Agenda — Fairfield City Council, August 16, 2022 (part 3 of 7)

Parcel Fabric Hyper Maintenance, City of Victorville, CA Mr. Goodner-Belli has worked on unpredictable updates from the County of San Bernardino ISD Parcel Base on short turnaround times to maintain a current Community Planning Parcel Fabric for the City of Victorville.

The recent update eclipsed 950 individual parcel additions to the database in less than two days.

Placer County Assessor’s Office, Auburn, CA, March 2018 – May 2021 Mr. Goodner-Belli was a GIS Analyst for the Placer County Assessor’s Office and performed analysis and interpretation of recorded documents to maintain R&T standards for the Placer County Assessor’s Office use.

Subdivisions, parcel maps, deeds, and records were continually reviewed to amend the accuracy of the Assessor’s Parcel Maps. Professional assistance to coworkers and service to constituents was provided daily.

Experience Highlights:
• Worked duty to coordinate an independent Geographic Information System, using an ESRI ArcGIS Online Portal, with an advanced data foundation and Megabyte Integration. • Spearheaded the Centralized County GIS Program within the Information Technology Department.

Mono County Department of Information Technology, Bridgeport, CA, November 2012 – February 2018 Mr. Goodner-Belli served as a Cadastral Analyst for the Mono County department of Information Technology.

In this position, analysis and conversion of recorded documents was performed to maintain a cadastral base map for the Mono County GIS and to develop and manage a Parcel Fabric.

Experience Highlights:
• Participated in ESRI beta testing of the Local Government Information Parcel Fabric Model. • Collaborated to design the Mono County Sheriff Department’s Active Shooter Scenario Maps

Southern California Edison, Department of Real Property, Rosemead, CA, March 2010 – October 2012 Mr. Goodner-Belli served as a Technical Specialist II (GIS) for Southern California Edison’s Department of Real Property. In this position, Mr. Goodner-Belli compiled GIS analysis for transmission right-of-way and fee- owned parcels while supporting the Environmental, Security, Transmission, and Nuclear Divisions with various data and mapping requests.

Experience Highlights:
• Initiated and coordinated a project to demonstrate the need to collect Field GPS data for Solar Generation Interconnect Projects.

Orange County Fire Authority, Irvine, CA, October 2008 – February 2010 Mr. Gooder-Belli was GIS intern for the Orange County Fire Authority and contributed effort toward developing a First Due District Map set, Apparatus Fire Run Maps, and the Ready Set Go! Initiative.

Experience Highlights:
• Completed mass editing effort of address annotation for Fire Run Maps and contributed to After Action Reports.

Professional Memberships
California URISA - Member since 2019
California Cadastral Mapping Association – Member since 2013; Current Education Committee Chair International Association of Assessing Officers – Member since 2019

Technical Capabilities
ArcGIS for Desktop 10.x
ArcGIS Pro 2.x
ArcGIS Portal 10.x
ArcGIS for Server 10.x
ArcGIS Online
Parcel Fabric Management
ArcGIS Field Maps
Survey 123 for ArcGIS
3D Modeling
MS SQL Server 2008 R2 & forward
Database ETL with Python
Visual Studio 2010 (C#.NET
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1 Matthew Fremont
GIS Analyst/Systems Architect
phone: 916.817.0429 / email: [email protected]
Summary of Qualifications
Matthew Fremont is a Geographic Information Systems (GIS) Analyst, cartographer and systems administrator with over 18 years of experience providing geospatial solutions. His expertise includes cartography, spatial analysis, geodatabase design and management, spatial data integration, ArcGIS Online (AGOL), ArcGIS Server, ArcSDE, administration and maintenance of SQL Server databases, systems development and integration and Global Positioning Systems (GPS) implementation/operation.

Mr. Fremont utilizes the latest suite of ESRI products (ArcGIS 10.x, ArcGIS Pro) as well as AutoCAD, QGIS and other open source products. In addition, he utilizes the full suite of Adobe products (Adobe Illustrator, Photoshop, Acrobat Pro). He has managed numerous multi- disciplinary projects throughout Northern California ranging from land development and natural resources management to agency administration and asset management. His project background includes systems integration, spatial analysis, developing web applications, flood contingency mapping, habitat mapping and wetland delineations, public safety plans, modeling, GPS data collection and data post-processing, database management, impact analysis, as well as general cartography and map production.

Mr. Fremont’s technical expertise augments his project management skills that include budget administration and staff supervision. Mr. Fremont regularly coordinates with public and private stakeholders including planners, engineers, surveyors, archaeologists, biologists and field technicians to ensure that maps, exhibits and relevant supporting data accurately reflect the needs of the individual project with respect to content, standards, quality, geographic reference, integration, organization, and appropriate documentation (including metadata).

Mr. Fremont is also a professor of Geography and GIS at Sierra College in Rocklin, CA and teaches several GIS/GPS courses annually. He is a member of the Association of Environmental Professionals (AEP).

Selected Experience
City of Elk Grove On-call GIS Analyst/Systems Architect (2016-Present). Leads a team of GIS consultants to develop all GIS services and systems for the City of Elk Grove. Tasks include managing the City’s internal GIS platform (Portal) as well as the public online interface (ArcGIS Online). Ongoing responsibilities consist of systems design, map production and application building, data management, customer service and managing all City-wide GIS related functions.

City of Roseville GIS/Asset Management Effort, City of Roseville, CA (2011 - 2014). Led an effort to collect and digitize all City-wide park assets ranging from streetlights to playground equipment. The collected data was then integrated into the City’s GIS The collected data was then integrated into the City’s GIS and the asset management system. To date, the effort has covered more than 50 parks covering 800 acres with a combined total of 1,200 data points entered into the City’s asset management system. This task also included training City staff in the use of GPS and GIS software and hardware for collection, analysis, data organization, and storage.

Flood Contingency/Emergency Response Mapping, Northern CA (2013 - 2017). Developed Flood Contingency and Emergency Response maps and geodatabases, in conjunction with KSN Inc., for a variety of agencies throughout Northern California. Flood Contingency Maps are an integral part of flood safety plans and become a hazard-specific annex to written emergency operations plans. The maps display public safety agency evacuation/rescue elements of the flood safety plan covering remaining requirements of Water Code Section 9650 and maintained in the emergency operations plans of applicable jurisdictions.

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Matthew Fremont
2 Nevada Irrigation District GIS Initiative, Nevada County, CA (2014 –2017). Managed and implemented an on-going, intricate data collection effort for use in a Public Safety Plan for the Nevada Irrigation District.

Ongoing responsibilities include creating and managing an Enterprise geodatabase and developing all maps for the updated Plan. The database is currently in the process of being integrated into NID’s overall system.

Sacramento Municipal Utility District (SMUD) Habitat Conservation Plan (HCP) (2015 - 2017).

Managed all data required for the ongoing SMUD HCP. Task includes developing the geodatabase and all related database functions for analyzing critical habitat for the SMUD HCP, which is being prepared for SMUD jurisdiction throughout portions of Sacramento County. The project involves modeling of plant and wildlife covered species as well as existing land cover, data conversion, geodatabase creation and management, spatial analysis, map production as well as integration into the existing SMUD asset system.

Renewable Energy General Plan Amendment (REGPA), Program Environmental Impact Report (PEIR) and Public Outreach, Inyo County, CA (2014 – 2015). Developed a comprehensive geospatial collection and analysis effort aimed at mapping land cover and habitat types within a defined 140,000 acres in the Owens Valley. The landscape was analyzed based on unique aerial signatures in the landscape, specifically near aquatic resources. The REGPA and PEIR were met with intense interest and generated public comments from more than 500 individuals and organizations. The final REGPA and PEIR was adopted by the County in March 2015. Data management is ongoing.

Tahoe Inter/Intra Regional Transit Study, Placer County, CA (2009 - 2010). Conducted GIS analysis for the Tahoe Inter/Intra Regional Transit Study for the Tahoe Regional Planning Agency. The study defined feasible public transportation and transit projects for short range (five-year) implementation. The Agency intends to ultimately establish passenger rail service to the greater Tahoe/Truckee region from the Bay Area.

Placer County Conservation Plan, Placer County, CA (2011 - 2013). Managed the overall GIS effort in order to digitize habitat and land use coverage for use in the Placer County Conservation Plan (PCCP), which includes a Habitat Conservation Plan and Natural Community Conservation Plan (HCP/NCCP), and an Aquatic Resource Program (CARP). GIS services include database creation, heads-up digitizing, modeling, and quality control of data within the entire project area. The project area spans western Placer County in the Sacramento Valley and Sierra Nevada foothills and encompasses 212,090 acres.

Martis Valley Regional Trail (2010-2011). Conducted wetland delineation, digitized biological habitat, and conducted impact analyses for a proposed regional trail system. This task involved GPS data collection, GIS analysis, and cartography. The study corridor covered several miles between the eastern limits of the Town of Truckee and the Four Corners area near Brockway Summit in Placer County, California.

Education
Bachelor of Arts, Economics, Bucknell University, 1999
Master of Arts, Natural Resources Management, University of Colorado, Denver, 2005 Professional Affiliations
Association of Environmental Professionals (AEP)
Professor of Geography, Sierra College
Northern California GIS Advisory Board
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Experience Highlights
Exceptional knowledge of GIS
database design and maintenance

Experienced with ArcGIS Desktop and
ArcGIS Online including apps and
solutions

Excellent knowledge of leadership,
management, and supervision
procedures, practices, and skills

Over 35 years of experience in the
design and development of training
materials and presentations

Education
Coursework in support of
GIS Certificate, Shasta College
Redding, CA

Coursework in support of
Master in Public Administration
California State University
Chico, CA
M.A. Criminal Justice
California State University
Sacramento, CA
B.A. Police Science and
Administration
Sacramento State College
Sacramento, CA

Clarence Finmand
Sr. GIS Technician

Clarence (Clancy) Finmand is a Sr. GIS Technician at VESTRA, with 17 years of experience in GIS practices, procedures, operations and needs. Mr. Finmand has excellent knowledge of database design, creation and maintenance. Mr. Finmand is experienced in ESRI’s latest version of desktop software. Mr. Finmand has successfully developed, implemented and monitored projects and programs, including design, budget development, implementation, monitoring and training. Mr.

Finmand has an excellent knowledge of leadership, management, and supervision procedures, practices, and skills. In addition, Mr. Finmand has an established history of applying that knowledge in organizational settings to help achieve a team-oriented approach while allowing individual growth and development. Mr. Finmand has a relentless desire and ability to isolate challenges and identify solutions. Mr.

Finmand has the skill, ability and experience in the research, collection, analysis and presentation of information in various formats including written, oral, and visual. Mr. Finmand has sound knowledge of computer systems, programming concepts and systems analysis. Mr.

Finmand has 35 years’ experience in the design, development, and presentation of training and instructional material; Public Safety Policy and Procedures, Public Safety Training, GIS Introduction to ArcGIS, and Using ArcLogistics. Mr. Finmand is also familiar with ArcGIS Online and configuring apps such as Survey123 and ArcGIS Solutions that are provided out of the box in Esri’s platform.

Representative Project Experience
Yolo County Covid-19 Dashboards, Yolo, County, CA
Mr. Finmand serves as a GIS Analyst for the County of Yolo’s GIS Emergency Operations Support Services project. The County of Yolo contracted with VESTRA to take over GIS initiatives surrounding the Covid-19 Pandemic. The project has consisted of taking over daily data entry for new cases that serve the County’s GIS-based dashboards. As a part of the project, VESTRA analysts worked with County staff to optimize data input by creating a semi-automated workflow to pull data into GIS and process according to the metrics that needed to be visualized on the dashboards.

On a daily basis, Mr. Finmand receives an Excel file with data for each case Yolo has opened. The Excel sheet is processed using nine Python scripts in an ArcGIS Pro project. The project uses three map documents and several tables. After each script is ran Mr. Finmand QA/QCs the data for quality and accuracy.

The processing results in updated data for total COVID-19 cases and new COVID-19 cases for the current date; total deaths and new COVID- 19 deaths for the current date; current persons hospitalized and total

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Clancy Finmand

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persons hospitalized to date; testing positivity rate; updated information on cases by age, sex, race, and ethnicity. The updated data is published in an ArcGIS Online environment to a public facing dashboard and another internal dashboard for use within the County’s organization.

In addition, a separate dashboard is updated with case information for each of the County’s Long Term Care Facilities. The information only indicates data regarding total cases among staff and clients, total hospitalizations, and total deaths.

Thorough documentation of processes is maintained and updated for the project and knowledge transfer provided to County Staff as needed.

GIS Program Services, City of Elk Grove, CA
Mr. Finmand serves as a GIS Specialist for the City of Elk Grove’s GIS Program services project. In 2016, the City of Elk Grove contracted with VESTRA to provide GIS program services to the City including GIS Data, Mapping, Analysis Support and Services; GIS Coordination Services; GIS System and Application Maintenance and Support; and GIS Training Services. VESTRA supports the City's Public Works Department by performing CAD conversions of public infrastructure and engineering project drawings to GIS, assisting with GIS and asset management system integrations, setting up GIS viewers for managing assets in the field and tracking progress at the office. VESTRA also provides support with workflows related to asset data collection and maintenance. VESTRA has been very successful in providing prompt on-call support services such that the City is able to continue to meet or exceed its performance goals for overall IT/GIS support.

Mr. Finmand’s primary role on the project has been providing basemap re-alignment support.

GIS Database and System Support, Modoc County, CA
Mr. Finmand served as the GIS Data Analyst and Conversion Specialist for VESTRA’s GIS Database and System Support Project with Modoc County. Mr. Finmand performed advanced spatial analysis and 3D modeling for the County. Mr. Finmand processed and developed large datasets within a newly designed geodatabase structure. Mr. Finmand used Esri’s Model Builder to build geoprocessing models for processing vector and raster data.

CAD to GIS Conversion of Water Systems, City of Glendora, CA Mr. Finmand served as a GIS Technician for the City of Glendora CAD to GIS Conversion Project. The City contracted with VESTRA to convert their Master CAD drawing with the City’s water network into GIS.

VESTRA worked with the City to convert their CAD data to GIS and loaded the GIS data into the corresponding Local Government Information Model feature classes. Mr. Finmand’s primary responsibilities were working on the attribution of the city’s water lines.

CAL FIRE Statewide CAD/AVL Roads Database, Northrop Grumman and CAL FIRE Mr. Finmand serves as a GIS Analyst for the CAL FIRE Statewide CAD / AVL Roads Database project for Northrop Grumman. The project includes working with CAL FIRE and converting county roads feature classes to conform to the Altaris CAD’s requirements. For this project, an extensive library of over 100 Python scripts to programmatically address the common data errors in dispatch systems and the formatting needs necessary for incorporation into CAL FIRE’s CAD / AVL Roads Database, was developed. Mr. Finmand has used the highly advanced scripted workflow to convert CAL FIRE data from Napa, Sonoma, Lake, Siskiyou, Humboldt, Mendocino, Tuolumne, Calaveras, Solano, Colusa, Yolo, Contra Costa, Alameda, Stanislaus, San Joaquin, and Santa Clara Counties.

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College GIS Data Inclusion - Project Assistant
Shasta Tehama Joint Community College, Redding, CA, 2011-2012 Mr. Finmand assessed, updated and modified existing college GIS data, and created data as required. Mr.

Finmand planned, designed and implemented a process to allow Shasta College to merge campus site GIS data for inclusion in county wide Esri Community Map Program. Mr. Finmand planned, designed and

implemented a Facilities Management solution based on the needs of the Plant Facility Division. Mr.

Finmand also designed ‘Shasta College Maps and Apps’ web/mobile environment.

Computerized GIS Solution for School District, Washoe County School District, Reno, NV, 2005 - 2011 Mr. Finmand, as project lead, planned, developed and implemented a computerized GIS solution for the District's student transportation process. In addition to the work at WCSD, Mr. Finmand created maintained and edited data in a GIS and SQL database. Mr. Finmand worked with School District Emergency Manager with Facility Design (CAD Floor Plans to georeferenced GIS Feature Class). Mr. Finmand trained Mail Center Staff with Esri ArcLogistics solution for District-wide mail delivery. Mr. Finmand developed GIS solution for District Student Health Director for a visual representation of absentee rates. Mr. Finmand developed a similar solution for immunization compliance rate for each of the 100 district sites in the district. Mr.

Finmand planned the design phase of a Facilities Management Database for all of District structures. Mr.

Finmand implemented a test of ArcGIS Server with .Net Framework for Emergency Management Common Operational Picture using the Flex Sample Viewer with the goal to move to GIS solution for Emergency Management. Mr. Finmand was in the planning phase of a production version of COP viewer. Mr. Finmand installed GIS software – Client and Server with updates and patches and resolve user questions. Mr.

Finmand installed beta versions of ArcGIS family of software (desktop to Server) and tested new functionality and current workflows.

Public Safety Practitioner, Anderson Police Department, Anderson, CA 1970 – 2001 Mr. Finmand was agency lead for multi-agency Public Safety technology projects; Consolidate 911 Dispatch Center, Consolidated Records Management System, Consolidated mobile-data-computer in police vehicles.

Technical Capabilities
ArcGIS Online
ArcGIS Desktop 10.x
ArcGIS Pro 2.x
ArcGIS Server 10.x
Web AppBuilder for ArcGIS
Survey123

Certificates/Training
ESRI Using Network Analyst
ESRI ArcGIS Server Seminar
ESRI Developing Web Apps using Java Scrip Seminar
ESRI ArcGIS Server Setup using .Net Framework
ESRI Using CAD in GIS
ESRI Building Web Applications Using the ArcGIS API for Flex ESRI ArcGIS Server: Web Administration Using the Microsoft .NET Framework ESRI Building Web Applications Using the ArcGIS API for Silverlight/WPF ESRI ArcGIS Server Enterprise configuration and Tuning for SQL Server Packet Page 376 of 1251Attachment 3 Page 120 of 120

Agenda Item No: 9.

AGENDA REPORT
DATE:August 16, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022202 of the City Council of the City of Fairfield Approving a Loan and Third Amendment to the Purchase and Sale Agreement Between the City of Fairfield and APRR Management, LLC, and Authorizing Execution of a Promissory Note, Deed of Trust, and Assignment Agreement for Engineering/Architectural Plans for the Hotel Property
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City previously entered into a Purchase and Sale Agreement with APRR Management, LLC (Developer), as amended, for the sale of property generally located at the corner of North Texas Street and Manuel Campos Drive, for the development of a hotel, including sit down restaurant, and separate fastcasual restaurant building. The Developer has requested additional time to complete engineering and architectural design for the hotel component of the development. To facilitate the additional time, the Developer also requested the City provide a loan of Eight hundred thousand dollars ($800,000).

DISCUSSION
The City and Developer entered into a Purchase and Sale Agreement (PSA) in February 2020. The PSA has since been amended twice, including a multiparty agreement to buy out the neighboring property (Chevron) owner that controlled a halfacre portion of the property. Through the amended PSA, the Developer paid $12,500 to the City for an extension to the closing date until October 2021, the sum of which was not applicable to the purchase price, and an additional $25,000, the sum of which is applicable to the purchase price, for an extension until October 2022 to close.

In May 2022, the Planning Commission reviewed and approved the project via Planning Commission Resolution PC202208. As a part of the final land use, the property parcels will be adjusted to provide a primary parcel for the hotel and parking lot, and a second parcel for the fastcasual restaurant pad.

The Developer notified the City in June 2022 that they intended to move to close on the PSA by end of August 2022. Their franchise agreement for the fastcasual restaurant is with Chipotle and must be constructed by summer 2023. This timing necessitated the closing earlier than required under the amended PSA. The hotel franchise is Hyatt Place, with a tap house sitdown restaurant that is open to Packet Page 377 of 1251

The Developer requested that the City provide a loan on the hotel property while they complete the design approval process with Hyatt. While not a typical structure for a land transaction for the City, the loan provides two primary benefits that otherwise would not exist.

First, the PSA for the project does not include a right of reversion typically found in Development and Disposition Agreements (DA). This is a typical clause that provides the City protection that the intended project is developed, and if not developed, the City can reverse the sale to recoup the land. Since the PSA does not include a right of reversion, the Developer could close on the property and not construct a hotel. This would limit the City’s ability to ensure the proposed project is built.

Second, the City will earn an interest rate of five 5% per annum for the first 12 months. The Developer has the right to an additional 6 months at an interest rate of seven 7% per annum. This totals $3,333 per month in interest income for the first 12 months, and $4,667 per month for the additional 6 months, if needed. The loan is secured by a Promissory Note and Deed of Trust that will be placed in priority, or first, lien position. This ensures the City’s money is repaid first in the case of default. Additionally, to increase the likelihood that the property is developed as a hotel with a sitdown restaurant, the loan includes an Assignment Agreement for engineering/architectural plans. Upon default of the Developer, they will assign the right to the plans and specifications for the hotel to the City. The City could then resell the property with an entitled hotel/restaurant, along with plans and specifications for construction.

FINANCIAL IMPACT
The loan amount is $800,000 with interest paid to the City at 5% per annum for 12 months, and 7% per annum for an additional six months, if needed. The repayment of the loan and interest will be paid into the Intergovernmental Loan Fund (551) for future use as economic development funds.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve a loan for the Developer, or direct City staff to place other terms as a condition of the loan. The Developer has indicated they are financially able to close the property if necessary. However, without the loan, the City will reduce protections that the property is developed as a hotel and restaurant use.

STAFF CONTACT
David Gassaway, Interim City Manager
(707) 4287400
[email protected]
COORDINATED WITH
City Attorney's Office, Community Development Department ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
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Agenda Item No: 9.AGENDA REPORTDATE:August 16, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022202 of the City Council of the City of Fairfield Approving a Loan andThird Amendment to the Purchase and Sale Agreement Between the City of Fairfieldand APRR Management, LLC, and Authorizing Execution of a Promissory Note, Deedof Trust, and Assignment Agreement for Engineering/Architectural Plans for the HotelPropertyRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City previously entered into a Purchase and Sale Agreement with APRR Management, LLC(Developer), as amended, for the sale of property generally located at the corner of North Texas Streetand Manuel Campos Drive, for the development of a hotel, including sit down restaurant, and separatefastcasual restaurant building. The Developer has requested additional time to complete engineeringand architectural design for the hotel component of the development. To facilitate the additional time,the Developer also requested the City provide a loan of Eight hundred thousand dollars ($800,000).DISCUSSIONThe City and Developer entered into a Purchase and Sale Agreement (PSA) in February 2020. ThePSA has since been amended twice, including a multiparty agreement to buy out the neighboringproperty (Chevron) owner that controlled a halfacre portion of the property. Through the amended PSA,the Developer paid $12,500 to the City for an extension to the closing date until October 2021, the sumof which was not applicable to the purchase price, and an additional $25,000, the sum of which isapplicable to the purchase price, for an extension until October 2022 to close. In May 2022, the Planning Commission reviewed and approved the project via Planning CommissionResolution PC202208. As a part of the final land use, the property parcels will be adjusted to provide aprimary parcel for the hotel and parking lot, and a second parcel for the fastcasual restaurant pad. The Developer notified the City in June 2022 that they intended to move to close on the PSA by end ofAugust 2022. Their franchise agreement for the fastcasual restaurant is with Chipotle and must beconstructed by summer 2023. This timing necessitated the closing earlier than required under theamended PSA. The hotel franchise is Hyatt Place, with a tap house sitdown restaurant that is open tothe public. However, the restaurant is not within the standard design of a Hyatt Place franchise andrequires Hyatt Corporate approval. This process will slow down the design and engineering of the hotelproperty. The Developer requested that the City provide a loan on the hotel property while they complete thedesign approval process with Hyatt. While not a typical structure for a land transaction for the City, theloan provides two primary benefits that otherwise would not exist. First, the PSA for the project does not include a right of reversion typically found in Development andDisposition Agreements (DA). This is a typical clause that provides the City protection that the intendedproject is developed, and if not developed, the City can reverse the sale to recoup the land. Since thePSA does not include a right of reversion, the Developer could close on the property and not construct ahotel. This would limit the City’s ability to ensure the proposed project is built. Second, the City will earn an interest rate of five 5% per annum for the first 12 months. The Developerhas the right to an additional 6 months at an interest rate of seven 7% per annum. This totals $3,333 permonth in interest income for the first 12 months, and $4,667 per month for the additional 6 months, ifneeded. The loan is secured by a Promissory Note and Deed of Trust that will be placed in priority, orfirst, lien position. This ensures the City’s money is repaid first in the case of default. Additionally, toincrease the likelihood that the property is developed as a hotel with a sitdown restaurant, the loanincludes an Assignment Agreement for engineering/architectural plans. Upon default of the Developer,they will assign the right to the plans and specifications for the hotel to the City. The City could thenresell the property with an entitled hotel/restaurant, along with plans and specifications for construction.FINANCIAL IMPACTThe loan amount is $800,000 with interest paid to the City at 5% per annum for 12 months, and 7% perannum for an additional six months, if needed. The repayment of the loan and interest will be paid intothe Intergovernmental Loan Fund (551) for future use as economic development funds.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe City Council may choose not to approve a loan for the Developer, or direct City staff to place otherterms as a condition of the loan. The Developer has indicated they are financially able to close theproperty if necessary. However, without the loan, the City will reduce protections that the property isdeveloped as a hotel and restaurant use.STAFF CONTACTDavid Gassaway, Interim City Manager(707) 428[email protected] WITHCity Attorney's Office, Community Development DepartmentATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Third Amendment
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 8/10/2022 2:30 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-202

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING A LOAN AND

THIRD AMENDMENT TO THE PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF

FAIRFIELD AND APRR MANAGEMENT, LLC, AND AUTHORIZING EXECUTION OF A PROMISSORY

NOTE, DEED OF TRUST, AND ASSIGNMENT AGREEMENT FOR ENGINEERING/ARCHITECTURAL

PLANS FOR THE HOTEL PROPERTY

WHEREAS, as authorized by Resolution 2020-27 of the City Council, the City entered into a Purchase and Sale Agreement with APRR Management, LLC (Developer) for the sale and transfer of property generally located at 3350 and 3365 North Texas Street; and

WHEREAS, Developer intends to develop the property as a hotel, including a sit-down restaurant accessible to the general public, and a fast-casual restaurant; and

WHEREAS, as authorized under Resolution 2020-202 of the City Council, the Purchase and Sale Agreement with the Developer was amended, and an additional parcel was acquired for the project; and

WHEREAS, due to the COVID-19 pandemic and its impact on the hospitality industry, City and Developer executed a First and Second Amendment to the Purchase and Sale Agreement to extend the time to close on the property until such time as the hospitality industry recovered; and

WHEREAS, the Developer intends to close on the property by the end of August 2022 to commence the development of the fast-casual restaurant building, but has indicated that more time is needed to complete the design and engineering of the hotel building; and

WHEREAS, the Developer has requested that the City provide a loan valued at $800,000, secured by a Promissory Note and Deed of Trust on the parcel of land designated to be the hotel, for a one-year term, with interest paid at 5% per annum for 12 months, with an option to extend for an additional 6 months at an interest rate of 7% per annum; and

WHEREAS, as additional collateral against the loan, the City has requested, and the Developer has agreed, to assign to City completed architectural plans and specifications for the hotel upon default by the Developer; and

WHEREAS, the City finds it in its best interest to maintain limited control of the hotel property via the Note and Deed of Trust until such time that the Developer commences to development of the hotel building to ensure the construction of the desired tax revenue generating use, and Packet Page 380 of 1251Attachment 1 Page 1 of 2

RES. NO. 2022-202

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finds the terms of the Third Amendment to the Purchase and Sale Agreement and Loan Agreement to provide sufficient collateral; and

WHEREAS, all costs and proceeds of the property sale, and the loan, will be paid from and deposited into the Intergovernmental Loan Fund (551-99-203) and used for economic development purposes.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby approves the Third Amendment to the Purchase and Sale Agreement, a copy of which is attached hereto, with such non -substantive changes as may be approved by the city manager.

Section 2. The city manager is hereby authorized to execute the Third Amendment to the Purchase and Sale Agreement, Promissory Note, Deed of Trust, and Assignment of Engineering/Architect’s Contract provided as collateral on the Promissory Note, and to giv e all consents and approvals contemplated thereby on behalf of the City.

Section 3. The city manager is further authorized to do all things necessary and property to implement this Resolution.

PASSED AND ADOPTED this 16th day of August, 2022, by the following vote:

AYES: MEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
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DocuSign Envelope ID: 0D0DF946-3E57-4D88-BBE4-1D7AD8722D0F

THIRD AMENDMENT TO PURCHASE AND SALE AGREEMENTS
This Third Amendment to Purchase and Sale Agreements ("Third Amendment") is dated as of August 17, 2022, and is entered into by and between the City of Fairfield ("City"); and APRR Management, LLC, a California limited liability company "(APRR"). City and APRR are referred to collectively in this Third Amendment as "Parties".

Recitals
A. Hospitality Management, Inc. a California corporation ("HMI") and APRR, as buyer, and City, as seller, entered into a Purchase and Sale Agreement and Joint Escrow Instructions dated February 20, 2020, the First Amendment to Purchase and Sale Agreements dated July 14, 2020, the Second Amendment to Purchase and Sale Agreements dated as of October 22, 2021, and the Multi-Party Agreement and Amendment to Purchase and Sale Agreements (collectively, the "City/HMI-APRR PSA") for APNs 0167-110-220, 0167-110- 040, and O I 67-110-140 ("Parcels").

B. By a written assignment dated December 15, 2021, HMJ assigned to APRR its interest in the City/HMI-APRR PSA. APRR is the "Buyer" under the City/HMI-APRR PSA.

C. City is responsible to effect a lot line adjustment in order to consolidate the Parcels into two separate parcels "Remaining Parcels"). Buyer intends to develop the Remaining Parcels so that a restaurant will be constructed on one of the Remaining Parcels ("Restaurant Parcel"), and a hotel will be constructed on other Remaining Parcel ("Hotel Parcel").

D. By this Third Amendment, the Parties intend to amend the City/HMI-APRR PSA to provide that City will extend certain financing to Buyer, reducing the cash to close from Buyer at Closing by the amount of such financing/loan.

E. Capitalized terms used but not separately defined in this Third Amendment shall have the meanings as defined in the City/HMI-APRR PSA.

WHEREFORE, the Parties hereby agree as follows:

Agreement

1. Recitals. The foregoing Recitals are true and correct and are hereby incorporated into and made a part of this Third Amendment.

2. Modification of City/HMI-APRR PSA. The City/HMI-APRR PSA is hereby modified to provide as follows:
(a) At Closing, City will lend to Buyer the sum of $800,000 ("Loan Amount"), which sum shall be applied to the Purchase Price ("City Loan"). The terms and conditions of the City Loan are set forth in this Third Amendment, including the Promissory Note (Exhibit A) and Deed of Trust (Exhibit B) attached hereto, between City and Buyer and are collectively referred to herein as the "Loan Agreement". The Promissory Note shall be executed and -1-
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-10 7AD8722D0F delivered to City outside of escrow as a condition to the Closing; the Deed of Trust shall be executed and delivered to escrow (duly acknowledged) and recorded at the Closing as a condition to the Closing. The balance of the Purchase Price shall be paid by Buyer in cash at Closing.
(b) The Loan Amount shall accrue interest at the rate of five percent (5%) per annum on the outstanding balance, and shall be secured by the Deed of Trust, and by a collateral assignment of plans/specification and architects/engineers agreements, in the form attached hereto as Exhibit C ("Collateral Assignment of Plans"), which shall be completed to the satisfaction of City and executed and delivered (with executed architects' /engineers' consents) outside of escrow as a condition to the Closing. If City exercises its rights to such personal property collateral upon a default by Buyer, then the obligations secured by the Deed of Trust shall not be reduced (as it is not clear that City will use the plans/specs). (c) The Loan Amount plus all accrued interest shall be due and payable in full on the date that is twelve (12) months after the date of Closing ("Maturity Date"); however, Buyer shall have the option of extending the Maturity Date for a period of six (6) months ("Extension Period"), provided the interest rate during the Extension Period shall be increased to seven percent (7%) per annum.
(d) The Deed of Trust shall be recorded in first priority position. (e) Prior and as a condition to Closing, Buyer shall provide City with proof of access to funds sufficient to repay the City Loan.
(f) City, at its cost, shall be responsible for completing the lot line adjustment(s) referred to in Recital C, and to deliver the Property to Buyer at Closing as provided in the City/HMI-APRR PSA.

3. Counterparts; Email Delivery. This Third Amendment may be executed in counterparts, each of which, and all of which together, shall constitute one and the same agreement. Executed counterparts may be delivered by email as follows: (i) to City:
[email protected]; and (ii) to APRR: [email protected].

4. City/HMI-APRR PSA Unmodified. Except as amended by this Third Amendment, the City/HMI-APRR PSA shall be unmodified and shall remain in full force and effect.

THE BALANCE OF THIS PAGE IS INTENTIONALLY BLANK. SIGNATURES OF THE PARTIES ARE ON THE FOLLOWING PAGE.
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-10 7AD8722D0F

THIRD AMENDMENT TO PURCHASE AND SALE AGREEMENTS
Signatures of Parties
CITY:

CITY OF FAIRFIELD
By: _
Name: _
Title: _
Attest:

Name: _
Title: ------------
BUYER:

APRR Management, LLC,
a California limited liability company
B Yu~:r.~jl"
Chirayii ate!, Manager
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-107 AD8722D0F EXHIBIT "A"

PROMISSORY NOTE
Principal Amount
$800,000.00
Fairfield, California
____ ,2022
FOR VALUE RECEIVED, APRR Management, LLC, a California limited liability company, ("Maker") promises to pay to the order of the CITY OF FAIRFIELD, a municipal corporation ("Payee") the principal sum of Eight Hundred Thousand Dollars ($800,000.00) (the "Loan") plus interest at the rate of five percent (5%) per annum. This promissory note (the "Note") is executed and delivered by Maker in connection with that certain Third Amendment to Purchase and Sale Agreements dated August 17, 2022 between Maker and Payee (the "Agreement"). All capitalized terms used herein and not defined shall have the meaning set forth in the Agreement.

1. If Maker shall have complied with all terms and conditions of the Agreement, this Note and the Deed of Trust, repayment of all principal and interest hereunder shall be due and payable on the date that is the earlier of twelve (12) months after the close of escrow for the City Remnant Parcel by the deadline set forth in the Purchase and Sale Agreement described in the Agreement (the "Maturity Date"). Maker has the right to extend the Maturity Date for a period of 6 (six) months ("Extension Period") provided the interest rate during the Extension Period shall be increased to seven percent (7%). Except in the case of a default no interest or principal payments shall be due prior to the Maturity Date.

2. All payments pursuant to this Note are payable only in lawful money of the United States of America, at Fairfield, California.

3. Unless otherwise agreed in writing by Payee, or otherwise required by applicable law, payments and prepayments will be applied first to late charges and other fees, then to accrued, unpaid interest, then to principal bearing interest, and then to principal.

4. Maker shall have the right to prepay this Note in whole or in part at any time.

5. Maker waives presentment, protest and demand, notice of protest, demand and of dishonor and non-payment of this Note, and expressly agree that this Note, or any payment hereunder, may be extended from time to time without in any way affecting the liability of Maker and any endorsers hereof.

6. Upon the occurrence of an Event of Default under the Agreement and after maturity, including maturity upon acceleration, Payee, at its option, may increase the total interest rate payable to eight percent (8%) per annum, compounded monthly, to have accrued from the date of this Note and add any unpaid accrued interest to principal and such sum will bear interest therefrom until paid, subject to Section 9 below.

7. This Note is secured by, among other things, that certain Deed of Trust, with Assignment of Rents dated as of , 2022 (as it may be amended and modified from -4-
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-10 7AD8722D0F tim e to tim e , the "D eed of T ru st") reco rd ed in secon d po sition on real pro pert y situated in the C o u n ty of Solano , State of C alifo rn ia.

8. M ak er fu rther pro m ises to pay all reasonab le att orn eys' fe es incurred by Payee in co n n ectio n w ith any defa u lt hereund er and in any pro ceedin g bro ught to enfo rce any of the pro v isio ns of th is N ote.

9. N otw ith standin g anyth in g to the contra ry co ntained herein, the total liability of M a k er fo r pay m ents in the nature of in terest and oth er ch arges shall not exceed the lim its im posed by the app licab le interest ra te law s. If a co urt of com p etent jurisdiction shall, in a final determ inatio n , ho ld that any pay m ents in th e nature of in terest an d other charges m ade under this N o te is in ex cess of the lim its im p o sed by the ap plicab le interest ra te law s, it is understood and agreed that any such am oun t so held to be in ex cess sh all be considered paym ent of principal hereu n d er and the in d ebted n ess ev id enced hereby sh all be reduced by such am ount or, if the am ou nt of such ex cess exceed s the unpaid balance of su ch prin cip al, such excess shall pro m ptly be refu nd ed to M ak er so that the total liab ility fo r paym ents in the nature of interest and other cha rges sha ll not ex ceed the li m its im p o sed by the applicable in terest ra te law s.

I 0. IF P E RM IT T E D B Y A P P LI C A B L E L A W , M A K E R A N D PA Y E E H E RE B Y

V O L UN T A R IL Y , K N O W IN G L Y , IR R E V O C A B L Y A N D UN C O N D ITI O N A L L Y W A IV E

A N Y R IG H T T O H A V E A JU R Y P A R T IC IPA T E IN RE S O L V IN G A N Y DI S P U T E (W H E T H E R B A S E D U P O N C O N T RA C T , T O R T O R O T H E R W ISE ) B E T W E EN O R A M O N G

M A K E R A N D PA Y E E A R IS IN G O U T O F O R IN A N Y W A Y R E L A T E D T O T H IS N O T E O R A N Y O F T H E O T H E R L O A N D O C U M E N T S . T H IS P R O V ISIO N IS A M A T E R IA L IN D U C E M E N T T O P A Y E E T O M A K E T H E L O A N .

11. T his N o te shall be go vern ed by and co n stru ed in accordance w ith and pursuant to the la w s of the State of C alifo rn ia w itho ut regard to the choice of law ru les of the State of C a lifo rn ia.

IN W IT N E S S W H E R E O F , M ak er has du ly executed this N ote as of the day and year first abo v e w ritt en .

M A K E R :

A P RR M anagem ent, L L C , a C alifo rn ia lim ited liab il ity co m pany B y:

N am e:

T itle:
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-1 D7AD8722D0F EXHIBIT "B"

DEED OF TRUST
Document starts on next page.
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-10 7AD8722D0F

RECORDING REQUESTED BY,
AND WHEN RECORDED MAIL TO:

City of Fairfield
1000 Webster Street
Fairfield, CA 94533
Attn: ---------

SPACE ABOVE THI S LINE FOR RECORD ER'S USE
This Document is recorded for the benefit of the City of Fairfield and is exempt from recording fees pursuant to Sections 6103, 27383 and 27388.1 of the California Government Code.

DEED OF TRUST AND ASSIGNMENT OF RENTS
THIS DEED OF TRUST AND ASSIGNMENT OF RENTS (this "Deed of Trust") is dated as of , 2022, and is executed by APRR MANAGEMENT, LLC, a California limited liability company, with an address of ("Trustor"), in favor of the CITY OF FAIRFIELD, a California municipal corporation, as "Trustee," for the benefit of the CITY OF FAIRFIELD, a California municipal corporation ("Beneficiary").

Trustor IRREVOCABLY GRANTS, TRANSFERS AND ASSIGNS TO TRUSTEE IN TRUST, WITH POWER OF SALE, that certain land in the City of Fairfield, Solano County, California, described on Exhibit "A" attached hereto;
TOGETHER WITH the rents, issues and profits thereof and all leases and rental agreements related thereto, SUBJECT, HOWEVER, to the right, power, and authority hereinafter given to Trustor to collect and apply such rents, issues, and profits; TOGETHER WITH all buildings and improvements of every kind and description now or hereafter erected or placed thereon, and all fixtures, including but not limited to all gas and electric fixtures, engines and machinery, radiators, heaters, furnaces, heating equipment, laundry equipment, steam and hot water boilers, stoves, ranges, elevators and motors, bath tubs, sinks, water closets, basins, pipes, faucets and other plumbing and heating fixtures, mantels, cabinets, refrigerating plant and refrigerators, whether mechanical or otherwise, cooking apparatus and appurtenances, and all shades, awnings, screens, blinds and other furnishings, it being hereby agreed that all such fixtures and furnishings shall to the extent permitted by law be deemed to be permanently affixed to and a part of the realty;
TOGETHER WITH all building materials and equipment now or hereafter delivered to the premises and intended to be installed therein;
TOGETHER WITH all articles of personal property owned by the Trustor now or hereafter attached to or used in and about the building or buildings now erected or hereafter to be erected on the lands described which are necessary to the complete and comfortable use and occupancy of -7-
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-10 7AD8722D0F such building or buildings for the purposes for which they were or are to be erected, including all other goods and chattels and personal property as are ever used or furnished in operating a building, or the activities conducted therein, similar to the one herein described and referred to, and all renewals or replacements thereof or articles in substitution therefor, whether or not the same are, or shall be attached to the building or buildings in any manner.

All of the foregoing, together with the real property, is herein referred to as the "Property." For the purpose of securing (a) payment of the indebtedness evidenced by that certain promissory note (the "Note") of substantially even date herewith, in the stated principal sum of [$800,000.00], executed by Trustor, as maker, in favor of Beneficiary, as payee, and all amendments thereof; and (b) sums owing by Trustor to Beneficiary under this Deed of Trust. (I) That it shall faithfully perform each and every covenant contained in the Note and the ("Loan Agreement") between Trustor and Beneficiary dated substantially concurrently herewith. Upon a default under the Loan Agreement, or conveyance of the Property, Beneficiary may accelerate the loan evidenced by the Note, and if not paid, may exercise any and all remedies permitted by law, including foreclosure of this Deed of Trust. (2) To appear in and defend any action or proceeding purporting to affect the security hereof or the rights or powers of Beneficiary or Trustee; and to pay all costs and expenses, including cost of evidence of title and attorneys' fees in a reasonable sum, in any such action or proceeding in which Beneficiary or Trustee may appear, and in any suit brought by Beneficiary to foreclose this Deed of Trust.
(3) To pay at least ten (10) calendar days before delinquency all property taxes and assessments and any other taxes affecting the Property, including assessments on appurtenant water stock; when due, all encumbrances, charges and liens, with interest, on the Property or any part thereof, which appear to be prior or superior hereto (provided, however, that Trustor may dispute in good faith any such tax or assessment after posting bond on same). (4) That should Trustor fail to make any payment or to do any act as herein provided, then Beneficiary, without obligation so to do and without notice to or demand upon Trustor and without releasing Trustor from any obligation hereof may: make or do the same in such manner and to such extent as either may deem necessary to protect the security hereof, Beneficiary or Trustee being authorized to enter upon the Property for such purposes with written notice to Trustor; appear in and defend any action or proceeding purporting to affect the security hereof or the rights or powers of Beneficiary or Trustee; pay, purchase, contest or compromise any encumbrance, charge or lien which in the judgment of either appears to be prior or superior hereto; and, in exercising any such powers, pay necessary expenses, employ counsel and pay its reasonable fees.
(5) To pay immediately and without demand all sums so expended by Beneficiary hereunder, or under the Maintenance Agreement, in accordance with the terms thereof. (6) The Trustor further covenants that it will not voluntarily create, suffer, or permit to be created against the Property any deeds of trust or other lien or liens and further that it will keep and maintain the Property free from the claims of all persons supplying labor or materials which -8-
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DocuSign Envelope ID: 0O0DF946-3E57-4DBB-BBE4-10 7AD8722D 0F will enter into the construction of any and all buildings now being erected or to be erected on the Property, or will cause the release of or will provide a bond against any such liens within ten (I 0) days of the attachment of the lien or liens.
(7) That any award of damages in connection with any condemnation for public use of or injury to the Property or any part thereof is hereby assigned and shall be paid to Beneficiary who may apply or release such moneys it receives in the same manner and with the same effect as above provided for disposition of proceeds of fire or other insurance. (8) That by accepting payment of any sum secured hereby after its due date, Beneficiary does not waive its right either to require prompt payment when due of all other sums so secured or to declare default for failure so to pay. (9) That at any time or from time to time, without liability therefor and without notice, upon written request of Beneficiary, and without affecting the personal liability of any person for payment of the indebtedness secured hereby, Trustee may: reconvey any part of the Property; consent to the making of any map or plat thereof; join in granting any easement thereon; or join in any extension agreement or any agreement subordinating the lien or charge hereof. (I 0) That upon written request of Beneficiary stating that al I sums secured hereby have been paid or forgiven by Beneficiary, and upon surrender of the Note to Trustee for cancellation and retention and upon payment of its fees, Trustee shall reconvey, without warranty, the Property then held hereunder. The recitals in such reconveyance of any matters or facts shall be conclusive proof of the truthfulness thereof. The grantee in such reconveyance may be described as "the person or persons legally entitled thereto."
(11) That Trustor hereby absolutely and unconditionally assigns and transfers to Beneficiary all the rents, income and profits of the Property encumbered hereby, and hereby give to and confer upon Beneficiary the right, power and authority to collect such rent, income, and profits, and Trustor irrevocably appoints Beneficiary Trustor's true and lawful attorney at the option of Beneficiary, at any time, to give receipts, releases and satisfactions and to sue, either in the name of Trustor or in the name of Beneficiary, for all income, and apply the same to the indebtedness secured hereby; provided, however, so long as no default by Trustor in the payment of any indebtedness secured hereby shall exist and be continuing beyond any applicable cure period expressly provided therein, then, Trustor shall have the right to collect all rent, income and profits from the Property and to retain, use and enjoy the same. Upon any such default, Beneficiary may at any time without notice, either in person, by agent, or by a receiver to be appointed by a court, and without regard to the adequacy of any security for the indebtedness hereby secured, enter upon and take possession of the Property or any part thereof, in its own name sue for or otherwise collect such rents, issues and profits, including those past due and unpaid, and apply the same, less costs and expenses of operation and collection, including reasonable attorney's fees, upon any indebtedness secured hereby, and in such order as Beneficiary may determine. The entering upon and taking possession of the Property, the collection of such rents, issues and profits and the application thereof as aforesaid, shall not cure or waive any default or notice of default hereunder or invalidate any act done pursuant to such notice. -9-
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-1O7 AD872 2D 0F (1 2) T hat upon a defa ult by Tru stor under the Pro m issory N ote or Loan Agreem ent, Benefi ciary m ay declare all sum s secured hereby im m ediately due and payable by delivery to T ru stee of w ritten declara tion of defa ult and dem and fo r sale and of w ritten notice of defa ult and election to cause to be sold the Pro pert y, w hich notice Tru stee shall cause to be fil ed fo r record.

