Agenda, first session — Fairfield City Council, September 19, 2023 (part 2 of 2)

PASSED AND ADOPTED this 19th day of September, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

CITY CLERK
Packet Page 120 of 294Attachment 1 Page 2 of 2

Utility Distribution Easement (02/2020)
RECORDING REQUESTED BY AND RETURN TO:

PACIFIC GAS AND ELECTRIC COMPANY
300 Lakeside Drive, Suite 210
Oakland, CA 94612
Attn: Land Rights Library
Location: City/Uninc _
Recording Fee $ _
Document Transfer Tax $ _
[ ] This is a conveyance where the consideration and
Value is less than $100.00 (R&T 11911).
[ ] Computed on Full Value of Property Conveyed, or
[ ] Computed on Full Value Less Liens
& Encumbrances Remaining at Time of Sale
[ ] Exempt from the fee per GC 27388.1 (a) (2); This
document is subject to Documentary Transfer Tax
Si nature of declarant or a ent determinin tax
(SPACE ABOVE FOR RECORDER'S USE ONLY)
LD# 2405-02-10091 EASEMENT DEED
CITY OF FAIRFIELD, a municipal corporation,
hereinafter called Grantor, hereby grants to PACIFIC GAS AND ELECTRIC COMPANY, a California corporation, hereinafter called Grantee, the right from time to time to excavate for, construct, reconstruct, replace ( of initial or any other size), remove, maintain, inspect, and use facilities and associated equipment for public utility purposes, including, but not limited to electric, gas, and communication facilities, together with a right of way therefor, on, over and under the easement area as hereinafter set forth, and also ingress thereto and egress therefrom, over and across the lands of Grantor situated in the City of Fairfield, County of Solano, State of California, described as follows:
(APN 0030-185-110)
Lot 9 and Lot 10 of Block 18 of"Map of Fairfield, made by E. A. d'hemecourt" as shown upon the map filed for record May 4, 1859 in Map Book 1 of Maps at page 46, Solano County Records.

The easement area is described as follows:

The strip ofland of the uniform width of 10 feet, lying 5 feet on each side of the alignment of the facilities as initially installed hereunder. The approximate locations of said facilities are shown upon Grantee's Drawing No. L-5-2-26 attached hereto and made a part hereof.

Grantee agrees that on receiving a request in writing, it will at Grantor's expense, survey, prepare and record a "Notice of Final Description" referring to this instrument and setting forth a description of said strip of land.

Grantor further grants to Grantee the right, from time to time, to trim or to cut down, without Grantee paying compensation, any and all trees and brush now or hereafter within said easement area, and shall have the further right, from time to time, to trim and cut down trees and brush along each side of said easement area which now or hereafter in the opinion of Grantee may interfere with or be a hazard to the Packet Page 121 of 294Attachment 2 Page 1 of 5

Utility Distribution Easement (02/2020)
facilities installed hereunder, or as Grantee deems necessary to comply with applicable state or federal regulations.

Grantor also grants to Grantee the right to use such portion of said lands contiguous to said easement area as may be reasonably necessary in connection with the excavation, construction, reconstruction, replacement, removal, maintenance and inspection of said facilities.

Grantor hereby covenants and agrees not to place or construct, nor allow a third party to place or construct, any building or other structure, or store flammable substances, or drill or operate any well, or construct any reservoir or other obstruction within said easement area, or diminish or substantially add to the ground level within said easement area, or construct any fences that will interfere with the maintenance and operation of said facilities.

Grantor acknowledges that they have read the "Grant of Easement Disclosure Statement", Exhibit "A", attached hereto and made a part hereof.

The legal description herein, or the map attached hereto, defining the location of this utility distribution easement, was prepared by Grantee pursuant to Section 8730(c) of the Business and Professions Code.

This document may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.

The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land.

Dated:

CITY OF FAIRFIELD, a municipal corporation
By _
David Gassaway, City Manager
Area 6
Land Service Office
Line of Business: 43
Business Doc Type: Easements
MTRSQ: (24.05.02.26.31)
PG&E Drawing Number: L-5-2-26
PLAT NO. SI I, SI 121
LO of any Cross-referenced documents LD#2405-02-0019
TYPE OF INTEREST: 4, 86
PM#: 35449205
County: Solano
Prepared By: LEPH
Checked By: R WWO I hereby certify that a resolution was adopted on the __ day of , 20 __ , by the
City Council of the City of Fairfield
authorizing the foregoing grant of easement.

By _
Packet Page 122 of 294Attachment 2 Page 2 of 5

Utili Distribution Easement (02/2020)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of )
On , before me, Notary Public,
l11se11 name
personally appeared-----------------------------------
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(Seal)
Signature of Notary Public

CAPACITY CLAIMED BY SIGNER
[ ] Individual(s) signing for oneself/themselves
[ ] Corporate Officer(s) of the above named corporation(s) [ ] Trustee(s) of the above named Trust(s)
[ ] Partner(s) of the above named Partnership(s)
[ ] Attorney(s)-in-Fact of the above named Principal(s) [ ] Other
Pacific Gas and Electric Company
Packet Page 123 of 294Attachment 2 Page 3 of 5

U tility D istrib utio n E asem en t (0 2/202 0 )
EXHIBIT "A"

GRANT OF EASEME NT DISCLOSURE ST A TEMENT I
This Disclosure Statement will assist you in evaluating the request for granting an easement to Pacific Gas and Electric Company (PG&E) to accommodate a utility service extension to PG&E's applicant. Please read this disclosure carefully before signing the Grant of Easement.
• You are under no obligation or threat of condemnation by PG&E to grant this easement. • The granting of this easement is an accommodation to PG&E's applicant requesting the extension of PG&E utility facilities to the applicant's property or project. Because this easement is an accommodation for a service extension to a single customer or group of customers, PG&E is not authorized to purchase any such easement.
• By granting this easement to PG&E, the easement area may be used to serve additional customers in the area and may be used to install additional utility facilities. Installation of any proposed facilities outside of this easement area will require an additional easement. • Removal and/or pruning of trees or other vegetation on your property may be necessary for the installation of PG&E facilities. You have the option of having PG&E's contractors perform this work on your property, if available, or granting permission to PG&E's applicant or the applicant's contractor to perform this work.

Additionally, in order to comply with California fire laws and safety orders, PG&E or its contractors will periodically perform vegetation maintenance activities on your property as provided for in this grant of easement in order to maintain proper clearances from energized electric lines or other facilities. • The description of the easement location where PG&E utility facilities are to be installed across your property must be satisfactory to you.
• The California Public Utilities Commission has authorized PG&E's applicant to perform the installation of certain utility facilities for utility service. In addition to granting this easement to PG&E, your consent may be requested by the applicant, or applicant's contractor, to work on your property. Upon completion of the applicant's installation, the utility facilities will be inspected by PG&E. When the facility installation is determined to be acceptable the facilities will be conveyed to PG&E by its applicant.

By signing the Grant of Easement, you are acknowledging that you have read this disclosure and understand that you are voluntarily granting the easement to PG&E. Please return the signed and notarized Grant of Easement with this Disclosure Statement attached to PG&E. The duplicate copy of the Grant of Easement and this Disclosure Statement is for your records.

Packet Page 124 of 294Attachment 2 Page 4 of 5

R A N C H O

S U IS U N
b

N ALLEY
I
I
CITY OF FAIRFIELD, a:municipal
corporation
APN: 0030-185-110
BK. 978 O.R. PG. 26
LOT
10 I
BLOCK 18
I
:o~ <o
~ ~ <) «31<)0·
~ ""< ~.L.1 <o':
77'± I
I
I
I
I L __
23'±
LOT
9 EXISTING PG&E FACILITIES

AND EASEMENT AREA
LD#2405-02-0019

HONEYCHURCH
APN: 0030-185-060

BKM LLC
APN: 0030-185-080
__ Q
co
LEGEND:

APPROX. CENTERLINE OF A
10' WIDE PG&E EASEMENT

EXISTING PG&E FACILITIES

AND EASEMENT AREA
LD#2405-02-0019

EMPIRE STREET

UNLESS OTHERWISE SHOWN ALL COURSES EXTEND TO OR ALONG ALL

BOUNDARIES OR LINES
App icant:

BKM LLC 1"=30' 8/16/2023

SECTION
(NE a OF SE a)
SEC.26

TOWNSHIP
(SN)
RAN E
(2W)
MERIDIAN COUNTY OF· SOLANO
(M.D.M.)
F.B.: DR.BY:

CITY OF: FAIRFIELD
LEPH CH.BY: RWW0

PLAT MAP

REFERENCES
S11
S1121 PG E SACRAMENTO

DIVISION
35449205 L-5-2-26
AUTHORIZ DRAWING NO.

Packet Page 125 of 294Attachment 2 Page 5 of 5

@ POR. LOT. 37, SUISUN RANCHO
----------POR. SEC'S. 25826, T5N., R.2W, M.D.B.8M. EXT.----- ~ KENTUCKY
'
..,:

Cl)
" ~ " &
!l .., .g,
;j:
~-
~
0 u i 0 0 ~
~
~ cl.1 Pcl.2 I
~ 0 @~ @ @)
1 I z 3 ~ ~ ~-
I ~ ~ ~ ..,.,,. I .So'
r @) ' ~ r ' p M. 48 - 16 I I : /:$"0' r -- 100.58'
'II I /84W-i :! -- .s-o• ,...., - ©~ _g ,-... e ,-... @ ~ -!!, ® 0. - ~ 12 I I I 0 9 8 ~ 7 h
~
a.,' l
$0' ZS' zr' zr' ecr ~ ;$"".3' .,. .. .rt1.:r' u .•.

N 89'58'J8"[
0 Tax Area Code 30-18 3/04
ST. ~
5<>' 50• .so· so· ti :....r l
~ -o· ..... (fl) --
~ 7
@ @ © ---- ----------
" 12 ~ II 10 ~0 s@ ~ ~ ' ' ---- ----------
~ 9
sv: So' so• so· /0&,'
~ TEX AS (CO. RD . NO. 75) ST.~
----,
Fairfield, City of, R.M. Bk. I Pr,. 46 @
Assessor's Block Numbers Shown in Ellipses, Assessor's Parcel Numbers Shown in Circles Uan Maint. 6-10-22 ov
184-22 23 1PM) 12-27-06 DV
183-08 IRSI 9-23-05 JS
183-9&10 11-4-92 PO

REVISION DATE BY
NOTE: This map is for assessment
purposes only. It is not intended lo
define legal boundary rights or imply
compliance with land division laws.

CITY OF FAIRFIELD
Assessor's Map Bk. .30 Pg. 18
County of Solano, Calif. s
Packet Page 126 of 294Attachment 3 Page 1 of 1

Agenda Item No: 11.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023240 of the City Council of the City of Fairfield Authorizing the City Manager to Terminate Reimbursement Agreement No. 49 Associated with Assessor's Parcel Number (APN) 0037060480 and 0037030210 to Reimburse the City for the Completion of Public Improvements Along Sunset Avenue
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City adopted Resolution No. 9983, requiring existing and future property owners of Assessor’s Parcel Number (APN) 0037060480 and 0037030210 to reimburse the City for the completion of the public improvements along Sunset Avenue through Reimbursement Agreement No. 49 – City of Fairfield (RA No. 49). On September 28, 2022, the Fairfield Planning Commission adopted Resolution No. PC202210, granting project entitlements for development of an apartment complex along Sunset Avenue, including a condition of development requiring the developer to reimburse the City for the City’s construction of the Sunset Avenue widening improvements. The parcels identified in Resolution No. 9983 have satisfied the requirements of the Reimbursement Agreement. The recommended action terminates RA No. 49.

DISCUSSION
FLT Fairfield Townhomes, LLC (Developer) received approval from the Planning Commission on September 28, 2022, to construct 130 apartments on approximately 8.71 acres at the southeast corner of Sunset Avenue and East Tabor Avenue (APN: 0037030200 and 0037030210). To reconcile RA No. 49 and the conditions of development, the Developer has paid in full the reimbursement amounts due under the Reimbursement Agreement to the City and desires to terminate RA No. 49 to clear the chain of title on the properties.

Staff recommends adopting the proposed Termination of RA No. 49. The termination will become effective upon recordation of a certified copy of the resolution of termination with the Office of the County Recorder of Solano County.

Packet Page 127 of 294

Agenda Item No: 11.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023240 of the City Council of the City of Fairfield Authorizing the CityManager to Terminate Reimbursement Agreement No. 49 Associated with Assessor'sParcel Number (APN) 0037060480 and 0037030210 to Reimburse the City for theCompletion of Public Improvements Along Sunset AvenueRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City adopted Resolution No. 9983, requiring existing and future property owners of Assessor’sParcel Number (APN) 0037060480 and 0037030210 to reimburse the City for the completion of thepublic improvements along Sunset Avenue through Reimbursement Agreement No. 49 – City ofFairfield (RA No. 49). On September 28, 2022, the Fairfield Planning Commission adopted ResolutionNo. PC202210, granting project entitlements for development of an apartment complex along SunsetAvenue, including a condition of development requiring the developer to reimburse the City for theCity’s construction of the Sunset Avenue widening improvements. The parcels identified in ResolutionNo. 9983 have satisfied the requirements of the Reimbursement Agreement. The recommended actionterminates RA No. 49.DISCUSSIONFLT Fairfield Townhomes, LLC (Developer) received approval from the Planning Commission onSeptember 28, 2022, to construct 130 apartments on approximately 8.71 acres at the southeast cornerof Sunset Avenue and East Tabor Avenue (APN: 0037030200 and 0037030210). To reconcile RANo. 49 and the conditions of development, the Developer has paid in full the reimbursement amountsdue under the Reimbursement Agreement to the City and desires to terminate RA No. 49 to clear thechain of title on the properties.Staff recommends adopting the proposed Termination of RA No. 49. The termination will becomeeffective upon recordation of a certified copy of the resolution of termination with the Office of the County Recorder of Solano County.

FINANCIAL IMPACT
There is no cost to the City to terminate RA No. 49.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, approval may be postponed until the questions are addressed.

STAFF CONTACT
Alvin Lei, Senior Civil Engineer
(707) 4287476
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
Reimbursement Agreement
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 8/31/2023 5:21 PM
Kaushal, Paul Approved 8/31/2023 6:59 PM
Beavers, Esther Approved 8/31/2023 7:07 PM
Beavers, Esther Approved 8/31/2023 7:07 PM
Packet Page 128 of 294

CITY OF FAIRFIELD

RESOLUTION NO. 2023-240

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO TERMINATE REIMBURSEMENT AGREEMENT NO. 49 ASSOCIATED WITH ASSESSOR'S PARCEL NUMBER (APN) 0037-060-480 AND 0037-030-210 TO REIMBURSE THE

CITY FOR THE COMPLETION OF PUBLIC IMPROVEMENTS ALONG SUNSET AVENUE

WHEREAS, the City of Fairfield entered into that certain Reimbursement Agreement No. 49 – City of Fairfield dated April 6, 1999, and recorded on June 8, 1999, as Document No. 1999-00049331 in the Official Records of Solano County, California (RA No. 49), concerning the reimbursement to the City for certain public improvements and miscellaneous costs along the frontage of the following parcels located in the City of Fairfield, County of Solano, State of California (collectively, the Property): (i) APN 37-060-48 in the amount of $110,738.00 and (ii) APN 37-030-21 in the amount of $60,510.00; and

WHEREAS, FLT Fairfield Townhomes, LLC (Developer) is the owner of the Property; and

WHEREAS, the City acknowledges and agrees that the City has received in full from the Developer the reimbursement amounts due under the Reimbursement Agreement and , accordingly, desires to terminate RA No. 49 as provided herein.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council finds and determines that the recitals contained herein are true and correct.

Section 2. The council authorizes the city manager to sign and do all things necessary to terminate the Reimbursement Agreement.

Packet Page 129 of 294Attachment 1 Page 1 of 2

RESO NO. 2023- 240

Page 2 ends

PASSED AND ADOPTED this 19th day of September, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY/ BERTANI / CARR / PANDURO / TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 130 of 294Attachment 1 Page 2 of 2

Description: Solano,CA Document-Year.DocID 1999.49331 Page: 1 of 7 Order: 'Fsse-sto2100181 Comment:

Packet Page 131 of 294Attachment 2 Page 1 of 7

Description: Solano,CA Document-Year.DocID 1999.49331 Page: 2 of 7 Order: 'Fsse-sto2100181 Comment:

Packet Page 132 of 294Attachment 2 Page 2 of 7

Description: Solano,CA Document-Year.DocID 1999.49331 Page: 3 of 7 Order: 'Fsse-sto2100181 Comment:

Packet Page 133 of 294Attachment 2 Page 3 of 7

Description: Solano,CA Document-Year.DocID 1999.49331 Page: 4 of 7 Order: 'Fsse-sto2100181 Comment:

Packet Page 134 of 294Attachment 2 Page 4 of 7

Description: Solano,CA Document-Year.DocID 1999.49331 Page: 5 of 7 Order: 'Fsse-sto2100181 Comment:

Packet Page 135 of 294Attachment 2 Page 5 of 7

Description: Solano,CA Document-Year.DocID 1999.49331 Page: 6 of 7 Order: 'Fsse-sto2100181 Comment:

Packet Page 136 of 294Attachment 2 Page 6 of 7

Description: Solano,CA Document-Year.DocID 1999.49331 Page: 7 of 7 Order: 'Fsse-sto2100181 Comment:

Packet Page 137 of 294Attachment 2 Page 7 of 7

Agenda Item No: 12.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023241 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to Mike Brown Electric Co. for the Lee Bell Neighborhood Park Sports Field Lighting Improvements
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The sports field lighting at Lee Bell Neighborhood Park (Lee Bell) has exceeded its life expectancy and requires replacement. The proposed Lee Bell Neighborhood Park Sports Field Lighting Improvements (Project) will remove and dispose of existing light fixtures and poles to furnish and install new light fixtures, poles, and conduits. The resolution approves the plans and specifications for the Project and awards a contract for $688,280 to Mike Brown Electric Co. (Mike Brown Electric), of Cotati, California.

DISCUSSION
The sports field lighting at Lee Bell was originally installed in the mid1970s. The lighting standard at the time was 30 candlepower for the infield and 20 candlepower for the outfield. The lighting system has required increased maintenance to keep it in working order over the past 30 years of use and has exceeded its life expectancy.

On April 7, 2020, City Council adopted Resolution 202053, authorizing the city manager to execute a design services agreement between the City and Stantec Consulting Engineers, Inc. (Stantec) for the design of the Project. Due to the age of the lighting system, Stantec’s recommendation is for a major overhaul and complete replacement of light poles, fixtures, and wiring. The Project will meet new lighting Class 3 Standard of 50 candlepower for the infield and 30 candlepower for the outfield. The Class 3 Standard is suitable for high school and little league level of games with the capacity to accommodate up to 2,000 spectators. The new lights will be energyefficient LED with controlled lighting distribution, which will greatly reduce light bleeding impacts into the surrounding neighborhood.

Four bids were received and opened on August 15, 2023. The bids range in price from $688,280 to $808,703. The Engineer's Estimate was $600,000. The apparent low bid was submitted by Mike Brown Electric in the amount of $688,280. Staff has reviewed the bid submitted by Mike Brown Electric Packet Page 138 of 294

Staff and the design consultant analyzed the bid results to determine the greater than 10% price differential. There are two factors that accounted for the bids being higher than anticipated. First, the engineer’s estimate for the light pole foundation and installation was too low. Second, there was a mathematical error for the trenching and backfill bid item unit price. Despite the higher than anticipated pricing, the contractor’s bid for these two items were both relatively close and rejecting the bids and readvertising the Project is unlikely to yield lower pricing. Staff attributes the high bids are due to the current bidding climate and high contractor workload.

Construction hours and days will be restricted to ease traffic congestion. The City will assign a City inspector to oversee the work and be available to respond to questions from the public. Staff has coordinated the Project schedule with Parks & Recreation Department to mitigate impacts on operations of the ball field during baseball season.

FINANCIAL IMPACT
The construction authorization for the Project will be $757,108, which is the total bid amount plus a 10% contingency ($688,280 total bid + $68,828 contingency). Funding for the Project is budgeted in the Parks Capital Fund (Fund 251, Project 10524).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids for the Project was advertised twice in the Daily Republic newspaper on July 19, 2023, and July 26, 2023. In addition, the Plans and Specifications were hosted through BPX Printing & Graphics online Planroom. The initial advertisement emailed a notice of the Project and complete bid package to 11 builder’s exchanges in the State of California, covering the area from Redding to Santa Clara and Stockton to Santa Rosa.

ALTERNATIVE ACTION
The council may choose not to award the contract, reject all bids, and restart the bid process. A delay in the award could negatively impact the project construction schedule.

STAFF CONTACT
David Vong, Senior Civil Engineer
(707) 4287784
[email protected]
COORDINATED WITH
Parks and Recreation Department
ATTACHMENTS:

Description
Proposed Resolution
Bid Results
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 9/5/2023 2:35 PM
Kaushal, Paul Approved 9/5/2023 4:18 PM
Beavers, Esther Approved 9/5/2023 6:17 PM
Packet Page 139 of 294

Agenda Item No: 12.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023241 of the City Council of the City of Fairfield Approving the Plans andSpecifications and Awarding a Contract to Mike Brown Electric Co. for the Lee BellNeighborhood Park Sports Field Lighting ImprovementsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe sports field lighting at Lee Bell Neighborhood Park (Lee Bell) has exceeded its life expectancy andrequires replacement. The proposed Lee Bell Neighborhood Park Sports Field Lighting Improvements(Project) will remove and dispose of existing light fixtures and poles to furnish and install new lightfixtures, poles, and conduits. The resolution approves the plans and specifications for the Project andawards a contract for $688,280 to Mike Brown Electric Co. (Mike Brown Electric), of Cotati, California.DISCUSSIONThe sports field lighting at Lee Bell was originally installed in the mid1970s. The lighting standard at thetime was 30 candlepower for the infield and 20 candlepower for the outfield. The lighting system hasrequired increased maintenance to keep it in working order over the past 30 years of use and hasexceeded its life expectancy. On April 7, 2020, City Council adopted Resolution 202053, authorizing the city manager to execute adesign services agreement between the City and Stantec Consulting Engineers, Inc. (Stantec) for thedesign of the Project. Due to the age of the lighting system, Stantec’s recommendation is for a majoroverhaul and complete replacement of light poles, fixtures, and wiring. The Project will meet new lightingClass 3 Standard of 50 candlepower for the infield and 30 candlepower for the outfield. The Class 3Standard is suitable for high school and little league level of games with the capacity to accommodateup to 2,000 spectators. The new lights will be energyefficient LED with controlled lighting distribution,which will greatly reduce light bleeding impacts into the surrounding neighborhood. Four bids were received and opened on August 15, 2023. The bids range in price from $688,280 to$808,703. The Engineer's Estimate was $600,000. The apparent low bid was submitted by MikeBrown Electric in the amount of $688,280. Staff has reviewed the bid submitted by Mike Brown Electricand determined their bid to be the lowest responsive bid that meets all bid requirements. Staff and the design consultant analyzed the bid results to determine the greater than 10% pricedifferential. There are two factors that accounted for the bids being higher than anticipated. First, theengineer’s estimate for the light pole foundation and installation was too low. Second, there was amathematical error for the trenching and backfill bid item unit price. Despite the higher than anticipatedpricing, the contractor’s bid for these two items were both relatively close and rejecting the bids andreadvertising the Project is unlikely to yield lower pricing. Staff attributes the high bids are due to thecurrent bidding climate and high contractor workload. Construction hours and days will be restricted to ease traffic congestion. The City will assign a Cityinspector to oversee the work and be available to respond to questions from the public. Staff hascoordinated the Project schedule with Parks & Recreation Department to mitigate impacts onoperations of the ball field during baseball season.FINANCIAL IMPACTThe construction authorization for the Project will be $757,108, which is the total bid amount plus a 10%contingency ($688,280 total bid + $68,828 contingency). Funding for the Project is budgeted in theParks Capital Fund (Fund 251, Project 10524).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONA notice inviting bids for the Project was advertised twice in the Daily Republic newspaper on July 19,2023, and July 26, 2023. In addition, the Plans and Specifications were hosted through BPX Printing &Graphics online Planroom. The initial advertisement emailed a notice of the Project and complete bidpackage to 11 builder’s exchanges in the State of California, covering the area from Redding to SantaClara and Stockton to Santa Rosa.ALTERNATIVE ACTIONThe council may choose not to award the contract, reject all bids, and restart the bid process. A delay inthe award could negatively impact the project construction schedule.STAFF CONTACTDavid Vong, Senior Civil Engineer(707) 428[email protected] WITHParks and Recreation DepartmentATTACHMENTS:DescriptionProposed ResolutionBid ResultsREVIEWERS:Reviewer Action DatePanganiban, Ryan Approved 9/5/2023 2:35 PM Kaushal, Paul Approved 9/5/2023 4:18 PM
Beavers, Esther Approved 9/5/2023 6:17 PM
Beavers, Esther Approved 9/5/2023 6:17 PM
Packet Page 140 of 294

CITY OF FAIRFIELD

RESOLUTION NO. 2023-241

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO MIKE BROWN ELECTRIC CO. FOR THE LEE

BELL NEIGHBORHOOD PARK SPORTS FIELD LIGHTING IMPROVEMENTS

WHEREAS, the bid opening for the Lee Bell Neighborhood Park Sports Field Lighting Improvements (Project) took place on August 15, 2023; and

WHEREAS, the apparent low bidder was Mike Brown Electric Co. (Mike Brown Electric) in the amount of $688,280; and

WHEREAS, staff has reviewed the bid documents from Mike Brown Electric and found them to be in order; and

WHEREAS, staff is recommending that the City Council award the contract to Mike Brown Electric as the lowest responsive and responsible bidder.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Project are hereby approved.

Section 2. The city manager is authorized to enter into a contract with Mike Brown Electric for the Project in the amount of $688,280.

Section 3. The public works director is hereby authorized to execute and administer change orders for an amount not-to-exceed 10% ($68,828) of the above contract amount.

Section 4. The city manager is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if necessary.

Section 5. The city manager is hereby authorized to implement the above -mentioned contract and escrow agreement.

Packet Page 141 of 294Attachment 1 Page 1 of 2

RES. NO. 2023-241

Page 2 ends

PASSED AND ADOPTED this 19th day of September, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY/ BERTANI / CARR / PANDURO / TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 142 of 294Attachment 1 Page 2 of 2

City of Fairfield
Public Works Department

LEE BELL NEIGHBORHOOD PARK SPORTS FIELD

LIGHTING IMPROVEMENTS PROJECT

August 15, 2023, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 Mike Brown Electric Cotati, CA $688,280.00
2 Nema Construction Albany, CA. $696,560.00
3 Bockmon & Woody Electric Co., Inc Stockton, CA $736,875.00 4 Columbia Electric, Inc San Leandro, CA $808,703.00

Engineer’s Estimate $600,000.00

Packet Page 143 of 294Attachment 2 Page 1 of 1

Agenda Item No: 13.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023242 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Fairfield Police Department would like to apply for funding by award from the fiscal year (FY) 2023 Edward Byrne Memorial Justice Assistance grant (JAG) Program.

DISCUSSION
The United States Department of Justice provides annual grant awards through the JAG Program. The Fairfield Police Department in partnership with the Vallejo Police Department and Vacaville Police Department have applied for funding each year for the past ten consecutive years. Solano County will also be participating in the partnership application for the FY 2023 JAG Program. Collectively, the FY 2023 JAG Program allocation would focus on three priorities: 1) strengthening community safety, 2) improving officer capabilities, and 3) preventing and interrupting violent crime through innovative policing.

