needs for the IT Department's efficient operation and createdthe strategic vision for the City's longterm technology initiatives. Staff recommends a twophasedapproach to address these staffing needs to respond to her findings. Phase IFor immediate operational efficiency and addressing urgent analytical and administrative needs of thedepartment, the staff recommends adding a Senior Management Analyst position and upgrading thecurrent Office Specialist to an Administrative Assistant.Currently, because of the department's operational needs, the incumbent in the office specialist positionis working as an administrative assistant. The administrative assistant will provide highlevel executiveassistant support to the director. The senior management analyst will support the director with writingagenda reports, strategic planning, and improving accounting for technology contracts, projects, andequipment. Upgrading this position will help the City retain current talent performing important work at ahigher level. In the department's infrastructure group, there is a need to add an IT analyst I/II position to support theCity's IT infrastructure team. The incumbent in the IT technician II position is performing work as an ITanalyst because of the City's infrastructure and connectivity needs. Therefore, it is essential to retain thecurrent talent performing this work at a higher level. Phase IIHuman Resources and the IT Department will work closely to create a new classification that focusesprimarily on cybersecurity. Keeping the City's network and information safe is crucial to providingessential services to the community. Staff is not requesting funding for new positions at this time. The ITDepartment is currently working on developing a fiveyear roadmap for a digital strategic plan,geographic information systems (GIS), and cybersecurity resiliency plan. After seeking feedback fromthe appropriate labor groups, staff will recommend additional positions during the next budget cycle. FINANCIAL IMPACTThe additional annual salary and benefits for the proposed position changes are $350,000. Costs willcome from the Computer System Internal Service Fund (Fund 522). Although charges are incurred inthe Computer System Internal Service (Fund 522), there is an impact of $280,000 annually to theGeneral Fund (Fund 011) since the general fund, along with other various funds, supports the ComputerSystem Internal Service Fund (Fund 522). Other various funds include Water Fund (Fund 462), TransitSystem (Funds 451 and 452), etc. The additional annual cost to other various funds amounts to$70,000 annually. In the current fiscal year, the prorated cost associated with the proposed positionchanges will amount to $145,875. Expenses of $116,700 are within the General Fund (Fund 011), andcosts of $29,175 are within other various funds. A budget adjustment for FY 202122 is unnecessary asexpected savings are sufficient to cover any additional cost.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONNone.ALTERNATIVE ACTIONCouncil may decide not to approve the resolution to amend the Departmental Position Control List. Ifcouncil does not approve the resolution, the immediate staffing and workload issues that the proposedchanges seek to alleviate may lead to operational disruptions.STAFF CONTACTFarbod Pirouzmand, Director of Human Resources(707) 428[email protected] WITHCity Manager's Office, Finance Department, Information TechnologyATTACHMENTS:DescriptionProposed ResolutionREVIEWERS:Reviewer Action DatePirouzmand, Farbod Rejected 1/4/2022 5:44 PMPirouzmand, Farbod Approved 1/4/2022 2:45 PM Pirouzmand, Farbod Rejected 1/4/2022 5:46 PM
Pirouzmand, Farbod Approved 1/4/2022 2:46 PM
Pirouzmand, Farbod Approved 1/4/2022 5:48 PM
Pirouzmand, Farbod Approved 1/4/2022 5:50 PM
Alexander, Amber Approved 1/4/2022 2:50 PM
Packet Page 86 of 316

CITY OF FAIRFIELD

RESOLUTION NO. 2022-05

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AMENDING THE

DEPARTMENTAL POSITION CONTROL LIST

WHEREAS, the City Council approved the Departmental Position Control List , the listing of classifications and salaries; and

WHEREAS, changes to the Departmental Position Control List may only be made by resolution of the City Council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. That it approves the following changes:

Addition of 1.0 FTE Senior Management Analyst
Addition of 1.0 FTE IT Analyst I/II
Addition of 1.0 FTE Administrative Assistant
Deletion of 1.0 FTE Office Specialist

Section 2. The city manager is authorized to make all the administrative changes necessary to implement this resolution.

PASSED AND ADOPTED this 18th day of January, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 87 of 316Attachment 1 Page 1 of 1

Agenda Item No: 11.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202206 of the City Council of the City of Fairfield Accepting the North Bay Regional Water Treatment Plant Ozone System Improvements Project as Complete RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution accepts the North Bay Regional Water Treatment Plant Ozone System Improvements Project as complete.

DISCUSSION
On June 4, 2019, the City Council adopted Resolution 2019130 approving a contract with Gateway Pacific Contractors, Inc. for the North Bay Regional Water Treatment Plant Ozone System Improvements Project (Project). The Project included upgrading the plant’s existing ozone system used for water disinfection with an efficient, reliable, and modern system. The project was finalized on December 8, 2021.

The construction authorization for the Project was approved for $3,423,960.50. This amount included a base bid of $2,957,357, additive alternative #1 of $20,000, and a 15% contingency of $446,603.50.

The final cost for the Project was $3,015,348.83, which is approximately 12% below the amount authorized for construction.

FINANCIAL IMPACT
Acceptance of the Project obligates the City to provide ongoing maintenance and repair of the Project, except for the obligation of Gateway Pacific Contractors, Inc. to repair or reconstruct defective work for a period of one year after final acceptance. Ongoing maintenance and repair of the Project will be paid jointly by the cities of Fairfield and Vacaville. Fairfield will pay twothirds and Vacaville will pay onethird of the costs. Fairfield’s share will be paid from the Water Enterprise Fund (Fund 901, Division 77, Responsibility Code 201).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
Packet Page 88 of 316

Agenda Item No: 11.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202206 of the City Council of the City of Fairfield Accepting the North BayRegional Water Treatment Plant Ozone System Improvements Project as CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of this resolution accepts the North Bay Regional Water Treatment Plant Ozone SystemImprovements Project as complete.DISCUSSIONOn June 4, 2019, the City Council adopted Resolution 2019130 approving a contract with GatewayPacific Contractors, Inc. for the North Bay Regional Water Treatment Plant Ozone SystemImprovements Project (Project). The Project included upgrading the plant’s existing ozone system usedfor water disinfection with an efficient, reliable, and modern system. The project was finalized onDecember 8, 2021. The construction authorization for the Project was approved for $3,423,960.50. This amount included abase bid of $2,957,357, additive alternative #1 of $20,000, and a 15% contingency of $446,603.50.The final cost for the Project was $3,015,348.83, which is approximately 12% below the amountauthorized for construction.FINANCIAL IMPACTAcceptance of the Project obligates the City to provide ongoing maintenance and repair of the Project,except for the obligation of Gateway Pacific Contractors, Inc. to repair or reconstruct defective work fora period of one year after final acceptance. Ongoing maintenance and repair of the Project will be paidjointly by the cities of Fairfield and Vacaville. Fairfield will pay twothirds and Vacaville will pay onethirdof the costs. Fairfield’s share will be paid from the Water Enterprise Fund (Fund 901, Division 77,Responsibility Code 201).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 4287478
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 1/4/2022 12:20 PM
Kaushal, Paul Approved 1/4/2022 12:06 PM
Alexander, Amber Approved 1/4/2022 2:33 PM
Alexander, Amber Approved 1/4/2022 3:11 PM
Packet Page 89 of 316

CITY OF FAIRFIELD

RESOLUTION NO. 2022-06

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE NORTH BAY

REGIONAL WATER TREATMENT PLANT OZONE SYSTEM IMPROVEMENTS PROJECT AS

COMPLETE

WHEREAS, the City Council approved a contract with Gateway Pacific Contractors, Inc. for the North Bay Regional Water Treatment Plant Ozone System Improvements Project (Project) on June 4, 2019, by Resolution No. 2019-130; and

WHEREAS, Gateway Pacific Contractors, Inc. has completed the Project in accordance with the contract approved by council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield hereby accepts the Project as complete pursuant to the agreement between the City of Fairfield and Gateway Pacific Contractors, Inc., approved by council on June 4, 2019.