B enefi ciary also shall deposit w ith T rustee this Deed of Tru st, the N ote and all docum ents evidencing expenditures secured hereby. After the lapse of such tim e as m ay then be required by law fo llow ing the recordation of the notice of defa ult, and notice of sale having been given as then required by law , T ru stee, w ithout dem and on Tru stor, shall sell the Pro perty at the tim e and place fixed by it in the notice of sale, either as a w hole or in separa te parcels, and in such order as it m ay determ ine, at public auction to the highest bidder fo r cash in law fu l m oney of the U nited States, payable at tim e of sale. Tru stee m ay postpone sale of all or any portion of the Pro perty by pub I ic announcem ent at such tim e and place of sale, and fr om tim e to tim e thereafter m ay postpone such sale by public announcem ent at the tim e fixed by the preceding postponem ent. Tru stee shall deliver to such purchaser its deed conveying the Property so sold, but w ithout any covenant or w arr anty, express or im plied. T he recitals in such deed of any m atters or facts shall be conclusive pro of of the truthfu lness thereof. A ny person, including Tru stor, Tru stee, or Beneficiary as hereinaft er defi ned, m ay purchase at the sale.

After deducting all costs, fees and expenses of Tru stee and of this Tru st, including cost of evidence of title in connection w ith sale, Tru stee shall apply the pro ceeds of sale to paym ent of: all sum s expended under the term s hereof, not then repaid, w ith accru ed interest at the am ount allow ed by law in effect at the date hereof; all other sum s then secured hereby; and the rem ainder, if any, to the person or persons legally entitled thereto. (13) B enefi ciary, or any successor in ow nership of any indebtedness secured hereby, m ay fr om tim e to tim e, by instru m ent in w riting, substitute a successor or successors to any Tru stee nam ed herein or acting hereunder, w hich instru m ent, executed by the Beneficiary and duly acknow ledged and recorded in the office of the recorder of the county or counties w here the Pro pert y is situated, shall be conclusive pro of of pro per substitution of such successor Tru stee or T ru stees, w ho shall, w ithout conveyance fr om the Tru stee predecessor, succeed to all its title estate, rights, pow ers and duties. T he instru m ent m ust contain the nam e of the original Tru stor, T ru stee and Benefi ciary hereunder, the book and page w here this Deed of Tru st is recorded and the nam e and address of the new T ru stee.
(1 4) T hat this Deed of T ru st applies to, inur es to the benefit of, and binds all parties hereto, their heirs, legatees, devisees, adm inistra tors, executors, successors and assigns. The term B enefi ciary shall m ean the ow ner and holder, incl uding pledgees, of the N ote, w hether or not nam ed as Beneficiary herein. In this Deed of Tru st, w henever the context so requires, the m asculine gender incl udes the fem inine and/or neuter, and the singular num ber includes the plura l. (1 5) If T ru stor shall sell, convey, hypothecate, tra nsfer, encum ber or alienate the Pro pert y, or any part thereof, or any interest therein, or any interest in Tru stor is transfe rred, or T ru stor shall be divested of title or any interest in the Pro perty in any m anner or w ay, w hether voluntarily or involuntarily, w ithout the prior written consent of the Beneficiary being first had and obtained, then Beneficiary shall have the right, at its option, to declare any indebtedness or obligations secured hereby, irrespective of the m aturity date specified in any note evidencing the sam e, im m ediately due and payable.
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-10 7AD8722D 0F (16) That Trustor shall promptly pay when due the payments of interest, principal, and all other charges accruing under any other instrument encumbering the Property. Beneficiary shall have the right, but not the obligation, to cure any defaults on any superior or prior deed of trust or promissory note secured thereby and upon curing such default Trustor shall immediately reimburse Beneficiary for all costs and expenses incurred thereby, together with interest thereon at the maximum legal rate permitted to be charged by non-exempt lenders under the State of California, and Trustor's failure to pay such amount on demand shall be a breach hereof. Trustor's breach or default of any covenant or condition of any superior or prior trust deed, mortgage or other instrument encumbering the Property shall be a default under this Deed of Trust, whereupon Beneficiary shall have the right to declare all sums under the Note secured hereby immediately due and payable as provided in the Note.
(17) The undersigned Trustor requests that a copy of any Notice of Default and of any Notice of Sale hereunder (and any other notices hereunder) be mailed to it at its address in the first paragraph of this Deed of Trust.
(18) Trustor shall not commit waste with respect to the Property.

TRUSTOR:

APRR Management, LLC,
a California limited liability company
By: _
Chirayu Patel, Manager
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OocuSign Envelope ID: 0D0DF946-3E57-4O88-BBE4-1O7 AD872 2D 0F A notary public or other officer
completing this certificate verifies only
the identity of the individual who signed
the document to which this certificate is
attached, and not the truthfulness,
accuracy, or validity of that document.

State of California
County of ---
)
)
On , before me, _
(insert name and title of the officer)
Notary Public, personally appeared _
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature _ (Seal)
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-1D 7AD8722D0F EXHIBIT "A"

DESCRIPTION OF LAND
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DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-1D7AD8722D0F EXHIBIT 11A-1"

LEGAL DESCRIPTION
TO ACCOMPANY LLA 2021-007

Page 1 of 1 ends

RESULTANT PARCEL 2
All that certain real property situate in the City of Fairfield, County of Solano and State of California being a portion of Parcel One as described in the Deed to the City of Fairfield recorded November 24, 2020 at Document No. 202000108125, a portion of the excess lands parcel described in the Director Deed to the City of Fairfield recorded September 30, 2015 at Document No. 201500089154 and as shown and so designated on the State of California Right of Way Record Map R-10401.01 and a portion of Parcel 1 as said parcel is shown and designated on that certain Parcel Map filed for record on May 12, 2010 in Book 49 of Parcel Maps at Page 75, Solano County Records and being more particularly described as follows:

BEGINNING at the most southerly comer of said Parcel 1, thence along the southwesterly line of said Parcel 1, North 48°00'00" West for a distance of 285.22 feet to the northwesterly line of Parcel 1 and the southeasterly line of State Route 80;
Thence along said northwesterly line, North 11 °49'39" East for a distance of 65.57 feet; Thence North 07°22'53" East for a distance of 315.33 feet to the southwesterly line of Manuel Campos Parkway and the northeasterly line of said excess lands; Thence continuing along said southwesterly line South 55° 17'38" East for a distance of 131.26 feet;
Thence North 43°09'45" East for a distance of 9.58 feet; Thence South 46°50'15" East for a distance of 82.35 feet; Thence South 39°07'22" East for a distance of 59.59 feet; Thence South 46°50'15" East for a distance of 147.89 feet; Thence leaving said southwesterly line of Manuel Campos Parkway, South 42°04'05" West for a distance of 45.40 feet;
Thence North 4 7°55'55" West for a distance of 33.87 feet; Thence South 42°00'00" West for a distance of 185.79 feet; Thence South 22°00'00" West for a distance of 55.60 feet; Thence South 68°00'00" East for a distance of 98.72 feet to the southeasterly line of said Parcel 1 and the northwesterly line of North Texas Street;
Thence along said southwesterly line of Parcel 1, South 42°00'00" West for a distance of 78. 94 feet to the POINT OF BEGINNING.

Containing a total area of 102,211 square feet or 2.346 acres more or less.

Jerome R. Jones, LS 4922 Date
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OocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-107AO8722D0F

NON-ACCESS
PER DOC#201500089154
RESULTANT PARCEL 2
102,211 SF±

2.346AC±
1 O' PUBLIC SERVICE
EASEMENT (P.S.E.) &

NON-ACCESS PER
,,,,,,.-~
/ \
,/ \ I
\ / '\~
NON-ACCESS \ ~-
PER DOC# 201500089154 \Jr- -- -- _/

NON-ACCESS
PER49PM75
APN: 0167-110-"0
ll=88"50'15"
R=40.00'
L=62.02'
S02"25'0r

55.99'
0 PARCELS ARE SUBJECT TO A ~c:f1'
"RECIPROCAL EASEMENT AGREEMENT - -~~-
DOC# 201000043728, DOC#201200093750
DOC#-201300032372, DOC#-202000108126

EXACT LOCATION OF EASEMENTS ARE

NOT DEFINED
-------- EXISTING BOUNDARY LINE
-· - EXISTING LOT LINE TO BE REMOVED
-------- PROPOSED LOT LINE
.... , ... ,....,, ....... , .._, .... , .........,,_.,_,,......_, ... , .._, ..,, LIMITOFNON-ACCESS 10' PUBLIC SERVICE
EASEMENT (P.S.E.) &

NON-ACCESS PER
DOC# 201000043724
10' PUBLIC SERVICE
EASEMENT (P.S.E.} PER 49 PM 75
NON-ACCESS PER 49 PM 75
0 80 160

GRAPHIC SCALE
rrp MORTON & PITALO. INC.

OVI LINGIN IDIN • • LNG l'UNNI N. • LAND IUa VIYINCI
Folsom • Fresno
6111C:oald0e 0rt,re,Wtoll.CO
fcllcm ,CA 9S430 • r,t,on,., !'161994-7621
'Wltb: W'ltlilW.mpengr,c-om
DRAWN: JRJ JOB NO: 21-0053-00
CHECKED: JRJ DATE: 06-27-2022
SCALE: 1"=80' SHEET: 1 of 1
EXHIBIT "B"
LOT LINE ADJUSTMENT • LLA2021-007

FAIRFIELD COMMERCIAL

CITY OF FAIRFIELD, STATE OF CALIFORNIA
Packet Page 396 of 1251Attachment 2 Page 15 of 22

DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-1D7 AD8722D0F EXHIBIT "C"

ASSIGNMENT OF PLANS/SPECS AND

ENGINEERING/ARCHITECT'S/CONSULTANT'S CONTRACTS

THIS ASSIGNMENT OF PLANS/SPECS AND
ENGINEERING/ARCHITECT'S/CONSULTANT'S CONTRACTS (this "Assignment") is made as of August_, 2022, and is executed by APRR Management, LLC, a California limited liability company [CHECK TO VERIFY THAT IS THE CONTRACTING PARTY] ("Assignor"), to the CITY OF FAIRFIELD ("Assignee"), pursuant to that certain Third Amendment to Purchase and Sale Agreement dated August 17, 2022 by and between Assignor and Assignee (the "Loan Agreement").

RECITALS
A. Assignor is indebted to Assignee for money actually loaned or to be loaned and advanced to Assignor in the maximum principal sum of Eight Hundred Thousand Dollars ($800,000) (the "Loan"), evidenced by that certain Secured Promissory Note dated August_, 2022 executed by Assignor in favor of Assignee (including all amendments and all replacements thereof, the "Note"). Unless otherwise defined herein, capitalized terms shall have the same meanings as set forth in the Loan Agreement.

B. Assignee requires as a condition to making the Loan to Assignor evidenced by the Note that Assignor assign to Assignee all of Assignor's right, title and interest in and to [DESCRIBE PLANS/SPECS IF THEY EXIST AS OF DA TE OF THIS DOC] and that certain dated --~ executed by _
___ ("Engineer/Architect/Contractor''), in connection with the renovation or construction of improvements on the Property, together with any and all existing and future amendments, modifications, supplements, general conditions and addenda thereto, and all correspondence and agreements executed by or entered into between Assignor and ngineer/ Architect/Contractor, together with all existing and future amendments, modifications, supplements, general conditions and addenda thereto, and all plans and specifications and studies and reports prepared by Engineer/ Architect under said contact ( collectively, the "Contract") in connection with the construction of improvements on the Property Hotel Parcel, which is described in Exhibit C-2 attached to the Loan Agreement.

NOW THEREFORE, FOR GOOD AND VALUABLE CONSIDERATION, the receipt whereof is hereby acknowledged, Assignor hereby assigns, transfers and conveys to Assignee all of Assignor's right, title and interest in and to the Contract.

Assignor hereby irrevocably appoints Assignee as its attorney in fact, which appointment is coupled with an interest, effective upon the occurrence of a Default under the Loan Agreement, to receive, demand and enforce any and all of Assignor's rights with respect to the Contract and to perform any and all acts in the name of Assignor or at the option of Assignee, -14-
11245-0015\2699081 v2.doc
Packet Page 397 of 1251Attachment 2 Page 16 of 22

DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-1D7 AD8722D0F in the name of Assignee with the same force and effect as if performed by Assignor in the absence of this Assignment.

THIS ASSIGNMENT is made for the purposes of securing:

A. Payment of the principal sum, interest and indebtedness evidenced by the Note.

B. Payment of all other sums with interest thereon becoming due and payable to Assignee under the provisions of this Assignment, the Note and the Loan Agreement.

C. The performance and discharge of each and every obligation, covenant and agreement of Assignor contained herein, in the Note, in the Loan Agreement or in any other document or instrument executed by Assignor in connection therewith.

THIS ASSIGNMENT is made on the following terms, covenants and conditions:

12. Until the occurrence of an Event of Default (as defined in the Loan Agreement), Assignor shall have the right to enjoy all of the rights arising out of the Contract.

13. Upon or at any time after the occurrence of an Event of Default (as defined in the Loan Agreement), Assignee shall have the right to enforce Assignor's rights and interest with respect to the Contract. Upon the occurrence of an Event of Default, Assignee may, without affecting any of Assignee's rights and remedies against Assignor under any other instrument, document or agreement, exercise Assignee's rights under this Assignment as Assignor's attorney in fact or in any other manner permitted by law. The obligations secured in part by this Assignment shall not be reduced as a result thereof.

14. Assignor hereby represents and warrants to Assignee that: (i) no previous assignment of Assignor's interest in and to or rights under the Contract has been made; and (ii) Assignor is not in default under the Contract as of the date hereof. Assignor agrees not to amend, assign, sell, pledge or otherwise transfer or encumber in any manner Assignor's interest in and to or rights under the Contract without the prior written consent of Assignee so long as this Assignment remains in effect.

15. Except for matters resulting solely from the negligence or willful misconduct of Assignee or any of its officers, agents, employees, successors or assigns, Assignor hereby agrees to protect, indemnify, defend and hold Assignee free and harmless from and against any and all claims, causes of action, demands, damages, liens, liabilities, losses, costs and expenses (including reasonable attorneys' fees) to which Assignee may become exposed or which Assignee may incur in exercising any of Assignee's rights under this Assignment.

Assignor hereby expressly agrees that Assignee shall not be liable for any loss sustained by Assignor resulting from Assignee's exercise of the rights herein assigned to Assignee after Event of Default by Assignor under the Loan Agreement except for any loss or liability attributable to the gross negligence or willful misconduct of Assignee or any of its officers, agents, employees, successors or assigns. Notwithstanding the foregoing, if Assignee exercises its rights with respect to the Contract following an Event of Default by Assignor under the Loan Agreement, then under no circumstances shall Assignor be responsible for any damage caused by -15-
11245-0015\2699081 v2.doc
Packet Page 398 of 1251Attachment 2 Page 17 of 22

DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-1 D7AD8722D0F Engineer/Architect/Contractor in performing or failing to perform services required under the Contract.

16. Upon payment in full of the principal sum, interest and indebtedness secured hereby, and evidenced by the Note and the Loan Agreement, and the relinquishment by Assignor in writing of its right to obtain further advances of such principal under the Loan Agreement, this Assignment shall become void and of no further force or effect, but the affidavit, certificate, letter or statement of any officer, agent or attorney of Assignee showing any part of said principal, interest or indebtedness to remain unpaid, or any continuing obligation of Assignee to advance funds under the Loan Agreement, shall be and constitute conclusive evidence of the validity, effectiveness and continuing force of this Assignment and any person may, and is hereby authorized to, rely thereon.

17. This Assignment, together with the covenants and warranties herein contained, shall inure to the benefit of Assignee, and to any subsequent holder of the Note, and shall be binding upon Assignor, its successors and assigns.

18. If any one or more of the provisions contained in this Assignment shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this Assignment, but this Assignment shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein.

19. This Assignment shall be governed by and construed according to the laws of the State of California.

IN WITNESS WHEREOF, Assignor has executed this Assignment as of the date first above written.

ASSIGNOR:

By: _
Print Name: _
Title: ---------------
-16-
I 1245-0015\2699081 v2.doc
Packet Page 399 of 1251Attachment 2 Page 18 of 22

DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-1D 7AD8722D0F EXHIBIT "C-2"

PROPERTY DESCRIPTION
11245-0015\2699081 v2.doc
Packet Page 400 of 1251Attachment 2 Page 19 of 22

DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-1 D7 AD8722D0F EXHIBIT uC-211

LEGAL DESCRIPTION
TO ACCOMPANY LLA 2021-007

Page 1 of 1 ends

Thence leaving said southwesterly line of Manuel Campos Parkway, South 42°04'05" West for a distance of 45.40 feet:

Thence North 4 7°55'55" West for a distance of 33.87 feet; Thence South 42°00'00" West for a distance of 185.79 feet; Thence South 22°00'00" West for a distance of 55.60 feet; Thence South 68°00'00" East for a distance of 98.72 feet to the southeasterly line of said Parcel 1 and the northwesterly line of North Texas Street;
Thence along said southwesterly line of Parcel 1, South 42°00'00" West for a distance of 78.94 feet to the POINT OF BEGINNING.

Containing a total area of 102,211 square feet or 2.346 acres more or less.

Jerome R. Jones, LS 4922
me or under my direction.

Date
Packet Page 401 of 1251Attachment 2 Page 20 of 22

DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-10 7AD872 2D0F

NON-ACCESS
PER DOC#201500089154
N 43°09'45* E 9.58'
RESULTANT PARCEL 2
102,211 SF±

2.346AC±
,,,,,...,-..-"\
/ \
/ \
J \
10' PUBLIC SERVICE
EASEMENT (P.S.E.) &

NON-ACCESS PER
Jl=88"50'15"
R=40.00'
L=62.02'
S 02°25'07"

55.99'

NON-ACCESS
PER49PM75
APN: 0167-110-140
PARCELS ARE SUBJECT TO A ~tfj-
"RECIPROCAL EASEMENT AGREEMENT· -~~-
DOC# 201000043728, DOC#201200093750
DOC#201300032372, DOC#202000108126

EXACT LOCATION OF EASEMENTS ARE

NOT DEFINED
-------- EXISTING BOUNDARY LINE - - - - - - - EXISTING LOT LINE TO BE REMOVED -------- PROPOSED LOT LINE
~.&.-~.L...L ~-.w.-.L..J. LIMIT OF NON-ACCESS
10' PUBLIC SERVICE
EASEMENT (P.S.E.) PER 49 PM 75
NON-ACCESS PER 49 PM 75
0 80
10' PUBLIC SERVICE
EASEMENT (P.S.E.) &

NON-ACCESS PER
DOC# 201000043724
160

GRAPHIC SCALE
t-rp MORTON & PITALO. INC.

CIVIL INGINIDINII • 1.AND"-ANNINll • LAND IUllVIY1NCII
Fobc m • Fres no
600 C:oolc!Qe Otlva, Wla 11 AO
Fallam , CA 9St.JO • pl\ona: 191619 84-7 671
wob: www.mpeng.com
DRAWN: JRJ JO B N O : 21-0053-00
CHECKED: JRJ DATE: 06-27-2022
SCALE: 1"=80' SHEET: 1 of 1
EXHIBIT "C-2"
LOT LINE ADJUSTMENT • LLA2021-007

FAIRFIELD COMMERCIAL

CITY OF FAIRFIELD, STATE OF CALIFORNIA
Packet Page 402 of 1251Attachment 2 Page 21 of 22

DocuSign Envelope ID: 0D0DF946-3E57-4DBB-BBE4-1 D7 AD8722D0F

CONSENT
The undersigned hereby consents to the transfer and assignment recited in the Assignment to which this Consent is attached.

The undersigned hereby agrees and acknowledges that upon the Assignee or its successors or assigns giving the undersigned written notice of Assignee's exercise of its rights under the Assignment, the undersigned will recognize and attorn to Assignee in accordance with the Assignment, and will have no recourse against Assignee for any sums due under the Contract at the time of such notice, except to the extent they could be used for such sums under the Loan Agreement but only to the extent of the portion of the loan evidenced by the Note not yet disbursed to pay such sums.

The undersigned further acknowledges and represents that:
(i) The undersigned has not assigned its interest under the Contract to any other person or entity;
(ii) There presently exists no unpaid claim due to the undersigned arising out of the performance by the undersigned relating to the Contract; and (iii) The undersigned has no present claim against or lien upon the Property arising out of the undersigned's performance of any work or service on or relating to the Property, except as disclosed in writing to Assignee herewith.

The undersigned further acknowledges and agrees that the Note, the Loan Agreement, and any other documents between Assignee and Assignor are solely for the benefit of Assignee and Assignor, and the undersigned has no interest in or claim upon any funds advanced thereunder by virtue of its consent to this Assignment.

The undersigned further acknowledges and agrees that no change, modification or amendment to the Contract from and after the date hereof shall be valid without the prior written consent of Assignee.

Dated as of: --~202
By: _
Print Name: _
Title: ------------
2 11245-0015\2699081 v2.doc
Packet Page 403 of 1251Attachment 2 Page 22 of 22

Agenda Item No: 10.

AGENDA REPORT
DATE:August 16, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022203 of the City Council of the City of Fairfield Authorizing Amendments to the Departmental Position Control List
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Due to recent staffing analysis, City staff is recommending to amend the Department Position Control List by by adding a two year limited term senior Information Technology (IT) analyst position in the IT Department; and adding an administrative assistant position and a management analyst position I/II in the Housing Services Department. City staff is also recommending to eliminate an office assistant I/II position and a senior management analyst position in the Housing Services Department.

DISCUSSION
City staff is recommending several changes to the Department Position Control List based on recent staffing assessments for two departments: IT, and Housing Services.

IT Department
The Community Development Department is implementing a new permit processing and tracking software, because the current TRAKIT system does not meet the permit processing needs of the City.

City staff is currently in the process of implementing the Tyler MUNIS Enterprise Resource Planning system.This system has a permit processing and tracking module, ENERGOV, which can integrate into the new ERP software seamlessly. The ENERGOV module has Business License Management functionality, which will replace the HDL software currently used in the Community Development Department. This integration will allow for more efficient processing, financial accounting and reporting of building permit and business license revenues.

ENERGOV will be able to manage and track the processing of building permits, fire inspections, event permits and more. A building permit or a business license will need approval from several different departments before it can be issued.ENERGOV can process and track the progress of permits and licenses needing approval from the Fire, Police and Public Works Departments, in addition to Planning and Building Divisions.This process is currently done manually and it is highly inefficient.The success of ENERGOV is vital to maintaining the continuity of services to the residents, developers and Packet Page 404 of 1251

For the successful implementation of ENERGOV, City staff recommends a dedicated resource from the IT Department to take the lead on the project and facilitate the integration of permit processing roles for each department.That dedicated staff person should be someone with complex IT project management and software implementation experience.According to staff’s analysis, for a skilled project manager hired from a consulting firm, the City will have to pay approximately $173 an hour, with an annual cost of $346,000. The consulting firm will have the staff resource work remotely mostly with occasional on site visits.City will also have to cover the additional travel expenses.

The City can hire a senior IT analyst with the estimated cost of $175,000 to $230,000 annually (including employee benefits), which is significantly lower than a consulting resource.The IT Department can also manage the assignments and workload of a City employee.

City staff recommends the addition of one twoyear limited duration senior IT analyst fulltime employee to the current IT Department budget for the successful implementation of ENERGOV. It is also critical for the City to hire a resource who will not only support the implementation but also the ongoing support for the project, once it is implemented.The success of this implementation is crucial because the end product of this new system will be utilized by the community, developers, and businesses who interact with the City on a daily basis.

Housing Services Department (HSD)
City staff recommends deleting the office assistant I/II position and adding an administrative assistant position.Additionally, City staff recommends deleting the senior management analyst and adding a management analyst I/II.

The HSD was established in 2020.For any department, administrative functions are crucial in ensuring efficient service delivery. However, the HSD currently does not have the level of administrative support it needs to function efficiently.Thus far, the HSD has been able to obtain administrative assistance from the Community Development Department.Recently, some of the key staff assisting HSD are retiring or have retired.Therefore, HSD needs to assume its administrative functions independent of Community Development Department.Moving forward, HSD must prepare its own payroll forms, City Council documents, personnel action submissions, employee forms, and other administrative functions.

Currently, an office assistant I /II has provided the only administrative support in the department.

However, an administrative assistant rather than an office assistant should perform the duties described above.Therefore, staff recommends deleting the office assistant I/II position and adding an administrative assistant to the HSD’s current budget.

Additionally, when HSD was first established, it needed a senior analyst to help address severe issues with administering its federal programs.Programs funded by Community Development Block Grants and the Housing Authority had operational issues that put those programs at risk.Fortunately, the current incumbent in the Senior Management Analyst role was able to address all deficiencies in administration of HSD’s federally funded programs. Since HSD has addressed and resolved issues with those programs, City staff recommends changing that position. The current incumbent in the senior management analyst position recently received a promotion, therefore there are no incumbents in that position currently.City staff believes a management analyst I/II would be more than capable of carrying out the functions necessary to keep HSD’s federally funded programs successful.The proposed change results in budget savings of $14,186 annually for HSD.

FINANCIAL IMPACT
The senior IT analyst position is estimated at $175,000 to $230,000 annually and will be allocated across the departments related to the ENERGOV project. The proposed change can be accommodated in the department's fiscal year 202223 budgets through salary savings across the Packet Page 405 of 1251

Agenda Item No: 10.AGENDA REPORTDATE:August 16, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022203 of the City Council of the City of Fairfield Authorizing Amendmentsto the Departmental Position Control ListRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEDue to recent staffing analysis, City staff is recommending to amend the Department Position ControlList by by adding a two year limited term senior Information Technology (IT) analyst position in the ITDepartment; and adding an administrative assistant position and a management analyst position I/II inthe Housing Services Department. City staff is also recommending to eliminate an office assistant I/IIposition and a senior management analyst position in the Housing Services Department.DISCUSSIONCity staff is recommending several changes to the Department Position Control List based on recentstaffing assessments for two departments: IT, and Housing Services.IT DepartmentThe Community Development Department is implementing a new permit processing and trackingsoftware, because the current TRAKIT system does not meet the permit processing needs of the City.City staff is currently in the process of implementing the Tyler MUNIS Enterprise Resource Planningsystem.This system has a permit processing and tracking module, ENERGOV, which can integrateinto the new ERP software seamlessly. The ENERGOV module has Business License Managementfunctionality, which will replace the HDL software currently used in the Community DevelopmentDepartment. This integration will allow for more efficient processing, financial accounting and reportingof building permit and business license revenues.ENERGOV will be able to manage and track the processing of building permits, fire inspections, eventpermits and more. A building permit or a business license will need approval from several differentdepartments before it can be issued.ENERGOV can process and track the progress of permits andlicenses needing approval from the Fire, Police and Public Works Departments, in addition to Planningand Building Divisions.This process is currently done manually and it is highly inefficient.The successof ENERGOV is vital to maintaining the continuity of services to the residents, developers andbusinesses in Fairfield.For the successful implementation of ENERGOV, City staff recommends a dedicated resource from theIT Department to take the lead on the project and facilitate the integration of permit processing roles foreach department.That dedicated staff person should be someone with complex IT projectmanagement and software implementation experience.According to staff’s analysis, for a skilledproject manager hired from a consulting firm, the City will have to pay approximately $173 an hour, withan annual cost of $346,000. The consulting firm will have the staff resource work remotely mostly withoccasional on site visits.City will also have to cover the additional travel expenses.The City can hire a senior IT analyst with the estimated cost of $175,000 to $230,000 annually(including employee benefits), which is significantly lower than a consulting resource.The ITDepartment can also manage the assignments and workload of a City employee.City staff recommends the addition of one twoyear limited duration senior IT analyst fulltime employeeto the current IT Department budget for the successful implementation of ENERGOV. It is also criticalfor the City to hire a resource who will not only support the implementation but also the ongoing supportfor the project, once it is implemented.The success of this implementation is crucial because the endproduct of this new system will be utilized by the community, developers, and businesses who interactwith the City on a daily basis. Housing Services Department (HSD)City staff recommends deleting the office assistant I/II position and adding an administrative assistantposition.Additionally, City staff recommends deleting the senior management analyst and adding amanagement analyst I/II.The HSD was established in 2020.For any department, administrative functions are crucial in ensuringefficient service delivery. However, the HSD currently does not have the level of administrative supportit needs to function efficiently.Thus far, the HSD has been able to obtain administrative assistance fromthe Community Development Department.Recently, some of the key staff assisting HSD are retiring orhave retired.Therefore, HSD needs to assume its administrative functions independent of CommunityDevelopment Department.Moving forward, HSD must prepare its own payroll forms, City Councildocuments, personnel action submissions, employee forms, and other administrative functions.Currently, an office assistant I /II has provided the only administrative support in the department.However, an administrative assistant rather than an office assistant should perform the duties describedabove.Therefore, staff recommends deleting the office assistant I/II position and adding anadministrative assistant to the HSD’s current budget.Additionally, when HSD was first established, it needed a senior analyst to help address severe issueswith administering its federal programs.Programs funded by Community Development Block Grantsand the Housing Authority had operational issues that put those programs at risk.Fortunately, thecurrent incumbent in the Senior Management Analyst role was able to address all deficiencies inadministration of HSD’s federally funded programs. Since HSD has addressed and resolved issueswith those programs, City staff recommends changing that position. The current incumbent in the seniormanagement analyst position recently received a promotion, therefore there are no incumbents in thatposition currently.City staff believes a management analyst I/II would be more than capable of carryingout the functions necessary to keep HSD’s federally funded programs successful.The proposedchange results in budget savings of $14,186 annually for HSD.FINANCIAL IMPACTThe senior IT analyst position is estimated at $175,000 to $230,000 annually and will be allocated across the departments related to the ENERGOV project. The proposed change can be accommodated in the department's fiscal year 202223 budgets through salary savings across the General Fund (101). The HSD proposed changes are a net savings of $14,186 to the Housing Authority Fund, Responsibility and Division Code (15240101).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
City Council may decide not to adopt the resolution and give alternative direction to City staff. If the council does not adopt the resolution, however, staffing issues may negatively impact the implementation of new technologies and the efficiency of housing services provided to the public.

STAFF CONTACT
Farbod Pirouzmand, Director of Human Resources
(707) 4287393
[email protected]
COORDINATED WITH
City Manager's Office, Finance Department, Human Resources Department, Information Technology, Housing Services Department
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Pirouzmand, Farbod Approved 8/1/2022 7:09 PM
Pirouzmand, Farbod Approved 8/1/2022 7:10 PM
Pirouzmand, Farbod Approved 8/1/2022 7:10 PM
Beavers, Esther Approved 8/1/2022 8:16 PM
Beavers, Esther Approved 8/1/2022 8:16 PM
Packet Page 406 of 1251

CITY OF FAIRFIELD

RESOLUTION NO. 2022 - 203

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING

AMENDMENTS TO THE DEPARTMENTAL POSITION CONTROL LIST

WHEREAS, the City Council approved the Departmental Position Control List , the listing of classifications and salaries; and

WHEREAS, the revised appropriation constitutes an update to the Fiscal Year 2022-2023 Budget approved pursuant to Resolution No. 2022-120; and

WHEREAS, changes to the Departmental Position Control List may only be made by Resolution of the City Council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. That it approves the following changes:

Addition of 1.0 full-time employee (FTE) Information Technology (IT) analyst senior (Two Year—Limited-Term)
Addition of 1.0 FTE administrative assistant (Housing Services Department) Addition of 1.0 FTE management analyst I/II (Housing Services Department) Deletion of 1.0 FTE management analyst senior (Housing Services Department) Deletion of 1.0 FTE office assistant I/II (Housing Services Department)

Section 2. The city manager is authorized to make all the administrative changes necessary to implement this resolution.

PASSED AND ADOPTED this 16th day of August, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 407 of 1251Attachment 1 Page 1 of 1

Agenda Item No: 11.

AGENDA REPORT
DATE:August 16, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022204 of the City Council of the City of Fairfield Authorizing the City Manager to Execute an Agreement for the Exchange of Real Property and Joint Recording Instructions between the City of Fairfield and FairfieldSuisun Unified School District
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
City staff is recommending the City of Fairfield (City) enter into an Exchange Agreement with Fairfield Suisun Unified School District (FSUSD) to exchange 16,105 square feet of City street rightofway (R OW) along Atlantic Avenue, East Atlantic Avenue and Cement Hill Road for the fee title to approximately 27,878 square feet of the Air Base Parkway offramp, adjacent to the Fairfield High School.

DISCUSSION
FSUSD has made improvements on the campuses of Fairfield High School, assessors parcel numbers (APNs) 0168230080 and 0168214010, and the Public Safety Academy, APN 0162114010. In the process of making new improvements to each campus, the City discovered that excess City ROW is located behind the sidewalks along Cement Hill Road, Atlantic Avenue, and East Atlantic Avenue. Since these portions of ROW are unavailable to vehicular traffic and currently, there are no plans to widen these subject roadways, FSUSD has proposed that the City summarily vacate these portions and reserve an easement for public service purposes over said portions, then convey these lands to FSUSD. In exchange, FSUSD will convey to the City the underlying fee title of the Air Base Parkway offramp, which is presently a portion of the Fairfield High School campus. FSUSD and City staff agree that the values of these properties are equivalent. Under the proposed land exchange transaction, neither the City nor FSUSD is responsible for paying any funds for a purchase price. Both parties will be responsible for their share of closing costs. The FSUSD Governing Board approved this agreement and documents at their August 11, 2022, meeting.

FSUSD has previously entered into an agreement with Mountain Pacific Surveys, which has created legal descriptions of the City ROW, and certificates of compliance for each campus to be issued upon Packet Page 408 of 1251

Agenda Item No: 11.AGENDA REPORTDATE:August 16, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022204 of the City Council of the City of Fairfield Authorizing the CityManager to Execute an Agreement for the Exchange of Real Property and JointRecording Instructions between the City of Fairfield and FairfieldSuisun Unified SchoolDistrictRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUECity staff is recommending the City of Fairfield (City) enter into an Exchange Agreement with FairfieldSuisun Unified School District (FSUSD) to exchange 16,105 square feet of City street rightofway (ROW) along Atlantic Avenue, East Atlantic Avenue and Cement Hill Road for the fee title toapproximately 27,878 square feet of the Air Base Parkway offramp, adjacent to the Fairfield HighSchool.DISCUSSIONFSUSD has made improvements on the campuses of Fairfield High School, assessors parcel numbers(APNs) 0168230080 and 0168214010, and the Public Safety Academy, APN 0162114010. In theprocess of making new improvements to each campus, the City discovered that excess City ROW islocated behind the sidewalks along Cement Hill Road, Atlantic Avenue, and East Atlantic Avenue. Sincethese portions of ROW are unavailable to vehicular traffic and currently, there are no plans to widenthese subject roadways, FSUSD has proposed that the City summarily vacate these portions andreserve an easement for public service purposes over said portions, then convey these lands toFSUSD. In exchange, FSUSD will convey to the City the underlying fee title of the Air Base Parkwayofframp, which is presently a portion of the Fairfield High School campus. FSUSD and City staff agreethat the values of these properties are equivalent. Under the proposed land exchange transaction,neither the City nor FSUSD is responsible for paying any funds for a purchase price. Both parties willbe responsible for their share of closing costs. The FSUSD Governing Board approved this agreementand documents at their August 11, 2022, meeting.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose to modify the terms of the Agreement.

STAFF CONTACT
Trisha Curran, Senior Engineering Technician
(707) 4287471
[email protected]
COORDINATED WITH
City Attorney's Office, Community Development Department ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
Assessor's Parcel Maps of Each Campus
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Rejected 8/1/2022 6:47 PM
Panganiban, Ryan Approved 8/1/2022 7:15 PM
Kaushal, Paul Approved 8/1/2022 7:29 PM
Beavers, Esther Approved 8/2/2022 12:09 PM
Beavers, Esther Approved 8/2/2022 12:10 PM
Packet Page 409 of 1251

CITY OF FAIRFIELD

RESOLUTION NO. 2022-204

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT FOR THE EXCHANGE OF REAL PROPERTY AND JOINT

RECORDING INSTRUCTIONS BETWEEN THE CITY OF FAIRFIELD AND FAIRFIELD -SUISUN

UNIFIED SCHOOL DISTRICT

WHEREAS, the City of Fairfield (City) would like to enter into that certain Agreement for Exchange of Real Property and Joint Recording Instructions (Agreement) with the Fairfield Suisun Unified School District (FSUSD); and

WHEREAS, the City owns approximately 16,105 square feet of right-of-way (R-O-W) along portions of Atlantic Avenue, East Atlantic Avenue, and Cement Hill Road, which portions are adjacent to the Fairfield High School and to the Public Safety Academy; and

WHEREAS, FSUSD owns approximately 27,878 square feet of the Air Base Parkway offramp, which is immediately adjacent to the Fairfield High School campus (FSUSD Land); and

WHEREAS, the City R-O-W and FSUSD Land have been determined to be of equal value; and

WHEREAS, the City and FSUSD would like to exchange their properties and pay their own respective costs.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council specifically finds that the facts and determinations contained in the recitals to this resolution are true and correct.

Section 2. The council hereby approves the Agreement by and between the City and FSUSD substantially in the form and content presented and attached hereto , for the exchange of City R- O-W and FSUSD Land.

Section 3. The city manager or designee is hereby authorized and directed to execute, on behalf of the City of Fairfield, the Agreement and do all things necessary and proper to implement the above-mentioned transaction.

Packet Page 410 of 1251Attachment 1 Page 1 of 2

RES. NO. 2022-204

Page 2 ends

PASSED AND ADOPTED this 16th day of August, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
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Agenda Item No: 12.

AGENDA REPORT
DATE:August 16, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022205 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Grant Deeds Transferring Certain Real Property, Easements, and Similar Instruments, Related to the Villages at Fairfield Development (Parcels C & G) RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City acquired land from Rancho Tolenas Corp. (Rancho Tolenas) as part of the masterplanned community known as the Villages at Fairfield (VAF), Village I and Village II. Additional easements are required by Pacific Gas and Electric (PG&E) to energize their infrastructure and ensure future maintenance and access rights to these parcels are granted. Adoption of this resolution grants the city manager authority to execute the instruments necessary for these land and easement transactions. The city manager’s authority would only be exercised after the respective document(s) or instrument(s) is(are) reviewed and approved as to form by the city attorney.

DISCUSSION
Rancho Tolenas is the developer of VAF and has dedicated two parcels of land, commonly known as Parcels C & G, to the City. Parcel C (APN 0170010470) is for a future park and Parcel G (APN 0170 050490) is a detention basin. Rancho Tolenas will convey the adjacent parcel, Parcel B, to the FairfieldSuisun Sewer District (FSSD) upon completion of the sewer lift station facilities, for which purpose Parcel B was created. In order to provide appropriate utility facilities to service this lift station, the public service easement (PSE) and public access easement (PAE) must be reconfigured. An additional PSE is also required on the park site to energize the public streetlights. The City cannot grant a PSE on land that it owns in fee. Thus the City must convey the parcels back to the developer for them to create the required easements and then have the developer convey the parcels back to the City.

FINANCIAL IMPACT
There are no additional costs for transferring land or easements or accepting easements for these transactions with Rancho Tolenas, PG&E, and any interested party.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Packet Page 448 of 1251

Agenda Item No: 12.AGENDA REPORTDATE:August 16, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022205 of the City Council of the City of Fairfield Authorizing the CityManager to Execute Grant Deeds Transferring Certain Real Property, Easements, andSimilar Instruments, Related to the Villages at Fairfield Development (Parcels C & G)RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City acquired land from Rancho Tolenas Corp. (Rancho Tolenas) as part of the masterplannedcommunity known as the Villages at Fairfield (VAF), Village I and Village II. Additional easements arerequired by Pacific Gas and Electric (PG&E) to energize their infrastructure and ensure futuremaintenance and access rights to these parcels are granted. Adoption of this resolution grants the citymanager authority to execute the instruments necessary for these land and easement transactions. Thecity manager’s authority would only be exercised after the respective document(s) or instrument(s)is(are) reviewed and approved as to form by the city attorney.DISCUSSIONRancho Tolenas is the developer of VAF and has dedicated two parcels of land, commonly known asParcels C & G, to the City. Parcel C (APN 0170010470) is for a future park and Parcel G (APN 0170050490) is a detention basin. Rancho Tolenas will convey the adjacent parcel, Parcel B, to theFairfieldSuisun Sewer District (FSSD) upon completion of the sewer lift station facilities, for whichpurpose Parcel B was created. In order to provide appropriate utility facilities to service this lift station,the public service easement (PSE) and public access easement (PAE) must be reconfigured. Anadditional PSE is also required on the park site to energize the public streetlights. The City cannot granta PSE on land that it owns in fee. Thus the City must convey the parcels back to the developer for themto create the required easements and then have the developer convey the parcels back to the City.FINANCIAL IMPACTThere are no additional costs for transferring land or easements or accepting easements for thesetransactions with Rancho Tolenas, PG&E, and any interested party.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
FSSD has agreed with this approach to resolve these items. Additionally, the FairfieldSuisun Unified School District is processing their portion of the needed public service easement with their Board of Directors.

ALTERNATIVE ACTION
If the City Council has any questions, this request may be delayed so that staff can provide the necessary background information.

STAFF CONTACT
Trisha Curran, Senior Engineering Technician
(707) 4287471
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Assessor's Maps
Attachment 2: Proposed Resolution
Attachment 3: Exhibit A Grant Deed to Laurel Creek Holding Company, LLC and Laurel Creek Plaza, LLC for Parcel G
Attachment 4: Exhibit B Grant Deed to Rancho Tolenas Corp. for Parcel C Attachment 5: Exhibit C Grant Deed of Easement to the City for PSE over Parcel G Attachment 6: Exhibit D Grant Deed of Easement to the City for PSE over Parcel C Attachment 7: Exhibit E Grant Deed to the City for Parcel G Attachment 8: Exhibit F Grant Deed to the City for Parcel C REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 8/2/2022 5:50 PM
Kaushal, Paul Approved 8/2/2022 5:54 PM
Beavers, Esther Approved 8/2/2022 6:19 PM
Beavers, Esther Approved 8/2/2022 6:19 PM
Packet Page 449 of 1251

Packet Page 450 of 1251Attachment 1 Page 1 of 2

Packet Page 451 of 1251Attachment 1 Page 2 of 2

CITY OF FAIRFIELD

RESOLUTION NO. 2022-205

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE GRANT DEEDS TRANSFERRING CERTAIN REAL PROPERTY,

EASEMENTS, AND SIMILAR INSTRUMENTS, RELATED TO THE VILLAGES AT FAIRFIELD

DEVELOPMENT (PARCELS C & G)

WHEREAS, the City of Fairfield (City) is the fee title owner of two parcels known as Assessor’s Parcel Number (APN) 0170-010-470 and 170-050-490; and

WHEREAS, each parcel needs to be conveyed back to the developer, who can then dedicate it to the City easements that need to be in place; and

WHEREAS, public service facilities have been installed within each parcel for the benefit of either the residential lots or the sewer lift station; and

WHEREAS, any transfer of land to Rancho Tolenas Corp, easements, and acceptance of easements will be through an instrument reviewed and approved as to form, by the city attorney prior to execution by the City.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council finds and determines that the recitals contained herein are true and correct.

Section2. The council hereby approves the grant deeds, in the forms attached hereto as Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E, and Exhibit F , and authorizes the city manager to execute the grant deeds and cause them to be recorded.

Section 3. The city manager is further authorized to execute such additional instruments and undertake such measures as may be necessary to complete the transaction contemplated by this resolution.

Section 4. The city manager’s authority to execute said documents is subject to the city attorney’s review and approval as to the form, of the respective instrument of transfers.

Packet Page 452 of 1251Attachment 2 Page 1 of 2

RES. NO. 2022-205

Page 2 ends

PASSED AND ADOPTED this 16th day of August, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ATTEST: MAYOR

______________________

CITY CLERK

Packet Page 453 of 1251Attachment 2 Page 2 of 2

RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO
Laurel Creek Plaza, LLC
9216 Kiefer Blvd.

