Fairfield City Council
May 16, 2023

• Price does not include Fairfield approved travel and living expenses that may be required as part of the delivery of the engagement unless specified in the contract (i.e. air, car rental, gas, per diem and hotel). NorthStar will work with Fairfield to identify most cost effective accommodations for Fairfield on-site activities that are mutually agreed upon.
• Fairfield resources will be available as required for Acceptance Testing. It is expected that the individuals identified will have experience in the day -to-day operations and will work closely with the NorthStar Consultant to resolve issues as required. The main purpose fo r this interaction is to provide a quick and consistent response to procedural issues so that the NorthStar Consultant is not required to contact a large number of Users.
• mCare 6 may have dependencies on NorthStar database and code libraries being up -to- date. Fairfield’s NorthStar TEST environment will be patched up to the latest Maintenance Release prior to deployment of the custom mod. Note; mCare 6 testing phase may need to be extended based on the number of upgrade patches required to properly update th e TEST environment to the NorthStar recommended release state.

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Accepted on this day by:

City of Fairfield NorthStar Utilities Solutions

By: ____________________________ By: ______________________________

Name: ___________________________ Name: _____________________________

Title: ___________________________ Title: _____________________________

Date: ___________________________ Date: _____________________________

Please sign and return this document by email to Andrea Evans at [email protected]

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APPENDIX A – NORTHSTAR MCARE 6 FEATURE GUIDE

mCare Feature Guide
Sales & Marketing
Issued: March 8, 2019

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Confidentiality Notice
The following documentation is provided to you pursuant to an agreement that you have signed or are negotiating or may negotiate with N. Harris Computer Corporation or one of its subsidiaries. If you have not signed an agreement with N. Harris Computer Corporation, you agree to the following by reviewing any aspect of this documentation. The information contained in this document is the proprietary information and work of N. Harris Computer Corporation and shall be treated in a confidential manner by the organization or company to which it has been provided and by those to whom it has been provided within such organizations or companies. It may only be copied and duplicated in the manner permitted under an agreement that you have with N. Harris Computer Corporation or one of its subsidiaries.

Overview
NorthStar’s mCare uses the latest innovative technology to allow service order information to flow seamlessly between the office and the field. The intuitive interface maximizes adoption through ease of use, and has been designed specifically for mobility over any device or browser. With robust offline capabilities, and a completely redesigned user interface, managing day-to-day in-field activities has never been easier.

This feature guide provides a comprehensive list of the features and functions available within mCare. As mCare is a role based application, the features are grouped by role.

Administrator
The mCare Administrator role is responsible for system configuration and user management. The Administrator accesses mCare through a browser interface.

Settings
Change default application configurations: Account administrators will have the capability to change the organization name, google analytics key, map engine, and the geocoding key based on the utility’s preferences and needs. System Administrators will also be able to configure the password strength rules for users.

Service Orders
Predefined Completion Notes: The system administrator can create a list of predefined terms and common sentences that the Field Service Representative (FSR) can choose when creating their completion notes.

Service Orders in the Field: FSRs will have the ability to create service orders while in the field. The Administrator will be able to determine which service order call codes or types can be created in the field by the FSRs.

Service Orders to be Auto-Completed:

Administrators can select which types of service
orders do not require manual approval. These
service orders will skip being sent to a back
office clerk for approval and will be sent directly
to the CIS.

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Service Orders With Special Meter Types: Administrators can highlight service orders based on specific criteria. mCare allows the administrator to group together specific types of meters and apply a color category to each one to make it easier for FSRs to identify special meter types.

Service Orders that Require Meter Read:

Administrators will be able to select which service
orders require the FSRs to provide a meter reading
before the service order can be completed.

Maximum Horizon for Service Orders:

Administrators can select which service orders are
automatically shown if no other filters are applied.

Administrators can select a date range and only
service orders with a scheduled date in this range will show up.

Install Meter Option: Administrators can select which service orders contain an install action button. The button will be present when the FSR is working on a service order that is associated with a meter installation.

Removing Characters from Meter #: Administrators can set mCare to collect only numerical values of a meter number. If an FSR scans a meter number that is ABCD1234, mCare will automatically change the meter number to 1234 if these settings are configured.

Padding meter # with 0s: Administrators can configure mCare to pad the meter number entered by the FSR with zeroes. If the padding is set to 3 and an FSR enters the meter number 123, mCare will automatically interpret the meter number as 000123.

Service Order Card Priority Colors: A different color will show on each service order to indicate the level of priority. The color of the label to indicate the priority will be selected by the administrator, who can change the colors at any time.

Remove Meter Options: Administrators can select which service orders will contain the option for FSRs to remove a meter. During a meter removal, FSRs will have a list of meter statuses to select from that match the status defined in the CIS. The administrator can select which meter statuses the FSR will be able to choose from. The administrator can select which status will automatically be set during a meter removal.

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Change out Meter Option: Administrators will be able to select which type of service orders will show the FSR a “meter replace meter change- out” button.

Register Swaps: Administrators can select which service order call types allow FSRs to make register swaps.

Adjust Transponder ID: Administrators can select service order call types that will allow the FSR to make changes to transponders/ERTs.

Suppressed Time Bands: Administrators can hide ON, MID, OFF peak bands from meter cards on smart meters so that FSRs will not be required to enter reads for those time bands.

Service Order Expiry on an FSR Completion Screen: Administrators can select the number of days that a completed service order will remain on the FSR’s completion screen.

After the set amount of days, the service orders will be auto-purged.

Rules for Linked Moves: Administrators can set the rules for linked moves to show a single service order card. Administrators will need to set the linked service order period for a move in/move out on the same premise to appear as a linked move.

Last Read from Bill Range: Administrators will set the range for how far back the system will look (in months) to find the last bill on the account, which is used to perform forecasting calculations for meter read validation purposes.

Variance Check Tolerance Value: The administrator will set the variance range for meter reading warnings. If a meter read is outside of this range the FSR will see a warning after they enter the read.

FSR Work Area Radius: The administrator will determine how large the FSR's work-area displayed on the mCare map is.

Shared Queues: Administrators can set up shared queues and grant FSRs permissions to these queues.

FSRs with permission can then select work for the queue. These queues can be organized by type of work, physical location, scheduled time of the service order or the administrator’s preference. Administrators can created rules that will allow for specific service orders to automatically appear in a certain share queue.

FormSets: Administrators can create custom forms and add them as additional steps to specific service order types. FSRs will be required to complete the form when completing a service order.

User Management
Managing Users, Permissions, and Roles: Administrators will have the capability to add new users, set users’ role and permissions, reset a user’s password, and archive or suspend a user. For FSRs this will include setting which shared queues they belong to, which service orders they can claim from a shared queue, and assigning the FSR to a dispatcher. The administrator will be able to set service order viewing permissions for dispatchers and back office clerks.

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Dispatcher
The primary role of the Dispatcher is to manage the queue of service orders to ensure that work is properly assigned and that it is carried out in the correct priority and timeliness. The browser interface provides the following primary views: the dispatch cue, which contains the service order cards; a map of the service order locations; and a list of the FSRs that can accept work and the shared queues.

Service orders scheduled for dispatch: The dispatch queue lists service orders (types 1 to 5) that were created and scheduled by Customer Service Representatives (CSRs) in the CIS. It will only list service orders the dispatcher has access to. The list can be further filtered and sorted.

Service Order Cards: Dispatchers can view the service order card and expand the card by clicking in the white area of the card. The service order contains information including: call code, call type, type description, scheduling info, priority, number of days from the scheduled date, status of the service order, address, location alerts, notes from the service order, services/ meter types, and meter number.

Linked Moves: For linked moves dispatchers will see both the service order cards stacked on top of each other. An alert will appear if there is a conflict due to multiple move-ins or move-outs on the same day for the same account.

Filtering and Sorting the Dispatch Queue: Dispatchers
can filter and sort the dispatch queue for easier viewing of the service orders. The filtering options include
changing the date range, call type, created by, cycle,
route, order type, call code, priority, postal code, and region. More than one filtering criteria can be applied at the same time. Dispatchers can sort the list in
ascending or descending order based on the creation
date, street name, call code, cycle, route, walk, region, scheduled date, and priority level.

Map functionality: Dispatchers will see the service orders on the map and can click on any service order to find it in the list of cards, or they can click on the individual service order card to find it on the map.

Dispatchers can change the map view between map and satellite based on their needs. The transparent color-coded circle corresponds with the color assigned to each FSR. This circle is a circumference boundary of all orders currently assigned to the corresponding FSR. Dispatchers will be able to view if an FSR has accepted a service order and the order they plan to complete their work in.

Viewing an FSR’s Availability: Dispatchers will be able to see the current list of FSRs that they can assign work to, whether that FSR is online or offline and the last time they were online.

Assigning Service Orders to an FSR: Dispatchers can assign a service order to an FSR by dragging the service order card and dropping it into the desired FSR’s queue.

Dispatchers can assign multiple orders at once by filtering and choosing the “select all” option.

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Withdrawing Service Orders from an FSR: Dispatchers can remove a service order if the FSR has not already accepted the request.

Assigning Work to Shared Queues: Dispatchers can assign work to a shared queue by dragging and dropping the service order card into the queue.

Withdrawing Service Orders from a Shared Queue: If the service order has not been claimed by an FSR then the dispatcher can remove the service order from the queue.

Field Service Representative
Field Service staff primarily work within the mCare mobile application, which is available on either IOS, Android, or Windows mobile. The FSR uses mCare to provide a real time status of the work assigned to them or available to be worked on. mCare allows FSR’s to prioritize work, receive instructions, and complete their service orders through a rich user experience. When FSRs open mCare they will be able to toggle between their pending, accepted and completed service orders and view them on the map.

Service Order Cards: FSRs can view the service order cards in any of the lists and expand the card by clicking in the white area of the card. The service order contains information including: call code, call type, type description, scheduling info, priority, number of days from the scheduled date, status of the service order, address, location alerts, notes from the service order, services/ meter types, and meter number.

Linked Moves: For linked moves the FSRs will see both
the service order cards stacked on top of each other.

Sorting the Pending List of Service Orders: FSRs can
sort the list of pending service orders in ascending or descending order based on the creation date, street
name, call code, cycle, route, walk, region, scheduled
date or priority code.

Claiming a Service Order from a Shared Queue: FSRs
will only see service orders that they have authority to work on. Any service order from the shared queue can
be claimed by the FSR and will be added into their
pending folder. They can discard the service order from here and send it back to the shared queue if necessary.

Accepting a Service Order: FSRs can accept their pending service orders all at once or one by one.

Discarding a Service Order: FSRs can discard any service orders in their pending list and the service order will be sent back to dispatch or the originating shared queue.

Sorting the Accepted List of Service Orders: FSRs can arrange the order they plan to complete their accepted service orders in by dragging the cards into the desired order.

Delaying a Service Order: If an FSR cannot complete a service order but would like to work on it the following day they can delay it and move it back into the pending folder. The service order will not be assigned to a different FSR.

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Discarding a Service Order: FSRs can discard an accepted service order but will have to add a reason to the discard note. The service order will go back to the dispatch, with the entered note added to completion notes within the CIS.

Performing Work: When FSRs open the service order to perform work they will find the steps for the service order and an indication of which steps are mandatory. FSRs will be able to update location information including general notes, location keys and location warnings. FSRs will also be able to capture meter information such as a new meter read, removing, installing or replacing a meter. FSRs can record installing, replacing or removing a transponder/ ERT, adding or removing a PT/CT and replacing a register.

Editing a Completed Service Order: If a service order has not been reviewed and accepted in the CIS then the FSR may take it back to update it.

Creating a New Service Order Based on a Previous Service Order: FSRs can create a new service order in the field from the context of another pending, accepted or completed service order.

Email Notification: When an FSR completes a service order in the field, an email notification will be sent to the Customer Service Representative that created the service order.

Driving directions: FSRs will be able to click on a link to Google Maps that will provide turn by turn directions to the assigned address.

View Account History: FSRs will be able to view service order history for an account. The last 12 months of service orders on the account will be shown.

Security: FSRs can access mCare through the VPN or secure HTTPS protocol. The cached data on the device is encrypted.

Integrations: Images taken in the field by the FSRs will be sent to eDOCS

Back Office Clerk
This office role uses a browser interface to review, manage, and approve service orders that require either validation or some other intervention before they can be completed. Back office clerks will see any of the following service orders to be manually approved depending on their permissions:
• Generic
• Moves into vacant
• Final moves
• Disconnects and reconnects
• Activate and deactivate service
Filtering Service Order Approvals: Back office clerks can filter the service orders that need approval by the type and a notification will display how many of each there are. Service orders can also be filtered by their completion date range, scheduled date range and service orders that were previously approved but failed.

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Viewing Photos: Back office clerks can view the photos FSRs have taken and attached to the service order.

Back office clerks can add or remove photos to the service order.

Adjusting Meter Reads: Back office clerks can edit the service order once it is completed and adjust the meter reading.

Adjusting Meter Installations: Back office clerks can correct meter installations, such as the wrong serial number entered or if the meter is not in stock.

Sending a Service Order Back for Rework: Back office clerks can send service order back to FSRs for rework. The back office clerk will need to provide a note explaining the reason for the rework.

Approving a Service Order: Once the back office clerk is done reviewing they can approve the service order and add any completion notes.

Creating a Report: Back office clerks can create a report through the “Service Orders to Report” page which allows users to search the mCare archive by date range and/or account and apply additional filters to the list before exporting. mCare will produce a list of all service orders for a selected date range that can be filtered by creation date, street name, call code, cycle-route-walk, region, scheduled date and priority. The report can then be exported to excel for further analysis. The following details are able to be exported from mCare:

• Order Number
• Call Number
• Field Status
• CIS Status
• Order Type
• Call Code
• Call Type
• Linked To
• Required Date
• Scheduled Date
• Completion User
• Completion Date
• Service Type
• [Active Meter] #
• [Active Meter] Type
• [Active Meter] Type
Group
• Approval User
• Approval Date
• Approval Error
• Caller Name
• Priority
• Short Note
• FSR User
• Dispatch User
• Shared Queue
• Creation Date
• Created By
• Account Number
• Occupant Number
[Inactive Meter] #
• [Inactive Meter]
Type

•
• Keys Required
• Warning Message
• Contact Name
• Customer Name
• Read Comment
• Walk
• Cycle
• Route
• Region
• Street Name
• Street Number
• Unit Number
• Zip Code
• [Inactive Meter] Type Group
• [Inactive Meter] Condition
• [Meter(s)] Action
• Meter Read
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Agenda Item No: 8.

AGENDA REPORT
DATE:May 16, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­116 of the City Council of the City of Fairfield Authorizing the City Manager to Execute an Agreement for Missing Deferred Compensation Payments Owed to Employees Represented by Fairfield Police Management Association RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Pursuant to Article 13.H.2 (Employees’ Deferred Saving Accounts, 457), of the Fairfield Police Management Association’s (FPMA) MOU with the City, represented employees may sign up for a deferred saving account and elect the amount that should be deducted from their paycheck and sent to their account.  Several employees had signed up to participate in the deferred saving account, but the City did not make the contributions on their behalf. An agreement is reached with FPMA to make employees whole; however, staff needs City Council authorization through resolution to execute the agreement.

DISCUSSION
On or about August 3, 2022, the City became aware that it did not make 457 deferred compensation contributions for several FPMA represented employees listed in the attached spreadsheet when they were eligible starting in 2008 until 2022. Although the error has been corrected prospectively, employees need to receive missed contributions. This settlement addresses the missed 457 payments.  Pursuant to Article 13.H.2 (Employees’ Deferred Saving Accounts, 457) of the FPMA MOU, represented employees may sign up for a deferred saving account and elect the amount that should be deducted from their paycheck and sent to their account.  Several employees, who are listed on the signature page of the proposed agreement, had signed up to participate in deferred saving account, but the City had not made the contributions on their behalf.  The City and FPMA have come to an agreement on the amount of money that needs to be contributed on each employee’s behalf to their account. The fully executed agreement is attached to this report for Council consideration and approval.

FINANCIAL IMPACT
The total amount owed to employees is $50,854.33, which will be paid from the City’s General Fund.

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Agenda Item No: 8.AGENDA REPORTDATE:May 16, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­116 of the City Council of the City of Fairfield Authorizing the CityManager to Execute an Agreement for Missing Deferred Compensation PaymentsOwed to Employees Represented by Fairfield Police Management AssociationRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEPursuant to Article 13.H.2 (Employees’ Deferred Saving Accounts, 457), of the Fairfield PoliceManagement Association’s (FPMA) MOU with the City, represented employees may sign up for adeferred saving account and elect the amount that should be deducted from their paycheck and sent totheir account.  Several employees had signed up to participate in the deferred saving account, but theCity did not make the contributions on their behalf. An agreement is reached with FPMA to makeemployees whole; however, staff needs City Council authorization through resolution to execute theagreement.DISCUSSIONOn or about August 3, 2022, the City became aware that it did not make 457 deferred compensationcontributions for several FPMA represented employees listed in the attached spreadsheet when theywere eligible starting in 2008 until 2022. Although the error has been corrected prospectively,employees need to receive missed contributions. This settlement addresses the missed 457payments.  Pursuant to Article 13.H.2 (Employees’ Deferred Saving Accounts, 457) of the FPMA MOU,represented employees may sign up for a deferred saving account and elect the amount that should bededucted from their paycheck and sent to their account.  Several employees, who are listed on thesignature page of the proposed agreement, had signed up to participate in deferred saving account,but the City had not made the contributions on their behalf.  The City and FPMA have come to anagreement on the amount of money that needs to be contributed on each employee’s behalf to theiraccount. The fully executed agreement is attached to this report for Council consideration and approval.

FINANCIAL IMPACT
The total amount owed to employees is $50,854.33, which will be paid from the City’s General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
City Council may choose not to approve the agreement.

STAFF CONTACT
Farbod Pirouzmand, Human Resources Director
(707) 428­7400
[email protected]
COORDINATED WITH
City Manager's Office, Finance Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Pirouzmand, Farbod Approved 5/1/2023 ­ 4:10 PM
Beavers, Esther Approved 5/3/2023 ­ 2:44 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2023-116

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT FOR MISSING DEFERRED COMPENSATION

PAYMENTS OWED TO EMPLOYEES REPRESENTED BY FAIRFIELD POLICE MANAGEMENT

ASSOCIATION

WHEREAS, there is a Memorandum of Understanding between the City of Fairfield and the Fairfield Police Management Association; and

WHEREAS, City staff found a payroll error that resu lted in several represented employees not contributing to deferred compensation accounts they had signed up for ; and

WHEREAS, the City is legally obligated to correctly administer the terms of the Memorandum of Understanding between the City and the Fairfield Police Management Association .

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council authorizes the city manager to execute an agreement between the City of Fairfield and the Fairfield Police Management Association to make the missing deferred compensation amounts owed to employees, as referenced in the attachment to this resolution.

PASSED AND ADOPTED this 16th day of May, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR / PANDURO / TONNESEN / VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
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Name
Bradly Collins
John Divine
Derrick Fok
Nicholas McDowell

EMPLOYEE

SIGNATURE PAGE
Signature Date
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Name
Bradly Collins
John Divine
Derrick Fok
Nicholas McDowell

EMPLOYEE

SIGNATURE PAGE
Signature Date
tJ '-1/Zt, /7-J
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Agenda Item No: 9.

AGENDA REPORT
DATE:May 16, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­117 of the City Council and the City of Fairfield Authorizing the City Manager to Execute and Approve the Purchase of Technology Upgrade and Audio Video Equipment for the Police Department Art Koch Range and Training Facility RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Art Koch Range and Training Facility (Training Facility) was built in 2008 as a state­of­the­art facility and has had no substantial technology updates since that time, 15 years ago. Current audio/video (A/V) equipment in the range is obsolete and degrading in quality.  Since that time technology has improved, the use of the facility has expanded, and virtual meetings have become commonplace.  The current set up fails to meet the current needs of the City of Fairfield and the Police Department.

DISCUSSION
The AKRTF needs upgrades to A/V and other technology to be in line with current industry standards and to maintain the standard of having a state­of­the­art training facility for the Police Department (Department), allied agencies, and the community. The Department started this process in 2022 with the purchase of two large monitor displays that have yet to be installed, pending approval of this project.

The Department has been investing in other improvements to the facility to include improved flooring, paint, chairs and tables, roofing, and exterior paint.

The Department hosts numerous regional and local level presentations, training courses, professional meetings, City Council functions, and community outreach events each year at the Training Facility.

These courses are attended by Fairfield police officers, allied law enforcement agencies, Fire departments, other City of Fairfield Departments, community members, City Council members, and numerous outside training companies. The current A/V equipment is out of date and lacks sufficient quality. It also lacks the ability to host virtual meetings. The Training Facility benefits the entire region, and most police training occurs at this location.

The Department has identified using the facility as a back up Emergency Operations Center and an Packet Page 137 of 418

Agenda Item No: 9.AGENDA REPORTDATE:May 16, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­117 of the City Council and the City of Fairfield Authorizing the CityManager to Execute and Approve the Purchase of Technology Upgrade and AudioVideo Equipment for the Police Department Art Koch Range and Training FacilityRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Art Koch Range and Training Facility (Training Facility) was built in 2008 as a state­of­the­art facilityand has had no substantial technology updates since that time, 15 years ago. Current audio/video (A/V)equipment in the range is obsolete and degrading in quality.  Since that time technology has improved,the use of the facility has expanded, and virtual meetings have become commonplace.  The current setup fails to meet the current needs of the City of Fairfield and the Police Department.DISCUSSIONThe AKRTF needs upgrades to A/V and other technology to be in line with current industry standardsand to maintain the standard of having a state­of­the­art training facility for the Police Department(Department), allied agencies, and the community. The Department started this process in 2022 withthe purchase of two large monitor displays that have yet to be installed, pending approval of this project.The Department has been investing in other improvements to the facility to include improved flooring,paint, chairs and tables, roofing, and exterior paint.The Department hosts numerous regional and local level presentations, training courses, professionalmeetings, City Council functions, and community outreach events each year at the Training Facility.These courses are attended by Fairfield police officers, allied law enforcement agencies, Firedepartments, other City of Fairfield Departments, community members, City Council members, andnumerous outside training companies. The current A/V equipment is out of date and lacks sufficientquality. It also lacks the ability to host virtual meetings. The Training Facility benefits the entire region,and most police training occurs at this location.

The Department has identified using the facility as a back up Emergency Operations Center and an Incident Command center as a high priority. The Department is working to upgrade the entire facility to meet those needs and new technology and A/V equipment is required. To facilitate modern presentations, use the Training Facility as a temporary operations center, and to conduct improved training and/or community meetings, the department is requesting the installation of currently possessed video equipment and the purchase of new equipment as listed below. Refer to the attached proposal from Western Audio Video for a complete listing of components.

Large Classroom: 75” professional presenter display, interface equipment, scheduling panels, digital signal processor, room controller, PTZ camera, improved speakers, microphone, and related hardware.

Requested equipment allows for virtual and in­person presentations in a wireless capacity, display of city cameras, live drone or body camera footage, unit status displays, CAD displays, live news feeds, incident management tools (budget, assignments, mobilization efforts), and video conferencing simultaneously. The secondary screen will serve as a presenter monitor as well as an informational board for large conferences and training classes.