PASSED AND ADOPTED this 18th day of January, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 90 of 316Attachment 1 Page 1 of 1

Agenda Item No: 12.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202207 of the City Council of the City of Fairfield Redesignating the Solano Transportation Authority (STA) as Abandoned Vehicle Abatement (AVA) Program Service Authority for Solano County
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Abandoned Vehicle Abatement (AVA) Fee Program for the City of Fairfield sunsets on April 30, 2022. The attached resolution extends the AVA Program and the Solano Transportation Authority (STA) as the AVA Authority for an additional ten years, ending in April 2032.

DISCUSSION
The AVA Fee Program is a California Highway Patrol (CHP) administered program to provide funds to cities and counties to remove abandoned vehicles by imposing a $1 registration fee for all vehicles registered within the county. The fees are collected by the Department of Motor Vehicles (DMV) at the request of the AVA Authority. The STA is the AVA Authority for participating agencies within Solano County.

The current AVA Fee Program sunsets on April 30, 2022; however, California Vehicle Code allows AVA Program Member Agencies to extend their sunset date for the program in 10year increments.

FINANCIAL IMPACT
Designating the STA as the AVA Authority for the City will be of no cost to the City. Extending the AVA Program for the City will allow us to continue to collect revenue, which is anticipated to be in line with the revenue collected in prior years ($142,553 for the 20202021 fiscal year and $170,668 for the 2019 2020 fiscal year).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Packet Page 91 of 316

Agenda Item No: 12.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202207 of the City Council of the City of Fairfield Redesignating theSolano Transportation Authority (STA) as Abandoned Vehicle Abatement (AVA)Program Service Authority for Solano CountyRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Abandoned Vehicle Abatement (AVA) Fee Program for the City of Fairfield sunsets on April 30,2022. The attached resolution extends the AVA Program and the Solano Transportation Authority (STA)as the AVA Authority for an additional ten years, ending in April 2032.DISCUSSIONThe AVA Fee Program is a California Highway Patrol (CHP) administered program to provide funds tocities and counties to remove abandoned vehicles by imposing a $1 registration fee for all vehiclesregistered within the county. The fees are collected by the Department of Motor Vehicles (DMV) at therequest of the AVA Authority. The STA is the AVA Authority for participating agencies within SolanoCounty.The current AVA Fee Program sunsets on April 30, 2022; however, California Vehicle Code allows AVAProgram Member Agencies to extend their sunset date for the program in 10year increments.FINANCIAL IMPACTDesignating the STA as the AVA Authority for the City will be of no cost to the City. Extending the AVAProgram for the City will allow us to continue to collect revenue, which is anticipated to be in line with therevenue collected in prior years ($142,553 for the 20202021 fiscal year and $170,668 for the 20192020 fiscal year).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/A ALTERNATIVE ACTION
Do not adopt the resolution and lose AVA funding equivalent to $1 per vehicle registered within the City.

STAFF CONTACT
Dan Barbeau, Code Enforcement Supervisor
(707) 4287674
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Alexander, Amber Approved 1/10/2022 6:39 PM
Packet Page 92 of 316

CITY OF FAIRFIELD

RESOLUTION NO. 2022-07

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD REDESIGNATING THE SOLANO

TRANSPORTATION AUTHORITY (STA) AS ABANDONED VEHICLE ABATEMENT (AVA) PROGRAM

SERVICE AUTHORITY FOR SOLANO COUNTY

WHEREAS, the Solano Transportation Authority (STA) has acted as the Abandoned Vehicle Abatement (AVA) Service Authority in Solano County since 1991, pursuant to California Vehicle Code Section 22710; and

WHEREAS, pursuant to California Vehicle Code Section 9250.7, the State of California imposes a one dollar ($1) annual service fee on motor vehicles registered to owners residing in Solano County; and

WHEREAS, California Vehicle Code Section 9250.7(g) allows for ten (10) year extensions of the STA service fee if two-thirds of the members of the County Board of Supervisors and a majority of the cities have a majority of the incorporated population within the county adopt resolution s providing for the extension of the fee; and

WHEREAS, the City Council of the City of Fairfield granted the last 10-year extension to collect the one dollar ($1) STA service fee on December 20, 2011, through Resolution 2011-237, and that extension is set to expire in April 2022; and

WHEREAS, on October 13, 2021, the STA Board adopted Resolution No. 2021-13 authorizing the extension of the STA service fee; and

WHEREAS, it is desirable to the residents of the City of Fairfield that the vehicle program abatement program continue.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The $1 STA service fee shall be extended until April 2032.

Packet Page 93 of 316Attachment 1 Page 1 of 2

RES. NO. 2022-07

Page 2 ends

PASSED AND ADOPTED this 18th day of January 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 94 of 316Attachment 1 Page 2 of 2

Agenda Item No: 13.

AGENDA REPORT
DATE:January 18, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 202208 of the City Council of the City of Fairfield Authorizing Renewal of the Small Government Enterprise Agreement with Environmental Systems Research Institute, Inc.

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield (City) utilizes the Environmental Systems Research Institute’s (ESRI) Geographic Information System (GIS) for mapping and public infrastructure management purposes. The City wishes to renew ESRI GIS services for three years.

DISCUSSION
The attached resolution authorizes the interim city manager to enter into the Small Government Enterprise Agreement with ESRI, Inc. The agreement provides site licensing for essential ESRI GIS software products and website publishing tools for three years, allowing the City to continue and expand upon our work utilizing ESRI GIS to date.

The Small Government Enterprise Agreement is a crucial component in providing products for City staff to conduct realtime analytics and optimize daytoday decisionmaking.

The Enterprise License Agreement provides:

Lower costs per unit for licensed software
Substantial reduced administrative and procurement expenses Maintenance on all ESRI software deployed under this agreement Complete flexibility to deploy software products when and where needed Since 2013, City Council has authorized entering a Small Government Enterprise Agreement with ESRI, Inc. for 3year terms. As a result, the City has been able to deploy products without license cost limitations such as, but not limited to:

Agenda Item No: 13.AGENDA REPORTDATE:January 18, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 202208 of the City Council of the City of Fairfield Authorizing Renewal ofthe Small Government Enterprise Agreement with Environmental Systems ResearchInstitute, Inc.RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield (City) utilizes the Environmental Systems Research Institute’s (ESRI) GeographicInformation System (GIS) for mapping and public infrastructure management purposes. The City wishesto renew ESRI GIS services for three years.DISCUSSIONThe attached resolution authorizes the interim city manager to enter into the Small GovernmentEnterprise Agreement with ESRI, Inc. The agreement provides site licensing for essential ESRI GISsoftware products and website publishing tools for three years, allowing the City to continue and expandupon our work utilizing ESRI GIS to date.The Small Government Enterprise Agreement is a crucial component in providing products for City staffto conduct realtime analytics and optimize daytoday decisionmaking.The Enterprise License Agreement provides:Lower costs per unit for licensed softwareSubstantial reduced administrative and procurement expensesMaintenance on all ESRI software deployed under this agreementComplete flexibility to deploy software products when and where neededSince 2013, City Council has authorized entering a Small Government Enterprise Agreement withESRI, Inc. for 3year terms. As a result, the City has been able to deploy products without license costlimitations such as, but not limited to:

Mobile mapping products for Public Works staff to input and view utilityrelated data in the field Mobile mapping products for city contractors to maintain city assets instead of static maps and excel data
Mapping products for other departmental software integrations (Public Works/Community Development–Central Square TrakIT, FireTablet Command, PoliceRIMS Computer Aided Dispatch) that would have required procuring additional ESRI software licenses Mapping expansion products related to emergency operations ESRI is the leading provider of GIS software to cities, and Fairfield has had a very positive experience using its software. The two quotes provided cover the Enterprise License and the ArcGIS Hub premium license. ArcGIS Hub premium is used by City staff and the community via our online website to provide access to searchable maps. ArcGIS Hub is not a standard component of the Enterprise License, so it has a separate quote for that product that is renewed concurrently.

