Agenda, first session — Fairfield City Council, September 6, 2022 (part 1 of 2)

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

Pursuant to AB 361 regarding public meetings held during the COVID19 emergency, councilmembers may attend via teleconference. Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/84977262950?pwd=OEdHRDR4VlpKemprZTNjVHlWK3JsZz09 or via phone (408) 6380968, Webinar ID: 849 7726 2950, Passcode: 7074287400 CALL TO ORDER 6:00 PM
ROLL CALL
Councilmember Pam Bertani
Councilmember Cat Moy
Councilmember Doriss Panduro
Councilmember Chuck Timm
Councilmember Scott Tonnesen
ViceMayor Rick Vaccaro
Mayor Harry Price
INVOCATION Worship Pastor Karen Freeman, Grace Episcopal Church PLEDGE OF ALLEGIANCE
COUNCIL REPORTS
CITY MANAGER REPORT
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PRESENTATIONS

1.Proclamation Declaring Hispanic Heritage Month Presented by Councilmember Doriss Panduro
Contact:Karen Rees, (707) 4287767
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

CONVENE MEETING OF THE HOUSING AUTHORITY
The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

ROLL CALL
Commissioner Pam Bertani
Commissioner Cat Moy
Commissioner Doriss Panduro
Commissioner Chuck Timm
Commissioner Scott Tonnesen
ViceChair Rick Vaccaro
Chair Harry Price
HOUSING AUTHORITY CONSENT CALENDAR
HOUSING AUTHORITY CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Authority or the public requests that separate action be taken on a specific item.

2.Resolution HA202208 of the Fairfield Housing Authority Approving an increase in Tenant Improvement Funding from $650,000 to $950,000 in Low Mod Income Housing Assets Funds for Office Space at 1525 Webster Street, Suites A & B
Recommended Action
Adopt resolution(s).

Funding Source
Packet Page 2 of 301

Funding Source
$950,000, Low Moderate Income Housing Asset Funds
Contact:LaTanna Jones, (707) 4287647
a
RECONVENE MEETING OF THE CITY COUNCIL
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

3.Approval of Meeting Minutes from August 2022
Recommended Action
Approve the meeting minutes.

Funding Source
N/A
Contact:Esther Beavers, (707) 4287400
a

4.Resolution 2022233 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Karen Rees, (707) 4287767
a

5.Minute Action Approving Commemorative Dedication and Name Application for Yarbrough Drive
Recommended Action
Approve application by minute action.

Funding Source
N/A
Contact:Kelly Ballard, (707) 4287401
a

6.Resolution 2022234 of the City Council of the City of Fairfield Ordering the Vacation of Portions of Atlantic Avenue, East Atlantic Avenue, and Cement Hill Road, and Authorizing the City Manager to Convey Said Vacated Areas As Set Out In the Agreement for Exchange of Real Property and Joint Recording Instructions Between the City of Fairfield and the FairfieldSuisun Unified School District
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Trisha Curran, (707) 4287471
a

7.Resolution 2022235 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Shah Kawasaki Architects for Professional Architectural and Engineering Services for the Fire Station 39 Project
Recommended Action
Adopt resolution.

Funding Source
$665,830; Public Buildings Fund
Contact:Caroline Vedder, (707) 4287484
a

8.Resolution 2022236 of the City Council of the City of Fairfield Approving the Submission of the Fiscal Year 20212022 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) and Authorizing the City Manager to Execute Any Agreements or Documents Requested By HUD
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:LaTanya Terrones, (707) 4287454
a

9.Resolution 2022237 of the City Council of the City of Fairfield Revising the CitySponsored Special Events List for Calendar Year 2022
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:David Gassaway, (707) 4287398
a

10.Resolution 2022238 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Fairfield Industrial Center) to Community Facilities District No. 20122 and to Authorize the Levy of Special Taxes Therein for Annexation No. 59 Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a

11.Resolution 2022239 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Valley Strong Credit Union) to Community Facilities District No. 20122 and to Authorize the Levy of Special Taxes Therein for Annexation No. 60 Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a

CITY OF FAIRFIELDFAIRFIELD CITY COUNCILREGULAR CONCURRENT MEETINGTUESDAY, SEPTEMBER 6, 2022; 6:00 PMCOUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,CA 94533 OR VIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.Pursuant to AB 361 regarding public meetings held during the COVID19 emergency,councilmembers may attend via teleconference. Members of the public can observe the meeting onComcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/84977262950?pwd=OEdHRDR4VlpKemprZTNjVHlWK3JsZz09 or viaphone (408) 6380968, Webinar ID: 849 7726 2950, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Pam Bertani Councilmember Cat MoyCouncilmember Doriss PanduroCouncilmemberChuck TimmCouncilmember Scott Tonnesen ViceMayor Rick VaccaroMayor Harry PriceINVOCATION Worship Pastor Karen Freeman, Grace Episcopal ChurchPLEDGE OF ALLEGIANCECOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS1.Proclamation Declaring Hispanic Heritage Month Presented by Councilmember DorissPanduroContact:Karen Rees, (707) 4287767aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.CONVENE MEETING OF THE HOUSING AUTHORITYThe holding of a joint meeting of the City Council and Housing Authority entitles thecouncilmembers to receive additional compensation of $35 for attending this joint meeting.ROLL CALLCommissioner Pam Bertani Commissioner Cat MoyCommissioner Doriss PanduroCommissionerChuck TimmCommissioner Scott Tonnesen ViceChair Rick VaccaroChair Harry PriceHOUSING AUTHORITY CONSENT CALENDARHOUSING AUTHORITY CONSENT CALENDAR NOTICEAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe Authority or the public requests that separate action be taken on a specific item.2.Resolution HA202208 of the Fairfield Housing Authority Approving an increase in TenantImprovement Funding from $650,000 to $950,000 in Low Mod Income Housing Assets Fundsfor Office Space at 1525 Webster Street, Suites A & B Recommended ActionAdopt resolution(s).Funding Source$950,000, Low Moderate Income Housing Asset FundsContact:LaTanna Jones, (707) 4287647aRECONVENE MEETING OF THE CITY COUNCILCONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.3.Approval of Meeting Minutes from August 2022Recommended ActionApprove the meeting minutes.Funding SourceN/AContact:Esther Beavers, (707) 4287400a4.Resolution 2022233 of the City Council of the City of Fairfield Reconsidering and AuthorizingPublic Meetings to be Held Via Teleconferencing Pursuant to Government Code Section54953(e) and Making Findings and Determinations Regarding the SameRecommended ActionAdopt resolution.Funding SourceN/AContact:Karen Rees, (707) 4287767a5.Minute Action Approving Commemorative Dedication and Name Application for YarbroughDriveRecommended ActionApprove application by minute action.Funding SourceN/AContact:Kelly Ballard, (707) 4287401a6.Resolution 2022234 of the City Council of the City of Fairfield Ordering the Vacation of Portionsof Atlantic Avenue, East Atlantic Avenue, and Cement Hill Road, and Authorizing the CityManager to Convey Said Vacated Areas As Set Out In the Agreement for Exchange of RealProperty and Joint Recording Instructions Between the City of Fairfield and the FairfieldSuisunUnified School DistrictRecommended ActionAdopt resolution.Funding SourceN/AContact:Trisha Curran, (707) 4287471a7.Resolution 2022235 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Professional Services Agreement Between the City of Fairfield and Shah KawasakiArchitects for Professional Architectural and Engineering Services for the Fire Station 39ProjectRecommended ActionAdopt resolution.Funding Source$665,830; Public Buildings FundContact:Caroline Vedder, (707) 4287484a8.Resolution 2022236 of the City Council of the City of Fairfield Approving the Submission of theFiscal Year 20212022 Community Development Block Grant (CDBG) Program ConsolidatedAnnual Performance Evaluation Report (CAPER) to the U.S. Department of Housing and UrbanDevelopment (HUD) and Authorizing the City Manager to Execute Any Agreements orDocuments Requested By HUDRecommended ActionAdopt resolution.Funding SourceN/AContact:LaTanya Terrones, (707) 4287454a9.Resolution 2022237 of the City Council of the City of Fairfield Revising the CitySponsoredSpecial Events List for Calendar Year 2022Recommended ActionAdopt resolution.Funding SourceN/AContact:David Gassaway, (707) 4287398a10.Resolution 2022238 of the City Council of the City of Fairfield Declaring Its Intention to AnnexTerritory (Fairfield Industrial Center) to Community Facilities District No. 20122 and to Authorizethe Levy of Special Taxes Therein for Annexation No. 59Recommended ActionAdopt resolution.Funding SourceN/AContact:Chris Lewis, (707) 4287089a11.Resolution 2022239 of the City Council of the City of Fairfield Declaring Its Intention to AnnexTerritory (Valley Strong Credit Union) to Community Facilities District No. 20122 and toAuthorize the Levy of Special Taxes Therein for Annexation No. 60Recommended ActionAdopt resolution.Funding SourceN/AContact:Chris Lewis, (707) 4287089 a

12.Second Reading and Adoption of Ordinance 202209 of the City Council of the City of Fairfield Amending Chapter 27, Article X, Section 27.1104 of the Fairfield Municipal Code, Also Known as the City of Fairfield Community Preservation, to Establish the Regulations of Vacant Window Storefronts in the Downtown
Recommended Action
Provide second reading and adopt Ordinance 202209.

Funding Source
N/A
Contact:Jonathan Luong, (707) 4287463
a
NEW BUSINESS

13.Resolution 2022240 of the City Council of the City of Fairfield Accepting State Funds from Assembly Bill 178, Budget Act of 2022, and Authorizing an Update to the Fiscal Year 20222023 Budget
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Anna Guiles, (707) 4287399
a

14.Resolution 2022241 of the City Council of the City Of Fairfield Authorizing the City Manager to Execute the Amended and Restated Joint Exercise of Powers Agreement for the Community Action Partnership of Solano Joint Powers Agency, Authorizing the Appointment of City Councilmembers as the Primary Voting Member and Alternate, and Authorizing the Appointment of Staff Members as a Primary Member and Alternate to the Newly Constituted Technical Advisory Committee to the Community Action Partnership of Solano Joint Powers Agency Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Dawn La Bar, (707) 4287749
a

15.First Reading and Introduction of Ordinance 202210 of the City Council of the City of Fairfield Adding Article X (SingleUse Foodware Accessories and Standard Condiments) to Chapter 9 of the Fairfield Municipal Code
Recommended Action
Waive full reading, read by title only, and introduce ordinance for first reading.

Funding Source
N/A
Contact:Corey Beavers, (707) 4287528
a

16.Resolution 2022242 of the City Council of the City of Fairfield Approving a Funding Agreement for Archways Recovery Services, Inc. for Funding Up to $525,000 as Local Matching Funds for a California Department of Health Care Services Behavioral Health Continuum Infrastructure Program Grant
Recommended Action
Adopt resolution.

Funding Source
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Funding Source
$525,000; Intergovernmental Services Fund
Contact:David Gassaway, (707) 4287398
a
PUBLIC HEARINGS

17.Public Hearing; and
Resolution 2022243 of the City Council of the City of Fairfield Authorizing Approval of Fairfield and Suisun Transit’s Comprehensive Operational Analysis Recommended Action
Hold public hearing and adopt resolution.

Funding Source
N/A
Contact:Diane Feinstein, (707) 4283808
a
ADJOURN TO TUESDAY, SEPTEMBER 20, 2022, 6:00 P.M., COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on August 31, 2022.

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Agenda Item No: 2.

AGENDA REPORT
DATE:September 6, 2022
TO:Fairfield Housing Authority Chair and Commissioners
FROM:David Gassaway, Interim Executive Director
SUBJECT:Resolution HA202208 of the Fairfield Housing Authority Approving an increase in Tenant Improvement Funding from $650,000 to $950,000 in Low Mod Income Housing Assets Funds for Office Space at 1525 Webster Street, Suites A & B RECOMMENDED ACTION
Adopt resolution(s).

STATEMENT OF ISSUE
City staff seeks approval to increase Low Mod funding for the new office space at 1525 Webster Street from $650,000 to $950,000. The additional funds will cover increased tenant improvement costs at the new office facility for the Housing Service Department (HSD).

DISCUSSION
On May 17, 2022, City Council approved Resolution HA202206 authorizing the Executive Director to execute a Lease Agreement for new office space for the Housing Service Department at 1525 Webster Street. The resolution also authorized the Executive Director to complete tenant improvements for a cost of up to $650,000. Per the report, contractors' bids had not been obtained, so tenant improvement costs were only estimated based on the project's scope of work. However, City staff has since completed thorough due diligence assessments of the facility and obtained construction quotes that were slightly higher than expected. The due diligence assessments and bids revealed the following:
1)Additional space was needed to meet Americans with Disabilities Act (ADA) requirements in Suite B's restroom.
2)Fire sprinklers were required to meet current fire life safety codes. 3)New data wiring, network switches, and data circuits had to be installed in the facilities; and 4)Additional demolition and material costs were necessary to complete the work.

City staff, therefore, requests that the tenant improvement allocation be increased by $300,000 ($650,000 to $950,000) to complete the office space for HSD. Once completed, the new office spaces will have breakrooms, conference rooms, dedicated ADA public restrooms, filing space consistent with the Housing and Urban Development (HUD) confidentiality requirements, office spaces for each staff member, and lobby space for visiting guests. City staff projects that this project will be completed by December 2022.

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FINANCIAL IMPACT
The total additional impact of this request is $300,000. Considering the increase, the total costs of the project, including tenant improvements and lease expenses for five years, are $1,328,469; $1,128,469, Low Moderate Income Housing Asset Funds (Fund 022 Division and Responsibility Code 36001), $200,000, Housing Authority Fund (Fund 021 Division and Responsibility Code 36001). Total tenant improvement cost will be $950,000.

Tenant Improvement Budget &Change Orders
#Descrip on Amount
1 New data wiring, network switches $ 102,147
2 Sprinkler Heads at Suite B $ 40,000
3 Addi onal ADA requirements $ 23,466
4 Floor leveling at Suite A $ 5,830
5 Other const items $ 15,557
Total Change Orders $ 187,000
Construc on Bid Amount $ 705,000
New Total Contract Amount $ 892,000
Plus 0.065% Con ngency $ 58,000
Total Costs‐Tenant Improvements $ 950,000
Minus Original Project Budget $ (650,000)
Requested Augmenta on $ 300,000
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The Fairfield Housing Authority may choose not to approve the tenant improvement costs. However, HSD would not be able to complete all necessary tenant improvements that would lead to maximized efficiency and sufficient space to abide by HUD and ADA requirements. This would result in inefficiencies for the HSD and possible findings if the HSD underwent a HUD audit.

STAFF CONTACT
LaTanna Jones, Director of Housing Services
(707) 4287647
[email protected]
COORDINATED WITH
City Attorney's Office, Finance Department
ATTACHMENTS:

Description
Proposed Resolution
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Agenda Item No: 2.AGENDA REPORTDATE:September 6, 2022 TO:Fairfield Housing Authority Chair and CommissionersFROM:David Gassaway, Interim Executive DirectorSUBJECT:Resolution HA202208 of the Fairfield Housing Authority Approving an increase inTenant Improvement Funding from $650,000 to $950,000 in Low Mod Income HousingAssets Funds for Office Space at 1525 Webster Street, Suites A & B RECOMMENDED ACTIONAdopt resolution(s).STATEMENT OF ISSUECity staff seeks approval to increase Low Mod funding for the new office space at 1525 Webster Streetfrom $650,000 to $950,000. The additional funds will cover increased tenant improvement costs at thenew office facility for the Housing Service Department (HSD).DISCUSSIONOn May 17, 2022, City Council approved Resolution HA202206 authorizing the Executive Director toexecute a Lease Agreement for new office space for the Housing Service Department at 1525 WebsterStreet. The resolution also authorized the Executive Director to complete tenant improvements for acost of up to $650,000. Per the report, contractors' bids had not been obtained, so tenant improvementcosts were only estimated based on the project's scope of work. However, City staff has sincecompleted thorough due diligence assessments of the facility and obtained construction quotes thatwere slightly higher than expected. The due diligence assessments and bids revealed the following:1)Additional space was needed to meet Americans with Disabilities Act (ADA) requirements inSuite B's restroom.2)Fire sprinklers were required to meet current fire life safety codes.3)New data wiring, network switches, and data circuits had to be installed in the facilities; and4)Additional demolition and material costs were necessary to complete the work. City staff, therefore, requests that the tenant improvement allocation be increased by $300,000($650,000 to $950,000) to complete the office space for HSD. Once completed, the new office spaceswill have breakrooms, conference rooms, dedicated ADA public restrooms, filing space consistent withthe Housing and Urban Development (HUD) confidentiality requirements, office spaces for each staffmember, and lobby space for visiting guests. City staff projects that this project will be completed byDecember 2022.FINANCIAL IMPACTThe total additional impact of this request is $300,000. Considering the increase, the total costs of theproject, including tenant improvements and lease expenses for five years, are $1,328,469; $1,128,469,Low Moderate Income Housing Asset Funds (Fund 022 Division and Responsibility Code 36001),$200,000, Housing Authority Fund (Fund 021 Division and Responsibility Code 36001). Total tenantimprovement cost will be $950,000. Tenant Improvement Budget &Change Orders#Descrip on Amount1New data wiring, network switches $ 102,1472Sprinkler Heads at Suite B $ 40,0003Addi onal ADA requirements $ 23,4664Floor leveling at Suite A $ 5,8305Other const items $ 15,557Total Change Orders $ 187,000Construc on Bid Amount $ 705,000New Total Contract Amount $ 892,000Plus 0.065% Con ngency $ 58,000Total Costs‐Tenant Improvements $ 950,000Minus Original Project Budget $ (650,000)Requested Augmenta on $ 300,000PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe Fairfield Housing Authority may choose not to approve the tenant improvement costs. However,HSD would not be able to complete all necessary tenant improvements that would lead to maximizedefficiency and sufficient space to abide by HUD and ADA requirements. This would result ininefficiencies for the HSD and possible findings if the HSD underwent a HUD audit. STAFF CONTACTLaTanna Jones, Director of Housing Services(707) 428[email protected] COORDINATED WITHCity Attorney's Office, Finance DepartmentATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
MayaGuerrero, Iris Approved 8/15/2022 7:23 PM
MayaGuerrero, Iris Approved 8/16/2022 7:39 PM
MayaGuerrero, Iris Approved 8/16/2022 7:40 PM
Beavers, Esther Approved 8/17/2022 12:24 PM
Beavers, Esther Approved 8/17/2022 12:25 PM
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FAIRFIELD HOUSING AUTHORITY

RESOLUTION NO. HA2022-08

RESOLUTION OF THE FAIRFIELD HOUSING AUTHORITY APPROVING AN INCREASE IN TENANT IMPROVEMENT FUNDING FROM $650,000 TO $950,000 IN LOW MODERATE INCOME HOUSING ASSET FUNDS FOR OFFICE SPACE AT 1525 WEBSTER STREET, SUITE A & B

WHEREAS, the City Council approved the formation of the Fairfield Housing Authority (FHA) in November 1968 under Resolution HA68-01 to transact business and exercise its powers in its area of operation; and

WHEREAS, the office of the FHA shall be at such place in the city of Fairfield, California, as the FHA may from time to time designate by resolution; and

WHEREAS, on May 17, 2022, the council approved Resolution HA2022-06 authorizing the Executive Director of the FHA to execute a Lease Agreement for office space at 1525 Webster Street, Suite A & B (the Premises) for five years through May 17, 2027 (Lease); and

WHEREAS, Resolution HA2022-06 also authorized the Executive Director to complete tenant improvements for costs of up to $650,000; and

WHEREAS, City staff has obtained construction bids that are higher than expected and have completed due diligence assessments that warrant additional work and expenses for 1) more space in the public restroom in Suite B to meet Americans with Disabilities Act (ADA) requirements, 2) additional fire sprinklers to meet current fire life safety codes, 3) the installation of new data wiring, network switches and data circuits in both suites, and 4) additional demolition and material costs to complete work; and

WHEREAS, additional costs have increased the project budget by $300,000, from $650,000 to $950,000; and

WHEREAS, the FHA has determined that it is in the best interest of the public agency to pay additional costs for tenant improvements so that it could stay in compliance with Housing and Urban Development (HUD), ADA, fire life safety, and current building code requirements.

NOW, THEREFORE, THE FAIRFIELD HOUSING AUTHORITY HEREBY RESOLVES:

Section 1. The execute director is hereby authorized to pay all costs and complete tenant improvements at the property located at 1525 Webster Street, Suites A & B, in an amount up to $950,000 from Low Moderate Income Housing Asset funds.

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RES. NO. HA2022-08

Page 2 ends

Section 2. The executive director (or other authorized FHA official) is hereby authorized to execute agreements and do all other acts and things necessary to implement this resolution.

PASSED AND ADOPTED this 6th day of September, 2022, by the following vote:

AYES: COMMISSIONERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COMMISSIONERS:

ABSENT: COMMISSIONERS:

ABSTAIN: COMMISSIONERS:

CHAIR

ATTEST:

____________________________

SECRETARY

Packet Page 11 of 301Attachment 1 Page 2 of 2

Agenda Item No: 3.

AGENDA REPORT
DATE:September 6, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Approval of Meeting Minutes from August 2022
RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for August 16, 2022, have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to modify the minutes which will result in bringing this item back at a future date.

STAFF CONTACT
Esther Beavers
(707) 4287400
[email protected]
COORDINATED WITH
City Attorney's Office
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Agenda Item No: 3.AGENDA REPORTDATE:September 6, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Approval of Meeting Minutes from August 2022RECOMMENDED ACTIONApprove the meeting minutes.STATEMENT OF ISSUEMinutes need approval by the City Council.DISCUSSIONThe City Council Minutes for August 16, 2022, have been approved by the city attorney and need councilapproval.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may choose to modify the minutes which will result in bringing this item back at a futuredate.STAFF CONTACTEsther Beavers(707) 428[email protected] WITH City Attorney's Office
ATTACHMENTS:

Description
City Council Minutes 8162022
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 8/9/2022 5:25 PM
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CITY OF FAIRFIELD FAIRFIELD

CITY COUNCIL

REGULAR CONCURRENT MEETING
TUESDAY, AUGUST 16, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD, CA
94533 OR VIA ZOOM

COUNCIL MINUTES

CALL TO ORDER

Mayor Harry T. Price called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Pam Bertani, Cat Moy (online), Doriss Panduro, Chuck Timm, Scott Tonnesen, Vice Mayor Rick Vaccaro, and Mayor Price.

INVOCATION

Councilmember Bertani asked everyone to join her in reciting the Lord’s Prayer.

