Fairfield City Council
September 20, 2022

CITY OF FAIRFIELD
FAIRFIELD CITY COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 20, 2022; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533 OR VIA ZOOM
AGENDA
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, real­time captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428­ 7400.

For individuals with hearing or speaking limitations, dial 7­1­1 or (800) 735­2922 (English). For Spanish, Tagalog or other language, please dial (800) 855­3000 and provide the communication assistant with the following City telephone number: (707) 399­4010.

Pursuant to AB 361 regarding public meetings held during the COVID­19 emergency, councilmembers may attend via teleconference. Members of the public can observe the meeting on Comcast Cable Channel 26, ATT U­Verse 99, and web­streamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/82140496815?pwd=NzRMd2tIZWhnelhWbnVxYWVRcHJkUT09  or via phone (408) 638­0968, Webinar ID: 821 4049 6815, Passcode: 7074287400 CALL TO ORDER 6:00 PM
ROLL CALL
Councilmember Pam Bertani
Councilmember Cat Moy
Councilmember Doriss Panduro
Councilmember Chuck Timm
Councilmember Scott Tonnesen
Vice­Mayor Rick Vaccaro
Mayor Harry Price
INVOCATION ­ Reverend Alfred Ledoux, Samoan Christian Fellowship Assembly of God PLEDGE OF ALLEGIANCE
COUNCIL REPORTS
CITY MANAGER REPORT
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CITY OF FAIRFIELDFAIRFIELD CITY COUNCILREGULAR MEETINGTUESDAY, SEPTEMBER 20, 2022; 6:00 PMCOUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,CA 94533 OR VIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, real­time captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 428­7400.For individuals with hearing or speaking limitations, dial 7­1­1 or (800) 735­2922(English). For Spanish, Tagalog or other language, please dial (800) 855­3000and provide the communication assistant with the following City telephonenumber: (707) 399­4010.Pursuant to AB 361 regarding public meetings held during the COVID­19 emergency,councilmembers may attend via teleconference. Members of the public can observe the meeting onComcast Cable Channel 26, ATT U­Verse 99, and web­streamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/82140496815?pwd=NzRMd2tIZWhnelhWbnVxYWVRcHJkUT09  or viaphone (408) 638­0968, Webinar ID: 821 4049 6815, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Pam Bertani Councilmember Cat MoyCouncilmember Doriss PanduroCouncilmemberChuck TimmCouncilmember Scott Tonnesen Vice­Mayor Rick VaccaroMayor Harry PriceINVOCATION ­ Reverend Alfred Ledoux, Samoan Christian Fellowship Assembly of GodPLEDGE OF ALLEGIANCECOUNCIL REPORTS CITY MANAGER REPORT
CITY ATTORNEY REPORT
CITY CLERK REPORT

PRESENTATIONS

1.Proclamation Declaring Constitution Week Presented by Councilmember Panduro Contact:Karen Rees, (707) 428 ­7767
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

2.Resolution 2022­244 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Karen Rees, (707) 428­7767
a

3.Resolution 2022­245 of the City Council of the City of Fairfield Approving and Authorizing the Execution of the First Amendment to the Disposition and Development Agreement between the City of Fairfield and Lionext, Inc.

Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Dwayne Dalman, (707) 428­7649
a

4.Resolution 2022­246 of the City Council of the City of Fairfield Approving the Software License and Professional Services Agreement with Cyclomedia Technology, Inc. and Authorizing an Update to the Fiscal Year 2022­2023 Budget Recommended Action
Adopt resolution.

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Agenda Item No: 2.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­244 of the City Council of the City of Fairfield Reconsidering and Authorizing Public Meetings to be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings and Determinations Regarding the Same RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Government Code 54953(e) is new legislation that amends the Brown Act to allow local agencies to meet remotely during declared emergencies under certain conditions. The code requires that the City Council reconsider and re­authorize these provisions every 30 days following initial authorization.

DISCUSSION
On October 5, 2021, the council adopted provisions of Assembly Bill (AB) 361, urgency legislation that amends the Brown Act to allow local agencies to meet remotely during declared emergencies under certain conditions. AB 361 authorizes local agencies to continue meeting remotely without following the Brown Act’s standard teleconferencing provisions, including the requirement that meetings be conducted in physical locations if the meeting is held during a state of emergency proclaimed by the Governor and either of the following applies:

1. State or local officials have imposed or recommended measures to promote social distancing; or

2. The agency has already determined whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of the attendee.

Council has utilized teleconferencing options throughout the pandemic, including remote appearances by Councilmembers and public comments from citizens via Zoom, email, or teleconference.

AB requires the council to reconsider the circumstances of the state of emergency every 30 days following the adoption of the law and make specific findings that either of the following cases exists:

1. The state of emergency continues to directly impact the ability of the members to meet in person safely; or
Packet Page 6 of 252

Agenda Item No: 2.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­244 of the City Council of the City of Fairfield Reconsidering andAuthorizing Public Meetings to be Held Via Teleconferencing Pursuant to GovernmentCode Section 54953(e) and Making Findings and Determinations Regarding the SameRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEGovernment Code 54953(e) is new legislation that amends the Brown Act to allow local agencies tomeet remotely during declared emergencies under certain conditions. The code requires that the CityCouncil reconsider and re­authorize these provisions every 30 days following initial authorization.DISCUSSIONOn October 5, 2021, the council adopted provisions of Assembly Bill (AB) 361, urgency legislation thatamends the Brown Act to allow local agencies to meet remotely during declared emergencies undercertain conditions. AB 361 authorizes local agencies to continue meeting remotely without following theBrown Act’s standard teleconferencing provisions, including the requirement that meetings beconducted in physical locations if the meeting is held during a state of emergency proclaimed by theGovernor and either of the following applies:1. State or local officials have imposed or recommended measures to promote social distancing; or2. The agency has already determined whether, as a result of the emergency, meeting in personwould present imminent risks to the health or safety of the attendee.Council has utilized teleconferencing options throughout the pandemic, including remote appearancesby Councilmembers and public comments from citizens via Zoom, email, or teleconference.AB requires the council to reconsider the circumstances of the state of emergency every 30 daysfollowing the adoption of the law and make specific findings that either of the following cases exists:

1. The state of emergency continues to directly impact the ability of the members to meet in person safely; or

2. State or local officials continue to impose or recommend measures to promote social distancing.

FINANCIAL IMPACT
There is little to no fiscal impact by this action. City staff is already utilizing many of the procedures for teleconferencing in recent council meetings and other meetings of the legislative bodies.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
None.

ALTERNATIVE ACTION
The council may choose not to re­authorize these procedures, in which case they would no longer be able to teleconference into council meetings without meeting the notice requirements for teleconferencing that existed before the State of Emergency. Public comment via remote access would also be curtailed at council meetings.

STAFF CONTACT
Karen Rees, City Clerk
(707) 428­7767
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 9/8/2022 ­ 7:51 AM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-244

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD RECONSIDERING AND

AUTHORIZING PUBLIC MEETINGS TO BE HELD VIA TELECONFERENCING PURSUANT TO GOVERNMENT CODE SECTION 54953(E) AND MAKING FINDINGS AND DETERMINATIONS

REGARDING THE SAME

WHEREAS, the Fairfield City Council (the City Council) is committed to public access and participation in its meetings while balancing the need to conduct public meetings in a manner that reduces the likelihood of exposure to COVID-19; and

WHEREAS, all meetings of the City Council are open and public, as required by the Ralph M.

Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City Council conduct its business; and

WHEREAS, pursuant to Assembly Bill 361, signed by Governor Newsom and effective on September 16, 2021, legislative bodies of local agencies may hold public meetings via teleconferencing pursuant to Government Code Section 54953(e), without complying with the requirements of Government Code Section 54953(b)(3), if the legislative body complies with certain enumerated requirements in any of the following circumstances:

1. The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing.

2. The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

3. The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees ; and

WHEREAS, pursuant to Government Code Section 54953(e)(3), the City Council must reconsider the circumstances of the state of emergency and make specific finding every 30 d ays after enacting the provisions of Government Code Section 54953(e) by making the following findings:

1. The City Council has reconsidered the circumstances of the state of emergency; and

2. Either of the following circumstances exists:

A. The state of emergency continues to directly impact the ability of the members to safely meet in person; or
B. State or local officials continue to impose or recommend measures to promote social distancing; and
Packet Page 8 of 252Attachment 1 Page 1 of 3

RES. NO. 2022-244

WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency pursuant to Section 8625 of the California Emergency Services Act in response to the COVID-19 pandemic (the Emergency); and

WHEREAS, the Centers for Disease Control and Prevention (CDC) continue to advise that COVID- 19 spreads more easily indoors than outdoors and that people are more likely to be exposed to COVID-19 when they are closer than 6 feet apart from others for longer periods of time; and

WHEREAS, the California Department of Public Health (CDPH) and the CDC caution that the Delta variant of COVID-19, currently the dominant strain of COVID-19 in the country, is more transmissible than prior variants of the virus, may cause more severe illness, and that even fully vaccinated individuals can spread the virus to others resulting in rapid and alarming rates of COVID-19 cases and hospitalizations; and

WHEREAS, the CDC has established a “Community Transmission” metric with 4 tiers designed to reflect a community’s COVID-19 case rate and percent positivity; and

WHEREAS, Solano County currently has a Community Transmission metric of “high” which is the most serious of the tiers; and

WHEREAS, due to the ongoing COVID-19 pandemic and the need to promote social distancing to reduce the likelihood of exposure to COVID-19, the City Council intends to hold public meetings via teleconferencing pursuant to Government Code Section 54953(e); and

WHEREAS, on October 5, 2021, the City Council adopted the provisions of Government Code Section 54953(e) for the first time by resolution and majority vote.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The Recitals provided above are true and correct and are hereby incorporated by reference.

Section 2. The City Council hereby determines that, as a result of the Emergency, meeting in person presents imminent risks to the health or safety of attendees.

Section 3. The City Council shall conduct its meetings pursuant to Government Code section 54953(e) and authorizes its boards and commissions to do likewise.

Packet Page 9 of 252Attachment 1 Page 2 of 3

RES. NO. 2022-244

Section 4. The City Council has reconsidered the circumstances of the state of emergency.

Section 5. The state of emergency continues to directly impact the ability of the City Council members to meet safely in person.

Section 6. State or local officials continue to impose or recommend measures to promote social distancing.

Section 7. Staff is hereby authorized and directed to continue to take all actions necessary to carry out the intent and purpose of this resolution, including conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisi ons of the Brown Act.

Section 8. This resolution shall take effect immediately upon its adoption and must be reconsidered within 30 days to stay in effect.

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 10 of 252Attachment 1 Page 3 of 3

Agenda Item No: 3.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­245 of the City Council of the City of Fairfield Approving and Authorizing the Execution of the First Amendment to the Disposition and Development Agreement between the City of Fairfield and Lionext, Inc.

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield (City) and Lionext, Inc. (Lionext) entered into a Disposition and Development Agreement (DDA) on January 20, 2022, for the sale and purchase of a one­acre parcel located at 501 Lopes Road currently owned by the City (Property). The DDA required the close of escrow to occur no later than six months after the date of the execution of the DDA or June 20, 2022.

DISCUSSION
The DDA required the close of escrow no later than six months after the date of the execution of the DDA, or June 20, 2022, and Lionext requests an extension to the close of escrow. The proposed First Amendment to Disposition and Development Agreement (Amendment) extends the close of escrow to no later than six months from the date of execution of the Amendment. In consideration of the Amendment, Lionext will deposit into escrow an additional deposit in the amount of $25,000 upon the execution of the Amendment.

FINANCIAL IMPACT
Upon execution of the Amendment, the Buyer will pay an additional deposit in the amount of $25,000.

The additional deposit will be deposited into escrow and applied to the purchase price at the close of escrow.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to modify the proposed Amendment.

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Agenda Item No: 3.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­245 of the City Council of the City of Fairfield Approving andAuthorizing the Execution of the First Amendment to the Disposition and DevelopmentAgreement between the City of Fairfield and Lionext, Inc.RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield (City) and Lionext, Inc. (Lionext) entered into a Disposition and DevelopmentAgreement (DDA) on January 20, 2022, for the sale and purchase of a one­acre parcel located at 501Lopes Road currently owned by the City (Property). The DDA required the close of escrow to occur nolater than six months after the date of the execution of the DDA or June 20, 2022.DISCUSSIONThe DDA required the close of escrow no later than six months after the date of the execution of theDDA, or June 20, 2022, and Lionext requests an extension to the close of escrow. The proposed FirstAmendment to Disposition and Development Agreement (Amendment) extends the close of escrow tono later than six months from the date of execution of the Amendment. In consideration of theAmendment, Lionext will deposit into escrow an additional deposit in the amount of $25,000 upon theexecution of the Amendment.FINANCIAL IMPACTUpon execution of the Amendment, the Buyer will pay an additional deposit in the amount of $25,000.The additional deposit will be deposited into escrow and applied to the purchase price at the close ofescrow.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTION The council may choose to modify the proposed Amendment.

STAFF CONTACT
Dwayne Dalman, Economic Development Division Manager
(707) 428­7649
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Proposed Amendment
REVIEWERS:

Reviewer Action Date
Dalman, Dwayne Approved 9/7/2022 ­ 12:51 PM
Ballard, Kelly Approved 9/12/2022 ­ 5:12 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-245

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING AND AUTHORIZING THE

EXECUTION OF THE FIRST AMENDMENT TO THE DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND LIONEXT, INC.

WHEREAS, the City of Fairfield and Lionext, Inc. (Lionext) entered into a Disposition and Development Agreement (DDA) on January 20, 2022, for the sale of a one-acre site located at 501 Lopes Road (Property) in Fairfield; and

WHEREAS, the DDA required the close of escrow to occur no later than six months from the execution of the DDA or June 20, 2022; and

WHEREAS, Lionext would like to extend the close of escrow for an additional six months; and

WHEREAS, Lionext and the City want to enter into the First Amendment to Disposition and Development Agreement (First Amendment), allowing the extension of the close of escrow to occur no more than six months from the execution of the First Amendment; and

WHEREAS, Lionext has reviewed, approved, and executed the First Amendment.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby approves the First Amendment by and between the City and Lionext for the Property, as attached hereto, with minor or clarifying revisions as may be approved by the city attorney and/or city manager.

Section 2. The city manager or designee is hereby authorized to do all things necessary and proper to implement the above-mentioned transaction, including executing any documents needed to manage and maintain the Property.

PASSED AND ADOPTED this 20th day of September 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 13 of 252Attachment 1 Page 1 of 1

First Amendment to DDA, Pg 1

FIRST AMENDMENT

TO DISPOSITION AND DEVELOPMENT AGREEMENT

THIS FIRST AMENDMENT TO DISPOSITION AND DEVELOPMENT
AGREEMENT (“First Amendment”), dated as of ______________, 2022 (“Effective Date”) is entered into by and among the CITY OF FAIRFIELD, a municipal corporation, (the “City”) and LIONEXT, INC., a California corporation (“Developer”).

RECITALS
This First Amendment is entered into with reference to the following facts:

A. The City and Developer entered into a Disposition and Development Agreement as of January 20, 2022 (the “DDA”), whereas the Developer agreed to purchase the Property from the City and the City agreed to sell the Property to the Developer for the purpose of developing a warehouse/office development on the Property pursuant to a Schedule of Performance.

B. City and Developer now desire to amend the DDA to modify the Schedule of Performance, as more particularly provided below.

AGREEMENT
NOW, THEREFORE, in consideration of the above recitals and of the mutual covenants contained herein, the parties agree as follows:

1. Purpose of this First Amendment:

The purpose of this First Amendment is to amend, effectuate and implement the DDA by amending the Close of Escrow as stated in Section 2.2 and the Dates / Deadlines in the Schedule of Performance (Exhibit C of the DDA) in response to changed market conditions following execution of the DDA.

2. Close of Escrow:

The Close of Escrow shall occur no more than six (6) months from the date of the execution of the First Amendment.

3. Schedule of Performance:

The Schedule of Performance is hereby amended in its entirety and shall be replaced with “Amended Exhibit C” attached hereto. City acknowledges that items 1 and 3 of the Schedule of Performance have been satisfied by Developer.

4. Additional Deposit:

DocuSign Envelope ID: 971A31F7-2D53-445A-8C47-8EF736A220DD Packet Page 14 of 252Attachment 2 Page 1 of 4

First Amendment to DDA, Pg 2

Upon the execution of the First Amendment, the Developer shall deposit an additional $25,000.00 into escrow (Additional Deposit).

5. Execution in Counterparts. This First Amendment may be executed in two or more counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument.

6. Effect of First Amendment. Except as modified by this First Amendment, the DDA and each term contained therein remains in full force and effect. In the event of a conflict between the DDA and the terms of this First Amendment, this First Amendment shall control. [Signatures on following page]
IN WITNESS WHEREOF, the parties hereto have entered into this First Amendment as of the day and year first written above.

DEVELOPER:

LIONEXT, INC,
a California corporation

By: ______________________________
Name: ____________________________
Its: _______________________________

CITY:

CITY OF FAIRFIELD,
a municipal corporation

By: ______________________________
Name: DAVID GASSAWAY
Its: Interim City Manager

ATTEST:

By: ______________________________
Name: ____________________________
Its: _________, City Clerk

DocuSign Envelope ID: 971A31F7-2D53-445A-8C47-8EF736A220DD Tony Lin
CEO
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First Amendment to DDA, Pg 3

AMENDED EXHIBIT “C”

SCHEDULE OF PERFORMANCE
This Schedule of Performance requires the submission of plans or other documents at specific times. Some of the submissions are not described in the text of the Agreement. Such plans or other documents, as submitted, must be complete and adequate for review by the City or other applicable governmental entity when submitted. Prior to the time set forth for each particular submission, the Developer shall consult with City staff informally as necessary concerning such submission in order to assure that such submission will be complete and in a proper form within the time for submission set forth herein.

Action Date / Deadline

Items 1 – 10 Relate to Developer Actions and Requirements Prior to or through/at the Close of Escrow

1. Opening of Escrow. The Parties shall
deliver a copy of this executed
Agreement to, and open escrow with,
the Escrow Holder.

Completed

2. Preliminary Project Budget. The
Developer shall submit a preliminary
Project Budget for the Improvements.

Prior and as a condition to the Close of Escrow.

3. Preliminary Plans. Developer shall
submit preliminary Plans and
Specifications to the City.

Completed

4. Design Development Plans. Developer
shall submit interim “design
development” Plans and Specifications
to the City.

Within thirty (30) days after full execution of this
First Amendment.

5. Final Plans and Specifications. The
Developer shall submit the Final Plans
and Specifications for City approval.

Within sixty (60) business days after full
execution of this First Amendment.

6. Building Permits. The Developer shall
obtain the Building Permit for the
construction of the Improvements.

Prior and as a condition to the Close of Escrow.

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First Amendment to DDA, Pg 4

Action Date / Deadline

7. Construction Contract. The Developer
shall submit the construction contract for
the construction of the Improvements to
the City for approval.

Prior and as a condition to the Close of Escrow.

8. Performance and Payment Bonds. The
Developer shall deliver to the City
copies of the required performance and
payment bonds per Section 2.4.9.

Prior and as a condition to the Close of Escrow.

9. Insurance. The Developer shall submit
evidence of insurance to the City.

Prior and as a condition to the Close of Escrow.

10. Project Budget. The Developer shall
submit the Project Budget to City
together with reasonable evidence that
all equity required will be available at
the Closing.

Prior and as a condition to the Close of Escrow.

Items 11 – 16 Relate to the Conveyance of the Property and Developer Actions and Requirements After the Close of Escrow

11. Close of Escrow. The Developer shall
purchase the Property from the City and
shall concurrently close the Construction
Loan.

No later than one hundred eighty (180) days from
the date of this First Amendment.

12. Commencement of Construction.

Developer shall substantially commence
the Improvements.

Within one hundred eighty (180) days of
Developer receipt of Building Permits.

13. Completion of Grading. Developer shall
substantially complete the grading for
the Project.

Within one hundred eighty (180) days following
Commencement of Construction.

14. Commencement of Vertical
Construction. Developer shall
commence vertical construction.

Within thirty (30) days following Completion of
Grading.

15. Qualification for Certificate of
Completion. The Project shall qualify
for a Certificate of Completion.

Within twenty-four (24) months following
Commencement of Vertical Construction.

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Agenda Item No: 4.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­246 of the City Council of the City of Fairfield Approving the Software License and Professional Services Agreement with Cyclomedia Technology, Inc. and Authorizing an Update to the Fiscal Year 2022­2023 Budget RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City has identified the need to create accurate and current digital inventory of infrastructure in the public right­of­way as a component of the broadband strategy. Staff expects to use the images in part to promote assets for public private partnership opportunities for broadband infrastructure.

DISCUSSION
The City desires to engage Cyclomedia Technology, Inc. to acquire current 360­degree street level imagery to provide a single, highly accurate, authoritative source of location based data that can be utilized by all City departments for captured street level imagery. This initiative will extract the following infrastructure assets to create accurate and current Geographic Information Systems (GIS) data inventories:

Traffic Signs
Substructures
Cabinets
Streetlight Foot
Traffic light Foot
Sign Support
Vaults
Streetlight
Traffic light
Cyclomedia Technology, Inc. has over 30 years of professional experience and innovation in street level imagery collection and analysis, including Light Detection and Ranging (LiDAR) and asset extraction, and with hundreds of satisfied customers in the US and worldwide. Cyclomedia Technology, Inc. has served clients similar in population to the City of Fairfield, including the City of Redlands, the City of Torrance, the City of Berkeley, and also  has provided statewide services to Pacific Gas & Electric Packet Page 18 of 252

Agenda Item No: 4.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­246 of the City Council of the City of Fairfield Approving theSoftware License and Professional Services Agreement with Cyclomedia Technology,Inc. and Authorizing an Update to the Fiscal Year 2022­2023 BudgetRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City has identified the need to create accurate and current digital inventory of infrastructure in thepublic right­of­way as a component of the broadband strategy. Staff expects to use the images in part topromote assets for public private partnership opportunities for broadband infrastructure.DISCUSSIONThe City desires to engage Cyclomedia Technology, Inc. to acquire current 360­degree street levelimagery to provide a single, highly accurate, authoritative source of location based data that can beutilized by all City departments for captured street level imagery. This initiative will extract the followinginfrastructure assets to create accurate and current Geographic Information Systems (GIS) datainventories:Traffic SignsSubstructuresCabinetsStreetlight FootTraffic light FootSign SupportVaultsStreetlight Traffic lightCyclomedia Technology, Inc. has over 30 years of professional experience and innovation in street levelimagery collection and analysis, including Light Detection and Ranging (LiDAR) and asset extraction, and with hundreds of satisfied customers in the US and worldwide. Cyclomedia Technology, Inc. has served clients similar in population to the City of Fairfield, including the City of Redlands, the City of Torrance, the City of Berkeley, and also  has provided statewide services to Pacific Gas & Electric (PG&E).

The dataset results in a high definition, three­dimensional map, and related data showing precise measurements for distances, clearances, elevations, and other aspects of critical infrastructure. Staff expects to use the images to develop plans for the microwave system replacement, inventory of traffic signals, and promoting assets for public private partnership opportunities for broadband infrastructure.

Several city projects and strategic initiatives will benefit from capturing high quality and accurate street level imagery including:

Emergency operations situational awareness
Improved planning and development using imagery
Remote asset condition assessment (building faces and road surfaces) Improved remediation planning (accurate measurements of repair and replace operations) Improved communication across internal stakeholders with common access to imagery and associated data
The City maintains a vast portfolio of public infrastructure assets in the public right­of  way and many of these assets are not represented or are not current in the City's GIS. The mapping functionality also addresses a series of requirements from the City's insurer, California Joint Powers Insurance Authority.

The City needs comprehensive plans and periodic inspections for its signage, and traffic signals. The asset information collected will create an inventory for reporting, maintenance and future planning requirements. The data can also be used for activities such as making accurate and precise measurements for distances, clearances, elevations, surface areas and other aspects of critical infrastructure.

The imagery and extracted data will provide many tools, enable our city staff to better serve the public and the efficiency gains expected are as follows:

Ability to create precise point, line, and area measurements Supports Open Geospatial Consortium (OGC) standards
Users can save and utilize GeoCyclorama images for reporting and analysis functions Optimize asset inventory & condition assessment (Public Works) Respond to emergencies with knowledge and confidence through better situational awareness (Public Safety)
Monitor, analyze and document existing street conditions (Transportation) An improved GIS will enable staff to view detailed images from throughout the city on their computers rather than going out into the field thus saving significant time and reducing the number of trips field employees have to visit a site to address an issue which reduces greenhouse gas emissions associated with travel time. The data is hosted remotely so there is no hardware overhead. This supports the reduction of carbon footprint.

The contract with Cyclomedia supports the City Council Goal of Organizational Excellence.

FINANCIAL IMPACT
The proposed amount for the Software License and Professional Services agreement with Cyclomedia Technology, Inc., based on a GSA contract, for the Street Level Imagery Project, with one­time costs in the amount of $250,000. The amount was not originally included in the fiscal year (FY) 2022­2023 budget, requiring an amendment to the budgeted expenses of $250,000 for the Intergovernmental Services Fund (Fund 551 Org 25199) for the Broadband Project (Project 10414). There are sufficient funds in the following funds: 55125199–8441­10414 and 55125199­8911­10414.

Packet Page 19 of 252

Agenda Item No: 4.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­246 of the City Council of the City of Fairfield Approving theSoftware License and Professional Services Agreement with Cyclomedia Technology,Inc. and Authorizing an Update to the Fiscal Year 2022­2023 BudgetRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City has identified the need to create accurate and current digital inventory of infrastructure in thepublic right­of­way as a component of the broadband strategy. Staff expects to use the images in part topromote assets for public private partnership opportunities for broadband infrastructure.DISCUSSIONThe City desires to engage Cyclomedia Technology, Inc. to acquire current 360­degree street levelimagery to provide a single, highly accurate, authoritative source of location based data that can beutilized by all City departments for captured street level imagery. This initiative will extract the followinginfrastructure assets to create accurate and current Geographic Information Systems (GIS) datainventories:Traffic SignsSubstructuresCabinetsStreetlight FootTraffic light FootSign SupportVaultsStreetlight Traffic lightCyclomedia Technology, Inc. has over 30 years of professional experience and innovation in street levelimagery collection and analysis, including Light Detection and Ranging (LiDAR) and asset extraction,and with hundreds of satisfied customers in the US and worldwide. Cyclomedia Technology, Inc. hasserved clients similar in population to the City of Fairfield, including the City of Redlands, the City ofTorrance, the City of Berkeley, and also  has provided statewide services to Pacific Gas & Electric(PG&E).The dataset results in a high definition, three­dimensional map, and related data showing precisemeasurements for distances, clearances, elevations, and other aspects of critical infrastructure. Staffexpects to use the images to develop plans for the microwave system replacement, inventory of trafficsignals, and promoting assets for public private partnership opportunities for broadband infrastructure.Several city projects and strategic initiatives will benefit from capturing high quality and accurate streetlevel imagery including:Emergency operations situational awarenessImproved planning and development using imageryRemote asset condition assessment (building faces and road surfaces)Improved remediation planning (accurate measurements of repair and replace operations)Improved communication across internal stakeholders with common access to imagery andassociated dataThe City maintains a vast portfolio of public infrastructure assets in the public right­of  way and many ofthese assets are not represented or are not current in the City's GIS. The mapping functionality alsoaddresses a series of requirements from the City's insurer, California Joint Powers Insurance Authority.The City needs comprehensive plans and periodic inspections for its signage, and traffic signals. Theasset information collected will create an inventory for reporting, maintenance and future planningrequirements. The data can also be used for activities such as making accurate and precisemeasurements for distances, clearances, elevations, surface areas and other aspects of criticalinfrastructure.The imagery and extracted data will provide many tools, enable our city staff to better serve the publicand the efficiency gains expected are as follows:Ability to create precise point, line, and area measurementsSupports Open Geospatial Consortium (OGC) standardsUsers can save and utilize GeoCyclorama images for reporting and analysis functionsOptimize asset inventory & condition assessment (Public Works)Respond to emergencies with knowledge and confidence through better situational awareness(Public Safety)Monitor, analyze and document existing street conditions (Transportation)An improved GIS will enable staff to view detailed images from throughout the city on their computersrather than going out into the field thus saving significant time and reducing the number of trips fieldemployees have to visit a site to address an issue which reduces greenhouse gas emissionsassociated with travel time. The data is hosted remotely so there is no hardware overhead. Thissupports the reduction of carbon footprint.The contract with Cyclomedia supports the City Council Goal of Organizational Excellence.FINANCIAL IMPACTThe proposed amount for the Software License and Professional Services agreement with CyclomediaTechnology, Inc., based on a GSA contract, for the Street Level Imagery Project, with one­time costs inthe amount of $250,000. The amount was not originally included in the fiscal year (FY) 2022­2023budget, requiring an amendment to the budgeted expenses of $250,000 for the Intergovernmental Services Fund (Fund 551 Org 25199) for the Broadband Project (Project 10414). There are sufficient funds in the following funds: 55125199–8441­10414 and 55125199­8911­10414.

The ongoing software licensing subscription cost for the access to imagery will be not­to­exceed $10,000 annually and will be funded through the IT Computer Fund (Fund 522).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve the proposed contract, and this would result in collecting data with a method that is costly and time consuming. Staff considered hiring contractors to use GPS in the field to create and update the infrastructure asset GIS data. This method is costly and time consuming. Cyclomedia's unique and patented processing techniques allow positionally accurate GIS data to be collected in a cost­effective way and over a shorter period of time than a "boots on the ground" GPS field survey.

STAFF CONTACT
Savita Chaudhary, IT Director
(707) 428­7582
[email protected]
COORDINATED WITH
City Attorney's Office, Public Works Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Smith, Shawn Approved 9/13/2022 ­ 9:02 PM
Smith, Shawn Approved 9/13/2022 ­ 9:04 PM
Chaudhary, Savita Approved 9/14/2022 ­ 12:19 PM
Ballard, Kelly Approved 9/14/2022 ­ 1:32 PM
Ballard, Kelly Approved 9/14/2022 ­ 1:34 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-246

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE SOFTWARE LICENSE AND PROFESSIONAL SERVICES AGREEMENT WITH CYCLOMEDIA TECHNOLOGY, INC.

AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2022 -2023 BUDGET

WHEREAS, the City Council approved the above-ground inventory assessment as part of one of the action items from the Broadband Action Plan; and

WHEREAS, the City of Fairfield desires to acquire current 360 -degree street-level imagery, inventory 500 total miles, and extract infrastructure assets to create Geographic Information Systems (GIS) data inventories; and

WHEREAS, the Information Technology and Public Works Department identified the need to create accurate and current digital inventory of infrastructure in the public right -of-way as a component of the broadband strategy. Staff expects to use the images in part to promote assets for public-private partnerships for broadband infrastructure; and

WHEREAS, Cyclomedia Technology, Inc., has a patented recording process that can produce the only street/ground level imagery with an absolute (location) accuracy that will be able to seamlessly integrate asset data into the existing GIS and Asset Management system; and

WHEREAS, funding was not allocated in the City’s approved fiscal year (FY) 2022-2023 Budget, thus requiring an adjustment in the amount of $250,000 to cover the cost; and

WHEREAS, the revised appropriation constitutes an update to the FY 2022-2023 Budget approved pursuant to Resolution No. 2022-122.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council authorizes the city manager to enter into Software License and Professional Services agreement with Cyclomedia Technology, Inc., based on a GSA contract, for the Street Level Imagery Project, one-time costs in the amount of $250,000 from the following funds:
(Fund 551 Org 25199) for the Broadband Project (Project 10414).