FINANCIAL IMPACT
Total costs for the Small Government Enterprise License Agreement and the ArcGIS Hub Premium software will be $87,500 annually, automatically renewing each year for three years, not to exceed $262,500. Funding is from the Computer System Enterprise GIS Account: 52299215.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
NA
ALTERNATIVE ACTION
Council could choose not to enter into the agreement, reverting us to a more costly license per user option.

STAFF CONTACT
Jeff Bertany, IT Manager
(707) 4287531
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed QuoteELA
Attachment 3: Proposed QuoteArcGIS Hub
Attachment 4: Proposed Master Agreement Product & Services REVIEWERS:

Reviewer Action Date
Bertany, Jeffrey Approved 1/4/2022 11:36 AM
Chaudhary, Savita Approved 1/4/2022 11:40 AM
Alexander, Amber Approved 1/11/2022 11:47 AM
Alexander, Amber Approved 1/11/2022 11:48 AM
Packet Page 96 of 316

CITY OF FAIRFIELD

RESOLUTION NO. 2022-08

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD

AUTHORIZING RENEWAL OF THE SMALL GOVERNMENT ENTERPRISE AGREEMENT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.

WHEREAS, the City of Fairfield (City) is currently engaged in a Small Government Enterprise Agreement with Environmental Systems Research Institute, Inc. (ESRI) for software products for its Geographical Information System (GIS) desktop, server, and online environments; and

WHEREAS, the City’s current enrollment in the Small Government Enterprise Agreement with ESRI Inc. was authorized by Resolution 2019-19 and will expire on February 24, 2022.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby authorizes the city manager to renew a three-year Small Government Enterprise Agreement with ESRI, Inc. to provide the City software products and services as described in the forms attached hereto and is hereby authorized to take all necessary steps to implement this resolution.

Section 2. The City Council hereby authorizes the city manager to renew a three-year ArcGIS Hub Premium Online Community License with ESRI, Inc. to provide the City software products and services as described in the forms attached hereto and is hereby authorized to take all necessary steps to implement this resolution.

Section 3. The City Council hereby authorizes the expenditure of funds not to exceed $262,500 ($87,500 annually) from the Computer System Enterprise GIS Fund for a period of three years.

PASSED AND ADOPTED this 18th day of January, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

____________________________________
MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 97 of 316Attachment 1 Page 1 of 1

Quotation # Q-450026

Date: August 18, 2021
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853 Fax: (909) 307-3049
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # 149479 Contract #

City of Fairfield
Information Technology
1000 Webster St
Fairfield, CA 94533-4836

To expedite your order, please attach a copy of ATTENTION:Jeffrey Bertany this quotation to your purchase order. PHONE:(707) 428-7447 Quote is valid from: 8/18/2021 To: 2/27/2022 EMAIL:[email protected]

Material Qty Term Unit Price Total
168180 1 Year 1 $82,500.00 $82,500.00
Populations of 100,001 to 125,000 Small Government Term Enterprise License Agreement 168180 1 Year 2 $82,500.00 $82,500.00
Populations of 100,001 to 125,000 Small Government Term Enterprise License Agreement 168180 1 Year 3 $82,500.00 $82,500.00
Populations of 100,001 to 125,000 Small Government Term Enterprise License Agreement Subtotal:$247,500.00
Sales Tax:$0.00
Estimated Shipping and Handling (2 Day Delivery):$0.00
Contract Price Adjust:$0.00
Total:$247,500.00

Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.

For questions contact:

Corey Welsh
Email:
[email protected]
Phone:
(916) 448-2412 x1736
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf , and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, then unless otherwise stated in this quotation, Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin.

WELSHC This offer is limited to the terms and conditions incorporated and attached herein. Packet Page 98 of 316Attachment 2 Page 1 of 7

Esri Use Only:

Cust. Name
Cust. #
PO #
Esri Agreement #

Page 1 of 6 ends

SMALL ENTERPRISE AGREEMENT

COUNTY AND MUNICIPALITY GOVERNMENT
(E214-4)

This Agreement is by and between the organization identified in the Quotation ("Customer") and Environmental Systems Research Institute, Inc. ("Esri").

This Agreement sets forth the terms for Customer's use of Products and incorporates by reference (i) the Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and construed in accordance with the laws of the state in which Customer is located without reference to conflict of laws principles, and the United States of America federal law shall govern in matters of intellectual property. The modifications and additional rights granted in this Agreement apply only to the Products listed in Table A.

Table A
List of Products

Uncapped Quantities
Desktop Software and Extensions (Single Use)
ArcGIS Desktop Advanced
ArcGIS Desktop Standard
ArcGIS Desktop Basic
ArcGIS Desktop Extensions: ArcGIS 3D Analyst,
ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst,
ArcGIS Publisher, ArcGIS Network Analyst, ArcGIS
Schematics, ArcGIS Workflow Manager, ArcGIS Data
Reviewer

Enterprise Software and Extensions
ArcGIS Enterprise and Workgroup
(Advanced and Standard)
ArcGIS Monitor
ArcGIS Enterprise Extensions: ArcGIS 3D Analyst,
ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst,
ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS
Workflow Manager

Enterprise Additional Capability Servers
ArcGIS Image Server

Developer Tools
ArcGIS Engine
ArcGIS Engine Extensions: ArcGIS 3D Analyst, ArcGIS
Spatial Analyst, ArcGIS Engine Geodatabase Update,
ArcGIS Network Analyst, ArcGIS Schematics
ArcGIS Runtime (Standard)
ArcGIS Runtime Analysis Extension

Limited Quantities
One (1) Professional subscription to ArcGIS Developer
Two (2) ArcGIS CityEngine Single Use Licenses
500 ArcGIS Online Viewers
500 ArcGIS Online Creators
62,500 ArcGIS Online Service Credits
500 ArcGIS Enterprise Creators
7 ArcGIS Insights in ArcGIS Enterprise
7 ArcGIS Insights in ArcGIS Online
100 ArcGIS Tracker for ArcGIS Enterprise
100 ArcGIS Tracker for ArcGIS Online
5 ArcGIS Parcel Fabric User Type Extensions (Enterprise) 5 ArcGIS Utility Network User Type Extensions (Enterprise)

OTHER BENEFITS

Number of Esri User Conference registrations provided annually 4 Number of Tier 1 Help Desk individuals authorized to call Esri 4 Maximum number of sets of backup media, if requested* 2 Five percent (5%) discount on all individual commercially available instructor-led training classes at Esri facilities purchased outside this Agreement
*Additional sets of backup media may be purchased for a fee

Packet Page 99 of 316Attachment 2 Page 2 of 7

Page 2 of 6 ends

Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this Agreement ("Ordering Document"). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER'S PURCHASE

ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL GOVERN. This Agreement is effective as of the date of Esri's receipt of an Ordering Document, unless otherwise agreed to by the parties ("Effective Date").

Term of Agreement: Three (3) years

This Agreement supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4— Product Updates, no modifications can be made to this Agreement.

Accepted and Agreed:

(Customer)

By:

Authorized Signature

Printed Name:

Title:

Date:

CUSTOMER CONTACT INFORMATION

Contact: Telephone:

Address: Fax:

City, State, Postal Code: E-mail:

Country:

Quotation Number (if applicable):

Packet Page 100 of 316Attachment 2 Page 3 of 7

Page 3 of 6 ends

1.0—ADDITIONAL DEFINITIONS

In addition to the definitions provided in the Master
Agreement, the following definitions apply to this
Agreement:

"Case" means a failure of the Software or Online
Services to operate according to the Documentation
where such failure substantially impacts operational
or functional performance.