Sacramento CA 95826
APN 0170-050-490 SPACE ABOVE THIS LINE FOR RECORDER'S USE

GRANT DEED
The undersigned grantor(s) declare(s):

Documentary transfer tax is $_-0-_City Transfer Tax: $_-0-_ ( ) Unincorporated Area ( x) City of Fairfield
( ) computed on full value of property conveyed, or
( ) computed on full value less value of liens and encumbrances remaining at time of sale.

FOR A VALUABLE CONSI DERATION, receipt of which is hereby acknowledged, City of Fairfield, a California municipal corporation, ("Grantor") Hereby GRANT(S) to Laurel Creek Holding Company, LLC, a Delaware limited liability company, and Laurel Creek Plaza, LLC, a Delaware limited liability company ("Grantee") Parcel "G", as shown on the large lot final map of Villages at Fairfield, Village II filed June 13, 2019 in Book 94 of Maps, at page 1, Solano County Records.

Dated: __________ _
City of Fairfield,
a California corporation
David Gassaway, Interim City Manager
MAIL TAX STATEMENTS TO PARTY SHOWN ON FOLLOWING LINE; IF NO PARTY SHOWN, MAIL AS

DIRECTED ABOVE

SAME AS ABOVE
Name Street Address City & State
"Exhibit A"
Packet Page 454 of 1251Attachment 3 Page 1 of 1

RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO
Rancho Tolenas Corp.
9216 Kiefer Blvd.

Sacramento CA 95826
APN 0170-010-470 SPACE ABOVE THIS LINE FOR RECORDER'S USE

GRANT DEED
The undersigned grantor(s) declare(s):

Documentary transfer tax is $_-0-_City Transfer Tax: $_-0-_ ( ) Unincorporated Area ( x ) City of Fairfield
( ) computed on full value of property conveyed, or
( ) computed on full value less value of liens and encumbrances remaining at time of sale.

FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, City of Fairfield, a California municipal corporation, ("Grantor") Hereby GRANT(S) to Rancho Tolenas Corp., a California corporation, ("Grantee") Parcel "C", as shown on the large lot final map of Villages at Fairfield, Village I filed May 3, 2017 in Book 91 of Maps, at page 53, Solano County Records.

Dated: -----------
City of Fairfield,
a California corporation
David Gassaway, Interim City Manager
MAIL TAX STATEMENTS TO PARTY SHOWN ON FOLLOWING LINE; IF NO PARTY SHOWN, MAIL AS

DIRECTED ABOVE

SAME AS ABOVE
Name Street Address City & State
"Exhibit B"
Packet Page 455 of 1251Attachment 4 Page 1 of 1

RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO
City of Fairfield
1000 Webster St. 3 rd Floor
Fairfield CA 94533
EXEMPT FROM RECORDING FEES PURSUANT TO GOV'T. CODE SECTION SPACE ABOVE THIS LINE FOR RECORDER'S USE 27383 AND DOCUMENTARY TRANSFER TAX PURSUANT TO REVENUE AND TAXATION CODE SECTION 11922.

APN 0170-050-490

GRANT DEED OF EASEMENT
The undersigned grantor(s) declare(s):

Documentary transfer tax is $_-0-_City Transfer Tax:$_ -0-_ ( ) Unincorporated Area ( x) City of Fairfield
( ) computed on full value of property conveyed, or
( ) computed on full value less value of liens and encumbrances remaining at time of sale.

FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Laurel Creek Holding Company, LLC, a Delaware limited liability company, and Laurel Creek Plaza, LLC, a Delaware limited liability company ("Grantee") Hereby GRANT(S) to City of Fairfield, a California municipal corporation, ("Grantor") Easements for Public Service and Public Access purposes, over the land described in Exhibit A and shown in Exhibit B attached hereto and made a part hereof.

Dated: ------------
Laurel Creek Holding Company, LLC,
a Delaware limited liability company
Doug Mull, Authorized Agent
Laurel Creek Plaza, LLC,
a Delaware limited liability company
Doug Mull, Authorized Agent
"Exhibit C"
Packet Page 456 of 1251Attachment 5 Page 1 of 3

Page 1 of 2 ends

EXHIBIT “A”

LEGAL DESCRIPTION

PUBLIC SERVICE EASEMENT

REAL PROPERTY IN THE CITY OF FAIRFIELD, SOLANO COUNTY, AND STATE OF CALIFORNIA DESCRIBED AS FOLLOWS:

BEING A PORTION OF PARCEL G AS SHOWN ON THE LARGE LOT FINAL MAP OF VILLAGES AT FAIRFIELD, VILLAGE II FILED IN BOOK 94 OF SUBDIVISION MAPS AT PAGES 1-8, OFFICIAL RECORDS SOLANO COUNTY.

COMMENCING AT THE SOUTHWEST CORNER OF PARCEL B AS SHOWN ON SAID MAP, THENCE NORTH 89°33'17" EAST, A DISTANCE OF 5.79 FEET TO THE POINT OF BEGINNING.

THENCE FROM SAID POINT OF BEGINNING, NORTH 89°33'17" EAST, A DISTANCE OF 10.00 FEET; THENCE SOUTH 00°26'43" EAST, A DISTANCE OF 20.00 FEET;
THENCE SOUTH 89°33'17" WEST, A DISTANCE OF 3.47 FEET;
THENCE SOUTH 00°26'43" EAST, A DISTANCE OF 45.00 FEET;
THENCE ALONG A TANGENT CURVE CONCAVE TO THE NORTHWEST, HAVING A RADIUS OF 15.00 FEET, SOUTHWESTERLY 18.46 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 70°31'44"; THENCE NORTH 00°26'43" WEST, A DISTANCE OF 53.45 FEET;
THENCE NORTH 07°14'10" EAST, A DISTANCE OF 25.92 FEET TO THE POINT OF BEGINNING.

CONTAINING 778 SQUARE FEET OR 0.018 ACRES, MORE OR LESS.

THE BEARING N00°26'43"W BETWEEN MONUMENTS ALONG ABUNDANCE WAY AS SHOWN ON 95-SD-89 WAS USED AS THE BASIS OF BEARINGS.

SEE EXHIBIT ‘B’, PLAT TO ACCOMPANY DESCRIPTION, ATTACHED HERETO AND MADE A PART HEREOF.

THIS DESCRIPTION HAS BEEN PREPARED BY ME, OR UNDER MY DIRECTION, IN CONFORMANCE WITH THE PROFESSIONAL LAND SURVEYORS ACT.

RYAN M. SEXTON / PLS 9177
Packet Page 457 of 1251Attachment 5 Page 2 of 3

PARCEL B
94 SD 1

CITY OF FAIRFIELD
APN 0170-050-490

PARCEL G
94 SD 1

ABUNDANCE WAYGOLDEN WAY
LOT 75
95 SD 89
LOT 76
95 SD 89

PUBLIC SERVICE EASEMENT

VILLAGES AT FAIRFIELD VILLAGE II - PARCEL G

CITY OF FAIRFIELD

SOLANO COUNTY STATE OF CALIFORNIA
(T 5 N R 1 W MDM, SEC 17 SE 1/4 OF SW 1/4) RANCHO TOLENAS

PLAT TO ACCOMPANY

DESCRIPTION

EXHIBIT 'B'
LEGEND

BUILDING RELATIONSHIPS ONE PROJECT AT A TIME
4670 WILLOW ROAD, STE 125 Tel 925.847.1556
Fax 925.847.1557PLEASANTON, CA 94588
Packet Page 458 of 1251Attachment 5 Page 3 of 3

RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO
City of Fairfield
1000 Webster St. 3 rd Floor
Fairfield CA 94533
EXEMPT FROM RECORDING FEES PURSUANT TO GOV'T. CODE SECTION 27383 AND DOCUMENTARY TRANSFER TAX PURSUANT TO REVENUE AND TAXATION CODE SECTION 11922.

SPACE ABOVE THIS LINE FOR RECORDER'S USE
APN 0170-010-470

GRANT DEED OF EASEMENT
The undersigned grantor(s) declare(s):

Documentary transfer tax is $_-0-_City Transfer Tax: $_-0-_ ( ) Unincorporated Area ( x ) City of Fairfield
( ) computed on full value of property conveyed, or
( ) computed on full value less value of liens and encumbrances remaining at time of sale.

FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Rancho Tolenas Corp., a California corporation, ("Grantee") Hereby GRANT{S) to City of Fairfield, a California municipal corporation, r'Grantor") A Public Service Easement over the land described in Exhibit A and shown in Exhibit B attached hereto and made a part hereof.

Dated: __________ _
Rancho Tolenas Corp.,
a California corporation
Doug Mull, Authorized Agent
MAIL TAX STATEMENTS TO PARTY SHOWN ON FOLLOWING LINE; IF NO PARTY SHOWN, MAIL AS

DIRECTED ABOVE

SAME AS ABOVE
Name Street Address City & State
"Exhibit D"
Packet Page 459 of 1251Attachment 6 Page 1 of 3

EXHIBIT A

LEGAL DESCRIPTION

PUBLIC SERVICEEASEMENT
PARK PARCEL - LOT C, 91 SD 53

REAL PROPERTY IN THE CITY OF FAIRFIELD, SOLANO COUNTY, AND STATE OF CALIFORNIA DESCRIBED AS FOLLOWS:

BEING A PORTION OF LOT C AS SHOWN ON THAT CERTAIN SUBDIVISION MAP ENTITLED "LARGE LOT FINAL MAP OF VILLAGES AT FAIRFIELD VILLAGE I", FILED ON MAY 3, 2017 IN BOOK 91 OF SUBDMSION MAPS AT PAGE 53, OFFICIAL RECORDS OF SOLANO COUNTY AND MORE PARTICULARLY DESCRIBED AS FOLLOWS:

A STRIP OF LAND, 10 FEET WIDE, NORTHERN AND EASTERN LINE IS DESCRIBED AS FOLLOWS:

BEGINNING AT THE NORTHERNMOST CORNER OF LOT C ON SAID MAP; THENCE SOUTH 6304733" EAST, A DISTANCE OF 91.70 FEET;
THENCE ALONG A TANGENT CURVE CONCAVE TO THE NORTH, HAVING A RADIUS OF 628.50 FEET, EASTERLY 285.67 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 26002'34"; THENCE SOUTH 89050'07" EAST, A DISTANCE OF 146.67 FEET; THENCE ALONG A TANGENT CURVE CONCAVE TO THE SOUTHWEST, HAVING A RADIUS OF 31.50 FEET, SOUTHEASTERLY 39.72 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 7201441'; THENCE SOUTH 00009'44" WEST, A DISTANCE OF 263.91 FEET.

A PLAT OF THE ABOVE DESCRIBED PARCEL OF LAND IS ATTACHED HERETO AND BY REFERENCE MADE A PART HEREOF.

THIS DESCRIPTION HAS BEEN PREPARED BY ME, OR UNDER MY DIRECTION, IN CONFORMANCE WITH THE PROFESSIONAL LAND SURVEYORS ACT.

RYAN M. SEXTON / PLS 9177
Sip"",
LA'y
S
M
f No. 9117
lFOF CAL FR
Packet Page 460 of 1251Attachment 6 Page 2 of 3

EXHIBITS'

PLAT TO ACCOMPANY

DESCRIPTION
531'i'43"w 4,-n
1 ' , 10' PSE
167.90'
10' PSE
r 0 11d. L AAD
to
9 y
a ! sf No. 9177 r
rFOF' ckF0
u' PORTION
Of LOT B
o . 91 SD 53

P LOT B REMAINDER
A
CYr
r]
Q y1 -p 10' PSE
E -per
fr2
1{R

NO, RADIUSDELTA
LENGTH
LENGTH
Cl 48.00' 83'59'02" 70.36'
C2 32.00' 21'22'10" 11.93'
C3 378.50' 1'26'54" 9.57'
C4 31.50' 72'14'41" 39.72'
N0. I BEARING LENGTH
L1 N56'19'16"W 10.00'
L2 N32'25'09"E 82.95'
L3 N76'45'41 "E 21.22'

VILLAGES AT FAIRFIELD - VILLAGE I

PUBLIC SERVICE EASEMENT

CITY OF FAIRFIELD

COUNTY OF SOLANO STATE OF CALIFORNIA
0 100 200 400
SCALE: 1'= 200'
LOT 2
aRIyF 91 SD 53
a4 C'2 5.67'
S89 E
146.67' c5r

91.70'
10' PSE
m
rfi0
LOT C
91 SD 53

PARK PARCEL
Op
81 5D
LEGEND
10' PSE

PROPERTY BOUNDARY

SUBJECT EASEMENT
wooc ZOORM

BUILDING RELATIONSHIPS ONE PROJECT AT A TIME
4670 WILLOW ROAD. STE. 125 TEL 925.a47.1556
PLEASANTON, CA 94588 FAX 925.847.1 557
May 2, 2022 1135 069
0 0
N
Ao
N
N
An
N
A
Packet Page 461 of 1251Attachment 6 Page 3 of 3

RECORDING REQUESTED BY

APN 0170-050-490

SPACE ABOVE THIS LINE FOR RECORDER'S USE

GRANT DEED
The undersigned grantor(s) declare(s):

Documentary transfer tax is $_-0-_City Transfer Tax: $_-0-_ ( ) Unincorporated Area ( x ) City of Fairfield
( ) computed on full value of property conveyed, or
( ) computed on full value less value of liens and encumbrances remaining at time of sale.

FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Laurel Creek Holding Company, LLC, a Delaware limited liability company, and Laurel Creek Plaza, LLC, a Delaware limited liability company ("Grantee") Hereby GRANT(S) to City of Fairfield, a California municipal corporation, ("Grantor") Parcel "G", as shown on the large lot final map of Villages at Fairfield, Village II filed June 13, 2019 in Book 94 of Maps, at page 1, Solano County Records, for detention basin purposes.

Dated: ------------
laurel Creek Holding Company, LLC,
a Delaware limited liability company
Doug Mull, Authorized Agent
Laurel Creek Plaza, LLC,
a Delaware limited liability company
Doug Mull, Authorized Agent
"Exhibit E"
Packet Page 462 of 1251Attachment 7 Page 1 of 1

RECORDING REQUESTED BY

SPACE ABOVE THIS LINE FOR RECORDER'S USE
APN 0170-010-470

GRANT DEED
The undersigned grantor(s) declare(s):

Documentary transfer tax is $_-0-_City Transfer Tax: $_-0-_ ( ) Unincorporated Area ( x ) City of Fairfield
( ) computed on full value of property conveyed, or
( ) computed on full value less value of liens and encumbrances remaining at time of sale.

FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Rancho Tolenas Corp., a California corporation, ("Grantor") Hereby GRANT(S) to City of Fairfield, a California municipal corporation, ("Grantee") Parcel "C", as shown on the map of Villages at Fairfield Village I, filed May 3, 2017 in Book 91 of Maps, at page 53, Official Records of Solano County.

Dated: ------------
Rancho Tolenas Corp.,
a California corporation
Doug Mull, Authorized Agent
MAIL TAX STATEMENTS TO PARTY SHOWN ON FOLLOWING LINE; IF NO PARTY SHOWN, MAIL AS

DIRECTED ABOVE

SAME AS ABOVE
Name Street Address City & State
"Exhibit F"
Packet Page 463 of 1251Attachment 8 Page 1 of 1

Agenda Item No: 13.

AGENDA REPORT
DATE:August 16, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022206 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 5 to the Design Services Agreement between the City of Fairfield and Callander Associates, Inc., for the Implementation Plan of the Central Fairfield Revitalization
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
In December 2021, the City received notification that the Linear Park Node 4A – 2030 N. Texas Project (Project) was selected to receive $5.7 million in state grant funding through the Statewide Parks Program – Proposition 68 Grant. Recently, the City has partnered with First 5 Solano Children and Families (First 5) and will receive $2 million in state grant funds to augment and offset the costs to construct a new building at the site. With funding secured and the project scope defined, the proposed resolution authorizes Amendment No. 5 to the design services agreement (Agreement) with Callander Associates, Inc. (Callander) to prepare plans and specifications for the Project.

DISCUSSION
In August 2018, City Council approved an Agreement with Callander to provide consulting services to implement an improvement plan for Node 4A of the Central Fairfield Revitalization and Linear Park Improvement Plan Project by Resolution No. 2018210. Callander’s scope of work included the preparation of bid documents for a 5,000squarefoot recreation facility for preschool and afterschool programming. The Agreement established services to be provided on a time and material basis for a nottoexceed amount of $1,279,099.53. At the time of the Agreement execution, City staff determined there was sufficient funding to cover design and construction costs for the 5,000squarefoot recreation facility and surrounding park improvements.

Between 2018 and 2022, the Agreement was amended and the scope of work modified as the Project was refined through community engagement and identified existing site constraints. These mutually agreed to ‘nofee’ increase amendments utilized unspent budget and were intended to keep the Project progressing on a fasttracked timeline to meet the grant application deadlines. The table below identifies all amendments.

Packet Page 464 of 1251

Amend.

No.

Amend. Type Amend
Amount
Execution
Date
Description
1 $30,155.00 $30,155.00 August 2019 Update the environmental documents to address the potential expansion of
the recreation facility footprint and site
changes.
2 No Fee
Reallocation of
unspent design
budget
$263,429.00 March 2020 Expand the proposed recreation
facility (5,000SF) to include Police
Activity League (PAL)(additional
9,400SF). The expanded concept was
submitted to the State of California
(Proposition 68) for $8.5M in grant
funding. The reallocation of funds was
used to complete the Schematic
design prior to the State announcing
grant award recipients due to the
aggressive timelines set by the State.

NTP No Fee –
Reallocation of
unspent design
budget
$5,868.00 September
2020
Phase II Environmental Site
Assessment
NTP No Fee –
Reallocation of
unspent design
budget
$15,500.00 November
2020
Assist the City in preparing a
Proposition 68 Round 4 grant
application
3 No Fee
Reallocation of
unspent design
budget
$59,139.85 July 2021 Progression on the Schematic Design Phase after redesign was required
after not receiving Proposition 68
Round 3 grant funding.
4 No Fee –
Reallocation of
unspent design
budget
$164,852.40 June 2022 Progression on the Schematic Design Phase into Construction Documents
with the modifications required for the
longterm recreation facility operator,
First 5
The most recent change in scope with a nofee amendment was the addition of a longterm operator for the planned recreation facility. First 5 was allocated $2 million from the State of California to open a new First 5 Center in Fairfield (First 5 Grant). As the City was intending to program the recreation facility to provide services to youths in Fairfield, First 5 proposed a partnership with the City to lease the facility and offer similar services. First 5 is collaborating with the City to modify the design of the recreation facility to meet their needs, and is providing the City with the $2 million of allocated funds from the State to open a new First 5 Center.

Due to the various scope changes and nofee amendments, there is not a sufficient budget in the Agreement for Callander to complete bid documents (e.g., plans, specifications, and cost estimates) and provide construction phase services. Approving the proposed Amendment No. 5 will allow Callander to complete the construction documents and provide construction assistance to finish the project. Approving the proposed Amendment No. 5 will also deliver on the awarded Proposition 68 Grant the City received to fund the exterior portion (e.g., play areas, sports courts, exercise stations, sports fields, and walking paths) of the Project. Design work is anticipated for completion in early 2023.

Construction is anticipated to commence in spring 2023, and finish in the summer 2024, well before the June 30, 2025, deadline for the Prop 68 Grant and the July 15, 2024, deadline for the First 5 grant.

FINANCIAL IMPACT
Amendment No. 5 to the Agreement will increase Callander’s fee by $883,461 bringing the Agreement total to $2,192,715.53. No Prop 68 grant funds or First 5 grant funds are being utilized for design work.

The design work is being fully funded with a combination of local funding of AB1600 Parks and Bedroom Tax. Funds for this work are budgeted in the Park Capital Fund and Division (25160199) and Project 10019.

Packet Page 465 of 1251

Agenda Item No: 13.AGENDA REPORTDATE:August 16, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022206 of the City Council of the City of Fairfield Authorizing the CityManager to Execute Amendment No. 5 to the Design Services Agreement between theCity of Fairfield and Callander Associates, Inc., for the Implementation Plan of theCentral Fairfield RevitalizationRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEIn December 2021, the City received notification that the Linear Park Node 4A – 2030 N. Texas Project(Project) was selected to receive $5.7 million in state grant funding through the Statewide ParksProgram – Proposition 68 Grant. Recently, the City has partnered with First 5 Solano Children andFamilies (First 5) and will receive $2 million in state grant funds to augment and offset the costs toconstruct a new building at the site. With funding secured and the project scope defined, the proposedresolution authorizes Amendment No. 5 to the design services agreement (Agreement) with CallanderAssociates, Inc. (Callander) to prepare plans and specifications for the Project.DISCUSSIONIn August 2018, City Council approved an Agreement with Callander to provide consulting services toimplement an improvement plan for Node 4A of the Central Fairfield Revitalization and Linear ParkImprovement Plan Project by Resolution No. 2018210. Callander’s scope of work included thepreparation of bid documents for a 5,000squarefoot recreation facility for preschool and afterschoolprogramming. The Agreement established services to be provided on a time and material basis for anottoexceed amount of $1,279,099.53. At the time of the Agreement execution, City staff determinedthere was sufficient funding to cover design and construction costs for the 5,000squarefoot recreationfacility and surrounding park improvements.Between 2018 and 2022, the Agreement was amended and the scope of work modified as the Projectwas refined through community engagement and identified existing site constraints. These mutuallyagreed to ‘nofee’ increase amendments utilized unspent budget and were intended to keep the Projectprogressing on a fasttracked timeline to meet the grant application deadlines. The table belowidentifies all amendments.Amend.No.Amend. Type AmendAmount ExecutionDate Description1$30,155.00 $30,155.00 August 2019 Update the environmental documentsto address the potential expansion ofthe recreation facility footprint and sitechanges.2 No Fee Reallocation ofunspent designbudget $263,429.00 March 2020 Expand the proposed recreationfacility (5,000SF) to include PoliceActivity League (PAL)(additional9,400SF). The expanded concept wassubmitted to the State of California(Proposition 68) for $8.5M in grantfunding. The reallocation of funds wasused to complete the Schematicdesign prior to the State announcinggrant award recipients due to theaggressive timelines set by the State.NTP No Fee –Reallocation ofunspent designbudget $5,868.00 September2020 Phase II Environmental SiteAssessmentNTPNo Fee –Reallocation ofunspent designbudget $15,500.00 November2020 Assist the City in preparing aProposition 68 Round 4 grantapplication3No Fee Reallocation ofunspent designbudget $59,139.85 July 2021 Progression on the Schematic DesignPhase after redesign was requiredafter not receiving Proposition 68Round 3 grant funding.4 No Fee –Reallocation ofunspent designbudget $164,852.40 June 2022 Progression on the Schematic DesignPhase into Construction Documentswith the modifications required for thelongterm recreation facility operator,First 5The most recent change in scope with a nofee amendment was the addition of a longterm operator forthe planned recreation facility. First 5 was allocated $2 million from the State of California to open anew First 5 Center in Fairfield (First 5 Grant). As the City was intending to program the recreationfacility to provide services to youths in Fairfield, First 5 proposed a partnership with the City to lease thefacility and offer similar services. First 5 is collaborating with the City to modify the design of therecreation facility to meet their needs, and is providing the City with the $2 million of allocated fundsfrom the State to open a new First 5 Center.Due to the various scope changes and nofee amendments, there is not a sufficient budget in theAgreement for Callander to complete bid documents (e.g., plans, specifications, and cost estimates)and provide construction phase services. Approving the proposed Amendment No. 5 will allowCallander to complete the construction documents and provide construction assistance to finish theproject. Approving the proposed Amendment No. 5 will also deliver on the awarded Proposition 68Grant the City received to fund the exterior portion (e.g., play areas, sports courts, exercise stations,sports fields, and walking paths) of the Project. Design work is anticipated for completion in early 2023.Construction is anticipated to commence in spring 2023, and finish in the summer 2024, well before theJune 30, 2025, deadline for the Prop 68 Grant and the July 15, 2024, deadline for the First 5 grant.FINANCIAL IMPACTAmendment No. 5 to the Agreement will increase Callander’s fee by $883,461 bringing the Agreementtotal to $2,192,715.53. No Prop 68 grant funds or First 5 grant funds are being utilized for design work.The design work is being fully funded with a combination of local funding of AB1600 Parks andBedroom Tax. Funds for this work are budgeted in the Park Capital Fund and Division (25160199) and Project 10019.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, this request may be delayed so that staff may provide the necessary background information.

STAFF CONTACT
Caroline Vedder, Associate Civil Engineer
(707) 4287484
[email protected]
COORDINATED WITH
Finance Department, Parks and Recreation Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Amendment
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 8/1/2022 7:01 PM
Kaushal, Paul Approved 8/1/2022 7:30 PM
Beavers, Esther Approved 8/2/2022 12:07 PM
Beavers, Esther Approved 8/2/2022 12:08 PM
Packet Page 466 of 1251

CITY OF FAIRFIELD

RESOLUTION NO. 2022-206

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 5 TO THE DESIGN SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND CALLANDER ASSOCIATES, INC., FOR THE IMPLEMENTATION PLAN

OF THE CENTRAL FAIRFIELD REVITALIZATION

WHEREAS, the City Council adopted the Linear Park Concept Plan and its 5-year Implementation Plan for the Linear Park on March 20, 2018; and

WHEREAS, the City selected Callander Associates, Inc. (Callender) to assist in the development of the construction documents and provide construction assistance for Linear Park Node 4A improvements; and

WHEREAS, on August 21, 2018, the City entered into a design service agreement (Agreement) with Callander to assist the City in the development of the California Environmental Quality Act and National Environmental Policy Act analysis, complete the design development, schematic design, construction bid documents, and construction assistance for Linear Park Node 4A Improvements; and

WHEREAS, the City has executed Amendments No. 1-4 with Callander to address scope change and pursue grant funding opportunities; and

WHEREAS, Resolution 2018-210 authorized the public works director to administer a 10% management reserve, and currently, $97,7754.95 remains unspent; and

WHEREAS, additional engineering and design services are required to complete the construction documents and provide construction administration services for the Project; and

WHEREAS, City staff has reviewed the proposed scope of work and negotiated the cost proposal provided by Callander.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is authorized and directed to execute, on behalf of the City of Fairfield, Amendment No. 5 to the Design Services Agreement with Callander Associates, Inc. for the Implementation Plan of the Central Fairfield Revitalization.

Section 2. Amendment No. 5 will increase the maximum fee by $833,461 for a total not-to- exceed fee of $2,192,715.53 from the Park Capital Fund.

Packet Page 467 of 1251Attachment 1 Page 1 of 2

RES. NO. 2022-206

Page 2 ends

Section 3. The city manager is hereby authorized to do all things necessary to implement the amendment mentioned above.

PASSED AND ADOPTED this 16th day of August, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 468 of 1251Attachment 1 Page 2 of 2

AMENDMENT NO. 5 TO THE AGREEMENT FOR CONSULTING SERVICES (DESIGN) FOR THE IMPLEMENTATION PLAN OF THE CENTRAL FAIRFIELD

REVITALIZATION AND LINEAR PARK IMPROVEMENTS

On August 21, 2018, the City of Fairfield, a municipal corporation, hereinafter referred to as “CITY,” and CALLANDER ASSOCIATES, hereinafter referred to as “CONSULTANT,” entered into an agreement for consulting services for Professional Consulting Services (Design) for the Implementation Plan of the Central Fairfield Revitalization and Linear Park Improvement Project.

Based upon the need for additional consulting work outside the scope of the agreement, the CITY and CONSULTANT do hereby agree to amend the existing AGREEMENT FOR CONSULTING SERVICES as follows:

WITNESSETH:

WHEREAS, CITY desires to contract to complete construction documents and provide construction assistance support for the Implementation Plan of Central Fairfield Revitalization and Linear Park Improvement Project, and for the purposes of the Agreement shall be called “PROJECT”; and

WHEREAS, the CONSULTANT is providing design services for the Implementation Plan of the Linear Park Improvement Plans for Node 4A; and

WHEREAS, the CONSULTANT has been requested to complete extra design work for the PROJECT, and;

WHEREAS, CONSULTANT is willing and qualified to provide design services for PROJECT.

NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein set forth, the parties do hereby agree as follows:

1. Section 1, SERVICES, of the AGREEMENT, shall be amended to include Exhibit “A5” to this Amendment.

2. Section 2, PAYMENT of the AGREEMENT, shall be amended as follows:

a. The total contract price for services rendered by CONSULTANT shall be increased by eight hundred eighty-three thousand four hundred sixty-one dollars ($883,461.00) for a total contract amount not to exceed two million, one hundred ninety-two thousand, seven hundred fifteen and 53/100 dollars ($2,192,715.53).

Packet Page 469 of 1251Attachment 2 Page 1 of 11

Packet Page 470 of 1251Attachment 2 Page 2 of 11

www.callanderassociates.com

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Connect
Sustain
EXHIBIT A1
Via Email

June 23, 2022

MEMO TO: Ms. Caroline Vedder, City of Fairfield

FROM: Melissa Ruth, Associate
Callander Associates

RE: LINEAR PARK- NODE 4A CSI 5-YEAR IMP. PLAN/ Construction Documents and Construction Administration Services (Amendment #5)

Caroline, This memo is to request additional design fees for Callander Associates (CALA) and our consultant team to continue services stated in the original contract and additional scope listed in Addendum #4. The additional fee request is based on the contract for the Design Services Agreement for the Linear Park- Node 4A Community Spaces Initiative 5-Year Implementation Plan (Contract) dated August 30, 2018.

The scope has been updated to address the change in the building program with the inclusion of the First 5 Center and the award of the Prop 68 grant. Below is a brief summary of some of the additional scope changes. In addition to the scope changes, the fees reflect annual rate increases by that team that account for the extension of the project schedule. The summary includes an hours breakdown by the three major contributing consultants (CALA, BKF and Group 4 Architects).

1. Construction Documents: Additional effort in support of the City team on tracking grant money within the project deliverables.

2. First 5 Team: Additional effort beyond the original scope includes up to 4 additional meetings with the First 5 team on building finishes, fixtures and final design of the building and play yard.

3. Construction Administration: The original scope had assumptions about pre-engineered type building. Additional effort for construction administration tasks is required by our team to review the traditional construction of the building.

We request that the City authorize an increase in the project budget to complete scope tasks of Construction Documents through the Construction Administration. Our requested fee is $883,461.00. Our attached fee summary reflects our additional fee request.

Packet Page 471 of 1251Attachment 2 Page 3 of 11

Memo
RE: Node 4A Recreation Facility/ Construction Documents and Construction Administration Fees June 23rd, 2022

Page 2 of 2 ends

18057_MEM_FeeAmendment_CDCA.doc
© copyrighted 2022 Callander Associates
Landscape Architecture, Inc.

Attached is the Phase Fee Summary document with the proposed fee increase for Construction Documents 4.1 through Construction Administration 5.1.

Sincerely,

06/23/2022
Melissa Ruth, ASLA, Principal date
Callander Associates Landscape Architecture, Inc.

Attachment: Phase Fee Summary Dated 06/23/2022
Hour Summary Dated 06/23/2022
Fee Schedule for CALA
Fee Schedule for Group 4
Fee Schedule for BKF
Fee Schedule for LSA
Fee Schedule for Natron (formerly Zeiger Engineers)

Packet Page 472 of 1251Attachment 2 Page 4 of 11

CONSTRUCTION DOCUMENTS THRU CONT.ADMIN Date: 06/23/2022 Task Description unit CALA Civil Geotech Survey Structural (site)Electrical Environmental Architect TOTAL 883,461.00$

4.1b Construction Documents (70% thru Bid Set)LS 144,267.00$ 120,790.00$ 1,000.00$ N/A 15,680.00$ 9,660.00$ 193,754.00$

5.1a Bidding and Contract Award Hrly 7,784.00$ N/A 19,581.00$

5.1b Construction Administration Hrly 33,634.00$ 38,080.00$ 3,360.00$ N/A 2,000.00$ 4,480.00$ 15,036.00$ 161,955.00$ Reimbursables Allow 17,142.00$ 8,020.00$ 243.00$ N/A 1,192.00$ 921.00$ 1,000.00$ 25,344.00$ SubConsultant Markup 10%58,538.00$ N/A
SUBTOTAL 261,365.00$ 166,890.00$ 4,603.00$ 18,872.00$ 15,061.00$ 16,036.00$ 400,634.00$ Tasks shown are based on the North Texas Park and Recreation Facility Design Development Plans Dated 05/02/2022

SUBCONSULTANTS
Amendment #5 (PENDING)Packet Page 473 of 1251Attachment 2 Page 5 of 11

Date: 06/23/2022
Phase Description hrs Avg. Rate Cost hrs Avg. Rate $'s hrs Avg. Rate $'s hrs Avg. Rate $'s hrs Avg. Rate $'s hrs Avg. Rate $'s hrs Avg. Rate $'s

4.0 PS&Es (lump sum)

4.02 Team Coordination 152 $134 $20,416 0 $0 $0 192 $183 $35,136

4.03a Team meetings #1 (Progress Meeting)10 $156 $1,560 4 $238 $950 4 $183 $732

4.03b First 5 meeting #1 4 $163 $652 2 $231 $462 4 $183 $732

4.04a PS&Es - 70% submittal 44 $125 $5,493 324 $199 $64,356 369 $183 $65,288

4.03a Team meeting #2 (Plan Review)7 $148 $1,036 2 $231 $462 4 $183 $732

4.03b First 5 Meeting #2 4 $163 $652 2 $231 $462 4 $183 $732

4.04b PS&Es - 100% submittal 563 $128 $72,312 152 $196 $29,816 505 $183 $92,415

4.03a Team Meeting #3 (Plan Review)7 $148 $1,036 2 $231 $462 4 $183 $732

4.03b First 5 Meeting #3 4 $163 $652 2 $231 $462 4 $183 $732

4.05 Building Department Submittal 12 $151 $1,816 36 $191 $6,876 100 $183 $18,300

4.04c PS&Es - Bid (Building Department Back Check)297 $124 $36,954 80 $194 $15,558 65 $183 $11,895

4.03a Team Meeting #4 - Plan Review 7 $148 $1,036 2 $231 $462 4 $183 $732

4.03b First 5 Meeting #4 4 $163 $652 2 $0 $462 4 $183 $732 Subtotal CD's 1115 $144,267 610 $120,790 0 $1,000 0 $15,680 0 $9,660 0 $0 1263 $193,754

5.0 Construction Administration (hrly, w/ tent. allowance)

5.01 Bidding and Contract Award 48 $162 $7,784 22 $207 $4,554 107 $183 $19,581

5.02 Construction Assistance 206 $163 $33,634 150 $224 $33,526 885 $183 $161,955 Subtotal Construction Admin 254 $41,418 172 $38,080 0 $3,360 0 $2,000 0 $4,480 0 $15,036 992 $181,536 SUBTOTAL ALL PHASES 1369 $185,685 782 $158,870 0 $4,360 0 $17,680 0 $14,140 0 $15,036 0 $375,290 Reimbursables
Subconslutant Administration (10%)

TOTAL NOT-TO-EXCEED
TOTAL CONTRACT NOT-TO-EXCEED $ 883,461.00 $ 261,365.00 $166,890 $4,603 $18,872 $15,061 $16,036 $ 58,538.00 n/a n/a n/a n/a Environmental Architect
n/a
17,142.00$ $8,020 $243 $1,192 $921 $1,000 $25,344 n/a
Civil Geotech Structural (site) Electrical
$400,634
LINEAR PARK NODE 4A

PRIME CONSULTANT SUBCONSULTANTS
CALA
Packet Page 474 of 1251Attachment 2 Page 6 of 11

www.callanderassociates.com

BURLINGAME GOLD RIVER SAN JOSE
1633 Bayshore Highway, Suite 133 12150 Tributary Point Drive, Suite 140 2025 Gateway Place, Suite 285 Burlingame, CA 94010 Gold River, CA 95670 San Jose, CA 95113 T 650.375.1313 T 916.985.4366 T 408.275.0565
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Standard Schedule of Compensation 2021-2022 Gold River

GENERAL
The following list of fees and reimbursable expense items shall be used in the provision of services described in the agreement. These amounts shall be adjusted in January, upon issuance of an updated Standard Schedule of Compensation:

Hourly Rates

Reimbursable Expenses Rates
Expenses cost + 15%
printing and reproductions, postage and
delivery, mileage, travel expenses (hotel /
food), testing and outside services, and other
project related expenses

Communications and Insurance Surcharge 2.5% of total fees

Subconsultant Administration 10% of Subconsultant Costs

PAYMENTS
Payments are due within ten days after monthly billing. Callander Associates reserves the right to suspend services for non-payment if payment is not received within a period of 60 days after invoice date. Additionally invoices 60 days past due are subject to a 1.5% per month interest charge. Retainer amounts, if indicated, are due upon signing the agreement and shall be applied to the final invoice for the project.

Principal $198 /hour
Senior Associate $185 /hour
Associate $173 /hour
Construction Manager $173 /hour
Senior Project Manager $159 /hour
Project Manager 1 $153 /hour
Project Manager 2 $146 /hour
Job Captain $128 /hour
Designer 1 $119 /hour
Designer 2 $110 /hour
Assistant Designer $98 /hour
Accounting $172 /hour
Senior Project Administrator $128 /hour
Project Administrator $114 /hour
Packet Page 475 of 1251Attachment 2 Page 7 of 11

GROUP 4

ARCHITECTURE
RESEARCH +

PLANNING, INC
211 LINDEN AVENUE
SO. SAN FRANCISCO
CA 94080 USA
T:6508710709
F:6508717911
www.g4arch.com

JONATHAN HARTMAN

ARCHITECT
DAWN E. MERKES

ARCHITECT

DAVID SCHNEE

ARCHITECT

ANDREA GIFFORD

ARCHITECT

CAROLYN CARLBERG

ARCHITECT

GARY CHING

ARCHITECT

HARDING DOWELL

ARCHITECT

JILL EYRES

ARCHITECT

DANIEL LAROSSA

ARCHITECT

WILLIAM LIM

ARCHITECT

TERESA ROM

ARCHITECT

SCHEDULE OF PROFESSIONAL SERVICES
Effective 1 January 2022

Hourly Rate
Principal in Charge $255.00
Principal $245.00
Associate $225.00
Project Manager $190.00
Architect III $185.00
Architect II $175.00
Architect I $165.00
Architectural Staff III $155.00
Architectural Staff II $145.00
Architectural Staff I $135.00
Interior Designer II / Planner II $145.00
Interior Designer I / Planner I $135.00
Project Support $110.00 -$240.00
Consulting Principal $320.00

Consultants to the Architect will be billed at 1.15 times direct cost.

Reimbursable expenses related to the project, whether for in-house, consultant or client use, will be billed at 1.15 times direct cost. Such expenses include, but are not necessarily limited to:

 Plotting of check sets and presentation drawings.
 Outside service scanning, printing, copying of drawings and documents of any size.  In-house project-related printing/copying (black/white and color), including draft and final reports, specifications, and drawings.
 Outside telephone conferencing services.
 Postage, delivery and messenger service.
 Overtime expenses with prior client approval.
 Architectural renderings, physical and digital scale models and animations.  Videos, web services, opinion surveys.
 Travel expenses, including mileage, tolls, lodging and meals.  Sub-consultant costs.
 Presentation boards.
 Facilitation tools.
 Workshop accessories and facilitation materials.
 Software purchase and licensure on behalf of the client.

The above-listed rates are adjusted annually. The next adjustment will be 1 January 2023.

Packet Page 476 of 1251Attachment 2 Page 8 of 11

BKF ENGINEERS

PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE MARCH 28, 2022

CLASSIFICATION HOURLY RATE

PROJECT MANAGEMENT
Principal/Vice President $272.00
Senior Associate/Vice President $244.00
Associate $237.00
Senior Project Manager | Senior Technical Manager $237.00 Project Manager | Technical Manager $231.00
Engineering Manager | Surveying Manager | Planning Manager $213.00

TECHNICAL STAFF
Senior Project Engineer | Senior Project Surveyor | Senior Project Planner $198.00 Project Engineer | Project Surveyor | Project Planner $174.00 Design Engineer | Staff Surveyor | Staff Planner $151.00 BIM Specialist I, II, III $151.00 - $174.00 - $198.00
Technician I, II, III, IV $144.00 - $153.00 - $168.00 - $181.00 Drafter I, II, III, IV $113.00 - $124.00 - $134.00 - $149.00 Engineering Assistant | Surveying Assistant | Planning Assistant $94.00

FIELD SURVEYING
Survey Party Chief $198.00
Instrument Person $170.00
Survey Chainperson $127.00
Utility Locator I, II, III, IV $103.00 - $146.00 - $175.00 - $199.00 Apprentice I, II, III, IV $78.00 - $105.00 - $116.00 - $123.00

CONSTRUCTION ADMINISTRATION
Senior Consultant $259.00
Senior Construction Administrator $225.00
Resident Engineer $167.00
Field Engineer I, II, III $151.00 - $174.00 - $198.00

PROJECT ADMINISTRATION
Project Coordinator $126.00
Senior Project Assistant $109.00
Project Assistant $96.00
Clerical | Administrative Assistant $81.00

Expert witness rates are available upon request.

Subject to the terms of a services agreement:
 Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to:
printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials.
 Allowable mileage will be charged at the prevailing IRS rate per mile.  Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts.
 The rates shown are subject to periodic increases, including January 1st of each year.

Packet Page 477 of 1251Attachment 2 Page 9 of 11

4 J UNE 2022

S CHEDULE OF S TANDARD C ON TRACT P ROVIS IONS

AND B ILLING R ATES

S:\intranet-2012\accounting\Contract Review\StandardContractProvisions_060322.docx (06/03/22) HOURLY BILLING RATES EFFECTIVE JUNE 2022
Job Classification
Hourly Rate
Range1,2 Planning Environmental Transportation Air/Noise Cultural/
Paleontological
Resources
Biology GIS
Principal Principal Principal Principal Principal Principal Principal $180–400 Associate Associate Associate Associate Associate Associate Associate $130–250 Senior
Planner
Senior
Environmental
Planner
Senior
Transportation
Planner/Engineer
Senior Air
Quality/Noise
Specialist/Noise
Engineer
Senior Cultural
Resources Manager/
Paleontologist
Senior Biologist/
Botanist/Wildlife
Biologist/Ecologist/
Soil Scientist/
Herpetologist/
Arborist
Senior GIS
Specialist
$115–200
Planner Environmental
Planner
Transportation
Planner/Engineer
Air Quality/
Noise Specialist/
Noise Engineer/
Climate Change
Specialist
Cultural Resources
Manager/
Archaeologist/
Architectural
Historian/
Paleontologist
Biologist/Botanist/
Wildlife Biologist/
Ecologist/Soil
Scientist/
Herpetologist/
Arborist
GIS
Specialist
$85–165
Assistant
Planner
Assistant
Environmental
Planner
Assistant
Transportation
Planner/Engineer
Air Quality/
Noise Analyst
Cultural Resources
Analyst
Assistant Biologist/
Botanist/Wildlife
Biologist/Ecologist/
Soil Scientist/
Herpetologist/
Arborist
Assistant
GIS
Specialist
$85–125
Field Services
Senior Field Crew/Field Crew $85–105
Office Services
Graphics $125–150
Marketing $115–195
Office Assistant $85–135
Project Assistant $105–135
Research Assistant/Intern $75
Word Processing/Technical Editing $105–130
1 The hourly rate for work involving actual expenses in court (e.g., giving depositions or similar expert testimony) will be billed at $400 per hour regardless of job classifications.
2 Hourly rates are subject to review at least annually, on or about June 1 of each year, and may be adjusted to reflect changin g labor costs at LSA’s discretion at that time.

LSA IN-HOUSE DIRECT COSTS EFFECTIVE JUNE 20221
Description Unit Cost Description Unit Cost
Reproduction (8.5 x 11) B/W $0.07 per page Total Station Surveying Instrument $50.00 per day Reproduction (8.5 x 11) Color $0.40 per page Level (Laser or Optical) $25.00 per day Reproduction (11 x 17) B/W $0.10 per page Laser Rangefinder $25.00 per day Reproduction (11 x 17) Color $0.75 per page Sound Meter $75.00 per day CD Production $5.00 per CD Sound Meter with Velocity Transducer $85.00 per day USB Flash Drive $5.00 per drive Aerial Photo Cost
Plotting $3.75 per sq ft Boat Rental $125.00 per day
Aerial Drone $200.00 per day Water Quality Meter $25.00 per day Mileage On-Road Current federal rate Night Vision Goggles $50.00 per unit per night Mileage Off-Road Current federal rate Wildlife Camera $25.00 per day GPS Unit $75.00 per day
1 Direct costs shall be reimbursed at cost plus 10 percent.

Packet Page 478 of 1251Attachment 2 Page 10 of 11

1480 Moraga Road, Suite C #229, Moraga, CA 94556
[email protected]
(510) 868-0701

BILLING RATE SCHEDULE

Applicable for the Periods of January 1, 2022 through December 31, 2022

Principals $250.00
Electrical Engineers $200.00
Electrical Designers $175.00
CAD Operators $150.00
Junior CAD Operators $90.00
Administration $100.00

Packet Page 479 of 1251Attachment 2 Page 11 of 11

Agenda Item No: 14.

AGENDA REPORT
DATE:August 16, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022207 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to All About Building, Inc. for the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Facility upgrades are required at two fire stations to accommodate the current operational and staffing needs of the Fire Department. The proposed resolution approves the plans and specifications for the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement (Project) and awards the contract in the amount of $261,000 to All About Building, Inc. of Antelope, California.