Conference Room: 85” professional display with microphones, PTZ camera capable of video conferencing, scheduling panels, and related hardware.

Small Conference Room: 75” professional display, ceiling array microphone, PTZ camera capable of video conferencing, scheduling panels, and related hardware.

Lobby: 55” professional grade display on fixed mount and scheduling panels.

Western Audio Video is an approved City of Fairfield vendor and will provide installation and warranty for items purchased. The company recently completed the Emergency Operations Center technology upgrade. All necessary components are labor are included.

The changes outlined above will allow the City of Fairfield to continue to keep the Training Facility cutting­edge and complement the repairs and upgrades already completed.

FINANCIAL IMPACT
The fiscal impact is $170,848.20.Funds are budgeted in the Police Department Administration Police Department Range Other Equipment Budget (Fund 101, Division and Responsibility Code 51014).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to adopt the resolution.

STAFF CONTACT
Sam Rowland, Police Lieutenant
(707) 428­7702
[email protected]
COORDINATED WITH
Information Technology
ATTACHMENTS:

Packet Page 138 of 418

Agenda Item No: 9.AGENDA REPORTDATE:May 16, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­117 of the City Council and the City of Fairfield Authorizing the CityManager to Execute and Approve the Purchase of Technology Upgrade and AudioVideo Equipment for the Police Department Art Koch Range and Training FacilityRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Art Koch Range and Training Facility (Training Facility) was built in 2008 as a state­of­the­art facilityand has had no substantial technology updates since that time, 15 years ago. Current audio/video (A/V)equipment in the range is obsolete and degrading in quality.  Since that time technology has improved,the use of the facility has expanded, and virtual meetings have become commonplace.  The current setup fails to meet the current needs of the City of Fairfield and the Police Department.DISCUSSIONThe AKRTF needs upgrades to A/V and other technology to be in line with current industry standardsand to maintain the standard of having a state­of­the­art training facility for the Police Department(Department), allied agencies, and the community. The Department started this process in 2022 withthe purchase of two large monitor displays that have yet to be installed, pending approval of this project.The Department has been investing in other improvements to the facility to include improved flooring,paint, chairs and tables, roofing, and exterior paint.The Department hosts numerous regional and local level presentations, training courses, professionalmeetings, City Council functions, and community outreach events each year at the Training Facility.These courses are attended by Fairfield police officers, allied law enforcement agencies, Firedepartments, other City of Fairfield Departments, community members, City Council members, andnumerous outside training companies. The current A/V equipment is out of date and lacks sufficientquality. It also lacks the ability to host virtual meetings. The Training Facility benefits the entire region,and most police training occurs at this location.The Department has identified using the facility as a back up Emergency Operations Center and anIncident Command center as a high priority. The Department is working to upgrade the entire facility tomeet those needs and new technology and A/V equipment is required. To facilitate modernpresentations, use the Training Facility as a temporary operations center, and to conduct improvedtraining and/or community meetings, the department is requesting the installation of currentlypossessed video equipment and the purchase of new equipment as listed below. Refer to the attachedproposal from Western Audio Video for a complete listing of components.Large Classroom: 75” professional presenter display, interface equipment, scheduling panels, digitalsignal processor, room controller, PTZ camera, improved speakers, microphone, and related hardware.Requested equipment allows for virtual and in­person presentations in a wireless capacity, display ofcity cameras, live drone or body camera footage, unit status displays, CAD displays, live news feeds,incident management tools (budget, assignments, mobilization efforts), and video conferencingsimultaneously. The secondary screen will serve as a presenter monitor as well as an informationalboard for large conferences and training classes.Conference Room: 85” professional display with microphones, PTZ camera capable of videoconferencing, scheduling panels, and related hardware.Small Conference Room: 75” professional display, ceiling array microphone, PTZ camera capable ofvideo conferencing, scheduling panels, and related hardware.Lobby: 55” professional grade display on fixed mount and scheduling panels.Western Audio Video is an approved City of Fairfield vendor and will provide installation and warrantyfor items purchased. The company recently completed the Emergency Operations Center technologyupgrade. All necessary components are labor are included.The changes outlined above will allow the City of Fairfield to continue to keep the Training Facilitycutting­edge and complement the repairs and upgrades already completed.FINANCIAL IMPACTThe fiscal impact is $170,848.20.Funds are budgeted in the Police Department Administration PoliceDepartment Range Other Equipment Budget (Fund 101, Division and Responsibility Code 51014).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe City Council may choose not to adopt the resolution.STAFF CONTACTSam Rowland, Police Lieutenant(707) 428­[email protected] WITHInformation Technology ATTACHMENTS:

Description
Proposed Resolution
Quote from Western Audio Video
REVIEWERS:

Reviewer Action Date
Collins, Brad Approved 5/1/2023 ­ 5:06 PM
Marshall, Dan Approved 5/1/2023 ­ 7:19 PM
Beavers, Esther Approved 5/2/2023 ­ 10:41 AM
Beavers, Esther Approved 5/2/2023 ­ 10:41 AM
Packet Page 139 of 418

CITY OF FAIRFIELD

RESOLUTION NO. 2023-117

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE AND APPROVE THE PURCHASE OF TECHNOLOGY UPGRADE AND

AUDIO VIDEO EQUIPMENT FOR THE POLICE DEPARTMENT ART KOCH RANGE AND TRAINING

FACILITY

WHEREAS, the City of Fairfield has a vested interest in providing a state-of-the-art training facility that benefits the Fairfield Police Department and community as a whole; and

WHEREAS, the Fairfield Police Department seeks to continue to strengthen regional partnerships by providing a professional training facility to benefit regional law enforcement so that it may better serve the community; and

WHEREAS, the City of Fairfield desires to have a venue that is capable of facilitating large meetings for community groups, law enforcement training, classroom training, and other city meetings in order to increase community trust and engagement ; and

WHEREAS, the City of Fairfield has already committed to upgrading and maintaining the Art Koch Range and Training Facility.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby authorizes the city manager to execute and approve the purchase of technology upgrade and audio video equipment for the Art Koch Range and Training Facility large classroom, small classroom, conference room, and lobby not to exceed $170,848.20 from the General Fund (Fund 101, Responsibility and Division Code 51014).

PASSED AND ADOPTED this 16th day of May, 2023, by the following vote:

AYES: MEMBERS: WILLIAMS / BERTANI / MOY / PANDURO / CARR / TONNESEN / VACCARO

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 140 of 418Attachment 1 Page 1 of 1

COVER PAGE
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
City of Fairfield
1717 Rex Cliff
Fairfield, CA 94533 United States
Presented By:

Western Audio/Video Inc.

Revision:
5/1/2023
6 www.westernaudiovideo.com
951-2 Old County Rd.

STE 159
Belmont, CA 94002 United States
650 747-9447
www.westernaudiovideo.com
Modified:

SCOPE OF WORK
City of Fairfield
1717 REX CLIFF

POLICE TRAINING FACILITY AV SYSTEMS
2023/05/01

SCOPE OF WORK
Western Audio Video is a design build contractor and professional communications and collaboration technology solutions provider. We determine the best equipment and system programming for a professional user experience not only for those in the room, but for those on the remote end as well. This includes professional hardware and custom programming design considerations for environmental factors like audio acoustics, video lighting and room layout. WAV designs every system from scratch to meet your specific needs and ensure a standard of professionalism for all who engage your communication and collaboration technologies. Included in our design is a remote service system capable of diagnosing and repairing many potential issues you may have in minutes rather than days.

After site visits and discussions with city of Fairfield IT personnel Western Audio Video has designed an audiovisual system for the Fairfield Police Department. 1717 Rex Clift Lane - Training Facility - Conference Room, Classroom, Mat Room, Gun Range and Lobby.

The Conference Room, Classroom, and Mat room will have audiovisual systems upgrades as indicated in this scope of work. Room scheduler systems will be provided for these rooms as well as the Training Facility Lobby and the Gun Range.

Owner Furnished Equipment in this proposal shall be denoted by the term OFE.

Western Audio/Video Inc. may be denoted as WAV, Western A/V, or Western Audio/Video below and shall include all staff, contractors, and other persons working under the direction of the same.

CONFERENCE ROOM
Western Audio Video has designed, will provide and install a new Video Conferencing System to replace the existing AV system.

One new professional grade 85” 4K video displays will be mounted on articulating arms to help center them with the table.

This display will have access to three video sources for the room: A “House” PC, a wireless presentation gateway and an HDMI connection which will be available at the table. All video sources for the room will also be available VIA a video ingestion device (HDMI to USB converter) on the “House” PC as well as any BYOD (HDMI) connected user computer.

Western Audio/Video Inc.

Two wall mount speakers will be re-used in the space.. Two configurable tabletop microphone arrays will be provided and set up for visual feedback of when they are on v.s. muted. An advanced audio DSP will optimize microphone and speaker settings for the best user experience.

A 7” wall mounted touchscreen will be configured to allow users to operate the room with very little training. These custom user interface designs will be provided to stakeholders in advance of installation for approval.

A currently installed wall-mount equipment rack will be re-used.

A room scheduler at the entrance door mullion is included for this room.

SOURCES:
·“HOUSE” PC: Permanently installed PC on city network
·Wireless Presentation Gateway: Accessed through ‘Guest’ wireless network SSID ·HDMI connection daylighted at conference room table.

MAJOR SYSTEM COMPONENTS:
·1ea. 85” Digital Signage Grade Displays on Articulating Mounts ·1ea. Professional PTZ Conferencing Camera
·1ea. BYOD HDMI Presentation Interface at table.
·Two Tabletop Microphone Arrays with Tabletop Mounting Solution ·Professional Compact Digital Signal Processor (DSP) & Video Switch · 70V Single Channel Amplifier
·Managed 16 Port Gigabit PoE+ Switch
·7” Wall Mount, Touch Screen Room Controller
·Extension Products to Centralize AV Equipment Existing Rack ·7” Room Scheduling Panel located outside room
OFE & OWNER RESPONSIBILITIES:
·Integrated Windows Micro PC for VTC
·Power At Display Locations
·Calendaring System Connection to Integrate with Room Scheduler ·Conduit/Pathway to Accessible Space From Below Conference Table ·After test & verification, the currently installed speakers will be re-used in the new system ·On-Wall Vertical Mount 4U Equipment Rack

SMALL CLASSROOM
Western Audio/Video Inc.

Western Audio Video has designed, will provide and install a new Video Conferencing System to replace the existing AV system.

A previously purchased [OFE] 136” direct view LED video wall will be installed and configured. An additional 75” display, which will be used as a confidence monitor will be installed on an articulating mount at the back of the room. These displays will have access to three video sources for the room: A “House” PC, a wireless presentation gateway and an HDMI connection which will be available at the lectern. All video sources for the room will also be available VIA a video ingestion device (HDMI to USB converter) on the “House” PC as well as any BYOD (HDMI) connected user computer.

One auto tracking PTZ camera will be provided and installed at the confidence monitor location (Presenter Camera).

Controls for this camera will be easy to navigate through the provided wall or lectern mounted touch screen. Optionally, a second camera could be added to the system which would be directed at the audience.

A single, ceiling mounted microphone array will be provided for adding audience participation to the distance learning configuration. This microphone will be set up for visual feedback of when it is on v.s. muted. A lectern mounted gooseneck microphone will also be provided for voice reinforcement or configurations where the audience needs to be muted. An advanced audio DSP will optimize microphone and speaker settings for the best user experience.

A 7” wall (or lectern) mounted touchscreen will be configured to allow users to operate the room with very little training.

These custom user interface designs will be provided to stakeholders in advance of installation for approval.

A currently installed wall-mount equipment rack will be re-used.

A room scheduler at the entrance door mullion is included for this room.

SOURCES:
·“HOUSE” PC: Permanently installed PC on city network
·Wireless Presentation Gateway: Accessed through ‘Guest’ wireless network SSID ·HDMI connection daylighted at lectern
MAJOR SYSTEM COMPONENTS:
·1ea. Professional Auto Tracking PTZ Presentation Camera (Second Camera Optional) ·BYOD HDMI Presentation Interface
·One Beam-Forming Microphone Array
·Professional Compact Digital Signal Processor (DSP) ) with Video Switching ·120 Watt 70V Amplifier
·Managed 16 Port Gigabit PoE+ Switch
·Professional Lectern with Integrated 12RU Equipment Rack ·7” Wall Mount, Touch Screen Room Controller
·Room Scheduler Solution
Western Audio/Video Inc.

·Extension Products to Centralize AV Equipment in OFE Rack ·Over Floor Cable Raceway From Wall To Podium Location
OFE & OWNER RESPONSIBILITIES:
·136” LG Video Wall
·Integrated Windows Micro PC for VTC
·Duplex outlet located at Video Wall location
·Demo of existing fixtures and white board on classroom display wall. ·Calendaring System Connection to Integrate with Room Scheduler ·4U Wall-Hanging equipment rack
OPTIONAL COMPONENTS AND SYSTEMS:
·1ea. 2nd PTZ Camera for inclusion of the audience in the video teleconference.

LARGE CLASSROOM
Western Audio Video has designed, will provide and install a new Video And Audio Presentation System to replace the existing AV system.

A previously purchased [OFE] 136” direct view LED video wall will be installed and configured. An additional 75” display, which will be used as a confidence monitor will be installed on an articulating mount at the back of the room. These displays will have access to three video sources for the room: A “House” PC, a wireless presentation gateway and an HDMI connection which will be available at the lectern.

HDMI BYOD functionality will be supported for this room. A user may connect VIA HDMI jack to the video system of the room for presentation video. (Location TBD, either the lectern or a wall jack) Twelve new in-ceiling speakers will be added to the space to deliver sound more directly to the audience. This also decreases the necessary volume for the speakers, assisting with audience and presenter microphone pickup and decreasing audio fatigue for local participants. A single combination lapel / handheld microphone will be provided for audience participation (Hand around). A lectern mounted gooseneck microphone will also be provided for voice reinforcement. An advanced audio DSP will optimize microphone and speaker settings for the best user experience.

A 7” wall (or lectern) mounted touchscreen will be configured to allow users to operate the room with very little training.

These custom user interface designs will be provided to stakeholders in advance of installation for approval.

A room scheduler at the entrance door mullion is included for this room.

A currently installed equipment rack will be re-used.

Western Audio/Video Inc.

SOURCES:
·“HOUSE” PC: Permanently installed PC on city network
·Wireless Presentation Gateway: Accessed through ‘Guest’ wireless network SSID ·HDMI connection daylighted at lectern
MAJOR SYSTEM COMPONENTS:
·75” Professional Grade Display On Articulating Mount At Back Of Room ·BYOD HDMI Presentation Interface / Jack
·Twelve Professional In-Ceiling Loudspeakers
·Professional Compact Digital Signal Processor (DSP) with Video Switching ·120 Watt 70V Amplifier
·Managed 16 Port Gigabit PoE+ Switch
·Professional Lectern with Integrated 12RU Equipment Rack ·7” Wall Mount, Touch Screen Room Controller
·Room Scheduler Solution
·Gooseneck Microphone Mounted At Podium
·Extension Products to Centralize AV Equipment in Lectern Rack ·Over Floor Cable Raceway From Wall To Podium Location
OFE & OWNER RESPONSIBILITIES:
·136” LG Video Wall
·Integrated Windows Micro PC for VTC
·Duplex outlet located at Video Wall location
·Demo of existing fixtures and white board on classroom display wall. ·Calendaring System Connection to Integrate with Room Scheduler ·A currently installed wall-mount equipment rack will be re-used.

TRAINING FACILITY LOBBY
WAV will provide and install a room scheduling panel at the Training Facility Lobby entrance wall.

MAJOR SYSTEM COMPONENTS:
·14” In-Wall equipment box to be located behind the television ·1ea. IP Controlled power conditioner.
·1ea. Fixed display mount
Western Audio/Video Inc.

OFE & OWNER RESPONSIBILITIES:
·OFE 55” SONY Professional grade display on fixed mount. To be mounted in portrait mode. ·Calendaring System Connection to Integrate with Room Scheduler

TRAINING FACILITY GUN RANGE
WAV will provide and install two scheduling panels at the Gun Range entrance wall. One each for the Pistol and Rifle ranges
MAJOR SYSTEM COMPONENTS:
·2ea. Room scheduling panel
OFE & OWNER RESPONSIBILITIES:
·Calendaring System Connection to Integrate with Room Scheduler WARRANTY & SUPPORT:

Western Audio/Video provides a streamlined service and support ticketing system featuring extensive remote capabilities.

Each system is designed with the ability to remote-reset and remote-configure, preventing service truck-rolls and allowing us to resolve most system problems in minutes. Unlimited access to our 24 hour support desk and ticketing system is included for the first year, and costs $4,700 per 12 months thereafter. All parts and on-site warranty labor are included for 12 months as well.

OPTIONAL ITEMS
·An SLA extension for years two through five can be included as part of this scope of work. (ADD $18.582) ·A Warranty extension for years two through five can be included as part of this scope of work. (ADD $18,582) MAJOR SYSTEM COMPONENTS:
·WAV: Remote Toolkit PC
·OVRC: Remote reset and monitoring hub
·WAV: 12 Month SLA
EXCLUSIONS:

Western Audio/Video Inc.

Western Audio / Video Inc. is not responsible for performing or costs related to:
·Structural or seismic engineering of any design elements. ·Structural reinforcement behind the surface of the wall for any wall mounted devices. ·Establishing suitable structure for the mounting of ceiling secured display equipment. ·Painting or other surface finish work.
·Obtaining permits.
·Installation of AV power receptacles or any high voltage electrical terminations. ·Conduit of any type,material or installation, unless specified above. ·Floor penetrations, cored drilling, or floor cutting.
·Landscaping remediation due to exterior installation efforts. ·Union labor.
·Any applicable third party services managed by the client including:
·Internet Service Providers.
·Satellite TV Providers.
·Telephone Services Providers, regardless of route transmission. ·Music or Media Streaming Service Providers.
·VTC applications including Go-To-Meeting, Zoom, and Teams.

MOBILIZATION:

This project is bid for daytime Monday through Friday work. It is expected that this installation will take 4 days to pre-wire, 10 days to trim out and 2 days to program and commission. Training and system turnover will occur as soon as WAV technicians certify the system to be complete and ready for use. Our proposal provides for all work to be done on contiguous days. Client requests for an interruption to this work schedule are subject to a re-mobilization charge.

PROPOSAL PROVIDES FOR:
·One labor mobilization for Pre/ Rough wiring
·One labor mobilization for trim out and equipment installation ·Requests for field labor outside of the above will be billed as an extra to the contract ADDITIONAL CONDITIONS:

Price proposal valid for 30 days from date issued.Owner agrees to have a designated representative with decision making authority available on site during the period of WAV’s work. WAV will consult with the owner's representative on such matters as site conditions, work periods, acceptable installation methods, building access etc.

INSTALLATION STANDARDS:

Western Audio/Video Inc.

The highest professional installation standards will be used throughout this project subject to the material and services outlined in this proposal. All work will be made in a good and workmanlike manner. Cabling will be placed above ceilings and inside walls where possible. All wiring will be UL Plenum Rated type. At all times the jobsite shall remain clean of excess debris and remain safe for client guests and employees. Upon completion of the installation, WAV shall remove all its equipment and unused material, thoroughly clean up all packaging, refuse and debris, and leave the client's location in good and orderly condition.

SUPERVISION:

Whenever necessary, WAV shall provide adequate supervision of its employees and work on the work site. An experienced WAV supervisor will work closely with the client or client's representative to coordinate where and when work is to be undertaken.

INSURANCE REQUIRED:

At all times during WAV’s work it shall maintain in full force and effect General Liability, Automobile Liability and Workers Compensation Insurance. A certificate showing the limits of such coverage shall be delivered to the client before work commences.

PAYMENT TERMS: Client agrees to pay WAV in accordance with the listed payment schedule.

Since 1976 Western Audio Video has served high end residential, corporate, hospitality and professional clients through the San Francisco Bay. During this entire time, we have and continue to provide strong after installation support. California State Contractors License number 964090.

Western Audio/Video Inc.

LOCATION SUMMARY
1717 REX CLIFF: POLICE TRAINING CENTER AV

SYSTEMS
Location Installed Price
CONFERENCE ROOM $41,988.28
SMALL CLASSROOM $52,039.20
LARGE CLASSROOM $57,744.37
LOBBY $2,466.07
GUN RANGE: PISTOL $3,425.82
GUN RANGE: RIFLE $3,425.82
SHIPPING & MISC PROJECT COSTS $1,483.33
DISCOUNTS & PRICE ADJUSTMENTS ($15,000.00)
DOCUMENTATION & DESIGN $7,000.00
REMOTE SUPPORT TOOLKIT $3,225.47
WARRANTY $2,000.00
SERVICE LEVEL AGREEMENT $4,640.54
$164,438.90Grand Total:

Rev.6
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Project No :W-2421 5/1/2023

CONFERENCE ROOM
_WAV PRODUCTS RM MISC SMALL PARTS, CONSUMABLES
All miscellaneous small parts and consumable items necessary for the successful completion of the project.
1 ARAKNIS NETWORKS AN-310-SW-R-16-POE
310-series 16-port L2 managed gigabit switch with full PoE+ and rear ports, includes rack mount brackets (1U).
1 AVER CAM520 PRO2
Professional class USB PTZ camera for all meeting rooms 1 AVPRO EDGE AC-EX40-444-PLUS-KIT
HDMI Ultra Slim 4K HDBaseT extender kit, extend 4K60 4:4:4, HDR HDMI 2.0(a/b) up to 40 meters over CAT-6a cable with Bi-Directional USB/KVM, includes transmitter and receiver units, 48 VDC power adapter, IR Tx/Rx units and mounting brackets. [KIT]
2 CRESTRON AM-3100-WF
AirMedia Series 3 receiver 100 with Wi-Fi network connectivity (Dual-band 802.11a/b/g/n/ac/ax (2.4 GHz & 5 GHz) up to 100 ft (30 m) range at 80 Mbps, enables secure wireless presentation, PoE+ or 24VDC (PW-2412WU sold separately).
1 EXTRON TLS 725M
TLS 725M - 7" Wall Mount TouchLink Scheduling Panel - Black 1 INTEL 7i5DNKE
[OFE] - The Simply NUC7i5DNKE is able to run multiple applications and drive multiple 4K displays simultaneously. The slim chassis design can easily mount behind your monitor or be unobtrusively located in plain sight due to its small size.