"Deploy", "Deployed" and "Deployment" mean to
redistribute and install the Products and related
Authorization Codes within Customer's
organization(s).

"Fee" means the fee set forth in the Quotation.

"Maintenance" means Tier 2 Support, Product
updates, and Product patches provided to Customer
during the Term of Agreement.

"Master Agreement" means the applicable master
agreement for Esri Products incorporated by this
reference that is (i) found at https://www.esri.com/en- us/legal/terms/full-master-agreement and available in
the installation process requiring acceptance by
electronic acknowledgment or (ii) a signed Esri
master agreement or license agreement that
supersedes such electronically acknowledged
master agreement.

"Product(s)" means the products identified in
Table A—List of Products and any updates to the list
Esri provides in writing.

"Quotation" means the offer letter and quotation
provided separately to Customer.

"Technical Support" means the technical
assistance for attempting resolution of a reported
Case through error correction, patches, hot fixes,
workarounds, replacement deliveries, or any other
type of Product corrections or modifications.

"Tier 1 Help Desk" means Customer's point of
contact(s) to provide all Tier 1 Support within
Customer's organization(s).

"Tier 1 Support" means the Technical Support
provided by the Tier 1 Help Desk.

"Tier 2 Support" means the Esri Technical Support
provided to the Tier 1 Help Desk when a Case
cannot be resolved through Tier 1 Support.

2.0—ADDITIONAL GRANT OF LICENSE

2.1 Grant of License. Subject to the terms and
conditions of this Agreement, Esri grants to
Customer a personal, nonexclusive,
nontransferable license solely to use, copy, and
Deploy quantities of the Products listed in
Table A—List of Products for the Term of
Agreement (i) for the applicable Fee and (ii) in
accordance with the Master Agreement.

2.2 Consultant Access. Esri grants Customer the
right to permit Customer's consultants or
contractors to use the Products exclusively for
Customer's benefit. Customer will be solely
responsible for compliance by consultants and
contractors with this Agreement and will ensure
that the consultant or contractor discontinues
use of Products upon completion of work for
Customer. Access to or use of Products by
consultants or contractors not exclusively for
Customer's benefit is prohibited. Customer may
not permit its consultants or contractors to install
Software or Data on consultant, contractor, or
third-party computers or remove Software or
Data from Customer locations, except for the
purpose of hosting the Software or Data on
Contractor servers for the benefit of Customer.

3.0—TERM, TERMINATION, AND EXPIRATION

3.1 Term. This Agreement and all licenses
hereunder will commence on the Effective Date
and continue for the duration identified in the
Term of Agreement, unless this Agreement is
terminated earlier as provided herein. Customer
is only authorized to use Products during the
Term of Agreement. For an Agreement with a
limited term, Esri does not grant Customer an
indefinite or a perpetual license to Products.

3.2 No Use upon Agreement Expiration or
Termination. All Product licenses, all
Maintenance, and Esri User Conference
registrations terminate upon expiration or
termination of this Agreement.

3.3 Termination for a Material Breach. Either party
may terminate this Agreement for a material
breach by the other party. The breaching party
will have thirty (30) days from the date of written
notice to cure any material breach.

3.4 Termination for Lack of Funds. For an
Agreement with government or government-
Packet Page 101 of 316Attachment 2 Page 4 of 7

Page 4 of 6 ends

owned entities, either party may terminate this
Agreement before any subsequent year if
Customer is unable to secure funding through
the legislative or governing body's approval
process.

3.5 Follow-on Term. If the parties enter into
another agreement substantially similar to this
Agreement for an additional term, the effective
date of the follow-on agreement will be the day
after the expiration date of this Agreement.

4.0—PRODUCT UPDATES

4.1 Future Updates. Esri reserves the right to
update the list of Products in Table A—List of
Products by providing written notice to
Customer. Customer may continue to use all
Products that have been Deployed, but support
and upgrades for deleted items may not be
available. As new Products are incorporated into
the standard program, they will be offered to
Customer via written notice for incorporation into
the Products schedule at no additional charge.

Customer's use of new or updated Products
requires Customer to adhere to applicable
additional or revised terms and conditions in the
Master Agreement.

4.2 Product Life Cycle. During the Term of
Agreement, some Products may be retired or
may no longer be available to Deploy in the
identified quantities. Maintenance will be subject
to the individual Product Life Cycle Support
Status and Product Life Cycle Support Policy,
which can be found at
https://support.esri.com/en/other-
resources/product-life-cycle. Updates for
Products in the mature and retired phases may
not be available. Customer may continue to use
Products already Deployed, but Customer will
not be able to Deploy retired Products.

5.0—MAINTENANCE

The Fee includes standard maintenance benefits
during the Term of Agreement as specified in the
most current applicable Esri Maintenance and
Support Program document (found at
https://www.esri.com/en-
us/legal/terms/maintenance). At Esri's sole
discretion, Esri may make patches, hot fixes, or
updates available for download. No Software other
than the defined Products will receive Maintenance.

Customer may acquire maintenance for other
Software outside this Agreement.

a. Tier 1 Support

1. Customer will provide Tier 1 Support
through the Tier 1 Help Desk to all
Customer's authorized users.

2. The Tier 1 Help Desk will be fully trained in
the Products.

3. At a minimum, Tier 1 Support will include
those activities that assist the user in
resolving how-to and operational questions
as well as questions on installation and
troubleshooting procedures.

4. The Tier 1 Help Desk will be the initial point
of contact for all questions and reporting of a
Case. The Tier 1 Help Desk will obtain a full
description of each reported Case and the
system configuration from the user. This
may include obtaining any customizations,
code samples, or data involved in the Case.

5. If the Tier 1 Help Desk cannot resolve the
Case, an authorized Tier 1 Help Desk
individual may contact Tier 2 Support. The
Tier 1 Help Desk will provide support in such
a way as to minimize repeat calls and make
solutions to problems available to
Customer’s organization.

6. Tier 1 Help Desk individuals are the only
individuals authorized to contact Tier 2
Support. Customer may change the Tier 1
Help Desk individuals by written notice to
Esri.

b. Tier 2 Support

1. Tier 2 Support will log the calls received
from Tier 1 Help Desk.

2. Tier 2 Support will review all information
collected by and received from the Tier 1
Help Desk including preliminary documented
troubleshooting provided by the Tier 1 Help
Desk when Tier 2 Support is required.

3. Tier 2 Support may request that Tier 1 Help
Desk individuals provide verification of
information, additional information, or
answers to additional questions to
Packet Page 102 of 316Attachment 2 Page 5 of 7

Page 5 of 6 ends

supplement any preliminary information
gathering or troubleshooting performed by
Tier 1 Help Desk.

4. Tier 2 Support will attempt to resolve the
Case submitted by Tier 1 Help Desk.

5. When the Case is resolved, Tier 2 Support
will communicate the information to Tier 1
Help Desk, and Tier 1 Help Desk will
disseminate the resolution to the user(s).

6.0—ENDORSEMENT AND PUBLICITY

This Agreement will not be construed or interpreted
as an exclusive dealings agreement or Customer's
endorsement of Products. Either party may publicize
the existence of this Agreement.

7.0—ADMINISTRATIVE REQUIREMENTS

7.1 OEM Licenses. Under Esri's OEM or Solution
OEM programs, OEM partners are authorized to
embed or bundle portions of Esri products and
services with their application or service. OEM
partners' business model, licensing terms and
conditions, and pricing are independent of this
Agreement. Customer will not seek any discount
from the OEM partner or Esri based on the
availability of Products under this Agreement.

Customer will not decouple Esri products or
services from the OEM partners' application or
service.

7.2 Annual Report of Deployments. At each
anniversary date and ninety (90) calendar days
prior to the expiration of this Agreement,
Customer will provide Esri with a written report
detailing all Deployments. Upon request,
Customer will provide records sufficient to verify
the accuracy of the annual report.