PLEDGE OF ALLEGIANCE

Councilmember Timm led the Pledge of Allegiance.

COUNCIL REPORTS

Vice Mayor Vaccaro reported that National Night Out was a huge success. He stated he enjoyed participating in the backpack giveaways to students the past two weekends. He said Fairfield schools open on August 17 and cautioned everyone to slow down and be safe. Lastly, he shared that his grandson Mason starts Kindergarten tomorrow!

Councilmember Bertani did not have a report but thanked retiring City Attorney Greg Stepanicich for his 24 years of dedicated service to the City of Fairfield. She did add that Mt. Calvary Baptist Church had extra backpacks for any student that did not receive one.

Councilmember Moy also enjoyed the backpack events and reported that the “best bakery” downtown would give students a cupcake after school on August 18 and 19.

Councilmember Panduro thanked the non-profits and service providers that participated in backpack giveaways. She gave a special thank you to the Lions Club, who served free ice cream at both events.

She also thanked the Fire and Police departments for cooking 1,400 hotdogs. She stated that the Fairfield-Suisun Unified School District Resource Office also has extra backpacks.

Councilmember Timm reported he and Mayor Price attended the Sudie M. Smith Scholarship Program annual event at Jelly Belly on August 13 to a sold-out crowd. He shared that Sudie was a cafeteria worker at Armijo High School for many years. Since 1997, her family has bestowed a memorial scholarship in her honor through the Assist-A-Grad Scholarship Program at Armijo. He wished Greg Stepanicich a long and healthy retirement.

Packet Page 14 of 301Attachment 1 Page 1 of 6

Councilmember Tonnesen reported that a ribbon-cutting and grand opening event will be held on August 13 at 5 p.m. at Allan Witt Park for the new pickleball courts, refurbished tennis courts, and a new futsal court. He gave a special thank you to George Kennedy, who was instrumental in bringing pickleball to Fairfield.

Mayor Price reported that he and Interim City Manager David Gassaway attended a ribbon cutting at Sullivan Elementary School for the Dual Immersion Program, which has moved from B. Gale Wilson School to Sullivan for TK-5th grade. B. Gale Wilson will continue to house the middle school Dual Immersion program.

CITY MANAGER REPORT

Interim City Manager David Gassaway invited the community to attend the 30th Annual Tomato & Vine Festival in downtown Fairfield on September 10 and 11. Next, he announced that the Federal Transit Administration (FTA) had awarded $12 Million to the City of Fairfield for their transit electrification efforts, which will significantly impact that program. He thanked Transit Manager Diane Feinstein, Transportation Planner Shaun Vigil, and Transportation Technician April Cobb for their efforts in helping to secure the funds. Lastly, he reported that Fairfield Fire Chief Luckenbach has met with the Cordelia Fire District, who would possibly like to contract with Fairfield Fire for fire services when the new station #36 is completed in 2024. The City is exploring if we would be able to provide those services. He stated there were no changes to the agenda.

CITY ATTORNEY REPORT

City Attorney David Lim had nothing to report.

CITY CLERK REPORT

City Clerk Karen Rees reported that 11 candidates filed paperwork to run for elected office: three for Mayor, three for District 1; two for District 3; and three for District 5. The election is on November 8, 2022. She congratulated former City Attorney Greg Stepanicich on his retirement!

PRESENTATIONS

1. Proclamation recognizing Greg Stepanicich's retirement presented by Mayor Harry Price.

2. Proclamation declaring National Suicide & Prevention Week presented by Councilmember Chuck Timm to Tracey Lacey, Mental Health Services Coordinator from Solano County, and Charlene Noveras, a member of the County’s Suicide Prevention Committee.

3. Community Development Management Analyst Jonathan Luong presented the Youth Photography Contest Awards to Michael Lamb and Markus Taliaferro. Samantha Atwood was absent.

PUBLIC COMMENTS

Jeff Trager spoke about upcoming events at the Downtown Theater.

Nora Martinez spoke about homelessness.

Bryan Lynch thanked Code Enforcement Officer Elizabeth Dalby. He spoke about the vacant lot at Sunset and Tabor Avenue.

Jack Batson spoke about Item 19, as he had to leave early.

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Nora Dizon thanked staff for the live music concert in Ridgeview Park. She also thanked staff and the Police Department for Fairfield's wonderful National Night Out events.

K. Patrice Williams spoke about the new one-way streets downtown.

CONSENT CALENDAR

4. Approval of Meeting Minutes from July 2022

5. Resolution 2022-198 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same

6. Resolution 2022-199 of the City Council of the City of Fairfield Approving and Authorizing the Execution of the Grazing License Between the City of Fairfield, the County of Solano, and Pacific Livestock, Inc. for the Approximately 288-Acre Property Commonly Known as the Wilcox Triangle Property Located in Solano County, California

7. Resolution 2022-200 of the City Council of the City of Fairfield Approving the Second Amendment to Declaration of Easements, Covenants and Restrictions Entered Into By and Among the City of Fairfield, a California Municipal Corporation, Tallen California LLC, a California Limited Liability Company, 99 Cents Only Stores LLC, a California Limited Liability Company, and McDonald’s the USA, LLC, a Delaware Limited Liability Company Against Real Property located in the City of Fairfield, More Commonly Known as Parcels 1, 2, 3, 4 and 5, as shown on that Certain Map Entitled: “Fairfield Home and Garden Center II,” Which Map was Filed in the Office of the County Recorder of Solano County, California on March 13, 1995, in Book 39 of Parcel Maps at Page 21

8. Resolution 2022-201 of the City Council of the City of Fairfield Approving the Professional Services Agreement for Geographic Information System Assessme nt and Strategy with Vestra Resources, Inc.

9. Resolution 2022-202 of the City Council of the City of Fairfield Approving a Loan and Third Amendment to the Purchase and Sale Agreement Between the City of Fairfield and APRR Management, LLC, and Authorizing Execution of a Promissory Note, Deed of Trust, and Assignment Agreement for Engineering/Architectural Plans for the Hotel Property

10. Resolution 2022-203 of the City Council of the City of Fairfield Authorizing Amendments to the Departmental Position Control List

11. Resolution 2022-204 of the City Council of the City of Fairfield Authorizing the City Manager to Execute an Agreement for the Exchange of Real Property and Joint Recording Instructions between the City of Fairfield and Fairfield-Suisun Unified School District

12. Resolution 2022-205 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Grant Deeds Transferring Certain Real Property, Easements, and Similar Instruments, Related to the Villages at Fairfield Development (Parcels C & G)

13. Resolution 2022-206 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 5 to the Design Services Agreement between the City of Fairfield and Callander Associates, Inc., for the Implementation Plan of the Central Fairfield Revitalization

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14. Resolution 2022-207 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to All About Building, Inc. for the Fire Station 35 – Alterations and Fire Station 40 – Door Replacement Project

15. Resolution 2022-208 of the City Council of the City of Fairfield Authorizing the City Manager to Execute the Second Amendment to the Memorandum of Understanding by and Among the Cities of Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, Solano County Transit, and the Solano Transportation Authority for Intercity Taxi Card Program Services

16. Resolution 2022-209 of the City Council of the City of Fairfield to Suspend Competitive Bidding and Authorize the City Manager to Purchase Automatic Passenger Counters from Urban Transportation Associates for Fairfield and Suisun Transit (FAST) Vehicles

Councilmember Timm made a motion to approve the Consent Calendar as presented. Councilmember Panduro seconded the motion. By a roll call vote, the motion was carried unanimously.

NEW BUSINESS

Vice Mayor Vaccaro asked that Item 22 be moved to the first item under New Business.

22. Public Works Management Analyst Chris Lewis recommended to Council that it open the public hearing and approve Resolutions 2022-217 to 2022-232 of the City Council of the City of Fairfield Approving the Fiscal Year 20222023 Engineer’s Reports, Confirming the Fiscal Year 20222023 Diagrams and Assessments, and Ordering the Fiscal Year 2022-2023 Improvements for Landscaping and Lighting Maintenance Districts No. 1 – Gateway, No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 10 – Southbrook, No. 11 – Paradise Valley North, No. 12 – Downtown Business District, No. 13 – North Cordelia, No. 14 – Woodlake, No. 15 – Gold Ridge, No. 16 – Creekside at Cordelia, No. 17 – Chadbourne-Beck-Cordelia, No. 18 – Gold Ridge Park, and No. 19 – Corporate Commons

Mayor Price opened the public hearing.

David Renaud and June Johnsen spoke on Item 22.

Mayor Price closed the public hearing.

Vice Mayor Vaccaro made a motion to approve Resolutions 2022-217 to 2022-232 (consecutively).

Councilmember Timm seconded the motion. By a roll call vote, the motion was carried unanimously.

17. Assistant Public Works Director of Engineering, Ryan Panganiban opened the discussion on forming a Landscaping and Lighting Maintenance Districts Oversight Committee.

June Johnsen and Michael Zeiss spoke on item 17.

Option 2 would be a standing committee with five members meeting twice annually.

After a lengthy discussion, Councilmember Bertani made a motion to approve a modified Option 2, with a seven-member committee, one from each district and one at large member, with quarterly meetings, including reporting directly to the City Council each quarter. Vice Mayor Vaccaro seconded the motion.

By a roll call vote, the motion was carried unanimously.

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18. Public Works Management Analyst Chris Lewis recommended to Council that it approve Resolutions 2022-210 to 2022-213 of the City Council of the City of Fairfield Authorizing a Loan and Budget Transfer from the Intergovernmental Loan Fund to Landscaping and Lighting Maintenance District No. 1 – Gateway, District No. 3 – Waterman Highlands, District No. 6 – Peppertree, and District No. 12 – Downtown Business District for Landscape Maintenance Services Through the Fiscal Year 2022-2023 and Authorizing an Update to the Fiscal Year 2022-2023 Budget .

Councilmember Timm made a motion to approve Resolutions 2022 -210, 2022-211, and 2022-213.

Councilmember Bertani seconded the motion. By a roll call vote, the motion was carried unanimously.

19. Assistant Public Works Director of Utilities Michael Hether recommended to Council that it approve Resolution 2022-214 of the City Council of the City of Fairfield Authorizing the Mayor and City Manager to Execute an Indemnification Agreement between Solan o County and the City of Fairfield; and

Resolution 2022-215 of the City Council of the City of Fairfield Authorizing the Mayor and City Manager to Execute a Potable Water Service Agreement Between Solano Irrigation District and the City of Fairfield for the Middle Green Valley Specific Plan Area

Duane Kromm, Michael Zeiss, Marilyn Farley, Roger Merrill, Nora Dizon, Anthony Russo, Beth Schoenberger (online), and James Bezek spoke on Item 19.

Councilmember Tonnesen made a motion to approve Resolutions 2022-214 and 2022-215.

Councilmember Timm seconded the motion. By a roll call vote, the motion carried 6-1, with Councilmember Moy voting no.

Councilmember Tonnesen asked if Item 21 could be moved before Item 20, as he had to recuse himself from Item 20, as he owns real estate property near the defendant’s location.

PUBLIC HEARINGS

21. Community Development Management Analyst Jonathan Luong recommended to Council that it open the public hearing; and approve the First Reading and Introduction of Ordinance 2022-09 of the City Council of the City of Fairfield Amending Chapter 27, Article X, Section 27.1104 of the Fairfield Municipal Code, Also Known as the City of Fairfield Community Preservation, to Establish the Regulations of Vacant Window Storefronts in the Downtown .

Mayor Price opened the hearing. There were no requests to speak. Mayor Price closed the public hearing.

Councilmember Tonnesen made a motion to waive the full reading of Ordinance 2022 -09, read by title only, and introduce the ordinance for the first reading. Councilmember Bertani seconded the motion.

By a roll call vote, the motion was carried unanimously.

20. City Attorney David Lim recommended to Council that it open the Public Hearing; and hear Resolution 2022-216 of the City Council of the City of Fairfield [Approving/Sustaining] [Denying/Overruling] the Appeal of the Revocation of Business License Number 21001161 Belonging to Auto Service and Towing, Located at 1350 North Texas Street, Fairfield, CA.

The matter was called to order at approximately 8:59 p.m. as the last item on the agenda. City Clerk Rees read the item number and title. Councilmember Tonnesen recused himself because he lived within 500 yards of the subject property and left the Council Chamber. Mayor Price opened the public hearing and asked the parties to introduce themselves. Jeremy Profitt introduced himself to the City. Randy Packet Page 18 of 301Attachment 1 Page 5 of 6

Thomas, attorney for Auto Service and Towing (dba Payless Towing), introduced himself, along with owner Mubasher Choudhery.

City Clerk Rees swore all witnesses. Mr. Profitt presented for the City. Mr. Thomas and Mr. Choudhery presented for Auto Service and Towing. The Council asked questions of both sides. Mr. Thomas and Mr.

Choudhery were given unlimited time to submit their issues and discuss the matter with the Council. Interim City Manager David Gassaway also spoke on behalf of the City. Both sides agreed to allow all 64 pages of written documents and accompanying photos to be considered by the Council to make their decision. After further discussion and questions by the Council, a motion by Councilmember Bertani, second by Vice-Mayor Vacarro to deny the appeal of Auto Service and Towing without prejudice. City staff directed to continue working cooperatively with Auto Service and Towing to obtain a conditional use permit to allow the business to operate. Attorney Mr. Thomas waived any irregularities in allowing the denial of the appeal without prejudice. Motion passed 6-0, with Councilmember Tonnesen abstaining due to recusal. –Matter Concluded-

THE MEETING WAS ADJOURNED AT 9:57 P.M. TO TUESDAY, SEPTEMBER 6, 2022, AT 6:00 P.M., COUNCIL CHAMBER.

_____________________________
City Clerk

________________________________
Mayor

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Agenda Item No: 4.

AGENDA REPORT
DATE:September 6, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022233 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Government Code 54953(e) is new legislation that amends the Brown Act to allow local agencies to meet remotely during declared emergencies under certain conditions. The code requires that the City Council reconsider and reauthorize these provisions every 30 days following initial authorization.

DISCUSSION
On October 5, 2021, the council adopted provisions of Assembly Bill (AB) 361, urgency legislation that amends the Brown Act to allow local agencies to meet remotely during declared emergencies under certain conditions. AB 361 authorizes local agencies to continue meeting remotely without following the Brown Act’s standard teleconferencing provisions, including the requirement that meetings be conducted in physical locations if the meeting is held during a state of emergency proclaimed by the Governor and either of the following applies:

1. State or local officials have imposed or recommended measures to promote social distancing; or

2. The agency has already determined whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of the attendee.

Council has utilized teleconferencing options throughout the pandemic, including remote appearances by Councilmembers and public comments from citizens via Zoom, email, or teleconference.

AB requires the council to reconsider the circumstances of the state of emergency every 30 days following the adoption of the law and make specific findings that either of the following cases exists:

1. The state of emergency continues to directly impact the ability of the members to meet in person safely; or
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Agenda Item No: 4.AGENDA REPORTDATE:September 6, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022233 of the City Council of the City of Fairfield Reconsidering andAuthorizing Public Meetings to be Held Via Teleconferencing Pursuant to GovernmentCode Section 54953(e) and Making Findings and Determinations Regarding the SameRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEGovernment Code 54953(e) is new legislation that amends the Brown Act to allow local agencies tomeet remotely during declared emergencies under certain conditions. The code requires that the CityCouncil reconsider and reauthorize these provisions every 30 days following initial authorization.DISCUSSIONOn October 5, 2021, the council adopted provisions of Assembly Bill (AB) 361, urgency legislation thatamends the Brown Act to allow local agencies to meet remotely during declared emergencies undercertain conditions. AB 361 authorizes local agencies to continue meeting remotely without following theBrown Act’s standard teleconferencing provisions, including the requirement that meetings beconducted in physical locations if the meeting is held during a state of emergency proclaimed by theGovernor and either of the following applies:1. State or local officials have imposed or recommended measures to promote social distancing; or2. The agency has already determined whether, as a result of the emergency, meeting in personwould present imminent risks to the health or safety of the attendee.Council has utilized teleconferencing options throughout the pandemic, including remote appearancesby Councilmembers and public comments from citizens via Zoom, email, or teleconference.AB requires the council to reconsider the circumstances of the state of emergency every 30 daysfollowing the adoption of the law and make specific findings that either of the following cases exists:

1. The state of emergency continues to directly impact the ability of the members to meet in person safely; or

2. State or local officials continue to impose or recommend measures to promote social distancing.

FINANCIAL IMPACT
There is little to no fiscal impact by this action. City staff is already utilizing many of the procedures for teleconferencing in recent council meetings and other meetings of the legislative bodies.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
None.

ALTERNATIVE ACTION
The council may choose not to reauthorize these procedures, in which case they would no longer be able to teleconference into council meetings without meeting the notice requirements for teleconferencing that existed before the State of Emergency. Public comment via remote access would also be curtailed at council meetings.

STAFF CONTACT
Karen Rees, City Clerk
(707) 4287767
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 8/26/2022 2:01 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-233

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD RECONSIDERING AND

AUTHORIZING PUBLIC MEETINGS TO BE HELD VIA TELECONFERENCING PURSUANT TO GOVERNMENT CODE SECTION 54953(E) AND MAKING FINDINGS AND DETERMINATIONS

REGARDING THE SAME

WHEREAS, the Fairfield City Council (the City Council) is committed to public access and participation in its meetings while balancing the need to conduct public meetings in a manner that reduces the likelihood of exposure to COVID-19; and

WHEREAS, all meetings of the City Council are open and public, as required by the Ralph M.

Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City Council conduct its business; and

WHEREAS, pursuant to Assembly Bill 361, signed by Governor Newsom and effective on September 16, 2021, legislative bodies of local agencies may hold public meetings via teleconferencing pursuant to Government Code Section 54953(e), without complying with the requirements of Government Code Section 54953(b)(3), if the legislative body complies with certain enumerated requirements in any of the following circumstances:

1. The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing.

2. The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

3. The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees ; and

WHEREAS, pursuant to Government Code Section 54953(e)(3), the City Council must reconsider the circumstances of the state of emergency and make specific finding every 30 d ays after enacting the provisions of Government Code Section 54953(e) by making the following findings:

1. The City Council has reconsidered the circumstances of the state of emergency; and

2. Either of the following circumstances exists:

A. The state of emergency continues to directly impact the ability of the members to safely meet in person; or
B. State or local officials continue to impose or recommend measures to promote social distancing; and
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RES. NO. 2022-233

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WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency pursuant to Section 8625 of the California Emergency Services Act in response to the COVID-19 pandemic (the Emergency); and

WHEREAS, the Centers for Disease Control and Prevention (CDC) continue to advise that COVID- 19 spreads more easily indoors than outdoors and that people are more likely to be exposed to COVID-19 when they are closer than 6 feet apart from others for longer periods of time; and

WHEREAS, the California Department of Public Health (CDPH) and the CDC caution that the Delta variant of COVID-19, currently the dominant strain of COVID-19 in the country, is more transmissible than prior variants of the virus, may cause more severe illness, and that even fully vaccinated individuals can spread the virus to others resulting in rapid and alarming rates of COVID-19 cases and hospitalizations; and

WHEREAS, the CDC has established a “Community Transmission” metric with 4 tiers designed to reflect a community’s COVID-19 case rate and percent positivity; and

WHEREAS, Solano County currently has a Community Transmission metric of “high” which is the most serious of the tiers; and

WHEREAS, due to the ongoing COVID-19 pandemic and the need to promote social distancing to reduce the likelihood of exposure to COVID-19, the City Council intends to hold public meetings via teleconferencing pursuant to Government Code Section 54953(e); and

WHEREAS, on October 5, 2021, the City Council adopted the provisions of Government Code Section 54953(e) for the first time by resolution and majority vote.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The Recitals provided above are true and correct and are hereby incorporated by reference.

Section 2. The City Council hereby determines that, as a result of the Emergency, meeting in person presents imminent risks to the health or safety of attendees.

Section 3. The City Council shall conduct its meetings pursuant to Government Code section 54953(e) and authorizes its boards and commissions to do likewise.

Section 4. The City Council has reconsidered the circumstances of the state of emergency.

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RES. NO. 2022-233

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Section 5. The state of emergency continues to directly impact the ability of the City Council members to meet safely in person.

Section 6. State or local officials continue to impose or recommend measures to promote social distancing.

Section 7. Staff is hereby authorized and directed to continue to take all actions necessary to carry out the intent and purpose of this resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisi ons of the Brown Act.

Section 8. This resolution shall take effect immediately upon its adoption and must be reconsidered within 30 days to stay in effect.

PASSED AND ADOPTED this 6th day of Setember, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

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Agenda Item No: 5.

AGENDA REPORT
DATE:September 6, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Minute Action Approving Commemorative Dedication and Name Application for Yarbrough Drive
RECOMMENDED ACTION
Approve application by minute action.

STATEMENT OF ISSUE
The City Council is being asked to approve the Honors Committee's recommendation to approve the Commemorative Dedication and Name Application for City Facilities (Application) to name a city street Yarbrough Drive.

DISCUSSION
The City has received an Application from McKinley Partners to name a street in the One Lake development Yarbrough Drive in honor of longtime resident Billy Yarbrough.

The Honors Committee, consisting of Councilmembers Cat Moy and Scott Tonnesen, has reviewed and approved the Application, and Mayor Price has agreed with the committee's recommendation to approve the application.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve the proposed street naming.

STAFF CONTACT
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Agenda Item No: 5.AGENDA REPORTDATE:September 6, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City Manager SUBJECT:Minute Action Approving Commemorative Dedication and Name Application forYarbrough DriveRECOMMENDED ACTIONApprove application by minute action.STATEMENT OF ISSUEThe City Council is being asked to approve the Honors Committee's recommendation to approve theCommemorative Dedication and Name Application for City Facilities (Application) to name a city streetYarbrough Drive.DISCUSSIONThe City has received an Application from McKinley Partners to name a street in the One Lakedevelopment Yarbrough Drive in honor of longtime resident Billy Yarbrough.The Honors Committee, consisting of Councilmembers Cat Moy and Scott Tonnesen, has reviewed andapproved the Application, and Mayor Price has agreed with the committee's recommendation toapprove the application.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe City Council may choose not to approve the proposed street naming.

STAFF CONTACT
Kelly Ballard, Executive Office Manager
(707) 4287401
[email protected]
COORDINATED WITH
Community Development Department, Information Technology ATTACHMENTS:

Description
Naming Application Yarbrough
REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 8/24/2022 5:22 PM
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Agenda Item No: 6.