The active cooling system adjusts as needed to provide quiet during 1 LAB.GRUPPEN LUCIA 120/1-70
Compact Mono 120 W Amplifier for High Impedance 70 V Installation Applications 1 LOGITECH SCREEN SHARE
Screen Share Device connects to computer via USB, and provides an HDMI input for instant content sharing.
1 QSC NV-32-H
4K60 4:4:4 Network Video Endpoint for the Q-SYS Ecosystem, software configurable as Encoder or Decoder. 3 HDMI 2.0 Inputs, 2 HDMI 2.0 Outputs, on- board AV Bridging. Supports optional stand-alone “Q-SYS Core Mode" operation for audio DSP with local video switching. AV Bridging
1 QSC TSC-70-G3
Q-SYS 7” PoE Touch Screen Controller for In-Wall Mounting 1 Rev.6
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Project No :W-2421 5/1/2023
* Price Includes Accessories

SHURE MXA310B
Table array microphone with Shure IntelliMix DSP suite, Dante audio networking, standard PoE, Class 0, black finish (also available in white or aluminum). 2 Alternates
Add $5,701.00
98'' Class HDR 4K UHD Digital Signage & Conference Room Smart LED Display
1 SAMSUNG QB98T
SONY FW-85BZ40H
85inch BRAVIA 4K Ultra HD HDR Professional Display
1 STRONG SM-RAZOR-ART2-XL
Strong Razor dual-arm articulating mount for large (47" - 90") flat panel TVs, maximum capacity 100 lbs., black finish.
1 WATTBOX WB-800-IPVM-6
800 Series IP power conditioner, 6 individually controlled & metered outlets, Auto Reboot, OvrC enabled, mounts horizontally or vertically in small rack. 1 $41,988.28CONFERENCE ROOM Total

SMALL CLASSROOM
_WAV PRODUCTS RM MISC SMALL PARTS, CONSUMABLES
All miscellaneous small parts and consumable items necessary for the successful completion of the project.
1 ARAKNIS NETWORKS AN-310-SW-R-16-POE
310-series 16-port L2 managed gigabit switch with full PoE+ and rear ports, includes rack mount brackets (1U).
1 AUDIO-TECHNICA ATND1061DAN
Beamforming Ceiling Array Microphone with DANTE
1 AUDIO-TECHNICA ATND8677A
Microphone desk stand with Dante network output (AES67 Compatible) 1 AVER CAM520 PRO2
Professional class USB PTZ camera for all meeting rooms 1 AVPRO EDGE AC-EX40-444-PLUS-KIT
HDMI Ultra Slim 4K HDBaseT extender kit, extend 4K60 4:4:4, HDR HDMI 2.0(a/b) up to 40 meters over CAT-6a cable with Bi-Directional USB/KVM, includes transmitter and receiver units, 48 VDC power adapter, IR Tx/Rx units and mounting brackets. [KIT]
1 Rev.6
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Project No :W-2421 5/1/2023
* Price Includes Accessories

CRESTRON AM-3100-WF
AirMedia Series 3 receiver 100 with Wi-Fi network connectivity (Dual-band 802.11a/b/g/n/ac/ax (2.4 GHz & 5 GHz) up to 100 ft (30 m) range at 80 Mbps, enables secure wireless presentation, PoE+ or 24VDC (PW-2412WU sold separately).
1 CRESTRON HD-DA2-4KZ-E
1-to-2 HDMI distribution amplifier & audio converter, 1X2 HDMI in/out, 24 VDC (PW-2407WU power pack included).
1 EXTRON TLS 725M
TLS 725M - 7" Wall Mount TouchLink Scheduling Panel - Black 1 INTEL 7i5DNKE
[OFE] - The Simply NUC7i5DNKE is able to run multiple applications and drive multiple 4K displays simultaneously. The slim chassis design can easily mount behind your monitor or be unobtrusively located in plain sight due to its small size.

The active cooling system adjusts as needed to provide quiet during 1 LAB.GRUPPEN LUCIA 120/1-70
Compact Mono 120 W Amplifier for High Impedance 70 V Installation Applications 1 LG LAEC015-GN
[OFE] - 136 All-in-one Essential Full HD DV LED Screen with 1.56 mm Pixel Pitch, 500nit Brightness, Embedded System Controller.
1 LOGITECH SCREEN SHARE
Screen Share Device connects to computer via USB, and provides an HDMI input for instant content sharing.
1 QSC NV-32-H
4K60 4:4:4 Network Video Endpoint for the Q-SYS Ecosystem, software configurable as Encoder or Decoder. 3 HDMI 2.0 Inputs, 2 HDMI 2.0 Outputs, on- board AV Bridging. Supports optional stand-alone “Q-SYS Core Mode" operation for audio DSP with local video switching. AV Bridging
1 QSC TSC-70-G3
Q-SYS 7” PoE Touch Screen Controller for In-Wall Mounting 1 SONY FW-75BZ40H
75inch BRAVIA 4K Ultra HD HDR Professional Display
1 STRONG SM-RAZOR-ART2-XL
Strong Razor dual-arm articulating mount for large (47" - 90") flat panel TVs, maximum capacity 100 lbs., black finish.
1 WATTBOX WB-250-IPW-2
250-Series Wi-Fi surge protector, 2 individually controlled outlets (Wi-Fi or wired). 1 WATTBOX WB-800-IPVM-6
800 Series IP power conditioner, 6 individually controlled & metered outlets, Auto Reboot, OvrC enabled, mounts horizontally or vertically in small rack. 1 Rev.6
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Project No :W-2421 5/1/2023
* Price Includes Accessories

WIREMOLD OFRBC-8
OFR series overfloor raceway base and cover, divided into four channels, durable black powder coat finish, packed one (1) 8' (2.4m) length of base and cover per carton.
1 $52,039.20SMALL CLASSROOM Total

LARGE CLASSROOM
_WAV PRODUCTS RM MISC SMALL PARTS, CONSUMABLES
All miscellaneous small parts and consumable items necessary for the successful completion of the project.
1 ARAKNIS NETWORKS AN-310-SW-R-16-POE
310-series 16-port L2 managed gigabit switch with full PoE+ and rear ports, includes rack mount brackets (1U).
1 AVPRO EDGE AC-EX40-444-PLUS-KIT
HDMI Ultra Slim 4K HDBaseT extender kit, extend 4K60 4:4:4, HDR HDMI 2.0(a/b) up to 40 meters over CAT-6a cable with Bi-Directional USB/KVM, includes transmitter and receiver units, 48 VDC power adapter, IR Tx/Rx units and mounting brackets. [KIT]
2 CRESTRON AM-3100-WF
AirMedia Series 3 receiver 100 with Wi-Fi network connectivity (Dual-band 802.11a/b/g/n/ac/ax (2.4 GHz & 5 GHz) up to 100 ft (30 m) range at 80 Mbps, enables secure wireless presentation, PoE+ or 24VDC (PW-2412WU sold separately).
1 CRESTRON HD-DA2-4KZ-E
1-to-2 HDMI distribution amplifier & audio converter, 1X2 HDMI in/out, 24 VDC (PW-2407WU power pack included).
1 EXTRON TLS 725M
TLS 725M - 7" Wall Mount TouchLink Scheduling Panel - Black 1 LAB.GRUPPEN LUCIA 120/1-70
Compact Mono 120 W Amplifier for High Impedance 70 V Installation Applications 1 LG LAEC015-GN
[OFE] - 136 All-in-one Essential Full HD DV LED Screen with 1.56 mm Pixel Pitch, 500nit Brightness, Embedded System Controller.
1 QSC AD-C6T-WH
Small format, ceiling mount loudspeaker, 70/100/16 Ohm, white. 12 Rev.6
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Project No :W-2421 5/1/2023
* Price Includes Accessories

QSC NV-32-H
4K60 4:4:4 Network Video Endpoint for the Q-SYS Ecosystem, software configurable as Encoder or Decoder. 3 HDMI 2.0 Inputs, 2 HDMI 2.0 Outputs, on- board AV Bridging. Supports optional stand-alone “Q-SYS Core Mode" operation for audio DSP with local video switching. AV Bridging
1 QSC TSC-70-G3
Q-SYS 7” PoE Touch Screen Controller for In-Wall Mounting 1 SONY FW-75BZ40H
75inch BRAVIA 4K Ultra HD HDR Professional Display
1 STRONG SM-RAZOR-ART2-XL
Strong Razor dual-arm articulating mount for large (47" - 90") flat panel TVs, maximum capacity 100 lbs., black finish.
1 WATTBOX WB-250-IPW-2
250-Series Wi-Fi surge protector, 2 individually controlled outlets (Wi-Fi or wired). 1 WATTBOX WB-800-IPVM-6
800 Series IP power conditioner, 6 individually controlled & metered outlets, Auto Reboot, OvrC enabled, mounts horizontally or vertically in small rack. 1 WIREMOLD OFRBC-8
OFR series overfloor raceway base and cover, divided into four channels, durable black powder coat finish, packed one (1) 8' (2.4m) length of base and cover per carton.
1 $57,744.37LARGE CLASSROOM Total
LOBBY
_WAV PRODUCTS RM MISC SMALL PARTS, CONSUMABLES
All miscellaneous small parts and consumable items necessary for the successful completion of the project.
1 SONY FW-55BZ40H
[OFE] - 55inch BRAVIA 4K Ultra HD HDR Professional Display 1 STRONG SM-RBX-PRO-14-BLK
Strong VersaBox Pro In-Wall Recessed Dual Layer Flat Panel Solution Low-Voltage Box, UL Listed, 14'' x 14'' (black).
1 STRONG SM-RR-F-M
Strong Razor Series fixed TV mount, medium, for 24-55 in. flat-panel TVs, 80 lb. load rating, (black).
1 WATTBOX WB-250-IPW-2
250-Series Wi-Fi surge protector, 2 individually controlled outlets (Wi-Fi or wired). 1 Rev.6
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Project No :W-2421 5/1/2023
* Price Includes Accessories

$2,466.07LOBBY Total
GUN RANGE: PISTOL
_WAV PRODUCTS RM MISC SMALL PARTS, CONSUMABLES
All miscellaneous small parts and consumable items necessary for the successful completion of the project.
1 EXTRON TLS 725M
TLS 725M - 7" Wall Mount TouchLink Scheduling Panel - Black 1 $3,425.82GUN RANGE: PISTOL Total
GUN RANGE: RIFLE
_WAV PRODUCTS RM MISC SMALL PARTS, CONSUMABLES
All miscellaneous small parts and consumable items necessary for the successful completion of the project.
1 EXTRON TLS 725M
TLS 725M - 7" Wall Mount TouchLink Scheduling Panel - Black 1 $3,425.82GUN RANGE: RIFLE Total

SHIPPING & MISC PROJECT COSTS
_WAV SERVICE EWASTE & RECYCLING
Western Audio-Video values our client’s social responsibilities and attempts to be Green whenever possible. Removal of existing electronics (TVs, Receivers etc) that are no longer needed and responsibly recycle such items along with new equipment packaging, shipping cardboard and Styrofoam. 1 _WAV SERVICE FREIGHT CHARGE
Freight Charge
1 _WAV SERVICE REMOVE UN-NEEDED EQUIPMENT
Western Audio-Video values our client’s social responsibilities and attempts to be Green whenever possible. Removal of existing electronics (TVs, Receivers etc) that are no longer needed and responsibly recycle such items. 1 Rev.6
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Project No :W-2421 5/1/2023
* Price Includes Accessories

$1,483.33SHIPPING & MISC PROJECT COSTS Total

DISCOUNTS & PRICE ADJUSTMENTS
- EQUIPMENT ADJUSTMENT
Preferred Client Accommodation Discount.
1 ($15,000.00)DISCOUNTS & PRICE ADJUSTMENTS Total

DOCUMENTATION & DESIGN
_WAV SERVICE PROJECT DOCUMENTS
May Include All Of The Following: Submittal, component settings reports, as-built drawings, punch down port key, wiring certification report, user manuals in bound or electronic format, UI use videos, instruction sheets and control system programs.
1 _WAV SERVICE SYSTEM DESIGN & ENGINEERING
May Include All Of The Following: Client needs analysis, site investigation, application research, consultation with potential vendors & client contractors, project layout, advanced implementation plan, submittals and drawings as necessary for the successful completion of the project. 1 $7,000.00DOCUMENTATION & DESIGN Total

REMOTE SUPPORT TOOLKIT
_WAV PRODUCTS RM MISC SMALL PARTS, CONSUMABLES
All miscellaneous small parts and consumable items necessary for the successful completion of the project.
1 INTEL WAV TOOLKIT PC
WAV customized utility Mini PC/HTPC, Intel Quad-Core J3455 Upto 2.3GHz, 8GB DDR3, 128GB SSD, WiFi, Bluetooth, 4k Support, Dual Monitor Capable, Windows 10 Professional 64Bit
1 OVRC OVRC-300-PRO
OVRC PRO Lifetime License + Gigabit Hub, includes lifetime license activation code and (1) OVRC 300 PRO Hub, 5 VDC supply, side brackets and attachment screws for shelf, surface, or rack mounting.
1 Rev.6
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Project No :W-2421 5/1/2023
* Price Includes Accessories

$3,225.47REMOTE SUPPORT TOOLKIT Total

WARRANTY
_WAV SERVICE WAV TWELVE MONTH WARRANTY
Western agrees to warranty all supplied equipment and labor for a period of one year from the date of your first beneficial use of the system. Please see Western's full warranty document for conditions and details. Warranty on Flat Panel Displays limited to original manufactures warranty
1 Additional Options
$18,562.17_WAV SERVICE WARRANTY EXTENSION YEARS TWO THROUGH FIVE Western Audio / Video Inc. Agrees to extend the manufacturer and labor warranties to five years. This is an equipment replacement, rather than repair warranty. Warranty service during the five year period performed as standard on- site or remote service will not be billed.
1 $2,000.00WARRANTY Total

SERVICE LEVEL AGREEMENT
_WAV SERVICE TWELVE MONTH SERVICE LEVEL AGREEMENT
Our SLA includes: Priority two business hour service response, ten business hour on-site response, access to WAV support ticketing system, unlimited telephone and remote monitoring support, one comprehensive preventive maintenance visit.

See documentation for terms and additional included items. 1 Additional Options
$18,562.17_WAV SERVICE SLA EXTENSION YEAR TWO THROUGH FIVE Four Year Extension Of WAV Service Level Agreement. Brings the total covered period to five years. All standard WAV SLA definitions and coverage apply. 1 $4,640.54SERVICE LEVEL AGREEMENT Total
Project Subtotal:$164,438.90
Rev.6
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Project No :W-2421 5/1/2023
* Price Includes Accessories

PROJECT SUMMARY
$82,407.90Equipment:
$82,031.00Labor:

Sales Tax:$6,409.30
Grand Total:$170,848.20
Date
City of Fairfield Date
Western Audio/Video Inc.

Client:

Contractor:

Rev.6
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Project No :W-2421 5/1/2023

Presented By:
5/1/2023Modified:
951-2 Old County Rd.

STE 159
Belmont, CA 94002 United States
650 747-9447
www.westernaudiovideo.com
1717 Rex Cliff
Fairfield, CA 94533 United States
City of Fairfield
1717 REX CLIFF: POLICE TRAINING CENTER AV SYSTEMS
Western Audio/Video Inc.
6Revision:

Western audio/video, Inc., a California Corporation, located at 951-2 Old County Rd. #159, CA, 94002 hereby agrees to sell the audio-video systems set forth in this proposal. Sale of system includes equipment, installation and training. The purchase price shall be as follows:

Payment Terms
Special procurement note:

Most industries are suffering from extended procurement lead times. WAV works to design systems with the best available products without compromising quality or expense. Due to the dynamic nature of equipment availability, we have updated our purchasing terms to reflect this reality and protect our clients. Western Audio / Video Inc. reserves the right to make 'like' substitutions of project equipment where they do not materially affect the cost of the project. Where a choice must be made between postponing installation until vendor backorders are cleared, or increasing the project cost, WAV will present an updated schedule forecast, along with a proposed change order.

Projects with a projected duration of 30 days or less:
·A fifty percent deposit is required prior to commencement of work on client installations. This deposit is to be applied to equipment purchased for the project as all project equipment is custom - ordered and non-refundable. ·The balance of fifty percent of the contract amount is required at the time client takes first beneficial use of the system.

First beneficial use defined as handover to client of systems for use / training. However, client requested final adjustments, calibrations or small details may still need completion.

Projects with a projected duration longer than 30 days:
·A ten percent deposit is required prior to commencement of work on client installations. ·All project equipment is for the project is custom ordered and non-refundable. Project equipment will be billed for as it is received and staged. (Monthly, Up to 50% of project total) Payment Schedule Amount Due Date
Upon Contract Acceptance $17,084.82
Billed Monthly As Project Equipment Is Received & Staged $68,339.28 Billed As Installation Work Progresses $68,339.28
Billed At First Beneficial Use Of System $17,084.82
Contract
Western Audio/Video Inc.6 W-2421Revision:

Packet Page 160 of 418Attachment 2 Page 20 of 24

Contract
Recitals
a) Please note that special order items cannot be returned or exchanged. Once balance is paid in full, client is full owner of equipment.
b) All materials and labor provided by Western audio/video, Inc. shall be warranted for a period of one year from the date of installation with the exception to Flat Panel TVs. In the later case the TVs warrantee is limited to the warrantee offered by the manufacture. Additional warrantee periods may be supplied by specified manufactures. c) Western audio/video, Inc. will notify the client of the date the equipment is to be delivered or installed. d) Payment terms are Net 15 days; a 1.5% finance charge will be assessed for late payment e) All work by Western audio/video, Inc. will be performed in a professional manner. f) In the event that a particular item is no longer available from the manufacturer at the time of installation, Western audio/video, Inc. will replace it with an item of equal or superior performance, pending client’s approval. Approval shall not be unreasonably withheld by either party.
g) Attorney Fees. In any litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort, or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be awarded its reasonable attorney fees, and costs and expenses incurred.
h) The terms and conditions of this agreement shall be governed, construed, and interpreted under the laws of the State of California.
i) No modification or waiver of rights can be made to this agreement without the express written consent of both parties.
j) Both parties hereby agree that they are executing this agreement voluntarily and not under duress or undue influence. The parties have read and understood the terms and conditions of the agreement and its binding effect on them.
k) Client acknowledges by signature below, that he/she has read and understands this agreement and understands that there are no other agreements either written or verbal pertaining to this project. l)Change Orders:

It is common in the custom electronics industry for clients to make changes to the quantities of equipment being installed and to add or subtract features. Changes adding to or reducing the scope of our base contract will be handled through change orders. These are separate documents that will tell you value of credits or any additional costs that you will receive as a result of the change order. All change orders will be submitted via E-mail and must be signed by the client prior to the work being undertaken.
m)Returns:
·Installation work will be billed monthly as work progresses. ·The balance of ten percent of the contract amount is required at the time client takes first beneficial use of the system.

First beneficial use defined as handover to client of systems for use / training. However, client requested final adjustments, calibrations or small details may still need completion.

Western Audio/Video Inc.6 W-2421Revision:

Packet Page 161 of 418Attachment 2 Page 21 of 24

Contract
Date:

Date:

The system we are installing has been custom designed to meet your individual requirements. All of the equipment we are supplying has been purchased specifically for you and cannot be returned once it has been delivered to the job site. n) This proposal valid for 30 days. Scope and pricing may be modified by Western Audio/Video Inc. if not accepted within this period.

Client:City of Fairfield
Contractor:Western Audio/Video Inc.

Western Audio/Video Inc.6 W-2421Revision:

Packet Page 162 of 418Attachment 2 Page 22 of 24

Contract
951-2 Old County Road | STE 159 | Belmont, CA 94002 | 877.747.9447 Western audio/video Inc is licensed by the California State Contractors Board License No. 964090. The Board can be reached by writing or calling:

California State License Board
9835 Goethe Rd.

P.O. Box 26000
Sacramento CA 95826
800-321-2752
Western Audio-Video is a Lucas Trained Home THX
Home Theater / Installer
We are proud members of:

National Systems Contractors Association
Western Audio/Video Inc.6 W-2421Revision:

Packet Page 163 of 418Attachment 2 Page 23 of 24

Contract
CA LOW VOLTAGE LICENSE CSLB #964090
All information contained in this document, including designs, drawing and concepts, is the property of Western audio/video, Inc.

It has been provided for review by Western audio/video, Inc. clients and perspective clients only.

None of the content or concepts contained herein, may be copied, transmitted in any fashion, used or disclosed to any third party without prior written consent from Western audio/video, Inc.

Western Audio/Video Inc.6 W-2421Revision:

Packet Page 164 of 418Attachment 2 Page 24 of 24

Agenda Item No: 10.

AGENDA REPORT
DATE:May 16, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­118 of the City Council of the City of Fairfield Amending the Rockville Hills Regional Park Citizen Advisory Committee Guidelines to Increase the Number of Committee Members
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Rockville Hills Regional Park Citizen Advisory Committee (RCAC) Guidelines require modification to reflect a recent city council request to increase the number of committee members.

DISCUSSION
The City Council established the RCAC and RCAC Guidelines by Resolution No. 2007­319 in November 2007. The Committee’s purpose is to assist the City in making major decisions that affect the Rockville Hills Regional Park (Park).

Currently the RCAC operates as a five­member committee, appointed by the mayor with approval from the city council. Committee members must live in Solano County, three of whom must live in the City of Fairfield. Committee members serve staggered four­year terms and are selected based on their ability to fairly represent the multitude of recreation users and special interest groups that use the Park.

At a recent 2023 council meeting, a request was made by the council to increase the number of committee members from five to seven. To accommodate the request, the RCAC Guidelines require modification. Upon approval, staff will work with the city clerk and Marketing and Outreach Division to advertise and fill the new committee member vacancies.

FINANCIAL IMPACT
There are no direct financial impacts associated with amending the RCAC guidelines to increase the number of committee members. Committee members operate as volunteers and do not receive any Packet Page 165 of 418

Agenda Item No: 10.AGENDA REPORTDATE:May 16, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­118 of the City Council of the City of Fairfield Amending the RockvilleHills Regional Park Citizen Advisory Committee Guidelines to Increase the Number ofCommittee MembersRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Rockville Hills Regional Park Citizen Advisory Committee (RCAC) Guidelines require modificationto reflect a recent city council request to increase the number of committee members.DISCUSSIONThe City Council established the RCAC and RCAC Guidelines by Resolution No. 2007­319 inNovember 2007. The Committee’s purpose is to assist the City in making major decisions that affectthe Rockville Hills Regional Park (Park).Currently the RCAC operates as a five­member committee, appointed by the mayor with approval fromthe city council. Committee members must live in Solano County, three of whom must live in the City ofFairfield. Committee members serve staggered four­year terms and are selected based on their abilityto fairly represent the multitude of recreation users andspecial interest groups that use the Park.At a recent 2023 council meeting, a request was made by the council to increase the number ofcommittee members from five to seven. To accommodate the request, the RCAC Guidelines requiremodification. Upon approval, staff will work with the city clerk and Marketing and Outreach Division toadvertise and fill the new committee member vacancies. FINANCIAL IMPACT There are no direct financial impacts associated with amending the RCAC guidelines to increase the number of committee members. Committee members operate as volunteers and do not receive any financial compensation.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to amend the RCAC Guidelines, retaining a five­member committee.

STAFF CONTACT
Gary Sponsler, Landscape Maintenance Manager
(707) 428­7415
[email protected]
COORDINATED WITH
City Manager's Office
ATTACHMENTS:

Description
Proposed Resolution
Exhibit A: Amended RCAC Guidelines
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 5/1/2023 ­ 6:52 PM
Beavers, Esther Approved 5/2/2023 ­ 10:42 AM
Beavers, Esther Approved 5/2/2023 ­ 10:45 AM
Packet Page 166 of 418

CITY OF FAIRFIELD

RESOLUTION NO. 2023-118

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AMENDING THE ROCKVILLE

HILLS REGIONAL PARK CITIZEN ADVISORY COMMITTEE GUIDELINES TO INCREASE THE

NUMBER OF COMMITTEE MEMBERS

WHEREAS, the City of Fairfield adopted Resolution 2007-319 providing guidelines for the Rockville Citizen Advisory Committee (RCAC); and

WHEREAS, currently, the RCAC operates as a five-member committee, appointed by the mayor with approval by the city council; and

WHEREAS, at a recent 2023 council meeting a request was made by the council to increase the number of committee members from five to seven; and

WHEREAS, to accommodate the request, the RCAC Guidelines require modification.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The amended RCAC Guidelines attached hereto are hereby adopted.