8.0—ORDERING, ADMINISTRATIVE

PROCEDURES, DELIVERY, AND

DEPLOYMENT

8.1 Orders, Delivery, and Deployment

a. Upon the Effective Date, Esri will invoice
Customer and provide Authorization Codes to
activate the nondestructive copy protection
program that enables Customer to download,
operate, or allow access to the Products. If this
is a multi-year Agreement, Esri may invoice the
Fee up to thirty (30) calendar days before the
annual anniversary date for each year.

b. Undisputed invoices will be due and payable
within thirty (30) calendar days from the date of
invoice. Esri reserves the right to suspend
Customer's access to and use of Products if
Customer fails to pay any undisputed amount
owed on or before its due date. Esri may charge
Customer interest at a monthly rate equal to the
lesser of one percent (1.0%) per month or the
maximum rate permitted by applicable law on
any overdue fees plus all expenses of collection
for any overdue balance that remains unpaid
ten (10) days after Esri has notified Customer of
the past-due balance.

c. Esri's federal ID number is 95-2775-732.

d. If requested, Esri will ship backup media to the
ship-to address identified on the Ordering
Document, FOB Destination, with shipping
charges prepaid. Customer acknowledges that
should sales or use taxes become due as a
result of any shipments of tangible media, Esri
has a right to invoice and Customer will pay any
such sales or use tax associated with the receipt
of tangible media.

8.2 Order Requirements. Esri does not require
Customer to issue a purchase order. Customer
may submit a purchase order in accordance with
its own process requirements, provided that if
Customer issues a purchase order, Customer
will submit its initial purchase order on the
Effective Date. If this is a multi-year Agreement,
Customer will submit subsequent purchase
orders to Esri at least thirty (30) calendar days
before the annual anniversary date for each
year.

a. All orders pertaining to this Agreement will be
processed through Customer's centralized point
of contact.

b. The following information will be included in
each Ordering Document:

(1) Customer name; Esri customer number, if
known; and bill-to and ship-to addresses
(2) Order number
(3) Applicable annual payment due

Packet Page 103 of 316Attachment 2 Page 6 of 7

Page 6 of 6 ends

9.0—MERGERS, ACQUISITIONS, OR

DIVESTITURES

If Customer is a commercial entity, Customer will
notify Esri in writing in the event of (i) a
consolidation, merger, or reorganization of Customer
with or into another corporation or entity;
(ii) Customer's acquisition of another entity; or (iii) a transfer or sale of all or part of Customer's
organization (subsections i, ii, and iii, collectively
referred to as "Ownership Change"). There will be
no decrease in Fee as a result of any Ownership
Change.

9.1 If an Ownership Change increases the
cumulative program count beyond the maximum
level for this Agreement, Esri reserves the right
to increase the Fee or terminate this Agreement
and the parties will negotiate a new agreement.

9.2 If an Ownership Change results in transfer or
sale of a portion of Customer's organization, that
portion of Customer's organization will transfer
the Products to Customer or uninstall, remove,
and destroy all copies of the Products.

9.3 This Agreement may not be assigned to a
successor entity as a result of an Ownership
Change unless approved by Esri in writing in
advance. If the assignment to the new entity is
not approved, Customer will require any
successor entity to uninstall, remove, and
destroy the Products. This Agreement will
terminate upon such Ownership Change.

Packet Page 104 of 316Attachment 2 Page 7 of 7

Subject:Renewal Quotation
Date:12/22/2021
To:Jasmin Acuna
Organization:City of Fairfield
Information Technology
Fax #:707-428-7701 Phone #: 707-428-7447
From:Roni Garlington
Fax #: Phone #: +19097932853 Ext. 6713
Email:[email protected]
Number of pages transmitted Quotation #26057993
(including this cover sheet):5 Document Date: 12/22/2021 Please find the attached quotation for your forthcoming term. Keeping your term current may entitle you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services.

If your quote is regarding software maintenance renewal, visit the following website for details regarding the maintenance program benefits at your licensing level
http://www . esri.com/apps/products/maintenance/qualifying.cfm All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date.

Please note: Certain programs and license types may have varying benefits. Complimentary User Conference registrations, software support, and software and data updates are not included in all programs.

Customers who have multiple copies of certain Esri licenses may have the option of supporting some of their licenses with secondary maintenance.

For information about the terms of use for Esri products as well as purchase order terms and conditions, please visit
http://www . esri.com/legal/licensing/software-license.html If you have any questions or need additional information, please contact Customer Service at 888-377-4575 option 5.

Esri Inc
380 New York Street
Redlands CA 92373
Packet Page 105 of 316Attachment 3 Page 1 of 5

Per the terms and conditions in your Esri Enterprise License Agreement, your organization is required to provide an annual usage report. This report should detail all deployments made under this agreement for your previous term, and should be provided to Esri as an Excel spreadsheet.

The annual usage report must include actual license counts by product, licensee, and location.

Please return your report via email to [email protected].

Thank you in advance for your prompt attention to this matter. 1010 1 159166 5,000.00 5,000.00
ArcGIS Hub Premium ArcGIS Online Community Term License Start Date: 02/28/2022
End Date: 02/27/2023
1020 1 159166 5,000.00 5,000.00
ArcGIS Hub Premium ArcGIS Online Community Term License Start Date: 02/28/2023
End Date: 02/27/2024
1030 1 159166 5,000.00 5,000.00
City of Fairfield
Information Technology
1000 Webster St
Fairfield CA 94533-4836
Attn: Jasmin Acuna
[GARLINGTONR]
_______________________________________________________________________ Quotation is valid for 90 days from document date.

Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction.

Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.

Issued By: Roni Garlington Ext: 6713
To expedite your order, please reference your customer number and this quotation number on your purchase order.

Send Purchase Orders To:

Environmental Systems Research Institute, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Roni Garlington
Please include the following remittance address
on your Purchase Order:

Environmental Systems Research Institute, Inc.

P.O. Box 741076
Los Angeles, CA 90074-1076
Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________ Date: 12/22/2021 Quotation Number: 26057993 Contract Number: SMALL GOVT ELA US 380 New York Street
Redlands, CA 92373
Phone: +190979328536713
Customer Number: 149479
For questions regarding this document, please contact Customer Service at 888-377-4575.

Quotation
_______________________________________________________________________________ Packet Page 106 of 316Attachment 3 Page 2 of 5

ArcGIS Hub Premium ArcGIS Online Community Term License Start Date: 02/28/2024
End Date: 02/27/2025
Item Subtotal 15,000.00
Estimated Tax 0.00
Total USD 15,000.00
DUNS/CEC: 06-313-4175 CAGE: 0AMS3
[GARLINGTONR]
Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________

Page 2 ends

Date: 12/22/2021 Quotation Number: 26057993 Contract Number: SMALL GOVT ELA US 380 New York Street
Redlands, CA 92373
Phone: +190979328536713
Quotation
Packet Page 107 of 316Attachment 3 Page 3 of 5

Renewal Options:

Online: Renew through My Esri site at https://my.esri.com Credit Card
Purchase Order
Email Authorization
Email or Fax: Email Authorization, Purchase Order or signed quote to:

Fax: 909-307-3083
Email: [email protected]
Requests via email or signed quote indicate that you are authorized to obligate funds for your organization and your organization does not require a purchase order.

If there are any changes required to your quotation please respond to this email and indicate any changes in your invoice authorization.

If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date.

The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at http://assets.esri.com/content/dam/esrisites/media/legal/ product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at http://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full .pdf apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at http://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings.

Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin.

In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g.