AGENDA REPORT
DATE:September 6, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022234 of the City Council of the City of Fairfield Ordering the Vacation of Portions of Atlantic Avenue, East Atlantic Avenue, and Cement Hill Road, and Authorizing the City Manager to Convey Said Vacated Areas As Set Out In the Agreement for Exchange of Real Property and Joint Recording Instructions Between the City of Fairfield and the FairfieldSuisun Unified School District RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City Council approved a land exchange agreement with the FairfieldSuisun Unified School District (FSUSD) on August 16, 2022. Through this agreement, the City will acquire a portion of the westbound Air Base Parkway offramp and FSUSD will acquire excess street rightofway (ROW) adjacent to the Fairfield High School campus and the Public Safety Academy. The attached resolution will formally vacate the street ROW that will be conveyed to FSUSD.

DISCUSSION
An 8footwide strip of land owned by the City is located behind the sidewalks of two FSUSD campuses making these portions unavailable to vehicular traffic for over five years. The council approved a land exchange with FSUSD to convey the ROW area through Resolution No 2022204.

Approval of this resolution will formally remove this land from the City street system and reserve a public service easement across the land to facilitate conveyances between the City and FSUSD.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The FSUSD Board considered this item at their August 11, 2022, meeting (Resolution No. 062223).

ALTERNATIVE ACTION
If the council has any questions, approval can be postponed until the questions are addressed.

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Agenda Item No: 6.AGENDA REPORTDATE:September 6, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022234 of the City Council of the City of Fairfield Ordering the Vacation ofPortions of Atlantic Avenue, East Atlantic Avenue, and Cement Hill Road, andAuthorizing the City Manager to Convey Said Vacated Areas As Set Out In theAgreement for Exchange of Real Property and Joint Recording Instructions Betweenthe City of Fairfield and the FairfieldSuisun Unified School DistrictRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City Council approved a land exchange agreement with the FairfieldSuisun Unified School District(FSUSD) on August 16, 2022. Through this agreement, the City will acquire a portion of the westboundAir Base Parkway offramp and FSUSD will acquire excess street rightofway (ROW) adjacent to theFairfield High School campus and the Public Safety Academy. The attached resolution will formallyvacate the street ROW that will be conveyed to FSUSD.DISCUSSIONAn 8footwide strip of land owned by the City is located behind the sidewalks of two FSUSDcampuses making these portions unavailable to vehicular traffic for over five years. The councilapproved a land exchange with FSUSD to convey the ROW area through Resolution No 2022204.Approval of this resolution will formally remove this land from the City street system and reserve a publicservice easement across the land to facilitate conveyances between the City and FSUSD.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe FSUSD Board considered this item at their August 11, 2022, meeting (Resolution No. 062223).ALTERNATIVE ACTION If the council has any questions, approval can be postponed until the questions are addressed.

STAFF CONTACT
Trisha Curran, Senior Engineering Technician
(707) 4287471
[email protected]
COORDINATED WITH
City Attorney's Office, Community Development Department ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit B, B1, C and C1
Attachment 3: Grant Deed FSUSD to City
Attachment 4: Grant Deed City to FSUSD
Attachment 5: Quitclaim Deed FSUSD to City
Attachment 6: Certificate of Compliance Public Safety Academy Attachment 7: Certificate of Compliance Fairfield High School REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 8/22/2022 8:25 PM
Kaushal, Paul Approved 8/22/2022 8:30 PM
Beavers, Esther Approved 8/25/2022 7:33 PM
Beavers, Esther Approved 8/25/2022 7:33 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-234

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ORDERING THE VACATION OF

PORTIONS OF ATLANTIC AVENUE, EAST ATLANTIC AVENUE, AND CEMENT HILL ROAD AND

AUTHORIZING THE CITY MANAGER TO CONVEY SAID VACATED AREAS AS SET OUT IN THE

AGREEMENT FOR EXCHANGE OF REAL PROPERTY AND JOINT RECORDING INSTRUCTIONS

BETWEEN THE CITY OF FAIRFIELD AND THE FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

WHEREAS, California Streets and Highways Code Section 8331 authorizes the City to summarily vacate a street easement if the street or highway has been impassible for vehicular traffic for a period of five years or more and no public funds have been expended for maintenance on the street during such period; and

WHEREAS, California Streets and Highways Code Section 8334 authorizes the City Council to summarily vacate a right-of-way easement that has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation; and

WHEREAS, those certain street portions of Atlantic Avenue, East Atlantic Avenue, and Cement Hill Road, more particularly described and depicted herein as Exhibits B, B-1, C, and C-1, attached hereto and made a part hereof, have not been used for street or highway purposes for more than five years; and

WHEREAS, no public monies have been expended for maintenance of these right-of-way areas; and

WHEREAS, certain public utility facilities are situated within these lands.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council specifically finds that the facts and determinations contained in the recitals to this Resolution are true and correct.

Section 2. The council hereby finds that the location, purpose, and extent of the proposed vacation of the portions of Atlantic Avenue, East Atlantic Avenue, and Cement Hill Road, more particularly described and shown on Exhibits B, B-1, C, and C-1, attached hereto, is consistent with the Fairfield General Plan.

Section 3. Pursuant to Section 8324 of the Streets and Highways Code, the council hereby finds that the excess right-of-way associated with these portions of Atlantic Avenue, East Atlantic Avenue, and Cement Hill Road, more particularly described and shown on Exhibits B, B-1, C, and Packet Page 33 of 301Attachment 1 Page 1 of 2

RES. NO. 2022-234

Page 2 ends

C-1, attached hereto, is unnecessary for present or prospective public use and is not useful as a non-motorized transportation facility (i.e., for bikes and pedestrians).

Section 4. The council hereby vacates these portions of Atlantic Avenue, East Atlantic Avenue, and Cement Hill Road, more particularly described and shown on Exhibits B, B-1, C, and C-1 attached hereto, subject to the reservations and exceptions contained in Section 5.

Section 5. The right-of-way vacated, pursuant to Section 4, is hereby subject to the following reservations and exceptions: A public service easement and all rights necessary to maintain, operate, replace, remove or renew any existing public utilities and public service facilities, pursuant to Section 8340(c) of the Streets and Highways Code.

Section 6. The city clerk is hereby authorized and directed to record in accordance with Section 8336 of the Streets and Highways Code a certified copy of the Resolution, attested by the city clerk and under the seal of this city, in the office of the county recorder of Solano County.

Section 7. Upon completion of the vacation, the city manager is hereby authorized to take all actions necessary and proper to effectuate certificates of compliance between the vacated area and adjacent Access Point Names (APNs) 0162-114-010, 0168-230-080, and 0168-214-010, including, but not limited to, executing on behalf of the City of Fairfield a grant deed from the City to the Fairfield-Suisun Unified School District.

PASSED AND ADOPTED this 6th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
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Agenda Item No: 7.

AGENDA REPORT
DATE:September 6, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022235 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Shah Kawasaki Architects for Professional Architectural and Engineering Services for the Fire Station 39 Project
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
To support the continued growth and development in northeast Fairfield, the Train Station Specific Plan (TSSP) identified the need to construct a new fire station to replace the current Fire Station 39, located on Huntington Court near Walters Road. The City has secured a 3.2acre vacant parcel on the west side of Peabody Road, at the intersection of Dobe Lane, for this new station. Approval of this resolution will provide the architectural design services needed to construct this station.

DISCUSSION
The existing Fire Station 39 was built in 1979, on Huntington Court and Walters Road. Over the years, small improvements have been completed to keep it in operation. However, as the station nears 45 years of age, the repairs are becoming more significant and costly. The current condition of the station is poor. The station has plumbing and drainage issues, dry rot, rodent infestations, door and floor replacements needs, security issues, and safety concerns in the parking lot due to failing fencing and the condition of the pavement. The station does not meet current life safety standards, gender restroom requirements, or ADA access, and therefore is not open to the public.

In 2020, it was determined that renovation/repair of the existing station was not practical, therefore a temporary station would need to be erected while a new permanent station is designed and constructed. In May 2021, the City purchased a vacant 3.2acre parcel of land on the west side of Peabody Road, at the intersection of Dobe Lane, to construct a new Fire Station 39 (Station 39).

Architectural Design Procurement Process
On March 11, 2021, City staff released a Request for Qualifications (RFQ) for professional architectural and engineering design services inviting qualified firms to submit a Statement of Qualifications (SOQs) Packet Page 67 of 301

In completing the schematic design phase for Fire Station 36, public works and fire department staff determined that utilizing the same building design for Station 39 would meet the needs of the fire department. This approach would also reduce design costs and fasttrack the timeline for Station 39.

Scope of Work
The proposed work for Station 39 will follow a fourtask process. SKA’s proposal includes $424,625 in design services which entails schematic design, design development, and preparation of construction contract documents. Support services during bidding and construction are estimated at $180,675 for a total cost of $605,300. SKA’s proposal forecasts an 8month design period with the completion of construction contract documents ready for bidding in the summer of 2023.

Concurrent to the design of Station 39, work will be completed through a separate design contract to widen Peabody Road from Whitney Drive to Air Base Parkway. This contract will be brought back to City Council for consideration once finalized.

City staff is requesting a 10% management reserve ($60,530) to cover unforeseen design scope revisions required as SKA continues progressing the plans, specifications, and cost estimates.

FINANCIAL IMPACT
Total authorization for this architectural design services agreement will be $665,830 ($605,300 + 10% management reserve). Funds are budgeted in the Capital Improvement Program for Public Buildings (Fund 254, Project 10120). Funding for all phases (e.g., land acquisition, design, environmental, and construction) of the new Fire Station 39 project is provided through special taxes and bonds issued for Community Facilities District 20191 (CFD). Construction commencement of the Project is dependent on bonds being issued in improvement areas of Canon Station TSSP Planning Areas 4 and 5.

Construction funding may not be available until Q2 of 2024.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may elect to not approve the resolution and provide staff with additional direction concerning how to address the needs of the fire department.

STAFF CONTACT
Caroline Vedder, Associate Civil Engineer
(707) 4287484
[email protected]
COORDINATED WITH
Finance Department, Fire Department
ATTACHMENTS:

Description
Proposed Resolution
Packet Page 68 of 301

Agenda Item No: 7.AGENDA REPORTDATE:September 6, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022235 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Professional Services Agreement Between the City of Fairfieldand Shah Kawasaki Architects for Professional Architectural and Engineering Servicesfor the Fire Station 39 ProjectRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUETo support the continued growth and development in northeast Fairfield, the Train Station Specific Plan(TSSP) identified the need to construct a new fire station to replace the current Fire Station 39, locatedon Huntington Court near Walters Road. The City has secured a 3.2acre vacant parcel on the west sideof Peabody Road, at the intersection of Dobe Lane, for this new station. Approval of this resolution willprovide the architectural design services needed to construct this station.DISCUSSIONThe existing Fire Station 39 was built in 1979, on Huntington Court and Walters Road. Over the years,small improvements have been completed to keep it in operation. However, as the station nears 45years of age, the repairs are becoming more significant and costly. The current condition of the stationis poor. The station has plumbing and drainage issues, dry rot, rodent infestations, door and floorreplacements needs, security issues, and safety concerns in the parking lot due to failing fencing andthe condition of the pavement. The station does not meet current life safety standards, gender restroomrequirements, or ADA access, and therefore is not open to the public.In 2020, it was determined that renovation/repair of the existing station was not practical, therefore atemporary station would need to be erected while a new permanent station is designed andconstructed. In May 2021, the City purchased a vacant 3.2acre parcel of land on the west side ofPeabody Road, at the intersection of Dobe Lane, to construct a new Fire Station 39 (Station 39). Architectural Design Procurement ProcessOn March 11, 2021, City staff released a Request for Qualifications (RFQ) for professional architecturaland engineering design services inviting qualified firms to submit a Statement of Qualifications (SOQs)to meet the City’s needs in the planning, design, and project management of various facility projects. Ofthe top six firms that were interviewed on April 26th, the evaluation committee determined that ShahKawasaki Architects (SKA) was the most qualified firm to provide services for the new Fire Station 36Project, located on Business Center Drive. In completing the schematic design phase for Fire Station 36, public works and fire department staffdetermined that utilizing the same building design for Station 39 would meet the needs of the firedepartment. This approach would also reduce design costs and fasttrack the timeline for Station 39.Scope of WorkThe proposed work for Station 39 will follow a fourtask process. SKA’s proposal includes $424,625 indesign services which entails schematic design, design development, and preparation of constructioncontract documents. Support services during bidding and construction are estimated at $180,675 for atotal cost of $605,300. SKA’s proposal forecasts an 8month design period with the completion ofconstruction contract documents ready for bidding in the summer of 2023. Concurrent to the design of Station 39, work will be completed through a separate design contract towiden Peabody Road from Whitney Drive to Air Base Parkway. This contract will be brought back toCity Council for consideration once finalized.City staff is requesting a 10% management reserve ($60,530) to cover unforeseen design scoperevisions required as SKA continues progressing the plans, specifications, and cost estimates.FINANCIAL IMPACTTotal authorization for this architectural design services agreement will be $665,830 ($605,300 + 10%management reserve). Funds are budgeted in the Capital Improvement Program for Public Buildings(Fund 254, Project 10120). Funding for all phases (e.g., land acquisition, design, environmental, andconstruction) of the new Fire Station 39 project is provided through special taxes and bonds issued forCommunity Facilities District 20191 (CFD). Construction commencement of the Project is dependenton bonds being issued in improvement areas of Canon Station TSSP Planning Areas 4 and 5.Construction funding may not be available until Q2 of 2024.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may elect to not approve the resolution and provide staff with additional directionconcerning how to address the needs of the fire department.STAFF CONTACTCaroline Vedder, Associate Civil Engineer (707) 428[email protected] WITHFinance Department, Fire DepartmentATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 8/22/2022 8:25 PM
Kaushal, Paul Approved 8/22/2022 8:29 PM
Beavers, Esther Approved 8/25/2022 7:25 PM
Beavers, Esther Approved 8/25/2022 7:29 PM
Packet Page 69 of 301

CITY OF FAIRFIELD

RESOLUTION NO. 2022-235

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF

FAIRFIELD AND SHAH KAWASAKI ARCHITECTS FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE FIRE STATION 39 PROJECT

WHEREAS, considering the needs of the City’s Fire Department response times in the Northeast area and our approaching General Plan build-out; and

WHEREAS, the current Fire Station 39 is reaching the end of its life span and does not meet the current needs of the Fire Department; and

WHEREAS, Shah Kawasaki Architects is completing the design for the Fire Station 36 project that requires architectural, structural, and other technical expertise that the City does not currently have on staff; and

WHEREAS, Shah Kawasaki Architects has highly qualified staff to provide professional architectural and design services for the project; and

WHEREAS, City staff is requesting professional architectural and design service from Shah Kawasaki Architects for the Fire Station 39 Project.

NOW THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield a professional services agreement between the City of Fairfield and Shah Kawasaki Architects for professional architectural and engineering services for the Fire St ation 39 Project for a total not-to-exceed fee of $605,300.

Section 2. The public works director is hereby authorized to execute and administer amendments in an amount not-to-exceed $60,530.

Section 3. The city manager is hereby authorized to do all things necessary to implement the above-mentioned contract.

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RESO. NO. 2022-235

Page 2 ends

PASSED AND ADOPTED this 6th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST

____________________________

CITY CLERK
Packet Page 71 of 301Attachment 1 Page 2 of 2

Revised 6/1/2022

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 20____, by and between the City of Fairfield, a municipal corporation (the “CITY") and Shaw Kawasaki Architects ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
7) TERM. This agreement shall be in effect through April 2024; or until the scope of work is completed.
8) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 9) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 10) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

Packet Page 72 of 301Attachment 2 Page 1 of 19

Revised 6/1/2022

11) NOTICES. This Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: City of Fairfield
E-mail: [email protected]
[email protected]
Address: 1000 Webster Street, 3rd Floor
Fairfield, CA 94533
Telephone: (707) 428-7485

Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Alan Kawasaki, President
E-mail: [email protected]
Address: 570 10th Street, Suite 201, Oakland, CA 94607 Telephone: (510) 663 - 6090
Attachments
Exhibit “A” – Scope of Work
Exhibit “B” – Payment
Exhibit “C” – General Provisions
Exhibit “D” – Insurance Requirements
Exhibit “E” – CONSULTANT Hourly Rate Schedule

EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation

By:__________________________________

CONSULTANT

By:___________________________________

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570 10th STREET, STE 201 OAKLAND, CA 94607 www.skarc.com TEL 510.663.6090 FAX 510.663.6093

August 1, 2022

Ms. Caroline Vedder
Public Works Department
City of Fairfield
1000 Webster Street
Fairfield, CA 94533

Re: Proposal, Fairfield Fire Station 39.

Dear Caroline:

Shah Kawasaki Architect Inc. (SKA) is pleased to submit this proposal to the City of Fairfield (City) for architectural, structural, mechanical, plumbing, electrical, civil, survey, and landscape design services; and specification services. This is for design services for Fire Station 39 to be located at a 3.2 acre site on the west side of Peabody Rd at the intersection of Dobe Rd. The building design is to duplicate Fire Station 36. The site plan configuration is to be unique to the Peabody Rd / Dobe Rd site and will entail approximately half of the site. The rear apron shall be designed for potential expansion to utilize the remaining site in the future. The City desires to stay within a construction budget of 8.7 million.

Our design team consists of:

 Architect / Prime: Shah Kawasaki Architects
 Structural Engineer: ZFA Structural Engineers
 Mechanical/Plumbing Engineer: 3C
 Electrical Engineer: Thoma Engineering
 Civil/Survey/Landscape Siegfried
 Cost Consultant: MicroEstimating
 Specifications: John Raeber

I. SCOPE OF SERVICES

The scope of services consists of five phases of work. Unless otherwise specified, meetings, including construction OAC’s are assumed to be virtual. The scope of services assumes that Station 39 services will be performed in parallel with the Station 36 in accordance with the Schedule.

SCHEMATIC DESIGN (SD)
 Site Program: Review the program requirements with the City and document in a memorandum.

EXHIBIT "A"
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Proposal to Ms. Caroline Vedder
August 1, 2022
Page | 2

570 10TH STREET, STE 201 OAKLAND, CA 94607 www.skarc.com TEL 510.663.6090 FAX 510.663.6093

 Schematic Site Plan: Prepare 3 alternative site plan approaches for review and discussion with the City including representative(s) from Planning and Traffic Departments.

Develop the approved site plan and submit it for City approval and forwarding to Geotechnical Engineer. Only architectural, civil and landscape drawings will be prepared for the Schematic Phase.
 Building Design: Assumes the same building design prepared for Fire Station 36.  Cost Estimate: Prepare a preliminary construction cost estimate assuming the same building design as Station 36 and the approved site plan for Station 39.  Meetings: (3) including Planning, Traffic, and other City Departments.

DESIGN DEVELOPMENT (DD)
 Design Development Documents: Based on City’s approval of the Schematic site plan, and the building design of Station 36, prepare Design Development Documents, including architectural, civil, landscape, mechanical, electrical and plumbing documents. The building design may have minor (5%) adjustments to reflect changes required when placing the building on the Station 39 site.
 Renderings: Prepare (1) exterior perspective rendering of the project.  Cost Estimate: Prepare a construction cost estimate in CSI format.  Meetings: (2) with City Departments.

CONSTRUCTION DOCUMENTS (CD)
 Construction Documents: Based on City’s approval of the Design Development Documents, prepare construction documents including final specifications setting forth in detail the requirements of the project.
 FF&E: Provide initial selection cut sheets for loose chairs, desks, dining table, beds, clothes washer and dryer, refrigerators, and microwave oven. Exercise equipment and apparatus bay equipment are not included. Prepare furniture and equipment selection schedule for City bid and purchase order. It is assumed that City will not purchase through General Contractor.
 Meetings: (3) including Building and Facilities Departments.

BIDDING & AWARD (BID)
 Bid Support: Attend Pre-Bid meeting and answer written RFI’s through issuance of addenda. Process up to (3) substitution requests. Assist in review of qualified bids.  Meetings: (2) including Pre-Bid.

CONSTRUCTION ADMINISTRATION (CA)
 Single Contractor: The Basic Services of this proposal assumes that Station 39 is constructed by the same Contractor and at the same time as Station 36. Construction Administration Services will be shared between the two projects.  Construction Support Services: Answer written RFI’s, process submittals, and issue bulletins as required.

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Proposal to Ms. Caroline Vedder
August 1, 2022
Page | 3

570 10TH STREET, STE 201 OAKLAND, CA 94607 www.skarc.com TEL 510.663.6090 FAX 510.663.6093

 Record Documents: Based on As-Built mark-ups of the set provided by the Contractor, SKA will draft the mark-ups into electronic documents (Revit and AutoCadd) and provide electronic Record Documents to the City.
 Meetings: Attend 25 OAC or other meetings virtually. Onsite meetings including site observations, OAC, and punch lists will be attended by the following parties: (20) by architect, (3) by structural engineer, (2) by electrical engineer, (3) by mechanical engineer and (3) by civil/landscape engineer. Prepare site observations reports, which identifies if areas of construction are discovered to not be proceeding in accordance with the Construction Documents.

II. SCHEDULE

Assuming we can receive a contract amendment for Station 39 on or before September 7, 2022, our proposal is to expedite the design of Station 39 so that Station 36 and 39 can be both be submitted for Permit in December 2022. The purpose of the expedited schedule is to enable the project to be submitted under the current Code. Under the current Code, PV and batteries are not required, and conduit will run to the roof so that these may be installed in the future. Should the contract amendment be received after September 7, 2022 and before October 7, 2022, we will work at a normal pace, submit for permit for both projects February 15, 2023 and be ready to bid both projects assuming construction funding is available for Station 39, on April 1, 2023. We will need to meet the new Code which requires PV panels, battery back-up, and improve the thermal efficiency of the enclosure system.

Expedited Schedule:
 Schematic Phase Sept 7, 2022 - Oct 7, 2022
 Design Development Phase Oct 7, 2022 – Nov 7, 2022
 Construction Document Phase Nov 7, 2022 – April 1, 2023  Bidding & Award Phase Same as Station 36 assuming funding is available  Construction Administration Phase Same as Station 36 assuming funding is available plus one month
Normal Schedule:
 Schematic Phase Sept 7, 2022 – November 1, 2022
 Design Development Phase November 1, 2022 – January 1, 2023  Construction Document Phase January 1, 2023 – April 1, 2023  Bidding and Award Phase Same as Station 36 assuming funding is available  Construction Administration Phase Same as Station 36 assuming funding is available plus one month

III. ASSUMPTIONS & CONDITIONS

 SKA Personnel: SKA proposes that the key personnel for the project be Alan Kawasaki as the Principal-In-Charge and Daniel Dolan as the Project Architect/Manager. Our Packet Page 76 of 301Attachment 2 Page 5 of 19

Proposal to Ms. Caroline Vedder
August 1, 2022
Page | 4

570 10TH STREET, STE 201 OAKLAND, CA 94607 www.skarc.com TEL 510.663.6090 FAX 510.663.6093

support staff member(s) will be determined once we are closer to a Notice-to-Proceed.