A Memorandum of Understanding (MOU) has been drawn between the City of Vacaville, the City of Vallejo, and Solano County where the Fairfield Police Department has been designated to act as the Fiscal Agent for the FY 2023 grant period. The Fairfield Police Department agrees to reallocate Cities and County JAG Program funds of $163,562 as follows:

To the City of Vallejo:             $87,852
To the City of Fairfield:           $43,251
To the City of Vacaville:          $22,245
To the County of Solano         $10,214
FINANCIAL IMPACT
Packet Page 144 of 294

Agenda Item No: 13.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023242 of the City Council of the City of Fairfield Authorizing the CityManager to Execute Fiscal Year 2023 Edward Byrne Memorial Justice AssistanceGrant Program Local SolicitationRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Fairfield Police Department would like to apply for funding by award from the fiscal year (FY) 2023Edward Byrne Memorial Justice Assistance grant (JAG) Program.DISCUSSIONThe United States Department of Justice provides annual grant awards through the JAG Program. TheFairfield Police Department in partnership with the Vallejo Police Department and Vacaville PoliceDepartment have applied for funding each year for the past ten consecutive years. Solano County willalso be participating in the partnership application for the FY 2023 JAG Program. Collectively, the FY2023 JAG Program allocation would focus on three priorities: 1) strengthening community safety, 2)improving officer capabilities, and 3) preventing and interrupting violent crime through innovativepolicing.A Memorandum of Understanding (MOU) has been drawn between the City of Vacaville, the City ofVallejo, and Solano County where the Fairfield Police Department has been designated to act as theFiscal Agent for the FY 2023 grant period. The Fairfield Police Department agrees to reallocate Citiesand County JAG Program funds of $163,562 as follows:To the City of Vallejo: $87,852To the City of Fairfield: $43,251To the City of Vacaville: $22,245To the County of Solano $10,214 FINANCIAL IMPACT
With the acceptance of the grant, the Fairfield Police Department will receive $163,562. The City of Fairfield portion of the grant will be used to purchase Active Shooter Plates to be issued to sworn staff.

A special programs fund will be used for the grant (Fund 155, Organization Code 50199, and Project 10194).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
City Council may choose not to accept the grant funding.

STAFF CONTACT
Sam Rowland, Lieutenant
(707) 4287702
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
Proposed MOU
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 9/5/2023 4:33 PM
Packet Page 145 of 294

CITY OF FAIRFIELD

RESOLUTION NO. 2023-242

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE FISCAL YEAR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE

GRANT PROGRAM LOCAL SOLICITATION

WHEREAS, the County of Solano, hereafter referred to as COUNTY, and the Cities of Vacaville, Fairfield, and Vallejo, hereafter referred to as CITIES, are jointly eligible for a Federal allocation of funds from the fiscal year (FY) 2023 Edward Byrne Memorial Justice Assistance (JAG) Program through the United States Department of Justice in the amount of $163,562; and

WHEREAS, the grant requires one agency to serve as the Fiscal Agent for the funds and administer the financial and progr ammatic requirements and the COUNTY and CITIES, through a Memorandum of Understanding (MOU), designated the City of Fairfield to serve as the Fiscal Agent; and

WHEREAS, the COUNTY and the CITIES agreed to re -distribute the grant funds as outlined in the MOU, including to allocate up to 10% of the award to the City of Fairfield for administrative costs associated with the grant; and

WHEREAS, the City of Fairfield will receive $43,251 of grant funding to purchase Active Shooter Plates to help keep officers safe from evolving threats; and

WHEREAS, the City Council of the City of Fairfield recognizes the need and benefit to the COUNTY and CITIES of participating in the JAG program .

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to apply for a FY 2023 Edward Byrne Memorial Justice Assistance Grant from the U.S. Department of Justice’s Bureau of Justice Assistance in the amount of $163,562.

Section 2. The city manager is authorized to accept on behalf of the City FY 2023 Edward Byrne Memorial Justice Assistance Grant award, and the mayor is authorized to execute a grant agreement with the United States of America acting through its Department of Justice .

Section 3. The city manager is authorized to execute the MOU with the City of Vacaville, the City of Vallejo, and Solano County for the distribution of FY 2023 Edward Byrne Memorial Justice Assistance Grant funds. The city manager may execute amendments to the MOU with City of Vacaville, the City of Vallejo, and Solano County.

Packet Page 146 of 294Attachment 1 Page 1 of 2

RES. NO. 2023-242

Page 2 ends

Section 4. The city manager is authorized to provide such information and assurances as are required for FY 2023 Edward Byrne Memorial Justice Assistance Grant application.

Section 5. The Fairfield Police Department Financial Services Unit is authorized to perform all administrative matters related to FY 2023 Edward Byrne Memorial Justice Assistance Grant application, grant agreement, amendments, and reimbursement requests, and to submit required online grant documents on the city manager’s behalf.

PASSED AND ADOPTED this 19th day of September, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI/PANDURO/WILLIAMS/TONNESEN/VACCARO/CARR

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 147 of 294Attachment 1 Page 2 of 2

FY23 JAG Local Solicitation

MEMORANDUM OF UNDERSTANDING

BETWEEN THE COUNTY OF SOLANO AND THE CITIES OF

FAIRFIELD, VACAVILLE AND VALLEJO

ANNUAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD

This Memorandum of Understanding (“MOU”) is made and entered into this ____ day of ___________, 2023, by and between the County of Solano, acting by and through the County Sheriff, hereinafter referred to as COUNTY, and the Cities of Fairfield, Vacaville and Vallejo, acting by and through their respective Chiefs of Police, hereinafter referred to as CITIES. CITIES and COUNTY may be referred to from time to time individually as “party” or collectively as “parties.”

RECITALS

WHEREAS, COUNTY and CITIES find this MOU to be in the best interests of all parties, that the undertaking will benefit the public, and that the division of funding fairly compensates each party for the services or functions under this MOU; and

WHEREAS, COUNTY and CITIES, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and

WHEREAS, CITIES are jointly eligible for a Federal allocation of funds from the FY 2023 Edward Byrne Memorial Justice Assistance (JAG) Program (“JAG Program”) in the amount of $163,562; and

WHEREAS, the grant requires that one agency serve as the Fiscal Agent for the funds and administer the financial and programmatic requirements; and

WHEREAS, the City of Fairfield Police Department will serve in the capacity of Fiscal Agent for the JAG Program, and as such will file a JAG Program award application on behalf of CITIES; and

WHEREAS, CITIES believe it to be in their best interests to reallocate the $163,562 in JAG funding as provided in this MOU.

NOW THEREFORE, COUNTY AND CITIES agree as follows:

Section 1 - Re-Allocation of Funds

COUNTY and CITIES collectively agree to re-allocate CITIES and COUNTY JAG Program funds of $163,562 as follows:

To the City of Vallejo: $87,852
To the City of Fairfield: $43,251
Packet Page 148 of 294Attachment 2 Page 1 of 3

FY23 JAG Local Solicitation

To the City of Vacaville: $22,245
To the County of Solano $10,214

Section 2 – Grant Administration

The Fairfield Police Department will be the Fiscal Agent and Grant Administrator for the agencies in Solano County, California, participating in the FY 2023 JAG Program and will use up to 10 percent of their award (or up to $4325.10) for administrative costs.

A. CITIES shall be responsible for submitting information regarding their JAG Program funded project(s), including project description, project objectives, implementation timeline and budgetary information, to the Fairfield Police Department.

The Fairfield Police Department will prepare a joint JAG Program award application on behalf of CITIES and shall submit the application to the Office of Justice Programs, BJA.

B. Upon receipt of the JAG Program funds, the Fairfield Police Department will deposit the entire award amount into an interest-bearing trust fund. The Fairfield Police Department will disburse funds to CITIES on a quarterly basis. Funds will be disbursed to individual CITIES after CITIES submission and approval of quarterly reports.

C. Upon request by the Fairfield Police Department, CITIES shall provide financial and program data from their JAG Program-funded project(s) for preparation of the appropriate quarterly and annual reports and any other reports required under the grant.

D. The Fairfield Police Department, as the Fiscal Agent, will prepare and submit the required financial and programmatic reports to the BJA.

Section 3 – Records

CITIES shall retain sufficient records demonstrating their compliance with the terms of this MOU and the terms and requirements of the JAG Program. CITIES shall allow access to their records concerning this MOU and the JAG Program grant to the Vallejo Police Department, its employees and agents, for the purposes of administering the grant and ensuring compliance with all grant requirements.

Section 4 – Liability and Indemnification

All of the privileges and immunities from liability, exemptions from laws, ordinances and rules, all pension, relief, disability, workmen's compensation, and other benefits which apply to the activity of officers, agents or employees of any party when performing their respective functions within their territorial limits, shall apply to them to the same degree and extent while engaged in the performance of any of their functions and duties under this MOU.

Each party shall indemnify, defend and hold harmless each other party and their respective officers, officials, employees, agents and volunteers from and against any and Packet Page 149 of 294Attachment 2 Page 2 of 3

FY23 JAG Local Solicitation

all liabilities, losses, damages, claims, expenses, and costs of every nature arising out of or in connection with its performance, failure to perform or failure to comply with any obligations contained in this MOU. No party shall be required to indemnify another party for liability caused by the negligence or willful misconduct of the other party or parties.

Section 5 – Third Parties

The parties do not intend for any third party to obtain a right by virtue of this MOU.

Section 6 – Obligations and Rights

By entering into this MOU, the parties do not intend to create any obligations expressed or implied other than those set out herein; further, this MOU shall not create any rights for any party not a signatory hereto. This MOU may only be amended by a writing signed by all of the parties.

County of Solano: __________________________ Date: ________ County Administrator

City of Fairfield: ___________________________ Date: ________ City Manager

City of Vacaville ___________________________ Date: ________ City Manager

City of Vallejo: ___________________________ Date: ________ City Manager

Packet Page 150 of 294Attachment 2 Page 3 of 3

Agenda Item No: 14.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023243 of the City Council of the City of Fairfield Authorizing the City Manager to Approve Payment to DXP Enterprises, Inc. for the North Bay Regional Water Treatment Plant High Lift and Backwash Pump Repair RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Staff is requesting authorization for the public works director to approve payment to DXP Enterprises, Inc. (DXP) for the North Bay Regional Water Treatment Plant (NBRWTP) high lift pump and backwash repair, which exceeds the amount authorized by Resolution 2018270.

DISCUSSION
As part of the preventative maintenance program at NBRWTP, one of 11 high lift pumps is rebuilt every year. The high lift pumps move treated water from the treatment facility into the distribution systems of Fairfield and Vacaville and are necessary for NBRWTP operations. In addition, there are two large backwash pumps that require preventative maintenance. These pumps are critical infrastructure for delivering drinking water to the Cities of Fairfield and Vacaville. NBRWTP has used DXP to perform the required repair and maintenance of the high lift and backwash pumps.

In November of 2018, the City Council adopted Resolution 2018270 authorizing payments for NBRWTP high lift and backwash pump repair up to an amount of $100,000 each year through December 31, 2023. At the time of the resolution, staff anticipated that cost would increase over the years and planned for those increases within the previously requested nottoexceed value. However, the cost of the current high lift and backwash repair in this last year of the authorized approval is $114,827.94, which exceeds the previously authorized limit. Staff is requesting authorization for the public works director to approve payment to DXP for the NBRWTP high lift pump and backwash repair.

Staff recommends that the council adopt the attached resolution to authorize payment to DXP for the NBRWTP high lift and backwash pump repair.

Packet Page 151 of 294

Agenda Item No: 14.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023243 of the City Council of the City of Fairfield Authorizing the CityManager to Approve Payment to DXP Enterprises, Inc. for the North Bay RegionalWater Treatment Plant High Lift and Backwash Pump RepairRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEStaff is requesting authorization for the public works director to approve payment to DXP Enterprises,Inc. (DXP) for the North Bay Regional Water Treatment Plant (NBRWTP) high lift pump and backwashrepair, which exceeds the amount authorized by Resolution 2018270.DISCUSSIONAs part of the preventative maintenance program at NBRWTP, one of 11 high lift pumps is rebuilt everyyear. The high lift pumps move treated water from the treatment facility into the distribution systems ofFairfield and Vacaville and are necessary for NBRWTP operations. In addition, there are two largebackwash pumps that require preventative maintenance. These pumps are critical infrastructure fordelivering drinking water to the Cities of Fairfield and Vacaville. NBRWTP has used DXP to perform therequired repair and maintenance of the high lift and backwash pumps.In November of 2018, the City Council adopted Resolution 2018270 authorizing payments forNBRWTP high lift and backwash pump repair up to an amount of $100,000 each year throughDecember 31, 2023. At the time of the resolution, staff anticipated that cost would increase over theyears and planned for those increases within the previously requested nottoexceed value. However,the cost of the current high lift and backwash repair in this last year of the authorized approval is$114,827.94, which exceeds the previously authorized limit. Staff is requesting authorization for thepublic works director to approve payment to DXP for the NBRWTP high lift pump and backwash repair.Staff recommends that the council adopt the attached resolution to authorize payment to DXP for the NBRWTP high lift and backwash pump repair.

FINANCIAL IMPACT
The total cost for the service is in an amount not to exceed $114,827.94. The funds are budgeted in the NBR Capital Fund (Fund 465, Organization and Project Code 465608998424 CPW040025).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, approval may be delayed until council concerns are addressed.

STAFF CONTACT
Michael J. Hether, Assistant Public Works DirectorUtilities (707) 4287493
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Resolution 2018270
DXP Enterprises, Inc. Invoice
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 9/7/2023 7:28 PM
Beavers, Esther Approved 9/8/2023 11:02 AM
Beavers, Esther Approved 9/8/2023 11:02 AM
Packet Page 152 of 294

CITY OF FAIRFIELD

RESOLUTION NO. 2023-243

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO APPROVE PAYMENT TO DXP ENTERPRISES, INC. FOR THE NORTH BAY

REGIONAL WATER TREATMENT PLANT HIGH LIFT AND BACKWASH PUMP REPAIR

WHEREAS, the City of Fairfield has an ongoing preventative maintenance program for the high lift and backwash pumps at the North Bay Regional Water Treatment Plant (NBRWTP) site; and

WHEREAS, the City has an existing Service Contract with DXP Enterprises, Inc. (DXP); and

WHEREAS, Resolution No. 2018-270 authorized the public works director to approve payments on behalf of the City for NBRWTP high lift and backwash pump repairs up to $100,000; and

WHEREAS, the cost for the current high lift and backwash pump repair exceeds the payment authorization as approved by the City Council in 2018; and

WHEREAS, according to our current purchasing policy, the city manager is authorized to approve the payment instead of the public works director, as initially approved in 2018.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby authorizes the city manager to approve payment to DXP for high lift and backwash pump repair for a total amount not-to-exceed $114,828.

Section 2. The council further authorizes the city manager to take all steps necessary to implement this resolution.

Packet Page 153 of 294Attachment 1 Page 1 of 2

RES. NO. 2023-243

Page 2 ends

PASSED AND ADOPTED this 19th day of September, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 154 of 294Attachment 1 Page 2 of 2

C ITY O F F A IR F IE L D
R E S O L U T IO N N O . 2 0 18 - 2 7 0

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING

THE PUBLIC WORKS DIRECTOR TO APPROVE PAYMENTS FOR THE NORTH

BAY REGIONAL WATER TREATMENT PLANT HIGH LIFT AND BACKWASH PUMP

AND MOTOR REBUILDS
WHEREAS, the City of Fairfield has an on-going preventative maintenance program for the high lift and backwash pumps at the North Bay Regional Water Treatment Plant site; and
WHEREAS, the cost of these routine, but critical infrastructure maintenance contracts exceeds the current maximum cost that staff is authorized to approve for purchasing goods and services.

NOW THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The Public Works Director is hereby authorized and directed to approve payments on behalf of the City of Fairfield for North Bay Regional Water Treatment Plant High Lift and Backwash Pump Repairs up to $100,000 each and Motor Repairs up to $50,000 each through December 31, 2023. · ·
PASSED AND ADOPTED this 20th Day of November, 2018, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

PRICE/TIMM/BERTANI/MOYN ACCARO
NONE
NONE
NONE
MAYOR /.
~i~ ITY CLERK
pw
Packet Page 155 of 294Attachment 2 Page 1 of 1

New Remit
To Address:

DXP Enterprises, Inc.

PO Box 840511
Dallas, TX 75284-0511

INVOICE

INVOICE
53770375
Invoice Date Page
06/27/23 1 of 1

ORDER NUMBER
13050626

Bill To:

CITY OF FAIRFIELD

NORTH BAY REGIONAL WATER TREATMENT PLANT
5110 WATERWORKS LANE
FAIRFIELD , CA , 94533
US
Ship To:

CITY OF FAIRFIELD

NORTH BAY REGIONAL WATER TREATMENT PLANT
5110 WATERWORKS LANE
FAIRFIELD , CA , 94533
US
Customer ID: 485987
PO Number Team Description Net Due Date Disc Due Date Discount Amount BEH12212022 Net 30 07/27/23 07/27/23 0.00
Order Date Pick Ticket No Primary Salesrep Name Taker
01/06/23 15261588 Randy Olson CYLE.SCOTT
Quantities
Ordered Shipped Remaining UOM
Unit Size
Disp
Item ID
Item Description
Pricing
UOM
Unit Size
Unit Price Extended
Price
NaN 1.00 0.00 EA

1.00 () SERVICE REPAIR KIT

SERVICE REPAIR KIT
EA

1.00 106,202.5300 106,202.53
Serial Number:TMR 22-459
NaN 1.00 0.00 EA

1.00 () SERVICE FREIGHT KIT

FREIGHT
EA

1.00 4,188.4700 4,188.47
Serial Number:TMR 22-459 FREIGHT
Total Lines: 2
Total Freight in: 0.00 Total Freight out: 0.00
SUB-TOTAL:110,391.00
Total tax :4,436.94
Cash Receipts :0.00
AMOUNT DUE:114,827.94
Currency:USD
Pioneering Solutions in Industrial Distribution Since 1908 ALL SALES SUBJECT TO TERMS AND CONDITIONS AT WWW.DXPE.COM ***REPRINT***Packet Page 156 of 294Attachment 3 Page 1 of 1

Agenda Item No: 15.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Second Reading and Adoption of Ordinance 202310 of the City Council of the City of Fairfield Amending Chapter 25, Article I, Section 25.12.3 of the Fairfield City Code, also Known as the City of Fairfield Zoning Map, Rezoning One Parcel at 4840 Business Center Drive (APN: 0148540350) from Industrial Business Park – North Cordelia Overlay (IBP – NC) District to Residential, Very High Density – North Cordelia Overlay (RVH – NC) District
RECOMMENDED ACTION
Provide second reading and adopt Ordinance 202310.

STATEMENT OF ISSUE
On August 15, 2023, the City Council adopted Resolution 2023219, approving a General Plan Amendment and Development Review and certifying an Environmental Impact Report for the Green Valley 3 Apartments project involving a multifamily residential development with 185 apartments on approximately 5.78 acres at 4840 Business Center Drive (APN: 01485402350). The council also introduced and conducted the first reading of Ordinance 202310 to rezone the subject parcel from Industrial Business Park – North Cordelia Overlay (IBP – NC) District to Residential, Very High Density – North Cordelia Overlay (RVH – NC) District.

DISCUSSION
Project Development Description: The project involves the development of a single fourstory apartment building with 185 rental units. The 49foottall building consists of three wings situated around a central clubhouse area. The project also includes an 18foot twostory parking structure, private garages, and additional surface parking throughout the site for a total of 332 spaces. The unit makeup consists of 36 studio/onebath units, 66 onebedroom/onebathroom units, 77 twobedroom/twobathroom units, and 6 threebedroom/twobathroom units. The proposed apartment development provides various recreational amenities such as a pool/spa area with outdoor showers, an outdoor kitchen, table tennis and corn hole game areas, an outdoor yoga area, a dog run, lawn areas for passive play, and more.

General Plan and Zoning Analysis : To facilitate the multifamily residential development project, the applicant requested a General Plan Amendment from Business and Industrial Park to Very High Residential Development and a Zone Change from Industrial Business Park – North Cordelia Overlay (IBP – NC) District to Residential, Very High Density – North Cordelia Overlay (RVH – NC) District. The project is consistent with the City’s development regulations for the RVH District in terms of density, building setbacks, parking, open space, recreational amenities, and landscaping.

City Council Action : The council adopted Resolution 2023219 approving a General Plan Amendment and Development Review and certifying an Environmental Impact Report for the project on August 15, 2023. The council also introduced and conducted the first reading of Ordinance 202310 to rezone the subject parcel from IBP – NC District to RVH – NC District. The Zone Change will be finalized 30 days after the second reading and adoption of Ordinance 202310.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
On June 28, 2023, the Planning Commission held a duly noticed public hearing to consider the Development Review request and to make a formal recommendation to the council regarding the General Plan Amendment and Zone Change requests for the project. Following the closure of the public hearing and deliberations, the commission could not pass motions in either opposition or support of the project. Separate motions to approve and deny the project failed in a 33 vote. The commission ultimately passed a motion to refer the project to the council with no action on the Development Review request or recommendations for the General Plan Amendment, Zone Change, or Environmental Review requests.

The following public notifications were provided on August 4, 2023, for this City Council meeting:

Planning Division webpage posting on the City website; hard copies mailed to all persons who own property within 500 feet of the project, the Siena Green Valley neighborhood, and interested members of the public who signup for notification; and published in the Daily Republic newspaper. City staff received written correspondence from the public leading up to the council meeting on August 15, 2023.

Written correspondence was shared with the council and made available to the public. City staff has not received any subsequent correspondence as of writing this staff report.

ALTERNATIVE ACTION
The council may choose not to adopt Ordinance 202310. In this case, the project would not proceed, and the subject parcel’s zoning designation would conflict with the General Plan designation.

STAFF CONTACT
Jonathan Atkinson, Senior Planner
(707) 4287387
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Ordinance
Exhibit A: Zoning Exhibit
REVIEWERS:

Packet Page 158 of 294

Agenda Item No: 15.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Second Reading and Adoption of Ordinance 202310 of the City Council of the City ofFairfield Amending Chapter 25, Article I, Section 25.12.3 of the Fairfield City Code,also Known as the City of Fairfield Zoning Map, Rezoning One Parcel at 4840 BusinessCenter Drive (APN: 0148540350) from Industrial Business Park – North CordeliaOverlay (IBP – NC) District to Residential, Very High Density – North Cordelia Overlay(RVH – NC) DistrictRECOMMENDED ACTIONProvide second reading and adopt Ordinance 202310.STATEMENT OF ISSUEOn August 15, 2023, the City Council adopted Resolution 2023219, approving a General PlanAmendment and Development Review and certifying an Environmental Impact Report for the GreenValley 3 Apartments project involving a multifamily residential development with 185 apartments onapproximately 5.78 acres at 4840 Business Center Drive (APN: 01485402350). The council alsointroduced and conducted the first reading of Ordinance 202310 to rezone the subject parcel fromIndustrial Business Park – North Cordelia Overlay (IBP – NC) District to Residential, Very High Density– North Cordelia Overlay (RVH – NC) District.DISCUSSIONProject Development Description: The project involves the development of a single fourstory apartmentbuilding with 185 rental units. The 49foottall building consists of three wings situated around a centralclubhouse area. The project also includes an 18foot twostory parking structure, private garages, andadditional surface parking throughout the site for a total of 332 spaces. The unit makeup consists of 36studio/onebath units, 66 onebedroom/onebathroom units, 77 twobedroom/twobathroom units, and 6threebedroom/twobathroom units. The proposed apartment development provides variousrecreational amenities such as a pool/spa area with outdoor showers, an outdoor kitchen, table tennisand corn hole game areas, an outdoor yoga area, a dog run, lawn areas for passive play, and more. General Plan and Zoning Analysis : To facilitate the multifamily residential development project, theapplicant requested a General Plan Amendment from Business and Industrial Park to Very HighResidential Development and a Zone Change from Industrial Business Park – North Cordelia Overlay(IBP – NC) District to Residential, Very High Density – North Cordelia Overlay (RVH – NC) District. Theproject is consistent with the City’s development regulations for the RVH District in terms of density,building setbacks, parking, open space, recreational amenities, and landscaping. City Council Action : The council adopted Resolution 2023219 approving a General Plan Amendmentand Development Review and certifying an Environmental Impact Report for the project on August 15,2023. The council also introduced and conducted the first reading of Ordinance 202310 to rezone thesubject parcel from IBP – NC District to RVH – NC District. The Zone Change will be finalized 30 daysafter the second reading and adoption of Ordinance 202310.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONOn June 28, 2023, the Planning Commission held a duly noticed public hearing to consider theDevelopment Review request and to make a formal recommendation to the council regarding theGeneral Plan Amendment and Zone Change requests for the project. Following the closure of the publichearing and deliberations, the commission could not pass motions in either opposition or support of theproject. Separate motions to approve and deny the project failed in a 33 vote. The commissionultimately passed a motion to refer the project to the council with no action on the Development Reviewrequest or recommendations for the General Plan Amendment, Zone Change, or Environmental Reviewrequests. The following public notifications were provided on August 4, 2023, for this City Council meeting:Planning Division webpage posting on the City website; hard copies mailed to all persons who ownproperty within 500 feet of the project, the Siena Green Valley neighborhood, and interested membersof the public who signup for notification; and published in the Daily Republic newspaper. City staffreceived written correspondence from the public leading up to the council meeting on August 15, 2023.Written correspondence was shared with the council and made available to the public. City staff has notreceived any subsequent correspondence as of writing this staff report.ALTERNATIVE ACTIONThe council may choose not to adopt Ordinance 202310. In this case, the project would not proceed,and the subject parcel’s zoning designation would conflict with the General Plan designation.STAFF CONTACTJonathan Atkinson, Senior Planner(707) 428[email protected] WITHCity Attorney's OfficeATTACHMENTS:DescriptionProposed Ordinance Exhibit A: Zoning Exhibit
REVIEWERS:

Reviewer Action Date
Atkinson, Jonathan Approved 8/28/2023 8:09 PM
Feinstein, David Approved 8/28/2023 8:10 PM
Beavers, Esther Approved 8/29/2023 6:11 PM
Beavers, Esther Approved 8/29/2023 6:12 PM
Packet Page 159 of 294

CITY OF FAIRFIELD

ORDINANCE NO. 2023-10

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AMENDING CHAPTER 25, ARTICLE I, SECTION 25.12.3 OF THE FAIRFIELD CITY CODE, ALSO KNOWN AS THE CITY OF FAIRFIELD ZONING MAP, REZONING ONE PARCEL AT 4840 BUSINESS CENTER DRIVE (APN:
0148-540-350) FROM INDUSTRIAL BUSINESS PARK – NORTH CORDELIA OVERLAY (IBP-NC) DISTRICT TO RESIDENTIAL, VERY HIGH DENSITY – NORTH CORDELIA OVERLAY (RVH-NC)

DISTRICT

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 25, Article I, Section 25.12.3 of the Fairfield City Code, also known as the City of Fairfield Zoning Map, is hereby amended as shown on the Sectional Zoning Map (ZC2021-003) attached hereto as Exhibit A:

Section 25.47.5 Findings. The City Council finds as follows:

A. The proposed amendment is consistent with the goals, policies, and actions of the General Plan.

Upon approval, the proposed amendments would change the General Plan designation of the Project site from Business and Industrial Park (IBP) to Residential Very High Density (RVH) and the zoning designation from IBP District to RVH District. The RVH District implements the Residential Very High Density designation of the General Plan. The Project is consistent with the General Plan in that it anticipates multifamily residential developments in high intensity areas with a density range of 22 to 32 units per gross developable acre. The Project is also consistent with the applicable development standards of the Zoning Ordinance, as proposed and conditioned.

B. The proposed amendment would not be detrimental to the public interest, health, safety, convenience, or welfare of the City. The proposed amendments would redesignate 5.78-acres of vacant land from IBP to RVH for a multifamily residential development with 185 apartments.

Residences, including apartments, currently exist in and along the periphery of Green Valley Corporate Park. The addition of more residential land will not jeopardize public interest, health, safety, convenience, or the welfare of the City in that the planned multifamily residential development will be subject to a collection of conditions of approval to ensure its safe and orderly development and operation. The multifamily residential development will have two points of ingress and egress, allowing for sufficient Fairfield Fire Department access and resident evacuation in an emergency. Additionally, more residences in North Cordelia can benefit the public interest as commercial uses in and around Green Valley Crossing and Cordelia Junction may flourish with more customers living in proximity. Furthermore, this may create future demand for additional commercial development and new business investment to the benefit of the Cordelia area and Fairfield in general.

C. The site is physically suitable (including, but not limited to access, provision of utilities, compatibility with adjoining land uses, and absence of physical constraints) for the requested zoning designations and anticipated land uses/developments. The Project site is physically suitable for multifamily residential development in that it is sited within the Green Valley Packet Page 160 of 294Attachment 1 Page 1 of 2

ORD. NO. 2023-10

Page 2 ends

Corporate Park and surrounded by existing development with two points of access on Business Center Drive. Because the Project site functions as part of a greater development with the two existing office buildings and the Residence Inn by Marriott, the provision of utilities is not an issue for the planned multifamily residential development. The area around Business Center Drive contains a collection of commercial and light industrial uses with single-family and multifamily residences in proximity. The introduction of additional apartments resulting from the General Plan Amendment and Zone Change is compatible with the existing and anticipated land uses in the vicinity.

D. The proposed amendment is in compliance with the provisions of the California Environmental Quality Act (CEQA). The Project’s Environmental Impact Report (ER2021-036) properly identifies and mitigates potentially significant impacts related to air quality, biological resources, cultural and tribal resources, geology and soils, noise, and transportation. The Project would not result in any significant and unavoidable impacts.