The ongoing software licensing subscription cost for the access to imagery will be not-to-exceed $10,000 annually and will be funded through the IT Computer Fund (Fund 522).

Section 2. The council hereby approves a budget adjustment of $250,000 to the Intergovernmental Loan Fund (Fund 551) to cover the funding requirement.

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RES. NO. 2022-246

Section 3. The council hereby authorizes the city manager or designee to take all steps necessary or useful to implement this resolution.

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

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Agenda Item No: 5.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager______
SUBJECT:Resolution 2022­247 of the City Council of the City of Fairfield Approving a Hosting and Upgrade Agreement with MaintStar, Inc.

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City desires to purchase the upgrade and migrate to the current software application to manage and track City assets to a cloudhosted service by MaintStar.

DISCUSSION
The Public Works Department utilizes the MaintStar Asset Management System to create customer work orders, capture historical maintenance data, track employee time, monitor material used, and order equipment needed for all maintenance projects and invoicing. The system has been in use for over five years and is what the community is familiar with using. At the beginning of 2022, the Public Works Department was informed the current version of MaintStar terminates at the end of 2022 and would no longer be supported or maintained by MaintStar.

The upgrade will result in migrating the on­premise system to a cloud­based hosted system, include future releases, ongoing maintenance and support, data conversion, training, and professional services for migration and deployment of the cloud­based system. The benefits of the upgrade include:

Integration with GIS capabilities which are lacking in the current system Improved Staff time productivity
Cloud based designed for redundancy
Provides secure encryption and meets or exceeds cybersecurity and compliance requirements FINANCIAL IMPACT
The initial cost of this purchase is $80,355 for the first year (which includes a one­time training fee of $4,500).  The ongoing hosting and annual license plus the annual maintenance and support for the 2nd and 3rd year costs are $65,998 and $69,298 per year respectively.  The total cost of the 3­year agreement is $215,652.  This agreement has been budgeted in the Public Works General Fund, Local Packet Page 51 of 252

Agenda Item No: 5.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City Manager______SUBJECT:Resolution 2022­247 of the City Council of the City of Fairfield Approving a Hosting andUpgrade Agreement with MaintStar, Inc. RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City desires to purchase the upgrade and migrate to the current software application to manageand track City assets to a cloudhosted service by MaintStar. DISCUSSIONThe Public Works Department utilizes the MaintStar Asset Management System to create customerwork orders, capture historical maintenance data, track employee time, monitor material used, andorder equipment needed for all maintenance projects and invoicing. The system has been in use forover five years and is what the community is familiar with using. At the beginning of 2022, the PublicWorks Department was informed the current version of MaintStar terminates at the end of 2022 andwould no longer be supported or maintained by MaintStar.The upgrade will result in migrating the on­premise system to a cloud­based hosted system, includefuture releases, ongoing maintenance and support, data conversion, training, and professional servicesfor migration and deployment of the cloud­based system. The benefits of the upgrade include: Integration with GIS capabilities which are lacking in the current systemImproved Staff time productivityCloud based designed for redundancyProvides secure encryption and meets or exceeds cybersecurity and compliance requirementsFINANCIAL IMPACTThe initial cost of this purchase is $80,355 for the first year (which includes a one­time training fee of $4,500).  The ongoing hosting and annual license plus the annual maintenance and support for the 2nd and 3rd year costs are $65,998 and $69,298 per year respectively.  The total cost of the 3­year agreement is $215,652.  This agreement has been budgeted in the Public Works General Fund, Local Drainage, Water, and Sewer funds.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve the proposed contract, and this would impact the day­to­ day functions of the Public Works Department resulting in manual processes and reduced efficiency in response to the community needs to complete the work orders.

STAFF CONTACT
Jeff Bertany, IT Manager
(707) 428­7531
[email protected]
COORDINATED WITH
City Attorney's Office, Public Works Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Chaudhary, Savita Approved 9/14/2022 ­ 1:36 PM
Ballard, Kelly Approved 9/14/2022 ­ 4:56 PM
Ballard, Kelly Approved 9/14/2022 ­ 4:56 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-247

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING A HOSTING AND UPGRADE AGREEMENT WITH MAINTSTAR, INC.

WHEREAS, the City of Fairfield has acquired licensed software solutions (“MaintStar System”) from Provider pursuant to the terms of a Service Agreement entered into between MaintStar, Inc. and city dated January 1, 2015, (the “Services Agreement”) and that Services Agreement is currently active and in place with the City; and

WHEREAS, the current system will terminate at the end of 2022 and would no longer be supported or maintained by MaintStar, Inc.; and

WHEREAS, the City IT department proposes to migrate the on-premises system to a cloud-based hosted system, including future update releases, ongoing maintenance and support, data conversion, training, and professional services for migration and deployment of the cloud-based system.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council authorizes the Hosting Services and Upgrade Agreement with MaintStar, Inc. for a system upgrade for a 3-year agreement in the amount of $215,652, equally from the Public Works General Fund, Local Drainage, Water, and Sewer funds.

Section 2. The council hereby authorizes the city manager or designee to take all steps necessary or useful to implement this resolution.

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: MEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
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Agenda Item No: 6.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­248 of the City Council of the City of Fairfield Approving Acceptance of the California Office of Traffic Safety 2022­23 Selective Traffic Enforcement Program (STEP) Grant and Approval of Activities to Reduce Traffic Collisions and Fatalities Due to Unsafe Driving
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Fairfield Police Department has applied for and obtained tentative approval for a traffic safety grant from the State of California, Office of Traffic Safety. The grant is in the amount of $185,000 and will fund numerous traffic safety activities to include sobriety checkpoints, impaired driving saturation patrols, distracted driving enforcement, motorcycle enforcement and enforcement operations for reducing collisions involving pedestrians and bicyclists. Additionally, the grant provides travel funds for in state training and DUI checkpoint supplies.

DISCUSSION
The Fairfield Police Department continuously focuses on staffing and financial resources to traffic safety. This is done to improve the quality of life for our residents and visitors utilizing our local highways. The goal of the Police Department’s Traffic Unit is to reduce injury and fatality causing crashes on our roadways. The Traffic Unit plans to reduce these crashes by dedicating enforcement resources to behaviors known to result in traffic crashes.

This grant allows the Fairfield Police Department to assign officers on an overtime basis and task them with specifically enforcing the traffic safety laws. These enforcement operations will focus on times and locations when these collisions are known to occur.

In 2021, the Fairfield Police Department took 1,276 crash reports. There were 6 fatalities and 663 people were injured because of these crashes. Of these crashes, 65 were alcohol or drug related.

FINANCIAL IMPACT
By using grant funding from the Office of Traffic Safety, the Fairfield Police Department will be able to Packet Page 74 of 252

Agenda Item No: 6.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­248 of the City Council of the City of Fairfield Approving Acceptanceof the California Office of Traffic Safety 2022­23 Selective Traffic Enforcement Program(STEP) Grant and Approval of Activities to Reduce Traffic Collisions and Fatalities Dueto Unsafe DrivingRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Fairfield Police Department has applied for and obtained tentative approval for a traffic safety grantfrom the State of California, Office of Traffic Safety. The grant is in the amount of $185,000 and will fundnumerous traffic safety activities to include sobriety checkpoints, impaired driving saturation patrols,distracted driving enforcement, motorcycle enforcement and enforcement operations for reducingcollisions involving pedestrians and bicyclists. Additionally, the grant provides travel funds for in statetraining and DUI checkpoint supplies.DISCUSSIONThe Fairfield Police Department continuously focuses on staffing and financial resources to trafficsafety. This is done to improve the quality of life for our residents and visitors utilizing our localhighways. The goal of the Police Department’s Traffic Unit is to reduce injury and fatality causingcrashes on our roadways. The Traffic Unit plans to reduce these crashes by dedicating enforcementresources to behaviors known to result in traffic crashes.This grant allows the Fairfield Police Department to assign officers on an overtime basis and task themwith specifically enforcing the traffic safety laws. These enforcement operations will focus on times andlocations when these collisions are known to occur.In 2021, the Fairfield Police Department took 1,276 crash reports. There were 6 fatalities and 663people were injured because of these crashes. Of these crashes, 65 were alcohol or drug related.

FINANCIAL IMPACT
By using grant funding from the Office of Traffic Safety, the Fairfield Police Department will be able to conduct numerous traffic enforcement operations targeting dangerous driving that results in traffic crashes. The grant funding will cover overtime costs for police department personnel participating in grant related activities. A special programs fund will be used for the grant (Fund 155, Division and Responsibility Code 50199).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
City Council may choose not to accept the grant funding.

STAFF CONTACT
Robert Piro, Police Sergeant
(707) 428­7524
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Pariera, Fabrienne Rejected 9/9/2022 ­ 2:22 PM
McCann, Ryan Approved 9/9/2022 ­ 2:58 PM
Pariera, Fabrienne Approved 9/9/2022 ­ 6:02 PM
Pariera, Fabrienne Approved 9/9/2022 ­ 6:25 PM
Pariera, Fabrienne Approved 9/9/2022 ­ 6:25 PM
Ballard, Kelly Approved 9/12/2022 ­ 5:42 PM
Ballard, Kelly Approved 9/12/2022 ­ 5:43 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-248

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING ACCEPTANCE OF THE CALIFORNIA OFFICE OF TRAFFIC SAFETY 2022-23 SELECTIVE TRAFFIC ENFORCEMENT

PROGRAM (STEP) GRANT AND APPROVAL OF ACTIVITIES TO REDUCE TRAFFIC COLLISIONS

AND FATALITIES DUE TO UNSAFE DRIVING

WHEREAS, the City of Fairfield recognizes traffic safety is a quality of life issue and a major concern to all its residents; and

WHEREAS, the Police Department has determined that a significant number of traffic collisions involve unsafe driving; and

WHEREAS, the Police Department wishes to continue a partnership with the California Office of Traffic Safety and undertake a project designated as Selective Traffic Enforcement Program Grant for 2022-2023; and

WHEREAS, the City of Fairfield has been awarded a grant in the amount of $185,000 by the California Office of Traffic Safety to conduct several traffic safety enforcement operations between October 1, 2022, through September 30, 2023.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The chief of police is hereby authorized and directed to execute on behalf of the City of Fairfield that certain grant agreement with the California Office of Traffic Safety; and

Section 2. The city manager is directed to do all things necessary and proper to implement the above-mentioned agreement, using a special programs fund (Fund 155, Division and Responsibility Code 50199).

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RES. NO. 2022-248

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

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Agenda Item No: 7.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­249 of the City Council of the City of Fairfield to Suspend Competitive Bidding and Authorize the City Manager to Purchase a Specialized Television Production Van
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City Manager’s Office is in need of one specialized television production van for the Communications/Marketing and Outreach Division (MOD). The cost of the new van is included in the fiscal year (FY) 2022/23 budget. Adopting this resolution would suspend competitive bidding and authorize the city manager to purchase the television production van from Accelerated Media Technologies (AMT).

DISCUSSION
When capturing footage for events, such as parades, MOD staff are required to pack, transport, unpack, set up equipment, re­wire, and test all components before each shoot which potentially puts the ability to achieve production in jeopardy for each event. By operating in this manner, staff expends approximately 15 hours per event, making for excessively long days. Additionally, the wear and tear on the equipment increase in these situations.

Possession of a production van engineered to staff needs minimizes possible video/audio signal issues and will increase efficiency in equipment setup and workflow. In addition, staff will save 6­12 hours in setup and take down time for significant City events and will have the ability to cablecast/webstream “live” from anywhere in the city; something staff has not been able to do in the past. This van will address City needs to provide expedient coverage of high­profile City events.

These highly specialized vehicles have been produced by two major companies, one on the east coast and one on the west coast. Recently, the west coast company went out of business. While there are a few regional companies that manufacture these types of vehicles, the quality and warranties are questionable. AMT is a large company that supplies these vehicles to major television companies, as well as the federal government. AMT has provided a quote that meets the City’s specifications and Packet Page 96 of 252

Agenda Item No: 7.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­249 of the City Council of the City of Fairfield to Suspend CompetitiveBidding and Authorize the City Manager to Purchase a Specialized TelevisionProduction VanRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City Manager’s Office is in need of one specialized television production van for theCommunications/Marketing and Outreach Division (MOD). The cost of the new van is included in thefiscal year (FY) 2022/23 budget. Adopting this resolution would suspend competitive bidding andauthorize the city manager to purchase the television production van from Accelerated MediaTechnologies (AMT).DISCUSSIONWhen capturing footage for events, such as parades, MOD staff are required to pack, transport,unpack, set up equipment, re­wire, and test all components before each shoot which potentially puts theability to achieve production in jeopardy for each event. By operating in this manner, staff expendsapproximately 15 hours per event, making for excessively long days. Additionally, the wear and tear onthe equipment increase in these situations.Possession of a production van engineered to staff needs minimizes possible video/audio signalissues and will increase efficiency in equipment setup and workflow. In addition, staff will save 6­12hours in setup and take down time for significant City events and will have the ability tocablecast/webstream “live” from anywhere in the city; something staff has not been able to do in thepast. This van will address City needs to provide expedient coverage of high­profile City events.These highly specialized vehicles have been produced by two major companies, one on the east coastand one on the west coast. Recently, the west coast company went out of business. While there are afew regional companies that manufacture these types of vehicles, the quality and warranties are questionable. AMT is a large company that supplies these vehicles to major television companies, as well as the federal government. AMT has provided a quote that meets the City’s specifications and provides a discount to government agencies which brings the total cost to $190,826 plus taxes, $23,445 under retail pricing.

Staff recommends the adoption of the attached resolution to suspend competitive bidding and authorize the purchase of one specialized television production van from AMT for the amount of $190,826 plus taxes. Staff has experienced supply chain issues over the past year causing delays in the procurement of specialty products, such as vehicles, and rising prices. To account for the potential price increases after placing the order, staff recommends a 20% price contingency of $38,165 for a total not­to­exceed authorization of $228,991 plus taxes.

FINANCIAL IMPACT
The total cost of the specialized television production van is not­to­exceed $228,991 plus taxes ($190,826 base cost + $38,165 contingency). This purchase is budgeted in the FY 2022/23 Public, Educational, and Governmental Access Fees (Fund 155, Org Code 10399).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may reject this acquisition; however, this is not recommended due to the need to provide efficient on­site video production.

STAFF CONTACT
David Renschler, Fleet Division Manager
(707) 428­7414
[email protected]
COORDINATED WITH
Finance Department
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Renschler, David Approved 9/12/2022 ­ 6:36 PM
Kaushal, Paul Approved 9/12/2022 ­ 7:43 PM
Ballard, Kelly Approved 9/13/2022 ­ 11:29 PM
Ballard, Kelly Approved 9/13/2022 ­ 11:30 PM
Packet Page 97 of 252

CITY OF FAIRFIELD

RESOLUTION NO. 2022-249

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD TO SUSPEND COMPETITIVE

BIDDING AND AUTHORIZE THE CITY MANAGER TO PURCHASE ONE SPECIALIZED TELEVISION

PRODUCTION VAN

WHEREAS, the City Manager’s Office Communications/Marketing and Outreach Division is in need of one specialized television production van; and

WHEREAS, Accelerated Media Technologies sells specialized television production vans; and

WHEREAS, Accelerated Media Technologies has agreed to sell a specialized television production van to the City of Fairfield with a government discount.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby suspends competitive bidding and authorizes the city manager to purchase one specialized television production van in the amount not-to-exceed $228,991 plus taxes.

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
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Agenda Item No: 8.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­250 of the City Council of the City of Fairfield Accepting the Police Training Facility Roof Restoration Project as Complete
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution accepts the Police Training Facility Roof Restoration Project as complete.

DISCUSSION
On April 5, 2022, the City adopted Resolution No. 2022­66 approving a contract with Pacific Polymers, Inc., for the Police Training Facility Roof Restoration Project (Project). The Project included constructing a high­build, fully reinforced, polyurea restoration system over the existing roof system. The Project was completed on July 29, 2022, and is under a 15­year manufacturer warranty.

The construction authorization for the Project was approved for $598,342. This amount included a total bid of $498,618 and a 20% contingency of $99,724. The final cost for the Project was $498,618, which is approximately 20% below the amount authorized for construction.

FINANCIAL IMPACT
Acceptance of the Project obligates the City to provide ongoing maintenance and repair of the improvements, which will be paid from the General Fund (Fund 101, Org Code 60310).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the City Council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

Packet Page 99 of 252

Agenda Item No: 8.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­250 of the City Council of the City of Fairfield Accepting the PoliceTraining Facility Roof Restoration Project as CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of this resolution accepts the Police Training Facility Roof Restoration Project ascomplete.DISCUSSIONOn April 5, 2022, the City adopted Resolution No. 2022­66 approving a contract with Pacific Polymers,Inc., for the Police Training Facility Roof Restoration Project (Project). The Project included constructinga high­build, fully reinforced, polyurea restoration system over the existing roof system. The Project wascompleted on July 29, 2022, and is under a 15­year manufacturer warranty. The construction authorization for the Project was approved for $598,342. This amount included a totalbid of $498,618 and a 20% contingency of $99,724. The final cost for the Project was $498,618, whichis approximately 20% below the amount authorized for construction.FINANCIAL IMPACTAcceptance of the Project obligates the City to provide ongoing maintenance and repair of theimprovements, which will be paid from the General Fund (Fund 101, Org Code 60310).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf the City Council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 428­7478
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 9/12/2022 ­ 8:06 PM
Kaushal, Paul Approved 9/12/2022 ­ 8:15 PM
Ballard, Kelly Approved 9/13/2022 ­ 11:23 PM
Ballard, Kelly Approved 9/13/2022 ­ 11:24 PM
Packet Page 100 of 252

CITY OF FAIRFIELD

RESOLUTION NO. 2022-250

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE POLICE

TRAINING FACILITY ROOF RESTORATION AS COMPLETE

WHEREAS, the City Council approved a contract with Pacific Polymers, Inc., for the Police Training Facility Roof Restoration Project (Project) on April 5, 2022, by Resolution No. 2022-66; and

WHEREAS, Pacific Polymers, Inc. has completed Project in accordance with the contract approved by the council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield hereby accepts the Project as complete pursuant to the agreement between the City of Fairfield and Pacific Polymers, Inc., approved by the council on April 5, 2022.

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 101 of 252Attachment 1 Page 1 of 1

Agenda Item No: 9.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­251 of the City Council of the City of Fairfield Initiating Proceedings for the Annexation of Territory, Annexation No. 8, (LogistiCenter at Fairfield) to the City of Fairfield Landscaping and Lighting Maintenance District No. 17 ­ Chadbourne­Beck­ Cordelia; and the Levy and Collection of Annual Assessments Related Thereto Commencing with Fiscal Year 2023­2024; and
Resolution 2022­252 of the City Council of the City of Fairfield Granting Preliminary Approval of the Engineer’s Report for Landscaping and Lighting Maintenance District No. 17 ­ Chadbourne­Beck­Cordelia, Annexation No. 8 (LogistiCenter at Fairfield); and the Levy and Collection of Annual Assessments Related Thereto Commencing Fiscal Year 2023­2024; and
Resolution 2022­253 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory to the City of Fairfield Landscaping and Lighting Maintenance District No. 17 ­ Chadbourne­Beck­Cordelia; and to Levy and Collect Annual Assessments Related Thereto Commencing Fiscal Year 2023­2024; and Calling for a Property Owner Protest Proceeding, to Submit to the Qualified Property Owners the Question of Levying Such Assessments and Establishing an Assessment Range Formula for Annexation No. 8 (LogistiCenter at Fairfield)
RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
The adoption of the attached resolutions will begin the annexation proceedings for Landscape and Lighting Maintenance District No. 17 ­ Chadbourne­Beck­Cordelia (District) Annexation No. 8, LogistiCenter at Fairfield. The annexation of LogistiCenter at Fairfield to the District is required by the conditions of approval for this development.

DISCUSSION
The conditions of approval for the LogistiCenter at Fairfield development require the property to annex to the District to fund its proportional share of the costs to maintain various landscaping and lighting Packet Page 102 of 252

Agenda Item No: 9.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­251 of the City Council of the City of Fairfield Initiating Proceedings forthe Annexation of Territory, Annexation No. 8, (LogistiCenter at Fairfield) to the City ofFairfield Landscaping and Lighting Maintenance District No. 17 ­ Chadbourne­Beck­Cordelia; and the Levy and Collection of Annual Assessments Related TheretoCommencing with Fiscal Year 2023­2024; andResolution 2022­252 of the City Council of the City of Fairfield Granting PreliminaryApproval of the Engineer’s Report for Landscaping and Lighting Maintenance DistrictNo. 17 ­ Chadbourne­Beck­Cordelia, Annexation No. 8 (LogistiCenter at Fairfield); andthe Levy and Collection of Annual Assessments Related Thereto Commencing FiscalYear 2023­2024; andResolution 2022­253 of the City Council of the City of Fairfield Declaring Its Intention toAnnex Territory to the City of Fairfield Landscaping and Lighting Maintenance DistrictNo. 17 ­ Chadbourne­Beck­Cordelia; and to Levy and Collect Annual AssessmentsRelated Thereto Commencing Fiscal Year 2023­2024; and Calling for a PropertyOwner Protest Proceeding, to Submit to the Qualified Property Owners the Question ofLevying Such Assessments and Establishing an Assessment Range Formula forAnnexation No. 8 (LogistiCenter at Fairfield)RECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEThe adoption of the attached resolutions will begin the annexation proceedings for Landscape andLighting Maintenance District No. 17 ­ Chadbourne­Beck­Cordelia (District) Annexation No. 8,LogistiCenter at Fairfield. The annexation of LogistiCenter at Fairfield to the District is required by theconditions of approval for this development.DISCUSSION The conditions of approval for the LogistiCenter at Fairfield development require the property to annex to the District to fund its proportional share of the costs to maintain various landscaping and lighting improvements within the boundaries of the District.

The proposed territory for Annexation No. 8 is owned by DPML Cordelia Road, LLC and is located north of Cordelia Road, south of the Southern Pacific Railroad, east of Beck Avenue and west of Ledgewood Creek within the boundaries of Solano County Assessor’s Office as assessor’s parcel numbers (APNs) 0032­190­120, 0032­190­320, 0032­190­330, and 0032­190­350, as depicted on Attachment 1. Once constructed, the LogistiCenter at Fairfield development will include the parcels and subdivisions of land identified in Annexation No. 8, and APN 0032­190­300, which was previously annexed to the District with Annexation No. 3.

The annexation of the LogistiCenter at Fairfield development to the District will allow the City to collect special assessments to provide for its proportional cost share of maintenance of the landscaping within the District. In conformance with the provisions of Proposition 218, the City must establish whether improvements provide a general benefit (benefits conferred upon the general public) or a special benefit (benefits conferred only upon assessed parcels within the District). Although street lighting has been determined to be a special benefit, current City policy provides for the payment of streetlights from the General Fund that conform to the City standard. Currently, all streetlights within the District conform to the City standard. Therefore, the General Fund pays for the lighting costs. Should the current streetlights be replaced with lights outside the City standard, or the policy is changed then the costs of street lighting may be collected through the District.

The estimated fiscal year (FY) 2023­2024 annual assessment for LogistiCenter at Fairfield will be approximately $12,066 based on the maximum balloted assessment rate.

Approving the attached resolutions will set the date of the public hearing for November 15, 2022, at which time the City will tabulate the ballots to determine if a majority protest exists.

FINANCIAL IMPACT
The anticipated annual revenue to be received by the District (Organization Code 167­60­107) for this annexation is estimated to be $12,066, which is based on the maximum balloted assessment rate. The process for the annexation is funded by the developer and no General Fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If council has any questions concerning the required annexation of this development, this item may be rescheduled until the next council meeting to allow staff to provide the necessary background information. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 428­7089
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Packet Page 103 of 252

Agenda Item No: 9.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­251 of the City Council of the City of Fairfield Initiating Proceedings forthe Annexation of Territory, Annexation No. 8, (LogistiCenter at Fairfield) to the City ofFairfield Landscaping and Lighting Maintenance District No. 17 ­ Chadbourne­Beck­Cordelia; and the Levy and Collection of Annual Assessments Related TheretoCommencing with Fiscal Year 2023­2024; andResolution 2022­252 of the City Council of the City of Fairfield Granting PreliminaryApproval of the Engineer’s Report for Landscaping and Lighting Maintenance DistrictNo. 17 ­ Chadbourne­Beck­Cordelia, Annexation No. 8 (LogistiCenter at Fairfield); andthe Levy and Collection of Annual Assessments Related Thereto Commencing FiscalYear 2023­2024; andResolution 2022­253 of the City Council of the City of Fairfield Declaring Its Intention toAnnex Territory to the City of Fairfield Landscaping and Lighting Maintenance DistrictNo. 17 ­ Chadbourne­Beck­Cordelia; and to Levy and Collect Annual AssessmentsRelated Thereto Commencing Fiscal Year 2023­2024; and Calling for a PropertyOwner Protest Proceeding, to Submit to the Qualified Property Owners the Question ofLevying Such Assessments and Establishing an Assessment Range Formula forAnnexation No. 8 (LogistiCenter at Fairfield)RECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEThe adoption of the attached resolutions will begin the annexation proceedings for Landscape andLighting Maintenance District No. 17 ­ Chadbourne­Beck­Cordelia (District) Annexation No. 8,LogistiCenter at Fairfield. The annexation of LogistiCenter at Fairfield to the District is required by theconditions of approval for this development.DISCUSSIONThe conditions of approval for the LogistiCenter at Fairfield development require the property to annexto the District to fund its proportional share of the costs to maintain various landscaping and lightingimprovements within the boundaries of the District. The proposed territory for Annexation No. 8 is owned by DPML Cordelia Road, LLC and is locatednorth of Cordelia Road, south of the Southern Pacific Railroad, east of Beck Avenue and west ofLedgewood Creek within the boundaries of Solano County Assessor’s Office as assessor’s parcelnumbers (APNs) 0032­190­120, 0032­190­320, 0032­190­330, and 0032­190­350, as depicted onAttachment 1. Once constructed, the LogistiCenter at Fairfield development will include the parcels andsubdivisions of land identified in Annexation No. 8, and APN 0032­190­300, which was previouslyannexed to the District with Annexation No. 3. The annexation of the LogistiCenter at Fairfield development to the District will allow the City to collectspecial assessments to provide for its proportional cost share of maintenance of the landscaping withinthe District. In conformance with the provisions of Proposition 218, the City must establish whetherimprovements provide a general benefit (benefits conferred upon the general public) or a specialbenefit (benefits conferred only upon assessed parcels within the District). Although street lighting hasbeen determined to be a special benefit, current City policy provides for the payment of streetlights fromthe General Fund that conform to the City standard. Currently, all streetlights within the District conformto the City standard. Therefore, the General Fund pays for the lighting costs. Should the currentstreetlights be replaced with lights outside the City standard, or the policy is changed then the costs ofstreet lighting may be collected through the District.The estimated fiscal year (FY) 2023­2024 annual assessment for LogistiCenter at Fairfield will beapproximately $12,066 based on the maximum balloted assessment rate. Approving the attached resolutions will set the date of the public hearing for November 15, 2022, atwhich time the City will tabulate the ballots to determine if a majority protest exists.FINANCIAL IMPACTThe anticipated annual revenue to be received by the District (Organization Code 167­60­107) for thisannexation is estimated to be $12,066, which is based on the maximum balloted assessment rate. Theprocess for the annexation is funded by the developer and no General Fund monies are used for thiseffort.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf council has any questions concerning the required annexation of this development, this item may berescheduled until the next council meeting to allow staff to provide the necessary backgroundinformation. However, if the annexation is not approved, the conditions of approval for this developmentwould not be fulfilled and the development process would cease.STAFF CONTACTChris Lewis, Sr. Management Analyst(707) 428­[email protected] WITHN/A ATTACHMENTS:

Description
Attachment 1: Boundary Map of Annexation No. 8
Attachment 2: Engineer's Report
Attachment 3: Proposed Resolution ­ Initiating Proceedings Attachment 4: Proposed Resolution ­ Preliminary Approval of Engineer's Report Attachment 5: Proposed Resolution ­ Intention to Annex Territory REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 9/12/2022 ­ 8:08 PM
Kaushal, Paul Approved 9/12/2022 ­ 8:16 PM
Ballard, Kelly Approved 9/13/2022 ­ 11:28 PM
Ballard, Kelly Approved 9/13/2022 ­ 11:29 PM
Packet Page 104 of 252

LegendAnnexation No. 8CITY OF FAIRFIELDCOUNTY OF SOLANOSTATE OF CALIFORNIA.SiteVicinity MapdSite1SHEET 1 OF 1CORDELIA RDANNEXATION MAP NO. 8 (LOGISTICENTER AT FAIRFIELD)LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 17(CHADBOURNE-BECK-CORDELIA)FILED IN THE OFFICE OF THE CITY CLERK THIS ___________ DAY OF ________________, 202__.________________________________________CITY CLERKCITY OF FAIRFIELDTHE LINES AND DIMENSIONS OF EACH LOT OR PARCEL SHOWN ON THIS DIAGRAM SHALL BE THOSE LINES AND DIMENSIONS AS SHOWN ON THE SOLANO COUNTY ASSESSOR'S MAPS FOR THOSE PARCELS LISTED.THE SOLANO COUNTY ASSESSOR'S MAPS SHALL GOVERN FOR ALL DETAIL CONCERNING THE LINES AND DIMENSIONS OF SUCH LOTS OR PARCELS.1Map Reference Number234BECK AVEMAP REFERENCE NUMBER ASSESSOR'S PARCEL NUMBER1 0032-190-1202 0032-190-3203 0032-190-3304 0032-190-350CORDELIA RDE 12I-80TEXAS STBECK AVECHADBOURNEPacket Page 105 of 252Attachment 1 Page 1 of 1

Intent Meeting: September 20, 2022
Public Hearing: November 15, 2022

CITY OF FAIRFIELD
ENGINEER’S ANNEXATION REPORT

CITY OF FAIRFIELD

LANDSCAPING AND LIGHTING MAINTENANCE
DISTRICT NO. 17 (CHADBOURNE-BECK-CORDELIA),
ANNEXATION NO. 8 (LOGISTICENTER AT FAIRFIELD)
FISCAL YEAR 2023/2024
Packet Page 106 of 252Attachment 2 Page 1 of 21

ENGINEER'S REPORT AFFIDAVIT
Annexation No. 8 to
City of Fairfield
Landscaping and Lighting Maintenance District No. 17
(Chadbourne-Beck-Cordelia)
And establishment of Annual Assessments for said Annexation The Annexation includes all parcels of land within the project known as

LOGISTICENTER AT FAIRFIELD
City of Fairfield,
County of Solano, State of California
This Report and the enclosed diagram show the exterior boundaries of the territory designated as Annexation No. 8 (LogistiCenter at Fairfield) to the City of Fairfield Landscaping and Lighting Maintenance District No. 17 (Chadbourne-Beck-Cordelia); and the lines and dimensions of each lot, parcel, and subdivision of land within said annexation territory, as the same that existed at the time this Report was prepared. Reference is hereby made to the Solano County Assessor's maps for a detailed description of the lines and dimensions of parcels within Annexation No. 8 (LogistiCenter at Fairfield). The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this __ 1 s_t ___ day of September , 2022.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Fairfield
Susana Hernandez
Senior Project Manager
B� k-·�-e -
Tyrone Peter
PE# C 81888
Packet Page 107 of 252Attachment 2 Page 2 of 21

TABLE OF CONTENTS
INTRODUCTION ............................................................................................................. 1 PART I — PLANS AND SPECIFICATIONS ................................................................... 5 A. DESCRIPTION OF PROPERTIES WITHIN ANNEXATION NO. 8 ...................... 5 B. DESCRIPTION OF IMPROVEMENTS AND SERVICES ..................................... 5 PART II — METHOD OF APPORTIONMENT .............................................................. 10 A. GENERAL .......................................................................................................... 10 B. BENEFIT ANALYSIS ......................................................................................... 10 C. ASSESSMENT METHODOLOGY ..................................................................... 12 D. ASSESSMENT RANGE FORMULA .................................................................. 13 PART III — ANNEXATION BUDGET AND ASSESSMENTS ...................................... 14 PART IV — ASSESSMENT ROLL ............................................................................... 16 PART V — ANNEXATION DIAGRAM .......................................................................... 17 Packet Page 108 of 252Attachment 2 Page 3 of 21

Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

INTRODUCTION
In 1982, the City of Fairfield, County of Solano, State of California, (hereafter referred to as “City”), formed Landscaping and Lighting Maintenance District No. 2 (Chadbourne-Beck- Cordelia) (hereafter referred to as “Original District”), pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereafter referred to as the “1972 Act”), and subsequently the City annexed additional territory, to this Original District in April 1995, designated as Annexation No. 1 and Annexation No. 2. By 2003, the City determined that the assessment range for the Original District was no longer adequate to meet the annual operation and maintenance expenses.

