Fairfield City Council
April 19, 2022

PASSED AND ADOPTED this 19th day of April, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK

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CITY OF FAIRFIELD

RESOLUTION NO. 2022-84

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO TASK ORDER NO. 2 FOR WEST YOST ASSOCIATES, INC. TO PROVIDE ENGINEERING SERVICES DURING CONSTRUCTION FOR THE

WATERMAN WATER TREATMENT PLANT OZONE SYSTEM IMPROVEMENTS AND UPDATING THE FISCAL YEAR 2021/2022 BUDGET

WHEREAS, West Yost Associates is an engineering firm with highly qualified staff who performed a review of the existing ozone system at the Waterman Water Treatment Plant and performed the engineering design of the proposed upgrades; and

WHEREAS, the project has been successfully bid on March 22, 2022; and

WHEREAS, West Yost Associates has highly qualified staff to provide engineering services during the construction of the ozone system upgrades project; and

WHEREAS, City Council authorized city manager to enter into a Design Services agreement with West Yost Associates on April 16, 2019, by Resolution 2019-81; and

WHEREAS, Resolution 2020-45 requires City Council Approval for any task order in excess of $100,000; and

WHEREAS, Resolution 2020-162 authorized the city manager to execute and administer the project task order with West Yost Associates for a not-to-exceed amount of $226,670 and for amendments up to $50,000; and

WHEREAS, Amendment No. 1 to Task Order No. 2 with West Yost Associates increased the compensation by $45,740 for additional design scope of work; and

WHEREAS, Amendment No. 2 to Task Order No. 2 will increase the compensation by $219,895 for a total not-to-exceed amount of $492,305; and

WHEREAS, funding was not allocated in the City’s approved 2021-2022 Budget thus requiring a revision to add $54,755 to cover the remaining cost of the project; and

WHEREAS, the revised appropriation constitutes an update to the 202 1-2022 Budget approved pursuant to Resolution No. 2021-126.

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RES. NO. 2022-84

NOW THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute and administer Amendment No. 2 to Task Order No. 2 with West Yost Associates for the Waterman Water Treatment Plant Ozone System Improvements project in an amount not-to-exceed two hundred nineteen thousand eight hundred ninety-six dollars ($219,896) for a total not-to-exceed amount of four hundred ninety- two thousand three hundred five dollars ($492,305).

Section 2. The city manager is hereby authorized to do all things necessary to implement the above-mentioned contract.

Section 3. The City Council hereby approves that appropriation of $54,755 in unrestricted fund balance in Fund 462 be transferred to Water Improvement Fund 462, Division and Responsibility Code 99362.

PASSED AND ADOPTED this 19th day of April, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK

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8950 Cal Center Drive
Bldg. 1, Suite 363
Sacramento CA 95826
916.306.2250 phone
530.756.5991 fax
westyost.com

March 28, 2022 SENT VIA: EMAIL

Stuart Hamilton, PE
Water Treatment Supervisor
City of Fairfield
Waterman Water Treatment Plant
2900 Vista Grande
Fairfield, CA 94534

SUBJECT: Propose to perform Engineering Services During Construction (ESDC) for the Waterman Water Treatment Plant Ozone Improvements Project

Dear Mr. Hamilton,
West Yost is pleased to submit this proposal for performing Engineering Services During Construction (ESDC) for the Waterman Water Treatment Plant Ozone Improvements Project (Project). Our proposed scope of work, anticipated schedule, and estimated fee to provide ESDC for this Project are detailed in the following sections.

SCOPE OF WORK
West Yost proposes to provide ESDC for this Project under the following tasks:
 Task 1. Submittal Review
 Task 2. Respond to Requests for Information (RFIs)
 Task 3. Change Order Support
 Task 4. Meetings/Site Visits
 Task 5. Record Drawings
 Task 6. Additional Bid Period Services
 Task 7. Project Management
Each of these tasks are described in detail the following sections.

Task 1. Submittal Review
The West Yost team will review Contractor submittals (e.g. shop drawings, product data, samples, operations and maintenance (O&M) manuals, etc.) for conformance with the design concepts and general compliance with the Contract Documents and provide review comments on a West Yost standard submittal review form.

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Mr. Stuart Hamilton
March 28, 2022

The budget assumes the West Yost team will provide responses to up to 30 civil/mechanical submittals, 5 structural submittals, 20 electrical/instrumentation & control submittal, and 2 HVAC submittals. The budget assumes that the submittal review process will be conducted in PDF format and that the process will be coordinated by the Construction Manager.

Task 1 Assumptions
 The submittal review process will be coordinated by the Construction Manager

Task 1. Deliverables
 Submittal review comments: One (1) electronic copy for each submittal

Task 2. Respond to Requests for Information (RFIs)
The West Yost team will review requests for information (RFIs) submitted by the Contractor and will provide responses to each RFI on a West Yost standard response form.

The budget assumes the West Yost team will provide responses to up to 40 Contractor RFIs; the RFI process will be conducted in PDF format; and the process will be coordinated by the Construction Manager.

Task 2 Assumptions
 The RFI process will be coordinated the Construction Manager

Task 2 Deliverables
 RFI responses: One (1) electronic copy for each RFI

Task 3. Design Clarifications
The West Yost team will issue design clarifications when required to clarify the intent of the Contract Documents or to communicate a change to the Contract Documents initiated by the engineer or Owner.

Design clarifications may include narrative descriptions, revised Contract Drawings, and/or revised Contract Specifications. The budget for this task assumes preparation of 6 design clarifications and includes approximately 96 hours for engineering, drafting, Quality Assurance/Quality Control (QA/QC), and administrative activities associated with design clarifications.

Task 3 Deliverables
 Design Clarifications: One (1) electronic copy with cover page and amended contract documents per design clarification

Task 4. Meetings & Site Visits
The West Yost team will attend regularly scheduled meetings with City staff, the Construction Manager, and Contractor’s representatives. In addition, at the Construction Manager’s request, the West Yost team Packet Page 143 of 305Attachment 4 Page 2 of 5

Mr. Stuart Hamilton
March 28, 2022

will visit the project site to provide advice and assistance, or to answer any questions that may arise concerning design intent.

The anticipated meetings and site visits are summarized in Table 1 below. As shown, some meetings are assumed to be teleconferences and some meetings are assumed to be in-person meetings.

Table 1. Anticipated Meetings & Site Visits
Meeting
Description Meeting Type Frequency
Estimated
Meeting Length Total Meetings
Staff per
Meeting
Pre-Construction
Meeting In-Person Once 4 hours (including
travel time & prep) 1 1
Regular
Progress Meetings Phone Call Bi-Weekly 1.5 hour 30 1
As-Needed
Site Visits In-Person As-Needed 4 hours (including
travel time & prep) 7 2

Task 5. Record Drawings
Upon completion of the Project, West Yost will provide record drawings for the Project. Record drawings will be based upon a single, red-lined mark-up set provided by the City. It is anticipated that the City will provide a set of drawings with red-lined markups that indicate the changes that were made through the course of construction. It is assumed that the Construction Manager will be responsible for checking that the Contractor is taking necessary steps throughout the course of construction to document record drawing information in the redline markups. It is assumed that all record drawing information will be included in the redline markups without the need for separate instructions, interpretations, or separate sheets that are attached to the drawings or provided separately of the drawing set.

Task 5 Deliverables
 Record Drawings: One (1) copy in AutoCAD format and one (1) copy in pdf format.

Task 6. Additional Bid Period Services
The design phase of the Project included development of pre-negotiation agreements with the two major equipment suppliers for the Project (Suez and Chart). This work was not included in the original scope for the design phase of the Project. West Yost endeavored to complete this work within the original design phase budget but was not able to. At the City’s direction, budget for the bid period services task of the design phase contract was utilized for developing these agreements. Therefore, the purpose of this task is to provide additional budget for West Yost to provide bid period services for the Project.

Under this task West Yost will provide the following services:
 Pre-Bid Meeting – The West Yost Project Manager will attend and participate in the Pre-Bid Meeting. The Construction Manager will prepare the meeting agenda, presentation materials, and minutes. West Yost will provide comments on the draft minutes.

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Mr. Stuart Hamilton
March 28, 2022

 Respond to Bidder Questions – West Yost will assist in responding to bidder questions during the bid period. West Yost has assumed that there will be two (2) sets of bidder questions with 3 – 4 questions in each set and has budgeted 12 engineering hours for this subtask.
 Prepare Addenda – West Yost will prepare revised drawings, specifications, and issue addenda, as needed, during the bid period. West Yost has assumed that up to two (2) addenda will need to be prepared and has budgeted 20 engineering hours for this subtask  Conformed Documents – West Yost will prepare conformed documents which will include all revisions made during the bid period. A total of 8 staff hours have been budgeted for this purpose.

Task 5 Deliverables
 Responses to Bidder Question: One (1) electronic copy per response  Addenda: One (1) electronic copy per addenda
 Record Drawings: One (1) copy in AutoCAD format and one (1) copy in pdf format.

Task 7. Project Management
This task includes overall project management of scope, schedule, and budget; regular communication with City; coordination with subconsultants; quality assurance/quality control (QA/QC); and preparation of monthly progress reports and invoices.

Task 6 Deliverables
 Progress Reports & Invoices: One (1) electronic copy per month

ESTIMATED FEE
Services will be performed on a time and materials basis in accordance with the West Yost team’s standard rates at the time the services are performed. The estimated fees for each task are shown in Table 2. We will not exceed the Total Estimated Fee without prior authorization from the City.

Table 2. Estimated Fee by Task and Subtask
Task No. Task Estimated Fee, dollars

1. Submittal Review $76,260

2. Respond to Requests for Information $42,146

3. Design Clarifications $19,172

4. Meetings & Site Visits $28,970

5. Record Drawings $12,988

6. Additional Bid Period Services $22,001

7. Project Management $18,358
Design Services During Construction $219,895
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Mr. Stuart Hamilton
March 28, 2022

ANTICIPATED SCHEDULE
Table 3 shows the anticipated schedule of services to be performed.

Table 3. Anticipated Project Milestones
Milestone Approximate Completion Date
Advertise January 19, 2022
Pre-Bid February 8, 2022
Bid Opening March 22, 2022
Award April 26, 2022
Notice to Proceed May 20, 2022
Substantial Completion August 15, 2023
Final Completion August 29, 2023

Thank you for providing West Yost the opportunity to be of continued service to the City of Fairfield. We look forward to continuing to support and work with you on this important project. Please call if you have any questions or require additional information.

Sincerely,

WEST YOST

Bill Schilling Tim Banyai
Project Manager Treatment Business Section Manager
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Agenda Item No: 12.

AGENDA REPORT
DATE:April 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­85 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Reimbursement Agreement for Preliminary Engineering Services with Union Pacific Railroad Company for Jepson Parkway Phase 2B – Vanden Road and Canon Road Overcrossing
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The widening of Vanden Road to city limits and construction of a new Canon Road overcrossing are critical infrastructure projects to support residential, commercial, and industrial growth in northeast Fairfield. Conceptual planning for these key roadways has determined that the proposed improvements will impact railroad right­of­way. Any proposed improvements within railroad right­of­way must be designed by Union Pacific Railroad Company (UPRR).

The proposed resolution authorizes the city manager to execute a reimbursement agreement for preliminary engineering services with UPRR for improvements associated with the Jepson Parkway Phase 2B – Vanden Road and Canon Road Overcrossing (Project).

DISCUSSION
In October 2021, the Planning Commission approved a request by One Lake Holding LLC (developer) for various entitlements to facilitate the development of Planning Area 5 (PA5) of the Train Station Specific Plan (TSSP). The proposed development includes a mix of medium and low­density residential neighborhoods for up to 1,250 housing units. The development is approximately 186­acres located on the northwest side of Vanden Road and about one and a half miles east of the Fairfield­ Vacaville Hannigan Train Station. The proposed development is immediately adjacent to Planning Area 4 (PA4), which is under construction, and includes approximately 620 medium to low­density residential units. Through the development of PA4 and PA5, the developer is proposing the construction of 1,870 residential units.

To provide for safe ingress and egress from the proposed PA5 development, the developer is required to design and construct portions of two key arterial roadways. Once completed, Vanden Road and the Packet Page 147 of 305

Agenda Item No: 12.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­85 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Reimbursement Agreement for Preliminary EngineeringServices with Union Pacific Railroad Company for Jepson Parkway Phase 2B –Vanden Road and Canon Road OvercrossingRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe widening of Vanden Road to city limits and construction of a new Canon Road overcrossing arecritical infrastructure projects to support residential, commercial, and industrial growth in northeastFairfield. Conceptual planning for these key roadways has determined that the proposed improvementswill impact railroad right­of­way. Any proposed improvements within railroad right­of­way must bedesigned by Union Pacific Railroad Company (UPRR). The proposed resolution authorizes the city manager to execute a reimbursement agreement forpreliminary engineering services with UPRR for improvements associated with the Jepson ParkwayPhase 2B – Vanden Road and Canon Road Overcrossing (Project).DISCUSSIONIn October 2021, the Planning Commission approved a request by One Lake Holding LLC (developer)for various entitlements to facilitate the development of Planning Area 5 (PA5) of the Train StationSpecific Plan (TSSP). The proposed development includes a mix of medium and low­densityresidential neighborhoods for up to 1,250 housing units. The development is approximately 186­acreslocated on the northwest side of Vanden Road and about one and a half miles east of the Fairfield­Vacaville Hannigan Train Station. The proposed development is immediately adjacent to Planning Area4 (PA4), which is under construction, and includes approximately 620 medium to low­density residentialunits. Through the development of PA4 and PA5, the developer is proposing the construction of 1,870residential units.

To provide for safe ingress and egress from the proposed PA5 development, the developer is required to design and construct portions of two key arterial roadways. Once completed, Vanden Road and the new Canon Road Overcrossing will efficiently distribute vehicular traffic while providing a high level of mobility for bicycles, pedestrians, and transit vehicles both within the TSSP and regionally through Solano County.

Jepson Parkway Phase 2B ­ Vanden Road:The cities of Fairfield and Vacaville have been working with Solano County and the Solano Transportation Authority (STA) since 1999 to develop a common vision for a regional alternative to I­80 through eastern Suisun, Fairfield, and Vacaville. The concept plan for this roadway, branded “Jepson Parkway” (Jepson), was adopted by STA in 2000. Jepson will be a four­ lane arterial roadway through eastern Suisun, Fairfield, and Vacaville which will provide an efficient alternative to Interstate 80 for local travel.

In July 2020, the City completed construction of Jepson Parkway Phase 2A (Phase 2A). Phase 2A included widening Vanden Road from two lanes to four lanes and the construction of a 10­foot wide multi­use pathway. Phase 2A improvements start at Peabody Road and ended approximately 700’ south of the PA5 southeasterly limit. The proposed Jepson Parkway Phase 2B (Phase 2B) is a continuation of widening improvements through the PA5 development frontage. In addition to widening Vanden Road, Phase 2B will realign the roadway and place fill material adjacent to the railroad tracks to create an embankment for the new Canon Road Overcrossing.

Canon Road Overcrossing:Another key element of the proposed roadway network in the TSSP is the realignment and grade separation of new Canon Road over the railroad tracks. The new Canon Road Overcrossing will provide the necessary roadway capacity upgrades to support trips between the eastern industrial area and the western portion of the TSSP, as well as external trips from the industrial area to Vacaville and to the rest of Fairfield. The new grade separation over the existing railroad tracks will also provide safe access to Travis Air Force Base’s North Gate. Pursuant to TSSP Policy 4­16 and 4­17, the developer shall design and construct new Canon Road Overcrossing from Vanden Road to North Gate Road prior to the issuance of the 1,750th building permit, cumulative of both PA4 and PA5.

In order to construct any improvements within UPRR right­of­way, the City must execute a reimbursement agreement for preliminary engineering services. Once executed, UPRR will begin the design process to develop plans outlining the scope of improvements that may include, but not be limited to railroad electronic signal improvements, upgrades to the main line and new siding track. The $75,000 payment to commence UPRR’s design work is an initial retainer; the contract requires the City to reimburse UPRR for actual costs incurred. Based on past projects with UPRR, staff understands that there are potential unknowns which lie ahead. Staff is requesting a $150,000 management reserve to allow for UPRR to continue the work on this important roadway infrastructure and address unforeseen issues as the design progresses.

This reimbursement agreement for preliminary engineering services will be the first in a series of agreements between UPPR and the City. As part of the conditions of encroaching upon UPRR right­of­ way, UPRR will expect the City to execute a Construction and Maintenance Agreement which will provide terms for construction and ongoing maintenance. As the project progresses, City staff will return to City Council to report back on estimated construction costs, as well as seek authorization for the Construction and Maintenance Agreement.

FINANCIAL IMPACT
The reimbursement agreement with UPRR for preliminary engineering services is for an amount of $75,000. Total authorization for this contract would be $200,000 ($75,000 + $150,000 management reserve). Pursuant to the Amended and Restated Development Agreement (DA) between the City and the developer, dated May 8, 2015, and including any subsequent DA amendments, the developer is eligible to receive fee credits in consideration for the design and construction of the Project. Staff will Packet Page 148 of 305

Agenda Item No: 12.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­85 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Reimbursement Agreement for Preliminary EngineeringServices with Union Pacific Railroad Company for Jepson Parkway Phase 2B –Vanden Road and Canon Road OvercrossingRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe widening of Vanden Road to city limits and construction of a new Canon Road overcrossing arecritical infrastructure projects to support residential, commercial, and industrial growth in northeastFairfield. Conceptual planning for these key roadways has determined that the proposed improvementswill impact railroad right­of­way. Any proposed improvements within railroad right­of­way must bedesigned by Union Pacific Railroad Company (UPRR). The proposed resolution authorizes the city manager to execute a reimbursement agreement forpreliminary engineering services with UPRR for improvements associated with the Jepson ParkwayPhase 2B – Vanden Road and Canon Road Overcrossing (Project).DISCUSSIONIn October 2021, the Planning Commission approved a request by One Lake Holding LLC (developer)for various entitlements to facilitate the development of Planning Area 5 (PA5) of the Train StationSpecific Plan (TSSP). The proposed development includes a mix of medium and low­densityresidential neighborhoods for up to 1,250 housing units. The development is approximately 186­acreslocated on the northwest side of Vanden Road and about one and a half miles east of the Fairfield­Vacaville Hannigan Train Station. The proposed development is immediately adjacent to Planning Area4 (PA4), which is under construction, and includes approximately 620 medium to low­density residentialunits. Through the development of PA4 and PA5, the developer is proposing the construction of 1,870residential units.To provide for safe ingress and egress from the proposed PA5 development, the developer is requiredto design and construct portions of two key arterial roadways. Once completed, Vanden Road and thenew Canon Road Overcrossing will efficiently distribute vehicular traffic while providing a high level ofmobility for bicycles, pedestrians, and transit vehicles both within the TSSP and regionally throughSolano County. Jepson Parkway Phase 2B ­ Vanden Road:The cities of Fairfield and Vacaville have been working withSolano County and the Solano Transportation Authority (STA) since 1999 to develop a common visionfor a regional alternative to I­80 through eastern Suisun, Fairfield, and Vacaville. The concept plan forthis roadway, branded “Jepson Parkway” (Jepson), was adopted by STA in 2000. Jepson will be a four­lane arterial roadway through eastern Suisun, Fairfield, and Vacaville which will provide an efficientalternative to Interstate 80 for local travel.In July 2020, the City completed construction of Jepson Parkway Phase 2A (Phase 2A). Phase 2Aincluded widening Vanden Road from two lanes to four lanes and the construction of a 10­foot widemulti­use pathway. Phase 2A improvements start at Peabody Road and ended approximately 700’south of the PA5 southeasterly limit. The proposed Jepson Parkway Phase 2B (Phase 2B) is acontinuation of widening improvements through the PA5 development frontage. In addition to wideningVanden Road, Phase 2B will realign the roadway and place fill material adjacent to the railroad tracksto create an embankment for the new Canon Road Overcrossing. Canon Road Overcrossing:Another key element of the proposed roadway network in the TSSP is therealignment and grade separation of new Canon Road over the railroad tracks. The new Canon RoadOvercrossing will provide the necessary roadway capacity upgrades to support trips between theeastern industrial area and the western portion of the TSSP, as well as external trips from the industrialarea to Vacaville and to the rest of Fairfield. The new grade separation over the existing railroad trackswill also provide safe access to Travis Air Force Base’s North Gate. Pursuant to TSSP Policy 4­16 and4­17, the developer shall design and construct new Canon Road Overcrossing from Vanden Road toNorth Gate Road prior to the issuance of the 1,750th building permit, cumulative of both PA4 and PA5.In order to construct any improvements within UPRR right­of­way, the City must execute areimbursement agreement for preliminary engineering services. Once executed, UPRR will begin thedesign process to develop plans outlining the scope of improvements that may include, but not belimited to railroad electronic signal improvements, upgrades to the main line and new siding track. The$75,000 payment to commence UPRR’s design work is an initial retainer; the contract requires the Cityto reimburse UPRR for actual costs incurred. Based on past projects with UPRR, staff understands thatthere are potential unknowns which lie ahead. Staff is requesting a $150,000 management reserve toallow for UPRR to continue the work on this important roadway infrastructure and address unforeseenissues as the design progresses. This reimbursement agreement for preliminary engineering services will be the first in a series ofagreements between UPPR and the City. As part of the conditions of encroaching upon UPRR right­of­way, UPRR will expect the City to execute a Construction and Maintenance Agreement which willprovide terms for construction and ongoing maintenance. As the project progresses, City staff will returnto City Council to report back on estimated construction costs, as well as seek authorization for theConstruction and Maintenance Agreement.FINANCIAL IMPACTThe reimbursement agreement with UPRR for preliminary engineering services is for an amount of$75,000. Total authorization for this contract would be $200,000 ($75,000 + $150,000 managementreserve). Pursuant to the Amended and Restated Development Agreement (DA) between the City and the developer, dated May 8, 2015, and including any subsequent DA amendments, the developer is eligible to receive fee credits in consideration for the design and construction of the Project. Staff will return to council with the reimbursement agreement between the City and developer to reconcile the developer’s obligation and Northeast Transportation and AB 1600 Traffic Impact fee credits earned through the completion of UPRR’s preliminary engineering. Staff is establishing two new project numbers to track costs associated with the Jepson Parkway Phase 2B and New Canon Overcrossing.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to move forward with making roadway improvements, but doing so increases risk for traffic incidents to occur at the existing at­grade UPRR railroad tracks.

STAFF CONTACT
Ryan Panganiban, Assist. Director of Public Works/City Engineer (707) 428­7017
[email protected]
COORDINATED WITH
City Attorney's Office, Finance Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 4/8/2022 ­ 6:45 PM
Kaushal, Paul Approved 4/8/2022 ­ 6:47 PM
Ballard, Kelly Approved 4/11/2022 ­ 5:24 PM
Ballard, Kelly Approved 4/11/2022 ­ 5:26 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-86

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A REIMBURSEMENT AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES WITH UNION PACIFIC RAILROAD COMPANY FOR JEPSON PARKWAY PHASE 2B –

VANDEN ROAD AND CANON ROAD OVERCROSSING

WHEREAS, staff has identified improvements to Vanden Road and Canon Road across Union Pacific Railroad Right-of-Way; and

WHEREAS, said improvements occupying Union Pacific Railroad Company right-of-way must be designed by Union Pacific Railroad Company representatives or the Railroad’s third-party consultant; and

WHEREAS, the reimbursement agreement for preliminary engineering services with Union Pacific Railroad Company is necessary to identify the required improvements within their right-of-way, all of which will require payment covered by the agreement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The above recitals are true and correct and are a substantive part of this Resolution.

Section 2. The City Council hereby authorizes the city manager to execute a reimbursement agreement for preliminary engineering services with Union Pacific Railroad Company to facilitate design of pedestrian improvements in the Union Pacific Railroad Company right-of-way in a form approved by the city attorney.

Section 3. The council hereby authorizes the director of public works (or his designee) to approve payments to Union Pacific Railroad Company for reimbursement of costs set forth in said agreement in an amount not-to-exceed $200,000.

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RES. NO. 2022-86

PASSED AND ADOPTED this 19th day of April, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

CITY CLERK
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1 UPRR REMS
Project 708543

REIMBURSEMENT AGREEMENT

PRELIMINARY ENGINEERING SERVICES

Effective Date:

Agency: CITY OF FAIRFIELD, CALIFORNIA
Estimate: $75,000.00

THIS REIMBURSEMENT AGREEMENT (Agreement) is made and entered into as of the Effective Date, by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation (Railroad), and AGENCY (Agency).

RECITALS
A. Agency desires to initiate the project more particularly described on Exhibit A attached hereto (the Project).

B. The Project will affect Railroad's track and right of way at or near the Project area more particularly described on Exhibit A.

C. Railroad agrees to collaborate with Agency on the conceptualization and development of the Project in accordance with the terms and conditions of this Agreement.

AGREEMENT

1. NOW THEREFORE, the parties hereto agree as follows:

2. Railroad, and/or its representatives, at Agency's sole cost and expense, agrees to perform (or shall cause a third-party consultant to perform on Railroad's behalf) the preliminary engineering services work described on Exhibit B attached hereto (PE Work). Agency acknowledges and agrees that: (a) Railroad's review of any Project designs, plans and/or specifications, as part of the PE Work, is limited exclusively to potential impacts on existing and future Railroad facilities and operations; (b) Railroad makes no representations or warranties as to the validity, accuracy, legal compliance or completeness of the PE Work; and (c) Agency's reliance on the PE Work is at Agency's own risk.

3. Notwithstanding the Estimate (Estimate), Agency agrees to reimburse Railroad and/or Railroad's third-party consultant, as applicable, for one hundred percent (100%) of all actual costs and expenses incurred for the PE Work. During the performance of the PE Work, Railroad will provide (and/or will cause its third-party consultant to provide) progressive billing to Agency based on actual costs in connection with the PE Work. Within sixty (60) days after completion of the PE Work, Railroad will submit (and/or will cause its third-party consultant to submit) a final billing to Agency for any balance owed for the PE Work. Agency shall pay Railroad (and/or its third-party consultant, as applicable) within thirty (30) days after Agency's receipt of any progressive and final bills submitted for the PE Work. Bills will be submitted to the Agency using the contact information provided on Exhibit C. Agency's obligation hereunder to reimburse Railroad (and/or its third-party consultant, as applicable) for the PE Work shall apply regardless if Agency declines to proceed with the Project or Railroad elects not to approve the Project.

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2 4. Agency acknowledges and agrees that Railroad may withhold its approval for the Project for any reason in its sole discretion, including without limitation, impacts to Railroad's safety, facilities or operations. If Railroad approves the Project, Railroad will continue to work with Agency to develop final plans and specifications and prepare material and force cost estimates for any Project related work performed by Railroad.

5. If the Project is approved by Railroad, Railroad shall prepare and forward to Agency a Construction and Maintenance Agreement (C&M Agreement) which shall provide the terms and conditions for the construction and ongoing maintenance of the Project. Unless otherwise expressly set forth in the C&M Agreement, the construction and maintenance of the Project shall be at no cost to Railroad. No construction work on the Project affecting Railroad's property or operations shall commence until the C&M Agreement is finalized and executed by Agency and Railroad.

6. Neither party shall assign this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld, conditioned or delayed.

7. No amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties.

8. This Agreement sets forth the entire agreement between the parties regarding the Project and PE Work. To the extent that any terms or provisions of this Agreement regarding the PE Work are inconsistent with the terms or provisions set forth in any existing agreement related to the Project, such terms and provisions shall be deemed superseded by this Agreement to the extent of such inconsistency.

IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the Effective Date.

CITY OF FAIRFIELD, CALIFORNIA UNION PACIFIC RAILROAD COMPANY, a Delaware Corporation

Signature Signature

Peggy Ygbuhay
Printed Name Printed Name

Manager I, Engineering – Public Projects
Title Title
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Exhibit A
Project Description and Location

Project Description

City of Fairfield, CA proposes to close the existing Canon Road at-grade crossing (DOT 751291P) and construct a realigned grade separated overpass (DOT 980090E), at their respective locations referred to below.

Location

Martinez Subdivision

DOT
Crossing
Type Milepost Street Name
751291P Public 55.40 Canon Road
980090E Public 55.364 Canon Road OP

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Exhibit B
Scope of Project Services

Scope of work includes, but is not limited to the following

• Field diagnostic(s) and inspections
• Plan, specification and construction review
• Project design
• Preparation of Project estimate for force account or other work performed by the Railroad
• Meetings and travel

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Exhibit C
Billing Contact Information

Name Ryan Panganiban
Title Assistant Public Works Director
Address 1000 Webster Street, 3rd Floor, Fairfield, CA, 94533 Work Phone (707) 428-7017
Cell Phone
Email [email protected]
Agency
Project No.

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Agenda Item No: 13.

AGENDA REPORT
DATE:April 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­86 of the City Council of the City of Fairfield Approving the Renewal Purchase of Support from EPlus Technology Inc.

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Information Technology (IT) Department seeks approval to renew the City's three­year support for its edge firewalls from authorized reseller EPlus Technology Inc.

DISCUSSION
The IT Department uses firewalls to protect the City’s networks, systems, and data from external penetration and cyber attacks. The current three­year support is about to expire, and the City must renew the support to provide the City with cyber defenses. IT proposes to continue the support for another three­ year term to obtain discounted pricing advantageous to the City. It is anticipated that the firewall hardware will need two (2) additional three­year renewals of support to mirror the expected lifespan use of the firewalls. The City may purchase renewal support from approved resellers through governmental cooperative purchasing contracts, such as NASPO, GSA, NCPA, Omnia, etc., to obtain the best pricing and support terms.

The City proposes to renew the current firewall support from authorized reseller EPlus Technology Inc. (EPlus) using negotiated pricing from the National Association of State Procurement Officials (NASPO) contract. Additionally, the IT Department requests approval for the two (2) additional three­year renewals of support necessary for the anticipated lifespan of the edge firewalls.

FINANCIAL IMPACT
The requested amount to purchase the first (1st) three­year support renewal is $158,281. from approved NASPO reseller EPlus, not to exceed $175,000 inclusive of taxes. Sufficient funds are budgeted for this purchase in the IT Computer Services fund (522­99­535­8418).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
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Agenda Item No: 13.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­86 of the City Council of the City of Fairfield Approving the RenewalPurchase of Support from EPlus Technology Inc.RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Information Technology (IT) Department seeks approval to renew the City's three­year support forits edge firewalls from authorized reseller EPlus Technology Inc.DISCUSSIONThe IT Department uses firewalls to protect the City’s networks, systems, and data from externalpenetration and cyber attacks. The current three­year support is about to expire, and the City mustrenew the support to provide the City with cyber defenses. IT proposes to continue the support foranother three­ year term to obtain discounted pricing advantageous to the City. It is anticipated that thefirewall hardware will need two (2) additional three­year renewals of support to mirror the expectedlifespan use of the firewalls. The City may purchase renewal support from approved resellers throughgovernmental cooperative purchasing contracts, such as NASPO, GSA, NCPA, Omnia, etc., to obtainthe best pricing and support terms.The City proposes to renew the current firewall support from authorized reseller EPlus Technology Inc.(EPlus) using negotiated pricing from the National Association of State Procurement Officials (NASPO)contract. Additionally, the IT Department requests approval for the two (2) additional three­year renewalsof support necessary for the anticipated lifespan of the edge firewalls.FINANCIAL IMPACTThe requested amount to purchase the first (1st) three­year support renewal is $158,281. fromapproved NASPO reseller EPlus, not to exceed $175,000 inclusive of taxes. Sufficient funds arebudgeted for this purchase in the IT Computer Services fund (522­99­535­8418).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
NA
ALTERNATIVE ACTION
City Council could choose not to approve the proposed support renewal purchase, which would harm the City's cyber security posture. Without support, the City networks would be significantly compromised in defending the City against external penetration, ransomware and cyber­attacks.

STAFF CONTACT
Eudora Fleischman, IT Manager
(707) 428­7527
[email protected]
COORDINATED WITH
City Attorney's Office, Finance Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Quote
REVIEWERS:

Reviewer Action Date
Fleischman, Eudora Approved 4/4/2022 ­ 7:43 PM
Chaudhary, Savita Approved 4/5/2022 ­ 11:09 AM
Ballard, Kelly Approved 4/5/2022 ­ 6:26 PM
Ballard, Kelly Approved 4/5/2022 ­ 6:27 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-86

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE RENEWAL PURCHASE OF SUPPORT FROM EPLUS TECHNOLOGY INC.

WHEREAS, the City of Fairfield’s current firewall requires annual support renewal and expires April 2022; and

WHEREAS, the contract contains an information security record that would reveal vulnerabilities to, or otherwise increase the potential for an attack on, an information technology system of the City of Fairfield (Government Code 6254.19); and

WHEREAS, the City of Fairfield utilizes a cooperative purchasing agreement with the National Association of State Procurement Officials (NASPO), to conduct competitive bid processes for the same technologies to receive preferred, cost-effective pricing; and

WHEREAS, the City IT Infrastructure and Security Division proposes to renew annual support for the firewalls via the State NASPO master contract for an amount not-to-exceed $175,000 for the 3-year term from the Computer Services Fund (522-99-535-8418).

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby approves the purchase of 3-year term support renewal in the amount of $158,281.38 and not to exceed $175,000 inclusive of taxes with ePlus Technology Inc. with authorization for renewal of ongoing hardware and software support for up to two additional 3-year terms subject to budget appropriation.

Section 2. The City Council hereby authorizes the city manager or designee to execute the purchase and do all other things deemed necessary or useful in implementing this resolution.

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RES. NO. 2022-86

PASSED AND ADOPTED this 19th day of April, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

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Agenda Item No: 14.

AGENDA REPORT
DATE:April 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Second Reading and Adoption of Ordinance 2022­06 of the City Council of the City of Fairfield Adding Chapter 31 to the Fairfield Municipal Code to Establish a Military Equipment Use Policy for the Fairfield Police Department RECOMMENDED ACTION
Provide second reading and adopt Ordinance 2022­06.

STATEMENT OF ISSUE
Assembly Bill 481 (AB 481 or the Bill), codified in Government Code sections 7070 through 7075, requires a law enforcement agency (LEA) to obtain approval from the applicable governing body via the adoption of a "military equipment" use policy (the Policy) by ordinance (the Ordinance), prior to the LEA funding, acquiring, or using military equipment. The Fairfield Police Department (FPD) seeks City Council adoption of the attached Military Equipment Use Policy number 711 to allow FPD to continue to use the vital equipment specified therein and acquire new equipment.

Items deemed to be "military equipment" by AB 481 are used as a component of overall best practices for LEAs throughout the country. These tools have been tested in the field and are used by LEAs to enhance citizen safety and officer safety. The loss of these items would jeopardize the welfare of citizens and peace officers within the FPD.