MPA, ELA, SmartBuy GSA, BPA) on your ordering document. [GARLINGTONR]
Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________

Page 3 ends

Date: 12/22/2021 Quotation Number: 26057993 Contract Number: SMALL GOVT ELA US 380 New York Street
Redlands, CA 92373
Phone: +190979328536713
Quotation
Packet Page 108 of 316Attachment 3 Page 4 of 5

US FEDERAL CUSTOMERS: If you are a federal customer or a contractor purchasing on behalf of a federal customer a purchase order is required to receive an invoice. Please email the purchase order to [email protected] By signing below, you are authorizing Esri to issue a software support invoice in the amount of USD__________________ plus sales tax, if applicable.

Please check one of the following:
_____ I agree to pay any applicable sales tax.
_____ I am tax exempt. Please contact me if Esri does not have my current exempt information on file. ________________________________________ _________________________ Signature of Authorized Representative Date
________________________________________ _________________________ Name (Please Print) Title
[GARLINGTONR]
Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________

Page 4 ends

Date: 12/22/2021 Quotation No: 26057993 Customer No: 149479 Contract No: SMALL GOVT ELA US 380 New York Street
Redlands, CA 92373
Phone: +190979328536713
Quotation
Packet Page 109 of 316Attachment 3 Page 5 of 5

Master Agreement
Product and Services

E204-Legal

Page 1 of 25 ends

Revised August 5, 2021
IMPORTANT—READ CAREFULLY

Unless superseded by a signed license agreement between you and Esri, Esri is willing to provide Esri Offerings and Services to you only if you accept all terms and conditions contained in this Agreement as the sole and final agreement of the parties regarding your acquisition of these Esri Offerings and Services. Please read the terms and conditions carefully. You may not use the Esri Offerings unless you agree to the terms and conditions of the Agreement. Your access and use of Esri Offerings, or Services, constitutes your acceptance of the terms and conditions of this Agreement. If you do not agree, contact your local sales representative prior to making your purchase.

This Master Agreement ("Agreement") is between you ("Customer") and Environmental Systems Research Institute, Inc. ("Esri"), a California corporation with a place of business at 380 New York Street, Redlands, California 92373-8100 USA.

Attachment A contains definitions of capitalized terms used throughout this Agreement. Each section of this Agreement may include additional definitions that are used exclusively within that section.

1.0 GENERAL GRANT OF RIGHTS AND RESTRICTIONS

1.1 Grant of Rights. In consideration of Customer's payment of all applicable fees and in accordance with this Agreement, Esri

a. Provides Services as set forth in this Agreement;
b. Grants to Customer a nonexclusive, nontransferable right and license or subscription to access and use Esri Offerings as set forth in the Specifications and applicable Ordering Documents; and c. Authorizes Customer to copy and make derivative works of the Documentation for Customer's own internal use in conjunction with Customer's authorized use of Esri Offerings. Customer will include the following copyright attribution notice acknowledging the proprietary rights of Esri and its licensors in any derivative work:

"Portions of this document include intellectual property of Esri and its licensors and are used under license. Copyright © [Customer will insert the actual copyright date(s) from the source materials.] Esri and its licensors. All rights reserved."

The grants of rights in this section (i) continue for the duration of the subscription or applicable Term or perpetually if no Term is applicable or identified in the Ordering Documents and (ii) are subject to additional rights and restrictions in this Agreement including Attachment B.

1.2 Consultant or Contractor Access. Customer may authorize its consultants or contractors to (i) host Esri Offerings for Customer's benefit and (ii) use Esri Offerings exclusively for Customer's benefit. Customer will be solely responsible for its consultants' and contractors' compliance with this Agreement and will ensure that each consultant or contractor discontinues use of Esri Offerings upon completion of work for Customer. Access to or use of Esri Offerings by consultants or contractors that is not exclusively for Customer's benefit is prohibited.

1.3 Reservation of Rights. All Esri Offerings are the copyrighted works of Esri or its licensors; all rights not specifically granted in this Agreement are reserved.

1.4 Customer Content. Esri does not acquire any rights in Customer Content under this Agreement other than as needed to provide Esri Offerings and Services to Customer.

Packet Page 110 of 316Attachment 4 Page 1 of 39

E204-Legal

Page 2 of 25 ends

2.0 SOFTWARE AND ONLINE SERVICES

2.1 Definitions. The following definitions supplement the definitions provided in Attachment A:

a. "Anonymous Users" means all who have public access (i.e., without having to provide a Named User Credential) to any part of Customer Content or Customer's Value-Added Applications. b. "App Login Credential(s)" means a system-generated application login and associated password, provided when registering a Value-Added Application with Online Services, which when embedded in a Value-Added Application allows the Value-Added Application to access and use Online Services. c. "Commercial App Deployment License" means a license to distribute Value-Added Applications to third parties for a fee.
d. "Concurrent Use License" means a license to install and use Software on computer(s) on a network, provided that the number of simultaneous users may not exceed the number of licenses acquired. A Concurrent Use License includes the right to run passive failover instances of Concurrent Use License management software in a separate operating system environment for temporary failover support. e. "Deployment License" means a license to incorporate ArcGIS Runtime components in Value-Added Applications and distribute Value-Added Applications to Customer's end users. f. "Deployment Server License" means a license to use Software under a Server License for all uses permitted in this Agreement and as described in the Documentation. g. "Development Server License" means a license to use Software under a Server License only to build and test Value-Added Applications as described in the Documentation. h. "Development Use" means the right to install and use Products to build and test Value-Added Applications as described in the Documentation.
i. "Dual Use License" means the right to install Software on a desktop computer and use it simultaneously with either a personal digital assistant (PDA) or handheld mobile device as long as the Software is only used by a single individual at any time.
j. "Failover License" means a license to install Software on redundant systems for failover operations, but the redundantly installed Software may be operational only during the period the primary site is nonoperational.

Except for system maintenance and updating of databases, the redundant Software installation(s) will remain dormant while the primary site (or any other redundant site) is operational. k. "Named User(s)" is Customer's employee, agent, consultant, or contractor to whom Customer has assigned a unique, secure login credential (identity) enabling access to a Product that requires such identity in order to access identity-managed capabilities within a Product for Customer's exclusive benefit. For educational use, Named Users may include registered students.
l. "Named User Credential(s)" means an individual person's login and associated password enabling that person to access and use Products.
m. "Named User License" means the right for a single Named User to use a specific Esri Offering. n. "Online Services Subscription" means a limited-term subscription conveying the right for one or more Named Users to access and use Online Services.
o. "Redistribution License" means a license to reproduce and distribute Software provided that

1. Customer reproduces and distributes the Software in its entirety;

2. A license agreement that protects the Software to the same extent as this Agreement accompanies each copy of the Software, and the recipient agrees to the terms and conditions of the license agreement;

3. Customer reproduces all copyright and trademark attributions and notices; and

4. Customer does not charge a fee to others for the use of the Software.

p. "Server License" means a license to install and use Software on a server computer. Server Licenses may be subject to a limited number of server cores or distributed deployment on multiple servers as described in the Ordering Documents or Documentation. If the Software description includes failover use rights, each Server License includes a Failover License.
q. "Service Credit(s)" means a unit of exchange for consumption of services that can be used with an Online Services Subscription.
r. "Sharing Tools" means publishing capabilities included with Customer's authorized use of Online Services or ArcGIS Enterprise that allow Customer to make Customer Content and Value-Added Applications available to third parties or Anonymous Users.

Packet Page 111 of 316Attachment 4 Page 2 of 39

E204-Legal

Page 3 of 25 ends

s. "Single Use License" means a license for a single authorized end user to install and use Software on a single computer. The single authorized end user may also install a second copy for the end user's exclusive use on a second computer as long as only 1 copy of Software is in use at any time. No other end user may use Software under the same license at the same time for any other purpose. t. "Staging Server License" means a license to use Software under a Server License to build and test Value- Added Applications and map caches; conduct user acceptance, performance, and load testing of other third- party software; stage new commercial data updates; and conduct training activities as described in the Documentation. Customer may use Value-Added Applications and map caches with Development and Deployment Server Licenses.