SECTION 2. This Ordinance shall be effective 30 days following its adoption by the City Council. A summary of this Ordinance shall, within fifteen (15) days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the City Councilmembers voting for and against it.

INTRODUCED at a regular meeting of the City Council of the City of Fairfield on the 15th day of August 2023, and

PASSED AND ADOPTED this 19th day of September 2023, by the following vote:

AYES: Councilmembers: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

MAYOR

ATTEST:

_________________________

CITY CLERK

Packet Page 161 of 294Attachment 1 Page 2 of 2

I 80MANGELS BL
I 680EB I80GR
E
E
N

V
A
L
L
E
Y

R
D

CENTRAL WYLOPES RDBUSINESS CENTER DRNEITZEL RDP
A
V
I
L
I
O
N

D
R
DYNASTY DRWB I80SB I680 ONCORDELIA RD RITCH
IE
RDPALLADIO WYBRIDGEPORT AVSB I680ANTIQUITY DRW CORDELIA RDTROPHY DRLAKESHORE DRWB I80 ONVI A

D
E

B
E
L
L
A
HWY 12 OFFVENUS DRWE
S
T
AM
E
R
I
C
A

DRCITRINE CIRUNKNOWN
DI
T
T
M
E
R

R
D

WINDING SAIL
W
Y

BIANCO CIRWOODLAKE
D
R
COLL
E
C
T

NTERM RESERVOIR RDJULIA BERGER CIRVENETIAN DRBARO
Q
U
E

D
R
EM
E
R
A
L
D

B
A
Y

D
R
F
A
L
L
S
W
Y

COMMERCE CT
GLA
C
I
E
R

W
Y

LOCH LOMOND

WYJULMAR CIRAUTO PLAZA CTTAPESTRY CTGATHER WY
MU
R
A
L

L
N

NAPA SHO
R
E
D
R
WB I80 UNDER I680BLUE CTSIENA S
T LEONARDO CTTAHOE CTMIRROR CTI 80EB I80EB I80I 80I 80I 680WB I80 ONI 80IBP-NC IL
CR-NC
CS
CR
RM-NC
RL:8-NC
IL
RL:8-NC

OSC-NCRM-NC
CS
REC-NC
RLM:5-NC
CO-NC
CS(IL)

CROSC-NC
RH-NC
RL:10-NC-PD
PF-NC
RLM:5-NC
PF-NC
CO-NC
OSC-NC
RLM:5-NC
RLM:4.5-NC
REC-NC
RL:8-NC
RM-NC
RM-NC

RM-NC-PD
RLM:5-NC
CO
PF-NC
RLM:5-NC

RM-NC RVH-NCOSC-NC
PF-NC
OSC-NC
OSC-NC
PF-NC
PF-NCRL:10-NC-PD
(IL)
RL:10-NC-PD
±
LEGEND
Zone Designations
AG
CC
CD
CDC
CM
CN
CO
CR
CS
CT
IBP
IG
IL
ITP
OSC
PF
REC
RVL
RL
RLM
RM
RH
RVH
None
Overlays
-NC
-PD
-P1
-H
Agriculture
Community Commercial
Downtown Commercial
Downtown Commercial Core
Mixed Commercial
Neighborhood Commercial
Office Commercial
Regional Commercial
Service Commercial
Thoroughfare Commercial
Industrial Business Park
General Industrial
Limited Industrial
Industrial Technology Park
Open Space Conservation
Public Facilities
Recreation
Very Low Density Residential
Low Density Residential
Low-Medium Density Residential
Medium Density Residential
High Density Residential
Very High Density Residential
Not in City / No Pre-Zoning
North Cordelia Overlay
Proposed Development Overlay
Downtown Parking Overlay
Hillside Overlay
Rezone IBP-NC to RVH-NC
Parcels
Zoning
ZONING EXHIBIT4840 Business Center Drive Zone Change(GPA2021-001)(ZC2021-003)(DR2021-013)(ER2021-036)

EXHIBIT A
Packet Page 162 of 294Attachment 2 Page 1 of 1

Agenda Item No: 16.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Investment Grade Audit (IGA) Update for City of Fairfield Sites for Energy Conservation RECOMMENDED ACTION
Receive report.

STATEMENT OF ISSUE
On May 16, 2023, the City Council authorized the city manager to issue a notice to proceed to Willdan Energy Solutions (Willdan) to perform an Investment Grade Audit (IGA). Willdan has begun the IGA and has prepared a brief presentation.

DISCUSSION
Willdan has prepared a brief presentation to provide an overview of the process and initial findings.

FINANCIAL IMPACT
Willdan is performing the IGA at no cost to the City, so there are no direct financial impacts associated with the IGA. Fiscal impacts related to specific energy efficiency measures or infrastructure improvement projects will be brought forward to the council for consideration upon the completion of the IGA.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The council authorized the city manager to issue a notice to proceed to Willdan to perform an IGA at the May 16, 2023, meeting.

ALTERNATIVE ACTION
Staff is not currently seeking council action.

STAFF CONTACT
Marisa Cumpian, Sr. Management Analyst
(707) 4287494
[email protected]
Packet Page 163 of 294

Agenda Item No: 16.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Investment Grade Audit (IGA) Update for City of Fairfield Sites for Energy ConservationRECOMMENDED ACTIONReceive report.STATEMENT OF ISSUEOn May 16, 2023, the City Council authorized the city manager to issue a notice to proceed to WilldanEnergy Solutions (Willdan) to perform an Investment Grade Audit (IGA). Willdan has begun the IGA andhas prepared a brief presentation.DISCUSSIONWilldan has prepared a brief presentation to provide an overview of the process and initial findings.FINANCIAL IMPACTWilldan is performing the IGA at no cost to the City, so there are no direct financial impacts associatedwith the IGA. Fiscal impacts related to specific energy efficiency measures or infrastructureimprovement projects will be brought forward to the council for consideration upon the completion of theIGA.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe council authorized the city manager to issue a notice to proceed to Willdan to perform an IGA at theMay 16, 2023, meeting.ALTERNATIVE ACTIONStaff is not currently seeking council action.STAFF CONTACTMarisa Cumpian, Sr. Management Analyst (707) 4287494
[email protected]
COORDINATED WITH
City Attorney's Office, City Manager's Office
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 8/31/2023 6:55 PM
Beavers, Esther Approved 8/31/2023 7:05 PM
Beavers, Esther Approved 8/31/2023 7:05 PM
Packet Page 164 of 294

Agenda Item No: 17.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023244 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Service Agreement with Gates + Associates Landscape Architects to Provide Design Services for the Heart of Fairfield Downtown Revitalization Project and Authorizing an Update to the Fiscal Year 20232024 Budget RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The maturing aesthetics and furnishings within Texas Street from Pennsylvania Avenue to Jefferson Street were constructed in 1990. To support the revitalization of downtown Texas Street, staff previously presented the City Council with three design options for the Heart of Fairfield Downtown Revitalization Project (Project). This resolution will authorize the city manager to execute a Professional Service Agreement with Gates + Associates Landscape Architects (Gates) to provide engineering and design services for the Project.

DISCUSSION
At the council meeting on December 6, 2022, staff presented three design options to update the streetscape aesthetic of Texas Street from Pennsylvania Avenue to Jefferson Street. Following the presentation, the council provided the following feedback:

Prepare a hybrid "Option 2.5" that refreshes the existing street furniture (e.g., remove concrete prefab benches, trash bins, pergolas, landscape, and raised planter beds at corners, etc.) and improve the pedestrian experience in the downtown.

Phase the projects in a logical manner to protect the City's capital investment.

Seek grant funding or utilize unspent discretionary funding to close the budget shortfall.

In response to council feedback, staff prepared an exhibit to delineate the various project zones (see Attachment 3) to strategically phase improvements along the Downtown corridor based on available funding. The 'project zones' can be thought of as separate project phases that could be implemented independent of each other with minimal impact on each zone's proposed improvements. The projects zones are described as 'pedestrian,' 'amenity,' 'corner plaza,' and 'street.' Packet Page 165 of 294

Staff have identified a total of $2,065,725 from the following revenue sources that may be utilized to design and construct desired improvements:

Intergovernmental Loan Funds ($1,500,000 available, Fund 551) may be utilized to remove and replace maturing street furniture, as well as accent lighting along the downtown corridor.

The Tree Mitigation Fund ($505,725 available, Fund 561) may be utilized to remove and replace all street trees in the downtown corridor as well as ongoing tree maintenance.

AB1600 Urban Design and Art Fund ($60,000 available, Fund 264) may be utilized to construct foundations for installing sculptures, pending donation to the City by local artist Philip Glashoff.

To create an economically vibrant and safe Downtown within the allowed budget, the focus of the Project will be within the amenity zone. Improvements within this project zone will consist of the removal and replacement of street furnishings (e.g., pergolas, planter pots, benches, bike racks, seating areas, and trash receptacles) and existing trees, the installation of art sculptures, and purposeful urban tree planting scheme with high canopies to increase storefront visibility.

Construction will be phased to minimize impact to all users of downtown and City planned events.

Phase One will consist of the demolition of existing street furniture, which include pergolas, planter pots, and benches. To mitigate safety concerns, decomposed granite (DG) will be temporarily placed in all disturbed areas until replacement pavers are put in place. Phase Two will consist of any remaining civil and landscaping work (e.g., minor grading, replacing pavers as needed , irrigation, tree replacement), and if budget permits, the installation of new street amenities .

Staff recommends awarding a contract for professional services with Gates for the Project. Gates is a womenowned firm located in San Ramon, CA, with over 40 years of landscape design experience.

Gates has been involved since the Project's initial inception and through the conceptual design as the subconsultant to the prime design consultant. Their familiarity with the Project and understanding of the City's downtown vision makes them the most qualified to complete the design.

As a part of their scope of work, Gates will provide constructionready plans, specifications, and estimates in addition to bid and construction support. Staff has negotiated a fair and reasonable fee for the proposed work and is requesting a 20% management reserve to account for the potential of discovering unidentified utility conflicts and a prioritized project schedule. Approval of this resolution will allow the city manager to execute a Professional Service Agreement with Gates in an amount not to exceed $219,863.

FINANCIAL IMPACT
The Professional Service Agreement with Gates for engineering design services will authorize a notto exceed contract for $219,863. Total authorization for this contract is $263,286 ($219,863.00 + $43,423 (20% management reserve)).

A budget adjustment and transfer of $2,065,725 is required to fund the Project design and construction in full. Transfers to the Capital Streets Fund (Fund 252) of $2,065,725 from $1,500,00 Intergovernmental Loan Funds (Fund 551), $505,725 Tree Mitigation Fund (Fund 561), and $60,000 AB1600 Urban Design and Art Fund (Fund 264) will be used to fund this adjustment. Finance has confirmed that adequate reserves in Funds exist and that no projects will be jeopardized by this additional expenditure.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Community engagement was conducted by Gates for this Project. Comments were received through a Packet Page 166 of 294

Agenda Item No: 17.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023244 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Professional Service Agreement with Gates + AssociatesLandscape Architects to Provide Design Services for the Heart of Fairfield DowntownRevitalization Project and Authorizing an Update to the Fiscal Year 20232024 BudgetRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe maturing aesthetics and furnishings within Texas Street from Pennsylvania Avenue to JeffersonStreet were constructed in 1990. To support the revitalization of downtown Texas Street, staff previouslypresented the City Council with three design options for the Heart of Fairfield Downtown RevitalizationProject (Project). This resolution will authorize the city manager to execute a Professional ServiceAgreement with Gates + Associates Landscape Architects (Gates) to provide engineering and designservices for the Project. DISCUSSIONAt the council meeting on December 6, 2022, staff presented three design options to update thestreetscape aesthetic of Texas Street from Pennsylvania Avenue to Jefferson Street. Following thepresentation, the council provided the following feedback: Prepare a hybrid "Option 2.5" that refreshes the existing street furniture (e.g., remove concreteprefab benches, trash bins, pergolas, landscape, and raised planter beds at corners, etc.) andimprove the pedestrian experience in the downtown. Phase the projects in a logical manner to protect the City's capital investment. Seek grant funding or utilize unspent discretionary funding to close the budget shortfall.In response to council feedback, staff prepared an exhibit to delineate the various project zones (seeAttachment 3) to strategically phase improvements along the Downtown corridor based on availablefunding. The 'project zones' can be thought of as separate project phases that could be implementedindependent of each other with minimal impact on each zone's proposed improvements. The projectszones are described as 'pedestrian,' 'amenity,' 'corner plaza,' and 'street.'Concurrent to the effort to create the hybrid “Option 2.5,” the council received a budget update andreport on the current financial status of the City. Due to the financial status projecting a budget deficit,staff does not recommend utilizing previously identified unspent discretionary funding for this Project.Staff have identified a total of $2,065,725 from the following revenue sources that may be utilized todesign and construct desired improvements:Intergovernmental Loan Funds ($1,500,000 available, Fund 551) may be utilized to remove andreplace maturing street furniture, as well as accent lighting along the downtown corridor. The Tree Mitigation Fund ($505,725 available, Fund 561) may be utilized to remove and replaceall street trees in the downtown corridor as well as ongoing tree maintenance. AB1600 Urban Design and Art Fund ($60,000 available, Fund 264) may be utilized to constructfoundations for installing sculptures, pending donation to the City by local artist Philip Glashoff. To create an economically vibrant and safe Downtown within the allowed budget, the focus of theProject will be within the amenity zone. Improvements within this project zone will consist of the removaland replacement of street furnishings (e.g., pergolas, planter pots, benches, bike racks, seating areas,and trash receptacles) and existing trees, the installation of art sculptures, and purposeful urban treeplanting scheme with high canopies to increase storefront visibility. Construction will be phased to minimize impact to all users of downtown and City planned events.Phase One will consist of the demolition of existing street furniture, which include pergolas, planter pots,and benches. To mitigate safety concerns, decomposed granite (DG) will be temporarily placed in alldisturbed areas until replacement pavers are put in place. Phase Two will consist of any remaining civiland landscaping work (e.g., minor grading, replacing pavers as needed , irrigation, tree replacement),and if budget permits, the installation of new street amenities .Staff recommends awarding a contract for professional services with Gates for the Project. Gates is awomenowned firm located in San Ramon, CA, with over 40 years of landscape design experience.Gates has been involved since the Project's initial inception and through the conceptual design as thesubconsultant to the prime design consultant. Their familiarity with the Project and understanding of theCity's downtown vision makes them the most qualified to complete the design.As a part of their scope of work, Gates will provide constructionready plans, specifications, andestimates in addition to bid and construction support. Staff has negotiated a fair and reasonable fee forthe proposed work and is requesting a 20% management reserve to account for the potential ofdiscovering unidentified utility conflicts and a prioritized project schedule. Approval of this resolution willallow the city manager to execute a Professional Service Agreement with Gates in an amount not toexceed $219,863.FINANCIAL IMPACTThe Professional Service Agreement with Gates for engineering design services will authorize a nottoexceed contract for $219,863. Total authorization for this contract is $263,286 ($219,863.00 + $43,423(20% management reserve)). A budget adjustment and transfer of $2,065,725 is required to fund the Project design and constructionin full. Transfers to the Capital Streets Fund (Fund 252) of $2,065,725 from $1,500,00Intergovernmental Loan Funds (Fund 551), $505,725 Tree Mitigation Fund (Fund 561), and $60,000AB1600 Urban Design and Art Fund (Fund 264) will be used to fund this adjustment. Finance hasconfirmed that adequate reserves in Funds exist and that no projects will be jeopardized by thisadditional expenditure.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Community engagement was conducted by Gates for this Project. Comments were received through a downtown business and property owner meeting conducted in October 2021, as well as an online survey conducted in November 2021. Community engagement results were presented to council in December 2021. Final input from the community was utilized as a basis for the design for this project.

ALTERNATIVE ACTION
Authorization may be delayed should there be any questions or concerns. Gates’ schedule anticipates approximately nine weeks to complete the design and prepare the bid documents. Any delays in executing a design contract will likely result in a shift of the construction schedule from starting early 2024 to winter 2024 due to the downtown parades and events.

STAFF CONTACT
Dwayne Dalman, Economic Development Division Manager
(707) 4287649
[email protected]
David Vong, Senior Civil Engineer
(707) 4287784
[email protected]
COORDINATED WITH
Community Development Department, Finance Department, Fire Department, Parks and Recreation Department, Police Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Agreement
Attachment 3: Project Zone Exhibit
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 9/6/2023 7:33 PM
Kaushal, Paul Approved 9/6/2023 7:52 PM
Beavers, Esther Approved 9/7/2023 10:46 AM
Beavers, Esther Approved 9/7/2023 10:46 AM
Packet Page 167 of 294

CITY OF FAIRFIELD

RESOLUTION NO. 2023-244

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICE AGREEMENT WITH GATES + ASSOCIATES

LANDSCAPE ARCHITECTS TO PROVIDE DESIGN SERVICES FOR THE HEART OF FAIRFIELD

DOWNTOWN REVITALIZATION PROJECT AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2023-2024 BUDGET

WHEREAS, the Heart of Fairfield Downtown Revitalization Project (Project) proposes to enhance the streetscape to provide a safer and more inviting experience for pedestrians; and

WHEREAS, on December 6, 2022, staff presented three design options to update the aesthetic of Texas Street from Pennsylvania Avenue to Jefferson Street and the City Council directed staff to prepare a hybrid option to improve the pedestrian experience in downtown; and

WHEREAS, the City requires outside professional design and technical services to develop and prepare construction-ready documents for the Project; and

WHEREAS, Gates + Associates Landscape Architecture (Gates) is qualified to provide professional design services; and

WHEREAS, funding was not allocated in the City’s approved fiscal year (FY) 2023-2024 Budget, thus requiring a budget adjustment of $2,065,725 to cover the cost of the Project design and construction; and

WHEREAS, the revised appropriation constitutes an update to the FY 2023-2024 Budget approved pursuant to Resolution No. 2023-149.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield that certain agreement for professional design services with Gates the Project in an amount not-to-exceed of $219,863.

Section 2. The city manager is hereby authorized to execute contract amendments for an amount not-to-exceed $43,423, or 20% of the contract amount.

Section 3. The council hereby approves a budget transfer of $1,500,000 from Intergovernmental Loan Funds (Fund 551) to the Capital Streets Fund (Fund 252, Project No. 10518).

Packet Page 168 of 294Attachment 1 Page 1 of 2

RES. NO. 2023-244

Page 2 ends

Section 4. The council hereby approves a budget transfer of $505,725 from the Tree Mitigation Fund (Fund 561) to the Capital Streets Fund (Fund 252, Project No. 10518).

Section 5. The council hereby approves a budget transfer of $60,000 from AB1600 Urban Design and Art Fund (Fund 264) to the Capital Streets Fund (Fund 252, Project No. 10518).

Section 6. The city manager is hereby authorized to implement the above -mentioned contract.

PASSED AND ADOPTED this 19th day of September, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/ WILLIAMS___

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

________________________________

CITY CLERK

Packet Page 169 of 294Attachment 1 Page 2 of 2

1 Revised 06/01/2022

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 20____, by and between the City of Fairfield, a municipal corporation (the “CITY") and Gates + Associates Landscape Architecture ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
7) TERM. This agreement shall be in effect through December 31, 2024; or until the scope of work is completed.
8) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 9) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 10) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

Packet Page 170 of 294Attachment 2 Page 1 of 20

2 Revised 06/01/2022
11) NOTICES. This Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: David Vong
E-mail: [email protected]
Address: 1000 Webster Street, 3rd Floor, Fairfield, CA 94533 Telephone: 707-428-7784

Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Kimmy Chen
E-mail: [email protected]
Address: 1655 N. Main Street, Ste 365, Walnut Creek, CA 94596 Telephone: 925-791-2003

EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation

By:__________________________________
David Gassaway
City Manager

CONSULTANT

By:___________________________________
Casey Case
President
Gates + Associates Landscape Architecture

Packet Page 171 of 294Attachment 2 Page 2 of 20

WORKPLAN
HEART OF FAIRFIELD - STREETSCAPE PROJECT –
Texas Street from Jefferson Street to Pennsylvania Street Fairfield, California
TASK 1 – KICK-OFF MEETING, SITE RECONNAISSANCE and PROJECT MANAGEMENT The objective of this task is to meet with the project team, visit the project site, and prepare for site reconnaissance.

Subtask 1.1 – Project Kick-Off and Project Management
•Kick-off meeting to review project objectives, budget, site constraints, information exchange protocols and schedule.
•Obtain and review base data, applicable ordinances, and permit requirements. •Review City standard details and specifications.
•Review topographic survey as previously performed by UNICO. •Develop project schedule which accommodates submittals, reviews, approvals, as well as bid and contract award.

Subtask 1.2 – Site Visit
•Field reconnaissance to assess site (limit of work, existing conditions, hardscape/landscaping materials, site use patterns, views, drainage patterns, etc.)
DELIVERABLES:

Kick-Off Meeting Agenda
Project Schedule
Meeting minutes
MEETINGS:

Kick-off and site meeting 1
Site Visit 1
TASK 2 – 90% PS&E, AND 100% PS&E SUBMTITALS
The objective of this task is to prepare the 90% and 100% PS&E Submittals based on the design direction from the City.

PS&E will be prepared based on the following “Amenity Zone” improvements as directed by City per Exhibit A-1 (Green zone) and Exhibit A-2 in two separate PS&E packages:

PHASE 1: DEMOLITION PS&E PACKAGE
•Removal of existing benches, bike racks, pergolas, pots, trash receptacles, and the associated hardscape.
•Removal of existing trees.

PHASE 2: SITE IMPROVEMENTS PS&E PACKAGE
•New pavers to match existing.
•New benches, pavers at the seating zone and the associated grading. Note there will be one seating zone at the center of the block on either side of the street. •Placement of (6) Glashoff Sculptures, one sculpture per block that will be staggered. Locations to be determined.
•New bike racks and trash receptables.
•New street tree plantings at 6’x6’ cutout.
•New shrub planting buffer at where the new seating zone with two benches will be proposed. No raised concrete planter, but planting cutout only.

EXHIBIT “A”
Packet Page 172 of 294Attachment 2 Page 3 of 20

WORKPLAN

Subtask 2.1 – 90% PS&E Submittal
• Incorporate site elements as directed by City.
• Prepare base files based on the topographic survey performed by UNICO performed in the previous phase. • Prepare 90% Construction Documents, including:
- Title sheet with index location map and sheet index
- Existing Site Conditions
- Demolition Plans
- Grading Plans
- Layout Plans
- Site furnishing schedule, notes, and legend.
- Dimensioning Plans
- Planting notes, legend, and plant schedule
- Irrigation plans, notes/legends, details
- Electrical plans, notes/legend and details for irrigation controller - Planting plans
- Landscape construction details: Planting details, pedestrian pavers, and site furnishing mounting details. - Sculpture foundation details – to be provided by City. • Prepare technical specifications using City standard format. • Prepare engineer cost estimate.
• Meet with City staff to review City comments.

Subtask 2.2 – 100% PS&E Submittal
• Incorporate 90% PS&E Submittal comments.
• Prepare draft 100% construction documents per plans listed under Subtask 2.1. • Perform final quality control review and prepare Bid Set. • Update technical specifications sections.
• Update engineer cost estimate and prepare bid schedule. • Submit electronically stamped and signed final drawings along with technical specifications and other contract documents.
• Prepare water use calculations as required by local and state ordinance (MWELO). • Submit all digital files (AutoCAD, MS Word, MS Excel, etc.) for the project.

DELIVERABLES:
90% PS&E in electronic format
100% PS&E in electronic format
Technical specification sections
Engineer estimate
Written responses to City review comments
MEETINGS:

City 3

TASK 3 – BIDDING ASSISTANCE AND CONSTRUCTION SUPPORT
The objective of this task is to provide bidding assistance and construction support during construction.

Subtask 3.1 – Bidding Assistance
• Respond to questions from potential bidders.
• Attend a pre-bid meeting and job walk.
• Assist with preparation of addenda.
• Prepare conformed set prior to construction.

Packet Page 173 of 294Attachment 2 Page 4 of 20

WORKPLAN

Subtask 3.2 – Construction Support
• Attend (4) virtual construction meetings as required. • Conduct (2) progress site review meetings as required, during construction. • Review submittals, shop drawings, change order requests, and provide written recommendations to the City • Review and respond to clarifications and requests for information (RFI) during construction and provide written recommendations to City
• Participate in the substantial and final inspection and assist with preparation of the punch lists.

Subtask 3.3 – As-Builts
• Prepare and submit digital record drawings to the City to reflect as-built conditions

DELIVERABLES:

Field report per each site visit
Punch list
As-Builts/record drawings

MEETINGS:

Pre-construction meeting 1 Construction progress meeting (virtual) 4
Construction progress site meeting 2
Substantial punch walk 1 Final punch walk 1

TASK 4 – OPTIONAL TASKS
Subtask 4.1 – Electrical Design: String Light PS&E
• Prepare 90% and 100% PS&E Packages for adding string lights between existing light poles including:
- Electrical/Site lighting plans
- Electrical details
- Engineer estimate
- Electrical technical specification sections
• Respond to City review comments
• Prepare final/bid set documents.
• Assist bidding and perform construction support.
• Prepare conformed set prior to construction.

Subtask 4.2 – Electrical Design: Accent lighting for the (6) sculpture locations. • Prepare 90% and 100% PS&E Packages for adding accent lighting to the six (6) new sculpture locations including:
- Electrical/Site lighting plans
- Electrical details
- Engineer estimate
- Electrical technical specification sections
• Respond to City review comments
• Prepare final/bid set documents.
• Assist bidding and perform construction support.
• Prepare conformed set prior to construction.

DELIVERABLES:
90% PS&E in electronic format
100% PS&E in electronic format
Packet Page 174 of 294Attachment 2 Page 5 of 20

WORKPLAN

Technical specification sections
Engineer estimate
Written responses to City review comments

ASSUMPTIONS:

1. Arborist report by others.

2. Construction is scheduled to start Spring 2024 with an assumed estimated 3-months construction duration.

3. Coordination for new electrical services required will be performed by others.

4. Geotechincal report is not included.

5. New irrigation to be designed with drip system.

6. Optional Design items include:
• String lights in between the existing light poles and potential intermediate poles for all six blocks on both sides of the street.
• Accent lighting for the (6) sculptures.

7. PS&E will be prepared in two separate packages per Phase 1 Demolition and Phase 2 Site Improvements.

8. Scope area includes the “Amenity Zone” (GREEN Zone) only per exhibit A-1 and A-2, of the following blocks:
• Jefferson St. to Webster St.
• Webster St. to Jackson St.
• Jackson St. to Madison St.
• Madison ST. to Taylor St.
• Taylor ST. to Great Jones St.
• Great Jones St. to Pennsylvania St.

9. Sculpture foundation design and calculations to be provided by City.

10. The project budget is assumed not to exceed $1,500,000.00 ($1.5M).

11. Tree fund of $500,000 is not part of the $1.5M project budget. Tree fund includes the improvements of removal and replacement of existing street trees and three years of m aintenance/establishment period.