The term "military equipment," as used in AB 481, in fact, does not necessarily indicate the equipment that the military has used. Pursuant to AB 481, items deemed to be "military equipment" include, but are not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper balls, less lethal shotguns, less­lethal 40mm projectile launchers, and flashbangs.

FPD is committed to using the most up­to­date tools and equipment to safeguard the citizens of Fairfield. Many items deemed to be "military equipment" by AB 481 are employed by FPD and LEAs across the country to specifically reduce risk to community members. These items provide peace officers with the ability to safely resolve volatile situations which otherwise might rise to the level of a lethal force encounter. To that end, the items at issue in this report and the accompanying Military Equipment Use Policy also provide FPD's peace officers with vital tools that facilitate compliance with its stringent use of force policy.

Other items deemed "military equipment" via AB 481 include foundational equipment such as rifles.

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Agenda Item No: 14.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Second Reading and Adoption of Ordinance 2022­06 of the City Council of the City ofFairfield Adding Chapter 31 to the Fairfield Municipal Code to Establish a MilitaryEquipment Use Policy for the Fairfield Police DepartmentRECOMMENDED ACTIONProvide second reading and adopt Ordinance 2022­06.STATEMENT OF ISSUEAssembly Bill 481 (AB 481 or the Bill), codified in Government Code sections 7070 through 7075,requires a law enforcement agency (LEA) to obtain approval from the applicable governing body via theadoption of a "military equipment" use policy (the Policy) by ordinance (the Ordinance), prior to the LEAfunding, acquiring, or using military equipment. The Fairfield Police Department (FPD) seeks CityCouncil adoption of the attached Military Equipment Use Policy number 711 to allow FPD to continue touse the vital equipment specified therein and acquire new equipment.Items deemed to be "military equipment" by AB 481 are used as a component of overall best practicesfor LEAs throughout the country. These tools have been tested in the field and are used by LEAs toenhance citizen safety and officer safety. The loss of these items would jeopardize the welfare ofcitizens and peace officers within the FPD.The term "military equipment," as used in AB 481, in fact, does not necessarily indicate the equipmentthat the military has used. Pursuant to AB 481, items deemed to be "military equipment" include, but arenot limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles,pepper balls, less lethal shotguns, less­lethal 40mm projectile launchers, and flashbangs.FPD is committed to using the most up­to­date tools and equipment to safeguard the citizens ofFairfield. Many items deemed to be "military equipment" by AB 481 are employed by FPD and LEAsacross the country to specifically reduce risk to community members. These items provide peaceofficers with the ability to safely resolve volatile situations which otherwise might rise to the level of alethal force encounter. To that end, the items at issue in this report and the accompanying MilitaryEquipment Use Policy also provide FPD's peace officers with vital tools that facilitate compliance with its stringent use of force policy.

Other items deemed "military equipment" via AB 481 include foundational equipment such as rifles.

These rifles allow peace officers to address lethal threats from a greater distance and with greater precision.

Along with seeking authorization to use preexisting equipment, the FPD also seeks authorization to acquire, fund, and use new updated pieces of equipment. In sum, Fairfield police officers have faced the threat of gunfire from suspects for prolonged incidents, which required the use of armored/ballistic vehicles to protect the officers and community. The protection with ballistic equipment allows for more time and opportunity to attempt to deescalate situations and provide for safer tactics to resolve life­ threatening events in the safest way possible.

The City Council has a long­standing commitment to ensuring the Fairfield Police Department has the equipment necessary to safeguard the lives of the citizens of Fairfield.

DISCUSSION
On April 5, 2022, staff introduced the proposed ordinance to City Council for adoption.

There is significant interest in ensuring that law enforcement continues to have access to equipment that will provide peace officers as many options as possible to safeguard lives, ensure safety, and protect civil liberties. The use of the tools identified below is vital to FPD's mission and will continue to be strictly regulated through internal processes and oversight.

The proposed ordinance seeks to approve the FPD's policy 711, which constitutes FPD's Military Equipment Use Policy. Policy 711 outlines each item identified in Government Code section 7070, which the City currently owns. The Policy also includes the current use and cost of each item. These items, and their stated uses, have been in place prior to the implementation of AB 481. Future acquisitions of any item deemed "military equipment" will require a further public meeting, policy update, and council approval.

The proposed Policy safeguards the public's welfare, safety, civil rights, and civil liberties. Policy 711 ensures safeguards, including transparency, oversight, and accountability measures in place, such as requiring the Department's Administrative Services Lieutenant to ensure that FPD complies with Policy 711. FPD will conduct an annual audit of military equipment. Violations of Policy 711 will be corrected when discovered. Members of the public are provided direction per the Policy on registering complaints for violations. All items which result in a use of force will be investigated, as is already required by the existing FPD policy.

There are no reasonable alternatives to the items listed below. FPD has not discovered alternative items that can achieve the same objectives of officer and civilian safety. Each item's necessity is further described below:

Unmanned remotely piloted powered aerial vehicle: Unmanned aerial systems (UAS) are necessary as they provide visibility to high­risk locations. Without the use of a UAS, peace officers would have to deploy to high­risk locations, which would increase the risk to the officers and members of the public.

The UAS system is designed to enter small spaces, such as enclosed structures, as well as to provide overhead observations of wooded areas and other structures located in often crowded spaces. There are no known alternatives that could be used to access these locations safely.

Unmanned remotely controlled ground vehicle: Unmanned ground robots are used for reconnaissance during critical incidents to provide visibility in areas where it would be unsafe to send a peace officer.

This system can also be used to defuse or move potentially hazardous items and open doors. Not having access to this item would require the use of peace officers to engage in high­risk tasks. There is no known alternative to this system.

Armored personnel carriers, Humvees, wheeled vehicles that have a breaching or entry apparatus:

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Agenda Item No: 14.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Second Reading and Adoption of Ordinance 2022­06 of the City Council of the City ofFairfield Adding Chapter 31 to the Fairfield Municipal Code to Establish a MilitaryEquipment Use Policy for the Fairfield Police DepartmentRECOMMENDED ACTIONProvide second reading and adopt Ordinance 2022­06.STATEMENT OF ISSUEAssembly Bill 481 (AB 481 or the Bill), codified in Government Code sections 7070 through 7075,requires a law enforcement agency (LEA) to obtain approval from the applicable governing body via theadoption of a "military equipment" use policy (the Policy) by ordinance (the Ordinance), prior to the LEAfunding, acquiring, or using military equipment. The Fairfield Police Department (FPD) seeks CityCouncil adoption of the attached Military Equipment Use Policy number 711 to allow FPD to continue touse the vital equipment specified therein and acquire new equipment.Items deemed to be "military equipment" by AB 481 are used as a component of overall best practicesfor LEAs throughout the country. These tools have been tested in the field and are used by LEAs toenhance citizen safety and officer safety. The loss of these items would jeopardize the welfare ofcitizens and peace officers within the FPD.The term "military equipment," as used in AB 481, in fact, does not necessarily indicate the equipmentthat the military has used. Pursuant to AB 481, items deemed to be "military equipment" include, but arenot limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles,pepper balls, less lethal shotguns, less­lethal 40mm projectile launchers, and flashbangs.FPD is committed to using the most up­to­date tools and equipment to safeguard the citizens ofFairfield. Many items deemed to be "military equipment" by AB 481 are employed by FPD and LEAsacross the country to specifically reduce risk to community members. These items provide peaceofficers with the ability to safely resolve volatile situations which otherwise might rise to the level of alethal force encounter. To that end, the items at issue in this report and the accompanying MilitaryEquipment Use Policy also provide FPD's peace officers with vital tools that facilitate compliance withits stringent use of force policy.Other items deemed "military equipment" via AB 481 include foundational equipment such as rifles.These rifles allow peace officers to address lethal threats from a greater distance and with greaterprecision.Along with seeking authorization to use preexisting equipment, the FPD also seeks authorization toacquire, fund, and use new updated pieces of equipment. In sum, Fairfield police officers have facedthe threat of gunfire from suspects for prolonged incidents, which required the use of armored/ballisticvehicles to protect the officers and community. The protection with ballistic equipment allows for moretime and opportunity to attempt to deescalate situations and provide for safer tactics to resolve life­threatening events in the safest way possible. The City Council has a long­standing commitment to ensuring the Fairfield Police Department has theequipment necessary to safeguard the lives of the citizens of Fairfield.DISCUSSIONOn April 5, 2022, staff introduced the proposed ordinance to City Council for adoption.  There is significant interest in ensuring that law enforcement continues to have access to equipmentthat will provide peace officers as many options as possible to safeguard lives, ensure safety, andprotect civil liberties. The use of the tools identified below is vital to FPD's mission and will continue tobe strictly regulated through internal processes and oversight.The proposed ordinance seeks to approve the FPD's policy 711, which constitutes FPD's MilitaryEquipment Use Policy. Policy 711 outlines each item identified in Government Code section 7070,which the City currently owns. The Policy also includes the current use and cost of each item. Theseitems, and their stated uses, have been in place prior to the implementation of AB 481. Futureacquisitions of any item deemed "military equipment" will require a further public meeting, policyupdate, and council approval.The proposed Policy safeguards the public's welfare, safety, civil rights, and civil liberties. Policy 711ensures safeguards, including transparency, oversight, and accountability measures in place, such asrequiring the Department's Administrative Services Lieutenant to ensure that FPD complies with Policy711. FPD will conduct an annual audit of military equipment. Violations of Policy 711 will be correctedwhen discovered. Members of the public are provided direction per the Policy on registering complaintsfor violations. All items which result in a use of force will be investigated, as is already required by theexisting FPD policy.There are no reasonable alternatives to the items listed below. FPD has not discovered alternativeitems that can achieve the same objectives of officer and civilian safety. Each item's necessity is furtherdescribed below:Unmanned remotely piloted powered aerial vehicle: Unmanned aerial systems (UAS) are necessary asthey provide visibility to high­risk locations. Without the use of a UAS, peace officers would have todeploy to high­risk locations, which would increase the risk to the officers and members of the public.The UAS system is designed to enter small spaces, such as enclosed structures, as well as to provideoverhead observations of wooded areas and other structures located in often crowded spaces. Thereare no known alternatives that could be used to access these locations safely.Unmanned remotely controlled ground vehicle: Unmanned ground robots are used for reconnaissanceduring critical incidents to provide visibility in areas where it would be unsafe to send a peace officer.This system can also be used to defuse or move potentially hazardous items and open doors. Nothaving access to this item would require the use of peace officers to engage in high­risk tasks. There is no known alternative to this system.

Armored personnel carriers, Humvees, wheeled vehicles that have a breaching or entry apparatus:

Armored vehicles are used to provide ballistic protection to officers and citizens during a rescue, critical incidents, and other hazardous situations. These vehicles allow officers closer access to high­risk situations while substantially reducing the physical risk to the officers and citizens. These vehicles are built on commercial vehicle chassis and are primarily a reinforcement of civilian commercial vehicles.

As such, there are no reasonable alternatives to providing the same level of ballistic protection.

Command and control vehicles: The mobile incident command vehicle (MCV) is an unarmored vehicle equivalent to a commercial, recreational vehicle. It is equipped with specific communication and audio­ visual devices to assist in command and control of a critical incident. This vehicle allows for mobile incident command and use of the Incident Command Systems, facilitating key leaders' best possible on­scene decision­making. It provides for mobility, sheltering, logistical support, and power. The DUI trailer and Crisis Negotiations Team (CNT) trailer may also be used as mobile command posts that provide sheltering, logistical support, power, and restroom facilities. There is no known alternative for the MCV, DUI trailer, or CNT trailer, which provides the same amount of mobility and support at one location in a quick deploying package.

Breaching apparatuses, battering rams, slugs: Battering rams and breaching apparatus are used to defeat locked, barricaded or fortified locations allowing officers to conduct rescues or high­risk forceable entries. This includes but is not limited to rescuing hostages. These items allow peace officers to enter a structure when time is of the essence quickly. This would include but is not limited to an active shooter or kidnapping situation. In such situations, time is of the essence, and it would not be feasible to wait for other delayed access to the structure. There are alternatives which are used for low risk and/or non­fortified situations. This includes handheld battering rams. However, this alternative does not afford the same level of protection or speed that such equipment provides when necessary. As such, there is no reasonable alternative to these items when they are used and required.

Specialized firearms and ammunition, including assault weapons: Patrol rifles, Special Weapons and Tactics (SWAT) rifles, and sniper rifles, enable officers when in compliance with the FPD's Use of Force Policy, to address medium to long­distance threats, or those threats who are heavily armed, armored or both. Further, in both short and long­distance deployments, they allow officers precision shot placement, minimizing the risk to officers and innocent citizens. There are no known alternatives to these weapons that will provide the same level of distance or precision.

Flashbangs: Flashbangs are used as a distraction device in order to disorient or divert the suspect' (s) attention away from officers. This can allow officers to gain safer access to a high­risk situation, giving extra time to assess and analyze existing threats. This can prevent injury to officers and citizens. These devices can often lead to a safer resolution and allow officers to take a citizen into custody without force. There is no known alternative to a flashbang when it is necessary.

Explosive breaching tools: Explosive breaching tools are used by the SWAT team in order to enter fortified or hardened structures to allow for rescue or other high­risk police entries. They are used when there are no other reasonable alternatives to rapidly or safely breach a location. They are only used when time is of the essence and/or in order to preserve the lives of community members and police officers. Without these items, peace officers may not be able to gain access to a location in a safe and timely manner to engage in necessary police operations. There is no known reasonable alternative to these items when they are necessary, as stated.

Tear gas and pepper ball: Tear gas and pepper ball are less lethal methods used to address violent or riotous crowds when there is a risk to physical safety. They are also used to safely extract a suspect from a fixed location or safely detain a suspect who poses a risk of violence to officers. Tear gas allows peace officers to deploy a less­lethal chemical agent into a structure where other weapons would not be capable of doing so. These weapons are less lethal and afford peace officers an added option to avoid lethal force encounters. When these items are reasonable and necessary for use, there is no other alternative.

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Agenda Item No: 14.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Second Reading and Adoption of Ordinance 2022­06 of the City Council of the City ofFairfield Adding Chapter 31 to the Fairfield Municipal Code to Establish a MilitaryEquipment Use Policy for the Fairfield Police DepartmentRECOMMENDED ACTIONProvide second reading and adopt Ordinance 2022­06.STATEMENT OF ISSUEAssembly Bill 481 (AB 481 or the Bill), codified in Government Code sections 7070 through 7075,requires a law enforcement agency (LEA) to obtain approval from the applicable governing body via theadoption of a "military equipment" use policy (the Policy) by ordinance (the Ordinance), prior to the LEAfunding, acquiring, or using military equipment. The Fairfield Police Department (FPD) seeks CityCouncil adoption of the attached Military Equipment Use Policy number 711 to allow FPD to continue touse the vital equipment specified therein and acquire new equipment.Items deemed to be "military equipment" by AB 481 are used as a component of overall best practicesfor LEAs throughout the country. These tools have been tested in the field and are used by LEAs toenhance citizen safety and officer safety. The loss of these items would jeopardize the welfare ofcitizens and peace officers within the FPD.The term "military equipment," as used in AB 481, in fact, does not necessarily indicate the equipmentthat the military has used. Pursuant to AB 481, items deemed to be "military equipment" include, but arenot limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles,pepper balls, less lethal shotguns, less­lethal 40mm projectile launchers, and flashbangs.FPD is committed to using the most up­to­date tools and equipment to safeguard the citizens ofFairfield. Many items deemed to be "military equipment" by AB 481 are employed by FPD and LEAsacross the country to specifically reduce risk to community members. These items provide peaceofficers with the ability to safely resolve volatile situations which otherwise might rise to the level of alethal force encounter. To that end, the items at issue in this report and the accompanying MilitaryEquipment Use Policy also provide FPD's peace officers with vital tools that facilitate compliance withits stringent use of force policy.Other items deemed "military equipment" via AB 481 include foundational equipment such as rifles.These rifles allow peace officers to address lethal threats from a greater distance and with greaterprecision.Along with seeking authorization to use preexisting equipment, the FPD also seeks authorization toacquire, fund, and use new updated pieces of equipment. In sum, Fairfield police officers have facedthe threat of gunfire from suspects for prolonged incidents, which required the use of armored/ballisticvehicles to protect the officers and community. The protection with ballistic equipment allows for moretime and opportunity to attempt to deescalate situations and provide for safer tactics to resolve life­threatening events in the safest way possible. The City Council has a long­standing commitment to ensuring the Fairfield Police Department has theequipment necessary to safeguard the lives of the citizens of Fairfield.DISCUSSIONOn April 5, 2022, staff introduced the proposed ordinance to City Council for adoption.  There is significant interest in ensuring that law enforcement continues to have access to equipmentthat will provide peace officers as many options as possible to safeguard lives, ensure safety, andprotect civil liberties. The use of the tools identified below is vital to FPD's mission and will continue tobe strictly regulated through internal processes and oversight.The proposed ordinance seeks to approve the FPD's policy 711, which constitutes FPD's MilitaryEquipment Use Policy. Policy 711 outlines each item identified in Government Code section 7070,which the City currently owns. The Policy also includes the current use and cost of each item. Theseitems, and their stated uses, have been in place prior to the implementation of AB 481. Futureacquisitions of any item deemed "military equipment" will require a further public meeting, policyupdate, and council approval.The proposed Policy safeguards the public's welfare, safety, civil rights, and civil liberties. Policy 711ensures safeguards, including transparency, oversight, and accountability measures in place, such asrequiring the Department's Administrative Services Lieutenant to ensure that FPD complies with Policy711. FPD will conduct an annual audit of military equipment. Violations of Policy 711 will be correctedwhen discovered. Members of the public are provided direction per the Policy on registering complaintsfor violations. All items which result in a use of force will be investigated, as is already required by theexisting FPD policy.There are no reasonable alternatives to the items listed below. FPD has not discovered alternativeitems that can achieve the same objectives of officer and civilian safety. Each item's necessity is furtherdescribed below:Unmanned remotely piloted powered aerial vehicle: Unmanned aerial systems (UAS) are necessary asthey provide visibility to high­risk locations. Without the use of a UAS, peace officers would have todeploy to high­risk locations, which would increase the risk to the officers and members of the public.The UAS system is designed to enter small spaces, such as enclosed structures, as well as to provideoverhead observations of wooded areas and other structures located in often crowded spaces. Thereare no known alternatives that could be used to access these locations safely.Unmanned remotely controlled ground vehicle: Unmanned ground robots are used for reconnaissanceduring critical incidents to provide visibility in areas where it would be unsafe to send a peace officer.This system can also be used to defuse or move potentially hazardous items and open doors. Nothaving access to this item would require the use of peace officers to engage in high­risk tasks. There isno known alternative to this system.Armored personnel carriers, Humvees, wheeled vehicles that have a breaching or entry apparatus:Armored vehicles are used to provide ballistic protection to officers and citizens during a rescue, criticalincidents, and other hazardous situations. These vehicles allow officers closer access to high­risksituations while substantially reducing the physical risk to the officers and citizens. These vehicles arebuilt on commercial vehicle chassis and are primarily a reinforcement of civilian commercial vehicles.As such, there are no reasonable alternatives to providing the same level of ballistic protection.Command and control vehicles: The mobile incident command vehicle (MCV) is an unarmored vehicleequivalent to a commercial, recreational vehicle. It is equipped with specific communication and audio­visual devices to assist in command and control of a critical incident. This vehicle allows for mobileincident command and use of the Incident Command Systems, facilitating key leaders' best possibleon­scene decision­making. It provides for mobility, sheltering, logistical support, and power. The DUItrailer and Crisis Negotiations Team (CNT) trailer may also be used as mobile command posts thatprovide sheltering, logistical support, power, and restroom facilities. There is no known alternative forthe MCV, DUI trailer, or CNT trailer, which provides the same amount of mobility and support at onelocation in a quick deploying package.Breaching apparatuses, battering rams, slugs: Battering rams and breaching apparatus are used todefeat locked, barricaded or fortified locations allowing officers to conduct rescues or high­riskforceable entries. This includes but is not limited to rescuing hostages. These items allow peaceofficers to enter a structure when time is of the essence quickly. This would include but is not limited toan active shooter or kidnapping situation. In such situations, time is of the essence, and it would not befeasible to wait for other delayed access to the structure. There are alternatives which are used for lowrisk and/or non­fortified situations. This includes handheld battering rams. However, this alternativedoes not afford the same level of protection or speed that such equipment provides when necessary. Assuch, there is no reasonable alternative to these items when they are used and required.Specialized firearms and ammunition, including assault weapons: Patrol rifles, Special Weapons andTactics (SWAT) rifles, and sniper rifles, enable officers when in compliance with the FPD's Use of ForcePolicy, to address medium to long­distance threats, or those threats who are heavily armed, armored orboth. Further, in both short and long­distance deployments, they allow officers precision shot placement,minimizing the risk to officers and innocent citizens. There are no known alternatives to these weaponsthat will provide the same level of distance or precision.Flashbangs: Flashbangs are used as a distraction device in order to disorient or divert the suspect' (s)attention away from officers. This can allow officers to gain safer access to a high­risk situation, givingextra time to assess and analyze existing threats. This can prevent injury to officers and citizens. Thesedevices can often lead to a safer resolution and allow officers to take a citizen into custody withoutforce. There is no known alternative to a flashbang when it is necessary.Explosive breaching tools: Explosive breaching tools are used by the SWAT team in order to enterfortified or hardened structures to allow for rescue or other high­risk police entries. They are used whenthere are no other reasonable alternatives to rapidly or safely breach a location. They are only usedwhen time is of the essence and/or in order to preserve the lives of community members and policeofficers. Without these items, peace officers may not be able to gain access to a location in a safe andtimely manner to engage in necessary police operations. There is no known reasonable alternative tothese items when they are necessary, as stated.Tear gas and pepper ball: Tear gas and pepper ball are less lethal methods used to address violent orriotous crowds when there is a risk to physical safety. They are also used to safely extract a suspectfrom a fixed location or safely detain a suspect who poses a risk of violence to officers. Tear gas allowspeace officers to deploy a less­lethal chemical agent into a structure where other weapons would not becapable of doing so. These weapons are less lethal and afford peace officers an added option to avoid lethal force encounters. When these items are reasonable and necessary for use, there is no other alternative.
40mm projectile launchers and bean bag shotguns: The 40mm launcher affords the ability to use less­ lethal chemical agents and impact munitions. This allows officers to address a threat from a greater distance and provides an alternative option for deadly force when reasonable. The bean bag shotgun also allows officers to confront a potentially armed or dangerous suspect at a longer distance. This can potentially prevent a deadly force encounter. When necessary, there is no alternative to these less­lethal weapon systems.

Approval for acquiring additional patrol rifles: The Department has increased staffing over the past several years and does not have enough patrol rifles. Patrol rifles are standard­issue equipment for officers. The Department requests authorization to add an additional 10 Colt 11.5" barrel carbine LE6933 patrol rifles to its inventory at the cost of $10,661.10. These are the same type of standard­ issue patrol rifles currently in the FPD inventory.

Approval for acquiring replacement Pepper Ball launchers: Existing FPD Pepper Ball VKS projectile launchers are over five years old, and a new launcher has been manufactured by Pepper Ball, the PPC.

The PPC was tested and evaluated by the Department in 2021 and found to be easier to operate, lighter, smaller, easier to transport, and simplified overall.

The Department is seeking approval to acquire a total of 12 Pepper Ball PPC launchers at a total cost of $6,840.36. The acquisition of the 12 PPC launchers will include the trade­in of the Department's seven older VKS launchers. This will increase the availability of less­lethal tools for Police Officers.

The Department is seeking approval to acquire one new Tac SF launcher to replace the SWAT team VKS launcher for $769.44. The Mobile Field Force Team currently uses tac SF launchers.

The Department has numerous Pepper Ball instructors and a supply of proprietary less­lethal rounds and training rounds for the launchers. The cost of replacing and upgrading launchers falls within the existing Training Budget. Pepper Ball launchers further FPD's ability to use less lethal force options as an alternative to lethal force when feasible.

Approval for acquiring less­lethal shotgun specialty ammunition: The Department currently has 64 less­ lethal shotguns that were converted from standard shotguns and are in the process of purchasing less­ lethal cartridges (bean bag projectiles). The Department seeks authorization to purchase additional less­lethal bean bag shotgun cartridges as needed for training and deployment. The Department seeks to maintain cartridges for duty use and training. Each less­lethal shotgun holds ten cartridges, including the side­saddle. This would result in 640 cartridges needed for deployment. The Department requests authorization to purchase up to 2000 training cartridges per year for ongoing annual training. The current cost of each cartridge is $7.

Policy 711 reflects each new piece of equipment listed above. Purchases will be made within the existing budget.

FINANCIAL IMPACT
There are no new financial considerations for existing military equipment and munitions. The purchase of replacement pepper ball launchers, less­lethal shotgun ammunition, and patrol rifles will come from the Police Department Training Budget, account code 011­51008­8319.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
In compliance with AB 481, the Fairfield Police Department issued a press release and posted Policy 711 on the Department website on March 4, 2022.

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Agenda Item No: 14.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Second Reading and Adoption of Ordinance 2022­06 of the City Council of the City ofFairfield Adding Chapter 31 to the Fairfield Municipal Code to Establish a MilitaryEquipment Use Policy for the Fairfield Police DepartmentRECOMMENDED ACTIONProvide second reading and adopt Ordinance 2022­06.STATEMENT OF ISSUEAssembly Bill 481 (AB 481 or the Bill), codified in Government Code sections 7070 through 7075,requires a law enforcement agency (LEA) to obtain approval from the applicable governing body via theadoption of a "military equipment" use policy (the Policy) by ordinance (the Ordinance), prior to the LEAfunding, acquiring, or using military equipment. The Fairfield Police Department (FPD) seeks CityCouncil adoption of the attached Military Equipment Use Policy number 711 to allow FPD to continue touse the vital equipment specified therein and acquire new equipment.Items deemed to be "military equipment" by AB 481 are used as a component of overall best practicesfor LEAs throughout the country. These tools have been tested in the field and are used by LEAs toenhance citizen safety and officer safety. The loss of these items would jeopardize the welfare ofcitizens and peace officers within the FPD.The term "military equipment," as used in AB 481, in fact, does not necessarily indicate the equipmentthat the military has used. Pursuant to AB 481, items deemed to be "military equipment" include, but arenot limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles,pepper balls, less lethal shotguns, less­lethal 40mm projectile launchers, and flashbangs.FPD is committed to using the most up­to­date tools and equipment to safeguard the citizens ofFairfield. Many items deemed to be "military equipment" by AB 481 are employed by FPD and LEAsacross the country to specifically reduce risk to community members. These items provide peaceofficers with the ability to safely resolve volatile situations which otherwise might rise to the level of alethal force encounter. To that end, the items at issue in this report and the accompanying MilitaryEquipment Use Policy also provide FPD's peace officers with vital tools that facilitate compliance withits stringent use of force policy.Other items deemed "military equipment" via AB 481 include foundational equipment such as rifles.These rifles allow peace officers to address lethal threats from a greater distance and with greaterprecision.Along with seeking authorization to use preexisting equipment, the FPD also seeks authorization toacquire, fund, and use new updated pieces of equipment. In sum, Fairfield police officers have facedthe threat of gunfire from suspects for prolonged incidents, which required the use of armored/ballisticvehicles to protect the officers and community. The protection with ballistic equipment allows for moretime and opportunity to attempt to deescalate situations and provide for safer tactics to resolve life­threatening events in the safest way possible. The City Council has a long­standing commitment to ensuring the Fairfield Police Department has theequipment necessary to safeguard the lives of the citizens of Fairfield.DISCUSSIONOn April 5, 2022, staff introduced the proposed ordinance to City Council for adoption.  There is significant interest in ensuring that law enforcement continues to have access to equipmentthat will provide peace officers as many options as possible to safeguard lives, ensure safety, andprotect civil liberties. The use of the tools identified below is vital to FPD's mission and will continue tobe strictly regulated through internal processes and oversight.The proposed ordinance seeks to approve the FPD's policy 711, which constitutes FPD's MilitaryEquipment Use Policy. Policy 711 outlines each item identified in Government Code section 7070,which the City currently owns. The Policy also includes the current use and cost of each item. Theseitems, and their stated uses, have been in place prior to the implementation of AB 481. Futureacquisitions of any item deemed "military equipment" will require a further public meeting, policyupdate, and council approval.The proposed Policy safeguards the public's welfare, safety, civil rights, and civil liberties. Policy 711ensures safeguards, including transparency, oversight, and accountability measures in place, such asrequiring the Department's Administrative Services Lieutenant to ensure that FPD complies with Policy711. FPD will conduct an annual audit of military equipment. Violations of Policy 711 will be correctedwhen discovered. Members of the public are provided direction per the Policy on registering complaintsfor violations. All items which result in a use of force will be investigated, as is already required by theexisting FPD policy.There are no reasonable alternatives to the items listed below. FPD has not discovered alternativeitems that can achieve the same objectives of officer and civilian safety. Each item's necessity is furtherdescribed below:Unmanned remotely piloted powered aerial vehicle: Unmanned aerial systems (UAS) are necessary asthey provide visibility to high­risk locations. Without the use of a UAS, peace officers would have todeploy to high­risk locations, which would increase the risk to the officers and members of the public.The UAS system is designed to enter small spaces, such as enclosed structures, as well as to provideoverhead observations of wooded areas and other structures located in often crowded spaces. Thereare no known alternatives that could be used to access these locations safely.Unmanned remotely controlled ground vehicle: Unmanned ground robots are used for reconnaissanceduring critical incidents to provide visibility in areas where it would be unsafe to send a peace officer.This system can also be used to defuse or move potentially hazardous items and open doors. Nothaving access to this item would require the use of peace officers to engage in high­risk tasks. There isno known alternative to this system.Armored personnel carriers, Humvees, wheeled vehicles that have a breaching or entry apparatus:Armored vehicles are used to provide ballistic protection to officers and citizens during a rescue, criticalincidents, and other hazardous situations. These vehicles allow officers closer access to high­risksituations while substantially reducing the physical risk to the officers and citizens. These vehicles arebuilt on commercial vehicle chassis and are primarily a reinforcement of civilian commercial vehicles.As such, there are no reasonable alternatives to providing the same level of ballistic protection.Command and control vehicles: The mobile incident command vehicle (MCV) is an unarmored vehicleequivalent to a commercial, recreational vehicle. It is equipped with specific communication and audio­visual devices to assist in command and control of a critical incident. This vehicle allows for mobileincident command and use of the Incident Command Systems, facilitating key leaders' best possibleon­scene decision­making. It provides for mobility, sheltering, logistical support, and power. The DUItrailer and Crisis Negotiations Team (CNT) trailer may also be used as mobile command posts thatprovide sheltering, logistical support, power, and restroom facilities. There is no known alternative forthe MCV, DUI trailer, or CNT trailer, which provides the same amount of mobility and support at onelocation in a quick deploying package.Breaching apparatuses, battering rams, slugs: Battering rams and breaching apparatus are used todefeat locked, barricaded or fortified locations allowing officers to conduct rescues or high­riskforceable entries. This includes but is not limited to rescuing hostages. These items allow peaceofficers to enter a structure when time is of the essence quickly. This would include but is not limited toan active shooter or kidnapping situation. In such situations, time is of the essence, and it would not befeasible to wait for other delayed access to the structure. There are alternatives which are used for lowrisk and/or non­fortified situations. This includes handheld battering rams. However, this alternativedoes not afford the same level of protection or speed that such equipment provides when necessary. Assuch, there is no reasonable alternative to these items when they are used and required.Specialized firearms and ammunition, including assault weapons: Patrol rifles, Special Weapons andTactics (SWAT) rifles, and sniper rifles, enable officers when in compliance with the FPD's Use of ForcePolicy, to address medium to long­distance threats, or those threats who are heavily armed, armored orboth. Further, in both short and long­distance deployments, they allow officers precision shot placement,minimizing the risk to officers and innocent citizens. There are no known alternatives to these weaponsthat will provide the same level of distance or precision.Flashbangs: Flashbangs are used as a distraction device in order to disorient or divert the suspect' (s)attention away from officers. This can allow officers to gain safer access to a high­risk situation, givingextra time to assess and analyze existing threats. This can prevent injury to officers and citizens. Thesedevices can often lead to a safer resolution and allow officers to take a citizen into custody withoutforce. There is no known alternative to a flashbang when it is necessary.Explosive breaching tools: Explosive breaching tools are used by the SWAT team in order to enterfortified or hardened structures to allow for rescue or other high­risk police entries. They are used whenthere are no other reasonable alternatives to rapidly or safely breach a location. They are only usedwhen time is of the essence and/or in order to preserve the lives of community members and policeofficers. Without these items, peace officers may not be able to gain access to a location in a safe andtimely manner to engage in necessary police operations. There is no known reasonable alternative tothese items when they are necessary, as stated.Tear gas and pepper ball: Tear gas and pepper ball are less lethal methods used to address violent orriotous crowds when there is a risk to physical safety. They are also used to safely extract a suspectfrom a fixed location or safely detain a suspect who poses a risk of violence to officers. Tear gas allowspeace officers to deploy a less­lethal chemical agent into a structure where other weapons would not becapable of doing so. These weapons are less lethal and afford peace officers an added option to avoidlethal force encounters. When these items are reasonable and necessary for use, there is no otheralternative.40mm projectile launchers and bean bag shotguns: The 40mm launcher affords the ability to use less­lethal chemical agents and impact munitions. This allows officers to address a threat from a greaterdistance and provides an alternative option for deadly force when reasonable. The bean bag shotgunalso allows officers to confront a potentially armed or dangerous suspect at a longer distance. This canpotentially prevent a deadly force encounter. When necessary, there is no alternative to these less­lethalweapon systems.Approval for acquiring additional patrol rifles: The Department has increased staffing over the pastseveral years and does not have enough patrol rifles. Patrol rifles are standard­issue equipment forofficers. The Department requests authorization to add an additional 10 Colt 11.5" barrel carbineLE6933 patrol rifles to its inventory at the cost of $10,661.10. These are the same type of standard­issue patrol rifles currently in the FPD inventory.Approval for acquiring replacement Pepper Ball launchers: Existing FPD Pepper Ball VKS projectilelaunchers are over five years old, and a new launcher has been manufactured by Pepper Ball, the PPC.The PPC was tested and evaluated by the Department in 2021 and found to be easier to operate,lighter, smaller, easier to transport, and simplified overall.The Department is seeking approval to acquire a total of 12 Pepper Ball PPC launchers at a total costof $6,840.36. The acquisition of the 12 PPC launchers will include the trade­in of the Department'sseven older VKS launchers. This will increase the availability of less­lethal tools for Police Officers.The Department is seeking approval to acquire one new Tac SF launcher to replace the SWAT teamVKS launcher for $769.44. The Mobile Field Force Team currently uses tac SF launchers.The Department has numerous Pepper Ball instructors and a supply of proprietary less­lethal roundsand training rounds for the launchers. The cost of replacing and upgrading launchers falls within theexisting Training Budget. Pepper Ball launchers further FPD's ability to use less lethal force options asan alternative to lethal force when feasible.Approval for acquiring less­lethal shotgun specialty ammunition: The Department currently has 64 less­lethal shotguns that were converted from standard shotguns and are in the process of purchasing less­lethal cartridges (bean bag projectiles). The Department seeks authorization to purchase additionalless­lethal bean bag shotgun cartridges as needed for training and deployment. The Department seeksto maintain cartridges for duty use and training. Each less­lethal shotgun holds ten cartridges, includingthe side­saddle. This would result in 640 cartridges needed for deployment. The Department requestsauthorization to purchase up to 2000 training cartridges per year for ongoing annual training. Thecurrent cost of each cartridge is $7.Policy 711 reflects each new piece of equipment listed above. Purchases will be made within theexisting budget.FINANCIAL IMPACTThere are no new financial considerations for existing military equipment and munitions. The purchaseof replacement pepper ball launchers, less­lethal shotgun ammunition, and patrol rifles will come fromthe Police Department Training Budget, account code 011­51008­8319.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONIn compliance with AB 481, the Fairfield Police Department issued a press release and posted Policy 711 on the Department website on March 4, 2022.