Since the Original District and assessments were established prior to Proposition 218, in lieu of balloting for an increased assessment range under the current district, the City Attorney’s Office recommended that the City form an overlay/replacement district, balloting for a new higher assessment range.

In 2003 the City pursuant to the provisions of the 1972 Act and the California Constitution Article XIIID (hereafter referred to as the “California Constitution”), the City conducted a protest ballot proceeding for the formation of Landscaping and Lighting Maintenance District No. 17 (Chadbourne-Beck-Cordelia) (hereafter referred to as “District”), and the associated new assessment range, which was an increase over the prior assessments for the Original District.

On July 1, 2003 the City Council conducted a public hearing regarding the formation of the District and new assessment range, and at the conclusion of the public hearing, the City Council determined after the ballot tabulation that majority protest did not exist and subsequently by resolution approved the formation of the District and the annual levy of assessments related thereto, essentially replacing the Original District and assessments. Subsequently, in accordance with the 1972 Act and the California Constitution, the City has annually levied and collected special assessments on the County tax rolls to fund the ongoing maintenance and operation of local landscaping and lighting improvements that provide special benefits to properties within Landscaping and Lighting Maintenance District No. 17 (Chadbourne-Beck- Cordelia).

In addition, in accordance with the provisions of the 1972 Act and the California Constitution, the City has annexed additional territory to the District, designated as Annexation No. 3 in May 2009, Annexation No. 4 in January 2014, Annexation No. 5 in April 2015, Annexation No. 6 in May 2016, and Annexation No. 7 in March 2017 for the special benefits received from the improvements provided by the District, including their proportional special benefit from district- wide improvements (shared benefit), as well as any improvements that were of special benefit to those specific properties that were to be installed in connection with the development of those properties.

For fiscal year 2023/2024, the City Council proposes to annex to the District the parcels of land within the project known as “LogistiCenter at Fairfield” that are not already part of the District, in order to provide for the ongoing maintenance and operation of District improvements that provide a special benefit to those properties including both existing improvements (shared benefit) and the additional amenities to be installed in connection with the development of the properties therein.

Packet Page 109 of 252Attachment 2 Page 4 of 21

Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

By resolution, the City Council has ordered the preparation of this Engineer’s Report (hereafter referred to as “Report”), in connection with the proceedings for the annexation of territory to the District designated as:

Annexation No. 8 (LogistiCenter at Fairfield),
City of Fairfield Landscaping and Lighting Maintenance District No. 17 (Chadbourne-Beck-Cordelia)
(hereafter referred to as “Annexation No. 8”), and establishment of the annual assessments related thereto commencing in fiscal year 2023/2024 pursuant to the 1972 Act and the provisions of the California Constitution Article XIIID.

This Report describes the proposed annexation of territory to the District, the improvements, and assessments to be levied on the properties therein to provide ongoing funding for the costs and expenses required to service and maintain the landscaping and lighting improvements associated with and resulting from the development of properties within Annexation No. 8 in accordance with the proportional special benefits the properties will receive from the existing District improvements, as well as improvements installed in connection with the development of property within Annexation No. 8 that will be maintained by the District.

The improvements, the method of apportionment, and special benefit assessments described in this Report are based on existing District improvements and property development as well as the proposed improvements and planned development of properties within Annexation No. 8; and represent an estimate of the direct expenditures, incidental expenses, and fund balances that will be necessary to maintain, service and operate such improvements. The proposed improvements to be installed in connection with the development of properties within Annexation No. 8 and described herein are based on the development plans and specifications for LogistiCenter at Fairfield and by reference these plans and specifications are made part of this Report.

The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (APN) by the Solano County Assessor’s Office. The Solano County Auditor/Controller uses Assessor’s Parcel Numbers and specific Fund Numbers to identify properties to be assessed on the tax roll for the special benefit assessments.

As part of the annexation proceedings, the City shall conduct a Property Owner Protest Ballot proceeding for the proposed levy of new assessments pursuant to the provisions of the California Constitution, Article XIIID Section 4. In conjunction with this ballot proceeding, the City Council will conduct a noticed public hearing to consider public testimonies, comments and written protests regarding Annexation No. 8 and the levy of assessments.

At the conclusion of public testimony, the City Council will direct the City Clerk or their designee to tabulate the property owner protest ballots returned, to determine if a majority protest exists for the proposed new assessments (ballots shall be weighted based on each parcel’s proportional assessment amount). If a majority protest exists, the City Council shall abandon the proposed new assessment and current annexation proceedings. If a majority protest does not exist, based on the City Council’s consideration of public comments and written protests, the City Council may order any material amendments to this Report and may approve the Report (as submitted or amended). The Report as approved shall reflect the City Council’s proposed changes of organization for the District authorized pursuant to Chapter 2, Article 2, commencing Packet Page 110 of 252Attachment 2 Page 5 of 21

Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

with Section 22605 of the 1972 Act; the confirmation of the assessment diagram; and its adoption of the related assessments in compliance with the provisions of the California Constitution Article XIIID. The changes in organization and the new assessments as approved in these proceeding shall be incorporated into the District’s Annual Engineer’s Report and together with all other District assessments shall be reviewed and adopted for the levy and collection of assessments pursuant to the 1972 Act for fiscal year 2023/2024. The assessment information will be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in fiscal year 2023/2024.

This Report consists of five (5) parts:

Part I
Plans and Specifications: A general description of the annexation territory boundaries which consists of properties within the project known as LogistiCenter at Fairfield and the proposed improvements associated with Annexation No. 8, Details regarding the specific installation and construction of improvements to be incorporated into the District as part of the development of properties within Annexation No. 8 are outlined in the development plans for LogistiCenter at Fairfield and by reference these plans and specifications are made part of this Report.

Part II
The Method of Apportionment: A discussion of the benefits that the improvements and services provide to properties within Annexation No. 8 and the method of calculating each property’s proportional special benefit and annual assessment. This section also identifies and outlines an Assessment Range Formula that provides for an annual adjustment to the maximum assessment rates established by this Report. This Assessment Range Formula limits increases on future assessments, but also provides for reasonable cost adjustments due to inflation without the added expense of additional property owner protest ballot proceedings.

Part III
Annexation No. 8 Assessments: An estimate of the annual assessments to maintain and service the landscaping and lighting improvements that provide special benefits to the property within Annexation No. 8, including existing improvements shared by other properties within the District as well as those installed and maintained as part of the development of the property within Annexation No. 8 that are considered a special benefit to these properties or shared by other properties within the District. The proposed initial maximum assessment and assessment range formula (to be approved by property owners) established for Annexation No. 8 is based on current property development plans and estimated annual cost and expenses associated with all improvements currently within the District as well as those to be accepted and maintained by the City in conjunction with the development of LogistiCenter at Fairfield. The assessments and costs associated with the improvements for all subsequent years shall be based on the estimated annual cost of operation and maintenance of the District improvements for that fiscal year. The proposed assessment described in this Report establishes the initial maximum assessment rates applicable to the property within Annexation No. 8 based on the proposed development of the property therein and the improvements that provide special benefit to those properties. This maximum assessment rates identified herein, shall be adjusted Packet Page 111 of 252Attachment 2 Page 6 of 21

Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

annually in subsequent years by the Assessment Range Formula described in Part II of this Report.

Part IV
Assessment Roll: A listing of the proposed maximum assessment amount for the parcels within Annexation No. 8, to be presented to the property owners of record in the protest ballot proceedings required pursuant to the provisions of the California Constitution. The proposed maximum assessment amount for each parcel is based on the parcel’s proportional special benefit as outlined in the method of apportionment and the proposed initial maximum assessment rate applicable to the parcel within Annexation No. 8.

Part V
Annexation Diagram: A Diagram showing the exterior boundaries of Annexation No. 8 is provided in this Report and includes all parcels that will receive special benefits from the improvements. Parcel identification, the lines and dimensions of each lot, parcel, and subdivision of land within Annexation No. 8 is inclusive of parcels of land within the LogistiCenter at Fairfield project as the same existed at the time this Report was prepared. Said parcels of land are shown on the Solano County Assessor's Parcel Map as parcel numbers 0032-190-120, 0032-190-320, 0032-190-330, and 0032-190-350, and shall include all subsequent subdivisions, lot line adjustments or parcel changes therein. Note, parcel 0032-190- 300 is also a part of the LogistiCenter at Fairfield project but was previously annexed to the District as part of Annexation No. 3 and therefore not included as part of Annexation No. 8.

Reference is hereby made to the Solano County Assessor’s Parcel Maps for a detailed description of the lines and dimensions of the lot and parcel of land herein described.

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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

PART I — PLANS AND SPECIFICATIONS
A. Description of Properties within Annexation No. 8
Annexation No. 8 covers approximately forty-nine (49.19) acres and along with parcel 0032-190-300 (previously annexed to the District in Annexation No. 3) is inclusive of the parcel and subdivisions of land within the approved project known as LogistiCenter at Fairfield. The territory of land comprising Annexation No. 8 is located:
Generally, north of Cordelia Road, south of the Southern Pacific Railroad, east of Beck Avenue and west of Ledgerwood Creek;
Encompasses the area of land currently identified by the Solano County Assessor’s Office as Assessor’s Parcel Numbers 0032-190-120, 0032-190-320, 0032-190-330, and 0032-190-350.

B. Description of Improvements and Services
The improvements that provide special benefits to the parcels within Annexation No. 8 may include, but are not limited to the continued maintenance, operation and related servicing of all the landscape and lighting facilities, materials and appurtenant within the public rights-of-way installed as part of the LogistiCenter at Fairfield (Annexation No. 8) and a portion (proportional benefit) of various landscape improvements located on the primary access streets within the District that have been installed and constructed in conjunction with other developments within the District.

Annexation No. 8 Landscape Improvements
The landscape improvements associated with Annexation No. 8 include landscaped areas located in the street rights-of-way (parkway landscaping) surrounding the LogistiCenter at Fairfield project. These improvements may include turf, ground cover, shrubs, trees, plants, irrigation, and drainage systems, and associated appurtenant facilities located within these street rights-of-way. Specifically:
Parkway perimeter landscaping adjacent to the eastern boundaries of the LogistiCenter at Fairfield development along the west side of Beck Avenue.

Existing District Improvements
Annexation No. 8 will also receive proportional special benefit and cost allocation of the existing improvements and landscaped areas located on the primary access streets for all development within the District. Specifically, Annexation No. 8 will receive proportional benefit from Schedule A, B, and C of the five schedules of improvements for the District listed below:

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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

Schedule A
Landscaping and improvements located in the twenty-two (22) median islands within the boundaries of the District on Chadbourne Road, Beck Avenue, Courage Drive, North Watney Way, and South Watney Way, specifically:
Chadbourne Road (6 median islands):
one median island between Cordelia Road and Maxwell Way; two median islands between Maxwell Way and Courage Drive/Guittard Way; one median island between Courage Drive/Guittard Way and Low Court; one median island between Low Court and Bush Drive; and one median island between Bush Drive and the south side Highway 12 on/off ramps. Courage Drive (7 median islands):
two median islands between Chadbourne Road and the first (western) intersection with North and South Watney Way;
three median islands between the first (western) and the second (eastern) intersection with North and South Watney Way; and
two median islands between and the second (eastern) intersection with North and South Watney Way and Beck Avenue.
Meyer Way: one median island just east of Beck Avenue. Guittard Way: one median island just west of Chadbourne Road. North Watney Way (2 median islands): two median islands located north of Courage Drive, one at each intersection of North Watney Way with Courage Drive. South Watney Way (2 median islands): two median islands located south of Courage Drive, one at each intersection of South Watney Way with Courage Drive. Beck Avenue (3 median islands):
one median island between Highway 12 and Courage Drive/Meyer Way; one median island between Courage Drive/Meyer Way and the Southern Pacific railroad right-of-way (tracks); and
one hardscape median located just south of the Southern Pacific railroad right-of- way crossing on Beck Avenue.
Landscaping and improvements (Entryway monument, lighting, signage, and planters) located at the northwest and southwest corners of the intersection of Beck Avenue with Courage Drive.
Landscaping and improvements directly adjacent to the sanitary sewer pump station area located on the north side of Cordelia Road approximately 280 feet west of Beck Avenue.

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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

Schedule B
Landscaping and improvements along parkway/side panels within the boundaries of the District located on Chadbourne Road, Guittard Way, Courage Drive, North Watney Way, South Watney Way, and Beck Avenue. Specifically:
Chadbourne Road: The maintained areas are on both the east and west sides of Chadbourne Road between Highway 12 and the Southern Pacific Railroad crossing south of Cordelia Road which includes:
west side of Chadbourne Road from the Highway 12 off ramp, south to Cordelia Road including the corner return areas at the northwest and southwest corners of Busch Drive. Generally, the maintained area is from the curb to the individual property lines/fence lines which range from 20 to 40 feet behind the curb; and east side of Chadbourne Road from the Highway 12 on ramp, south to Maxwell Court including half of the corner return areas at the northeast and southeast corners of Courage Drive and the northeast corner of Maxwell Court. Generally, the maintained area is from the curb to the individual property lines/fence lines which range from 30 to 45 feet behind the curb.

Not a part of the Chadbourne Road improvements is the side panel landscaping along the east side of Chadbourne Road between Cordelia Road and Maxwell Court. This area is maintained by the adjacent property owner (parcel 0028-230-130) and is not included as part of the Schedule B or District improvements.
Guittard Way: Weed abatement is currently provided in the area between the curb and sidewalk on Guittard Way along the north side of the street from Chadbourne Road east through the cul-de-sac wrap around (Adjacent to parcel 0028-200-710, which is currently undeveloped). There are no sidewalk and no landscaping services provided on the south side of the street. (The landscaping on the south side of the street is currently maintained by the adjacent property 0028-220-430).
Courage Drive: Both the north and south sides of Courage Drive between Chadbourne Road and Beck Avenue. Generally, the areas maintained extend 30 feet behind the curb on both sides of the street.
North Watney Way at the Courage Drive West Intersection: The maintained areas extend from Courage Drive to approximately 350 feet north of the intersection along the west side of North Watney Way and approximately 250 feet north of the intersection on the east side. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which ranges from 30-50 feet behind the curb. South Watney Way at the Courage Drive West Intersection: No side panel landscaping is maintained on either the west or east side of the street along South Watney Way.
North Watney Way at the Courage Drive East Intersection: The maintained areas extend from Courage Drive to approximately 350 feet north of the intersection along both the west and east sides North Watney Way. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which ranges from 35-50 feet behind the curb.

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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

South Watney Way at the Courage Drive East Intersection: The maintained areas extend from Courage Drive to approximately 325 feet south of the intersection along the west side of South Watney Way and approximately 225 feet south of the intersection on the east side. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which ranges from 35-45 feet behind the curb. Beck Avenue: The maintained areas are on both the east and west sides of Beck Avenue generally between Highway 12 and Cordelia Road, Specifically:
both sides of Beck Avenue from the bridge over the Alonzo Drainage Channel (located just south of Highway 12), south to the intersection with the Southern Pacific Railroad. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which average 40 to 50 feet behind the curb on both sides of the street;
west side of Beck Avenue between the Southern Pacific Railroad and Cordelia Road.

This maintained area is from the curb to the individual property lines and averages 35-50 feet behind the curb;
east side of Beck Avenue adjacent to parcel 0032-190-300 (the undeveloped parcel of Annexation No. 3 but part of the Logisicenter project). This maintenance area is generally located between the Southern Pacific Railroad crossing at Beck Avenue and Cordelia Road. The area currently being maintained extends from the curb to 5 feet behind the sidewalk (approximately 20 feet behind curb) although the overall easement is approximately 50 feet wide and the current area being maintained is proposed to be modified as part of the Logisicenter project; east side of Beck Avenue adjacent to 310 Beck Avenue known as the Mission Solano development (parcel 0032-190-310) which is generally located between the Southern Pacific Railroad and Cordelia Road. The maintained area is from the curb to the property line/fence line which is generally 35 feet behind the curb; and east side of Beck Avenue adjacent to parcel 0032-190-120 (part of the Logisicenter project). This maintenance area is generally located between the Southern Pacific Railroad and Cordelia Road. This area will be improved and maintained with the inclusion of Annexation No. 8 to the District. Currently the area is provided weed abatement within the 50-foot easement behind the curb when necessary. Landscaping and improvements (including the Solano Business Park sign) in the area located along the southerly side of the Alonzo Drainage Channel from Beck Avenue west approximately 1,300 feet adjacent to parcels 0028-792-120 & 0028-792-150. The landscaping and improvements located in the two median islands between parcel 0028- 230-320 (2300 Cordelia Road) and parcel 0028-230-410 (2400 Cordelia Road) which is a point approximately 1880 feet east of the railroad right-of-way crossing on Cordelia Road, east of Chadbourne Road. The two median islands extend from a point approximately 80 feet behind the street gutter on Cordelia Road, north approximately 600 feet.

Schedule C
Public lighting facilities and improvements within the District.

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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

Schedule D
Landscaping and improvements along parkway/side panels on Meyer Way. Specifically:
Meyer Way: Turf and trees are maintained in the area between the curb and sidewalk along both the north and south sides of Meyer Way including the corner returns at Beck Avenue through the cul-de-sac wrap around.

Schedule E
Landscaping and improvements along parkway/side panels along Cordelia Road within the boundaries of the District. Specifically:
Cordelia Road: Along the south side of Cordelia Road from the railroad track crossing just east of Hale Ranch Road (which is also the western boundary of the District and also the City limits), east to Chadbourne Road. The maintained area is from the curb to the back of sidewalk, a distance of approximately 35 feet (landscape area 27 feet and sidewalk 8 feet); and
Cordelia Road: Along the north side of Cordelia Road from the railroad track crossing just east of Hale Ranch Road (which is also the western boundary of the District and also the City limits), east approximately 2,020 feet to eastern property line of parcel 0028-220-610 (2920 Cordelia Road). The maintained area is from the curb to the individual property lines which is approximately 25 feet behind the curb and 5 feet behind sidewalk.

Not a part of Cordelia Road Improvements: Much of the side panel landscaping along Cordelia Road is maintained by the adjacent parcel property owners and are not part of the Schedule E or District improvements including:
o north side of Cordelia Road from Chadbourne Road, west approximately 900 feet to the western boundary line of parcel 0028-220-310 (2850 Cordelia Road); o north and south sides of Cordelia Road from Chadbourne Road, east to the railroad right-of- way crossing on Cordelia Road, east of Chadbourne; and
o north and south sides of Cordelia Road from the railroad right-of-way crossing Cordelia Road just east of Chadbourne, to Beck Avenue. (In this area, the parcels on the south side of Cordelia Road are not within the District).

With Annexation No. 8, the District boundary on the north side of Cordelia Road will be extended from Beck Avenue, east to Ledgerwood Creek. However, the north side of Cordelia Road from Beck Avenue to Ledgerwood Creek will be privately maintained and not a part of the District improvements.

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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

PART II — METHOD OF APPORTIONMENT
A. General
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include the construction, maintenance, and servicing of public lights, landscaping, and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The formula used for calculating assessments should therefore reflect the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on estimated benefit to each parcel. In addition, pursuant to the California Constitution Article XIIID Section 4, a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel and provides that only special benefits may be assessed.

B. Benefit Analysis
Each of the proposed improvements, the associated costs and assessments have been carefully reviewed, identified, and allocated based on special benefit pursuant to the provisions of the California Constitution and the 1972 Act. All improvements associated with this District have been identified as necessary, required and/or desired for the orderly development of the properties within the District to their full potential, consistent with the proposed development plans and applicable portions of the City General Plan.

As such, these improvements would be necessary and required of individual property owners for the development of such properties and the ongoing operation, servicing and maintenance of these improvements would be the financial obligation of those properties. Therefore, the improvements and the annual costs of ensuring the maintenance and operation of the improvements are of direct and special benefit to the properties.

The method of apportionment (method of assessment) is based on the premise that each assessed parcel within the District receives benefit from the improvements. The desirability and security of properties is enhanced by the presence of street lighting and well-maintained landscaping in close proximity to those properties.

The special benefits associated with all landscaping improvements are specifically:
Enhanced desirability of properties through association with the improvements.

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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

Improved aesthetic appeal of properties providing a positive representation of the area and properties.
Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping.
Environmental enhancement through improved erosion resistance, dust and debris control, and fire prevention.
Increased sense of pride in ownership of property with the District resulting from well- maintained improvements associated with the properties. Enhanced quality of life through well-maintained green belts and landscaped areas. Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities including abatement of graffiti.
Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation, and attenuating noise.

The special benefits of street lighting are the convenience, safety, and security of property, improvements, and good. Specifically:
Enhanced deterrence of crime and the aid to police protection. Increased nighttime safety on roads and streets.
Improved ability of pedestrians and motorists to see.
Improved ingress and egress to property.
Reduced vandalism and other criminal act and damage to improvements or property. Improved traffic circulation and reduced nighttime accidents and personal property loss.
Increased promotion of business during nighttime hours in the case of commercial properties.

All of the preceding special benefits contribute to a specific enhancement and desirability of the assessed parcel within the District and thereby provide a special enhancement of property values.

Although the street lighting has been determined to be a special benefit, current City policy provides for the payment of streetlights from the General Fund that conform to the City standard. Currently, all streetlights within the District conform to the City standard.

Therefore, the General Fund pays for the lighting costs. Should the current streetlights be replaced with lights outside the City standard or the policy is changed then the costs of street lighting may be collected through the District.

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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

General Benefit
In reviewing each of the existing District improvements and new improvements associated with Annexation No. 8, the proximity of those improvements to the property within Annexation No. 8 and those outside the District as well as the reasons for installing and constructing such improvements, it is evident that these various improvements are solely the result of developing properties within the District and the ongoing maintenance and operation of the improvements to be maintained by the District directly affect those properties. Although these improvements include public easements, rights-of-way, streets, and other amenities available or visible to the public at large, the construction and installation of the District improvements were clearly not required nor necessarily desired by any properties or developments outside the District boundary. Therefore, any public access or use of the improvements by others is incidental and therefore it has been determined that these improvements provide no measurable general benefit to properties outside the District or to the public at large.

C. Assessment Methodology
The costs of maintaining improvements for Maintenance District No. 17, Chadbourne -Beck - Cordelia, are to be assessed on the following basis:
1) Maintenance of landscaping and improvements in the median islands on Chadbourne Road, Courage Drive, North Watney Way, South Watney Way, and Beck Avenue as well as landscaping and improvements located in the northwest and southwest corners of the intersection of Beck Avenue with Courage Drive, and within the sanitary sewer pump station area (all designated as Schedule A improvements) are to be assessed on an area basis to all parcels within the District boundaries that are north of the Southern Pacific Railroad right of way that lie west of the intersection of the Southern Pacific Railroad right of way crossing at Cordelia Road and those parcels north of Cordelia Road that lie east of the intersection of the Southern Pacific Railroad right of way crossing at Cordelia Road.
2) Maintenance of landscaping and improvements in the areas behind the curbs along the northerly and southerly sides of Courage Drive, at the intersection of North Watney Way and South Watney Way with Courage Drive, along the westerly and easterly sides of Beck Avenue north of the intersection with Southern Pacific Railroad, along the westerly and easterly sides of Beck Avenue south of the intersection with Southern Pacific Railroad, along the westerly and easterly sides of Chadbourne Road except the area along the easterly side of Chadbourne Road between Cordelia Road and Maxwell Court; and, landscaping and improvements in the area located along the southerly side of the Alonzo Drainage Channel are (designated as Schedule B improvements) and are assessed on a proportional frontage basis.to the parcels fronting along the aforementioned roadways and Drainage Channel.
3) All public lighting and associated facilities for the District are designated as Schedule C improvements and are to be assessed on an area basis (proportional acreage) to all benefiting parcels within the District. (Lighting expenses are currently funded by the General Fund and not assessed in this District, but all benefiting parcels are subject to Schedule C assessments in the future).

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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

4) Maintenance of landscaping and improvements along Meyer Way (designated as Schedule D improvements) are to be assessed to the properties fronting Meyer Way on an area basis (proportional acreage).
5) Maintenance of landscaping improvements along Cordelia Road west of Chadbourne Road (designated as Schedule E improvements) are to be assessed to the properties fronting the improvements on Cordelia Road on an area basis (proportional acreage).

D. Assessment Range Formula
Any new or increased assessment requires certain noticing and meeting requirements by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC and XIIID), legislative changes in the Brown Act defined a "new or increased assessment" to exclude certain conditions. These conditions included "any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed." All budget items may be impacted by inflation in subsequent years. In an effort to minimize this impact on the District and ensure the long life of the improvements, an assessment range formula for inflation is included as part of the maximum assessment rate to be presented to the property owners within Annexation No. 8 for approval. The formula, as described herein provides for annual inflationary adjustment to the maximum assessment rate that may be imposed each year without requiring the extensive procedure and cost of balloting for normal operational cost increases. The purpose of establishing an assessment range formula is to provide for reasonable increases and inflationary adjustment to the assessment amounts without requiring costly noticing, mailing, and ballot procedures, which could further increase the assessments. The annual inflationary formula (assessment range formula) described herein is consistent with the District’s existing assessment range formula and shall be part of the assessment to be approved by the property owners. The application of this formula should provide for modest increases to the assessment revenues to meet anticipated cost increases in labor and materials that result from normal inflationary factors.

Beginning in the first fiscal year (fiscal year 2023/2024) and each fiscal year thereafter, the “Initial Maximum Assessment” as outlined in this Report (maximum assessments as of fiscal year 2022/2023) for the properties within Annexation No. 8 will be recalculated and a new Maximum Assessment established.

The Maximum Assessment is equal to the “Initial Maximum Assessment” approved by property owners within Annexation No. 8 adjusted annually by the percentage increase of the Local Consumer Price Index (CPI) for the San Francisco-Oakland-San Jose Area for All Urban Consumers. The CPI used shall be as determined by the Bureau of Labor Statistics from October to October beginning with the period from October 2021 through October 2022.

The Maximum Assessment allowed each fiscal year shall be adjusted annually and calculated independent of the District’s annual budget and proposed assessments for that year. Any proposed annual assessment less than or equal to this Maximum Assessment is not considered an increased assessment, even if the proposed assessment is significantly greater than the assessment applied in the prior fiscal year.

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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

PART III — ANNEXATION BUDGET AND ASSESSMENTS
The following tables outline the estimated assessments to maintain the improvements benefiting the properties within Annexation No. 8, to be presented to the property owners of record for approval.

The table below shows the applicable acreage and frontage for the parcel within Annexation No. 8, and the resulting charges for Schedule A and Schedule B landscaping maintenance. As discussed in Part II, the City currently pays for street lighting within the District, so there is no charge for street lighting at this time.

Application of Schedule A Charges
Assessor’s
Parcel No. Acreage
Schedule A
FY2022/23
Assessment
Rate per
Acre
Schedule A
Maximum
Assessment
Rate per
Acre
0032-190-120 7.52 $89.0100 $ 669.36 $103.1566 $ 775.74 0032-190-320 5.09 $89.0100 $ 453.06 $103.1566 $ 525.07 0032-190-330 24.83 $89.0100 $ 2,210.12 $103.1566 $ 2,561.38 0032-190-350 11.75 $89.0100 $ 1,045.87 $103.1566 $ 1,212.09 Total 49.19 $ 4,378.40 $ 5,074.27
Schedule A
FY2022/23
Calculated
Charge
Schedule A
Maximum
Charge
Application of Schedule B Charges
Assessor’s
Parcel No.

Applied
Benefit
Frontage
Schedule B
FY2022/23
Assessment
Rate per
Front Foot
Schedule B
Maximum
Assessment
Rate per
Front Foot
0032-190-120 732.00 $4.7692 $ 3,491.05 $5.5272 $ 4,045.91 0032-190-320 - $4.7692 $ - $5.5272 $ -
0032-190-330 - $4.7692 $ - $5.5272 $ -
0032-190-350 - $4.7692 $ - $5.5272 $ -
Total 732.00 $ 3,491.05 $ 4,045.91
Schedule B
FY2022/23
Calculated
Charge
Schedule B
Maximum
Charge
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Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (LogistiCenter at Fairfield)

The following table shows the combined Schedule A and Schedule B Charges for the parcels in Annexation No. 8, both the estimated FY 2022/23 Maintenance Charge and the Maximum Maintenance Charge.

Assessor’s
Parcel No.
0032-190-120 $ 669.36 $ 3,491.05 $ 4,160.41 $ 775.74 $ 4,045.91 $ 4,821.65 0032-190-320 $ 453.06 $ - $ 453.06 $ 525.07 $ - $ 525.07 0032-190-330 $ 2,210.12 $ - $ 2,210.12 $ 2,561.38 $ - $ 2,561.38 0032-190-350 $ 1,045.87 $ - $ 1,045.87 $ 1,212.09 $ - $ 1,212.09 Total $ 4,378.40 $ 3,491.05 $ 7,869.46 $ 5,074.27 $ 4,045.91 $ 9,120.19 Schedule B
FY2022/23
Charge
Schedule A
FY2022/23
Charge
Total
FY2022/23
Maintenance
Charge
Schedule A
Maximum
Charge
Schedule B
Maximum
Charge
Total
Maximum
Maintenance
Charge
The following table shows the total estimated maintenance and operation costs budgeted for Annexation No. 8.