12. Topographic survey is not included and has been performed by UNICO in the previous phase.

13. Utility relocation and coordination is not included.

Packet Page 175 of 294Attachment 2 Page 6 of 20

Date: August 30, 2023 Task and Hourly Schedule
Heart of Fairfield - Streetscape Project
GATES
+ ASSOCIATES RMA Bennett Engineering SUBTOTAL
Subtotal Fee $11,680 $900 $3,068 $15,648
Subtotal Fee $61,260 $6,400 $94,018 $161,678
Subtotal Fee $20,555 $4,000 $15,232 $39,787
TOTAL $93,495 $11,300 $112,318 $217,113
Reimbursable Allowance 1,500$ 500$ 750$ 2,750$ TASK 4 - ELETRICAL DESIGNS FOR STRING LIGHTS AND ACCENT LIGHTING AT SCULPTURES Subtotal Fee 2,020$ 42,232$ 44,252$

DESIGN CONTINGENCY
Design Contingency 20% of Base Design Fee 43,423$
TASK 3- BIDDING ASSISTANCE AND CONSTRUCTION SUPPORT

SUMMARY BY COMPANY
TASK 1 - KICK OFF MEETING, SITE VISIT, AND PROJECT MANAGEMENT TASK 2 - 90% PS&E, 100% PS&E/BID SUBMITTAL
Packet Page 176 of 294Attachment 2 Page 7 of 20

Task and Hourly Schedule
Heart of Fairfield - Streetscape Project
Associate
Principal
Senior
Associate Job Captain Production
Hourly Rate $195 $175 $155 $135 SUBTOTAL
Subtask 1.1 Project Kick-Off and Project Management 40 16 Subtask 1.2 Site Visit 4 4
SUBTASK HOURS 44 0 20 0
SUBTOTAL FEE $8,580 $0 $3,100 $0 $11,680
Subtask 2.1 90% PS&E Submittal 56 16 60 100
Subtask 2.2 100% PS&E/Bid Submittal 40 8 48 60
SUBTASK HOURS 96 24 108 160
SUBTOTAL FEE $18,720 $4,200 $16,740 $21,600 $61,260
Subtask 3.1 Bid Support 8 8
Subtask 3.2 Construction Support 8 56 24
Subtask 3.3 As-Builts 1 16
SUBTASK HOURS 17 56 48 0 12
SUBTOTAL FEE $3,315 $9,800 $7,440 $0 $20,555
TOTAL $93,495
Reimbursable Allowance $1,500
Subtask 4.1 Eletrical Designs for String lights and Accent lighting at Sculptures 4 8 SUBTASK HOURS 4 0 8 0
SUBTOTAL FEE $780 $0 $1,240 $0 $2,020
TASK 4 - OPTIONAL SERVICES
GATES + ASSOCIATES
TASK 1 - KICK OFF MEETING AND SITE VISIT
TASK 2 - PLANS, SPECIFICATONS AND ESTIMATE
TASK 3 - BID AND CONSTRUCTION SUPPORT
Packet Page 177 of 294Attachment 2 Page 8 of 20

Task and Hourly Schedule
Heart of Fairfield - Streetscape Project
Project Manager Design
Assistant Draftsman
Hourly Rate $150 $125 $100 SUBTOTAL
Subtask 1.1 Project Kick-Off and Project Management 1
Subtask 1.2 Site Visit 5
SUBTASK HOURS 6 0 0
SUBTOTAL FEE $900 $0 $0 $900
Subtask 2.1 90% PS&E Submittal 8 12 16
Subtask 2.2 100% PS&E/Bid Submittal 8 4 4
SUBTASK HOURS 16 16 20
SUBTOTAL FEE $2,400 $2,000 $2,000 $6,400
Subtask 3.1 Bid Support 4
Subtask 3.2 Construction Support 18
Subtask 3.3 As-Builts 8
SUBTASK HOURS 18 4 8
SUBTOTAL FEE $2,700 $500 $800 $4,000
TOTAL $11,300
Reimbursable Allowance $500
Subtask 4.1
SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0 $0
TASK 3 - BID AND CONSTRUCTION SUPPORT
TASK 4 - OPTIONAL SERVICES
TASK 1 - KICK OFF MEETING AND SITE VISIT
RMA
TASK 2 - PLANS, SPECIFICATIONS AND ESTIMATE Packet Page 178 of 294Attachment 2 Page 9 of 20

Task and Hourly Schedule
Heart of Fairfield - Streetscape Project
Engineer 10 Engineer 9 Engineer 7 Engineer 5 Engineer 3 Designer 5 Hourly Rate $281 $261 $243 $217 $192 $157 SUBTOTAL
Subtask 1.1 Project Kick-Off and Project Management 2 6 Subtask 1.2 Site Visit 2 2
SUBTASK HOURS 4 0 8 0 0 0
SUBTOTAL FEE $1,124 $0 $1,944 $0 $0 $0 $3,068
Subtask 2.1 90% PS&E Submittal 4 6 24 100 68 48
Subtask 2.2 100% PS&E/Bid Submittal 2 6 20 72 68 48
SUBTASK HOURS 6 12 44 172 136 96
SUBTOTAL FEE $1,686 $3,132 $10,692 $37,324 $26,112 $15,072 $94,018 Subtask 3.1 Bid Support 4 6 4 4
Subtask 3.2 Construction Support 6 10 8 4
Subtask 3.3 As-Builts 2 4 4 16
SUBTASK HOURS 0 12 20 16 0 24
SUBTOTAL FEE $0 $3,132 $4,860 $3,472 $0 $3,768 $15,232
TOTAL $112,318
Reimbursable Allowance $750
Subtask 4.1 String Light PS&E, Bid & Construction Support 8 16 32 24 20 Subtask 4.2 Sculpture Accent Lighting PS&E, Bid & Construction Support 8 16 32 24 20 SUBTASK HOURS 16 32 0 64 48 40
SUBTOTAL FEE $4,496 $8,352 $0 $13,888 $9,216 $6,280 $42,232 TASK 4 - OPTIONAL SERVICES - Electrical Design
TASK 3 - BID AND CONSTRUCTION SUPPORT
TASK 1 - KICK OFF MEETING AND SITE VISIT

BENNETT ENGINEERING
TASK 2 - PLANS, SPECIFICATIONS AND ESTIMATE
Packet Page 179 of 294Attachment 2 Page 10 of 20

Heart of Fairfield - Streetscape Project
Project Schedule
30-Aug-23
Subtask 1.1 Project Kick-Off and Project Management l
Subtask 1.2 Site Visit
Subtask 2.1 90% PS&E Submittal l
City Review Period l
Subtask 2.2 100% PS&E/Bid Submittal l
Subtask 3.1 Bidding Assistance/Award - Phase 1 (Demolition) Bidding Assistance/Award - Phase 2 (Site Improvements)
Subtask 3.2 Construction Support - Phase 1 (Demolition) Construction Support - Phase 2 (Site Improvements)
Subtask 3.3 As-builts
Subtask 4.1 Eletrical Designs for String lights
Subtask 4.2 Eletrical Designs for Accent lighting at Sculptures l Staff Meeting
Work in progress
City Review
Bidding/Award/Mobilization
Construction
Nov.

TASK 4 - OPTIONAL SERVICES (ELETRICAL DESIGNS)
Sept.

TASK 1 - KICK OFF MEETING, SITE VISIT and PROJECT MANAGEMENT TASK 2 - PLANS, SPECIFICATONS AND ESTIMATE
TASK 3 - BIDDING ASSISTANCE AND CONSTRUCTION SUPPORT
Dec. Jan. Feb. March
2023 2024
Apr.- May June to Aug.Oct.Oct. Nov.Sept.Packet Page 180 of 294Attachment 2 Page 11 of 20

HOURLY FEES FOR SERVICES OF:

Partner
Principal
Associate Principal
Senior Associate
Job Captain
Sr. Irrigation Designer
Community Outreach Facilitator
Marketing Coordinator
Administrative/Drafter
RATE PER HOUR:
$225.00 - $240.00
$210.00 - $225.00
$195.00 - $210.00
$175.00 - $195.00
$155.00 - $175.00
$190.00 - $210.00
$175.00 - $195.00
$125.00 - $175.00
$125.00 - $145.00
I. HOURLY FEES
A. Consultants at approximately the same rates indicated above or on consultant fee schedules.

B. Other direct expenses at cost which may include:

1. Printing and reproduction costs.

2. Mileage and travel costs.

3. Miscellaneous
Hourly rates may be adjusted on January 1 of each year and shall apply for any services rendered after that date.

II. EXPENSES Έ REIMBURSABLESΉ

RATE SCHEDULE
EFFECTIVE THROUGH DECEMBER 2024

RATE SCHEDULE
EFFECTIVE THROUGH DECEMBER 2024
Packet Page 181 of 294Attachment 2 Page 12 of 20

IRRIGATION DESIGN • CONSULTATION • SUPERVISION • EVALUATION RMA 2023 - 2025 Fee Schedule:

Principals:
• Russ Mitchell $200.00/hr
• Chris Mitchell $175.00/hr
Project Managers:
• Jeff Bradshaw $150.00/hr
• Jeff Dias $150.00/hr
• Jose Cruz $150.00/hr
Design Assistants:
• Marcio Sanchez $125.00/hr
• David Munger $125.00/hr
CADD Technicians:
• Lance Blanchard $100.00/hr
• Ian Sanchez $100.00/hr
Administrative/Clerical Services:
• Carole Krasko $95.00/hr
Reimbursable charges:
• Mileage to meetings or site visits Billed at our cost • Plotting costs Billed at our cost
• Delivery Charges Billed at our cost
Current Insurance Coverages Held by RMA:
• Commercial General Liability: $2,000,000.00 each occurrence, $4,000,000.00 agregate.
• Umbrella Policy: $1,000,000.00 each occurrence, $1,000.000.00 aggregate.
• Automobile Liability: $1,000.000.00 per accident.
• Workers Compensation and Employers’ Liability: $1,000,000.00 each accident, $1,000,000.00 each employee, $1,000,000.00 policy limit. • Professional Liability: $2,000,000.00 aggregate/per claim. • Additional insured requirements: All parties can be added.

RUSSELL D. MITCHELL &
ASSOCIATES, INC.
2760 Camino Diablo
Walnut Creek, CA 94597
T 925.939.3985
W www.rmairrigation.com
E [email protected]

Packet Page 182 of 294Attachment 2 Page 13 of 20

Bennett Engineering Services + Y&C Transportation Consultants | 2023 - 2024 Rate Schedule f Direct expenses (including, but not limited to, mileage, reproduction, postage, online assessor mapping fees, etc.) and subconsultant costs will be billed at cost plus fifteen percent (15%) for administration, coordination, and handling.
f Standard hourly rates do not apply to a demand to perform work during an overtime period.

Work required to be performed during an overtime period (as mandated by California law) will be charged at a 50% premium. Work mandated by Prevailing Wage laws will be charged accordingly.
f Hourly rates include all compensation for wages, salary-related benefits, overhead, general office administration, and profit. Direct project administrative hours will be billed at the rate shown above.
f Classifications may be added or removed as-needed without notice. f Changes in the requested scope of work or projected schedule may result in the revision of the proposed fees and amendment to the total contract amount. f Rates are subject to change annually effective July 1, 2024 BENNETT ENGINEERING SERVICES + Y&C TRANSPORTATION CONSULTANTS Billing
Classifications
Rate
Class
Charge
Rate

ENGINEER
10 $281
9 $268
8 $255
7 $243
6 $230
5 $217
4 $204
3 $192
2 $179
1 $166
Billing
Classifications
Rate
Class
Charge
Rate

DESIGNER/TECH
7 $188
6 $173
5 $157
4 $142
3 $127
2 $111
1 $96

PROJECT ADMINISTRATOR
3 $120
2 $95
1 $79
Professional Staff Rate Schedule | 2023/2024 Fiscal Year Packet Page 183 of 294Attachment 2 Page 14 of 20

4 Revised 06/01/2022
EXHIBIT “B”

PAYMENT
1) The cost for services rendered by CONSULTANT under this Agreement shall be based on CONSULTANT’s current hourly rates, attached with Exhibit A. Billings shall include the numbers of hours expended by each of the CONSULTANT’s employees, plus reimbursables such as postage, delivery, reproduction, etc. Reimbursables shall be itemized on the billings. Total payment for consulting services shall not exceed $219,863.
2) Payment shall be made to CONSULTANT on a time and materials basis, and CONSULTANT shall submit monthly invoices.
3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to in writing by the CITY and CONSULTANT, and shall be billed on a time and materials basis.

Packet Page 184 of 294Attachment 2 Page 15 of 20

5 Revised 06/01/2022
EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession.
3) TIME. CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONSULTANT shall be entitled to no further compensation for work Packet Page 185 of 294Attachment 2 Page 16 of 20

6 Revised 06/01/2022
performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT’S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated. 12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

Packet Page 186 of 294Attachment 2 Page 17 of 20

7 Revised 06/01/2022
The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non-profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.

Packet Page 187 of 294Attachment 2 Page 18 of 20

8 Revised 06/01/2022
EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers X

Packet Page 188 of 294Attachment 2 Page 19 of 20

9 Revised 06/01/2022
liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected].

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Packet Page 189 of 294Attachment 2 Page 20 of 20

PENNSYLVANIA AVEGREAT JONES STTAYLOR STMADISON STJACKSON STWEBSTER STJEFFERSON STMADISON STCITY OF FAIRFIELD

PUBLIC WORKS

ENGINEERING DIVISION
1000 WEBSTER ST, 3rd FLOOR, FAIRFIELD, CA 94533
LEGEND

CORNER PLAZA ZONE

AMENITY ZONE

PEDESTRIAN ZONE

STREET ZONE

HEART OF FAIRFIELD

STREETSCAPE PROJECT
N
MATCH LINEMATCH LINEPacket Page 190 of 294Attachment 3 Page 1 of 1

Agenda Item No: 18.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:City Council Discussion and Direction Related to the Landscaping and Lighting Maintenance Districts that Failed the June 2023 Proposition 218 Vote RECOMMENDED ACTION
Receive report, open discussion, and provide direction to staff.

STATEMENT OF ISSUE
In June 2023, the City conducted a Proposition 218 vote to form new Landscaping and Lighting Maintenance Districts (LLMDs). Of the nine districts to cast votes, only two districts (#11 – Paradise Valley and #1 – Gateway) passed, leaving seven remaining districts underfunded to cover maintenance costs.

DISCUSSION
Since June, Vice Mayor Bertani and a group of residents from various LLMD neighborhoods have been meeting to discuss a grassroots effort to reengineer the seven districts that failed the Proposition 218 vote: No. 3 – Waterman Highlands; No. 5 – Smith Ranch; No. 6 – Peppertree; No. 7 – Rolling Hills; No. 8 – Kolob Estates; No. 12 – Downtown Business District; and No. 13 – North Cordelia.

The group has explored the option of forming Community Facilities Districts (CFDs) instead of LLMDs and options to reengineer various LLMDs to improve the possibility of approval by property owners.

The group will present their findings to the City Council, including the attached working timeline, and seek discussion and direction from the council. In general, their work includes three components:

1. Comparative summary analysis of CFDs vs. LLMDs, including voter requirements and preparatory work.

2. Exploration of LLMDs by creating newly engineered districts that add or remove parcels to better align with neighborhood boundaries and with a varied methodology for property owner assessment rates.

3. Community engagement plan based on clear messaging from a grassroots group of residents, street outreach, phone banking, listening tours, and information on the City’s website.

Packet Page 191 of 294

Agenda Item No: 18.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:City Council Discussion and Direction Related to the Landscaping and LightingMaintenance Districts that Failed the June 2023 Proposition 218 VoteRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEIn June 2023, the City conducted a Proposition 218 vote to form new Landscaping and LightingMaintenance Districts (LLMDs). Of the nine districts to cast votes, only two districts (#11 – ParadiseValley and #1 – Gateway) passed, leaving seven remaining districts underfunded to cover maintenancecosts.DISCUSSIONSince June, Vice Mayor Bertani and a group of residents from various LLMD neighborhoods have beenmeeting to discuss a grassroots effort to reengineer the seven districts that failed the Proposition 218vote: No. 3 – Waterman Highlands; No. 5 – Smith Ranch; No. 6 – Peppertree; No. 7 – Rolling Hills; No.8 – Kolob Estates; No. 12 – Downtown Business District; and No. 13 – North Cordelia. The group has explored the option of forming Community Facilities Districts (CFDs) instead of LLMDsand options to reengineer various LLMDs to improve the possibility of approval by property owners.The group will present their findings to the City Council, including the attached working timeline, andseek discussion and direction from the council. In general, their work includes three components:1. Comparative summary analysis of CFDs vs. LLMDs, including voter requirements andpreparatory work.2. Exploration of LLMDs by creating newly engineered districts that add or remove parcels to betteralign with neighborhood boundaries and with a varied methodology for property ownerassessment rates.3. Community engagement plan based on clear messaging from a grassroots group of residents,street outreach, phone banking, listening tours, and information on the City’s website.

FINANCIAL IMPACT
The original contract with NBS/CivicMic for engineering and outreach for the June 2023 Prop. 218 vote was approximately $75,000 per district, for a total cost of $715,000. The contract components were split out as a not to exceed $50,000 per district for engineering and $25,000 for community engagement. Depending on the level of reengineering required, staff anticipates new engineering reports to cost nearly the same $50,000 per district or $350,000 total. If there is a citizenled outreach and engagement campaign, those costs can be removed.

There is no funding budgeted for this effort, and it would require the expenditure of City reserves to fund any expenses that occurred. A funding source can be determined based on council direction.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may provide any direction desired.

STAFF CONTACT
David Gassaway, City Manager
(707) 4287400
[email protected]
COORDINATED WITH
Public Works Department
ATTACHMENTS:

Description
Working Timeline
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 9/6/2023 9:57 AM
Packet Page 192 of 294

Packet Page 193 of 294Attachment 1 Page 1 of 1

Agenda Item No: 19.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Public Hearing; and
Resolution 2023245 of the City Council of the City of Fairfield Adopting an Amendment to the Train Station Specific Plan (Sp2023001)
RECOMMENDED ACTION
Hold public hearing and adopt resolution.

STATEMENT OF ISSUE
The Train Station Specific Plan (TSSP) includes Policy 416 regarding the timing of construction of a new road (New Canon Road) between Vanden Road and Peabody Road. The policy requires that the developer of Planning Area 5 in the Specific Plan construct the road prior to any residential development in Planning Area 5. The developer has requested that the Specific Plan be amended to delete this policy, on the basis that their project does not trigger need for a new connection between Vanden Road and Peabody Road.

DISCUSSION
Background:

In 2011, the City adopted the TSSP. The TSSP establishes detailed plans for several thousand acres of land in the City’s northeast area around a new train station at Peabody Road and Vanden Road. The Plan provides for up to 6,800 new housing units, a mixed use commercial district, parks, a school and more than 4 million square feet of industrial and employment uses. To support anticipated development, the TSSP identifies a set of major road improvements. These include widening of certain existing roads, and construction of some new roads.

The TSSP is divided up into smaller units called “planning areas.” Prior to development within a planning area, one or more of its landowners must prepare for City approval a master plan. Such plans are called a “Master Planned Unit Development” (MPUD) Permit.

Concurrent with adoption of the TSSP, the City certified an Environmental Impact Report (EIR). The EIR evaluated various impacts of the TSSP and identified mitigations to reduce those impacts to a less thansignificant level.

Packet Page 194 of 294

The City also entered, at that time, into a Development Agreement with the largest landowner in the TSSP: Canon Station LLC. The Development Agreement establishes a set of requirements for development of land that was controlled by Canon Station. This included two planning areas (PA 4 and PA 5) that, as of 2023, are currently being developed as the One Lake Subdivision. The Development Agreement also covers a third planning area (PA 6) that is anticipated for industrial development. The Planning Commission approved the Master Planned Unit Development (MPUD) Permit for Planning Area 4 (PA 4) in 2016, for PA 5 in 2021, and for PA 6 in 2023.

As a part of its request for the MPUD Permit for PA 5, Canon Station LLC requested a set of amendments to the TSSP to better facilitate development of the One Lake neighborhood. All amendments but one were approved by the City. The one not approved was a request to eliminate Policy 416. Policy 416 requires the developer of PA 5 to complete a new road (to be called “New Canon Road”) before any residential permits are issued in PA 5. New Canon Road, shown in the figure below, would connect Peabody Road with Vanden Road along the north boundary of PA 5. The TSSP EIR identifies New Canon Road as necessary at buildout of the TSSP to mitigate traffic impacts at the existing intersection of Peabody Road and Vanden Road.

In considering this request, the Planning Commission and City Council chose not to eliminate Policy 4 16 because the applicant had not yet provided analysis demonstrating that PA 5 development does not trigger the need for New Canon Road.

The analysis has now been completed, and Canon Station LLC once again is requesting that the City amend the TSSP to delete Policy 416. Such action would relieve PA 5 from the requirement to build the road. This would allow PA 5 development to commence in the near term, rather than wait until the road is finished.

Analysis of the Amendment Request:

As noted above, the applicant requests that TSSP Policy 416 be repealed. The policy reads:

Policy 416. New Canon Road shall be constructed from Peabody Road to Vanden Road by landowner of PA 5 prior to the issuance of any residential permits within PA 5.

While construction of the above leg of New Canon Road is listed in the EIR for the TSSP as a required improvement at buildout of the plan, it does not specifically determine that PA 5 is the cause for needing the road. As a programmatic analysis, the EIR simply identifies the list of improvements that must be completed to handle complete buildout of the plan. The decision to include in the TSSP is a policy requiring the developer of PA 5 to construct that leg of New Canon Road was a discretionary choice.

The development agreement with the PA 5 developer makes this clear. Section 5. 8.1.1 states that the City and Developer “acknowledge that the phasing of construction of Transportation Improvements by Developer cannot be determined at this time” due to a range of uncertainties. The city thus chose to add Policy 416 to the TSSP to give clarity about when it wanted the road completed, but not because it knew when the road would be needed.

In determining the City’s ability to repeal Policy 416, a key question is whether development in PA 5 causes the need for the specified leg of New Canon Road to alleviate traffic impacts in the TSSP. To evaluate this question, the traffic consultant Fehr and Peers prepared an analysis to determine if PA 5 triggers the need for the road. A copy of the analysis is included with this report is Attachment 2. Fehr and Peers’ study indicates that buildout of the approved plan for PA 5 does not trigger the need for New Canon Road between Peabody and Vanden Roads. All intersections, including the key existing intersection of Peabody and Vanden Roads would meet the City’s standard of Level of Service “D.” See Table 8 in the study for this conclusion. For further discussion and analysis of the request to repeal Policy 416, also see Exhibit B to the attached resolution.

Packet Page 195 of 294

Additional buildout of the Specific Plan, most likely PA 6, would at some point trigger the need for the road and other road improvements identified in the TSSP’s EIR. Such improvements are typically identified by traffic analysis at the time of an MPUD permit or entitlement for a specific building project.

Notably, conditions in the PA 6 MPUD Permit issued in August 2023, require such analysis with future requests for building entitlement.

While the City might want New Canon Road completed well in advance of its trigger, specifically before PA 5 builds, it should be noted that the PA 5/One Lake developer is required to build out the full set of roads needed to serve it. Moreover, the development agreement requires them to build such improvements 50% faster than would otherwise be required. The requirement of Policy 416 could be looked at as a burden above and beyond what is necessary for PA 5. It could, therefore, trigger a need for the City to reimburse the developer for improvements beyond their nexus. Rather than put the City in that position, staff concludes that it is best for roadway improvements such as New Canon Road to be required when triggered by a development project and not earlier. One final point that should be noted, some portions of New Canon Road west of Vanden Road are required to directly serve PA 5. The road would provide access to PA 5 along its northeast edge. Repeal of Policy 416 would not eliminate requirement of the PA 5 MPUD Permit for the developer to build portions of New Canon Road that front along PA 5. Repeal, however, would eliminate the requirement for that road to be extended at this time westward to Peabody Road.

Environmental Review:

An EIR and Mitigation Monitoring and Reporting Program were previously certified and adopted for the TSSP, which includes all land covered by the Project. A residential project implementing a specific plan is exempt from further review under the California Environmental Quality Act (CEQA) (CEQA Guidelines § 15182(c)). The proposed amendment is implementing approval of the Specific Plan to enable buildout of the Specific Plan, and therefore qualifies for CEQA exemption. No subsequent EIR can be required unless (1) substantial changes are proposed in the project which will require major revisions of the EIR; (2) substantial changes occur with respect to the circumstances under which the project is being undertaken which will require major revisions to the EIR; or (3) new information, which was not known and could not have been known at the time the EIR was certified as complete, becomes available (Pub. Res. Code § 21166). None of these circumstances exist here. In fact, the actual pace of development within Canon Station and review of the specific plan EIR both indicate that the amendment will not result in a new or significant impact. This is discussed in Exhibit B to the attached resolution, which explains how the amendment will not result in substantial changes or new impacts requiring further environmental review under CEQA Guidelines § 15162.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The Planning Commission held a public hearing on September 13, 2023, and forwarded the TSSP Amendment to the council with recommendation for approval with a 60. Notice of the Planning Commission and City Council meetings were published in the Daily Republic newspaper. No comments have been received in response to the notice.

ALTERNATIVE ACTION
The council may choose to deny the requested TSSP amendment. However, such action would delay construction of Planning Area 5 until such time that extension of New Canon Road is completed.

STAFF CONTACT
David Feinstein, Interim Director of Community Development Packet Page 196 of 294

Agenda Item No: 19.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing; andResolution 2023245 of the City Council of the City of Fairfield Adopting an Amendmentto the Train Station Specific Plan (Sp2023001)RECOMMENDED ACTIONHold public hearing and adopt resolution.STATEMENT OF ISSUEThe Train Station Specific Plan (TSSP) includes Policy 416 regarding the timing of construction of anew road (New Canon Road) between Vanden Road and Peabody Road. The policy requires that thedeveloper of Planning Area 5 in the Specific Plan construct the road prior to any residentialdevelopment in Planning Area 5. The developer has requested that the Specific Plan be amended todelete this policy, on the basis that their project does not trigger need for a new connection betweenVanden Road and Peabody Road.DISCUSSIONBackground:In 2011, the City adopted the TSSP. The TSSP establishes detailed plans for several thousand acres ofland in the City’s northeast area around a new train station at Peabody Road and Vanden Road. ThePlan provides for up to 6,800 new housing units, a mixed use commercial district, parks, a school andmore than 4 million square feet of industrial and employment uses. To support anticipated development,the TSSP identifies a set of major road improvements. These include widening of certain existingroads, and construction of some new roads. The TSSP is divided up into smaller units called “planning areas.” Prior to development within aplanning area, one or more of its landowners must prepare for City approval a master plan. Such plansare called a “Master Planned Unit Development” (MPUD) Permit. Concurrent with adoption of the TSSP, the City certified an Environmental Impact Report (EIR). The EIRevaluated various impacts of the TSSP and identified mitigations to reduce those impacts to a lessthansignificant level. The City also entered, at that time, into a Development Agreement with the largest landowner in theTSSP: Canon Station LLC. The Development Agreement establishes a set of requirements fordevelopment of land that was controlled by Canon Station. This included two planning areas (PA 4 andPA 5) that, as of 2023, are currently being developed as the One Lake Subdivision. The DevelopmentAgreement also covers a third planning area (PA 6) that is anticipated for industrial development. ThePlanning Commission approved the Master Planned Unit Development (MPUD) Permit for PlanningArea 4 (PA 4) in 2016, for PA 5 in 2021, and for PA 6 in 2023. As a part of its request for the MPUD Permit for PA 5, Canon Station LLC requested a set ofamendments to the TSSP to better facilitate development of the One Lake neighborhood. Allamendments but one were approved by the City. The one not approved was a request to eliminatePolicy 416. Policy 416 requires the developer of PA 5 to complete a new road (to be called “NewCanon Road”) before any residential permits are issued in PA 5. New Canon Road, shown in the figurebelow, would connect Peabody Road with Vanden Road along the north boundary of PA 5. The TSSPEIR identifies New Canon Road as necessary at buildout of the TSSP to mitigate traffic impacts at theexisting intersection of Peabody Road and Vanden Road.In considering this request, the Planning Commission and City Council chose not to eliminate Policy 416 because the applicant had not yet provided analysis demonstrating that PA 5 development does nottrigger the need for New Canon Road. The analysis has now been completed, and Canon Station LLC once again is requesting that the Cityamend the TSSP to delete Policy 416. Such action would relieve PA 5 from the requirement to buildthe road. This would allow PA 5 development to commence in the near term, rather than wait until theroad is finished. Analysis of the Amendment Request:As noted above, the applicant requests that TSSP Policy 416 be repealed. The policy reads:Policy 416. New Canon Road shall be constructed from Peabody Road to Vanden Road by landownerof PA 5 prior to the issuance of any residential permits within PA 5. While construction of the above leg of New Canon Road is listed in the EIR for the TSSP as a requiredimprovement at buildout of the plan, it does not specifically determine that PA 5 is the cause for needingthe road. As a programmatic analysis, the EIR simply identifies the list of improvements that must becompleted to handle complete buildout of the plan. The decision to include in the TSSP is a policyrequiring the developer of PA 5 to construct that leg of New Canon Road was a discretionary choice.The development agreement with the PA 5 developer makes this clear. Section 5. 8.1.1 states that theCity and Developer “acknowledge that the phasing of construction of Transportation Improvements byDeveloper cannot be determined at this time” due to a range of uncertainties. The city thus chose toadd Policy 416 to the TSSP to give clarity about when it wanted the road completed, but not because itknew when the road would be needed. In determining the City’s ability to repeal Policy 416, a key question is whether development in PA 5causes the need for the specified leg of New Canon Road to alleviate traffic impacts in the TSSP. Toevaluate this question, the traffic consultant Fehr and Peers prepared an analysis to determine if PA 5triggers the need for the road. A copy of the analysis is included with this report is Attachment 2. Fehrand Peers’ study indicates that buildout of the approved plan for PA 5 does not trigger the need for NewCanon Road between Peabody and Vanden Roads. All intersections, including the key existingintersection of Peabody and Vanden Roads would meet the City’s standard of Level of Service “D.”See Table 8 in the study for this conclusion. For further discussion and analysis of the request to repealPolicy 416, also see Exhibit B to the attached resolution. Additional buildout of the Specific Plan, most likely PA 6, would at some point trigger the need for theroad and other road improvements identified in the TSSP’s EIR. Such improvements are typicallyidentified by traffic analysis at the time of an MPUD permit or entitlement for a specific building project.Notably, conditions in the PA 6 MPUD Permit issued in August 2023, require such analysis with futurerequests for building entitlement. While the City might want New Canon Road completed well in advance of its trigger, specifically beforePA 5 builds, it should be noted that the PA 5/One Lake developer is required to build out the full set ofroads needed to serve it. Moreover, the development agreement requires them to build suchimprovements 50% faster than would otherwise be required. The requirement of Policy 416 could belooked at as a burden above and beyond what is necessary for PA 5. It could, therefore, trigger a needfor the City to reimburse the developer for improvements beyond their nexus. Rather than put the City inthat position, staff concludes that it is best for roadway improvements such as New Canon Road to berequired when triggered by a development project and not earlier. One final point that should be noted,some portions of New Canon Road west of Vanden Road are required to directly serve PA 5. The roadwould provide access to PA 5 along its northeast edge. Repeal of Policy 416 would not eliminaterequirement of the PA 5 MPUD Permit for the developer to build portions of New Canon Road that frontalong PA 5. Repeal, however, would eliminate the requirement for that road to be extended at this timewestward to Peabody Road. Environmental Review:An EIR and Mitigation Monitoring and Reporting Program were previously certified and adopted for theTSSP, which includes all land covered by the Project. A residential project implementing a specific planis exempt from further review under the California Environmental Quality Act (CEQA) (CEQA Guidelines§ 15182(c)). The proposed amendment is implementing approval of the Specific Plan to enablebuildout of the Specific Plan, and therefore qualifies for CEQA exemption. No subsequent EIR can berequired unless (1) substantial changes are proposed in the project which will require major revisions ofthe EIR; (2) substantial changes occur with respect to the circumstances under which the project isbeing undertaken which will require major revisions to the EIR; or (3) new information, which was notknown and could not have been known at the time the EIR was certified as complete, becomesavailable (Pub. Res. Code § 21166). None of these circumstances exist here. In fact, the actual pace ofdevelopment within Canon Station and review of the specific plan EIR both indicate that the amendmentwill not result in a new or significant impact. This is discussed in Exhibit B to the attached resolution,which explains how the amendment will not result in substantial changes or new impacts requiringfurther environmental review under CEQA Guidelines § 15162.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe Planning Commission held a public hearing on September 13, 2023, and forwarded the TSSPAmendment to the council with recommendation for approval with a 60. Notice of the PlanningCommission and City Council meetings were published in the Daily Republic newspaper. Nocomments have been received in response to the notice.ALTERNATIVE ACTIONThe council may choose to deny the requested TSSP amendment. However, such action would delayconstruction of Planning Area 5 until such time that extension of New Canon Road is completed.