DISCUSSION
Alterations at Fire Station 35, located at 600 Lopes Road, are necessary to renovate a single accessible toilet room to two toilet rooms, including one accessible room, to accommodate additional staffing that currently work at Station 35. The scope of work at Fire Station 35 also includes minor alterations to an adjacent laundry room.

The door replacement at Fire Station 40, located at 2555 Hilborn Road, is necessary to increase door height clearance to accommodate a new fire apparatus which is being delivered in September 2022.

The scope of work consists of the removal and replacement of one sectional overhead door, and the relocation of several appliances and mechanical equipment to achieve the additional height clearance.

City staff contracted with Jeff Katz Architecture (JKA) to provide design services, plans, specifications, and an estimate for the recommended alterations at Fire Station 35 and door replacement at Fire Station 40. Based on the current bidding climate and in an effort to gain an economy of scale, staff decided to combine the two improvement projects to potentially receive favorable bids. The project has received the necessary permits and project approvals to start construction.

One bid was received and opened on July 12, 2022. The sole bid was submitted by All About Building, Inc. (All About Building) from Antelope, California in the amount of $261,000. The engineer’s estimate Packet Page 480 of 1251

Agenda Item No: 14.AGENDA REPORTDATE:August 16, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022207 of the City Council of the City of Fairfield Approving the Plans andSpecifications and Awarding a Contract to All About Building, Inc. for the Fire Station 35– Alterations and Fire Station 40 – Door Replacement ProjectRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEFacility upgrades are required at two fire stations to accommodate the current operational and staffingneeds of the Fire Department. The proposed resolution approves the plans and specifications for theFire Station 35 – Alterations and Fire Station 40 – Door Replacement (Project) and awards the contractin the amount of $261,000 to All About Building, Inc. of Antelope, California.DISCUSSIONAlterations at Fire Station 35, located at 600 Lopes Road, are necessary to renovate a singleaccessible toilet room to two toilet rooms, including one accessible room, to accommodate additionalstaffing that currently work at Station 35. The scope of work at Fire Station 35 also includes minoralterations to an adjacent laundry room. The door replacement at Fire Station 40, located at 2555 Hilborn Road, is necessary to increase doorheight clearance to accommodate a new fire apparatus which is being delivered in September 2022.The scope of work consists of the removal and replacement of one sectional overhead door, and therelocation of several appliances and mechanical equipment to achieve the additional height clearance. City staff contracted with Jeff Katz Architecture (JKA) to provide design services, plans, specifications,and an estimate for the recommended alterations at Fire Station 35 and door replacement at FireStation 40. Based on the current bidding climate and in an effort to gain an economy of scale, staffdecided to combine the two improvement projects to potentially receive favorable bids. The project hasreceived the necessary permits and project approvals to start construction.

City staff has reviewed the bid submitted by All About Building and determined it is responsive and meets all bid requirements. All About Building is appropriately licensed by the Contractors State License Board to perform the work. City staff is requesting a 20% contingency in lieu of the traditional 10%, because of the nature of the work and the potential to uncover unforeseen issues during construction.

FINANCIAL IMPACT
The construction authorization for the Project will be $313,200, which includes Bid Schedule A – Fire Station 35 + Bid Schedule B – Fire Station 40 plus a 20% contingency ($169,000 Bid Schedule A + $92,000 Bid Schedule B = $261,000 total bid, + $52,200 contingency). This Project has been budgeted in the Public Buildings Capital Projects Fund and Division (25460199) under project 10386 (Fire Station 35) and project 10391 (Fire Station 40).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids for this project was advertised twice in the Daily Republic newspaper on June 13 and June 20, 2022. In addition, the Plans and Specifications were hosted through BPX Printing & Graphics online Planroom. The initial advertisement emailed a notice of the project and complete bid package to a total of 12 builder’s exchanges in the State of California covering the area from Redding to San Jose and Stockton to Santa Rosa.

ALTERNATIVE ACTION
If the council has any questions, this request may be delayed so that staff may provide the necessary background information.

STAFF CONTACT
Caroline Vedder, Associate Civil Engineer
(707) 4287484
[email protected]
COORDINATED WITH
Finance Department, Fire Department
ATTACHMENTS:

Description
Proposed Resolution
Bid Results
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 8/1/2022 6:48 PM
Kaushal, Paul Approved 8/1/2022 7:38 PM
Beavers, Esther Approved 8/2/2022 11:53 AM
Beavers, Esther Approved 8/2/2022 11:55 AM
Packet Page 481 of 1251

CITY OF FAIRFIELD

RESOLUTION NO. 2022-207

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO ALL ABOUT BUILDING, INC. FOR THE FIRE STATION 35 – ALTERATIONS AND FIRE STATION 40 – DOOR REPLACEMENT PROJECT

WHEREAS, the bid opening for the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Projects took place on July 12, 2022; and

WHEREAS, the apparent low bidder was All About Building, Inc. in the amount of $261,000; and

WHEREAS, staff has reviewed the bid documents from All About Building, Inc. and found them to be in order; and

WHEREAS, City staff is recommending that the City Council award the contract to All About Building, Inc. as the lowest responsive and responsible bidder for $261,000.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project is hereby approved.

Section 2. The city manager is authorized to enter into a contract with All About Building, Inc. for the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project in the amount of $261,000.

Section 3. The public works director is hereby authorized to execute and administer change orders for an amount not-to-exceed 20% of the contract amount ($52,220).

Section 4. The city manager is authorized to enter into an escrow agreement for security deposits in lieu of retention for the said contract if requested by the contractor.

Packet Page 482 of 1251Attachment 1 Page 1 of 2

RES. NO. 2022-207

Page 2 ends

PASSED AND ADOPTED this 16th day of August, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 483 of 1251Attachment 1 Page 2 of 2

City of Fairfield
Public Works Department

Police Training Facility Roof Restoration

NAME OF PROJECT
March 2, 2022, 2:15 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 Pacific Polymers, Inc. Walnut Creek, CA $498,618.00 2 Waterproofing Associates, Inc. Mountain View, CA $618,000.00 3 State Roofing Systems, Inc. San Leandro, CA $677,561.00 4 Universal Coating, Inc. Fresno, CA $697,000.00 5 Stronger Building Services San Leandro, CA $755,000.00 6 Best Contracting, Inc. Gardena, CA $973,500.00

Engineer’s Estimate $475,000.00
Packet Page 484 of 1251Attachment 2 Page 1 of 1

Agenda Item No: 15.

AGENDA REPORT
DATE:August 16, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022208 of the City Council of the City of Fairfield Authorizing the City Manager to Execute the Second Amendment to the Memorandum of Understanding By and Among the Cities of Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, Solano County Transit, and the Solano Transportation Authority for Intercity Taxi Card Program Services
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Solano Transportation Authority (STA) currently administers an intercity taxi card program serving Solano County residents. The Memorandum of Understanding (MOU) for the Intercity Taxi Card (ITC) Program expired on June 30, 2022. The proposed second amendment to the MOU for the ITC program will extend the existing program services until June 30, 2024. Extending the program allows for eligible Fairfield residents to continue utilizing this taxi option for supplemental paratransit services.

DISCUSSION
On October 1, 2018, the City of Fairfield, along with all the transit providers in Solano County, entered into an MOU to provide contractbased intercity Americans with Disabilities Act (ADA) ADAPlus paratransit services to eligible ambulatory and nonambulatory residents, and implemented a new taxi payment card system to replace the taxi scrip previously used. The MOU was amended on June 30, 2020, to include an accounting method for reconciliation of program funds and extended the program term through June 30, 2022.

City staff requested the City of Fairfield’s contribution for fiscal year (FY) 202223 be reduced to $7,032, to better align with rider usage of the service. The proposed allocation for the second year of the agreement will be up to a maximum of $20,000 in Transportation Development Act (TDA) funding.

STA will continue to administer this program on behalf of the participating agencies and provide a 100% funding match to each agency’s contribution each fiscal year. The program guidelines for participants will remain unchanged under this amendment.

Packet Page 485 of 1251

Agenda Item No: 15.AGENDA REPORTDATE:August 16, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022208 of the City Council of the City of Fairfield Authorizing the CityManager to Execute the Second Amendment to the Memorandum of Understanding Byand Among the Cities of Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, SolanoCounty Transit, and the Solano Transportation Authority for Intercity Taxi Card ProgramServicesRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Solano Transportation Authority (STA) currently administers an intercity taxi card program servingSolano County residents. The Memorandum of Understanding (MOU) for the Intercity Taxi Card (ITC)Program expired on June 30, 2022. The proposed second amendment to the MOU for the ITC programwill extend the existing program services until June 30, 2024. Extending the program allows for eligibleFairfield residents to continue utilizing this taxi option for supplemental paratransit services.DISCUSSIONOn October 1, 2018, the City of Fairfield, along with all the transit providers in Solano County, enteredinto an MOU to provide contractbased intercity Americans with Disabilities Act (ADA) ADAPlusparatransit services to eligible ambulatory and nonambulatory residents, and implemented a new taxipayment card system to replace the taxi scrip previously used. The MOU was amended on June 30,2020, to include an accounting method for reconciliation of program funds and extended the programterm through June 30, 2022.City staff requested the City of Fairfield’s contribution for fiscal year (FY) 202223 be reduced to$7,032, to better align with rider usage of the service. The proposed allocation for the second year ofthe agreement will be up to a maximum of $20,000 in Transportation Development Act (TDA) funding. STA will continue to administer this program on behalf of the participating agencies and provide a100% funding match to each agency’s contribution each fiscal year. The program guidelines for participants will remain unchanged under this amendment.

The second amendment extends the ITC program through June 30, 2024. The attached resolution authorizes the city manager to execute the second amendment to the MOU for the ITC Program services on behalf of eligible Fairfield residents.

FINANCIAL IMPACT
This action will not have an impact to the General Fund. The City of Fairfield will continue contributing to the ITC Program, up to a maximum of $27,032 from its TDA funding for FY 202223 and FY 202324.

Funding amount levels were reduced in April 2022, due to less rider use of the service. There is no new fiscal impact associated with the proposed action.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may deny the request to adopt the resolution, but this would end the City of Fairfield’s participation in the ITC Program and reduce services to eligible Fairfield residents.

STAFF CONTACT
Amber Villarreal, Operations Manager Transit
(707) 4343804
[email protected]
COORDINATED WITH
Solano Transportation Authority
ATTACHMENTS:

Description
Proposed Resolution
Proposed Amendment
REVIEWERS:

Reviewer Action Date
Feinstein, Diane Approved 8/1/2022 7:57 PM
Kaushal, Paul Approved 8/1/2022 7:58 PM
Beavers, Esther Approved 8/2/2022 12:10 PM
Beavers, Esther Approved 8/2/2022 12:11 PM
Packet Page 486 of 1251

CITY OF FAIRFIELD

RESOLUTION NO. 2022-208

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE THE SECOND AMENDMENT TO THE MEMORANDUM OF

UNDERSTANDING BY AND AMONG THE CITIES OF DIXON, FAIRFIELD, RIO VISTA, SUISUN CITY,

VACAVILLE, SOLANO COUNTY TRANSIT, AND THE SOLANO TRANSPORATION AUTHORITY FOR

INTERCITY TAXI CARD PROGRAM SERVICES

WHEREAS, on October 1, 2018, the City of Fairfield, along with all the transit providers in Solano County, entered into a Memorandum of Understanding (MOU) for Intercity Taxi Card Program Services to provide contract-based intercity Americans with Disabilities Act (ADA) ADA-Plus paratransit services to eligible ambulatory and non-ambulatory residents; and

WHEREAS, on June 30, 2020, the MOU was amended to include an accounting method for reconciliation of program funds and extended the program term through June 30, 2022; and

WHEREAS, the City of Fairfield seeks to continue participation in the MOU for Intercity Taxi Card Program; and

WHEREAS, the City of Fairfield will provide up to $27,032 in Transportation Development Act monies to fund the City of Fairfield’s participation in the Intercity Taxi Card Program for the two- year-term outlined in the second amendment; and

WHEREAS, Solano Transportation Authority will provide up to an additional $20,000 in matching funds allocated to eligible Fairfield participants, for each fiscal year of th e program term.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute the second amendment of the MOU by and among the cities of Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, Solano County Transit, and the Solano Transportation Authority for Intercity Taxi Card Program Services, substantially in the form attached, hereto.

Section 2. The director of public works, and transportation manager, are hereby authorized to do all things necessary and proper to implement the second amendment of the MOU.

Packet Page 487 of 1251Attachment 1 Page 1 of 2

RES. NO. 2022-208

Page 2 ends

PASSED AND ADOPTED this 16th day of August, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 488 of 1251Attachment 1 Page 2 of 2

1 2nd Amendment_ MOU Intercity Taxi Card Program Services

SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING BY AND AMONG THE

CITIES OF DIXON, FAIRFIELD, RIO VISTA, SUISUN CITY, VACAVILLE, SOLANO

COUNTY TRANSIT, AND THE SOLANO TRANSPORTATION AUTHORITY FOR INTERCITY

TAXI CARD PROGRAM SERVICES
This Second Amendment to Memorandum of Understanding Regarding Taxi Card Program (“Second Amendment”) is made and entered into as of this 30th day of June 2022 (“Effective Date”) by and among the municipal corporations of the CITY OF DIXON (“DIXON”), the CITY OF FAIRFIELD (“FAIRFIELD”), the CITY OF RIO VISTA (“RIO VISTA”), and the CITY OF VACAVILLE (“VACAVILLE”); the CITY OF SUISUN CITY (“SUISUN CITY”); the SOLANO TRANSPORTATION AUTHORITY (“STA”), a joint powers authority consisting of the cities of BENICIA, DIXON, FAIRFIELD, RIO VISTA, SUISUN CITY, VACAVILLE, VALLEJO, and the COUNTY; and, SOLANO COUNTY TRANSIT (“SOLTRANS”), a joint powers authority consisting of the cities of BENICIA and VALLEJO and the STA. Unless specifically identified, the various public agencies may be commonly referred to individually as “Party” or collectively as “Parties,” as the context may require.

RECITALS

WHEREAS, the Parties entered into a Memorandum of Understanding (“MOU”) on October 1, 2018 to provide contract-based intercity ADA- Plus paratransit services to eligible ambulatory and non- ambulatory residents (“SERVICE”), and to implement a new card system to replace the taxi paper scrip used in the previous MOU; and

WHEREAS, PART II, Section A, of the MOU provides for an option to extend the term of the Agreement for two (2) additional years upon approval of all Parties; and

WHEREAS, the Parties amended the MOU on June 30, 2020 to reflect the changes to the Solano County Intercity Taxi Card program based on reconciliation and extend the term through June 30, 2022 (“First Amendment”); and

WHEREAS, the City of Suisun City has separated its service from the City of Fairfield and will be making a direct contribution to the Intercity Taxi Card Program and therefore, desires to become a party to the MOU; and

WHEREAS, the Parties desire to amend the MOU for a second time (“Second Amendment”) to extend the MOU to continue the program services and reflect the changes to the Solano County Intercity Taxi Card program based on reconciliation for fiscal year (FY) 2022-23 and to include the City of Suisun City as a contributing partner.

NOW, THEREFORE, in consideration of the foregoing recitals, the Parties hereby agree, as follows:

1. AGREEMENT

A. Roles and Responsibilities of the Parties.

Part I, Section A(6) and Sections B(5) and B(9) of the MOU are amended, in part, to reflect the approved contribution amounts for Updated Solano Intercity Taxi Program Memorandum of Understanding (MOU) as outlined in Exhibit A-2 for Fiscal Year 2021-22. For FY 2022-23 the contribution amounts will take into account the reconciliation of FY 2020-21.

Packet Page 489 of 1251Attachment 2 Page 1 of 3

2 2nd Amendment_ MOU Intercity Taxi Card Program Services

B. Term.

Part II, Section A of the MOU is hereby deleted in its entirety and replaced with the following: This MOU shall be in effect from July 1, 2022 and continue through June 30, 2024.

2. PRIOR TERMS AND CONDITIONS

Except as specifically set forth in this Second Amendment, all terms and conditions of the initial MOU, shall remain in full force and effect and be binding upon all signatories listed below.

IN WITNESS WHEREOF, the Parties have caused this First Amendment to be effective as of the day first above written.

CITY OF DIXON

By: ___________________________
Jim Lindley, City Manager

APPROVED AS TO FORM

By: ___________________________
City Attorney

CITY OF FAIRFIELD

By: ___________________________
David Gassaway, Interim City Manager

APPROVED AS TO FORM

By: ___________________________
City Attorney

CITY OF RIO VISTA

By: ___________________________
Robert Hickey, City Manager

APPROVED AS TO FORM

By: ___________________________
City Attorney

CITY OF SUISUN CITY

By: ___________________________
Greg Folsom, City Manager

APPROVED AS TO FORM

By: ___________________________
City Attorney

CITY OF VACAVILLE

By: ___________________________
Aaron Busch, City Manager

APPROVED AS TO FORM

By: ___________________________
City Attorney
SOLANO COUNTY TRANSIT (SolTrans)

By: ___________________________
Beth Kranda, Executive Director

APPROVED AS TO FORM

By: ___________________________
SolTrans Legal Counsel

SOLANO TRANSPORTATION AUTHORITY

By: ___________________________
Daryl K. Halls, Executive Director

APPROVED AS TO FORM

By: ___________________________
STA Legal Counsel

Packet Page 490 of 1251Attachment 2 Page 2 of 3

3 2nd Amendment_ MOU Intercity Taxi Card Program Services

Exhibit A-2

Approved Contribution Amounts for Updated Solano Intercity Taxi Program Memorandum of Understanding (MOU)

Packet Page 491 of 1251Attachment 2 Page 3 of 3

Agenda Item No: 16.

AGENDA REPORT
DATE:August 16, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022209 of the City Council of the City of Fairfield to Suspend Competitive Bidding and Authorize the City Manager to Purchase Automatic Passenger Counters from Urban Transportation Associates for Fairfield and Suisun Transit (FAST) Vehicles RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Federal Transit Administration (FTA) requires Fairfield and Suisun Transit (FAST) to capture accurate passenger counts to be used for annual federal National Transit Database (NTD) service reporting. Nextbus, FAST’s prior Automatic Passenger Counter (APC) system, was providing unreliable data and is now obsolete. FAST currently leases six ACPs with Urban Transportation Associates (UTA) that use 3D visionbased sensor technology to capture accurate passenger counts and passenger miles traveled. FAST is requesting authorization to purchase the six APCs currently leased with UTA and to purchase and install 29 new APCs on the rest of the transit fleet.

DISCUSSION
In early 2021, the City leased and installed six APCs from UTA on several FAST local and commuter buses to capture accurate passenger sampling counts that were used for FAST’s Comprehensive Operational Analysis (COA). The COA will be providing guidance on how and where to best utilize limited transit funding for the next 10 years.

UTA’s APCs have proven reliable for obtaining passenger counts and meet the FTA’s NTD certification standards. Expanding APCs to the entire transit fleet will:

Provide accurate stop level and realtime passenger counts Enable the City to utilize accurate data for NTD annual reporting, service analysis, state/local reporting, and grant applications
Integrate APCs into FAST’s current automated vehicle location (AVL) system Swiftly Allow FAST to complete FTA APC system certification
It is necessary for the City to suspend competitive bidding to unify a new APC system under one vendor.

Agenda Item No: 16.AGENDA REPORTDATE:August 16, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022209 of the City Council of the City of Fairfield to Suspend CompetitiveBidding and Authorize the City Manager to Purchase Automatic Passenger Countersfrom Urban Transportation Associates for Fairfield and Suisun Transit (FAST) VehiclesRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Federal Transit Administration (FTA) requires Fairfield and Suisun Transit (FAST) to captureaccurate passenger counts to be used for annual federal National Transit Database (NTD) servicereporting. Nextbus, FAST’s prior Automatic Passenger Counter (APC) system, was providing unreliabledata and is now obsolete. FAST currently leases six ACPs with Urban Transportation Associates (UTA)that use 3D visionbased sensor technology to capture accurate passenger counts and passengermiles traveled. FAST is requesting authorization to purchase the six APCs currently leased with UTAand to purchase and install 29 new APCs on the rest of the transit fleet.DISCUSSIONIn early 2021, the City leased and installed six APCs from UTA on several FAST local and commuterbuses to capture accurate passenger sampling counts that were used for FAST’s ComprehensiveOperational Analysis (COA). The COA will be providing guidance on how and where to best utilizelimited transit funding for the next 10 years. UTA’s APCs have proven reliable for obtaining passenger counts and meet the FTA’s NTD certificationstandards. Expanding APCs to the entire transit fleet will:Provide accurate stop level and realtime passenger countsEnable the City to utilize accurate data for NTD annual reporting, service analysis, state/localreporting, and grant applicationsIntegrate APCs into FAST’s current automated vehicle location (AVL) system SwiftlyAllow FAST to complete FTA APC system certification It is necessary for the City to suspend competitive bidding to unify a new APC system under one vendor.

UTA’s leased APCs have proven to be very reliable and highly accurate. FAST is already receiving reliable data from the leased APCs, City staff recommends adopting the attached resolution to suspend competitive bidding and authorize the city manager to purchase the six leased APCs, 29 additional units, and associated support services from UTA.

FINANCIAL IMPACT
The total cost for the equipment, installation, and first three years of services is $211,755. The funds are budgeted in the Public Works Transportation Fund (Fund 451, Division and Responsibility Code 60599).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may reject this purchase; however, this is not recommended due to the need to meet certified NTD requirements to provide reliable APC data for service monitoring and reporting systems.

STAFF CONTACT
Shaun Vigil, Transportation Planner II
(707) 4343807
[email protected]
COORDINATED WITH
ATTACHMENTS:

Description
Proposed Resolution
UTA APC Proposal
REVIEWERS:

Reviewer Action Date
Feinstein, Diane Approved 8/1/2022 7:58 PM
Kaushal, Paul Approved 8/1/2022 8:14 PM
Beavers, Esther Approved 8/2/2022 12:12 PM
Beavers, Esther Approved 8/2/2022 12:12 PM
Packet Page 493 of 1251

CITY OF FAIRFIELD

RESOLUTION NO. 2022-209

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD TO SUSPEND COMPETITIVE

BIDDING AND AUTHORIZE THE CITY MANAGER TO PURCHASE AUTOMATIC PASSENGER

COUNTER FROM URBAN TRANSPORTATION ASSOCIATES FOR FAIRFIELD AND SUISUN

TRANSIT (FAST) VEHICLES

WHEREAS, FAST is required to provide reliable transit passenger counts for reporting, funding, and certification required by the National Transit Database; and

WHEREAS, the City would benefit from utilizing one vendor to purchase Automatic Passenger Counters (APCs) through Urban Transportation Associates (UTA) for FAST’s transit fleet; and

WHEREAS, FAST has utilized reliable and accurate data provided from leased UTA APCs since 2021; and

WHEREAS, UTA will provide the equipment and support necessary for implementing the project.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby suspends competitive bidding for the purchase and installation of 35 automatic passenger counters and authorizes the city manager to purchase said equipment and services in the amount not-to-exceed $211,755.

PASSED AND ADOPTED this 16th day of August, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

CITY CLERK
Packet Page 494 of 1251Attachment 1 Page 1 of 1

PROPOSAL FOR:

AUTOMATIC PASSENGER COUNTERS

Prepared for:

Fairfield and Suisun Transit
Public Works Department
City of Fairfield
2000 Cadenasso Drive
Fairfield, CA 94533

Submitted by:

Urban Transportation Associates (UTA), Inc.
4240 Airport Road Suite 212
Cincinnati, Ohio 45226

Technical data furnished herein shall not be used or disclosed, except for evaluation purposes, provided that if a contract is awarded to this offer or as a result of or in connection with the submission of the proposal, FAST shall have the right to use or disclose this technical data to the extent provided in the contract. This restriction does not limit FAST rights to use or disclose any technical data obtained from another source without restriction.

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 2 Table of Contents
Executive Summary ....................................................................................................................................... 4 UTA Background/History .......................................................................................................................... 8 Six (6) Essential Elements of an Effective APC System.............................................................................. 9 UTA Financial Profile ............................................................................................................................... 10

1. Methodology / Specific Plan ............................................................................................................... 11

2. UTA APC On-Bus Hardware - Overview .............................................................................................. 11

2.1.1 UTA APC CPU - Model 31 .................................................................................................... 12

2.1.2 APC Data Transfer ............................................................................................................... 15

2.1.3 UTA APC Sensor Technology ............................................................................................... 16

2.1.4 UTA APC System Accuracy .................................................................................................. 19

3. UTA APC Analytic Software ................................................................................................................. 21

3.1 Route Ridership Reports ............................................................................................................. 22

3.2 Trip Reports ................................................................................................................................. 23

3.3 APC Ridecheck Report ................................................................................................................. 24

3.4 Bus Stop Summaries ................................................................................................................... 25

3.5 APC Political Jurisdiction Reports................................................................................................ 29

3.6 Service Standards Compliance Report ........................................................................................ 30

3.7 APC/Farebox Ridership Reporting .............................................................................................. 31

3.8 Segment Running Time Report with Statistical Process Control (SPC) ....................................... 32

3.9 FTA National Transit Database (NTD) Reporting ........................................................................ 33

3.10 Ridership Change Analyses ......................................................................................................... 34

3.11 Bicycle Rack Usage Analytics ....................................................................................................... 36

3.12 Productivity Analyses .................................................................................................................. 37

3.13 Summary of Reports/Plots .......................................................................................................... 39

3.14 Examples of Ad-Hoc User Requested Analytics .......................................................................... 41

3.15 Global Reporting ......................................................................................................................... 42

3.16 UTA APC Administrative Control Module ................................................................................... 43

3.16.1 APC Diagnostics ................................................................................................................... 43

3.16.2 Sampling Status ................................................................................................................... 44

3.16.3 Geocoding Accuracy and Comprehensiveness ................................................................... 45

3.16.4 Assignment Performance .................................................................................................... 46

3.16.5 Segment Contiguity ............................................................................................................. 47

3.16.6 2.6 Bus Stop Identification Refinement .............................................................................. 48

3.16.7 APC Reference File Quality Control ..................................................................................... 49 Packet Page 496 of 1251Attachment 2 Page 2 of 91

3.16.8 Installation and Training ..................................................................................................... 49

4. Qualifications and Experience ............................................................................................................. 55

4.1 UTA Project Staffing .................................................................................................................... 55

5. References .......................................................................................................................................... 59

5.1 UTA APC Project References ....................................................................................................... 59

6. Proposed Price and Payment Terms ................................................................................................... 63

7. Potential Risks and Alternative Suggestions ....................................................................................... 66

8. Additional Information ........................................................................................................................ 66

9. Appendix A – Bid Forms ...................................................................................................................... 67

10. Appendix B – Compliance Matrix ........................................................................................................ 68

11. Appendix C – Maintenance and Support Proposal ............................................................................. 81

11.1 Introduction ................................................................................................................................ 83

11.1.1 APC Support Objectives ...................................................................................................... 83

11.1.2 Background ......................................................................................................................... 83

11.2 APC On-Bus Hardware Maintenance and Support ..................................................................... 84

11.3 APC Performance Monitoring ..................................................................................................... 84

11.4 APC Data Yield ............................................................................................................................. 84

11.5 APC Maintenance Response Time .............................................................................................. 84

11.6 FAST Requests and Inquires ........................................................................................................ 85

11.7 Chronic APC Failures/CPU Replacement ..................................................................................... 86

11.8 Limitations – APC Maintenance Agreement ............................................................................... 86

11.9 APC Maintenance Guarantee ...................................................................................................... 86

11.10 APC Maintenance Documentation.......................................................................................... 87

11.11 APC Software Support ............................................................................................................. 87

11.11.1 APC Administrative Control ............................................................................................ 87

11.12 APC Analytic Software Support ............................................................................................... 89

11.12.1 Latest versions of UTA APC Reporting Menu .................................................................. 89

11.12.2 Ad-Hoc APC Reporting .................................................................................................... 89

11.12.3 APC Information Utilization Training .............................................................................. 89

11.12.4 Global Reporting ............................................................................................................. 89

11.13 FAST Access to APC Cloud Server ............................................................................................ 90

11.14 APC System Performance Status Meetings ............................................................................ 90

11.15 Cost ......................................................................................................................................... 91

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Urban Transportation Associates (UTA), Inc. proposes to provide FAST with an Automatic Passenger Counting (APC) system in response to FAST/UTA discussions in the late-2021 thru early-2022 period.

UTA's proposed StandAlone APC system is a mature configuration consisting of reliable APC on-vehicle hardware and analytic software that has been applied to Bus and Rail service at more than one- hundred-twenty-five (125+) transit agencies across North America, including an APC Lease application at FAST in 2021-2022. In January 2021, UTA installed Qty=6 APC systems under an APC Lease agreement with Innovative Mobility, FAST's planning consultant. Presented in UTA's proposal is a good understanding of FAST service along with the tasks associated with an APC system implementation at FAST.

Per FAST specification, Qty=26 buses will be equipped with APC systems.

UTA’s StandAlone APC configuration will eliminate the reliability issues and data anomalies associated with APC applications where APC systems are integrated with AVL systems. Recognizing the importance of APC-generated information, many transit agencies are choosing to implement APC systems in the StandAlone configuration. In UTA's StandAlone APC configuration, UTA is solely accountable to FAST for the performance of the APC system.

Presented below is a summary of UTA's APC system that will be provided in the APC implementation at FAST:

A. StandAlone APC On-Vehicle Hardware:

With UTA's APC system installed on thousands of Gillig buses in North America, FAST will receive an extremely accurate (98%-99%) and reliable (APC Data Yield 95+%) set of on-vehicle APC hardware that typically outlasts the life of the transit vehicle. UTA's APC system does not require any scheduled preventive maintenance. The design of UTA's APC system is modular which allows for easy replacement of APC components. UTA's APC system does not require any driver initialization/login. With a draw of less than 200 milliamps, the StandAlone APC configuration draws power from the vehicle power source (battery) and provides a complete set of APC data both in revenue service and outside of revenue service.

Included in UTA's APC configuration proposed for FAST is UTA’s optional Bike Rack monitoring feature which adds significant analytic value to the data acquisition capabilities of UTA's APC system, particularly in a college community where bicycles are heavily utilized.

UTA's use of best-of-breed components, including cables and connectors, also utilized in heavy manufacturing and defense applications contribute to the ruggedness of UTA's APC system and the availability of spare parts. During the APC Lease application at FAST in 2020, not a single data-day was lost due to UTA APC equipment malfunction. A 100% APC Data Yield is not uncommon with UTA's StandAlone APC configuration

The transit marketplace is increasingly implementing APC systems that operate independently from CAD/AVL systems. The importance of accurate and reliable APC data to NTD reporting Packet Page 498 of 1251Attachment 2 Page 4 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 5 along with local planning and management of the transit system has prompted transit agencies to eliminate the issues associated an APC/AVL integration configuration.

See Section 1 - Methodology/Specific Plan for a detailed description of UTA's APC on-bus hardware system.

APC Software:

UTA's APC Software is recognized as the most comprehensive APC analytic software package available in the transit marketplace. It is common for UTA’s APC Software to be implemented at transit agencies where non-UTA APC hardware was installed by AVL system providers years previous.

UTA's APC Software not only produces more than sixty (60+) Analytic and Administrative Control reports but is easily adapted to meet FAST analytic preferences. From detailed Bus Stop-level Ridechecks to macro System Service Standards Compliance and NTD analyses, UTA's analytic software will extract all possible information from the raw APC data. UTA's APC Administrative Control software module provides the ability to consistently produce high-quality information over the long life (10-15 years) of UTA's APC system. Meeting the full range of FAST’s analytic needs represents the primary objective of UTA's APC system. UTA's APC Administrative Control features provides users with the ability to execute substantiation and audits of APC-generated analyses.

Per FAST specification, UTA will provide a UTA-hosted configuration which will allow FAST users to access the APC analytics at any time.

UTA's APC system will provide the detailed service utilization metrics to the Federal Transit Administration (FTA) within the National Transit Database (NTD) program. Federal funding allocations are based, in part, on the Unlinked Passenger Trips (UPT) and Passenger Miles Traveled (PMT) submitted by transit agencies. At a number of UTA APC sites, Section 5307 Formula Funding allocations have been increased as a result of higher and more accurate PMT values generated from UTA's APC system. FTA has approved every (100%) of the applications from UTA APC users to apply APC-generated data to NTD reporting requirements. FTA recognizes the depth with which UTA approaches APC applications and has confidence in the analytics produced from UTA's APC system. Included in UTA's proposal is the preparation of a request to FTA to obtain approval for FAST’s application of APC data to NTD reporting.

See Section1 - Methodology/Specific Plan for a detailed description of UTA's APC Software package.

Experience/Knowledge:

UTA's more than three (3) decades of experience in implementing APC systems in over one- hundred-twenty-five (125+) large and small transit organizations has provided UTA with a depth of APC experience unmatched in the North American transit marketplace. Specifically, UTA has successfully installed UTA's APC system on more than ten thousand (10,000+) buses and approximately two hundred (200) rail cars in either StandAlone or Integrated configurations.

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 6 UTA staff applied to FAST’s APC application will bring more than one-hundred-fifty (150+) cumulative years of direct experience in implementing APC systems in transit organizations.

Academically, the UTA staff supporting FAST’s APC implementation has more than twelve (12) advanced degrees (MS+) in technical/engineering fields. UTA's combination of technical knowledge and transit experience should provide FAST with reassurance that UTA is most capable of implementing a StandAlone APC system that will meet FAST’s current and future analytic needs.

Included in UTA's Project Team is Mr. Keith Gates, recently retired as FTA's Manager of NTD.

Mr. Gates will serve as the Qualified Statistician in preparing FAST’s application to FTA to request approval to apply APC data to NTD reporting. Mr. Gates will provide assurance that FAST’s APC application is fully compliant with FTA requirements.

See Section 2 - Qualifications and Experience for more detail on UTA's APC Experience and UTA's Project Team.

Business Model:

UTA is an employee-owned firm in excellent financial condition. UTA's only business is providing APC technology to transit organizations which has resulted in a focus and energy that is not typically found in the transit marketplace. UTA takes pride in satisfying the wide range of information needs of transit professionals using UTA's APC system.

Over the past decade, UTA has consistently posted healthy profits in the 15%-25% range. UTA does not carry any long-term debt. In 1995, UTA retired long-term debt from its original start- up. UTA has an operating Line of Credit in the amount of $750,000 from Fifth Third Bank with whom UTA has had a business relationship for the past twenty-five (25) years. From a financial institution’s perspective, UTA demonstrates financial strength through consistent, long-term financial performance (profitability).

UTA is the only firm in the U.S. transit marketplace that solely specializes in providing high quality APC systems to transit agencies. UTA's singular focus on APC applications has allowed UTA to develop an APC system consisting of on-vehicle hardware and analytic software that produces APC system performance levels unmatched in the transit marketplace. The lack of long-term debt and absentee ownership along with a highly dedicated staff has allowed UTA to develop a flexibility directed at meeting the needs of transit users. UTA routinely adapts UTA's APC system to the unique characteristics of a transit agency that only become apparent after contracts are signed and the APC system implementation takes place. UTA is not burdened by internal corporate administrative/bureaucratic rules which has resulted in an organizational culture that allows UTA the freedom to take whatever actions are necessary to meet the needs of UTA's users. It is this approach that has allowed UTA to achieve technical and financial success in the transit marketplace.

UTA enjoys positive and productive relationships with all UTA sub-contractors. Each UTA supplier has been supplying goods and services to UTA for at least five (5) to ten (10) years. UTA suppliers are satisfied with the Terms and Conditions under which UTA supplier payment is generated in accordance with the Payment Schedule of each APC implementation. FAST can be Packet Page 500 of 1251Attachment 2 Page 6 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 7 assured that UTA's financial condition is of such high standing that UTA will be able to execute the APC implementation without any financial difficulties.

UTA APC Support:

UTA supports UTA's APC system at an extremely high level that is unmatched in the transit marketplace. The majority of UTA's annual revenues are generated from UTA APC users expanding UTA's APC system which serves as a sound indicator of the level of user satisfaction.

Not only will UTA staff provide direct support of FAST’s APC system, but UTA APC users routinely share applications with each other to advance the use of APC technology. UTA's APC users are another available resource to FAST staff. See Section 3 for more information on UTA APC users.

UTA APC Performance vs Capability:

Often, in APC procurements, specifications and proposals focus on the capabilities of the APC system, e.g., capable of meeting 95%+ accuracy levels. Proportionately less focus is given to the specification and monitoring of actual APC system performance. For example, virtually all current APC sensors in the marketplace have the capability of achieving 95%-99% levels of accuracy. However, factors such as sensor misalignment, dirty lenses, vandalism, etc. produce actual performance levels less than the high levels of capability. UTA's APC Administrative Control methodologies assure the achievement of actual APC system performance levels that match APC system capabilities. In recent (2018-2022) UTA APC applications (San Antonio VIA, New Orleans, Albuquerque, Buffalo, Williamsburg, Boise, and Monterey), UTA's APC system is achieving 99%-100% levels of APC accuracy and near-100% levels of APC reliability. These levels of performance of UTA's APC system are unmatched in the transit marketplace.

It is UTA's objective to provide accurate and reliable APC-generated information that ultimately improves the quality and productivity of FAST service.

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Urban Transportation Associates (UTA) headquartered in Cincinnati, Ohio, was founded in 1981 by two (2) individuals (including current President/CEO T.W. Kowalski) who had formerly served as research engineers with General Motors Transportation System Division. During their tenure with GM TSD from 1976 to 1981, an operational Automatic Vehicle Location (AVL) system was developed that included an Automatic Passenger Counting (APC) sub-system.

The AVL/APC system was deployed in Cincinnati, Ohio as part of GM TSD's Urban Transportation Laboratory. Real time dispatcher displays, real time passenger information displays, and off-line Ridership data were routinely generated from this system. General Motors disbanded the Transportation Systems Division in 1981 and decided not to participate in the transit AVL/APC marketplace. The product rights to the APC sub system were sold to the newly formed Urban Transportation Associates, Inc.

UTA is unique in that UTA is an employee-owned firm. 100% of UTA stock is owned by active UTA employees. UTA's President/CEO, Thomas Kowalski, and Chief Technical Officer, David Bosshammer, own approximately 90% of UTA stock with the remaining 10% owned by two (2) long-time employees, David Hatzenbuhler and George Perkins. This ownership model allows UTA the freedom to place APC quality and user satisfaction above maximizing short-term project revenue. UTA has the freedom to apply high levels of energy to meeting FAST’s analytic needs without being encumbered by the demands of distant corporate management, shareholders, nor venture capitalists.

UTA’s sole business is providing automated data collection and analysis tools to transit planning and scheduling departments.

UTA is also a trusted supplier of APC system hardware to all North American bus manufacturers. UTA often provides APC equipment directly to bus manufacturers (Gillig, New Flyer, Nova Bus, MCI, ElDorado, Goshen, NABI, Proterra, BYD, and others) for installation of UTA APC equipment during the bus manufacturing process. UTA has consistently been recognized by the bus manufacturers for achieving the highest supplier ratings for on-time delivery performance and equipment quality.

UTA is dedicated to the transit marketplace. It is this presence in the transit marketplace that provides assurance that an APC system provided by UTA will operate successfully and meet FAST’s analytic needs for at least the next ten (10) years.

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 9 Six (6) Essential Elements of an Effective APC System

In UTA's three (3) decades of experience in implementing APC systems in North American transit agencies, UTA has identified six (6) essential elements that must be present in an operational APC system in order to achieve long-term high-quality performance. Weaknesses or deficiencies in any of these elements will have a direct impact on the performance of the APC system.

It is the conceptual framework presented below that UTA will apply to FAST’s APC application:

APC Hardware

1. Accurate: APC on-bus equipment (passenger counting sensors, GPS receiver, CPU) must provide accurate information. Evaluation of each of these on-bus sensors should take place at the initial implementation. Passenger counting sensor accuracy should be within +/- 5% of Manual observations with significant sample sizes.

Time and location should also be thoroughly checked. Typically, a disproportionate amount of focus is placed on APC sensors. UTA's experience in working with all available APC sensors indicates that all APC sensors have the capability of achieving 95%+ Passenger Counting Accuracies. It is identifying and resolving the unique failure modes of each APC sensor that determines the level of effectiveness.

For FTA's NTD/APC certification, APC Accuracy evaluations must be executed. UTA's experience in executing Manual/APC comparisons will be available to support FAST in the design of APC Accuracy evaluations along with applying UTA resources (staff and software) to the determination of the accuracy of FAST’s APC system.

2. Reliable: On-bus APC equipment needs to operate reliably over the life of the vehicle.

Requirements for APC system reliability are not typically present in APC procurement specifications. Strong recognition should be given to the difference between 'capability and performance'. It is common for APC sensors to perform well in an initial acceptance test but begin to malfunction shortly after the acceptance testing.

APC Software

3. Analytic: A successful APC system implementation must provide local transit staff with a comprehensive set of analytic reports, plots and APC file exports. The APC analytic software should utilize local schedules and geo-coding with minimal setup effort. The APC analytics should be easily auditable and provide substantiated transparency. All APC data and analytics should be easily accessible throughout the organization. Software tools should be adaptable for ad-hoc analytic requests which include all possible spatial and temporal levels of resolution. The design of the APC data architecture should allow for flexibility in responding to non-routine analytic tasks.

4. Administrative Control: APC systems should contain self-monitoring capability that provides the users with an accurate assessment of the performance of the APC system including specific conditions which require repair/resolution. The Administrative Control software should include the quality check of APC reference files such as schedules and geo-coding. An APC Diagnostics Packet Page 503 of 1251Attachment 2 Page 9 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 10 module should provide daily actionable information on any APC-related malfunctions that impact APC data quality/quantity.

APC Support

5. Prompt: Any APC-related condition identified from the APC Administrative Control process should be promptly addressed in order to minimize the impact on APC data

6. Effective: The corrective actions for APC-related conditions identified from the APC Administrative Control such as: equipment malfunctions, reference file errors, data processing interruptions, etc. should be successfully corrected. Detailed APC training and documentation addressing APC problem resolution should be present.

CAT can be assured that each of these elements are given high priority by UTA in the implementation and long-term support of UTA APC applications.

UTA Financial Profile

Urban Transportation Associates (UTA), Inc. is in excellent financial condition. Over the past decade, UTA consistently posted healthy profits in the 15%-25% range. UTA paid off UTA's initial long-term debt from its original start-up in 1995. UTA does not carry any long-term debt. UTA has an operating Line of Credit in the amount of $750,000 with Fifth Third Bank with whom UTA has had a business relationship for the past sixteen (16) years. From a financial institution’s perspective, UTA demonstrates financial strength through consistent, long-term financial performance (profitability), strong cash flow, balance sheet strength/stability and excellent management skills. UTA currently has its entire $750,000 Line of Credit available which assures FAST that UTA will be able to procure all necessary materials to meet the APC implementation requirements.

UTA enjoys positive and productive relationships with all UTA sub-contractors. Every UTA supplier has been supplying goods and services to UTA for at least five (5) to ten (10) years. UTA suppliers are satisfied with the Terms and Conditions under which UTA supplier payment is generated in accordance with the Payment Schedule of each APC implementation.

CAT can be assured that UTA's financial condition is of such high standing that UTA will be able to execute the APC implementation without any financial difficulties.

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1. Methodology / Specific Plan

2. UTA APC On-Bus Hardware - Overview

To produce high quality APC Data with the highest levels of accuracy and reliability in the industry, UTA’s proposed Technical Solution to FAST’s APC application is a comprehensive solution with over three (3) decades of experience successfully implementing APC systems at transit agencies, universities, shuttle operations, both bus and rail, throughout North America. Highly skilled engineers and technicians extensively tested and developed APC sensors, data acquisition devices, and communication equipment, and the most thorough APC analytic software package available to the transit marketplace.

In UTA’s proposed hardware configuration, each FAST vehicle is equipped with UTA’s flexible, proven, and reliable APC Model 31 CPU. Above each vehicle doorway, UTA will install industry-leading 3D-video passenger counting sensors, proven to produce passenger counting accuracy in excess of 98-99% in bus and rail applications. An input from each FAST vehicle door and wheelchair lift (and optionally bicycle rack deployment) will be connected to UTA’s Model 31 APC CPU Module to properly allocate passenger boardings and alighting to specific FAST stops.

The diagram below illustrates the major components of UTA’s on-bus APC system and connectivity. All APC doorway sensors (Qty=1-2 sensors per vehicle) are networked to the APC Controller by means of an Ethernet switch.

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 12 In addition to passenger counts, the UTA Model 31APC CPU will collect wheelchair lift activity, door open/close activity, and optionally, bicycle rack and driver’s seat occupancy via digital inputs.

APC Data Records are generated upon state change of any connected digital input (door, wheelchair, bicycle rack, drivers’ seat, etc.) as well as timestamps every thirty (30) seconds. Each APC Data record is inclusive of cumulative passenger counts, record type, GPS data (time, location, heading, velocity) and a unique record number identifier. The comprehensiveness of collected data assures maximum analytic utility and supports a wide range of user analytic requirements.

2.1.1 UTA APC CPU - Model 31

UTA's Model 31 APC CPU is an industrial quality multifunction vehicle tracking/telemetry CPU manufactured by CalAmp Corp. running on an embedded 32-bit microprocessor. CalAmp is a California-based firm with headquarters in Oxnard, CA. Based on CalAmp’s LMU (Location Messaging Unit) architecture, the device provides the data storage, GPS, and wireless communication foundation of UTA’s APC system.