Budget Item
Direct Maintenance Charge $ 7,869.46 $ 9,120.19
Incidental Maintenance Charge 196.74 228.00
Administration Costs 860.92 997.74
Reserves 920.73 1,067.05
Adjustment for Contingencies 563.45 653.01
Total Budget Amount $10,411.30 $12,065.99
Amount Balloted $12,065.99
FY2022/23
Estimated
Cost
Estimated
Maximum
Cost
Packet Page 123 of 252Attachment 2 Page 18 of 21

Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (Solano Logistics D)

PART IV — ASSESSMENT ROLL
Parcel identification for the parcels within Annexation No. 8 is based on available parcel maps and property data from the Solano County Assessor’s Office, as they existed at the time this Engineer’s Report was prepared and the City Council adopted the Resolution of Intention. A listing of the proposed lots and parcels to be assessed within Annexation No. 8 along with the assessment amounts is provided herein.

If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate described in this Report as approved by the City Council.

Therefore, if a single parcel is subdivided to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.

The following tables list the parcels and assessment breakdown of the estimated fiscal year 2022/2023 charge amounts and the associated maximum assessment amounts to be balloted for the parcels within Annexation No. 8 as determined by the assessment rates and method of apportionment described herein: The parcels within Annexation No. 8 will be levied an assessment for the first time in fiscal year 2023/2024 and those assessments shall be subject to the Assessment Range Formula described in Part II subsection D of this Report.

ASSESSMENT ROLL (FISCAL YEAR 2022/2023)
Assessor’s
Parcel No.
0032-190-120 $ 669.36 $3,491.05 $104.01 $ 455.15 $ 486.77 $ 297.89 $ 5,504.23 0032-190-320 $ 453.06 $ - $ 11.33 $ 49.56 $ 53.01 $ 32.44 $ 599.40 0032-190-330 $2,210.12 $ - $ 55.25 $ 241.79 $ 258.58 $ 158.24 $ 2,923.98 0032-190-350 $1,045.87 $ - $ 26.15 $ 114.42 $ 122.37 $ 74.88 $ 1,383.69 Total $4,378.40 $3,491.05 $196.74 $ 860.92 $ 920.73 $ 563.45 $ 10,411.30 FY2022/23
Administration
Costs
FY2022/23
Reserve Fund
Collection
Total Estimated
FY2022/23
Assessment
FY2022/23
Adjustment for
Contingencies
Schedule A
FY2022/23
Charge
Schedule B
FY2022/23
Charge
FY2022/23
Incidental
Expenses
BALLOTED MAXIMUM ASSESSMENT ROLL (FISCAL YEAR 2022/2023) Assessor’s
Parcel No.
0032-190-120 $ 775.74 $4,045.91 $120.54 $ 527.49 $ 564.13 $ 345.23 $ 6,379.04 0032-190-320 $ 525.07 $ - $ 13.13 $ 57.44 $ 61.43 $ 37.60 $ 694.67 0032-190-330 $2,561.38 $ - $ 64.03 $ 280.21 $ 299.68 $ 183.39 $ 3,388.69 0032-190-350 $1,212.09 $ - $ 30.30 $ 132.60 $ 141.81 $ 86.79 $ 1,603.59 Total $5,074.27 $4,045.91 $228.00 $ 997.74 $1,067.05 $ 653.01 $ 12,065.99 Schedule A
Maximum
Charge
Schedule B
Maximum
Charge
Maximum
Incidental
Expenses
Maximum
Administration
Costs
Maximum
Reserve Fund
Collection
Maximum
Adjustment for
Contingencies
Total Balloted
Maximum
Assessment
Packet Page 124 of 252Attachment 2 Page 19 of 21

Engineer’s Report
City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (Solano Logistics D)

PART V — ANNEXATION DIAGRAM
The parcels within the Fairfield Landscaping and Lighting Maintenance District No. 17, Annexation No. 8 consist of the lots, parcels, and subdivision of land within the development area known as LogistiCenter at Fairfield. The parcels of land within Annexation No. 8 are inclusive of the parcel shown on Solano County Assessor’s Parcel Map book 32, page 19, parcels 12, 32, 33, and 35 and by reference this book and page is made a part of this Report.

Annexation No. 8 covers approximately forty-nine (49.19) acres of the total fifty-five (55.36) acres that comprise the LogistiCenter at Fairfield project in the City of Fairfield. The six (6.17) acres within the LogistiCenter at Fairfield development identified as parcel 0032-190-300 was previously annexed to the District as part of Annexation No. 3 in fiscal year 2009/2010. Although part of the LogistiCenter at Fairfield development, parcel 0032-190-300 is not a part of Annexation No. 8.

A copy of the Annexation Assessment Diagram follows:

Packet Page 125 of 252Attachment 2 Page 20 of 21

Engineer’s Report City of Fairfield Landscaping and Lighting Maintenance District No. 17 Annexation No. 8 (Solano Logistics D) Page 18 Packet Page 126 of 252Attachment 2 Page 21 of 21

CITY OF FAIRFIELD

RESOLUTION NO. 2022-251

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORY, ANNEXATION NO. 8, (LOGISTICENTER AT FAIRFIELD) TO THE CITY OF FAIRFIELD LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 17 - CHADBOURNE-BECK-CORDELIA; AND THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS RELATED THERETO COMMENCING WITH FISCAL YEAR 2023-2024

WHEREAS, the City Council pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (Act) desires to initiate proceedings for the annexation of territory to the City of Fairfield Landscaping and Lighting District No. 17 - Chadbourne-Beck-Cordelia, Annexation No. 8 (LogistiCenter at Fairfield) (Annexation), and to levy and collect annual assessments to pay for the operation, maintenance and servicing of landscaping, lighting and all appurtenant facilities related thereto. The Act provides for the annexation to an assessment district pursuant to Chapter 2 Article 2, and the levy and collection of assessments by the County on behalf of the City pursuant to Chapter 4 Article 2; and

WHEREAS, the council has retained Willdan Financial Services as the Engineer of Work, for the purpose of assisting with the annexation of the territory to the City of Fairfield Landscape and Lighting District No. 17 - Chadbourne-Beck-Cordelia (District), the establishment of annual assessments, and to prepare and file an Engineer’s Report with the city clerk in accordance with the Act.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby orders Willdan Financial Services to prepare the Engineer’s Report concerning the annexation of territory to the District, and the levy of assessments for properties within Annexation.

Section 2. The improvements include the operation, administration, maintenance and servicing of all improvements and appurtenant facilities and expenses associated with the Annexation and the District that were installed as part of the property development within the Annexation and the District and will be maintained by the City of Fairfield or their designee through annual assessments namely:

Schedule A
Landscaping and improvements located in the 22 median islands within the boundaries of the District on Chadbourne Road, Beck Avenue, Courage Drive, North Watney Way, and South Watney Way, specifically:

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RES. NO. 2022-251

a. Chadbourne Road (six median islands):
 One median island between Cordelia Road and Maxwell Way  Two median islands between Maxwell Way and Courage Drive/Guittard Way  One median island between Courage Drive/Guittard Way and Low Court  One median island between Low Court and Bush Drive
 One median island between Bush Drive and the south side Highway 12 on/off ramps.
b. Courage Drive (seven median islands):
 Two median islands between Chadbourne Road and the first (western) intersection with North and South Watney Way
 Three median islands between the first (western) and the second (eastern) intersection with North and South Watney Way
 Two median islands between and the second (eastern) intersection with North and South Watney Way and Beck Avenue.
c. Meyer Way: one median island east of Beck Avenue.
d. Guittard Way: one median island west of Chadbourne Road. e. North Watney Way (two median islands): two median islands located north of Courage Drive, one at each intersection of North Watney Way with Courage Drive. f. South Watney Way (two median islands): two median islands located south of Courage Drive, one at each intersection of South Watney Way with Courage Drive. g. Beck Avenue (three median islands):
 One median island between Highway 12 and Courage Drive/Meyer Way  One median island between Courage Drive/Meyer Way and the Southern Pacific railroad right-of-way (tracks)
 One hardscape median located just south of the Southern Pacific railroad right -of- way crossing on Beck Avenue.

Landscaping and improvements (Entryway monument, lighting, signage, and planters) located at the northwest and southwest corners of the intersection of Beck Avenue with Courage Drive.

Landscaping and improvements directly adjacent to the sanitary sewer pump station area located on the north side of Cordelia Road approximately 280 feet west of Beck Aven ue.

Schedule B
Landscaping and improvements along parkway/side panels within the boundaries of the District located on Chadbourne Road, Guittard Way, Courage Drive, North Watney Way, South Watney Way, and Beck Avenue, specifically:

Packet Page 128 of 252Attachment 3 Page 2 of 5

RES. NO. 2022-251

a. Chadbourne Road: The maintained areas are on both the east and west sides of Chadbourne Road between Highway 12 and the Southern Pacific Railroad crossing south of Cordelia Road which includes:
 West side of Chadbourne Road from the Highway 12 off ramp, south to Cordelia Road including the corner return areas at the northwest and southwest corners of Busch Drive. Generally, the maintained area is from the curb to the individual property lines/fence lines which range from 20 to 40 feet behind the curb  East side of Chadbourne Road from the Highway 12 on ramp, south to Maxwell Court including half of the corner return areas at the northeast and southeast corners of Courage Drive and the northeast corner of Maxwell Court. Generally, the maintained area is from the curb to the individ ual property lines/fence lines which range from 30 to 45 feet behind the curb.

Not a part of the Chadbourne Road improvements is the side panel landscaping along the east side of Chadbourne Road between Cordelia Road and Maxwell Court. This area is maintained by the adjacent property owner (parcel 0028-230-130) and is not included as part of the Schedule B or District improvements.
b. Guittard Way: Weed abatement is currently provided in the area between the curb and sidewalk on Guittard Way along the north side of the street from Chadbourne Road east through the cul-de-sac wrap around (Adjacent to parcel 0028-200-710, which is currently undeveloped). There are no sidewalk and no landscaping services provided on the south side of the street. (The landscaping on the south side of the street is currently maintained by the adjacent property 0028-220-430).
c. Courage Drive: Both the north and south sides of Courage Drive between Chadbourne Road and Beck Avenue. Generally, the areas maintained extend 30 feet behind the curb on both sides of the street.
d. North Watney Way at the Courage Drive West Intersection: The maintained areas extend from Courage Drive to approximately 350 feet north of the intersection along the west side of North Watney Way and approximately 250 feet north of the intersection on the east side. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which ranges from 30 -50 feet behind the curb. e. South Watney Way at the Courage Drive West Intersection: No side panel landscaping is maintained on either the west or east side of the street along South Watney Way. f. North Watney Way at the Courage Drive East Intersection: The maintained areas extend from Courage Drive to approximately 350 feet north of the intersection along both the west and east sides North Watney Way. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which ranges from 35 -50 feet behind the curb.

Packet Page 129 of 252Attachment 3 Page 3 of 5

RES. NO. 2022-251

g. South Watney Way at the Courage Drive East Intersection: The maintained areas extend from Courage Drive to approximately 325 feet south of the intersection along the west side of South Watney Way and approximately 225 feet south of the intersection on the east side. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which ranges from 35 -45 feet behind the curb. h. Beck Avenue: The maintained areas are on both the east and west sides of Beck Avenue generally between Highway 12 and Cordelia Road, specifically:
 Both sides of Beck Avenue from the bridge over the Alonzo Drainage Channel (located just south of Highway 12), south to the intersection with the Southern Pacific Railroad. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which average 40 to 50 feet behind the curb on both sides of the street
 West side of Beck Avenue between the Southern Pacific Railroad and Cordelia Road. This maintained area is from the curb to the individual property lines and averages 35-50 feet behind the curb
 East side of Beck Avenue adjacent to parcel 0032-190-300 (the undeveloped parcel of Annexation No. 3 but part of the Logisicenter project). This maintenance area is generally located between the Southern Pacific Railroad crossing at Beck Avenue and Cordelia Road. The area currently being maintained extends from the curb to 5 feet behind the sidewalk (approximately 20 feet behind curb) although the overall easement is approximately 50 feet wide and the current area being maintained is proposed to be modified as part of the Logisicenter project  East side of Beck Avenue adjacent to 310 Beck Avenue known as the Mission Solano development (parcel 0032-190-310) which is generally located between the Southern Pacific Railroad and Cordelia Road. The maintained area is from the curb to the property line/fence line which is generally 35 feet behind the curb  East side of Beck Avenue adjacent to parcel 0032-190-120 (part of the Logisicenter project). This maintenance area is generally located between the Southern Pacific Railroad and Cordelia Road. This area will be improved and maintained with the inclusion of Annexation No. 8 to the District. Currently the area is provided weed abatement within the 50-foot easement behind the curb when necessary. i. Landscaping and improvements (including the Solano Business Park sign) in the area located along the southerly side of the Alonzo Drainage Channel from Beck Avenue west approximately 1,300 feet adjacent to parcels 0028-792-120 & 0028-792-150. j. Landscaping and improvements located in the two median islands between parcel 0028- 230-320 (2300 Cordelia Road) and parcel 0028-230-410 (2400 Cordelia Road) which is a point approximately 1880 feet east of the railroad right-of-way crossing on Cordelia Road, east of Chadbourne Road. The two median islands extend from a point approximately 80 feet behind the street gutter on Cordelia Road, north approximately 600 feet.

Packet Page 130 of 252Attachment 3 Page 4 of 5

RES. NO. 2022-251

Schedule C
Public lighting facilities and improvements within the District.

Section 3. The proposed territory within the Annexation consists of all lots, parcels of land located in the development known as LogistiCenter at Fairfield. Annexation No. 8 covers approximately forty-nine (49.19) acres and along with parcel 0032-190-300 (previously annexed to the District in Annexation No. 3) is inclusive of the parcel and subdivisions of land within the approved project known as LogistiCenter at Fairfield. The territory of land comprising Annexation No. 8 is located:
a. Generally, north of Cordelia Road, south of the Southern Pacific Railroad, east of Beck Avenue, and west of Ledgewood Creek.
b. Encompasses the area of land currently identified by the Solano County Assessor’s Office as Assessor’s Parcel Numbers 0032-190-120, 0032-190-320, 0032-190-330, and 0032- 190-350.

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: MEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 131 of 252Attachment 3 Page 5 of 5

CITY OF FAIRFIELD

RESOLUTION NO. 2022-252

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD GRANTING PRELIMINARY APPROVAL OF THE ENGINEER’S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 17 - CHADBOURNE-BECK-CORDELIA, ANNEXATION NO. 8 (LOGISTICENTER AT FAIRFIELD); AND THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS RELATED THERETO COMMENCING FISCAL YEAR 2023-2024

WHEREAS, the City Council has, by previous Resolution, ordered the preparation of an Engineer’s Report (Report) regarding the annexation of territory to the City of Fairfield Landscaping and Lighting Maintenance District No. 17 – Chadbourne-Beck-Cordelia (District) to be designated as Annexation No. 8 (LogistiCenter at Fairfield) (hereafter referred to as the “Anne xation”), and the levy and collection of assessments related thereto, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (Act); and

WHEREAS, there has now been presented to this council the Report as required by Chapter 2, Article 1, Section 22586 of said Act; and

WHEREAS, the council has carefully examined and reviewed the Report as presented, and is preliminarily satisfied with the Annexation, each and all of the budget items and documents as set forth therein, and is satisfied that the proposed annual assessments, on a preliminary basis, have been spread in accordance with the special benefits received from the improvements, operation, administration, maintenance and services to be performed within the Annexation set forth in said Engineer’s Report.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. That the preceding recitals are all true and correct.

Section 2. That the Engineer’s Report as presented, consists of the following:

a. A description of improvements.
b. A boundary diagram of annexation.
c. The proposed annual budget for the first fiscal year. d. The Method of Apportionment that details the method of calculating each parcel’s proportional special benefits and annual assessment.
e. The proposed “Maximum Assessment” (levy per benefit unit) and an “Assessment Range Formula” that must be approved by the property owners pursuant to the California Constitution Article XIIID.

Packet Page 132 of 252Attachment 4 Page 1 of 2

RES. NO. 2022-252

f. The Annexation Roll containing the Levy for each assessor parcel number within Annexation commencing Fiscal Year 2023-2024.

Section 3. The Engineer’s Report is hereby approved on a preliminary basis and ordered to be filed in the office of the city clerk as a permanent record and to remain open to public inspection.

Section 4. The initial Maximum Assessment and Assessment Range Formula described in the Report are hereby approved on a preliminary basis and shall be submitted to the property owners within the Annexation for approval pursuant to the provisions of the California Constitution Article XIIID.

Section 5. The city clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Report.

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: MEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 133 of 252Attachment 4 Page 2 of 2

CITY OF FAIRFIELD

RESOLUTION NO. 2022-253

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD DECLARING ITS INTENTION TO

ANNEX TERRITORY TO THE CITY OF FAIRFIELD LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 17 - CHADBOURNE-BECK-CORDELIA; AND TO LEVY AND COLLECT ANNUAL ASSESSMENTS RELATED THERETO COMMENCING FISCAL YEAR 2023-2024; AND CALLING FOR

A PROPERTY OWNER PROTEST PROCEEDING, TO SUBMIT TO THE QUALIFIED PROPERTY

OWNERS THE QUESTION OF LEVYING SUCH ASSESSMENTS AND ESTABLISHING AN ASSESSMENT RANGE FORMULA FOR ANNEXATION NO. 8 (LOGISTICENTER AT FAIRFIELD)

WHEREAS, the City Council pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Sectio n 22500 (Act) and by previous Resolution, has initiated proceedings for the annexation of territory into the City of Fairfield Landscaping and Lighting Maintenance District No. 17 - Chadbourne- Beck-Cordelia, Annexation No. 8 (LogistiCenter at Fairfield); and to levy and collect annual assessments to pay for the operation, maintenance and servicing of landscaping, lighting and all appurtenant facilities related thereto; and

WHEREAS, the council desires to form the Annexation; and to levy an d collect annual assessments against lots and parcels of land within the proposed Annexation to pay the cost and expenses related to the improvements described in Section 4 of this Resolution; and

WHEREAS, the Engineer selected by the council has prepared and filed with the city clerk a report in connection with the proposed annexation, and levy of assessments commencing with fiscal year (FY) 2023-2024 (July 1, 2023, and ending June 30, 2024) in accordance with Chapter 1, Article 4 of the Act, and the council did by previous Resolution preliminarily approve such report.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby declares its intention to annex territory to the City of Fairfield Landscaping and Lighting Maintenance District No. 17 - Chadbourne-Beck-Cordelia (District) and levy and collect annual assessments against parcels of land within Annexation co mmencing with FY 2023-2024. The territory included within Annexation is generally described in Section 3 of this Resolution and shall be designated as the “City of Fairfield Landscaping and Lighting Maintenance District No. 17 (Chadbourne-Beck-Cordelia), Annexation No. 8 (LogistiCenter at Fairfield).”

Section 2. The council declares its intention to conduct a public hearing regarding the Annexation to the District and the levy of assessments pursuant to the Act and calls for a property owner protest balloting proceeding related thereto. The council finds that the public’s best interest requires such action and levy of assessments.

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RES. NO. 2022-253

Section 3. The proposed territory within the Annexation consists of all lots, parcels and subdivisions of land located in the development area known as LogistiCenter at Fairfield.

Annexation No. 8 covers approximately forty-nine (49.19) acres and along with parcel 0032-190- 300 (previously annexed to the District in Annexation No. 3) is inclusive of the parcel and subdivisions of land within the approved project known as LogistiCenter at Fairfield. The territory of land comprising Annexation No. 8 is located:

a. Generally, north of Cordelia Road, south of the Southern Pacific Railroad, east of Beck Avenue and west of Ledgewood Creek
b. Encompasses the area of land currently identified by the Solano County Assessor’s Office as Assessor’s Parcel Numbers 0032-190-120, 0032-190-320, 0032-190-330, and 0032- 190-350.

Section 4. The improvements include the operation, administration, ma intenance and servicing of all improvements and appurtenant facilities and expenses associated with the Annexation and the Maintenance District that were installed as part of the property development within the Annexation and the Maintenance District and will be maintained by the City of Fairfield or their designee through annual assessments namely:

Schedule A
Landscaping and improvements located in the 22 median islands within the boundaries of the District on Chadbourne Road, Beck Avenue, Courage Drive, North Watney Way, and South Watney Way, specifically:

a. Chadbourne Road (six median islands):
 One median island between Cordelia Road and Maxwell Way  Two median islands between Maxwell Way and Courage Drive/Guittard Way  One median island between Courage Drive/Guittard Way and Low Court  One median island between Low Court and Busch Drive
 One median island between Busch Drive and the south side of Highway 12 on/off ramps.
b. Courage Drive (seven median islands):
 Two median islands between Chadbourne Road and the first (western) intersection with North and South Watney Way
 Three median islands between the first (western) and the second (eastern) intersection with North and South Watney Way
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RES. NO. 2022-253

 Two median islands between and the second (eastern) intersection with North and South Watney Way and Beck Avenue.
c. Meyer Way: one median island east of Beck Avenue.
d. Guittard Way: one median island west of Chadbourne Road. e. North Watney Way (two median islands): two median islands located north of Courage Drive, one at each intersection of North Watney Way with Courage Drive. f. South Watney Way (two median islands): two median islands located south of Courage Drive, one at each intersection of South Watney Way with Courage Drive. g. Beck Avenue (three median islands):
 One median island between Highway 12 and Courage Drive/Meyer Way;  One median island between Courage Drive/Meyer Way and the Southern Pacific railroad right-of-way (tracks)
 One hardscape median located just south of the Southern Pacific railroad right -of- way crossing on Beck Avenue.

Landscaping and improvements (Entryway monument, lighting, signage, and planters) located at the northwest and southwest corners of the intersection of Beck Avenue with Courage Drive.

Landscaping and improvements directly adjacent to the sanitary sewer pump station area located on the north side of Cordelia Road approximately 280 feet west of Beck Avenue.

Schedule B
Landscaping and improvements along parkway/side panels within the boundaries of the District located on Chadbourne Road, Guittard Way, Courage Drive, North Watney Way, South Watney Way, and Beck Avenue. Specifically:

a. Chadbourne Road: The maintained areas are on both the east and west sides of Chadbourne Road between Highway 12 and the Southern P acific Railroad crossing south of Cordelia Road which includes:
 West side of Chadbourne Road from the Highway 12 off-ramp, south to Cordelia Road including the corner return areas at the northwest and southwest corners of Busch Drive. Generally, the maintained area is from the curb to the individual property lines/fence lines which range from 20 to 40 feet behind the curb  East side of Chadbourne Road from the Highway 12 on-ramp, south to Maxwell Court including half of the corner return areas at the northea st and southeast corners of Courage Drive and the northeast corner of Maxwell Court. Generally, the maintained area is from the curb to the individual property lines/fence lines which range from 30 to 45 feet behind the curb.

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RES. NO. 2022-253

Not a part of the Chadbourne Road improvements is the side panel landscaping along the east side of Chadbourne Road between Cordelia Road and Maxwell Court. This area is maintained by the adjacent property owner (parcel 0028-230-130) and is not included as part of the Schedule B or District improvements.
b. Guittard Way: Weed abatement is currently provided in the area between the curb and sidewalk on Guittard Way along the north side of the street from Chadbourne Road east through the cul-de-sac wrap around (Adjacent to parcel 0028-200-710, which is currently undeveloped). There are no sidewalk and no landscaping services provided on the south side of the street. (The landscaping on the south side of the street is currently maintained by the adjacent property 0028-220-430).
c. Courage Drive: Both the north and south sides of Courage Drive between Chadbourne Road and Beck Avenue. Generally, the areas maintained extend 30 feet behind the curb on both sides of the street.
d. North Watney Way at the Courage Drive West Intersection: The maintained areas extend from Courage Drive to approximately 350 feet north of the intersection along the west side of North Watney Way and approximately 250 feet north of the intersection on the east side. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which ranges from 30 -50 feet behind the curb. e. South Watney Way at the Courage Drive West Intersection: No side panel landscaping is maintained on either the west or east side of the street along South Watney Wa y. f. North Watney Way at the Courage Drive East Intersection: The maintained areas extend from Courage Drive to approximately 350 feet north of the intersection along both the west and east sides North Watney Way. Generally, the maintained area is from the c urb to the individual property lines on both sides of the street which ranges from 35 -50 feet behind the curb.
g. South Watney Way at the Courage Drive East Intersection: The maintained areas extend from Courage Drive to approximately 325 feet south of the intersection along the west side of South Watney Way and approximately 225 feet south of the intersection on the east side. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which ranges from 35 -45 feet behind the curb. h. Beck Avenue: The maintained areas are on both the east and west sides of Beck Avenue generally between Highway 12 and Cordelia Road, specifically:
 Both sides of Beck Avenue from the bridge over the Alonzo Drainage Channel (located just south of Highway 12), south to the intersection with the Southern Pacific Railroad. Generally, the maintained area is from the curb to the individual property lines on both sides of the street which average 40 to 50 feet behind the curb on both sides of the street
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RES. NO. 2022-253

 West side of Beck Avenue between the Southern Pacific Railroad and Cordelia Road. This maintained area is from the curb to the individual property lines and averages 35-50 feet behind the curb
 East side of Beck Avenue adjacent to parcel 0032-190-300 (the undeveloped parcel of Annexation No. 3 but part of the Logisicenter project). This maintenance area is generally located between the Southern Pacific Railroad crossing at Beck Avenue and Cordelia Road. The area currently being maintained extends from the curb to 5 feet behind the sidewalk (approximately 20 feet behind curb) although the overall easement is approximately 50 feet wide and the current area being maintained is proposed to be modified as part of the Logisicenter project  East side of Beck Avenue adjacent to 310 Beck Avenue known as the Mission Solano development (parcel 0032-190-310) which is generally located between the Southern Pacific Railroad and Cordelia Road. The maintained area is from the curb to the property line/fence line which is generally 35 feet behind the curb; and  East side of Beck Avenue adjacent to parcel 0032-190-120 (part of the Logisicenter project). This maintenance area is generally located between the Southern Pacific Railroad and Cordelia Road. This area will be improved and maintained with the inclusion of Annexation No. 8 to the District. Currently the area is provided weed abatement within the 50-foot easement behind the curb when necessary. i. Landscaping and improvements (including the Solano Business Park sign) in the area located along the southerly side of the Alonzo Drainage Channel from Beck Avenue west approximately 1,300 feet adjacent to parcels 0028-792-120 & 0028-792-150. j. Landscaping and improvements located in the two median islands between parcel 0028- 230-320 (2300 Cordelia Road) and parcel 0028-230-410 (2400 Cordelia Road) which is a point approximately 1880 feet east of the railroad right-of-way crossing on Cordelia Road, east of Chadbourne Road. The two median islands extend from a point approximately 80 feet behind the street gutter on Cordelia Road, north approximately 600 feet.

Schedule C
Public lighting facilities and improvements within the District.

Section 5. The proposed assessments for the Annexation are outlined in the Engineer’s Report (Report). The Report details the proposed assessments necessary to provide for the annual operation, administration, services and maintenance of the improvements for the first fiscal year described in Section 4 of this Resolution. In subsequent year s, the council will hold a public hearing for the district and/or the Annexation prior to approving the annual levy of assessments for the upcoming fiscal year. An increase to the annual assessment requires approval of that increase by the property owners through protest ballot proceedings. An increased annual assessment is defined as an assessment that is greater than the Adjusted Packet Page 138 of 252Attachment 5 Page 5 of 7

RES. NO. 2022-253

Maximum Assessment (Initial Maximum Assessment plus the Annual Inflationary Adjustment) approved by the property owners. The initial maximum assessment and annual inflationary adjustment are outlined in the Report.

Section 6. The council hereby declares its intention to conduct a public hearing concerning the Annexation to the district and the levy of assessments for the improve ments in accordance with Chapter 2, Article 1, Section 22587 (e) of the Act.

Section 7. Notice is hereby given that a public hearing on these matters will be held by the council on Tuesday, November 15, 2022, at 6:00 p.m. or as soon thereafter as feasible in the regular meeting chambers of the council located at 1000 Webster Street, Fairfield, California.

Section 8. The council hereby authorizes and directs the city clerk or their designee to prepare and mail notice of the public hearing; and in the same or separate mailing, mail property owner protest ballots to the subject property owners regarding the proposed levy of the assessments and the assessment range formula outlined in the Report, pursuant to California Constitution Article XIIID.

Section 9. The city clerk shall cause and notice to be given of the time and place of the public hearing by causing the publishing of this Resolution once in the local paper not less than ten days before the date of the hearing.

Section 10. The property owner protest ballot proceeding conducted for the Annexation shall constitute the property owner’s approval or rejection of the annual levy of assessments and assessment range formula. Each landowner may return the ballot by mail or in-person to the city clerk not later than the conclusion of the public hearing on Tuesday, November 15, 2022. After the close of the public hearing, pursuant to Section 4, Sub-Section 4 (e) of Article XIIID of the California Constitution, the City shall tabulate the ballots returned to determine if a majority protest exits. The ballots shall be weighted according to the proportional financial obligation of the affected property. A majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment.

Section 11. Any interested person may file a written protest with the city clerk prior to the conclusion of the hearing, or having previously filed a protest, may file a written w ithdrawal of that protest. A written protest shall state all grounds of objection and protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the public hearing, all interested persons shall be afforded the opportunity to hear and be heard.

Packet Page 139 of 252Attachment 5 Page 6 of 7

RES. NO. 2022-253

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: MEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 140 of 252Attachment 5 Page 7 of 7

Agenda Item No: 10.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­254 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and Community Action Partnership of Solano, Joint Powers Authority to Receive Emergency Solutions Grant Coronavirus Round Two Program Grant Funds to Support the Pallet Shelter Project
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
To provide a place for homeless persons to take shelter who might otherwise spend the night on the streets, sidewalks, or parks of the city, the City has made efforts to increase availability and access to emergency shelter in line with the City’s formal Homeless Strategy. Adoption of the proposed resolution will further support the City’s Homeless Strategy by allowing the City to receive Emergency Solutions Grant Coronavirus Round Two Program Grant funds from Community Action Partnership of Solano, Joint Powers Authority (CAP Solano), to support the Project Homeless Emergency Living Program (Project HELP), a new temporary emergency Pallet Shelter, to be located at and operated by Mission Samoa, Inc. at 1200 Western Street, Fairfield, CA 94533­2474.

DISCUSSION
Since 2017, the Fairfield City Council adopted and has implemented a comprehensive Homeless Strategy to permanently reduce homelessness and increase permanent supportive housing.

Permanently reducing homelessness continues to be a top priority for the council. As such, City staff continues to identify opportunities that provide safe and secure temporary shelter and transitional housing, while also limiting impacts on the surrounding community.