STAFF CONTACT
David Feinstein, Interim Director of Community Development (707) 4287448
[email protected]
COORDINATED WITH
City Attorney's Office, Public Works Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A
Attachment 3: Exhibit B
Attachment 4: Traffic Analysis
REVIEWERS:

Reviewer Action Date
Feinstein, David Approved 8/31/2023 9:01 AM
Beavers, Esther Approved 8/31/2023 12:23 PM
Beavers, Esther Approved 8/31/2023 12:23 PM
Packet Page 197 of 294

CITY OF FAIRFIELD

RESOLUTION NO. 2023-245

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ADOPTING AN AMENDMENT TO THE TRAIN STATION SPECIFIC PLAN (SP2023-001)

WHEREAS, on June 26, 2011, the City Council adopted the Train Station Specific Plan (TSSP); and

WHEREAS, on June 30, 2023, an application for a Specific Plan Amendment (SP2023 -001) to the Fairfield TSSP (the Project) was properly filed with the Community Development Department in accordance with the rules and regulations governing the official filing of such applications; and

WHEREAS, on September 13, 2023, the Planning Commission held a duly noticed public hearing. Staff presented substantial factual information regarding the proposed Project in a staff report and through oral presentation before the commission, and the commission considered all public testimony and information presented during the public hearing regarding this application ; and

WHEREAS, on September 19, 2023, the City Council held a duly noticed public hearing. on the proposed TSSP amendment. Staff presented substantial factual information regarding the proposed Project in a staff report and through oral presentation before the council, and the council considered all public testimony and information presented during the public hearing regarding this application; and

WHEREAS, the council has reviewed the proposed amendment to the TSSP and finds this revision beneficial and consistent with the principles and objectives of the Specific Plan, consistent with the goals, objectives, and policies of the City’s General Plan, and would not be detrimental to the public interest, health, safety, convenience, or welfare of the city; and

WHEREAS, an Environmental Impact Report (EIR) and Mitigation Monitoring and Reporting Program were previously certified and adopted for the TSSP, which includes all land covered by the Project. A residential project implementing a specific plan is exempt from furthe r review under the California Environmental Quality Act (CEQA) (CEQA Guidelines § 15182(c)). Here, the Amendment is an implementing approval of the Specific Plan to enable buildout of the Specific Plan, and therefore qualifies for CEQA exemption. No subsequent EIR can be required unless (1) substantial changes are proposed in the project which will require major revisions of the EIR; (2) substantial changes occur with respect to the circumstances under which the project is being undertaken which will require major revisions to the EIR; or (3) new information, which was not known and could not have been known at the time the EIR was certified as complete, becomes available (Pub. Res. Code § 21166). None of these circumstances exist here. In fact, the actual Packet Page 198 of 294Attachment 1 Page 1 of 2

RES. NO. 2023-245

Page 2 ends

pace of development within Canon Station and review of the specific plan EIR both indicate that amendment will not result in a new or significant impact. This is discussed in Exhibit B, which explains how the amendment will not result in substantial changes or new impacts requiring further environmental review under CEQA Guidelines § 15162.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Amendment to the Train Station Specific Plan (SP2023-001) contained in the attached Exhibit A is hereby adopted.

PASSED AND ADOPTED this 19th day of September, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 199 of 294Attachment 1 Page 2 of 2

Exhibit A
Amendments to the “Train Station Specific Plan”

Proposed deletions shown
in strikeout Proposed new
text shown in underline

Chapter 4 – Land Use and Development Regulations

1. Amend Policy 4-16 as follows:
“New Canon Road shall be constructed from Peabody Road to Vanden Road by landowner of PA5 prior to the issuance of any residential Permits within PA5.” Policy Repealed
Packet Page 200 of 294Attachment 2 Page 1 of 1

Exhibit B
Analysis of Potential Impact of TSSP Amendment
The purpose of this document is to assess whether amendment to Policy 4-16 of the Train Station Specific Plan (TSSP) will create a new impact or significant impact of the Canon Station project. It provides an overview of the current pace of development in the Canon Station specific plan area, and the implications for future plans within the specific plan area. Given th e proposed amendment to the TSSP, this document also considers the role of the infrastructure improvements required by Policy 4-16 in the larger context of the plan area’s overall development. Because the infrastructure improvements required by Policy 4 -16—the complete construction of New Canon Road west of Vanden Road—anticipated greater buildout of Planning Area 4 and other residential sections of the specific plan area than have currently taken place, we conclude that revisions to Policy 4-16 would not create a new impact or significant impact of the Canon Station project. Because Policy 4-16 is not specifically included as a mitigation measure in the 2011 TSSP EIR, revision is also not inconsistent with environmental planning for the specific plan area and would not create a new environmental impact or significant impact that would require further environmental review. Further, these conclusions are supported by recent traffic impact analysis conducted by Fehr & Peers.

I. CEQA only requires further review for new significant environmental effects or substantial increases in the severity of previously-identified environmental effects.

For context, environmental review can be required subsequent to an EIR under certain limited circumstances. Such review can be required if the lead agency, on the basis of substantial evidence in light of the whole record, determines (1) substantial change s are proposed in the project which will require major revisions of the previous EIR or negative declaration due to new significant environmental effects or a substantial increase in the severity of previously- identified significant effects, (2) substantial changes have occurred with respect to the project’s circumstances which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects, or (3) new information, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified or the negative declaration was adopted, shows the pro ject will (a) have one or more significant effects not previously discussed, (b) significant effects previously examined will be substantially more severe than shown, (c) mitigation measures or alternatives previously found infeasible would substantially reduce one or more significant effects and have not been adopted, or (d) considerably different mitigation measures or alternatives would substantially reduce significant effects but have not been adopted (CEQA Guidelines § 15162(a)).

As discussed above and below, none of those circumstances exist here. No new significant environmental effects or substantial increases in the severity of previously identified environmental effects have occurred. The proposed changes to the TSSP are in response to less Packet Page 201 of 294Attachment 3 Page 1 of 5

intensive development than originally planned, and are intended to tailor future development to match less intensive development.

II. Policy 4-16 is not justified by the current pace of development.

At present, TSSP Policy 4-16 reads as follows:

Policy 4-16

New Canon Road shall be constructed from Peabody Road to Vanden Road by landowner of PA5 prior to the issuance of any residential permits within PA5.

The map below of the specific plan area shows the section of New Canon Road impacted by Policy 4-16. It is west of Vanden Road and north of Planning Area 5:

For context, Policy 4-16 was included in the TSSP to require the construction of New Canon Road west of Vanden Road prior to Planning Area 5 build -out because the TSSP anticipated a high level of residential development within the specific plan area prior to any development in Planning Area 5. It assumed that greater traffic demand would necessitate greater roadway infrastructure.1 However, as the table below demonstrates, far less development than anticipated has occurred:

1 TSSP Section 4.4.5 at page 4-18; Planning Commission Resolution No. 2016-25, Exhibit D (PUD 2015-1, Section C.1).

Packet Page 202 of 294Attachment 3 Page 2 of 5

Planning Area 4
EIR Specific Plan MPUD Approval Actual
Low/Medium Density Single Family 921 921 623 623
High-Density Multi-Family 743 743 410 190
Subtotals 1,664 1,664 1,033 813
Planning Area 5
Low/Medium Density Single Family 1,477 1,477 1,104 0
Total 3,141 3,141 2,137 813

The table above details how actual development lags far behind the assumptions that resulted in Policy 4-16. The 813 units approved in Planning Area 4 are only 79% of the 1,033 units approved by the MPUD, and only 49% of the 1,664 units anticipated to be p ermitted in Planning Area 4 by the TSSP—less than half. As a result, half of the capacity for residential development in the TSSP prior to the construction of New Canon Road west of Vanden Road remains available in Planning Area 4 and Planning Area 5. It follows that at a minimum, the remaining capacity should be available for residential development on Planning Area 5 prior to requ iring complete construction of New Canon Road west of Vanden Road.

In addition, in 2011 the TSSP assumed a completed buildout of approximately 6,800 units by 2030, which computes to a rate of roughly 357 units per year. At this rate, the TSSP assumes that there should be a total of 4,284 units constructed by 2023, and a p ortion of the traffic generated from 4,284 units would undoubtedly cause some impact at Peabody and Vanden Road that would justify some New Canon Road improvements. However, as of June 2023, actual buildout in the specific plan area is 813 units—only 12% of the units envisioned by the specific plan and analyzed in the EIR, at a rate of only 74 units per year. Moreover, 100% of these units are located withing Planning Area 4.

It follows that the traffic impacts assumed at this stage of specific plan development do not exist, and accordingly the transportation improvements planned for this stage of development are not justified. Because the traffic impacts anticipated at this st age do not exist, it follows that amending the timing of the construction of limited transportation improvements will not create new significant effects or a substantial increase in the severity of the previously-identified significant effects of the project, or a change in circumstances that would generate such effects.

Amending the timing of transportation improvements to match lower and slower buildout cannot generate more significant impacts, nor does it indicate that there is substantially - important new information which would have a similar impact (see CEQA Guidelines § 15162(a)).

Packet Page 203 of 294Attachment 3 Page 3 of 5

III. Policy 4-16 is not a mitigation measure in the 2011 TSSP EIR.

The 2011 TSSP EIR is consistent with this assessment and does not separately include the timing of Policy 4-16 as a project mitigation measure. The EIR does require the construction of all transportation improvements included in the Transportation Plan for the specific plan area, which does include the construction of New Canon Road west of Vanden Road. But it does not include any timing requirements, and does not specifically highlight the New Canon Road requirements—as opposed to the Vanden Road extension, which is explicitly mentioned as a project requirement.2 As the timing of the construction of New Canon Road west of Vanden Road is not a mitigation measure, altering the timing by amending Policy 4 -16 does not change the project’s mitigation measures. As a result, the proposed amendment to Policy 4 -16 does not present new mitigation measures or alternatives, or alter the feasibility of previously - considered mitigation measures or alternatives, such that it would constitute new information of substantial important justifying further environmental review (CEQA Guidelines § 15162(a)(3)).

Relatedly, the EIR does not discuss the construction of New Canon Road west of Vanden Road with respect to impacts from the development of Planning Area 6, which is planned to be assigned to another entity, Canon Partners in connection with the development of Planning Area 6. Instead, the EIR focused on the construction of New Canon Road east of Vanden Road, including the construction of a grade-separated crossing at the railroad tracks east of Vanden Road and a new intersection at Vanden Road to mitigate a significant transportation impact associated with development of that planning area and reduce it to less than significant.3 Therefore, for environmental analysis purposes, construction of New Canon Road west of Vanden Road is unrelated to the development of Planning Area 6. This was recognized by the 2021 MPUD approval for Planning Area 5, which bifurcated the development of P lanning Area 5 and Planning Area 6 by eliminating TSSP Policy 4-22.4 As a result of this bifurcation, the construction of New Canon Road west of Vanden Road is wholly decoupled from the construction east of Vanden Road as discussed in the EIR, and cannot create new or contribute to existing impacts east of Vanden Road.

Similar to the TSSP itself, the 2011 TSSP EIR also anticipated far greater development in the specific plan area than currently projected. It analyzed environmental impacts for the eventual build-out of 6,800 dwelling units by 2030.5 As described above, development has not kept pace with these projects. Current projections assume that eventually a total of approximately 4,500 housing units will be developed within the specific plan area. As the table above demonstrates, an even smaller number have been permitted, and an even smaller number have been

2 2011 TSSP EIR, Table 2-1 “Summary of Project Impacts and Mitigation Measures” (Mitigation Measure 4.14-1).
3 2011 TSSP EIR, Impact 4.14.6 (see page 4.14-95).
4 City of Fairfield Planning Commission Resolution No. PC2021-22, Exhibit A. 5 2011 TSSP EIR, Table 3-1, Section 3.4.4.

Packet Page 204 of 294Attachment 3 Page 4 of 5

constructed. It follows that the assumptions that justified the original EIR requirements for transportation improvements are overstated and no longer supported by current development projections. As discussed above, it follows that no new significant impa ct or increasingly-severe existing impact would result from altering the timing and scope of TSSP Policy 4-16.

IV. No changes to the project, its circumstances, or new information otherwise trigger the need for the full construction of New Canon Road west of Vanden Road at this time.

As discussed above, the slower, lower pace of development within the specific plan area indicates that the project will not generate traffic impacts that necessitate the timing of New Canon Road construction required by TSSP Policy 4-16. This is confirmed by the Fehr & Peers traffic report prepared for the City and dated August 14, 2023, which further analyzes near term projects and the impact of future development on traffic conditions.

Fehr & Peers’ report analyzes the impact of the completed construction of Planning Area 4 and other near-term projects alongside the development of Planning Area 5 and the industrial development of Planning Area 6. It concludes that, even conservatively, b oth Planning Area 4 and Planning Area 5 can be built out as currently contemplated without triggering the need for the full construction of New Canon Road west of Vanden Road. Instead, “under Near Term Plus PA 5 conditions, all study intersections continue to operate acceptably.”6 In fact, up to 50% of the industrial development on Planning Area 6 can also be completed before the overall traffic conditions in the specific plan area would require New Canon Road west of Vanden Road.7 Fehr & Peers’ analysis and conclusions make plain that there have been no changes to the project or its circumstances, or new information about the project, that would require subsequent environmental review (CEQA Guidelines § 15162(b)).

IV. Conclusion

In summary, the amendment to TSSP Policy 4-16 is proposed to better tailor the TSSP to the lower, slower buildout of the specific plan area. This context, the amendment’s tailoring to this context, Policy 4-16’s omission from the 2011 TSSP EIR, and recent traffic impact analysis by Fehr & Peers all indicate that the amendment will not result in a new significant impact, substantially increase the severity of an existing significant impact, or constitute new information that could give rise to changes in such impacts or require reconsideration of mitigation measures or alternatives (CEQA Guidelines § 15162(a)). As a result, the amendment will not require further environmental review.

6 New Canon Road Connection to Peabody Road – Transportation Impact Analysis – FINAL (Fehr & Peers, August 14, 2023), at p. 12.
7 New Canon Road Connection to Peabody Road – Transportation Impact Analysis – FINAL (Fehr & Peers, August 14, 2023), at p. 13.

Packet Page 205 of 294Attachment 3 Page 5 of 5

100 Pringle Avenue | Suite 600 | Walnut Creek, CA 94596 | (925) 930-7100 | Fax (925) 933-7090 www.fehrandpeers.com Memorandum
Date: August 14, 2023
To:

Cc:

Tina Tran, City of Fairfield
Inder Khalsa, RWG Law
From: Ian Barnes, PE and Ashlyn Brookshire, Fehr & Peers Subject: New Canon Road Connection to Peabody Road – Transportation Impact Analysis - FINAL
WC23-3976
This technical memorandum presents the results of the transportation analysis identifying the trigger for construction of the New Canon Road Connection to Peabody Road. The Fairfield Train Station Specific Plan (FTSSP) included the New Canon Road Connection to Peabody Road project; however, the FTSSP did not identify when the connection would be required. The purpose of this assessment is to identify when the New Canon Road Connection to Peabody Road is triggered based on currently approved and near-term development. This assessment is not a CEQA study and is purely focused on identifying when the infrastructure improvement is required. It is operational in nature and the assumptions included in this analysis are within the umbrella of land use and roadway improvements assumed in the FTSSP and FTSSP Environmental Impact Report (EIR). The analysis was prepared following the City of Fairfield’s review and approval of the scope of work and kick-off meeting in April 2023. The following describes the proposed project, and presents the methodology, results, and findings.

SUMMARY OF FINDINGS
The FTSSP and FTSSP EIR, which proposed to develop industrial, medium and high-density housing, and office use around the Fairfield Train Station, was initially approved and certified in July 2011. Minor amendments were made and approved in 2012. The FTSSP EIR included various roadway improvements, including the New Canon Road Connection to Peabody Road (herein referred to as the Project). The purpose of this study is to identify when the Project would be triggered. Consistent with the LOS thresholds included in the City of Fairfield’s General Plan and City of Fairfield’s Guidelines for Project VMT Screening and Transportation Analysis, the New Canon Packet Page 206 of 294Attachment 4 Page 1 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 2 of 13 ends

Road Connection to Peabody Road would be triggered if the addition of Planning Area 5 (PA 5) or Planning Area 6 (PA 6) of the FTSSP result in unacceptable intersection operations (LOS E or F), or contribute more than five seconds of delay to an intersection that operates at LOS E or F under No Project conditions, at the Peabody Road/Vanden Road and New Canon Road/Vanden Road intersections.

Based on the analysis results described in greater detail below, the New Canon Road Connection to Peabody Road would be triggered with the development of PA 6 under Near-Term conditions.

The sensitivity analysis demonstrates that all of PA 5 and less than 50-percent of PA 6 could be operational before the New Canon Extensions to Peabody Road is triggered.

ANALYSIS BACKGROUND AND PURPOSE
As described above, the FTSSP proposed to develop industrial, medium and high-density housing, and office use around the Fairfield Train Station. The FTSSP included various roadway improvements, including the New Canon Road Connection to Peabody Road. The FTSSP assumed that the Project would be included under Cumulative conditions; however, did not identify when the Project would be triggered. The purpose of this analysis is to identify when the Project is triggered. Two land use developments are analyzed in this assessment, the development of PA 5, which primarily supports housing, and the development of PA 6, which primarily supports industrial uses. The two land use developments under consideration are within the envelope of allowed uses included in the FTSSP.

STUDY AREA, ANALYSIS SCENARIOS, AND STUDY ASSUMPTIONS
Study Area
Fehr & Peers collected weekday AM (7:00 AM to 9:00 AM) and PM (4:00 PM to 6:00 PM) peak period intersection turning movement counts on April 18, 2023, at the following intersections:

1. Peabody Road/Vanden Road

2. Transit Center Road/Vanden Road

3. One Lake Drive/Vanden Road

4. Lake Trail/Vanden Road

5. Canon Road/New Canon Road/Vanden Road
Packet Page 207 of 294Attachment 4 Page 2 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 3 of 13 ends

In addition to intersection turning movement counts, Fehr & Peers has collected 48-hour daily traffic counts during the midweek on April 18, 2023, and April 19, 2023, at the following locations:
• Peabody Road, north of Vanden Road
• Vanden Road, east of Peabody Road
• Vanden Road, west of Canon Road
The five study intersections are presented in Figure 1.

Analysis Scenarios
This section describes the scenarios that were evaluated as part of the transportation analysis.

Intersection operations were evaluated for the weekday PM peak hour under the following scenarios using the Highway Capacity Manual 6th Edition methods:

1. Near-Term Baseline – Based on a five-year horizon, Year 2028, plus approved and pending projects expected to be developed in the next five years. Near-Term (Year 2028) background volumes were developed by linearly interpolating roadway volumes between existing intersection turning movement counts and cumulative forecasts from the City of Fairfield’s travel model. Table 1 presents nearby approved and pending projects assumed in this scenario.

2. Near-Term Plus PA 5 – Near-term conditions plus traffic generated by Planning Area 5.

Table 2 describes the PA 5 land use assumptions. This scenario does not include PA 6 land use assumptions.

3. Near-Term Plus PA 6 - Near-term conditions plus traffic generated by Planning Area 6.

Table 2 describes the PA 6 land use assumptions. This scenario does not include PA 5 land use assumptions.

The land uses and amount of development summarized in Table 1 and Table 2 are within the envelope of land uses analyzed in the FTSSP EIR.

Packet Page 208 of 294Attachment 4 Page 3 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 4 of 13 ends

Table 1: FTSSP Near Term Projects
Project Quantity
Planning Area 1 346 Multi-family Dwelling Units
Planning Area 4
509 Single Family Dwelling Units 476 Multi-family Dwelling Units

29.61 ksf of Retail

4.1 KSF of Community Center
Matt Garcia Park 50 Acres
Cemetery 25 Acres
Source: City of Fairfield, 2023
Table 2: PA 5 and PA 6 Land Use Descriptions
Planning Area Land Use Type Quantity Units
Planning Area 5 (PA 5) Single-family dwelling units 1,104 Units Planning Area 6 (PA 6)
Warehouse 4,221,710 Square Feet
Office 196,784 Square Feet
Retail 47,320 Square Feet
Convenience Store 5,880 Square Feet
Source: City of Fairfield, 2023
Roadway Assumptions
This section describes roadway improvements assumed as part of the Near-Term scenarios.

Canon Road and Vanden Road Intersection
The Old Canon Road and Vanden Road intersection is currently a three-way side-street stop- controlled with stop controls located on Old Canon Road. An existing at-grade rail crossing is present across the westbound Old Canon Road approach. The FTSSP proposes construction of the Canon Road railroad overcrossing, separating the existing at-grade crossing from vehicular traffic.

The Canon Road overcrossing would also include intersection improvements, such as the addition of turn pockets, additional lanes along Vanden Road, and intersection signalization. Initial design and construction of the overcrossing has begun, so for purposes of this analysis, the Canon Road overcrossing was included under all Near-Term scenarios.

Packet Page 209 of 294Attachment 4 Page 4 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 5 of 13 ends

Vanden Road Improvements
The FTSSP also includes roadway improvements along Vanden Road. Vanden Road would be realigned and widened from two lanes to four lanes from north of Lake Trail to approximately 1,350 feet south of Foxboro Parkway/Leisure Town Road. The roadway widening is tied to the Canon Road overcrossing, therefore, the Vanden Road improvements were also included under all Near-Term scenarios.

NEW CANON CONNECTION TRIGGER CRITERIA
The construction of the New Canon Road Connection to Peabody Road would result in a sub-area improvement, as traffic would shift from Vanden Road and Peabody Road to the New Canon Road Connection. Therefore, the need for the Project is based on a degradation in traffic operations at two key intersections within that sub area: the New Canon Road/Vanden Road intersection and Peabody Road/Vanden Road intersection. The City of Fairfield’s General Plan and City of Fairfield’s Guidelines for Project VMT Screening and Transportation Analysis requires a minimum Level of Service (LOS) D for arterial intersections during the weekday PM Peak hour.

Therefore, the New Canon Connection to Peabody Road would be triggered if the Peabody Road/Vanden Road and Canon Road/Vanden Road intersections:
• Results in a delay that exceeds 55 seconds (LOS E or LOS F), or • The analysis alternative adds five or more seconds of delay to an intersection that operates at LOS E or F under No Project conditions.

ANALYSIS ALTERNATIVES TRIP GENERATION, DISTRIBTUION, AND TRIP

ASSIGNMENT
As described above, two land use scenarios were evaluated to understand when the New Canon Connection to Peabody Road is triggered. This section describes the trip making characteristics of the two land use scenarios.

Trip Generation
Trip generation refers to the process of estimating the amount of vehicular traffic a project would add to the surrounding roadway system. Estimates are created on a weekday daily basis for the peak one-hour period in the morning and the evening when traffic on adjacent streets are the highest. The Project trip generation was estimated using formulas from the Institute of Transportation Engineers Trip Generation Manual, 11th Edition and MXD+.

Packet Page 210 of 294Attachment 4 Page 5 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 6 of 13 ends

The ITE Trip Generation methodology is primarily based on data collected at suburban, single-use, freestanding sites. These defining characteristics limit their applicability to mixed-use or multi-use development projects, or projects with unique design features and settings, such as the Project scenarios. In response to these limitations the US Environmental Protection Agency’s (EPA) study looked into trips produced and attracted by mixed-use developments in various regions across the US. Additionally, the Transportation Research Board published the National Cooperative Highway Research Program (NCHRP) Report 684 titled Enhancing Internal Trip Capture Estimation for Mixed-Use Developments. This study analyzed internal capture relationships in mixed-use sites.

The NCHRP 684 method and EPA MXD method each derive from different research approaches and produce different methods of analyzing trip generation at mixed-use developments. In 2013, Fehr & Peers along with the American Planning Association (APA) prepared a Planning Advisory Service (PAS) that combined the findings of both research efforts into a single method. The resulting MXD+ method blends the predictive equations from the NCHRP 684 method and the EPA MXD model.

MXD+ was utilized to calculate the estimated internal trip capture and mode shift to walk, bike and transit. Table 3 and Table 4 summarize the trip generation results for PA 5 and PA 6, respectively. PA 5 is estimated to generate about 738 AM peak hour trips and 1,002 PM peak hour trips. PA 6 is estimated to generate about 2,012 AM peak hour trips and 2,136 PM peak hour trips.