PASSED AND ADOPTED this 16th day of May, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 167 of 418Attachment 1 Page 1 of 1

1 EXHIBIT A

CITY OF FAIRFIELD
Rockville Hills Regional Park
Citizen Advisory Committee

Guidelines
Adopted November 7, 2007, by the Community Resources Commission Approved November 20, 2007, by City Council Resolution 2007- 319 Amended December 4, 2012, by City Council Resolution 2012 - 250 Amended June 21, 2016, by City Council Resolution 2016-165 Amended May 16, 2023, by City Council Resolution 2023-_____

Introduction
The Rockville Hills Regional Park Committee recommended the City Council establish a Rockville Hills Regional Park (Park) Citizen Advisory Committee (Committee). The council approved the recommendation in Resolution No. 2007-151A. The Committee's purpose is to assist the City in making major decisions that affect the Rockville Hills Regional Park (Park). The Committee is an advisory body to the Planning Commission.

Mission and Objectives
The Committee's mission is to provide the City feedback and input regarding major decisions affecting the Park. The Committee will do this by reviewing all Management Plan or governing Ordinance based improvements planned for the Park by the City.

The Committee will receive quarterly updates (or more frequently if necessary) on major park projects, major policy and/or major operational changes from the Public Works Department staff. If the Committee has recommendations on the projects, their suggestions will be presented by them to staff and the Planning Commission in a timely manner and before any final action is taken. The Committee will meet when it deems necessary. Three Committee members shall constitute a quorum. City staff will provide the Committee with required information to assist the Committee in making its recommendations to the Planning Commission. The Committee will make timely recommendations so that projects are not unnecessarily delayed.

Rockville Hills Regional Park Citizen Advisory Committee Seven Committee members are appointed by the Mayor with the approval of the council. The Committee members must live in Solano County, three of whom must live in the City of Fairfield. Committee members should have at least three years of either professional or volunteer experience in public open space and recreation endeavors or a unique familiarity and knowledge of the Park. Committee members will be selected based on their ability to fairly represent the multitude of recreation users and special interest groups that use the Park. No one special interest group shall be over-represented. Committee members will serve on Packet Page 168 of 418Attachment 2 Page 1 of 2

2 staggered four-year terms. Members of the Committee shall serve a maximum of two regular four-year terms, plus any unexpired term to which they are appointed, for a maximum of ten years. For the purposes of this provision, a two-year term served by an initially appointed Committee member shall be deemed an unexpired term. Members in good standing who are eligible for reappointment may be reappointed by the mayor and the council without the need for an interview.

Staff liaisons from Parks and Recreation, Public Works, and Fire shall assist the Committee as requested and needed.

The Committee shall have the following roles and responsibilities:

• Review all capital and Management Plan projects and those allowed by the Ordinance governing the Park at their conceptual design level. Provide recommendations on these projects to the Planning Commission and Public Works staff to ensure the objectives of the Management Plan and the Ordinance governing the Park are being adhered to.
• Advise, inform, and make recommendations to the Planning Commission and Public Works staff on major issues not specific to the Management Plan and/or Ordinance governing the Park.
• Conduct visitor surveys to determine user satisfaction. City staff shall approve all survey instruments prior to their use.
• Establish and continue a dialog with Park users to keep abreast of their interests and viewpoints about major issues in the Park, and to garner their input on planned major park projects.
• Exchange ideas with the Planning Commission and Public Works staff on long-term preservation and enhancement strategies for the Park.

It is not the Committee's role or responsibility to be involved in day-to-day Park operational decisions or issues, or decisions made by the Rockville Trail Advisory Group (RTAG).

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Agenda Item No: 11.

AGENDA REPORT
DATE:May 16, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­119 of the City Council of the City of Fairfield Authorizing the City Manager to Execute New Reduced Fare Taxi Agreements Between the City of Fairfield and Liberty Transit, Inc. and Veterans Corporation
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield implemented a Reduced Fare Taxi Program (Program) in 2015. The Program was last amended in 2021, when the City entered into agreements with both Liberty Transit, Inc. (Liberty Transit) and Veterans Corporation (Veterans Corp). The current contracts will expire on June 30, 2023.

The attached resolution authorizes the city manager to enter into new agreements with Liberty Transit and Veterans Corp beginning July 1, 2023, and ending June 30, 2024, with the option to extend the agreements for a maximum of four 3­month periods upon mutual agreement of the City, Liberty Transit, and Veterans Corp.

DISCUSSION
The Program for the Fairfield and Suisun Transit (FAST) subsidizes local taxi trips for eligible enrolled residents. This Program provides participants with a better quality of life and the ability to remain independent while making essential trips, such as medical appointments, picking up prescriptions, grocery shopping and other essential outings. The subsidized taxi trips are limited to trips within the city.

Eligible residents may ride at any time, 24 hours a day, 365 days a year, and receive a 50% subsidy for each trip. To be eligible for the Program, customers must be residents of the city, be age 60 or older, or be eligible for Dial­a­Ride­Transit (DART) paratransit services.

The City uses taxi scrip paper vouchers as the means to pay for all eligible taxi trips taken under the Program. After trips are taken, the City reimburses the taxi providers for the taxi scrip accepted. The additional fare reporting helps support the City’s fare box requirements mandated under the Transportation Development Act (TDA).

The City currently has active agreements with two local taxi companies to provide these subsidized Packet Page 170 of 418

Agenda Item No: 11.AGENDA REPORTDATE:May 16, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­119 of the City Council of the City of Fairfield Authorizing the CityManager to Execute New Reduced Fare Taxi Agreements Between the City of Fairfieldand Liberty Transit, Inc. and Veterans CorporationRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield implemented a Reduced Fare Taxi Program (Program) in 2015. The Program waslast amended in 2021, when the City entered into agreements with both Liberty Transit, Inc. (LibertyTransit) and Veterans Corporation (Veterans Corp). The current contracts will expire on June 30, 2023.The attached resolution authorizes the city manager to enter into new agreements with Liberty Transitand Veterans Corp beginning July 1, 2023, and ending June 30, 2024, with the option to extend theagreements for a maximum of four 3­month periods upon mutual agreement of the City, Liberty Transit,and Veterans Corp.DISCUSSIONThe Program for the Fairfield and Suisun Transit (FAST) subsidizes local taxi trips for eligible enrolledresidents. This Program provides participants with a better quality of life and the ability to remainindependent while making essential trips, such as medical appointments, picking up prescriptions,grocery shopping and other essential outings. The subsidized taxi trips are limited to trips within the city.Eligible residents may ride at any time, 24 hours a day, 365 days a year, and receive a 50% subsidy foreach trip. To be eligible for the Program, customers must be residents of the city, be age 60 or older, orbe eligible for Dial­a­Ride­Transit (DART) paratransit services.  The City uses taxi scrip paper vouchers as the means to pay for all eligible taxi trips taken under theProgram. After trips are taken, the City reimburses the taxi providers for the taxi scrip accepted. Theadditional fare reporting helps support the City’s fare box requirements mandated under theTransportation Development Act (TDA).

The City currently has active agreements with two local taxi companies to provide these subsidized local taxi trips: Liberty Transit and Veterans Corp. Staff recommends continuing the Program and entering into new agreements beginning July 1, 2023, and expiring June 30, 2024. The agreements would also include an option to extend the agreements for a maximum of four 3­month extension periods upon mutual agreement of the contractor and City. As proposed, up to $121,800 would be used to pay invoices for Liberty Transit and up to $105,000. would be used to pay invoices for Veterans Corp. Total agreement amounts would not exceed $226,800.

FINANCIAL IMPACT
Total Program costs would not exceed $226,800. There is no impact to the General Fund. The City utilizes TDA funds to cover Program costs. The funds are available in Fund 452, Division and Responsibility Code 60006.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to discontinue operation of the Program for Fairfield residents. However, until microtransit is fully implemented, this action would negatively impact the ability of senior and DART paratransit­qualified city residents to access needed transportation services.

STAFF CONTACT
Diane Feinstein, Transportation Division Manager
(707) 434­3808
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement ­ Liberty Transit, Inc.

Proposed Agreement ­ Veterans Corporation
REVIEWERS:

Reviewer Action Date
Feinstein, Diane Approved 5/1/2023 ­ 8:24 PM
Kaushal, Paul Approved 5/1/2023 ­ 8:25 PM
Beavers, Esther Approved 5/2/2023 ­ 10:51 AM
Beavers, Esther Approved 5/2/2023 ­ 10:52 AM
Packet Page 171 of 418

CITY OF FAIRFIELD

RESOLUTION NO. 2023-119

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE NEW REDUCED FARE TAXI AGREEMENTS BETWEEN THE CITY OF FAIRFIELD AND LIBERTY TRANSIT, INC. AND VETERANS CORPORATION

WHEREAS, the City of Fairfield operates a transit system called the Fairfield and Suisun Transit (FAST) for the residents of the City; and

WHEREAS, FAST also operates a Reduced Fare Taxi Program (Program) available to persons age 60 or older and/or to Dial-a-Ride Transit (DART) paratransit eligible individuals who are residents of the City; and

WHEREAS, the current agreements between the City with Liberty Transit, Inc. and Veterans Corporation to provide service for the Program will expire June 30, 20 23; and

WHEREAS, the City desires to enter into new agreements with Liberty Transit, Inc. and Veterans Corporation.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute, on behalf of the City, an agreement with Liberty Transit, Inc. for an amount to not-to-exceed $121,800.

Section 2. The city manager is hereby authorized and directed to execute an agreement with Veterans Corporation or an amount to not-to-exceed $105,000.

Section 3. The agreements will continue through June 30, 2024, and may be extended for a maximum of four 3-month periods upon mutual agreement of the City, Liberty Transit, Inc. and/or Veterans Corporation.

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RES. NO. 2023-119

PASSED AND ADOPTED this 16th day of May, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK

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PARTICIPATION AND REIMBURSEMENT AGREEMENT
REDUCED FARE TAXI SERVICE PROGRAM
Liberty Transit, Inc.

This Participation and Reimbursement Agreement (“Agreement”) is made this ___ day of _________ 2023 between the City of Fairfield, a California municipal corporation, hereafter referred to as “CITY” and Liberty Transit, Inc. hereafter referred to as “CONTRACTOR”.

WHEREAS, CITY operates a reduced fare taxi service program, which provides reduced fare taxi services for qualified residents in the City of Fairfield (the “Program”), and WHEREAS, CONTRACTOR provides taxi services in the City of Fairfield and desires to participate in the Program;
NOW, THEREFORE, IT IS AGREED as follows:

1. SUMMARY OF THE PROGRAM. CITY agrees to subsidize taxi services for eligible residents rendered twenty‐four (24) hours a day, seven (7) days a week, three hundred sixty‐five (365) days a year. CITY is implementing a taxi scrip (“Taxi Scrip”) method of payment for all taxi trips taken under the Reduced Fare Taxi Program.  For purposes of this Agreement, Taxi Scrip is a paper voucher with a monetary value that may be used as payment for eligible taxi trips taken under the Reduced Fare Taxi Program.  Taxi scrip will be sold by CITY to residents of Fairfield who are eligible to participate in the Reduced Fare Taxi Program.

2. DUTIES OF CONTRACTOR. CONTRACTOR hereby agrees to accept Taxi Scrip as payment for taxi service rendered twenty‐four (24) hours a day, seven (7) days a week, three hundred sixty‐five (365) days a year, subject to the terms and conditions hereinafter set forth.

CONTRACTOR shall make the reduced fare taxi service available only to eligible Fairfield residents, as more particularly set forth Exhibit A (Scope of Work), attached hereto and by reference incorporated herein.  CONTRACTOR shall comply with Exhibit A (Scope of Work) in the provision of taxi services pursuant to the Program.

3. TERM. This Agreement shall be effective the date of this agreement and shall expire on June 30, 2024.  The Agreement may be automatically extended for a maximum of four (4), three (3) month periods upon mutual agreement of CONTRACTOR and CITY.

4. REIMBURSEMENT. Monthly, CITY shall pay to CONTRACTOR the full fare for the eligible taxi trips provided during the prior calendar month for which Taxi Scrip was accepted as payment, in accordance with the procedures in Section 5 of this Agreement.  The maximum amount of compensation to be provided pursuant to this Agreement shall not exceed $121,800.

5. PAYMENT OF COMPENSATION. On or before the tenth (10th) day of each month, CONTRACTOR will submit to CITY an invoice requesting reimbursement for the eligible taxi trips provided during the prior calendar month for which Taxi Scrip was accepted as payment. The DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 174 of 418Attachment 2 Page 1 of 30

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invoice shall be accompanied by the Taxi Scrip collected during the preceding calendar month and copies of the manifest detailing the taxi trips provided pursuant to the Program. Failure to provide all these items by the 10th day of each month will result in a 10% deduction per day of the amount of payment CONTRACTOR will receive, until received by CITY.

6. CITY will count and verify the Taxi Scrip submitted and review the invoice and back‐ up information for completeness and accuracy, within ten (10) business days of receipt of the invoice and supporting documentation.  If the initial submittal is complete and accurate, CITY will pay CONTRACTOR an amount equal to the fares for which Taxi Scrip was accepted, within thirty (30) days of receipt of the invoice and supporting documentation.

If there are discrepancies (i.e., expired DART cards, inaccurate account of mileage for the trip, ADA numbers that are not in the system, etc.), CITY will return the invoice and manifest to CONTRACTOR for correction. Discrepancies must be corrected by the CONTRACTOR and returned to CITY within ten (10) business days after CONTRACTOR received notification of the discrepancies. Upon resubmittal of the invoice and supporting documentation by CONTRACTOR, CITY will review the invoice and supporting documentation for completeness and accuracy within ten (10) business days.  Failure to provide a complete and accurate invoice to CITY in the second submittal will result in a ten percent (10%) reduction of the amount of payment CONTRACTOR will receive.  If a third submittal to correct discrepancies is necessary, there will be a twenty percent (20%) reduction of the amount of payment CONTRACTOR will receive.  Each subsequent submittal will result in an additional payment reduction of ten percent (10%) per resubmittal.

This is in addition to any reduction caused by an original late submittal after the 10th day of each month.

CITY uses transit grant funding to support the Reduced Fare Taxi Program.  To maintain its transit grants, CITY has to meet strict reporting and audit requirements.  Accordingly, accurate, timely reports and invoices from CONTRACTOR are critical for the program to be sustainable.

7. QUALITY OF SERVICE. CONTRACTOR shall provide taxi service for which it accepts Taxi Scrip in a timely and first‐class manner, providing excellent customer service to its fares.; CONTRACTOR shall not sacrifice any standards in order to reduce costs.  CONTRACTOR shall manage the operation of the service in accordance with operating policies and procedures developed by CITY and shall comply with all CITY ordinances applicable to taxi service.  CITY may request either a written update or a site visit to CONTRACTOR’s office to review all internal CONTRACTOR policies and driver training, including policies and training covering customer service and proper billing procedures.  If the CITY determines in its sole discretion that additional policies or training are needed, it may require CONTRACTOR to implement such policies or training.

8. APPLICABLE CITY REGULATIONS. Passenger and trip fares, rates, taxi charges, operating procedures, and quality of service of all taxi services are controlled by specific ordinances for CITY, which are administered and enforced by the Police Department.  CITY, through its Public Works Department, will oversee all special requirements and rules governing the operations of the Reduced Fare Taxi Program.  CONTRACTOR shall advise CITY of matters of DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 175 of 418Attachment 2 Page 2 of 30

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importance and make recommendations when appropriate; however, final authority shall rest with CITY.

9. EQUIPMENT AND VEHICLES. CONTRACTOR shall maintain all equipment and vehicles in a safe and workable condition.  The equipment and vehicles shall present a good appearance at all times.  CONTRACTOR shall maintain and operate the vehicles at its expense, including but not limited to costs for fuel, vehicle maintenance, insurance, wages, taxes, fringe benefits, licensing, dispatching, radio equipment, training, supervision, and management.

10. RECORDS. CONTRACTOR shall keep separate records and accounts devoted to its participation in the Reduced Fare Taxi Program.  CITY or it’s designated accountant or auditor shall have the right of access to, and inspection of, all books and records of CONTRACTOR relating to its participation in the Reduced Fare Taxi Program during ordinary business hours.

11. CONFLICT OF INTEREST. CONTRACTOR certifies that it will make a complete disclosure to CITY of all facts of which its principal executive officers have actual knowledge bearing upon any possible interest, direct or indirect, which it believes any member of the City Council of Fairfield, Board of Supervisors or other board, commission officer or employee of CITY presently has or will have in this Agreement or in the performance thereof, or in any portion of the profits thereof.  CONTRACTOR further certifies that it will make a complete disclosure to CITY of all facts of which its principal executive officers have actual knowledge bearing upon any possible employment of CONTRACTOR which may be incompatible or in conflict with its duties under this Agreement.  Willful failure to make such disclosure shall constitute grounds for termination of this Agreement by CITY.

12. COMPETITION. CONTRACTOR shall not divert any reduced fare taxi business to any other transportation operation of CONTRACTOR.

13. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, CONTRACTOR shall be an independent contractor and shall not be an employee of CITY.  CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR’s services rendered pursuant to this Agreement.  Except as set forth in Section 7 of this Agreement, CITY shall not have the right to control the means by which CONTRACTOR accomplishes services rendered pursuant to this Agreement.

14. CONTRACTOR NOT AN AGENT. CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.  CONTRACTOR shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.

15. INDEMNIFY AND HOLD HARMLESS.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, CONTRACTOR shall, at its sole cost and expense, defend, hold harmless and indemnify CITY and its elected officials, officers, DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 176 of 418Attachment 2 Page 3 of 30

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attorneys, agents, employees, designated volunteers, successors, assigns and those CITY agents serving as independent contractors in the role of CITY officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of CONTRACTOR, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that CONTRACTOR shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.  CONTRACTOR shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. CONTRACTOR shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) CONTRACTOR shall pay all required taxes on amounts paid to CONTRACTOR under this Agreement and indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement.  CONTRACTOR shall fully comply with the Workers’ Compensation law regarding CONTRACTOR and CONTRACTOR’s employees.

CONTRACTOR shall indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers’ compensation laws.  CITY may offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR’s failure to promptly pay to CITY any reimbursement or indemnification arising under this subparagraph A. 2).

B. Insurance Requirements not Limiting. CITY does not, and shall not, waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement.  The indemnities in this section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against CITY.

C. Survival of Terms. CONTRACTOR’s indemnifications and obligations under this section shall survive the expiration or termination of this Agreement.

16. INSURANCE REQUIREMENTS. CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by CONTRACTOR, its agents, representatives, or employees.

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A. Minimum Scope and Limits of Insurance.
1) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. 3) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease.

B. Insurance Provisions.
1) Deductibles and Self‐Insured Retentions. Any deductibles or self‐ insured retentions must be declared to and approved by CITY.  At the option of CITY, either the insurer shall reduce or eliminate such deductibles or self‐insured retentions as respects CITY, its officers, officials, employees and volunteers; or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:

CITY, its officers, officials, employees, and volunteers are to be covered as insureds as respects:  liability arising out of work or operations performed by or on behalf of CONTRACTOR; products and completed operations of CONTRACTOR; premises owned, occupied or used by CONTRACTOR; and automobiles owned, leased, hired or borrowed by CONTRACTOR.  The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, or volunteers.

For any claims related to this project, CONTRACTOR’s insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, and volunteers.  Any insurance or self‐insured maintained by CITY, its officers, officials, employees, or volunteers shall be excess of CONTRACTOR’s insurance and shall not contribute with it.

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to CITY, its officers, officials, employees, or volunteers.

CONTRACTOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

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Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to CITY.

The policy limits of coverage shall be made available to the full limits of the policy.  The minimum limits stated above shall not serve to reduce CONTRACTOR’s policy limits of coverage.  Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.

C. Acceptability of Insurer. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to CITY.

D. Verification of Coverage. CONTRACTOR shall furnish CITY with original endorsements effecting coverage required by this Section.  The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf.  The endorsements are to be on forms provided by CITY or on forms equivalent to CG 20 10 11 85 subject to CITY approval.

All insurance certificates and endorsements are to be received and approved by CITY before work commences.  At the request of CITY, CONTRACTOR shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications.

E. Subcontractors. CONTRACTOR shall require all subcontractors to procure and maintain insurance policies subject to the requirements of this Section.  Failure of CONTRACTOR to verify existence of sub‐contractor’s insurance shall not relieve CONTRACTOR from any claim arising from sub‐contractors work on behalf of CONTRACTOR.

17. PROHIBITED INTERESTS. No employee of CITY shall have any direct financial interest in this Agreement.  This Agreement shall be voidable at the option of CITY if this provision is violated.

18. LICENSES; PERMITS; ETC. CONTRACTOR represents and warrants to CITY that CONTRACTOR has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONTRACTOR to practice CONTRACTOR’s profession.  CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONTRACTOR to practice his profession.

19. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement.  Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.

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20. AMENDMENT. This Agreement may be amended or modified only by written agreement signed by both parties.

21. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

22. CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by CITY at its discretion upon written notification to CONTRACTOR.  CONTRACTOR is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project.  CONTRACTOR shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work.  All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY.

23. LOCAL EMPLOYMENT POLICY. CITY desires wherever possible, to hire qualified local residents to work on city projects.  Local resident is defined as a person who resides in Solano County.  CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers.  When local projects require, subcontractors, contractors, consultants, and developers will solicit proposals from qualified local firms where possible.

24. CONTRACTOR NOT A PUBLIC OFFICIAL. CONTRACTOR is not a “public official” for purposes of Government Code §§ 87200 et seq. CONTRACTOR conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of CITY or any city official, other than normal contract monitoring. In addition, CONTRACTOR possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel.

25. EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When CITY executes an agreement for or makes payment to CONTRACTOR in the amount of $600 or more in any one calendar year, CONTRACTOR shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:

Whether CONTRACTOR is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non‐profit corporation, or other form of organization.

If CONTRACTOR is doing business as a sole proprietorship, CONTRACTOR shall provide the full name, address and social security number or federal tax identification number of the sole proprietor.

If CONTRACTOR is doing business as other than a sole proprietorship, CONTRACTOR shall provide CONTRACTOR’S federal tax identification number.

26. NOTICES. All notices required herein shall be in writing and shall be given by registered or certified mail, return receipt requested, postage prepaid, and addressed to CITY or CONTRACTOR at their respective addresses as herein provided.

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The mailing address of CITY, until written notice of change thereof has been given to CONTRACTOR, shall be:

Diane Feinstein, Transportation Division Manager
Fairfield Transportation Center
2000 Cadenasso Drive
Fairfield, CA  94533
The mailing address of CONTRACTOR, until written notice of change thereof has been given to CITY, shall be:

Liberty Transit, Inc.