As part of their commitment to leverage funds for the Pallet Shelter project, Mission Samoa has secured a grant to layer funding. Through the Community Action Partnership of Solano, Joint Powers Authority (CAP Solano), Mission Samoa secured $355,000 in Emergency Solutions Grant Coronavirus Round Two Program Grant (ESG­CV2) funds to support the initial startup and operations. At the February 23, 2022, CAP Solano Meeting, the City of Fairfield was approved to become the subrecipient on behalf of Mission Samoa to help ensure funds are expended more efficiently and Packet Page 141 of 252

Agenda Item No: 10.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­254 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Memorandum of Understanding Between the City of Fairfieldand Community Action Partnership of Solano, Joint Powers Authority to ReceiveEmergency Solutions Grant Coronavirus Round Two Program Grant Funds to Supportthe Pallet Shelter ProjectRECOMMENDED ACTIONAdopt resolution. STATEMENT OF ISSUETo provide a place for homeless persons to take shelter who might otherwise spend the night on thestreets, sidewalks, or parks of the city, the City has made efforts to increase availability and access toemergency shelter in line with the City’s formal Homeless Strategy. Adoption of the proposed resolutionwill further support the City’s Homeless Strategy by allowing the City to receive Emergency SolutionsGrant Coronavirus Round Two Program Grant funds from Community Action Partnership of Solano,Joint Powers Authority (CAP Solano), to support the Project Homeless Emergency Living Program(Project HELP), a new temporary emergency Pallet Shelter, to be located at and operated by MissionSamoa, Inc. at 1200 Western Street, Fairfield, CA 94533­2474.DISCUSSIONSince 2017, the Fairfield City Council adopted and has implemented a comprehensive HomelessStrategy to permanently reduce homelessness and increase permanent supportive housing.Permanently reducing homelessness continues to be a top priority for the council. As such, City staffcontinues to identify opportunities that provide safe and secure temporary shelter and transitionalhousing, while also limiting impacts on the surrounding community.As part of their commitment to leverage funds for the Pallet Shelter project, Mission Samoa hassecured a grant to layer funding. Through the Community Action Partnership of Solano, Joint PowersAuthority (CAP Solano), Mission Samoa secured $355,000 in Emergency Solutions Grant CoronavirusRound Two Program Grant (ESG­CV2) funds to support the initial startup and operations. At the February 23, 2022, CAP Solano Meeting, the City of Fairfield was approved to become the subrecipient on behalf of Mission Samoa to help ensure funds are expended more efficiently and effectively, and that funds would not have to be reprogrammed and/or disencumbered by CAP Solano prior to the expenditure deadline.

Temporary Emergency Shelter – Project Homeless Emergency Living Program (Project HELP) Project HELP will provide a temporary, safe, and economic bridge for up to 18 people at one time seeking to regain the basic necessities of life, restoring hope in themselves and their future, and achieving stability. The shelter will be low barrier — partners and possessions are welcome.

Participants will have access to wrap­around services tailored to meet their needs.

Project HELP, a new City pilot emergency shelter program, will utilize the innovative Pallet Shelter model. Pallet Shelters provide unhoused people the dignity and security of private units, with access to a resource of onsite social services. The shelter dwellings will consist of six 64­square­foot and six 100­ square­foot Pallet Shelters, with panels
made of fiberglass reinforced plastic with a foam insulating core, aluminum framed, and can be constructed in under an hour. Site specifics include units with locking doors and windows, personal climate control specifically designed for colder weather, and custom­fit mattresses. Additional on­site amenities include bathroom/shower facilities, offices for housing navigation/case management, laundry facilities, meals, transportation, and 24­hour staffing.

City staff has worked with CAP Solano and Mission Samoa to determine that this MOU furthers the health, safety, and general welfare of their respective residents. This proposed MOU aligns with the City’s efforts to increase availability and access to emergency shelter on an overnight basis and to permanently reduce homelessness.

The proposed resolution included in “Attachment 1” authorizes the city manager to execute an MOU between the City of Fairfield and CAP Solano to receive ESG­CV2 Grant funds to support the Pallet Shelter Project. Under the proposed MOU, CAP Solano will provide the City up to $350,900 in ESG­ CV2 Grant funds to support initial startup and operation costs for Project HELP. The City will be reimbursed for eligible costs associated with the grant.

The term of the MOU is set to terminate on September 30, 2022, however, the grant funder, the California Department of Housing and Community Development (HCD), issued Notice CPD­22­06 on April 18, 2022, with language that extends this expenditure deadline to September 30, 2023. CAP Solano Fiscal Agent, City of Vacaville, is working with HCD on the modification of their standard agreement with HCD to update this MOU term. Once the modification between HCD and CAP Solano is complete, this MOU term date will be amended to the new expiration date of September 30, 2023.

Language is included in the proposed resolution to allow for this amendment to the MOU.

FINANCIAL IMPACT
The CAP Solano MOU total contract price shall not exceed $350,900. There is no fiscal impact since the City will be reimbursed by CAP Solano for eligible costs associated with this grant. The proposed resolution authorizes the city manager to approve amendments to the MOU to increase the amount of the grant and/or extend deadlines associated with the grant.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Community Action Partnership of Solano, Joint Powers Authority (CAP Solano); City of Vacaville (Fiscal Agent to CAP Solano).

ALTERNATIVE ACTION
City Council may choose not to adopt the resolution. However, this is not recommended, as this Packet Page 142 of 252

Agenda Item No: 10.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­254 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Memorandum of Understanding Between the City of Fairfieldand Community Action Partnership of Solano, Joint Powers Authority to ReceiveEmergency Solutions Grant Coronavirus Round Two Program Grant Funds to Supportthe Pallet Shelter ProjectRECOMMENDED ACTIONAdopt resolution. STATEMENT OF ISSUETo provide a place for homeless persons to take shelter who might otherwise spend the night on thestreets, sidewalks, or parks of the city, the City has made efforts to increase availability and access toemergency shelter in line with the City’s formal Homeless Strategy. Adoption of the proposed resolutionwill further support the City’s Homeless Strategy by allowing the City to receive Emergency SolutionsGrant Coronavirus Round Two Program Grant funds from Community Action Partnership of Solano,Joint Powers Authority (CAP Solano), to support the Project Homeless Emergency Living Program(Project HELP), a new temporary emergency Pallet Shelter, to be located at and operated by MissionSamoa, Inc. at 1200 Western Street, Fairfield, CA 94533­2474.DISCUSSIONSince 2017, the Fairfield City Council adopted and has implemented a comprehensive HomelessStrategy to permanently reduce homelessness and increase permanent supportive housing.Permanently reducing homelessness continues to be a top priority for the council. As such, City staffcontinues to identify opportunities that provide safe and secure temporary shelter and transitionalhousing, while also limiting impacts on the surrounding community.As part of their commitment to leverage funds for the Pallet Shelter project, Mission Samoa hassecured a grant to layer funding. Through the Community Action Partnership of Solano, Joint PowersAuthority (CAP Solano), Mission Samoa secured $355,000 in Emergency Solutions Grant CoronavirusRound Two Program Grant (ESG­CV2) funds to support the initial startup and operations. At theFebruary 23, 2022, CAP Solano Meeting, the City of Fairfield was approved to become thesubrecipient on behalf of Mission Samoa to help ensure funds are expended more efficiently andeffectively, and that funds would not have to be reprogrammed and/or disencumbered by CAP Solanoprior to the expenditure deadline.Temporary Emergency Shelter – Project Homeless Emergency Living Program (Project HELP)Project HELP will provide a temporary, safe, and economic bridge for up to 18 people at one timeseeking to regain the basic necessities of life, restoring hope in themselves and their future, andachieving stability. The shelter will be low barrier — partners and possessions are welcome.Participants will have access to wrap­around services tailored to meet their needs.Project HELP, a new City pilot emergency shelter program, will utilize the innovative Pallet Sheltermodel. Pallet Shelters provide unhoused people the dignity and security of private units, with access toa resource of onsite social services. The shelter dwellings will consist of six 64­square­foot and six 100­square­foot Pallet Shelters, with panelsmade of fiberglass reinforced plastic with a foam insulating core, aluminum framed, and can beconstructed in under an hour. Site specifics include units with locking doors and windows, personalclimate control specifically designed for colder weather, and custom­fit mattresses. Additional on­siteamenities include bathroom/shower facilities, offices for housing navigation/case management, laundryfacilities, meals, transportation, and 24­hour staffing.City staff has worked with CAP Solano and Mission Samoa to determine that this MOU furthers thehealth, safety, and general welfare of their respective residents. This proposed MOU aligns with theCity’s efforts to increase availability and access to emergency shelter on an overnight basis and topermanently reduce homelessness.The proposed resolution included in “Attachment 1” authorizes the city manager to execute an MOUbetween the City of Fairfield and CAP Solano to receive ESG­CV2 Grant funds to support the PalletShelter Project. Under the proposed MOU, CAP Solano will provide the City up to $350,900 in ESG­CV2 Grant funds to support initial startup and operation costs for Project HELP. The City will bereimbursed for eligible costs associated with the grant.The term of the MOU is set to terminate on September 30, 2022, however, the grant funder, theCalifornia Department of Housing and Community Development (HCD), issued Notice CPD­22­06 onApril 18, 2022, with language that extends this expenditure deadline to September 30, 2023. CAPSolano Fiscal Agent, City of Vacaville, is working with HCD on the modification of their standardagreement with HCD to update this MOU term. Once the modification between HCD and CAP Solanois complete, this MOU term date will be amended to the new expiration date of September 30, 2023.Language is included in the proposed resolution to allow for this amendment to the MOU.FINANCIAL IMPACTThe CAP Solano MOU total contract price shall not exceed $350,900. There is no fiscal impact sincethe City will be reimbursed by CAP Solano for eligible costs associated with this grant. The proposedresolution authorizes the city manager to approve amendments to the MOU to increase the amount ofthe grant and/or extend deadlines associated with the grant.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONCommunity Action Partnership of Solano, Joint Powers Authority (CAP Solano); City of Vacaville (FiscalAgent to CAP Solano).

ALTERNATIVE ACTION
City Council may choose not to adopt the resolution. However, this is not recommended, as this resolution aligns with the City’s Homeless Strategy initiatives: 3) to Strengthen System of Care Services & Programs and 5) Strengthen Regional Capacity to Address Homelessness.

STAFF CONTACT
Dawn La Bar, Homeless Services Manager
(707) 428­7749
[email protected]
COORDINATED WITH
City Attorney's Office, Finance Department, Housing Services Department ATTACHMENTS:

Description
Proposed Resolution
Proposed MOU
REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 9/13/2022 ­ 8:54 PM
Packet Page 143 of 252

CITY OF FAIRFIELD

RESOLUTION NO. 2022-254

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF

FAIRFIELD AND COMMUNITY ACTION PARTNERSHIP OF SOLANO, JOINT POWERS AUTHORITY

TO RECEIVE EMERGENCY SOLUTIONS GRANT CORONAVIRUS ROUND TWO PROGRAM GRANT

FUNDS TO SUPPORT THE PALLET SHELTER PROJECT

WHEREAS, in 2017, the Fairfield City Council adopted a comprehensive Homeless Strategy to permanently reduce homelessness and increase permanent supportive housing; and

WHEREAS, on September 4, 2018, the Fairfield City Council adopted Resolution No. 2018-223 declaring a shelter crisis pursuant to Government Code Section 8698.2 and authorizing the City of Fairfield (City) to participate in the Homeless Emergency Aid Program; and

WHEREAS, permanently reducing homelessness continues to be a top priority for City Council.

As such, City staff continues to identify opportunities that provide safe and secure temporary shelter and transitional housing, while also limiting impacts on the surrounding community; and

WHEREAS, like many other cities in California, the City has seen rapid and troubling growth in chronic and newly homeless over the past several years, a condition that has been difficult to address given the high cost of housing and property in the area, and the shortage of emergency, transitional, and affordable housing available in the county to serve this population; and

WHEREAS, as a result, local jurisdictions throughout the region have experienced increased incidents of unlawful camping and loitering activities in and upon portions of the public rights - of-way, parks, and other public facilities (“Public Property”) in violation of local anti­camping, anti-loitering, and/or park closure ordinances and regulations (“Anti-Camping Ordinances”); and

WHEREAS, the use of Public Property in this manner creates health and safety risks to homeless persons due to traffic hazards, exposure to weather, inadequate sanitation, and other conditions detrimental to their well-being, and negatively impacts the health, safety, and general welfare of the community by degrading the environmental and physical condition of such Public Property, increasing risks associated with the spread of illnesses, and frustrating the public purpose for which such Public Property is dedicated; and

WHEREAS, the Fairfield City Council has heard extensive testimony and been provided wide - ranging data on the deleterious impacts of homelessness on individuals that lack shelter and the community at large, and many homeless camps are unsanitary and vulnerable to theft, crime, and extreme weather conditions, threatening the physical and mental health of the individuals living in these camps; and

Packet Page 144 of 252Attachment 1 Page 1 of 3

RES. NO. 2022-254

WHEREAS, on December 21, 2021, the City Council of the City of Fairfield adopted Ordinance 2021-23, amending Chapter 5 of the City of Fairfield Municipal Code to adopt Appendix X (Emergency Housing) of the 2019 California Residential Code, with local ame ndments; and

WHEREAS, pursuant to Government Code Section 8698.4, the City may suspend provisions of housing, health, habitability, planning and zoning, or safety standards, procedures or laws for homeless shelters, provided the City has adopted standards and procedures for emergency housing consistent with ensuring public health and safety and which meet the standards set forth in the 2019 California Residential Code Appendix X; and

WHEREAS, on December 21, 2021, the Fairfield City Council adopted Resolution No. 2021-318 authorizing the purchase of 12 pallet shelters to be used for an emergency homeless shelter pilot program; and

WHEREAS, through the Community Action Partnership of Solano, Joint Powers Authority (CAP Solano), Mission Samoa, Inc. secured a $355,000 Emergency Solutions Grant Coronavirus Round Two Program Grant (ESG-CV2) to support the project; and

WHEREAS, at the February 23, 2022, CAP Solano Meeting, the City of Fairfield was approved to become the subrecipient on behalf of Mission Samoa to help ensure funds are expended more efficiently and effectively, and that funds would not have to be reprogrammed and/or disencumbered by CAP Solano before the expenditure deadline; and

WHEREAS, the City desires to partner with local organizations to provide shelter for individuals experiencing homelessness within the city to permanently reduce homelessness; and

WHEREAS, the proposed Memorandum of Understanding (MOU) between the City and CAP Solano would provide the City with up to $350,900 in ESG -CV2 Grant funds to support initial startup and operation costs for Project Homeless Emergency Living Program (Project HELP), a new temporary emergency Pallet Shelter located at Mission Samoa at 1200 Western Street, Fairfield, CA 94533-2474; and

WHEREAS, this resolution aligns with the City’s efforts to increase availability and access to emergency shelter on an overnight basis and permanently reduce homelessness; and

WHEREAS, the City Council finds that this Resolution is exempt from review under the California Environmental Quality Act pursuant to Government Code Section 8698.4(a)(4), as an action taken by the City to provide financial assistance to a homeless shelter constructed or allowed pursuant to that section.

Packet Page 145 of 252Attachment 1 Page 2 of 3

RES. NO. 2022-254

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The above recitals are true and correct and are a substantive part of this resolution.

Section 2. The city manager, or his designee, is hereby authorized to negotiate and execute a Memorandum of Understanding between the City of Fairfield and Community Action Partnership of Solano, Joint Powers Authority to receive Emergency Solutions Grant Coronavirus Round Two Program Grant funds to support Project HELP, a new temporary emergency Pallet Shelter. The MOU shall have a not-to-exceed amount of $350,900 and be substantially in the form of the MOU attached to the staff report associated with this Resolution, with such changes as may be approved by the City Attorney.

Section 3. The city manager, or his designee, is hereby authorized and directed to do all things necessary or proper to effectuate the purpose of this resolution.

Section 4. The city manager is authorized to approve amendments to the MOU that would increase the amount of the grant or extend deadlines associated with the grant.

Section 5. This resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: MEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 146 of 252Attachment 1 Page 3 of 3

COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
EMERGENCY SOLUTIONS GRANT CORONAVIRUS ROUND 2 PROGRAM

MEMORANDUM OF UNDERSTANDING

BETWEEN

COMMUNITY ACTION PARTNERSHIP OF SOLANO, JPA
AND

CITY OF FAIRFIELD

This MEMORANDUM OF UNDERSTANDING (MOU) is made on March 1, 2022 by and between Community Action Partnership of Solano, JPA (“CAP Solano JPA”), a joint powers authority of Solano County, and City of Fairfield (“City of Fairfield”), a municipal corporation, and together referred to as the “Party” or “Parties” in this agreement.

Whereas, CAP Solano JPA has received funding from the California Department of Housing and Community Development (“HCD”) under the Emergency Solutions Grant Coronavirus Round 2 Program (“ESG-CV2”) to support additional homeless assistance and homelessness prevention activities to mitigate the impacts created by COVID-19 in Solano County; and

Whereas, City of Fairfield has partnered with Mission Samoa, Inc. to leverage existing services and serve additional homeless individuals and families in an innovative Pallet Shelter Emergency Shelter Model; and

Whereas, CAP Solano JPA now wishes to contract with City of Fairfield to provide Emergency Shelter services at the Pallet Shelter Project through September 30, 2022 that will support COVID-19 prevention and mitigation practices currently being implemented in Solano County.

NOW THEREFORE, the parties hereby agree as follows:

CITY OF FAIRFIELD’S OBLIGATIONS
• CITY OF FAIRFIELD agrees to develop the awarded programs pursuant to this MOU for the benefit of homeless and/or those at risk of homelessness in Solano County. • CITY OF FAIRFIELD agrees to work with CAP Solano JPA and/or its Fiscal Agent in order to facilitate the evaluation of the effectiveness of the programs and to provide information on the progress of the project.
• CITY OF FAIRFIELD agrees to designate a primary staff member as the point of contact for the purposes of the administration of this MOU.
• CITY OF FAIRFIELD agrees to expend all funds and provide the services and activities outlined in Attachment A, Scope of Work/Project Description, on or before September 30, 2022. “Expend” means all ESG-CV2 funds obligated under contract or subcontract have been fully paid and receipted, and no invoices remain outstanding.
• CITY OF FAIRFIELD agrees that any funds not expended by September 30, 2022 shall be returned to CAP Solano JPA or will not be released to CITY OF FAIRFIELD by CAP Solano JPA, as applicable. • CITY OF FAIRFIELD agrees to provide all documentation of the services and activities outlined in Attachment B, “Reporting Requirements”.
• CITY OF FAIRFIELD agrees to provide any additional information and clarification to determine the reasonableness and eligibility of all costs to be paid with funds made available by this MOU requested by CAP Solano JPA during the term of this MOU.

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COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
• CITY OF FAIRFIELD agrees that, in accordance with the HFS Grievance Policy, any person participating in the processes or programs in the Solano County homeless system of care has the right to file a grievance based on the quality of service they receive. CITY OF FAIRFIELD further agrees to ensure everyone accessing services under this MOU receives an explanation of their right to file a grievance and receives a grievance form upon intake or upon accessing services and to collect and retain documentation evidencing these actions for everyone accessing services under this MOU, when the grievance policy becomes available.
• CITY OF FAIRFIELD must use the Homeless Management Information System (HMIS) to input, track, and report on client-level data for everyone accessing services under this MOU. • CITY OF FAIRFIELD must participate, to the maximum extent possible, in Case Conferencing meetings held by Resource Connect Solano.

CAP Solano JPA’S OBLIGATIONS
• CAP Solano JPA agrees to provide fiscal support by means of a grant in the amount of three hundred fifty thousand, nine hundred dollars and no cents ($350,900.00) to CITY OF FAIRFIELD for the purpose and project specified in Attachment A, “Scope of Work/Project Description” and in accordance with ESG-CV2 program guidelines and regulations included in Attachment D, “Special Provisions”. • CAP Solano JPA will provide payments according to the schedule and amounts listed in Attachment C, “Payment Schedule”. In no event shall payments exceed the total grant award of three hundred fifty thousand nine hundred dollars and no cents ($350,900.00) for the term of this MOU. • CAP Solano JPA reserves the right to withhold any further payments, move to terminate this MOU, and move to recoup any funds the JPA determines are ineligible for disbursement in accordance with the terms of this MOU if the terms and conditions set forth in Attachments A & B are not met, including timely reporting.
• CAP Solano JPA agrees to designate a primary staff member as the point of contact for the purposes of the administration of this MOU.
• CAP Solano JPA agrees to provide technical assistance to CITY OF FAIRFIELD as needed and/or requested during the term of this MOU.

TERM AND TERMINATION

The effective date of this MOU is March 1, 2022 and will remain in force through September 30, 2022.

This MOU and its attachments constitutes the entire agreement between CAP Solano JPA and CITY OF FAIRFIELD and, except as otherwise specified in this MOU, may be amended only in writing by a duly authorized person of each party.

Either party may terminate this MOU with thirty (30) days written notice to the duly authorized person of the other party delivered by certified U.S. mail or in person. At the time of termination, CAP Solano JPA may seek to recoup funds and will not release additional funds to CITY OF FAIRFIELD. CITY OF FAIRFIELD will reimburse CAP Solano JPA for any funds not expended on the project by the termination date. At the date of termination, CAP Solano JPA will cease to be liable to CITY OF FAIRFIELD for any grant funds not yet disbursed pursuant to this MOU.

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COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY

OTHER PROVISIONS

Assignment: CITY OF FAIRFIELD shall not assign this MOU or monies due without the prior written consent of CAP Solano JPA.

Conflicts of Interest: CITY OF FAIRFIELD represents that CITY OF FAIRFIELD and/or CITY OF FAIRFIELD’s employees and/or their immediate families and/or Board of Directors and/or officers have no interest in the awarding of this MOU, including, but not limited to, other projects or independent contracts, and shall not acquire any interest, direct or indirect, including separate contracts for the work to be performed hereunder, which conflicts with the rendering of services under this MOU. CITY OF FAIRFIELD shall not employ or retain such person while rendering services under this MOU. Services rendered by CITY OF FAIRFIELD associates or employees shall not relieve CITY OF FAIRFIELD from personal responsibility under this clause.

CITY OF FAIRFIELD has an affirmative duty to disclose to CAP Solano JPA in writing the name(s) of any person(s) who have an actual, potential or apparent conflict of interest with the awarding of this MOU.

Good Standing. CAP Solano JPA has the sole authority to determine if CITY OF FAIRFIELD is in good standing with this MOU. CAP Solano JPA may determine that CITY OF FAIRFIELD is not in good standing based on relevant quality, payment or other business concerns.

Audit. CAP Solano JPA reserves the right to perform or cause to be performed a financial audit. The audit shall be performed by an independent certified public accountant and may be paid with CAP Solano JPA ESG-CV2 administrative funds. CITY OF FAIRFIELD agrees to cooperate with any such audit. If there are audit findings, CITY OF FAIRFIELD must submit a detailed response within 60 days from the date of the audit funding report.

CAP Solano JPA reserves the right to audit data submissions prior to payment. Upon request, CITY OF FAIRFIELD agrees to provide copies of the supporting documentation based on the obligations of the MOU.

Non-Discrimination. CITY OF FAIRFIELD and its subcontractors shall not unlawfully discriminate, harass or allow harassment against any employee or applicant for employment because of sex (gender), race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, and denial of medical and family care leave or pregnancy disability leave and any other characteristics covered under State and Federal law.

CITY OF FAIRFIELD and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination and harassment.

Document Retention. CITY OF FAIRFIELD agrees to retain documents related to the expenditure of grant funds and activities that were performed during the term of this MOU for a period of at least 5 years after the termination of this MOU or with any period expressed in any applicable State or Federal Law, whichever is greater.

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COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
Drug-Free Workplace: By signing this agreement, CITY OF FAIRFIELD hereby certifies, under penalty of perjury under the laws of State of California, to comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code 8350 et seq.) and provide a drug-free workplace.

Child/Adult Abuse: If services pursuant to this MOU will be provided to children and/or elder adults, CITY OF FAIRFIELD represents that CITY OF FAIRFIELD is knowledgeable of the Child Abuse and Neglect Reporting Act (Penal Code section 11164 et seq.) and the Elder Abuse and Dependent Adult Civil Protection Act (Welfare and Institutions Code section 15600 et seq.) requiring reporting of suspected abuse.

Special Conditions: By signing this agreement, CITY OF FAIRFIELD hereby certifies that CITY OF FAIRFIELD is aware of and agrees to comply with the following conditions governing the use of ESG- CV2 funds:

1. Activities funded with this grant must be in compliance or otherwise aligned with the Core Components of Housing First, pursuant to Welfare and Institution Code Section 8255(b).

2. CITY OF FAIRFIELD agrees to provide CAP Solano JPA or Council access to HMIS data collected and entered into HMIS, upon request.

Compliance with Law. CITY OF FAIRFIELD agrees to comply with:
• All federal, state, and local licensing standards, all applicable accrediting standards, building codes, and any other relevant standards or criteria.
• Maintaining at least the minimum State-required worker’s compensation for employees. • Maintaining, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by CITY OF FAIRFIELD in performing under this MOU. • All applicable State and Federal laws and regulations during the term of this MOU.

Compliance with Monitoring/Performance Assessment: Authorized representatives of CAP Solano JPA and/or the State of California may inspect and/or audit CITY OF FAIRFIELD’s performance, place of business and/or records pertaining to this MOU.

CITY OF FAIRFIELD agrees to comply with all CAP Solano JPA program monitoring requirements and performance assessment activities including, but not limited to: semi-annual on-site review of files, financial documents, reports and other information in connection with grant funds and activities performed during or after the term of this MOU. CITY OF FAIRFIELD agrees to allow CAP Solano JPA to inspect work performed during the term of this MOU with reasonable notice during regular business hours and to provide information and documentation that the work being performed and that has been performed is in accordance with applicable Federal, State and/or local requirements and this MOU.

Insurance: Without limiting CITY OF FAIRFIELD’s obligation to indemnity CAP Solano JPA, CITY OF FAIRFIELD must remain in the California Joint Powers Risk Management Authority program for general liability which provides coverage from $750,000 up to $40 million. The City is self-insured up to $750,000.

Without limiting CITY OF FAIRFIELD’s obligation to indemnify CAP Solano JPA, CITY OF FAIRFIELD must procure and maintain for the duration of the MOU insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work under this DocuSign Envelope ID: DC8D78FA-AF57-4C3C-8885-33EB2C7BBC51 Packet Page 150 of 252Attachment 2 Page 4 of 12

COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
MOU and the results of that work by CITY OF FAIRFIELD, CITY OF FAIRFIELD’s agents, representatives, employees, or subcontractors.

Coverage must be at least as follows:
a. Insurance Services Office Commercial General Liability coverage (occurrence Form CG 00 01). b. Insurance Services Office Form Number CA 00 01 covering Automobile Liability, code1 (any auto). c. Worker’s compensation insurance as required by the State of California and Employer’s Liability Insurance.

CITY OF FAIRFIELD must maintain limits no less than:
a. General Liability:
(Including operations,
products and completed
operations.)

$1,000,000 Per occurrence for bodily injury, personal injury and property damage, or the full per occurrence limits
of the policy, whichever is greater. If Commercial
General Liability insurance or other form with a
general aggregate limit is used, either the general
aggregate limit shall apply separately to this
project/location or the general aggregate limit shall
be twice the required occurrence limit.

b. Automobile Liability:

$1,000,000 Per accident for bodily injury and property damage.

c. Workers’ Compensation:

As required by the State of California.

To the extent coverage is applicable to CITY OF FAIRFIELD’s services under this MOU, CITY OF FAIRFIELD must maintain the following insurance coverage:

a. Cyber Liability:

$50,000 Per incident with the aggregate limit twice the required limit.
b. Professional Liability:

$1,000,000 Combined single limit per claim and in the aggregate.

The policy shall remain in full force and effect for no less than 3 years following the completion of work
under this MOU.

If CITY OF FAIRFIELD maintains higher limits than the minimums shown above, CAP Solano JPA is entitled to coverage for the higher limits maintained by CITY OF FAIRFIELD.

CITY OF FAIRFIELD must provide a financial guarantee satisfactory to CAP Solano JPA guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Any deductibles or self-insured retentions must be declared to and approved by CAP Solano JPA.

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COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
The general liability and automobile liability policies must contain, or be endorsed to contain, the following provisions:

a. CAP Solano JPA, its officers, officials, agents, employees, and volunteers must be included as additional insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of CITY OF FAIRFIELD; and with respect to liability arising out of work or operations performed by or on behalf of CITY OF FAIRFIELD including materials, parts or equipment furnished in connection with such work or operations. General Liability coverage shall be provided in the form of an Additional Insured endorsement (CG 20 10 11 85 or both CG 20 10 and CG 20 37 if later ISO revisions are used or the equivalent) to CITY OF FAIRFIELD’s insurance policy, or as a separate owner’s policy.

The insurance afforded to the additional insureds shall be at least as broad as that afforded to the first named insured.

b. For any claims related to work performed under this MOU, CITY OF FAIRFIELD’s insurance coverage must be the primary insurance with respect to CAP Solano JPA, its officers, officials, agents, employees, and volunteers. Any insurance maintained by CAP Solano JPA, its officers, officials, agents, employees, or volunteers is in excess of CITY OF FAIRFIELD’s insurance and shall not contribute to it.

c. Should any of the above described policies be cancelled prior to the policies’ expiration date, CITY OF FAIRFIELD agrees that notice of cancellation will be delivered.

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII unless otherwise acceptable to CAP Solano JPA.

Verification of Coverage

CITY OF FAIRFIELD must furnish CAP Solano JPA with original certificates and endorsements effecting coverage required by this MOU.

CAP Solano JPA must receive and approve all certificates and endorsements before work commences.

However, failure to do so shall not operate as a waiver of these insurance requirements.

CAP Solano JPA reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications, at any time.

Indemnification: CITY OF FAIRFIELD will indemnify, hold harmless and assume the defense of CAP Solano JPA and CAP Solano JPA’s officers, employees, agents and elective and appointive boards from all claims, losses, damages, including property damages, personal injury, death and liability of every kind, directly or indirectly arising from CITY OF FAIRFIELD’s operations or from any persons directly or indirectly employed by, or acting as agent for CITY OF FAIRFIELD, excepting the sole negligence or willful misconduct of CAP Solano JPA. This indemnification shall extend to claims, losses, damages, injury and liability for injuries occurring after completion of CITY OF FAIRFIELD’s services, as well as during the progress of rendering such services.

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COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
CAP Solano’s acceptance of CITY OF FAIRFIELD’s insurance does not relieve CITY OF FAIRFIELD from liability under this indemnification clause. This indemnification clause shall apply to all damages or claims for damages suffered by CITY OF FAIRFIELD’s operations regardless if any insurance is applicable or not.

Notice: Any notice necessary to the performance of this MOU shall be given in writing by personal delivery or by prepaid first-class mail.

If notice is given by personal delivery, notice is effective as of the date of personal delivery. If notice is given by mail, notice is effective as of the day following the date of mailing or the date of delivery reflected upon a return receipt, whichever occurs first.

The JPA’s Obligation Subject to Availability of Funds: CAP Solano’s obligation under this MOU is subject to the availability of authorized funds. CAP Solano JPA may terminate the MOU, or any part of the MOU work, without prejudice to any right or remedy of CAP Solano JPA, for lack of appropriation of funds.

If expected or actual funding is withdrawn, reduced or limited in any way prior to the expiration date set forth in this MOU, or any subsequent amendment, CAP Solano JPA may, upon written Notice to CITY OF FAIRFIELD, terminate this MOU in whole or in part.

Payment shall not exceed the amount allowable for appropriation by CAP Solano JPA. If the MOU is terminated for non-appropriation of funds:

a. CAP Solano JPA will be liable only for payment in accordance with the terms of this MOU for services rendered prior to the effective date of termination; and

b. CITY OF FAIRFIELD shall be released from any obligation to provide further services pursuant to this MOU that are affected by the termination.