ALTERNATIVE ACTION
Council could deny the recommendation. This action will prevent FPD from using any of the items described above.

STAFF CONTACT
Sam Rowland, Police Lieutenant
(707) 428­7702
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Ordinance
California State Assembly Bill 481
Draft Fairfield Police Department Policy 711
REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 4/13/2022 ­ 11:38 AM
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CITY OF FAIRFIELD

ORDINANCE NO. 2022-06

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ADDING CHAPTER 31 TO THE

FAIRFIELD MUNICIPAL CODE TO ESTABLISH A MILITARY EQUIPMENT USE POLICY FOR THE

FAIRFIELD POLICE DEPARTMENT

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 31 is hereby added to the Fairfield Municipal Code to read as follows:

CHAPTER 31 POLICE DEPARTMENT – FUNDING, ACQUISITION, AND USE OF MILITARY

EQUIPMENT

Article I. In General

31.1.1 Purpose and Intent
A. On September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481, relating to the use of military equipment by law enforcement agencies.

B. Assembly Bill 481, codified in California Government Code sections 7070 through 7075, requires law enforcement agencies to obtain approval of the applicable governing body, by an ordinance adopting a “military equipment” use policy, at a regular meeting held pursuant to open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment. The term “military equipment” is defined in California Government Code section 7070.

C. Assembly Bill 481 allows the governing body of a city to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified determinations. The proposed military equipment use policy is found within Fairfield Police Department Policy 711.

31.1.2 Findings and Determinations
A. Fairfield Police Department Policy 711 was published on the Fairfield Police Department’s internet website on March 4, 2022, and will remain on the Department’s website as long as specified military equipment is in use by the Department. Fairfield Police Department Policy 711 meets the requirements of California Government Code section 7070, subdivision (d).

B. Based on the findings above, in addition to the information provided to the City Council at the public meeting, the City Council determines as follows:

1. The military equipment identified in Fairfield Police Department Policy 711 is necessary because there are no reasonable alternatives that can achieve the same objectives of officer and civilian safety.

2. Fairfield Police Department Policy 711 will safeguard the public’s welfare, safety, civil rights, and civil liberties.

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ORD. NO. 2022-06

3. The military equipment identified in Fairfield Police Policy 711 is reasonably cost- effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

4. Prior military equipment use complied with the military use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

C. In order to facilitate public participation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the Fairfield Police Department for as long as the military equipment is available for use.

31.1.3 Renewal of Ordinance
A. This City Council shall review this chapter at least annually to approve the funding, acquisition, or use of military equipment, and shall vote on whether to renew this ordinance at a regular meeting held pursuant to the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5).

B. The renewal and proposed military equipment use policy shall be available on the Fairfield Police Department’s internet website at least 30 days prior to the public hearing concerning the military equipment at issue.

31.1.4 Reporting Requirements - Annual Military Equipment Report A. The Fairfield Police Department shall submit to the City Council an annual military equipment report for each type of military equipment approved by the City Council within one year of approval, and annually thereafter for as long as the military equipment is available for use.

B. The Fairfield Police Department shall make each annual military equipment report required by this Chapter publicly available on its internet website for as long as the military equipment is available for use.

C. The Fairfield Police Department, may, but is not required to submit the annual military equipment report to the City Council at the same time as the City Council reviews this Chapter for renewal.

D. Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the Fairfield Police Department shall hold at least one well - publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the Fairfield Police Department’s funding, acquisition, or use of military equipment.

E. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:

1. A summary of how the military equipment was used and the purpose of its use.

2. A summary of any complaints or concerns received concerning the military equipment.

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ORD. NO. 2022-06

3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions are taken in response.

4. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.

5. The quantity possessed for each type of military equipment.

6. If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

31.1.5 Authorizations.

The City of Fairfield City Council approves Fairfield Police Department Policy 711 as the City of Fairfield’s military equipment use policy, pursuant to Assembly Bill 481. This authorizes the Police Department to acquire, and use specified military equipment as defined in Assembly Bill 481 subject to the annual approval of this ordinance. The Department may purchase and acquire military equipment to maintain current inventory during each year the ordinance is approved.

31.1.6 Severability.

If any portion of Chapter 31, or any portion of Assembly Bill 481 (Government Code section 7070 through 7075) is found to be invalid by a court of competent jurisdiction, the remaining portions of this law will remain in full force and effect.

31.1.7 Conflict with State Law
To the degree any part of Chapter 31 conflicts with the provisions of Assembly Bill 481 (Government Code section 7070 through 7075), state law shall control, except that the City of Fairfield may implement additional requirements and standards related to the purchase, use, and reporting of military equipment by the Fairfield Police Department that do not conflict with state law.”

SECTION 2. This ordinance shall be effective 30 days following its adoption by the council. A summary of this ordinance shall, within fifteen (15) days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the councilmembers voting for and against it.

INTRODUCED at a regular meeting of the City Council of the City of Fairfield on the 5th day of April 2022, and

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ORD. NO. 2022-06

PASSED AND ADOPTED this 19th day of April, 2022, by the following vote:

AYES: Councilmembers: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

MAYOR
ATTEST:

_________________________

CITY CLERK
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Assembly Bill No. 481
CHAPTER 406
An act to add Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, relating to military equipment. [Approved by Governor September 30, 2021. Filed with
Secretary of State September 30, 2021.]
legislative counsel’s digest
AB 481, Chiu. Law enforcement and state agencies: military equipment:
funding, acquisition, and use.

Existing law designates the Department of General Services as the agency for the State of California responsible for distribution of federal surplus personal property, excepting food commodities, and requires the department to, among other things, do all things necessary to the execution of its powers and duties as the state agency for the distribution of federal personal surplus property, excepting food commodities, in accordance with specified federal law. Existing law, the Federal Surplus Property Acquisition Law of 1945, authorizes a local agency, as defined, to acquire surplus federal property without regard to any law which requires posting of notices or advertising for bids, inviting or receiving bids, or delivery of purchases before payment, or which prevents the local agency from bidding on federal surplus property.

Existing federal law authorizes the Department of Defense to transfer surplus personal property, including arms and ammunition, to federal or state agencies for use in law enforcement activities, subject to specified conditions, at no cost to the acquiring agency.

This bill would require a law enforcement agency, defined to include specified entities, to obtain approval of the applicable governing body, by adoption of a military equipment use policy, as specified, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. The bill would also require similar approval for the continued use of military equipment acquired prior to January 1, 2022. The bill would allow the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standards. The bill would require the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type, as defined, of military equipment or amend the military equipment use policy if it determines, based on an annual military equipment report prepared by the law enforcement agency, as provided, that the military equipment does not comply with the above-described standards for approval. The bill would specify these provisions do not preclude a county or local municipality from implementing

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additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.

This bill would also require a state agency, as defined, to create a military equipment use policy before engaging in certain activities, publish the policy on the agency’s internet website, and provide a copy of the policy to the Governor or the Governor’s designee, as specified. The bill would also require a state agency that seeks to continue use of military equipment acquired prior to January 1, 2022, to create a military equipment use policy.

This bill would also include findings that the changes proposed by this bill address a matter of statewide concern rather than a municipal affair and, therefore, apply to all cities, including charter cities.

By adding to the duties of local officials with respect to the funding, acquisition, and use of military equipment, this bill would impose a state-mandated local program.

The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose.

This bill would make legislative findings to that effect.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

The people of the State of California do enact as follows:

SECTION 1. The Legislature finds and declares all of the following:
(a)  The acquisition of military equipment and its deployment in our communities adversely impacts the public’s safety and welfare, including increased risk of civilian deaths, significant risks to civil rights, civil liberties, and physical and psychological well-being, and incurment of significant financial costs. Military equipment is more frequently deployed in low-income Black and Brown communities, meaning the risks and impacts of police militarization are experienced most acutely in marginalized communities.
(b)  The public has a right to know about any funding, acquisition, or use of military equipment by state or local government officials, as well as a right to participate in any government agency’s decision to fund, acquire, or use such equipment.
(c)  Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety, civil rights, and civil liberties, and should be based on meaningful public input.
92 — 2 — Ch. 406 Packet Page 173 of 305Attachment 2 Page 2 of 9

(d)  Legally enforceable safeguards, including transparency, oversight, and accountability measures, must be in place to protect the public’s welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.
(e)  The lack of a public forum to discuss the acquisition of military equipment jeopardizes the relationship police have with the community, which can be undermined when law enforcement is seen as an occupying force rather than a public safety service.

SEC. 2. Chapter 12.8 (commencing with Section 7070) is added to Division 7 of Title 1 of the Government Code, to read:

Chapter 12.8. Funding, Acquisition, and Use of Military Equipment
7070. For purposes of this chapter, the following definitions shall apply:
(a)  “Governing body” means the elected body that oversees a law enforcement agency or, if there is no elected body that directly oversees the law enforcement agency, the appointed body that oversees a law enforcement agency. In the case of a law enforcement agency of a county, including a sheriff ’s department or a district attorney’s office, “governing body” means the board of supervisors of the county.
(b)  “Law enforcement agency” means any of the following:
(1)  A police department, including the police department of a transit agency, school district, or any campus of the University of California, the California State University, or California Community Colleges. (2)  A sheriff ’s department.
(3)  A district attorney’s office.
(4)  A county probation department.
(c)  “Military equipment” means the following:
(1)  Unmanned, remotely piloted, powered aerial or ground vehicles. (2)  Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
(3)  High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.
(4)  Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion. (5)  Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. (6)  Weaponized aircraft, vessels, or vehicles of any kind. (7)  Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, 92 Ch. 406 — 3 — Packet Page 174 of 305Attachment 2 Page 3 of 9

or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
(8)  Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(9)  Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision. (10)  Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency. (11)  Any firearm or firearm accessory that is designed to launch explosive projectiles.
(12)  “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray.
(13)  Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD).
(14)  The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.
(15)  Any other equipment as determined by a governing body or a state agency to require additional oversight.
(16)  Notwithstanding paragraphs (1) through (15), “military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
(d)  “Military equipment use policy” means a publicly released, written document governing the use of military equipment by a law enforcement agency or a state agency that addresses, at a minimum, all of the following:
(1)  A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.
(2)  The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment. (3)  The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.
(4)  The legal and procedural rules that govern each authorized use. (5)  The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy.
(6)  The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight 92 — 4 — Ch. 406 Packet Page 175 of 305Attachment 2 Page 4 of 9

authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
(7)  For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.
(e)  “State agency” means the law enforcement division of every state office, officer, department, division, bureau, board, and commission or other state body or agency, except those agencies provided for in Article IV (except Section 20 thereof) or Article VI of the California Constitution. (f)  “Type” means each item that shares the same manufacturer model number.
7071. (a)  (1)  A law enforcement agency shall obtain approval of the governing body, by an ordinance adopting a military equipment use policy at a regular meeting of the governing body held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M.

Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable, prior to engaging in any of the following:
(A)  Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(B)  Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (C)  Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(D)  Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body.
(E)  Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.
(F)  Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment. (G)  Acquiring military equipment through any means not provided by this paragraph.
(2)  No later than May 1, 2022, a law enforcement agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall commence a governing body approval process in accordance with this section. If the governing body does not approve the continuing use of military equipment, including by adoption pursuant to this subdivision of a military equipment use policy submitted pursuant to subdivision (b), within 180 days of submission of the proposed military equipment use policy to the governing body, the law enforcement agency shall cease its use of 92 Ch. 406 — 5 — Packet Page 176 of 305Attachment 2 Page 5 of 9

the military equipment until it receives the approval of the governing body in accordance with this section.
(b)  In seeking the approval of the governing body pursuant to subdivision (a), a law enforcement agency shall submit a proposed military equipment use policy to the governing body and make those documents available on the law enforcement agency’s internet website at least 30 days prior to any public hearing concerning the military equipment at issue. (c)  The governing body shall consider a proposed military equipment use policy as an agenda item for an open session of a regular meeting and provide for public comment in accordance with the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable.
(d)  (1)  The governing body shall only approve a military equipment use policy pursuant to this chapter if it determines all of the following:
(A)  The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (B)  The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties. (C)  If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
(D)  Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance. (2)  In order to facilitate public participation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the relevant law enforcement agency for as long as the military equipment is available for use.
(e)  (1)  The governing body shall review any ordinance that it has adopted pursuant to this section approving the funding, acquisition, or use of military equipment at least annually and, subject to paragraph (2), vote on whether to renew the ordinance at a regular meeting held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M.

Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable.
(2)  The governing body shall determine, based on the annual military equipment report submitted pursuant to Section 7072, whether each type of military equipment identified in that report has complied with the standards for approval set forth in subdivision (d). If the governing body determines that a type of military equipment identified in that annual military equipment report has not complied with the standards for approval set forth in subdivision (d), the governing body shall either disapprove a renewal of the authorization for that type of military equipment or require modifications 92 — 6 — Ch. 406 Packet Page 177 of 305Attachment 2 Page 6 of 9

to the military equipment use policy in a manner that will resolve the lack of compliance.
(f)  Notwithstanding subdivisions (a) to (e), inclusive, if a city contracts with another entity for law enforcement services, the city shall have the authority to adopt a military equipment use policy based on local community needs.
7072. (a)  A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(1)  A summary of how the military equipment was used and the purpose of its use.
(2)  A summary of any complaints or concerns received concerning the military equipment.
(3)  The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4)  The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
(5)  The quantity possessed for each type of military equipment. (6)  If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
(b)  Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment. 7073. (a)  A state agency shall create a military equipment use policy prior to engaging in any of the following:
(1)  Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(2)  Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (3)  Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
92 Ch. 406 — 7 — Packet Page 178 of 305Attachment 2 Page 7 of 9

(4)  Collaborating with a law enforcement agency or another state agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body.
(5)  Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.
(6)  Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, or to apply to receive, acquire, use, or collaborate in the use of, military equipment. (7)  Acquiring military equipment through any means not provided by this subdivision.
(b)  No later than May 1, 2022, a state agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall create a military equipment use policy.
(c)  A state agency that is required to create a military equipment use policy pursuant to this section shall do both of the following within 180 days of completing the policy:
(1)  Publish the military equipment use policy on the agency’s internet website.
(2)  Provide a copy of the military equipment use policy to the Governor or the Governor’s designee.
7074. The Legislature finds and declares that ensuring adequate oversight of the acquisition and use of military equipment is a matter of statewide concern rather than a municipal affair as that term is used in Section 5 of Article XI of the California Constitution. Therefore, this chapter applies to all cities, including charter cities and shall supersede any inconsistent provisions in the charter of any city, county, or city and county. 7075. Nothing in this chapter shall preclude a county or local municipality from implementing additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.

SEC. 3. The Legislature finds and declares that Section 1 of this act, which adds Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:

Requiring local agencies to hold public meetings prior to the acquisition of military equipment further exposes that activity to public scrutiny and enhances public access to information concerning the conduct of the people’s business.

SEC. 4. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district under this act would 92 — 8 — Ch. 406 Packet Page 179 of 305Attachment 2 Page 8 of 9

result from a legislative mandate that is within the scope of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution.

O
92 Ch. 406 — 9 — Packet Page 180 of 305Attachment 2 Page 9 of 9

Policy
711
Fairfield Police Department
Fairfield PD Policy Manual
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 1 Military Equipment
711.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of specialty equipment defined as "military equipment" (Government Code § 7070; Government Code § 7071; Government Code § 7072). The policy is written to fulfill the obligations set forth in Assembly Bill 481 (AB 481). These obligations include but are not limited to seeking approval on specific items deemed to be military equipment and requirements related to compliance, annual reporting, cataloging, and complaints regarding these items. This policy applies to all members of the Department.
711.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department Military equipment – Includes but is not limited to the following:
(a)Unmanned, remotely piloted, powered aerial or ground vehicles. (b)Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. (c)High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. (d)Tracked armored vehicles that provide ballistic protection to their occupants. (e)Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. (f)Weaponized aircraft, vessels, or vehicles of any kind. (g)Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
(h)Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
(i)Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
(j)Any firearm or firearm accessory that is designed to launch explosive projectiles. (k)Noise-flash diversionary devices and explosive breaching tools. (l)Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
(m)TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
(n)Kinetic energy weapons and munitions.

Packet Page 181 of 305Attachment 3 Page 1 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 2 (o)Any other equipment as determined by a governing body or a state agency to require additional oversight.
711.2 POLICY
It is the policy of the Fairfield Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. The Fairfield Police Department recognizes that there are legally enforceable safeguards, including transparency, oversight, and accountability measures in place to protect the public's welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used. 711.3 PHILOSOPHY
The acquisition of military equipment and its deployment in our communities may impact the public's safety and welfare. The public has a right to know about any funding, acquisition, or use of military equipment by local government officials, as well as a right to participate in any government agency's decision to fund, acquire, or use such equipment. Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public's welfare, safety, civil rights, and civil liberties, and should be based on meaningful public input. 711.4 MILITARY EQUIPMENT APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a)Requesting military equipment made available pursuant to 10 USC § 2576a. (b)Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c)Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d)Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department (e)Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f)Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g)Acquiring military equipment through any means not provided above.

Packet Page 182 of 305Attachment 3 Page 2 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 3 711.5 MILITARY EQUIPMENT USE CONSIDERATIONS AND ACCOUNTABILITY (a)The military equipment acquired and authorized by the Department is:

1.Necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.

2.Reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
(b)Military equipment shall only be used by a Department employee after applicable training, including any course required by the Commission on Peace Officer Standards and Training, has been completed, unless exigent circumstances arise. (c)The Department recognizes that critical incidents are unpredictable and can be very dynamic in nature. A variety of military equipment options can greatly assist Incident Commanders, Officers, and specific units in bringing those incidents to a swift resolution in a safe manner. The use of military equipment is restricted for use only in certain instances and in some cases only by certain units. While this procedure is wide- ranging, it is not all-inclusive. There may be instances wherein unpredictable critical incidents demand the need for Incident Commanders to authorize military equipment to be used in a manner not outlined within this policy. In scrutinizing those particular instances, the judgment of the Incident Commander influenced by the totality of the circumstances, public safety, officer safety, civil rights, and information available at the time will be used.
(d)It is incumbent upon Incident Commanders, Supervisors, individual Officers, and specific units to recognize the particular circumstances wherein military equipment should be employed to enhance the safety of the public and officers, and to bring a critical incident to a safe resolution.
(e)Department members are bound to adhere to Department Policy, in addition to state and local laws and ordinances when employing the use of military equipment at any time.
711.6 CATALOGING OF MILITARY EQUIPMENT
All military use equipment kept and maintained by the Department shall be cataloged in a way that addresses each of the following requirements:
(a)The manufacturer's description of the equipment.
(b)The capabilities of the equipment.
(c)The purposes and authorized uses for which the Department proposes to use the equipment.
(d)The expected lifespan of the equipment.
(e)The fiscal impact of the equipment, both initially and for on-going maintenance. (f)The quantity of the equipment, whether maintained or sought.

Packet Page 183 of 305Attachment 3 Page 3 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 4 711.7 COMPLIANCE
(a)The Department Administrative Services Division will ensure that all Department members comply with this policy. The Administrative Services Division will conduct an annual audit with the assistance of the Professional Standards Unit and Training Unit.

The Chief of Police or designee will be notified of any policy violations and, if needed, the violation(s) will be referred to the Professional Standards Unit for investigation. All instances of non-compliance will be reported to City Council via the annual military equipment report.
(b)Any member of the public can register a question or concern regarding military use equipment by contacting the Professional Standards Unit via the department's transparency portal email at https://www.fairfield.ca.gov/government/ city-departments/police/transparency-portal-sb978/professional-standards-unit. A response to the question or concern shall be completed by the Department in a timely manner.
(c)Any member of the public can submit a complaint to any member of the Department and in any form (i.e.; in person, telephone, email, etc.). Once the complaint is received, it should be routed to the Professional Standards Unit. 711.8 FUNDING
The Department shall seek council approval for military equipment, including, but not limited to; applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(a)The Department has authority to apply for funding prior to obtaining council approval in the case of exigent circumstances. The Department shall obtain council approval as soon as practicable.
711.9 MILITARY EQUIPMENT COORDINATOR
The Administrative Services Lieutenant or designee shall act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a)Acting as a liaison to the governing body for matters related to the requirements of this policy.
(b)Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c)Conducting an inventory of all military equipment at least annually. (d)Collaborating with any allied agency that may use military equipment within the jurisdiction of Fairfield Police Department(Government Code § 7071). (e)Preparing for scheduling and coordinating the annual community engagement meeting to include:

1.Publicizing the details of the meeting.

Packet Page 184 of 305Attachment 3 Page 4 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 5

2.Preparing for public questions regarding the department's funding, acquisition, and use of equipment.
(f)Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g)Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
711.10 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department: :
711.10.1 ARMORED VEHICLES

1.Armored Vehicles: Commercially produced wheeled armored personnel vehicle utilized for law enforcement purposes.
(a)Description, quantity, capabilities, and purchase cost (a)LENCO BEARCAT, G2; cost: $228,897, quantity: 1
(b)The Lenco Bearcat, G2, is an armored vehicle that seats 10-12 personnel with open floor plan that allows for rescue of down personnel. It can stop various projectiles, which provides greater safety to citizens and officers beyond the protection level of shield and personal body armor.

The Bearcat is equipped with a front static ram bar (Part 19-BCFRTRAM), which is an 11-foot ram bar that attaches to the front receiver. The gas injector (Part 19-BC1200-076) unit attaches to the static ram bar and is controlled from inside the vehicle for the safe deployment of chemical munitions.
(b)Purpose
(a)To be used in response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, and assist in resolving critical incidents.
(c)Authorized Use
(a)The use of armored vehicles is authorized for officers during critical incidents, based on the circumstances of each individual incident. All sworn officers have access to the Bearcat. Armored vehicles shall be used only by officers trained in their deployment and in a manner consistent with Department policy and training.
(d)Lifespan
(a)Lenco Bearcat G2 - 25 years
(e)Fiscal Impact
Packet Page 185 of 305Attachment 3 Page 5 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 6 (a)Annual maintenance cost of approximately $3,300.
(f)Training
(a)All driver/operators shall attend formalized instruction and be trained in vehicle operations and practical driving instruction.
(g)Legal and Procedural Rules
(a)Use us established under FPD policy 400, 409, and 427. It is the policy of the FPD to utilize armored vehicles only for official law enforcement purposes, and pursuant to State and Federal law.
711.10.2 MOBILE INCIDENT COMMAND VEHICLE (MCV)

1.Mobile Incident Command Vehicle (MCV): A vehicle which is a self-contained command post designed to provide the incident commander with a mobile base of operation. The MCV contains specialized command, control, and communications equipment to assist with extended events.
(a)Description, quantity, capabilities, and purchase cost (a)Ford Chassis (custom built) vehicle; cost: $536,091, quantity: 1 (b)The MCV can also be utilized for SWAT/CNT and other critical incidents, preplanned large events, searching for missing persons, natural disasters, and community events.
(b)Purpose
(a)To be used based on the specific circumstances of a given critical incident, large event, natural disaster, or community event that is taking place. (c)Authorized Use
(a)Only officers trained in deployment an operations in a manner consistent with Department policy and training are authorized to operate the MCV. (d)Lifespan
(a)Ford Chassis - 20 years
(b)IT Systems: Upgrades needed in 5 years to maintain modern technology (e)Fiscal Impact
(a)Annual maintenance cost of approximately $6,000.
(f)Training
(a)The driver/operator shall receive training in the safe handling of the vehicle on a closed training course. Once the operator has shown competence in vehicle handling, the driver/operator will drive the vehicle throughout the city with an experienced driver.
(g)Legal and Procedural Rules
Packet Page 186 of 305Attachment 3 Page 6 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 7 (a)It is the policy of the Department to use the MCV only for official law enforcement purposes, and in accordance with California State law regarding the operation of motor vehicles.
711.10.3 CRISIS NEGOTIATION TEAM (CNT) VEHICLE

1.Crisis Negotiation Team (CNT) Vehicle: A vehicle used as a mobile office that provides shelter, access to the Police Department computer systems, and restroom facilities on extended events.
(a)Description, quantity, capabilities, and purchase cost (a)T.P.D TRAILER (custom built); cost: $86,724, quantity: 1 (b)TPD is designed to provide shelter and restroom facilities for call outs and extended events.
(b)Purpose
(a)To be utilized for critical incident call outs.
(c)Authorized Use
(a)The CNT vehicle used by officers and staff who have been properly trained in the safe handling of the vehicle. The driver of the vehicle shall have a valid California drivers license.
(d)Lifespan
(a)TPD Trailer - 25 years
(e)Fiscal Impact
(a)Annual maintenance cost of approximately $1,100.
(f)Training
(a)Once completing a closed training course, the operator will drive the vehicle throughout the city with an experienced driver. (g)Legal and Procedural Rules
(a)Use shall be in accordance with California State law regarding the operation of motor vehicles.
711.10.4 DUI CHECKPOINT TRAILER

1.DUI Checkpoint Trailer: A vehicle used as a mobile office that provides shelter, access to the Police Department computer systems, and restroom facilities on extended events.
(a)Description, quantity, capabilities, and purchase cost (a)CARGO MATE TRAILER (custom built); cost: $30,056, quantity: 1 (b)Cargo Mate trailer is designed to house equipment for fatal collisions, DUI checkpoints and be readily available for community events.

Packet Page 187 of 305Attachment 3 Page 7 of 28

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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 8 (b)Purpose
(a)To be used for DUI checkpoints, major traffic collision investigation response, critical incident call outs or community events. (c)Authorized Use
(a)The DUI vehicle used by officers and staff who have been properly trained in the safe handling of the vehicle. The driver of the vehicle shall have a valid California drivers license.
(d)Lifespan
(a)Cargo Mate Trailer - 15 years
(e)Fiscal Impact
(a)Annual maintenance cost of approximately $2,800.
(f)Training
(a)Once completing a closed training course, the operator will drive the vehicle throughout the city with an experienced driver. (g)Legal and Procedural Rules
(a)Use shall be in accordance with California State law regarding the operation of motor vehicles.
711.10.5 LESS LETHAL SHOTGUNS AND MUNITIONS

1.Less Lethal Shotguns and Munitions: Less Lethal Shotgun is used to deploy less lethal 12-gauge specialty impact munitions.
(a)Description, quantity, capabilities, and purchase cost (a)REMINGTON 870 LESS LETHAL SHOTGUN; cost: $687, quantity: 64 (a)The Remington 870 Less Lethal Shotgun is used to deploy the less lethal 12-gauge Super-Sock Beanbag round up to 75 feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat which is a principle of de-escalation. The Remington 870 pump shotgun is a reliable 12 gauge with double action bars for smooth pump operation. A steel lined groove fore-end provides a stronger grip while the flexi-tab feeding system provides positive and easier cycling. The shotgun has a distinctive blaze orange barrel and buttstock.
(b)COMBINED SYSTEMS 12GA SUPERSTOCK BEAN BAG MODEL 2581; cost: $7, quantity: 2640
(a)The Model 2581 Super-Sock® is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to "unfold" or "stabilize." The Super-Sock is an aerodynamic projectile, and its accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator. The Super-Sock is first Packet Page 188 of 305Attachment 3 Page 8 of 28

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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 9 in its class providing the point control accuracy and consistent energy to momentarily incapacitate violent, non-compliant subjects.

Effective range is 75 feet, projectile weight is 40 grams, and velocity is 270-290 feet per second.
(b)Purpose
(a)To limit the escalation of conflict where lethal force is prohibited or undesirable. The less lethal shotgun affords the ability to use munitions to address a threat from a greater distance and provides an alternative option for deadly force when reasonable. The bean bag round allows officers to confront a potentially armed or dangerous suspect at a longer distance.

This can potentially prevent a deadly force encounter. When necessary, there is no alternative to these less lethal weapon systems. (c)Authorized Use
(a)Self-destructive, dangerous and/or combative individuals. (b)Riot/crowd control and civil unrest incidents
(c)Circumstances where a tactical advantage can be obtained. (d)Potentially vicious animals.
(e)Training exercises or approved demonstrations.
(d)Lifespan
(a)Remington 870 Less Lethal Shotgun - 25 years
(b)Combines Systems 12GA Supersock - 5 years
(e)Fiscal Impact
(a)Annual maintenance is approximately $50 for each shotgun. Maintenance costs are covered under the existing firearms and training budgets. (f)Training
(a)Officers that deploy with the less lethal shotgun are trained through in- service training by POST certified less lethal weapons instructors. (g)Legal and Procedural Rules
(a)It is the policy of the Fairfield Police Department to utilize munitions only for official law enforcement purposes, and pursuant to state and federal law regarding the use of force. Use of less lethal impact weapons is established under the Fairfield Police Department Policy 300, 308, and 473.
711.10.6 PATROL RIFLES

1.Patrol Rifles: A firearm, especially one fired from shoulder level, having a long spirally grooved barrel intended to make a bullet spin and thereby have greater accuracy over a long distance.
(a)Description, quantity, capabilities, and purchase cost Packet Page 189 of 305Attachment 3 Page 9 of 28

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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 10 (a)COLT 11.5" Carbine Rifle, Semi Auto.223; cost $979, quantity: 93 (b)A semi-automatic rifle that fires an intermediate-power.223 caliber /

5.56mm cartridge which is more powerful than a standard pistol but less powerful than a standard rifle. It is a short-barreled rifle which allows a trained officer better control both inside of structures and outside at a distance with greater accuracy than a handgun.
(b)Purpose
(a)To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible. (c)Authorized Use
(a)Only members that are POST certified are authorized to use a rifle. (d)Lifespan
(a)COLT M4 11.5" barrel - 5-10 years
(e)Fiscal Impact
(a)Annual maintenance is approximately $50 for each rifle. Maintenance costs are covered under the existing firearms and training budgets. (f)Training
(a)Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification once per year.
(g)Legal and Procedural Rules
(a)Use is established under FPD Policy 434.6. It is the policy of the FPD to utilize rifles only for official law enforcement purposes, and pursuant to State and Federal law regarding the use of force.
711.10.7 SWAT RIFLE

1.SWAT Rifle: A firearm, especially one fired from shoulder level, having a long spirally grooved barrel intended to make a bullet spin and thereby have greater accuracy over a long distance.
(a)Description, quantity, capabilities, and purchase cost (a)COLT M4 COMMANDO; cost: $1,086, quantity: 20
(a)A select fire semi-automatic/automatic rifle that fires an intermediate- power.223 caliber / 5.56mm cartridge which is more powerful than a standard pistol but less powerful than a standard rifle which allows a trained officer better control both inside of structures or outside at a distance with greater accuracy than a handgun.
(b)Accuracy International; cost $4,000, quantity: 4
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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 11 (a)A bolt-action, high-accuracy, long range, scoped rifle that fires.308 caliber rounds with precision used by SWAT snipers. Fixed stock, 24" barrel, standard adjustable cheekpiece, fixed butt pad with spacers, pistol grip, flush cup sling attachment points, double chamber standard muzzle break, and 10 round magazine.
(b)Purpose
(a)To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible. (c)Authorized Use
(a)Only members that are POST certified are authorized to use a rifle. (d)Lifespan
(a)COLT M4 COMMANDO - 5-10 years
(b)Accuracy International - 5-10 years
(e)Fiscal Impact
(a)Annual maintenance is approximately $50 for each rifle. Maintenance costs are covered under the existing firearms and training budgets. (f)Training
(a)Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are require to pass a range qualification once a year.
(g)Legal and Procedural Rules
(a)Use is established under FPD Policy 434.6. It is the policy of the FPD to utilize rifles only for official law enforcement purposes, and pursuant to State and Federal law regarding the use of force.
711.10.8 PEPPERBALL LAUNCHERS AND MUNITIONS

1.PepperBall Launchers and Munitions: A device designed for minimum time between launches and quick reload speed, so whether in a crowd control scenario, tactical or even Mobile Field Force situation, the PepperBall system offers flexibility, safety and security, all within one platform.
(a)Description, quantity, capabilities, and purchase cost (a)PEPPERBALL VKS CARBINE; cost: $1,300, quantity: 7.
(a)The Variable Kinetic System (VKS) is a compressed-air powered launcher designed to fire non-lethal PepperBall projectiles. The PepperBall VKS Carbine features a Dual Feed System that offers the ability to quickly switch between Hopper mode and Magazine mode for optimum versatility.
(b)PEPPERBALL Tac-SF; cost: $849 each, quantity: 4
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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 12 (a)A semi-automatic launcher that may be used for, riot- control scenarios or any other situation requiring high-intensity engagement. Quickly disperses PAVA across expansive areas making it a solid tool for operational teams.
(c)PEPPERBALL LIVE-X; $1,157 per container of 375 rounds, quantity: 15 containers
(a)A potent and powerful concentration of 2.5g payload PAVA pepper powder contained in a.68 caliber less lethal round.
(d)PEPPERBALL GLASS BREAK ROUNDS; $287 per 100 round jar, quantity: 2 jars
(a)A solid.68 caliber polymer projectile used for breaking out residential windows and side-glass of automobiles.
(b)Not for use on humans or animals.
(e)PEPPERBALL PPC; cost $842 each, quantity: 12
(a)Lightweight and portable, the PPC is designed to give patrol officers an easy to operate non-lethal option. The PPC uses PepperBall.68 caliber round or VXR projectiles and is powered by either HPA or an 88 gram single use CO2 cartridge.
(b)Purpose
(a)To limit the escalation of conflict as a less lethal use of force and/or area denial to gain compliance or overcome resistance by targeting dangerous individuals or areas.
(c)Authorized Use
(a)Situations for use of the less lethal weapon systems may include, but are not limited to:
(a)Self-destructive, dangerous and/or combative individuals. (b)Riot/crowd control and civil unrest incidents.
(c)Circumstances where a tactical advantage can be obtained. (d)Potentially vicious animals.
(e)Training exercises or approved demonstrations.
(d)Lifespan
(a)PepperBall VKS Carbine - 5-10 years
(b)PepperBall Tac-SF - 5-10 years
(c)PepperBall Live-X - 5 -years
(d)PepperBall Glass Break Rounds - 5 years
(e)Fiscal Impact
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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 13 (a)Annual maintenance is approximately $50 for each launcher. Maintenance costs are covered under the existing firearms and training budgets. (f)Training
(a)Sworn members utilizing PepperBall launchers and projectiles are trained in their use by POST certified less lethal and chemical agent instructors. (g)Legal and Procedural Rules
(a)Use is established under FPD Policies 300, 308.7.3, and 473. It is the policy of the FPD to utilize PepperBall only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.
711.10.9 40MM LAUNCHERS AND ROUNDS

1.40MM Launchers and Rounds: 40MM Launchers are utilized by department personnel as a less lethal tool to launch impact or chemical irritant rounds. (a)Description, quantity, capabilities, and purchase cost (a)PENN ARMS GL6-40, 40MM MULTI SHOT LAUNCHER; cost: $2,821, quantity: 9
(a)A 40MM spring-advance magazine drum launcher with a six-shot capacity, a rifled barrel, collapsible stock, and 6" cylinder. (b)PENN ARMS L140 SINGLE SHOT LAUNCHER; cost: $944, quantity: 4 (a)A 40MM single-shot break-open frame launcher with a rifled barrel, collapsible stock and combo rail.
(c)DEFENSE TECHNOLOGY 40MM LMT SINGLE SHOT LAUNCHER; cost:
$985.70, quantity: 4
(a)Tactical single or double action launcher that fires 40mm less lethal ammunition up to 4.8" in cartridge length. The launcher is only capable of holding one round.
(d)DEFENSE TECHNOLOGY, 40MM EXACT IMPACT SPONGE, #6325; cost: $18, quantity: approximately 325
(a)A less lethal 40MM lightweight plastic and foam projectile fired from a single or multi-round purpose built 40MM grenade launcher with a rifled barrel at 325 FPS. The 30-gram foam projectile delivers 120 ft/lbs/ of energy on impact. The 40MM Exact Impact Sponge Round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 131 feet from the target.
(e)DEFENSE TECHNOLOGY, 40MM DIRECT IMPACT OC, #6320; cost:
$30, quantity: 51
(a)A less lethal 40MM lightweight plastic and crushable foam projectile fired from a single or multi-round purpose-built 40MM grenade Packet Page 193 of 305Attachment 3 Page 13 of 28

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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 14 launcher with a rifled barrel at 295 FPS. The 39-gram crushable foam projectile delivers 120 ft/lbs of energy upon impact in addition to dispersion of 5 grams of OC irritant. The 40 mm Direct Impact OC Round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 120 feet from the target.
(f)DEFENSE TECHNOLOGY, FERRET 40MM LIQUID BARRICADE
PENETRATOR ROUND, #2262; cost: $23, quantity: 125
(a)A less lethal 40MM round used to penetrate barriers, such as windows, hollow core doors, wallboard and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle. In a tactical deployment situation, the 40MM Ferrett is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.
(g)DEFENSE TECHNOLOGY, 40MM MARKING CRUSHABLE FOAM
ROUND; cost: $23, quantity: 51
(a)A less lethal 40MM round. Munition travels at an average velocity of 355 feet per second with an effective range of 33 ft - 233 ft.