The small size (4.3” x 3.2” x 1.3”) of the CPU allows for multiple mounting options with the most common being the on-board electronics cabinet. The UTA APC CPU is a highly reliable data acquisition and logging device used in many Automatic Vehicle Location (AVL) and mobile data acquisition applications (Police/Fire, Public Transit, School Bus fleets, Heavy-duty trucking fleets, etc.).

In UTA’s proposed APC Hardware Configuration for FAST, the UTA APC CPU is responsible for the creation of the basic APC raw data record, APC data storage, and transmission to the UTA APC Data Collection cloud-server. The on-bus APC CPU continually (every one second) queries each APC Sensor for passenger boardings and alightings, monitors digital inputs for vehicle door state (open/close), and receives/parses incoming GPS time/location data from the onboard GPS receiver. These data (counts, location, time, door events) are recorded and stored in onboard memory in the form of UTA APC Data Records.

Raw APC Data Records provide the basis for all real-time and statistical reporting functions such as NTD and a wide range of service-analysis reports. Each UTA Data Record contains the following information:
• Record Type
o Timestamp (every 30 seconds)
o Door Open event
o Door Close event
o Wheelchair Deploy event
o Wheelchair Stow event
o System Initialization event
o Diagnostic
• Current Date / Time
• Current Latitude / Longitude, Speed, Heading
• Current Passenger Count values from each door:
o (continuously incrementing)
• Bus Number

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 13 Raw APC data is stored onboard the APC CPU until network connectivity to the APC Server is available.

The UTA APC CPU continually attempts to establish a connection to the APC Server.

With continuous network connectivity to the APC Server, the capability exists for the APC Controller to support real-time applications of APC data. Examples of this capability may include vehicle location (including speed and heading) for display on internal FAST or passenger-facing Automatic Vehicle Location (AVL) applications, real-time passenger load display by bus, real-time overcrowding reporting, and others.

UTA’s Model 31 CPU contains a high-grade, high-accuracy 50-channel GPS receiver. Due to the high reliability of the Model 31 and the exceptional GPS resolution (+/- 2 meters), UTA is frequently asked to deploy the Model 31 APC CPU to validate the accuracy of other on-vehicle systems such as voice- annunciators and AVL systems.

UTA's Model 31 APC CPU can be integrated with RS232 devices, J1708, and J1939 vehicle networks and configurable for WLAN and cellular network technologies. Its small size and low power consumption make this unit ideal for transit applications.

With more than two million units in service worldwide public service application such as taxi, emergency response vehicles, including 60,000 units in the transit and school bus markets, UTA’s Model 31 CPU has a proven history of successful performance in mobile vehicle data acquisition applications.

Accessible with a laptop and web browser (no special software required), the APC CPU will provide FAST APC Maintenance technicians with a status display of all current APC subsystem status for diagnostic purposes:

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• Current Time
• GPS Status
• Comm Status
• Number of APC Sensors configured
• Number of APC data records stored
• Operating Mode
• Current I/O status (doors etc.)
• Current counts from each sensor
• Last APC data record generated

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 15 Source of Real-Time Data for AVL Support

With continuous on-bus connectivity to the APC Server, the capability exists for the Model 31 APC CPU to support real-time applications of APC data. At a number of transit agencies, UTA's Model 31 APC CPU, configured with cellular data transfer, is generating accurate Time of Day and Location data that is being utilized by AVL system suppliers to generate real-time customer- facing displays. This feature of UTA's M31 APC CPU will be present with the implementation of UTA's APC system at FAST at no additional cost.

2.1.2 APC Data Transfer

UTA’s APC CPU Module (Model 31) is capable of a variety of network connectivity options for APC Data transfer. Offering flexible data transfer options is often highly beneficial to transit operators as IT infrastructure, both onboard the vehicle and fixed/backend often change or are updated within the expected lifecycle of the APC system (10-15 years+).

The UTA APC Model 31 CPU is equipped with an integrated global cellular radio (LTE Category 4) capable of operating on a wide range of cellular networks including all major US carriers (Verizon, T-Mobile, AT&T, etc.), and is not restricted to solely HSPA(GSM) or CDMA (Verizon). , raw APC data is transferred automatically from each bus over cellular connection to UTA’s cloud-based server via the UTA APC Model 31 CPU. APC data present on UTA’s Cloud Server is backed-up and stored for a minimum of five (5) years. The cellular data transfer allows for FAST real-time bus location, passenger load, and bicycle load displays.

Many UTA APC sites have chosen to configure the APC system to enable the onboard cellular capability for APC Data transfer, for example:
• Williamsburg Area Transit Authority (Williamsburg, VA) WATA • Cape Cod Regional Transit Authority (Cape Cod, MA) CCRTA • High Point Transit System (High Point, NC) HPTS
• Niagara Frontier Transit Authority (Buffalo, NY) NFTA Metro (rail) • University of Virginia (Charlottesville, VA) UVA

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2.1.3 UTA APC Sensor Technology

UTA’s passenger counting sensor is a 3-D
vision-based sensing system manufactured
by Hella Aglaia GmbH. It is capable of being
mounted at various positions in the vehicle
doorways at various angles (does not need to
be vertical), any rotation (does not need to
be parallel to the door), with the same levels
of passenger counting accuracy (97%-99%).

The Hella overhead APC sensor offers
considerable flexibility in mounting the
sensor where wiring access is simplified, and
aesthetics are improved.

By using sophisticated machine-vision, the Hella sensor is not only able to detect and count passengers with unparalleled accuracy, but it can also distinguish categories, or classes of passengers moving through its field of view. The UTA APC sensor can detect, and separately report Adults, Children, and non-Human objects (e.g. Bicycles, mobility devices).

UTA’s APC sensor represents the current state-of-the art in passenger counting and object-detection technology.

Combining a pair of High Dynamic Range (HDR) color video cameras with sophisticated machine-vision image
processing algorithms developed by Hella GmbH, one of the world’s largest automotive suppliers, the UTA APC sensor is unmatched in accuracy and reliability in passenger counting applications. Hella has drawn upon its experience in
providing adaptive, radar and vision-based automotive
driver-assistance and safety systems (used by some of the world’s premier auto manufacturers) to produce a
passenger counting sensor that is superior in capability and performance to other APC sensor technologies
(passive/active infrared, laser, time-of-flight).

In addition to improved accuracy over other APC
technologies, the UTA APC sensor offers a variety of
additional features and benefits not available with other sensors. For example, typical active/passive and time-of- flight APC sensors have a limited field of view, and therefore a fixed limit on the width of doorway which they can accurately detect passenger movement. The UTA APC sensor, by using wide-angle video cameras, is able to monitor a much wider doorway for a given mounting height than infrared technologies. In a typical transit environment, a single sensor can easily monitor a doorway over 5ft in width, where “pencil beam” or overhead infrared technologies may require two, or even three sensors for a similar door width. Furthermore, older overhead sensor technologies required a vertical, or near-vertical mounting location above the “counting line” or the point in the doorway where a passenger count would be recorded. Often, especially in rail applications, the doorway geometry does not lend itself to easy (or aesthetically pleasing) mounting of a sensor at the door threshold.

Packet Page 510 of 1251Attachment 2 Page 16 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 17 Stereoscopic, color, video cameras continually acquire images from within a user-definable area.

Onboard software evaluates video images, and objects (passengers) within the detection area are identified and tracked by comparing their position against subsequent video frames. A calculated 3D image based on the distances for all pixels to the device is calculated for each frame of video. The color indicates the distance to the device (blue = far, red = near). From this 3D image, passengers and objects are detected and tracked.

3D “Heat Map”

Each UTA APC sensor will communicate with the APC Controller via UDP over Ethernet. Each sensor will be connected Ethernet cabling to an ethernet switch installed near the APC CPU Module. Each APC sensor will be polled by the APC Controller via UDP message every (1) second for passenger count updates.

Upon receipt of Passenger Count Request message, each sensor will respond independently with current (rolling) count values for both boardings and alightings as well as the Door ID# and/or IP address of each sensor for doorway identification.

Being a self-contained processing device, the UTA APC sensor also provides a much more intuitive means of setup/calibration and diagnostics than older sensing systems. The UTA APC sensor provides a Web-Based interface GUI for configurating counting parameters, communication settings, and technician diagnostics. This web interface requires no special software, simply a laptop with a web browser.

A single APC Sensor will be mounted above each vehicle doorway. Mounted inboard of each door, vertically overhead, UTA’s sensors are capable of accurately monitoring passenger movements regardless of door opening width, high or low-floor vehicle, or unusual doorway configurations.

A configurable “floor area” is established via a web GUI (by establishing a connection to each sensor via web browser) which defines the area within the overall field of view of the sensor camera where passenger movement should be identified and tracked.

Within the “floor area”, a “counting line” is established, usually at or near the door threshold, though this can vary depending on the particular doorway configuration, where a counting “decision” is made.

That is, when a passenger crosses the “counting line” when or if to consider passenger movement to be a boarding, alighting, or ignored.

Packet Page 511 of 1251Attachment 2 Page 17 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 18 The parameters of the counting line establish what circumstances determine a “count decision”, a boarding, alighting, or ignored. The direction of travel across the counting line determines boarding/alighting, and time delays can be established to prevent false/erroneous counts, detect U- turns or double-backs.

UTA’s APC sensor achieves accurate (99%-100%) passenger counts through the following capabilities:

Differentiation of Persons
UTA's APC sensor is not affected by variations in ambient light levels, passenger size, passenger volume (bidirectional movements, parallel movements, crowding), or passenger movement speed. Additionally, the APC sensor is capable of separately reporting passenger classes: Adult, Child, non-human objects (e.g. bicycles).

Identification of Objects
UTA’s APC sensor technology is capable of distinguishing non-human objects from human passengers and either omitting non-human objects from passenger counts and/or reporting those counts separately.

Doorway/Sensor Blocking
UTA's APC sensor technology has sufficient field of view and image processing capability to be unaffected by crowding conditions or stationary objects/passengers/crew within the counting area.

Simultaneous Boarding/Alighting
UTA's APC sensors are capable of continuous identification and tracking of passenger densities up to five (5) persons per square meter. Continuous tracking allows for accurate counts in cases of bidirectional movement, double-backs and re-crossings.

Packet Page 512 of 1251Attachment 2 Page 18 of 91

2.1.4 UTA APC System Accuracy

For more than thirty (30) years and in more than one-hundred-twenty-five (125+) UTA APC applications, APC Accuracy evaluations (formal or informal) have taken place at each site. UTA's APC Accuracy has consistently been evaluated to meet or exceed the specifications of the local transit agency.

One the following page is a table of past accuracy evaluations from 1998 through 2019 illustrating UTA APC accuracy as compared with skilled manual checkers. Passenger count data collected by UTA’s APC system regularly concurs with manual counts in excess of 98% both in Boardings and Alightings.

Overall, UTA APC vs. Manual concurrence over 30,000 Boarding/Alighting observations exceeds 98%.

Site Date
Boarding
Concurrence
Alighting
Concurrence Observations
NCSU
North Carolina State University
Feb - Apr
2019 100.5% 101.4% 757
WATA
Williamsburg Area Transit Authority
Jan-Feb
2019 99.0% 103.0% 245
DART
Dallas Area Rapid Transit
Aug-Dec
2018 100.0% 102.0% 2135
NFTA
Niagara Frontier Transit Authority
2016-
2018 101.2% 100.2% 3307
MST
Monterey-Salinas Transit
February
2018 100.0% 100.0% 86
Victoria, BC
BCTransit July 2017 100.0% 97.4% 392
SORTA
Southwest Ohio Regional Transit Authority
December
2013 100.0% 100.0% 97
ACTransit
Alameda-Contra Costa Transit Authority June 2014 97.0% 95.7% 148 NYU
New York University
January
2016 99.1% 99.6% 947
BU
Boston University May 2016 96.1% 94.0% 287
VIA
Via Metropolitan Transit
July-Oct
2016 99.3% 99.7% 2068
ABQRide
Albuquerque, NM
Feb-Mar
2017 98.5% 98.5% 1162
NFTA
Niagara Frontier Transit Authority
2016-
2018 101.2% 100.2% 3307
JTA Skyway
Jacksonville Transit Authority
February
2015 98.9% 97.7% 356
Packet Page 513 of 1251Attachment 2 Page 19 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 20 MCAT
Manatee County Transit Authority
February
2015 97.9% 97.7% 1062
MBTA
Massachusetts Bay Transit Authority
Sept - Jun
2013 96.0% 97.0% 4662
VINE
Napa Valley Transit
December
2014 98.5% 97.4% 393
TriDelta
Antioch, CA April 2013 97.4% 94.4% 335
COTA
Central Ohio Transit Authority June 2015 98.7% 99.4% 2593 UTA
Utah Transit Authority
2012-
2013 99.1% 98.7% 6995
PSTA
Pinellas Suncoast Transit Authority
2012-
2013 99.2% 100.0% 247
MACOG
Michiana Area Council of Governments June 2012 100.0% 96.8% 253 MUNI
San Francisco Municipal Railway
October
2011 99.1% 98.6% 919
MARTA
Metropolitan Atlanta Rapid Transit Authority
March
2011 96.8% 99.6% 1074
ACTransit
Alameda-Contra Costa Transit Authority 2005 98.0% 98.0% SORTA
Southwest Ohio Regional Transit Authority 2005 99.0% 99.0% LACMTA
Los Angeles County Metro Transit Authority 2002 99.0% 99.0% Omnitrans
San Bernardino, CA 2001 99.5% 99.5% 4200
SEPTA
Southeastern Pennsylvania Transportation
Authority 2001 99.0% 98.0%
Victoria, BC
BCTransit 2000 98.0% 97.0%
DART
Dallas Area Rapid Transit 1998 99.0% 99.0%
Overall = 98.9% 98.7%

Packet Page 514 of 1251Attachment 2 Page 20 of 91

3. UTA APC Analytic Software

The UTA hosted APC Analytic Reporting Tool is a password protected website with an easy-to-access intuitive interface. FAST staff will interact with a user-defined, highly detailed set of reports allowing the user to dynamically query the hosted database. Users are capable of drilling down from macro-analytics (initial summary reports) to micro-analytics (detailed direct individual observations).

The image below is a collage of the of the homepage with the different dynamic query options visualized from our user in Austin Texas. Capital Metro is a large urban transit agency which also provides all the service for University of Texas shuttles. The tool provided offers the users to switch back and forth from Rail to Bus analytics. Users can query either data set intuitively by any day of week, time period, date, route number, bus number or other requested field.

Toggle
Switch
allows
CMTA
users to
switch
between
Rail and
Bus
queries.

Packet Page 515 of 1251Attachment 2 Page 21 of 91

3.1 Route Ridership Reports

Many transit agencies organize their analytic reporting in monthly route level ridership totals. The UTA Route Ridership report allows you to select any date range desired by the user and will return the day type average ridership (weekday, Saturday, Sunday, Holiday) ridership during that time frame as well as the total ridership for each route and each day type during the chronological period specified.

The example below is from UTA’s APC system during the Fall 2021 APC Lease project. The report reflects data collected in August-December 2021. The report contains both day type averages of UPT (AVG Daily Ridership) and PMT (AVG Daily Pass-Miles) as well as monthly totals for day type UPT (Monthly Ridership) and PMT (Monthly Pass Miles). The report has a single-click export to CSV option to quickly get the report content into a manipulable Excel file and total summary statistics at the bottom for quick answers to requested questions.

*********************************************

APC-GENERATED RIDERSHIP ANALYSIS - RT DETAIL
Aug 2021 Schedule
**********************************************

SAMPLE SAMPLES SAMPLE SAMPLE EXPND

SAMPLE REVENUE REVENUE PASSENGER TRIP TRIPS TRIPS EXPNSN EXPND PSNGR

DAY OF WEEK ROUTE RIDERS HOURS MILES MILES LENGTH SMPLD OPRTD FACTOR RIDERS MILES ___________ __________ _______ _________ ________ _________ ______ _____ _____ ______ ______ ______

WEEKDAY
8 108 11.79 149 258 2.38 41 41 1.0000 108 258 10 131 11.87 171 479 3.67 32 32 1.0000 131 479 11 190 29.45 512 681 3.58 63 63 1.0000 190 681 12 207 24.11 447 1,314 6.35 44 44 1.0000 207 1,314 14 171 13.83 188 460 2.69 42 42 1.0000 171 460 15 114 19.99 342 558 4.89 31 31 1.0000 114 558 17 292 22.84 367 1,413 4.84 44 44 1.0000 292 1,413 18 223 24.21 410 1,169 5.24 32 32 1.0000 223 1,169 21 267 20.98 367 1,284 4.80 42 42 1.0000 267 1,284 22 192 22.74 404 1,182 6.15 32 32 1.0000 192 1,182 23 146 16.02 224 580 3.97 31 31 1.0000 146 580 41 469 23.85 392 1,558 3.32 63 64 1.0159 477 1,583 44 851 53.07 794 3,040 3.57 95 95 1.0000 851 3,040 46 176 24.62 446 1,225 6.96 32 32 1.0000 176 1,225 47 625 46.84 805 3,604 5.76 62 62 1.0000 625 3,604 57 354 43.51 733 2,413 6.81 43 43 1.0000 354 2,413 58 173 17.98 340 1,450 8.39 30 30 1.0000 173 1,450 59 137 14.75 261 795 5.82 29 30 1.0345 141 822 60 176 26.90 383 951 5.41 42 42 1.0000 176 951 70 189 21.39 457 1,581 8.37 31 31 1.0000 189 1,581 TOTAL 491 8,192 861 950 5,204 26,046 Packet Page 516 of 1251Attachment 2 Page 22 of 91

3.2 Trip Reports

A basic unit of transit analysis is Trip-level summarization of raw APC data. UTA’s APC Software automatically generates a Trip Ridership record which can serve as the foundation for a number of Ridership-related analytics, including NTD. Of note, unlike other APC software products, UTA APC Software does not need to identify each of the Bus Stops on a Trip in order to generate Trip-level records.

PAGE 1 Capital Area Transit System *********************************************
Rt - 011

TRIP SUMMARY REPORT
Aug 2021 Schedule
Weekday
**********************************************
TRIP BLOCK SOL-EOL RIDERS TRIP TRIP VEL LOAD 120% PASS PASSENGER MAX NUMBER

DEPART TIME DIST (MPH) FACTOR LOAD PER MILES LOAD OF

TIME (MLS) DURTN HOUR SAMPLES

ROUTE DIRECTION
11 Outbound 06:00 1102 ELONGTRANSFER -AVEKMILLS 3 24.2 8.1 20.1 .028 .0 6.3 7.4 3 15 06:26 1103 ELONGTRANSFER -AVEKMILLS 5 26.1 8.0 18.7 .100 .0 12.8 24.0 4 7 06:56 1101 ELONGTRANSFER -AVEKMILLS 3 27.5 8.5 18.8 .038 .0 5.3 10.5 2 16 07:26 1104 ELONGTRANSFER -AVEKMILLS 1 27.6 8.6 18.9 .030 .0 1.5 11.5 2 3 07:56 1102 ELONGTRANSFER -AVEKMILLS 2 26.8 8.7 19.5 .016 .0 3.3 4.8 2 16 08:26 1103 ELONGTRANSFER -AVEKMILLS 5 23.2 7.8 20.4 .064 .0 11.6 14.9 4 7 08:56 1101 ELONGTRANSFER -AVEKMILLS 2 25.7 8.4 19.9 .026 .0 5.5 6.8 2 16 09:26 1104 ELONGTRANSFER -AVEKMILLS 5 26.6 8.5 19.3 .012 .0 6.4 3.8 3 3 09:56 1102 ELONGTRANSFER -AVEKMILLS 2 26.0 8.7 20.3 .026 .0 4.6 7.2 1 16 10:26 1103 ELONGTRANSFER -AVEKMILLS 4 23.0 7.8 20.5 .065 .0 8.7 14.1 3 7 10:56 1101 ELONGTRANSFER -AVEKMILLS 2 25.7 8.5 20.2 .029 .0 4.8 8.2 2 16 11:26 1104 ELONGTRANSFER -AVEKMILLS 3 24.7 8.6 21.1 .035 .0 8.0 8.5 2 3 11:56 1102 ELONGTRANSFER -AVEKMILLS 2 25.9 8.7 20.1 .037 .0 5.0 10.5 2 16 12:26 1103 ELONGTRANSFER -AVEKMILLS 4 27.5 8.4 19.4 .048 .0 7.8 11.9 2 7 12:56 1101 ELONGTRANSFER -AVEKMILLS 3 26.4 8.6 19.7 .023 .0 5.2 9.6 2 16 13:26 1104 ELONGTRANSFER -AVEKMILLS 5 27.6 7.8 18.0 .107 .0 11.5 24.8 4 3 13:56 1102 ELONGTRANSFER -AVEKMILLS 3 25.7 8.5 20.0 .047 .0 5.7 8.3 2 16 14:26 1103 ELONGTRANSFER -AVEKMILLS 7 30.8 9.1 18.2 .097 .0 11.0 27.2 4 7 14:56 1101 ELONGTRANSFER -AVEKMILLS 3 25.3 8.5 20.5 .048 .0 8.8 11.1 2 15 15:26 1104 ELONGTRANSFER -AVEKMILLS 2 26.6 8.7 19.6 .088 .0 5.4 20.7 3 3 15:56 1102 ELONGTRANSFER -AVEKMILLS 3 27.4 8.5 18.8 .019 .0 6.8 4.3 2 16 16:26 1103 ELONGTRANSFER -AVEKMILLS 6 27.0 8.3 18.4 .057 .0 14.8 11.4 3 7 16:56 1101 ELONGTRANSFER -AVEKMILLS 5 28.0 8.8 19.0 .037 .0 8.9 10.0 2 13 17:26 1104 ELONGTRANSFER -AVEKMILLS 3 25.8 8.6 20.0 .029 .0 3.9 10.4 3 3 17:56 1102 ELONGTRANSFER -AVEKMILLS 3 25.8 8.6 20.1 .012 .0 5.6 4.1 1 16 Packet Page 517 of 1251Attachment 2 Page 23 of 91

3.3 APC Ridecheck Report

The most traditional/basic type of transit analytic is the Ridecheck, which presents observations at each Bus Stop per Trip . UTA’s APC Ridecheck Report automates the information historically provided by a Manual Ridecheck, making detailed and precise bus stop observations available to all users. The Ridecheck Report is often utilized when completing the NTD APC Certification procedure and validating APC system performance.

Capital Area Transit System PAGE APC RIDERSHIP STATISTICS Weekd *****************************

APC STOP LISTING BY TRIP-RIDECHECK
Rt - 044
01/01/2022 - 01/31/2022
*****************************

UNIQUE DELTA DELTA SCHED ACTUAL

BUS STOP ARRIVAL DEPART DEPART PSNGR LOCATION INTERSTOP SCHED SCHED RUN RUN WC

DIRECTION TRIP BLOCK NO DATE STOP NO LOCATION TIME TIME ON OFF LOAD MILES (FEET) DISTANCE TIME DEV TIME TIME LIFT --------- ---- ------ ----- ---------- ------ ------ ---------- -------- -------- --- --- ------ ------ -------- --------- ----- ----- ----- ------ ---- OUTBOUND 837 4401 192 01/10/2022
0 1433 4TH ST LAUREL - S 08:32:08 08:32:08 0 0 0 .000 17 .00 837 -4.87 0 1 2006 FLORIDA BLVD 5TH ST - E 08:33:26 08:33:26 0 0 0 .000 786 .02 0 2 2007 FLORIDA POST OFFICE - E 08:33:35 08:33:35 0 0 0 .000 15 .06 0 3 2008 FLORIDA 9TH - E 08:33:47 08:33:47 0 0 0 .000 5 .08 0 4 2009 FLORIDA 12TH - E 08:34:33 08:34:33 0 0 0 .000 44 .28 0 5 2010 FLORIDA ST VINCENT DE PAUL - 08:34:56 08:35:04 0 0 0 .000 336 .17 0 6 2011 FLORIDA 19TH - E 08:35:53 08:35:53 0 0 0 .000 13 .28 0 7 1001 CATS TERMINAL 08:44:44 08:47:28 10 1 9 .000 37 .36 848 -.90 11.00 12.60 0 8 2013 FLORIDA EUGENE - E 08:48:30 08:48:30 0 0 9 2.790 26 .31 0 9 2014 FLORIDA GEBELIN - E 08:48:55 08:48:55 0 0 9 1.703 28 .19 0 10 2015 FLORIDA KERNAN - E 08:49:11 08:49:11 0 0 9 1.151 40 .13 0 11 2016 FLORIDA ACADIAN - E 08:49:18 08:49:18 0 0 9 .514 21 .06 0 12 2017 FLORIDA BATON ROUGE GENERAL 08:49:37 08:49:37 0 0 9 1.374 37 .15 0 13 2018 FLORIDA JASMINE - E 08:49:57 08:49:57 0 0 9 1.534 15 .17 0 14 2019 FLORIDA N LEO - E 08:50:21 08:50:21 0 0 9 1.749 25 .19 0 15 2020 FLORIDA N. BECK - E 08:50:47 08:50:47 0 0 9 1.896 24 .21 0 16 2021 FLORIDA FOSTER - E 08:51:09 08:54:07 2 1 10 1.451 28 .16 855 -.97 7.00 4.05 0 17 2022 FLORIDA BRCC - E 08:54:42 08:54:42 0 0 10 3.737 18 .37 0 18 2809 FLORIDA FAIRFAX - E 08:54:48 08:54:48 0 0 10 .759 17 .08 0 19 2726 FLORIDA BLVD CLOUD DR - E 08:54:56 08:54:56 0 0 10 .946 17 .09 0 20 2024 ARDENWOOD BREC HEADQUARTERS 08:57:50 08:58:36 1 0 11 3.575 87 .36 0 21 2025 ARDENWOOD ARDENWOOD APARTMEN 08:58:55 08:58:55 0 0 11 1.891 19 .17 0 22 2026 ARDENWOOD HARRY - N 08:59:08 08:59:08 0 0 11 1.000 186 .09 0 23 2027 HARRY DR CARROLLTON - E 08:59:56 08:59:56 0 0 11 2.308 12 .21 0 24 2028 HARRY DR PLAZA APARTMENTS - 09:00:21 09:00:21 0 0 11 1.658 19 .15 0 25 2029 HARRY DR DONMOOR - E 09:00:53 09:00:53 0 0 11 1.823 3 .17 0 26 2030 HARRY DR HOLMES - E 09:01:16 09:01:16 0 0 11 1.417 45 .13 0 27 2031 HARRY DR N BON MARCHE DR - E 09:01:22 09:01:22 0 0 11 .417 30 .04 0 28 1712 HARRY DR GREATER KING DAVID 09:01:40 09:01:40 0 0 11 1.357 75 .12 0 29 2032 HARRY DR LOBDELL - E 09:01:50 09:01:50 0 0 11 .626 325 .06 0 30 2033 LOBDELL BON CARRE/KORNMYER - 09:02:20 09:02:20 0 0 11 2.445 45 .22 902 .33 7.00 8.30 0 31 2034 FLORIDA LOBDELL - E 09:04:53 09:04:53 0 0 11 2.486 88 .23 0 32 2035 FLORIDA WOODDALE - E 09:05:41 09:05:41 0 0 11 4.060 18 .37 0 33 2036 FLORIDA FERNWOOD - E 09:06:08 09:06:08 0 0 11 2.626 13 .24 0 35 2578 CORTANA PL PROMENADE AVE - S 09:08:53 09:09:03 0 1 10 13.575 8 1.23 0 36 1723 CORTANA PL CENTER WAY BLVD - 09:09:28 09:09:28 0 0 10 1.718 5 .17 0 37 1835 CORTANA PL SEARS - N 09:10:28 09:10:28 0 0 10 3.970 65 .40 0 38 1724 CORTANA PL CROSSWAY - N 09:10:46 09:10:46 0 0 10 .916 12 .09 0 39 1003 CORTANA PL WALMART TRANSFER 09:11:22 09:12:19 0 10 0 1.958 123 .20 910 1.37 8.00 9.03 0 TOTAL 13 13 69.4 MAX 11 Packet Page 518 of 1251Attachment 2 Page 24 of 91

3.4 Bus Stop Summaries

A common APC-generated analytic report is the Bus Stop Summary in which Average Daily Bus Stop Ridership is generated for each Route and the overall transit system. The example below is generated from APC data collected between August 2021 and Jan 2022.

A unique feature of UTA’s Bus Stop Summary Report is the CUMULATIVE LOAD column. The CUMULATIVE LOAD variable presents the Number of Passengers being carried past each Bus Stop. Analytic questions such as Passengers being brought into the CBD during the AM Peak, and Passengers being carried over a bridge which will be shut down for maintenance can be addressed with CUMULATIVE LOAD.

Capital Area Transit System PAGE 1

APC RIDERSHIP STATISTICS
*****************************
APC STOP SUMMARY - DAILY TOTALS - REV002
Rt - 011
Aug 2021 Schedule
Weekday
*****************************

UNIQUE AVERAGE INTERSTOP OBSERVED

STOP SEQUENTIAL CUMULATIVE DWELL TIME DISTANCE WC

ROUTE DIRECTION NO STOP NO LOCATION LATITUDE LONGITUDE ON OFF TOTAL LOAD (MIN) (MILES) LIFT ---------- --------- ------ ---------- -------- --------- --------- ----- ----- ------ ---------- ---------- --------- -------- 11 Outbound
1004 0 EARL K. LONG TRANSFER CENTER 30.503962 -91.13296 33 0 33 35 1.99 .16 26 1138 1 AIRLINE NEW LIFE MINISTRIES 30.505493 -91.13434 0 0 0 34 .00 .12 0 1139 2 MCCLELLAND MAPLEWOOD - N 30.506911 -91.13530 2 3 5 35 .10 .12 0 2191 3 MCCLELLAND LSU URGENT CARE - 30.508819 -91.13575 0 0 0 35 .00 .15 0 1140 4 MCCLELLAND GLEN OAKS - N 30.511330 -91.13550 0 1 1 32 .00 .18 0 1141 5 GLEN OAKS ASH - E 30.511774 -91.13232 0 0 0 32 .00 .20 0 1142 6 GLEN OAKS BLUEGRASS - E 30.511584 -91.13070 0 2 2 30 .01 .10 0 2801 7 BLUE GRASS GLEN OAKS - N 30.511338 -91.12942 0 1 1 30 .00 .08 0 1143 8 BLUEGRASS SUMRALL - E 30.513794 -91.12596 0 0 0 30 .00 .46 0 1144 9 BLUEGRASS W UPLAND - N 30.515762 -91.12608 0 0 0 30 .00 .14 0 1145 10 BLUEGRASS W MONARCH - N 30.516396 -91.12605 0 0 0 30 .00 .05 0 1146 11 BLUEGRASS CADILLAC - N 30.519712 -91.13096 1 3 3 28 .02 .87 11 1147 12 CADILLAC APPERSON - W 30.518547 -91.13643 1 2 3 27 .04 .39 0 1148 13 CADILLAC SIMPLEX - W 30.518365 -91.13840 0 0 0 28 .00 .13 0 1149 14 CADILLAC STUTZ - W 30.517755 -91.13965 0 0 0 28 .00 .12 0 1150 15 CADILLAC KISSEL - W 30.517641 -91.14166 0 0 0 27 .00 .12 0 1151 16 CADILLAC MOON - W 30.517509 -91.14471 0 1 1 28 .01 .19 0 1152 17 CADILLAC PLANK - W 30.517448 -91.14663 2 1 3 28 .05 .12 2 2290 18 PLANK 72ND - S 30.515629 -91.14762 0 1 1 30 .02 .15 2 1153 19 72ND WINNFIELD FUNERAL HOME 30.514876 -91.14844 0 0 1 31 .00 .10 2 1154 20 72ND MEMORIAL PARK - W 30.514748 -91.14996 0 0 0 31 .00 .10 0 1155 21 72ND HOWELL - W 30.514842 -91.15383 0 1 1 27 .03 .25 7 1158 22 72ND YMCA - W 30.514694 -91.15530 1 0 1 28 .01 .09 2 1159 23 72ND YORKSHIRE - W 30.514468 -91.16139 1 1 3 28 .02 .37 2 Packet Page 519 of 1251Attachment 2 Page 25 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 26 Average Daily Total Bus Stop Ridership - Ranked

Capital Area Transit System PAGE 1

APC RIDERSHIP STATISTICS
*****************************

APC STOP SUMMARY - DAILY TOTALS
Weekday

ALL ROUTES
Aug 2021 Schedule
*****************************
UNIQUE

STOP NO LOCATION LATITUDE LONGITUDE ON OFF TOTAL RANK -------- -------- ---------- ---------- ----- ----- ------ ---- 1001 CATS TERMINAL 30.449536 -91.165479 966 792 1758 1 1003 CORTANA PL WALMART TRANSFER 30.461280 -91.092026 327 439 766 2 1005 MALL OF LOUISIANA 30.390293 -91.090593 260 257 517 3 1004 EARL K. LONG TRANSFER CENTER 30.503978 -91.132705 165 128 292 4 1999 FLORIDA 19TH - W 30.449661 -91.166672 88 144 232 5 2344 OAK VILLA TOM DR - N 30.462233 -91.090773 73 19 92 6 1433 4TH ST LAUREL - S 30.450536 -91.186728 30 52 82 7 2187 BLUEBONNET PERKINS ROWE CVS 30.379691 -91.097494 6 44 50 8 1880 CITY PLACE BARNS & NOBLE 30.423440 -91.128726 22 23 45 9 2785 GROOM WALMART/WENDY S - 30.580952 -91.129229 27 17 43 10 2778 L AUBERGE CASINO 30.346853 -91.150401 19 23 41 11 2345 OAK VILLA CAR QUEST - N 30.469840 -91.089168 25 10 34 12 2022 FLORIDA BRCC - E 30.450888 -91.134903 17 16 33 13 2543 OCHSNER HOSPITAL 30.442522 -91.001705 16 16 32 14 2293 GREENWELL ST PLUMBERS & STEA 30.502074 -91.133840 6 26 32 15 1136 NORTH ST CATHOLIC PRES APTS 30.452625 -91.183786 12 18 30 16 1200 SCENIC HWY SWAN AVE - S 30.523800 -91.180607 17 13 30 17 1952 PLANK DELMONT VILLAGE - S 30.495554 -91.154627 23 5 29 18 2006 FLORIDA BLVD 5TH ST - E 30.449382 -91.185509 19 9 27 19 3028 BURBANK DR GARDERE LN - E 30.359799 -91.123178 16 12 27 20 1989 FLORIDA FOSTER - W 30.450899 -91.139724 14 13 27 21 1722 CORTANA PL FLORLINE - W 30.458320 -91.097017 17 8 25 22 2889 EUROPE ST. SAINT LOUIS - W 30.441931 -91.187748 12 12 24 23 2114 HIGHLAND HIGHLAND VILLAGE SH 30.395104 -91.161348 19 6 24 24 2073 GARDERE BURBANK/BAYOU FOUNTA 30.360957 -91.123410 15 9 24 25 1946 PLANK DENHAM - S 30.504760 -91.151382 18 6 24 26 2009 FLORIDA 12TH - E 30.449629 -91.176782 20 4 24 27 2001 FLORIDA 13TH - W 30.449660 -91.175751 4 17 21 28 2142 ST FERDINAND GOVERNMENT LAW 30.442582 -91.186467 10 10 21 29 2097 BURBANK BLUEBONNET ALBERTSON 30.354889 -91.111527 16 5 20 30 1481 PERKINS RD ESSEN LN ALBERTSO 30.395807 -91.110788 18 2 20 31 2010 FLORIDA ST VINCENT DE PAUL - 30.449638 -91.173313 15 5 20 32 2182 BLUEBONNET BURBANK WALGREENS 30.355303 -91.109677 7 13 20 33 1988 FLORIDA BRCC - W 30.451057 -91.135848 11 9 19 34 2123 HIGHLAND UNION SQUARE - N 30.412436 -91.176190 14 5 19 35 1451 PERKINS RD COLLEGE/LEE DR - 30.416609 -91.143708 3 16 19 36 1911 HOLLYWOOD RD PIGGLY WIGGLY - 30.501095 -91.133847 6 13 19 37 2007 FLORIDA POST OFFICE - E 30.449461 -91.182587 13 6 19 38 2158 HIGHLAND RAPHAEL SEMMES - S 30.413543 -91.176270 8 11 19 39 2166 HIGHLAND HIGHLAND VILLAGE SH 30.395055 -91.161318 5 13 19 40 1463 PERKINS RD ESSEN LN - E 30.395290 -91.110278 5 14 18 41 2153 HIGHLAND ROOSEVELT - S 30.421965 -91.178305 6 11 18 42 2167 HIGHLAND LEE - E 30.393979 -91.159941 7 11 18 43 2878 SCOTLAND SWAN - S 30.523974 -91.180588 11 7 18 44 Packet Page 520 of 1251Attachment 2 Page 26 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 27 Average Passenger Load Per Bus Stop per Trip
Embedded in UTA’s Bus Stop Summary Reporting module is the generation of plots which present the Passenger Load at each Bus Stop on a given Trip. The plot below was generated for Miami-Dade Transit in order to learn the location and duration of Passenger Loads exceeding MDT’s COVID Maximum Load threshold.

Packet Page 521 of 1251Attachment 2 Page 27 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 28 Average Daily Bus Stop Ridership – Map Display
The UTA Hosted APC Analytic Reporting Tool also offers quick and easy ability to see APC stop activity data plotted on a map. The example below is from StaRT in Stanislaus County, CA.

Packet Page 522 of 1251Attachment 2 Page 28 of 91

3.5 APC Political Jurisdiction Reports

UTA’s Political Jurisdiction reports provide the Ridership, Passenger Miles, Revenue Miles and Revenue Hours for a wide range of political jurisdictions served by a transit agency (census tracts, cities, counties, commissioner districts, traffic zones, etc.). With census tracts, socio-economic variables can be incorporated into the Political Jurisdiction reports that provide information to meet Title VI reporting along with assessing Ridership changes by demographic groupings. also offer easy export JPG graphs which can be used in presentation as well as standard UTA Analytic Reporting features of immediate export of data to CSV files and Macro- to Micro- drill down analytics.

The example below is a Political Jurisdiction Report by Census Tract in which APC observations are assigned to a Census Tract. Once the Census Tract is matched, socioeconomic variables such as Median Income can be included in the report.

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3.6 Service Standards Compliance Report

A key function of an APC system is to provide feedback relative to the compliance of on-street service to the local transit service standards. Often, Service Standards Compliance analyses requires considerable effort to compile. UTA’s APC Software package compiles the APC data in a form that can be directly compared to local Service Standards. An example from OTS (Honolulu) is presented below:

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3.7 APC/Farebox Ridership Reporting

Historically, transit Ridership was based on information generated by the Fare Collection System. A standard feature of UTA’s APC Software package is the ability to compare APC data and Farebox data at the Bus Stop level in order to better understand the difference between APC-generated and Farebox- generated Ridership. Presented below is an example of an APC/Farebox comparative analysis in which differences between APC and Farebox Ridership are highlighted:

Packet Page 525 of 1251Attachment 2 Page 31 of 91

3.8 Segment Running Time Report with Statistical Process Control (SPC)

Critical to the creation of transit schedules that allow service to operate on-time is the generation of accurate Segment Running Times. UTA’s standard Segment Running Time tables and plots are presented below. These Segment Running Time analytics are based on feedback from Schedulers at the many transit agencies utilizing UTA’s APC system.

A unique feature of UTA’s Running Time analyses is the application of a powerful statistical tool, Statistical Process Control (SPC), to Segment Running Times. SPC applies established statistical algorithms to raw Segment Running Time data to determine when the Running Time changes. In the plot below, the Blue Line represents the Scheduled Running Time. The Red Line represents the Average Running Time per Trip. The Black Line represented the SPC-generated recommended Running Time.

This plot is intended to serve as a guide to the local Scheduler’s judgement on applying the optimal Running Time per Segment per Trip.

Packet Page 526 of 1251Attachment 2 Page 32 of 91

3.9 FTA National Transit Database (NTD) Reporting

For more than three (3) decades, UTA APC users have been meeting NTD (previously Section 15) reporting requirements using UTA APC data. Critical to UTA’s NTD Reporting are the highly developed APC Administrative Control software modules that assure high quality APC data being available for NTD Reporting. UTA’s APC Diagnostics, Data Quality Codes, Filter/Edit Algorithms, Sampling Status, Deployment Plans, Reference File Quality Control are but a few of UTA APC Administrative Control elements that result in high quality APC data for both NTD and non-NTD reporting.

NTD Reporting is a natural by-product of a UTA APC system. The UTA APC Reporting Software has ensured the 100% approval rating by easily recognizing and filtering out any potential bias of Unlinked Passenger Trips (UPT) and Passenger Miles Travelled (PMT) due to non-revenue door activity from operators/passengers or APC hardware malfunctions.

Critical to successful NTD Reporting is the calculation of Passenger Miles. UTA’s APC Software automatically calculates Passenger Miles for each bus stop by multiplying the Passenger Load by the Inter-Stop Distance. With highly refined EOL Load Balancing algorithms assuring an accurate Passenger Load at each bus stop and algorithms that convert Lat/Long change into Inter-Stop Distance, UTA’s APC Passenger Mile variable is highly accurate and auditable down to the bus stop level. Along with an accurate UTA APC Ridership variable, the Passenger Trip Length (PTL) is a standard output of UTA’s Route Ridership Report.

Included in UTA's project team for the FAST APC Reporting application is Mr. Keith Gates. For approximately ten (10) years before retirement in late-2015, Mr. Gates was FTA's NTD Program Manager. There is not a more qualified/knowledgeable individual relative to FTA's requirements of NTD reporting. Mr. Gates provide the statistical review of FAST’S Alternative Sampling Plan.

Over the past five (5) years, UTA and FTA NTD staff meet regularly to discuss the application of UTA's APC system to NTD Reporting. FTA staff noticed the large number of UTA APC users that were successfully generating NTD Reports in contrast to the number of transit agencies utilizing non-UTA APC systems that were not able to generate NTD reports.

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3.10 Ridership Change Analyses

An important function of an APC system is to provide local transit management with information describing changes in Ridership. UTA’s APC Software monitors changes in Ridership and generates analytic reports at various spatial and temporal resolutions presenting the magnitude of Ridership change.

The APC Lease project at FAST did not collect data over an extended chronological period (1-2 years) that would allow for Ridership Change analytics to be generated for FAST. Presented below is a recent Ridership Change analysis executed for HART (Tampa) comparing pre- pandemic (Fall 2019) Ridership with current (Fall 2021) Ridership. The spatial level of detail is Route and temporal resolution is Time Period.