This MOU is void and unenforceable if all or parts of funding applicable to this MOU are not available to CAP Solano JPA. If applicable funding is reduced, CAP Solano JPA may either:

a. Cancel this MOU; or,

b. Offer an amendment reflecting the reduced funding.

Jurisdiction and Venue. For any dispute arising from this MOU, venue shall be the Solano County Superior Court or United States District Court for the Eastern District of California.

Severance Clause. Should any part of this MOU be deemed unenforceable by any Court or administrative body, the remainder of this MOU shall remain enforceable.

Entire Agreement. This MOU constitutes the entire agreement between CAP Solano JPA and CITY OF FAIRFIELD. There are no terms, conditions or obligations made or entered into by the parties other than those contained in it.

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COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
Execution. The undersigned hereby warrants that s/he has the requisite Authority to enter into this MOU on behalf of the parties and thereby bind the parties to the terms and conditions of the same.

Community Action Partnership of Solano, JPA, CITY OF FAIRFIELD, INC., a Joint Powers Authority a municipal corporation

By ______________________________ By ___________________________ Kathy Lawton-Caesar, Board Vice Chair David Gassaway, Interim City Manager

APPROVED AS TO FORM:

By: ___________________
City Attorney

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COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
Attachment A

SCOPE OF WORK/PROJECT DESCRIPTION

City of Fairfield’s Temporary Emergency Shelter – Project Homeless Emergency Living Program (Project HELP) will help prevent, prepare for, and respond to the COVID-19 pandemic. ESG-CV funds will be used to support the Project HELP, which will provide a safe and economic bridge for up to 18 people at one time seeking to regain the basic necessities of life in order to restore hope in themselves and their future while achieving stability. The shelter will be low barrier — pets, partners, and possessions are welcome.

Participants will have access to wrap around services tailored to meet their needs, including but not limited to case management, housing navigation, meals, life skills training and other related services.

The proposed City of Fairfield Temporary Emergency Shelter will utilize the innovative Pallet Shelter village model. Pallet villages have been used by various jurisdictions as a means to temporarily shelter homeless individuals, with villages in the cities of Oakland, San Jose, Santa Rosa, and Santa Cruz. Pallet villages can be built at a fraction of the cost of traditional homeless shelters and are proven to help people transition into permanent housing, combining the safety of private units with the benefits of a communal environment.

Pallet villages provide unhoused people the dignity and security of private units, with access to a resource of onsite social services. The proposed pallet village will consist of six 64 square foot and six 100 square foot Pallet Shelters, with panels made of fiberglass reinforced plastic with a foam insulating core, aluminum framed, and can be constructed in under an hour. Site specifics include units with locking doors and windows, personal climate control specifically designed for colder weather, custom fit mattresses, program buildings including bathroom/shower facilities and offices for housing navigation/case management, on-site laundry facilities, on-site meals, transportation, and 24-hour security.

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COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
Attachment B

REPORTING REQUIREMENTS

Commencing on the effective date of this agreement, CITY OF FAIRFIELD agrees to provide written progress reports, documenting efforts to provide services outlined in Attachment A. Progress reports are due monthly. Progress reports are due no later than 30 days after the end of the reporting month. If the 30th day falls on a weekend or holiday, the report is due the following business day.

All reports must be broken down by activity and shall include, as applicable:

I. Unduplicated number of homeless persons or persons at imminent risk of homelessness served.

II. The number of unsheltered homeless persons becoming sheltered.

III. The number of homeless persons entering permanent housing.

IV. Average length of stay.

V. Race and ethnicity.

VI. A description of the alignment between ESG-CV2 funded services and activities and “Housing First” principles adopted by the Council.

VII. Any other effects from ESG-CV2 funding that CITY OF FAIRFIELD would like to share (optional).

VIII. Listing of attendance at Resource Connect Solano Case Conferencing meetings, list of referrals received, rejected, and accepted. Of referrals rejected, provide reason/s and if further referral was provided. Of referrals accepted, provide outcome/s
IX. List of referrals received from Resource Connect Solano. Of referrals received, how many referrals were rejected, reason/s and if further referral was provided. How many referrals were accepted and provide outcome/s.

X. List of other referrals received and the source of the referral. Of referrals received, how many referrals were rejected, reason/s and if further referral was provided. How many referrals were accepted and provide outcome/s.

XI. Other reasonable measures that may be identified by CAP Solano JPA during the term of this MOU to ensure performance under this grant and this MOU.

Requests for payments, monthly reporting, and other correspondence regarding this grant should be submitted electronically to: [email protected] and [email protected].

Submissions may also be made by mail to:

CAP Solano JPA c/o City of Vacaville, Fiscal Agent
Attn: Karen Craig
40 Eldridge Avenue, Suite 2, Vacaville, CA 95688

Or fax (707) 449-6242, Attn: Karen Craig

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COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
Attachment C
Payment Schedule

1. Supporting documentation must be submitted with expenditure/reimbursement requests to include proof of payment and proof of client income and/or other documentation as requested. Expenditure reimbursement requests are due on the 30th of each month. If the 30th falls on the weekend or holiday, the report is due the following business day.

2. Grant funds requests shall be due in accordance with the guidelines of this payment schedule.

3. The following requirements must be satisfied prior to disbursement:

a. There shall exist no condition, event, or act which would constitute a breach of the MOU between CAP Solano JPA and CITY OF FAIRFIELD.
b. For advance funds, if any:
i. CAP Solano JPA Fiscal Agent has received a written draw request from CITY OF FAIRFIELD setting forth the proposed uses of the funds consistent with this MOU, the amount of funds needed, and, where applicable, a copy of the bill, invoice or estimate covering a cost incurred or to be incurred. ii. Upon disbursement, CITY OF FAIRFIELD shall directly pay the vendor as set forth on the approved invoice no later than thirty (30) days following the receipt of such invoice, unless otherwise agreed to by CAP Solano JPA Fiscal Agent.
iii. Upon written request from CAP Solano JPA Fiscal Agent, CITY OF FAIRFIELD shall provide a copy of each check and such other documentation reasonably requested to document the use of the disbursement.
c. For reimbursement requests:
i. Supporting documentation must be submitted with expenditure/reimbursement requests to include proof of payment and proof of client income, eligibility factors and/or other documentation as requested.

4. Once approved, but not more frequently than one (1) time per month, funds will be disbursed no later than fifteen (15) business days from the date the fiscal agent confirms approval of the invoice. Checks may be mailed directly to the grantee or transferred by direct deposit.

5. In the event that CAP Solano JPA Fiscal Agent disapproves of a draw request, CITY OF FAIRFIELD will be provided a written notice of such disapproval and the reasons for such disapproval.

Requests for payments, monthly reporting, and other correspondence regarding this grant should be submitted electronically to: [email protected] and [email protected].

Submissions may also be made by mail to:

CAP Solano JPA c/o City of Vacaville, Fiscal Agent
Attn: Karen Craig
40 Eldridge Avenue, Suite 2, Vacaville, CA 95688

Or fax (707) 449-6242, Attn: Karen Craig
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COMMUNITY ACTION PARTNERSHIP SOLANO

JOINT POWERS AUTHORITY
Attachment D
Special Provisions

Grant Name: CARES Act Emergency Solutions Grant Program – Round 2

Grant Type: Federal

CFDA# (if Federal): 14.231

Grant NOFA information:

California Department of Housing and Community Development – Emergency Solutions Grant Program https://www.hcd.ca.gov/grants-funding/active-funding/esg.shtml

ESG-CV Round 2 NOFA
https://www.hcd.ca.gov/grants-funding/active-funding/esg/docs/2-esg-coronavirus-nofa-round-2-final.pdf

Grant Regulations Information:

HUD ESG-CV Round 2 – Information
https://www.hud.gov/program_offices/comm_planning/homeless_esg_covid-19

HUD 2 CFR 200 Uniform Guidance
https://www.hud.gov/program_offices/public_indian_housing/ih/regs/resources

Additional Requirements: None

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Agenda Item No: 11.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Resolution 2022­255 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (LogistiCenter at Fairfield) to Community Facilities District No. 2012­2 and Authorizing the Levy of Special Taxes Therein for Annexation No. 61 RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the attached resolution will begin the proceedings for the annexation of certain property, known as LogistiCenter at Fairfield, into Community Facilities District 2012­2 (CFD 2012­2). CFD 2012­2 was established as an annexable district to provide funding to offset the increased cost for public safety services, open space operation, and park maintenance created by new development.

DISCUSSION
By Resolution No. 2012­233, the City Council established CFD 2012­2, a Mello­Roos community facilities district, with the intention that future development within the City of Fairfield (City) would annex to this district. The special taxes collected from the property owners within the district are used to fund public safety services, open space operation, and park maintenance.

The property proposed for annexation is owned by LogistiCenter at Fairfield and is located north of Cordelia Road and east of Beck Avenue within the boundary of assessor’s parcel numbers 0032­190­ 120, 0032­190­300, 0032­190­320, 0032­190­330 and 0032­190­350, as depicted on Exhibit A. The development on the property will be a warehousing/distributing/light manufacturing building.

Development of this property will change the property’s characteristics and manner in which the property will be used, thereby creating a need for more services funded by CFD 2012­2.

The City contracts with Willdan Financial Services for the preparation of the necessary resolutions and balloting procedures for the annexation process. This process is a specialty service that the City has contracted out since 1995, on an individual consultant services basis for each development requiring annexation into a Mello­Roos community facilities district.

Adoption of the Resolution of Intention is the first step to annex this property to CFD 2012­2. This will be Packet Page 159 of 252

Agenda Item No: 11.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Resolution 2022­255 of the City Council of the City of Fairfield Declaring Its Intention toAnnex Territory (LogistiCenter at Fairfield) to Community Facilities District No. 2012­2and Authorizing the Levy of Special Taxes Therein for Annexation No. 61RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the attached resolution will begin the proceedings for the annexation of certain property,known as LogistiCenter at Fairfield, into Community Facilities District 2012­2 (CFD 2012­2). CFD2012­2 was established as an annexable district to provide funding to offset the increased cost forpublic safety services, open space operation, and park maintenance created by new development.DISCUSSIONBy Resolution No. 2012­233, the City Council established CFD 2012­2, a Mello­Roos communityfacilities district, with the intention that future development within the City of Fairfield (City) would annexto this district. The special taxes collected from the property owners within the district are used to fundpublic safety services, open space operation, and park maintenance.The property proposed for annexation is owned by LogistiCenter at Fairfield and is located north ofCordelia Road and east of Beck Avenue within the boundary of assessor’s parcel numbers 0032­190­120, 0032­190­300, 0032­190­320, 0032­190­330 and 0032­190­350, as depicted on Exhibit A. Thedevelopment on the property will be a warehousing/distributing/light manufacturing building.Development of this property will change the property’s characteristics and manner in which theproperty will be used, thereby creating a need for more services funded by CFD 2012­2.The City contracts with Willdan Financial Services for the preparation of the necessary resolutions andballoting procedures for the annexation process. This process is a specialty service that the City hascontracted out since 1995, on an individual consultant services basis for each development requiringannexation into a Mello­Roos community facilities district.

Adoption of the Resolution of Intention is the first step to annex this property to CFD 2012­2. This will be the 61st annexation to the district. The resolution also establishes November 15, 2022, as the public hearing date for the final consideration of the annexation of the property to CFD 2012­2. Once the annexation is complete, the property owners will be required to pay annual special taxes for the property, beginning in fiscal year (FY) 2023­2024, as itemized on their property tax bill in accordance with the rate set forth in the CFD 2012­2 Rate and Method of Apportionment of Special Tax.

The CFD 2012­2 Rate and Method of Apportionment was established as part of the formation of the district and fixed FY 2012­2013 as the base year for the annual special tax rate as shown in Exhibit B.

Since the formation, assessments have increased based on a cost inflator allowed in the original formation documents. Exhibit C shows the current special tax rate for the district.

FINANCIAL IMPACT
The anticipated annual revenue to be received by the City (CFD 2012­2 Fund 332) for this annexation is estimated to be $65,114.56, which is based on the FY 2022­2023 maximum special tax rate for industrial property at $0.027 per net square foot of lot area ($0.027 x 2,411,650.3 sq ft). The CFD 2012­2 maximum special tax rates include an automatic annual consumer price index (CPI) adjustment.

The process for the annexation is funded by the developer and no general fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If council has any questions concerning the required annexation of this development, this item may be rescheduled until the next council meeting to allow staff to provide the necessary backup. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 428­7089
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A ­ Boundary Map
Attachment 3: Exhibit B ­ Rate and Method of Apportionment of Special Tax Attachment 4: Exhibit C ­ Maximum Special Tax Rate
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 9/12/2022 ­ 8:07 PM
Kaushal, Paul Approved 9/12/2022 ­ 8:16 PM
Ballard, Kelly Approved 9/13/2022 ­ 11:27 PM
Ballard, Kelly Approved 9/13/2022 ­ 11:28 PM
Packet Page 160 of 252

CITY OF FAIRFIELD

RESOLUTION NO. 2022-255

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD DECLARING ITS INTENTION TO ANNEX TERRITORY (LOGISTICENTER AT FAIRFIELD) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN FOR ANNEXATION NO. 61

WHEREAS, this City Council has conducted proceedings to establish Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation and Park Maintenance) (CFD) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Act), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and

WHEREAS, under the Act, this council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD, and now desires to undertake proceedings to annex territory to the CFD.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. This council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.

Section 2. The name of the existing CFD is “Community Facilities District No. 2012 -2 (Public Safety Services, Open Space Operation and Park Maintenance).”

Section 3. The territory included in the existing CFD is as shown on the map thereof filed in Book 24 of Maps of Assessment and Community Facilities Districts at Page 87-100 in the office of the County Recorder, County of Solano, State of California, to which map reference is hereby made, as well as the maps for Annexations 1 through 40 filed in Book 25 of Maps of Assessment and Community Facilities Districts at Pages 8, 12, 14, 19, 20, 31, 33, 34, 35, 38, 44, 45, 51, 53 , 54, 57, 58, 59, 65, 64, 66, 68, 72, 73, 76, 77, 78, 79, 80, 81, 83, 84, 89, 90, 93, 94, 95, 96, 97 and 99 and the maps for Annexations 41 through 58 filed in Book 26 of Maps of Assessment and Community Facilities Districts at Pages 2, 4, 5, 6, 7, 13, 14, 15, 18, 24, 25, 26, 34, 35, 40, 41 and 42 which have been filed with the Solano County Recorder’s Office. Annexations 59 and 60 are in the process of being approved.

The territory now proposed to be annexed to the CFD is as shown on the Annexation Map No. 61 to the CFD, on file with the city clerk, a copy of which is attached hereto as Exhibit A and made a part hereof, the boundaries of which territory are hereby preliminarily approved. The city clerk is hereby directed to cause the recordation of said Annexation Map No. 61 to the CFD, showing the territory to be annexed, in the Office of the County Recorder of the County of Solano within fifteen days of the date of adoption of this resolution.

Packet Page 161 of 252Attachment 1 Page 1 of 3

RES. NO. 2022-255

Section 4. The types of public services financed by the CFD and pursuant to the Act consist of those services (Services) described in Exhibit A to Resolution No. 2012-233 adopted by the council on the 20th day of November, 2012, (Resolution of Formation). It is presently intended that the Services will be shared, without preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD. It has been determined that this project will intensify the use of the property, creating a need for more services under this CFD.

Section 5. Except to the extent that funds are otherwise available to the CFD to pay for the Services and/or the principal and interest as it becomes due on bonds of the CFD issued to finance the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFD and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, and in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount such owner will have to pay, is described in Exhibit B, and the maximum special tax rate for the 2022-2023 fiscal year is described in Exhibit C. Both Exhibits are hereby incorporated by this reference.

Section 6. Notice is given that on November 15, 2022, at 6:00 p.m., in the regular meeting place of this council, being the Council Chambers, located at 1000 Webster Street, Fairfield, California, the council, as legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenience and necessity require said annexation of territory to the CFD and the levy of said special tax therein.

Section 7. The city clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFD. The publication of said notice shall be completed at least seven days before the date herein set for said hearing.

Said notice shall be substantially in the form specified in Section 53339.4 of the Act.

Packet Page 162 of 252Attachment 1 Page 2 of 3

RES. NO. 2022-255

PASSED AND ADOPTED this 20th day of September, 2022, by the following vote:

AYES: COUNCILMEMBERS: PRICE / BERTANI / MOY / PANDURO / TIMM / TONNESEN / VACCARO

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 163 of 252Attachment 1 Page 3 of 3

ANNEXATION MAP NO. 61 (LOGISTICENTER AT FAIRFIELD)COMMUNITY FACILITIES DISTRICT NO. 2012-2(PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE)CITY OF FAIRFIELDCOUNTY OF SOLANOSTATE OF CALIFORNIA.SiteVicinity MapCourageDrE12Ohio StCordeliaStBeckAvPennsylvania AvCordelia RdE80SiteFILED IN THE OFFICE OF THE CITY CLERK THIS ___________ DAYOF__________, 20____.I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSEDBOUNDARIES OF ANNEXATION MAP NO. 61 (LOGISTICENTER ATFAIRFIELD) OF COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLICSAFETY SERVICES, OPEN SPACE OPERATION, AND PARKMAINTENANCE), CITY OF FAIRFIELD, COUNTY OF SOLANO, STATE OFCALIFORNIA, WAS APPROVED BY THE CITY COUNCIL OF THE CITYOF FAIRFIELD AT A REGULAR MEETING, THEREOF, HELD ON THE____________ DAY OF ____________, 20___, BY ITS RESOLUTION NO.___________________._______________________________________CITY CLERKCITY OF FAIRFIELDFILED THIS _________________ DAY OF _________________, 20___,AT THE HOUR OF ____________ 0’CLOCK _________,M. IN BOOK__________ PAGE(S) ___________ OF MAPS OF ASSESSMENT ANDCOMMUNITY FACILITIES DISTRICT AND INSTRUMENT NO._________________ IN THE OFFICE OF THE COUNTY RECORDER INTHE COUNTY OF SOLANO, STATE OF CALIFORNIA.MARC C. TONNESEN, ASSESSOR/RECORDER_______________________________________BY DEPUTYCOUNTY RECORDERCOUNTY OF SOLANOSTATE OF CALIFORNIAREFERENCE IS MADE TO THAT BOUNDARY OF COMMUNITYFACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPENSPACE OPERATION, AND PARK MAINTENANCE) OF THE CITY OFFAIRFIELD RECORDED WITH THE SOLANO COUNTY RECORDER’SOFFICE ON DECEMBER 28, 2012, IN BOOK 24 OF MAPS OFASSESSMENT AND COMMUNITY FACILITIES DISTRICT ON PAGES 87-100.THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL SHOWN ONTHIS DIAGRAM SHALL BE THOSE LINES AND DIMENSIONS ASSHOWN ON THE SOLANO COUNTY ASSESSOR’S MAPS FOR THOSEPARCELS LISTED.THE SOLANO COUNTY ASSESSOR’S MAP SHALL GOVERN FOR ALLDETAIL CONCERNING THE LINES AND DIMENSIONS OF SUCH LOTSOR PARCELS.SHEET 1 OF 1LegendAnnexation No. 61Map Reference Number1CORDELIA RD231BECK AVESOUTHERN PACIFIC RR54MAP REFERENCE NUMBERASSESSOR'S PARCEL NUMBER1 0032-190-1202 0032-190-3003 0032-190-3204 0032-190-3305 0032-190-350"Exhibit A"Packet Page 164 of 252Attachment 2 Page 1 of 1

EXHIBIT B

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX

A Special Tax of City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (“CFD”) shall be levied on all Assessor's Parcels within the CFD and collected each Fiscal Year commencing in Fiscal Year 2012-13 in an amount determined by the City through the application of the rate and method of apportionment of the Special Tax set forth below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS

The terms hereinafter set forth have the following meanings:

“Acre or Acreage” means the land area of an Assessor’s Parcel, expressed in acres, as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable Final Subdivision Map, other final map, other parcel map, other condominium plan, or functionally equivalent map or instrument recorded in the Office of the Country Recorder. The square footage of an Assessor’s Parcel is equal to the Acreage multiplied by 43,560.

“Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California, as amended.

“Administrative Expenses” means the actual or estimated costs incurred by the City as administrator of the CFD to determine, levy and collect the Special Taxes, including salaries and benefits of City employees whose duties are directly related to administration of the CFD and the fees of consultants, legal counsel, the costs of collecting installments of the Special Taxes upon the general tax rolls, preparation of required reports; and any other costs required to administer the CFD as determined by the City.

“Affordable Residential” or “Affordable Unit(s)” means for each Fiscal Year, any Dwelling Unit(s) located on an Assessor’s Parcel of Developed Property that is available at an affordable housing cost, as defined by Health and Safety Code Section 50052.5, or an affordable rent, as defined in Health and Safety Code Section 50053, to lower income households as defined in Health and Safety Code Section 50079.5. Affordable Units will require annual application to the City for verification of their affordable housing status on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied. Any Unit not verified and approved by the City as an Affordable Unit shall be classified as Taxable Property for the Fiscal Year in which the Special Tax is being levied. The City will have the authority to approve and establish policies regarding Affordable Units and their status.

Packet Page 165 of 252Attachment 3 Page 1 of 10

Exhibit B

“Annual Escalation Factor” means the annual percentage increase, if any, in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the San Francisco-Oakland-San Jose area as determined by the Bureau of Labor Statistics for the twelve months ending the previous December.

“Assessor's Parcel” means a parcel of land shown on an Assessor's Parcel Map with a parcel number assigned by the Assessor of the County that corresponds to a number shown on the County Assessor’s roll.

“Assessor's Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor's Parcel number.

“Base Year” means Fiscal Year ending June 30, 2013.

“Building Permit” means a permit issued for new construction of a residential or non-residential structure. For purposes of this definition, “Building Permit” shall not include permits issued solely for grading, utility improvements, or other such improvements that are constructed and installed and are not intended for human occupancy.

“Certificate of Occupancy” means a certificate issued by the City that authorizes the actual occupancy of a Dwelling Unit for habitation by one or more residents or the occupancy of a Non- residential structure.

“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes.

“CFD” means City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space and Park Maintenance).

“City” means the City of Fairfield.

“City Clerk” means the City Clerk for the City or his or her designee.

“City Engineer” means the City Engineer for the City or his or her designee.

“Commercial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any non- residential use located in a commercial zoning district as described in Section 25.22 of the Zoning Packet Page 166 of 252Attachment 3 Page 2 of 10

Exhibit B

Ordinance and all other property considered commercial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Council” means the City Council of the City, acting as the legislative body of the CFD.

“County” means the County of Solano, California.

“Density” means for each Assessor’s Parcel of Taxable Property the number of Dwelling Units per Acre determined pursuant to City’s Zoning Ordinance, or applicable Specific Plan, or a project- specific approval, whichever reflects the most accurate number of Dwelling Units planned for the project.

“Developed Property” means an Assessor’s Parcel within the CFD for which a Certificate of Occupancy was issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied, based on the number of Dwelling Units, the amount of Commercial or Office building floor area, and/or the amount of Industrial lot area included in each Certificate of Occupancy for that Assessor’s Parcel.

“Dwelling Unit” means each separate residential unit that comprises an independent facility capable of conveyance or rental separate from adjacent residential units, in which a person or persons may live, which comprises an independent facility and is not considered to be for non- residential use only.

“Exempt Property” means for each Fiscal Year, an Assessor's Parcel within the CFD not subject to the Special Tax. Exempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Affordable Units, (iv) Assessor’s Parcels with public or utility easements making impractical their utilization for other than the purposes set forth in the easement, (v) Undeveloped Property and (vi) property reasonably designated by the City or CFD Administrator as Exempt Property due to deed restrictions, conservation easement, or similar factors.

“Final Map” means an Assessor’s Parcel Map, a Final Subdivision Map, parcel map, condominium plan, or any other map functionally considered to be an equivalent development map that has been recorded in the Office of the County Recorder.

“Final Subdivision Map” means a subdivision of property creating single family residential buildable lots by recordation of a final subdivision map or parcel map pursuant to the Subdivision Map Act (California Government Code Section 6610 et seq.), or recordation of a condominium plan pursuant to California Civil Code Section 1352, that creates individual lots for which building Packet Page 167 of 252Attachment 3 Page 3 of 10

Exhibit B

permits may be issued without further subdivision and is recorded prior to April 1 preceding the Fiscal Year in which the Special Tax is being levied.

“Fiscal Year” means the period starting July 1 and ending on the following June 30.

“High Density Residential Housing” means all Assessor’s Parcels of Developed Property for which a building permit has been issued as of April 1st preceding the Fiscal Year in which the Special Tax is being levied for a residential structure consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, townhomes, condominiums, and apartment units intended for multi-family apartment and condominium development of 18 Dwelling Units or greater per Acre.

“Industrial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any allowable use in an industrial zoning district, as described in Section 25.24 of the Zoning Ordinance, which is not an office or financial institution and all other property considered industrial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Land Use Class” means any of the classes listed in Table 1.

“Lot” means an individual legal lot created by a Final Map for which a Building Permit could or has been issued.

“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section ”C” below, that can be levied by the CFD in any Fiscal Year on any Assessor’s Parcel.

“Mixed-Use Property” means an Assessor’s Parcel of Developed Property containing or planned for containing a structure or structures that consists of one or more Dwelling Units, but also has dedicated space for non-residential use.

“Multi-Family Residential” means an Assessor’s Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure or structures consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, town homes, condominiums, and apartment units, intended for development of less than 18 Dwelling Units per Acre, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Non-Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for a non-residential use and which does not contain any Dwelling Units.

Packet Page 168 of 252Attachment 3 Page 4 of 10

Exhibit B

“Office Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for an office or financial institution in an industrial zoning district, as described in Section 25.4 of the Zoning Ordinance. Office property includes all office and financial institutions, as described in Table 25- 11 of the Zoning Ordinance and all other property considered office as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Open Space” means any lands and interest in lands of a term of not less than five years, including easements, rights-of-way, and other interests, deemed appropriate for the use as public open space in, around, or adjacent to the City of Fairfield.

“Open Space Operation” means the estimated and reasonable costs of operating public open space lands including maintenance of improvements, fire control measures, educational programs and park ranger services. The costs for these activities include but not limited to (i) the costs of contracting for open space operation services, (ii) the salaries and benefits of City staff, including staff, that directly provide open space operation services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Open Space Operation Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Open Space Operation applicable to the CFD for such Fiscal Year.

“Park” means a public park owned by the City of Fairfield, as defined in Section 12B.1 of the Municipal Code of the City of Fairfield.

“Park Maintenance” means the estimated and reasonable costs of providing park maintenance, including but not limited to (i) the costs of contracting for park maintenance services, (ii) the salaries and benefits of City staff, including maintenance staff, that directly provide park maintenance services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Park Maintenance Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Park Maintenance applicable to the CFD for such Fiscal Year.

Packet Page 169 of 252Attachment 3 Page 5 of 10

Exhibit B

“Property Owner Association Property” means for each Fiscal Year any property within the CFD that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder to a property owner association, including any master or sub-association.

“Proportionately” means for Developed Property, the ratio of the actual Special Tax levied per Unit to the Maximum Special Tax per Unit for Developed Property is equal for all Assessor’s Parcels of Developed Property.

“Public Property” means for each Fiscal Year any property within the CFD that is, or is expected to be, used for rights-of-way, parks, public schools or any other public purpose determined by the CFD Administrator or is owned by or irrevocably offered for dedication to the federal government, the State, the County, the City or any other public agency. Public Property does not include property for which a public agency is a landowner within the meaning of Section 53317(f) of the Act.

“Public Safety Services” means the estimated and reasonable costs of providing police services, fire protection and suppression services, and paramedic services including but not limited to (i) the costs of contracting for police, fire, and paramedic services, (ii) the salaries and benefits of City staff, if the City directly provides police services, fire protection and suppression services, and/or paramedic services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Public Safety Services Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Public Safety Services applicable to the CFD for such Fiscal Year.

“Reserve Fund for Maintenance” means a fund that shall be created and maintained for the CFD for each Fiscal Year to provide necessary cash flow for the first six months of each Fiscal Year, reserve capital to cover monitoring, maintenance and repair cost overruns and delinquencies in the payment of Special Taxes and a reasonable buffer to prevent large variations in annual Special Tax levies.

“Single-Family Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure consisting of one single-family Dwelling Unit, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

Packet Page 170 of 252Attachment 3 Page 6 of 10

Exhibit B

“Special Tax” means the Special Tax to be levied in each Fiscal Year on each Assessor's Parcel of Taxable Property to fund the Special Tax Requirement and shall include Special Taxes levied or to be levied under Sections “C” and “D”, below.

“Special Tax Requirement” means that amount required in any Fiscal Year for the CFD to pay for:
(i) the Public Safety Services Requirement; (ii) the Open Space Operation Requirement; (iii) the Park Maintenance Requirement; (iv) reasonable Administrative Expenses; (v) any amounts required to establish or replenish a reserve fund that will not exceed 50% of the Special Tax requirement for that Fiscal Year; (vi) any amounts required to establish or replenish the Reserve Fund for Maintenance to the Reserve Fund for Maintenance Requirement; and (vii) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less any surplus of funds available from the previous Fiscal Year’s Special Tax levy.

“State” means the State of California.

“Taxable Property” means all Assessor's Parcels within the CFD that are not Exempt from the Special Tax pursuant to law or as defined herein.

“Undeveloped Property” means, for each Fiscal Year, an Assessor’s Parcel within the CFD for which a Certificate of Occupancy has not been issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied and is not classified as Property Owner Association Property or Public Property, including an Assessor’s Parcel that is designated as a remainder parcel by any final documents and/or maps available to the CFD Administrator.

“Zoning Ordinance” means the Zoning Ordinance adopted by the City of Fairfield, as found in Chapter 25 of the Fairfield City Code.

B. ASSIGNMENT TO LAND USE CATEGORIES

Each Fiscal Year, commencing with Fiscal Year 2012-13, using the definitions above, each Assessor’s Parcel within the CFD shall be classified as Taxable Property or Exempt Property. In addition, each Fiscal Year, beginning with Fiscal Year 2012-2013, each Assessor’s Parcel of Taxable Property shall be further classified as Developed Property or Undeveloped Property. Developed Property shall be further classified as Single-Family Residential, Multi-Family Residential, High Density Residential, Mixed-Use Property, Commercial Property, Office Property, or Industrial Property.

Packet Page 171 of 252Attachment 3 Page 7 of 10

Exhibit B

C. MAXIMUM SPECIAL TAX RATE

1. Developed Property

TABLE 1

Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2012-13 (Base Year)

Land Use Class Description Maximum Special Tax
1 Single-Family Residential $736.77 per Dwelling Unit
2 Multi-Family Residential $503.28 per Dwelling Unit
3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $489.68 per Dwelling Unit
5 Commercial $0.21 per gross square foot of
building floor area
6 Office $0.07 per gross square foot of
building floor area
7 Industrial $0.02 per net square foot of lot area

On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor.

2. Exempt Property

No Special Tax shall be levied on Exempt Property as defined in Section A.