Table 3: PA 5 Vehicle Trip Generation Summary
ITE Land Use Dwelling Units Daily Trips
AM Peak Hour PM Peak Hour
In Out Total In Out Total
210 (Single-Family Detached Housing) 1,104 9,193 172 491 663 599 352 950 Reductions -381 -7 -21 -28 -20 -12 -32
Total 8,812 165 470 635 579 340 918
Notes: Trip Generation Calculations: Daily: Ln(T) = 0.92 * ln(X) + 2.68 AM Peak Hour: Ln(T) = 0.91 * ln(X) + 0.12 (25% in, 75% out) PM Peak Hour: Ln(T) = 0.94 * ln(X) + 0.27 (63% in, 37% out) Reductions based on application of MXD+ model: Total Reductions: Daily = 4.1%, AM Peak Hour = 4.3%, PM Peak Hour = 3.3% Internal Capture: Daily = 1.5%, AM Peak Hour = 1.8%, PM Peak Hour = 0.8% External Walk, Bike, and Transit: Daily = 2.6%, AM Peak Hour = 2.5%, PM Peak Hour = 2.5% Source: Fehr & Peers, April 2023; Institute of Transportation Engineers, Trip Generation, 11th Edition Packet Page 211 of 294Attachment 4 Page 6 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 7 of 13 ends

Table 4: PA 6 Vehicle Trip Generation Summary
ITE Land Use KSF Daily Trips
AM Peak Hour PM Peak Hour
In Out Total In Out Total
821 (Shopping Plaza) 47.32 3,195 51 31 82 121 125 246
851 (Convenience Store) 5.88 4,482 184 184 368 147 142 289 710 (General Office Building) 196.78 2,091 264 36 300 49 242 291 130 (Industrial Park) 4,221.71 14,227 1,162 273 1,435 316 1,119 1,435 Subtotal 23,995 1,661 524 2,185 633 1,628 2,261
Reductions -1,738 -145 -46 -191 -39 -99 -138
Total 22,257 1,516 478 1,994 594 1,529 2,123
Notes: ITE 821 (Shopping Plaza 40-150K) Trip Generation Calculations: Daily: T = 67.52(X) AM Peak Hour: T = 1.73(X) PM Peak Hour: T = 5.19(X) ITE 851 (Convenience Store) Trip Generation Calculations: Daily: T = 762.28(X) AM Peak Hour: T = 62.54(X) (50% in, 50% out) PM Peak Hour: T = 49.11(X) (51% in, 49% out) ITE 710 (General Office Building) Trip Generation Calculations: Daily: Ln(T) = 0.87 * ln(X) + 3.05 AM Peak Hour: Ln(T) = 0.86 * ln(X) + 1.16 (88% in, 12% out) PM Peak Hour: Ln(T) = 0.83 * ln(X) + 1.29 (17% in, 83% out) ITE 130 (Industrial Park) Trip Generation Calculations: Daily: T = 3.37(X) AM Peak Hour: T = 0.34(X) (86% in, 14% out) PM Peak Hour: T = 0.34(X) (20% in, 80% out) Reductions based on application of MXD+ model: Total Reductions: Daily = 7.3%, AM Peak Hour = 8.8%, PM Peak Hour = 6.1% Internal Capture: Daily = 4.2%, AM Peak Hour = 5.5%, PM Peak Hour = 3.9% External Walk, Bike, and Transit: Daily = 3.1%, AM Peak Hour = 3.3%, PM Peak Hour = 2.2% Source: Fehr & Peers, April 2023; Institute of Transportation Engineers, Trip Generation, 11th Edition Truck Trips
Given PA 6’s industrial use, a sizeable portion of the PA 6’s daily trip generation will include truck trips. To estimate the Project’s truck trip generation, Fehr & Peers utilized available trip generation data for similar sites to estimate an expected number of trucks on a daily basis. Data for similar uses from ITE suggests that around 32.5% of daily trips for industrial uses are truck trips. To estimate the effects of the proposed truck trips on the existing network, Fehr & Peers applied a passenger car equivalency (PCE) factor of 2.0 to the truck trips. Converting truck trips to PCE’s will better account for the additional strain that truck trips place on the operations of the circulation system. Table 5 summarizes the PCE adjustment and Table 6 summarizes the modified PA 6 trip Packet Page 212 of 294Attachment 4 Page 7 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 8 of 13 ends

generation. As shown, PA 6 is expected to generate 2,460 AM peak hour trips and 2,589 PM peak hour trips.

Table 5: PA 6 Industrial Land Use Truck and PCE Calculations ITE Land Use Daily Trips
AM Peak Hour PM Peak Hour
In Out Total In Out Total
Raw Trip Generation1 14,227 1,162 273 1,435 316 1,119 1,435 Truck %2 4,624 378 89 466 103 364 466
PCE3 9,248 756 178 932 206 728 932
Adjusted Trip Generation (Raw – Truck % + PCE) 18,851 1,540 362 1,901 419 1,483 1,901 Notes: 1. Industrial Park (Land Use Code 130) 2. Assumes 32.5% of daily and peak hour trips are truck trips. 3. Assumes a PCE factor of 2.0 Source: Fehr & Peers, 2023.

Table 6: PA 6 Modified Vehicle Trip Generation with PCE Summary ITE Land Use KSF Daily Trips
AM Peak Hour PM Peak Hour
In Out Total In Out Total
821 (Shopping Plaza) 47.32 3,195 51 31 82 121 125 246
851 (Convenience Store) 5.88 4,482 184 184 368 147 142 289 710 (General Office Building) 196.78 2,091 264 36 300 49 242 291 130 (Industrial Park) 4,221.71 18,851 1,540 362 1,901 419 1,483 1,901 Subtotal 28,619 2,039 613 2,651 736 1,992 2,727
Reductions -1,738 -145 -46 -191 -39 -99 -138
Total 26,881 1,894 567 2,460 697 1,893 2,589
Notes: ITE 821 (Shopping Plaza 40-150K) Trip Generation Calculations: Daily: T = 67.52(X) AM Peak Hour: T = 1.73(X) PM Peak Hour: T = 5.19(X) ITE 851 (Convenience Store) Trip Generation Calculations: Daily: T = 762.28(X) AM Peak Hour: T = 62.54(X) (50% in, 50% out) PM Peak Hour: T = 49.11(X) (51% in, 49% out) ITE 710 (General Office Building) Trip Generation Calculations: Daily: Ln(T) = 0.87 * ln(X) + 3.05 Packet Page 213 of 294Attachment 4 Page 8 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 9 of 13 ends

AM Peak Hour: Ln(T) = 0.86 * ln(X) + 1.16 (88% in, 12% out) PM Peak Hour: Ln(T) = 0.83 * ln(X) + 1.29 (17% in, 83% out) ITE 130 (Industrial Park) Trip Generation Calculations with PCE modifications from Table 5 Daily: T = 3.37(X) AM Peak Hour: T = 0.34(X) (86% in, 14% out) PM Peak Hour: T = 0.34(X) (20% in, 80% out) Reductions based on application of MXD+ model: Total Reductions: Daily = 7.3%, AM Peak Hour = 8.8%, PM Peak Hour = 6.1% Internal Capture: Daily = 4.2%, AM Peak Hour = 5.5%, PM Peak Hour = 3.9% External Walk, Bike, and Transit: Daily = 3.1%, AM Peak Hour = 3.3%, PM Peak Hour = 2.2% Source: Fehr & Peers, April 2023; Institute of Transportation Engineers, Trip Generation, 11th Edition Trip Distribution and Assignment
Project trip distribution refers to the directions of approach and departure that vehicles would take to access and leave the site. Estimates of regional project trip distribution were developed based on existing travel patterns in the area, information from the Fairfield travel demand model and the location of complementary land uses. Table 7 describes the resulting trip distribution percentages. The project trip generation along with the expected trip distribution patterns were used to assign vehicle trips to the local roadway network for the study scenarios and study intersections described above and illustrated in Figures 1 through 4, attached.

Table 7: Trip Distribution Assumptions
Gateways PA 5 PA 6
Peabody Road North 15% 20%
Peabody Road South 10% 15%
Vanden Road North 45% 40%
Cement Hill Road 25% 25%
Travis Airforce Base 5% 0%
Total 100% 100%
Source: Fehr & Peers, 2023

ANALYSIS RESULTS
As described above, Near-Term No Project traffic volumes were developed based on linearly interpolating traffic volumes between existing traffic volumes and cumulative forecasts extracted from the Fairfield travel demand model. Minor adjustments were made to the growth forecasts to balance traffic volumes between closely spaced intersections in the study area. The Near-Term No Project conditions also includes the following approved development projects: a portion of PA 1, Packet Page 214 of 294Attachment 4 Page 9 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 10 of 13 ends

PA 4, Matt Garcia Park, and the Cemetery, as described in Table 1. Trip generation estimates for these approved projects were not included in the Fairfield travel model and were manually added to the analysis network.

Near-Term Plus Analysis Alternatives (PA 5 and PA 6) volumes were developed by adding PA 5 and PA 6 trips, described in Table 3 and Table 6, respectively, to the Near-Term No Project volumes. Figure 2 illustrates Near-Term No Project, Near-Term Plus PA 5, and Near-Term Plus PA 6 intersection turning movement volumes, lane configurations, and intersection control at the five study intersections. Table 8 presents the intersection LOS and delay results for Near-Term No Project, Near-Term Plus PA 5, and Near-Term Plus PA 6 conditions during the weekday PM peak hour. Appendix A includes detailed calculation sheets.

Packet Page 215 of 294Attachment 4 Page 10 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 11 of 13 ends

Table 8: Near-Term Conditions LOS Results Summary
Intersection Control¹ LOS Standard
Near-Term without PA 5 and PA 6 Near-Term Plus PA 5 Near-Term Plus PA 6 Delay² LOS³ Delay² LOS³ Delay² LOS³

1. Peabody Road/Vanden Road Signal D 27.3 C 36.0 D 77.3 E

2. Transit Center Road/Vanden Road Signal D <10.0 A <10.0 A <10.0 A

3. One Lake Drive/Vanden Road Signal D <10.0 A <10.0 A 21.6 C

4. Lake Trail/Vanden Road SSSC D <10.0 (12.6) A (B) <10.0 (15.2) A (B) <10.0 (30.5) A (D)

5. Canon Road/New Canon Road/Vanden Road Signal D 14.2 B 32.3 C 223.8 F Notes: Bold text indicates potentially unacceptable intersection operations 1. SSSC = Side-Street Stop-Controlled; Signal = Signalized 2. Whole intersection average delay reported for signalized intersections. Side-street stop-controlled delay is presented as Whole Intersection Average Delay (Worst Approach Delay). Delay is calculated per HCM 6th Edition methodologies. 3. LOS designation per HCM 6th Edition. Source: Fehr & Peers, 2023.

Packet Page 216 of 294Attachment 4 Page 11 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 12 of 13 ends

As shown in Table 8, all study intersections operate at an acceptable LOS C or better under Near- Term No Project conditions. Similarly, under Near-Term Plus PA 5 conditions, all study intersections continue to operate acceptably at LOS D or better. Therefore, the addition of PA 5 does not trigger the New Canon Road Connection to Peabody Road under Near-Term conditions.

Under Near-Term Plus PA 6 conditions, three of the study intersections operate at acceptable LOS D or better; however, two of the study intersections would operate under the City’s LOS D threshold. The Peabody Road/Vanden Road intersection would degrade from LOS C under Near- Term No Project conditions to LOS E under Near-Term Plus PA 6 conditions and the New Canon Road/Vanden Road intersection would degrade from LOS B under Near-Term No Project conditions to LOS F under Near-Term Plus PA 6 conditions. Therefore, the addition of PA 6 would trigger the New Canon Road Connection to Peabody Road under Near-Term conditions because intersection operations at the Peabody Road/Vanden Road and New Canon Road/Vanden Road intersections would degrade to an unacceptable LOS with the addition of PA 6.

Sensitivity Test
A sensitivity test was performed under Near-Term Plus PA 5 and PA 6 conditions to identify the amount of development allowed before the Project connection is required.

The sensitivity test uses the same LOS criteria as described above and assumes that PA 5 is fully built and just a portion of PA 6 can be accommodated. Multiple scenarios were tested to determine when the trigger for the Project was met. Table 10 presents the LOS results of the amount of development that triggered the connection in the Near-Term. Appendix A includes detailed LOS reports.

Table 10: Near-Term Sensitivity Test LOS Results
Intersection Control¹ LOS Standard
Near-Term Plus 100% of PA 5 and
50% of PA 6
Delay² LOS³

1. Peabody Road/Vanden Road Signal D 58.0 E

2. Transit Center Road/Vanden Road Signal D <10.0 A

3. One Lake Drive/Vanden Road Signal D 12.9 B

4. Lake Trail/Vanden Road SSSC D <10.0 (27.0) A (C)
Packet Page 217 of 294Attachment 4 Page 12 of 36

Tina Tran | City of Fairfield August 14, 2023

Page 13 of 13 ends

Intersection Control¹ LOS Standard
Near-Term Plus 100% of PA 5 and
50% of PA 6
Delay² LOS³

5. Canon Road/New Canon Road/Vanden Road Signal D 116.9 F Notes: Bold text indicates potentially unacceptable intersection operations 1. SSSC = Side-Street Stop-Controlled; Signal = Signalized 2. Whole intersection average delay reported for signalized intersections. Side-street stop-controlled delay presented as Whole Intersection Average Delay (Worst Approach Delay). Delay calculated per HCM 6th Edition methodologies. 3. LOS designation per HCM 6th Edition. Source: Fehr & Peers, 2023.

As shown in Table 10, the Near-Term roadway configurations described above, and illustrated in Figure 2 could accommodate estimated Near-Term growth with all of PA 5 and no more than 50- percent of PA 6 before triggering the New Canon Connection to Peabody Road.

This concludes the transportation study for the New Canon Road Connection to Peabody Road.

For questions or comments, please contact Ian Barnes at (925) 930-7100.

Packet Page 218 of 294Attachment 4 Page 13 of 36

Vanden RdVanden RdCanon Rd
Lake T
r
l
On
e

L
a
k
e
D
r
Transit
Center
R
dPeabody RdPacket Page 219 of 294Attachment 4 Page 14 of 36

No Project [Scenario 1] (Scenario 2)
Figure 2Near-Term Intersection Control, Volumes, and Lane Configuration401 [401] (401)563 [708] (737)72 [72] (72)195 [282] (334) 495 [495] (495)
297 [297] (297)136 [187] (515)435 [520] (908)316 [350] (600)741 [799] (846) 1,133 [1,133] (1,133)
173 [173] (173)

1. Vanden Rd/Peabody Rd
0 [0] (0)458 [1,748] (1,876)10 [10] (10)0 [0] (0)
0 [0] (0)
0 [0] (0)0 [0] (0)833 [1,003] (1,9694 [4] (4)8 [8] (8)
54 [54] (54)

2. Vanden Rd/Transit Center Rd
279 [279] (279)187 [1,477] (1,605)102 [102] (102)
74 [74] (74)143 [143] (143)763 [933] (1,899)3. Vanden Rd/One Lake Dr 289 [1,579] (1,707)84 [169] (84)101 [246] (101)835 [920] (1,971)4. Vanden Rd/Lake Trl Peabody RdVanden RdTransit Center RdVanden RdOne Lake Dr Vanden RdLake Trl Vanden Rd0 [290] (0)99 [1,199] (1,199)90 [90] (508)82 [235] (82) 10 [27] (10)
0 [84] (0)0 [131] (0)797 [928] (797)60 [60] (339)243 [243] (1,000) 0 [15] (0)
139 [154] (1,275)

5. Vanden Rd/New Canon Rd/Canon Rd
New Canon Rd Canon RdVanden RdSTOPaacceacccfaacceacccff acce daccfafacc
afccfcc
fccfaccf
aeaccfae[with PA 5] (with PA 6)
Packet Page 220 of 294Attachment 4 Page 15 of 36

Appendix A: LOS Calculations

Packet Page 221 of 294Attachment 4 Page 16 of 36

HCM 6th Signalized Intersection Summary
1: Vanden Road & Peabody Road/Peabody Rd 07/18/2023
Near Term No Project Synchro 11 Report

Page 1 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 195 495 297 173 1133 741 401 563 72 316 435 136 Future Volume (veh/h) 195 495 297 173 1133 741 401 563 72 316 435 136 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 0.99 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 205 521 97 182 1193 453 422 593 60 333 458 94 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 2 2 2 2 2 2 2 2
Cap, veh/h 245 1568 486 222 1501 818 516 839 84 421 643 129 Arrive On Green 0.14 0.31 0.31 0.12 0.29 0.29 0.15 0.18 0.18 0.12 0.15 0.15 Sat Flow, veh/h 1781 5106 1584 1781 5106 2784 3456 4715 472 3456 4267 854 Grp Volume(v), veh/h 205 521 97 182 1193 453 422 426 227 333 363 189 Grp Sat Flow(s),veh/h/ln 1781 1702 1584 1781 1702 1392 1728 1702 1783 1728 1702 1717 Q Serve(g_s), s 8.1 5.7 3.3 7.2 15.6 10.0 8.6 8.6 8.7 6.8 7.4 7.6 Cycle Q Clear(g_c), s 8.1 5.7 3.3 7.2 15.6 10.0 8.6 8.6 8.7 6.8 7.4 7.6 Prop In Lane 1.00 1.00 1.00 1.00 1.00 0.26 1.00 0.50
Lane Grp Cap(c), veh/h 245 1568 486 222 1501 818 516 605 317 421 513 259 V/C Ratio(X) 0.84 0.33 0.20 0.82 0.79 0.55 0.82 0.70 0.71 0.79 0.71 0.73 Avail Cap(c_a), veh/h 314 2109 654 532 2735 1491 1090 2015 1055 514 1448 730 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 30.5 19.4 18.6 31.0 23.6 21.6 29.9 28.1 28.1 31.0 29.3 29.4 Incr Delay (d2), s/veh 11.6 0.0 0.1 2.9 0.4 0.2 1.2 0.6 1.1 5.4 0.7 1.5 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln 4.0 2.0 1.1 3.0 5.6 2.9 3.4 3.2 3.5 2.9 2.8 3.0 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 42.1 19.5 18.6 33.8 24.0 21.8 31.2 28.6 29.2 36.4 30.0 30.9 LnGrp LOS D B B C C C C C C D C C
Approach Vol, veh/h 823 1828 1075 885
Approach Delay, s/veh 25.0 24.4 29.8 32.6
Approach LOS C C C C
Timer - Assigned Phs 1 2 3 4 5 6 7 8
Phs Duration (G+Y+Rc), s 14.2 27.2 13.1 18.2 13.3 28.1 15.0 16.2 Change Period (Y+Rc), s * 4.2 5.8 * 4.2 5.3 * 4.2 5.8 * 4.2 5.3 Max Green Setting (Gmax), s * 13 38.9 * 11 43.0 * 22 30.0 * 23 30.9 Max Q Clear Time (g_c+I1), s 10.1 17.6 8.8 10.7 9.2 7.7 10.6 9.6 Green Ext Time (p_c), s 0.0 3.4 0.1 1.3 0.1 1.2 0.2 1.1 Intersection Summary
HCM 6th Ctrl Delay 27.3
HCM 6th LOS C
Notes
User approved pedestrian interval to be less than phase max green. * HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 222 of 294Attachment 4 Page 17 of 36

HCM 6th Signalized Intersection Summary
2: Vanden Road & Transit Center Road 07/18/2023
Near Term No Project Synchro 11 Report

Page 2 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 0 0 0 54 0 8 0 1458 10 4 833 0
Future Volume (veh/h) 0 0 0 54 0 8 0 1458 10 4 833 0
Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 0 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 0 0 0 57 0 1 0 1535 11 4 877 0
Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 0 2 2 2 2 2 2 2
Cap, veh/h 0 8 0 0 0 0 7 3317 24 10 2884 1287
Arrive On Green 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.63 0.63 0.01 0.81 0.00 Sat Flow, veh/h 0 1870 0 0 1781 5230 37 1781 3554 1585
Grp Volume(v), veh/h 0 0 0 0.0 0 999 547 4 877 0
Grp Sat Flow(s),veh/h/ln 0 1870 0 1781 1702 1864 1781 1777 1585 Q Serve(g_s), s 0.0 0.0 0.0 0.0 3.7 3.7 0.1 1.5 0.0
Cycle Q Clear(g_c), s 0.0 0.0 0.0 0.0 3.7 3.7 0.1 1.5 0.0 Prop In Lane 0.00 0.00 1.00 0.02 1.00 1.00
Lane Grp Cap(c), veh/h 0 8 0 7 2159 1182 10 2884 1287
V/C Ratio(X) 0.00 0.00 0.00 0.00 0.46 0.46 0.41 0.30 0.00 Avail Cap(c_a), veh/h 0 1149 0 1459 3484 1908 1459 3638 1622 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Uniform Delay (d), s/veh 0.0 0.0 0.0 0.0 2.3 2.3 12.1 0.6 0.0 Incr Delay (d2), s/veh 0.0 0.0 0.0 0.0 0.2 0.3 25.2 0.1 0.0 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.0 0.0 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 0.0 0.0 0.0 0.0 2.5 2.6 37.4 0.6 0.0 LnGrp LOS A A A A A A D A A
Approach Vol, veh/h 0 1546 881
Approach Delay, s/veh 0.0 2.5 0.8
Approach LOS A A
Timer - Assigned Phs 1 2 4 5 6
Phs Duration (G+Y+Rc), s4.3 20.1 0.0 0.0 24.4
Change Period (Y+Rc), s* 4.2 4.6 4.9 * 4.2 4.6
Max Green Setting (Gmax), s* 20 25.0 15.0 * 20 25.0
Max Q Clear Time (g_c+I1), s2.1 5.7 0.0 0.0 3.5
Green Ext Time (p_c), s 0.0 9.8 0.0 0.0 5.7
Intersection Summary
HCM 6th Ctrl Delay 1.9
HCM 6th LOS A
Notes
User approved pedestrian interval to be less than phase max green. * HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 223 of 294Attachment 4 Page 18 of 36

HCM 6th Signalized Intersection Summary
3: Vanden Road & One Lake Drive 07/18/2023
Near Term No Project Synchro 11 Report

Page 3 ends

Movement EBL EBR NBL NBT SBT SBR
Lane Configurations
Traffic Volume (veh/h) 102 74 279 1187 763 143
Future Volume (veh/h) 102 74 279 1187 763 143
Initial Q (Qb), veh 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00
Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00
Work Zone On Approach No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870
Adj Flow Rate, veh/h 107 9 294 1249 803 55
Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95
Percent Heavy Veh, % 2 2 2 2 2 2
Cap, veh/h 162 144 360 2160 1066 476
Arrive On Green 0.09 0.09 0.20 0.61 0.30 0.30
Sat Flow, veh/h 1781 1585 1781 3647 3647 1585
Grp Volume(v), veh/h 107 9 294 1249 803 55
Grp Sat Flow(s),veh/h/ln1781 1585 1781 1777 1777 1585
Q Serve(g_s), s 2.3 0.2 6.3 8.5 8.1 1.0
Cycle Q Clear(g_c), s 2.3 0.2 6.3 8.5 8.1 1.0
Prop In Lane 1.00 1.00 1.00 1.00
Lane Grp Cap(c), veh/h 162 144 360 2160 1066 476
V/C Ratio(X) 0.66 0.06 0.82 0.58 0.75 0.12
Avail Cap(c_a), veh/h 582 518 1333 6695 3660 1632
HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00
Upstream Filter(I) 1.00 1.00 1.00 1.00 1.00 1.00
Uniform Delay (d), s/veh17.5 16.5 15.2 4.7 12.6 10.1
Incr Delay (d2), s/veh 1.7 0.1 1.7 0.1 0.4 0.0
Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0
%ile BackOfQ(50%),veh/ln0.9 0.0 2.0 0.8 2.2 0.2
Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 19.2 16.6 16.9 4.8 13.0 10.1
LnGrp LOS B B B A B B
Approach Vol, veh/h 116 1543 858
Approach Delay, s/veh 19.0 7.1 12.8
Approach LOS B A B
Timer - Assigned Phs 2 4 5 6
Phs Duration (G+Y+Rc), s 31.2 8.6 12.3 18.9
Change Period (Y+Rc), s 7.0 5.0 * 4.2 7.0
Max Green Setting (Gmax), s 75.0 13.0 * 30 41.0
Max Q Clear Time (g_c+I1), s 10.5 4.3 8.3 10.1
Green Ext Time (p_c), s 3.2 0.0 0.1 1.8
Intersection Summary
HCM 6th Ctrl Delay 9.6
HCM 6th LOS A
Notes
* HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 224 of 294Attachment 4 Page 19 of 36

HCM 6th TWSC
4: Vanden Road & Lake Trail 07/18/2023
Near Term No Project Synchro 11 Report

Page 4 ends

Intersection
Int Delay, s/veh 0.5
Movement EBL EBR NBL NBT SBT SBR
Lane Configurations
Traffic Vol, veh/h 0 84 0 1289 835 101
Future Vol, veh/h 0 84 0 1289 835 101
Conflicting Peds, #/hr 0 0 0 0 0 0
Sign Control Stop Stop Free Free Free Free
RT Channelized - None - None - None
Storage Length - 0 - - - 120
Veh in Median Storage, # 0 - - 0 0 -
Grade, % 0 - - 0 0 -
Peak Hour Factor 95 95 95 95 95 95
Heavy Vehicles, % 2 2 2 2 2 2
Mvmt Flow 0 88 0 1357 879 106

Major/Minor Minor2 Major1 Major2
Conflicting Flow All - 440 - 0 - 0
Stage 1 - - - - - -
Stage 2 - - - - - -
Critical Hdwy - 6.94 - - - -
Critical Hdwy Stg 1 - - - - - -
Critical Hdwy Stg 2 - - - - - -
Follow-up Hdwy - 3.32 - - - -
Pot Cap-1 Maneuver 0 565 0 - - -
Stage 1 0 - 0 - - -
Stage 2 0 - 0 - - -
Platoon blocked, % - - -
Mov Cap-1 Maneuver - 565 - - - -
Mov Cap-2 Maneuver - - - - - -
Stage 1 - - - - - -
Stage 2 - - - - - -

Approach EB NB SB
HCM Control Delay, s 12.6 0 0

HCM LOS B

Minor Lane/Major Mvmt NBT EBLn1 SBT SBR
Capacity (veh/h) - 565 - -
HCM Lane V/C Ratio - 0.156 - -
HCM Control Delay (s) - 12.6 - -
HCM Lane LOS - B - -
HCM 95th %tile Q(veh) - 0.6 - -
Packet Page 225 of 294Attachment 4 Page 20 of 36

HCM 6th Signalized Intersection Summary
5: Vanden Road & New Canon Road/Canon Road 07/18/2023
Near Term No Project Synchro 11 Report

Page 5 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 82 10 0 139 0 243 0 1199 90 60 797 0 Future Volume (veh/h) 82 10 0 139 0 243 0 1199 90 60 797 0 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 86 11 0 146 0 39 0 1262 44 63 839 0 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 2 2 2 2 2 2 2 2
Cap, veh/h 142 136 0 204 0 170 3 1665 743 95 2113 943
Arrive On Green 0.08 0.07 0.00 0.11 0.00 0.11 0.00 0.47 0.47 0.05 0.59 0.00 Sat Flow, veh/h 1781 1870 0 1781 0 1585 1781 3554 1585 1781 3554 1585 Grp Volume(v), veh/h 86 11 0 146 0 39 0 1262 44 63 839 0 Grp Sat Flow(s),veh/h/ln 1781 1870 0 1781 0 1585 1781 1777 1585 1781 1777 1585 Q Serve(g_s), s 2.9 0.3 0.0 4.9 0.0 1.4 0.0 18.1 0.9 2.1 7.8 0.0 Cycle Q Clear(g_c), s 2.9 0.3 0.0 4.9 0.0 1.4 0.0 18.1 0.9 2.1 7.8 0.0 Prop In Lane 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00
Lane Grp Cap(c), veh/h 142 136 0 204 0 170 3 1665 743 95 2113 943 V/C Ratio(X) 0.60 0.08 0.00 0.72 0.00 0.23 0.00 0.76 0.06 0.66 0.40 0.00 Avail Cap(c_a), veh/h 518 544 0 518 0 461 144 2325 1037 158 2354 1050 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 1.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 1.00 1.00 1.00 0.00 Uniform Delay (d), s/veh 27.5 26.8 0.0 26.4 0.0 25.3 0.0 13.6 9.0 28.8 6.7 0.0 Incr Delay (d2), s/veh 4.1 0.2 0.0 4.7 0.0 0.7 0.0 1.0 0.0 7.6 0.1 0.0 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln 1.3 0.1 0.0 2.1 0.0 0.5 0.0 5.7 0.3 1.0 1.9 0.0 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 31.6 27.0 0.0 31.1 0.0 26.0 0.0 14.5 9.0 36.4 6.8 0.0 LnGrp LOS C C A C A C A B A D A A
Approach Vol, veh/h 97 185 1306 902
Approach Delay, s/veh 31.1 30.0 14.3 8.8
Approach LOS C C B A
Timer - Assigned Phs 1 2 3 4 5 6 7 8
Phs Duration (G+Y+Rc), s 7.8 33.5 11.6 9.0 0.0 41.3 9.4 11.2 Change Period (Y+Rc), s 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 Max Green Setting (Gmax), s 5.5 40.5 18.0 18.0 5.0 41.0 18.0 18.0 Max Q Clear Time (g_c+I1), s 4.1 20.1 6.9 2.3 0.0 9.8 4.9 3.4 Green Ext Time (p_c), s 0.0 8.9 0.2 0.0 0.0 6.0 0.1 0.1 Intersection Summary
HCM 6th Ctrl Delay 14.2
HCM 6th LOS B
Packet Page 226 of 294Attachment 4 Page 21 of 36