The lightweight high-speed projectile consists of a plastic body and crushable foam nose. The green foam nose indicates the round contains a marking agent. Use where greater accuracy and deliverable energy is desired for the incapacitation of aggressive, non-compliant subject at longer distances. Approved effective distances are 10-70 meters.
(h)DEFENSE TECHNOLOGY, 40MM DIRECT IMPACT CS; cost: $30.30 each, quantity: 40
(a)A point of aim, point of impact direct fire round. A solution to incapacitate a single subject or control a crowd. The direct impact combines blunt trauma with the effect of an irritant powder, maximizing the potential for incapacitation.
(i)DEFENSE TECHNOLOGY, 40MM MUZZLE BLAST CS; cost: $26.75 each, quantity: 40
(a)A widely used crowd management tool for immediate and close deployment. It can also be employed in tactical operations such as barricaded subjects, room clearing, area denial, and for small space contamination. The cloud of agent is very effective in filling holes in dispersal lines or engaging crowds at close distances.
(b)Purpose
(a)To limit the escalation of conflict employment of lethal force is prohibited or undesirable.

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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 15 (c)Authorized Use
(a)Situations for use fo the less lethal weapon systems may include, but are not limited to:
(a)Self-destructive, dangerous and/or combative individuals. (b)Riot/crowd control and civil unrest incidents.
(c)Circumstances where a tactical advantage can be obtained. (d)Potentially vicious animals.
(e)Training exercises or approved demonstrations,
(d)Lifespan
(a)PENN ARMS GL6-40, 40MM MULTI SHOT LAUNCHER - 5-10 years (b)PENN ARMS L140 40MM SINGLE SHOT LAUNCHER - 5 -10 years (c)DEFENSE TECHNOLOGY 40MM LMT SINGLE SHOT LAUNCHER -
5-10 years
(d)DEFENSE TECHNOLOGY, 40MM EXACT IMPACT SPONGE - 5 years from manufacture date
(e)DEFENSE TECHNOLOGY, 40MM DIRECT IMPACT OC - 5 years from manufacture date
(f)DEFENSE TECHNOLOGY, FERRET 40MM LIQUID BARRICADE
PENETRATOR ROUND - 5 years from manufacture date
(g)DEFENSE TECHNOLOGY, 40MM MARKING CRUSHABLE FOAM
ROUND - 5 years from manufacture date
(h)DEFENSE TECHNOLOGY, 40MM DIRECT IMPACT CS - 5 years from manufacture date
(i)DEFENSE TECHNOLOGY, 40MM MUZZLE BLAST CS - 5 years from manufacture date
(e)Fiscal Impact
(a)Annual maintenance is approximately $50 for each launcher. Maintenance costs are covered under the existing training budget.
(f)Training
(a)Sworn members utilizing 40MM less lethal chemical agents or impact rounds are trained in their use by POST certified less lethal and chemical agent instructors.
(g)Legal and Procedural Rules
(a)Use is established under FPD Policies 300, 308, and 473. It is the policy of the Department to utilize the 40MM only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.

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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 16 711.10.10 DISTRACTION DEVICES

1.Distraction Devices: A diversionary device used to distract dangerous persons through the use of light and sound.
(a)Description, quantity, capabilities, and purchase cost (a)COMBINED TACTICAL SYSTEMS, 7290M MINI FLASH-BANG; cost:
$38, quantity: 75
(a)The 7290M Flash-Bang exhibits a non-bursting, non-fragmenting multi-bang device that produces a thunderous bang with an intense bright light. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high-risk arrest situations. The unit weighs 15 ounces, has a 175db output, and produces 6-8 million candelas of light.
(b)COMBINED TACTICAL SYSTEMS, 9-Bang FLASH-BANG; cost: $75, quantity: 27
(a)The 7290M Flash-Bang exhibits a non-bursting, non-fragmenting multi-bang device that produces a thunderous bang with an intense bright light. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high-risk arrest situations. The unit has a 175db output and produces 6-8 million candelas of light. (c)DEFENSE TECHNOLOGY RUBBER BALL BLAST GRENADE CS; cost:
$48.75 each, quantity: 66
(a)The Rubber Ball CS Blast Grenade is a maximum effect device that delivers three stimuli for psychological and physiological effects:
light, sound, and CS. The Rubber Ball CS Blast is most widely used as a crowd management tool. The Rubber Ball CS Blast has an initial

1.5 second delay that initiates fuse assembly separation, followed by another.5 second delay. The Rubber Ball CS Blast Grenade combines a loud report and flash with the effects of chemical agents. (d)DEFENSE TECHNOLOGY LOW-ROLL FLASHBANG; cost: $60.60 each, quantity: 6
(a)A non-reloadable distraction device with hex design and steel body. A non-bursting canister that limits movement and rolling once deployed.
(b)Purpose
(a)A distraction device is ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high-risk arrest situations.

To produce atmospheric over-pressure and brilliant white light, and as a result, can cause short-term (6-8 seconds) physiological/psychological sensory deprivation to give officers a tactical advantage. (c)Authorized Use
(a)Diversionary Devices shall only be used:

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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 17 (a)By officers who have been trained in their proper use. (b)In hostage and barricaded subject situations.
(c)In high-risk warrant (search/arrest) services where there may be extreme hazards to officers.
(d)During high-risk situations where use would enhance officer safety. (e)During training exercises.
(d)Lifespan
(a)COMBINED TACTICAL SYSTEMS, 7290M MINI FLASH-BANG - 5 years (b)COMBINED TACTICAL SYSTEMS, 9-Bang FLASH-BANG - 5 years (c)DEFENSE TECHNOLOGY RUBBER BALL BLAST GRENADE CS - 5
years
(d)DEFENSE TECHNOLOGY LOW-ROLL FLASHBANG - 5 years
(e)Fiscal Impact
(a)No annual maintenance.
(f)Training
(a)Prior to use, officers must attend diversionary device training that is conducted by POST certified instructors.
(g)Legal and Procedural Rules
(a)It is the policy of the Fairfield Police Department to utilize distraction devices only for the official purpose of official law enforcement purposes, and pursuant to State and Federal law regarding the use of force. Use is established under Fairfield Police Department Policy 300, 308, and 473. 711.10.11 CHEMICAL AGENT AND SMOKE CANISTERS

1.Chemical Agent and Smoke Canisters: Canisters that contain chemical agents that are released when deployed.
(a)Description, quantity, capabilities, and purchase cost (a)DEFENSE TECHNOLOGY, FLAMELESS TRI-CHAMBER CS
GRENADE, #1032; cost: $45, quantity: 66
(a)The design of the Tri-Chamber Flameless CS Grenade allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. This grenade will deliver approximately.70 oz of agent during its 20-25 seconds of burn time. The Tri-Chamber Flameless Grenade can be used in crowd control as well as tactical deployment situations by Law Enforcement and Corrections, but was designed with the barricade situation in mind. Its applications in Packet Page 197 of 305Attachment 3 Page 17 of 28

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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 18 tactical situations are primarily to detect and/or dislodge barricaded subjects. The purpose of the Tri-Chamber Flameless Grenade is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Grenade provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals effectiveness via heat and vaporization, while minimizing or negating the chance of fire to the structure.
(b)DEFENSE TECHNOLOGY INSTANTANEOUS BLAST CS; cost: $54.60 each, quantity: 21
(a)Designed for indoor or outdoor use. The grenade's powder is expelled upon initiation of a small internal detonator that has sufficient force to split the canister at six machined grooves on the outside surface. The 6.12" by 2.62" grenade delivers approximately

1.5 oz of active agent.
(c)DEFENSE TECHNOLOGY, FLAMELESS TRI-CHAMBER SAF-SMOKE
GRENADE, #1033; cost: $43, quantity: 23
(a)The design of the Tri-Chamber Flameless Saf-Smoke Grenade allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. This grenade will deliver approximately.70 oz of agent during its 20-25 seconds of burn time. The Tri-Chamber Flameless Grenade can be used in crowd control as well as tactical deployment situations, but was designed with the barricade situation in mind. Its application in tactical situations are primarily to detect and/or dislodge barricaded subjects. The purpose of the Tri-Chamber Flameless Grenade is to minimize the risks to all parties though pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri- Chamber Flameless Grenade provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals effectiveness via heat and vaporization, while minimizing or negating the chance of fire to the structure.
(d)DEFENSE TECHNOLOGY, HAN-BALL OC GRENADE; cost: $49,
quantity: 2
(a)The Han-Ball OC Grenade expels its payload in approximately 10-25 seconds. The rubber ball round has an overall size of 4.8" tall, including the fuse head, and 3.1" diameter. The launchable grenade holds approximately 0.29 oz of active agent. The Han-Ball OC Grenade is a fast burning. high volume continuous discharge grenade.
(e)DEFENSE TECHNOLOGY, MILITARY-STYLE SAF-SMOKE CANISTER; cost: $38, quantity: 59
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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 19 (a)Military-Style Smoke Grenade from Defense Technology is a slow burning, high volume, continuous discharge grenade designed for outdoor use in crowd management situations. Emits smoke only for approximately 20-40 seconds.
(f)DEFENSE TECHNOLOGY POCKET TACTICAL CS; cost: $28 each, quantity: 24
(a)A small lightweight grenade containing 9 oz of active agent that burns for approximately 20-40 seconds. It easily fits in most tactical pouches. This is a launchable grenade; however, it is normally used as a signaling or covering device. Though this device is slightly over 4" in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full-size tactical grenade. (b)Purpose
(a)To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
(c)Authorized Use
(a)Situations for use of the less lethal weapon systems may include, but are not limited to:
(a)Self-destructive, dangerous and/or combative individuals. (b)Riot/crowd control and civil unrest incidents.
(c)Circumstances where a tactical advantage can be obtained. (d)Potentially vicious animals.
(e)Training exercises or approved demonstrations.
(d)Lifespan
(a)DEFENSE TECHNOLOGY, FLAMELESS TRI-CHAMBER CS
GRENADE, #1032 - 5 years
(b)DEFENSE TECHNOLOGY INSTANTANEOUS BLAST CS - 5 years
(c)DEFENSE TECHNOLOGY, FLAMELESS TRI-CHAMBER SAF-SMOKE
GRENADE, #1033 - 5 years
(d)DEFENSE TECHNOLOGY, HAN-BALL OC GRENADE - 5 years
(e)DEFENSE TECHNOLOGY, MILITARY-STYLE SAF-SMOKE CANISTER - 5 years
(f)DEFENSE TECHNOLOGY POCKET TACTICAL CS - 5 years
(e)Fiscal Impact
(a)No annual maintenance.
(f)Training
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Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 20 (a)Sworn members utilizing chemical agent canisters are certified by POST less lethal and chemical agent instructors.
(g)Legal and Procedural Rules
(a)Use is established under the Fairfield Police Department Policies 300, 308, and 473. It is the policy of the Fairfield Police Department to utilize chemical agents only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force. 711.10.12 EXPLOSIVE AND SHOTGUN BREACHING TOOLS

1.Explosive and Shotgun Breaching Tools: Tools that are used to conduct an explosive and ballistic breach.
(a)Description, quantity, capabilities, and purchase cost (a)DETONATING CORD; cost: $2.36 per foot, quantity: 3,472 feet (a)The detonating cord is a thin, flexible plastic tube usually filled with pentaerythritol tetranitrate (PETN, pentrite). With the PETN exploding at a rate of approximately 6400 m/s, any common length of detonation cord appears to explode instantaneously. It is a highspeed fuse which explodes, rather than burns, and is suitable for detonating high explosives.
(b)BLASTING CAP; cost: $12, quantity: 114
(a)A blasting cap is a small sensitive primary explosive device generally used to detonate a larger, more powerful and less sensitive secondary explosive such as TNT, dynamite, or plastic explosive.

Blasting caps come in a variety of types, including non-electric caps, electric caps, and fuse caps.
(c)REMINGTON 870 EXPRESS BREACHING SHOTGUN; cost: $100, quantity: 20
(a)This weapon allows for breachers to safely utilize shotgun breaching rounds to destroy deadbolts, locks, and hinges. The stand-off that is attached to the end of the barrel allows for positive placement of the gun into the correct position and vents gasses to prevent overpressure. This weapon can also defeat windows and sliding glass doors with a flash bang round.
(d)ROYAL ARMS TESAR-2 BACK CAP 425 GRAIN COPPER FRANGIBLE BREACHING ROUND; cost: $5 per round, quantity: 201
(a)The round is fired from a breaching shotgun and is used to dislodge or defeat deadbolts, locks, hinges, and glass.
(b)Purpose
(a)To safely gain entry into a structure during a critical incident. (c)Authorized Use
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Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 21 (a)Explosive breaching may only occur after authorization by the Incident Commander or SWAT Commander in the field, and during training exercises.
(d)Lifespan
(a)DETONATING CORD - 10 years
(b)BLASTING CAPS - 10 years
(c)REMINGTON 870 EXPRESS BREACHING SHOTGUN - 5-10 years (d)ROYAL ARMS TESAR-2 BACK CAP 425 GRAIN COPPER FRANGIBLE BREACHING ROUND - 5 years
(e)Fiscal Impact
(a)Annual maintenance is approximately $500.
(f)Training
(a)All officers who use explosive breaching tools shall attend an approved explosive breaching instruction and must additionally receive quarterly training for explosive operations.
(g)Legal and Procedural Rules
(a)It is the policy of the Fairfield Police Department to utilize breaching tools only for official law enforcement purposes, and pursuant to State and Federal law. Refer to Fairfield Police Department policy 301. 711.10.13 UNMANNED AIRCRAFT SYSTEM (UAS)

1.Unmanned Aircraft System (UAS): An unmanned aircraft of any type that is capable of sustaining directed flight, whether pre-programmed or remotely controlled, and all of the supporting or attached systems designed for gathering information through imaging, recording or by any other means.
(a)Description, quantity, capabilities, and purchase cost (a)DJI MAVIC MINI (1); cost: $400 each, quantity: 1
(a)Miniature UAS that weighs approximately.5 lbs with approximately 30 minutes of flight time.
(b)DJI MAVIC MINI (2); cost: $600 each, quantity: 1
(a)Miniature UAS that weighs approximately.5 lbs with approximately 30 minutes of flight time.
(c)DJI MAVIC ENTERPRISE DUALS; cost: $3,350 each, quantity: 7 (a)UAS that has a color and infrared camera as well as audible speaker and light. Capable of video recording and weighs 3 lbs with approximately 30 minutes of flight time.
(d)MATRICE 210 V2; cost: $24,600 each, quantity: 1
Packet Page 201 of 305Attachment 3 Page 21 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 22 (a)UAS that weighs 11 lbs, has maximum 45 minutes of flight time depending on weather. Has infrared and zoom cameras capable of video recording.
(e)DJI M300 RTK with H20T camera; cost: $34,000 each, quantity: 1 (a)UAS that as a maximum 45 minutes of flight time depending on weather. Has infrared camera, zoom camera and spotlight gimbles with recording capabilities.
(f)DJI MAVIC 2 ENTERPRISE; cost: $7,493 each, quantity: 1 (a)UAS with color and infrared recorded video, weighing approximately 3 lbs and has approximately 30 minutes of flight time.
(g)SKY HERO LOKI MK2; cost: $5,348 each, quantity: 2
(a)UAS that weighs approximately 1 lb, has 16 minute flight time and Night-Day IR sensor camera.
(b)Purpose
(a)Support first responders in any hazardous incident which would benefit from an aerial perspective. These uses could include, but are not limited to the following:
(a)Major collision investigation
(b)Search for missing persons
(c)Natural disaster management
(d)Crime scene photography
(e)SWAT, tactical or other public safety and life preservation missions (f)In response to specific requests from local, state or federal fire authorities for fire response and/or prevention
(g)Training
(h)Community Demonstrations
(c)Authorized Use
(a)Only authorized operators who have completed the required training shall be permitted to operate the UAS.
(d)Lifespan
(a)DJI MAVIC MINI (1) - 3-5 years
(b)DJI MAVIC MINI (2) - 3-5 years
(c)DJI MAVIC ENTERPRISE DUALS - 3-5 years
(d)MATRICE 210 V2 - 3-5 years
(e)DJI M300 RTK with H20T camera - 3-5 years
Packet Page 202 of 305Attachment 3 Page 22 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 23 (f)DJI MAVIC 2 ENTERPRISE - 3-5 years
(g)SKY HERO LOKI MK2 - 3-5 years
(e)Fiscal Impact
(a)Annual maintenance and battery replacement cost is approximately $5,000.
(f)Training
(a)All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation. In addition, each operator attends a 24-hour California P.O.S.T. certified training along with ongoing monthly department training.
(g)Legal and Procedural Rules
(a)Use of the UAS is established under Fairfield Police Department Policy 620 and FAA Regulation 14 CFR Part 107. It is the policy of the Fairfield Police Department to utilize UAS only for official law enforcement purposes, and in a manner that respects the privacy of our community, pursuant to State and Federal law.
711.10.14 ROBOTS

1.Robots: A remotely controlled unmanned machine that operates on the ground, which is utilized to enhance the safety of the community and officers. (a)Description, quantity, capabilities, and purchase cost (a)RECON ROBOTICS, THROWBOT; cost: $14,200, quantity: 1 (a)A throwable remote-controlled micro-robot platform that enables operators to obtain instantaneous video and audio reconnaissance within indoor or outdoor environments. Can be thrown into hazardous situations or placed via an extended handle to allow officers to quickly make informed decisions.
(b)ROBOTEX, AVATAR; cost: $29,990, quantity: 2 (lifting arm: $23,995, quantity: 1)
(a)The AVATAR enhances the capabilities of SWAT, tactical, or patrol response teams by allowing them to inspect dangerous situations quickly and safely prior to officers entering. Navigates various terrain including stairs, clothing, grass, etc. Two-way audio, video recording, and the ability to open doors or place items using the arm attachment.
(b)Purpose
(a)To be used to remotely gain visual/audio data, deliver Crisis Negotiations Team phone, open doors, disrupt suspicious packages, and clear buildings of dangerous or concealed persons.
(c)Authorized Use
Packet Page 203 of 305Attachment 3 Page 23 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 24 (a)Only assigned operators who have completed the required training shall be permitted to operate the robots.
(d)Lifespan
(a)RECON ROBOTICS, THROWBOT - 8-10 years
(b)ROBOTEX, AVATAR - 8-10 years
(e)Fiscal Impact
(a)Annual maintenance and battery replacement cost is approximately $500. (f)Training
(a)Department members using robots are trained by Department subject matter experts prior to use during field operations.
(g)Legal and Procedural Rules
(a)It is the policy of the Fairfield Police Department to utilize a robot only for official law enforcement purposes, and in a manner that respects the privacy of our community, pursuant to State and Federal law. 711.10.15 AMMUNITION
(a)Ammunition: A supply or quantity of bullets and shells for on-duty use. (a)Description, quantity, capabilities, and purchase cost (a)FEDERAL PREMIUM LAW ENFORCEMENT 147 GRAIN, 9MM; cost:
$309 per 1000 round case, quantity: 73 cases.
(a)9mm Luger, jacketed hollow point, 1000 feet per second muzzle velocity, nickel plated brass. used in all department-issued handguns as duty ammunition. A specially designed hollow-point tip won't plug while passing through a variety of barriers and this bullet holds its jacket in the toughest conditions HST is engineered to provide 100% weight retention through most barriers and impressive expansion. 9mm Luger ammo by Federal is a new production, non- corrosive, features nickel plated brass cases, and Boxer primers. (b)WINCHESTER RANGER LAW ENFORCEMENT 55 GRAIN,.223; cost:
$507 per 1000 round case, quantity: 50 cases.
(a).223 Remington, pointed soft point, 3240 feet per second muzzle velocity, brass casing. used in department-issued rifles as duty ammunition. The Winchester Ranger 223 Rem 55gr Pointed Soft Point rifle ammunition has a pointed soft point bullet design that retains velocity over long ranges, with the soft nose initiating rapid bullet expansion.
(c)HORNADY ELD MATCH TAP PRECISION or AMAX 168 GRAIN,.308; cost $2.50 per 200 round case, quantity 4 cases.

Packet Page 204 of 305Attachment 3 Page 24 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 25 (a).308 Winchester, polymer tip, 2582 feet per second muzzle velocity, brass casing. high accuracy round, for duty use in SWAT sniper rifles. Hornady® 308 WIN TAP 168 gr. ELD® MATCH TAP
PRECISION® ammunition was designed as an improvement on the 168 gr. A-MAX TAP PRECISION® load by incorporating the new ELD® Match bullet. The 168 gr. ELD® Match bullet with Heat Shield® tip delivers the excellent terminal performance TAP Precision® is known for, but features a resilient, heat resistant polymer tip that improves the ballistic coefficient, resulting in higher impact velocities, less drop, less wind drift, and more energy on target.
(d)HORNADY GMX TAP BARRIER 165 GRAIN,. 308; cost $380 per 200 round case, quantity 1 case.
(a).308 Winchester, polymer tip, 2478 feet per second muzzle velocity, brass casing, barrier penetrating round, for duty use in SWAT sniper rifles. TAP® Heavy Barrier™ turns cover into concealment. The 165 gr. GMX® TAP® Heavy Barrier™ is constructed of a monolithic copper alloy, shoots cleaner than pure copper, and fouls less.

The GMX® bullet penetrates heavy barriers such as 1" laminated glass with exceptional weight retention while still delivering superior terminal performance. NOTE: Maximum penetration - Not for use where over-penetration is a concern.
(b)Purpose
(a)To project a force against a selected target to have an effect, potentially lethal.
(c)Authorized Use
(a)Officers shall carry only department-issued ammunition on-duty. Officers shall be issued fresh duty ammunition in the specified quantity for all department issued firearms during the officer's first scheduled qualification each year.
(d)Lifespan
(a)FEDERAL PREMIUM LAW ENFORCEMENT 147 GRAIN, 9MM - 10 years (b)WINCHESTER RANGER LAW ENFORCEMENT 55 GRAIN, .223 - 10 years
(c)HORNADY ELD MATCH TAP PRECISION or AMAX 168 GRAIN, .308 - 10 years
(e)Fiscal Impact
(a)Annual costs to replenish duty ammunition is approximately $13,000. (f)Training
Packet Page 205 of 305Attachment 3 Page 25 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 26 (a)All sworn personnel are required to qualify annually with their duty weapons (pistol and rifle, if assigned), on an approved course of fire. (g)Legal and Procedural Rules
(a)Use is established under FPD Policy 311. It is the policy of the Fairfield Police Department to utilize ammunition only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.
711.11 MAINTENANCE OF MILITARY EQUIPMENT SUPPLY LEVELS When stocks of military equipment have reached significantly low levels or have been exhausted, the Department may order up to 25% of stock in a calendar year without City Council approval to maintain essential availability for the Department's needs. The Department is authorized to acquire additional stock of items listed here from other law enforcement agencies or CalOES in the event of an emergency when approved by the Chief of Police or designee. 711.12 TESTING AND EVALUATION OF MILITARY EQUIPMENT FOR POTENTIAL

FUTURE ACQUISITION
While the Department's current inventory of military equipment is wide ranging and versatile, advancements in technology, tactics, and operational effectiveness may necessitate the expansion or complete replacement of certain items of military equipment in the current catalog.

From time to time, certain equipment vendors and/or manufacturers may loan certain military equipment items to the Department for testing by various units to conduct assessments involving feasibility of use, cost analysis, effectiveness, and training efficacy.

This process is commonly referred to as "Testing and Evaluation" (T&E). During the Testing and Evaluation process, various units and/or subject matter experts conduct assessments of the equipment being tested and opine the viability of whether or not an item of military equipment should be considered for Department use. Military equipment that is being tested shall not be used operationally without express approval from the Office of the Chief of Police. (a)Only similar military equipment within the Department's current military equipment inventory may be used for Testing and Evaluation provided authorization is received from the Office of the Chief of Police. Examples include (not all inclusive):

1.AR-15 type weapons platform or similar firearms by a manufacturer other than those approved in current inventory.

2.UAS platforms featuring a different make and/or model other than those approved in current inventory.

3.Diversionary devices or chemical agents featuring a different make and/or model other than those approved in current inventory, etc.

4.Less than lethal impact munitions such as 40mm impact rounds, shotgun beanbag rounds, Pepper Ball projectiles, etc.

Packet Page 206 of 305Attachment 3 Page 26 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 27 (b)Military equipment that is not similar to the Department's current military equipment inventory must be approved through the governing body and the Office of the Chief of the Police, prior to acquisition for the Testing and Evaluation process.

1.New military equipment technology not currently approved or currently in use by the Department.

2.Firearms as defined under "military equipment" that operate with a different weapons platform other than what is approved or currently in use by the Department (i.e. bullpup platform firearms, AK-47 platform firearms, etc.).

Military equipment items that have been assessed and recommended for final approval after undergoing the Testing and Evaluation process must be approved by the governing body and the Office of the Chief of the Police prior to be being formally acquired for Department inventory and operational use.
711.13 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. On occasion, the Department may be required to assist or be assisted by other law enforcement agencies in a formal Law Enforcement Mutual Aid Request (LEMA) or support with day to day operational collaboration (i.e. pursuits, investigative unit assistance, joint law enforcement operations, etc.). In certain mutual aid or operational collaboration circumstances, it may be necessary for Department members to utilize military equipment in order to fulfill an assigned mission (i.e. civil unrest, SWAT requests, barricaded suspects in a vehicle, etc.). When Department members utilize military equipment in instances of mutual aid or law enforcement collaboration, the following shall apply:
(a)Department members are required to adhere to the Department's Military Equipment Policy and all other policies and procedures outlined within the Fairfield Police Department's Policy manual, regardless of operational jurisdiction. (b)Should the Fairfield Police Department request mutual aid from another law enforcement agency within the City of Fairfield and military equipment is required during the course of the response, the following shall apply:

1.The Fairfield Police Department shall remain in charge of the overall incident command.

2.The Incident Commander or designee shall brief the supervisor from the assisting agency and inform them of the mission, enforcement posture, and any pertinent information related to the incident.

3.The assisting agency will be expected to adhere to their respective policies and procedures, particularly those governing the use of military equipment.

4.If the Incident Commander or their designee is informed of or witnesses the utilization of military equipment by an assisting agency inconsistent with the guidelines set forth in this policy, the Incident Commander may elect to cancel Packet Page 207 of 305Attachment 3 Page 27 of 28

Fairfield Police Department
Fairfield PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/03/22, All Rights Reserved.

Published with permission by Fairfield Police Department ***DRAFT***Military Equipment - 28 the request for mutual aid or re-assign the assisting agency to a different support mission.
711.14 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory.

The annual military equipment report shall, at a minimum, include the following information for the immediate previous calendar year for each type of military equipment:
(a)A summary of how the military equipment was used and the purpose of its use. (b)A summary of any complaints or concerns received concerning the military equipment. (c)The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response, consistent with state law employee privacy restrictions.
(d)The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (e)The quantity possessed for each type of military equipment. (f)If the Department intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

The City Council will determine, based on the annual military equipment report, whether each type of military equipment identified in the report has complied with the standards for approval as set forth by AB 481. If the City Council determines that a type of military equipment identified in the annual military equipment report has not complied with the standards as set forth by AB 481, it may either disapprove a renewal of the authorization for that type of military equipment or require modifications to this military equipment use policy in a manner that will resolve lack of compliance. 711.15 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

Packet Page 208 of 305Attachment 3 Page 28 of 28

Agenda Item No: 15.

AGENDA REPORT
DATE:April 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Second Reading and Introduction of Ordinance 2022­07 of the City Council of the City of Fairfield Amending Section 12.15 and 12.15.1 of Chapter 12, Article I of the Fairfield City Code Changing the 48 Hour No Return Timeframe to 30 Days RECOMMENDED ACTION
Provide second reading and adopt Ordinance 2022­07.

STATEMENT OF ISSUE
Currently Fairfield City Code sections 12.15 and 12.15.1 require that a person not return to a private property or business premises for a timeframe of 48 hours after being notified to leave by the police, owner, occupant, or agent. This is inadequate for repeat offenders of business premises trespassing and violation of private rules and regulations. In an effort to reduce repeat offenders and provide a more effective enforcement of the Fairfield City Code, it is recommended that the timeframe be amended to 30 days.

DISCUSSION
On April 5, 2022, staff introduced the proposed ordinance to City Council for adoption.

Chapter 12, Article I, Section 12.15 and 12.15.1 both provide a no return timeframe of 48 hours for business trespassers and private rules or regulation violators.  Both read in part:
“After complying with such order, no person shall return within 48 hours of leaving and under no circumstances may that person resume the unlawful activity for which they were removed from the property.”
48 hours allows for the offender to return and continue their previous problem activity every 48 hours.

Changing the no return timeframe to 30 days will provide more flexibility in enforcing the trespassing or rules/regulation violations and deter from repeat offending.  This will also reduce staff time to continually return to businesses every 48 hours to warn and remove the offender.  This will also assist in enforcing continued problems as offenders will not be allowed back on the property for a much longer timeframe.

The 30­day period falls in line with verbiage already utilized in the California Penal Code under section 602(o), which states in part:

Packet Page 209 of 305

Agenda Item No: 15.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Second Reading and Introduction of Ordinance 2022­07 of the City Council of the Cityof Fairfield Amending Section 12.15 and 12.15.1 of Chapter 12, Article I of the FairfieldCity Code Changing the 48 Hour No Return Timeframe to 30 DaysRECOMMENDED ACTIONProvide second reading and adopt Ordinance 2022­07.STATEMENT OF ISSUECurrently Fairfield City Code sections 12.15 and 12.15.1 require that a person not return to a privateproperty or business premises for a timeframe of 48 hours after being notified to leave by the police,owner, occupant, or agent. This is inadequate for repeat offenders of business premises trespassingand violation of private rules and regulations. In an effort to reduce repeat offenders and provide a moreeffective enforcement of the Fairfield City Code, it is recommended that the timeframe be amended to30 days.DISCUSSIONOn April 5, 2022, staff introduced the proposed ordinance to City Council for adoption.Chapter 12, Article I, Section 12.15 and 12.15.1 both provide a no return timeframe of 48 hours forbusiness trespassers and private rules or regulation violators.  Both read in part:“After complying with such order, no person shall return within 48 hours of leaving and underno circumstances may that person resume the unlawful activity for which they were removedfrom the property.”48 hours allows for the offender to return and continue their previous problem activity every 48 hours.Changing the no return timeframe to 30 days will provide more flexibility in enforcing the trespassing orrules/regulation violations and deter from repeat offending.  This will also reduce staff time to continuallyreturn to businesses every 48 hours to warn and remove the offender.  This will also assist in enforcingcontinued problems as offenders will not be allowed back on the property for a much longer timeframe.

The 30­day period falls in line with verbiage already utilized in the California Penal Code under section 602(o), which states in part:
“The owner, the owner’s agent, or the person in lawful possession shall make a separate request to the peace officer on each occasion when the peace officer’s assistance in dealing with a trespass is requested. However, a single request for a peace officer’s assistance may be made to cover a limited period of time not to exceed 30 days . . . .” Expanding the timeframe to 30 days will allow officers to enforce and/or arrest violators who return within the 30 days. This is a reasonable change to assist business owners with repeat offenders who return to their business properties or violate private rules/regulations.