PO Box 711
Vallejo, CA  94590

27. ADMINISTRATION. It is agreed by the parties hereto that CONTRACTOR and appropriate members of the staff of CITY may, in the course of administration of this Agreement agree upon such procedures for the performance hereunder of the parties hereto and methods of implementation hereof as shall be consistent with the purposes and intent of this Agreement.

28. CUMULATIVE RIGHTS. Each remedy and right of the parties hereto is cumulative and is in addition to each of the other legal remedies and rights that the party may have in the event of any default of the other.

29. WAIVER. No waiver by CITY or CONTRACTOR of any breach of any provision of this Agreement shall be deemed for any purpose to be a waiver of any breach of any other provision hereon of a continuing or subsequent breach of the same provision.

The failure of one party to enforce a provision of this Agreement is not a waiver of its right to compel enforcement of that provision or of any other provision.

30. SECTION HEADINGS. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of this Agreement.

31. BINDING ON SUCCESSORS. All covenants, conditions, stipulations and agreements herein contained shall extend to and be binding upon the successors and assigns of the respective parties hereto.

32. CONSTRUCTION. This Agreement shall be construed and enforced in accordance with the laws of the State of California.

33.  FEDERAL REQUIREMENTS. The federal provisions set forth in Exhibit "B" are part of this Agreement.

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34. FEDERAL CERTIFICATIONS. The Certifications set forth in Exhibit "C" are part of this Agreement.

CITY and CONTRACTOR have executed this Agreement as of the date first above written.

CITY OF FAIRFIELD LIBERTY TRANSIT, INC.

BY:  ______________________________ BY:  ____________________________ David Gassaway, City Manager   Rajni Bala, President
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Exhibit A

EXHIBIT A
SCOPE OF WORK
REDUCED FARE TAXI PROGRAM
SYSTEM OPERATION
CONTRACTOR shall provide reduced fare taxi service for eligible elderly and mobility impaired residents of the City of Fairfield (CITY) as follows:

Persons that are residents of the City of Fairfield that are at least sixty (60) years of age are eligible to apply for a Reduced Fare Taxi Card from Fairfield and Suisun Transit (FAST).

Fairfield residents who possess a Reduced Fare Taxi Card shall be entitled to reduced fare taxi service (24) hours a day, seven (7) days a week, three hundred sixty‐five (365) days a year.

DART Paratransit is a FAST service reserved for qualifying persons with disabilities who are unable to board a FAST bus, access a FAST bus stop, or otherwise navigate the regular fixed route bus system due to a disabling condition as defined by the American with Disabilities Act (ADA).  This does not include disabilities that only make using accessible fixed route bus service complicated or inconvenient.  All FAST and DART vehicles are wheelchair accessible. People eligible for the DART Paratransit program are issued a Solano County ADA Paratransit (Photo) ID Card after an eligibility assessment.

Regardless of age, Fairfield residents who possess a Solano County ADA Paratransit ID Card shall be entitled to reduced fare taxi service (24) hours a day, seven (7) days a week, three hundred sixty‐five (365) days a year.

A government issued photo identification card must be presented by the rider at the time of their taxi trip to ensure the rider is eligible and to reduce fraudulent use.  Solano County ADA Paratransit ID Cards that have a photo do not need to be accompanied by other forms of photo identification.

All taxi trips taken under the Reduced Fare Taxi Program shall be paid for by Local Reduced Fare Taxi Scrip. CITY is not responsible for unpaid balances associated with short fares taken under this program. All unpaid balances for taxi trips are the responsibility of the passenger.  Each passenger is responsible for purchasing their taxi scrip from the City of Fairfield.

SYSTEM MANAGEMENT
CONTRACTOR shall manage the day‐by‐day operations of the reduced fare system in accordance with currently adopted procedures and good management practices.  CONTRACTOR shall provide sufficient personnel as may be necessary to enable it to perform its duties and obligations under this Agreement.

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SYSTEM REPORTS
Drivers will continue to maintain a daily manifest, upon which is recorded all trips made each day, showing the time and place of origin and destination of each trip, the number of trips and passengers transported, the taxi card or Solano County ADA Paratransit ID Card number, and the amount of the fare. CONTRACTOR will use the spreadsheets provided by CITY for their manifests. The manifests shall be available to CITY for its inspection.

CONTRACTOR shall, in such form as may be prescribed by CITY, furnish to CITY the following reports:
 On or before the tenth (10th) day of each calendar month of operation, a monthly operating statement including a manifest of the trips provided.  Such other financial or statistical reports as CITY may reasonably require.

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Exhibit B

EXHIBIT “B”
Federal Clauses and Other Requirements
Federal Clauses

1. Energy Conservation

CONTRACTOR agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. §§ 6321 et seq..

2. Clean Water

(1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. The Contractor agrees to report each violation to the Purchaser and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.

(2) The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

3. Lobbying Restrictions

The CONTRACTOR agrees to:

(a) Refrain from using Federal assistance funds to support lobbying,

(b) Comply and assure the compliance of each third‐party CONTRACTOR at any tier and each SUBCONTRACTOR at any tier, with U.S. DOT regulations, "New Restrictions on Lobbying," 49 C.F.R. Part 20, modified as necessary by 31 U.S.C. § 1352.

(c) Comply with Federal statutory provisions to the extent applicable prohibiting the use of Federal assistance funds for activities designed to influence Congress or a State legislature on legislation or appropriations, except through proper, official channels.

4. Access to Records

The following access to records requirement applies to this Contract:

1. Where the Purchaser is not a State but a local government and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor agrees to provide the Purchaser, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers and records of DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 185 of 418Attachment 2 Page 12 of 30

the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized representatives including any PMO Contractor access to Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311.

2. Where the Purchaser is a State and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 633.17, Contractor agrees to provide the Purchaser, the FTA Administrator or his authorized representatives, including any PMO Contractor, access to the Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311. By definition, a major capital project excludes contracts of less than the simplified acquisition threshold currently set at $100,000.

3. Where the Purchaser enters into a negotiated contract for other than a small purchase or under the simplified acquisition threshold and is an institution of higher education, a hospital or other non‐profit organization and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 19.48, Contractor agrees to provide the Purchaser, FTA Administrator, the Comptroller General of the United States or any of their duly authorized representatives with access to any books, documents, papers and record of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions.

4. Where any Purchaser which is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 U.S.C. 5325(a) enters into a contract for a capital project or improvement (defined at 49 U.S.C. 5302(a)1) through other than competitive bidding, the Contractor shall make available records related to the contract to the Purchaser, the Secretary of Transportation and the Comptroller General or any authorized officer or employee of any of them for the purposes of conducting an audit and inspection.

5. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

6. The Contractor agrees to maintain all books, records, accounts and reports required under this contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case Contractor agrees to maintain same until the Purchaser, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR 18.36(i)(11).

7. FTA does not require the inclusion of these requirements in subcontracts.

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5. Federal Changes

CONTRACTOR shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Department of Transportation, Federal Transit Administration, Master Agreement (FTA MA), between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. CONTRACTOR's failure to comply shall constitute a material breach of this contract.

6. Clean Air

(1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The Contractor agrees to report each violation to the Purchaser and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.

(2) The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

7. Recycled Products

To the extent applicable, the CONTRACTOR agrees to comply with U.S. EPA regulations, "Comprehensive Procurement Guidelines for Products Containing Recovered Materials," 40 C.F.R. Part 247, implementing section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C. § 6962, and otherwise provide a competitive preference for products and services that conserve natural resources and protect the environment and are energy efficient.

8.     Contract Work Hours and Safety Standards Act
The CONTRACTOR agrees to comply, and assures the compliance of each third‐party CONTRACTOR and each SUBCONTRACTOR at any tier of the Project, with the following employee protection requirements for contract employees

(a) Overtime requirements ‐ No CONTRACTOR or SUBCONTRACTOR contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one‐half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

(b) Violation; liability for unpaid wages; liquidated damages ‐ In the event of any violation of the clause set forth in paragraph (1) of this section the CONTRACTOR and any SUBCONTRACTOR responsible therefore shall be liable for the unpaid wages. In addition, such CONTRACTOR and DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 187 of 418Attachment 2 Page 14 of 30

SUBCONTRACTOR shall be liable to the United States for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section.

(c) Withholding for unpaid wages and liquidated damages – The CONTRACTOR shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the CONTRACTOR or SUBCONTRACTOR under any such contract or any other Federal contract with the same prime CONTRACTOR, or any other federally‐assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime CONTRACTOR, such sums as may be determined to be necessary to satisfy any liabilities of such CONTRACTOR or SUBCONTRACTOR for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section.

(d) Subcontracts ‐ The CONTRACTOR or SUBCONTRACTOR shall insert in any subcontracts the clauses set forth in this section and also a clause requiring the SUBCONTRACTORs to include these clauses in any lower tier subcontracts. The prime CONTRACTOR shall be responsible for compliance by any SUBCONTRACTOR or lower tier SUBCONTRACTOR with the clauses set forth in this section.

9. No Government Obligation to Third Parties

(a) The City of Fairfield and CONTRACTOR acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the City of Fairfield, CONTRACTOR, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract.

(b) The CONTRACTOR agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the SUBCONTRACTOR who will be subject to its provisions.

10. Program Fraud and False or Fraudulent Statements or Related Acts.

(a) The CONTRACTOR acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the CONTRACTOR certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 188 of 418Attachment 2 Page 15 of 30

to other penalties that may be applicable, the CONTRACTOR further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the CONTRACTOR to the extent the Federal Government deems appropriate.

(b) The CONTRACTOR also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the CONTRACTOR, to the extent the Federal Government deems appropriate.

(c) The CONTRACTOR agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the SUBCONTRACTOR who will be subject to the provisions.

11. Termination
Upon written notice, CONTRACTOR agrees that the Federal Government may suspend or terminate all or part of the Federal financial assistance provided herein if CONTRACTOR has violated the terms of the Grant Agreement or Cooperative Agreement, or if the Federal Government determines that the purposes of the statute authorizing the Project would not be adequately served by the continuation of Federal financial assistance for the Project. Any failure to make reasonable progress on the Project or other violation of the Grant Agreement or Cooperative Agreement that endangers substantial performance of the Project shall provide sufficient grounds for the Federal Government to terminate the Grant Agreement or Cooperative Agreement. Termination of any Federal financial assistance for the Project will not invalidate obligations properly incurred by CONTRACTOR before the termination date, to the extent those obligations cannot be canceled. If, however, the Federal Government determines that CONTRACTOR has willfully misused Federal assistance funds by failing to make adequate progress, failing to make reasonable and appropriate use of the Project real property, facilities, or equipment, or has failed to comply with the terms of the Grant Agreement or Cooperative Agreement, the Federal Government reserves the right to require CONTRACTOR to refund the entire amount of Federal funds provided for the Project or any lesser amount as the Federal Government may determine. Expiration of any Project time period established for the Project does not, by itself, constitute an expiration or termination of the Grant Agreement or Cooperative Agreement

(a) Termination for Convenience:  The City of Fairfield may terminate this contract, in whole or in part, at any time by written notice to the CONTRACTOR.  The CONTRACTOR shall be paid its costs, including contract closeout costs, and profit on work performed up to the time of termination.  The CONTRACTOR shall promptly submit its termination claim to City of Fairfield to DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 189 of 418Attachment 2 Page 16 of 30

be paid by the CONTRACTOR.  If the CONTRACTOR has any property in its possession belonging to the City of Fairfield, the CONTRACTOR will account for the same, and dispose of it in the manner the City of Fairfield directs.

(b) Termination for Default:  If the CONTRACTOR does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services, the CONTRACTOR fails to perform in the manner called for in the contract, or if the CONTRACTOR fails to comply with any other provisions of the contract, the City may terminate this contract for default.  Termination shall be effected by serving a notice of termination on the CONTRACTOR setting forth the manner in which the CONTRACTOR is in default.  The CONTRACTOR will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract.  If it is later determined by the City of Fairfield that the CONTRACTOR had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or beyond the control of the CONTRACTOR, the City of Fairfield, after setting up a new delivery of performance schedule, may allow the CONTRACTOR to continue work, or treat the termination as a termination for convenience.

(c) Termination for Cost‐Type Contracts:  The City of Fairfield may terminate this contract, or any portion of it, by serving a notice of termination on the CONTRACTOR.  The notice shall state whether the termination is for the convenience of the City of Fairfield or is for the default of the CONTRACTOR. If the termination is for default, the notice shall state the manner in which the CONTRACTOR has failed to perform the requirements of the contract.  The CONTRACTOR shall account for any property in its possession paid for from funds received from the City of Fairfield, or property supplied to the CONTRACTOR by the City of Fairfield.  If the termination is for default, the City of Fairfield may fix the fee, if the contract provides for a fee, to be paid by the CONTRACTOR in proportion to the value, if any, of the work performed up to the time of termination. The CONTRACTOR shall promptly submit its termination claim to the City of Fairfield and the parties shall negotiate the termination settlement to be paid by the CONTRACTOR.

12. Government‐wide Debarment and Suspension (Nonprocurement)

The CONTRACTOR agrees to comply and assures the compliance of each third party CONTRACTOR and SUBCONTRACTOR at any tier, with Executive Orders Nos. 12549 and 12689, "Debarment and Suspension," 31 U.S.C. § 6101 note, and U.S. DOT regulations, "Governmentwide Debarment and Suspension (Nonprocurement)," within 49 C.F.R. Part 29.

13. Privacy Act
The following requirements apply to the CONTRACTOR and its employees that administer any system of records on behalf of the Federal Government under any contract:

(a)  The CONTRACTOR agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. § 552a. Among other things, the CONTRACTOR agrees to obtain the express consent of the Federal Government before the CONTRACTOR, or its employees operate a system of records on DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 190 of 418Attachment 2 Page 17 of 30

behalf of the Federal Government. The CONTRACTOR understands that the requirements of the Privacy Act, including the civil and criminal penalties for violation of that Act, apply to those individuals involved, and that failure to comply with the terms of the Privacy Act may result in termination of the underlying contract.

(b) The CONTRACTOR also agrees to include these requirements in each subcontract to administer any system of records on behalf of the Federal Government financed in whole or in part with Federal assistance provided by FTA.

14. Civil Rights

The following requirements apply to the underlying contract:

(a) Nondiscrimination ‐ In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the CONTRACTOR agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the CONTRACTOR agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.

(b) Equal Employment Opportunity ‐ The following equal employment opportunity requirements apply to the underlying contract:

(i) Race, Color, Creed, National Origin, Sex ‐ In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the CONTRACTOR agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The CONTRACTOR agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the CONTRACTOR agrees to comply with any implementing requirements FTA may issue.

(ii) Age ‐ In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § 623 and Federal transit law at 49 U.S.C. § 5332, the DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 191 of 418Attachment 2 Page 18 of 30

CONTRACTOR agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the CONTRACTOR agrees to comply with any implementing requirements FTA may issue.

(iii) Disabilities ‐ In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the CONTRACTOR agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the CONTRACTOR agrees to comply with any implementing requirements FTA may issue.

(c) The CONTRACTOR also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.

15. Breaches and Disputes

(a) Disputes ‐ Disputes arising in the performance of this Contract which are not resolved by agreement of the parties shall be decided in writing by the authorized representative of the City of Fairfield. This decision shall be final and conclusive unless within ten (10) days from the date of receipt of its copy, the CONTRACTOR mails or otherwise furnishes a written appeal to the City of Fairfield. In connection with any such appeal, the CONTRACTOR shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the City of Fairfield shall be binding upon the CONTRACTOR and the CONTRACTOR shall abide be the decision.

(b) Performance During Dispute ‐ Unless otherwise directed by the City of Fairfield, CONTRACTOR shall continue performance under this Contract while matters in dispute are being resolved.

(c) Claims for Damages ‐ Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first observance of such injury of damage.

(d) Remedies ‐ Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the City of Fairfield and the CONTRACTOR arising out of or relating to this agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction within the State of California.

(e) Rights and Remedies ‐ The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the City of Fairfield, Architect or CONTRACTOR shall constitute a waiver of any DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 192 of 418Attachment 2 Page 19 of 30

right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing.

16. Disadvantaged Business Enterprise

The CONTRACTOR agrees to take the following measures to facilitate participation by disadvantaged business enterprises (DBE) in the Project:

(a) The CONTRACTOR agrees to comply with section 1101(b) of TEA‐21, 23 U.S.C. § 101 note, and U.S. DOT regulations, "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs," 49 C.F.R. Part 26.

(b) The CONTRACTOR agrees that it shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any third‐party contract, or sub‐agreement supported with Federal assistance derived from the U.S. DOT or in the administration of its DBE program or the requirements of 49 C.F.R. Part 26. The CONTRACTOR agrees to take all necessary and reasonable steps set forth in 49 C.F.R. Part 26 to ensure nondiscrimination in the award and administration of all third‐party contracts and sub‐agreements supported with Federal assistance derived from the U.S. DOT.  The CONTRACTOR's DBE program, as required by 49 C.F.R. Part 26 and approved by the U.S. DOT, is incorporated by reference, and made part of the Grant Agreement or Cooperative Agreement. Implementation of this DBE program is a legal obligation, and failure to carry out its terms shall be treated as a violation of the Grant Agreement or Master Agreement. Upon notification to the CONTRACTOR of its failure to implement its approved DBE program, the U.S. DOT may impose sanctions as provided for under 49 C.F.R. Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. § 1001, and/or the Program Fraud Civil Remedies Act, 31 U.S.C. §§ 3801 et seq.

17. Incorporation of FTA 4220.1F Terms
The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, dated November 1, 2008, are hereby incorporated by reference.  Anything to the contrary herein notwithstanding, all FTA‐ mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement.  The CONTRACTOR shall not perform any act, fail to perform any act, or refuse to comply with any City of Fairfield request, which would cause the City of Fairfield to be in violation of the FTA terms and conditions.

18. Prompt Payment of Withheld Funds to Subcontractors

No retainage will be held by the agency for progress payments due to the prime contractor. Prime contractors and subcontractors are prohibited from holding retainage from subcontractors. Any delay or postponement of payment may take place only for good cause and with the agency’s DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 193 of 418Attachment 2 Page 20 of 30

prior written approval. Any violation of these provision shall subject the violating contractor or subcontractor to the penalties, sanctions and other remedies specified in Section 7108.5 of the California Business and Professions Code. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor, deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non‐DBE subcontractors.

DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 194 of 418Attachment 2 Page 21 of 30

Exhibit B

Federal Certifications
Lobbying Certification

The undersigned __________certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the City of Fairfield, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form‐‐LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96).

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all SUBCONTRACTORs shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. §1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. [Note:  Pursuant to 31 U.S.C. §1352 (c) (1)‐(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.]

DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Rajni Bala
Packet Page 195 of 418Attachment 2 Page 22 of 30

The CONTRACTOR, ____________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the CONTRACTOR understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any.

____________________________________________
Signature of CONTRACTOR’S Authorized Official
____________________________________________
Name and Title of CONTRACTOR’S Authorized Official
____________________________________________
Date

DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 President
4/26/2023
Rajni Bala
Liberty Transit
Packet Page 196 of 418Attachment 2 Page 23 of 30

Certification Regarding Debarment, Suspension, and other Responsibility Matters Instructions for Certification

1. By signing and submitting this bid or proposal, the prospective lower tier participant is providing the signed certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, City of Fairfield may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to City of Fairfield if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” :participant,” “persons,” “lower tier covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 [49 CFR Part 29]. You may contact City of Fairfield for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntary excluded from participation in this covered transaction, unless authorized in writing by City of Fairfield.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion‐Lower Tier Covered Transaction”, without modification, in all lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List issued by U.S. General Service Administration.

8. Nothing contained in the foregoing shall be construed to require establishment of system of records in order to render in good faith the certification required by this clause. The DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 197 of 418Attachment 2 Page 24 of 30

Knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to all remedies available to the Federal Government, City of Fairfield may pursue available remedies including suspension and/or debarment.

DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Packet Page 198 of 418Attachment 2 Page 25 of 30

“Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion‐Lower Tier Covered Transaction”

1. The prospective lower tier participant certifies, by submission of this bid or proposal, that neither it nor its “principals” [as defined at 49 C.F.R. § 29.105(p)] is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. When the prospective lower tier participant is unable to certify the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Date _______________________________
Signature ____________________________
Company Name _______________________
Title _________________________________
DocuSign Envelope ID: 39DB244C-7BA5-4559-9CD1-72A9B87CF7B0 Liberty Transit
President
4/26/2023
Packet Page 199 of 418Attachment 2 Page 26 of 30

Certificate Of Completion
Envelope Id: 39DB244C7BA545599CD172A9B87CF7B0 Status: Completed Subject: Complete with DocuSign: Liberty Transit Inc. Reduced Fare Taxi Agreement_lp-unsigned.pdf Source Envelope:

Document Pages: 26 Signatures: 3 Envelope Originator:

Certificate Pages: 4 Initials: 0 Ron Bremer
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1000 Webster Street
Community Development - Building Services
Fairfield, CA 94533
[email protected]
IP Address: 64.162.152.2
Record Tracking
Status: Original
4/26/2023 10:19:11 AM
Holder: Ron Bremer
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Fairfield Location: DocuSign Signer Events Signature Timestamp
Rajni Bala
[email protected]
President
Liberty Transit
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.71.171.132
Sent: 4/26/2023 10:21:02 AM
Viewed: 4/26/2023 10:22:36 AM
Signed: 4/26/2023 10:24:06 AM
Electronic Record and Signature Disclosure:

Accepted: 4/26/2023 10:22:36 AM
ID: 1cef375f-a072-487e-943f-49727945fbff
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/26/2023 10:21:02 AM
Certified Delivered Security Checked 4/26/2023 10:22:36 AM Signing Complete Security Checked 4/26/2023 10:24:06 AM Completed Security Checked 4/26/2023 10:24:06 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Packet Page 200 of 418Attachment 2 Page 27 of 30

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Fairfield (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 2/3/2021 9:06:07 AM Parties agreed to: Rajni Bala
Packet Page 201 of 418Attachment 2 Page 28 of 30

Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Fairfield:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: [email protected]

To advise City of Fairfield of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from City of Fairfield
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with City of Fairfield
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

Packet Page 202 of 418Attachment 2 Page 29 of 30

i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
 You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
 Until or unless you notify City of Fairfield as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Fairfield during the course of your relationship with City of Fairfield.

Packet Page 203 of 418Attachment 2 Page 30 of 30

-1-

PARTICIPATION AND REIMBURSEMENT AGREEMENT
REDUCED FARE TAXI SERVICE PROGRAM
VETERAN CORPORATION
This Participation and Reimbursement Agreement (“Agreement”) is made this ___ day of _________ 2023 between the City of Fairfield, a California municipal corporation, hereafter referred to as “CITY” and Veterans Corporation hereafter referred to as “CONTRACTOR”.