For each Fiscal Year, if the use or ownership of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth in Section A, therefore making such Assessor's Parcel no longer eligible to be classified as Exempt Property, such Assessor's Parcel shall be deemed to be Taxable Property and shall be taxed pursuant to the provisions of Section C.1.

Packet Page 172 of 252Attachment 3 Page 8 of 10

Exhibit B

D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX

Commencing with Fiscal Year 2012-13, and for each subsequent Fiscal Year, the CFD Administrator shall calculate the Special Tax Requirement based on the definitions in Section “A” and levy the Special Tax as follows until the amount of the Special Tax levied equals the Special Tax Requirement:

The Special Tax shall be Proportionately levied each Fiscal Year on each Assessor’s Parcel of Developed Property up to 100% of the applicable Maximum Special Tax. The applicable Maximum Special Tax shall be based on the Developed Property’s classification as Single- Family Residential, Multi-Family Residential, Mixed-Use Property, High Density Residential, Commercial, Office or Industrial Property.

E. APPEALS

Any landowner who pays the Special Tax and believes that the amount of the Special Tax levied on their Assessor’s Parcel is in error shall first consult with the CFD Administrator regarding such error. If following such consultation, the CFD Administrator determines that an error has occurred, the CFD Administrator may amend the amount of the Special Tax levied on such Assessor’s Parcel. If following such consultation and action, if any, the landowner believes such error still exists, such person may file a written notice with the City Clerk of the City appealing the amount of the Special Tax levied on such Assessor’s Parcel. Upon the receipt of any such written notice, the City Clerk shall forward a copy of such notice to the City Engineer who shall establish as part of the proceedings and administration of the CFD, a special three-member Review/Appeal Committee. The Review/Appeal Committee may establish such procedures, as it deems necessary to undertake the review of any such appeal. The Review/Appeal Committee shall interpret this Rate and Method of Apportionment and make determinations relative to the annual administration of the Special Tax and any landowner appeals, as herein specified. The decision of the Review/Appeal Committee shall be final and binding as to all persons.

F. MANNER OF COLLECTION

Special Taxes levied pursuant to Section “D” above shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the CFD may directly bill the Special Tax, may collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the CFD or as otherwise determined appropriate by the City Council.

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Exhibit B

G. TERM OF SPECIAL TAX

Taxable Property in the CFD shall remain subject to the Special Tax in perpetuity or until the City Council takes appropriate actions to terminate the Special Tax pursuant to the Act.

Packet Page 174 of 252Attachment 3 Page 10 of 10

EXHIBIT C

Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2022-2023

Land Use Class Description Maximum Special Tax
1 Single-Family Residential $994.70 per Dwelling Unit
2 Multi-Family Residential $679.47 per Dwelling Unit
3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $661.11 per Dwelling Unit
5 Commercial $0.283 per gross square foot of
building floor area
6 Office $0.094 per gross square foot of
building floor area
7 Industrial $0.027 per net square foot of lot
area

On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor as defined in the Rate and Method of Apportionment.

Exempt Property

No Special Tax shall be levied on Exempt Property as defined in the Rate and Method of Apportionment (RMA).

Packet Page 175 of 252Attachment 4 Page 1 of 1

Agenda Item No: 12.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Minute Action Approving Response to the 2021­2022 Grand Jury Report Entitled “Shelter Solano, Inc.:  A Review of its First Three Years Operating an Emergency Shelter in Solano County;” and
Discussion on Grand Jury Recommendation of Forensic Audit RECOMMENDED ACTION
Approve the response letter to the Grand Jury and discuss the Grand Jury recommendation of a forensic audit.

STATEMENT OF ISSUE
The 2021­2022 Grand Jury issued a report entitled “Shelter Solano, Inc.:  A Review of its First Three Years Operating an Emergency Shelter in Solano County.”In the report, there are eleven findings and recommendations that the City of Fairfield needs to respond to in writing. The response requires City Council concurrence.

DISCUSSION
State law requires the City of Fairfield to respond to findings and recommendations contained in the 2021­2022 Solano County Grand Jury report by October 3, 2022. City staff has prepared their response and is asking council to approve the attached letter.

At the July 19th City Council Meeting, council asked to agendize a discussion on the Grand Jury Recommendation "14 B: County performs or hires a Forensic Accountant to perform a Forensic Audit on money being spent across the continuum of homeless services in Solano County." Staff seeks direction from council on how to proceed from this discussion and if so, in what format.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
Packet Page 176 of 252

Agenda Item No: 12.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City Manager SUBJECT:Minute Action Approving Response to the 2021­2022 Grand Jury Report Entitled“Shelter Solano, Inc.:  A Review of its First Three Years Operating an EmergencyShelter in Solano County;” andDiscussion on Grand Jury Recommendation of Forensic AuditRECOMMENDED ACTIONApprove the response letter to the Grand Jury and discuss the Grand Jury recommendation of aforensic audit.STATEMENT OF ISSUEThe 2021­2022 Grand Jury issued a report entitled “Shelter Solano, Inc.:  A Review of its First ThreeYears Operating an Emergency Shelter in Solano County.”In the report, there are eleven findings andrecommendations that the City of Fairfield needs to respond to in writing. The response requires CityCouncil concurrence.DISCUSSIONState law requires the City of Fairfield to respond to findings and recommendations contained in the2021­2022 Solano County Grand Jury report by October 3, 2022. City staff has prepared theirresponse and is asking council to approve the attached letter.At the July 19th City Council Meeting, council asked to agendize a discussion on the Grand JuryRecommendation "14 B: County performs or hires a Forensic Accountant to perform a Forensic Auditon money being spent across the continuum of homeless services in Solano County." Staff seeksdirection from council on how to proceed from this discussion and if so, in what format.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATION N/A
ALTERNATIVE ACTION
Council may choose to revise the attached letter, but postponing the concurrence of this response will result in non­compliance with State law and the October 3, 2022, deadline.

STAFF CONTACT
Dawn La Bar, Homeless Services Manager
(707) 428­7749
[email protected]
COORDINATED WITH
ATTACHMENTS:

Description
Proposed Response Letter
2021­2022 Grand Jury Report Entitled Shelter Solano, Inc.: A Review of its First Three Years Operating an Emergency Shelter in Solano County
REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 9/14/2022 ­ 9:09 AM
Packet Page 177 of 252

CITY MANAGER’S OFFICE

September 21, 2022

Honorable Wendy G. Getty
Presiding Judge of the Superior Court SENT VIA EMAIL
Solano County Superior Court
600 Union Avenue
Fairfield, CA 94533

Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: Shelter Solano, Inc.:

A Review of its First Three Years Operating an Emergency Shelter in Solano County

Honorable Judge Getty:

The following is the City of Fairfield’s response to the above-mentioned Grand Jury Report which was approved by the City Council on September 20, 2022:

Finding 1 – “Shelter Solano, Inc.’s lack of unrestricted funding prevents the shelter from operating at capacity.”

Recommendation 1A: “Local agency partners associated with Shelter Solano, Inc. must assist in acquiring funding streams that increase the number of unrestricted beds.”

Recommendation 1B: “Local agency partners adopt a regionalized service delivery and funding model that does not restrict bed usage based on a bed-night rate agreement with the county and/or donor city, but rather allows access to beds based on client need regardless of the city of origin and works toward reducing the number of homeless living on the streets.”

City Response: The City concurs with this finding. The City, along with regional partners of the Regional Homeless 2x2 Subcommittee (2x2), staff from the cities of Vacaville, Suisun City, Benicia, Vallejo, and the County of Solano began discussions in 2021 with SHELTER Solano to modify the funding plan and transition away from ‘per bed’ rates. The 2x2 anticipates this will be complete when the facility is fully converted as part of the Regional Navigation Center Plan in 2022 – 2023.

Finding 2: “The Solano County Civil Grand Jury found it difficult to track money and funding between SHELTER, Inc., and Shelter Solano, Inc. Often, the names of the two entities are used Packet Page 178 of 252Attachment 1 Page 1 of 7

Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: Shelter Solano, Inc.: A Review of its First Three Years Operating an Emergency Shelter in Solano County September 14, 2022

interchangeably. It is unclear which funding sources are specifically awarded to Shelter Solano, Inc. and which funding sources are awarded to SHELTER, Inc.”

Recommendation 2: “Local agency partners establish a transparent system of tracking and reporting funds that clearly differentiates between SHELTER, Inc. and Shelter Solano, Inc.”

City Response: The City concurs with this finding. The City is committed to working with SHELTER Inc. and SHELTER Solano to ensure a clear delineation of services and reporting for those serve d in Solano County. Additionally, CAP Solano JPA is in the process of creating a public report to be maintained on the CAP Solano JPA website that will provide a list of all CAP Solano JPA and Continuum of Care (CoC) funded agencies, the amount of funding received, what the funding is to be used for, and subsequent outcomes.

Finding 3: “Confusion exists in the Solano community regarding what services and/or programming in Solano County is provided by SHELTER, Inc. and what is provided by Shelter Solano, Inc.”

Recommendation 3: “Local agency partners work together to develop and implement transparent reporting of services and programming that clearly differentiates between those provided by SHELTER, Inc. and those provided by Shelter Solano, Inc.”

City Response: The City concurs with this finding. The City commits to working with CAP Solano JPA to create and maintain a public report to be located on the CAP Solano JPA website that will provide a list of all CAP Solano JPA and Continuum of Care (CoC) funded agencies, the amount of funding received, what the funding is to be used for, and subsequent outcomes.

Finding 4: “The Solano County Civil Grand Jury found it unclear which funding sources awarded to SHELTER, Inc, are specifically assigned to Shelter Solano, Inc., and which funding sources were awarded to SHELTER, Inc. to provide services in Solano County.”

Recommendation 4: “Local agency partners work with SHELTER, Inc. and funding providers to establish a more transparent and reconciliation method to clearly disclose which funding sources they receive specifically for Shelter Solano, Inc. and which funding sources SHELTER, Inc. receives that are earmarked for SHELTER, Inc. to provide services in Solano County.”

City Response: The City concurs with this finding. As with Findings #2 and #3, the City will work with other jurisdictions through our role on CAP Solano JPA to create and maintain a comprehensive report to be maintained on CAP Solano’s webpage that will articulate what services are provided by each agency in Solano County. Further, if agencies are receiving funds Packet Page 179 of 252Attachment 1 Page 2 of 7

Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: Shelter Solano, Inc.: A Review of its First Three Years Operating an Emergency Shelter in Solano County September 14, 2022

through CAP Solano JPA and/or the Continuum of Care (CoC), the public report will list each agency, the amount of funding received, what the funding is to be used for, and subsequent outcomes.

Finding 6: “Despite improved collaboration between the service providers, funders, municipal government, and county, there remains a lack of an overall leadership role/authority.”

Recommendation 6 A: “Overall leadership with authority to address homelessness is required to provide direction, ensure timely coordination of services, demand accountability, and liaison with the community.”

Recommendation 6 B: “All stakeholders request the county provide the leadership, authority, and accountability to ensure timely coordination of services delivered in the most efficient, effective manner.”

City Response: The City concurs with this finding. Following the Fairfield City Council’s Homeless Retreat in 2021, the City took the lead in forming a Regional 2x2 Homeless Subcommittee (2x2) and began collaborating with the cities of Suisun City and Vacaville. The 2x2 was soon joined by the cities of Benicia and Vallejo, and in 2022, now includes the County of Solano and all cities.

The 2x2 has been meeting monthly on average, and recently began the discussion on how best to address homelessness regionally. The 2x2 agreed to modify the current Community Action Partnership of Solano Joint Powers Authority (CAP Solano JPA) agreement established in 1999 and restructure the board to include elected officials from each jurisdiction. Additionally, a new Technical Advisory Committee will be established with representatives from each jurisdiction experienced in homeless initiatives and policies. Each jurisdiction, through its City Council and Board of Supervisors, is in the process of adopting the revised CAP Solano Joint Powers Agreement.

The newly restructured CAP Solano JPA will be the central coordinator of services and funding, providing a countywide, centralized agency for establishing and distributing necessary resources.

This restructure is expected to be complete in the fall of 2022.

Finding 8: “The public is unaware of the volume of money coming into Solano County to address the homeless issue.”

Recommendation 8: “CAP Solano, JPA should create a dashboard disclosing the money coming into Solano County; how it is used, by whom, and their return on investment (program outcomes).”
Packet Page 180 of 252Attachment 1 Page 3 of 7

Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: Shelter Solano, Inc.: A Review of its First Three Years Operating an Emergency Shelter in Solano County September 14, 2022

City Response: The City concurs with this finding. The City, through our role with CAP Solano JPA, has been assisting in the development of a public report that will be maintained on the CAP Solano JPA webpage. This report will include all CAP Solano JPA and Continuum of Care funded agencies, intended use of funds, and program outcomes. The City would support expanding this report in the future under the newly restructured CAP Solano JPA to include additional jurisdictional funding sources and uses.

Finding 10: “Lack of housing makes it difficult for individuals to successfully graduate out of Shelter Solano, Inc. into permanent housing as required by the Housing First Delivery Model used in Solano County.”

Recommendation 10 A: “To successfully address homelessness in Solano County requires that the county and cities work together to secure housing in their respective communities.”

Recommendation 10 B: “Engagement and education of the general public around homelessness is required to gain the public’s understanding, trust, and input in supporting the county’s homeless residents.”

City Response: The City concurs with this finding. It is anticipated that the newly restructured CAP Solano JPA will again include the development of permanent supportive housing as a priority in its updated Strategic Plan. The City is also committed to continuing the development of housing for all income levels as part of the updated Fairfield Housing Element to be completed in 2022. Additionally, in 2020, the City f ormed a Housing Services Department to better coordinate the development of affordable housing. Currently, the City has 500 units in development or pre-development phases. Of those 500 units, approximately 70 units are planned for households at or below 30% of the area median income, which represents those experiencing or at risk of homelessness.

Finding 11: “Ongoing delays in the completion of the dining hall has impacted Shelter Solano, Inc.’s ability to operate at capacity and contributes to the rising number of individuals living unsheltered.”

Recommendation 11: “Continue working towards the projected June 2022 completion date to ensure Shelter Solano, Inc. can operate at full capacity.”

City Response: The City concurs that the delay in the dining hall completion has impacted SHELTER Solano’s ability to operate at capacity. While SHELTER Inc. was able to secure most of the over $4 million in construction and startup costs, this still left a gap of over $1 million. In June Packet Page 181 of 252Attachment 1 Page 4 of 7

Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: Shelter Solano, Inc.: A Review of its First Three Years Operating an Emergency Shelter in Solano County September 14, 2022

2022, Fairfield City Council approved up to $1 million in gap funding for the construction completion. Simultaneously, the City worked with State Assemblymember Lori Wilson to secure $1.2 million in kitchen construction funding in Assembly Bill 178, Budget Act of 2022, thus saving the City $1 million.

Finding 12: “Direct observation and feedback received during Shelter Solano, Inc. site visit revealed shelter maintenance has been neglected.”

Recommendation 12 A: “Adoption of a Regional Service Delivery model in Solano County that stabilizes funding to consistently meet operational needs.”

Recommendation 12 B: “Scheduled maintenance becomes a high priority budget item as funding streams stabilize.”

City Response: The City neither agrees nor disagrees with this finding. The City of Fairfield serves as the lessee of the property and subleases it to an outside agency to operate an emergency shelter. In 2018, the previous operator of what was then known as Mission S olano was unable to continue operations and had not been providing ongoing maintenance due to a lack of funding.

The property was severely neglected, building structures were not maintained nor ADA compliant, and no funding was available to bring the property back up to standards.

The City then went through a public process to identify and secure a new operator. In February 2019, SHELTER, Inc. took over operations. SHELTER, Inc. formed a subsidiary, SHELTER Solano, Inc., to do business at 310 Beck Avenue, and renamed the facility SHELTER Solano. Since that time, SHELTER Solano has secured funding through grants and other sources to rehab the buildings and add the commercial kitchen, as well as provide for ongoing maintenance.

Additionally, the Fairfield Community Services Foundation has provided volunteers and resources to update and improve the landscaping and children’s play area, providing for a more welcoming and attractive site.

Finding 13: “Direct observation, document review, and feedback during the Solano County Civil Grand Jury investigation revealed gaps in service delivery along the entire continuum of services.”

Recommendation 13 A: “The county secures a comprehensive independent assessment across the continuum of homeless services to include:
• leadership
• level of collaboration among stakeholders
• funding
• how services are accessed
Packet Page 182 of 252Attachment 1 Page 5 of 7

Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: Shelter Solano, Inc.: A Review of its First Three Years Operating an Emergency Shelter in Solano County September 14, 2022

• quality of services provided
• measurement of outcomes
• mechanism to ensure accountability
• transparency of reporting”

Recommendation 13 B: “The county develops a strategic plan that includes a timeline for the implementation of recommendations from the independent assessment in recommendation 13 A.”

City Response: The City concurs with this finding. The newly restructured CAP Solano JPA is expected to continue the update to the 5-Year Regional Strategic Plan for 2017-2022 currently underway with the goal of prioritizing funding toward the highest, most critical need. The City supports the Grand Jury’s recommendation to include assessments identified in Recommendation 13 A.

Finding 14: “A document review conducted by the Solano County Civil Grand Jury revealed discrepancies and inconsistent accounting and reporting practices among the entities providing services to the homeless in Solano County.”

Recommendation 14 A: “Entities use a consistent reporting mechanism for the awarding of funding to keep the community informed and assured that the money is being spent effectively and as intended.”

Recommendation 14 B: “County performs or hires a Forensic Accountant to perform a Forensic Audit on money being spent across the continuum of homeless services in Solano County.”

City Response: Since the City is not aware of all documents the Grand Jury reviewed and for what agency, the City does not agree or disagree with this finding. The City does agree that there are inconsistent reporting practices among agencies receiving funding from CAP Solano JPA and the Continuum of Care (CoC). The City supports the restructuring of CAP Solano JPA and the current efforts to require consistent accountability, reporting, and outcomes from all Solano County agencies that receive public funding. The City commits to working alongside all Solano County jurisdictions through CAP Solano JPA to ensure this transpires.

Packet Page 183 of 252Attachment 1 Page 6 of 7

Letter to Honorable Judge Getty
Re: City of Fairfield Response to 2021-2022 Grand Jury Report Entitled: Shelter Solano, Inc.: A Review of its First Three Years Operating an Emergency Shelter in Solano County September 14, 2022

Please let me know if you have any questions.

Sincerely,

DAVID J. GASSAWAY
Interim City Manager

Attachment 1: Solano County Grand Jury letter dated 06/29/22 Attachment 2: 2021-2022 Grand Jury Report Entitled: Shelter Solano, Inc.: A Review of its First Three Years Operating an Emergency Shelter in Solano County

cc: Dawn La Bar, Homeless Services Manager
Packet Page 184 of 252Attachment 1 Page 7 of 7

2021-2022

Shelter Solano, Inc.

A Review of its First Three Years Operating an Emergency Shelter in Solano County Packet Page 185 of 252Attachment 2 Page 1 of 17

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Shelter Solano, Inc.

A Review of its First Three Years Operating an Emergency Shelter in Solano County Solano County Civil Grand Jury 2021-2022

I. SUMMARY

Civil Grand Juries are formed in each county in California as watchdogs to examine the operations of departments/entities receiving county funding. The information gathered is provided to the citizens of the county to keep them informed of where, and on what, their tax dollars are spent.

The Solano County Civil Grand Jury (SCCGJ) of 2021-2022 examined the issue of homelessness, and Shelter Solano, Inc.’s role in serving the homeless community. The SCCGJ’s investigation found that Shelter Solano, Inc. is not currently operating at full capacity or meeting stakeholder (service providers, funders, government entities, and Solano County citizens) expectations. In addition, the SCCGJ identified many gaps along the continuum of homeless services, which prevent Solano County from effectively supporting those experiencing homelessness.

II. INTRODUCTION

Section 330(h)(5)(A) of the federal Public Health Service Act defines the term homeless individual as “an individual who lacks housing (without regard to whether the individual is a member of a family), including an individual whose primary residence during the night is a supervised public or private facility (e.g., shelters) that provides temporary living accommodations, and an individual who is a resident in transitional housing.”

SCCGJ investigations in 2014 and 2016 related to homelessness in Solano County generated findings and recommendations calling for increased leadership, collaboration between agencies, and improved coordination of care. These needs were echoed in a 2019 Solano County Human Services Needs Assessment (Exhibit 1). The 2021-2022 Civil Grand Jury found that the recommendations were not addressed and the needs remain outstanding.

Exhibit 1: Source - Solano County Health & Human Services Needs Assessment (Applied Survey Research)

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The 2019 Point-In -Time (PIT) Count, a Housing and Urban Development (HUD) requirement identified 1,151 homeless individuals in Solano County. Of the 1,151 identified, 932 were unsheltered. The PIT Count has two components: sheltered and unsheltered. The sheltered PIT counts the number of persons who are in an emergency shelter or transitional housing.

The unsheltered PIT counts the number of persons who are observed on the street.

Housing and Urban Development (HUD) defines an emergency shelter as “housing with minimal supportive services for homeless persons that is limited to occupancy of six months or less. No individual or household may be denied emergency shelter because of an inability to pay.” (See California Government Code § 65582, subd. (d) and Health and Safety Code § 50801, subd. (e).)

Note: Results of the most recent Point-In-Time Count, conducted in February 2022 are not available at the writing of this report.

A BIT OF HISTORY

Mission Solano Rescue Mission, a non-profit organization, was founded in 1998. The organization grew from a one-person operation in a donated office in Vacaville to the multi- million-dollar Bridge to Life shelter at 310 Beck Ave. in Fairfield. Mission Solano’s mission was to “provide an economic and spiritual bridge for homeless/disadvantaged people striving to regain the basics of life and restoring hope in themselves and their future by achieving economic stability so that they are able to rejoin the community as productive participants.” Mission Solano operated with great support from the community utilizing staff and volunteers to provide services. Accepting walk-in clients, Mission Solano reportedly had the capacity to serve up to 208 individuals, providing food, housing, and support to clients working to get on their feet and secure appropriate housing. Clients from all over Solano County utilized this shelter.

In April 2018, one year after the retirement of its founder, Mission Solano came to the City of Fairfield advising they were unable to meet payroll. In June 2018, Mission Solano filed for bankruptcy in the US Bankruptcy Court for the Eastern District of California in Sacramento, CA.

According to tax filings, declining revenue, lack of private funding, $2.7 million in secured mortgage payments, and $1.2 million in payroll created a financial shortfall.

Bridge funding was provided by the Solano Coalition for Better Health with support from local hospitals, community organizations, and the City of Fairfield to keep the shelter operational until new shelter management could be selected.

This report focuses on Shelter Solano, Inc. which began operating the emergency shelter in January 2019. The shelter is located at 310 Beck Avenue on property owned by the Sheldon Family and leased to the City of Fairfield.

Packet Page 187 of 252Attachment 2 Page 3 of 17

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III. METHODOLOGY

Site Visit:

Shelter Solano, Inc., 310 Beck Ave. Fairfield, CA

Interviews:

Community Action Partnership Solano, Joint Powers Authority Board Member Continuum of Care Board Member
County Board of Supervisors (Past and Present)
Fairfield City Management
SHELTER, Inc. staff
Shelter Solano, Inc. Advisory Council Member
Solano County Health & Social Services Department staff

Documents Reviewed:

Articles:

Daily Republic Article by Todd R Hanson published April 14, 2018 “Healthcare Groups Pony up $100K to Keep Mission Solano Open”

Daily Republic Article by Glen Faison published June 1, 2018 “Mission Solano to file bankruptcy, shut down related nonprofit.”

Daily Republic Article by Staff Reporter published November 19, 2021 “Shelter Inc. lands $5M to address homelessness.”

Daily Republic Article by Todd R Hanson published September 24, 2019 “Vallejo, County Working on Navigation Center for Homeless”

San Francisco Examiner Article by Carly Graf published October 2021 “San Francisco’s Broken Promise to Resolve Homeless Encampments

Vallejo Times Herald Article by Richard Freedman published June 27, 2021, and updated June 30, 2021 “Homeless in Vallejo: ‘It’s not going away’. As the effort continues, real progress is hard to find.”

Documents:

City of Fairfield Agenda Report to the Fairfield Housing Authority Chairman and Commissioners, dated January 15, 2019
Financial spreadsheets provided by Homebase
Financial spreadsheets provided by Shelter, Inc
Housing First in Permanent Supportive Housing Brief
H&SS Contracts with Shelter Solano, Inc., August 2018-July 30, 2021, Attachment A IRYNA Accountancy Corp. Financial Statement & Independent Auditor’s Report 6/2019 IRYNA Accountancy Corp. Financial Statement & Independent Auditor’s Report 6/2020 Legal Services of Northern California Request for Information (RFI) Response Packet Page 188 of 252Attachment 2 Page 4 of 17

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Mission Solano Rescue Mission Form 990 Tax Statements 2017-2019 Regional Navigation Proposed Program from the Homeless Services Manager, City of Fairfield
RFQ Fairfield Homeless Shelter Operator submission, Shelter Inc. dated August 2, 2018 Responses to Requests for Information (RFI)
Shelter Solano Management Plan, Approved Dec 7, 2018
Shelter Solano, Inc. Report Card Fiscal Year to Date from July 1, 2020 – June 30, 2021 Solano County Human Services Needs Assessment June 2019. Prepared by Applied Survey Research
Solano County Regional Homeless Collaborative For HUD, State & Regional Funding

Websites:
https://endhomelessness.org/resource/housing-first/

https://liviakislaw.com/blog/news/fairfield-bankruptcy-watch-mission-solano/

https://soarworks.samhsa.gov/article/definitions-homelessness

https://bphc.hrsa.gov/programrequirements/policies/pin200905specialpops.html

https://www.hcd.ca.gov/community-development/building-blocks/housing-needs/people- experiencing-homelessness.shtml

https://www.hrsa.gov/sites/default/files/grants/apply/assistance/Buckets/definitions.pdf

https://www.hoover.org/research/despite-spending-11-billion-san-francisco-sees-its- homelessness-problems-spiral-out-control

http://www.housingfirstsolano.org/hic-pit-count.html

V. STATEMENT OF FACTS

The City of Fairfield used the RFQ (Request for Qualifications) selection process to evaluate four applicant organizations to replace Mission Solano as the operator of the shelter. Only two (SHELTER Inc, Berkeley Food and Housing) of the four applicants were moved forward in the RFQ process based on the RFQ Rank and Review panel’s scoring.

A site visit of SHELTER Inc. in Contra Costa County was conducted by local leaders in July of 2017. The group conducted site visits at Homeward Bound (Marin County) and The Palms (Santa Rosa) as well. The purpose of these visits was to review, evaluate, and consider service delivery models being used by other counties. The site visit to SHELTER, Inc. was conducted prior to and independent of the RFQ process. A site visit to Berkeley Food and Housing was not conducted.

On September 18, 2018, the Fairfield City Council selected SHELTER, Inc. (operating as Shelter Solano, Inc.) as the new shelter manager. SHELTER, Inc. created Shelter Solano, Inc. as a Packet Page 189 of 252Attachment 2 Page 5 of 17

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separate subsidiary to mitigate the risk of insolvency should additional funds from the county and cities not become available. Shelter Solano, Inc. as a subsidiary corporation of SHELTER, Inc., is a California nonprofit corporation. Both Shelter Solano, Inc. and SHELTER, Inc. maintain individual 501(c)(3) status with unique Employer Identification Numbers (EIN).

SHELTER, Inc. was selected based on its financial stability, long-standing reputation for working with the homeless in Contra Costa County, its programs in Solano County, and demonstrated ability to garner and manage diverse funding streams. Staff was directed to enter negotiations transitioning the facility and obligations.

Mission Solano’s bankruptcy left several outstanding loans. In recognition of the public benefit provided by the continued operation as a shelter facility and an emergency shelter, Solano County excused all outstanding obligations (forgave a $750,000 loan) in exchange for three county-reserved beds for three years and one county-reserved bed at the shelter facility for the period of ten years. Existing loans owed to the City of Fairfield, the Sewer District, and the Federal Home Loan Bank were assumed by Shelter Solano, Inc. as the new operator.

On January 22, 2019, the county initiated a start-up agreement with Shelter Solano, Inc. to match start-up funding contributions from incorporated cities in Solano County up to $270,000. These funds were to provide housing and other services for individuals and families living in the shelter at the time Shelter Solano, Inc. commenced operations.

Shelter Solano, Inc.’s maximum length of stay for shelter participants is 6 months which adheres to Government Code section 65582 (d) and Health and Safety Code section 50801 (e) for an Emergency Shelter. The term Emergency Shelter is often confused by the stakeholders with the terms walk-in or drop-in services. It’s important to note that operating an Emergency Shelter does not require walk-in or on-demand services under the government codes cited above.

As required by the City of Fairfield’s agreement with the property owner, Shelter Solano, Inc. is a closed campus and does not operate as a walk-in or an on-demand overnight shelter.

Admissions are referred either through specific closed-funding programs based on partner/funder requirements or the Coordinated Entry System (CES). The CES is a centralized assessment system required by HUD’s interim rule 24 CFR 578.7(a)(8) and mandated by the Housing First policy. CES uses a uniform information gathering system (Homeless Management Information System, HMIS) to ease access and remove barriers. There are no additional requirements or pre- conditions for admission beyond demonstration of homeless status and any eligibility requirements imposed by the funder. Despite multiple presentations to county and city stakeholders clearly outlining Shelter Solano, Inc.’s intended service delivery model, the lack of walk-in or on-demand services has caused stakeholder confusion as it differs from their understanding of the services Shelter Solano, Inc. would provide.

In general, referrals and admissions occur during regularly scheduled business hours, Monday-Friday. After-hours or weekend admission may occur based on bed availability, funder program requirements, and special circumstances. Participants must engage in the creation and completion of a housing plan. The requirement for each person or household is to focus on exiting to permanent housing. In extenuating circumstances, a stay may be extended on Packet Page 190 of 252Attachment 2 Page 6 of 17

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a month-by-month basis if the participants are progressing with their housing plan and the participant’s funding source approves.

Shelter Solano, Inc. states that participants are supported at no cost with shelter, meals, personal security, and a range of resources leading to housing stability and self-sufficiency. To foster greater independence, participants are encouraged to independently organize and manage their medical, financial, and other services as appropriate to their abilities.

Shelter Solano, Inc. states that Case Managers provide referrals and information about community-based services. Together the participant and case manager complete a Housing Stabilization Plan. Participants are assisted, but ultimately responsible for their own housing search. Participants are aware of the timeline for their exit, as they have been involved in formulating their exit plan. Participants are evaluated every 30 days to see if they are working toward a housing solution, if they are not, they may be asked to exit at 90 days. Case Managers provide monthly follow-ups for six months for all participants who have left the program and again after one year.

Direct observation, document review, and feedback from most of the stakeholders interviewed illustrate that Shelter Solano, Inc. is not currently meeting stakeholder expectations. Specific concerns voiced:
• low numbers served
• lack of unrestricted beds
• lack of drop-in services
• delay in access to services (partially due to untimely coordinated entry response) • level of case management being received by participants • inconsistent post exit check-ins
• campus safety
• facility maintenance deficiencies
• lack of follow through and/or timely follow through
• delays in dining room completion, forcing delays in operating at full capacity • defensive when given feedback

One example of a facility maintenance deficiency is the SCCJG direct observation of an inoperable shower during its September 2021 Shelter Solano, Inc. site visit. As of the SCCGJ December 2021 interview, Shelter Solano, Inc. staff reported that the shower remained inoperable.