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HART DATE 09 Feb 22 HART_ROUTE_RIDERSHIP_COMPARISON.SPS
PAGE 1 *********************************************

ROUTE RIDERSHIP BY TIME PERIOD
SIGNUPS: FALL_2021 VS FALL_2019
**********************************************
FALL2021 FALL2021 FALL2021 FALL2019 FALL2019 FALL2019 FALL2021 FALL2019 RIDERSHIP FALL2021 FALL2019 HOURS FALL2021 FALL2019 MILES

DAY OF WEEK TIME PERIOD ROUTE RIDERS RIDERS DELTA HOURS HOURS DELTA MILES MILES DELTA ----------- --------------- ----- ------------ ------------ --------- ------------ ------------ --------- ------------ ------------ --------- WEEKDAY 06:00AM-09:00AM
1 513 677 -24.3% 17.9 19.5 -8.4% 263.7 263.4 .1% 5 129 306 -57.8% 4.8 9.6 -50.0% 68.3 136.6 -50.0% 6 564 980 -42.4% 17.6 23.0 -23.7% 262.0 342.9 -23.6% 7 73 134 -45.7% 2.6 5.1 -50.0% 36.6 74.9 -51.1% 8 145 294 -50.6% 6.1 13.6 -54.8% 102.7 207.2 -50.4% 9 94 236 -60.3% 5.0 9.4 -47.3% 66.5 124.8 -46.7% 12 276 521 -47.2% 9.8 14.7 -33.3% 129.5 183.6 -29.5% 14 93 239 -61.3% 7.6 8.3 -8.5% 85.7 115.0 -25.5% 15 98 276 -64.4% 4.6 9.2 -50.0% 67.5 131.3 -48.6% 16 194 315 -38.6% 9.5 9.0 5.8% 120.4 121.9 -1.3% 17 53 71 -25.4% 1.9 2.1 -11.9% 31.6 31.2 1.5% 19 76 198 -61.5% 4.5 7.1 -36.6% 47.9 91.2 -47.5% 24 15 47 -68.4% 1.2 2.5 -50.0% 34.2 63.0 -45.7% 25 19 17 11.7% 2.7 1.4 100.0% 60.3 27.5 119.2% 30 182 213 -14.6% 6.8 7.6 -10.5% 99.4 91.4 8.7% 31 66 81 -18.4% 7.9 7.3 8.0% 155.9 154.8 .7% 32 102 260 -60.9% 3.1 8.2 -61.8% 58.2 137.2 -57.6% 33 98 205 -52.1% 5.8 7.4 -21.6% 92.6 125.3 -26.1% 34 445 705 -37.0% 17.7 22.6 -21.7% 264.3 335.4 -21.2% 36 147 310 -52.8% 5.5 11.4 -52.2% 77.3 151.9 -49.1% 37 93 265 -64.7% 3.1 7.7 -60.5% 61.2 122.2 -49.9% 38 138 146 -5.7% 5.1 2.2 127.6% 86.7 43.8 97.7% 39 307 479 -35.9% 12.9 12.9 .0% 223.6 227.0 -1.5% 42 62 291 -78.8% 2.5 6.5 -61.2% 30.7 74.4 -58.7% 45 249 195 27.9% 12.3 8.6 42.4% 165.1 120.1 37.5% 46 28 81 -65.0% 2.5 5.0 -50.0% 42.6 83.1 -48.7% 48 89 122 -26.7% 3.6 3.6 .0% 68.4 68.8 -.6% 275 100 152 -33.8% 6.2 8.2 -24.5% 119.2 157.1 -24.1% 360 135 184 -26.8% 6.2 6.2 .0% 130.0 121.6 6.9% 400 446 659 -32.3% 18.3 18.5 -1.1% 258.1 261.6 -1.3% TOTAL 5,027 8,657 215 278 3310 4190 Packet Page 529 of 1251Attachment 2 Page 35 of 91

3.11 Bicycle Rack Usage Analytics

Included in UTA’s APC Software package are analytic reports presenting Wheelchair Lift and Bicycle Rack usage. Some sample reports are presented below:

CATS
********************************************* PAGE 2

MULTI-SLOT BICYCLE RACK

INDIVIDUAL OBSERVATIONS BY TIME OF DAY REPORT

WEEKDAY
AUGUST 2021 - JANUARY 2022
**********************************************

BIKE BIKE BIKE BICYCLE TRIP BICYCLE TRIP TRIP

RACK RACK RACK START END TIME

DAY OF WEEK DATE BUS NO ROUTE DIR SLOT OPEN CLOSED LOCATION LOCATION (MIN) ----------- -------- ------ ----- --- ------ -------- -------- ---------- ----------- ------ 10/08/21
198 47 1 B2 06:38:20 06:52:48 CATS TERMINAL HIGHLAND RAPHAEL SEMMES - S 14.5 198 47 1 B1 06:37:53 07:09:42 CATS TERMINAL BURBANK SBRCA - E 31.8 198 47 0 B1 07:38:14 07:52:36 GARDERE BURBANK/BAYOU FOU HIGHLAND S CAMPUS - N 14.4 198 47 1 B1 08:03:22 08:13:29 HIGHLAND VICARIO - N CATS TERMINAL 10.1 198 47 0 B2 09:42:50 09:58:26 HIGHLAND STARING HILL - W HIGHLAND W. HARDING POLICE S 15.6 198 47 1 B1 12:20:59 12:55:26 CATS TERMINAL HIGHLAND PARKER - S 34.5 198 47 1 B1 14:48:27 15:05:15 HIGHLAND STADIUM - S BURBANK DR GARDERE LN - E 16.8 198 47 1 B1 15:05:37 15:11:00 BURBANK DR GARDERE LN - E BLUEBONNET NORTH OAK HILLS - 5.4 198 47 1 B2 16:13:48 16:23:08 CATS TERMINAL CATS TERMINAL 9.3 198 47 1 B1 16:23:39 16:48:33 CATS TERMINAL HIGHLAND HIGHLAND VILLAGE SH 24.9 TOTAL 177.2 AVG 17.7 N 10 Packet Page 530 of 1251Attachment 2 Page 36 of 91

3.12 Productivity Analyses

Route-Level Productivity Ranking

PAGE 1 Capital Area Transit System DATE 09 Feb 22 *********************************************

OVERALL ROUTE RIDERSHIP/PRODUCTIVITY RANKING
Aug 2021 Schedule
Weekday
**********************************************

RANK RANK

OVERALL TOTAL PASS PASS ROUTE LOAD PASS PASS

PRODUCTIVITY DAILY RIDERSHIP PER PER LOAD FACTOR PER PER

RANKING ROUTE RIDERS RANKING HOUR HOUR FACTOR RANKING MILE MILE ------------ ---------- ------ --------- ----- ---- ------ ------- ---- ---- 1 41 475 3 21.6 1 .098 2 1.20 1 2 44 851 1 15.8 2 .090 4 1.04 2 3 47 619 2 15.0 3 .111 1 .757 5 4 17 289 5 14.6 4 .095 3 .786 4 5 21 269 6 14.0 5 .088 5 .734 6 6 12 216 8 11.3 8 .082 8 .550 9 8 14 171 12 12.9 6 .061 14 .912 3 8 57 356 4 9.1 12 .084 7 .467 12 9 18 220 7 10.3 9 .072 10 .530 10 10 23 143 14 12.1 7 .064 12 .641 8 11 22 191 9 9.0 13 .075 9 .480 11 12 70 189 10 8.7 15 .087 6 .413 15 13 46 171 11 7.1 16 .068 11 .372 16 15 8 103 17 9.0 14 .042 18 .716 7 15 58 101 18 9.3 11 .061 13 .431 14 16 59 84 19 9.7 10 .059 15 .454 13 17 60 135 15 6.2 17 .049 16 .353 17 18 15 106 16 5.7 18 .042 17 .307 18 19 11 152 13 5.7 19 .031 19 .298 19 Packet Page 531 of 1251Attachment 2 Page 37 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 38 Segment-Level Productivity Ranking

Weekday Capital Area Transit System *********************************************

BI-DIRECTIONAL SEGMENT PRODUCTIVITY REPORT

TOTAL DAILY RANKING
Aug 2021 Schedule
**********************************************

HOURLY DAILY AVERAGE AVERAGE SEGMENT ROUTE PERIODS DAILY DAILY REVENUE AVG BOARDINGS ON+OFF

NAME SAMPLED ON OFF HOURS DIST PER HOUR PER HOUR ----------------------------------------- ---------- -------- ------- ------- ------- ----- --------- --------- CATS - FLORIDAFOSTER 44 17 42 13 1.43 1.59 29.1 37.9 CATS - PLANKCHOCTAW 41 16 47 51 1.79 1.62 26.6 55.9 LEEHIGHLAND - MALLOFLA 47 1 12 2 .58 8.10 20.7 24.2 CATS - EUGENETERRACE 14 16 28 25 1.56 1.21 18.1 34.3 CATS - ELONGTRANSFER 41 15 128 95 6.83 7.43 17.9 31.2 CATS - HIGHLANDVETERANS 47 16 76 73 4.37 3.91 17.5 34.0 CATS - MALLOFLA 17 5 28 5 1.55 7.99 17.4 20.7 CATS - NBONMARCHEHARRY 21 11 93 37 5.93 6.52 16.7 22.9 BURBANKBLUEBONNET - MALLOFLA 47 16 64 8 3.91 3.40 16.5 18.6 CATS - FAIRFIELDSFOSTER 21 17 48 41 3.08 2.85 15.9 29.3 ELONGTRANSFER - PLANKEVANGELINE 41 16 40 36 2.48 2.59 15.7 29.8 CATS - PERKINSCOLLEGE 17 17 62 63 4.16 3.47 15.3 30.2 CORTANAWALMART - FLORIDAFOSTER 44 1 2 0 .13 3.30 15.2 15.2 CATS - CORTANAWALMART 21 10 90 43 6.67 7.33 13.7 20.3 ELONGTRANSFER - PLANKCHOCTAW 41 16 69 19 5.28 5.68 12.5 15.9 HIGHLANDVETERANS - LEEHIGHLAND 47 16 21 22 1.62 1.75 12.4 26.1 CORTANAWALMART - GRNWLSPRGSCRTLND 57 16 69 29 6.33 4.12 11.8 16.8 CATS - MINIDOME 70 6 18 0 1.83 6.63 11.7 11.7 BONCARRE - CORTANAWALMART 44 17 38 35 3.35 2.86 11.6 22.3 MALLOFLA - ONEPERKINSPL 17 17 37 35 3.25 2.75 11.4 22.2 4THSTLAUREL - CATS 44 17 36 66 3.22 2.02 11.1 31.7 ELONGTRANSFER - FOSTERPRESCOTT 23 16 27 23 2.49 1.89 11.0 20.7 CATS - INDEPENDENCEDMV 12 17 38 37 3.87 4.21 10.4 20.0 PLANKCHOCTAW - PLANKEVANGELINE 41 16 16 20 1.55 1.72 10.3 22.6 LATECHCOLLEGE - WOODALECAMELOT 22 15 24 16 2.23 2.77 10.2 17.2 JEFFRSONFLOYNELL - MALLOFLA 60 15 24 2 2.62 2.05 9.6 10.6 FRESHPICKINS - GONEALONEAL 58 10 17 7 1.86 3.67 9.0 12.5 BONCARRE - FLORIDAFOSTER 44 17 21 20 2.37 2.30 8.9 17.2 EUROPESTREET - HOLLYWOODCASINO 22 16 24 5 2.82 1.44 8.7 10.3 Packet Page 532 of 1251Attachment 2 Page 38 of 91

3.13 Summary of Reports/Plots

Presented below is a summary of the wide range of analytic reports within UTA’s APC Software package:

Reports Standard Analytical Reports
1 Ride-check Report
2 Bus Stop: Individual Stop Observations
3 Bus Stop: Daily Ridership Summary by Unique Stop
4 Bus Stop: Load Plot by Stop by Trip
5 Segment Report: Individual Segment Observations
6 Segment Report: Ridership
7 Segment Report: Running Time
8 Segment Report: Max Load
9 Segment Report: Velocity
10 Actual Vs. Scheduled Running Time Plots
11 Trip Report: Individual Observations
12 Trip Report: Summary
13 Trip Report: Ridership/Max Load Plot
14 Trip Report: Route Demand by Direction Plot
15 Trip Report: Route Demand Plot
16 Route Ridership: Route Level Daily Ridership
17 Route Ridership: System Ridership/Trip Length
18 Schedule Adherence: System Totals by Day of Week
19 Schedule Adherence: Time Period Summary
20 Schedule Adherence: Time Point Summary
21 Schedule Adherence: Individual Observations
22 Deadhead Running Time: Individual Observations
23 Deadhead Running Time: Summary by Origin-Destination 24 NTD Reports/Substantiation: Route Summaries
25 NTD Reports/Substantiation: Trip Summary
26 NTD Reports/Substantiation: Individual Trip Observations 27 NTD Reports/Substantiation: Selection of Random Trip Samples 28 Schedule Adherence Consistency
29 Exception Report – Consistent Times/Locations
30 Exception Report – Inconsistent Times/Locations
31 Peak/30 Min Off-Peak Summaries Productivity Reports 32 Stop Ridership Ranking Report
33 Stop Productivity Ranking Report
34 Trip Productivity Analysis
35 Exception Report – Low Productivity Trips
36 Exception Report – Overcrowded Trips
Packet Page 533 of 1251Attachment 2 Page 39 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 40 37 Route Productivity Ranking
38 Ridership, Passengers/Mile, Passengers/Hour, Passenger Miles 39 Bi-Directional Segment Productivity
40 Daily Totals Report
41 Daily Totals Hourly Summaries
42 Garage Schedule Adherence
43 Wheelchair Lift Usage Report
44 Paired Origin-Destination Observation
45 Frequency Plot by Hour
46 Frequency Plot by Route
47 Municipal Service Utilization Report
48 System Summary – Miles, Hours, Ridership
49 Route Summary – Miles, Hours, Ridership
50 Block Productivity Report
51 EOL Dwell Time Report
52 Scheduled Vs. Actual Individual Observations
53 Scheduled Vs. Actual Summary
54 Headway Maintenance Report
55 Headway Determination Report
56 Multi Markup (Signup) Productivity Analysis by Route 57 Multi Markup (Signup) Productivity Analysis by Time Period 58 Census Tract/ TAZ Productivity Reports Administrative Control Reports 59 APC Sampling Status: Trip Sampled Per Route Summary Table 60 APC Sampling Status: Un-Sampled Blocks Report
61 APC Sampling Status: Hourly Sampled/Scheduled Plot
62 APC Deployment Plan: Daily Blocks Per Division Per Bus Type 63 APC Diagnostics: Daily Totals – Last Seven (7) Days
64 APC Diagnostics: Anomaly Report
65 APC Diagnostics: Exception Reporting
66 Bus Stop Geo-Coding Accuracy/Comprehensiveness
67 Summary Exception Report by Non-Compliant Bus Stop
68 Individual Observations
69 Reference File Comparison: Trips/Stops/Time-Points by Route-Dir-Pattern. 70 Reference File Comparison: Trips/Stops/Time-Points by Schedule-Route-Dir-Pattern. 71 Trip Start of Line/End of Line Matching: Summary by Route 72 Trip Start of Line/End of Line Matching: Individual Obser, 73 Trip Start of Line/End of Line Matching: First & Last Trip 74 Time Point Segment Contiguity
75 Schedule Adherence Complaint Validation
76 APC System Performance/Trend (Data Yield Analysis)
77 Next Day Impact Analysis

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3.14 Examples of Ad-Hoc User Requested Analytics

Next Day Ridership
The Next Day Ridership Reporting is an optional feature which affords transit managers quick feedback from planning and operations about their ridership from previous day. This feedback is extremely critical not only from operations and planning point but also from political, media and marketing perspective.

However, we all know how difficult it is to provide accurate Next Day ridership early in the day to make day to day adaptions in operations and scheduling.

Challenges such as data transfer, differences between scheduled and operational service, detours, missed service, extra service, make it even more difficult to accurately estimate ridership next day.

UTA has been providing Next Day Ridership using an approach that presents individual APC trip observations, then ‘backfills’ average APC data for any trip data that may not have been collected on the single date due to the challenges listed above. Unsampled trips average ridership is derived from the sample of the same trip data from the preceding day, week, or month.

An excerpt from a Next Day Ridership Report from Delaware DelDot is below:

Special Event Ridership

HART Streetcar Gasparilla Festival Ridership – On 01/29/22, Tampa held a downtown event entitled Gasparilla Festival during which HART’s Streetcar service was heavily utilized. Each HART Streetcar is equipped with an APC system. On Monday, 01/31/22, UTA provided Gasparilla Ridership on HART’s Streetcar Service.

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3.15 Global Reporting

UTA will execute the Global Reporting software module on a regular (monthly, schedule or quarter period) basis. Global Reporting generates standard UTA reports for all Routes on Weekdays, Saturdays, and Sundays. The Global Reports generate reports and plots in standard formats (.xlsx, .csv, .jpg, .kml, etc.) which can be specified by FAST. The Global Reports will be stored in a password protected FTP or AWS bucket available for instant download by FAST staff. The global reports eliminate the need for FAST staff to actively generate analytics on historical data.

See sample screenshots below:

UTA’s Global Reporting Module has been implemented at several UTA APC sites with strong positive user feedback (e.g., DTC, MDTA, DART, PSTA, SEPTA, MBTA, Savannah-CAT, WATA, COTA, SORTA, VRT, Baltimore-MTA and more).

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3.16 UTA APC Administrative Control Module

A primary reason for UTA’s longevity in the transit APC marketplace is the ability of UTA’s APC system to produce high quality APC analytics over the long term. Within UTA’s APC Software package is a number of applications that review the quality and quantity of APC data and produce feedback to the local staff that utilize the APC data. UTA’s Administrative Control module is referenced in NTD/APC proposals to FTA which contributes to FTA’s 100% approval rate of NTD/APC applications at UTA APC sites.

Presented below are a number of UTA’s Administrative Control applications that have been applied to FAST APC data during the APC Lease project and will be applied in a permanent application of UTA’s APC Software package at FAST.

3.16.1 APC Diagnostics
An important part of the UTA APC Analytic Reporting Tool is the ability to review how well the hardware is functioning. Each tool has a quick 7-day diagnostic check of each vehicle to confirm if it is producing good count data or not. Maintenance staff can review the status of each individual but to confirm which bus and what part on that bus needs maintenance and all users can see how the system is performing overall. The example below is a recent result from the University of Virginia where UTA APCs have been installed for eight (8) years (2012). Bus 12432 APC sensors are still performing excellent counting 1,355 Boardings and 1,374 Alightings (Percent difference of 1.4%) over the past week.

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3.16.2 Sampling Status

During the current COVID19 quarantine it was imperative that LADOT track how well their service was operating. LADOT operates routes from five (5) bus yards throughout the entire Los Angeles County area. The Sampling Status report allowed staff to monitor which routes were operating consistent to the scheduled service and which were being adjusted by operational conditions.

Count Row N %Count Row N %Count Row N %
8 0 0.0% 41 100.0% 41 100.0%
10 0 0.0% 32 100.0% 32 100.0%
11 0 0.0% 63 100.0% 63 100.0%
12 4 9.1% 40 90.9% 44 100.0%
14 0 0.0% 42 100.0% 42 100.0%
15 0 0.0% 31 100.0% 31 100.0%
17 0 0.0% 44 100.0% 44 100.0%
18 0 0.0% 32 100.0% 32 100.0%
20 55 100.0%0 0.0% 55 100.0%
21 0 0.0% 42 100.0% 42 100.0%
22 0 0.0% 32 100.0% 32 100.0%
23 0 0.0% 31 100.0% 31 100.0%
41 1 1.6% 63 98.4% 64 100.0%
44 0 0.0% 95 100.0% 95 100.0%
46 0 0.0% 32 100.0% 32 100.0%
47 0 0.0% 62 100.0% 62 100.0%
54 32 100.0%0 0.0% 32 100.0%
57 0 0.0% 43 100.0% 43 100.0%
58 3 10.0% 27 90.0% 30 100.0%
59 2 6.7% 28 93.3% 30 100.0%
60 0 0.0% 42 100.0% 42 100.0%
70 0 0.0% 31 100.0% 31 100.0%
Total 97 10.2% 853 89.8% 950 100.0%
ROUTE

URBAN TRANSPORTATION ASSOCIATES
CATS
**

APC SAMPLING STATUS SUMMARY TABLE

WEEKDAY
Sep 2021 - Feb 2022

STATUS

TRIP SAMPLING STATUS
NON SAMPLED SAMPLED Total
Packet Page 538 of 1251Attachment 2 Page 44 of 91

3.16.3 Geocoding Accuracy and Comprehensiveness
UTA’s Geocoding Accuracy and Comprehensiveness reporting presents the level of concurrence between the Calibrated Lat/Long and the Actual Lat/Long at each Bus Stop. This analysis is utilized to refine GTFS Bus Stop calibration as well as identifying errors/omissions in the original bus stop calibration file. A recent application of this tool identified over 200 missing Bus Stops from a transit agency’s GTFS export

Capital Area Transit System PAGE 1

APC RIDERSHIP STATISTICS
*****************************

APC STOP SUMMARY - LOCATION SUMMARY

DOOR OPEN-CLOSE OBSERVATIONS ONLY
Rt - 41
Aug 2021 Schedule
Weekday
*****************************

SEQENTL UNIQUE AVG AVG AVG STD DEV AVG

DIR STOP NO STOP NO NAME LATITUDE LONGITUDE DELTA DELTA DWDI SAMPLES ---- ------- -------- ------ ---------- ---------- ----- ------- ----- ------- Outbound
1 1681 22ND MAIN - N 30.451930 -91.165954 35 9 2 7 2 1682 22ND NORTH ST - N 30.452994 -91.165996 22 11 4 8 3 1683 22ND EDGEWOOD - N 30.454830 -91.166034 30 11 2 7 4 1684 22ND FUQUA - N 30.457259 -91.166124 12 9 3 38 5 1685 22ND PLANK - N 30.461277 -91.166410 29 9 0 3 6 1686 PLANK BIRCH - N 30.463335 -91.165891 45 17 12 13 7 1687 PLANK WASHINGTON - N 30.465033 -91.165250 44 37 12 20 8 1688 PLANK FAIRFIELD - N 30.466384 -91.164778 78 26 6 14 9 1912 PLANK ADAMS - N 30.468388 -91.164060 39 46 6 13 10 1913 PLANK CHOCTAW - N 30.469667 -91.163617 13 9 53 17 11 1914 PLANK SENECA - N 30.471178 -91.163067 21 23 3 70 12 1915 PLANK CHIPPEWA - N 30.472967 -91.162060 238 624 39 26 13 1916 PLANK DALTON - N 30.473719 -91.162175 21 10 3 12 14 1917 PLANK ONTARIO - N 30.475142 -91.160745 298 686 24 26 15 1918 PLANK HURON - N 30.476911 -91.160810 105 338 2 23 16 1919 PLANK WINBOURNE - E 30.478120 -91.160377 102 319 10 49 17 1920 PLANK OSWEGO - N 30.480285 -91.159864 23 27 1 25 18 1921 PLANK WYANDOTTE - N 30.481972 -91.159270 22 12 2 49 19 1922 PLANK WINNEBAGO - N 30.483208 -91.158701 58 180 2 36 20 1923 PLANK MOHICAN - N 30.484660 -91.158335 20 10 3 30 21 1924 PLANK WELLER - N 30.485585 -91.158014 29 11 2 25 22 1925 PLANK PRESCOTT - N 30.486912 -91.157138 132 535 3 21 23 1926 PLANK DAYTON - N 30.488299 -91.157045 27 10 2 16 24 1927 PLANK CLAYTON - N 30.490249 -91.156368 35 51 6 44 25 1928 PLANK EVANGELINE - N 30.492504 -91.155547 68 60 8 68 26 1929 PLANK SYCAMORE - N 30.494419 -91.154868 28 27 2 27 27 1930 PLANK DELMONT VILLAGE - N 30.495295 -91.154560 46 13 2 69 28 1931 PLANK ST GERARD - N 30.497198 -91.153887 32 28 2 74 29 1932 PLANK RILEY - N 30.498854 -91.153308 126 20 3 56 30 1933 PLANK VAUGHN - N 30.501270 -91.152458 41 62 2 26 31 1934 PLANK JH COONEY - N 30.502904 -91.151883 18 11 1 16 32 1935 PLANK DENHAM - N 30.504335 -91.151384 25 28 3 31 33 1936 PLANK CANNON - N 30.505175 -91.151091 13 8 3 86 34 1937 PLANK DAWSON - N 30.506701 -91.150546 43 20 2 34 35 2292 AIRLINE HWY BEECHWOOD - S 30.509139 -91.143982 31 35 2 30 36 1938 AIRLINE FOSTER - S 30.508509 -91.140795 12 7 3 13 37 1939 MCCLELLAND AIRLINE - S 30.505706 -91.135463 27 8 3 43 38 1940 MCCLELLAND TOLBERT - S 30.504458 -91.135430 221 29 2 4 Packet Page 539 of 1251Attachment 2 Page 45 of 91

3.16.4 Assignment Performance
UTA’s Assignment Performance software compares the amount of APC data being imported into the analytic reporting against the total amount of APC data collected. Periodically, APC data is lost by AVL systems if the bus is off-route or if there is a missing or inaccurate Driver Login.

ASSIGNMENT PERFORMANCE

HIGH MILEAGE DIFFERENCE - LOW ON DIFFERENCE
Aug 2021 Schedule
*****************************

DIAGNOSTIC DIAGNOSTIC
DAILY TOTALS .TOT PRCT DAILY TOTALS .TOT PRCT

COACH BLOCK DATE MILES MILES DIFF DIFF ON ON DIFF ------ -------- -------- ------------ ---------- ------ ------ ------------ ---------- ------ 192 0 01/03/22 180.9 166.6 7.9 14.3 108 108 .0 192 0 01/04/22 98.8 91.5 7.4 7.3 73 73 .0 192 0 01/06/22 108.1 100.9 6.7 7.2 104 103 1.0 192 0 01/11/22 177.0 163.3 7.7 13.7 95 95 .0 192 0 01/14/22 98.6 90.3 8.4 8.3 60 60 .0 192 0 01/16/22 215.8 198.9 7.8 16.9 65 64 1.5 192 0 01/17/22 252.8 233.1 7.8 19.7 64 64 .0 192 0 01/23/22 23.2 32.2 -39 -9.0 23 23 .0 192 0 01/24/22 10.5 3.1 70.5 7.4 22 22 .0 192 0 01/25/22 15.6 15.8 -1.3 -.2 29 29 .0 192 0 09/02/21 196.1 181.5 7.4 14.6 230 230 .0 192 0 09/03/21 214.2 197.9 7.6 16.3 84 84 .0 192 0 09/05/21 234.0 215.8 7.8 18.2 106 106 .0 192 0 09/16/21 208.9 193.4 7.4 15.5 2 2 .0 192 0 09/19/21 82.4 76.3 7.4 6.1 2 2 .0 192 0 09/23/21 179.9 166.8 7.3 13.1 2 2 .0 192 0 09/24/21 207.2 191.6 7.5 15.6 5 5 .0 192 0 09/27/21 256.5 236.6 7.8 19.9 2 2 .0 192 0 09/28/21 220.4 203.7 7.6 16.7 0 0 .0 192 0 09/30/21 144.6 138.9 3.9 5.7 3 3 .0 192 0 10/03/21 201.6 186.3 7.6 15.3 4 4 .0 192 0 10/08/21 177.7 164.4 7.5 13.3 136 136 .0 192 0 10/10/21 248.1 228.6 7.9 19.5 102 102 .0 192 0 10/15/21 202.5 187.5 7.4 15.0 145 144 .7 192 0 10/23/21 158.4 146.9 7.3 11.5 180 158 12.2 192 0 10/26/21 230.6 213.0 7.6 17.6 98 98 .0 192 0 10/28/21 229.6 212.0 7.7 17.6 125 125 .0 Packet Page 540 of 1251Attachment 2 Page 46 of 91

3.16.5 Segment Contiguity

The Segment Contiguity review identifies Missing Timepoints. For On-Time Performance and Running Time analyses, it is critical that all Timepoints be identified by the AVL and/or APC system. Presented below is an example from FAST:

PAGE 1 Capital Area Transit System *********************************************

SEGMENT SAMPLE REPORT

NON-CONTIGUOUS SEGMENTS
Aug 2021 Schedule
**********************************************

NON-CONTIGUOUS TOTAL AVG

OLD NEW SEGMENT TRIP FREQ OF RUN AVG STD DEV LAST ROUTE DIR PATTERN TIMEPOINT TIMEPOINT POSTN SAMPLES SAMPLES NON MATCH TIME DIST DIST DELTA1 DELTA2 DWDI1 DWDI2 TIMEPOINT __________ __________ _________ ______________ ______________ _____ ______________ _______ _________ _____ _____ _______ ______ ______ _____ _____ ____________________ 8 0 CATS BRCC 103 3 388 1% 13.4 3.03 .90 255 41 337 0 GUSYNGCOLODUNN TOTAL 3 12 0 MALLOFLA CATS 104 5 . . 28.4 8.46 .05 53 47 57 744 INDEPENDENCEDMV 1 CATS MALLOFLA 104 4 . . 25.6 8.23 .05 13 20 121 72 JEFFERSONDRUSILLA TOTAL 9 17 0 CATS MALLOFLA 104 2 370 1% 14.0 7.65 .07 271 31 1543 57 ONEPERKINSPL 1 MALLOFLA CATS 104 2 . . 29.4 10.40 4.24 32 201 20 124 PERKINSCOLLEGE TOTAL 4 21 0 CATS NBONMARCHEHARR 103 28 321 9% 35.3 7.18 .78 833 500 227 29 FAIRFIELDSFOSTER Y
1 CORTANAWALMART FAIRFIELDSFOST 103 3 324 1% 24.8 4.60 1.56 159 38 0 0 NBONMARCHEHARRY ER
1 CORTANAWALMART CATS 104 29 324 9% 32.6 7.33 .57 113 871 14 219 FAIRFIELDSFOSTER 1 NBONMARCHEHARR CATS 204 2 324 1% 10.1 3.20 .42 563 959 233 0 FAIRFIELDSFOSTER Y
TOTAL 62 22 0 WINBOURNEACADI EUROPESTREET 305 4 142 3% 25.7 6.78 .21 34 35 0 23 RIVER3RDDEPART Packet Page 541 of 1251Attachment 2 Page 47 of 91

3.16.6 2.6 Bus Stop Identification Refinement

The Bus Stop Identification Refinement application that compares the Bus Stops identified by the APC system against the Bus Stop Calibration file provided by FAST. Periodically, there are short-term detours (accidents, street repairs, etc.) that are not incorporated into the official Bus Stop geocoding files.

However, the APC system is collecting data on Trips that are partially detoured. This UTAAPC Administrative Control tool identified the frequency with which a Bus Stop has been identified relative to the Number of Trips Operated. From this analysis, Route Exceptions can be added to UTA’s Bus Stop Identification algorithms that will increase the frequency (to virtually 100%) of identification of a given Bus Stop.

Presented below are tables that present a Before and After the application of this tool:

Identified bus stops that are not matching on each sampled trip.

Reprocessed bus stop data calibrated to refine data yield. The refined data shows the stops matching 100% on each sampled trip.

Route Pattern DIR Seq Unique Stopname STOP_TRIP_PRCT
36 PATLB1 0 4 4231010 5th @ Marquette 0.87
36 PATLB1 0 5 70423003 5th @ Fruit 0.87
36 PATLB1 0 6 4727 Lomas @ 7th 0.83
36 PATLB1 0 7 4729 Lomas @ 11th 0.83
36 PATLB1 0 8 4731 12th @ Granite 0.83
36 PATLB1 0 9 4733 12th @ Rosemont 0.83
36 PATLB1 0 10 4735 12th @ Arias 0.83
36 PATLB1 0 11 4737 12th @ Bellamah 0.83
36 PATLB1 0 12 4739 12th @ Bellamah 0.83
36 PATLB1 0 13 4741 12th @ I-40 0.83
36 PATLB1 0 14 4230965 12th @ Indian School 0.83
36 PATLB1 0 15 4745 12th @ Indian School 0.83
Route Pattern DIR Seq Unique Stopname STOP_TRIP_PRCT
36 PATLB1 0 4 4231010 5th @ Marquette 1.00
36 PATLB1 0 5 70423003 5th @ Fruit 1.00
36 PATLB1 0 6 4727 Lomas @ 7th 1.00
36 PATLB1 0 7 4729 Lomas @ 11th 1.00
36 PATLB1 0 8 4731 12th @ Granite 1.00
36 PATLB1 0 9 4733 12th @ Rosemont 1.00
36 PATLB1 0 10 4735 12th @ Arias 1.00
36 PATLB1 0 11 4737 12th @ Bellamah 1.00
36 PATLB1 0 12 4739 12th @ Bellamah 1.00
36 PATLB1 0 13 4741 12th @ I-40 1.00
36 PATLB1 0 14 4230965 12th @ Indian School 1.00
36 PATLB1 0 15 4745 12th @ Indian School 1.00
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3.16.7 APC Reference File Quality Control

With appropriate review of transit schedules and geo-coding information from one schedule change to another, transit agencies implement a successful APC Reference File Quality Control procedure to provide accurate reports and analysis. UTA will apply its APC Reference File Quality Control measures at FAST to identify scheduling and/or geo-coding anomalies. Outlined below is brief description and schematic of the APC Reference File Quality Control process.

3.16.8 Installation and Training

3.16.8.1 APC Equipment Installation

Installation of UTA’s APC system is typically performed by UTA technicians with years of experience (10- 15+) and/or UTA-trained subcontractors under the supervision of a senior UTA technician. UTA’s technical/engineering staff represents over 120 cumulative person-years of implementing successful APC systems on practically every transit vehicle type in operation since the 1970’s including all vehicle types operated by CAT. UTA installation staff has unparalleled understanding of what is required to implement successful APC systems in the often difficult and harsh operating environment of public transit.

Installations of the UTA APC system are typically coordinated on a daily basis with local maintenance and operations staff to determine a specific installation location, rate, and working hours which minimize impact to the transit operation, while allowing the APC installations to progress at a mutually agreeable rate. UTA’s technicians and/or subcontract installers are accustomed to working overnights and off-hours to minimize vehicle downtime and impact to normal transit operations.

UTA technicians and installation staff are fully equipped and self-sustainable and require little, if any assistance or resources from local maintenance staff. UTA does not require maintenance-bay space, special tools, or other local resources. UTA is accustomed to completing APC installations outdoors or in locations where impact to normal maintenance operations are minimized.

3.16.8.2 APC Equipment Transfer

UTA’s APC system is designed for the rugged transit operating environment and regularly serves beyond the useful life of transit vehicles (10-15+ years). It is not uncommon for UTA APC on-bus hardware to be removed and transferred from retired vehicles to new vehicles, sometimes multiple times.

UTA is well experienced in transferring APC equipment and can perform APC Equipment transfers for UTA APC customers or support local staff in making the transfer. Typically, UTA recommends transferring the major APC components only (CPU, Sensors, etc.) and installing new APC cabling where appropriate due to the relatively low cost of APC cabling and the potential for damage to cabling during the removal process. Ultimately, it is the decision of the APC user to determine how much of the APC system to transfer.

Time to remove APC equipment from a retired vehicle is typically under one (1) hour. Time to install on a new vehicle can vary from 2-4 hours depending on vehicle type and APC options selected (Multi-Position Bicycle Rack Monitoring, for example).

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3.16.8.3 Training
The following APC training sections are applicable to implementation of the APC system. During the execution of this project, FAST staff will determine the degree of APC Training and Documentation to be provided to FAST staff. Presented in this section is a description of standard APC Training and Documentation.

APC Software Training
The objective of the APC Software Training is for FAST to achieve a level of competence in understanding and operation of the APC Analytic Software package that FAST becomes totally independent of any UTA’s support while realizing the full analytic value of the APC system.

The specific durations of the APC Software Training elements presented below are subject to mutual agreement between UTA and FAST.

The APC Software Training will begin after all of the APC Analytic Software has installed/tested and is routinely generating a standard set of APC reports/plots. The components of the APC Software Training are presented below:

APC Data Processing Training
This session explains the basic steps/procedures that are required to execute both the production and backup methods of processing APC Data Batches. Data Transfer, Diagnostics, Automated Assignments, and File Creation will be explained/demonstrated. Included in the training will be the actual processing of these procedures will actual FAST data.

After this training session, FAST will have primary responsibility for executing these procedures. UTA will provide backup support by performing parallel processing at UTA’s offices in Cincinnati, Ohio. During the three-week interval between this training session and the next, FAST will provide status reports on the degree of success achieved in executing these procedures.

Reference File Maintenance
After FAST staff demonstrates satisfactory proficiency in the execution of the APC Report Generation; the next session will address the APC Reference Files that are a necessary prerequisite to satisfactory APC operation.

For the APC Reference File Maintenance training, both the software and procedures surrounding the software will be reviewed to allow the user to understand the roles of the APC Reference Files. There are two primary APC Reference Files (Master Schedule, and Stations/Timepoints). The automated procedures that have been developed for obtaining the Master Schedule File from the scheduling system and the Station/Timepoint File from FAST’s GIS database will be presented and practiced.

APC System Administration
At this point in the APC Software Training cycle, FAST staff should be executing all procedures quite well.

Again, if this is not the case, UTA will allocate time/resources to eliminate any APC Software operation related problems.

This session will present to FAST staff and management those areas of APC operation that should be closely monitored/reported to achieve a continual high level of APC performance. Many of the areas addressed in the APC System Administration training will concentrate on the transfer of information relative to the APC system to other FAST departments. Communication of APC maintenance tasks/corrective actions, APC vehicle deployment, APC data yields, Sampling priorities, Analytic Report requests, etc. are the types of subjects that will be defined in this session.

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 51 It is the policy/practice of UTA to provide indefinite APC Software support to UTA APC users. As a result, although the contractual requirements will have been met, FAST and UTA will continually communicate any problems/issues that may arise with the APC system.

APC Hardware Maintenance Training
On site APC hardware training conducted by the same experienced UTA technicians that installed the APC equipment at FAST will be provided in APC hardware-training sessions. As with the APC Software Training, the objective of the APC Hardware Training is to make the FAST completely self-sufficient in the long-term support of the APC system.

The APC Hardware Training can be scheduled over multiple sessions. Quite simply, UTA’s APC system does not fail very often. As a result, the APC training given to local transit maintenance staff does not get practiced very much and the APC maintenance skills obtained in the initial APC training tend to atrophy from lack of application.

An initial introduction/explanation of the APC system is appropriate along with detailed exposure to the APC maintenance procedures. Presented below are the topics to be covered:

APC Maintenance Training
o Review On Board Wiring Runs and Terminations
o Review APC Equipment Repair Manual
o Input Power Placement
o Counting Sensor Placement and Adjustment
o GPS Subsystem (Review of UTA APC Diagnostics)
o WLAN/Cellular Data Transfer
o Discrete Inputs (doors)
o Use of Diagnostic Laptop Computer
o Common Problems/Repairs
o Setup of APC Bench Test Area

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3.16.8.4 Project Schedule
Presented below is a preliminary project schedule for the installation and implementation of the UTA APC System at FAST.

The project schedule can be altered to accommodate FAST’s local preferences. UTA will commence hardware installation within two (2) weeks of Notice of Award. The initial installation of APC systems will be complete within one (1) week. UTA’s APC Software and Reporting systems will be installed independently of the on-bus hardware and be fully operational within two (2) weeks after the installations begin.

Notice of Award
Once the Notice of Award is issued, UTA will start assembling parts and scheduling installations to commence in two (2) weeks.

Software Setup
Upon Notice of Award, UTA will start to configure the APC data processing and reporting software. UTA will communicate with FAST Planning and Scheduling staff relative to the schedule and geocoding exports.

Fleet Hardware Installations
Hardware installations will begin two (2) weeks after the Notice of Award. UTA will work with operations and maintenance staff to arrange appropriate locations for staging materials and performing installations.

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 53 Software Commissioning
After the initial installation of the APC on-bus hardware, data will be available to configure/test UTA’s APC software with current CATAPC data.

NTD Certification – Data Collection
Given the aggressive timeline for NTD Certification, it is necessary to execute Manual checks associated with the baseline sampling and benchmarking plan as soon as possible. It is a good practice for agency staff to perform the Manual data collection to be used for the NTD/APC certification process.

UTA will perform some initial Manual checks. This is a commonly performed aspect of UTA’s post- installation quality control process.

NTD Certification - Manual vs APC Analysis
After manual data is collected, it must be compared to the APC data to assess the accuracy of the system. UTA and FAST will execute the Manual/APC comparison in parallel. FAST will inform UTA of the Dates and Bus Numbers on which Manual Ridechecks were performed. UTA will provide processed and raw APC data to FAST for comparison. Upon FAST’s receipt of the APC data, FAST will provide copies of the Manual data for review. FAST and UTA will present summaries of the Manual/APC comparisons for review/rationalization.

The completed Manual/APC comparison will be included in The FAST’s NTD/APC application to FTA.

NTD Certification - Finalize Benchmarking Plan Document The benchmarking plan documents must be written. This includes, among other things, information about the APC system and the results of the APC v Manual testing. A separate document will need to be written for each mode that will be certified. These documents can start being written before the end of the APC v Manual comparison. Once the documents are finalized, they can be submitted. It’s possible that there will be a delay of several weeks after submission before approval is received due to the fact that FTA and their contractors (BCG) will likely be busy with many of similar certification proposals being submitted as part of the 2019 re-certification cycle. An unofficial part of the schedule will be a celebration once the approval becomes official.

Initial APC User Software/Report Training
Given the priority of NTD certification, it is probably best to focus most of the initial attention on APC analytics on the certification process. However, once the benchmarking plan is submitted, the focus of the project can turn to familiarization and training with the reporting software. Typically, this process takes the form of 1-2 full days of UTA staff meeting with FAST staff at FAST offices to review the many different analytic options present in the UTA reporting software. The exact schedule of this training can be determined by FAST preferences but could take place as soon as the efforts associated with the NTD certification process, and all vehicle installations are complete.

Initial Maintenance Training
UTA can start familiarizing and training FAST maintenance staff with the APC system installed on the fleet. Depending on FAST preference and UTA staff availability this can potentially take place during the installation phase(s). However, it’s possible that given the higher priorities of completing hardware installations and finishing the NTD certification efforts, UTA staff may not be available for maintenance training until these two more important tasks are finalized. So, the tentative schedule would place the APC maintenance training as soon as roughly the same time as the initial software training.

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3.16.8.5 Acceptance Testing
Each vehicle will be subjected to UTA’s standard post-installation test procedure at the completion of the install. All APC subsystems will be individually tested for proper function. See sample UTA’s Installation & Acceptance Checklist below.

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4. Qualifications and Experience

4.1 UTA Project Staffing

UTA President\CEO, Mr. Thomas W. Kowalski, will have overall project management responsibility for this project.

Mr. David Bosshammer, Mr. Kevin Moore, Mr. Sandesh Samdaria, Mr. Nick Fischer, and Mr. Michael Kowalski will have responsibility for all UTA APC software related aspects of this project.

Mr. David Vanderputten, Mr. Chris Cooper, Mr. Earl Bumphus, and Mr. Jeremy Bosshammer will have responsibility for all UTA APC hardware related aspects of this project.

Mr. Keith Gates will serve as the Qualified Statistician and provide assurance that FAST’s application of APC data to NTD reporting is fully compliant with FTA requirements.

Thomas W. Kowalski – President and CEO
Serving as the principal Project Manager for UTA, Mr. Kowalski will have overall responsibility for UTA's performance in implementing an APC system at FAST.

Mr. Kowalski has degrees in the following areas: a Bachelor’s degree in Industrial Engineering; Master’s degree in Business Administration and Master’s degree in Community Planning. He has also taught at the University of Cincinnati as Adjunct Instructor of Operations Planning in Public Administration.

Mr. Kowalski is a founding partner of UTA and original developer of UTA’s analytic software. Mr.

Kowalski has managed implementation of virtually all one-hundred twenty-five (125+) UTA APC projects and ensured each project has been executed within the given schedule and budget as proposed. His other project responsibilities include active involvement in APC reporting needs, new analytic applications, and on-going APC support, as well as, ad-hoc APC reporting requirements.

The following are a sample of recent projects Mr. Kowalski has successfully implemented: San Antonio VIA, New Orleans RTA, DTC (Delaware), SEPTA (Philadelphia), UTA (Salt Lake City), MBTA (Boston), METRO (Houston), CMTA (Austin), MDTA (Miami-Dade), DART (Dallas), Port Authority (Pittsburgh), LYNX (Orlando), and AC Transit (Oakland).

David Bosshammer - Chief Technical Officer
Responsible for successful operation and integration of all APC software, Mr. Bosshammer has degrees in the following areas of expertise: Bachelor’s degree in Physics and a Master’s degree in Electrical and Computer Engineering. Mr. Bosshammer is committed to make the necessary adaptations to standard UTA software to efficiently produce on-board and post processing reports for FAST. Mr. Bosshammer, a member of UTA since 1995, has successfully participated in more than seventy (70) APC projects. UTA SAEJ1708/J1587, GPS, and wireless download interfaces, along with interfaces to all major transit scheduling system have been developed by Mr. Bosshammer, As UTA’s Chief Technical Officer, Mr. Bosshammer has experience overseeing more than one-hundred twenty-five (125+) UTA APC projects in his twenty (20) years with UTA. His primary responsibility is to adapt APC software to local operating practices. He is committed to active involvement in the Packet Page 549 of 1251Attachment 2 Page 55 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 56 development and implementation of APC data processing software and updates. Current project responsibilities include: LYNX (Orlando), SFMUNI (San Francisco), OTS (Honolulu), METRO (Houston), PAAC (Pittsburg), SEPTA (Philadelphia), Utah Transit (Salt Lake City), MBTA (Boston), and MDTA (Miami Dade).

David Vanderputten – Field Engineering Manager
As a 2007 graduate of Wright State University with a Bachelor of Science degree in Mechanical Engineering, Mr. Vanderputten began his career with UTA in 2001 and has been a full-time member of the UTA engineering team since 2007. David’s in-depth knowledge and experience will be applied to the design and installation of the on-bus APC equipment implementation at FAST.

Mr. Vanderputten is the Primary Engineer and Logistics Expert for all UTA APC hardware for OEM bus manufacturers including Gillig, New Flyer, Nova Bus, and others. During his tenure of seventeen (17) years with UTA, Mr. Vanderputten participated in successful UTA Rail APC applications at SEPTA (Silverliner, NHSL, and Kawasaki). along with applications at: OTS (Honolulu), KCATA (Kansas City) and MBTA (Boston). Furthermore, he is responsible for the design, specification and procurement, and successful implementation of all hardware for large-scale APC deployments such as: MDT (Miami- Dade) - nine hundred (900) buses, and SEPTA (Philadelphia) Bus, Light Rail/Commuter Rail project - over three hundred (300) vehicles.

Chris Cooper – Field Engineer
Mr. Cooper joined UTA in 2007 after attending Cincinnati State and Miami University for electrical engineering technology. As Field Engineer, he has performed or supervised installations at over twenty (20) customer sites. These projects encompass work on over fifteen hundred (1500) vehicles including work on light and heavy rail applications. Mr. Cooper will assist in the APC installation, warranty maintenance, and quality control responsibilities.

In 2010, Mr. Cooper performed installations and implemented QA procedures as part of UTA’s APC expansion project at MBTA (Boston). In 2008-2009, he supervised the installation of over nine hundred (900) APC installations in MDTA (Miami-Dade) and performed quality assurance checkout inspections and QA reporting.

Keith Gates, P.E- Transit Statistician
Mr. Gates recently retired from the Federal Transit Administration (FTA) as Manager of the National Transit Database (NTD). While at FTA, Mr. Gates was responsible for overall NTD program execution and product quality. This included approving passenger counting methods and updating regulations.

Prior to serving as Manager of NTD, Mr. Gates was Director of Performance Management for FTA. Mr.