Alan is a Principal and Daniel is an Architect 2 on the attached Billing Rate sheet.  City’s Project Manager: The City has designated Caroline Vedder as the Project Manager. She will arrange and attend City meetings, represent and give direction on behalf of the City. In addition to the meetings indicated in the scope of work, SKA shall be in regular contact with the PM by phone, e-mail and virtually to keep the PM apprised of the projects progress.
 Construction Manager: The City will provide a Construction Manager (CM), to manage the bidding process, assemble “front end documents”, manage the selected Contractor, represent the City at OAC meetings, arrange for utility connections, coordinate with Air Pollution District (APCD), process Contractor pay applications and change orders. The Construction Manager may be a City employee or a consultant. SKA will assist the CM with pay applications and change order review when called upon on a case-by-case basis.

All correspondence, including RFI’s and Submittals, between the Contractor and SKA shall officially be through the CM. If the CM comes from a construction or design background he/she may be requested by the City to perform a third party constructability review. Ultimately, the AOR and Engineers of Record, are the parties responsible for design, however if the City wishes the third party review, SKA shall respond or incorporate review comments received prior to 65% completion of the documents.

Changing CD’s due to constructability review after the CD’s are 65% complete will be an additional service.
 Inspector of Record (IOR): The City will be responsible for retaining the services of an IOR meeting the requirements of the Essential Services Act (ESA). SKA shall coordinate with the IOR. Please note that the IOR’s duties exceed the requirement of a normal City Inspector.
 Geotechnical Engineer: The City shall be responsible for retaining the services of a Geotechnical Engineer. SKA shall recommend a site plan design to the City for approval within 30 days of commencing the SD phase, and if acceptable, the site plan shall be forwarded to the Geotechnical Engineer. A draft geotechnical report shall be provided to SKA within 45 days of the commencement of the SD phase, and a final report issued within 60 days of the commencement of the SD phase.
 City’s Review: In order to maintain the progress of the job, the City shall attend meetings and give continuous review and comment. Major milestone reviews shall be made to formally approve the work of each phase, however, the design team shall continue to work on the project and invoice during the City’s review with the restrictions noted below. At the end of the SD, DD and CD phases, SKA shall make a phase submittal to the City. The City shall begin its review while a cost estimate is being prepared. In two weeks, the cost estimate shall be submitted to the City. The City shall approve (with comments if any) or disapprove the phase submittal within one week of receipt of the estimate. SKA shall begin the work of the next phase and invoice during the City’s review, but unless approval is provided within two weeks after the cost submittal, SKA will be required to put the project on hold until further instructions are provided by the City.

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Proposal to Ms. Caroline Vedder
August 1, 2022
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570 10TH STREET, STE 201 OAKLAND, CA 94607 www.skarc.com TEL 510.663.6090 FAX 510.663.6093

 Removal of Project Hold: Should the project be placed on hold through no fault of SKA, SKA shall receive additional service compensation to reform or re-assemble a team and restart the project. When projects are placed on hold, staff members will be reassigned and may not be available to rejoin the project.
 Sustainability: The project will be sustainably designed equal to or exceeding a typical fire station. It is not anticipated that the project will be LEED certified, all-electric, or net- zero carbon (NZC).
 Photovoltaic System Design will be performed as required by code. The current code requires that the building be designed to be “PV ready”. Conduit would be run the roof and area for PV’s would be designated. The new code effective January 1, 2023 will require PV and battery storage to be installed. In such a case, our electrical engineer will prepare a performance specification for the PV/Battery system. The installer will prepare the final design as a deferred permit submittal.
 Contractor Performance: The Contractor shall have public sector experience in the administration and construction of buildings of similar size and complexity as Station 39.

SKA will receive additional service compensation for processing RFI’s that could have been answered by the Contractor, reviewing submittals that have not been reviewed or coordinated by the Contractor, or processing submittals more than twice.  Substitution Requests: Up to (3) substitution requests may be processed during the bid phase. To provide equity in bidding, Contractor substitution requests are not to be processed during construction unless there are special circumstances allowed by the specifications. Substitution requests shall be identified separately from RFI’s.  Correction of Contractors Errors: Redesign to correct or compensate for Contractors errors shall be an additional service.
 Phasing: This proposal is based on a single phase of construction, by one Contractor.  Traffic Signalization: will be provided by others. SKA shall run conduit from the apparatus bay to a point 5’ from the face of the building to accommodate the design by others.
 Telecom Backbone: Telecommunication (alert/PA, IT, phone, AV, security) design and installation shall be by the City and/or its vendor, however, SKA shall provide conduit routing based on City’s or City vendors marked up locations.  Sprinkler and Fire Alarm: SKA shall prepare performance specifications to enable the General Contractor to bid these systems as design-build (deferred submittals).  Generator: Assumes generator with manufacturers sound attenuation is sufficient, and that manufacturers data is sufficient. Built-up enclosures and/or acoustical engineering analysis can be provided as an additional service if required.  Fixed/Installed Equipment consisting of dishwasher, kitchen oven/range, turnout lockers, shop bench, and air compressor are included.
 CEQA documentation, if required, will be provided by the City. There are no mitigation requirements affecting the project.

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Proposal to Ms. Caroline Vedder
August 1, 2022
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570 10TH STREET, STE 201 OAKLAND, CA 94607 www.skarc.com TEL 510.663.6090 FAX 510.663.6093

 Planning Review: Will be handled by City Departments and will not require Planning Commission or Architectural Review Boards. The normal Schematic and Design Development Phase documents are all that is required for City Department review.  Building Department Review: It is assumed that the Building Department will directly review the documents and will not delegate review to the third party. It is also assumed that the Building Department will meet with SKA during the DD phase to review SKA’s summary code sheet and agree to the general approach.
 City personnel necessary for approval of the Station 39 site plan, including representatives of the Traffic Department will be available to attend key meetings to maintain the schedule.
 The widening of Peabody Rd will be a separate project by others. It is assumed that the Station 39 project will include temporary asphalt paving to connect the Stations driveways to Peabody.
 Effective Date: This proposal is good for 90 days.

IV. COMPENSATION

For the above scope of services and schedule(s), we propose to be compensated on a Time and Material basis with a maximum overall not to exceed of $593,300. Invoices shall be monthly and shall indicate the expended hours multiplied by billing rates. Consultant fees shall not include a mark-up. The NTE total is estimated to be dispersed by phase/task as follows:

The line item entitled “Expedite / Code Changes” is the additional labor to submit for permit prior to January 1, 2023, or alternatively the additional labor to meet the new code if the project received an NTP after September 7 and before October 7.

Packet Page 79 of 301Attachment 2 Page 8 of 19

Proposal to Ms. Caroline Vedder
August 1, 2022
Page | 7

570 10TH STREET, STE 201 OAKLAND, CA 94607 www.skarc.com TEL 510.663.6090 FAX 510.663.6093

Normal Expenses are covered within the hourly fees and include reproductions for internal use, reproduction for Building and Planning permit submittal, postage, courier service, facsimiles, telephone, cellular phones, personal safety gear, office rental mileage, meals, and other travel expenses. SKA’s submittals to the City, as well as Contractor submittals to SKA, are to be electronic. Permit fees, utility fees, printing of documents for usage by City, Contractor or others use; are not Normal Expenses to be covered by SKA.

The following are several additional services identified for the City’s consideration.

 Mat Slab or Deep Pier Foundation: Should the Geotechnical report recommend a mat slab or deep pier foundation design rather than a standard spread footing the additional coordination and structural engineering fee would be: NTE $12,000.  2 Separate Contractors: Rather than the same contractor and subcontractors constructing both Stations 36 and 39, there could be two separate Contractors: NTE $139,225  Mirrored Design: Rather than duplicating the exact building design of Station 36 at Station 39, it may be required to mirror (flip) the design: NTE $147,900.  Schedule Extensions: It is possible that portions of the project may be delayed in schedule. If extended through no fault of SKA, an additional service fee will be mutually agreed upon to restart the project and adjust for escalation. An example of a potential schedule extension is if the construction is not funded for Station 39 by April 1, 2023 causing construction to be delayed to some point in the future.

We are very excited for the opportunity to provide design services for Station 39. Please give me a call on my cell phone at 925 330-9662 should you have any questions.

Sincerely,

Alan Kawasaki
Principal
Shah Kawasaki Architects

Cc: Jason Riley (City of Fairfield), Daniel Dolan (SKA).

Packet Page 80 of 301Attachment 2 Page 9 of 19

Fairfield Fire Station 39 Bill Rates 2022
Principal $251 Professional Electrical Engineer $216
Architect 3 $198 Electrical Engineer/Designer $189
Architect 2 $181 Electrical Design Assistant $134
Architect 1 $160 Electrical Cost Estimator $142
Architectural Staff 3 $182 Field Technician/Electrician $137 Architectural Staff 2 $166 Computer Aided Design/Drafter $120 Architectural Staff 1 $149 Secretarial $101
Recent Graduate $128
Administrative Staff $128
Managing Principal $268
Principal $240
Executive Principal $250 Senior Associate $211
Principal $220 Associate $188
Associate Principal $190 Project Engineer $178
Senior Associate $170 Engineer II $163
Associate $160 Engineer I $146
Senior Engineer $145 Project Landscape Architect $176
Engineer $135 Landscape Architect II $152
Designer $120 Landscape Architect I $126
BIM Project Manager $140 Project Land Surveyor $178
Senior BIM $130 Surveyor II $161
BIM Technician $110 Surveyor I $142
Engineering Support $75 Survey Crew, 2 Person $289
Survey Crew, 1 Person $191
Survey Party Chief $217
MicroEstimating Instrumentman $205
Chainmen/Rodman $142
Cost Estimator $145 BIM Manager $160
Senior Technician $142
Technician III $126
Technician II $108
Technician I $93
Principal $185 Expert Witness $410
Mechanical/Plumbing Engineer $135 Clerical $82
Commissioning Services $125
Energy Analyst $115
Drafter $85 John Raeber, Specifications
Support Staff/Admin $75
Specifications Writer $250
Siegfried Civil, Survey & Landscape
Shah Kawasaki Architects
ZFA Structural Engineers
3C Engineering Mechanical & Plumbing
Thoma Electric
Packet Page 81 of 301Attachment 2 Page 10 of 19

Revised 6/1/2022

EXHIBIT “B”

PAYMENT

1) The total contract price for services rendered by CONSULTANT under this Agreement shall be a maximum, not to exceed amount of six hundred five thousand three hundred dollars ($605,300). 2) Payment shall be made to CONSULTANT in accordance with the CONSULTANT’S price proposal as accepted by the City, and CONSULTANT shall submit monthly invoices to CITY for the same. 3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to in writing by the CITY and CONSULTANT, and shall be billed on a time and materials basis to the City of Fairfield.

Packet Page 82 of 301Attachment 2 Page 11 of 19

Proposal to Ms. Caroline Vedder
August 1, 2022
Page | 6

570 10TH STREET, STE 201 OAKLAND, CA 94607 www.skarc.com TEL 510.663.6090 FAX 510.663.6093

IV. COMPENSATION

Packet Page 83 of 301Attachment 2 Page 12 of 19

Proposal to Ms. Caroline Vedder
August 1, 2022
Page | 7

570 10TH STREET, STE 201 OAKLAND, CA 94607 www.skarc.com TEL 510.663.6090 FAX 510.663.6093

The following are several additional services identified for the City’s consideration.

We are very excited for the opportunity to provide design services for Station 39. Please give me a call on my cell phone at 925 330-9662 should you have any questions.

Sincerely,

Alan Kawasaki
Principal
Shah Kawasaki Architects

Cc: Jason Riley (City of Fairfield), Daniel Dolan (SKA).

Packet Page 84 of 301Attachment 2 Page 13 of 19

Revised 6/1/2022

EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession.
3) TIME. CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONSULTANT shall be entitled to no further compensation for work Packet Page 85 of 301Attachment 2 Page 14 of 19

Revised 6/1/2022

performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT’S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated. 12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

Packet Page 86 of 301Attachment 2 Page 15 of 19

Revised 6/1/2022

The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non-profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.

Packet Page 87 of 301Attachment 2 Page 16 of 19

Revised 6/1/2022

EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers X

Packet Page 88 of 301Attachment 2 Page 17 of 19

Revised 6/1/2022

liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected].

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Packet Page 89 of 301Attachment 2 Page 18 of 19

Agenda Item No: 8.

AGENDA REPORT
DATE:September 6, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022236 of the City Council of the City of Fairfield Approving the Submission of the Fiscal Year 20212022 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) and Authorizing the City Manager to Execute Any Agreements or Documents Requested By HUD
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City Council is being asked to adopt a resolution approving the Consolidated Annual Performance Evaluation Report (CAPER) for submission to the U.S. Department of Housing and Urban Development (HUD).

The CAPER details accomplishments for fiscal year (FY) 20212022 and outlines progress towards achieving the goals established in the FY 20172022 FiveYear Consolidated Plan.

DISCUSSION
The CAPER details the achievements made in FY 20212022 outlined in the FY20212022 Annual Action Plan toward achieving the goals of the current FY 20172022 FiveYear Consolidated Plan. HUD funded the City of Fairfield $846,496 in FY 20212022 to help meet the priority needs of the City's lowerincome residents and neighborhoods. In addition to the regular entitlement grant, during FY 20212022, the City continued the eviction prevention programs that the CARES Act funds financed during FY 202021. During FY 20212022, the City expended $842,717 (99.5%) of the allocated Entitlement grant.

The City's highest priorities for public services are Homeless Services, Drug or Violence Prevention, Youth Services, and Senior Services. The City also prioritized Housing Rehabilitation for lowerincome households.

The following is a summary of the accomplishments, priority goals and annual strategies funded in FY 2021 2022 entitlement grant.

Priority Agency Amount
funded
Amount
expended
Accomplishment
Seniors Meals on
Wheels
$15,000 $15,000 Meals on Wheels Elder Nutrition
Program provides nutritious meals on
a daily basis to aid in the reduction of
senior meal nutrition and food
insecurity and to promote senior
independence and socialization
through human connection. The
Packet Page 91 of 301

Goal: 450 people Served 954
Homeless St. Vincent
De Paul
$7,200 $7,200 Provided motel nights to unsheltered
Fairfield residents.

Goal 45 people Served: 29
Homeless Shelter
Solano
$50,000 $50,000 Shelter Solano provided case
management and employment
services to help homeless clients at
Shelter Solano to stabilize their lives
and build income for obtaining and
maintaining permanent housing.

Goal: 140 Served: 316 individuals
Homeless City of
Fairfield
Homeless
Services
$50,000 $48,976 The Way Home (Program) provides
critical support services to our City's
most vulnerable population to bridge
resources to help permanently reduce
and prevent homelessness in Fairfield.

The program provides resources to
reduce barriers leading to
homelessness, such as essential basic
needs, food assistance, life skills,
temporary housing and sheltering, and
travel.

Goal: 25 people Served: 18
Youth The Leaven $10,961 $10,961 Provides educational support, tutoring, and mentoring that empowers and lifts
students. Services are provided to
primarily lowincome individuals and
families.

Goal: 110 people Served: 295
Youth Police Activity
League
$12,000 $10,800 Addresses the needs of underserved
youth in the Fairfield community by
providing capacitybuilding services to
racially and ethnically diverse young
people from lowincome households
who are placed at a disproportionate
risk of becoming disconnected from
school and community needed to help
them prepare to move into positions of
leadership, decisionmaking, and
power at organizational, community,
and governmental levels through base
building, leadership development,
personal growth, and transformation.

Goal 5 Youth Served: 25 Youth
Public
Infrastructure/
Shelter
Solano
$397,874 $397,874 Shelter Solano used CDBG funding to
build a commercialgrade kitchen and
Packet Page 92 of 301

Public
Infrastructure/Public
Facilities
City of
Fairfield
Public Works
$153,761 $152,206 Sidewalk Gap Closures Project will
install new sidewalks to encourage
pedestrian activity by filling in the
missing sidewalk gaps along the
pedestrian path, providing safer and
more clearly defined connectivity
between all residential areas,
businesses, and destinations.

CDBG
Administration
City of
Fairfield
$149,700 $149,700 General administration of the CDBG
program.

Affordable Housing Housing
Revolving
Loan Fund
$43,605 The Housing Rehabilitation Program
provides grants and deferred or low
interest loans for necessary repairs for
incomeeligible households. This past
fiscal year, 2 CDBG Housing
Rehabilitation Grants were issued to
serve lowincome residents.

Economic
Development
Economic
Development
Revolving
Loan Fund
$99,500 The Economic Development Revolving
Loan Program supported one
business by providing a lowinterest
loan for business expansion.

In addition to the regular entitlement CDBG funds that the City receives annually, the City received and expended CARES Act funding during FY 20202021. During FY 20212022, $849,105 from the CARES Act allocation was carried over into FY 20212022 for COVID19related projects. These funds helped address the community's most immediate needs by preventing, responding to, and preparing for the COVID19 Pandemic.

The City's second installment of CARES Act funding was allocated to assist in eviction prevention. These services began in March 2021. The accomplishments are as follows:

Program Agency Amount
funded
Amount
expended
Accomplishment
Eviction
Prevention
Legal
Services of
Northern
California
$25,000
Total
$18,723
Carried
over
$25,000 Legal Services of Northern California provided
legal services to individuals and families who
were experiencing legal action taken by their
landlord during the COVID19 Pandemic.

Goal: 50 Served: 34
Eviction
Prevention
Project
Sentinel
$70,000
total
$69,416
carried
over FY
2021
2022
$46,798 Project Sentinel provides tenant and landlord
counseling and mediation to tenants and
landlords experiencing challenges with the
lease or other tenancyrelated things due to
COVID19.They are educated on their rights
and responsibilities. This project began in
March 2021 and will continue through June
2023 or until all funds are expended, whichever
comes first.

Goal: 275 served: 147
Eviction
Prevention
Shelter Inc.$377,430
total
$368,377
$116,113 Shelter Inc. has provided rental assistance for individuals and families who are past due on
their rent and/or utilities. The assistance covers
up to 6 months of past due rent. This program
Packet Page 93 of 301

Agenda Item No: 8.AGENDA REPORTDATE:September 6, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022236 of the City Council of the City of Fairfield Approving the Submission ofthe Fiscal Year 20212022 Community Development Block Grant (CDBG) ProgramConsolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department ofHousing and Urban Development (HUD) and Authorizing the City Manager to Execute AnyAgreements or Documents Requested By HUDRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City Council is being asked to adopt a resolution approving the Consolidated Annual PerformanceEvaluation Report (CAPER) for submission to the U.S. Department of Housing and Urban Development (HUD).The CAPER details accomplishments for fiscal year (FY) 20212022 and outlines progress towards achievingthe goals established in the FY 20172022 FiveYear Consolidated Plan.DISCUSSIONThe CAPER details the achievements made in FY 20212022 outlined in the FY20212022 Annual Action Plantoward achieving the goals of the current FY 20172022 FiveYear Consolidated Plan. HUD funded the City ofFairfield $846,496 in FY 20212022 to help meet the priority needs of the City's lowerincome residents andneighborhoods. In addition to the regular entitlement grant, during FY 20212022, the City continued theeviction prevention programs that the CARES Act funds financed during FY 202021. During FY 20212022,the City expended $842,717 (99.5%) of the allocated Entitlement grant.The City's highest priorities for public services are Homeless Services, Drug or Violence Prevention, YouthServices, and Senior Services. The City also prioritized Housing Rehabilitation for lowerincome households.The following is a summary of the accomplishments, priority goals and annual strategies funded in FY 20212022 entitlement grant. Priority Agency Amountfunded Amountexpended AccomplishmentSeniorsMeals onWheels $15,000 $15,000 Meals on Wheels Elder NutritionProgram provides nutritious meals ona daily basis to aid in the reduction ofsenior meal nutrition and foodinsecurity and to promote seniorindependence and socializationthrough human connection. TheCOVID19 Pandemic impactedoperations for this program. Moreindividuals were in need. Because thecongregate locations were closed dueto COVID19 restrictions, moreindividuals received home delivery.Goal: 450 people Served 954HomelessSt. VincentDe Paul $7,200 $7,200 Provided motel nights to unshelteredFairfield residents.Goal 45 people Served: 29HomelessShelterSolano$50,000 $50,000 Shelter Solano provided casemanagement and employmentservices to help homeless clients atShelter Solano to stabilize their livesand build income for obtaining andmaintaining permanent housing.Goal: 140 Served: 316 individualsHomelessCity ofFairfieldHomelessServices $50,000 $48,976 The Way Home (Program) providescritical support services to our City'smost vulnerable population to bridgeresources to help permanently reduceand prevent homelessness in Fairfield.The program provides resources toreduce barriers leading tohomelessness, such as essential basicneeds, food assistance, life skills,temporary housing and sheltering, andtravel.Goal: 25 people Served: 18YouthThe Leaven $10,961 $10,961 Provides educational support, tutoring,and mentoring that empowers and liftsstudents. Services are provided toprimarily lowincome individuals andfamilies.Goal: 110 people Served: 295YouthPolice ActivityLeague $12,000 $10,800 Addresses the needs of underservedyouth in the Fairfield community byproviding capacitybuilding services toracially and ethnically diverse youngpeople from lowincome householdswho are placed at a disproportionaterisk of becoming disconnected fromschool and community needed to helpthem prepare to move into positions ofleadership, decisionmaking, andpower at organizational, community,and governmental levels through basebuilding, leadership development,personal growth, and transformation.Goal 5 Youth Served: 25 YouthPublicInfrastructure/Public Facilities ShelterSolano $397,874 $397,874 Shelter Solano used CDBG funding tobuild a commercialgrade kitchen anddining hall facility on the Shelter site.PublicInfrastructure/PublicFacilities City ofFairfieldPublic Works $153,761 $152,206 Sidewalk Gap Closures Project willinstall new sidewalks to encouragepedestrian activity by filling in themissing sidewalk gaps along thepedestrian path, providing safer andmore clearly defined connectivitybetween all residential areas,businesses, and destinations.CDBGAdministration City ofFairfield $149,700 $149,700 General administration of the CDBGprogram.Affordable Housing HousingRevolvingLoan Fund $43,605 The Housing Rehabilitation Programprovides grants and deferred or lowinterest loans for necessary repairs forincomeeligible households. This pastfiscal year, 2 CDBG HousingRehabilitation Grants were issued toserve lowincome residents.EconomicDevelopment EconomicDevelopmentRevolvingLoan Fund $99,500 The Economic Development RevolvingLoan Program supported onebusiness by providing a lowinterestloan for business expansion.In addition to the regular entitlement CDBG funds that the City receives annually, the City received andexpended CARES Act funding during FY 20202021. During FY 20212022, $849,105 from the CARES Actallocation was carried over into FY 20212022 for COVID19related projects. These funds helped address thecommunity's most immediate needs by preventing, responding to, and preparing for the COVID19 Pandemic.The City's second installment of CARES Act funding was allocated to assist in eviction prevention. Theseservices began in March 2021. The accomplishments are as follows:Program Agency Amountfunded Amountexpended AccomplishmentEvictionPreventionLegalServices ofNorthernCalifornia $25,000Total$18,723Carriedover $25,000 Legal Services of Northern California providedlegal services to individuals and families whowere experiencing legal action taken by theirlandlord during the COVID19 Pandemic.Goal: 50 Served: 34EvictionPreventionProjectSentinel$70,000total$69,416carriedover FY20212022 $46,798 Project Sentinel provides tenant and landlordcounseling and mediation to tenants andlandlords experiencing challenges with thelease or other tenancyrelated things due toCOVID19.They are educated on their rightsand responsibilities. This project began inMarch 2021 and will continue through June2023 or until all funds are expended, whichevercomes first.Goal: 275 served: 147Eviction Prevention
Shelter Inc.$377,430
total
$368,377
carried
over FY
2021
2022
$116,113 Shelter Inc. has provided rental assistance for individuals and families who are past due on
their rent and/or utilities. The assistance covers
up to 6 months of past due rent. This program
began in March 2021.Goal 106 Served 131
Shelter
Operations
CANB $150,000 $40,603 The Ohio Street Shelter (OSS) was created to serve the homeless population with shelter.