FINANCIAL IMPACT
The financial impact of this amendment should be minimal.  The City should not incur any additional costs based on extending the no return timeframe from 48 hours to 30 days.  In fact, the City could actually save money by reducing resources necessary to respond to recurring violations of the FMC.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
None.

ALTERNATIVE ACTION
The council may choose to not adopt the attached ordinance, in which case Section 12.15 and 12.15.1 will remain unchanged.

STAFF CONTACT
Jausiah Jacobsen, Lieutenant
(707) 428­7314
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Amendment Ordinance
REVIEWERS:

Reviewer Action Date
Marshall, Dan Approved 3/7/2022 ­ 2:46 PM
Beavers, Esther Approved 3/7/2022 ­ 2:58 PM
Beavers, Esther Approved 3/7/2022 ­ 4:19 PM
Packet Page 210 of 305

CITY OF FAIRFIELD

ORDINANCE NO. 2022-07

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AMENDING SECTIONS 12.15 AND

12.15.1 OF CHAPTER 12, ARTICLE I OF THE FAIRFIELD MUNICIPAL CODE CHANGING THE 48 HOUR NO RETURN TIMEFRAME TO 30 DAYS

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 12, Section 12.15, of the Fairfield City Code is hereby modified to read as follows:

12.15 Business Premises Trespass.

No person shall remain upon any private property or business premises, after being notified by the police, owner, occupant, or agent thereof to leave the premises.

No person, without permission of the owner or lessee or agent of the owner of private property or business premises, shall enter upon private property or business premises after having been notified by the owner or lessee or another person in charge to keep off or keep away from the premises. After complying with such order, no person shall return within 30 days of leaving, and under no circumstances may that person resume the unlawful activity for which they were removed from the property.

This section shall not apply in any of the following instances:

1. Where its application results in an act prohibited by the Unruh Civil Rights Act or any other provision of law relating to prohibited discrimination against any person on account of color, race, religion, creed, ancestry, or national origin;

2. Where its application would result in interfering with lawful labor picketing;

3. Where its application would result in interfering with any other exercise of a constitutionally protected right such as peaceful expressions of political or religious opinions, not violating any Rules & Regulations existing for such private property.

SECTION 2. Chapter 12 Section 12.15.1 of the Fairfield City Code is hereby modified to read as follows:

12.15.1 Business Premises Trespass: Private Rules and Regulations.

No person shall refuse to comply or violate any rule(s) of business premises. No person shall refuse to comply with an order of the police, owner, occupant, or agent thereof to leave the business premises because of activity made unlawful by this section. After complying with such order, no person shall return within 30 days of leaving, and under no circumstances may that person resume the unlawful activity for which they were removed from the property.

Packet Page 211 of 305Attachment 1 Page 1 of 2

ORD. NO. 2022-07

This section shall apply only to rules and regulatio ns that are clearly posted, with such posted notice including reference to this section sufficient to put persons on notice that violations of the posted rules and regulations may also constitute violations of the Fairfield City Code. This section shall not apply in any of the following instances:

1. Where its application results in an act prohibited by the Unruh Civil Rights Act or any other provision of law relating to prohibited discrimination against any person on account of color, race, religion, creed, ancestry, or national origin;

2. Where its application would result in interfering with lawful labor picketing;

3. Where its application would result in interfering with any other exercise of a constitutionally protected right such as peaceful expressions of political or religious opinions not violating any Rules & Regulations existing for such private property.

SECTION 3. This ordinance shall be effective 30 days following its adoption by the council. A summary of this ordinance shall, within fifteen (15) days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the councilmembers voting for and against it.

INTRODUCED at a regular meeting of the City Council of the City of Fairfield on the 5th day of April 2022, and

PASSED AND ADOPTED this 19th day of April, 2022, by the following vote:

AYES: Councilmembers: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

MAYOR
ATTEST:

_________________________

CITY CLERK
Packet Page 212 of 305Attachment 1 Page 2 of 2

Agenda Item No: 16.

AGENDA REPORT
DATE:April 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Continued Resolution 2022­65 of the City Council of the City of Fairfield Designating Additional City­Sponsored Special Events for Calendar Year 2022 RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
At the April 5, 2022, City Council meeting this item was continued to amend Exhibit A to include the Fairfield Fusion Festival being held on September 9 – 11, 2022. Special Events Ordinance 12A.4 of the Fairfield municipal code designates special events that are exempt from the special event permitting process. The municipal code also states that City Council may designate additional City­ sponsored special events that are exempt. The attached resolution designates additional City­ sponsored special events for Council authorization.

DISCUSSION
Fairfield City Ordinance 12A.4 designates those special events that are exempt from the special event permitting requirements for special events under Chapter 12A and designates the following six City­ sponsored events as exempt: Tomato Festival, Independence Day Parade, Matt Garcia Run for Good, Candlelight Parade/Christmas Tree Lighting, Veterans Day Parade, and the Downtown Farmers Market. The municipal code also states that council may designate additional City­sponsored events, and staff is proposing the attached list of City­sponsored events for the calendar year 2022. At the April 5, 2022, City Council meeting, this item was continued to amend Exhibit A and provide an opportunity for council input on changes to the Tomato Festival proposed by staff, which is proposed now as the Fairfield Fusion Festival to celebrate Fairfield’s diversity. Exhibit A has been revised (see attached).

Since these are City­sponsored events, allowing them to be exempt from the special events permitting process will save staff time, streamline the event planning process, and exempt them from paying special event permit fees. These exempt items are not exempt from other legal or regulatory requirements, including but not limited to, encroachment permits from the Public Works Department, building permit requirements, or any requirement for a fire permit. Additionally, the event organizer shall submit an application containing items set forth in Fairfield municipal code Section 12A.6: name and address of applicant, dates of event, proposed location, etc.

Packet Page 213 of 305

Agenda Item No: 16.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Continued Resolution 2022­65 of the City Council of the City of Fairfield DesignatingAdditional City­Sponsored Special Events for Calendar Year 2022RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEAt the April 5, 2022, City Council meeting this item was continued to amend Exhibit A to include theFairfield Fusion Festival being held on September 9 – 11, 2022. Special Events Ordinance 12A.4 ofthe Fairfield municipal code designates special events that are exempt from the special eventpermitting process. The municipal code also states that City Council may designate additional City­sponsored special events that are exempt. The attached resolution designates additional City­sponsored special events for Council authorization.DISCUSSIONFairfield City Ordinance 12A.4 designates those special events that are exempt from the special eventpermitting requirements for special events under Chapter 12A and designates the following six City­sponsored events as exempt: Tomato Festival, Independence Day Parade, Matt Garcia Run for Good,Candlelight Parade/Christmas Tree Lighting, Veterans Day Parade, and the Downtown FarmersMarket. The municipal code also states that council may designate additional City­sponsored events,and staff is proposing the attached list of City­sponsored events for the calendar year 2022. At the April5, 2022, City Council meeting, this item was continued to amend Exhibit A and provide an opportunityfor council input on changes to the Tomato Festival proposed by staff, which is proposed now as theFairfield Fusion Festival to celebrate Fairfield’s diversity. Exhibit A has been revised (see attached).Since these are City­sponsored events, allowing them to be exempt from the special events permittingprocess will save staff time, streamline the event planning process, and exempt them from payingspecial event permit fees. These exempt items are not exempt from other legal or regulatoryrequirements, including but not limited to, encroachment permits from the Public Works Department,building permit requirements, or any requirement for a fire permit. Additionally, the event organizer shall submit an application containing items set forth in Fairfield municipal code Section 12A.6: name and address of applicant, dates of event, proposed location, etc.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Council may choose to not approve this resolution, however doing so will increase the paperwork necessary to implement the proposed City­sponsored events.

STAFF CONTACT
David J. Gassaway, Interim City Manager
(707) 428­7398
[email protected]
COORDINATED WITH
Community Development Department, Fire Department, Parks and Recreation Department, Police Department, Public Works Department, Housing Services Department ATTACHMENTS:

Description
Proposed Resolution
Exhibit A
REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 4/6/2022 ­ 10:29 AM
Packet Page 214 of 305

CITY OF FAIRFIELD

RESOLUTION NO. 2022-65

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD DESIGNATING ADDITIONAL CITY-SPONSORED SPECIAL EVENTS FOR CALENDAR YEAR 2022

WHEREAS, City of Fairfield Ordinance 12A.4 designates the Tomato Festival, Independence Day Parade, Matt Garcia Run for Good, Candlelight Parade/Christmas Tree Lighting, Veteran’s Day Parade and Downtown Farmers Market as City-sponsored activities and are exempt from the special event permitting requirements; and

WHEREAS, Ordinance 12A.4 provides that the City Council may designate additional City- sponsored events; and

WHEREAS, designating additional City-sponsored events does not exempt an event from other legal and regulatory requirements, including but no t limited to, encroachment permits, building permits requirements, or any requirement for a fire permit; and

WHEREAS, this resolution was initially presented for adoption at the council meeting on April 5, 2022, and was continued to the April 19, 2022, meeting; and

WHEREAS, Exhibit A to this resolution lists additional City-sponsored events for the 2022 calendar year.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The events listed on Exhibit A to this resolution shall be designated as City- sponsored activities for calendar year 2022.

PASSED AND ADOPTED this 19th day of April, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 215 of 305Attachment 1 Page 1 of 1

City‐Sponsored Events2022 #DeptDescription Location Date of Event Time1CMOWest Texas Gateway Ribbon Cutting Fairfield Transportation Ctr 1/27/2022 11:00a ‐ 12:00p2P&R Stride and Ride (PV & RS Golf Courses) Golf Courses 3/8 & 10/4/2022 2:00pm ‐ 6:00p3P&RParks & Rec ‐ Dog Daze Allan Witt Park 3/29 ‐ 10/18/2022 5:00p ‐ 6:00p4P&RBlues, Brews, & BBQ Cook‐offDowntown 4/23/2022 12:00p ‐ 4:00p5PDNational Prescription Drug Take Back Day Webster Parking Lot 4/30/2022 10:00a ‐ 2:00p6 P&R Junk in the Trunk Community Center 5/14/2022 9:00am ‐ 12:00p7 Downtown Taste of Downtown Downtown 6/17/2022 6:00p ‐ 9:00p8 Downtown Restaurant Week Downtown 6/17‐6/24/22 n/a9 Downtown Downtown Dinner w/ Fairfield Community Services Downtown 6/24/2022 6:00p ‐ 9:00p10 P&R Summer Movies & Food Trucks Gary Falati Park 6/10, 7/8, 8/12/2022 7pm ‐ 10pm11 PD National Night Out city‐wide 8/2/2022 5pm ‐ end12 PD/FD/CMO Back‐to‐School Backpack Giveaway (City & FCSF) Bethel Church 8/6/2022 8:30a ‐ 12:00p13 Housing Touch up the Town TBD 9/10/2022 8:30a ‐ 1:30p14 P&R Fairfield Fusion Festival Downtown 09‐10 ‐ 09/11/2022 Sat 11a‐7p; Sun 11a‐5p15 FIRE Fire ‐ Open House Fire Station 37 10/13/2022 5:00p ‐ 8:00p16 Downtown Octoberfest Downtown 10/15/2022 4:00pm ‐ 8:00pm17 Downtown Halloween Spookfest Downtown 10/29/2022 3:00pm ‐ 9:00pm18 P&R Menorah Lighting (w/Christmas Tree Lighting) Downtown 12/2/2022 6:00p ‐ 9:00p19 PD/FD/CMO FCSF Backpack Giveaway Christmas Bethel Church 12/17/2022 8:30p ‐ 12:00pS:\City Manager Files\Admin\AKelly\COUNCIL\2022\Proposed City‐sponsored Events 2022.xlsxPacket Page 216 of 305Attachment 2 Page 1 of 1

Agenda Item No: 17.

AGENDA REPORT
DATE:April 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Report on Inclusionary Housing Policies and Commercial Linkage Fees RECOMMENDED ACTION
Receive report, open discussion, and provide direction to staff.

STATEMENT OF ISSUE
Staff seeks City Council discussion and direction on an inclusionary housing policy, in­lieu fees, and commercial linkage fees. Such policies help address local affordable housing demands by creating specified requirements for developers to set aside residential project units for very low­, low­, and moderate­ income households, or pay fees in­lieu of affordable unit development.

DISCUSSION
A. Overview
In recent years, the statewide housing affordability crisis has increased potential legal challenges between the state and local governments that fail to align with housing goals. For example, in 2021, the Governor signed SB­9 and SB­10 which substantially limited local control over zoning. These bills allow property owners expanded authority to build duplexes, subdivide lots, and increase density in transit­rich urban infill sites. The Attorney General is increasing pressure, as well, by enforcing pro­housing laws and recently forming a 12­member Department of Justice task force that could lead to lawsuits against jurisdictions failing to meet state­assigned housing goals.

Many cities and the League of California Cities oppose the state’s efforts, seeking to retain land use decision­making with local governments. However, the State seems intent on forcing the hand of local jurisdictions that do no not produce housing. As such, Fairfield would benefit by keeping ahead of the state’s affordable housing objectives.

Local & State Need
The City finds it necessary to develop a range of strategies to meet the demand for affordable housing for very­low, low­ and moderate­income households. According to the 2013­2017 Comprehensive Housing Affordability Strategy (CHAS) data 36.5% of Fairfield households are cost­burdened—spending 30% or more of their monthly income on housing alone. Continuing immigration from the immediate San Francisco Bay Area adds upward pressure on local home and rental prices.

The Association of Bay Area Government (ABAG) finalized the allocation of 10,992 total housing units to the Solano County Subregion for the sixth cycle of the Regional Housing Needs Allocation (RHNA). Covering the period from January 2023 to December 2030, ABAG assigned Fairfield with 3,047 units: 778 for very low­ Packet Page 217 of 305

Agenda Item No: 17.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Report on Inclusionary Housing Policies and Commercial Linkage FeesRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEStaff seeks City Council discussion and direction on an inclusionary housing policy, in­lieu fees, andcommercial linkage fees. Such policies help address local affordable housing demands by creatingspecified requirements for developers to set aside residential project units for very low­, low­, and moderate­income households, or pay fees in­lieu of affordable unit development.DISCUSSIONA. OverviewIn recent years, the statewide housing affordability crisis has increased potential legal challenges betweenthe state and local governments that fail to align with housing goals. For example, in 2021, the Governorsigned SB­9 and SB­10 which substantially limited local control over zoning. These bills allow propertyowners expanded authority to build duplexes, subdivide lots, and increase density in transit­rich urban infillsites. The Attorney General is increasing pressure, as well, by enforcing pro­housing laws and recentlyforming a 12­member Department of Justice task force that could lead to lawsuits against jurisdictions failingto meet state­assigned housing goals.Many cities and the League of California Cities oppose the state’s efforts, seeking to retain land usedecision­making with local governments. However, the State seems intent on forcing the hand of localjurisdictions that do no not produce housing. As such, Fairfield would benefit by keeping ahead of the state’saffordable housing objectives.Local & State NeedThe City finds it necessary to develop a range of strategies to meet the demand for affordable housing forvery­low, low­ and moderate­income households. According to the 2013­2017 Comprehensive HousingAffordability Strategy (CHAS) data 36.5% of Fairfield households are cost­burdened—spending 30% ormore of their monthly income on housing alone. Continuing immigration from the immediate San FranciscoBay Area adds upward pressure on local home and rental prices.

The Association of Bay Area Government (ABAG) finalized the allocation of 10,992 total housing units to the Solano County Subregion for the sixth cycle of the Regional Housing Needs Allocation (RHNA). Covering the period from January 2023 to December 2030, ABAG assigned Fairfield with 3,047 units: 778 for very low­ income, 447 for low­income, 508 for moderate­income, and 1,314 for above moderate­income. Fairfield seeks to meet local and state­level housing production needs.

City Response
In response to the need for more affordable housing development, the Housing Services Department established the Housing Trust Fund (Trust Fund) to fund the construction of affordable housing in Fairfield.

The Trust Fund facilitates alternative means to pay for development of affordable housing, including leveraging local funds against state matching funds.

The City is also seeking to obtain a Prohousing Designation from the State Department of Housing and Community Development (HCD). The Prohousing Designation provides additional state incentives, including preference for competitive housing and infrastructure funding programs, for jurisdictions that proactively adopt policies to encourage affordable housing development.

However, despite development of the Trust Fund and Prohousing Designation, the City does not have sufficient, sustainable revenue sources to fund the level of housing development needed to meet the City’s RHNA goals. One option for creating a sustainable revenue stream is through an inclusionary housing policy, including an in­lieu fee option, and commercial linkage fees on nonresidential development. Such funding can be funneled into the Trust Fund and further matched against state funding.

Inclusionary Housing Programs
The Lincoln Institute of Land Policy (2015) found evidence suggesting that cities with inclusionary housing policies are more resilient during economic and financial crises as the policies steady median rental prices.

Staff’s research found there are 224 inclusionary housing programs in California. Programs are variably structured and can incorporate a mixture of options to support affordable housing development. The most common options include: strict set­aside requirements whereby developers must provide a percentage of any newly built units as affordable; allowance of fees to be paid in­lieu of developing affordable units; and levying impact fees against nonresidential projects.

B. Categories of Inclusionary Housing Policy
Inclusionary
Housing
Requirement
Mandates developers to set
aside a percentage of
market­rate units for
affordable housing. Cities
may offer an in­lieu fee option
as an alternative form of
compliance.

Calculation Methods:

Affordability Gap Method (price difference
between market­rate price and affordable
units)
Production Costs Method (the average
amount the public has historically invested in
producing an off­site unit)
Incentives &
Concession
Incentivizes developers by
allowing lower standards or
permitting greater density.

This is the minimum and
aligns with the state’s
planning and zoning law.

Any Combination:

Building off­site units
Greater density bonus
Reduce parking requirements
Property tax abatements
Lower development standards
Commercial
Linkage /
Impact Fees
Levies impact fees on new
office, retail, and industrial
projects. Fees are designed
to produce funding for
affordable housing demand
generated from recent
commercial activity.

Also Known As:

Nonresidential development impact fees
Packet Page 218 of 305

Agenda Item No: 17.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Report on Inclusionary Housing Policies and Commercial Linkage FeesRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEStaff seeks City Council discussion and direction on an inclusionary housing policy, in­lieu fees, andcommercial linkage fees. Such policies help address local affordable housing demands by creatingspecified requirements for developers to set aside residential project units for very low­, low­, and moderate­income households, or pay fees in­lieu of affordable unit development.DISCUSSIONA. OverviewIn recent years, the statewide housing affordability crisis has increased potential legal challenges betweenthe state and local governments that fail to align with housing goals. For example, in 2021, the Governorsigned SB­9 and SB­10 which substantially limited local control over zoning. These bills allow propertyowners expanded authority to build duplexes, subdivide lots, and increase density in transit­rich urban infillsites. The Attorney General is increasing pressure, as well, by enforcing pro­housing laws and recentlyforming a 12­member Department of Justice task force that could lead to lawsuits against jurisdictions failingto meet state­assigned housing goals.Many cities and the League of California Cities oppose the state’s efforts, seeking to retain land usedecision­making with local governments. However, the State seems intent on forcing the hand of localjurisdictions that do no not produce housing. As such, Fairfield would benefit by keeping ahead of the state’saffordable housing objectives.Local & State NeedThe City finds it necessary to develop a range of strategies to meet the demand for affordable housing forvery­low, low­ and moderate­income households. According to the 2013­2017 Comprehensive HousingAffordability Strategy (CHAS) data 36.5% of Fairfield households are cost­burdened—spending 30% ormore of their monthly income on housing alone. Continuing immigration from the immediate San FranciscoBay Area adds upward pressure on local home and rental prices.The Association of Bay Area Government (ABAG) finalized the allocation of 10,992 total housing units to theSolano County Subregion for the sixth cycle of the Regional Housing Needs Allocation (RHNA). Covering theperiod from January 2023 to December 2030, ABAG assigned Fairfield with 3,047 units: 778 for very low­income, 447 for low­income, 508 for moderate­income, and 1,314 for above moderate­income. Fairfieldseeks to meet local and state­level housing production needs.City ResponseIn response to the need for more affordable housing development, the Housing Services Departmentestablished the Housing Trust Fund (Trust Fund) to fund the construction of affordable housing in Fairfield.The Trust Fund facilitates alternative means to pay for development of affordable housing, includingleveraging local funds against state matching funds. The City is also seeking to obtain a Prohousing Designation from the State Department of Housing andCommunity Development (HCD). The Prohousing Designation provides additional state incentives, includingpreference for competitive housing and infrastructure funding programs, for jurisdictions that proactivelyadopt policies to encourage affordable housing development. However, despite development of the Trust Fund and Prohousing Designation, the City does not havesufficient, sustainable revenue sources to fund the level of housing development needed to meet the City’sRHNA goals. One option for creating a sustainable revenue stream is through an inclusionary housing policy,including an in­lieu fee option, and commercial linkage fees on nonresidential development. Such funding canbe funneled into the Trust Fund and further matched against state funding.  Inclusionary Housing ProgramsThe Lincoln Institute of Land Policy (2015) found evidence suggesting that cities with inclusionary housingpolicies are more resilient during economic and financial crises as the policies steady median rental prices.Staff’s research found there are 224 inclusionary housing programs in California. Programs are variablystructured and can incorporate a mixture of options to support affordable housing development. The mostcommon options include: strict set­aside requirements whereby developers must provide a percentage ofany newly built units as affordable; allowance of fees to be paid in­lieu of developing affordable units; andlevying impact fees against nonresidential projects. B. Categories of Inclusionary Housing PolicyInclusionaryHousingRequirementMandates developers to setaside a percentage ofmarket­rate units foraffordable housing. Citiesmay offer an in­lieu fee optionas an alternative form ofcompliance.Calculation Methods:Affordability Gap Method (price differencebetween market­rate price and affordableunits)Production Costs Method (the averageamount the public has historically invested inproducing an off­site unit)Incentives &Concession Incentivizes developers byallowing lower standards orpermitting greater density.This is the minimum andaligns with the state’splanning and zoning law.Any Combination:Building off­site unitsGreater density bonusReduce parking requirementsProperty tax abatementsLower development standardsCommercialLinkage /Impact Fees Levies impact fees on newoffice, retail, and industrialprojects. Fees are designedto produce funding foraffordable housing demandgenerated from recent commercial activity.

Also Known As:Nonresidential development impact fees
C. Nexus Study
For any fees related to inclusionary housing or commercial linkage, Fairfield must complete a nexus study to establish and adopt and implement fees. The study connects the developments with their impact on the city. It is required to avoid potential legal challenges from developers and stakeholders. The City can contract with a consultant to perform the nexus study, ultimately recommending a maximum fee to levy against new developments. In turn, cities can scale the fees to whatever amount they deem appropriate for each development type and situation as supported by the nexus analysis. Studies have some variability but generally consist of four primary steps:

Establish development prototypes that represent the typical development in the city Determine the income distribution of households for each prototype Estimate new workers’ demand and household income for each prototype Estimate subsidy required to build units at various income levels, i.e., the affordability gap D. North Bay Subregion
Staff has examined the policies and set­aside requirements of counties and cities within the North Bay Subregion as these jurisdictions share similar geographic and population characteristics with Fairfield. The counties of Marin, Napa, Solano, and Sonoma share the following features:

They reside within a 50­mile radius of the San Francisco Bay Area, commonly considered the epicenter of Northern California’s housing affordability crisis.

They have similar population densities among their counties, with Solano County having the highest population density in the subregion at 551.8 persons per square mile.

The subregion is less developed with more greenfield development opportunities.

Below is a Table of North Bay Subregion Policies:

County City Req.1 In­lieu2 CL3 Other Policy
Marin
San Rafael
Novato
Mill Valley
Larkspur
San Anselmo
Corte Madera
Tiburon
Fairfax
Sausalito
Ross
Belvedere
Yes
Yes
Yes
Yes
No
Yes
Yes
No
Yes
No
No
Yes
Yes
No
Yes
No
Yes
Yes
No
No
No
No
No
No
No
No
No
Yes
No
No
No
No
No
Impact Fees
Incentives & Concessions
Incentives & Concessions
Incentives & Concessions
Incentives & Concessions
Napa
Napa
American Canyon
St. Helena
Calistoga
Yountville
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
No
No
Yes
Yes
No
Impact Fees
Solano
Vallejo
Fairfield
Vacaville
Suisun City
Benicia
Dixon
Rio Vista
No
No
No
No
Yes
No
No
No
No
No
No
Yes
No
No
No
No
No
No
Yes
No
No
Incentive & Concessions
Incentive & Concessions
Incentive & Concessions
Incentive & Concessions
Incentive & Concessions
Incentive & Concessions
Santa Rosa
Petaluma
Rohnert Park
Windsor
Yes
Yes
N/A
No
Yes
Yes
N/A
No
Yes
Yes
N/A
No
N/A
Packet Page 219 of 305

Agenda Item No: 17.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Report on Inclusionary Housing Policies and Commercial Linkage FeesRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEStaff seeks City Council discussion and direction on an inclusionary housing policy, in­lieu fees, andcommercial linkage fees. Such policies help address local affordable housing demands by creatingspecified requirements for developers to set aside residential project units for very low­, low­, and moderate­income households, or pay fees in­lieu of affordable unit development.DISCUSSIONA. OverviewIn recent years, the statewide housing affordability crisis has increased potential legal challenges betweenthe state and local governments that fail to align with housing goals. For example, in 2021, the Governorsigned SB­9 and SB­10 which substantially limited local control over zoning. These bills allow propertyowners expanded authority to build duplexes, subdivide lots, and increase density in transit­rich urban infillsites. The Attorney General is increasing pressure, as well, by enforcing pro­housing laws and recentlyforming a 12­member Department of Justice task force that could lead to lawsuits against jurisdictions failingto meet state­assigned housing goals.Many cities and the League of California Cities oppose the state’s efforts, seeking to retain land usedecision­making with local governments. However, the State seems intent on forcing the hand of localjurisdictions that do no not produce housing. As such, Fairfield would benefit by keeping ahead of the state’saffordable housing objectives.Local & State NeedThe City finds it necessary to develop a range of strategies to meet the demand for affordable housing forvery­low, low­ and moderate­income households. According to the 2013­2017 Comprehensive HousingAffordability Strategy (CHAS) data 36.5% of Fairfield households are cost­burdened—spending 30% ormore of their monthly income on housing alone. Continuing immigration from the immediate San FranciscoBay Area adds upward pressure on local home and rental prices.The Association of Bay Area Government (ABAG) finalized the allocation of 10,992 total housing units to theSolano County Subregion for the sixth cycle of the Regional Housing Needs Allocation (RHNA). Covering theperiod from January 2023 to December 2030, ABAG assigned Fairfield with 3,047 units: 778 for very low­income, 447 for low­income, 508 for moderate­income, and 1,314 for above moderate­income. Fairfieldseeks to meet local and state­level housing production needs.City ResponseIn response to the need for more affordable housing development, the Housing Services Departmentestablished the Housing Trust Fund (Trust Fund) to fund the construction of affordable housing in Fairfield.The Trust Fund facilitates alternative means to pay for development of affordable housing, includingleveraging local funds against state matching funds. The City is also seeking to obtain a Prohousing Designation from the State Department of Housing andCommunity Development (HCD). The Prohousing Designation provides additional state incentives, includingpreference for competitive housing and infrastructure funding programs, for jurisdictions that proactivelyadopt policies to encourage affordable housing development. However, despite development of the Trust Fund and Prohousing Designation, the City does not havesufficient, sustainable revenue sources to fund the level of housing development needed to meet the City’sRHNA goals. One option for creating a sustainable revenue stream is through an inclusionary housing policy,including an in­lieu fee option, and commercial linkage fees on nonresidential development. Such funding canbe funneled into the Trust Fund and further matched against state funding.  Inclusionary Housing ProgramsThe Lincoln Institute of Land Policy (2015) found evidence suggesting that cities with inclusionary housingpolicies are more resilient during economic and financial crises as the policies steady median rental prices.Staff’s research found there are 224 inclusionary housing programs in California. Programs are variablystructured and can incorporate a mixture of options to support affordable housing development. The mostcommon options include: strict set­aside requirements whereby developers must provide a percentage ofany newly built units as affordable; allowance of fees to be paid in­lieu of developing affordable units; andlevying impact fees against nonresidential projects. B. Categories of Inclusionary Housing PolicyInclusionaryHousingRequirementMandates developers to setaside a percentage ofmarket­rate units foraffordable housing. Citiesmay offer an in­lieu fee optionas an alternative form ofcompliance.Calculation Methods:Affordability Gap Method (price differencebetween market­rate price and affordableunits)Production Costs Method (the averageamount the public has historically invested inproducing an off­site unit)Incentives &Concession Incentivizes developers byallowing lower standards orpermitting greater density.This is the minimum andaligns with the state’splanning and zoning law.Any Combination:Building off­site unitsGreater density bonusReduce parking requirementsProperty tax abatementsLower development standardsCommercialLinkage /Impact Fees Levies impact fees on newoffice, retail, and industrialprojects. Fees are designedto produce funding foraffordable housing demandgenerated from recentcommercial activity.Also Known As:Nonresidential development impact feesC. Nexus StudyFor any fees related to inclusionary housing or commercial linkage, Fairfield must complete a nexus study toestablish and adopt and implement fees. The study connects the developments with their impact on the city. Itis required to avoid potential legal challenges from developers and stakeholders. The City can contract with aconsultant to perform the nexus study, ultimately recommending a maximum fee to levy against newdevelopments. In turn, cities can scale the fees to whatever amount they deem appropriate for eachdevelopment type and situation as supported by the nexus analysis. Studies have some variability butgenerally consist of four primary steps:Establish development prototypes that represent the typical development in the cityDetermine the income distribution of households for each prototypeEstimate new workers’ demand and household income for each prototypeEstimate subsidy required to build units at various income levels, i.e., the affordability gapD. North Bay SubregionStaff has examined the policies and set­aside requirements of counties and cities within the North BaySubregion as these jurisdictions share similar geographic and population characteristics with Fairfield. Thecounties of Marin, Napa, Solano, and Sonoma share the following features:They reside within a 50­mile radius of the San Francisco Bay Area, commonly considered theepicenter of Northern California’s housing affordability crisis.They have similar population densities among their counties, with Solano County having the highestpopulation density in the subregion at 551.8 persons per square mile.The subregion is less developed with more greenfield development opportunities.Below is a Table of North Bay Subregion Policies:County City Req.1 In­lieu2 CL3 Other PolicyMarin San RafaelNovatoMill ValleyLarkspurSan AnselmoCorte MaderaTiburonFairfaxSausalitoRossBelvedere YesYesYesYesNoYesYesNoYesNoNo YesYesNoYesNoYesYesNoNoNoNo NoNoNoNoNoYesNoNoNoNoNo Impact FeesIncentives & ConcessionsIncentives & ConcessionsIncentives & ConcessionsIncentives & ConcessionsNapa NapaAmerican CanyonSt. HelenaCalistogaYountville YesYesYesYesYes NoYesYesYesYes NoNoYesYesNo Impact FeesSolano VallejoFairfieldVacavilleSuisun CityBeniciaDixonRio Vista NoNoNoNoYesNoNo NoNoNoNoYesNoNo NoNoNoNoYesNoNo Incentive & ConcessionsIncentive & ConcessionsIncentive & ConcessionsIncentive & ConcessionsIncentive & ConcessionsIncentive & Concessions Sonoma
Santa Rosa
Petaluma
Rohnert Park
Windsor
Healdsburg
Sonoma
Cloverdale
Cotati
Sebastopol
Yes
Yes
N/A
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
N/A
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
N/A
No
No
No
No
Yes
Yes
N/A

1. ”Req.” – Ordinance explicitly states percentages of set­aside requirements by household income or compulsorily levies fees against new developments—residential and nonresidential.

2. “In­lieu” – Ordinance provides developers with an alternative means of compliance to constructing affordable housing units—an in­lieu fee option.

3. “CL” – abbreviated for Commercial Linkage. Ordinance compulsorily levies impact fees against all nonresidential development.

Highlights of Table of North Bay Subregion Policies:

Benicia is the only city with set­aside requirements in Solano County All cities within Napa County have set­aside requirements Only 7 of the 32 cities have set both set­aside requirements and nonresidential impact fees Santa Rosa, Vallejo, Fairfield, and Vacaville are the only cities with populations exceeding 100,000 Santa Rosa is the only city above 100K population to have a comprehensive policy E. Methodology
A common methodology calculates residential and nonresidential development fees by working backward to determine the optimal method to fill the affordability gap between market­rate and affordable units. First, the nexus study identifies the maximum fee amount that can be justifiably levied on projects. Second, the study generates varying scenarios with different fee amounts and measures for financial feasibility. Each scenario must determine if the respective fee amount is feasible for developers by falling within a percentage threshold. Lastly, the study recommends the fee amounts that meet the threshold.

Staff cites Santa Rosa’s nexus study as a reference guide. Santa Rosa adopted an inclusionary housing policy ordinance, housing impact fee resolution, and commercial impact fee resolution in October 2019. They have a comprehensive inclusionary housing policy that could serve as a roadmap for Fairfield.

F. Sampling
Staff created a model using the methodology defined in the study for Santa Rosa. Impact fee amounts, inclusionary levels, average apartment size, and affordability gaps are extracted directly from Santa Rosa’s existing resolutions and ordinances. Staff generated two examples to demonstrate the application of the fees: first, the in­lieu fees on 1000 apartment units and; second, the commercial linkage fees on a 100,000 square­ foot commercial development. This exercise demonstrates the potential additional cost per market­ rate unit for developers.