HCM 6th Signalized Intersection Summary
1: Vanden Road & Peabody Road/Peabody Rd 07/18/2023
Near Term with PA 5 With PA1, PA4, Matt Garcia & Cemetery, Optimized signal timing 4:48 pm 06/07/2023 Synchro 11 Report

Page 1 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 282 495 297 173 1133 799 401 708 72 350 520 187 Future Volume (veh/h) 282 495 297 173 1133 799 401 708 72 350 520 187 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 297 521 109 182 1193 541 422 745 67 368 547 146 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 2 2 2 2 2 2 2 2
Cap, veh/h 330 1758 545 216 1431 780 495 949 85 436 733 191 Arrive On Green 0.19 0.34 0.34 0.12 0.28 0.28 0.14 0.20 0.20 0.13 0.18 0.18 Sat Flow, veh/h 1781 5106 1584 1781 5106 2784 3456 4769 426 3456 4034 1051 Grp Volume(v), veh/h 297 521 109 182 1193 541 422 530 282 368 460 233 Grp Sat Flow(s),veh/h/ln 1781 1702 1584 1781 1702 1392 1728 1702 1791 1728 1702 1681 Q Serve(g_s), s 15.2 6.9 4.5 9.3 20.4 16.2 11.1 13.8 13.9 9.7 11.9 12.3 Cycle Q Clear(g_c), s 15.2 6.9 4.5 9.3 20.4 16.2 11.1 13.8 13.9 9.7 11.9 12.3 Prop In Lane 1.00 1.00 1.00 1.00 1.00 0.24 1.00 0.63
Lane Grp Cap(c), veh/h 330 1758 545 216 1431 780 495 677 356 436 619 306 V/C Ratio(X) 0.90 0.30 0.20 0.84 0.83 0.69 0.85 0.78 0.79 0.84 0.74 0.76 Avail Cap(c_a), veh/h 398 1998 620 446 2135 1164 903 1573 828 475 1152 569 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 37.1 22.3 21.5 40.0 31.4 29.9 38.9 35.4 35.4 39.8 36.0 36.2 Incr Delay (d2), s/veh 18.6 0.0 0.1 3.5 1.2 0.4 1.6 0.8 1.5 11.3 0.7 1.5 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln 7.9 2.6 1.6 4.1 8.0 5.1 4.6 5.5 5.9 4.6 4.7 4.9 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 55.7 22.3 21.5 43.5 32.6 30.3 40.5 36.1 36.9 51.0 36.7 37.7 LnGrp LOS E C C D C C D D D D D D
Approach Vol, veh/h 927 1916 1234 1061
Approach Delay, s/veh 32.9 33.0 37.8 41.9
Approach LOS C C D D
Timer - Assigned Phs 1 2 3 4 5 6 7 8
Phs Duration (G+Y+Rc), s 21.4 31.9 15.9 23.8 15.5 37.8 17.5 22.2 Change Period (Y+Rc), s * 4.2 5.8 * 4.2 5.3 * 4.2 5.8 * 4.2 5.3 Max Green Setting (Gmax), s * 21 38.9 * 13 43.0 * 23 36.4 * 24 31.5 Max Q Clear Time (g_c+I1), s 17.2 22.4 11.7 15.9 11.3 8.9 13.1 14.3 Green Ext Time (p_c), s 0.1 3.3 0.0 1.6 0.1 1.2 0.2 1.3 Intersection Summary
HCM 6th Ctrl Delay 36.0
HCM 6th LOS D
Notes
User approved pedestrian interval to be less than phase max green. * HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 227 of 294Attachment 4 Page 22 of 36

HCM 6th Signalized Intersection Summary
2: Vanden Road & Transit Center Road 07/18/2023
Near Term with PA 5 With PA1, PA4, Matt Garcia & Cemetery, Optimized signal timing 4:48 pm 06/07/2023 Synchro 11 Report

Page 2 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 0 0 0 54 0 8 0 1748 10 4 1003 0
Future Volume (veh/h) 0 0 0 54 0 8 0 1748 10 4 1003 0
Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 0 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 0 0 0 57 0 1 0 1840 11 4 1056 0
Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 0 2 2 2 2 2 2 2
Cap, veh/h 0 7 0 0 0 0 6 3576 21 10 2975 1327
Arrive On Green 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.68 0.68 0.01 0.84 0.00 Sat Flow, veh/h 0 1870 0 0 1781 5237 31 1781 3554 1585
Grp Volume(v), veh/h 0 0 0 0.0 0 1196 655 4 1056 0
Grp Sat Flow(s),veh/h/ln 0 1870 0 1781 1702 1865 1781 1777 1585 Q Serve(g_s), s 0.0 0.0 0.0 0.0 4.8 4.9 0.1 1.9 0.0
Cycle Q Clear(g_c), s 0.0 0.0 0.0 0.0 4.8 4.9 0.1 1.9 0.0 Prop In Lane 0.00 0.00 1.00 0.02 1.00 1.00
Lane Grp Cap(c), veh/h 0 7 0 6 2324 1273 10 2975 1327
V/C Ratio(X) 0.00 0.00 0.00 0.00 0.51 0.51 0.41 0.36 0.00 Avail Cap(c_a), veh/h 0 331 0 316 3305 1810 316 3450 1539 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Uniform Delay (d), s/veh 0.0 0.0 0.0 0.0 2.2 2.2 14.0 0.5 0.0 Incr Delay (d2), s/veh 0.0 0.0 0.0 0.0 0.2 0.3 25.4 0.1 0.0 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.0 0.0 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 0.0 0.0 0.0 0.0 2.4 2.5 39.4 0.6 0.0 LnGrp LOS A A A A A A D A A
Approach Vol, veh/h 0 1851 1060
Approach Delay, s/veh 0.0 2.4 0.8
Approach LOS A A
Timer - Assigned Phs 1 2 4 5 6
Phs Duration (G+Y+Rc), s4.4 23.9 0.0 0.0 28.2
Change Period (Y+Rc), s* 4.2 4.6 4.9 * 4.2 4.6
Max Green Setting (Gmax), s* 5 27.4 5.0 * 5 27.4
Max Q Clear Time (g_c+I1), s2.1 6.9 0.0 0.0 3.9
Green Ext Time (p_c), s 0.0 12.4 0.0 0.0 7.4
Intersection Summary
HCM 6th Ctrl Delay 1.8
HCM 6th LOS A
Notes
User approved pedestrian interval to be less than phase max green. * HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 228 of 294Attachment 4 Page 23 of 36

HCM 6th Signalized Intersection Summary
3: Vanden Road & One Lake Drive 07/18/2023
Near Term with PA 5 With PA1, PA4, Matt Garcia & Cemetery, Optimized signal timing 4:48 pm 06/07/2023 Synchro 11 Report

Page 3 ends

Movement EBL EBR NBL NBT SBT SBR
Lane Configurations
Traffic Volume (veh/h) 102 74 279 1477 933 143
Future Volume (veh/h) 102 74 279 1477 933 143
Initial Q (Qb), veh 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00
Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00
Work Zone On Approach No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870
Adj Flow Rate, veh/h 107 7 294 1555 982 65
Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95
Percent Heavy Veh, % 2 2 2 2 2 2
Cap, veh/h 152 135 356 2283 1234 550
Arrive On Green 0.09 0.09 0.20 0.64 0.35 0.35
Sat Flow, veh/h 1781 1585 1781 3647 3647 1585
Grp Volume(v), veh/h 107 7 294 1555 982 65
Grp Sat Flow(s),veh/h/ln1781 1585 1781 1777 1777 1585
Q Serve(g_s), s 2.6 0.2 7.0 12.3 11.0 1.2
Cycle Q Clear(g_c), s 2.6 0.2 7.0 12.3 11.0 1.2
Prop In Lane 1.00 1.00 1.00 1.00
Lane Grp Cap(c), veh/h 152 135 356 2283 1234 550
V/C Ratio(X) 0.70 0.05 0.82 0.68 0.80 0.12
Avail Cap(c_a), veh/h 485 431 1163 6125 3465 1546
HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00
Upstream Filter(I) 1.00 1.00 1.00 1.00 1.00 1.00
Uniform Delay (d), s/veh19.6 18.5 16.9 5.0 13.0 9.8
Incr Delay (d2), s/veh 2.2 0.1 1.9 0.1 0.5 0.0
Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0
%ile BackOfQ(50%),veh/ln1.1 0.2 2.4 1.2 3.1 0.3
Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 21.8 18.6 18.8 5.1 13.4 9.8
LnGrp LOS C B B A B A
Approach Vol, veh/h 114 1849 1047
Approach Delay, s/veh 21.6 7.3 13.2
Approach LOS C A B
Timer - Assigned Phs 2 4 5 6
Phs Duration (G+Y+Rc), s 35.3 8.8 13.0 22.3
Change Period (Y+Rc), s 7.0 5.0 * 4.2 7.0
Max Green Setting (Gmax), s 76.0 12.0 * 29 43.0
Max Q Clear Time (g_c+I1), s 14.3 4.6 9.0 13.0
Green Ext Time (p_c), s 4.5 0.0 0.1 2.3
Intersection Summary
HCM 6th Ctrl Delay 9.9
HCM 6th LOS A
Notes
* HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 229 of 294Attachment 4 Page 24 of 36

HCM 6th TWSC
4: Vanden Road & Lake Trail 07/18/2023
Near Term with PA 5 With PA1, PA4, Matt Garcia & Cemetery, Optimized signal timing 4:48 pm 06/07/2023 Synchro 11 Report

Page 4 ends

Intersection
Int Delay, s/veh 0.9
Movement EBL EBR NBL NBT SBT SBR
Lane Configurations
Traffic Vol, veh/h 0 169 0 1579 920 246
Future Vol, veh/h 0 169 0 1579 920 246
Conflicting Peds, #/hr 0 0 0 0 0 0
Sign Control Stop Stop Free Free Free Free
RT Channelized - None - None - None
Storage Length - 0 - - - 120
Veh in Median Storage, # 0 - - 0 0 -
Grade, % 0 - - 0 0 -
Peak Hour Factor 95 95 95 95 95 95
Heavy Vehicles, % 2 2 2 2 2 2
Mvmt Flow 0 178 0 1662 968 259

Major/Minor Minor2 Major1 Major2
Conflicting Flow All - 484 - 0 - 0
Stage 1 - - - - - -
Stage 2 - - - - - -
Critical Hdwy - 6.94 - - - -
Critical Hdwy Stg 1 - - - - - -
Critical Hdwy Stg 2 - - - - - -
Follow-up Hdwy - 3.32 - - - -
Pot Cap-1 Maneuver 0 529 0 - - -
Stage 1 0 - 0 - - -
Stage 2 0 - 0 - - -
Platoon blocked, % - - -
Mov Cap-1 Maneuver - 529 - - - -
Mov Cap-2 Maneuver - - - - - -
Stage 1 - - - - - -
Stage 2 - - - - - -

Approach EB NB SB
HCM Control Delay, s 15.2 0 0

HCM LOS C

Minor Lane/Major Mvmt NBT EBLn1 SBT SBR
Capacity (veh/h) - 529 - -
HCM Lane V/C Ratio - 0.336 - -
HCM Control Delay (s) - 15.2 - -
HCM Lane LOS - C - -
HCM 95th %tile Q(veh) - 1.5 - -
Packet Page 230 of 294Attachment 4 Page 25 of 36

HCM 6th Signalized Intersection Summary
5: Vanden Road & New Canon Road/Canon Road 07/18/2023
Near Term with PA 5 With PA1, PA4, Matt Garcia & Cemetery, Optimized signal timing 4:48 pm 06/07/2023 Synchro 11 Report

Page 5 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 235 27 84 154 15 243 290 1199 90 60 928 131 Future Volume (veh/h) 235 27 84 154 15 243 290 1199 90 60 928 131 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 247 28 13 162 16 123 305 1262 43 63 977 44 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 2 2 2 2 2 2 2 2
Cap, veh/h 289 193 89 206 21 161 343 1642 733 82 1122 500 Arrive On Green 0.16 0.16 0.16 0.12 0.11 0.11 0.19 0.46 0.46 0.05 0.32 0.32 Sat Flow, veh/h 1781 1208 561 1781 186 1428 1781 3554 1585 1781 3554 1585 Grp Volume(v), veh/h 247 0 41 162 0 139 305 1262 43 63 977 44 Grp Sat Flow(s),veh/h/ln 1781 0 1769 1781 0 1613 1781 1777 1585 1781 1777 1585 Q Serve(g_s), s 11.2 0.0 1.7 7.3 0.0 6.9 13.9 24.6 1.2 2.9 21.5 1.6 Cycle Q Clear(g_c), s 11.2 0.0 1.7 7.3 0.0 6.9 13.9 24.6 1.2 2.9 21.5 1.6 Prop In Lane 1.00 0.32 1.00 0.88 1.00 1.00 1.00 1.00
Lane Grp Cap(c), veh/h 289 0 282 206 0 182 343 1642 733 82 1122 500 V/C Ratio(X) 0.85 0.00 0.15 0.79 0.00 0.77 0.89 0.77 0.06 0.77 0.87 0.09 Avail Cap(c_a), veh/h 386 0 384 386 0 350 375 1754 783 107 1220 544 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 33.8 0.0 30.0 35.7 0.0 35.8 32.7 18.6 12.3 39.2 26.8 20.0 Incr Delay (d2), s/veh 13.2 0.0 0.2 6.5 0.0 6.6 20.9 2.0 0.0 21.2 6.7 0.1 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln 5.6 0.0 0.7 3.4 0.0 2.9 7.5 9.1 0.4 1.7 9.3 0.6 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 47.0 0.0 30.3 42.3 0.0 42.4 53.5 20.6 12.4 60.3 33.5 20.1 LnGrp LOS D A C D A D D C B E C C
Approach Vol, veh/h 288 301 1610 1084
Approach Delay, s/veh 44.6 42.3 26.6 34.5
Approach LOS D D C C
Timer - Assigned Phs 1 2 3 4 5 6 7 8
Phs Duration (G+Y+Rc), s 8.3 42.9 14.1 17.7 20.5 30.7 18.0 13.8 Change Period (Y+Rc), s 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 Max Green Setting (Gmax), s 5.0 41.0 18.0 18.0 17.5 28.5 18.0 18.0 Max Q Clear Time (g_c+I1), s 4.9 26.6 9.3 3.7 15.9 23.5 13.2 8.9 Green Ext Time (p_c), s 0.0 7.3 0.2 0.1 0.2 2.7 0.3 0.4 Intersection Summary
HCM 6th Ctrl Delay 32.3
HCM 6th LOS C
Packet Page 231 of 294Attachment 4 Page 26 of 36

HCM 6th Signalized Intersection Summary
1: Vanden Road & Peabody Road/Peabody Rd 07/12/2023
Near Term with PA 6 With PA1, PA4, Matt Garcia & Cemetery, Optimized signal timing 4:48 pm 06/07/2023 Synchro 11 Report

Page 1 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 334 495 297 173 1133 846 401 737 72 600 908 515 Future Volume (veh/h) 334 495 297 173 1133 846 401 737 72 600 908 515 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 352 521 95 182 1193 535 422 776 68 632 956 471 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 2 2 2 2 2 2 2 2
Cap, veh/h 287 1541 478 205 1305 711 465 1425 124 509 1057 492 Arrive On Green 0.16 0.30 0.30 0.12 0.26 0.26 0.13 0.30 0.30 0.15 0.31 0.31 Sat Flow, veh/h 1781 5106 1583 1781 5106 2783 3456 4781 417 3456 3404 1585 Grp Volume(v), veh/h 352 521 95 182 1193 535 422 551 293 632 956 471 Grp Sat Flow(s),veh/h/ln 1781 1702 1583 1781 1702 1392 1728 1702 1794 1728 1702 1585 Q Serve(g_s), s 22.8 11.2 6.3 14.2 32.1 25.0 17.0 19.2 19.3 20.8 38.1 41.2 Cycle Q Clear(g_c), s 22.8 11.2 6.3 14.2 32.1 25.0 17.0 19.2 19.3 20.8 38.1 41.2 Prop In Lane 1.00 1.00 1.00 1.00 1.00 0.23 1.00 1.00
Lane Grp Cap(c), veh/h 287 1541 478 205 1305 711 465 1014 535 509 1057 492 V/C Ratio(X) 1.22 0.34 0.20 0.89 0.91 0.75 0.91 0.54 0.55 1.24 0.90 0.96 Avail Cap(c_a), veh/h 287 1541 478 306 1405 766 469 1036 546 509 1074 500 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 59.3 38.4 36.6 61.6 51.1 48.5 60.3 41.6 41.6 60.3 46.7 47.8 Incr Delay (d2), s/veh 128.2 0.0 0.1 13.8 8.7 3.3 20.6 0.3 0.6 125.1 10.3 29.0 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln 20.3 4.6 2.4 7.1 14.4 8.8 8.6 7.9 8.5 17.8 17.1 19.7 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 187.5 38.4 36.7 75.5 59.8 51.8 80.9 41.9 42.2 185.3 57.1 76.8 LnGrp LOS F D D E E D F D D F E E
Approach Vol, veh/h 968 1910 1266 2059
Approach Delay, s/veh 92.4 59.0 55.0 100.9
Approach LOS F E D F
Timer - Assigned Phs 1 2 3 4 5 6 7 8
Phs Duration (G+Y+Rc), s 27.0 41.9 25.0 47.4 20.5 48.5 23.2 49.2 Change Period (Y+Rc), s * 4.2 5.8 * 4.2 5.3 * 4.2 5.8 * 4.2 5.3 Max Green Setting (Gmax), s * 23 38.9 * 21 43.0 * 24 37.4 * 19 44.6 Max Q Clear Time (g_c+I1), s 24.8 34.1 22.8 21.3 16.2 13.2 19.0 43.2 Green Ext Time (p_c), s 0.0 2.0 0.0 1.7 0.0 1.2 0.0 0.7 Intersection Summary
HCM 6th Ctrl Delay 77.3
HCM 6th LOS E
Notes
User approved pedestrian interval to be less than phase max green. * HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 232 of 294Attachment 4 Page 27 of 36

HCM 6th Signalized Intersection Summary
2: Vanden Road & Transit Center Road 07/12/2023
Near Term with PA 6 With PA1, PA4, Matt Garcia & Cemetery, Optimized signal timing 4:48 pm 06/07/2023 Synchro 11 Report

Page 2 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 0 0 0 54 0 8 0 1876 10 4 1969 0
Future Volume (veh/h) 0 0 0 54 0 8 0 1876 10 4 1969 0
Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 0 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 0 0 0 57 0 1 0 1975 11 4 2073 0
Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 0 2 2 2 2 2 2 2
Cap, veh/h 0 6 0 0 0 0 6 3649 20 10 3000 1338
Arrive On Green 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.70 0.70 0.01 0.84 0.00 Sat Flow, veh/h 0 1870 0 0 1781 5240 29 1781 3554 1585
Grp Volume(v), veh/h 0 0 0 0.0 0 1283 703 4 2073 0
Grp Sat Flow(s),veh/h/ln 0 1870 0 1781 1702 1865 1781 1777 1585 Q Serve(g_s), s 0.0 0.0 0.0 0.0 5.4 5.4 0.1 6.4 0.0
Cycle Q Clear(g_c), s 0.0 0.0 0.0 0.0 5.4 5.4 0.1 6.4 0.0 Prop In Lane 0.00 0.00 1.00 0.02 1.00 1.00
Lane Grp Cap(c), veh/h 0 6 0 6 2370 1299 10 3000 1338
V/C Ratio(X) 0.00 0.00 0.00 0.00 0.54 0.54 0.41 0.69 0.00 Avail Cap(c_a), veh/h 0 317 0 302 3160 1732 302 3299 1472 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Uniform Delay (d), s/veh 0.0 0.0 0.0 0.0 2.2 2.2 14.6 0.9 0.0 Incr Delay (d2), s/veh 0.0 0.0 0.0 0.0 0.2 0.4 25.4 0.6 0.0 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.2 0.0 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 0.0 0.0 0.0 0.0 2.4 2.5 40.0 1.4 0.0 LnGrp LOS A A A A A A D A A
Approach Vol, veh/h 0 1986 2077
Approach Delay, s/veh 0.0 2.4 1.5
Approach LOS A A
Timer - Assigned Phs 1 2 4 5 6
Phs Duration (G+Y+Rc), s4.4 25.2 0.0 0.0 29.5
Change Period (Y+Rc), s* 4.2 4.6 4.9 * 4.2 4.6
Max Green Setting (Gmax), s* 5 27.4 5.0 * 5 27.4
Max Q Clear Time (g_c+I1), s2.1 7.4 0.0 0.0 8.4
Green Ext Time (p_c), s 0.0 13.1 0.0 0.0 14.4
Intersection Summary
HCM 6th Ctrl Delay 2.0
HCM 6th LOS A
Notes
User approved pedestrian interval to be less than phase max green. * HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 233 of 294Attachment 4 Page 28 of 36

HCM 6th Signalized Intersection Summary
3: Vanden Road & One Lake Drive 07/12/2023
Near Term with PA 6 With PA1, PA4, Matt Garcia & Cemetery, Optimized signal timing 4:48 pm 06/07/2023 Synchro 11 Report

Page 3 ends

Movement EBL EBR NBL NBT SBT SBR
Lane Configurations
Traffic Volume (veh/h) 102 74 279 1605 1899 143
Future Volume (veh/h) 102 74 279 1605 1899 143
Initial Q (Qb), veh 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00
Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00
Work Zone On Approach No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870
Adj Flow Rate, veh/h 107 5 294 1689 1999 115
Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95
Percent Heavy Veh, % 2 2 2 2 2 2
Cap, veh/h 133 118 322 2892 2110 941
Arrive On Green 0.07 0.07 0.18 0.81 0.59 0.59
Sat Flow, veh/h 1781 1585 1781 3647 3647 1585
Grp Volume(v), veh/h 107 5 294 1689 1999 115
Grp Sat Flow(s),veh/h/ln1781 1585 1781 1777 1777 1585
Q Serve(g_s), s 6.4 0.3 17.4 18.1 56.1 3.4
Cycle Q Clear(g_c), s 6.4 0.3 17.4 18.1 56.1 3.4
Prop In Lane 1.00 1.00 1.00 1.00
Lane Grp Cap(c), veh/h 133 118 322 2892 2110 941
V/C Ratio(X) 0.81 0.04 0.91 0.58 0.95 0.12
Avail Cap(c_a), veh/h 133 118 378 3310 2416 1078
HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00
Upstream Filter(I) 1.00 1.00 1.00 1.00 1.00 1.00
Uniform Delay (d), s/veh48.9 46.1 43.1 3.5 20.3 9.6
Incr Delay (d2), s/veh 27.6 0.1 22.0 0.1 7.9 0.0
Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0
%ile BackOfQ(50%),veh/ln3.9 0.3 9.3 3.2 21.9 1.1
Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 76.5 46.2 65.1 3.6 28.1 9.6
LnGrp LOS E D E A C A
Approach Vol, veh/h 112 1983 2114
Approach Delay, s/veh 75.2 12.8 27.1
Approach LOS E B C
Timer - Assigned Phs 2 4 5 6
Phs Duration (G+Y+Rc), s 94.4 13.0 23.6 70.7
Change Period (Y+Rc), s 7.0 5.0 * 4.2 7.0
Max Green Setting (Gmax), s 100.0 8.0 * 23 73.0
Max Q Clear Time (g_c+I1), s 20.1 8.4 19.4 58.1
Green Ext Time (p_c), s 5.1 0.0 0.0 5.6
Intersection Summary
HCM 6th Ctrl Delay 21.6
HCM 6th LOS C
Notes
* HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 234 of 294Attachment 4 Page 29 of 36

HCM 6th TWSC
4: Vanden Road & Lake Trail 07/12/2023
Near Term with PA 6 With PA1, PA4, Matt Garcia & Cemetery, Optimized signal timing 4:48 pm 06/07/2023 Synchro 11 Report

Page 4 ends

Intersection
Int Delay, s/veh 0.7
Movement EBL EBR NBL NBT SBT SBR
Lane Configurations
Traffic Vol, veh/h 0 84 0 1707 1971 101
Future Vol, veh/h 0 84 0 1707 1971 101
Conflicting Peds, #/hr 0 0 0 0 0 0
Sign Control Stop Stop Free Free Free Free
RT Channelized - None - None - None
Storage Length - 0 - - - 120
Veh in Median Storage, # 0 - - 0 0 -
Grade, % 0 - - 0 0 -
Peak Hour Factor 95 95 95 95 95 95
Heavy Vehicles, % 2 2 2 2 2 2
Mvmt Flow 0 88 0 1797 2075 106

Major/Minor Minor2 Major1 Major2
Conflicting Flow All - 1038 - 0 - 0
Stage 1 - - - - - -
Stage 2 - - - - - -
Critical Hdwy - 6.94 - - - -
Critical Hdwy Stg 1 - - - - - -
Critical Hdwy Stg 2 - - - - - -
Follow-up Hdwy - 3.32 - - - -
Pot Cap-1 Maneuver 0 228 0 - - -
Stage 1 0 - 0 - - -
Stage 2 0 - 0 - - -
Platoon blocked, % - - -
Mov Cap-1 Maneuver - 228 - - - -
Mov Cap-2 Maneuver - - - - - -
Stage 1 - - - - - -
Stage 2 - - - - - -

Approach EB NB SB
HCM Control Delay, s 30.5 0 0

HCM LOS D

Minor Lane/Major Mvmt NBT EBLn1 SBT SBR
Capacity (veh/h) - 228 - -
HCM Lane V/C Ratio - 0.388 - -
HCM Control Delay (s) - 30.5 - -
HCM Lane LOS - D - -
HCM 95th %tile Q(veh) - 1.7 - -
Packet Page 235 of 294Attachment 4 Page 30 of 36

HCM 6th Signalized Intersection Summary
5: Vanden Road & New Canon Road/Canon Road 07/12/2023
Near Term with PA 6 With PA1, PA4, Matt Garcia & Cemetery, Optimized signal timing 4:48 pm 06/07/2023 Synchro 11 Report

Page 5 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 82 10 0 1275 0 1000 0 1199 508 339 797 0 Future Volume (veh/h) 82 10 0 1275 0 1000 0 1199 508 339 797 0 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 86 11 0 1342 0 876 0 1262 382 357 839 0 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 2 2 2 2 2 2 2 2
Cap, veh/h 111 117 0 791 0 704 1 883 394 209 1413 630
Arrive On Green 0.06 0.06 0.00 0.44 0.00 0.44 0.00 0.25 0.25 0.12 0.40 0.00 Sat Flow, veh/h 1781 1870 0 1781 0 1585 1781 3554 1585 1781 3554 1585 Grp Volume(v), veh/h 86 11 0 1342 0 876 0 1262 382 357 839 0 Grp Sat Flow(s),veh/h/ln 1781 1870 0 1781 0 1585 1781 1777 1585 1781 1777 1585 Q Serve(g_s), s 6.7 0.8 0.0 62.5 0.0 62.5 0.0 35.0 33.6 16.5 26.2 0.0 Cycle Q Clear(g_c), s 6.7 0.8 0.0 62.5 0.0 62.5 0.0 35.0 33.6 16.5 26.2 0.0 Prop In Lane 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00
Lane Grp Cap(c), veh/h 111 117 0 791 0 704 1 883 394 209 1413 630 V/C Ratio(X) 0.77 0.09 0.00 1.70 0.00 1.25 0.00 1.43 0.97 1.71 0.59 0.00 Avail Cap(c_a), veh/h 228 239 0 791 0 704 63 883 394 209 1413 630 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 1.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 1.00 1.00 1.00 0.00 Uniform Delay (d), s/veh 65.0 62.2 0.0 39.2 0.0 39.2 0.0 52.9 52.4 62.2 33.4 0.0 Incr Delay (d2), s/veh 10.7 0.3 0.0 319.2 0.0 122.0 0.0 199.4 37.2 339.2 0.7 0.0 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln 3.3 0.4 0.0 96.0 0.0 46.9 0.0 39.7 17.1 27.0 11.1 0.0 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 75.7 62.6 0.0 358.3 0.0 161.2 0.0 252.3 89.6 401.3 34.1 0.0 LnGrp LOS E E A F A F A F F F C A
Approach Vol, veh/h 97 2218 1644 1196
Approach Delay, s/veh 74.3 280.5 214.5 143.7
Approach LOS E F F F
Timer - Assigned Phs 1 2 3 4 5 6 7 8
Phs Duration (G+Y+Rc), s 21.0 39.5 67.0 13.3 0.0 60.5 13.3 67.0 Change Period (Y+Rc), s 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 Max Green Setting (Gmax), s 16.5 35.0 62.5 18.0 5.0 46.5 18.0 62.5 Max Q Clear Time (g_c+I1), s 18.5 37.0 64.5 2.8 0.0 28.2 8.7 64.5 Green Ext Time (p_c), s 0.0 0.0 0.0 0.0 0.0 5.1 0.1 0.0 Intersection Summary
HCM 6th Ctrl Delay 223.8
HCM 6th LOS F
Packet Page 236 of 294Attachment 4 Page 31 of 36