Another concern shared with the SCCGJ was an inconsistent understanding by stakeholders of Shelter Solano, Inc.’s maximum capacity. Shelter Solano, Inc. staff stated the shelter will be able to operate at a maximum capacity of 138 beds (including infirmary beds) at the Beck Ave. site once the dining hall is completed, anticipated in June 2022. Shelter Solano, Inc. operating at maximum capacity will reduce the number of homeless individuals living on the street. It should be noted that at the time of the SCCGJ site visit in September 2021, there were 60-70 participants. During an interview with Shelter Solano staff in December 2021, there were 90 Packet Page 191 of 252Attachment 2 Page 7 of 17

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participants for 123 available beds. These numbers consistently reflect the underutilization of the shelter.

In addition, the SCCGJ found no evidence of oversight that would ensure funding is being used effectively and meeting funding requirements. Some funders/contracts require self-reporting documents, however, the SCCGJ found no mechanism of review to ensure the self-reporting documents were accurate, nor do they verify that Shelter Solano, Inc. clients are receiving the services promised.

Despite the pervasive belief reported by stakeholders that Shelter Solano, Inc. is not performing at a level that meets stakeholder expectations, the SCCGJ found no evidence of a strategic plan in place to move Shelter Solano, Inc. towards a level of performance that meets stakeholder expectations and community needs. Despite stakeholder concerns regarding their level of performance, SHELTER Inc. states that they are delivering on all commitments and services to the city and the county as promised.

Note: Subsequent to the completion of its investigation, the SCCGJ received information from the City of Fairfield citing oversight in the form of:
• weekly case conferences
• weekly updates regarding the completion of the commercial kitchen • the City of Vacaville, acting as the fiduciary agent, will not issue payments for expenses that are not meeting funding requirements

A. Housing First Model

Shelter Solano, Inc. uses a Housing First approach to address homelessness. Housing First California law SB 1380 requires all state-funded housing programs to adopt Housing First. The Housing First approach asserts that a homeless individual’s primary need is stable housing, without regard to substance abuse or mental health concerns, and that, once settled, they are more amenable to accepting services and treatment. Prioritizing permanent housing to people experiencing homelessness serves as a platform from which they can pursue personal goals and improve their quality of life. Housing First is also based on the theory that client choice is valuable in housing selection and supportive service participation, and that exercising that choice is likely to make a client more successful in remaining housed and improving their life.

According to the National Alliance to End Homelessness, Housing First is an effective way for people to exit homelessness. However, it takes a long time, and a lot of money to build required housing, and does not address underlying causes of homelessness such as Substance Use Disorder (SUD) and mental health concerns. In the meantime, there remains an imbalance between the number of homeless individuals and available shelter beds. Homeless individuals continue to wait on the street. In addition, homeless individuals who receive housing, but lack support and/or the skills required to find and maintain a home, sustain employment, or manage a budget are at risk of returning to life on the streets.

Shelter Solano, Inc.’s reporting states that from July 1, 2020 – to June 30, 2021, SHELTER, Inc. served 252 people of which 51 had a successful exit to housing/diversion and 106 unsuccessful Packet Page 192 of 252Attachment 2 Page 8 of 17

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exits to the street/unknown. This reporting reveals twice as many negative outcomes as positive ones.

B. Coordinated Entry System
Access to Shelter Solano, Inc. is provided by the Coordinated Entry System or arranged by funders. The Coordinated Entry System (CES) is a uniform information gathering system (HMIS), required by HUD and mandated by the Housing First policy. The CES processes must cover the entire Continuum of Care (CoC; Exhibit 2), be easily accessible, well-advertised, and include standardized tools and processes. It must cover access, assessment, and referral. In Solano County, the CES is administered by Resource Connect Solano (RCS) which identifies homelessness history, special needs, and determines a vulnerability index using the Vulnerability Index Prioritization Decision Assistance Tool (VI-SPDAT). The VISPDAT identifies the most vulnerable individuals and prioritizes them for immediate shelter placement.

Feedback from multiple stakeholders and document review during the SCCGJ’s investigation revealed that Solano County’s Coordinated Entry System administered by RCS 1 is in its infancy and has not reached its full potential in providing the expected services to the community.

From the onset of the SCCGJ investigation in July 2021, there have consistently been over 3,000 individuals waiting for services. As of January 2022, Solano County’s CES queue has 3,022 individuals awaiting assistance. Interviews conducted, document review, and direct observation by the SCCGJ revealed that the primary complaint surrounding RCS is its failure to communicate in a timely manner. Legal Services of Northern California (LSNC) report similar experiences. Most of the complaints LSNC has received involve clients attempting to get in touch with RCS usually via phone, leaving messages, and not receiving calls back.

C. CAP Solano, JPA and Continuum of Care
CAP Solano, JPA is a Joint Powers Authority (JPA) public agency comprised of all Solano cities (except Dixon) and the County of Solano. Each entity has one seat on the JPA board. CAP Solano, JPA’s purposes include serving as a conduit for safety net funding, administering funds, and making grants available for homeless services. HUD requires that each county assign an organization to be its CoC organization, the agency that receives and manages federal homeless funding. Although Housing First Solano is the CoC in Solano County, CAP Solano, JPA is the collaborative applicant. CAP Solano, JPA contracts with Homebase, The Center for Common Concerns (Homebase) to fulfill its purposes (Exhibit 2).

The scope of services between CAP Solano, JPA and Homebase is extensive and includes the following key services:
• Homebase assists the JPA in applying for and securing HUD and local jurisdictional funds to support CES.

1 CAP Solano, JPA will release a new RFP for CES in Solano County in 2022.

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• Homebase ensures that the CoC is implementing all HUD requirements and provides best practices research and case studies to support CoC planning and program developments. • Homebase assists the JPA and CoC in identifying other federal, state, private, and other funding opportunities for homeless services and housing.

As a JPA, Cap Solano, JPA is responsible for compliance with Government Code section 53051, which requires submission of a Registry of Public Agencies Form 405 to the Secretary of State and the county and updating its information as needed with those agencies. The SCCGJ has found no evidence that CAP Solano, JPA is in compliance with this requirement.

Stakeholder feedback and document review revealed recent efforts to improve collaboration between service providers, funders, municipal government, and the county must continue in order to create an environment where it benefits stakeholders to collaborate rather than compete.

The SCCGJ found no evidence that the recommendation to assign an overall leadership role with the authority to hold service providers accountable is being addressed.

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The chart below describes the relationship between the collaborative funding agencies:

Exhibit 2: Source CAP Solano, JPA

D. Funding Streams for Shelter Solano, Inc.

Shelter Solano, Inc. reports the annual cost of operating the shelter is three million dollars. It receives funding from several sources including individual contracts, federal and state funding, and donations.

1. Individual Contracts

The current delivery model relies on individual contracts with funders that reserve a specific number of beds for their intended population. This delivery model restricts bed availability. By contract, if the bed goes unfilled by the funder, the bed cannot be used by someone else in need.

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Some examples:
• Police departments from Benicia, Suisun & Vacaville collectively (8 beds) • Solano County (1 bed)
• Solano Behavioral Mental Health (15 beds)
• NorthBay Health (3 beds)
• Prop 47/SUD (10 beds)
• Partnership Health Plan (3 beds)
• Veteran’s Administration (18 beds)

Feedback from the majority of those interviewed revealed that the current delivery model is ineffective and unsustainable. Continuing to fund the current delivery model without performing an independent assessment to identify, address, and correct service delivery gaps across the continuum of services will do little to decrease the number of sheltered and unsheltered homeless in Solano County. Additionally, the public is unaware of the volume of money coming into Solano County to address the homeless issue.

Document review by the SCCGJ revealed restrictive individual contracts awarding Shelter Solano, Inc. more than $3,731,530 between February 2019 and June 2022. This dollar amount is not all-inclusive.

2. Federal and State Funding

As shown below, through the collaborative work of CAP Solano, JPA, CoC, and Homebase over 37 million dollars have come into Solano County to combat homelessness since 2018. CAP Solano, JPA reports that Shelter Solano, Inc. was awarded $4,265,431 during this period, and SHELTER Inc. received $3,595,474.49.

2018 2019 2020 2021 Total 2018-2021
$7,724,125 $7,969,226 $12,880,466 $8,901,617 $37,475,434 Source: Attachment A CAP Solano JPA & HFS CoC 2002-2021 Funding History

SCCGJ found it difficult to differentiate between SHELTER, Inc. and Shelter Solano, Inc. as both names are used interchangeably on several documents. It is unclear how SHELTER, Inc. tracks funding awarded specifically for Shelter Solano, Inc. and how much money is awarded to SHELTER, Inc. for use in Solano County. Audit reviews illustrate that SHELTER, Inc. consistently receives “clean” or “unqualified” financial audits. However, the use of both names interchangeably makes it difficult to understand who was awarded the funds, for use by which entity, and whether the awarded funds were used for Solano County residents and programs.

For example, IRYNA Accountancy Corporation completed a Financial Statement and Independent Auditor’s Report for Shelter Solano, Inc. dated June 30, 2020. The report contained a line item of $37,538. for office rent. The SCCGJ December 2021 interview of Shelter Solano, Inc. staff confirmed that Shelter Solano, Inc. does not rent additional offices in Fairfield.

SHELTER, Inc. does however, rent two offices in Fairfield.

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The use of both names interchangeably also confuses the reporting of performance outcomes.

For example, reporting does not clearly identify how many individuals and/or families are served by Shelter Solano, Inc. in a specific reporting period.

Specifically, a Shelter Solano, Inc. Homeless Prevention Solano County Report Card, identified unique participants served. Because it is a Shelter Solano, Inc. report card, the number of individuals served should only include those served by Shelter Solano, Inc. However, the number served was a combination of both Shelter Solano, Inc. and SHELTER, Inc. This example was called to Shelter Solano, Inc’s attention during its interview with the SCCGJ. The SCCGJ was assured that moving forward the correction would be made.

3. Philanthropic Donations
One reason cited for selecting SHELTER, Inc. was its ability to garner and manage diverse funding streams. Its performance in Contra Costa County demonstrated significant community backing which included private funding sources totaling $2.5 million annually (foundations, major donors, faith community, local businesses, and individual community members). In addition, an estimated 1,750 volunteers support its efforts. Shelter Solano, Inc. to date has not generated this level of philanthropy or community support in Solano County. For example, SHELTER, Inc. reports that for every dollar raised in Solano County, it is able to raise nearly $300 dollars in Contra Costa County.

V. FINDINGS AND RECOMMENDATIONS
FINDING 1: Shelter Solano, Inc.’s lack of unrestricted funding prevents the shelter from operating at capacity.

RECOMMENDATIONS 1 A: Local agency partners associated with Shelter Solano, Inc. must assist acquiring funding streams that increase the number of unrestricted beds.

RECOMMENDATION 1 B: Local agency partners adopt a regionalized service delivery and funding model that does not restrict bed usage based on a bed-night rate agreement with the county and/or donor city, but rather allows access to beds based on client need regardless of the city of origin and works toward reducing the number of homeless living on the streets.

FINDING 2: The Solano County Civil Grand Jury found it difficult to track money and funding between SHELTER, Inc., and Shelter Solano, Inc. Often, the names of the two entities are used interchangeably. It is unclear which funding sources are specifically awarded to Shelter Solano, Inc. and which funding sources are awarded to SHELTER, Inc.

RECOMMENDATION 2: Local agency partners establish a transparent system of tracking and reporting funds that clearly differentiates between SHELTER, Inc. and Shelter Solano, Inc.

FINDING 3: Confusion exists in the Solano community regarding what services and/or programming in Solano County is provided by SHELTER, Inc. and what is provided by Shelter Solano, Inc.

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RECOMMENDATION 3: Local agency partners work together to develop and implement transparent reporting of services and programming that clearly differentiates between those provided by SHELTER, Inc. and those provided by Shelter Solano, Inc.

FINDING 4: The Solano County Civil Grand Jury found it unclear which funding sources awarded to SHELTER, Inc, are specifically assigned to Shelter Solano, Inc., and which funding sources were awarded to SHELTER, Inc. to provide services in Solano County.

RECOMMENDATION 4: Local agency partners work with SHELTER, Inc. and funding providers to establish a more transparent and reconciliation method to clearly disclose which funding sources they receive specifically for Shelter Solano, Inc. and which funding sources SHELTER, Inc. receives that are earmarked for SHELTER, Inc. to provide services in Solano County.

FINDING 5: There is a lack of metrics and comprehensive data collection to inform decision- making, to monitor and measure program efficacy and performance, as well as outcomes across the homeless service continuum.

RECOMMENDATION 5: Across the continuum of services, develop metrics to measure and monitor program efficacy, performance and outcomes, to include a transparent system of reporting.

FINDING 6: Despite improved collaboration between the service providers, funders, municipal government, and county, there remains a lack of an overall leadership role/authority.

RECOMMENDATION 6 A: Overall leadership with authority to address homelessness is required to provide direction, ensure timely coordination of services, demand accountability, and liaison with the community.

RECOMMENDATION 6 B: All stakeholders request the county provide the leadership, authority, and accountability to ensure timely coordination of services delivered in the most efficient, effective manner.

FINDING 7: The SCCGJ found no evidence that CAP Solano, JPA is registered as a public agency with the State of California or Solano County as required.

RECOMMENDATION 7: CAP Solano, JPA file the necessary forms with the State of California and Solano County and consistently meet filing requirements.

FINDING 8: The public is unaware of the volume of money coming into Solano County to address the homeless issue.

RECOMMENDATION 8: CAP Solano, JPA should create a dashboard disclosing the money coming into Solano County; how it is used, by whom, and their return on investment (program outcomes).

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FINDING 9: Feedback from multiple stakeholders and document review during the SCCGJ’s investigation revealed that CES is not currently providing the expected services.

RECOMMENDATION 9 A: The appropriate authority assesses Resource Connect’s current state of operations to identify its readiness to provide the expected services in a user-friendly, timely manner, that reduces the long waitlists currently in place.

RECOMMENDATION 9 B: Create a post-assessment strategy to move Resource Connect towards operating at a level that meets standard expectations for their role.

FINDING 10: Lack of housing makes it difficult for individuals to successfully graduate out of Shelter Solano, Inc. into permanent housing as required by the Housing First Delivery Model used in Solano County.

RECOMMENDATION 10 A: To successfully address homelessness in Solano County requires that the county and cities work together to secure housing in their respective communities.

RECOMMENDATION 10 B: Engagement and education of the general public around homelessness is required to gain the public’s understanding, trust, and input in supporting the county’s homeless residents.

FINDING 11: Ongoing delays in the completion of the dining hall has impacted Shelter Solano, Inc.’s ability to operate at capacity and contributes to the rising number of individuals living unsheltered.

RECOMMENDATION 11: Continue working towards the projected June 2022 completion date to ensure Shelter Solano, Inc. can operate at full capacity.

FINDING 12: Direct observation and feedback received during Shelter Solano, Inc. site visit revealed shelter maintenance has been neglected.

RECOMMENDATION 12 A: Adoption of a Regional Service Delivery model in Solano County that stabilizes funding to consistently meet operational needs.

RECOMMENDATION 12 B: Scheduled maintenance becomes a high priority budget item as funding streams stabilize.

FINDING 13: Direct observation, document review, and feedback during the Solano County Civil Grand Jury investigation revealed gaps in service delivery along the entire continuum of services.

RECOMMENDATION 13 A: The county secures a comprehensive independent assessment across the continuum of homeless services to include:
• leadership
• level of collaboration among stakeholders
• funding
• how services are accessed
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• quality of services provided
• measurement of outcomes
• mechanism to ensure accountability
• transparency of reporting

RECOMMENDATION 13 B: The county develops a strategic plan that includes a timeline for the implementation of recommendations from the independent assessment in recommendation 13 A.

FINDING 14: A document review conducted by the Solano County Civil Grand Jury revealed discrepancies and inconsistent accounting and reporting practices among the entities providing services to the homeless in Solano County.

RECOMMENDATION 14 A: Entities use a consistent reporting mechanism for the awarding of funding to keep the community informed and assured that the money is being spent effectively and as intended.

RECOMMENDATION 14 B: County performs or hires a Forensic Accountant to perform a Forensic Audit on money being spent across the continuum of homeless services in Solano County.

COMMENTS:

1. The 2021 -2022 SCCGJ found it concerning that Solano County Civil Grand Jury reports of 2014, 2016, and a 2019 Health & Human Services Needs Assessment highlighted the need for leadership with the authority to hold agencies accountable, yet in 2022 these needs remain unaddressed.

2. Solano County Civil Grand Jury has concerns that the lack of effective oversight and accountability in the way homelessness is being addressed in the community opens the door to the potential for a homeless industrial complex that benefits the nonprofits without accomplishing the task at hand. Continuing to allocate funds into an ineffective delivery system without correcting service delivery gaps funds a problem that continues to grow.

3. Recent Hoover Institution research highlighting spending on homelessness in San Francisco should cause Solano County and its cities to assess their own policies and spending. “San Francisco is slightly smaller than Jacksonville, Florida. Yet San Francisco’s homelessness budget—$1.1 billion in fiscal year 2021–22—is nearly 80 percent of Jacksonville’s entire city budget…Since fiscal year 2016–17, San Francisco has spent over $2.8 billion on homelessness. Since 2016, the number of homeless in San Francisco has increased from 12,249 to 19,086, which comes out to about $57,000 in spending per homeless person per year. With a total population of about 860,000, roughly 2.2 percent of San Francisco residents are homeless, which is over 12 times the national average…. An important reason why San Francisco policies continue to fail is that there is little or no accountability within the city’s government to evaluate the efficacy of its spending.”

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4. Homeless advocates are moving toward a Navigation Center approach to homelessness. The goal of the Navigation Center is to provide access to services (even if not shelter). The thought is that some individuals are homeless because they are unaware of available resources. Additionally, the lack of temporary shelter and permanent supportive housing limits the number of individuals served. A successful Navigation Center may increase the number of individuals receiving services and provide the tools and skills needed.

5. Homelessness is an issue that affects every city in Solano County. To that end, a Regional 2x2 Homeless Committee was formed in May 2021 to address regional homeless issues in Solano County. Committee representatives from each city are the policymakers/elected officials of each respective city, which helps to create a regional focus on the issue. The committee’s intent is to address the coordination of homeless services at the city and county executive/elected levels. The 2x2 Homeless Committee is in its infancy at the writing of this report and its effectiveness is yet to be determined. If successful, the Regional 2x2 Homeless Committee may be Solano County’s opportunity to provide the overall leadership and collaboration needed.

6. Resource Referral Services provided by Shelter Solano, Inc, refer clients to 211. 211 is a free information and referral service that connects people to Health and Human Services in their community 24/7. Unfortunately, 211 is difficult to navigate, is not a local organization familiar with available resources in Solano County, and does not effectively provide linkage to the services needed.

REQUIRED RESPONSES
City of Fairfield (Findings 1, 2, 3, 4, 6, 8, 10, 11, 12, 13, and 14) Solano County Administrator ((Findings 1, 5, 6, 7, 8, 9, 10, 12, 13, and 14) CAP Solano, JPA (Findings 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 13, and 14)

VOLUNTARY RESPONSES (NOT REQUIRED BY STATUTE)
Shelter Solano, Inc. (All findings except for 7)
Resource Connect Solano (Caminar) (Findings 1, 5, 6, 8, 9, 13, and 14)

COURTESY COPIES
Solano County Board of Supervisors
City Managers
Legal Services of Northern California
Homebase

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Agenda Item No: 13.

AGENDA REPORT
DATE:September 20, 2022
TO:Mayor and City Council
FROM:David Gassaway, Interim City Manager
SUBJECT:Public Hearing; and
Urgency Ordinance 2022­11 of the City Council of the City of Fairfield Implementing an Emergency Homeless Shelter Program for the Duration of the Shelter Crisis Declaration; and
Resolution 2022­256 of the City Council of the City of Fairfield Authorizing the Implementation of an Emergency Homeless Shelter Program Permit Process and Adopting Emergency Shelter Operational Standards
RECOMMENDED ACTION
Hold public hearing, waive full reading, read by title only, and adopt Urgency Ordinance; and adopt resolution.

STATEMENT OF ISSUE
The City lacks sufficient shelter space to house unsheltered homeless individuals and families. To provide a place for homeless persons to take shelter who might otherwise spend the night on the streets, sidewalks, or parks of the city, the City has made efforts to increase availability and access to safe emergency shelters in line with the City’s formal Homeless Strategy. Therefore, City Council is being asked to adopt an Urgency Ordinance to implement an emergency Homeless Shelter Program for the duration of the Shelter Crisis Declaration and a resolution authorizing the implementation of an emergency Homeless Shelter Program Permit Process and adopting Emergency Shelter Operational Standards.

DISCUSSION
Since 2017, the Fairfield City Council has adopted and implemented a comprehensive Homeless Strategy to permanently reduce homelessness and increase permanent supportive housing.

Permanently reducing homelessness continues to be a top priority for City Council. As such, City staff continues to identify opportunities that provide safe and secure temporary shelter and emergency shelter while also limiting impacts on the surrounding community.

In recognition of the housing and homelessness crisis throughout the State of California, State law Packet Page 202 of 252

Agenda Item No: 13.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Public Hearing; andUrgency Ordinance 2022­11 of the City Council of the City of Fairfield Implementing anEmergency Homeless Shelter Program for the Duration of the Shelter CrisisDeclaration; andResolution 2022­256 of the City Council of the City of Fairfield Authorizing theImplementation of an Emergency Homeless Shelter Program Permit Process andAdopting Emergency Shelter Operational StandardsRECOMMENDED ACTIONHold public hearing, waive full reading, read by title only, and adopt Urgency Ordinance; and adoptresolution.STATEMENT OF ISSUEThe City lacks sufficient shelter space to house unsheltered homeless individuals and families. Toprovide a place for homeless persons to take shelter who might otherwise spend the night on thestreets, sidewalks, or parks of the city, the City has made efforts to increase availability and access tosafe emergency shelters in line with the City’s formal Homeless Strategy. Therefore, City Council isbeing asked to adopt an Urgency Ordinance to implement an emergency Homeless Shelter Programfor the duration of the Shelter Crisis Declaration and a resolution authorizing the implementation of anemergency Homeless Shelter Program Permit Process and adopting Emergency Shelter OperationalStandards.DISCUSSIONSince 2017, the Fairfield City Council has adopted and implemented a comprehensive HomelessStrategy to permanently reduce homelessness and increase permanent supportive housing.Permanently reducing homelessness continues to be a top priority for City Council. As such, City staffcontinues to identify opportunities that provide safe and secure temporary shelter and emergencyshelter while also limiting impacts on the surrounding community.

In recognition of the housing and homelessness crisis throughout the State of California, State law authorizes the governing body of a city to declare a shelter crisis when a significant number of persons are without the ability to obtain shelter, resulting in a threat to their health and safety (Gov. Code Section 8698.2). Declaration of a shelter crisis was a precondition for participation in the State Homeless Emergency Aid Program (HEAP). On September 4, 2018, the City of Fairfield adopted Resolution No. 2018­223, declaring that a shelter crisis exists in the City pursuant to Government Code Section 8698.2 and authorizing the City to participate in the State Homeless Emergency Aid Program.

During a declared shelter crisis, the City may adopt by ordinance reasonable local standards and procedures for the design, site development, and operation of homeless shelters and the structures and facilities therein (Gov. Code Section 8698.4). These local standards operate in lieu of complying with local building approval procedures, planning and zoning standards, or state housing, health, habitability, or safety standards, procedures, and laws (Gov. Code Section 8698.4). Adopting this Urgency Ordinance would implement an Emergency Homeless Shelter Program for the duration of the Shelter Crisis Declaration, and adopting the resolution would authorize the implementation of an Emergency Homeless Shelter Program Permit Process and adopt Emergency Shelter Operational Standards. This will ensure not only a safe and secure environment but also a consistent quality of care across all Fairfield shelters and operationalize the City’s commitment to providing low barrier, Housing First, and emergency shelter services to those without a place to live in our community. New applicants proposing emergency shelter services would apply for a permit and would be required to follow the new Emergency Shelter Operational Standards to operate.

FINANCIAL IMPACT
There is likely no financial impact to the City. Though no fee will be charged for the Emergency Homeless Shelter Program Permit, applicants may be charged fees for any fire or building inspections required prior to receiving an approved permit. Additionally, City staff are not anticipating a high volume of requests for such a permit, so impacts on staff are likely to be minimal.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to adopt the proposed Urgency Ordinance or resolution, and may direct staff to make changes to the Urgency Ordinance or resolution.

STAFF CONTACT
Dawn La Bar, Homeless Services Manager
(707) 428­7749
[email protected]
COORDINATED WITH
City Attorney's Office, Community Development Department, Fire Department, Police Department, Public Works Department, Housing Services Department ATTACHMENTS:

Description
Proposed Urgency Ordinance
Proposed Resolution
Exhibit A ­ Application
Exhibit B ­ Guidelines
Packet Page 203 of 252

Agenda Item No: 13.AGENDA REPORTDATE:September 20, 2022 TO:Mayor and City CouncilFROM:David Gassaway, Interim City ManagerSUBJECT:Public Hearing; andUrgency Ordinance 2022­11 of the City Council of the City of Fairfield Implementing anEmergency Homeless Shelter Program for the Duration of the Shelter CrisisDeclaration; andResolution 2022­256 of the City Council of the City of Fairfield Authorizing theImplementation of an Emergency Homeless Shelter Program Permit Process andAdopting Emergency Shelter Operational StandardsRECOMMENDED ACTIONHold public hearing, waive full reading, read by title only, and adopt Urgency Ordinance; and adoptresolution.STATEMENT OF ISSUEThe City lacks sufficient shelter space to house unsheltered homeless individuals and families. Toprovide a place for homeless persons to take shelter who might otherwise spend the night on thestreets, sidewalks, or parks of the city, the City has made efforts to increase availability and access tosafe emergency shelters in line with the City’s formal Homeless Strategy. Therefore, City Council isbeing asked to adopt an Urgency Ordinance to implement an emergency Homeless Shelter Programfor the duration of the Shelter Crisis Declaration and a resolution authorizing the implementation of anemergency Homeless Shelter Program Permit Process and adopting Emergency Shelter OperationalStandards.DISCUSSIONSince 2017, the Fairfield City Council has adopted and implemented a comprehensive HomelessStrategy to permanently reduce homelessness and increase permanent supportive housing.Permanently reducing homelessness continues to be a top priority for City Council. As such, City staffcontinues to identify opportunities that provide safe and secure temporary shelter and emergencyshelter while also limiting impacts on the surrounding community.In recognition of the housing and homelessness crisis throughout the State of California, State lawauthorizes the governing body of a city to declare a shelter crisis when a significant number of personsare without the ability to obtain shelter, resulting in a threat to their health and safety (Gov. Code Section8698.2). Declaration of a shelter crisis was a precondition for participation in the State HomelessEmergency Aid Program (HEAP). On September 4, 2018, the City of Fairfield adopted Resolution No.2018­223, declaring that a shelter crisis exists in the City pursuant to Government Code Section 8698.2and authorizing the City to participate in the State Homeless Emergency Aid Program.During a declared shelter crisis, the City may adopt by ordinance reasonable local standards andprocedures for the design, site development, and operation of homeless shelters and the structures andfacilities therein (Gov. Code Section 8698.4). These local standards operate in lieu of complying withlocal building approval procedures, planning and zoning standards, or state housing, health, habitability,or safety standards, procedures, and laws (Gov. Code Section 8698.4). Adopting this UrgencyOrdinance would implement an Emergency Homeless Shelter Program for the duration of the ShelterCrisis Declaration, and adopting the resolution would authorize the implementation of an EmergencyHomeless Shelter Program Permit Process and adopt Emergency Shelter Operational Standards. Thiswill ensure not only a safe and secure environment but also a consistent quality of care across allFairfield shelters and operationalize the City’s commitment to providing low barrier, Housing First, andemergency shelter services to those without a place to live in our community. New applicants proposingemergency shelter services would apply for a permit and would be required to follow the newEmergency Shelter Operational Standards to operate.FINANCIAL IMPACTThere is likely no financial impact to the City. Though no fee will be charged for the EmergencyHomeless Shelter Program Permit, applicants may be charged fees for any fire or building inspectionsrequired prior to receiving an approved permit. Additionally, City staff are not anticipating a high volumeof requests for such a permit, so impacts on staff are likely to be minimal.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe City Council may choose not to adopt the proposed Urgency Ordinance or resolution, and maydirect staff to make changes to the Urgency Ordinance or resolution.STAFF CONTACTDawn La Bar, Homeless Services Manager(707) 428­[email protected] WITHCity Attorney's Office, Community Development Department, Fire Department, PoliceDepartment, Public Works Department, Housing Services DepartmentATTACHMENTS:DescriptionProposed Urgency OrdinanceProposed Resolution Exhibit A ­ Application
Exhibit B ­ Guidelines
Exhibit C ­ Operational Standards
REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 9/12/2022 ­ 4:57 PM
Packet Page 204 of 252

URGENCY ORDINANCE NO. 2022-11

URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD

IMPLEMENTING AN EMERGENCY HOMELESS SHELTER PROGRAM FOR THE

DURATION OF THE SHELTER CRISIS DECLARATION

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. Urgency Findings. The City Council finds as follows:
(a) On September 4, 2018, the City Council adopted Resolution 2018-223, finding that the health and safety of homeless individuals in Solano County was threatened by a lack of shelter and declaring the existence of a shelter crisis in the City of Fairfield pursuant to Government Code Section 8698.2.
(b) The point-in-time count performed in January 2019 indicated that there are 1,151 individuals in Solano County who are homeless, and that more than 80% of those individuals are unsheltered. Although the overall number of homeless individuals decreased fr om the point-in- time count conducted in 2017, the number of unsheltered individuals rose. (c) On November 17, 2020, the City Council adopted Urgency Ordinance No. 2020-19, implementing a temporary shelter services program to be provided within existing churches, places of worship, and other assembly uses, in order to respond to the immediate need for shelter for people experiencing homelessness within the Fairfield community. (d) On December 21, 2021, the City Council adopted Ordinance No. 2021 -23, amending the municipal code to adopt and amend Appendix X of the California Residential Code pertaining to Emergency Housing, and reducing square footage requirements for emergency housing and emergency sleeping cabins.
(e) People experiencing homelessness are especially vulnerable to poor health and highly communicable diseases like COVID-19 due to limited options for safe and sanitary shelter, an inability to practice social distancing, and a lack of access to health care. The Governor has ordered the State to take extraordinary measures to secure shelter for homeless individuals during this emergency to limit exposure to and spreading of COVID-19. (f) The State of California Business, Consumer Services, and Housing Agency has provided expertise and guidance to prevent and mitigate the potential transmission of COVID-19 among high-risk homeless individuals, and recommends, among other things, that additional sheltering options be identified to reduce crowding and allow for physical distancing, to accommodate higher shelter demands, to isolate and quarantine people who are exposed to or test positive for COVID-19, and to provide protective housing for individuals a highest risk of severe illness.

Packet Page 205 of 252Attachment 1 Page 1 of 9

ORD. NO. 2022-11