In­lieu Fee Option / Housing Impact Fee
Sample Model:1000 Apartment Units
Inclusionary Level:8%
Number of Affordable Units at 8% Level:80 Apartment Units    (8% x 1000 Apartment Units) Number of Market­rate Units:920 Apartment Units  (1000 – 80 Apartment Units) Impact Fee Per Square Foot (5th Year):$5.00 (Santa Rosa’s Fee / Square Foot for Residential) Average Apartment Size:908 Square Feet
Cost Per Affordable Unit:$4,540  ($5.00 Fee x 908 Square Feet) Affordability Gap for Sample:$363,200  ($4,540 Per Unit x 80 Units) Additional Cost Per Market­Rate Unit:$394.78  ($363,200 ÷ 920 Market­Rate Units) Commercial Linkage Fee
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Agenda Item No: 17.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Report on Inclusionary Housing Policies and Commercial Linkage FeesRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEStaff seeks City Council discussion and direction on an inclusionary housing policy, in­lieu fees, andcommercial linkage fees. Such policies help address local affordable housing demands by creatingspecified requirements for developers to set aside residential project units for very low­, low­, and moderate­income households, or pay fees in­lieu of affordable unit development.DISCUSSIONA. OverviewIn recent years, the statewide housing affordability crisis has increased potential legal challenges betweenthe state and local governments that fail to align with housing goals. For example, in 2021, the Governorsigned SB­9 and SB­10 which substantially limited local control over zoning. These bills allow propertyowners expanded authority to build duplexes, subdivide lots, and increase density in transit­rich urban infillsites. The Attorney General is increasing pressure, as well, by enforcing pro­housing laws and recentlyforming a 12­member Department of Justice task force that could lead to lawsuits against jurisdictions failingto meet state­assigned housing goals.Many cities and the League of California Cities oppose the state’s efforts, seeking to retain land usedecision­making with local governments. However, the State seems intent on forcing the hand of localjurisdictions that do no not produce housing. As such, Fairfield would benefit by keeping ahead of the state’saffordable housing objectives.Local & State NeedThe City finds it necessary to develop a range of strategies to meet the demand for affordable housing forvery­low, low­ and moderate­income households. According to the 2013­2017 Comprehensive HousingAffordability Strategy (CHAS) data 36.5% of Fairfield households are cost­burdened—spending 30% ormore of their monthly income on housing alone. Continuing immigration from the immediate San FranciscoBay Area adds upward pressure on local home and rental prices.The Association of Bay Area Government (ABAG) finalized the allocation of 10,992 total housing units to theSolano County Subregion for the sixth cycle of the Regional Housing Needs Allocation (RHNA). Covering theperiod from January 2023 to December 2030, ABAG assigned Fairfield with 3,047 units: 778 for very low­income, 447 for low­income, 508 for moderate­income, and 1,314 for above moderate­income. Fairfieldseeks to meet local and state­level housing production needs.City ResponseIn response to the need for more affordable housing development, the Housing Services Departmentestablished the Housing Trust Fund (Trust Fund) to fund the construction of affordable housing in Fairfield.The Trust Fund facilitates alternative means to pay for development of affordable housing, includingleveraging local funds against state matching funds. The City is also seeking to obtain a Prohousing Designation from the State Department of Housing andCommunity Development (HCD). The Prohousing Designation provides additional state incentives, includingpreference for competitive housing and infrastructure funding programs, for jurisdictions that proactivelyadopt policies to encourage affordable housing development. However, despite development of the Trust Fund and Prohousing Designation, the City does not havesufficient, sustainable revenue sources to fund the level of housing development needed to meet the City’sRHNA goals. One option for creating a sustainable revenue stream is through an inclusionary housing policy,including an in­lieu fee option, and commercial linkage fees on nonresidential development. Such funding canbe funneled into the Trust Fund and further matched against state funding.  Inclusionary Housing ProgramsThe Lincoln Institute of Land Policy (2015) found evidence suggesting that cities with inclusionary housingpolicies are more resilient during economic and financial crises as the policies steady median rental prices.Staff’s research found there are 224 inclusionary housing programs in California. Programs are variablystructured and can incorporate a mixture of options to support affordable housing development. The mostcommon options include: strict set­aside requirements whereby developers must provide a percentage ofany newly built units as affordable; allowance of fees to be paid in­lieu of developing affordable units; andlevying impact fees against nonresidential projects. B. Categories of Inclusionary Housing PolicyInclusionaryHousingRequirementMandates developers to setaside a percentage ofmarket­rate units foraffordable housing. Citiesmay offer an in­lieu fee optionas an alternative form ofcompliance.Calculation Methods:Affordability Gap Method (price differencebetween market­rate price and affordableunits)Production Costs Method (the averageamount the public has historically invested inproducing an off­site unit)Incentives &Concession Incentivizes developers byallowing lower standards orpermitting greater density.This is the minimum andaligns with the state’splanning and zoning law.Any Combination:Building off­site unitsGreater density bonusReduce parking requirementsProperty tax abatementsLower development standardsCommercialLinkage /Impact Fees Levies impact fees on newoffice, retail, and industrialprojects. Fees are designedto produce funding foraffordable housing demandgenerated from recentcommercial activity.Also Known As:Nonresidential development impact feesC. Nexus StudyFor any fees related to inclusionary housing or commercial linkage, Fairfield must complete a nexus study toestablish and adopt and implement fees. The study connects the developments with their impact on the city. Itis required to avoid potential legal challenges from developers and stakeholders. The City can contract with aconsultant to perform the nexus study, ultimately recommending a maximum fee to levy against newdevelopments. In turn, cities can scale the fees to whatever amount they deem appropriate for eachdevelopment type and situation as supported by the nexus analysis. Studies have some variability butgenerally consist of four primary steps:Establish development prototypes that represent the typical development in the cityDetermine the income distribution of households for each prototypeEstimate new workers’ demand and household income for each prototypeEstimate subsidy required to build units at various income levels, i.e., the affordability gapD. North Bay SubregionStaff has examined the policies and set­aside requirements of counties and cities within the North BaySubregion as these jurisdictions share similar geographic and population characteristics with Fairfield. Thecounties of Marin, Napa, Solano, and Sonoma share the following features:They reside within a 50­mile radius of the San Francisco Bay Area, commonly considered theepicenter of Northern California’s housing affordability crisis.They have similar population densities among their counties, with Solano County having the highestpopulation density in the subregion at 551.8 persons per square mile.The subregion is less developed with more greenfield development opportunities.Below is a Table of North Bay Subregion Policies:County City Req.1 In­lieu2 CL3 Other PolicyMarin San RafaelNovatoMill ValleyLarkspurSan AnselmoCorte MaderaTiburonFairfaxSausalitoRossBelvedere YesYesYesYesNoYesYesNoYesNoNo YesYesNoYesNoYesYesNoNoNoNo NoNoNoNoNoYesNoNoNoNoNo Impact FeesIncentives & ConcessionsIncentives & ConcessionsIncentives & ConcessionsIncentives & ConcessionsNapa NapaAmerican CanyonSt. HelenaCalistogaYountville YesYesYesYesYes NoYesYesYesYes NoNoYesYesNo Impact FeesSolano VallejoFairfieldVacavilleSuisun CityBeniciaDixonRio Vista NoNoNoNoYesNoNo NoNoNoNoYesNoNo NoNoNoNoYesNoNo Incentive & ConcessionsIncentive & ConcessionsIncentive & ConcessionsIncentive & ConcessionsIncentive & ConcessionsIncentive & ConcessionsSonoma Santa RosaPetalumaRohnert ParkWindsorHealdsburgSonomaCloverdaleCotatiSebastopol YesYesN/ANoYesYesYesYesYes YesYesN/ANoYesYesYesYesYes YesYesN/ANoNoNoNoYesYes N/A1. ”Req.” – Ordinance explicitly states percentages of set­aside requirements by household income orcompulsorily levies fees against new developments—residential and nonresidential.2. “In­lieu” – Ordinance provides developers with an alternative means of compliance to constructingaffordable housing units—an in­lieu fee option.3. “CL” – abbreviated for Commercial Linkage. Ordinance compulsorily levies impact fees against allnonresidential development.Highlights of Table of North Bay Subregion Policies:Benicia is the only city with set­aside requirements in Solano CountyAll cities within Napa County have set­aside requirementsOnly 7 of the 32 cities have set both set­aside requirements and nonresidential impact feesSanta Rosa, Vallejo, Fairfield, and Vacaville are the only cities with populations exceeding 100,000Santa Rosa is the only city above 100K population to have a comprehensive policyE. MethodologyA common methodology calculates residential and nonresidential development fees by working backward todetermine the optimal method to fill the affordability gap between market­rate and affordable units. First, thenexus study identifies the maximum fee amount that can be justifiably levied on projects. Second, the studygenerates varying scenarios with different fee amounts and measures for financial feasibility. Each scenariomust determine if the respective fee amount is feasible for developers by falling within a percentagethreshold. Lastly, the study recommends the fee amounts that meet the threshold.Staff cites Santa Rosa’s nexus study as a reference guide. Santa Rosa adopted an inclusionary housingpolicy ordinance, housing impact fee resolution, and commercial impact fee resolution in October 2019. Theyhave a comprehensive inclusionary housing policy that could serve as a roadmap for Fairfield. F. SamplingStaff created a model using the methodology defined in the study for Santa Rosa. Impact fee amounts,inclusionary levels, average apartment size, and affordability gaps are extracted directly from Santa Rosa’sexisting resolutions and ordinances. Staff generated two examples to demonstrate the application of thefees: first, the in­lieu fees on 1000 apartment units and; second, the commercial linkage fees on a 100,000square­ foot commercial development. This exercise demonstrates the potential additional cost per market­rate unit for developers.In­lieu Fee Option / Housing Impact FeeSample Model:1000 Apartment UnitsInclusionary Level:8%Number of Affordable Units at 8% Level:80 Apartment Units    (8% x 1000 Apartment Units)Number of Market­rate Units:920 Apartment Units  (1000 – 80 Apartment Units)Impact Fee Per Square Foot (5th Year):$5.00 (Santa Rosa’s Fee / Square Foot for Residential)Average Apartment Size:908 Square FeetCost Per Affordable Unit:$4,540  ($5.00 Fee x 908 Square Feet)Affordability Gap for Sample:$363,200  ($4,540 Per Unit x 80 Units) Additional Cost Per Market­Rate Unit:$394.78  ($363,200 ÷ 920 Market­Rate Units) Commercial Linkage Fee
Sample Model:Average Commercial Development Prototype
Linkage Fee Per Square Foot:$3.00 (Santa Rosa’s Fee / Square Foot for Commercial) Sample Prototype Size:100,000 Square Feet
Additional Cost Per Sample Project:$300,000  ($3.00 x 100,000 Square Feet) G. Recommendation for Fairfield
Staff recommends pursuing an inclusionary housing policy, in­lieu fees, and commercial linkage fees. This is achieved by first conducting a nexus study to determine appropriate fee levels followed by adoption of an ordinance to establish the inclusionary housing policy and the proceeding resolutions that outline the fees’ structure. Further, staff advises adopting another ordinance that establishes residential and nonresidential development administration under inclusionary housing. Guidelines would include, but not be limited to, determinations and findings, definitions, applicability, set­aside requirements of affordable housing units, alternative modes of compliance, and development standards.

FINANCIAL IMPACT
A nexus study provides a complete assessment of the potential funding to be produced to develop affordable housing in Fairfield.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A nexus study provides a complete assessment of the potential funding to be produced to develop affordable housing in Fairfield.

ALTERNATIVE ACTION
Council may direct staff to further research inclusionary housing policies, in­lieu fees, commercial linkage fees, or provide alternate directions.

STAFF CONTACT
Jonathan Luong, Management Analyst I
(707) 428­7463
[email protected]
COORDINATED WITH
Community Development Department, Housing Services Department REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 4/7/2022 ­ 6:44 PM
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Agenda Item No: 18.

AGENDA REPORT
DATE:April 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­87 of the City Council of the City of Fairfield Approving the City's Fiscal Year 2020­21 Annual Comprehensive Financial Report and the Federal Awards Report (Single Audit)
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City Council is being asked to approve the Annual Comprehensive Financial Report (ACFR) for Fiscal Year 2020­21, as well as the Federal Awards Report (Single Audit).  The FY 2020­21 ACFR indicates the City’s financial condition as of June 30, 2021, and has been audited by Eide Bailly LLP, an independent firm of Certified Public Accountants. The FY 2020­21 Federal Awards Report indicates compliance applicable to major federal programs.

DISCUSSION
Each year an audit of the City’s financial statements (ACFR) and the City’s Federal Grants (Single Audit) is performed by a firm of Independent Certified Public Accountants in conformity with Generally Accepted Audit Standards (GAAS).

The ACFR covers all funds of the City and is prepared in accordance with Generally Accepted Accounting Principles (GAAP).  It is considered a general­purpose report, as its contents are intended to meet the needs of a broad range of user groups.

For the ACFR, the auditors have issued an unmodified opinion and the City received positive feedback from the auditors for the work performance and reports prepared by the Accounting Division.

Such an opinion reflects the auditors’ belief that the basic financial statements contained in these reports present fairly the financial position of the City of Fairfield (Attachment 2, Auditors’ Report,). The Federal Awards audit report was prepared and audited by the auditors. The City was found to be in compliance with the requirements of the Federal Office of Management and Budget (OMB) compliance supplement. The auditor did identify two instances of noncompliance, to which the City has responded with a corrective action plan to address these findings (Attachment 3, Federal Awards Report).

A good summary of the financial condition of the City is contained in the transmittal letter and the Packet Page 222 of 305

Agenda Item No: 18.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­87 of the City Council of the City of Fairfield Approving the City'sFiscal Year 2020­21 Annual Comprehensive Financial Report and the Federal AwardsReport (Single Audit)RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City Council is being asked to approve the Annual Comprehensive Financial Report (ACFR) forFiscal Year 2020­21, as well as the Federal Awards Report (Single Audit).  The FY 2020­21 ACFRindicates the City’s financial condition as of June 30, 2021, and has been audited by Eide Bailly LLP,an independent firm of Certified Public Accountants. The FY 2020­21 Federal Awards Report indicatescompliance applicable to major federal programs.DISCUSSIONEach year an audit of the City’s financial statements (ACFR) and the City’s Federal Grants (SingleAudit) is performed by a firm of Independent Certified Public Accountants in conformity with GenerallyAccepted Audit Standards (GAAS). The ACFR covers all funds of the City and is prepared in accordance with Generally AcceptedAccounting Principles (GAAP).  It is considered a general­purpose report, as its contents are intendedto meet the needs of a broad range of user groups. For the ACFR, the auditors have issued an unmodified opinion and the City received positive feedbackfrom the auditors for the work performance and reports prepared by the Accounting Division.Such an opinion reflects the auditors’ belief that the basic financial statements contained in thesereports present fairly the financial position of the City of Fairfield (Attachment 2, Auditors’ Report,). TheFederal Awards audit report was prepared and audited by the auditors. The City was found to be incompliance with the requirements of the Federal Office of Management and Budget (OMB) compliancesupplement. The auditor did identify two instances of noncompliance, to which the City has responded with a corrective action plan to address these findings (Attachment 3, Federal Awards Report).

A good summary of the financial condition of the City is contained in the transmittal letter and the Management’s Discussion and Analysis (MD&A) of the ACFR, as well as in the City’s Popular Annual Financial Report (PAFR) for FY 2020­21, the latter being a summary of the ACFR and included as an attachment to this report.  Additional supporting information related to the financial statements can be found in the notes to the financial statements of the ACFR.  The following represents key financial positions and highlights of the City’s major funds:

General Fund:  The fund balance increased from the prior year to the current year by $3.2 million to a balance of $52.3 million. This increase was mainly due to continued strength in, and higher than budgeted, sales, Measure P, and property taxes (revenues exceeded the budget by $9.5 million).

Expenditure savings related to staffing vacancies also contributed to an increase in fund balance.  Of the $52.3 million fund balance, $10.4 million of this fund balance represents funding from the City Council approved Pension Stabilization Fund, which is a sub­fund of the General Fund ($6.7 million is restricted funding related to a Pension Trust Fund and $3.7 million is committed in the Pension Stabilization Fund for future payment of pension obligations).

Internal Service Fund Liabilities:  As shown in the transmittal letter, the table below shows some of the key liabilities of the internal service funds and their associated levels of funding:

Workers'
Compensation
General
Liability
Other Post­
Employment
Benefits
(OPEB)
Compensated
Absences
Cash Reserve $15,934,496 $3,748,385 $1,553,615 $5,570,126 Actuarial Liability $11,398,421 $3,597,828 $457,067 $18,815,275 % of Liability Funded 140%104%340%30%
Intra­governmental Loan Fund:  The current assets of the Intra­governmental Loan Fund decreased by $1.5 million from $16.8 million to $15.3 million, primarily a result of the continued spending on the Heart of Fairfield Project. The balance mainly consists of $12 million in Loans receivable from the Successor Agency.

Water Funds: The net position of the Water Fund increased by $7.7 million during FY 2020­21 from $62.8 million to $70.5 million, mainly due to increased water sales and a recent water rate increase. As discussed below, this fund has recognized its share of the City’s Net Pension Liability of $17.3 million (as required by Governmental Accounting Standards Board (GASB) 68).

Golf Funds: The Golf Fund shows an accumulated net position of $14 million, mainly consisting of the net capital assets of the golf courses themselves of $13 million. Remaining bond liabilities total $1.4 million; these bonds continue to be paid down per the debt service schedule and will be paid off in 2023.

Transit:The net position of the Transit Fund decreased by $1.4 million during FY 2020­21, mainly due to the pandemic and reduced ridership and revenue during the year.  As discussed below, as required by GASB 68, this fund has recognized its share of the City’s Net Pension Liability of $2.4 million (including deferred inflows and outflows) which resulted in the fund ending with a negative unrestricted net position of $2.4 million.

CalPERS and Net Pension Liability:  As of June 30, 2021, the City’s combined total Net Pension Liability (NPL) is approximately $197 million, an increase of $13 million (7%) over the prior fiscal year.

Packet Page 223 of 305

Agenda Item No: 18.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­87 of the City Council of the City of Fairfield Approving the City'sFiscal Year 2020­21 Annual Comprehensive Financial Report and the Federal AwardsReport (Single Audit)RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City Council is being asked to approve the Annual Comprehensive Financial Report (ACFR) forFiscal Year 2020­21, as well as the Federal Awards Report (Single Audit).  The FY 2020­21 ACFRindicates the City’s financial condition as of June 30, 2021, and has been audited by Eide Bailly LLP,an independent firm of Certified Public Accountants. The FY 2020­21 Federal Awards Report indicatescompliance applicable to major federal programs.DISCUSSIONEach year an audit of the City’s financial statements (ACFR) and the City’s Federal Grants (SingleAudit) is performed by a firm of Independent Certified Public Accountants in conformity with GenerallyAccepted Audit Standards (GAAS). The ACFR covers all funds of the City and is prepared in accordance with Generally AcceptedAccounting Principles (GAAP).  It is considered a general­purpose report, as its contents are intendedto meet the needs of a broad range of user groups. For the ACFR, the auditors have issued an unmodified opinion and the City received positive feedbackfrom the auditors for the work performance and reports prepared by the Accounting Division.Such an opinion reflects the auditors’ belief that the basic financial statements contained in thesereports present fairly the financial position of the City of Fairfield (Attachment 2, Auditors’ Report,). TheFederal Awards audit report was prepared and audited by the auditors. The City was found to be incompliance with the requirements of the Federal Office of Management and Budget (OMB) compliancesupplement. The auditor did identify two instances of noncompliance, to which the City has respondedwith a corrective action plan to address these findings (Attachment 3, Federal Awards Report).A good summary of the financial condition of the City is contained in the transmittal letter and theManagement’s Discussion and Analysis (MD&A) of the ACFR, as well as in the City’s Popular AnnualFinancial Report (PAFR) for FY 2020­21, the latter being a summary of the ACFR and included as anattachment to this report.  Additional supporting information related to the financial statements can befound in the notes to the financial statements of the ACFR.  The following represents key financialpositions and highlights of the City’s major funds:General Fund:  The fund balance increased from the prior year to the current year by $3.2 million to abalance of $52.3 million. This increase was mainly due to continued strength in, and higher thanbudgeted, sales, Measure P, and property taxes (revenues exceeded the budget by $9.5 million). Expenditure savings related to staffing vacancies also contributed to an increase in fund balance.  Ofthe $52.3 million fund balance, $10.4 million of this fund balance represents funding from the CityCouncil approved Pension Stabilization Fund, which is a sub­fund of the General Fund ($6.7 million isrestricted funding related to a Pension Trust Fund and $3.7 million is committed in the PensionStabilization Fund for future payment of pension obligations). Internal Service Fund Liabilities:  As shown in the transmittal letter, the table below shows some ofthe key liabilities of the internal service funds and their associated levels of funding:Workers'Compensation GeneralLiability Other Post­EmploymentBenefits(OPEB)CompensatedAbsencesCash Reserve $15,934,496 $3,748,385 $1,553,615 $5,570,126Actuarial Liability $11,398,421 $3,597,828 $457,067 $18,815,275% of Liability Funded 140%104%340%30%Intra­governmental Loan Fund:  The current assets of the Intra­governmental Loan Fund decreasedby $1.5 million from $16.8 million to $15.3 million, primarily a result of the continued spending on theHeart of Fairfield Project. The balance mainly consists of $12 million in Loans receivable from theSuccessor Agency.  Water Funds: The net position of the Water Fund increased by $7.7 million during FY 2020­21 from$62.8 million to $70.5 million, mainly due to increased water sales and a recent water rate increase. Asdiscussed below, this fund has recognized its share of the City’s Net Pension Liability of $17.3 million(as required by Governmental Accounting Standards Board (GASB) 68).Golf Funds: The Golf Fund shows an accumulated net position of $14 million, mainly consisting of thenet capital assets of the golf courses themselves of $13 million. Remaining bond liabilities total $1.4million; these bonds continue to be paid down per the debt service schedule and will be paid off in2023. Transit:The net position of the Transit Fund decreased by $1.4 million during FY 2020­21, mainly dueto the pandemic and reduced ridership and revenue during the year.  As discussed below, as requiredby GASB 68, this fund has recognized its share of the City’s Net Pension Liability of $2.4 million(including deferred inflows and outflows) which resulted in the fund ending with a negative unrestrictednet position of $2.4 million.

CalPERS and Net Pension Liability:  As of June 30, 2021, the City’s combined total Net Pension Liability (NPL) is approximately $197 million, an increase of $13 million (7%) over the prior fiscal year.

The NPL is a result of comparing total pension plan assets of $499 million to the total pension liability of $696 million, which reflects that approximately 71.7% of the pension liability has been funded through June 30, 2020, the date of the most recent pension actuarial report provided by CalPERS. This compares to a 72.2% funding level in the prior year.

Of the total NPL, $17 million was allocated to the Water fund; $7 million to the North Bay Regional Water Treatment Plan (NBR) Fund; and $2 million to the Transit Fund based upon Full­Time Equivalent Employees (FTEs) allocated to these funds. The remaining NPL relates to the General Fund and other governmental funds ($171 million) and is accounted for in the Government­Wide Statement of Net Position.

Audit Findings: For the ACFR, the auditor had no findings or recommendations in the current year.

For the Federal Awards Report, the auditor had two findings: one related to the CDBG program and timely filing of reports; and the Transit program and the documentation required when charging personnel costs to the federal grant. The City has responded with a required corrective action plan (which is included in the attached Federal Awards Report) that addresses these findings, and includes strengthened procedures, training, and review.

FINANCIAL IMPACT
The cost of the audit of the City’s annual ACFR is included as part of the General Fund budget (Fund 011, Division and Responsibility Code 24001).  There is no financial impact resulting from the acceptance of the report.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
On April 7, 2022 the City Council’s Audit Committee met with the independent auditors, and reviewed and received the attachments to this report.

ALTERNATIVE ACTION
Do not approve the acceptance of the City’s Annual Comprehensive Financial Report for the Fiscal Year ended June 30, 2021.  However, it should be noted that any changes to the report at this point would result in additional costs incurred by the City.

STAFF CONTACT
Juan Gomez, Interim Director of Finance
(707) 428­7495
[email protected]
COORDINATED WITH
Mike Less, Accounting Manager
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Auditor's Report
Attachment 3: Federal Awards Report (Single Audit)
Attachment 4: Letter from Auditors to City Council (Annual Report) Attachment 5: Letter From Auditors to City Council (Single Audit) Attachment 6: Popular Annual Financial Report Fiscal Year 2020­21 Packet Page 224 of 305

Agenda Item No: 18.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­87 of the City Council of the City of Fairfield Approving the City'sFiscal Year 2020­21 Annual Comprehensive Financial Report and the Federal AwardsReport (Single Audit)RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City Council is being asked to approve the Annual Comprehensive Financial Report (ACFR) forFiscal Year 2020­21, as well as the Federal Awards Report (Single Audit).  The FY 2020­21 ACFRindicates the City’s financial condition as of June 30, 2021, and has been audited by Eide Bailly LLP,an independent firm of Certified Public Accountants. The FY 2020­21 Federal Awards Report indicatescompliance applicable to major federal programs.DISCUSSIONEach year an audit of the City’s financial statements (ACFR) and the City’s Federal Grants (SingleAudit) is performed by a firm of Independent Certified Public Accountants in conformity with GenerallyAccepted Audit Standards (GAAS). The ACFR covers all funds of the City and is prepared in accordance with Generally AcceptedAccounting Principles (GAAP).  It is considered a general­purpose report, as its contents are intendedto meet the needs of a broad range of user groups. For the ACFR, the auditors have issued an unmodified opinion and the City received positive feedbackfrom the auditors for the work performance and reports prepared by the Accounting Division.Such an opinion reflects the auditors’ belief that the basic financial statements contained in thesereports present fairly the financial position of the City of Fairfield (Attachment 2, Auditors’ Report,). TheFederal Awards audit report was prepared and audited by the auditors. The City was found to be incompliance with the requirements of the Federal Office of Management and Budget (OMB) compliancesupplement. The auditor did identify two instances of noncompliance, to which the City has respondedwith a corrective action plan to address these findings (Attachment 3, Federal Awards Report).A good summary of the financial condition of the City is contained in the transmittal letter and theManagement’s Discussion and Analysis (MD&A) of the ACFR, as well as in the City’s Popular AnnualFinancial Report (PAFR) for FY 2020­21, the latter being a summary of the ACFR and included as anattachment to this report.  Additional supporting information related to the financial statements can befound in the notes to the financial statements of the ACFR.  The following represents key financialpositions and highlights of the City’s major funds:General Fund:  The fund balance increased from the prior year to the current year by $3.2 million to abalance of $52.3 million. This increase was mainly due to continued strength in, and higher thanbudgeted, sales, Measure P, and property taxes (revenues exceeded the budget by $9.5 million). Expenditure savings related to staffing vacancies also contributed to an increase in fund balance.  Ofthe $52.3 million fund balance, $10.4 million of this fund balance represents funding from the CityCouncil approved Pension Stabilization Fund, which is a sub­fund of the General Fund ($6.7 million isrestricted funding related to a Pension Trust Fund and $3.7 million is committed in the PensionStabilization Fund for future payment of pension obligations). Internal Service Fund Liabilities:  As shown in the transmittal letter, the table below shows some ofthe key liabilities of the internal service funds and their associated levels of funding:Workers'Compensation GeneralLiability Other Post­EmploymentBenefits(OPEB)CompensatedAbsencesCash Reserve $15,934,496 $3,748,385 $1,553,615 $5,570,126Actuarial Liability $11,398,421 $3,597,828 $457,067 $18,815,275% of Liability Funded 140%104%340%30%Intra­governmental Loan Fund:  The current assets of the Intra­governmental Loan Fund decreasedby $1.5 million from $16.8 million to $15.3 million, primarily a result of the continued spending on theHeart of Fairfield Project. The balance mainly consists of $12 million in Loans receivable from theSuccessor Agency.  Water Funds: The net position of the Water Fund increased by $7.7 million during FY 2020­21 from$62.8 million to $70.5 million, mainly due to increased water sales and a recent water rate increase. Asdiscussed below, this fund has recognized its share of the City’s Net Pension Liability of $17.3 million(as required by Governmental Accounting Standards Board (GASB) 68).Golf Funds: The Golf Fund shows an accumulated net position of $14 million, mainly consisting of thenet capital assets of the golf courses themselves of $13 million. Remaining bond liabilities total $1.4million; these bonds continue to be paid down per the debt service schedule and will be paid off in2023. Transit:The net position of the Transit Fund decreased by $1.4 million during FY 2020­21, mainly dueto the pandemic and reduced ridership and revenue during the year.  As discussed below, as requiredby GASB 68, this fund has recognized its share of the City’s Net Pension Liability of $2.4 million(including deferred inflows and outflows) which resulted in the fund ending with a negative unrestrictednet position of $2.4 million.CalPERS and Net Pension Liability:  As of June 30, 2021, the City’s combined total Net PensionLiability (NPL) is approximately $197 million, an increase of $13 million (7%) over the prior fiscal year.The NPL is a result of comparing total pension plan assets of $499 million to the total pension liability of$696 million, which reflects that approximately 71.7% of the pension liability has been funded throughJune 30, 2020, the date of the most recent pension actuarial report provided by CalPERS. Thiscompares to a 72.2% funding level in the prior year.Of the total NPL, $17 million was allocated to the Water fund; $7 million to the North Bay Regional WaterTreatment Plan (NBR) Fund; and $2 million to the Transit Fund based upon Full­Time EquivalentEmployees (FTEs) allocated to these funds. The remaining NPL relates to the General Fund and othergovernmental funds ($171 million) and is accounted for in the Government­Wide Statement of NetPosition.Audit Findings: For the ACFR, the auditor had no findings or recommendations in the current year.For the Federal Awards Report, the auditor had two findings: one related to the CDBG program andtimely filing of reports; and the Transit program and the documentation required when chargingpersonnel costs to the federal grant. The City has responded with a required corrective action plan(which is included in the attached Federal Awards Report) that addresses these findings, and includesstrengthened procedures, training, and review.FINANCIAL IMPACTThe cost of the audit of the City’s annual ACFR is included as part of the General Fund budget (Fund011, Division and Responsibility Code 24001).  There is no financial impact resulting from theacceptance of the report.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONOn April 7, 2022 the City Council’s Audit Committee met with the independent auditors, and reviewedand received the attachments to this report.ALTERNATIVE ACTIONDo not approve the acceptance of the City’s Annual Comprehensive Financial Report for the FiscalYear ended June 30, 2021.  However, it should be noted that any changes to the report at this pointwould result in additional costs incurred by the City.STAFF CONTACTJuan Gomez, Interim Director of Finance(707) 428­[email protected] WITHMike Less, Accounting ManagerATTACHMENTS:DescriptionAttachment 1: Proposed ResolutionAttachment 2: Auditor's ReportAttachment 3: Federal Awards Report (Single Audit)Attachment 4: Letter from Auditors to City Council (Annual Report) Attachment 5: Letter From Auditors to City Council (Single Audit) Attachment 6: Popular Annual Financial Report Fiscal Year 2020­21 REVIEWERS:

Reviewer Action Date
Burleson, Michele Approved 4/4/2022 ­ 10:55 AM
Burleson, Michele Approved 4/4/2022 ­ 10:55 AM
Gomez, Juan Approved 4/4/2022 ­ 8:03 PM
Ballard, Kelly Approved 4/5/2022 ­ 6:25 PM
Ballard, Kelly Approved 4/5/2022 ­ 6:25 PM
Packet Page 225 of 305

CITY OF FAIRFIELD

RESOLUTION NO. 2022-87

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE CITY’S FISCAL YEAR 2020-21 ANNUAL COMPREHENSIVE FINANCIAL REPORT AND THE FEDERAL AWARDS

REPORT (SINGLE AUDIT)

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Pursuant to Section 37208 (c) of the Government Code, the Fiscal Year 2020- 2021 Comprehensive Annual Financial Report and Federal Awards Report (Single Audit) is hereby approved and ratified.

Section 2. The city manager and director of finance are hereby authorized to take all actions necessary to implement this resolution.

PASSED AND ADOPTED this 19th day of April, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO_

NOES: COUNCILMEMBERS: ________________________________________________

ABSENT: COUNCILMEMBERS: ________________________________________________

ABSTAIN: COUNCILMEMBERS: ________________________________________________

________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 226 of 305Attachment 1 Page 1 of 1

What inspires you, inspires us. | eidebailly.com
2151 River Plaza Dr., Ste. 308 | Sacramento, CA 95833-4133 | T 916.570.1880 | F 916.570.1875 | EOE 1 Independent Auditor’s Report
To the Honorable Mayor and Members of the City Council
of the City of Fairfield
City of Fairfield, California
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business‐ type activities, each major fund, and the aggregate remaining fund information of the City of Fairfield, California (City), as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents.

Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the City’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

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2 Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business‐type activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2021, and the respective changes in financial position and, where applicable, cash flows thereof and the respective budgetary comparison statements for the general fund and the major special revenue funds for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Emphasis of Matter

As discussed in Note 1 and Note 20 to the financial statements, the City has adopted provisions of Governmental Accounting Standards Board (GASB) Statement No. 84, Fiduciary Activities, which has resulted in a restatement of the net position and fund balance as of July 1, 2020. Our opinions are not modified with respect to this matter.

Other Matters

Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, schedules of changes in net pension liability and related ratios, schedule of changes in the net OPEB liability and related ratios, and schedule of contributions for the pension and OPEB liabilities, as listed in the table of contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s financial statements. The introductory section, combining and individual nonmajor fund financial statements, and statistical section are presented for purposes of additional analysis and are not a required part of the financial statements.

The combining and individual nonmajor fund financial statements are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual nonmajor fund financial statements are Packet Page 228 of 305Attachment 2 Page 2 of 3

3 fairly stated, in all material respects, in relation to the basic financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them.

Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 2, 2021 on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance.  That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering City’s internal control over financial reporting and compliance.

Sacramento, California
December 2, 2021
Packet Page 229 of 305Attachment 2 Page 3 of 3

eidebailly.com
Federal Awards Reports in Accordance
with the Uniform Guidance
June 30, 2021
City of Fairfield, California
Packet Page 230 of 305Attachment 3 Page 1 of 16

City of Fairfield, California
Table of Contents
June 30, 2021
Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards .......................................................................................................................... 1 Independent Auditor’s Report on Compliance for the Major Federal Program; Report on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance ............................................................................................................................................... 3 Schedule of Expenditures of Federal Awards ....................................................................................................... 6 Notes to Schedule of Expenditures of Federal Awards ......................................................................................... 7 Schedule of Findings and Questioned Costs
I – Summary of Auditor's Results ..................................................................................................................... 8 II – Financial Statement Findings ...................................................................................................................... 9 III – Federal Award Findings and Questioned Costs .........................................................................................10 Summary Schedule of Prior Audit Findings..........................................................................................................14 Packet Page 231 of 305Attachment 3 Page 2 of 16

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1 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards

To the Honorable Mayor and Members of the City Council
City of Fairfield, California

We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Fairfield, California (City), as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements and have issued our report thereon dated December 2, 2021. Our report included an emphasis of matter paragraph regarding the City's adoption of Governmental Accounting Standards Board Statement No. 84, Fiduciary Activities, effective July 1, 2020.

Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control.