There are also 3 2bd/1bth units available for
transitional housing that the TBRA Program
supports. The OSS opened in December
2021.

Other Funds used for COVID19
Ohio Street Transitional Housing for the Homeless has been fully rehabilitated. The property supports the homeless community through shelter, case management, and other supportive services. Rehabilitation of the property was completed in December 2021. This project carried over into FY 20212022.

Carry over Funded: $ 245,633 Expended: $245,633
Homeless Services Division has five shelter beds allocated at Shelter Solano. The beds are used to support homeless individuals at high risk for COVID19. Since the contract started, the beds have been utilized each night since March 2021. The project carried over into FY 20212022.

Carry over Funded: $158,905.85 Expended: $157,187
Total Spent on COVID19 related activities: $402,820
In addition to the CDBG Projects, the City funded Fair Housing Services using nonfederal funding.

Fair Housing Advocates of Northern California received $43,550.

The City Expended a total of $1,761,137.38 on the CDBG Program.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice was published in the Fairfield Daily Republic newspaper on August 22, 2022, in English, Spanish, and Tagalog, announcing the 15day public comment period. The notice advised the public of the public hearing held by the council at the September 6, 2022, City Council meeting. The report was made available at 6 locations throughout the city and on the City's website.

ALTERNATIVE ACTION
The council may choose not to take the recommended action; however, the CAPER is the final reporting requirement in the annual funding cycle by HUD and ensures that the City is in compliance to receive continued CDBG entitlement funding.

STAFF CONTACT
LaTanya Terrones
(707) 4287454
[email protected]
COORDINATED WITH
Finance Department, Housing Services Department
ATTACHMENTS:

Description
Proposed Resolution
Packet Page 94 of 301

Agenda Item No: 8.AGENDA REPORTDATE:September 6, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022236 of the City Council of the City of Fairfield Approving the Submission ofthe Fiscal Year 20212022 Community Development Block Grant (CDBG) ProgramConsolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department ofHousing and Urban Development (HUD) and Authorizing the City Manager to Execute AnyAgreements or Documents Requested By HUDRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City Council is being asked to adopt a resolution approving the Consolidated Annual PerformanceEvaluation Report (CAPER) for submission to the U.S. Department of Housing and Urban Development (HUD).The CAPER details accomplishments for fiscal year (FY) 20212022 and outlines progress towards achievingthe goals established in the FY 20172022 FiveYear Consolidated Plan.DISCUSSIONThe CAPER details the achievements made in FY 20212022 outlined in the FY20212022 Annual Action Plantoward achieving the goals of the current FY 20172022 FiveYear Consolidated Plan. HUD funded the City ofFairfield $846,496 in FY 20212022 to help meet the priority needs of the City's lowerincome residents andneighborhoods. In addition to the regular entitlement grant, during FY 20212022, the City continued theeviction prevention programs that the CARES Act funds financed during FY 202021. During FY 20212022,the City expended $842,717 (99.5%) of the allocated Entitlement grant.The City's highest priorities for public services are Homeless Services, Drug or Violence Prevention, YouthServices, and Senior Services. The City also prioritized Housing Rehabilitation for lowerincome households.The following is a summary of the accomplishments, priority goals and annual strategies funded in FY 20212022 entitlement grant. Priority Agency Amountfunded Amountexpended AccomplishmentSeniorsMeals onWheels $15,000 $15,000 Meals on Wheels Elder NutritionProgram provides nutritious meals ona daily basis to aid in the reduction ofsenior meal nutrition and foodinsecurity and to promote seniorindependence and socializationthrough human connection. TheCOVID19 Pandemic impactedoperations for this program. Moreindividuals were in need. Because thecongregate locations were closed dueto COVID19 restrictions, moreindividuals received home delivery.Goal: 450 people Served 954HomelessSt. VincentDe Paul $7,200 $7,200 Provided motel nights to unshelteredFairfield residents.Goal 45 people Served: 29HomelessShelterSolano$50,000 $50,000 Shelter Solano provided casemanagement and employmentservices to help homeless clients atShelter Solano to stabilize their livesand build income for obtaining andmaintaining permanent housing.Goal: 140 Served: 316 individualsHomelessCity ofFairfieldHomelessServices $50,000 $48,976 The Way Home (Program) providescritical support services to our City'smost vulnerable population to bridgeresources to help permanently reduceand prevent homelessness in Fairfield.The program provides resources toreduce barriers leading tohomelessness, such as essential basicneeds, food assistance, life skills,temporary housing and sheltering, andtravel.Goal: 25 people Served: 18YouthThe Leaven $10,961 $10,961 Provides educational support, tutoring,and mentoring that empowers and liftsstudents. Services are provided toprimarily lowincome individuals andfamilies.Goal: 110 people Served: 295YouthPolice ActivityLeague $12,000 $10,800 Addresses the needs of underservedyouth in the Fairfield community byproviding capacitybuilding services toracially and ethnically diverse youngpeople from lowincome householdswho are placed at a disproportionaterisk of becoming disconnected fromschool and community needed to helpthem prepare to move into positions ofleadership, decisionmaking, andpower at organizational, community,and governmental levels through basebuilding, leadership development,personal growth, and transformation.Goal 5 Youth Served: 25 YouthPublicInfrastructure/Public Facilities ShelterSolano $397,874 $397,874 Shelter Solano used CDBG funding tobuild a commercialgrade kitchen anddining hall facility on the Shelter site.PublicInfrastructure/PublicFacilities City ofFairfieldPublic Works $153,761 $152,206 Sidewalk Gap Closures Project willinstall new sidewalks to encouragepedestrian activity by filling in themissing sidewalk gaps along thepedestrian path, providing safer andmore clearly defined connectivitybetween all residential areas,businesses, and destinations.CDBGAdministration City ofFairfield $149,700 $149,700 General administration of the CDBGprogram.Affordable Housing HousingRevolvingLoan Fund $43,605 The Housing Rehabilitation Programprovides grants and deferred or lowinterest loans for necessary repairs forincomeeligible households. This pastfiscal year, 2 CDBG HousingRehabilitation Grants were issued toserve lowincome residents.EconomicDevelopment EconomicDevelopmentRevolvingLoan Fund $99,500 The Economic Development RevolvingLoan Program supported onebusiness by providing a lowinterestloan for business expansion.In addition to the regular entitlement CDBG funds that the City receives annually, the City received andexpended CARES Act funding during FY 20202021. During FY 20212022, $849,105 from the CARES Actallocation was carried over into FY 20212022 for COVID19related projects. These funds helped address thecommunity's most immediate needs by preventing, responding to, and preparing for the COVID19 Pandemic.The City's second installment of CARES Act funding was allocated to assist in eviction prevention. Theseservices began in March 2021. The accomplishments are as follows:Program Agency Amountfunded Amountexpended AccomplishmentEvictionPreventionLegalServices ofNorthernCalifornia $25,000Total$18,723Carriedover $25,000 Legal Services of Northern California providedlegal services to individuals and families whowere experiencing legal action taken by theirlandlord during the COVID19 Pandemic.Goal: 50 Served: 34EvictionPreventionProjectSentinel$70,000total$69,416carriedover FY20212022 $46,798 Project Sentinel provides tenant and landlordcounseling and mediation to tenants andlandlords experiencing challenges with thelease or other tenancyrelated things due toCOVID19.They are educated on their rightsand responsibilities. This project began inMarch 2021 and will continue through June2023 or until all funds are expended, whichevercomes first.Goal: 275 served: 147EvictionPreventionShelter Inc.$377,430total$368,377carriedover FY20212022 $116,113 Shelter Inc. has provided rental assistance forindividuals and families who are past due ontheir rent and/or utilities. The assistance coversup to 6 months of past due rent. This programbegan in March 2021.Goal 106 Served 131ShelterOperationsCANB $150,000 $40,603 The Ohio Street Shelter (OSS) was created toserve the homeless population with shelter.There are also 3 2bd/1bth units available fortransitional housing that the TBRA Programsupports. The OSS opened in December2021.Other Funds used for COVID19Ohio Street Transitional Housing for the Homeless has been fully rehabilitated. The property supports thehomeless community through shelter, case management, and other supportive services. Rehabilitation of theproperty was completed in December 2021. This project carried over into FY 20212022. Carry over Funded: $ 245,633 Expended: $245,633Homeless Services Division has five shelter beds allocated at Shelter Solano. The beds are used to supporthomeless individuals at high risk for COVID19. Since the contract started, the beds have been utilized eachnight since March 2021. The project carried over into FY 20212022.Carry over Funded: $158,905.85 Expended: $157,187Total Spent on COVID19 related activities: $402,820In addition to the CDBG Projects, the City funded Fair Housing Services using nonfederal funding. Fair Housing Advocates of Northern California received $43,550.The City Expended a total of $1,761,137.38 on the CDBG Program.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONA notice was published in the Fairfield Daily Republic newspaper on August 22, 2022, in English, Spanish, andTagalog, announcing the 15day public comment period. The notice advised the public of the public hearingheld by the council at the September 6, 2022, City Council meeting. The report was made available at 6locations throughout the city and on the City's website.ALTERNATIVE ACTIONThe council may choose not to take the recommended action; however, the CAPER is the final reportingrequirement in the annual funding cycle by HUD and ensures that the City is in compliance to receive continuedCDBG entitlement funding. STAFF CONTACTLaTanya Terrones(707) 428[email protected] WITHFinance Department, Housing Services DepartmentATTACHMENTS:

Description
Proposed Resolution
CAPER
REVIEWERS:

Reviewer Action Date
MayaGuerrero, Iris Approved 8/17/2022 2:30 PM
MayaGuerrero, Iris Approved 8/17/2022 2:30 PM
MayaGuerrero, Iris Approved 8/17/2022 2:31 PM
Beavers, Esther Approved 8/25/2022 7:24 PM
Beavers, Esther Approved 8/25/2022 7:25 PM
Packet Page 95 of 301

CITY OF FAIRFIELD

RESOLUTION NO. 2022-236

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE SUBMISSION OF THE FISCAL YEAR 2021-2022 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

PROGRAM CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) AND AUTHORIZING THE

CITY MANAGER TO EXECUTE ANY AGREEMENTS OR DOCUMENTS REQUESTED BY HUD

WHEREAS, in order to receive Community Development Block Grant (CDBG) funds, the U.S.

Department of Housing and Urban Development (HUD) requires the submission of a Consolidated Annual Performance Evaluation Report (CAPER); and

WHEREAS, the CAPER summarizes the achievements of funded public services and non-public service activities during the fiscal year and is the final required activity by HUD in the annual CDBG funding cycle; and

WHEREAS, a notice was published in the Fairfield Daily Republic newspaper on August 21, 2022, announcing the 15-day public comment period from August 22, 2022, through September 6, 2022. The notice also advised the public of the public hearing at the City Council meeting on September 6, 2022.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council approves the submission of the CAPER for the fiscal year (FY) 2021- 2022.

Section 2. The city manager is hereby authorized and directed to take all action necessary and proper to submit the CAPER for FY 2021-2022 to HUD and execute any Agreements requested by HUD.

PASSED AND ADOPTED this 6th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 96 of 301Attachment 1 Page 1 of 1

CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
Community Development
Block Grant Program (CDBG)

FY 2021-22 CONSOLIDATED ANNUAL

PERFORMANCE EVALUATION

REPORT (CAPER)
Fifth Year of the 2017-22 Consolidated Plan

Housing Services Department
1000 Webster Street, 1st Floor
Fairfield, CA 94533-4883

Adopted by City Council Resolution number 2022-
September 6, 2022
Packet Page 97 of 301Attachment 2 Page 1 of 34

CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)

In accordance with the Americans with Disabilities Act and California Law, it is the policy of the City of Fairfield to offer documents in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format, or if you require any other accommodation or language assistance, please contact LaTanya Terrones by telephone at (707) 428-7454 or by email at [email protected]. Hearing impaired individuals may call the California Relay Service at (800) 735-2929 or TDD (707) 399-5623 for assistance.

Packet Page 98 of 301Attachment 2 Page 2 of 34

CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the Jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)

Fiscal Year (FY) 2021-2022 began in the middle of the COVID-19 Pandemic. Many of the Federal and State restrictions for businesses had been lifted. However, the impacts of the Pandemic continue to linger. Many businesses faced challenges operationally, including the ability to meet with individuals in person to offer services. After the Pandemic, many organizations transitioned to some form of remote or virtual service.

However, the challenge of serving the low-income community lingers due to the lack of available technological resources.

Some activities, however, were essential in responding to the Pandemic. Meals on Wheels, for example, dramatically expanded efforts to reach isolated and vulnerable seniors to deliver vital meals to their homes in response to the shutdown of congregate meal sites and senior centers.

This provided life-saving services to Fairfield's elderly population. Homeless services activities evolved to provide socially distanced accommodations, video-visits for case management, and increased sanitation measures. Additional overnight shelter space was critical to meet the needs of the unsheltered population.

The Coronavirus Aid, Relief, and Economic Security Act, also known as the CARES Act, is a $2.2 trillion economic stimulus bill passed by the 116th U.S. Congress and signed into law by the President on March 27, 2020, in response to the economic fallout of the COVID-19 Pandemic in the United States. The CARES Act authorized $5 billion in CDBG-CV funds to state and local government entitlement grantees to respond to COVID-

19. During FY 20-21, the City received two allocations of CARES act funding for $1,198,683 to prevent, respond to, and prepare for the COVID-19 Pandemic. During FY 21-22, the City had $849,105 of CARES Act funds remaining. These funds were used to address the Eviction Prevention needs of individuals struggling to pay rent to prevent homelessness due to the impacts of the Pandemic. While the COVID-19 crisis persists in the community, this I the last year of the FY 2017-22 Consolidated Plan therefore the total impact on the 5-Year Consolidated Plan cannot be determined. The City will continue to respond to community needs and implement all programming permitted at any time to the best of its ability. The City will also work toward meeting goals, setting new outcomes, and establishing funding commitments.

Packet Page 99 of 301Attachment 2 Page 3 of 34

CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentages completed for each of the grantee's program year goals.

Goal Category Source /
Amount
Indicator Unit of
Measure
Expecte
d –
Strategi
c Plan
Actual
–
Strategi
c Plan
Percent
Complete
Expecte
d –
Progra
m Year
Actual
–
Progra
m Year
Percent
Complete
Administration CDBG:
$149,700 Other Other 5 5 80.00% 1 1 100.00%
Affordable
Housing
Affordable
Housing
CDBG: $
636,083
Rental units
constructed
Household
Housing
Unit
67 0 0.00%
Affordable
Housing
Affordable
Housing
CDBG:
$ 15,000
Rental units
rehabilitated
Household
Housing
Unit
0 1 1 1 100.00%
Affordable
Housing
Affordable
Housing
CDBG:
$350,000
Homeowner
Housing
Rehabilitated
Household
Housing
Unit
10 16 160.00% 10 1 10.00%
Drug or
Violence
Prevention
Non-Housing
Community
Development
CDBG: $
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 100 61 61.00%
Drug or
Violence
Prevention
Non-Housing
Community
Development
CDBG: $
Public service
activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted 25 11 44.00%
Packet Page 100 of 301Attachment 2 Page 4 of 34

CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
Economic
Development
Non-Housing
Community
Development
CDBG:
$235,381
Businesses
assisted
Businesses
Assisted 4 0 0.00% 3 1 33.00%
Fair Housing
Non-Housing
Community
Development
Housing
Successor
Funds:
$46,550
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 250 250 80.00% 50 50 100.00%
Homeless Homeless
CDBG: $
383,000 /
Housing
Successor
Funds:
$162,750
Public Facility or
Infrastructure
Activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 75 16 $21% 75 16 21%
Homeless Homeless CDBG:
$107,200
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 235 798 339.57% 210 543 258.57%
Homeless Homeless CDBG: $
57,200
Homeless Person
Overnight Shelter
Persons
Assisted 150 909 606.00% 185 389 210.00%
Homeless Homeless CDBG: $
256,708
Overnight/Emerge
ncy
Shelter/Transition
al Housing Beds
added
Beds 5 44 880.00% 25 39 156.00%
Packet Page 101 of 301Attachment 2 Page 5 of 34

CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
Homeless Homeless
CDBG: $ /
Housing
Successor
Funds: $
Homelessness
Prevention
Persons
Assisted 100 1070 1,070.00% 0 0 0.0%
Infrastructure
Development
Non-Housing
Community
Development
CDBG: $
Public Facility or
Infrastructure
Activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 15,000 21,550 143.67% 1 21,315 2,131,500.
00%
Infrastructure
Development
Non-Housing
Community
Development
CDBG:
$397,874
Homeless Person
Overnight Shelter
Persons
Assisted 0 316 0.0% 0 316 0.0%
Senior
Services
Non-Housing
Community
Development
CDBG: $
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 190 3552 1,869.47% 51 954 1,870.59%
Youth Services
Non-Housing
Community
Development
CDBG: $
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 6522 3712 56.92% 20 131 655.00%
Table 1 – Accomplishments – Program Year & Strategic Plan to Date

Packet Page 102 of 301Attachment 2 Page 6 of 34

CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City 's affordable housing goals were not met completely. The City has multiple affordable housing developments currently in different stages of development. Specifically, the EAH Project funded by the CDBG program is currently pending further development requirements before construction can begin. Additionally, the City's homeowner rehabilitation program was on hold for some time during the Consolidated Plan cycle and will begin again during FY 22-23. The COVID-19 Pandemic impacted many of the goals and outcomes of the Consolidated Plan, as many projects were placed on hold due to Federal and State restrictions.

Assess how the Jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

The City's Community Development Block Grant (CDBG) funds were used to address the priorities and specific objectives identified in the FY 2017-2021 Consolidated Plan. All funded activities meet at least one of the highest priority needs identified in the Consolidated Plan.

The City has made significant progress in meeting the goals and objectives of the Five-Year Consolidated Plan. During FY 2021-2022, CDBG- funded public service projects provided a wide range of social services to more than 1,000 low-income households, including the homeless, seniors, and youth in the Fairfield community.

SENIORS
Meals on Wheels Elder Nutrition Program provides nutritious meals daily to reduce senior meal nutrition and food insecurity and promote senior independence and socialization through human connection. The COVID-19 Pandemic impacted operations for this program. More individuals were in need. Because the congregate locations were closed due to COVID-19 restrictions, more individuals received home delivery.

Funded $ 15,000 Expended: $15,000
Goal: 450 people Served 954 (Significantly Exceeded goal)

HOMELESS

Shelter Solano
Shelter Solano provides case management and employment services to help homeless clients at Shelter Solano stabilize their lives and build income for obtaining and maintaining permanent housing.

Funded: $ 50,000 Expended $ 50,000
Goal 140 people Served 316 (Exceeded goal)

Packet Page 103 of 301Attachment 2 Page 7 of 34

CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)

St. Vincent De Paul
Provided motel nights to unsheltered Fairfield residents.

Funded: $7,200 Expended $7,200
Goal 45 people Served: 29

City of Fairfield Homeless Services
The Way Home (Program) provides critical support services to our City's most vulnerable population to bridge resources to help permanently reduce and prevent homelessness in Fairfield. The program provides resources to reduce barriers to exiting homeless people, such as essential basic needs, food assistance, life skills, temporary housing and sheltering, and travel.

Funded: $50,000 Expended: $48,976.80
Goal: 25 people Served: 18

YOUTH

The Leaven
Provides educational support, tutoring, and mentoring that empowers and lifts students. Services are provided to primarily low-income individuals and families.

Funded: $10,961 Expended: $10,961
Goal: 110 people Served: 295

Police Activities League (PAL)
PAL addresses the needs of underserved youth in the Fairfield community by providing capacity-building services to racially and ethnically diverse young people from low-income households who are placed at disproportionate risk of becoming disconnected from school and community. The goal of the program is to prepare youth to move into positions of leadership, decision-making, and power at organizational, community, and governmental levels through base-building, leadership development, personal growth, and transformation.

Funded: $12,000 Expended: $10,800
Goal 5 Youth Served: 25 Youth

Public Infrastructure/Public Facilities

Shelter Solano
Shelter Solano used CDBG funding to build a commercial-grade kitchen and dining hall facility on the Shelter site.

Funded: $ 397,874 Expended $397,874
Packet Page 104 of 301Attachment 2 Page 8 of 34

CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)

City of Fairfield Public Works
Sidewalk Gap Closures Project will install new sidewalks to encourage pedestrian activity by filling in the missing sidewalk gaps along the pedestrian path, providing safer and more clearly defined connectivity between all residential areas, businesses, and destinations.