Gates has received both Bachelor's and Master's degrees in Electrical Engineering from Purdue University. Mr. Gates will serve as a statistical resource to FAST for this project. To the extent that FAST will be utilizing APC-generated information to provide to local, state, and/or federal funding bodies, Mr. Gates' experience with FTA's NTD program will be beneficial.

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 57 Sandesh Samdaria – Software Engineer
Mr. Samdaria has been employed by UTA since 1999 initially as a student intern and then as a full-time UTA employee in 2001. Mr. Samdaria has degrees in the following areas of expertise: Undergraduate degree in Architecture (India) and Master’s degrees in Community Planning (University of Cincinnati) and Housing and Urban Development (The Netherlands).

Mr. Samdaria’s involvement with FAST’s project includes: overseeing data quality reviews, generating and analyzing reports. Mr. Samdaria’s primary UTA responsibilities are APC files – review and set-up; Report menu design – review and set-up; APC software – installation and set-up; and APC documentation and Support – providing standard and ad-hoc APC reports.

Sandesh’s recent APC reporting software installation, set-up and support include the following sites:

RTA (Dayton), Eagle County Transit (Eagle County, CO), Triangle Transit Authority (Durham), and OTS (Honolulu).

Kevin Moore – Software Engineer
Mr. Moore has degrees in the following areas of expertise: A Bachelor of Science in Civil Engineering (Northwestern University) and a Master of Architecture (Massachusetts Institute of Technology).

Between 1999 and 2006, Mr. Moore was engaged in development of UTA’s APC Reporting Menu and adaptation of UTA’s APC software package to specific user applications. Since 2009, Mr. Moore’s primary responsibilities include: APC Report Menu Design - review and set-up; APC Reporting Software - set-up and testing; APC documentation and Support – providing standard and ad-hoc APC reports. Recent APC reporting setups and support include: SEPTA (Philadelphia), UTA (Salt Lake City), RTA (Dayton), MBTA (Boston), and MDTA (Miami-Dade). In one current project, Mr. Moore is collaborating with MBTA planners to produce a highly-customized, system-wide ridership report that will present (integrated UTA/TransitMaster) APC ridership data to the transit public.

Nick Fischer – Software Engineer
Mr. Fischer, a member of the UTA’s software engineering team since 2007, academic achievements include: a Bachelor degree in Sociology and Political Science and completion of The Ohio State University’s Joint Degree in Urban Transportation, through which he obtained a Master of City & Regional Planning (MCRP) and a Master of Science (MS). During his graduate studies, Mr. Fischer had an internship with the Central Ohio Transit Authority (COTA) in their Capital Projects/Planning department. He served as an APC specialist for COTA, where he managed the APC data processing, data quality control review and generated APC analytical reports for the transit authority. Mr.

Fischer’s anticipated project responsibilities include: Master schedule files, Bus stop geo-coding files, and Software quality control.

Mr. Fischer’s primary UTA responsibilities include: APC reference files – review and set-up; APC Report Menu Design – design, set-up and review; APC Reporting Software – installation and setup; APC Documentation and Support – providing standard and ad-hoc APC reports. His recent APC reporting installation, set-up and support include the following sites: Houston METRO Rail and Bus, Connect-Transit (Bloomington Normal), BMTA (Baltimore), FAST (Fayetteville), ART (Asheville).

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 58 Michael Kowalski - Software Engineer/Hardware Maintenance Technician Michael Kowalski had been working as a part-time UTA software engineer since the early-2000's. In 2006, after receiving a B.S. degree in Environmental Resource Engineering from Humboldt State University, Michael increased the number of hours associated with his part-time UTA efforts. In 2013, Michael joined UTA as a full-time UTA Software Engineer with associated responsibilities relative to UTA's on-bus APC equipment and Maintenance. Michael's involvement with FAST will be to setup/test UTA's APC Reporting Menu and other ad-hoc IBM-SPSS syntaxes for specific user analytic requirements.

Jeremy Bosshammer - Field Engineer
Mr. Bosshammer contracted part-time for UTA for four years and joined UTA full-time in 2019. As a Field Engineer, he has performed and supervised installations of APC equipment at many cities across the United States. Mr. Bosshammer will assist in the APC installation and warranty maintenance at FAST.

Earl Bumphus - APC Technician
Mr. Bumphus is currently employed as an Electronic Technician at Durham Area Transit Authority (DATA) in Durham NC. At DATA, Mr. Bumphus is responsible for the maintenance of UTA's APC system on DATA's Gillig buses. Mr. Bumphus has received permission to work part-time for UTA executing APC maintenance in the region. Mr. Bumphus will be available to provide APC maintenance at CAT, if required.

Debbie Scheetz – Administrative Manager
Ms. Scheetz joined UTA in 2013 after spending 22 years in the banking industry and specifically served as the company’s commercial banker. Her close connection with the financial side of UTA sparked her interest in learning more about the operations of UTA and becoming a contributing member of the team by applying her years of cumulative business experience. Debbie has her B.B.A. in Management and Marketing (University of Cincinnati) and enjoys applying her business experience to help manage the daily administrative responsibilities, as well as the long-term needs of UTA’s operations.

UTA's Project Team of eleven (11) engineers with a cumulative 175+ years of transit experience and thirteen (13) advanced (MS+) degrees, represents a combination of technical knowledge and transit experience unmatched by any other firm in North America in the provision of high-quality APC systems.

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5. References

5.1 UTA APC Project References

UTA has implemented APC systems in over one-hundred twenty-five (125+) large and small North American transit agencies. At the start of this section are summaries of UTA APC applications at transit agencies with similarity to the FAST bus APC application (StandAlone APC configuration, Overhead APC sensors).

Williamsburg, VA (WATA) - UTA StandAlone APC System w/Overhead APC Sensors Ben Goodill (757) 253-6862
In late-2018, WATA executed a competitive APC procurement for a StandAlone APC system similar to FAST. WATA has successfully implemented UTA's APC system with a similar APC configuration as proposed application for FAST. WATA has received approval from FTA to apply APC data to NTD reporting.

WATA is currently serving as a beta-test site for UTA's Real-Time Passenger Load capability in which all APC-equipped buses are appearing on a real-time map with actual Passenger Load being presented.

Also included in WATA's Real-Time Passenger Load display are the Available Bicycle Rack Slots on each bus. WATA has included UTA's Multi-Slot Bicycle Rack monitoring in the APC configuration.

WATA has chosen to implement UTA's StandAlone APC configuration independent of WATA's AVL system in order to obtain the highest possible levels of performance.

The WATA facility also houses buses for Colonial Williamsburg’s transit services and WATA manages the NTD reporting for Colonial Williamsburg. The overall success and specifically, the certification of the APC system for NTD reporting by FTA, has motivated Colonial Williamsburg to add the UTA StandAlone APC system to their fleet starting in 2021.

Bloomington, Indiana (BPTC) - UTA StandAlone APC System w/Overhead APC Sensors Lew May (812) 332-5688
In late-2020, BPTC executed a competitive APC procurement for a StandAlone APC system which was awarded to UTA. Similar to CAT, UTA's APC system was previously installed on a sub-fleet of BPTC buses to support a Comprehensive Operational Analysis (COA) executed by a planning consultant. Also similar to FAST is BPTC's operation in coordination with a university transit service (Indiana University) which has been a long-time UTA APC user.

Similar to numerous other transit agencies, BPTC chose to implement UTA's StandAlone APC configuration in order to avoid reliability issues present with the existing AVL system.

APC installations have taken place within four (4) weeks from Notice To Proceed with APC software installation occurring during the same period. Training will occur in Mar-April 2021.

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 60 Monterrey-Salinas Transit, CA (MST) - UTA StandAlone APC System w/Horizontal APC Sensors
Doris Martinez (831) 264-5874
In 2019, MST executed a competitive procurement for a StandAlone APC system which was awarded to UTA over three (3) other bidders. UTA installed APC systems on Qty=170 buses. Per MST specification, the APC software was installed in a UTA-hosted configuration with a complete set of analytic reports.

MST chose to implement a StandAlone APC system that operates in parallel with an existing AVL system.

City of Tallahassee, FL (StarMetro) - UTA StandAlone APC System w/Vertical APC Sensors Andrea Rosser (850) 891-5196
In early 2020, The City of Tallahassee, FL. Executed a competitive procurement for automatic passenger counters for StarMetro’s fleet of fifty-seven (57) Gillig buses and four (4) cutaway vehicles operating fixed, deviated, and complementary on-demand ADA service. UTA also provided a web-based stand- alone reporting software package and the required NTD reporting necessary for application to the FTA.

Dallas Area Rapid Transit (DART) - UTA Integrated APC System w/Horizontal + Overhead APC Sensors
Jing Xu (214) 749-2847
In 2018, DART executed the largest competitive APC procurement (640 buses) that has taken place in the U.S. since 2000. UTA was awarded the APC contract over bids submitted by Dilax and Clever Devices. UTA's APC system was integrated with the Trapeze TransitMaster AVL system. UTA's horizontal APC sensors will be deployed on approximately 520 DART buses with UTA's overhead APC sensors installed on approximately 120 DART ARBOC buses. In 2013, DART awarded UTA a contract for APC Software after receiving bids from RSM and Trapeze.

Central Florida Regional Transportation Authority (LYNX) - UTA StandAlone APC Configuration Walter Gant (407) 254-6078
LYNX executed an APC procurement in early-2020 which provides a most recent data point from the APC marketplace. After multiple unsuccessful APC applications from AVL suppliers, LYNX released an APC RFP in late-2019 to provide StandAlone APC systems on Qty=273 buses. UTA was awarded the contract after receiving significantly higher scores from LYNX's Source Evaluation Committee. The other bidders were InfoDev and Dilax.

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 61 Sacramento Regional Transit District Rail Cars + UTA APC Software Applied to Clever Devices' Bus APC
Casey Courtright (916) 556-0318
In 2018, SacRT executed a competitive procurement for an APC system to be installed on SacRT's rail cars. UTA was awarded the contract over Dilax, Inc. Included in the contract was the application of UTA's APC Software to SacRT's bus APC data generated from the Clever Devices' bus APC system.

SacRT's objective was to improve the Ridership reporting along with obtaining a wide range of analytics from SacRT's bus APC data.

Arlington, VA (ART) - UTA Horizontal APC Sensors Integrated with Clever Devices AVL system Tom Scherer - (703) 228-3281
ART has been a user of UTA's APC system for approx 15 years. During this period, APC data has been incorporated into a wide range of ART analytic methodologies. UTA has provided support to ART for a variety of non-routine analyses requested by internal and external sources. ART continues to specify UTA's APC system on new bus purchases.

University of Virginia - UTA StandAlone APC System
Allison Day (434) 982-6305
In 2015 the University of Virginia contracted UTA to install StandAlone APCs on five (5) Gillig 2-door buses. UVA purchased the APCs to relieve the operators from having to count passengers in order to get ridership statistics and provide a mechanism for service planning. Over the past six (6) years UVA has almost annually expanded the APC equipped buses in their fleet by retrofitting existing buses and having new buses be equipped with APCs. Currently UVA has 35 buses in their fleet equipped with an APC. UVA Transit staff utilizes a UTA hosted configuration for analytics and staff simply logs onto a UTA provided website to download ridership statistics. The APC data and analytics require no UVA IT resources.

Chatham Area Transit (CAT) - UTA StandAlone APC System w/Horizontal + Overhead APC Sensors Steve Boatright (912) 661-7539
In 2018, CAT of Savannah, GA executed a competitive procurement for a fleet-wide APC system. CAT received three (3) proposals (UTA, Clever Devices, and GoFleet) and awarded the contract to UTA. CAT has sixty-eight (68) APC-equipped buses in UTA's StandAlone APC configuration. Also included in the APC application are UTA's Multi-Slot Bike Racks and Driver Seat Monitoring capabilities. FAST’s buses that operate FAST’s fixed-route service are equipped with UTA's horizontal APC sensors. FAST’s trolleys and paratransit buses are equipped with UTA's overhead APC sensors.

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 62 Pinellas Suncoast Transit Authority (PSTA) - UTA StandAlone APC w/Horizontal Sensors Christine McFadden (727) 540-1837
In early-2007, after a competitive APC procurement, UTA was awarded a contract for 10 APC systems (StandAlone) configuration. Based on the performance of the initial 10 UTA APC systems, PSTA added an additional 20 APC systems in late-2007 and early-2008. PSTA continues to expand its use of APCs by adding 33 UTA APC systems since 2010. PSTA includes UTA APC system components on each new bus procurement. In 2013, PSTA was approved by FTA to apply APC data to PSTA's NTD reporting requirements. Since 2013, PSTA has incrementally added UTA StandAlone APC systems to the PSTA bus fleet.

In 2018, PSTA added UTA StandAlone APC systems on Qty=75 buses to complete a 100% APC-equipped bus fleet. PSTA's APC system includes the new Multi-Slot Bike Rack and Driver Seat monitoring features.

PSTA has chosen the StandAlone APC configuration rather than integrate with the Clever Devices' AVL system.

Athens-Clarke County (ACCT)- UTA StandAlone APC System
Derick Gandy (706) 4106261
In 2016, two (2) Gillig buses were purchased by ACCT equipped with UTA’s APC StandAlone system. With successful implementation of the APC system on the first two buses ACCT procured UTA’s APC Stand Alone system on the remainder of the fleet. In 2019 ACCT continue to install UTA Stand Alone APC system on three (3) new Gillig buses. ACCT currently has a fleet of 46 buses equipped with UTA’s Stand Alone APC system. Athens's buses that operate ACCT’s's fixed-route service are equipped with UTA's horizontal APC sensors. As of current, personnel changes have impacted the full utility of the UTA APC software package.

More UTA APC references are available upon request
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6. Proposed Price and Payment Terms Rev 002 07/22/22

Qty=23 Two (2) Door Buses – New Installations
Double (2) Door
Item UTA Part No. Bus Cost ------------------ --------------------- -------------------- A. APC Model 31 CPU LMU5530W $ 1,475 B. Cable - Interface 6PG-1708D 265 C. Front Door Passenger Counting Sensor Hella 825 D. Rear Door Passenger Counting Sensor Hella 825 E. Cable - WLAN Antenna WLAN-15CA 98 F. Cable - GPS Antenna P4-15CA 98 G. Cable - Communication J1-MM-3NM 49 H. Bike Rack Switch Kit BR-SW1 105 I. Cable - Bike Rack Extension Bike-EXT 67 J. Cable - Front Sensor Pigtail 35' DC-EXT4-35 98 K. Cable - Rear Sensor Pigtail 55' DC-EXT4-55 108 L. Antenna (GPS+WLAN) ANT-MM 195 M. Driver Seat Monitoring DSM-001 245 ----------------------
Per Bus Total $ 4,453

Qty=3 Two (2) Door Gillig Buses – Off Lease
Double (2) Door
Item UTA Part No. Bus Cost ------------------ --------------------- -------------------- A. APC Model 31 CPU LMU5530W $ 516 B. Cable - Interface 6PG-1708D 93 C. Front Door Passenger Counting Sensor Hella 289 D. Rear Door Passenger Counting Sensor Hella 289 E. Cable - WLAN Antenna WLAN-15CA 34 F. Cable - GPS Antenna P4-15CA 34 G. Cable - Communication J1-MM-3NM 17 H. Bike Rack Switch Kit BR-SW1 37 I. Cable - Bike Rack Extension Bike-EXT 23 J. Cable - Front Sensor Pigtail 35' DC-EXT4-35 34 K. Cable - Rear Sensor Pigtail 55' DC-EXT4-55 38 L. Antenna (GPS+WLAN) ANT-MM 69 M. Driver Seat Monitoring DSM-001 245

-------------------
Per Bus Total $ 1,718

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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 64 Qty=6 Single (1) Door Cutaway Buses
Single(1) Door
Item UTA Part No. Bus Cost ------------------ --------------------- -------------------- A. APC Model 31 CPU LMU5530W $ 1,475 B. Cable - Interface 6PG-1708D 265 C. Front Door Passenger Counting Sensor Hella 825 D. Cable - WLAN Antenna WLAN-15CA 98 E. Cable - GPS Antenna P4-15CA 98 F. Cable - Communication J1-MM-3NM 49 G. Bike Rack Switch Kit BR-SW1 104 H. Cable - Bike Rack Extension Bike-EXT 67 I. Cable - Front Sensor Pigtail 35' DC-EXT4-35 98 J. Antenna (GPS+WLAN) ANT-MM 195 L. Driver Seat Monitoring DSM-001 245

----------------------
Per Bus Total $ 3,519

Qty=6 Single (1) Door Cutaway Buses – Equip Transfer Off Lease Commuter

Single(1) Door
Item UTA Part No. Bus Cost ------------------ --------------------- -------------------- A. APC Model 31 CPU LMU5530W $ 738 B. Cable - Interface 6PG-1708D 132 C. Front Door Passenger Counting Sensor Hella 412 D. Cable - WLAN Antenna WLAN-15CA 49 E. Cable - GPS Antenna P4-15CA 49 F. Cable - Communication J1-MM-3NM 25 G. Bike Rack Switch Kit BR-SW1 52 H. Cable - Bike Rack Extension Bike-EXT 33 I. Cable - Front Sensor Pigtail 35' DC-EXT4-35 49 J. Antenna (GPS+WLAN) ANT-MM 97 L. Driver Seat Monitoring DSM-001 245 ----------------------
Per Bus Total $ 2,349

APC Software Implementation
Item Per Site Cost ------------------ ---------------- APC Software - Small Public Transit Agency - UTA Hosted $ 28,500 APC Software Package – Web Based Reporting
Data Transfer
Diagnostics
Automated Assignment
File Creation
Report Generation (40 Reports)
NTD Certification Application - Qualified Statistician ($ 4,500) One (3) Year APC Data Transfer Cellular Costs ($ 1,800) One (3) Year Cloud Hosting ($ 1,800/yr)

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On-Bus Equipment Installations
(Qty=23 Two(2) Door Buses)($ 625/bus) $ 14,375 (Qty=6 One (1) Door Cutaways)($ 550/bus) $ 3,300 (Qty=3 Equipment Transfer + Install Cutaways)($ 695/bus) $ 2,085

Training & Documentation

APC Training & Documentation $ 3,500

Swiftly-AVL/UTA APC Integration: GTFS-RT

Setup (36hrs)($95/hr) $ 3,420 Operating Costs ($5.75/bus/mo)(10buses)(36mo) $ 2,070 Real-Time Maintenance & Support (10hrs/yr)($95/hr)(3yr) $ 2,850 --------------
$ 8,340

Total APC System Purchase Cost

A. Qty=23 Two (2) Door Buses ($ 4,453)(23) $ 102,419 B. Qty= 3 Two (2) Door Buses (Off-Lease) ($ 1,718)(3) $ 5,154 C. Qty= 6 One (1) Door Cutaway Buses( $ 3,519)(6) $ 21,114 D. Qty= 3 One (1) Door Cutaway Buses (Off-Lease)( $ 2,349)(3) $ 7,047 E. APC Software $ 28,500
F. Installation $ 19,760
G. Training & Documentation $ 3,500 H. Swiftly-AVL/UTA-APC Integration $ 8,340 ---------------------

Total: $ 195,834
Sales Tax (8.13%): $ 15,921
---------------------
Total Project Cost: $ 211,755

Notes:

1. Delivery: 6-8 Weeks ARO

2. Costs Include One (1) Year APC Hardware Warranty – Parts & Labor

3. Optional - Multi-Slot Bike Rack Monitoring (2slot): $ 425/bus

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7. Potential Risks and Alternative Suggestions

Given UTA's 30+ years of experience and 125+ APC applications, UTA has been able to evaluate the factors that impact the effectiveness/success of APC applications. Listed below are the most common factors which impact APC effectiveness at a given transit agency:

A. Integration w/AVL Systems - UTA has integrated APC systems with AVL system provided by more than twenty (20) different AVL suppliers. In every AVL/APC Integrated application, UTA has discovered data anomalies and inconsistencies that must be identified and filtered in order to obtain high quality analytics. Typically, the AVL suppliers do not realize that technical issues with the AVL system impact the APC data which creates a long delay in the AVL supplier executing the corrective actions.

B. Local WiFi Data Transfer - Most transit agencies have WiFi capability in the bus storage areas which, theoretically, allows for the transfer of APC data from buses to an APC server (local or cloud). However, it is common for local WiFi to have inconsistent operational reliability and incomplete coverage of the transit storage area.

C. Locally Hosted APC Software - Local IT policies and practices have been found to impact the operation of the APC Software by limiting data storage, creating unnecessary firewalls, limiting remote access, and executing inconsistent backup procedures.

UTA's APC system can be, and has been, implemented in each of the scenarios presented above.

However, the StandAlone APC system proposed for FAST with cellular data transfer and APC software hosted on the cloud will provide the highest levels of APC system performance over the long-term. It is this UTA APC configuration that generated near-100% APC Data Yield during UTA's APC Lease project at FAST in 2021-2022.

8. Additional Information

UTA APC System Warranty
UTA warrants the APC System against any failures caused by UTA-provided materials and/or labor for a one (1) year period. Any APC system failures attributable to UTA-provided labor and/or materials will be repaired/replaced by UTA within thirty (30) days of discovery at no cost to FAST. Not included in UTA’s warranty coverage are APC failures caused by vandalism, negligence, or acts of nature.

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9. Appendix A – Bid Forms

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10. Appendix B – Compliance Matrix

ATTACHMENT J

PROPOSED SOLUTION REQUIREMENTS

OPERATIONAL

REQUIREMENTS
YES -
Solution
Offered Can
Meet
Specification
NO -
Solution
Offered
Cannot
Meet
Specification

ANSWER/COMMENTS
1 Do you have wireless
upload and download
capabilities?
Cellular/radio/other? Is
it a proprietary
function or do you
have a shared wireless
access point, etc., with
other vendors? Who?
YES UTA's APC system is capable of transmitting APC data via cellular or WiFi.
2 Outline process for
implementing route
changes
YES UTA's APC Software package accepts exports from GTFS and all transit scheduling systems
3 The system shall detect
any malfunctions in
regard to the
passenger counting
sensors, such as
blockage or tampering
with the sensors
YES UTA's APC Diagnostics applies more than thirty (30) algorithms to raw APC data that identifies malfunctions 4 All aspects required for
passenger counting
and reporting will be
included. FAST should
not be required to have
any additional services
or software required to
adjust or maintain stop
and route data, or to
process reports and
data analysis
YES
UTA does not require users to possess or purchase any
additional software or services to support UTA's APC
system
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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 69 5 The on-board system
shall have an automatic
feature to verify that
the timestamp remains
accurate and does not
waiver from U.S.

Eastern Standard Time
by more than 10
seconds. Additionally,
it should automatically
update the times for
the start and end of
Daylight Savings Time
YES
UTA's M31 on-bus CPU calibrates Time of Day with the
GPS Time of Day. UTA's APC Software automatically
adjusts for DST
6 The system will not
interfere with any
operations of the
vehicle and its current
systems. All cables,
wiring, switches, and
circuits are designed
for the heavy-duty
operation of the buses
YES UTA's APC system does not impact the operation of the bus. UTA's APC system does not require Driver Log-In
7 Mounted hardware will
be installed so that it
may be repurposed
later on based on the
needs of the agency
YES
UTA's on-bus APC hardware typically outlasts the life of a bus and is frequently transferred from old buses to new buses
8 All data being handled
through cloud-based
systems, or transferred
over the wireless
network shall have
sufficient security
measures, to be
explained in detail as
part of the proposal
YES UTA's APC system is compliant with WPA2 Wireless
Security
9 The APC system will
leverage existing
systems when possible
rather than
implementing systems
that result in duplicate
functionality. Provide
proof of compatibility
where possible.

YES
UTA offers both an Integrated or StandAlone APC
configuration.

UTA's StandAlone APC configuration produces greater
reliability since the APC system is not dependent upon the performance of the AVL system
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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 70 10 The APC system shall
offer a solution which
will allow all data to be
processed and
uploaded, revised, or
viewed and
downloaded in an
automatic fashion.

YES
UTA's APC system allows users to view all raw APC data, if necessary. UTA's APC Diagnostics confirm the transfer of 100% of APC data each day

DATA AND REPORTING

REQUIREMENTS
YES -
Solution
Offered Can
Meet
Specification
NO -
Solution
Offered
Cannot
Meet
Specification

ANSWER/COMMENTS
11 Have you pushed
current load data to
AVL vendors to display
to dispatchers and
customers? If yes,
which ones?
YES
UTA's APC system with cellular data transfer is providing Real-Time Passenger Load in six (6) transit agencies.

UTA's APC sensors are providing Real-Time Passenger
Load with at following transit agencies: Oakland, High
Point NC, Albuquerque, Ft. Worth, Williamsburg,
Sacramento (rail)
12 Do you provide load to
AVL systems to display
to passengers? If yes,
which vendors?
YES
UTA APC sensors are providing Real-Time Passenger Load
to the following AVL suppliers: Trapeze TransitMaster,
Clever Devices, TransLoc, Connexionz
13 The system should
clarify and record the
number of passengers
boarding and alighting
at each individual stop
YES Standard UTA APC capability
14 The system shall log
the length of time a
passenger lingers
within the sensor area
YES This capability is present, but UTA users have never utilized a passenger dwell time under the sensor
15 The data collection
system shall sufficiently
record data and
provide reports which
can be used in NTD
reporting
YES Every (100%) of UTA APC users that have submitted an NTD/APC request to FTA have received approval
16 FAST shall possess the
ability to run custom
reports to organize and
view the data in a
variety of ways such as:
per stop data, per day
YES
UTA's APC Software package generates more than sixty
(60) standard reports including those referenced.

UTA also exports process APC data to support other
analytic tools
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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 71 data, per route data,
weekday vs weekend,
or per jurisdiction data
17 The reporting software
shall show information
such as longitude and
latitude, stop number,
jurisdiction, amenities,
and notes, as
requested during
reporting functions
YES These are standard variables included in all UTA
processed APC data files
18 All measurements and
numeric data shall be
displayed in US
standard systems
YES Standard with UTA’s APC system
19 Software systems shall
allow the user to
manually correct or
adjust any aspect of
the collected data that
may be incorrect
YES
This capability exists within UTA's APC Software package, but has never been utilized by any of the 125+ UTA APC
users
20 Should the onboard
data transfer systems
fail, FAST will have the
ability to manually
transfer the data from
the on-board storage
to the administration
solution
YES UTA's On-bus APC CPU stores 30-60 days of raw APC data that can be transferred to a laptop if necessary
21 The system should
have ad hoc reporting
capabilities
YES
UTA's APC system exports processed APC data for non-
routine analytic reporting. UTA frequently generates non- routine reports for users and provides the syntax
22 The system shall flag in
the unprocessed data
any outlying data;
instances where
occupancy becomes
negative and instances
where the total
number of boardings
and alightings over the
YES UTA's APC Software package utilizes outlier identification and filtering in numerous analytic applications
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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 72 course of a day are not
equal
23 Installation shall
include a system to
protect from data loss
due to any malfunction
within the system
YES
With redundancy, backup procedures and UTA's File
Creation approach, APC data is available given any
malfunction in the APC system
24 Sensors shall be able to
detect the difference
between a passenger
boarding and alighting
from either the front or
back door of the bus
YES This is a standard feature of UTA's APC system for more than three (3) decades.
25 Report exports will be
compatible with
current version of
Microsoft Office Suite
YES UTA's APC data exports are generated in a format
compatible with MS Office
26 Systems shall
automatically capture
with each passenger
count a timestamp,
date, route, bus, and
location
YES
UTA's on-bus APC system captures the passenger count,
time of day, and lat/long. UTA's APC Software package
adds the Route, Trip, and Bus Stop Name.
27 All data shall belong to
FAST and be archived,
yet available, through
the life of the contract
and at the contract
close out
YES These are standard features of UTA's APC system

SOFTWARE

REQUIREMENTS
YES -
Solution
Offered Can
Meet
Specification
NO -
Solution
Offered
Cannot
Meet
Specification

ANSWER/COMMENTS
28 Is there flexibility for
modifications in the
software? What
modifications are
possible?
YES UTA routinely adapts UTA's APC Software to the specific preferences and policies of the local transit agency
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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 73 29 What software
applications can be
integrated to get
“stop”, “trip”, “date”,
“time”, and “route”
level data?
YES
UTA's APC Software package produces all of the
referenced variables without any additional software
applications
30 All administration
software solutions shall
be on a cloud-based
platform
YES UTA offer a web-based software configuration which UTA can host on a cloud server
31 FAST shall be provided
with the most current
version of software at
the time on installation
with free upgrades for
the life of the contract
YES This is standard procedure for UTA APC system
implementations
32 Any downloaded
features which the
software requires to
function shall be
eligible to be moved
from one computer to
another without
additional cost
YES
UTA’s web-based reporting only requires access to the
internet and a web browser in order to generate APC
analytics
33 Central system shall
have a map-based GUI
with the ability to
display ridership data
YES UTA's web-based APC Software includes a mapping
function that is user accessible
34 The system shall allow
an unlimited amount of
bus stops and nodes to
be defined
YES This is standard within UTA's APC system
35 The system shall allow
the definition of bus
stop location using a
variety of methods to
include
latitude/longitude, or
map-based click and
drag
YES
UTA matches raw APC data to Bus Stops using lat/long
along with other criteria. UTA's web-based reporting
software allows users to click and drag on a map
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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 74 36 The system shall allow
the storage of stops
that may not be
connected to a route at
any given time
YES UTA frequently includes all intersections within a region in UTA's APC reference files
37 All web accessible
pages both front facing
and administrative
should be responsive
for mobile access
YES
This feature is present, but UTA users have never utilized this capability. UTA technicians routinely utilize this capability.
38 FAST shall be able to
adjust the location of a
stop in real time to
compensate for
detours or deviations,
or the system shall
have a feature in to
compensate for these
anomalies. The system
should also have the
ability to adjust
routes/times/schedules
as FAST so chooses.

NO
This specification is for an AVL system. UTA's APC system can make adjustments in non-real time (post-processing) to handle unexpected detours or other operational
anomalies
39 The data should be
accessible by multiple
accounts
simultaneously with no
limit on active users.

FAST should be able to
dictate/grant certain
access levels.

YES This is a standard feature of UTA's APC system.

TRAINING AND

CALIBRATION

REQUIREMENTS
YES -
Solution
Offered Can
Meet
Specification
NO -
Solution
Offered
Cannot
Meet
Specification

ANSWER/COMMENTS
40 Detection zones shall
have the ability to be
calibrated to
accommodate different
styles of and setups of
FAST rolling stock
YES
This is an important feature of UTA's APC system since
not all transit buses of the same model are identical to each other
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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 75 41 Counting accuracy shall
not be impacted by
factors such as lighting,
temperature, or
passenger speed.

YES This is a standard feature of UTA's APC system
42 All hardware/software
shall be calibrated as
part of the installation
process, shall be
designed to meet the
National Transit
Database (NTD)
reporting
requirements, and
should demonstrate
the ability for 95% or
greater accuracy.

Accuracy will be
determined through a
sampling of the units
during implementation
YES UTA's APC system routinely exceed the 95% APC sensor accuracy.
43 A minimum of one (1)
training session will be
held for the use of the
system, and a
minimum of one (1)
training session will be
held on site for the
maintenance and
calibration of the units.

YES This is a standard feature of UTA's APC system. See Section 1.3.3 for more detail on UTA's APC Training
44 The system shall not
require recalibration
more than once in a
calendar year during
normal operations
YES UTA's APC sensors do not require recalibration once configured by UTA technicians
45 The system shall offer a
host of online help and
support documentation
related to user
functions, hardware
calibration, and
technical support
YES UTA tailors the on-line documentation to each specific APC configuration at user sites

ON-BOARD

HARDWARE

REQUIREMENTS
YES -
Solution
Offered Can
Meet
Specification
NO -
Solution
Offered
Cannot

ANSWER/COMMENTS
Packet Page 569 of 1251Attachment 2 Page 75 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 76 Meet
Specification
46 All onboard systems
should maintain full
functionality in
temperatures ranging
from -10 degrees F/
150 degrees F
YES This is a standard feature of UTA's APC system
47 The system shall have
one CAT5 and/or
Ethernet input for
connection (or current
equivalent)
YES
UTA's APC CPU Module includes two (2) Ethernet ports
available for connection to other FAST onboard systems
(Mobile Routers, etc.)
48 Stored data shall not
be overwritten. Should
the stored data reach
the maximum capacity,
the system will cease
to function until the
data has been removed
through a successful
transfer. A notification
shall be provided to
users.

YES
UTA’s 30 day on-bus storage provides sufficient memory
to effectively eliminate overwriting of APC data. However, in the extremely rare case of a lack of data transfer for 30+ days, the oldest APC data may be overwritten.
49 Data will be stored in
large quantities to be
measured in days of
operation as needed in
case of system failure
or gaps in operability.

List storage capacity
YES UTA's APC System has sufficient onboard storage capacity for more than 30 days of APC Data
50 An error log shall be
created any time the
sensor detects
tampering or a
blockage of its systems.

A notification shall be
provided to users.

YES UTA's APC Diagnostics provides a comprehensive APC Maintenance List each morning
51 Sensors shall be easily
mountable on FAST
Fleet. Please see fleet
list for more details
YES
UTA has successfully installed APC sensors on thousands of buses of the same manufacturer/model as present
within FAST’s bus fleet
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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 77 52 The onboard counting
system shall be able to
automatically
distinguish a mobility
aid and separately
count successive
passengers that are
walking as close
together as is
practicable, either one
behind the other or
side by side
YES
UTA's APC sensor testing has verified that mobility
devices would not necessarily impact Ridership.

UTA's APC Sensors are capable of accurately detecting the individual movements of multiple / groups of passengers

TECHNICAL

REQUIREMENTS
YES -
Solution
Offered
Meets
Specification
NO -
Solution
Offered
Does Not
Meet
Specification

ANSWER/COMMENTS
53 All software solutions
shall be compatible
with current versions
of most major internet
browsers (Google
Chrome, Safari, Firefox,
etc.)
YES Standard with UTA’s web-based reporting
54 All cellular data
transfer should be at a
minimum 4G transfer
rate
YES UTA's M31 CPU supports 4G / LTE data transfer
55 24/7 Customer Support
and Technical
Assistance shall be
available
YES UTA is agreeable to providing such support. However, such support has never been utilized by UTA users
56 Onboard hardware
shall be able to run off
of standard 12v or 24v
YES UTA's APC system is designed to operate normally from 9- 30VDC
57 Any Technical Support
request entered before
12pm ET shall receive a
response within the
same business day (by
5pm ET)
YES This is standard UTA practice
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Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 78 58 All electrical systems
shall include an inline
power filter/noise
suppressor
YES
All UTA APC Components include power conditioning
circuitry and are designed for vehicle use and are
unaffected by input power noise/transients typical of
vehicle operation.

UTA includes an inline fuse at the main APC Power
connection to the vehicle
59 The system shall be
able to draw GPS
directly from the
antenna currently
installed on all buses
YES
UTA's APC system is capable of receiving GPS data from
other onboard systems via Ethernet.

If an existing unused GPS antenna is present UTA's APC
system can utilize an existing GPS.

However, an antenna is needed for cellular or wireless
APC data transfer which can also be utilized for GPS
60 Any server
maintenance shall be
done outside of
business hours
whenever possible as a
way of limiting down
time
YES This is standard UTA practice
61 All systems hosted by
the offeror shall have
up-to-date backup
hardware on site
should any of the hosts
systems fail. Full
restoration and
functionality shall
occur within 24 hours
of system failure
YES This is standard UTA practice with the Amazon Web Services (AWS)
62 The system should not
restrict software usage
to any one class of
computers
YES Any workstation can be utilized to execute UTA's APC reporting module

ADDITIONAL

REQUIREMENTS
YES -
Solution
Offered Can
Meet
Specification
NO -
Solution
Offered
Cannot
Meet
Specification

ANSWER/COMMENTS
63 All licenses shall be
clearly stated in
quantity and
specifications
YES Licenses have never been an issue with UTA’s APC system Packet Page 572 of 1251Attachment 2 Page 78 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 79 64 Licenses should be
transferable where
applicable
YES Licenses have never been an issue with UTA’s APC system 65 Database shall use
common formatting
(Ex. Oracle, DB2, SQL)
YES UTA APC database architecture is designed to function with a wide variety of platforms.
66 The proposer should
ideally have an office,
or technician, located
within 200 miles of
FAST headquarters that
would be available for
emergency support
YES UTA has a technician operating out of Eureka, CA
67 The system shall
incorporate a context-
sensitive online help
system.

NO This is a requirement that UTA has not previously
encountered
68 FAST will maintain all
rights to the data for
purposes of access,
export to the other
applications, and third-
party integration on a
royalty free basis
YES Subject to disclosure of UTA-proprietary APC data quality variables
69 System shall include a
database dictionary
and entity relationship
diagram, and
documentation of all
required application
programming
interfaces (API)
YES Standard UTA practice. APC Documentation must not be shared outside of FAST
70 All hardware warranty
information shall be
stated clearly and in
full as part of the
proposal
YES See Section 6 of UTA's proposal
Packet Page 573 of 1251Attachment 2 Page 79 of 91

Urban Transportation Associates, Inc.Copyright © 2021. All rights reserved. 4240 Airport Rd, Suite # 212, Cincinnati, Ohio 45226. Tel (513) 961 0099 Fax (513) 961 0132 Page 80 71 The system’s
proprietary design
should not preclude
other providers
(outside of the original
developer) to maintain
and upgrade the
system
YES At many UTA user sites, local electronic Maintenance firms are executing maintenance on UTA's APC system
72 System should be an
option to install at
purchase with most
major transit bus
manufacturers.

Include list of
manufacturers.

YES UTA has installed APC systems on virtually 100% of the bus models in current operation

Packet Page 574 of 1251Attachment 2 Page 80 of 91

11. Appendix C – Maintenance and Support Proposal

Packet Page 575 of 1251Attachment 2 Page 81 of 91

AUTOMATIC PASSENGER COUNTER (APC) SYSTEM

MAINTENANCE AND SUPPORT
2021-2031
04/15/22

PREPARED FOR:

FAST
2000 Cadenasso Dr
Fairfield, VA 94533

SUBMITTED BY:

URBAN TRANSPORTATION ASSOCIATES (UTA), INC.
4240 AIRPORT ROAD SUITE 212
CINCINNATI, OHIO 45226

Packet Page 576 of 1251Attachment 2 Page 82 of 91

11.1 Introduction

11.1.1 APC Support Objectives

With the implementation of UTA's APC system on FAST buses in 2022, FAST will have Qty=26 buses equipped with UTA's StandAlone APC system, with the possibility of more throughout the life of the APC contract. This proposal will address both the support of the on-bus APC equipment along with support of the APC analytic software configured for FAST’s application.

CAT has specified UTA's StandAlone on-bus APC system which includes a variety of sensors (passenger count, wheelchair lift, bike rack, driver seat), CPU w/embedded GPS, SmartSensor Interface Module, antenna, and all associated cabling. The APC system to be installed on FAST buses is of a mature/stable design that has been installed on thousands of buses in the U.S.

For the APC Software, a Software as a Service (SaaS) configuration in which UTA assumes full responsibility for the processing of APC data and generation of analytic reports adapted to FAST’s analytic needs will be applied. APC-generated analytics will provide information to FAST Planning/Scheduling staff, senior management, and FAST’s National Transit Database (NTD) reporting requirements. UTA has been supporting APC applications in a similar manner for many years. UTA is quite experienced in providing APC support in a SaaS configuration as requested by FAST.

This proposal defines the tasks included in an APC Support program and the provision of labor and materials to maintain FAST’s APC system at a level of performance that provides APC-generated information in support of FAST’s analytic needs.

It is the objective of UTA to provide FAST with APC-generated information that will directly improve the productivity and quality of FAST service for the tenure of the APC Support agreement.

11.1.2 Background

UTA, located in Cincinnati, Ohio, is a firm specializing in the production and application of Automatic Passenger Counting (APC) systems. Over the past three (3) decades, more than 125 U.S. transit agencies have received accurate and reliable information generated from UTA's APC system. A subset (approx 40%) have chosen to contract UTA to provide support of the APC system.

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11.2 APC On-Bus Hardware Maintenance and Support

11.3 APC Performance Monitoring

In the SaaS configuration, all APC data will be transferred to a UTA cloud-based server that will be accessible to both UTA and FAST staff. The transfer of APC data will be through real-time cellular or, optionally, real-time mobile router or end-of-day WiFi.

On the UTA cloud-based server, each morning at 03:00 AM EST, UTA’s APC Diagnostic software applies a number of diagnostic algorithms to the raw APC data in order to obtain a reliable assessment of APC data quality and quantity. The APC-equipped buses with maintenance needs are identified. UTA will assume primary responsibility for the review of the APC Diagnostics and the subsequent identification of buses that require APC maintenance. APC Diagnostic information will be posted to a location that is accessible to FAST staff.

11.4 APC Data Yield

UTA will provide the labor and materials that will allow FAST to maintain a satisfactory APC Data Yield for the term of the contract. APC Data Yield is defined as the ratio of Valid Data Days and the Total Chronological Days in a given period. The term ‘satisfactory APC Data Yield’ will be defined as providing a statistically valid sampling of all Weekday FAST revenue service each schedule period. The APC system will be maintained at an optimal level in order to produce an average number of samples for each Weekday Revenue Trip in the range of 5-15.

An example relative to APC Data Yield: A fleet of 100 APC-equipped buses for a 30 day period will generate a maximum of 3000 data-days. If 3 buses have malfunctioning APC Passenger Counting Sensors, 2 buses have malfunctioning GPS receivers, and 2 buses have malfunctioning APC Data Transfer subsystems, the number of Valid Data Days would be 2790 (100total buses-(3+2+2 malfunctioning buses))x(30days). The overall Data Yield for this period is 93%.

For CAT, the target APC Data Yield will be 90%-95% which will exceed the statistical confidence interval requirements associated with FTA's National Transit Database (NTD) reporting.

11.5 APC Maintenance Response Time

To achieve this level of performance, UTA will provide an average 1-2 week response time to address APC system malfunctions. If the overall APC Data Yield approaches an unsatisfactory level for a given chronological period (week, month), UTA will dispatch the appropriate number of APC technicians to address the APC maintenance needs and return the APC Data Yield above the target APC Data Yield threshold.

Packet Page 578 of 1251Attachment 2 Page 84 of 91

UTA's regional APC Technician, Michael Kowalski located in Arcata, CA will have primary responsibility for maintaining FAST’s APC system.

In order to minimize impacts on FAST’s revenue service operations, APC maintenance activities will be performed primarily on evenings and weekends.

Typically, UTA will provide a minimum of 24-hour notice prior to the beginning of the maintenance activities. However, in order to avoid a delay in the execution of APC maintenance, there may be occasions where a 6-8 hour notice will be provided by UTA to the designated FAST divisional maintenance staff prior to performing APC maintenance activities. The notification will be provided by e-mail.

11.6 FAST Requests and Inquires

During the Maintenance and Support period, the need may arise for FAST to reach out to UTA regarding general inquiries or any issues that may impact APC system operability. The following outlines the contact information and response policy for CAT-initiated requests and inquiries.

Priority Category Examples UTA POC Support Hours and
Response Policy
Non critical Issues General Inquiries

Any issue not having
major impact on APC
system functionality
Tom Kowalski
(513) 961-0099
[email protected]
Hours of Availability (
8 a.m. – 5 p.m.) and
response time
(within 24 hours)
Critical Issues

Issues having a severe
impact on system
functionality
David Vanderputten
(513) 961-0099
[email protected]
Response time
within 24 hours

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11.7 Chronic APC Failures/CPU Replacement

In the event that a particular APC component exhibits a consistent failure rate, UTA will provide a complete replacement for the subject component.

11.8 Limitations – APC Maintenance Agreement

This APC Maintenance agreement covers all APC malfunctions that result from normal transit operations consistent with the frequency and type of APC malfunctions that have been observed at transit agencies. APC failures of high frequency and magnitude attributable to unusual vandalism, gross negligence, and/or acts of nature will not be included in the APC Maintenance Agreement. UTA and FAST will negotiate the remedy of such unusual conditions.

The APC On-Bus Hardware Maintenance and Support Plan as laid out in this document is separate from UTA’s Warranty on Parts and Labor, as listed in this Proposal, and laid out herein*. If UTA labor and materials are applied to an APC failure attributable to deficiencies in UTA-supplied labor and materials within the one (1) year Warranty Period, UTA will not include such costs in APC Support invoices. APC failures caused by normal revenue service operation after the one (1) year warranty period will be included in UTA's APC Support invoices.

UTA warrants that on-bus APC equipment shall be new, merchantable, free from defects in workmanship, and fit and sufficient for the purposes intended by UTA and FAST and will perform in accordance with the industry standards. Excluded from warranty coverage is the repair or replacement of APC equipment damaged by neglect, accident, improper usage, modification by anyone other than UTA, or acts of nature. In the event of an APC failure included in UTA's APC Warranty period, UTA will repair or replace the defective APC component without cost to FAST. Warranty repairs will be executed by UTA technicians within a two (2) week period from the discovery date of APC malfunction.

Given UTA's agreement to carry-over APC Maintenance and Labor costs from year-to-year, UTA will apply UTA labor and materials to failures caused by vandalism, negligence, and/or acts of nature within the balance of costs for APC Maintenance Labor and Materials that may have accumulated over a number of years. For example, if APC Maintenance and Labor costs are less than budgeted in Years 2-3, and in Year 4 there are three (3) buses with vandalized APC sensors, the balance of accumulated APC Maintenance and Labor can be applied to the repair of the three (3) vandalized APC sensors.