Accordingly, we do not express an opinion on the effectiveness of the City's internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

Packet Page 232 of 305Attachment 3 Page 3 of 16

2 Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

Sacramento, California
December 2, 2021

Packet Page 233 of 305Attachment 3 Page 4 of 16

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3 Independent Auditor’s Report on Compliance for the Major Federal Program; Report on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance

To the Honorable Mayor and Members of the City Council
City of Fairfield, California

Report on Compliance for Each Major Federal Program
We have audited the City of Fairfield, California’s (City) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on the City’s major federal programs for the year ended June 30, 2021. The City’s major federal programs are identified in the summary of auditor’s results section of the accompanying schedule of findings and questioned costs.

Management’s Responsibility
Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs.

Auditor’s Responsibility
Our responsibility is to express an opinion on the compliance for each of the City’s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.

We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City’s compliance.

Opinion on Each Major Federal Program
In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2021.

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4 Other Matters
The results of our auditing procedures disclosed instances of noncompliance, which are required to be reported in accordance with the Uniform Guidance and which are described in the accompanying schedule of findings and questioned costs as items 2021-001 and 2021-002. Our opinion on each major federal program is not modified with respect to these matters.

The City’s response to the noncompliance findings identified in our audit is described in the accompanying schedule of findings and questioned costs and corrective action plan. The City’s response was not subjected to the auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response.

Report on Internal Control over Compliance
Management of the City is responsible for establishing and maintaining effective internal control over compliance with the compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City’s internal control over compliance with the types of requirements that could have a direct and material effect on the major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over compliance.

Our consideration of internal control over compliance was for the limited purpose described in the preceding paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that have not been identified. However, as discussed below, we did identify certain deficiencies in internal control over compliance that we consider to be material weaknesses and significant deficiencies.

A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a compliance requirement will not be prevented, or detected and corrected, on a timely basis. We consider the deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs as item 2021-002 to be a material weakness.

A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. We consider the deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs as item 2021-001 to be a significant deficiency.

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5 The City’s response to the internal control over compliance findings identified in our audit are described in the accompanying schedule of findings and questioned costs and corrective action plan. The City ’s response was not subjected to the auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response.

The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose.

Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements. We issued our report thereon dated December 2, 2021, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole.

Sacramento, California
March 21, 2022

Packet Page 236 of 305Attachment 3 Page 7 of 16

See Notes to Schedule of Expenditures of Federal Awards 6 City of Fairfield, California
Schedule of Expenditures of Federal Awards
Year Ended June 30, 2021

Program/Project
Federal Financial or Pass-through Amounts
Assistance Indentification Total provided to
Listing Number Expenditures Subrecipients
U.S. Department of Housing and Urban Development
Direct Programs:

CDBG-Entitlement Grants Cluster:

Community Development Block Grant/Entitlement Grants 14.218 B-18-MC-06-0027 19,961$ -$ Community Development Block Grant/Entitlement Grants 14.218 B-19-MC-06-0027 178,056 60,650 Community Development Block Grant/Entitlement Grants 14.218 B-20-MC-06-0027 699,319 515,166 Community Development Block Grant/Entitlement Grants 14.218 Program Income 96,672 - Covid 19 - Community Development Block Grant/Entitlement Grants 14.218 B-20-MW-06-0027 525,000 525,000 Subtotal CDBG-Entitlement Grants Cluster 1,519,008 1,100,816 Housing Voucher Cluster:

Section 8 Housing Choice Vouchers 14.871 N/A 11,131,701 - Covid -19 Section 8 Housing Choice Vouchers 14.871 N/A 206,188 - Subtotal Housing Voucher Cluster 11,337,889 -
Passed through the California Department of Housing and Community Development:

Home Investment Partnerships Program 14.239 Program Income 595,088 - Total U.S. Department of Housing and Urban Development 13,451,985 1,100,816 U.S. Department of Transportation
Direct Programs:

Federal Transit Cluster:

Federal Transit Formula Grant 20.507 CA-2019-004-01 705,444 - Covid-19 Federal Transit Formula Grant 20.507 CA-2021-127-00 1,049,102 - Covid-19 Federal Transit Formula Grant 20.507 CA-2020-085-01 1,819,856 - Subtotal Federal Transit Cluster 3,574,402 -
Direct Programs:

Highway Planning and Construction Cluster:

Highway Planning and Construction 20.205 CA-15-X004 202,348 - Passed through the California Department of Transportation:

Highway Planning and Construction 20.205 STPL-5132 (045) 406,883 - Highway Planning and Construction 20.205 ATPL-5132 (047) 12,091 - Subtotal Highway Planning and Construction Cluster 621,322 - Passed through the California Office of Traffic Safety:

Highway Safety Cluster:

State and Community Highway Safety 20.600 PT21154 117,607 - National Priority Safety Program 20.616 TR2065 24,800 - Subtotal Highway Safety Cluster 142,407 -
Total U.S. Department of Transportation 4,338,131 - U.S. Department of Homeland Security
Direct Programs:

COVID-19 Assistance to Firefighters Grant 97.044 EMW-2020-FG-03100 12,295 - Total U.S. Department of Homeland Security 12,295 - U.S. Department of Treasury
Passed through the California Department of the Treasury:

Coronavirus Relief Fund 21.019 N/A 1,444,380 - Total U.S. Department of Treasury 1,444,380 -
Total Federal Expenditures 19,246,791$ 1,100,816$
Federal Grantor/Pass-Through
Grantor/Program or Cluster Title

Packet Page 237 of 305Attachment 3 Page 8 of 16

7 City of Fairfield, California
Notes to Schedule of Expenditures of Federal Awards
Year Ended June 30, 2021

Note 1 - Reporting Entity

The financial reporting entity consists of (a) the primary government, City of Fairfield, California (the “City”), (b) organizations for which the primary government is financially accountable, which include the Fairfield Public Financing Authority, Fairfield Municipal Park Improvement District No. 1, Fairfield Storm Drain Facilities Improvement District No. 1, Fairfield Water Facilities Improvement District No. 1, Fairfield Community Facilities Districts and the Housing Authority of the City of Fairfield, and (c) other organizations for which the primary government is not accountable, but for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity’s financial statements to be misleading or incomplete.

Note 2 - Basis of Presentation

The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal award activity of the City under programs of the federal government for the year ended June 30, 2021. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the City, it is not intended to and does not present the financial position, changes in net position, or cash flows of the City.

Note 3 - Summary of Significant Accounting Policies

Expenditures reported on the Schedule are reported on the modified accrual basis of accounting for governmental funds and the accrual basis of accounting for proprietary funds, except for subrecipient expenditures, which are reported on the cash basis. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.

Note 4 - Indirect Cost Rate

For the year ended June 30, 2021, the City did not have any federal award activity that included an indirect cost rate, therefore, the City did not elect to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.

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8 City of Fairfield, California
Schedule of Findings and Questioned Costs
Year Ended June 30, 2021

Section I – Summary of Auditor’s Results

FINANCIAL STATEMENTS
Type of auditor's report issued Unmodified
Internal control over financial reporting:

Material weaknesses identified No
Significant deficiencies identified not considered
to be material weaknesses None reported
Noncompliance material to financial statements noted?No

FEDERAL AWARDS
Internal control over major program:

Material weaknesses identified Yes
Significant deficiencies identified not considered
to be material weaknesses Yes
Type of auditor's report issued on compliance
for major programs:Unmodified
Any audit findings disclosed that are required to be reported in accordance with Uniform Guidance 2 CFR 200.516(a)?Yes
Identification of major programs:

Federal Financial Assistance Listing
CDBG-Entitlement Grants Cluster 14.218
Federal Transit Cluster 20.507
Coronavirus Relief Fund 21.019
Dollar threshold used to distinguish between type A
and type B programs:$750,000
Auditee qualified as low-risk auditee?Yes
Name of Major Federal Program or Cluster

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9 City of Fairfield, California
Schedule of Findings and Questioned Costs
Year Ended June 30, 2021

Section II – Financial Statement Findings

None reported
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10 City of Fairfield, California
Schedule of Findings and Questioned Costs
Year Ended June 30, 2021

Section III – Federal Award Findings and Questioned Costs

Finding 2021-001

Program/Cluster: CDBG-Entitlement Grants Cluster
CFDA Number: 14.218
Federal Agency: U.S. Department of Housing and Urban Development Pass-through: N/A
Award No. and Year: B-20-MC-06-0027 (2020) and B-20-MW-060027 (2020) Compliance Requirement: Reporting
Type of Finding: Significant Deficiency, Instance of Non-Compliance

Criteria:
2 CFR 200.303(a) establishes that the auditee must establish and maintain effective internal control over the federal award that provides assurance that the entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. 2 CFR Part 170 establishes requirements for recipients’ reporting of information on subawards as required by the Federal Funding Accountability and Transparency Act of 2006 (FFATA).

Condition:

We identified the following:

1. No documentation to support a formal review of the FFATA reporting information prior to submission in the FFATA Subaward Reporting System (FSRS).

2. The FFATA reporting was not completely timely as required by 2 CFR Part 170 for the following instances:

Transactions
Tested
Subaward Not
Report Report Not Timely Subaward Amount
Incorrect
Subaward Missing
Key Elements
3 - 3 - -

Dollar Amount of
Tested
Transactions
Subaward Not
Report Report Not Timely Subaward Amount
Incorrect
Subaward Missing
Key Elements
$368,549 - $368,549 - -

Cause:

Management asserted that one (1) instance was the result of staffing issues and two (2) instances were the result of the FSRS not retaining history of the original FFATA submission which was overwritten with subsequent submissions as the result of the modification to their grant award from HUD.

Packet Page 241 of 305Attachment 3 Page 12 of 16

City of Fairfield, California
Schedule of Findings and Questioned Costs
Year Ended June 30, 2021

11 Effect:

Ineffective controls over this area of compliance could result in reports that are inaccurate or incomplete being submitted to the federal agency.

Questioned Costs:

No questioned costs were identified as a result of our procedures.

Context/Sampling:

A nonstatistical sample of 3 subaward transactions out of 13 active subawards were selected for testing.

Repeat Finding from Prior Year(s):

No.

Recommendation:

We recommend that management strengthen their processes and procedures related to the submission of the required FFATA reports to ensure compliance with the program requirements. We also recommend that management establish documented review of the required FFATA reports by an individual other than the preparer prior to submission and retain record of the review and submission.

Views of Responsible Officials:

Management’s Response:

We concur.

There were staffing changes during the pandemic that caused delays in timely reporting. Going forward, the FFATA reports will be completed on a timely basis, and before filing the report, a copy will be printed out, reviewed, and signed by the manager--indicating approval. The FSRS website does not save multiple versions of the report. Therefore, once filed, the City will printout and save a copy of each version of the reports to substantiate and document each response. Staff will be trained on the federal grant reporting requirements during staffing changes; and staff will also participate in any and all trainings offered to support proper Federal grant reporting.

See separate corrective action plan.

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City of Fairfield, California
Schedule of Findings and Questioned Costs
Year Ended June 30, 2021

12 Finding 2021-002

Program/Cluster: Federal Transit Cluster
CFDA Number: 20.507
Federal Agency: U.S. Department of Transportation
Pass-through: N/A
Award No. and Year: CA-2020-085-01 (2020) and CA-2021-127-00 (2021) Compliance Requirement: Allowable Costs
Type of Finding: Material Weakness, Instance of Non-Compliance

Criteria:
2 CFR 200.303(a) establishes that the auditee must establish and maintain effective internal control over the federal award that provides assurance that the entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award.

2 CFR 200.430(i) establishes the standards for documentation of personnel expenses, including the requirement that when budget estimates are used to allocate personnel expenses. The auditee must have a system of controls in place to review after-the-fact interim charges made to the program based on budget estimates and all necessary adjustments must be made such that the final amount charged to the federal award is accurate, allowable, and properly allocated.

Condition:

We identified that the City charged personnel expenses based on budget, and an after-the-fact review was not performed prior to the program audit. Personnel expenses allocated to the program were $402,329. The City subsequently performed an after-the-fact review of the budget estimates to actual expenses based on time records.

Cause:

Management’s policies and procedures did not include performing an after-the-fact review of personnel expenses charged to the program based on budget.

Effect:

By not performing timely after-the-fact reviews of personnel expenses charged to the program based on budget, this could result in inaccurate or ineligible expenses charged to the program.

Questioned Costs:

No questioned costs were identified as a result of our procedures.

Context/Sampling:

A nonstatistical sample of 40 employee charges out of 784 were selected for testing.

Repeat Finding from Prior Year(s):

No.

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City of Fairfield, California
Schedule of Findings and Questioned Costs
Year Ended June 30, 2021

13 Recommendation:

We recommend that the City strengthen its policies and procedures to ensure that an after-the-fact review of personnel expenses be performed on a timely basis when allocated based on budget estimates.

Views of Responsible Officials:

Management’s Response:

We concur.

The City doesn’t typically charge personnel costs to an FTA Transit grant, but because of the unique circumstances with the pandemic, the recovery of some of these costs was available. The City does not anticipate charging personnel costs to future federal transit grants, but if the situation comes about in the future, staff is aware that when charging personnel costs, a substantiating analysis must be performed. Going forward, staff will continue to train on the requirements of federal grants to stay abreast of any changes and comply with all requirements. In addition, if a decision is made to use federal funding to offset personnel costs, Transit staff will confer closely with Finance staff to ensure all federal reporting requirements are met.

See separate corrective action plan.

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14 City of Fairfield, California
Summary Schedule of Prior Audit Findings
Year Ended June 30, 2021

Finding
No.

Program/Cluster Federal Assistance
Listing No.

Compliance
Requirement
Status
2020-001 Housing Voucher Cluster 14.871 Special Tests and Provisions – Selection
from the Waiting List
Implemented
2020-002 Housing Voucher Cluster 14.871 Special Tests and Provisions –
Reasonable Rent
Implemented

Packet Page 245 of 305Attachment 3 Page 16 of 16

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2151 River Plaza Dr., Ste. 308 | Sacramento, CA 95833-4133 | T 916.570.1880 | F 916.570.1875 | EOE 1 December 2, 2021
To the Honorable Mayor and Members of the City Council
of the City of Fairfield
City of Fairfield, California
We have audited the financial statements of the governmental activities, business‐type activities, each major fund, and the aggregate remaining fund information of the City of Fairfield, California (City) as of and for the year ended June 30, 2021 and have issued our report thereon dated December 2, 2021. Professional standards require that we advise you of the following matters relating to our audit.

Our Responsibility in Relation to the Financial Statement Audit under Generally Accepted Auditing Standards and Government Auditing Standards
As communicated in our letter dated April 19, 2021, our responsibility, as described by professional standards, is to form and express an opinion about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America. Our audit of the financial statements and major program compliance does not relieve you or management of its respective responsibilities.

Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over financial reporting.

Accordingly, as part of our audit, we considered the internal control of the City solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control.

We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process.

However, we are not required to design procedures for the purpose of identifying other matters to communicate to you.

We have provided our comments regarding internal controls during our audit in our Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards dated December 2, 2021.

Planned Scope and Timing of the Audit
We conducted our audit consistent with the planned scope and timing we previously communicated to you.

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2 Compliance with All Ethics Requirements Regarding Independence

The engagement team, others in our firm, as appropriate, our firm, and other firms utilized in the engagement, if applicable, have complied with all relevant ethical requirements regarding independence.

Qualitative Aspects of the City’s Significant Accounting Practices

Significant Accounting Policies

Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by the City is included in Note 1 to the financial statements. As described in Note 1 to the financial statements, management adopted Governmental Accounting Standards Board (GASB) Statement No. 84, Fiduciary Activities, effective July 1, 2020. Accordingly, the cumulative effect of the accounting change as of the beginning of the year is reported in Note 20 of the financial statements.

No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus.

Significant Accounting Estimates

Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s current judgments. Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management’s current judgments.

The most sensitive accounting estimates affecting the financial statements were:

Management’s estimates were used in establishing allowances for accounts receivables, establishing self‐insurance reserves, the net pension liability and related deferred inflows/outflows of resources related to pension. We evaluated key factors and assumptions used to develop the estimates in determining that it is reasonable in relation to the financial statements taken as a whole.

Financial Statement Disclosures

Certain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the City’s financial statements relate to:

The City’s disclosure of the defined benefit pension plans, net pension liability and related deferred inflows of resources and deferred outflows of resources in Note 12 to the financial statements. The valuation of the net pension liability and related deferred outflows/inflows of resources are sensitive to the underlying actuarial assumptions uses including, but not limited to, the investment rate of return and discount rate. As disclosed in Note 12, a 1% increase or decrease in the discount rate has a material effect on the City’s net pension liability.

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3 Significant Difficulties Encountered during the Audit

We encountered no significant difficulties in dealing with management relating to the performance of the audit.

Uncorrected and Corrected Misstatements

For purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures, and the financial statements as a whole. There were no uncorrected or material corrected missstatements identified as a result of our audit procedures.

Disagreements with Management

For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the financial statements or the auditor’s report. No such disagreements arose during the course of the audit.

Representations Requested from Management

We have requested certain written representations from management which are included in the management representation letter dated December 2, 2021.

Management’s Consultations with Other Accountants

In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters.

Other Significant Matters, Findings, or Issues

In the normal course of our professional association with the City, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, operating conditions affecting the City, and operating plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the City’s auditors.

This report is intended solely for the information and use of the Mayor, Members of the City Council, and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties.

Sacramento, California
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What inspires you, inspires us. | eidebailly.com
2151 River Plaza Dr., Ste. 308 | Sacramento, CA 95833-4133 | T 916.570.1880 | F 916.570.1875 | EOE 1 March 21, 2022
To the Honorable Mayor and Members of the City Council
of the City of Fairfield
City of Fairfield, California
We have audited the financial statements of the City of Fairfield, California (City) as of and for the year ended June 30, 2021 and have issued our report thereon dated December 2, 2021. We have also provided our communication in accordance with professional standards on the audit of the financial statements in our letter dated December 2, 2021. Professional standards require that we advise you of the following matters relating to our audit of compliance under the Uniform Guidance.

Our Responsibility in Relation to the Financial Statement Audit under Generally Accepted Auditing Standards and Government Auditing Standards, and our Compliance Audit under the Uniform Guidance As communicated in our letter dated April 19, 2021, our responsibility, as described by professional standards, is to form and express an opinion about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America and to express an opinion on whether the City complied with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs. Our audit of the financial statements and major program compliance does not relieve you or management of your respective responsibilities.

Our responsibility, as prescribed by professional standards as it relates to the audit of the City’s major federal program compliance, is to express an opinion on the compliance for each of the City’s major federal programs based on our audit of the types of compliance requirements referred to above. An audit of major program compliance includes consideration of internal control over compliance with the types of compliance requirements referred to above as a basis for designing audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, as a part of our major program compliance audit, we consider internal control over compliance for these purposes and not to provide any assurance on the effectiveness of the City’s internal control over compliance.

We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you.

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2 We have provided our comments regarding internal controls during our audit in our Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards dated December 2, 2021.

We have also provided our comments regarding compliance with the types of compliance requirements referred to above and internal controls over compliance during our audit in our Independent Auditor’s Report on Compliance with Each Major Federal Program and Report on Internal Control Over Compliance Required by the Uniform Guidance dated March 21, 2022.

Planned Scope and Timing of the Audit
The timing of the compliance audit under the Uniform Guidance was modified for the timing of the release of the OMB Compliance Supplement, Compliance Supplement Addendum and related guidance.

Compliance with All Ethics Requirements Regarding Independence The engagement team, others in our firm, as appropriate, our firm, and other firms utilized in the engagement, if applicable, have complied with all relevant ethical requirements regarding independence.

Significant Difficulties Encountered during the Audit
We encountered no significant difficulties in dealing with management relating to the performance of the audit.

Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to City’s financial statements or the auditor’s report. No such disagreements arose during the course of the audit.

Representations Requested from Management
We have requested certain written representations from management on the audit of compliance under the Uniform Guidance which are included in the management representation letter dated March 21, 2022.

Management’s Consultations with Other Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters.

Other Significant Matters, Findings, or Issues
In the normal course of our professional association with the City, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, operating and regulatory conditions affecting the entity, and operational plans and strategies that may affect the risks of material misstatement.

None of the matters discussed resulted in a condition to our retention as the City’s auditors.

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3 Other Information in Documents Containing Audited Financial Statements Pursuant to professional standards, our responsibility as auditors for other information in documents containing the City’s audited financial statements does not extend beyond the financial information identified in the audit report, and we are not required to perform any procedures to corroborate such other information. However, in accordance with such standards, we will review the information inputted into the data collection form and will consider whether such information, or the manner of its presentation, is materially consistent with the financial statements.

This report is intended solely for the information and use of the Mayor, Members of the City Council, and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties.

Sacramento, California
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City of Fairfield, California
Popular Annual Financial Report
Fiscal Year Ended June 30, 2021
Prepared by: Finance Department –AccounƟng Division
The Centennial Windmill — City Hall
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Popular Annual Financial Report for FY 2020-21
City Council and Elected Officials

A Message to Our Readers Table of Contents

→ 2 - City Council and Elected Officials
→ 2 - Management Leadership Team
→ 3 - City and Government Profile
→ 4 - City and Demographic Information
→ 4 - Major Employers and Trend Information
→ 5 - Economic Summary
→ 6 - Summary Entity Financial Statements
→ 9 - Financial Overview and Long Term
Outlook for the City’s General Fund
→11 - Major Revenue Sources
→12 - Financial Long Term Outlook for the
City’s Other Funds
→14 - Cash and Investments
→15 - Long-Term Obligations
→16 - Capital Assets
→17 - Capital Improvement Plan

For additional details regarding information contained
in this PAFR, you can review the City’s most current
ACFR at
https://www.fairfield.ca.gov/home/showpublisheddocumen
t/6232/637756037543970000
and the operating budget and Capital Improvement
Plan at https://www.fairfield.ca.gov/government/city-
departments/finance/financial-reports.

The City is pleased to present its Popular Annual
Financial Report (PAFR) for the fiscal year ended
June 30, 2021. The purpose of the PAFR is to inform
the community of the City’s fiscal condition in an
easy to read format.

The City of Fairfield’s Annual Comprehensive
Financial Report for the year ended 2019-2020,
from which the information has been drawn, was
awarded the Certificate of Achievement for
Excellence in Financial Reporting by Government
Finance Officers Association of the United States
and Canada (GFOA). The Certificate of Achievement
is the highest form of recognition for excellence in
state and local government financial reporting.

In order to be awarded a Certificate of
Achievement, a government unit must publish an
easily readable and efficiently organized Annual
Comprehensive Financial Report (ACFR), whose
contents conform to program standards. Such an
ACFR must satisfy both generally accepted
accounting principles and applicable legal
requirements.

A Certificate of Achievement is valid for a period of
one year only. We believe that our current ACFR
continues to conform to the Certificate of
Achievement Program’s requirements, and we are
submitting it to GFOA to determine its eligibility for
another Certificate. The City also received the
Award for Outstanding Achievement in Popular
Annual Financial Reporting for its PAFR for the prior
fiscal year.

Except for the General Fund information included in
this report, the financial numbers are presented
using the accrual method of accounting similar to
the private sector, where revenues are recognized
in the period in which they are earned and expenses
are recognized in the period in which the liability is
incurred. In addition, information is presented in a
summarized format and certain information and
disclosures required by GAAP are omitted.

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Popular Annual Financial Report for FY 2020-21
City Council and Elected Officials

Harry T. Price Rick Vaccaro
Mayor Vice-Mayor
District 4

Chuck Timm Scott Tonnesen Catherine Moy Doriss Panduro Pam Bertani Councilmember Councilmember Councilmember Councilmember Councilmember District 1 District 2 District 3 District 5 District 6

Karen L. Rees Arvinda Krishnan
City Clerk City Treasurer

Management Leadership Team

David Gassaway Anthony M. Velasquez Juan Gomez
Acting City Manager Fire Chief Interim Director of Finance

Greg W. Stepanicich Farbod Pirouzmand Paul Kaushal
City Attorney Director of Human Resources Director of Public Works

David Gassaway Deanna Cantrell LaTanna Jones
Assistant City Manager Police Chief Director of Housing Services

Kristina Chamberlin
Director of Parks and Recreation
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Popular Annual Financial Report for FY 2020-21
City Profile and Demographic Information
City Profile
Government Profile
The City is a general law city, and was incorporated in 1903. It has a Council-Manager form of government with a separately-elected Mayor and six Council members elected at large to staggered four-year terms. There are also two citizen commissions whose members are appointed by the Council to fixed terms: Planning and Youth. The City also has a five-member Fairfield Taxpayers Committee (the “Measure P Committee”) whose members are appointed by Council to a fixed term. The City Clerk and Treasurer are elected. The City Council appoints the City Manager and Attorney. Department heads are appointed by the City Manager.

The City is organized into eight departments: Public Works, Police, Fire, Finance, Community Development, Parks and Recreation, Human Resources and Housing Services. In addition, City Administration comprises the executive, information technology, legislative, and legal offices. The chart below shows the City’s full time staff levels during the past ten years. The City’s employees are 0.5% of the total population of the City.

The City provides a broad range of services including police and fire protection; construction and maintenance of streets, parks, storm drains and other infrastructure; recreational and cultural activities, including two 18-hole championship golf courses; and administrative support services. Some major public services delivered within the City’s boundaries, including library, wastewater, and education, are provided by other governmental agencies. The City is not financially accountable for the operations of these franchises or government agencies.

Fairfield sits at the northeastern portion of the
San Francisco Bay Area. The county seat of Solano
County since 1858, Fairfield has the vision of a
progressive city. Founded in 1856 by Captain
Robert Waterman, the City was named after
Fairfield, Connecticut. Community amenities
include an enclosed regional shopping mall with
over one million square feet and 150 stores, an
adult recreation center, the 650-acre Rockville
Hills Park, and a weekly farmer's market in
season. Situated between two of the fastest
growing areas in California, Fairfield bridges the
gap between the San Francisco Bay Area and the
Sacramento metropolitan region. The Napa and
Sonoma wineries lie an hour to the west, and Lake
Tahoe two hours to the east.
400
500
600
700
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
523 501 510 527 534 541 553 559 571 585
Total Authorized Full-Time Employees
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Popular Annual Financial Report for FY 2020-21
City Profile and Demographic Information
City and Demographic Information

Major Employers as of June 30, 2021
Trend Information / Comparison of Cities
Travis Air Force Base U.S. Military 12,864
County of Solano Government 3,133
NorthBay Healthcare Center Healthcare 2,824
Fairfield-Suisun Unified School District Education 2,235 City of Fairfield Government 602
Jelly Belly Candy Co.Manufacturing 426
Paradise Valley Estates Senior Housing 401
Fedex Ground Package System Inc #945 Transportation 396 Walmart Supercenter #2048 Retail 369
Partnership HealthPlan Insurance 350
See the City’s original budget for fiscal years 2020-21 and 2021-22 for more information regarding these trends among comparable cities:
The City’s population growth rate is average.
The City’s per capita revenues from tax revenues is below average. The City has had significant swings in its property and sales tax revenues, building and foreclosure activity, unemployment rates, transit ridership and golf rounds played.
The City’s pension obligation contribution rate has increased significantly over the past ten years. The City’s Other Post-Employment Benefits (OPEB) liability is below the average. The City has a low industrial vacancy rate, but a high office vacancy rate.

Fairfield is an ethnically diverse community (U.S. Census Bureau data from 2010 indicates that of the total population, 16% is black, 15% is Asian, 27% is Hispanic, 35% is white and 7% is other/mixed). Local educational institutions include Solano Community College, and campuses of St. Mary’s College, Golden Gate University, University of Phoenix, Chapman University, California Maritime Academy, and Touro University. The University of California Berkeley and Davis are within 40 minute drive. Size:37.4 square miles
Population:118,005
Population Ranking CA Cities:55
Median Age:35 years
Per Capita Personal Income:$53,505
Unemployment Rate (EDD 10/21):7.8%
% of Pop. High School / College Degree:87.5% / 28.3%
Part 1 Crime Rate (2020):33.3 per 1,000 persons
Elevation:15 to 400 ft. above sea level
Fire Protection:ISO Rating 3 fire class
Sales Tax Rate:8.375%
Median Price of Home Sales:$570,000
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Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Economic Summary for FY 2020-2021 (as of June 2021)
Below is a summary analysis of some key indicators of the region’s economic environment.

Stock and Financial Markets
The value of the stock markets increased for the fiscal year. Interest rates declined during the year. The U.S. Economy is recovering from the impact of the coronavirus pandemic, and industry analysts are forecasting a growth rate in GDP of

4.5% for 2022, an increase from an estimated increase of 3.8% for 2021.

Stock / Financial Markets Index / Rate Fiscal Year Change Dow Jones 34,503 8,690
S&P 500 4,298 1,198
2 Year Treasury 0.3%0.1%
30 Year Home Mortgage 3.2%0.3%
Employment
The U.S. and regional job market continues to recover from the impact of the coronavirus pandemic on employment, as evidenced by decreasing unemployment numbers in recent labor reports. Industry analysts expect the unemployment rate to continue to decline in FY 21-22.

Unemployment Rate Fiscal Year Change
United States 5.9%-5.2%
California 8.0%-6.9%
Solano County 7.7%-5.9%
Fairfield 7.5%-5.9%
Inflation
Inflation continues at an increasing rate when compared to past years due to the recovery of the coronavirus pandemic, representing some pressure from food prices and high energy prices. Oil prices have increased over the previous year, resulting in gasoline prices increasing 70% in FY 20-21.

Inflation Rates Rate Fiscal Year Change
Bay Area CPI 3.2%1.6%
Turner Building CPI 1.3%2.3%
Personal Savings Rate 9.4%-9.3%
Oil Prices (as of 6/30/21)$73 $34
Rental Vacancy Rates
Fairfield’s office vacancy rates increased during the fiscal year by 20.6%. Fairfield’s industrial vacancy rates decreased during the fiscal year and remained slightly above the County rate of 3.1%. Apartment vacancy rates and retail vacancy rates for the Fairfield/Vallejo region increased slightly for the period.

Vacancy Rates Rate Fiscal Year Change
Office - Fairfield 27.2%2.2%
Industrial - Fairfield 3.4%-3.2%
Apartment - Fairfield/Vallejo Region 3.2%0.5%
Retail - Fairfield/Vallejo Region 11.6%0.8%
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Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Government-Wide Financial Analysis
2021 2020 $%
Current and other assets 458$ 425$ 33$ 8%
Long-Term Assets 537 528 9 2%
Total assets 995 953 42 4%
Total deferred outflows of resources 42 40 2 5%
Long term liabilites outstanding 325 319 6 2%
Current and other liabilities 88 69 19 28%
Total liabilities 413 388 25 6%
Total deferred inflows of resources 1 5 (4) -80%
Net position:

Net investment in capital assets 469 455 14 3%
Restricted 196 184 12 7%
Unrestricted (42) (39) (3) -8%
Total net position 623$ 600$ 23$ 4% Change from 2020Totals - All Funds
Summary Statements of Net Position (in millions) - All Activities •Current Assets – This includes cash and investments, and items such as receivables, inventory and prepaid items expected to be converted into cash within one year. See the cash and investments section of this PAFR for additional information on these assets.
•Long-Term Assets – Includes land held for redevelopment and capital assets consisting of land, buildings, improvements, infrastructure, vehicles and equipment. These items provide services to the community and are not available for future spending. See the capital assets section of the PAFR for additional information. •Current Liabilities – Represents liabilities expected to be paid with cash within one year, including accounts payable, interest payable and unearned revenue.
•Long Term Liabilities – Includes the outstanding obligations for the City, including the City’s long-term debt for pensions, OPEB, compensated absences, claims outstanding and bonded debt. See the long-term obligations section of this PAFR for additional details on these liabilities. •Deferred Outflows/Inflows of Resources – Represents a consumption or acquisition of net position that applies to a future period and will not be recognized as an outflow of resources (expense/expenditure) or an inflow of resources (revenue) until that time.
•Net Position – Net investment in capital assets represents the City’s capital assets net of accumulated depreciation and related debt. The restricted portion is subject to externally imposed restrictions for activities such as capital projects, debt service, and community development and is not available for general operations. The unrestricted portion is available for general operations. The deficit amount shown is due to the City’s outstanding pension obligation.

The Statement of Net Position (Statement) presents information on the City’s assets and liabilities, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator as to whether the City’s financial position is improving or weakening. The Statement reflects the fact that the City’s net position increased by $23 million in the current fiscal year, due to increase in development of new homes along with additional sales tax revenue due to the pandemic and citizens being at home. Below are descriptions of items included in the Statements.
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Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Government-Wide Financial Analysis (Continued)
Description of Items in Statement of Activities
The following provides a brief description of the key items included in the Statement of Activities:

Revenues
Charges for Services – These revenues are collected for services to the public such as recreational classes, water fees and transit fares. Grants and Contributions – Represents funding received from other governments and organizations for the purpose of financing the operating and capital costs of a special program, such as the City’s affordable housing program. Taxes – Includes property, sales and transaction, franchise, transient occupancy and business license other taxes, which are described in more detail in a subsequent section of this PAFR.

Expenses
Admin / Finance – Includes the City Council, City Manager, Risk Management, Human Resources, contract City Attorney services, Information Technology, Finance and non-departmental programs. Police and Fire – Includes Patrol, Dispatch, Investigations, Crime Prevention, Code Enforcement, Fire Suppression, Prevention, and Inspection.
Public Works – Includes Maintenance of Trees, Streets, Parks, Facilities, Sewer, Building and Equipment, Assessment Districts.
Community Development – Includes Planning, Building and Economic Development. Housing – Includes Affordable Housing, Community Development Block Grant, Housing Authority and Community Resources.
Recreation / Golf – Includes Adult and Youth Activities, Aquatics and the City’s two golf courses. Water Treatment Plants – Accounts for the City’s two water treatment plants. Transportation – Accounts for the operations of the City’s transit system.

The City’s Statement of Activities is shown on the following page (in millions) for FY 2021 and 2020. The Statement of Activities summarizes by major revenues and expenses categories the receipt and expenditure of all funds during the year for governmental and business-type activities. Business-type activities include the City’s Water Utility, North Bay Water Treatment Plant, Golf and Transit Funds.

The total cost of all services this year was $239 million, with the amount for all governmental activities totaling $172 million and related program revenues covering $73 million (42%), resulting in a net cost of $99 million. The City paid for the remaining portion of governmental activities with taxes (some of which could only be used for certain programs) and other revenues, such as interest, general entitlements, the sale of property, and transfers. The cost for business-type activities this year was $67 million. Revenues received to offset these activities include charges for services of $56 million and $19 million from operating and capital grants and contributions. There was an increase of $9 million in the net position for business-type activities (including investment earnings and transfers) of $152 million.