Funded: $153,761 Expended: $152,205.59

Housing Rehabilitation
The Housing Rehabilitation Program provides grants and deferred or low-interest loans to income-eligible households that need home repairs. The program allocates funding to improve and maintain the housing stock, remove architectural barriers, and reduce blighted conditions in low-income neighborhoods. This past fiscal year, 2 CDBG Housing Rehabilitation Grants were issued to serve low-income residents. Although no loans were issued, applications are being reviewed and processed to assist various households while fully preparing to reactivate the Housing Rehabilitation Program.

Expended: $104,965

Economic Development
The Economic Development Revolving Loan Program supported one business by providing a low-interest loan for business expansion.

Expended: $99,500

Administration of the CDBG Program
FY 2021-2022 funds are allotted for the administration of the CDBG program to assure that community needs and key objectives of the CDBG program are achieved.

Expended: $149,700

Total spent for all CDBG Entitlement programs: $ 1,054,297

Packet Page 105 of 301Attachment 2 Page 9 of 34

CAPER 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
In addition to the regular entitlement CDBG funds the City receives annually, the City expended CARES ACT funding. These funds were used to address the most immediate needs of the community by preventing and making preparations for the City to respond to needs resulting from the COVID-19 Pandemic. The accomplishments are as follows:

Eviction Prevention
The City's second Installment of CARES Act funding was allocated for eviction prevention. These services began in March 2021 and will continue until all funds are expended.

Legal Services of Northern California provided legal services to individuals and families experiencing legal action taken by their landlord during the COVID-19 Pandemic. This program began in March 2021.

Goal: 50 Served: 34
Carryover Funded: $18,723 Expended: $18,723

Project Sentinel provided tenant and landlord counseling and mediation services to tenants and landlords experiencing challenges with the lease or other things related to COVID-19. This program began in March 2021.

Goal: 275 served: 147
Carryover Funded: $69,416.48 Expended: $46,214

Shelter Inc. has provided rental assistance for individuals and families who are past due on their rent and utilities. The grant covers up to 6 months of past due rent. This program began in March 2021.

Goal: 106 Served: 131
Carryover Funded: $368,377 Expended: $176,383

Ohio Street Shelter (OSS)
The Ohio Street Shelter was rehabilitated to provide the unit sheltered population with shelter. In addition to the shelter, it also provides three units of transitional housing assisted with Tenant Based Rental Assistance (TBRA) Program funds. The shelter opened in December 2021.

Funded: $150,000 Expended: $ 40,602.81

Total CARES Act Funds expended: $ 304,020.38

Packet Page 106 of 301Attachment 2 Page 10 of 34

CAPER 11
OMB Control No: 2506-0117 (exp. 09/30/2021)

Other Funds used for COVID-19

Ohio Street Transitional Housing for the Homeless has been fully rehabilitated. The property is used to support the homeless community through shelter, case management, and other supportive services. Rehabilitation of the property was completed in December 2021. This project carried over into FY 21-22.

Carry over Funded: $ 245,633 Expended: $245,633

Homeless Services Division has five shelter beds allocated at Shelter Solano. The beds are used to support homeless individuals at high risk for COVID-19. Since the contract started, the beds have been utilized each night since March 2021. The project carried over into FY 21-22.

Carryover Funded: $158,905.85 Expended: $157,187
Total Spent on COVID-19 related activities: $402,820
In addition to the CDBG Projects, the City funded Fair Housing Services using nonfederal funding.

Fair Housing Advocates of Northern California received $43,550 Packet Page 107 of 301Attachment 2 Page 11 of 34

CAPER 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG
White 1,274
Black or African American 795
Asian 135
American Indian or American Native 51
Native Hawaiian or Other Pacific Islander 23
Total 2,278
Hispanic 466
Not Hispanic 1,812

Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative
• White residents were served with Fairfield CDBG funds at a percentage that is very close to their representation in the Fairfield population (55.9% served as compared to 51.9% in the population, a difference of 4%).
• Blacks were served at a disproportionally higher rate than their representation in the Fairfield population (34.8% served as compared to 14.5% in the population, a difference of 20.3%) • Asians were served at a much lower rate than their population in the Fairfield community (5.9% served compared to 16% in the population, a difference of 10%) • American Indians were served with Fairfield CDBG funds at a percentage that is higher than their population in the Fairfield community (2.2% served as compared to .4% in the population) • Native Hawaiian or other Pacific Islander was served at a rate less than their representation of the Fairfield community (1% served compared to 2.2% in the population). • As the Covid-19 Pandemic continued into FY 21-22, many organizations were forced to offer services virtually or through other electronic formats. Those individuals in the lower-income communities saw challenges with access to some of these services, including internet access and computer access. It is believed that the variance in the services to the Hispanic population has been impacted for these reasons.

Packet Page 108 of 301Attachment 2 Page 12 of 34

CAPER 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 1,482,383 $1,115,788.97
Other public - local 46,550 $46,550
Table 3 - Resources Made Available

Narrative
The FY 2021-2022 Annual Action Plan allocated all the available resources the City received. This included the annual entitlement allocation as well as prior year income. Prior year income includes Housing and Economic Development Revolving Loan program funds The funds were used to address high-priority needs. $46,550 in Low Mod Income Housing Affordability Fund (LMIHAF) funds were used to provide Fair Housing Services to the Fairfield Community.

In response to the Coronavirus (COVID-19) Pandemic, the City also received $1,198,683 in CARES ACT funding. The entire amount was allocated for projects that could prevent, respond to, or prepare for the COVID-19 Pandemic. $849,105 of the CARES Act funds was allocated during FY 21-22. The remaining CARES Act funds will be carried into the next fiscal year until all funds are expended and as long as the need exists. The City allocated and carried over $404,539 of prior year funds during FY 20-21 for COVID-19 Projects. $402,820.40 of those funds were used during FY 21-20; the projects have ended.

Identify the geographic distribution and location of investments Target Area Planned Percentage
of Allocation
Actual Percentage
of Allocation
Narrative
Description
City of Fairfield 15 22.4
Citywide Service
Area
Neighborhood Revitalization
Initiative 85 77.6%
Table 4 – Identify the geographic distribution and location of investments Narrative
The FY 2021-22 Action Plan targeted resources to residents in the City's Neighborhood Revitalization Strategy Area (NRSA) and represented the highest priorities identified in the Consolidated Plan. This included the City's most vulnerable residents who are homeless, elderly, frail elderly, seniors as well as youth from lower-income households, and homeowners needing housing rehabilitation in the NRSA.

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CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
Leveraging
Explain how federal funds leveraged additional resources (private, State, and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the Jurisdiction that were used to address the needs identified in the plan.

Matching and Leveraged Funds. Although CDBG regulations do not require match funds, many activities that the City intends to fund through CDBG will require additional public and private resources.

CDBG funds will be used to leverage these other funding sources. The City has a history of using CDBG funds to leverage General Fund revenue and other resources to complete sidewalk improvements, fair housing services, and emergency shelter operations.

Publicly Owned Land Used to Address Needs.
• Land for Parks. In 2018-19, the City utilized $1,130,000 CDBG funds to purchase a parcel of land at 2030 N. Texas Street, in the NRSA. The Park will provide recreational services to the lower- income areas with no neighborhood center. In FY 2021-22, the Central Fairfield Linear Park Project went from conceptual planning into schematic design. Staff continued outreach to the community to acquire input on design elements to ensure the final product encompassed the community's needs.
• Land for Affordable Housing MidPen Housing – 72 rental units. In December 2018, the City approved two agreements with MidPen Housing that will pave the way for the development of 72 new affordable housing units, of which 51 will be targeted to extremely low households and those experiencing or near homelessness, including one manager unit to serve Fairfield residents. The development will include several units targeted for permanent supportive housing as required by funding received from Solano County. The proposed affordable housing site is 3.5 acres adjacent to Dover Park and was initially owned by the Fairfield Housing Authority (FHA). The land valued at 2.9 million dollars was transferred to a developer under a 55-year Gound lease. The land is in the Neighborhood Revitalization Strategy Area in census tract 2526.08. The City also provided the project with a 2.2 million dollar construction loan, $1 million in fee credits and $1.467 million in building permit fee deferrals. MidPen worked with the City and FHA to successfully get a 9% tax credit application approved by the California Tax Credit Allocation Committee. The Fairfield Housing Authority has approved 51 Project Based Vouchers for this development. Project construction on this project has begun. The project will open for residency in March 2023.
• Habitat for Humanity – 3 homeownership units. The City is working with Habitat for Humanity and has transferred a vacant parcel that will accommodate three homeownership units to households at or below 80% AMI.
• Parkside Flats The City is currently negotiating with a developer to develop approximately 168 affordable housing units.
• Ohio Street Homeless Shelter The City owns the property where Ohio St. Shelter is operated.

The City used CDBG and other local funds to rehabilitate the property. The City supports the shelter's operations through CDBG and the TBRA program. The property is being leased to the Shelter operator.

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CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the Jurisdiction's progress in providing affordable housing, including the number and types of families served and the number of extremely low-income, moderate-income, and middle- income persons served.

One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 3
Number of Non-Homeless households to be
provided affordable housing units 10 0
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 10 3
Table 5 – Number of Households

One-Year Goal Actual
Number of households supported through
Rental Assistance 0 73
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 10 2
Number of households supported through
Acquisition of Existing Units 0 0
Total 10 75
Table 6 – Number of Households Supported

Discuss the difference between goals and outcomes and problems encountered in meeting these goals. • The City assisted three new families with Tenant Based Rental Assistance Program funding during FY 21-22. The assistance to the families hadn't been accounted for previously as a goal because the funding for this project was from a local source. • Seventy-three families were supported with rental assistance with CARES ACT funds to pay back rent for clients impacted by the COVID-19 Pandemic. These numbers were previously projected because all CARES Act funds are not a part of the current annual projections and goals. • Due to a delay in the City's Housing rehab program, the City couldn't assist as many homeowners with rehabilitation loans and grants as anticipated. As the City reviews the program and the documentation to implement it properly, we project that the program will move forward in FY 2022-23.

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CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)

Discuss how these outcomes will impact future annual action plans.

As the City continues to implement new programming for affordable housing and policies, the City anticipates that there will be a greater focus on the goals and outcomes of the affordable housing projects.

Due to the COVID-19 Pandemic, many development projects were slowed and stopped. As housing development continues and projects are completed for occupancy, the outcomes will change and be updated to reflect the changes during the respective action plan reporting cycles.

Include the number of extremely low-income, low-income, and moderate-income persons served by each activity, where information on income by family size is required to determine the eligibility of the activity.

Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 2 0
Low-income 0 0
Moderate-income 2 0
Total 4 0
Table 7 – Number of Households Served

Narrative
The City of Fairfield is deeply committed to addressing the identified needs in the 2017-21 Consolidated Plan and the Neighborhood Revitalization Initiative. In FY 2021-22, the City took these important steps to improve the quality of life and provide additional affordable housing in the NRSA:
• MidPen Housing – 72 rental units, 51 will be targeted to extremely low households, including several units for permanent supportive housing. The Fairfield Housing Authority has approved the issuance of 51 Project-Based Vouchers for this development. The land is in the Neighborhood Revitalization Strategy Area in census tract 2526.08. The City of Fairfield provided approximately $6.1 million dollars in subsidy to this project. . See page 10 of CAPER for more information.
• EAH Housing – 67 rental units. The City is working with EAH Housing to pursue funding and negotiate terms of a DDA for a 67-unit, 100% affordable, multifamily project on East Tabor Avenue, located within the Neighborhood Revitalization Initiative Area Census Tract 2526.06.

The project includes extremely low-income housing for veterans and those at risk of homelessness. Construction is anticipated to begin in Quarter 3 of 2023. • Parkside Flats - 168 rental units. The City is working with a nonprofit developer to develop a 168-unit 100% affordable housing development within the Heart of Fairfield downtown planning area.

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CAPER 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
• Meta Housing – 190 rental units. Meta Housing is building a 190-unit 100% affordable multifamily rental development located in the northeast section of Fairfield near the Fairfield Vacaville Amtrak Station. The project received an allocation of 4% tax credits. It broke ground in the second quarter of 2021. Construction for this project is still underway and is anticipated to open in Quarter 1, 2023.
• Fairfield Housing Successor Authority – 6 rental units for the homeless. The City rehabilitated a six-unit multifamily development in the 700 block of Ohio Street within the Heart of Fairfield downtown planning area. Occupancy began in December 2021. This property includesan emergency shelter, transitional housing, and case management for the local homeless population.
• Habitat for Humanity – 3 homeownership units. The City has transferred a vacant parcel to Habitat for Humanity for the construction of three homeownership units targeting households at or below 80% AMI.

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CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the Jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
Homeless projects are classified, in general, as Supportive Services, Permanent Supportive Housing, Transitional Housing, and Rapid Rehousing.
• Supportive Services – These services assist homeless persons transitioning from the streets or shelters into permanent supportive housing to live more successful lives. • Transitional Housing (TH) – Designed to provide homeless individuals and families, especially survivors of domestic violence and youth ages 18-24, with interim stability and support to move to and maintain permanent housing successfully. Transitional Housing may last up to 24 months and include an element of support services.
• Permanent Supportive Housing (PSH) – Pairs housing assistance (subsidies) with case management and supportive services to the extent the client desires. PSH is especially helpful for chronically homeless people and people with various physical and mental health needs. • Rapid Rehousing (RRH) – RRH is designed to help individuals and families not requiring intensive and ongoing support to exit homelessness and quickly return to permanent housing. Several agencies in Solano County provide various homeless outreach and supportive services as well as short-term or one-time rental and move-in financial assistance to help families obtain and keep permanent housing. Services include housing search assistance, employment training and placement, financial literacy, and mental and behavioral health services.

In 2020 the Fairfield City Council revised its comprehensive Homeless Strategy and formally created a Homeless Services Division in the City Manager's Office to manage the City's response to homelessness.

The Homeless Services Division does this by coordinating efforts with various City departments and developing best practice-oriented public policy for the City while guiding its participation in ongoing regional planning activities. It also coordinates activities and planning for service providers, stakeholders, and affected citizens to ensure an efficient and effective system offering everyone access to shelter, food, employment, housing, and other basic needs and opportunities. The City has developed and will implement a new Homeless Case Management System called Apricot that IT, Homeless Services, Public Works, Homeless Intervention Team, and Housing Services will utilize. This system will provide real-time, participant-driven detail on the State of homelessness in Fairfield by tracking interactions with those seeking services, field contacts, homeless fires, and encampment cleanups to better tailor the City's homeless strategy and resources toward actual needs. The system will also integrate with the local Homeless Management Information System and have the capability to integrate with local service provider efforts.

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CAPER 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
This year, Fairfield's Police Department has staffed the Homeless Intervention Team (HIT Team) with four full-time police officers and a social worker who conducts outreach and case management daily to assess needs and connect the homeless to resources. Additionally, the HIT Team now works with the Apricot 360 case management system and the county-wide Coordinated Entry System to better collaborate on available resources and triage based on immediate needs. The HIT Team conducts regular regional outreach efforts in partnership with area law enforcement, social services, mental health, healthcare, shelter services, animal care, and crisis intervention teams to contact the homeless where they are and connect them to resources.

The City continues to be creative in its approach to homelessness and applying for funding to provide services to the unsheltered.

Addressing the emergency shelter and transitional housing needs of homeless persons Emergency Shelter. Shelter Solano is the County's largest shelter. This 130-bed homeless shelter for unsheltered individuals and families is located at 310 Beck Ave. in Fairfield and is now just one of several of the City's homeless shelters.

Solano County Behavior Health, through an MHSA and Homeless Mentally Ill Outreach and Treatment Program (HMIOT) funding, contracts with Shelter Solano to provide emergency shelter housing services for eligible seriously mentally ill adults for a maximum of 9 months, targeting a typical length of stay of under six months. The program provides case management support to build skills necessary to secure permanent housing upon discharge.

SHELTER Solano utilizes a Housing First model where the individual enters the program, getting their basic needs met (shelter, food, and safety), then gaining an initial sense of stability, focusing on sobriety, health and wellness, employment, and housing. In FY 2021-22, SHELTER Inc. provided services to 316 unduplicated Fairfield homeless residents by leveraging CDBG funds with other program funds. 27% of the participants exited to permanent or temporary destinations.

In partnership with City Church, the City launched a Pop-Up Emergency Shelter pilot program to serve up to nine homeless individuals at one time with temporary shelter, case management, job placement, and housing navigation, with the ultimate goal of connection to permanent housing. The pilot program operated for six months, from April 1, 2021, to September 30, 2021, and served 40 with referrals made through the City's Homeless Services Division and Police Homeless Intervention Team.

The Homeless to Work Program developed by Homeless Services kicked off on March 23, 2021, and continued until March 1, 2022. This program developed by Mission Samoa offers onsite automobile mechanics and other employment training to provide skills needed to earn livable wages for up to 10 individuals. A total of 9 homeless individuals were provided with temporary shelter, transportation, meals, case management, and linkage to resources in exchange for volunteer time serving on beautification projects and job training within Fairfield. Due to the success of this program, the Homeless to Work program is now being extended permanently.

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CAPER 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
The Ohio Street Emergency shelter, operated by CAN-B, opened in December 2021, is an 18-bed shelter that provides food and case management for the unsheltered. Since opening, the shelter has assisted 16 individuals.

Transitional Housing (TH)
The City utilizes its Tenant Based Rental Assistance (TBRA) program funding to assist homeless individuals with up to two years of housing assistance. This transitional housing mechanism allows the unsheltered individuals to stabilize in housing while working towards their self-sufficiency goals. As the individuals complete their self-sufficiency goals, they are then offered an opportunity to apply for the Fairfield Housing Authority's Housing Choice Voucher Program, whether the waiting list is open.

Helping low-income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs
Resource Connect Solano (RCS) operated the Housing First Solano Continuum of Care (CoC) Coordinated Entry System (CES). CES focuses on housing and service coordination designed to link homeless people to the most appropriate housing solution based on their needs.

In 2021, Solano's CES served 3,150 people, approximately 500 less than in 2020, and 857 received referrals for RRH/Rental Assistance (74%); Prevention/Diversion (47%); and Shelter Programs (12%). Like other nearby regions, Solano experienced a severe shortage of permanent housing options, creating a backlog of clients waiting to be connected to the housing. Demographics of Solano County's population served in 2021 included: 488 men, 540 women, and 126 families. There were 1,040 exits, including updating and purging outdated data, and 76% of the remaining exits were positive outcomes.

RCS continued to increase access to Prevention and Diversion dollars in our community through partnerships with community organizations and exceeded the contract deliverable for persons served.

RCS has significant knowledge and understanding of the Coordinated Entry System, local challenges, opportunities, best practices for engaging the target population, and effective approaches to establishing collaboration of system partners.

Prevention and Diversion programs help individuals and families who are recently homeless or at imminent risk of homelessness identify alternative housing solutions and connect to services and financial support to return to permanent housing as quickly as possible. Prevention and Diversion programs are aligned with Community Action Partnership Solano (CAP Solano) Joint Power's Authority's Strategic Plan to reduce the number of people entering homelessness by 50% within five years of March 2017.

In 2021, CAP Solano spent over $1million in Prevention and Diversion county-wide.

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CAPER 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
The programs that address Prevention and Diversion are funded by a one-time California State Homeless Emergency Aid Program (HEAP) grant and are administered by SHELTER, Inc. ($800,000) and CAN-B ($200,000). These programs do not target any particular sub-population and exist to serve all that is low and extremely low-income individuals who are recently homeless or are at imminent risk of homelessness.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
Mental Health
Solano Behavioral Health (BH), through a Mental Health Services Act (MHSA), funded contract with Bay Area Community Services (BACS), provides Respite Urgent Housing for people who are at risk of homelessness and have complex mental health conditions needing placement. It offers one to five nights of urgent respite housing for adults with an identified mental illness who do not qualify for a Crisis Residential Treatment program or placement in an inpatient facility following presentation to the Crisis Stabilization Unit or as determined by a mental health treatment provider. Services include onsite peer supervision, linkage, and referral to appropriate services. The program serves a minimum of 125 unduplicated consumers with mental health conditions and provides linkage/referral services to a minimum of 50% of consumers who exclusively use the respite program.

Permanent Supportive Housing
Most Permanent Supportive Housing programs are dedicated to chronically homeless individuals and families, long-time homeless, and homeless with disabling conditions. Permanent Supportive Housing programs are not time limited.

Solano County currently has 284 Permanent Supportive Housing beds in its homeless system of care funded by CoC and HUD VASH funds. These programs are administered by Caminar, CAN-B, Eden Housing, House of Purpose, Solano County Health and Social Services, Genesis House, and Lutheran Social Services.

These programs primarily serve the general chronically homeless population. There are no Permanent Supportive Housing programs dedicated to families or youth. Solano County BH, through an MHSA funding contract with Caminar, provides PSH for individuals with psychiatric disabilities who are homeless or at risk of becoming homeless. Permanent Supported Housing services and supports are provided for consumers living in designated units at Signature in Fairfield.

MidPen began construction on an affordable housing project to provide 71 affordable housing units. The Project Based Voucher Program will fund 51 units; 44 units will be set aside for permanent and supportive housing for unsheltered individuals and families. Referrals for this program will be made through the Packet Page 117 of 301Attachment 2 Page 21 of 34

CAPER 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
County's Mental Health Services. The project is anticipated to begin leasing the units in early 2023.

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CAPER 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City does not have public housing
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
The City does not have a public housing program
Actions taken to provide assistance to troubled PHAs
The City is not a troubled PHA
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CAPER 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i)
The City of Fairfield reviews its policies, Zoning Ordinance, and development regulations on an ongoing basis to reduce barriers to affordable housing. During the past five years, the City has adopted and continues to implement the following:
• 2014-22 Housing Element. The City continues to implement the Fairfield Housing Element, which was certified by the State of California Department of Housing and Community Development (HCD). This Housing Element plans and zones for the Regional Housing Needs Allocation (RHNA) for the creation of 3,100 units of housing. Of these, 779 are to be affordable for households earning 0-30% of the Area Median Income (AMI), 404 to be affordable for households earning from 31-50% AMI, 456 to be affordable for households earning from 51-80% AMI, and 1,461 to be affordable for incomes higher than 80% AMI. • Fairfield Train Station Specific Plan (FTSSP). The City continues to implement the FTSSP, a major new Transit-Oriented Community master plan developed along with the new Capitol Corridor Train Station at the southeast corner of Peabody Road and Vanden Road. The Plan addresses the development of approximately 2,970 acres of land in northeastern Fairfield near the station (not in the NRSA). The Plan provides 1,050 dwelling units in a range of housing types, including condominiums, townhomes, and small lot single-family homes.