2.2 License and Subscription Types. Esri provides Software Products under one or more of the license or subscription types identified in the definitions above. The Documentation and Ordering Documents identify which license or subscription type(s) applies to the ordered Products.

2.3 Software Terms of Use.

a. Customer may

1. Install, access, or store Software and Data on electronic storage device(s);

2. Make archival copies and routine computer backups;

3. Install and use a newer version of Software concurrently with the version to be replaced during a reasonable transition period not to exceed 6 months, provided that the deployment of either version does not exceed Customer's licensed quantity; thereafter, Customer will not use more Software in the aggregate than Customer's total licensed quantity. This concurrent use right does not apply to Software licensed for Development Use;

4. Move Software in the licensed configuration to a replacement computer;

5. Distribute Software and any associated Authorization Codes required for use of a Deployment License to third parties; and

6. Governmental or not-for-profit organizations that operate a website or offer Internet services may use server Software for revenue-generating purposes on a cost-recovery basis and not for profit.

b. Customer may customize Software using any macro or scripting language, APIs, or source or object code libraries but only to the extent that such customization is described in the Documentation. c. Customer may use all fonts provided with Software for any authorized use of the Software. Customer may also use Esri fonts separately to print any output created by the Software. Any use restrictions for third-party fonts included with the Software are set forth in the font file itself. d. Esri publishes Product-specific Software terms of use at https://www.esri.com/legal/scope-of-use .

2.4 Online Services Terms of Use.

a. Online Services Descriptions. Esri publishes Online Services Subscription-specific terms of use at https://www.esri.com/legal/scope-of-use . Use of Online Services is also subject to the Cloud Services terms found in Attachment B.
b. Modifications of Online Services. Esri may change Online Services and associated APIs at any time, subject to 30 days' notice of material changes and 90 days' notice for deprecations. If any modification, discontinuation, or deprecation of Online Services causes a material, adverse impact to Customer's operations, Esri may, at its discretion, attempt to repair, correct, or provide a workaround for Online Services.

If a viable solution is not commercially reasonable, Customer may cancel its subscription to Online Services, and when applicable, Esri will issue a prorated refund. c. Sharing Customer Content. Sharing Customer Content using Sharing Tools enables third parties to use, store, cache, copy, reproduce, (re)distribute, and (re)transmit Customer Content through Online Services. Esri is not responsible for any loss, deletion, modification, or disclosure of Customer Content resulting from use or misuse of Sharing Tools. Customer's use of Sharing Tools is at Customer's sole risk.

Packet Page 112 of 316Attachment 4 Page 3 of 39

E204-Legal

Page 4 of 25 ends

2.5 Named User Licenses. Except as expressly set forth in this Agreement, the following terms apply to Software and Online Services for which Customer acquires Named User Licenses.

a. Named Users.

1. Named User login credentials are for designated users only and may not be shared with other individuals.

2. Customer may reassign a Named User License to another user if the former user no longer requires access to the Software or Online Services.

3. Customer may not add third parties as Named Users, other than third parties included within the definition of Named Users.

b. Anonymous Users. Anonymous Users may only access Software or Online Services through Value-Added Applications that provide access to services or Content, that has been published for shared access through the use of Sharing Tools.

2.6 Value-Added Applications.

1. Customer is responsible for the development, operation, and technical support of Customer Content and Value-Added Applications.

2. Customer may not embed a Named User Credential into Value-Added Applications. Value-Added Applications that enable access to Customer Content that is not publicly shared through the use of Sharing Tools must require individual users to log in to the application(s) with their unique Named User login credentials.

3. Customer may embed an App Login Credential into Value-Added Applications that provide access by Anonymous Users to services or Content, that has been published for shared access by Anonymous Users through the use of Sharing Tools.

4. Customer may not embed an App Login Credential into Value-Added Applications that enables access to Customer Content that is not publicly shared through the use of Sharing Tools. Value-Added Applications that enable access to Customer Content that is not publicly shared through the use of Sharing Tools must require individual users to log in to the application(s) with their unique Named User login credentials.

5. Customer may not provide a third party, other than third parties included within the definition of Named Users, with access to Software or Online Services, other than through Customer's Value-Added Application(s).

6. Customer may transfer Value-Added Applications to any third party for use in conjunction with the third party's own Software license or Online Services Subscription.

2.7 Limited-Use Programs.

a. Trial, Evaluation, and Beta Programs. Products acquired under a trial, evaluation, or Beta program are licensed for evaluation and testing purposes only and not for commercial use. Any such use is at Customer's own risk, and the Products do not qualify for Maintenance. If Customer does not convert to a purchased license or subscription prior to the expiration of the trial, evaluation, or Beta license, Customer may lose any Customer Content and customizations made during the license term. If Customer does not wish to purchase a license or subscription, Customer should export such Customer Content before the license expires. b. Educational Programs. Customer agrees to use Products provided under an educational program solely for educational purposes during the educational use Term. Customer shall not use Products for any Administrative Use unless Customer has acquired an Administrative Use license. "Administrative Use" means administrative activities that are not directly related to instruction or education, such as asset mapping, facilities management, demographic analysis, routing, campus safety, and accessibility analysis. Customer shall not use Products for revenue-generating or for-profit purposes. c. Grant Programs. Customer may use Products provided under a grant program for noncommercial purposes only. Except for cost recovery of using and operating the Products, Customer shall not use Products for revenue-generating or for-profit purposes.
d. Other Esri Limited-Use Programs. If Customer acquires Products under any limited-use program not listed above, Customer's use of the Products may be subject to the terms set forth in the applicable launching page or enrollment form or as described on Esri's website in addition to the nonconflicting terms of this Agreement.

Packet Page 113 of 316Attachment 4 Page 4 of 39

E204-Legal

Page 5 of 25 ends

3.0 DATA

3.1 Definitions. The following definitions supplement the definitions provided in Attachment A:

a. "Business Listing Data" means any dataset that includes a list of businesses and may include other associated business attributes.
b. "Esri Content Package(s)" means a digital file containing Online Services basemap Data extracted from the Online Services.
c. "Street Data" means Data that includes or depicts information about roads, streets, and related features.

3.2 Permitted Uses.

a. Unless otherwise authorized in writing, Customer may only use Data with the Products for which Esri has provided the Data.
b. Subject to the restrictions set forth in this Agreement and provided that Customer affixes an attribution statement to the Data representations acknowledging Esri or its applicable licensor(s) as the source of the portion(s) of the Data used for the Data representation, Customer may:

1. Create representations of Data in hard-copy or static, electronic format (e.g., PDF, GIF, JPEG, HTML); in ArcGIS Web Maps; or in Esri Story Maps apps for the purposes of visualizing Data (including basic interactions such as panning, zooming, and identifying map features with simple pop-ups); and

2. Use and include such representations of Data in presentation packages, marketing studies, or other reports or documents containing map images or data summaries derived from the use of Esri Products to third parties.

c. Customer may take Online Services basemaps offline through Esri Content Packages and subsequently deliver (transfer) them to any device for use with licensed ArcGIS Runtime applications and ArcGIS Desktop.

Customer may not otherwise scrape, download, or store Data. d. Customer may make any internal use of geocoded results that are obtained and stored in compliance with this Agreement. Customer may not redistribute geocoded results except to (i) use and/or display on a map in connection with Customer's public, non-revenue generating website(s), (ii) permit access to third-parties for the purposes of Customer's business, or (iii) deliver to third parties, on a noncommercial/non-revenue generating basis, static results, static output or static base map renderings.