7 Packet Page 260 of 305Attachment 6 Page 9 of 19

Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

22%
12%
21%3%5%
6%
20%
6%
5%0%
Government-Wide Expenses by Source
$239 Million
Police
Fire
Public Works
Community Development
Recreation / Golf
Housing
Water treatment plants
Transportation
Admin / Finance
Interest on debt
23%
14%
19%
14%
19%
6%5%
Government-Wide Revenues by Source
$262 Million
Charges for services
Operating grants/contributions
Capital grants/contributions
Property taxes
Sales/transaction taxes
Other taxes
Other
2021 2020 $%
Revenues:

Program Revenues:

Charges for services 61$ 56$ 5$ 9%
Operating grants and contributions 37 27 10 37%
Capital grants and contributions 50 26 24 92%
General Revenues:

Property taxes 37 35 2 6%
Sales and transaction taxes 50 43 7 16%
Other taxes 14 15 (1) -7%
Other revenues 13 19 (6) -32%
Total revenues 262 221 41 19%
Expenses:

Administration 11 13 (2) -15%
Finance 2 2 - 0%
Police 53 50 3 6%
Fire 28 25 3 12%
Public works 49 45 4 9%
Community development 7 16 (9) -56%
Housing 15 15 100%
Parks and recreation 6 8 (2) -25%
Interest on debt 1 1 - 0%
Water utility 37 37 - 0%
North bay treatment plant 10 9 1 11%
Transportation 14 13 1 8%
Golf courses 6 4 2 50%
Total expenses 239 223 16 7%
Increase (decrease) in net position 23 (2) 25 -1250%
Net position July 1, as restated 600 602 (2) 0%
Net position June 30 623$ 600$ 23$ 4% Total - All Funds Change from 2020
Summary Statements of Activities (in millions)
8 Packet Page 261 of 305Attachment 6 Page 10 of 19

Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Financial Overview – General Fund

The General Fund is the main operating fund of the City. General Fund revenues exceeded the final budget by $9.5 million or 9%, due mainly to higher than anticipated collections of the City’s sales and transactions and use taxes, higher assessed property valuations, and an increase in development-related revenues. General Fund expenditures were under budget by $4 million or 3.5%, due mainly to City staff vacancies, offset by increased fire personnel overtime costs. $ Variance
Positive 2020
Budget Actual (Negative)Actual
Revenues:

Property taxes 36,341,000$ 36,479,332$ 138,332$ 34,836,685$ Sales tax 23,503,000 26,261,101 2,758,101 23,170,304 Transaction and use taxes (Measure P)20,772,000 23,328,607 2,556,607 19,704,286 Utility and franchise taxes 9,385,000 9,618,196 233,196 9,481,483 Other taxes 4,920,000 5,771,919 851,919 5,643,063 Licenses, permits and fines 2,659,000 4,078,924 1,419,924 2,920,083 Intergovernmental 431,984 573,360 141,376 605,418 Charges for services 4,886,867 6,310,413 1,423,546 6,171,143 Investment income 687,371 1,348,034 660,663 2,328,286 Miscellaneous 2,402,117 1,758,025 (644,092) 1,483,304 Total Revenues 105,988,339 115,527,911 9,539,572 106,344,055 Expenditures:

Current:

Administration 4,225,842 3,817,451 408,391 5,310,485 Finance 1,778,909 1,398,721 380,188 1,019,171 Police 47,481,857 47,189,271 292,586 44,173,273 Fire 22,926,183 24,600,363 (1,674,180) 21,575,867 Public works 13,181,048 13,262,014 (80,966) 11,878,627 Parks and recreation 7,567,747 4,719,771 2,847,976 6,121,707 Community development 4,600,569 4,108,255 492,314 3,314,942 Non-departmental 8,937,717 9,882,129 (944,412) 8,737,622 Total Expenditures 110,699,872 108,977,975 1,721,897 102,131,694 Excess revenues over expenditures (4,711,533) 6,549,936 11,261,469 4,212,361 Other Financing Sources (Uses):

Transfers in 1,248,863 1,248,863 - 811,291 Transfers out (4,640,406) (4,623,503) 16,903 (3,612,025)

Total other financing sources (uses)(3,391,543) (3,374,640) 16,903 (2,800,734) Net change in fund balance (8,103,076) 3,175,296 11,278,372 1,411,627 Fund Balance - Beginning of Year 49,119,997 49,119,997 - 47,708,370 Fund Balance - End of Year 41,016,921$ 52,295,293$ 11,278,372$ 49,119,997$ 2021
9 Packet Page 262 of 305Attachment 6 Page 11 of 19

Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Financial Long Term Outlook – General Fund

The General Fund’s major revenue sources
include property and sales / Measure P local
taxes, utility users and franchise taxes, transfer
and vehicle taxes and hotel taxes. Together
these groups comprise 87% of total budgeted
revenues for FY 20-21. The remaining 13%
includes revenues such as licenses and permits,
charges for services, miscellaneous income,
interest/rental income, and transfers.

A significant portion of the City’s General Fund
revenue is dependent on Measure P, a 1% local
transaction and use tax, which went into effect
April 1, 2013 and will expire in 2033. Measure P
revenue stabilized the General Fund and has
enabled the City to provide services that keep
the community safe and address infrastructure
needs.

The City was able to maintain General Fund
reserves at the City Council’s established level
of 20% of expenditures during FY 20-21, and to
present a balanced budget for the General Fund
for FY 21-22.

The below table provides an overview of the
City’s General Fund reserve levels over the next
four years. The City is currently projecting
several years of deficits, primarily due to rising
pension costs combined with the loss of
revenues resulting from COVID-19.

$47
$25
$13
$15
$5 $5 $4
General Fund Expenditures by Department
FY 2020-21
(in Millions)
Police 42%
Fire 22%
Public Works 11%
Admin/Finance/Non-Dept
13%
Transfer Out 4%
Parks and Recreation 4%
Community Development
4%
20-21 21-22 22-23 23-24 24-25 Trend
Revenues / Transfers In $116.8 $114.0 $118.3 $123.3 $125.8 Expenditures / Transfers Out 113.6 120.9 121.3 122.1 124.6 (Deficit)/Surplus for Year 3.2 (6.9) (3.0) 1.2 1.2
Available Ending Reserves $41.7 $34.8 $31.8 $33.0 $34.2 % of Expenditures 37% 29% 26% 27% 27%
General Fund Five Year Trend through Fiscal Year 2024-25 (In Millions)
$36
$26
$23
$10
$6 $14
General Fund Revenues by Category FY
2020-21
(in Millions)
Property Taxes 32%
Sales Tax 22%
Measure P Taxes 20%
Utility / Franchise Taxes
9%
Vehicle / Other Taxes
5%
Other 12%
10 Packet Page 263 of 305Attachment 6 Page 12 of 19

Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Government-Wide Financial Analysis General Fund Major Revenue Sources •
• 4
Sales Taxes - Sales and local sales transaction taxes are the City’s other major sources of revenue. The sales tax rate in Solano County is 8.375%, of which 1% is the "local" or City share and 1% reflects the local use tax. Retail sales nationwide for the year ended June were up 18.9% over the same month in the previous year. The chart below shows the change in sales tax for the past 10 years, including a comparison of FY 19-20 to FY 20-21 where the City’s sales tax collections were up 13%. Sales tax and Measure P taxes are projected to increase in FY 2021-22 by 3%, and increase by 4% in FY 2022-23 largely due to the opening of auto dealerships, fuel sales, and increased activity in building and construction.

Property Taxes - Pursuant to Proposition 13, passed by California voters in 1978, countywide property taxes are set at 1% of assessed value. Upon change of ownership, the property value will be reassessed to the current market value (sales price). The City receives approximately 17% of the 1% countywide property tax collected in the City. Property taxes are the largest source of revenue to the General Fund since the State passed legislation regarding the collection of the Vehicle License Fee previously collected separately from property taxes. Property taxes, excluding Motor Vehicle in Lieu Tax are approximately 21% of the City’s total General Fund revenues for FY 20-21. The collection of secured property taxes are expected to increase by approximately 4% for FY 21-22 and for future years, resulting from the increase in assessed values for properties within the city. It should be noted that residential properties represent approximately 70% of the total assessed property valuation within the City. 13%
-2%
6%
2%
-2%
2%
-2%
7%
9%
12%
5%
-5%-3%-1%1%3%5%7%9%11%13%15%
20-21
19-20
18-19
17-18
16-17
15-16
14-15
13-14
12-13
11-12
Average
% Change in Sales Tax Revenue1%
7%
6%
7%
7%
6%
6%
9%
9%
-2%
6%
-4%-2%0%2%4%6%8%10%
20-21
19-20
18-19
17-18
16-17
15-16
14-15
13-14
12-13
11-12
Average
% Change in Assessed Valuation11 Packet Page 264 of 305Attachment 6 Page 13 of 19

Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Financial Long Term Outlook – Other Funds
The following is a brief summary of the forecasts for the City’s enterprise and internal service funds, for which detailed information can be found in the City’s FY 20-21 ACFR:

The Water Utility operates two treatment plants, the Waterman Plant located off of Vista Grande and the North Bay Water Treatment Plant (NBR) located off of Peabody Road. The Water Funds’ forecast (excluding NBR) through FY 24-25 is below. The deficits shown below are due to the use of existing capital reserves for one-time projects including the Water Ozone Improvements project and North Texas Street water main replacement. The Water Utility will continue to monitor its revenues to maintain adequate reserve levels needed for future capital replacement requirements and maintain its required debt service coverage ratios required under its outstanding bonds:
20-21 21-22 22-23 23-24 24-25 Trend
Revenues / Transfers In $45.1 $38.9 $40.3 $41.0 $41.9
Expenses / Transfers Out 37.5 49.0 45.5 39.8 39.6
(Deficit)/Surplus for Year 7.6 (10.1) (5.2) 1.2 2.3
Ending Working Capital 72.4 62.3 57.1 58.3 60.6
Water Funds Five Year Trends through FY 2024-25
(in millions)
These funds account for the operations of the City’s Paradise Valley and Rancho Solano golf courses. The total number of taxable rounds increased at the City’s golf courses by 46% during the past fiscal year. The revenues for the Golf Course Funds have performed well during the coronavirus pandemic since it is one of the few sports that can be played socially distanced. Despite cost saving measures implemented by City staff in previous years, both Paradise Valley and Rancho Solano require financial support from the City. In addition, the clubhouses and other ancillary buildings are showing their age and are in need of rehabilitation. The City’s forecast for its Golf Funds through FY 24-25 is shown below:
20-21 21-22 22-23 23-24 24-25 Trend
Revenues $6.5 $5.6 $5.8 $5.9 $6.0
Transfer In from Admissions Tax 0.0 0.6 0.6 0.0 0.0
Expenses / Transfers Out 5.5 6.8 6.0 5.6 5.6
(Deficit)/Surplus for Year 1.0 (0.6) 0.4 0.3 0.4
Ending Working Capital 0.9 0.3 0.7 1.0 1.4
Golf Funds Five Year Trends through FY 2024-25
(in millions)
12 Packet Page 265 of 305Attachment 6 Page 14 of 19

Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

140%
104%
340%
30%0%
50%
100%
150%
200%
250%
300%
350%
400%
Workers'
Compensation
General
Liability
OPEB Compensated
Absences
% of Liability Funded
Financial Long-Term Outlook – Other Funds (Continued)
These funds account for the operations of the City’s fixed route and demand response bus service, which receive grants for its operations and capital needs from federal, state and local governments. The forecast for the Transit Division projects that it will have sufficient funding to satisfy operational and bus replacement needs. Transit relies heavily on grants to satisfy its equipment replacement and capital needs, and there is no guarantee that these grants will be available in the future. In the event grant funds are not available, Transit will have to explore alternatives to reduce operating expenses and/or grow revenues. The City’s forecast for its Transit Fund through FY 24-25 is shown below, which assumes that grant funds will be received for the replacement of the bus fleet:
(in millions)
20-21 21-22 22-23 23-24 24-25 Trend
Revenues / Transfers In $12.4 $23.7 $23.6 $19.4 $20.2
Expenses / Transfers Out 13.7 23.7 23.6 19.4 20.2
(Deficit) / Surplus for Year (1.4) 0.0 0.0 0.0 0.0
Ending Working Capital $0.2 $0.2 $0.2 $0.2 $0.2
Transit Fund Five Year Trends through FY 2024-25
These funds account for many services provided to all
departments within the City, including the funding for
insurance and compensated absences. Since the City is
self-insured, it is prudent to fund a portion or all of the liability owed over time so other funds are not heavily affected in any one year. See Notes 9 and 13 in the
City’s FY 20-21 ACFR for the actuarial assumptions
used. The major self-insurance liabilities, other post- employment benefits (OPEB), and compensated
absences with their corresponding funding reserves as
of June 30, 2021 are listed below:

Workers'
Compensation
General
Liability
Other Post-
Employment
Benefits (OPEB)
Compensated
Absences
(Governmental
Activities only)
Cash Reserve $15,934,496 $3,748,385 $1,553,615 $5,570,126 Actuarial Liability $11,398,421 $3,597,828 $457,067 $18,815,275 % of Liability Funded 140%104%340%30%
13 Packet Page 266 of 305Attachment 6 Page 15 of 19

Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Cash and Investments (As of June 2021)
The City's investments listed below are in accordance with City's investment policy, which emphasizes the safety, liquidity and return of its investments. The portion of the portfolio not invested in the State Local Agency Investment Fund (LAIF) is invested with the City’s two investment advisors, Public Financial Management (PFM) and Chandler Asset Management (Chandler). The City also held $13.0 million in bank balances and $15.7 million in bond reserves in its California Asset Management Program (CAMP) portfolio as of 6/30/21. All of the City’s rated investments are rated “A” or higher at 6/30/21. See Note 4 in the City’s FY 20-21 ACFR for additional information regarding the City’s investments.
31%
12%48%
1%
7%
Investment Type
Agencies Supranationals
MTN Treasury
Corporate CDs / MM
$33 ,
9%
$87 ,
24%
$77 ,
21%
$71 ,
20%
$28 ,
8%
$64 ,
18%
By Fund (In Millions)
General Fund Special Revenue
Water Utility Internal Service
NBR Other
$325
$299
$328
$347
$290 $305 $320 $335 $350Jun 20Oct 20Feb 21Jun 21Portfolio Size (In Millions) Grand Percent
Summary by Maturity LAIF CAMP Chandler PFM Total of Total 0-1 month $72,005,974 $1,854,905 $2,346,568 $256,102 $76,463,549 22% 1-12 months 25,840,905 17,852,632 43,693,537 13%
1-2 years 38,619,875 64,100,561 102,720,436 30%
2-3 years 36,782,230 44,415,518 81,197,748 23%
3-4 years 22,067,685 9,189,057 31,256,742 9%
4-5 years 12,046,611 12,046,611 3%
Total Market Value $72,005,974 $1,854,905 $137,703,874 $135,813,870 $347,378,623 100% Total Amortized Cost 72,000,000 1,854,905 135,496,284 135,181,013 344,532,202 Amount Market Value Over / (Under) Cost $5,974 $0 $2,207,590 $632,857 $2,846,421 Estimated GASB 31 YTD Market Value Entry ($239,666)$0 ($2,075,434) ($2,088,337) ($4,403,437) -1.28% % of Portfolio 20.7% 0.5%39.6% 39.1% 100.0%
Average Maturity (years)0.81 0.14 2.16 1.91 1.77
Investment ManagersMoney Market Funds
Grand Percent
Summary by Instrument Type LAIF CAMP Chandler PFM Total of Total Agencies $9,483,187 $59,587,967 $40,528,154 $109,599,308 31%
Treasury 50,555,394 55,067,149 59,662,612 165,285,155 48% Medium Term Notes (MTN)20,527,531 22,495,030 43,022,561 12% Certificate of Deposits (CDs)7,531,825 999,930 10,632,143 19,163,898 6% Commercial Paper (CP)4,133,143 4,133,143 1%
Supranationals 2,239,829 2,239,829 1%
Money Market (MM) / Other 302,425 $1,854,905 1,521,297 256,102 3,934,729 1% Total Market Value $72,005,974 $1,854,905 $137,703,874 $135,813,870 $347,378,623 100% Yield to Maturity 0.26% 0.05%1.33% 0.66% 0.84%
Trailing 12 month yield 0.52% 0.15%1.54% 1.04% 1.19%
Money Market Funds Investment Managers
14 Packet Page 267 of 305Attachment 6 Page 16 of 19

Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Long-Term Obligations
The City continues to maintain good credit ratings on all of its debt issues, as evidenced by the AA rating assigned by Standard and Poor’s to its Pension Obligation Bonds (with AAA being the highest rating). The graph below summarizes the City’s long-term obligations (in millions). The City’s net OPEB liability, covering retiree health and dental payments is $.5 million. The City set aside $3.0 million in an internal service fund and in March 2018, the City established an irrevocable trust to help offset this liability. The City’s net OPEB liability relates to a closed plan with 24 members. The actuarial study prepared in the analysis of this obligation assumes a long-term rate of return of

5.85%. The health costs will decrease annually from 5.8% until the rate reaches 4.0%. The dental rate of 4% will increase annually. Annual payments for FY 20-21 totaled $240,812. See Note 13 in the City’s FY 20-21 ACFR for more information regarding the City’s net OPEB Liability.

The City’s total net pension liability with CalPERS for FY 20-21 was $198 million, based upon a measurement date of June 30, 2020. This represents a 72% funding of the total pension liability of $696 million. In addition, the City has pension obligation bonds totaling $29.2 million of principal and interest with annual debt service of $3.0 million.

See Note 12 of the City’s FY 20-21 ACFR for more information regarding the City’s pension obligation.

The City’s long-term obligations of governmental activities show an increase during FY 20-21 with an outstanding balance of $240 million as of June 30, 2021. The increase of $11 million to the net pension liability was due to CalPERS lowering the discount rate. Long-term obligations for business-type activities decreased in FY 20-21 by $2 million, to $98 million, a result of scheduled annual debt service payments. Refer to Note 8 in the footnote section of the City’s FY 20-21 ACFR for a more detailed listing of the City’s outstanding debt and Notes 18 and 19 in the City’s FY 20-21 ACFR for more information on Successor Agency debt as well as non-commitment debt. 59%9%
20%
5%4%
1%2%
Pension
Pension Bonds
Water
Leave
Insurance
Golf
Other
Long Term Debt by Type
2021 2020 2021 2020 2021 2020
General Obligation Bonds 7$ 7$ 7$ 7$
Pension Obligation Bonds 29 31 29 31
Utility-Water Revenue Bonds 67$ 71$ 67 71 Recreational Revenue Bonds 1 2 1 2
Long-Term Notes Payable 1 - 1
Compensated Absences 19 18 2 2 21 20
Claims and Judgments 15 15 15 15
Net OPEB Liability 1 - 1
Net Pension Liability 170 159 28 25 198 184
Total Indebtedness 240$ 232$ 98$ 100$ 338$ 332$ Governmental Activities Business-Type Activities Total
Summary of Long-Term Indebtedness (in millions)
15 Packet Page 268 of 305Attachment 6 Page 17 of 19

Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Capital Assets

For FY20-21, the value of the City’s capital assets at cost before depreciation was $1.1 billion, with the changes detailed by category in the table below. Major capital projects in FY20-21 include:

• West Texas Gateway Project - $1.3
million

• North Texas Water Main
Replacement - $6.0 million

• Various Street Resurfacing and
Pavement Maintenance Projects -
$3.3 million

• Allan Witt Community Park
Projects - $3.6 million

Asset Type
Original Cost as
Reported 6/30/2021 % of Total
Net Additions
(Deletions) for
Fiscal Year
Annual
Depreciation
at Cost
Governmental Activities
Land / Construction in Progress 59,596,247$ 5% (16,833,698)$ N/A Buildings / Improvements 293,349,118 27% 22,066,814 7,520,535 Vehicles and Equipment 53,692,802 5%6,975,712 2,902,602 Infrastructure
Streets 187,598,050 17%6,127,411 4,215,340 Storm Drains 49,268,247 5%1,780,923 852,795 Sewer Pipes/Pump Stations 16,137,335 1%563,887 286,059 Streetlights/Traffic Signals 28,136,797 3%1,893,413 464,854 Bridges/Retention Basins 30,356,768 3%350,452 513,279 718,135,364 66% 22,924,914 16,755,464 Business-type Activities
Water Utility 230,210,068 21%7,704,453 6,078,005 North Bay Treatment Plant (NBR)67,048,838 6%2,105,975 1,613,712 Transit 37,083,847 3%154,240 1,418,907 Golf Land and Improvements 31,321,078 3%77,609 299,321 365,663,831 33% 10,042,277 9,409,945 Total Capital Assets 1,083,799,195 32,967,191$ 26,165,409$ Less Accumulated Depreciation (547,071,362)
Net Capital Assets 536,727,833$
6%
35%
9%
48%
2%
Fixed Assets by Type -At Cost
Land / Non Depreciable
Buildings / Improvements
Equipment / Vehicles
Infrastructure
Construction in Progress
16 Packet Page 269 of 305Attachment 6 Page 18 of 19

Popular Annual Financial Report for FY 2020-21
Financial and Budgetary Information

Capital Improvement Plan

Some of the major projects for fiscal year 2021-22 (and their estimated costs) include the following:

• Various City Park Improvements (Allan Witt, Linear Trail) ($3.8 million), which includes improvements to play areas and skate park, as well as improvements to the Linear Park Trail to add amenities. This project is funded with AB 1600 Park funds and Quimby Act funds.

• North Texas Water Main Replacement ($6.0 million). This project is funded with water fees.

• Various Street Resurfacing and Pavement Maintenance Project ($4.0 million), which includes East Travis Blvd (North Texas to Sunset, and Air Base Parkway (Peabody Rd to Air Force Base). This project is funded primarily with General and gas tax funds.

• West Gateway Project ($2.7 million) which will modify the eastbound I-80 off-ramp to provide direct bus access to the Fairfield Transportation Center (FTC), modify three signalized intersections along the Beck Avenue corridor. This project is funded with AB 1600 Streets funds and State and regional grants.

The City’s adopted capital improvement program (CIP) for FY 21-22 totals $62.9 million. The CIP is designed to meet community needs, with special emphasis on those projects that contribute to the City’s economic vitality and quality of life, including Fire Station 39, Fire Station 36, Westnet Alerting System, West Texas Gateway Project, Annual Street Pavement Maintenance, Water Ozone Improvements, North Texas Water Main Replacement, New Enterprise Resource Planning (ERP) System, as well as improvements at Allan Witt, Linear Trail and other community and neighborhood parks. It should be noted that there is approximately $82 million of unfunded capital and maintenance projects outstanding over the next five years, the largest being Streets and Public Buildings.

27%
1%26%8%
9%
8%
21%
Capital Improvement Plan FY 2021 -22
(In millions)Water/NBR $16.7
Streets $0.4
Transit $16.5
Technology $5.0
Parks $5.6
Public Buildings $5.2
Other $13.5
17 Packet Page 270 of 305Attachment 6 Page 19 of 19

Agenda Item No: 19.

AGENDA REPORT
DATE:April 19, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Public Hearing; and
Resolution 2022­88 of the City Council of the City of Fairfield Annexing Territory (Brio Studios) to Community Facilities District No. 2012­2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 56, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and
Resolution 2022­89 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2012­2 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012­2 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 56 (Brio Studios)
RECOMMENDED ACTION
Hold public hearing and adopt resolutions.

STATEMENT OF ISSUE
The conditions of approval for the Brio Studios development requires that the property be annexed to Community Facilities District No. 2012­2 (CFD 2012­2). CFD 2012­2 was formed by the City of Fairfield to provide funding for public safety services, open space operation, and park maintenance. A public hearing must be held on the question of whether to annex the property to CFD 2012­2 and, in the absence of a majority protest, the attached resolutions annex the territory to CFD 2012­2, authorize the levy of a special tax within the annexed territory subject to voter approval, call an election to allow the property owner to cast a ballot on the levy of the special tax, and declare the result of such election.

DISCUSSION
By Resolution No. 2012­233, the City Council established CFD 2012­2, a Mello­Roos community facilities district, with the intention that future development within the city would annex to this district. The special taxes collected from the property owners within the district are used to fund public safety services, open space operation, and park maintenance in the Fairfield area.

Packet Page 271 of 305

Agenda Item No: 19.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Public Hearing; andResolution 2022­88 of the City Council of the City of Fairfield Annexing Territory (BrioStudios) to Community Facilities District No. 2012­2 (Public Safety Services, OpenSpace Operation, and Park Maintenance) as Annexation No. 56, Authorizing the Levy ofa Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax tothe Qualified Electors Thereof; and Resolution 2022­89 of the City Council of the City of Fairfield Declaring the Results of aSpecial Annexation Election in Territory Annexed to Community Facilities District No.2012­2 (Public Safety Services, Open Space Operation, and Park Maintenance),Determining the Validity of Prior Proceedings, and Directing Recording of AmendedNotice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012­2(Public Safety Services, Open Space Operation, and Park Maintenance) AnnexationNo. 56 (Brio Studios)RECOMMENDED ACTIONHold public hearing and adopt resolutions.STATEMENT OF ISSUEThe conditions of approval for the Brio Studios development requires that the property be annexed toCommunity Facilities District No. 2012­2 (CFD 2012­2). CFD 2012­2 was formed by the City ofFairfield to provide funding for public safety services, open space operation, and park maintenance. Apublic hearing must be held on the question of whether to annex the property to CFD 2012­2 and, in theabsence of a majority protest, the attached resolutions annex the territory to CFD 2012­2, authorize thelevy of a special tax within the annexed territory subject to voter approval, call an election to allow theproperty owner to cast a ballot on the levy of the special tax, and declare the result of such election.DISCUSSIONBy Resolution No. 2012­233, the City Council established CFD 2012­2, a Mello­Roos communityfacilities district, with the intention that future development within the city would annex to this district. The special taxes collected from the property owners within the district are used to fund public safety services, open space operation, and park maintenance in the Fairfield area.

The property proposed for annexation is owned by Gurpreet S. Dhugga and is located south of Putah South Canal and west of North Texas Street within the boundaries of assessor’s parcel number 0167­ 130­060, as depicted on Exhibit A. The development on the property will be a three­story mixed­use building containing fifteen apartments and two office suites. Development of this property will change the property’s characteristics and manner in which the property will be used, thereby creating a need for more services funded by CFD 2012­2.

The City contracts with Willdan Financial Services for the preparation of resolutions and the completion of balloting procedures for annexations to existing CFDs. This process is a specialty service that the City has contracted out since 1995 on an individual consultant services basis for each development requiring annexation to a Mello­Roos community facilities district.

Council adopted Resolution No. 2022­42 on March 15, 2022, to declare its intention to annex the territory to CFD 2012­2, and set a public hearing for April 19, 2022. Following the public hearing, and in the absence of a majority protest and approval by the property owner, the adoption of the attached resolutions will annex the territory to CFD 2012­2, call and hold an election of the property owner within the annexed territory, declare the results of the special election, and authorize the levy of the special taxes within the annexed territory, thereby concluding the annexation process. Since the conditions of approval for the development require the territory to be annexed to CFD 2012­2 and Gurpreet S.

Dhugga is the sole owner of the parcels and the only elector qualified to vote in the special election, a majority protest regarding the annexation is not anticipated.

Once the annexation is complete, the annexed territory will be designated as Annexation No. 56. The property owner of Annexation No. 56 will be required to pay annual special taxes for CFD 2012­2, beginning in fiscal year 2022­2023 as itemized on their property tax bill in accordance with the Rate and Method of Apportionment of Special Tax for CFD 2012­2.

FINANCIAL IMPACT
The anticipated annual revenue to be received by the City (CFD 2012­2 Fund 332) for this annexation is estimated to be $10,165, which is based on the fiscal year 2022­2023 maximum special tax rate for mixed­use property, including high density residential and office. The CFD 2012­2 maximum special tax rates include an automatic annual Consumer Price Index adjustment. The process for the annexation is funded by the developer, and no General Fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If council has any questions concerning the required annexation of this development, this item may be rescheduled until the next council meeting to allow staff to provide the necessary backup. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.

STAFF CONTACT
Chris Lewis, Management Analyst
(707) 428­7089
[email protected]
COORDINATED WITH
N/A
Packet Page 272 of 305

Agenda Item No: 19.AGENDA REPORTDATE:April 19, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Public Hearing; andResolution 2022­88 of the City Council of the City of Fairfield Annexing Territory (BrioStudios) to Community Facilities District No. 2012­2 (Public Safety Services, OpenSpace Operation, and Park Maintenance) as Annexation No. 56, Authorizing the Levy ofa Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax tothe Qualified Electors Thereof; and Resolution 2022­89 of the City Council of the City of Fairfield Declaring the Results of aSpecial Annexation Election in Territory Annexed to Community Facilities District No.2012­2 (Public Safety Services, Open Space Operation, and Park Maintenance),Determining the Validity of Prior Proceedings, and Directing Recording of AmendedNotice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012­2(Public Safety Services, Open Space Operation, and Park Maintenance) AnnexationNo. 56 (Brio Studios)RECOMMENDED ACTIONHold public hearing and adopt resolutions.STATEMENT OF ISSUEThe conditions of approval for the Brio Studios development requires that the property be annexed toCommunity Facilities District No. 2012­2 (CFD 2012­2). CFD 2012­2 was formed by the City ofFairfield to provide funding for public safety services, open space operation, and park maintenance. Apublic hearing must be held on the question of whether to annex the property to CFD 2012­2 and, in theabsence of a majority protest, the attached resolutions annex the territory to CFD 2012­2, authorize thelevy of a special tax within the annexed territory subject to voter approval, call an election to allow theproperty owner to cast a ballot on the levy of the special tax, and declare the result of such election.DISCUSSIONBy Resolution No. 2012­233, the City Council established CFD 2012­2, a Mello­Roos communityfacilities district, with the intention that future development within the city would annex to this district. Thespecial taxes collected from the property owners within the district are used to fund public safetyservices, open space operation, and park maintenance in the Fairfield area.The property proposed for annexation is owned by Gurpreet S. Dhugga and is located south of PutahSouth Canal and west of North Texas Street within the boundaries of assessor’s parcel number 0167­130­060, as depicted on Exhibit A. The development on the property will be a three­story mixed­usebuilding containing fifteen apartments and two office suites. Development of this property will changethe property’s characteristics and manner in which the property will be used, thereby creating a need formore services funded by CFD 2012­2.The City contracts with Willdan Financial Services for the preparation of resolutions and the completionof balloting procedures for annexations to existing CFDs. This process is a specialty service that theCity has contracted out since 1995 on an individual consultant services basis for each developmentrequiring annexation to a Mello­Roos community facilities district.Council adopted Resolution No. 2022­42 on March 15, 2022, to declare its intention to annex theterritory to CFD 2012­2, and set a public hearing for April 19, 2022. Following the public hearing, and inthe absence of a majority protest and approval by the property owner, the adoption of the attachedresolutions will annex the territory to CFD 2012­2, call and hold an election of the property owner withinthe annexed territory, declare the results of the special election, and authorize the levy of the specialtaxes within the annexed territory, thereby concluding the annexation process. Since the conditions ofapproval for the development require the territory to be annexed to CFD 2012­2 and Gurpreet S.Dhugga is the sole owner of the parcels and the only elector qualified to vote in the special election, amajority protest regarding the annexation is not anticipated.Once the annexation is complete, the annexed territory will be designated as Annexation No. 56. Theproperty owner of Annexation No. 56 will be required to pay annual special taxes for CFD 2012­2,beginning in fiscal year 2022­2023 as itemized on their property tax bill in accordance with the Rateand Method of Apportionment of Special Tax for CFD 2012­2.FINANCIAL IMPACTThe anticipated annual revenue to be received by the City (CFD 2012­2 Fund 332) for this annexationis estimated to be $10,165, which is based on the fiscal year 2022­2023 maximum special tax rate formixed­use property, including high density residential and office. The CFD 2012­2 maximum special taxrates include an automatic annual Consumer Price Index adjustment. The process for the annexation isfunded by the developer, and no General Fund monies are used for this effort.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf council has any questions concerning the required annexation of this development, this item may berescheduled until the next council meeting to allow staff to provide the necessary backup. However, ifthe annexation is not approved, the conditions of approval for this development would not be fulfilledand the development process would cease.STAFF CONTACTChris Lewis, Management Analyst(707) 428­[email protected] COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Exhibit A ­ Boundary Map
Attachment 2: Proposed Resolution ­ Annexing Territory
Attachment 2a: Exhibit A ­ Ballot
Attachment 3: Proposed Resolution ­ Declaring Results
Attachment 3a: Exhibit A ­ Declaring Results
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 4/4/2022 ­ 5:45 PM
Kaushal, Paul Approved 4/4/2022 ­ 7:46 PM
Ballard, Kelly Approved 4/5/2022 ­ 6:40 PM
Ballard, Kelly Approved 4/5/2022 ­ 6:40 PM
Packet Page 273 of 305

Exhibit APacket Page 274 of 305Attachment 1 Page 1 of 1

CITY OF FAIRFIELD

RESOLUTION NO. 2022-88

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ANNEXING TERRITORY (BRIO STUDIOS) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE) AS ANNEXATION NO. 56, AUTHORIZING THE

LEVY OF A SPECIAL TAX WITHIN THE ANNEXED TERRITORY, AND SUBMITTING THE LEVY OF A

SPECIAL TAX TO THE QUALIFIED ELECTORS THEREOF

WHEREAS, on March 15, 2022, this City Council adopted Resolution No. 2022-42 (“Resolution of Intention”) stating its intention to annex certain territory to the City’s existing Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (“CFD” or “CFD 2012-2”), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code) (“Act”); and

WHEREAS, a copy of the Resolution of Intention, incorporating a description and map of the proposed boundaries of the territory to be annexed to the CFD (“Territory”) and stating the facilities and services (“Services”) to be provided and the rate and method of apportionment of the special tax to be levied within the CFD to pay for the Services (“Rate and Method”), is on file with the city clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein; and

WHEREAS, the Resolution of Intention set April 19, 2022, as the date of the public hearing on the proposed annexation of the Territory to CFD 2012-2; and

WHEREAS, a notice of the public hearing was published in accordance with the Act; and

WHEREAS, on April 19, 2022, this council held a public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to the CFD; and

WHEREAS, at said hearing interested persons desiring to be heard on all matters pertaining to the annexation of the Territory to CFD 2012 -2 and the levy of said special taxes within the Territory were heard and a full and fair hearing was held, evidence was presented to this council regarding the annexation and special taxes, and this council is fully advised as to all matters relating to the annexation of the Territory to CFD 2012-2 and the special taxes; and

WHEREAS, prior to the time fixed for said hearing, written protests had not been filed with the city clerk against the proposed annexation of the Territory to CFD 2012-2 by (i) 50% or more of the registered voters, or six registered voters, whichever is more, residing in CFD 2012-2, or (ii) or more of the registered voters, or six registered, whichever is more, residing in the Territory, Packet Page 275 of 305Attachment 2 Page 1 of 4

RES. NO. 2022-88