In 2022, a significant development occurred in the One Lake community within the FTSSP. In addition, the City entitled the One Lake Family Housing project with 190 affordable apartments. • Heart of Fairfield Plan. The City continues to implement this Specific Plan which was developed in 2017 to encourage new development and redevelopment in downtown Fairfield and the West Texas Street corridor. Both areas are within the NRSA. The Plan outlines a strategic approach for achieving appropriate new development, public infrastructure and transportation improvements, community amenities, and public safety enhancements. • Accessory Dwelling Units. The City amended its Zoning Ordinance to facilitate Accessory Dwelling Units by bringing the Ordinance into full compliance with State law. This program included amendments to the City's building permit fee program and a reduction in or elimination of Planning fees for smaller ADUs. In 2021 the City adopted further amendments to make the Ordinance consistent with State law. In addition, the City adopted regulations permitting "tiny homes", which are smaller residential units that can provide more affordability for households that do not need a large living space.
• State SB2 Planning Grant. The City received approval for funding through the SB2 Planning Grant program to address infrastructure needs in the Heart of Fairfield Plan Area, and zone changes in the Beck Avenue area intended to facilitate new infill housing, including affordable Packet Page 120 of 301Attachment 2 Page 24 of 34

CAPER 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
housing.
• State LEAP Program. The City applied for funding through the LEAP program to remove barriers to affordable and market-rate housing in the Heart of Fairfield area and to fund the forthcoming Cycle Six Housing Element.
• Affordable Housing Projects. The City provided incentive packages to three affordable housing projects, resulting in over 300 units of affordable housing for lower-income residents.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City has many underserved needs but made good strides in meeting all those outlined in the Consolidated Plan and Action Plan in FY 2021-22, as outlined in this report. The City continued its work with local nonprofits and other agencies to facilitate activities and projects benefitting special-need populations, including the homeless, seniors, and the disabled. Housing Rehabilitation activities are underway once more, and several new affordable housing projects are in the works. Plans for the Linear Park are well underway now that the land acquisition has been completed. Much work has been accomplished to update various plans and enhance the administration of the CDBG Program under the new staff.

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) Lead is a leading environmental threat to children's health in the U.S., and children under six years old and fetuses are at the greatest risk of harmful health effects from lead poisoning. Children exposed to lead—usually through contaminated dust, paint, or soil—can have lifelong adverse effects. No safe blood lead level in children has been identified. Even low levels of lead in blood have been shown to disrupt postnatal growth, hearing and learning disabilities, lowered IQ scores, behavioral problems, difficulty paying attention, and hyperactivity. And effects of lead exposure cannot be corrected. The key is stopping children from coming into contact with lead and treating children who have been poisoned by lead. For more information,
see: https://www.cdph.ca.gov/Programs/CCDPHP/DEODC/CLPPB/Pages/frequently_asked_questions.as px and https://www.cdph.ca.gov/Programs/CCDPHP/DEODC/CLPPB/CDPH%20Document%20Library/L ead_HAGs_Table.pdf
Child-led levels in California are tracked by the California Department of Public Health, Childhood Lead Poisoning Prevention Branch.

See: https://www.cdph.ca.gov/Programs/CCDPHP/DEODC/CLPPB/Pages/data.aspx Fairfield Child Led Levels. The State maintains a list, updated annually, of the California zip codes with blood lead levels (BLLs) at and above 4.5 micrograms per deciliter of whole blood, for children under age 6, with at least 500 children tested. The most recent data is for fiscal years 2013-2014 through 2017- 2018. No zip code in Fairfield or Solano County was among the top 50 census tracts that had the most children with elevated lead levels. (Childhood Lead Levels, January 2020, Auditor of the State of California.) https://www.auditor.ca.gov/pdfs/reports/2019-105.pdf Packet Page 121 of 301Attachment 2 Page 25 of 34

CAPER 26
OMB Control No: 2506-0117 (exp. 09/30/2021)
According to the most recent data from 2015, 5,248 children under the age of 6 from all of Solano County were assessed for blood lead levels (BLL). Of these, 76 (1.42%) measured from 4.5 to under 9.5 micrograms per deciliter, and 26 measured blood lead levels over 9.5.

Lead in Housing. Common sources of lead in housing which can affect children are:
• Lead-based paint (pre-1978) may have been used inside and outside of a home or on furniture or objects in the home. Children may eat paint chips or chew on painted windows sills, railings, etc.
• Lead contaminated dust or soil, especially near pre-1978 housing, which may have been painted with lead-based paint, or near busy roadways or factories where lead from gasoline used for many years has settled onto soil. This soil may also be tracked inside on shoes and clothing.

The City of Fairfield Housing Rehabilitation Loan and Grant program complies with Title 24 CFR Part 35 and has a lead-based paint policy and procedures in compliance with HUD regulations and a relocation plan. The City complies with Lead Hazard Assessment and Evaluation regulations and Lead Hazard Reduction, defined in Subpart R of the regulation. All documentation is retained in the project file.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) COVID-19. The majority of the first half of FY 2021-2022 was marked by the shutdown of the United States' national economy and much of the world due to the COVID-19 Pandemic. Solano County only became fully reopened in June 2021. Unemployment in Solano County was 4% in June 2022, a significant decrease from the start of the fiscal year at 8.3%. In Fairfield, the unemployment rate at the start of the fiscal year was 7.5% but decreased to 3.30 % at the close of FY 2021-2022, according to the California Employment Department Labor Market Information.

Over 96% of the jobs that have yet to return to pre-Covid levels are in the Service Providing Sectors. By far, job losses have been the greatest in Leisure and Hospitality, Government (primarily from public education).

However, Fairfield has experienced fewer layoffs than the rest of the County during the Pandemic, despite having the largest number of businesses. This is attributed to greater industries diversity and a higher level of government employment.

Over 1,076 businesses in Fairfield received Payroll Protection Program loans from the Small Business Administration under the federal CARES act. Fairfield received the highest number of loans in the County, but not the highest percentage based on number of total businesses.

Actions taken to develop institutional structure. 91.220(k); 91.320(j) Packet Page 122 of 301Attachment 2 Page 26 of 34

CAPER 27
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City of Fairfield is highly collaborative. Following are some significant partnerships that developed institutional structure in 2020-21:
• City of Fairfield Quality of Life Task Force. The City's Quality of Life Task Force was formed in the fall of 2013, and a comprehensive Citywide plan was adopted September 15, 2015, to address issues that affect the aesthetics of the City, and the quality of life for its citizens. It utilizes existing City services in partnership with local, broad-based coalitions sharing the same objectives: to create and preserve a desirable and thriving community for all Fairfield residents using existing City staff and resources in collaboration with a diverse community volunteer network.

The Task Force is a unique collaboration that integrates the work of the City departments, as detailed in the figure here. It also consists of many community-based organizations that all work to improve the quality of life for businesses and residents of Fairfield, especially those of lower income and the homeless. A detailed list of participants can be found in report located here:
http://www.fairfield.ca.gov/ gov/depts/manager/ quality_of_life/default.asp • Housing Services Department. The Housing Services Department was created in the Fall of 2019 to bring all housing functions in the City under one roof. The CDBG program was transferred from the City Manager's Office into Housing and now serves as the primary administrator of the program.

Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
Housing Authority of Fairfield. The City CDBG staff work closely with the Housing Authority, as previously mentioned. The Housing Authority assists Fairfield residents in search of subsidized housing through the Section 8 housing program. Section 8 vouchers allow very low-income (below 50% of the area median income) people to pay at least 30% of their income on housing. The Housing Authority contracts with property owners to pay the difference between what tenants can afford and fair market rents. CDBG staff and the Housing Authority communicate regularly and collaborate on any new affordable housing projects.

Housing Successor Agency. The Housing Authority of Fairfield serves as the Successor agency to the former Redevelopment Agency. As such, it administers all remaining assets and loan payoffs of the agency. An upcoming project with MidPen has been previously discussed. Some units may have Section 8 project-based or other types of subsidies attached and may have accompanying supportive services.

CAP Solano JPA and CoC. Through homeless Continuum of Care funding, important supportive services can be paired with affordable housing to enhance housing success for chronically homeless residents, those with mental illnesses, and those with other disabilities.

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CAPER 28
OMB Control No: 2506-0117 (exp. 09/30/2021)
As part of the City of Fairfield's adopted Homeless Strategy, the City entered into a three-year Memorandum of Understanding with the County of Solano and all seven cities to expand and support the county-wide Coordinated Entry System, Resource Connect Solano. Through this MOU, Resource Connect Solano will be able to increase case management, hire a housing navigator, and create a landlord incentive program to house those more difficult to place.

Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) Impediment #1: The City of Fairfield shall comply with HUD's program regulations, including citizen participation; methods of administration; affirmative further fair housing; Section 504 Program requirements; and Section 504 Program and site accessibility requirements.

Impediment #1 was met during FY 20-21.

Impediment #2: Housing functions were located within various divisions and departments throughout the City. Staffing has not been sufficient to carry out the HOME programs, HUD's affirmatively furthering fair housing and other requirements, the 2014 Housing Elements policies and programs and develop affordable housing.

The City created the Housing Services Department. The Housing Services Director oversees all of the programs under the Housing Services Department, including housing development, affordable housing, HUD-funded housing programs, and housing rehabilitation. This department also oversees the contract for the Fair Housing Service provider. Additionally, the HOME program is under the Housing Services Department, allowing for oversight by one Director. The Housing Element is currently under revision by the Planning Department and is anticipated to be completed Q4 2022.

Impediment #4: Increase knowledge and skills regarding fair housing laws and their implementation among City staff and multifamily property owners and managers.

The City has contracted with Fair Housing Advocates of Northern California to provide fair housing services to City of Fairfield residents and training and classes to City staff and property owners. The City hosted fair housing training for landlords. Two hundred landlords were invited to attend the event.

Impediment #5: Insufficient number of affordable housing units to meet the needs of lower-income Fairfield residents.

The City of Fairfield currently has multiple affordable housing development projects underway in multiple stages of development. During FY 2021-2022, EAH property utilized CDBG funds to acquire land to develop 67 affordable housing units. The City provided funding to MidPen to develop 71 units of affordable housing, and the City is currently negotiating with another firm to develop 168 units of affordable housing. Additionally, Meta Housing is in the process of developing 190 units of affordable Packet Page 124 of 301Attachment 2 Page 28 of 34

CAPER 29
OMB Control No: 2506-0117 (exp. 09/30/2021)
housing. The City leverages its available Project Based Vouchers as an avenue to increase affordable housing opportunities. The Housing Services Division has also established a Housing Trust Fund and has applied to the State of California Department of Housing and Community Development for additional funds to support affordable housing through the City of Fairfield Housing Trust Fund.

Packet Page 125 of 301Attachment 2 Page 29 of 34

CAPER 30
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The City of Fairfield has worked diligently to ensure that both long-term and short-term compliance with federal regulations and timeliness requirements of the CDBG program are met. The City also ensured each project, as applicable, complied with Davis-Bacon, NEPA environmental review, Americans with Disabilities Act and Section 504, Equal Opportunity Act, Civil Rights and Fair Housing regulation, Minority and Women Business Enterprise outreach, Section 3, and all other applicable requirements.

The City is following the adopted Consolidated Plan and Neighborhood Revitalization Initiative. A new Analysis of Impediments was created and will be updated regularly to synchronize with the Consolidated Plan. Action Plans and CAPERs work to achieve the vision and goals outlined in the Consolidated Plan.

Risk and Monitoring. The City conducts an initial Pre-Award Risk Analysis with the initial review of an application and annually performs a Post Award Risk Analysis on all subrecipients. Agencies/programs scoring in the range of high risk, and some in medium risk, receive physical site monitoring. During site monitoring, staff inspects the site, interview agency staff, verify source data from quarterly reports, and review project files using Consortium Program and Financial monitoring forms.

All monitoring contact letters, the completed joint monitoring forms, final monitoring results, and any follow-up communication about the monitoring are electronically submitted and stored in the Community Data Services online reporting system. Monitoring Findings, Concerns, or Observations are noted in the files. City staff works with sub-recipients under monitoring to resolve issues promptly. 2021-2022 Covid-19 Adaptations
This year, due to the COVID-19 Pandemic, in-person agency monitoring was not possible. Instead, all agencies were monitored remotely through thorough desk monitoring. The monitoring include:
• Quarterly reports to compare contract goals to achievements, racial and ethnic distribution of persons served with the Fairfield population in general, income level of persons served, and issues reported with program delivery.
• Agency Board minutes for a big-picture perspective of agency challenges and successes. • Program Sources and Uses budget to gauge progress in obtaining program financial support from non-CDBG sources.
• Expense Summary reports backup payroll, and other documentation to ensure compliance with 2 CFR 200 Uniform Administrative Requirements, and other HUD regulations before payment is released.

Packet Page 126 of 301Attachment 2 Page 30 of 34

CAPER 31
OMB Control No: 2506-0117 (exp. 09/30/2021)
• Independent financial audits and management letters for most agencies for findings and concerns, as well as to see if the agency has reached the Single Audit threshold. • Data on services to clients with limited English proficiency, numbers of staff who speak Spanish and other languages, materials translated into other languages, accessibility of their facilities, and more.
• Interview with Executive Director and other key staff members regarding program implementation
All activities are on schedule, and grant disbursements are made promptly, with all expenditures matching the letter of credit disbursements.

Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

During FY 2021-2022, the public received multiple opportunities to comment on performance reports.

Public Notice Substantial Amendments for FY 2019-2020 and FY 2020-2021 Action Plans were advertised for public comment and printed in three languages (English, Spanish, and Tagalog) on February 20, 2022.

The Public Notice for the CAPER was posted for public comment on August 15, 2022. The Draft CAPER was posted on the City's website for viewing and available on the 1st Floor Lobby of City Hall, at the Community Development Department and City Clerk's office, and at the Housing Authority (the library and transportation center were closed to tightening pandemic shutdown requirements). Council conducted a Public Meeting to consider the CAPER on Tuesday, September 6 at 6:00 p.m., at which the public had an opportunity to comment.

During the creation of the FY 2021-2022 Consolidated Plan, multiple opportunities for public participation were provided. There were 5 Workshops for focus groups, a community survey, six public meetings, and one public hearing. The Public Comment Period was open for 31 days and was published in the Daily Republic Newspaper in three languages (English, Spanish, and Tagalog).

City Council conducted a Public Hearing on July 5, 2022, to consider the FY 2022-2027 Consolidated Plan. The public notice seeking public comment for FY 2021-2022 CAPER was published August 15, 2022. The notice was published in three languages (English, Spanish, and Tagalog).

Packet Page 127 of 301Attachment 2 Page 31 of 34

CAPER 32
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the Jurisdiction's program objectives and indications of how the Jurisdiction would change its programs as a result of its experiences.

Fiscal Year 2021-2022 is the fifth year of the Consolidated Plan. Throughout this year, the City faced many challenges due to the impacts of the COVID-19 Pandemic. The City and organizations began to get back on track after the shutdowns.

The City of Fairfield made course corrections along the way to keep up with the changing State and Federal regulations surrounding the Pandemic.

The City received two allocations of CARES ACT funding. Both allocations were submitted as substantial amendments to the 2019-2020 Action Plan. Although the 2019-2020 Action Plan was amended, the projects and majority of the CARES ACT funding took place during the 2020-2021 fiscal year. Of the two CARES ACT allocations, the City received $1,198,683 to respond, plan, and prevent COVID-19. To allocate the funding to appropriate projects, the City had to implement new policies to address the CARES ACT funding quickly. The City still has CARES Act funding for eviction prevention as families continue dealing with the Post-Covid 19 recovery.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.

Packet Page 128 of 301Attachment 2 Page 32 of 34

CAPER 33
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided

Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 0 0 0 0 0
Total Labor Hours 0
Total Section 3 Worker Hours 0
Total Targeted Section 3 Worker Hours 0
Table 8 – Total Labor Hours

Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are
Public Housing Targeted Workers 0
Outreach efforts to generate job applicants who are
Other Funding Targeted Workers. 0
Direct, on-the job training (including apprenticeships). 0 Indirect training such as arranging for, contracting for, or paying tuition for, off-site training. 0
Technical assistance to help Section 3 workers compete
for jobs (e.g., resume assistance, coaching). 0
Outreach efforts to identify and secure bids from Section 3 business concerns. 0
Technical assistance to help Section 3 business concerns understand and bid on contracts. 0
Division of contracts into smaller jobs to facilitate
participation by Section 3 business concerns. 0
Provided or connected residents with assistance in
seeking employment including drafting
resumes,preparing for interviews, finding job
opportunities, connecting residents to job placement
services.
0 Held one or more job fairs. 0
Provided or connected residents with supportive
services that can provide direct services or referrals. 0 Provided or connected residents with supportive
services that provide one or more of the following: work readiness health screenings, interview clothing,
uniforms, test fees, transportation.
0 Assisted residents with finding childcare. 0
Packet Page 129 of 301Attachment 2 Page 33 of 34

CAPER 34
OMB Control No: 2506-0117 (exp. 09/30/2021)
Assisted residents to apply for or attend community
college or a four-year educational institution. 0
Assisted residents to apply for or attend
vocational/technical training. 0
Assisted residents to obtain financial literacy training and/or coaching. 0
Bonding assistance, guaranties, or other efforts to
support viable bids from Section 3 business concerns. 0 Provided or connected residents with training on
computer use or online technologies. 0
Promoting the use of a business registry designed to
create opportunities for disadvantaged and small
businesses.
0 Outreach, engagement, or referrals with the state one- stop system, as designed in Section 121(e)(2) of the
Workforce Innovation and Opportunity Act.
0 Other. 0
Table 9 – Qualitative Efforts - Number of Activities by Program

Narrative

Packet Page 130 of 301Attachment 2 Page 34 of 34

Agenda Item No: 9.

AGENDA REPORT
DATE:September 6, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022237 of the City Council of the City of Fairfield Revising the City Sponsored Special Events List for Calendar Year 2022
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
On April 19, 2022, City Council approved Resolution 202265, designating 19 Citysponsored events exempt from the special event permitting process (per Special Events Ordinance 12A.4 of the Fairfield municipal code). The proposed resolution adds to and revises the previously approved list of City sponsored events.

DISCUSSION
Fairfield City Ordinance 12A.4 designates six special events exempt from the special event permitting requirements. These six events are the Tomato Festival, Independence Day Parade, Matt Garcia Run for Good, Candlelight Parade/Christmas Tree Lighting, Veterans Day Parade, and the Downtown Farmers Market.

The municipal code also states that council may designate additional Citysponsored events; and on April 19, 2022, Resolution 202265 was approved by council designating 19 additional events as City sponsored events.

As the end of year approaches, staff proposes changes to the Citysponsored events to add additional events by resolution. Exhibit A depicts the original list with the changes noted, and Exhibit B is a clean final list of Citysponsored events for 2022.

Remove Fairfield Fusion Festival this item is being removed from the list since council opted to keep it as the Tomato Festival at the April 19, 2022, council meeting. The Tomato Festival is one of the six exempt Citysponsored events approved by Ordinance 12A.4, and therefore, does not need to be on this list of "additional" events. This year's Tomato Festival is being called the Tomato and Vine Festival.

Add Fairfield Clergy Action Network's Movie Night in the Park being planned for October 8 or 15 (date to be determined)
Packet Page 131 of 301

Agenda Item No: 9.AGENDA REPORTDATE:September 6, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022237 of the City Council of the City of Fairfield Revising the CitySponsored Special Events List for Calendar Year 2022RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEOn April 19, 2022, City Council approved Resolution 202265, designating 19 Citysponsored eventsexempt from the special event permitting process (per Special Events Ordinance 12A.4 of the Fairfieldmunicipal code). The proposed resolution adds to and revises the previously approved list of Citysponsored events.DISCUSSIONFairfield City Ordinance 12A.4 designates six special events exempt from the special event permittingrequirements. These six events are the Tomato Festival, Independence Day Parade, Matt Garcia Runfor Good, Candlelight Parade/Christmas Tree Lighting, Veterans Day Parade, and the DowntownFarmers Market.The municipal code also states that council may designate additional Citysponsored events; and onApril 19, 2022, Resolution 202265 was approved by council designating 19 additional events as Citysponsored events. As the end of year approaches, staff proposes changes to the Citysponsored events to add additionalevents by resolution. Exhibit A depicts the original list with the changes noted, and Exhibit B is a cleanfinal list of Citysponsored events for 2022.Remove Fairfield Fusion Festival this item is being removed from the list since council opted tokeep it as the Tomato Festival at the April 19, 2022, council meeting. The Tomato Festival is oneof the six exempt Citysponsored events approved by Ordinance 12A.4, and therefore, does notneed to be on this list of "additional" events. This year's Tomato Festival is being called theTomato and Vine Festival.

Add Fairfield Clergy Action Network's Movie Night in the Park being planned for October 8 or 15 (date to be determined)
Add Fairfield Clergy Action Network's Holiday Dinner and Toy/Coat Giveaway event to be held in November/December (date to be determined)
Add Lamb of God in Christ (LOGIC) Ministries' Toys for Tots event to be held December 17, 2022 Change Item 18 Menorah Lighting Date changing from December 2, 2022, to December 21, 2022
Designating special events as Citysponsored saves staff time, streamlines the event planning process, and exempts the event organizer from paying special event permit fees. These exempt events are not exempt from other legal or regulatory requirements, including but not limited to, encroachment permits from the Public Works Department, building permit requirements, or any requirement for a fire permit.

Additionally, the event organizer shall submit an application containing items outlined in Fairfield municipal code Section 12A.6: name and address of the applicant, dates of event, proposed location, etc.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Council may choose to not approve this resolution.

STAFF CONTACT
David Gassaway, Interim City Manager
(707) 4287398
[email protected]
COORDINATED WITH
Community Development Department, Parks and Recreation Department ATTACHMENTS:

Description
Proposed Resolution
Exhibit A
Exhibit B
REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 8/24/2022 1:47 PM
Packet Page 132 of 301

CITY OF FAIRFIELD

RESOLUTION NO. 2022-237

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD REVISING THE CITY- SPONSORED SPECIAL EVENTS LIST FOR CALENDAR YEAR 2022

WHEREAS, City of Fairfield Ordinance 12A.4 designates the Tomato Festival, Independence Day Parade, Matt Garcia Run for Good, Candlelight Parade/Christmas Tree Lighting, Veteran’s Day Parade, and Downtown Farmers Market as City-sponsored events and are exempt from the special event permitting requirements; and

WHEREAS, Ordinance 12A.4 provides that the City Council may designate additional City- sponsored events; and

WHEREAS, designating additional City-sponsored events does not exempt an event from other legal and regulatory requirements, including but not limited to, encroachme nt permits, building permit requirements, or any requirement for a fire permit ; and

WHEREAS, Exhibit A to this resolution shows the list of additional City-sponsored events for the 2022 calendar year which were adopted by Resolution 2022-65 with proposed revisions noted; and

WHEREAS, Exhibit B to this resolution shows the revised list of additional City-sponsored events for the 2022 calendar year.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The events listed on Exhibit B to this resolution shall be designated as City- sponsored events for calendar year 2022.