11.9 APC Maintenance Guarantee

Repairs that are not associated with or attributable to vandalism but are associated with component failure shall be guaranteed for at least ninety (90) days after the last UTA APC maintenance corrective action. In the event the repaired component fails again within 90 days, UTA agrees to repair or replace the component at no further expense to FAST. FAST recognizes that there may be instances of unusual or extreme circumstances where multiple conditions or factors are contributing to the component Commented [JY1]: Please spell out Warranty policy and
include the following:

1.) What is warranted – e.g. “UTA warrants that Hardware shall be new, merchantable, free from defects in
workmanship, and fit and sufficient for the purposes
intended by UTA and CAT, and will strictly conform to and perform in accordance with the Scope of Work…”

2.) What is excluded – e.g. repair or replacement of
hardware damaged by neglect, accident, improper usage, or modification by anyone other than UTA.

3.) Remedies – either repair or a full and complete
replacement, and a process for returning/exchanging
defective hardware (does UTA have to come and remove it? Can/should it be shipped? Who pays for shipping? How long is the turnaround?)

Packet Page 580 of 1251Attachment 2 Page 86 of 91

failure. UTA will be responsible for notifying FAST of such unusual or extreme circumstances. In such instances, the ninety (90) day period may be deferred by mutual consent of FAST and UTA.

11.10 APC Maintenance Documentation

Within three (3) business days of each UTA APC Maintenance application at FAST, UTA will summarize the APC Maintenance efforts in an Excel file that contains: Date, Bus Number, Time of Day, Problem Reported, Diagnosis, and Corrective Action. The maintenance records will be provided via e-mail to FAST.

11.11 APC Software Support

In addition to executing on-bus APC equipment maintenance UTA will also provide support in the administration and management of the APC Software component of FAST’s APC system.

The areas of APC Software support are described below.

11.11.1 APC Administrative Control

11.11.1.1 Review/Summarization of On-Bus APC Hardware
Performance

On a quarterly schedule, UTA will provide FAST with a summary of APC Data Yield along with a summary of APC equipment performance status. This information will provide FAST management and staff with an up-to-date status of the APC system. FAST will also have on- line access to APC Diagnostics and APC Data Yields.

11.11.1.2 APC Maintenance Summary

Upon FAST request, UTA will provide a summary of the APC maintenance performed on each APC-equipped bus during the previous period. All APC maintenance will be electronically stored in an Excel file that would contain the following information: Bus No., Division, Date, Time of Day, Technician, Problem Reported, Corrective Action, Materials Applied, and Repair Time Required. The APC Maintenance Summary will be provided in both an MS Word document and Excel export.

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11.11.1.3 Schedule Export/APC Conversion

For each schedule period, FAST will provide UTA with a GTFS export and other data as required to create a Schedule Export in the specified APC format. UTA will also execute the Data Quality checks that will identify any anomalies/errors/omissions in the Master Schedule file export.

UTA will communicate the results of the Reference File Quality review to FAST for resolution.

11.11.1.4 Bus Stop and Time Point Export/APC Conversion

Similar to the GTFS export, UTA will support and assist FAST staff in the setup of Bus Stop and Time Point reference files for each schedule period.

For each schedule period, UTA will execute the conversion of FAST's Bus Stop and Time Point export into the specified APC format. UTA will also execute the Data Quality checks that will identify any anomalies/errors/omissions in the Bus Stop and Time Point exports. UTA will communicate the results of the Data Quality review to FAST for resolution.

11.11.1.5 Post Schedule Change APC Data Quality Review

After one (1) week of APC data collection in a new schedule period, UTA will assist and support FAST staff in executing a number of APC Administrative Control analyses that will identify any inconsistencies/anomalies in the APC data that require resolution. Examples of analyses include:

Sampling Status - Check for missing Routes
Trip SOL/EOL Matching - Check for SOL/EOL anomalies
Segment Contiguity - Check for missing Time Points
Not Identified Bus Stops – Check for missing Bus Stop geo-coding

From this APC Data Quality Review, UTA and FAST staff will execute any necessary revisions to the schedule and geo-coding files, re-execute the file conversion, and reprocess the set of APC data collected since the start of the schedule period.

11.11.1.6 Monthly and Schedule Period APC Data Processing Setup

UTA will assume responsibility for executing the changes to the standard automated APC data processing modules. For each schedule period, the APC Data Transfer, APC Diagnostics, APC Packet Page 582 of 1251Attachment 2 Page 88 of 91

Automated Assignment, APC File Creation, and APC Database Loading modules will be modified to reflect the correct parameters and schedule period.

11.11.1.7 Idiosyncrasies Identification/Setup

As needed, UTA will execute the setup and any applicable modifications to APC algorithms to reflect unusual service operating conditions. Factors such as construction, special events, customer requests, etc. may require modification to standard APC software procedures. UTA and FAST staff will collaboratively identify the operational condition and, if appropriate, UTA will adapt the APC software to accommodate the unusual operating condition.

11.12 APC Analytic Software Support

11.12.1 Latest versions of UTA APC Reporting Menu

FAST's on-line access to UTA's APC Report Menu will include the latest versions of the APC Reporting Menu.

11.12.2 Ad-Hoc APC Reporting

UTA will provide support to meet ad-hoc reporting requirements that fall outside the standard APC Reporting Menu. Examples include: APC data exports requested from outside organizations (consultants, MPO’s, etc.), special requests from senior management and/or local political leaders, NTD audits, and other non-standard requests.

11.12.3 APC Information Utilization Training

UTA will provide training to FAST staff on the ‘best-practices’ observed by UTA with other UTA APC users on the application of APC-generated information in areas that improve FAST service productivity and/or quality. Included in this category is the training of new FAST staff that may be involved with FAST’s APC system.

11.12.4 Global Reporting

UTA will execute the Global Reporting software module on a regular (monthly, schedule period) basis. Global Reporting generates standard UTA reports for all Routes on Weekdays, Saturdays, and Sundays. The Global Reports generate reports and plots in standard formats (.txt, .xls, .csv, .jpg, .kml, etc). The Global Reports will be stored in unique folders that are easily accessible by FAST staff.

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11.13 FAST Access to APC Cloud Server

CAT will have complete access to the APC Server. UTA will provide FAST staff with Training and Documentation that will allow FAST staff to understand the organization of the APC folders and the interpretation of the analytic reports.

11.14 APC System Performance Status Meetings

On quarterly or semi-annual basis, UTA and FAST will hold meetings to discuss APC System status and near-term APC plans. Included in these APC status meetings will be staff from FAST Planning and Scheduling departments in order to assure that FAST analytic needs are being met with FAST's APC system.

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11.15 Cost

Automatic Passenger Counting (APC)
System Maintenance and Support (SaaS)

Cost Summary
04/15/22

Item Annual
Cost
A. APC Hardware Maintenance - UTA Labor
On-Site (16hrs)($75/hr)
Travel (2 Trips/yr)($350/trip)
$ 1,900
B. Spare Parts
Average Annual Estimate of replacement parts
$ 750
C. APC Software Support and Standard Ad-hoc Reporting
(20 hrs)($75/hr)
$ 1,500
D. Reference File Setup
(12 hrs) ($75/hr)
$ 900
E. Cloud Server Hosting Costs $ 3,600
F. Cellular APC Data Transfer
($ 6/bus/mo)(26buses)(12mo)
$ 1,872
Annual Total $ 10,522

Notes:

A. Annual cost increases of 3% will be applied to items A-F in years 2025-2031 B. Costs will be invoiced on an annual basis with invoices submitted at the end of the fiscal year.

C. APC Hardware Maintenance Trips (as laid out in Item A) not utilized in a service year may carry forward to future terms of this Agreement.

D. Hours as laid out in Items C and D are estimates and do not represent a “not to exceed” amount.

Hours may exceed the estimates at no additional cost to FAST.

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Agenda Item No: 18.

AGENDA REPORT
DATE:August 16, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolutions 2022210 to 2022213 of the City Council of the City of Fairfield Authorizing a Loan and Budget Transfer from the Intergovernmental Loan Fund to Landscaping and Lighting Maintenance District No. 1 – Gateway, District No. 3 – Waterman Highlands, District No. 6 – Peppertree, and District No. 12 – Downtown Business District for Landscape Maintenance Services Through the Fiscal Year 2022 2023 and Authorizing an Update to the Fiscal Year 20222023 Budget RECOMMENDED ACTION
Receive report, open discussion, adopt resolutions, or provide direction to staff.

STATEMENT OF ISSUE
The fiscal year (FY) 20222023 anticipated assessment revenue for Landscaping and Lighting Maintenance Districts (LLMDs) No. 1 – Gateway, No. 3 – Waterman Highlands, No. 6 – Peppertree, and No. 12 – Downtown Business District are insufficient to continue providing landscape maintenance services at the current levels. Approval of these resolutions will authorize four loans and budget transfers totaling $261,000 from the Intergovernmental Fund and a General Fund contribution of $4,000 to the LLMDs for landscape maintenance services through FY 20222023.

DISCUSSION
In August 2021, the City hired NBS to conduct an initial review of the City’s 16 LLMDs to determine the operational and financial viability of each district. The initial phase of the project included a broad review of the districts’ engineer’s reports, documentation of annexations, fund balances and budgets, an audit of boundaries, and a final report of findings which would be the foundational groundwork for subsequent phases of the project.

During FY 20212022, City staff and NBS identified nine districts, LLMDs No. 1 – Gateway, No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob, No. 11 – Paradise Valley North, LLMD No. 12 – Downtown Business District, and No. 13 – North Cordelia, that were projected to have a fund balance and budget deficit in the next 13 fiscal years if services were provided at the same levels as previous fiscal years. These districts require a community engagement and Proposition 218 balloting process in FY 20222023 to determine the property owners’ desire to increase assessments beginning in FY 20232024.

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Two of the nine districts, LLMDs No. 5 – Smith Ranch and No. 8 – Kolob, would have sufficient assessment revenues to maintain services at the previous levels during FY 20222023, while the remaining seven districts would require significant reductions.

On July 7, 2021, City staff notified City Council of the anticipated deficit for LLMDs No. 7 – Rolling Hills, No. 11 – Paradise Valley North, and No. 13 – North Cordelia. After a community engagement process that included a virtual town hall meeting and online survey, council issued General Fund loans of $410,000, $175,000, and $151,000 to each district, respectively, on May 3, 2022, to allow the districts to provide enhanced levels of service. The loans were issued at 0% interest with a 5year repayment term.

On April 19, 2022, City staff informed council that LLMDs No. 1 – Gateway, No. 3 – Waterman Highlands, and No. 6 – Peppertree were projected to have fund balance deficits of approximately $170,000, $40,000, and $40,000, respectively, in FY 20222023 if services were provided at the same level as previous fiscal years. Ciry staff returned to council on July 5, 2022, to report a projected deficit of approximately $40,000 in LLMD No. 12 – Downtown Business District for the same reason. Council directed staff to offer General Fund Loans at 0% interest and a 5year repayment term to each of the districts. The loans would supplement each district’s assessment revenue and eliminate the need for a budget reduction.

The shortfall in each district was recalculated with updated projections after the April 19, 2022, meeting.

The new anticipated shortfall in each district is $165,000 for LLMD No. 1 – Gateway, $32,000 for LLMD No. 3 – Waterman, and $28,000 for LLMD No. 6 – Peppertree. There was no change to LLMD No. 12 – Downtown Business District.

In addition to the loans, the shortfall in each district would be proportionately funded by the district and the General Fund. The General Fund would contribute a sum equivalent to the proportion of the regular General Fund contribution budgeted in FY 20212022.

The General Fund and district shares are as follows:

District Total Shortfall
GF Share of
FY2122 Budget
GF Share of
Shortfall
District Share of
Shortfall
LLMD No. 1 $165,000 0%$0 $165,000
LLMD No. 3 $32,000 13%$4,000 $28,000
LLMD No. 6 $28,000 0%$0 $28,000
LLMD No. 12 $40,000 0%$0 $40,000
TOTAL $265,000 13%$4,000 $261,000
City staff conducted a community engagement process to determine property owners’ support for, or opposition to, the General Fund loan in each district. Due to the size and composition of each district, the community engagement efforts and results varied as follows:

LLMD No. 1 – Gateway
This district has 43 assessable commercial parcels consisting of the Solano Town Center and surrounding shopping mall area. Engagement for this district included flyers mailed in May and July with a brief description of the anticipated deficit and a request for the property owners to complete an online survey indicating their support for, or opposition to, the approximate $170,000 General Fund loan.

Property owners were directed to the CivicMic.com/cityoffairfield website for more information. Since there were no survey responses received as of the original closing date of July 15, 2022, the survey was extended through July 22, 2022. As of the extended closing date, no responses to the survey have been received.

LLMD No. 3 – Waterman Highlands
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LLMD No. 3 – Waterman Highlands
The Waterman Highlands district has 242 assessable residential parcels. Engagement for this district included several flyers mailed between May and July with a brief description of the anticipated deficit, a request for the property owners to complete an online survey indicating their support for, or opposition to, the $28,000 General Fund loan, and an invitation to attend a virtual town hall meeting on June 14, 2022. Property owners were also directed to the CivicMic.com/cityoffairfield website for more information.

There were no attendees from this district at the town hall meeting. Five property owners responded to the survey as of the July 15, 2022, closing date. To increase participation, the survey was extended through July 22, 2022, and NBS ran a Facebook ad from July 1822, 2022, targeting Facebook users in the district area.

The City received a total of 10 survey responses from LLMD No. 3 – Waterman Highlands property owners. 60% of respondents either strongly agreed or agreed that they support receiving a loan and are willing to make loan payments for five years, while 30% of respondents strongly disagreed with those statements, and 10% remained neutral.

LLMD No. 6 – Peppertree
The Peppertree district has 366 assessable residential parcels. Engagement for this district included several flyers mailed between May and July with a brief description of the anticipated deficit, a request for the property owners to complete an online survey indicating their support for, or opposition to, the $28,000 General Fund loan, and an invitation to attend a virtual town hall meeting on June 14, 2022.

Property owners were also directed to the CivicMic.com/cityoffairfield website for more information.

There were no attendees from this district at the town hall meeting. Three property owners responded to the survey as of the July 15, 2022, closing date. To increase participation, the survey was extended through July 22, 2022, and NBS ran a Facebook ad from July 1822, 2022, targeting Facebook users in the district area.

The City received a total of four survey responses from LLMD No. 6 – Peppertree property owners. 50% of respondents either strongly agreed or agreed that they support receiving a loan, while 25% of respondents strongly disagreed with that statement, and 25% remained neutral. Additionally, 50% of respondents either strongly agreed or agreed that they are willing to make loan payments for five years, while 50% of respondents either disagreed or strongly disagreed with that statement.

LLMD No. 12 – Downtown Business District
This district has 127 assessable commercial parcels consisting of the Downtown Fairfield area.

Engagement for this district included two flyers mailed during the month of July with a brief description of the anticipated deficit, a request for the property owners to complete an online survey indicating their support for, or opposition to, the $40,000 General Fund loans, and an invitation to visit the CivicMic.com/cityoffairfield website for more information and to watch a prerecorded message regarding the district’s financial position, the projected service reductions, and proposed temporary solution. On July 8, 2022, an email notification was sent to Downtown business owners with an email address on file with the City’s Community Development Business License Division. The business owners were asked to convey information regarding the anticipated deficit and the request to complete the survey to the district property owners.

Four property owners responded to the survey as of the July 15, 2022, closing date. To increase participation, the survey was extended through July 22, 2022, and NBS ran a Facebook ad from July 1822, 2022, targeting Facebook users in the district area.

Agenda Item No: 18.AGENDA REPORTDATE:August 16, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolutions 2022210 to 2022213 of the City Council of the City of FairfieldAuthorizing a Loan and Budget Transfer from the Intergovernmental Loan Fund toLandscaping and Lighting Maintenance District No. 1 – Gateway, District No. 3 –Waterman Highlands, District No. 6 – Peppertree, and District No. 12 – DowntownBusiness District for Landscape Maintenance Services Through the Fiscal Year 20222023 and Authorizing an Update to the Fiscal Year 20222023 BudgetRECOMMENDED ACTIONReceive report, open discussion, adopt resolutions, or provide direction to staff.STATEMENT OF ISSUEThe fiscal year (FY) 20222023 anticipated assessment revenue for Landscaping and LightingMaintenance Districts (LLMDs) No. 1 – Gateway, No. 3 – Waterman Highlands, No. 6 – Peppertree,and No. 12 – Downtown Business District are insufficient to continue providing landscape maintenanceservices at the current levels. Approval of these resolutions will authorize four loans and budget transferstotaling $261,000 from the Intergovernmental Fund and a General Fund contribution of $4,000 to theLLMDs for landscape maintenance services through FY 20222023.DISCUSSIONIn August 2021, the City hired NBS to conduct an initial review of the City’s 16 LLMDs to determine theoperational and financial viability of each district. The initial phase of the project included a broadreview of the districts’ engineer’s reports, documentation of annexations, fund balances and budgets,an audit of boundaries, and a final report of findings which would be the foundational groundwork forsubsequent phases of the project. During FY 20212022, City staff and NBS identified nine districts, LLMDs No. 1 – Gateway, No. 3 –Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob,No. 11 – Paradise Valley North, LLMD No. 12 – Downtown Business District, and No. 13 – NorthCordelia, that were projected to have a fund balance and budget deficit in the next 13 fiscal years ifservices were provided at the same levels as previous fiscal years. These districts require a communityengagement and Proposition 218 balloting process in FY 20222023 to determine the property owners’desire to increase assessments beginning in FY 20232024. Two of the nine districts, LLMDs No. 5 – Smith Ranch and No. 8 – Kolob, would have sufficientassessment revenues to maintain services at the previous levels during FY 20222023, while theremaining seven districts would require significant reductions. On July 7, 2021, City staff notified City Council of the anticipated deficit for LLMDs No. 7 – Rolling Hills,No. 11 – Paradise Valley North, and No. 13 – North Cordelia. After a community engagement processthat included a virtual town hall meeting and online survey, council issued General Fund loans of$410,000, $175,000, and $151,000 to each district, respectively, on May 3, 2022, to allow the districtsto provide enhanced levels of service. The loans were issued at 0% interest with a 5year repaymentterm. On April 19, 2022, City staff informed council that LLMDs No. 1 – Gateway, No. 3 – WatermanHighlands, and No. 6 – Peppertree were projected to have fund balance deficits of approximately$170,000, $40,000, and $40,000, respectively, in FY 20222023 if services were provided at the samelevel as previous fiscal years. Ciry staff returned to council on July 5, 2022, to report a projected deficitof approximately $40,000 in LLMD No. 12 – Downtown Business District for the same reason. Councildirected staff to offer General Fund Loans at 0% interest and a 5year repayment term to each of thedistricts. The loans would supplement each district’s assessment revenue and eliminate the need for abudget reduction. The shortfall in each district was recalculated with updated projections after the April 19, 2022, meeting.The new anticipated shortfall in each district is $165,000 for LLMD No. 1 – Gateway, $32,000 for LLMDNo. 3 – Waterman, and $28,000 for LLMD No. 6 – Peppertree. There was no change to LLMD No. 12 –Downtown Business District.In addition to the loans, the shortfall in each district would be proportionately funded by the district andthe General Fund. The General Fund would contribute a sum equivalent to the proportion of the regularGeneral Fund contribution budgeted in FY 20212022. The General Fund and district shares are as follows:District Total Shortfall GF Share ofFY2122 Budget GF Share ofShortfall District Share ofShortfallLLMD No. 1 $165,000 0%$0 $165,000LLMD No. 3 $32,000 13%$4,000 $28,000LLMD No. 6 $28,000 0%$0 $28,000LLMD No. 12 $40,000 0%$0 $40,000TOTAL$265,000 13%$4,000 $261,000City staff conducted a community engagement process to determine property owners’ support for, oropposition to, the General Fund loan in each district. Due to the size and composition of each district,the community engagement efforts and results varied as follows:LLMD No. 1 – GatewayThis district has 43 assessable commercial parcels consisting of the Solano Town Center andsurrounding shopping mall area. Engagement for this district included flyers mailed in May and July witha brief description of the anticipated deficit and a request for the property owners to complete an onlinesurvey indicating their support for, or opposition to, the approximate $170,000 General Fund loan.Property owners were directed to the CivicMic.com/cityoffairfield website for more information. Sincethere were no survey responses received as of the original closing date of July 15, 2022, the surveywas extended through July 22, 2022. As of the extended closing date, no responses to the survey havebeen received.LLMD No. 3 – Waterman HighlandsThe Waterman Highlands district has 242 assessable residential parcels. Engagement for this districtincluded several flyers mailed between May and July with a brief description of the anticipated deficit, arequest for the property owners to complete an online survey indicating their support for, or oppositionto, the $28,000 General Fund loan, and an invitation to attend a virtual town hall meeting on June 14,2022. Property owners were also directed to the CivicMic.com/cityoffairfield website for moreinformation. There were no attendees from this district at the town hall meeting. Five property owners responded tothe survey as of the July 15, 2022, closing date. To increase participation, the survey was extendedthrough July 22, 2022, and NBS ran a Facebook ad from July 1822, 2022, targeting Facebook users inthe district area. The City received a total of 10 survey responses from LLMD No. 3 – Waterman Highlands propertyowners. 60% of respondents either strongly agreed or agreed that they support receiving a loan and arewilling to make loan payments for five years, while 30% of respondents strongly disagreed with thosestatements, and 10% remained neutral. LLMD No. 6 – PeppertreeThe Peppertree district has 366 assessable residential parcels. Engagement for this district includedseveral flyers mailed between May and July with a brief description of the anticipated deficit, a requestfor the property owners to complete an online survey indicating their support for, or opposition to, the$28,000 General Fund loan, and an invitation to attend a virtual town hall meeting on June 14, 2022.Property owners were also directed to the CivicMic.com/cityoffairfield website for more information. There were no attendees from this district at the town hall meeting. Three property owners responded tothe survey as of the July 15, 2022, closing date. To increase participation, the survey was extendedthrough July 22, 2022, and NBS ran a Facebook ad from July 1822, 2022, targeting Facebook users inthe district area. The City received a total of four survey responses from LLMD No. 6 – Peppertree property owners.50% of respondents either strongly agreed or agreed that they support receiving a loan, while 25% ofrespondents strongly disagreed with that statement, and 25% remained neutral. Additionally, 50% ofrespondents either strongly agreed or agreed that they are willing to make loan payments for five years,while 50% of respondents either disagreed or strongly disagreed with that statement. LLMD No. 12 – Downtown Business DistrictThis district has 127 assessable commercial parcels consisting of the Downtown Fairfield area.Engagement for this district included two flyers mailed during the month of July with a brief descriptionof the anticipated deficit, a request for the property owners to complete an online survey indicating theirsupport for, or opposition to, the $40,000 General Fund loans, and an invitation to visit theCivicMic.com/cityoffairfield website for more information and to watch a prerecorded messageregarding the district’s financial position, the projected service reductions, and proposed temporarysolution. On July 8, 2022, an email notification was sent to Downtown business owners with an emailaddress on file with the City’s Community Development Business License Division. The businessowners were asked to convey information regarding the anticipated deficit and the request to completethe survey to the district property owners. Four property owners responded to the survey as of the July 15, 2022, closing date. To increaseparticipation, the survey was extended through July 22, 2022, and NBS ran a Facebook ad from July1822, 2022, targeting Facebook users in the district area.

The City received a total of nine survey responses from LLMD No. 12 – Downtown Business District property owners. 33% of respondents either strongly agreed or agreed that they support receiving a loan, while 56% of respondents either disagreed or strongly disagreed with that statement, and 11% remained neutral. Additionally, 22% of respondents either strongly agreed or agreed that they are willing to make loan payments for five years, while 67% of respondents either disagreed or strongly disagreed with that statement, and 11% remained neutral.

The survey responses for LLMDs No. 3 – Waterman Highlands, No. 6 – Peppertree, and No. 12 – Downtown Business District are attached. Question numbers 1, 15, and 16 in each survey requested contact and other personally identifiable information of respondents and have been removed from the attachment.

Approval of the four resolutions would authorize one contribution and budget transfer of $4,000 from the General Fund to LLMD No. 3 – Waterman Highlands. The resolutions would also authorize four loans and budget transfers totaling $261,000 from the Intergovernmental Loan Fund, disbursed as follows:
$165,000 to LLMD No, 1 – Gateway, $28,000 to LLMD No. 3 – Waterman Highlands, $28,000 to LLMD No. 6 – Peppertree, and $40,000 to LLMD No. 12 – Downtown Business District.

Each loan would be repayable over five years in equal installments beginning in FY 20232024 and would not bear interest. For each loan, repayment will occur from assessment revenues available either as a result of increased assessment approved pursuant to a Proposition 218 proceeding or a reduction in services.

FINANCIAL IMPACT
The total authorization for the contribution from the General Fund (Fund 011) to LLMD No. 3 – Waterman Highlands (Fund 073) is $4,000.

The total authorization for the four loans from the Intergovernmental Loan Fund (Fund 551) is $261,000, disbursed as follows: $165,000 to LLMD No, 1 – Gateway (Fund 072, Division and Responsibility Code 99000), $28,000 to LLMD No. 3 – Waterman Highlands (Fund 073, Division and Responsibility Code 99000), $28,000 to LLMD No. 6 – Peppertree (Fund 076, Division and Responsibility Code 99000), and $40,000 to LLMD No. 12 – Downtown Business District (Fund 084, Division and Responsibility Code 99000).

The General Fund will forfeit less than 1%, or approximately $7,000, of potential interest earnings.

However, these forfeited earnings do not pose a financial hardship to the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A virtual community meeting was held on June 14, 2022, for the property owners in LLMD No. 3 – Waterman Highlands and LLMD No. 6 – Peppertree. A prerecorded message was made available online for the property owners in LLMD No. 12 – Downtown Business District.

ALTERNATIVE ACTION
Council may choose not to approve the loans. However, if the loans are not approved, landscape maintenance services will be reduced in FY 20222023.

STAFF CONTACT
Chris Lewis, Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
City Attorney's Office, Finance Department
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Description
Attachment 1: Survey Responses for LLMD No. 3 Waterman Highlands Attachment 2: Survey Responses for LLMD No. 6 Peppertree Attachment 3: Survey Responses for LLMD No. 12 Downtown Business District Attachment 4: Proposed Resolution for LLMD No. 1 Gateway Attachment 5: Proposed Resolution for LLMD No. 3 Waterman Highlands Attachment 6: Proposed Resolution for LLMD No. 6 Peppertree Attachment 7: Proposed Resolution for LLMD No. 12 Downtown Business District REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 8/2/2022 5:49 PM
Kaushal, Paul Approved 8/2/2022 6:01 PM
Beavers, Esther Approved 8/2/2022 6:17 PM
Beavers, Esther Approved 8/2/2022 6:18 PM
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City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 2 / 16

60.00%6

40.00%4
Q2 Are you aware of the services your LLMD provides?
Answered: 10 Sk ipped: 0
TOTAL 10
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 591 of 1251Attachment 1 Page 1 of 13

City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 3 / 16

80.00%8

20.00%2
Q3 Are you aware that your property tax bill includes a line item for the LLMD by the City?
Answered: 10 Sk ipped: 0
TOTAL 10
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 592 of 1251Attachment 1 Page 2 of 13

City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 4 / 16

60.00%6

40.00%4
Q4 Are you aware of the boundaries of your LLMD? Click here to view your parcel.

Answered: 10 Sk ipped: 0
TOTAL 10
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 593 of 1251Attachment 1 Page 3 of 13

City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 5 / 16

50.00%5

0.00%0

0.00%0
Q5 It is important that the City continues to provide landscaping maintenance and improvements in my area.

Answered: 10 Sk ipped: 0
TOTAL 10
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 594 of 1251Attachment 1 Page 4 of 13

City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 6 / 16

40.00%4

20.00%2

10.00%1

0.00%0

30.00%3
Q6 I support a loan to subsidize the revenue needed to maintain the current services I receive and avoid reductions in the quality of landscaping levels in my district.

Answered: 10 Sk ipped: 0
TOTAL 10
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 595 of 1251Attachment 1 Page 5 of 13

City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 7 / 16

30.00%3

10.00%1

0.00%0

30.00%3
Q7 I am willing to pay a higher assessment for five years to repay the loan needed to maintain the current landscaping services I receive.

Answered: 10 Sk ipped: 0
TOTAL 10
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 596 of 1251Attachment 1 Page 6 of 13

City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 8 / 16

40.00%4

60.00%6
Q8 I am aware that if an increased assessment is not implemented, I will still have to pay back the loan over five years.

Answered: 10 Sk ipped: 0
TOTAL 10
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
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40.00%4

20.00%2

10.00%1

0.00%0

30.00%3
Q9 I am willing to pay a larger assessment than I do now to maintain landscaping services at the current level.

Answered: 10 Sk ipped: 0
TOTAL 10
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 598 of 1251Attachment 1 Page 8 of 13

City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 10 / 16

30.00%3

10.00%1

20.00%2

30.00%3
Q10 Along with a larger assessment, I would support an additional amount to allow the City to provide services beyond what is currently being provided.

Answered: 10 Sk ipped: 0
TOTAL 10
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
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City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 11 / 16

40.00%4

10.00%1

30.00%3

0.00%0

20.00%2
Q11 I am comfortable paying _______ more than what I currently pay for upgraded landscaping maintenance and improvements: Click here and on your parcel to view your current assessment amount.

Answered: 10 Sk ipped: 0
Total Respondents : 10
0%10%20%30%40%50%60%70%80%90%1 00%
Up t o %1 0
Up t o %25
Up t o %50
Up t o %1 00
None of the
above

ANSWER CHOICES RESPONSES
Up to %10
Up to %25
Up to %50
Up to %100
None of the above
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City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 12 / 16

10.00%1

90.00%9
Q12 Do you have any pictures of the landscape in your area that you would like to share with us? (If yes, please email them to us at [email protected].)
Answered: 10 Sk ipped: 0
TOTAL 10
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
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City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 13 / 16
Q13 Are there any additional landscaping maintenance and improvements that you would like to see funded by your LLMD in the future? Answered: 10 Sk ipped: 0
#RESPONSES DATE
1 No 7/22/2022 9:46 PM
2 No 7/21/2022 10:22 PM
3 No 7/21/2022 3:42 PM
4 Yes, please change ev erything to desert landscaping to save water and reduc e t he need for serv ices . Regular weeding and maintenanc e would s till be needed, so we’re st ill protec ting the jobs of the landscapers, just less wat er usage and ov erall maintenance. 7/20/2022 7:55 PM
5 I'm a new homeowner in Waterman Highlands and this is all new to me.7/20/2022 7:12 PM 6 NOT AT THIS TIME 7/15/2022 2:07 PM
7 More upkept especially from Canton Lane to the end of 10 Gate Road.7/15/2022 12:40 PM 8 no 7/10/2022 4:57 PM
9 If there is not enough money to fund the current lands caping, new projec ts should not be considered.
7/6/2022 5:42 PM
10 No 6/22/2022 9:54 AM
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City of Fairfield Landsc aping and L ighting Maintenanc e Distric ts No. 3 - Waterman H ighlands 14 / 16
Q14 Please provide any additional comments, feedback, or questions about your LLMD.

Answered: 7 Sk ipped: 3
#RESPONSES DATE
1 Na 7/21/2022 10:22 PM
2 Please c hange everything to des ert (reduced water/no water) lands c aping!7/20/2022 7:55 PM 3 I'm a new homeowner in Waterman Highlands. It would be nic e to get more details about thes e ty pes of iss ues s ent to new owners.
7/20/2022 7:12 PM
4 I would prefer the maintenanc e c ontracts be awarded to Union Contractors. Workers should be paid prevailing wages for the area.
7/15/2022 2:07 PM
5 The lands cape ivy across from the Waterman Ranc e has died and attempts to fill it in has failed. The iv y us ed the firs t part of 10 Gate Road that was not us ed from Canton Lane to the end of 10 Gate.
7/15/2022 12:40 PM
6 How is it that the City f ailed to properly budget for the costs of this dis tric t? It does not seem like res pons ible City management to have partitioned sections of the City f rom the City as a whole for public lands c aping and light ing that should be part of the City's mast er budget and plan. I seem to recall language in the original contracts between the developer and the City with respect to the ex pec ted cos ts and funding of s ame. Why are those c ontract terms not beiing followed?
7/6/2022 5:42 PM
7 Na 6/22/2022 9:54 AM
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City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 2 / 16

50.00%2

50.00%2
Q2 Are you aware of the services your LLMD provides?
Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 604 of 1251Attachment 2 Page 1 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 3 / 16

50.00%2

50.00%2
Q3 Are you aware that your property tax bill includes a line item for the LLMD by the City?
Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 605 of 1251Attachment 2 Page 2 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 4 / 16

50.00%2

50.00%2
Q4 Are you aware of the boundaries of your LLMD? Click here to view your parcel.

Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 606 of 1251Attachment 2 Page 3 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 5 / 16

50.00%2

25.00%1

0.00%0

25.00%1
Q5 It is important that the City continues to provide landscaping maintenance and improvements in my area.

Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 607 of 1251Attachment 2 Page 4 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 6 / 16

50.00%2

0.00%0

25.00%1

0.00%0

25.00%1
Q6 I support a loan to subsidize the revenue needed to maintain the current services I receive and avoid reductions in the quality of landscaping levels in my district.

Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 608 of 1251Attachment 2 Page 5 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 7 / 16

25.00%1

0.00%0

25.00%1

25.00%1
Q7 I am willing to pay a higher assessment for five years to repay the loan needed to maintain the current landscaping services I receive.

Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 609 of 1251Attachment 2 Page 6 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 8 / 16

25.00%1

75.00%3
Q8 I am aware that if an increased assessment is not implemented, I will still have to pay back the loan over five years.

Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 610 of 1251Attachment 2 Page 7 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 9 / 16

25.00%1

0.00%0

25.00%1

25.00%1
Q9 I am willing to pay a larger assessment than I do now to maintain landscaping services at the current level.

Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 611 of 1251Attachment 2 Page 8 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 10 / 16

25.00%1

0.00%0

25.00%1

0.00%0

50.00%2
Q10 Along with a larger assessment, I would support an additional amount to allow the City to provide services beyond what is currently being provided.

Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 612 of 1251Attachment 2 Page 9 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 11 / 16

0.00%0

25.00%1

0.00%0

25.00%1

50.00%2
Q11 I am comfortable paying _______ more than what I currently pay for upgraded landscaping maintenance and improvements: Click here and on your parcel to view your current assessment amount.

Answered: 4 Sk ipped: 0
Total Respondents : 4
0%10%20%30%40%50%60%70%80%90%1 00%
Up t o %1 0
Up t o %25
Up t o %50
Up t o %1 00
None of the
above

ANSWER CHOICES RESPONSES
Up to %10
Up to %25
Up to %50
Up to %100
None of the above
Packet Page 613 of 1251Attachment 2 Page 10 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 12 / 16

0.00%0
100.00%4
Q12 Do you have any pictures of the landscape in your area that you would like to share with us? (If yes, please email them to us at [email protected].)
Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 614 of 1251Attachment 2 Page 11 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 13 / 16
Q13 Are there any additional landscaping maintenance and improvements that you would like to see funded by your LLMD in the future? Answered: 4 Sk ipped: 0
#RESPONSES DATE
1 No 7/20/2022 4:11 PM
2 No 7/10/2022 6:11 PM
3 No 6/27/2022 8:35 PM
4 Not at the moment 6/15/2022 3:29 PM
Packet Page 615 of 1251Attachment 2 Page 12 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 6 - Peppertree 14 / 16
Q14 Please provide any additional comments, feedback, or questions about your LLMD.

Answered: 3 Sk ipped: 1
#RESPONSES DATE
1 I do not unders tand what this is about. I'm not t aking out a loan for lands caping, nor am I paying one bac k .
7/20/2022 4:11 PM
2 None 7/10/2022 6:11 PM
3 A large amount of homeowners and renters do not know how to tend there property. maybe they nev er owned homes or they just don't care. Prov ide lands c aping classes for them. The new college degree is in landscape...
6/15/2022 3:29 PM
Packet Page 616 of 1251Attachment 2 Page 13 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
2 / 16

22.22%2

77.78%7
Q2 Are you aware of the services your LLMD provides?
Answered: 9 Sk ipped: 0
TOTAL 9
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 617 of 1251Attachment 3 Page 1 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
3 / 16

66.67%6

33.33%3
Q3 Are you aware that your property tax bill includes a line item for the LLMD by the City?
Answered: 9 Sk ipped: 0
TOTAL 9
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 618 of 1251Attachment 3 Page 2 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
4 / 16
100.00%9

0.00%0
Q4 Are you aware of the boundaries of your LLMD? Click here to view your parcel.

Answered: 9 Sk ipped: 0
TOTAL 9
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 619 of 1251Attachment 3 Page 3 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
5 / 16

44.44%4

22.22%2

0.00%0

11.11%1
Q5 It is important that the City continues to provide landscaping maintenance and improvements in my area.

Answered: 9 Sk ipped: 0
TOTAL 9
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 620 of 1251Attachment 3 Page 4 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
6 / 16

22.22%2

11.11%1

44.44%4
Q6 I support a loan to subsidize the revenue needed to maintain the current services I receive and avoid reductions in the quality of landscaping levels in my district.

Answered: 9 Sk ipped: 0
TOTAL 9
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 621 of 1251Attachment 3 Page 5 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
7 / 16

11.11%1

0.00%0

66.67%6
Q7 I am willing to pay a higher assessment for five years to repay the loan needed to maintain the current landscaping services I receive.

Answered: 9 Sk ipped: 0
TOTAL 9
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 622 of 1251Attachment 3 Page 6 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
8 / 16

22.22%2

77.78%7
Q8 I am aware that if an increased assessment is not implemented, I will still have to pay back the loan over five years.

Answered: 9 Sk ipped: 0
TOTAL 9
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 623 of 1251Attachment 3 Page 7 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
9 / 16

11.11%1

0.00%0

66.67%6
Q9 I am willing to pay a larger assessment than I do now to maintain landscaping services at the current level.

Answered: 9 Sk ipped: 0
TOTAL 9
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 624 of 1251Attachment 3 Page 8 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
10 / 16

11.11%1

22.22%2

0.00%0

11.11%1

55.56%5
Q10 Along with a larger assessment, I would support an additional amount to allow the City to provide services beyond what is currently being provided.

Answered: 9 Sk ipped: 0
TOTAL 9
0%10%20%30%40%50%60%70%80%90%1 00%
Strongly agree
Agr ee
Neither agree
nor disagree
Disagree
St r ongly
disagree

ANSWER CHOICES RESPONSES
St rongly agree
Agree
Neither agree nor dis agree
Dis agree
St rongly dis agree
Packet Page 625 of 1251Attachment 3 Page 9 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
11 / 16

33.33%3

11.11%1

0.00%0

55.56%5
Q11 I am comfortable paying _______ more than what I currently pay for upgraded landscaping maintenance and improvements: Click here and on your parcel to view your current assessment amount.

Answered: 9 Sk ipped: 0
Total Respondents : 9
0%10%20%30%40%50%60%70%80%90%1 00%
Up t o %1 0
Up t o %25
Up t o %50
Up t o %1 00
None of the
above

ANSWER CHOICES RESPONSES
Up to %10
Up to %25
Up to %50
Up to %100
None of the above
Packet Page 626 of 1251Attachment 3 Page 10 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
12 / 16

11.11%1

88.89%8
Q12 Do you have any pictures of the landscape in your area that you would like to share with us? (If yes, please email them to us at [email protected].)
Answered: 9 Sk ipped: 0
TOTAL 9
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No

ANSWER CHOICES RESPONSES
Yes
No
Packet Page 627 of 1251Attachment 3 Page 11 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
13 / 16
Q13 Are there any additional landscaping maintenance and improvements that you would like to see funded by your LLMD in the future? Answered: 9 Sk ipped: 0
#RESPONSES DATE
1 I pay an assess ment for the Jefferson side of my propert y and do not have serv ice 7/22/2022 5:20 PM 2 I have a maintenance company that sweeps my sidewalk once a week. I pull the weeds and spray v inegar on them to kill them. I am unaware that the c ity provides any serv ices in regard to landscaping and maintenance.
7/21/2022 1:07 PM
3 no 7/20/2022 2:07 PM
4 No 7/19/2022 4:14 PM
5 The trash accumulated downtown continues to pile up. I drove downtown today and it look s horrible. Why s hould I believ e more money will fix the problem. 7/17/2022 7:26 PM
6 Better maintenanc e 7/15/2022 9:06 AM
7 Yes, s ome or any landsc aping at my loc ation. Current ly I receiv e NO landscaping maintenance or improvements and the City does nothing to relieve the homeles s blight at my loc ation. I F serv ices were actually being provided and the homeles s ness iss ues are abated, I would love to pay cons iderably more than I currently am.
7/11/2022 8:45 AM
8 Currently I am pay ing an additional asses s ment for our location in the downtown area, c urrent ly none of t he res ponsibilities are being attended to, zero trash remov al zero landsc ape maintenance, what is my as s es sment being s pent on the area looks terrible 7/8/2022 2:13 PM
9 NA 7/8/2022 10:49 AM
Packet Page 628 of 1251Attachment 3 Page 12 of 13

City of Fairfield L andsc aping and L ighting M aintenanc e Distric t No. 12 - Downtown Business Distric t
14 / 16
Q14 Please provide any additional comments, feedback, or questions about your LLMD.

Answered: 8 Sk ipped: 1
#RESPONSES DATE
1 Farmers mark et is was ting funds by utiliz ing public works for s treet c losures. Pleas e put it back in the gras s !
7/22/2022 5:20 PM
2 My bus iness partner does not us e a computer so he is left out of this discuss ion. He owns quite a few properties in downtown. You are missing out on his input. 7/21/2022 1:07 PM
3 No 7/19/2022 4:14 PM
4 The City does not have a s trong track rec ord of prov iding quality servic es . The City is really good as glos s y fly ers and surv eys to get more tax dollars. Howev er, my confidenc e is low that it will res ult is anyt hing more tangible t han what we have today. Downtown is sad. The c ity has been overrun by crime and homeless nes s. This does not instill c onfidence in my city government. The city is so slow to res pond to daily quality of life issues; s uch as c razy people in the s treet yelling at cars.
7/17/2022 7:26 PM
5 Not c lear why cost s are inc reas ing.7/15/2022 9:06 AM 6 See 13 above. why should I pay more to receiv e s till nothing?? c lear out the homeless nes s and giv e me s ome landscaping and maintenance and I would absolutely lov e to pay more. I called for a new tree several years ago and c ould not ev en get that. 7/11/2022 8:45 AM
7 There is not a day that the s idewalks are leaf and trash free , weeds growing up in the c rac k s of t he s idewalk t hat are k nee high and tree plots are unwatered and full of dead weeds, I sugges t that you dig deeper into what funds are being wasted on before reaching out for more funds from bus iness owners
7/8/2022 2:13 PM
8 There is minimal lands c aping in our parc el. We take res ponsibility for the s mall amount of green s pace in front of our building. Nevertheless , we support our communit y and are willing to pay an additional modest fee to assure our community remains well maintained. 7/8/2022 10:49 AM
Packet Page 629 of 1251Attachment 3 Page 13 of 13

CITY OF FAIRFIELD

RESOLUTION NO. 2022-210

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING A LOAN AND

BUDGET TRANSFER FROM THE INTERGOVERNMENTAL LOAN FUND TO LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 – GATEWAY FOR LANDSCAPE MAINTENANCE SERVICES THROUGH THE FISCAL YEAR 2022-2023 AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2022-2023 BUDGET

WHEREAS, on April 19, 2022, City staff informed the City Council that fiscal year (FY) 2022-2023 assessment revenue for Landscaping and Lighting Maintenance District (LLMD) No. 1 – Gateway is insufficient to provide a level of landscape maintenance services comparable to the level of services provided in FY 2021-2022; and

WHEREAS, the council may approve intergovernmental fund loans in accordance with the Interfund Loan Policy; and

WHEREAS, the council may set the interest rate at 0% in accordance with Resolution 1991-213B; and

WHEREAS, the projected shortfall was initially calculated at $170,000; and

WHEREAS, the council authorized staff to offer a $170,000 loan from the Intergovernmental Loan Fund to LLMD No. 1 – Gateway which would be repayable over five years in equal annual installments beginning in FY 2023-2024 with 0% interest for the purposes of providing landscape maintenance services at the FY 2021-2022 levels through FY 2022-2023; and

WHEREAS, the shortfall was recalculated to be $165,000; and

WHEREAS, a community survey was conducted from May 27, 2022, to July 22, 2022, to ascertain property owners’ level of support for, or opposition to, receiving a loan and paying a greater assessment rate for five years to repay the loan; and

WHEREAS, providing for the loan to bear 0% interest will not pose a financial hardship to the General Fund; and

WHEREAS, funding was not allocated in the City’s approved FY 2022-2023 Budget thus requiring an adjustment in the amount of $165,000 to cover the loan amount; and

WHEREAS, the revised appropriation constitutes an update to the FY 2022-2023 Budget approved pursuant to Resolution No. 2022-122.

Packet Page 630 of 1251Attachment 4 Page 1 of 2

RES. NO. 2022-210

Page 2 ends

Fairfield City CouncilAugust 16, 2022

Fairfield City Council
August 16, 2022