WHEREAS, CITY operates a reduced fare taxi service program, which provides reduced fare taxi services for qualified residents in the City of Fairfield (the “Program”), and WHEREAS, CONTRACTOR provides taxi services in the City of Fairfield and desires to participate in the Program;
NOW, THEREFORE, IT IS AGREED as follows:

1. SUMMARY OF THE PROGRAM.  CITY agrees to subsidize taxi services for eligible residents rendered twenty‐four (24) hours a day, seven (7) days a week, three hundred sixty‐five (365) days a year. CITY is implementing a taxi scrip (“Taxi Scrip”) method of payment for all taxi trips taken under the Reduced Fare Taxi Program.  For purposes of this Agreement, Taxi Scrip is a paper voucher with a monetary value that may be used as payment for eligible taxi trips taken under the Reduced Fare Taxi Program.  Taxi scrip will be sold by CITY to residents of Fairfield who are eligible to participate in the Reduced Fare Taxi Program.

2. DUTIES OF CONTRACTOR. CONTRACTOR hereby agrees to accept Taxi Scrip as payment for taxi service rendered twenty‐four (24) hours a day, seven (7) days a week, three hundred sixty‐five (365) days a year, subject to the terms and conditions hereinafter set forth.

CONTRACTOR shall make the reduced fare taxi service available only to eligible Fairfield residents, as more particularly set forth Exhibit A (Scope of Work), attached hereto and by reference incorporated herein.  CONTRACTOR shall comply with Exhibit A (Scope of Work) in the provision of taxi services pursuant to the Program.

3. TERM. This Agreement shall be effective the date of this agreement and shall expire on June 30, 2024.  The Agreement may be automatically extended for a maximum of four (4), three (3) month periods upon mutual agreement of CONTRACTOR and CITY.

4. REIMBURSEMENT. Monthly, CITY shall pay to CONTRACTOR the full fare for the eligible taxi trips provided during the prior calendar month for which Taxi Scrip was accepted as payment, in accordance with the procedures in Section 5 of this Agreement.  The maximum amount of compensation to be provided pursuant to this Agreement shall not exceed $105,000.

5. PAYMENT OF COMPENSATION. On or before the tenth (10th) day of each month, CONTRACTOR will submit to CITY an invoice requesting reimbursement for the eligible taxi trips provided during the prior calendar month for which Taxi Scrip was accepted as payment. The DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 204 of 418Attachment 3 Page 1 of 30

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invoice shall be accompanied by the Taxi Scrip collected during the preceding calendar month and copies of the manifest detailing the taxi trips provided pursuant to the Program. Failure to provide all of these items by the 10th day of each month will result in a 10% deduction per day of the amount of payment CONTRACTOR will receive, until received by CITY.

6. CITY will count and verify the Taxi Scrip submitted and review the invoice and back‐ up information for completeness and accuracy, within ten (10) business days of receipt of the invoice and supporting documentation.  If the initial submittal is complete and accurate, CITY will pay CONTRACTOR an amount equal to the fares for which Taxi Scrip was accepted, within thirty (30) days of receipt of the invoice and supporting documentation.

If there are discrepancies (i.e., expired DART cards, inaccurate account of mileage for the trip, ADA numbers that are not in the system, etc.), CITY will return the invoice and manifest to CONTRACTOR for correction. Discrepancies must be corrected by CONTRACTOR and returned to CITY within ten (10) business days after CONTRACTOR received notification of the discrepancies.

Upon resubmittal of the invoice and supporting documentation by CONTRACTOR, CITY will review the invoice and supporting documentation for completeness and accuracy within ten (10) business days.  Failure to provide a complete and accurate invoice to CITY in the second submittal will result in a ten percent (10%) reduction of the amount of payment CONTRACTOR will receive.

If a third submittal to correct discrepancies is necessary, there will be a twenty percent (20%) reduction of the amount of payment CONTRACTOR will receive.  Each subsequent submittal will result in an additional payment reduction of ten percent (10%) per resubmittal.  This is in addition to any reduction caused by an original late submittal after the 10th day of each month.

CITY uses transit grant funding to support the Reduced Fare Taxi Program.  To maintain its transit grants, CITY has to meet strict reporting and audit requirements.  Accordingly, accurate, timely reports and invoices from CONTRACTOR are critical for the program to be sustainable.

7. QUALITY OF SERVICE. CONTRACTOR shall provide taxi service for which it accepts Taxi Scrip in a timely and first‐class manner, providing excellent customer service to its fares.; CONTRACTOR shall not sacrifice any standards in order to reduce costs.  CONTRACTOR shall manage the operation of the service in accordance with operating policies and procedures developed by CITY and shall comply with all CITY ordinances applicable to taxi service.  CITY may request either a written update or site visit to CONTRACTOR’s office to review all internal CONTRACTOR policies and driver training, including policies and training covering customer service and proper billing procedures.  If the CITY determines in its sole discretion that additional policies or training are needed, it may require CONTRACTOR to implement such policies or training.

8. APPLICABLE CITY REGULATIONS. Passenger and trip fares, rates, taxi charges, operating procedures, and quality of service of all taxi services are controlled by specific ordinances for CITY, which are administered and enforced by the Police Department.  CITY, through its Public Works Department, will oversee all special requirements and rules governing the operations of the Reduced Fare Taxi Program.  CONTRACTOR shall advise CITY of matters of DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 205 of 418Attachment 3 Page 2 of 30

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importance and make recommendations when appropriate; however, final authority shall rest with CITY.

9. EQUIPMENT AND VEHICLES. CONTRACTOR shall maintain all equipment and vehicles in a safe and workable condition. The equipment and vehicles shall present a good appearance at all times.  CONTRACTOR shall maintain and operate the vehicles at its expense, including but not limited to costs for fuel, vehicle maintenance, insurance, wages, taxes, fringe benefits, licensing, dispatching, radio equipment, training, supervision, and management.

10. RECORDS. CONTRACTOR shall keep separate records and accounts devoted to its participation in the Reduced Fare Taxi Program.  CITY or it’s designated accountant or auditor shall have the right of access to, and inspection of, all books and records of CONTRACTOR relating to its participation in the Reduced Fare Taxi Program during ordinary business hours.

11. CONFLICT OF INTEREST. CONTRACTOR certifies that it will make a complete disclosure to CITY of all facts of which its principal executive officers have actual knowledge bearing upon any possible interest, direct or indirect, which it believes any member of the City Council of Fairfield, Board of Supervisors or other board, commission officer or employee of CITY presently has or will have in this Agreement or in the performance thereof, or in any portion of the profits thereof.  CONTRACTOR further certifies that it will make a complete disclosure to CITY of all facts of which its principal executive officers have actual knowledge bearing upon any possible employment of CONTRACTOR which may be incompatible or in conflict with its duties under this Agreement.  Willful failure to make such disclosure shall constitute grounds for termination of this Agreement by CITY.

12. COMPETITION. CONTRACTOR shall not divert any reduced fare taxi business to any other transportation operation of CONTRACTOR.

13. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, CONTRACTOR shall be an independent contractor and shall not be an employee of CITY.  CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR’s services rendered pursuant to this Agreement.  Except as set forth in Section 7 of this Agreement, CITY shall not have the right to control the means by which CONTRACTOR accomplishes services rendered pursuant to this Agreement.

14. CONTRACTOR NOT AN AGENT. CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.  CONTRACTOR shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.

15. INDEMNIFY AND HOLD HARMLESS.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, CONTRACTOR shall, at its sole cost and expense, defend, hold harmless and indemnify CITY and its elected officials, officers, DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 206 of 418Attachment 3 Page 3 of 30

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attorneys, agents, employees, designated volunteers, successors, assigns and those CITY agents serving as independent contractors in the role of CITY officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of CONTRACTOR, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that CONTRACTOR shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.  CONTRACTOR shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. CONTRACTOR shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) CONTRACTOR shall pay all required taxes on amounts paid to CONTRACTOR under this Agreement and indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement.  CONTRACTOR shall fully comply with the Workers’ Compensation law regarding CONTRACTOR and CONTRACTOR’s employees.

CONTRACTOR shall indemnify and hold CITY harmless from any failure of CONTRACTOR to comply with applicable workers’ compensation laws.  CITY may offset against the amount of any fees due to CONTRACTOR under this Agreement any amount due to CITY from CONTRACTOR as a result of CONTRACTOR’s failure to promptly pay to CITY any reimbursement or indemnification arising under this subparagraph A. 2).

B. Insurance Requirements not Limiting. CITY does not, and shall not, waive any rights that it may possess against CONTRACTOR because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement.  The indemnities in this section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against CITY.

C. Survival of Terms. CONTRACTOR’s indemnifications and obligations under this section shall survive the expiration or termination of this Agreement.

16. INSURANCE REQUIREMENTS. CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by CONTRACTOR, its agents, representatives, or employees.

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A. Minimum Scope and Limits of Insurance.
1) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. 3) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease.

B. Insurance Provisions.
1) Deductibles and Self‐Insured Retentions. Any deductibles or self‐ insured retentions must be declared to and approved by CITY.  At the option of CITY, either the insurer shall reduce or eliminate such deductibles or self‐insured retentions as respects CITY, its officers, officials, employees and volunteers; or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

The general and automobile liability policies (and if applicable, pollution liability, garage keepers’ liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:

CITY, its officers, officials, employees, and volunteers are to be covered as insureds as respects:  liability arising out of work or operations performed by or on behalf of CONTRACTOR; products and completed operations of CONTRACTOR; premises owned, occupied, or used by CONTRACTOR; and automobiles owned, leased, hired or borrowed by CONTRACTOR.  The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, employees, or volunteers.

For any claims related to this project, CONTRACTOR’s insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, and volunteers.  Any insurance or self‐insured maintained by CITY, its officers, officials, employees, or volunteers shall be excess of CONTRACTOR’s insurance and shall not contribute with it.

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to CITY, its officers, officials, employees, or volunteers.

CONTRACTOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

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Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to CITY.

The policy limits of coverage shall be made available to the full limits of the policy.  The minimum limits stated above shall not serve to reduce CONTRACTOR’s policy limits of coverage.  Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.

C. Acceptability of Insurer. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to CITY.

D. Verification of Coverage. CONTRACTOR shall furnish CITY with original endorsements effecting coverage required by this Section.  The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf.  The endorsements are to be on forms provided by CITY or on forms equivalent to CG 20 10 11 85 subject to CITY approval.

All insurance certificates and endorsements are to be received and approved by CITY before work commences.  At the request of CITY, CONTRACTOR shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications.

E. Subcontractors. CONTRACTOR shall require all subcontractors to procure and maintain insurance policies subject to the requirements of this Section.  Failure of CONTRACTOR to verify existence of sub‐contractor’s insurance shall not relieve CONTRACTOR from any claim arising from sub‐contractors work on behalf of CONTRACTOR.

17. PROHIBITED INTERESTS. No employee of CITY shall have any direct financial interest in this Agreement.  This Agreement shall be voidable at the option of CITY if this provision is violated.

18. LICENSES; PERMITS; ETC. CONTRACTOR represents and warrants to CITY that CONTRACTOR has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONTRACTOR to practice CONTRACTOR’s profession.  CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONTRACTOR to practice his profession.

19. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement.  Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.

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20. AMENDMENT. This Agreement may be amended or modified only by written agreement signed by both parties.

21. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

22. CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by CITY at its discretion upon written notification to CONTRACTOR.  CONTRACTOR is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project.  CONTRACTOR shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work.  All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY.

23. LOCAL EMPLOYMENT POLICY. CITY desires wherever possible, to hire qualified local residents to work on city projects.  Local resident is defined as a person who resides in Solano County.  CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers.  When local projects require, subcontractors, contractors, consultants, and developers will solicit proposals from qualified local firms where possible.

24. CONTRACTOR NOT A PUBLIC OFFICIAL. CONTRACTOR is not a “public official” for purposes of Government Code §§ 87200 et seq.  CONTRACTOR conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of CITY or any city official, other than normal contract monitoring.  In addition, CONTRACTOR possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel.

25. EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When CITY executes an agreement for or makes payment to CONTRACTOR in the amount of $600 or more in any one calendar year, CONTRACTOR shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:

Whether CONTRACTOR is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non‐profit corporation, or other form of organization.

If CONTRACTOR is doing business as a sole proprietorship, CONTRACTOR shall provide the full name, address and social security number or federal tax identification number of the sole proprietor.

If CONTRACTOR is doing business as other than a sole proprietorship, CONTRACTOR shall provide CONTRACTOR’S federal tax identification number.

26. NOTICES. All notices required herein shall be in writing and shall be given by registered or certified mail, return receipt requested, postage prepaid, and addressed to CITY or CONTRACTOR at their respective addresses as herein provided.

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The mailing address of CITY, until written notice of change thereof has been given to CONTRACTOR, shall be:

Diane Feinstein, Transportation Division Manager
Fairfield Transportation Center
2000 Cadenasso Drive
Fairfield, CA  94533
The mailing address of CONTRACTOR, until written notice of change thereof has been given to CITY, shall be:

Veterans Corporation
PO Box 791
Vallejo, CA  94590

27. ADMINISTRATION. It is agreed by the parties hereto that CONTRACTOR and appropriate members of the staff of CITY may, in the course of administration of this Agreement agree upon such procedures for the performance hereunder of the parties hereto and methods of implementation hereof as shall be consistent with the purposes and intent of this Agreement.

28. CUMULATIVE RIGHTS. Each remedy and right of the parties hereto is cumulative and is in addition to each of the other legal remedies and rights that the party may have in the event of any default of the other.

29. WAIVER. No waiver by CITY or CONTRACTOR of any breach of any provision of this Agreement shall be deemed for any purpose to be a waiver of any breach of any other provision hereon of a continuing or subsequent breach of the same provision.

The failure of one party to enforce a provision of this Agreement is not a waiver of its right to compel enforcement of that provision or of any other provision.

30. SECTION HEADINGS. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of this Agreement.

31. BINDING ON SUCCESSORS. All covenants, conditions, stipulations and agreements herein contained shall extend to and be binding upon the successors and assigns of the respective parties hereto.

32. CONSTRUCTION. This Agreement shall be construed and enforced in accordance with the laws of the State of California.

33.  FEDERAL REQUIREMENTS. The federal provisions set forth in Exhibit "B" are part of this Agreement.

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34. FEDERAL CERTIFICATIONS. The Certifications set forth in Exhibit "C" are part of this Agreement.

CITY and CONTRACTOR have executed this Agreement as of the date first above written.

CITY OF FAIRFIELD VETERANS CORPORATION

BY:  ______________________________ BY:  ____________________________ David Gassaway, City Manager   Chamkaur Giri, President DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 212 of 418Attachment 3 Page 9 of 30

Exhibit A

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EXHIBIT A
SCOPE OF WORK
REDUCED FARE TAXI PROGRAM
SYSTEM OPERATION
CONTRACTOR shall provide reduced fare taxi service for eligible elderly and mobility impaired residents of the City of Fairfield (CITY) as follows:

Persons that are residents of the City of Fairfield that are at least sixty (60) years of age are eligible to apply for a Reduced Fare Taxi Card from Fairfield and Suisun Transit (FAST).

Fairfield residents who possess a Reduced Fare Taxi Card shall be entitled to reduced fare taxi service (24) hours a day, seven (7) days a week, three hundred sixty‐five (365) days a year.

DART Paratransit is a FAST service reserved for qualifying persons with disabilities who are unable to board a FAST bus, access a FAST bus stop, or otherwise navigate the regular fixed route bus system due to a disabling condition as defined by the American with Disabilities Act (ADA).  This does not include disabilities that only make using accessible fixed route bus service complicated or inconvenient.  All FAST and DART vehicles are wheelchair accessible. People eligible for the DART Paratransit program are issued a Solano County ADA Paratransit (Photo) ID Card after an eligibility assessment.

Regardless of age, Fairfield residents who possess a Solano County ADA Paratransit ID Card shall be entitled to reduced fare taxi service (24) hours a day, seven (7) days a week, three hundred sixty‐five (365) days a year.

A government issued photo identification card must be presented by the rider at the time of their taxi trip to ensure the rider is eligible and to reduce fraudulent use.  Solano County ADA Paratransit ID Cards that have a photo do not need to be accompanied by other forms of photo identification.

All taxi trips taken under the Reduced Fare Taxi Program shall be paid for by Local Reduced Fare Taxi Scrip. CITY is not responsible for unpaid balances associated with short fares taken under this program. All unpaid balances for taxi trips are the responsibility of the passenger.  Each passenger is responsible for purchasing their taxi scrip from the City of Fairfield.

SYSTEM MANAGEMENT
CONTRACTOR shall manage the day‐by‐day operations of the reduced fare system in accordance with currently adopted procedures and good management practices. CONTRACTOR shall provide sufficient personnel as may be necessary to enable it to perform its duties and obligations under this Agreement.

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SYSTEM REPORTS
Drivers will continue to maintain a daily manifest, upon which is recorded all trips made each day, showing the time and place of origin and destination of each trip, the number of trips and passengers transported, the taxi card or Solano County ADA Paratransit ID Card number, and the amount of the fare.  CONTRACTOR will use the spreadsheets provided by CITY for their manifests.  The manifests shall be available to CITY for its inspection.

CONTRACTOR shall, in such form as may be prescribed by CITY, furnish to CITY the following reports:
 On or before the tenth (10th) day of each calendar month of operation, a monthly operating statement including a manifest of the trips provided.  Such other financial or statistical reports as CITY may reasonably require.

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EXHIBIT “B”
Federal Clauses and Other Requirements
Federal Clauses

1. Energy Conservation

CONTRACTOR agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. §§ 6321 et seq..

2. Clean Water

(1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. The Contractor agrees to report each violation to the Purchaser and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.

(2) The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

3. Lobbying Restrictions

The CONTRACTOR agrees to:

(a) Refrain from using Federal assistance funds to support lobbying,

(b) Comply and assure the compliance of each third‐party CONTRACTOR at any tier and each SUBCONTRACTOR at any tier, with U.S. DOT regulations, "New Restrictions on Lobbying," 49 C.F.R. Part 20, modified as necessary by 31 U.S.C. § 1352.

(c) Comply with Federal statutory provisions to the extent applicable prohibiting the use of Federal assistance funds for activities designed to influence Congress or a State legislature on legislation or appropriations, except through proper, official channels.

4. Access to Records

The following access to records requirement applies to this Contract:

1. Where the Purchaser is not a State but a local government and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor agrees to provide the Purchaser, the FTA Administrator, the Comptroller General of the United States or DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 215 of 418Attachment 3 Page 12 of 30

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any of their authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized representatives including any PMO Contractor access to Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311.

2. Where the Purchaser is a State and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 633.17, Contractor agrees to provide the Purchaser, the FTA Administrator or his authorized representatives, including any PMO Contractor, access to the Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311. By definition, a major capital project excludes contracts of less than the simplified acquisition threshold currently set at $100,000.

3. Where the Purchaser enters into a negotiated contract for other than a small purchase or under the simplified acquisition threshold and is an institution of higher education, a hospital or other non‐profit organization and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 19.48, Contractor agrees to provide the Purchaser, FTA Administrator, the Comptroller General of the United States or any of their duly authorized representatives with access to any books, documents, papers and record of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions.

4. Where any Purchaser which is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 U.S.C. 5325(a) enters into a contract for a capital project or improvement (defined at 49 U.S.C. 5302(a)1) through other than competitive bidding, the Contractor shall make available records related to the contract to the Purchaser, the Secretary of Transportation and the Comptroller General or any authorized officer or employee of any of them for the purposes of conducting an audit and inspection.

5. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

6. The Contractor agrees to maintain all books, records, accounts and reports required under this contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case Contractor agrees to maintain same until the Purchaser, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR 18.36(i)(11).

7. FTA does not require the inclusion of these requirements in subcontracts.

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5. Federal Changes

CONTRACTOR shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Department of Transportation, Federal Transit Administration, Master Agreement (FTA MA), between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. CONTRACTOR's failure to comply shall constitute a material breach of this contract.

6. Clean Air

(1) The Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The Contractor agrees to report each violation to the Purchaser and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.

(2) The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

7. Recycled Products

To the extent applicable, the CONTRACTOR agrees to comply with U.S. EPA regulations, "Comprehensive Procurement Guidelines for Products Containing Recovered Materials," 40 C.F.R. Part 247, implementing section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C. § 6962, and otherwise provide a competitive preference for products and services that conserve natural resources and protect the environment and are energy efficient.

8. Contract Work Hours and Safety Standards Act
The CONTRACTOR agrees to comply, and assures the compliance of each third‐party CONTRACTOR and each SUBCONTRACTOR at any tier of the Project, with the following employee protection requirements for contract employees

(a) Overtime requirements ‐ No CONTRACTOR or SUBCONTRACTOR contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one‐half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

(b) Violation; liability for unpaid wages; liquidated damages ‐ In the event of any violation of the clause set forth in paragraph (1) of this section the CONTRACTOR and any SUBCONTRACTOR responsible therefore shall be liable for the unpaid wages. In addition, such CONTRACTOR and DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 217 of 418Attachment 3 Page 14 of 30

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SUBCONTRACTOR shall be liable to the United States for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section.

(c) Withholding for unpaid wages and liquidated damages – The CONTRACTOR shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the CONTRACTOR or SUBCONTRACTOR under any such contract or any other Federal contract with the same prime CONTRACTOR, or any other federally‐assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime CONTRACTOR, such sums as may be determined to be necessary to satisfy any liabilities of such CONTRACTOR or SUBCONTRACTOR for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section.

(d) Subcontracts ‐ The CONTRACTOR or SUBCONTRACTOR shall insert in any subcontracts the clauses set forth in this section and also a clause requiring the SUBCONTRACTORs to include these clauses in any lower tier subcontracts. The prime CONTRACTOR shall be responsible for compliance by any SUBCONTRACTOR or lower tier SUBCONTRACTOR with the clauses set forth in this section.

9. No Government Obligation to Third Parties

(a) The City of Fairfield and CONTRACTOR acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the City of Fairfield, CONTRACTOR, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract.

(b) The CONTRACTOR agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the SUBCONTRACTOR who will be subject to its provisions.

10. Program Fraud and False or Fraudulent Statements or Related Acts.

(a) The CONTRACTOR acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the CONTRACTOR certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 218 of 418Attachment 3 Page 15 of 30

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to other penalties that may be applicable, the CONTRACTOR further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the CONTRACTOR to the extent the Federal Government deems appropriate.

(b) The CONTRACTOR also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the CONTRACTOR, to the extent the Federal Government deems appropriate.

(c) The CONTRACTOR agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the SUBCONTRACTOR who will be subject to the provisions.