PASSED AND ADOPTED this 6th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 133 of 301Attachment 1 Page 1 of 1

City‐Sponsored Events2022 #DeptDescription Location Date of Event Time1CMOWest Texas Gateway Ribbon Cutting Fairfield Transportation Ctr 1/27/2022 11:00a ‐ 12:00p2P&R Stride and Ride (PV & RS Golf Courses) Golf Courses 3/8 & 10/4/2022 2:00pm ‐ 6:00p3P&RParks & Rec ‐ Dog Daze Allan Witt Park 3/29 ‐ 10/18/2022 5:00p ‐ 6:00p4P&RBlues, Brews, & BBQ Cook‐off Downtown 4/23/2022 12:00p ‐ 4:00p5PDNational Prescription Drug Take Back Day Webster Parking Lot 4/30/2022 10:00a ‐ 2:00p6 P&R Junk in the Trunk Community Center 5/14/2022 9:00am ‐ 12:00p7 Downtown Taste of Downtown Downtown 6/17/2022 6:00p ‐ 9:00p8 Downtown Restaurant Week Downtown 6/17‐6/24/22 n/a9 Downtown Downtown Dinner w/ Fairfield Community Services Downtown 6/24/2022 6:00p ‐ 9:00p10 P&R Summer Movies & Food Trucks Gary Falati Park 6/10, 7/8, 8/12/2022 7pm ‐ 10pm11 PD National Night Out city‐wide 8/2/2022 5pm ‐ end12 PD/FD/CMO Back‐to‐School Backpack Giveaway (City & FCSF) Bethel Church 8/6/2022 8:30a ‐ 12:00p13 Housing Touch up the Town TBD 9/10/2022 8:30a ‐ 1:30p14 P&R Fairfield Fusion Festival Downtown 09‐10 ‐ 09/11/2022 Sat 11a‐7p; Sun 11a‐5p14 FIRE Fire ‐ Open House Fire Station 37 10/13/2022 5:00p ‐ 8:00p15 Downtown Octoberfest Downtown 10/15/2022 4:00pm ‐ 8:00pm16 Downtown Halloween Spookfest Downtown 10/29/2022 3:00pm ‐ 9:00pm17 P&R Menorah Lighting (w/Christmas Tree Lighting) Downtown 12/2/2022 6:00p ‐ 9:00p18 PD/FD/CMO FCSF Backpack Giveaway Christmas Bethel Church 12/17/2022 8:30p ‐ 12:00pS:\City Manager Files\Admin\AKelly\COUNCIL\2022\Proposed City‐sponsored Events 2022.xlsxPacket Page 134 of 301Attachment 2 Page 1 of 1

City‐Sponsored Events2022 #DeptDescription Location Date of Event Time1CMOWest Texas Gateway Ribbon Cutting Fairfield Transportation Ctr 1/27/2022 11:00a ‐ 12:00p2P&R Stride and Ride (PV & RS Golf Courses) Golf Courses 3/8 & 10/4/2022 2:00pm ‐ 6:00p3P&RParks & Rec ‐ Dog Daze Allan Witt Park 3/29 ‐ 10/18/2022 5:00p ‐ 6:00p4P&RBlues, Brews, & BBQ Cook‐offDowntown 4/23/2022 12:00p ‐ 4:00p5PDNational Prescription Drug Take Back Day Webster Parking Lot 4/30/2022 10:00a ‐ 2:00p6P&RJunk in the Trunk Community Center 5/14/2022 9:00am ‐ 12:00p7 Downtown Taste of Downtown Downtown 6/17/2022 6:00p ‐ 9:00p8 Downtown Restaurant Week Downtown 6/17‐6/24/22 n/a9 Downtown Downtown Dinner w/ Fairfield Community Services Downtown 6/24/2022 6:00p ‐ 9:00p10 P&R Summer Movies & Food Trucks Gary Falati Park 6/10, 7/8, 8/12/2022 7pm ‐ 10pm11 PD National Night Out city‐wide 8/2/2022 5pm ‐ end12 PD/FD/CMO Back‐to‐School Backpack Giveaway (City & FCSF) Bethel Church 8/6/2022 8:30a ‐ 12:00p13 Housing Touch up the Town TBD 9/10/2022 8:30a ‐ 1:30p14P&RFairfield Fusion FestivalDowntown09‐10 ‐ 09/11/2022Sat 11a‐7p; Sun 11a‐5pRemove*14 CMO Fairfield CAN Movie Night at the Park Solano County Annex Lawn October 8 or 15 6:30p ‐ 9:30p Add15 FIRE Fire ‐ Open House Fire Station 37 10/13/2022 5:00p ‐ 8:00p16 Downtown Octoberfest Downtown 10/15/2022 4:00pm ‐ 8:00pm17 Downtown Halloween Spookfest Downtown 10/29/2022 3:00pm ‐ 9:00pm18 CMO Fairfield CAN Holiday Dinner & Toy/Coat Giveaway Willow Hall tbd tbd Add19 P&R Menorah Lighting** Downtown 12/21/2022 5:30pm Change Date20 PD/FD/CMO FCSF Backpack Giveaway Christmas Bethel Church 12/17/2022 8:30p ‐ 12:00p21PD/FD/CMO LOGIC Ministries Toys for Tots Event LOGIC Ministries 12/17/2022 8:30p ‐ 12:00p Add* The Fairfield Fusion Festival is now the Tomato & Vine Festival which is an already approved City‐sponsored event by Ordinance 12A.4. No need to be on this list.** No longer longer the same date as the Christmas Tree LightingS:\City Manager Files\Admin\AKelly\COUNCIL\2022\Proposed City‐sponsored Events 2022.xlsxPacket Page 135 of 301Attachment 3 Page 1 of 1

Agenda Item No: 10.

AGENDA REPORT
DATE:September 6, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022238 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Fairfield Industrial Center) to Community Facilities District No. 20122 and to Authorize the Levy of Special Taxes Therein for Annexation No. 59 RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the attached resolution will begin the proceedings for the annexation of certain property, known as Fairfield Industrial Center, into Community Facilities District 20122 (CFD 20122). CFD 20122 was established as an annexable district to provide funding to offset the increased cost for public safety services, open space operation, and park maintenance created by new development.

DISCUSSION
By Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos community facilities district, with the intention that future development within the City of Fairfield (City) would annex to this district. The special taxes collected from the property owners within the district are used to fund public safety services, open space operation, and park maintenance.

The property proposed for annexation is owned by Fairfield Industrial Center, LLC and is located west of Chadbourne Road and north of Guittard Way within the boundary of assessor’s parcel number 0028 200710, as depicted on Exhibit A. The development on the property will be an industrial/manufacturing building. Development of this property will change the property’s characteristics and manner in which the property will be used, thereby creating a need for more services funded by CFD 20122.

The City contracts with Willdan Financial Services for the preparation of the necessary resolutions and balloting procedures for the annexation process. This process is a specialty service that the City has contracted out since 1995, on an individual consultant services basis for each development requiring annexation into a MelloRoos community facilities district.

Agenda Item No: 10.AGENDA REPORTDATE:September 6, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022238 of the City Council of the City of Fairfield Declaring Its Intention toAnnex Territory (Fairfield Industrial Center) to Community Facilities District No. 20122and to Authorize the Levy of Special Taxes Therein for Annexation No. 59RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the attached resolution will begin the proceedings for the annexation of certain property,known as Fairfield Industrial Center, into Community Facilities District 20122 (CFD 20122). CFD20122 was established as an annexable district to provide funding to offset the increased cost forpublic safety services, open space operation, and park maintenance created by new development.DISCUSSIONBy Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos communityfacilities district, with the intention that future development within the City of Fairfield (City) would annexto this district. The special taxes collected from the property owners within the district are used to fundpublic safety services, open space operation, and park maintenance.The property proposed for annexation is owned by Fairfield Industrial Center, LLC and is located westof Chadbourne Road and north of Guittard Way within the boundary of assessor’s parcel number 0028200710, as depicted on Exhibit A. The development on the property will be an industrial/manufacturingbuilding. Development of this property will change the property’s characteristics and manner in whichthe property will be used, thereby creating a need for more services funded by CFD 20122.The City contracts with Willdan Financial Services for the preparation of the necessary resolutions andballoting procedures for the annexation process. This process is a specialty service that the City hascontracted out since 1995, on an individual consultant services basis for each development requiringannexation into a MelloRoos community facilities district.

Adoption of the Resolution of Intention is the first step to annex this property to CFD 20122. This will be the 59th annexation to the district. The resolution also establishes October 18, 2022, as the public hearing date for the final consideration of the annexation of the property to CFD 20122. Once the annexation is complete, the property owners will be required to pay annual special taxes for the property, beginning in fiscal year (FY) 20232024, as itemized on their property tax bill in accordance with the rate set forth in the CFD 20122 Rate and Method of Apportionment of Special Tax.

The CFD 20122 Rate and Method of Apportionment was established as part of the formation of the district and fixed FY 20122013 as the base year for the annual special tax rate as shown in Exhibit B.

Since the formation, assessments have increased based on a cost inflator allowed in the original formation documents. Exhibit C shows the current special tax rate for the district.

FINANCIAL IMPACT
The anticipated annual revenue to be received by the City (CFD 20122 Fund 332) for this annexation is estimated to be $13,244.04, which is based on the FY 20222023 maximum special tax rate for industrial property at $0.027 per net square foot of lot area ($0.027 x 490,520 sq ft). The CFD 20122 maximum special tax rates include an automatic annual consumer price index (CPI) adjustment. The process for the annexation is funded by the developer and no general fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If council has any questions concerning the required annexation of this development, this item may be rescheduled until the next council meeting to allow City staff to provide the necessary background information. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.

STAFF CONTACT
Chris Lewis, Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A Boundary Map
Attachment 3: Exhibit B Rate and Method of Apportionment of Special Tax Attachment 4: Exhibit C Maximum Special Tax Rate
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 8/22/2022 7:52 PM
Kaushal, Paul Approved 8/22/2022 8:04 PM
Beavers, Esther Approved 8/25/2022 7:29 PM
Beavers, Esther Approved 8/25/2022 7:30 PM
Packet Page 137 of 301

CITY OF FAIRFIELD

RESOLUTION NO. 2022-238

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD DECLARING ITS INTENTION TO ANNEX TERRITORY (FAIRFIELD INDUSTRIAL CENTER) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN FOR ANNEXATION NO. 59

WHEREAS, this City Council has conducted proceedings to establish Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (CFD) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Act), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and

WHEREAS, under the Act, this council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD, and now desires to undertake proceedings to annex territory to the CFD.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. This council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.

Section 2. The name of the existing CFD is “Community Facilities District No. 2012 -2 (Public Safety Services, Open Space Operation, and Park Maintenance).”

Section 3. The territory included in the existing CFD is as shown on the map thereof filed in Book 24 of Maps of Assessment and Community Facilities Districts on pages 87-100 in the office of the County Recorder, County of Solano, State of California, to which map reference is hereby made, as well as the maps for Annexations 1 through 40 filed in Book 25 of Maps of Assessment and Community Facilities Districts at Pages 8, 12, 14, 19, 20, 31, 33, 34, 35, 38, 44, 45, 51, 53, 54, 57, 58, 59, 65, 64, 66, 68, 72, 73, 76, 77, 78, 79, 80, 81, 83, 84, 89, 90, 93, 94, 95, 96, 97 and 99 and the maps for Annexations 41 through 58 filed in Book 26 of Maps of Assessment and Community Facilities Districts at Pages 2, 4, 5, 6, 7, 13, 14, 15, 18, 24, 25, 26, 34, 35, 40, 41 and 42 which have been filed with the Solano County Recorder’s Office. Annexation 60 is concurrently being approved.

The territory now proposed to be annexed to the CFD is as shown on the Annexation Map No. 59 to the CFD, on file with the city clerk, a copy of which is attached hereto as Exhibit A and made a part hereof, the boundaries of which territory are hereby preliminarily approved. The city clerk is hereby directed to cause the recordation of said Annexation Map No. 59 to the CFD, showing the territory to be annexed, in the Office of the County Recorder of the County of Solano within fifteen days of the date of adoption of this resolution.

Packet Page 138 of 301Attachment 1 Page 1 of 3

RES. NO. 2022-238

Page 2 ends

Section 4. The types of public services financed by the CFD and pursuant to the Act consist of those services (Services) described in Exhibit A to Resolution No. 2012-233 adopted by the council on the 20th day of November 2012, (Resolution of Formation). It is presently intended that the Services will be shared, without preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD. It has been determined that this project will intensify the use of the property, creating a need for more services under this CFD.

Section 5. Except to the extent that funds are otherwise available to the CFD to pay for the Services and/or the principal and interest as it becomes due on bonds of the CFD issued to finance the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFD and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, and in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount the such owner will have to pay, is described in Exhibit B, and the maximum special tax rate for the 2022-2023 fiscal year is described in Exhibit C. Both Exhibits are hereby incorporated by this reference.

Section 6. Notice is given that on October 18, 2022, at 6:00 p.m., in the regular meeting place of this council, the City Council Chambers, located at 1000 Webster Street, Fairfield, California, the council, as the legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenience, and necessity require said annexation of territory to the CFD and the levy of said special tax therein.

Section 7. The city clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFD. The publication of the said notice shall be completed at least seven days before the date herein set for said hearing.

Said notice shall be substantially in the form specified in Section 53339.4 of the Act.

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RES. NO. 2022-238

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PASSED AND ADOPTED this 6th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
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CHADBOURNE RDPacket Page 141 of 301Attachment 2 Page 1 of 1

EXHIBIT B

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX

A Special Tax of City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (“CFD”) shall be levied on all Assessor's Parcels within the CFD and collected each Fiscal Year commencing in Fiscal Year 2012-13 in an amount determined by the City through the application of the rate and method of apportionment of the Special Tax set forth below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS

The terms hereinafter set forth have the following meanings:

“Acre or Acreage” means the land area of an Assessor’s Parcel, expressed in acres, as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable Final Subdivision Map, other final map, other parcel map, other condominium plan, or functionally equivalent map or instrument recorded in the Office of the Country Recorder. The square footage of an Assessor’s Parcel is equal to the Acreage multiplied by 43,560.

“Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California, as amended.

“Administrative Expenses” means the actual or estimated costs incurred by the City as administrator of the CFD to determine, levy and collect the Special Taxes, including salaries and benefits of City employees whose duties are directly related to administration of the CFD and the fees of consultants, legal counsel, the costs of collecting installments of the Special Taxes upon the general tax rolls, preparation of required reports; and any other costs required to administer the CFD as determined by the City.

“Affordable Residential” or “Affordable Unit(s)” means for each Fiscal Year, any Dwelling Unit(s) located on an Assessor’s Parcel of Developed Property that is available at an affordable housing cost, as defined by Health and Safety Code Section 50052.5, or an affordable rent, as defined in Health and Safety Code Section 50053, to lower income households as defined in Health and Safety Code Section 50079.5. Affordable Units will require annual application to the City for verification of their affordable housing status on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied. Any Unit not verified and approved by the City as an Affordable Unit shall be classified as Taxable Property for the Fiscal Year in which the Special Tax is being levied. The City will have the authority to approve and establish policies regarding Affordable Units and their status.

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Exhibit B

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“Annual Escalation Factor” means the annual percentage increase, if any, in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the San Francisco-Oakland-San Jose area as determined by the Bureau of Labor Statistics for the twelve months ending the previous December.

“Assessor's Parcel” means a parcel of land shown on an Assessor's Parcel Map with a parcel number assigned by the Assessor of the County that corresponds to a number shown on the County Assessor’s roll.

“Assessor's Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor's Parcel number.

“Base Year” means Fiscal Year ending June 30, 2013.

“Building Permit” means a permit issued for new construction of a residential or non-residential structure. For purposes of this definition, “Building Permit” shall not include permits issued solely for grading, utility improvements, or other such improvements that are constructed and installed and are not intended for human occupancy.

“Certificate of Occupancy” means a certificate issued by the City that authorizes the actual occupancy of a Dwelling Unit for habitation by one or more residents or the occupancy of a Non- residential structure.

“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes.

“CFD” means City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space and Park Maintenance).

“City” means the City of Fairfield.

“City Clerk” means the City Clerk for the City or his or her designee.

“City Engineer” means the City Engineer for the City or his or her designee.

“Commercial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any non- residential use located in a commercial zoning district as described in Section 25.22 of the Zoning Packet Page 143 of 301Attachment 3 Page 2 of 10

Exhibit B

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Ordinance and all other property considered commercial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Council” means the City Council of the City, acting as the legislative body of the CFD.

“County” means the County of Solano, California.

“Density” means for each Assessor’s Parcel of Taxable Property the number of Dwelling Units per Acre determined pursuant to City’s Zoning Ordinance, or applicable Specific Plan, or a project- specific approval, whichever reflects the most accurate number of Dwelling Units planned for the project.

“Developed Property” means an Assessor’s Parcel within the CFD for which a Certificate of Occupancy was issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied, based on the number of Dwelling Units, the amount of Commercial or Office building floor area, and/or the amount of Industrial lot area included in each Certificate of Occupancy for that Assessor’s Parcel.

“Dwelling Unit” means each separate residential unit that comprises an independent facility capable of conveyance or rental separate from adjacent residential units, in which a person or persons may live, which comprises an independent facility and is not considered to be for non- residential use only.

“Exempt Property” means for each Fiscal Year, an Assessor's Parcel within the CFD not subject to the Special Tax. Exempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Affordable Units, (iv) Assessor’s Parcels with public or utility easements making impractical their utilization for other than the purposes set forth in the easement, (v) Undeveloped Property and (vi) property reasonably designated by the City or CFD Administrator as Exempt Property due to deed restrictions, conservation easement, or similar factors.

“Final Map” means an Assessor’s Parcel Map, a Final Subdivision Map, parcel map, condominium plan, or any other map functionally considered to be an equivalent development map that has been recorded in the Office of the County Recorder.

“Final Subdivision Map” means a subdivision of property creating single family residential buildable lots by recordation of a final subdivision map or parcel map pursuant to the Subdivision Map Act (California Government Code Section 6610 et seq.), or recordation of a condominium plan pursuant to California Civil Code Section 1352, that creates individual lots for which building Packet Page 144 of 301Attachment 3 Page 3 of 10

Exhibit B

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permits may be issued without further subdivision and is recorded prior to April 1 preceding the Fiscal Year in which the Special Tax is being levied.

“Fiscal Year” means the period starting July 1 and ending on the following June 30.

“High Density Residential Housing” means all Assessor’s Parcels of Developed Property for which a building permit has been issued as of April 1st preceding the Fiscal Year in which the Special Tax is being levied for a residential structure consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, townhomes, condominiums, and apartment units intended for multi-family apartment and condominium development of 18 Dwelling Units or greater per Acre.

“Industrial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any allowable use in an industrial zoning district, as described in Section 25.24 of the Zoning Ordinance, which is not an office or financial institution and all other property considered industrial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Land Use Class” means any of the classes listed in Table 1.

“Lot” means an individual legal lot created by a Final Map for which a Building Permit could or has been issued.

“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section ”C” below, that can be levied by the CFD in any Fiscal Year on any Assessor’s Parcel.

“Mixed-Use Property” means an Assessor’s Parcel of Developed Property containing or planned for containing a structure or structures that consists of one or more Dwelling Units, but also has dedicated space for non-residential use.

“Multi-Family Residential” means an Assessor’s Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure or structures consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, town homes, condominiums, and apartment units, intended for development of less than 18 Dwelling Units per Acre, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Non-Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for a non-residential use and which does not contain any Dwelling Units.

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Exhibit B

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“Office Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for an office or financial institution in an industrial zoning district, as described in Section 25.4 of the Zoning Ordinance. Office property includes all office and financial institutions, as described in Table 25- 11 of the Zoning Ordinance and all other property considered office as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Open Space” means any lands and interest in lands of a term of not less than five years, including easements, rights-of-way, and other interests, deemed appropriate for the use as public open space in, around, or adjacent to the City of Fairfield.

“Open Space Operation” means the estimated and reasonable costs of operating public open space lands including maintenance of improvements, fire control measures, educational programs and park ranger services. The costs for these activities include but not limited to (i) the costs of contracting for open space operation services, (ii) the salaries and benefits of City staff, including staff, that directly provide open space operation services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Open Space Operation Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Open Space Operation applicable to the CFD for such Fiscal Year.

“Park” means a public park owned by the City of Fairfield, as defined in Section 12B.1 of the Municipal Code of the City of Fairfield.

“Park Maintenance” means the estimated and reasonable costs of providing park maintenance, including but not limited to (i) the costs of contracting for park maintenance services, (ii) the salaries and benefits of City staff, including maintenance staff, that directly provide park maintenance services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Park Maintenance Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Park Maintenance applicable to the CFD for such Fiscal Year.

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Exhibit B

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“Property Owner Association Property” means for each Fiscal Year any property within the CFD that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder to a property owner association, including any master or sub-association.

“Proportionately” means for Developed Property, the ratio of the actual Special Tax levied per Unit to the Maximum Special Tax per Unit for Developed Property is equal for all Assessor’s Parcels of Developed Property.

“Public Property” means for each Fiscal Year any property within the CFD that is, or is expected to be, used for rights-of-way, parks, public schools or any other public purpose determined by the CFD Administrator or is owned by or irrevocably offered for dedication to the federal government, the State, the County, the City or any other public agency. Public Property does not include property for which a public agency is a landowner within the meaning of Section 53317(f) of the Act.

“Public Safety Services” means the estimated and reasonable costs of providing police services, fire protection and suppression services, and paramedic services including but not limited to (i) the costs of contracting for police, fire, and paramedic services, (ii) the salaries and benefits of City staff, if the City directly provides police services, fire protection and suppression services, and/or paramedic services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Public Safety Services Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Public Safety Services applicable to the CFD for such Fiscal Year.

“Reserve Fund for Maintenance” means a fund that shall be created and maintained for the CFD for each Fiscal Year to provide necessary cash flow for the first six months of each Fiscal Year, reserve capital to cover monitoring, maintenance and repair cost overruns and delinquencies in the payment of Special Taxes and a reasonable buffer to prevent large variations in annual Special Tax levies.

“Single-Family Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure consisting of one single-family Dwelling Unit, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

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Exhibit B

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Fairfield City CouncilSeptember 6, 2022

Fairfield City Council
September 6, 2022