3.3 Use Restrictions.

a. Customer may not act directly or authorize its customers to cobrand Data, use Data in any unauthorized service or product, or offer Data through or on behalf of any third party. b. Customer may not use or allow third parties to use Data, for the purpose of compiling, enhancing, verifying, supplementing, adding to, or deleting from compilation of information that is sold, rented, published, furnished, or in any manner provided to a third party.
c. Business Listing Data. Unless authorized in writing, Customer may not use Business Listing Data for any direct marketing purposes, resale publication, or distribution to any third party as part of any mailing list, directory, classified advertising, or other compilation of information. d. Street Data. Customer may use Street Data for mapping, geocoding, routing, and transportation network analysis purposes. Unless otherwise authorized in writing, Customer may not use Street Data for

1. Real-time navigational guidance, including alerting a user about upcoming maneuvers, such as warning of an upcoming turn or calculating an alternate route if a turn is missed;

2. Synchronized multivehicle routing; or

3. Synchronized route optimization.

e. Business Analyst Data. Customer may cache Data provided with ArcGIS Business Analyst Mobile App on a mobile device for use in conjunction with its use of ArcGIS Business Analyst Server. Customer may not otherwise cache or download such Data.

Packet Page 114 of 316Attachment 4 Page 5 of 39

E204-Legal

Page 6 of 25 ends

f. Partial Dataset Licenses: If Customer orders a subset of a dataset (e.g., a country, region, state, or local portion of a global database), Customer may use only the licensed subset, not any other portion of the full dataset.
g. Michael Bauer Research International Boundaries Data ("MBR Data"). Customer's right to use data downloaded to Customer's premises (e.g., MBR Data stored in ArcGIS Enterprise, ArcGIS Desktop) terminates 2 years after download.

3.4 Supplemental Terms and Conditions for Data. Certain Data licensors require Esri to flow down additional attribution requirements and terms of use to Customer. These terms supplement and amend the terms of this Agreement and are available at www.esri.com/legal/third-party-data .

4.0 MAINTENANCE

4.1 US Customers. Esri will provide Maintenance for Software and Online Services in accordance with the Esri Maintenance and Support Program and this Agreement if Customer is in the United States.

4.2 Customers outside the United States. Customer may obtain maintenance services from their local Esri distributor under the distributor's own standard support policy.

5.0 PROFESSIONAL SERVICES

5.1 Definitions. The following definitions supplement the definitions provided in Attachment A:

a. "Invention(s)" means a patentable invention, discovery, innovation, or improvement, excluding Deliverables, relating to the subject matter of a Task Order.
b. "Inventor(s)" means a party's principal, employee, consultant, or independent contractor that solely or jointly develops Inventions during Esri's performance under a Task Order. c. "Professional Service Package(s)" means a predefined unit of Professional Services, including travel- related expenses, provided at a firm fixed price.

5.2 Permitted Uses. Customer may use, copy, and modify Deliverables solely in conjunction with Customer's authorized use of Products.

5.3 Task Orders and Project Schedule.

a. Esri will provide Professional Services and Deliverables as specified in the Task Order. b. Each Task Order will reference this Agreement and specify the commencement date and, if known, the period of performance.
c. Task Orders may have the format shown in Attachment C or any other agreed-upon format. d. Each party will identify, in writing, the project manager who is responsible for Professional Services and Deliverables described in Task Orders. By written notice to the other party's technical administrator, either party may replace the project manager at any time with a similarly qualified person. e. Other than pricing and descriptions of Professional Services to be performed, terms and conditions in a Task Order are not binding unless both parties have signed the Task Order. The terms of a signed Task Order take precedence over conflicting terms in this Agreement.

5.4 Ownership of Deliverables and Inventions.

a. Esri or its licensors own and retain ownership of Deliverables. b. Each party will retain title to any Inventions made or conceived solely by its Inventors during the term of this Agreement, including, but not limited to, such Inventions that Esri's Inventors solely make or conceive while providing technical assistance pursuant to this Agreement. The parties will jointly own any Inventions made or conceived jointly by Inventors from both parties.
c. The parties will negotiate in good faith and cooperate reasonably in (i) deciding whether or not to seek or maintain, or to continue to seek or maintain, patent protection in any country on any Invention and the extent and scope of such protection and (ii) protecting and enforcing any patents issued on such Invention.

Packet Page 115 of 316Attachment 4 Page 6 of 39

E204-Legal

Page 7 of 25 ends

5.5 Acceptance.

a. For Firm Fixed Price Task Orders. Customer will complete its acceptance review within 10 working days of receiving each Deliverable and classify the Deliverables as follows:

1. "DELIVERABLE ACCEPTED" means a Deliverable conforming to the applicable Task Order with no more than minor nonconformities.

2. "DELIVERABLE ACCEPTED WITH REWORK" means a Deliverable substantially conforming to the applicable Task Order but having a significant number of identified nonconformities and accepted subject to rework by Esri. Esri will rework the Deliverable for the identified nonconformities and resubmit it within 30 days. Customer will rerun its acceptance review for the nonconformities detected in the initial review within 10 working days of such resubmission and will reclassify the Deliverable as either DELIVERABLE ACCEPTED or DELIVERABLE REJECTED.

3. "DELIVERABLE REJECTED" means a Deliverable that fails to substantially conform to applicable Task Order(s). Esri will rework the Deliverable and resubmit it to Customer within 30 days, at which time Customer will have 10 working days to rerun its acceptance review and reclassify the deliverable as either DELIVERABLE ACCEPTED or DELIVERABLE REJECTED.

Customer may not use any Deliverable in its business operations before acceptance as described in a.1 or a.2. If Customer does not notify Esri in writing within 10 working days after delivery that it has classified the Deliverable as ACCEPTED WITH REWORK or REJECTED in accordance with a.2 or a.3, or if Customer uses the Deliverable in its business operations, the Deliverable will be deemed, as of the first of either of these events to occur, to have been accepted.

b. For Task Orders with Professional Service Packages. Professional Services that Esri performs under Professional Service Packages will be deemed accepted unless Customer notifies Esri within 10 days after performance. Customer may purchase additional Professional Service Packages as needed to complete Customer's work requirements.
c. For Time and Materials Task Orders. Professional Services are provided strictly on a time and materials basis subject to the Task Order not-to-exceed funding limit. The Professional Services provided will be deemed accepted and in compliance with the professional and technical standards of the software industry unless Customer notifies Esri within 10 days after performance. Deliverables produced under a time and materials Task Order will not be subject to acceptance testing.

5.6 Warranty for Deliverables. Esri warrants to Customer that firm fixed price Deliverables materially comply with Specifications for a period of 90 days from acceptance, subject to the limitations and disclaimers of liability set forth in the "Limited Warranties and Disclaimers" section of Attachment B.

5.7 Changes. The parties may make changes within the general scope of a Task Order by mutual agreement. To document any agreed-to scope changes within the general scope of the Task Order that affects the cost or time required to provide a Deliverable, the parties will jointly sign a written amendment to the Task Order that includes an equitable adjustment in the price, schedule, or both.

5.8 Customer Termination for Convenience. Customer may terminate any Task Order at any time upon 30 days' written notice to Esri and upon payment to Esri of all amounts due to date pursuant to this Agreement, including reasonable expenses incurred as a direct result of the termination and the pro rata contract price for the Task Orders affected.

5.9 Payment; Invoices.

a. For Firm Fixed Price Task Orders. Unless otherwise specified in a Task Order, Esri will prepare and submit monthly invoices based on the percentage of completion for each Deliverable as of the end of the preceding month. Upon acceptance of all Deliverables under a Task Order, the unpaid balance of the total Task Order value is due.
b. For Professional Service Packages. Esri will submit an invoice for Professional Service Packages on receipt of an agreed-upon Task Order. Esri may, at its sole discretion, stop work to avoid exceeding the total Packet Page 116 of 316Attachment 4 Page 7 of 39

E204-Legal

Page 8 of 25 ends

Fairfield City CouncilJanuary 18, 2022

Fairfield City Council
January 18, 2022