11. Termination
Upon written notice, CONTRACTOR agrees that the Federal Government may suspend or terminate all or part of the Federal financial assistance provided herein if CONTRACTOR has violated the terms of the Grant Agreement or Cooperative Agreement, or if the Federal Government determines that the purposes of the statute authorizing the Project would not be adequately served by the continuation of Federal financial assistance for the Project. Any failure to make reasonable progress on the Project or other violation of the Grant Agreement or Cooperative Agreement that endangers substantial performance of the Project shall provide sufficient grounds for the Federal Government to terminate the Grant Agreement or Cooperative Agreement. Termination of any Federal financial assistance for the Project will not invalidate obligations properly incurred by CONTRACTOR before the termination date, to the extent those obligations cannot be canceled. If, however, the Federal Government determines that CONTRACTOR has willfully misused Federal assistance funds by failing to make adequate progress, failing to make reasonable and appropriate use of the Project real property, facilities, or equipment, or has failed to comply with the terms of the Grant Agreement or Cooperative Agreement, the Federal Government reserves the right to require CONTRACTOR to refund the entire amount of Federal funds provided for the Project or any lesser amount as the Federal Government may determine. Expiration of any Project time period established for the Project does not, by itself, constitute an expiration or termination of the Grant Agreement or Cooperative Agreement

(a) Termination for Convenience:  The City of Fairfield may terminate this contract, in whole or in part, at any time by written notice to the CONTRACTOR.  The CONTRACTOR shall be paid its costs, including contract closeout costs, and profit on work performed up to the time of termination.  The CONTRACTOR shall promptly submit its termination claim to City of Fairfield to DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 219 of 418Attachment 3 Page 16 of 30

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be paid by the CONTRACTOR. If the CONTRACTOR has any property in its possession belonging to the City of Fairfield, the CONTRACTOR will account for the same, and dispose of it in the manner the City of Fairfield directs.

(b) Termination for Default:  If the CONTRACTOR does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services, the CONTRACTOR fails to perform in the manner called for in the contract, or if the CONTRACTOR fails to comply with any other provisions of the contract, the City may terminate this contract for default.  Termination shall be effected by serving a notice of termination on the CONTRACTOR setting forth the manner in which the CONTRACTOR is in default.  The CONTRACTOR will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract.  If it is later determined by the City of Fairfield that the CONTRACTOR had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or beyond the control of the CONTRACTOR, the City of Fairfield, after setting up a new delivery of performance schedule, may allow the CONTRACTOR to continue work, or treat the termination as a termination for convenience.

(c) Termination for Cost‐Type Contracts:  The City of Fairfield may terminate this contract, or any portion of it, by serving a notice of termination on the CONTRACTOR.  The notice shall state whether the termination is for convenience of the City of Fairfield or is for the default of the CONTRACTOR.  If the termination is for default, the notice shall state the manner in which the CONTRACTOR has failed to perform the requirements of the contract.  The CONTRACTOR shall account for any property in its possession paid for from funds received from the City of Fairfield, or property supplied to the CONTRACTOR by the City of Fairfield.  If the termination is for default, the City of Fairfield may fix the fee, if the contract provides for a fee, to be paid by the CONTRACTOR in proportion to the value, if any, of the work performed up to the time of termination.  The CONTRACTOR shall promptly submit its termination claim to the City of Fairfield and the parties shall negotiate the termination settlement to be paid by the CONTRACTOR.

12. Government‐wide Debarment and Suspension (Nonprocurement) The CONTRACTOR agrees to comply and assures the compliance of each third‐party CONTRACTOR and SUBCONTRACTOR at any tier, with Executive Orders Nos. 12549 and 12689, "Debarment and Suspension," 31 U.S.C. § 6101 note, and U.S. DOT regulations, "Governmentwide Debarment and Suspension (Nonprocurement)," within 49 C.F.R. Part 29.

13. Privacy Act
The following requirements apply to the CONTRACTOR and its employees that administer any system of records on behalf of the Federal Government under any contract:

(a)  The CONTRACTOR agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. § 552a. Among other things, the CONTRACTOR agrees to obtain the express consent of the DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 220 of 418Attachment 3 Page 17 of 30

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Federal Government before the CONTRACTOR, or its employees, operate a system of records on behalf of the Federal Government. The CONTRACTOR understands that the requirements of the Privacy Act, including the civil and criminal penalties for violation of that Act, apply to those individuals involved, and that failure to comply with the terms of the Privacy Act may result in termination of the underlying contract.

(b) The CONTRACTOR also agrees to include these requirements in each subcontract to administer any system of records on behalf of the Federal Government financed in whole or in part with Federal assistance provided by FTA.

14. Civil Rights

The following requirements apply to the underlying contract:

(a) Nondiscrimination ‐ In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the CONTRACTOR agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the CONTRACTOR agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.

(b) Equal Employment Opportunity ‐ The following equal employment opportunity requirements apply to the underlying contract:

(i) Race, Color, Creed, National Origin, Sex ‐ In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the CONTRACTOR agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The CONTRACTOR agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the CONTRACTOR agrees to comply with any implementing requirements FTA may issue.

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(ii) Age ‐ In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § 623 and Federal transit law at 49 U.S.C. § 5332, the CONTRACTOR agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the CONTRACTOR agrees to comply with any implementing requirements FTA may issue.

(iii) Disabilities ‐ In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the CONTRACTOR agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the CONTRACTOR agrees to comply with any implementing requirements FTA may issue.

(c) The CONTRACTOR also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.

15. Breaches and Disputes

(a) Disputes ‐ Disputes arising in the performance of this Contract which are not resolved by agreement of the parties shall be decided in writing by the authorized representative of the City of Fairfield. This decision shall be final and conclusive unless within ten (10) days from the date of receipt of its copy, the CONTRACTOR mails or otherwise furnishes a written appeal to the City of Fairfield. In connection with any such appeal, the CONTRACTOR shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the City of Fairfield shall be binding upon the CONTRACTOR and the CONTRACTOR shall abide by the decision.

(b) Performance During Dispute ‐ Unless otherwise directed by the City of Fairfield, CONTRACTOR shall continue performance under this Contract while matters in dispute are being resolved.

(c) Claims for Damages ‐ Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first observance of such injury of damage.

(d) Remedies ‐ Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the City of Fairfield and the CONTRACTOR arising out of or relating to this agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction within the State of California.

(e) Rights and Remedies ‐ The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder shall be in addition to and not a limitation of DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 222 of 418Attachment 3 Page 19 of 30

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any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the City of Fairfield, Architect or CONTRACTOR shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing.

16. Disadvantaged Business Enterprise

The CONTRACTOR agrees to take the following measures to facilitate participation by disadvantaged business enterprises (DBE) in the Project:

(a) The CONTRACTOR agrees to comply with section 1101(b) of TEA‐21, 23 U.S.C. § 101 note, and U.S. DOT regulations, "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs," 49 C.F.R. Part 26.

(b) The CONTRACTOR agrees that it shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any third‐party contract, or sub‐agreement supported with Federal assistance derived from the U.S. DOT or in the administration of its DBE program or the requirements of 49 C.F.R. Part 26. The CONTRACTOR agrees to take all necessary and reasonable steps set forth in 49 C.F.R. Part 26 to ensure nondiscrimination in the award and administration of all third‐party contracts and sub‐agreements supported with Federal assistance derived from the U.S. DOT.  The CONTRACTOR's DBE program, as required by 49 C.F.R. Part 26 and approved by the U.S. DOT, is incorporated by reference, and made part of the Grant Agreement or Cooperative Agreement. Implementation of this DBE program is a legal obligation, and failure to carry out its terms shall be treated as a violation of the Grant Agreement or Master Agreement. Upon notification to the CONTRACTOR of its failure to implement its approved DBE program, the U.S. DOT may impose sanctions as provided for under 49 C.F.R. Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. § 1001, and/or the Program Fraud Civil Remedies Act, 31 U.S.C. §§ 3801 et seq.

17. Incorporation of FTA 4220.1F Terms
The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions.  All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, dated November 1, 2008, are hereby incorporated by reference.  Anything to the contrary herein notwithstanding, all FTA‐ mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement.  The CONTRACTOR shall not perform any act, fail to perform any act, or refuse to comply with any City of Fairfield request, which would cause the City of Fairfield to be in violation of the FTA terms and conditions.

18. Prompt Payment of Withheld Funds to Subcontractors

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No retainage will be held by the agency for progress payments due to the prime contractor. Prime contractors and subcontractors are prohibited from holding retainage from subcontractors. Any delay or postponement of payment may take place only for good cause and with the agency’s prior written approval. Any violation of these provision shall subject the violating contractor or subcontractor to the penalties, sanctions and other remedies specified in Section 7108.5 of the California Business and Professions Code. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor, deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non‐DBE subcontractors.

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Federal Certifications
Lobbying Certification

The undersigned __________certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the City of Fairfield, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form‐‐LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96).

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all SUBCONTRACTORs shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. §1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. [Note:  Pursuant to 31 U.S.C. §1352 (c) (1)‐(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.]

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The CONTRACTOR, ____________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the CONTRACTOR understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any.

____________________________________________
Signature of CONTRACTOR’S Authorized Official
____________________________________________
Name and Title of CONTRACTOR’S Authorized Official
____________________________________________
Date

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PresidentKamlesh Giri
Veterans Corp
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Certification Regarding Debarment, Suspension, and other Responsibility Matters Instructions for Certification

1. By signing and submitting this bid or proposal, the prospective lower tier participant is providing the signed certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, City of Fairfield may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to City of Fairfield if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” :participant,” “persons,” “lower tier covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 [49 CFR Part 29]. You may contact City of Fairfield for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntary excluded from participation in this covered transaction, unless authorized in writing by City of Fairfield.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion‐Lower Tier Covered Transaction”, without modification, in all lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List issued by U.S. General Service Administration.

8. Nothing contained in the foregoing shall be construed to require establishment of system of records in order to render in good faith the certification required by this clause. The DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 Packet Page 227 of 418Attachment 3 Page 24 of 30

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Knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to all remedies available to the Federal Government, City of Fairfield may pursue available remedies including suspension and/or debarment.

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“Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion‐Lower Tier Covered Transaction”

1. The prospective lower tier participant certifies, by submission of this bid or proposal, that neither it nor its “principals” [as defined at 49 C.F.R. § 29.105(p)] is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. When the prospective lower tier participant is unable to certify the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Date _______________________________
Signature ____________________________
Company Name _______________________
Title _________________________________
DocuSign Envelope ID: 0443004B-3D3D-4755-ADCE-63FE62F75704 President
Veterans Corp
4/26/2023
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Certificate Of Completion
Envelope Id: 0443004B3D3D4755ADCE63FE62F75704 Status: Completed Subject: Complete with DocuSign: Veterans Corp Reduced Fare Taxi Program Agreement-unsigned.pdf Source Envelope:

Document Pages: 26 Signatures: 3 Envelope Originator:

Certificate Pages: 4 Initials: 0 Ron Bremer
AutoNav: Enabled
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1000 Webster Street
Community Development - Building Services
Fairfield, CA 94533
[email protected]
IP Address: 64.162.152.2
Record Tracking
Status: Original
4/26/2023 10:09:31 AM
Holder: Ron Bremer
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
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Kamlesh Giri
[email protected]
President
Veterans Corp
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(None)
Signature Adoption: Drawn on Device
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Sent: 4/26/2023 10:15:02 AM
Viewed: 4/26/2023 10:24:29 AM
Signed: 4/26/2023 10:25:16 AM
Electronic Record and Signature Disclosure:

Accepted: 4/26/2023 10:24:29 AM
ID: 87b24822-b960-4ce1-9153-8620ebe41046
In Person Signer Events Signature Timestamp
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Certified Delivered Security Checked 4/26/2023 10:24:29 AM Signing Complete Security Checked 4/26/2023 10:25:16 AM Completed Security Checked 4/26/2023 10:25:16 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Fairfield (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

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At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

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If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

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If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 2/3/2021 9:06:07 AM Parties agreed to: Kamlesh Giri
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Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

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i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

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Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

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 Until or unless you notify City of Fairfield as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Fairfield during the course of your relationship with City of Fairfield.

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Agenda Item No: 12.

AGENDA REPORT
DATE:May 16, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­120 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 1 to the Freeway Maintenance Agreement of State Highways Between the City of Fairfield and the State of California for the Maintenance of Insync Adaptive Traffic Signal Technology Systems and Emergency Vehicle Preemption Equipment at the Travis Boulevard & Westbound Interstate 80 Off­ Ramp and the Travis Boulevard & Eastbound Interstate 80 On­Ramp Intersections RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield is proposing to install Insync Adaptive Traffic Signal Technology Systems (IATSTS) improvements at 16 signalized intersections located along Travis Boulevard and North Texas St. Two intersections are within the State of California Department of Transportation (Caltrans) right­of­way. The two intersections are:

1. Travis Boulevard & West Bound Interstate 80 Off­Ramp

2. Travis Boulevard & East Bound Interstate 80 On­Ramp
Because the IATSTS improvements will be owned, operated, and maintained by the City, the City and Caltrans will need to amend the existing Freeway Maintenance Agreement (FMA). As a part of the amendment, the City will also maintain the existing City­owned Emergency Vehicle Preemption (EVP) devices that are installed at the two intersections.

DISCUSSION
The City submitted a Caltrans encroachment permit application in summer 2022 to install the IATSTS improvements at the two intersections. IATSTS adjust traffic signal settings to accommodate changing traffic patterns to ease traffic congestion. IATSTS have been installed on several traffic signals throughout the City and have improved the traffic flow within those areas. Caltrans conducted a preliminary review of the application and found the existing Cost Sharing Agreement (CSA) for all traffic signals shared between the City and Caltrans was outdated. Caltrans found that the City was not Packet Page 234 of 418

Agenda Item No: 12.AGENDA REPORTDATE:May 16, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­120 of the City Council of the City of Fairfield Authorizing the CityManager to Execute Amendment No. 1 to the Freeway Maintenance Agreement ofState Highways Between the City of Fairfield and the State of California for theMaintenance of Insync Adaptive Traffic Signal Technology Systems and EmergencyVehicle Preemption Equipment at the Travis Boulevard & Westbound Interstate 80 Off­Ramp and the Travis Boulevard & Eastbound Interstate 80 On­Ramp IntersectionsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield is proposing to install Insync Adaptive Traffic Signal Technology Systems (IATSTS)improvements at 16 signalized intersections located along Travis Boulevard and North Texas St. Twointersections are within the State of California Department of Transportation (Caltrans) right­of­way. Thetwo intersections are: 1. Travis Boulevard & West Bound Interstate 80 Off­Ramp2. Travis Boulevard & East Bound Interstate 80 On­RampBecause the IATSTS improvements will be owned, operated, and maintained by the City, the City andCaltrans will need to amend the existing Freeway Maintenance Agreement (FMA). As a part of theamendment, the City will also maintain the existing City­owned Emergency Vehicle Preemption (EVP)devices that are installed at the two intersections.DISCUSSIONThe City submitted a Caltrans encroachment permit application in summer 2022 to install the IATSTSimprovements at the two intersections. IATSTS adjust traffic signal settings to accommodate changingtraffic patterns to ease traffic congestion. IATSTS have been installed on several traffic signalsthroughout the City and have improved the traffic flow within those areas. Caltrans conducted a preliminary review of the application and found the existing Cost Sharing Agreement (CSA) for all traffic signals shared between the City and Caltrans was outdated. Caltrans found that the City was not sharing costs for several other Caltrans intersections throughout the city. Caltrans would not conduct a full review of the application until the CSA was fully executed. On December 6, 2022, city council adopted Resolution No. 2022­320, which authorized the city manager to enter into a new CSA that superseded the previous. The new CSA did not include terms and conditions for the maintenance of the IATSTS.

After the CSA was executed by the City and Caltrans, the City reapplied for the encroachment permit.

Caltrans provided a full review of the application and determined that the IATSTS improvements and existing EVP equipment would need to be fully maintained by the City because these improvements are initiated by the City and atypical to Caltrans traffic signals. The City will inspect and maintain IATSTS and EVP equipment, including all components within the traffic signal controller, signal pole, mast arm and any other related components. As one of the final conditions to receiving an issued encroachment permit, the City is required to execute Amendment No.1 to the FMA at the two intersections. In consultation with the city attorney, staff has reviewed Amendment No. 1 and recommends to council that the City execute the amendment.

FINANCIAL IMPACT
Amendment No.1 will obligate the City to maintain IATSTS and EVP improvements at an estimated annual cost of $1,000 beginning in Fiscal Year 2023­2024 (Fund 10160201 Object Code 8331). City staff anticipates beginning the construction of the IATSTS improvements in late summer 2023.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, this request may be delayed so that staff can provide necessary information. Staff does not recommend delaying entering into the agreement because it would delay the delivery schedule for the federally funded Adaptive Traffic Signal Control Project and potentially lose grant funding.

STAFF CONTACT
Phil Layoso, Assistant Engineer
(707) 428­7505
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
Resolution No. 86­247
Proposed Amendment No. 1 to the Freeway Maintenance Agreement of State Highways in the City of Fairfield
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/1/2023 ­ 5:54 PM
Kaushal, Paul Approved 5/1/2023 ­ 6:45 PM
Beavers, Esther Approved 5/2/2023 ­ 10:50 AM
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Agenda Item No: 12.AGENDA REPORTDATE:May 16, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­120 of the City Council of the City of Fairfield Authorizing the CityManager to Execute Amendment No. 1 to the Freeway Maintenance Agreement ofState Highways Between the City of Fairfield and the State of California for theMaintenance of Insync Adaptive Traffic Signal Technology Systems and EmergencyVehicle Preemption Equipment at the Travis Boulevard & Westbound Interstate 80 Off­Ramp and the Travis Boulevard & Eastbound Interstate 80 On­Ramp IntersectionsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield is proposing to install Insync Adaptive Traffic Signal Technology Systems (IATSTS)improvements at 16 signalized intersections located along Travis Boulevard and North Texas St. Twointersections are within the State of California Department of Transportation (Caltrans) right­of­way. Thetwo intersections are: 1. Travis Boulevard & West Bound Interstate 80 Off­Ramp2. Travis Boulevard & East Bound Interstate 80 On­RampBecause the IATSTS improvements will be owned, operated, and maintained by the City, the City andCaltrans will need to amend the existing Freeway Maintenance Agreement (FMA). As a part of theamendment, the City will also maintain the existing City­owned Emergency Vehicle Preemption (EVP)devices that are installed at the two intersections.DISCUSSIONThe City submitted a Caltrans encroachment permit application in summer 2022 to install the IATSTSimprovements at the two intersections. IATSTS adjust traffic signal settings to accommodate changingtraffic patterns to ease traffic congestion. IATSTS have been installed on several traffic signalsthroughout the City and have improved the traffic flow within those areas. Caltrans conducted apreliminary review of the application and found the existing Cost Sharing Agreement (CSA) for all trafficsignals shared between the City and Caltrans was outdated. Caltrans found that the City was notsharing costs for several other Caltrans intersections throughout the city. Caltrans would not conduct afull review of the application until the CSA was fully executed. On December 6, 2022, city counciladopted Resolution No. 2022­320, which authorized the city manager to enter into a new CSA thatsuperseded the previous. The new CSA did not include terms and conditions for the maintenance of theIATSTS.After the CSA was executed by the City and Caltrans, the City reapplied for the encroachment permit.Caltrans provided a full review of the application and determined that the IATSTS improvements andexisting EVP equipment would need to be fully maintained by the City because these improvements areinitiated by the City and atypical to Caltrans traffic signals. The City will inspect and maintain IATSTSand EVP equipment, including all components within the traffic signal controller, signal pole, mast armand any other related components. As one of the final conditions to receiving an issued encroachmentpermit, the City is required to execute Amendment No.1 to the FMA at the two intersections. Inconsultation with the city attorney, staff has reviewed Amendment No. 1 and recommends to council thatthe City execute the amendment.FINANCIAL IMPACTAmendment No.1 will obligate the City to maintain IATSTS and EVP improvements at an estimatedannual cost of $1,000 beginning in Fiscal Year 2023­2024 (Fund 10160201 Object Code 8331). Citystaff anticipates beginning the construction of the IATSTS improvements in late summer 2023.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf the council has any questions, this request may be delayed so that staff can provide necessaryinformation. Staff does not recommend delaying entering into the agreement because it would delay thedelivery schedule for the federally funded Adaptive Traffic Signal Control Project and potentially losegrant funding.STAFF CONTACTPhil Layoso, Assistant Engineer(707) 428­[email protected] WITHCity Attorney's OfficeATTACHMENTS:DescriptionProposed ResolutionResolution No. 86­247Proposed Amendment No. 1 to the Freeway Maintenance Agreement of State Highways in theCity of FairfieldREVIEWERS:Reviewer Action DatePanganiban, Ryan Approved 5/1/2023 ­ 5:54 PM Kaushal, Paul Approved 5/1/2023 ­ 6:45 PM
Beavers, Esther Approved 5/2/2023 ­ 10:50 AM
Beavers, Esther Approved 5/2/2023 ­ 10:50 AM
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CITY OF FAIRFIELD

RESOLUTION NO. 2022-120

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE FREEWAY MAINTENANCE AGREEMENT

OF STATE HIGHWAYS BETWEEN THE CITY OF FAIRFIELD AND THE STATE OF CALIFORNIA FOR

THE MAINTENANCE OF INSYNC ADAPTIVE TRAFFIC SIGNAL TECHNOLOGY SYSTEMS AND

EMERGENCY VEHICLE PREEMPTION EQUIPMENT AT THE TRAVIS BOULEVARD & WESTBOUND INTERSTATE 80 OFF-RAMP AND THE TRAVIS BOULEVARD & EASTBOUND INTERSTATE 80 ON-

RAMP INTERSECTIONS

WHEREAS, on September 2, 1986, the City of Fairfield entered into a Freeway Maintenance Agreement (FMA) with the State of California (State); and

WHEREAS, the City will be installing Adaptive System Traffic Signal Improvements at the Travis Boulevard/Interstate 80 West Bound Off-Ramp and Travis Boulevard/Interstate 80 East Bound On-Ramp intersection; and

WHEREAS, the City and State desire to amend the FMA to require the City to maintain the Adaptive System Traffic Signal Improvements and maintain the technology until the FMA is amended or terminated.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Amendment No. 1 of the Freeway Maintenance Agreement between the City of Fairfield and the State of California (Amendment No. 1), attached hereto, is hereby approved.

Section 2. The city manager is hereby authorized to execute Amendment No. 1 and do all things necessary and proper to implement the executed amendment.

PASSED AND ADOPTED this 16th day of May, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY/ BERTANI / CARR /VACCARO / TONNESEN / PANDURO/ WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
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Amendment No.1 04-SOL-80- PM 17.93

AMENDMENT No. 1

TO FREEWAY MAINTENANCE AGREEMENT OF

STATE HIGHWAYS IN THE CITY OF FAIRFIELD

This AMENDMENT Number 1 to the Freeway Maintenance Agreement, hereafter referred to as “AMENDMENT No. 1”, is effective on __________________________, and is entered into by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as “STATE”, and the City of Fairfield, hereinafter referred to as “CITY”. CITY and STATE together are hereafter referred to as “PARTIES”.

WITNESSETH:

A. WHEREAS, a Freeway Maintenance Agreement of State Highway in the City of Fairfield, herein after referred to as “AGREEMENT”, was executed by CITY and STATE on September 2, 1986; and

B. WHEREAS, AGREEMENT by its terms provides that it may be modified or amended at any time upon mutual consent of the PARTIES; and

C. WHEREAS, the PARTIES mutually desire to identify the maintenance responsibilities of CITY for newly constructed and/or revised improvements within STATE's right of way by Encroachment Permit #0423-NSN-0109; and

D. WHEREAS, the PARTIES hereto now desire to amend AGREEMENT as provided herein.

NOW, THEREFORE, the PARTIES agree to amend AGREEMENT as follows:

1. AMENDMENT No. 1 EXHIBIT A of AGREEMENT is hereby modified to read as shown on the attached "AMENDMENT No. 1, EFFECTIVE _______________" EXHIBIT A-1, numbered sheet 1 of 1, which shall be added, becoming a part of AGREEMENT for all purposes.

2. A new Article 7 is hereby added and made part of the AGREEMENT to read as follows:

"7. CITY must obtain the necessary Encroachment Permits from STATE’s District 04 Encroachment Permit Office prior to entering STATE right of way to perform CITY maintenance responsibilities. This permit will be issued at no cost to CITY."

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Amendment No.1 04-SOL-80- PM 17.93

3. A new Article 8 is hereby added and made part of the AGREEMENT to read as follows:

8. EMERGENCY VEHICLE PREEMPTION SYSTEM ("EVPS") AND INSYNC ADAPTIVE TRAFFIC SIGNAL TECHNOLOGY SYSTEM ("IATSTS") constructed as a permitted encroachment within STATE’s right of way at the locations listed on Exhibit A-1. CITY is solely responsible for all improvements, including but not limited to the installation, operation, and maintenance of EVPS and IATSTS.

8.1. CITY, at CITY expense, will own, inspect and maintain the EVPS and IATSTS equipment, including all components within the controller cabinet, any components attached to a signal pole or mast arm, and other related components; the phasing and timing of the EVPS and IATSTS systems will be as directed by the STATE Engineer.

8.2. Upon installation, replacement, or maintenance of a EVPS or IATSTS, CITY maintenance personnel, STATE Engineer, and/or local emergency services personnel will conduct joint operational tests. A representative of the EVPS or IATSTS supplier should also be present to provide technical assistance during the initial operational tests.

8.3. In addition to regular inspection and maintenance, all costs of repairing or replacing damaged or missing EVPS and IATSTS equipment is the responsibility of the CITY, except to the extent caused by the STATE.

8.4. STATE may, without prior notice, temporarily deactivate IATSTS equipment at any time if problems appear that are suspected to be caused or exacerbated by IATSTS. STATE will notify CITY within forty-eight (48) hours regarding any changes to the IATSTS, as soon as possible, or prior to action if feasible. CITY understands that workload and staffing factors may affect the actual amount of time prior to notification. Care shall be taken to ensure EVPS is not affected by deactivating IATSTS.

8.5. CITY will provide maintenance personnel who will be available to respond without delay to emergency calls to provide the STATE assistance with the IATSTS and EVPS systems. Controller failure, lights out, knockdowns, or two (2) red lights out at an intersection are considered emergencies. His/Her email and phone number are the following:

IATSTS: City of Fairfield, Brian Garcia, 707-580-4570.

EVPS: City of Fairfield, Brian Garcia, 707-580-4570.

Packet Page 245 of 418Attachment 3 Page 2 of 4

Amendment No.1 04-SOL-80- PM 17.93

8.6 CITY shall not alter, adjust, modify, remove, replace, disconnect, activate, or deactivate STATE equipment without written authorization from STATE. In cases of an emergency, the CITY, without prior notice, may access STATE facilities. However, the CITY shall notify the STATE of any such entry as soon as it is practicable under the circumstance.

8.7 CITY will notify, in writing, the STATE Engineer a minimum fifteen (15) working days prior to any change in the EVPS or IATSTS.

4. AMENDMENT No. 1 is hereby deemed to be included and made a part of AGREEMENT and shall remain in full force and effect until amended or terminated.

In all other respects, AGREEMENT shall remain in full force and effect.

PARTIES are empowered by Streets and Highways Code Section 114 and 130 to enter into this Agreement and have delegated to the undersigned the authority to execute this Agreement on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this Agreement.

IN WITNESS WHEREOF, PARTIES hereto have set their hands and seals the day and year first above written.

CITY OF FAIRFIELD STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

Approved:

By: ______________________
City Manager By: _______________________

LEAH BUDU,
Deputy District Director
Maintenance Division, District 04
Attest:

By: _______________________
City Clerk

Approved as to form and procedure:

By_______________________
City Attorney
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Amendment No. 1

EXHIBIT A-1

EMERGENCY VEHICLE PREEMPTION SYSTEM (EVPS) AND
INSYNC ADAPTIVE TRAFFIC SIGNAL TECHNOLOGY SYSTEM ("IATSTS") Caltrans and CITY of Fairfield
Effective _______________

BASIS OF COST DISTRIBUTION
CITY-Owned, Operated, and Maintained

Route and
PM
Location Type of
Facility
Cost Distribution

STATE CITY
04-SOL-80-
PM 17.93,

TRAVIS BLVD.
& SR-80 WB

OFF-RAMP

EVPS AND
IATSTS
0% 100%
04-SOL-80-
PM 17.93
TRAVIS BLVD.
& SR-80 EB

ON-RAMP

EVPS AND
IATSTS
0% 100%

NOTES

1. IATSTS includes, but is not limited to, Type M cabinets, adaptive system processor, intercept module, power distribution unit, equipment panel, ethernet switch, integrated 1U housing, necessary cables, detection cameras, conduit and accessories.

2. EVPS includes, but is not limited to, emergency vehicle preemption detector and accessories.

Packet Page 247 of 418Attachment 3 Page 4 of 4

Agenda Item No: 13.

AGENDA REPORT
DATE:May 16, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­121 of the City Council of the City of Fairfield Authorizing Execution of the Improvement Agreement for the One Lake Vanden Road Utility Extension (DWR EP 1877 Amendment); and
Resolution 2023­122 of the City Council of the City of Fairfield Authorizing Execution of the One Lake Planning Area 5 Interim Wastewater Facilities Agreement RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
One Lake Holding, LLC (Developer) proposes to construct improvements within Vanden Road, extending public potable water, non­potable water, sanitary sewer, and storm drain utilities. Extending these utilities is required to provide services to development within Planning Area 5 of the Train Station Specific Plan (TSSP). Furthermore, a temporary sewer lift station is necessary to convey wastewater from the future residential development, over an existing Kinder­Morgan gas main, until this main is relocated. The recommended actions authorize the city manager to execute both improvement agreements, the first allowing the Developer to construct improvements extending existing public utilities and the second obligating the Developer to own and maintain the interim sewer lift station until it is removed.

DISCUSSION
The Developer is ready to begin subdivision construction within Planning Area 5 (PA5) of the TSSP. To provide utility service to the future residential homes in PA5, the Developer is constructing improvements extending public infrastructure approximately 800­feet from the Lake Trail Street intersection with Vanden Road. These utility extensions are necessary to serve the future PA5 residential development, future Matt Garcia Park, and future development in the industrial area of Planning Area 6 of the TSSP.

The Department of Water Resources (DWR) owns and maintains an existing 72­inch Northbay Aqueduct (NBA) transmission main which crosses Vanden Road approximately 300­feet east of the Packet Page 248 of 418

Agenda Item No: 13.AGENDA REPORTDATE:May 16, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­121 of the City Council of the City of Fairfield Authorizing Execution ofthe Improvement Agreement for the One Lake Vanden Road Utility Extension (DWR EP1877 Amendment); andResolution 2023­122 of the City Council of the City of Fairfield Authorizing Execution ofthe One Lake Planning Area 5 Interim Wastewater Facilities AgreementRECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEOne Lake Holding, LLC (Developer) proposes to construct improvements within Vanden Road,extending public potable water, non­potable water, sanitary sewer, and storm drain utilities. Extendingthese utilities is required to provide services to development within Planning Area 5 of the Train StationSpecific Plan (TSSP). Furthermore, a temporary sewer lift station is necessary to convey wastewaterfrom the future residential development, over an existing Kinder­Morgan gas main, until this main isrelocated. The recommended actions authorize the city manager to execute both improvementagreements, the first allowing the Developer to construct improvements extending existing publicutilities and the second obligating the Developer to own and maintain the interim sewer lift station until itis removed.DISCUSSIONThe Developer is ready to begin subdivision construction within Planning Area 5 (PA5) of the TSSP. Toprovide utility service to the future residential homes in PA5, the Developer is constructingimprovements extending public infrastructure approximately 800­feet from the Lake Trail Streetintersection with Vanden Road. These utility extensions are necessary to serve the future PA5residential development, future Matt Garcia Park, and future development in the industrial area ofPlanning Area 6 of the TSSP.

The Department of Water Resources (DWR) owns and maintains an existing 72­inch Northbay Aqueduct (NBA) transmission main which crosses Vanden Road approximately 300­feet east of the Lake Trail and Vanden Road street intersection. The proposed improvements extend the public utilities over this NBA transmission main. The Developer has received the necessary permitting from DWR to construct the proposed improvements.

Lastly, Kinder­Morgan owns a 20­inch, high pressure gas main within Vanden Road. The City and Developer are currently working with Kinder­Morgan staff to design the relocation of this gas main; however, prior to relocation, a temporary sewer lift station is necessary to convey future wastewater from PA5, over this existing gas main, and into the public sewer collection system. The Developer shall be solely responsible for constructing, owning, and maintaining this temporary lift station until the gas main is relocated and the temporary lift station is removed. The Interim Wastewater Facilities Agreement outlines the Developer’s responsibility and obligations.

The proposed improvements are located outside of the Vanden Road roadway and do not require Vanden Road to close during construction. Traffic control shall be reviewed and approved by the City prior to any construction activity disrupting Vanden Road. The Developer shall coordinate with City staff and provide adequate public notification prior to any prolonged closures.

The Developer will minimize disturbances to residents within the adjacent One Lake development by working within the allowed construction hours between 7a.m.­ 5p.m., providing dust control, and conducting public outreach to notify residents of any anticipated construction impacts.

The Developer has provided all of the necessary bonds and insurance required to enter into this Agreement.

FINANCIAL IMPACT
There is no cost to the City in constructing the public improvements contemplated under the Agreement.

Once completed and accepted by the city council, the City shall own and be responsible for maintaining the public improvements, including the water, non­potable water, and storm drain mains. The sanitary sewer shall be owned and maintained by the Developer until the terms of the Interim Wastewater Facilities Agreement are satisfied and the City accepts the sanitary sewer as complete. Upon acceptance of the sanitary sewer improvements, the Fairfield­Suisun Sewer District shall be responsible for the sewer improvements.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The Developer has met the necessary conditions and has provided the proper documents to execute the agreements. If the council has any questions regarding the improvements, approval may be postponed until the questions are addressed.

STAFF CONTACT
Alvin Lei, Senior Civil Engineer
(707) 428­7476
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Packet Page 249 of 418

Agenda Item No: 13.AGENDA REPORTDATE:May 16, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­121 of the City Council of the City of Fairfield Authorizing Execution ofthe Improvement Agreement for the One Lake Vanden Road Utility Extension (DWR EP1877 Amendment); andResolution 2023­122 of the City Council of the City of Fairfield Authorizing Execution ofthe One Lake Planning Area 5 Interim Wastewater Facilities AgreementRECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEOne Lake Holding, LLC (Developer) proposes to construct improvements within Vanden Road,extending public potable water, non­potable water, sanitary sewer, and storm drain utilities. Extendingthese utilities is required to provide services to development within Planning Area 5 of the Train StationSpecific Plan (TSSP). Furthermore, a temporary sewer lift station is necessary to convey wastewaterfrom the future residential development, over an existing Kinder­Morgan gas main, until this main isrelocated. The recommended actions authorize the city manager to execute both improvementagreements, the first allowing the Developer to construct improvements extending existing publicutilities and the second obligating the Developer to own and maintain the interim sewer lift station until itis removed.DISCUSSIONThe Developer is ready to begin subdivision construction within Planning Area 5 (PA5) of the TSSP. Toprovide utility service to the future residential homes in PA5, the Developer is constructingimprovements extending public infrastructure approximately 800­feet from the Lake Trail Streetintersection with Vanden Road. These utility extensions are necessary to serve the future PA5residential development, future Matt Garcia Park, and future development in the industrial area ofPlanning Area 6 of the TSSP.The Department of Water Resources (DWR) owns and maintains an existing 72­inch NorthbayAqueduct (NBA) transmission main which crosses Vanden Road approximately 300­feet east of theLake Trail and Vanden Road street intersection. The proposed improvements extend the public utilitiesover this NBA transmission main. The Developer has received the necessary permitting from DWR toconstruct the proposed improvements.Lastly, Kinder­Morgan owns a 20­inch, high pressure gas main within Vanden Road. The City andDeveloper are currently working with Kinder­Morgan staff to design the relocation of this gas main;however, prior to relocation, a temporary sewer lift station is necessary to convey future wastewaterfrom PA5, over this existing gas main, and into the public sewer collection system. The Developer shallbe solely responsible for constructing, owning, and maintaining this temporary lift station until the gasmain is relocated and the temporary lift station is removed. The Interim Wastewater FacilitiesAgreement outlines the Developer’s responsibility and obligations.The proposed improvements are located outside of the Vanden Road roadway and do not requireVanden Road to close during construction. Traffic control shall be reviewed and approved by the Cityprior to any construction activity disrupting Vanden Road. The Developer shall coordinate with City staffand provide adequate public notification prior to any prolonged closures.The Developer will minimize disturbances to residents within the adjacent One Lake development byworking within the allowed construction hours between 7a.m.­ 5p.m., providing dust control, andconducting public outreach to notify residents of any anticipated construction impacts. The Developer has provided all of the necessary bonds and insurance required to enter into thisAgreement.FINANCIAL IMPACTThere is no cost to the City in constructing the public improvements contemplated under the Agreement.Once completed and accepted by the city council, the City shall own and be responsible for maintainingthe public improvements, including the water, non­potable water, and storm drain mains. The sanitarysewer shall be owned and maintained by the Developer until the terms of the Interim WastewaterFacilities Agreement are satisfied and the City accepts the sanitary sewer as complete. Uponacceptance of the sanitary sewer improvements, the Fairfield­Suisun Sewer District shall beresponsible for the sewer improvements.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe Developer has met the necessary conditions and has provided the proper documents to executethe agreements. If the council has any questions regarding the improvements, approval may bepostponed until the questions are addressed.STAFF CONTACTAlvin Lei, Senior Civil Engineer(707) 428­[email protected] WITHCity Attorney's Office ATTACHMENTS:

Description
Attachment 1: Proposed Resolution – One Lake Vanden Road Utility Extension (DWR EP 1877 Amendment)
Attachment 2: Proposed Agreement: One Lake Vanden Road Utility Extension Agreement Attachment 3: Proposed Resolution – Interim Wastewater Facilities Agreement Attachment 4: Proposed Agreement – Interim Wastewater Facilities Agreement Attachment 5: Vicinity Map
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/1/2023 ­ 6:32 PM
Kaushal, Paul Approved 5/1/2023 ­ 6:45 PM
Beavers, Esther Approved 5/2/2023 ­ 10:48 AM
Beavers, Esther Approved 5/2/2023 ­ 10:49 AM
Packet Page 250 of 418

CITY OF FAIRFIELD

RESOLUTION NO. 2023-121

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING EXECUTION OF

THE IMPROVEMENT AGREEMENT FOR THE ONE LAKE VANDEN ROAD UTILITY EXTENSION (DWR EP 1877 AMENDMENT)

WHEREAS, One Lake Holding, LLC (Developer) has requested that the City Council approve an improvement agreement (Agreement) to install and construct improvements including, but not limited to: extending potable water, non-potable water, sanitary sewer, and storm drain improvements within Vanden Road; and

WHEREAS, the Developer has provided all of the necessary bonds and insurance and paid the fees required to enter into this Agreement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is authorized and directed to execute, on behalf of the City of Fairfield, that certain Improvement Agreement between the City and One Lake Holding, LLC.

Section 2. The city manager is hereby authorized to do all things necessary and proper to implement the above-mentioned agreement.

PASSED AND ADOPTED this 16th day of May, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
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CITY OF FAIRFIELD

RESOLUTION NO. 2023-122

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING EXECUTION OF THE ONE LAKE PLANNING AREA 5 INTERIM WASTEWATER FACILITIES AGREEMENT

WHEREAS, One Lake Holding, LLC (Developer) has requested that the City Council approve the Interim Wastewater Facilities Agreement (Agreement) obligating the Developer to construct, own, and maintain an interim sewer lift station and all associated appurtenances until the interim lift station is removed; and

WHEREAS, the Developer has provided all of the necessary bonds and insurance to enter into this Agreement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is authorized and directed to execute, on behalf of the City of Fairfield, that certain Interim Wastewater Facilities Agreement between the City and One Lake Holding, LLC.

Section 2. The city manager is hereby authorized to do all things necessary and proper to implement the above-mentioned agreement.

PASSED AND ADOPTED this 16th day of May, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
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DAIR BASEPARKWAYPROJECT SITECEMENT HILL ROADCITYLIMITPacket Page 278 of 418Attachment 5 Page 1 of 1

Agenda Item No: 14.

AGENDA REPORT
DATE:May 16, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­123 of the City Council of the City of Fairfield Granting Preliminary Approval of the Fiscal Year 2023­2024 Engineer’s Report, Declaring Intention to Order the Levy and Collection of Assessments, and Providing Notice of a Public Hearing Thereon for the Smith Ranch Assessment District
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of this resolution will grant preliminary approval of the fiscal year (FY) 2023­2024 engineer’s report, declare the city council’s intention to order the levy and collection of assessments, and set the date and provide for notice for a public hearing for the Smith Ranch Assessment District (District).

DISCUSSION
The City formed the District in 1986. In addition to providing funding for some of the initial infrastructure improvements for the Rancho Solano subdivision, the District also provides for the collection of annual assessments to fund the ongoing maintenance or repair of the improvements and open space within the District.

The funding for maintenance projects in the District requires the accrual of funds over time. Since the formation of the District, several major maintenance projects have been completed.

The supplemental engineer’s report contains a complete description of the lots and parcels of land within the boundaries of the District, an estimate of the costs of maintenance and repair during the next fiscal year, and the assessments upon lots and parcels of land.

The FY 2023­2024 levy for the District is proposed to increase from the FY 2022­2023 levy of $0 per parcel to $325 per parcel, which does not exceed the District’s adopted assessment range maximum of $395 established in 1996.

Packet Page 279 of 418

Agenda Item No: 14.AGENDA REPORTDATE:May 16, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­123 of the City Council of the City of Fairfield Granting PreliminaryApproval of the Fiscal Year 2023­2024 Engineer’s Report, Declaring Intention to Orderthe Levy and Collection of Assessments, and Providing Notice of a Public HearingThereon for the Smith Ranch Assessment DistrictRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of this resolution will grant preliminary approval of the fiscal year (FY) 2023­2024engineer’s report, declare the city council’s intention to order the levy and collection of assessments,and set the date and provide for notice for a public hearing for the Smith Ranch Assessment District(District).DISCUSSIONThe City formed the District in 1986. In addition to providing funding for some of the initial infrastructureimprovements for the Rancho Solano subdivision, the District also provides for the collection of annualassessments to fund the ongoing maintenance or repair of the improvements and open space withinthe District.  The funding for maintenance projects in the District requires the accrual of funds over time. Since theformation of the District, several major maintenance projects have been completed.The supplemental engineer’s report contains a complete description of the lots and parcels of landwithin the boundaries of the District, an estimate of the costs of maintenance and repair during the nextfiscal year, and the assessments upon lots and parcels of land.  The FY 2023­2024 levy for the District is proposed to increase from the FY 2022­2023 levy of $0 perparcel to $325 per parcel, which does not exceed the District’s adopted assessment range maximum of $395 established in 1996.

Staff is currently working on a plan to utilize funding for infrastructure improvements within the District boundaries. In the upcoming fiscal year, staff intends to complete a paving project in various Rancho Solano subdivisions. The project is estimated at $2­$2.5 million.

The total proposed revenue for the District is $479,925, which includes assessments of $389,925 and interest of $90,000. The total proposed expenditure for the District is $2,504,599, which includes project costs of $2,500,000 and administrative costs of $4,599.

The adoption of this resolution will grant preliminary approval of the FY 2023­2024 engineer’s report, declare the council’s intention to order the levy and collection of assessments, and set the date and provide for notice for a public hearing for the District. The public hearing is scheduled for June 20, 2023, at 6:00 p.m.

FINANCIAL IMPACT
The total proposed expenditure for the District is $2,504,599, which will be paid from the Smith Ranch Assessment District Fund 178.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Staff informed the Rancho Solano Homeowners Association of the proposed assessments and budget.

ALTERNATIVE ACTION
If council has any questions regarding the adoption of this resolution, this item may be rescheduled until the next council meeting to allow staff to provide the necessary supporting documents. However, not approving this resolution may prevent the City from collecting assessments for the 2023­2024 tax year.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 428­7089
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
Engineer's Report
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/1/2023 ­ 6:22 PM
Kaushal, Paul Approved 5/1/2023 ­ 6:53 PM
Beavers, Esther Approved 5/2/2023 ­ 10:56 AM
Beavers, Esther Approved 5/2/2023 ­ 10:57 AM
Packet Page 280 of 418

CITY OF FAIRFIELD

RESOLUTION NO. 2023-123

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD GRANTING PRELIMINARY APPROVAL OF THE FISCAL YEAR 2023-2024 ENGINEER’S REPORT, DECLARING INTENTION TO

ORDER THE LEVY AND COLLECTION OF ASSESSMENTS, AND PROVIDING NOTICE OF A PUBLIC

HEARING THEREON FOR THE SMITH RANCH ASSESSMENT DISTRICT

WHEREAS, on October 7, 1986, this City Council adopted Resolution No. 86-291, A Resolution of Intention to Make Acquisitions and Improvements, Smith Ranch Assessment Dist rict (Resolution of Intention); and

WHEREAS, on November 18, 1986, this council adopted Resolution No. 1986-341, A Resolution Adopting Engineer’s Report, Confirming the Assessment and Ordering the Work and Acquisitions, Directing Recording and Filling of Assessment, Assessment Diagram and Notice of Assessment, Appointing Collection Officer, and Providing for Notice to Pay Assessments.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Pursuant to the Resolution of Intention and Section 10100.8 of the California Streets and Highways Code, a supplement to the Engineer’s Report for Fiscal Year (FY) 2023-2024 (Engineer’s Report) has been made, filed with the city clerk of the City of Fairfield, duly considered by this council, and said Engineer’s Report is hereby deemed sufficient and is hereby granted preliminary approval. Said Engineer’s Report shall stand for all subsequent assessment proceedings for FY 2023-2024 under and pursuant to the foregoing Resolution of Intention.

Section 2. It is the intention of this council to order the levy and collection of special assessments, pursuant to Section 10100.8 of the California Streets and Highways Code for the maintenance, repair, or improvement of the acquisitions and improvements installed under proceedings and pursuant to the Resolution of Intention. Said improvements consist generally of storm drainage and related, conforming improvements including, but not limited to, improved easement ways and benches.

Section 3. Reference is hereby made to that certain Map of Boundaries of the Smith Ranch Assessment District (District) on file in the office of the city clerk of the City for a description of the territory within which said assessments for maintenance, repair, or improvement are proposed to be levied and collected.

Section 4. Reference is hereby made to said Engineer’s Report which contains a complete description of the lots, pieces, and parcels of land within the boundaries of the District, an estimate of the costs of said maintenance, repair, or improvement during the next ensuing FY 2023-2024 and an apportionment of said costs upon said lots, pieces, and parcels of land.

Packet Page 281 of 418Attachment 1 Page 1 of 2

RES. NO. 2023-123