HCM 6th Signalized Intersection Summary
1: Vanden Road & Peabody Road/Peabody Rd 07/12/2023
Sensitivity Test 50% 12:39 pm 07/03/2023 Synchro 11 Report

Page 1 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 352 495 297 173 1133 852 401 794 72 492 756 377 Future Volume (veh/h) 352 495 297 173 1133 852 401 794 72 492 756 377 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 371 521 104 182 1193 544 422 836 69 518 796 334 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 2 2 2 2 2 2 2 2
Cap, veh/h 347 1743 541 207 1342 732 474 1158 95 511 890 371 Arrive On Green 0.19 0.34 0.34 0.12 0.26 0.26 0.14 0.24 0.24 0.15 0.25 0.25 Sat Flow, veh/h 1781 5106 1584 1781 5106 2783 3456 4806 395 3456 3536 1473 Grp Volume(v), veh/h 371 521 104 182 1193 544 422 591 314 518 766 364 Grp Sat Flow(s),veh/h/ln 1781 1702 1584 1781 1702 1392 1728 1702 1797 1728 1702 1605 Q Serve(g_s), s 24.8 9.5 5.9 12.8 28.6 22.8 15.3 20.3 20.4 18.8 27.6 27.9 Cycle Q Clear(g_c), s 24.8 9.5 5.9 12.8 28.6 22.8 15.3 20.3 20.4 18.8 27.6 27.9 Prop In Lane 1.00 1.00 1.00 1.00 1.00 0.22 1.00 0.92
Lane Grp Cap(c), veh/h 347 1743 541 207 1342 732 474 820 433 511 857 404 V/C Ratio(X) 1.07 0.30 0.19 0.88 0.89 0.74 0.89 0.72 0.72 1.01 0.89 0.90 Avail Cap(c_a), veh/h 347 1743 541 340 1562 851 590 1151 608 511 1073 506 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 51.2 30.7 29.5 55.3 45.1 42.9 53.9 44.3 44.4 54.2 45.9 46.0 Incr Delay (d2), s/veh 67.5 0.0 0.1 7.8 5.5 2.3 11.9 0.6 1.2 43.4 7.3 14.6 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln 17.3 3.8 2.2 6.1 12.3 7.8 7.3 8.4 9.0 11.0 12.2 12.4 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 118.7 30.8 29.6 63.1 50.6 45.3 65.9 44.9 45.6 97.6 53.2 60.7 LnGrp LOS F C C E D D E D D F D E
Approach Vol, veh/h 996 1919 1327 1648
Approach Delay, s/veh 63.4 50.3 51.7 68.8
Approach LOS E D D E
Timer - Assigned Phs 1 2 3 4 5 6 7 8
Phs Duration (G+Y+Rc), s 29.0 39.2 23.0 36.0 19.0 49.2 21.6 37.3 Change Period (Y+Rc), s * 4.2 5.8 * 4.2 5.3 * 4.2 5.8 * 4.2 5.3 Max Green Setting (Gmax), s * 25 38.9 * 19 43.0 * 24 39.4 * 22 40.1 Max Q Clear Time (g_c+I1), s 26.8 30.6 20.8 22.4 14.8 11.5 17.3 29.9 Green Ext Time (p_c), s 0.0 2.7 0.0 1.8 0.0 1.2 0.2 2.1 Intersection Summary
HCM 6th Ctrl Delay 58.0
HCM 6th LOS E
Notes
User approved pedestrian interval to be less than phase max green. * HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 237 of 294Attachment 4 Page 32 of 36

HCM 6th Signalized Intersection Summary
2: Vanden Road & Transit Center Road 07/12/2023
Sensitivity Test 50% 12:39 pm 07/03/2023 Synchro 11 Report

Page 2 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 0 0 0 54 0 8 0 1957 10 4 1571 0
Future Volume (veh/h) 0 0 0 54 0 8 0 1957 10 4 1571 0
Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 0 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 0 0 0 57 0 1 0 2060 11 4 1654 0
Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 0 2 2 2 2 2 2 2
Cap, veh/h 0 5 0 0 0 0 5 3942 21 10 3103 1384
Arrive On Green 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.75 0.75 0.01 0.87 0.00 Sat Flow, veh/h 0 1870 0 0 1781 5241 28 1781 3554 1585
Grp Volume(v), veh/h 0 0 0 0.0 0 1338 733 4 1654 0
Grp Sat Flow(s),veh/h/ln 0 1870 0 1781 1702 1865 1781 1777 1585 Q Serve(g_s), s 0.0 0.0 0.0 0.0 5.8 5.8 0.1 4.0 0.0
Cycle Q Clear(g_c), s 0.0 0.0 0.0 0.0 5.8 5.8 0.1 4.0 0.0 Prop In Lane 0.00 0.00 1.00 0.01 1.00 1.00
Lane Grp Cap(c), veh/h 0 5 0 5 2560 1403 10 3103 1384
V/C Ratio(X) 0.00 0.00 0.00 0.00 0.52 0.52 0.41 0.53 0.00 Avail Cap(c_a), veh/h 0 258 0 245 3976 2179 245 4151 1851 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Uniform Delay (d), s/veh 0.0 0.0 0.0 0.0 1.8 1.8 18.0 0.5 0.0 Incr Delay (d2), s/veh 0.0 0.0 0.0 0.0 0.2 0.3 25.7 0.1 0.0 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.1 0.0 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 0.0 0.0 0.0 0.0 2.0 2.1 43.6 0.7 0.0 LnGrp LOS A A A A A A D A A
Approach Vol, veh/h 0 2071 1658
Approach Delay, s/veh 0.0 2.1 0.8
Approach LOS A A
Timer - Assigned Phs 1 2 4 5 6
Phs Duration (G+Y+Rc), s4.4 31.9 0.0 0.0 36.3
Change Period (Y+Rc), s* 4.2 4.6 4.9 * 4.2 4.6
Max Green Setting (Gmax), s* 5 42.4 5.0 * 5 42.4
Max Q Clear Time (g_c+I1), s2.1 7.8 0.0 0.0 6.0
Green Ext Time (p_c), s 0.0 19.5 0.0 0.0 16.5
Intersection Summary
HCM 6th Ctrl Delay 1.5
HCM 6th LOS A
Notes
User approved pedestrian interval to be less than phase max green. * HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 238 of 294Attachment 4 Page 33 of 36

HCM 6th Signalized Intersection Summary
3: Vanden Road & One Lake Drive 07/12/2023
Sensitivity Test 50% 12:39 pm 07/03/2023 Synchro 11 Report

Page 3 ends

Movement EBL EBR NBL NBT SBT SBR
Lane Configurations
Traffic Volume (veh/h) 102 74 279 1686 1501 143
Future Volume (veh/h) 102 74 279 1686 1501 143
Initial Q (Qb), veh 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00
Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00
Work Zone On Approach No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870
Adj Flow Rate, veh/h 107 7 294 1775 1580 96
Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95
Percent Heavy Veh, % 2 2 2 2 2 2
Cap, veh/h 139 124 338 2656 1764 787
Arrive On Green 0.08 0.08 0.19 0.75 0.50 0.50
Sat Flow, veh/h 1781 1585 1781 3647 3647 1585
Grp Volume(v), veh/h 107 7 294 1775 1580 96
Grp Sat Flow(s),veh/h/ln1781 1585 1781 1777 1777 1585
Q Serve(g_s), s 4.1 0.3 11.0 17.3 27.7 2.2
Cycle Q Clear(g_c), s 4.1 0.3 11.0 17.3 27.7 2.2
Prop In Lane 1.00 1.00 1.00 1.00
Lane Grp Cap(c), veh/h 139 124 338 2656 1764 787
V/C Ratio(X) 0.77 0.06 0.87 0.67 0.90 0.12
Avail Cap(c_a), veh/h 233 207 565 4083 2739 1222
HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00
Upstream Filter(I) 1.00 1.00 1.00 1.00 1.00 1.00
Uniform Delay (d), s/veh31.1 29.3 27.0 4.4 15.7 9.3
Incr Delay (d2), s/veh 3.3 0.1 3.9 0.1 1.9 0.0
Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0
%ile BackOfQ(50%),veh/ln1.8 0.3 4.6 2.3 9.1 0.6
Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 34.4 29.4 31.0 4.5 17.6 9.3
LnGrp LOS C C C A B A
Approach Vol, veh/h 114 2069 1676
Approach Delay, s/veh 34.1 8.3 17.1
Approach LOS C A B
Timer - Assigned Phs 2 4 5 6
Phs Duration (G+Y+Rc), s 58.4 10.4 17.2 41.1
Change Period (Y+Rc), s 7.0 5.0 * 4.2 7.0
Max Green Setting (Gmax), s 79.0 9.0 * 22 53.0
Max Q Clear Time (g_c+I1), s 19.3 6.1 13.0 29.7
Green Ext Time (p_c), s 5.6 0.0 0.1 4.4
Intersection Summary
HCM 6th Ctrl Delay 12.9
HCM 6th LOS B
Notes
* HCM 6th computational engine requires equal clearance times for the phases crossing the barrier.

Packet Page 239 of 294Attachment 4 Page 34 of 36

HCM 6th TWSC
4: Vanden Road & Lake Trail 07/12/2023
Sensitivity Test 50% 12:39 pm 07/03/2023 Synchro 11 Report

Page 4 ends

Intersection
Int Delay, s/veh 1.2
Movement EBL EBR NBL NBT SBT SBR
Lane Configurations
Traffic Vol, veh/h 0 169 0 1788 1488 246
Future Vol, veh/h 0 169 0 1788 1488 246
Conflicting Peds, #/hr 0 0 0 0 0 0
Sign Control Stop Stop Free Free Free Free
RT Channelized - None - None - None
Storage Length - 0 - - - 120
Veh in Median Storage, # 0 - - 0 0 -
Grade, % 0 - - 0 0 -
Peak Hour Factor 95 95 95 95 95 95
Heavy Vehicles, % 2 2 2 2 2 2
Mvmt Flow 0 178 0 1882 1566 259

Major/Minor Minor2 Major1 Major2
Conflicting Flow All - 783 - 0 - 0
Stage 1 - - - - - -
Stage 2 - - - - - -
Critical Hdwy - 6.94 - - - -
Critical Hdwy Stg 1 - - - - - -
Critical Hdwy Stg 2 - - - - - -
Follow-up Hdwy - 3.32 - - - -
Pot Cap-1 Maneuver 0 337 0 - - -
Stage 1 0 - 0 - - -
Stage 2 0 - 0 - - -
Platoon blocked, % - - -
Mov Cap-1 Maneuver - 337 - - - -
Mov Cap-2 Maneuver - - - - - -
Stage 1 - - - - - -
Stage 2 - - - - - -

Approach EB NB SB
HCM Control Delay, s 27 0 0

HCM LOS D

Minor Lane/Major Mvmt NBT EBLn1 SBT SBR
Capacity (veh/h) - 337 - -
HCM Lane V/C Ratio - 0.528 - -
HCM Control Delay (s) - 27 - -
HCM Lane LOS - D - -
HCM 95th %tile Q(veh) - 2.9 - -
Packet Page 240 of 294Attachment 4 Page 35 of 36

HCM 6th Signalized Intersection Summary
5: Vanden Road & New Canon Road/Canon Road 07/12/2023
Sensitivity Test 50% 12:39 pm 07/03/2023 Synchro 11 Report

Page 5 ends

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations
Traffic Volume (veh/h) 235 27 84 722 15 622 290 1199 299 200 928 131 Future Volume (veh/h) 235 27 84 722 15 622 290 1199 299 200 928 131 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0
Ped-Bike Adj(A_pbT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No
Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 247 28 13 760 16 498 305 1262 224 211 977 39 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, % 2 2 2 2 2 2 2 2 2 2 2 2
Cap, veh/h 262 145 67 588 15 467 279 1185 528 172 971 433 Arrive On Green 0.15 0.12 0.12 0.33 0.30 0.30 0.16 0.33 0.33 0.10 0.27 0.27 Sat Flow, veh/h 1781 1208 561 1781 50 1543 1781 3554 1585 1781 3554 1585 Grp Volume(v), veh/h 247 0 41 760 0 514 305 1262 224 211 977 39 Grp Sat Flow(s),veh/h/ln 1781 0 1769 1781 0 1593 1781 1777 1585 1781 1777 1585 Q Serve(g_s), s 20.6 0.0 3.1 49.5 0.0 45.4 23.5 50.0 16.5 14.5 41.0 2.7 Cycle Q Clear(g_c), s 20.6 0.0 3.1 49.5 0.0 45.4 23.5 50.0 16.5 14.5 41.0 2.7 Prop In Lane 1.00 0.32 1.00 0.97 1.00 1.00 1.00 1.00
Lane Grp Cap(c), veh/h 262 0 212 588 0 482 279 1185 528 172 971 433 V/C Ratio(X) 0.94 0.00 0.19 1.29 0.00 1.07 1.09 1.07 0.42 1.23 1.01 0.09 Avail Cap(c_a), veh/h 262 0 212 588 0 482 279 1185 528 172 971 433 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I) 1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 63.3 0.0 59.5 50.2 0.0 52.3 63.3 50.0 38.8 67.8 54.5 40.6 Incr Delay (d2), s/veh 39.8 0.0 0.4 144.2 0.0 59.8 81.0 45.4 0.5 142.0 30.3 0.1 Initial Q Delay(d3),s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(50%),veh/ln 12.1 0.0 1.4 44.9 0.0 25.6 16.7 29.0 6.4 13.3 21.9 1.1 Unsig. Movement Delay, s/veh
LnGrp Delay(d),s/veh 103.1 0.0 59.9 194.4 0.0 112.1 144.2 95.4 39.4 209.8 84.8 40.7 LnGrp LOS F A E F A F F F D F F D
Approach Vol, veh/h 288 1274 1791 1227
Approach Delay, s/veh 96.9 161.2 96.7 104.9
Approach LOS F F F F
Timer - Assigned Phs 1 2 3 4 5 6 7 8
Phs Duration (G+Y+Rc), s 19.0 54.5 54.0 22.5 28.0 45.5 26.6 49.9 Change Period (Y+Rc), s 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 Max Green Setting (Gmax), s 14.5 50.0 49.5 18.0 23.5 41.0 22.1 45.4 Max Q Clear Time (g_c+I1), s 16.5 52.0 51.5 5.1 25.5 43.0 22.6 47.4 Green Ext Time (p_c), s 0.0 0.0 0.0 0.1 0.0 0.0 0.0 0.0 Intersection Summary
HCM 6th Ctrl Delay 116.9
HCM 6th LOS F
Packet Page 241 of 294Attachment 4 Page 36 of 36

Agenda Item No: 20.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Public Hearing; and
Resolution 2023246 of the City Council of the City of Fairfield Annexing Territory (Brighton Place) to Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 64, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and
Resolution 2023247 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 64 (Brighton Place)
RECOMMENDED ACTION
Hold public hearing and adopt resolutions.

STATEMENT OF ISSUE
The conditions of approval for the Brighton Place development require that the property be annexed to Community Facilities District No. 20122 (CFD 20122 or District). CFD 20122 was formed by the City to provide funding for public safety services, open space operation, and park maintenance. A public hearing must be held on the question of whether to annex the property to CFD 20122. In the absence of a majority protest, the attached resolutions annex the territory to CFD 20122, authorize the levy of a special tax within the annexed territory subject to voter approval, call an election to allow the property owner to cast a ballot on the levy of the special tax, and declare the result of such election.

DISCUSSION
By Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos community facilities district (CFD) with the intention that future development within the city would annex to this Packet Page 242 of 294

The property proposed for annexation is owned by Discovery Homes Holdings, LLC (Developer) and is located north of Brighton Drive, east of Pennsylvania Avenue and west of Brighton Court within the boundary of assessor’s parcel number 0034022380, as depicted on Exhibit A. The development on the property will be six singlefamily residential parcels. Development of this property will change the property’s characteristics and manner in which the property will be used, thereby creating a need for more services funded by CFD 20122.

The City contracts with Willdan Financial Services for the preparation of resolutions and the completion of balloting procedures for annexations to existing CFDs. This process is a specialty service that the City has contracted out since 1995, on an individual consultant services basis for each development requiring annexation to a MelloRoos CFD.

Council adopted Resolution No. 2023213 on August 15, 2023, to declare its intention to annex the territory to CFD 20122 and set a public hearing for September 19, 2023. Following the public hearing, and in the absence of a majority protest and approval by the property owner, the adoption of the attached resolutions will annex the territory to CFD 20122, call and hold an election of the property owner within the annexed territory, declare the results of the special election, and authorize the levy of the special taxes within the annexed territory, thereby concluding the annexation process.

Once the annexation is complete, the annexed territory will be designated as Annexation No. 64. The property owner of Annexation No. 64 will be required to pay annual special taxes for CFD 20122, beginning in fiscal year (FY) 20242025, as itemized on their property tax bill in accordance with the Rate and Method of Apportionment of Special Tax for CFD 20122.

FINANCIAL IMPACT
The anticipated annual revenue to be received by the City (CFD 20122 Fund 332) for this annexation is estimated to be $6,216.28, which is based on the FY 20232024 maximum special tax rate for singlefamily residential property. The CFD 20122 maximum special tax rates include an automatic annual consumer price index (CPI) adjustment. The process for the annexation is funded by the Developer and no general fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If council has any questions concerning the required annexation of this development, this item may be rescheduled until the next council meeting to allow staff to provide the necessary background information. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
N/A
Packet Page 243 of 294

Agenda Item No: 20.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing; and Resolution 2023246 of the City Council of the City of Fairfield Annexing Territory(Brighton Place) to Community Facilities District No. 20122 (Public Safety Services,Open Space Operation, and Park Maintenance) as Annexation No. 64, Authorizing theLevy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a SpecialTax to the Qualified Electors Thereof; and Resolution 2023247 of the City Council of the City of Fairfield Declaring the Results ofa Special Annexation Election in Territory Annexed to Community Facilities District No.20122 (Public Safety Services, Open Space Operation, and Park Maintenance),Determining the Validity of Prior Proceedings, and Directing Recording of AmendedNotice of Special Tax Lien for City of Fairfield Community Facilities District No. 20122(Public Safety Services, Open Space Operation, and Park Maintenance) AnnexationNo. 64 (Brighton Place)RECOMMENDED ACTIONHold public hearing and adopt resolutions.STATEMENT OF ISSUEThe conditions of approval for the Brighton Place development require that the property be annexed toCommunity Facilities District No. 20122 (CFD 20122 or District). CFD 20122 was formed by the Cityto provide funding for public safety services, open space operation, and park maintenance. A publichearing must be held on the question of whether to annex the property to CFD 20122. In the absence ofa majority protest, the attached resolutions annex the territory to CFD 20122, authorize the levy of aspecial tax within the annexed territory subject to voter approval, call an election to allow the propertyowner to cast a ballot on the levy of the special tax, and declare the result of such election.DISCUSSIONBy Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos communityfacilities district (CFD) with the intention that future development within the city would annex to thisDistrict. The special taxes collected from the property owners within the District are used to fund publicsafety services, open space operation, and park maintenance in the Fairfield area.The property proposed for annexation is owned by Discovery Homes Holdings, LLC (Developer) and islocated north of Brighton Drive, east of Pennsylvania Avenue and west of Brighton Court within theboundary of assessor’s parcel number 0034022380, as depicted on Exhibit A. The development onthe property will be six singlefamily residential parcels. Development of this property will change theproperty’s characteristics and manner in which the property will be used, thereby creating a need formore services funded by CFD 20122.The City contracts with Willdan Financial Services for the preparation of resolutions and the completionof balloting procedures for annexations to existing CFDs. This process is a specialty service that theCity has contracted out since 1995, on an individual consultant services basis for each developmentrequiring annexation to a MelloRoos CFD.Council adopted Resolution No. 2023213 on August 15, 2023, to declare its intention to annex theterritory to CFD 20122 and set a public hearing for September 19, 2023. Following the public hearing,and in the absence of a majority protest and approval by the property owner, the adoption of theattached resolutions will annex the territory to CFD 20122, call and hold an election of the propertyowner within the annexed territory, declare the results of the special election, and authorize the levy ofthe special taxes within the annexed territory, thereby concluding the annexation process. Once the annexation is complete, the annexed territory will be designated as Annexation No. 64. Theproperty owner of Annexation No. 64 will be required to pay annual special taxes for CFD 20122,beginning in fiscal year (FY) 20242025, as itemized on their property tax bill in accordance with theRate and Method of Apportionment of Special Tax for CFD 20122. FINANCIAL IMPACTThe anticipated annual revenue to be received by the City (CFD 20122 Fund 332) for this annexationis estimated to be $6,216.28, which is based on the FY 20232024 maximum special tax rate forsinglefamily residential property. The CFD 20122 maximum special tax rates include an automaticannual consumer price index (CPI) adjustment. The process for the annexation is funded by theDeveloper and no general fund monies are used for this effort.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf council has any questions concerning the required annexation of this development, this item may berescheduled until the next council meeting to allow staff to provide the necessary backgroundinformation. However, if the annexation is not approved, the conditions of approval for this developmentwould not be fulfilled and the development process would cease.STAFF CONTACTChris Lewis, Sr. Management Analyst(707) 428[email protected] WITH N/A
ATTACHMENTS:

Description
Attachment 1: Exhibit A Boundary Map
Attachment 2: Proposed Resolution Annexing Territory
Attachment 2a: Exhibit A Ballot
Attachment 3: Proposed Resolution Declaring Results
Attachment 3a: Exhibit A Declaring Results
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 8/31/2023 5:21 PM
Kaushal, Paul Approved 8/31/2023 6:57 PM
Beavers, Esther Approved 8/31/2023 7:05 PM
Beavers, Esther Approved 8/31/2023 7:06 PM
Packet Page 244 of 294

ANNEXATION MAP NO. 64 (BRIGHTON PLACE)COMMUNITY FACILITIES DISTRICT NO. 2012-2(PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE)CITY OF FAIRFIELDCOUNTY OF SOLANOSTATE OF CALIFORNIA.SiteVicinity MapHeath DrWaterman BlAir Base PkwyPennsylvania AvW80SiteFILED IN THE OFFICE OF THE CITY CLERK THIS ___________ DAYOF__________, 20____.I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSEDBOUNDARIES OF ANNEXATION MAP NO. 64 (BRIGHTON PLACE) OFCOMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETYSERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE),CITY OF FAIRFIELD, COUNTY OF SOLANO, STATE OF CALIFORNIA,WAS APPROVED BY THE CITY COUNCIL OF THE CITY OF FAIRFIELDAT A REGULAR MEETING, THEREOF, HELD ON THE ____________ DAYOF ____________, 20___, BY ITS RESOLUTION NO.___________________._______________________________________CITY CLERKCITY OF FAIRFIELDFILED THIS _________________ DAY OF _________________, 20___,AT THE HOUR OF ____________ 0’CLOCK _________,M. IN BOOK__________ PAGE(S) ___________ OF MAPS OF ASSESSMENT ANDCOMMUNITY FACILITIES DISTRICT AND INSTRUMENT NO._________________ IN THE OFFICE OF THE COUNTY RECORDER INTHE COUNTY OF SOLANO, STATE OF CALIFORNIA.GLENN ZOOK, ASSESSOR/RECORDER_______________________________________BY DEPUTYCOUNTY RECORDERCOUNTY OF SOLANOSTATE OF CALIFORNIAREFERENCE IS MADE TO THAT BOUNDARY OF COMMUNITYFACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPENSPACE OPERATION, AND PARK MAINTENANCE) OF THE CITY OFFAIRFIELD RECORDED WITH THE SOLANO COUNTY RECORDER’SOFFICE ON DECEMBER 28, 2012, IN BOOK 24 OF MAPS OFASSESSMENT AND COMMUNITY FACILITIES DISTRICT ON PAGES 87-100.THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL SHOWN ONTHIS DIAGRAM SHALL BE THOSE LINES AND DIMENSIONS ASSHOWN ON THE SOLANO COUNTY ASSESSOR’S MAPS FOR THOSEPARCELS LISTED.THE SOLANO COUNTY ASSESSOR’S MAP SHALL GOVERN FOR ALLDETAIL CONCERNING THE LINES AND DIMENSIONS OF SUCH LOTSOR PARCELS.SHEET 1 OF 1LegendAnnextion No. 64Map Reference Number1BRIGHTON DRBRIGHTON CT MAP REFERENCE NUMBER ASSESSOR'S PARCEL NUMBER10034-022-380PENNSYLVANIA AVEEXHIBIT APacket Page 245 of 294Attachment 1 Page 1 of 1

CITY OF FAIRFIELD

RESOLUTION NO. 2023-246

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ANNEXING TERRITORY (BRIGHTON PLACE) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE) AS ANNEXATION NO. 6 4,

AUTHORIZING THE LEVY OF A SPECIAL TAX WITHIN THE ANNEXED TERRITORY, AND

SUBMITTING THE LEVY OF A SPECIAL TAX TO THE QUALIFIED ELECTORS THEREOF

WHEREAS, this City Council, on August 15, 2023, adopted Resolution No. 2023-213 (Resolution of Intention) stating its intention to annex certain territory to the City’s existing Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (CFD 2012-2), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code) (Act); and

WHEREAS, a copy of the Resolution of Intention, incorporating a description and map of the proposed boundaries of the territory to be annexed to CFD 2012-2 (Territory) and stating the facilities and services (Services) to be provided and the rate and method of apportionment of the special tax to be levied within the CFD to pay for the Services (Rate and Method), is on file with the city clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein; and

WHEREAS, the Resolution of Intention set September 19, 2023, as the date of the public hearing on the proposed annexation of the Territory to CFD 2012-2; and

WHEREAS, notice of the public hearing was published in accordance with the Act; and

WHEREAS, on September 19, 2023, this council held a public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to CFD 2012-2; and

WHEREAS, at said hearing interested persons desiring to be heard on all matters pertaining to the annexation of the Territory to CFD 2012 -2 and the levy of said special taxes within the Territory were heard and a full and fair hearing was held, evidence was presented to this council regarding the annexation and special taxes, and this council is fully advised as to all matters relating to the annexation of the Territory to CFD 2012-2 and the special taxes; and

WHEREAS, prior to the time fixed for said hearing, written protests had not been filed with the city clerk against the proposed annexation of the Territory to CFD 2012-2 by (i) 50% or more of the registered voters, or six registered voters, whichever is more , residing in CFD 2012-2, or (ii) or more of the registered voters, or six registered, whichever is more, residing in the Territory, Packet Page 246 of 294Attachment 2 Page 1 of 4

RES. NO. 2023-246

Page 2 ends

or (iii) owners of one-half or more of the area of land in CFD 2012-2 and not exempt from the levy of the special tax, or (iv) owners of one-half or more of the area of land in the Territory and not exempt from the levy of the special tax; and

WHEREAS, the special tax proposed to be levied in the Territory to pay for the cost of the Services, including incidental expenses, has not been precluded by a majority protest pursuant to Section 53324 of the Act; and

WHEREAS, Annexation Map No. 64 to CFD 2012-2 has been filed with the county recorder of the County of Solano, which map shows the Territory to be annexed to the CFD in these proceedings, and a copy thereof is on file with the city clerk.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The above recitals are true and correct and made a part hereof.

Section 2. All prior proceedings taken by this council, with respect to CFD 2012-2 and the proposed annexation of the Territory thereto, have been duly considered and are hereby determined to be valid and in conformity with the Act.

Section 3. This council determines that the project proposed for the Territory will intensify the use of the property, creating a need for more Services under CFD 2012-2. The Services, which CFD 2012-2 is authorized to finance, are in addition to those provided in or required for the territory within CFD 2012-2 and will not be replacing services already available.

Section 4. The description and map of the boundaries of the Territory, as described in said Annexation No. 64 to the CFD, on file with the city clerk, are hereby finally approved, are incorporated herein by reference, and shall be included within the boundaries of CFD 2012-2, and said Territory is hereby ordered annexed to CFD 2012-2, subject to voter approval of the levy of the special taxes therein as hereinafter provided.

Section 5. The provisions of the Resolution of Intention, which has heretofore been adopted by this council, are by this reference incorporated herein, as if fully set forth herein.

Section 6. It is the intention of this council that, except where funds are otherwise available to pay for the Services, a special tax, secured by recordation of a continuing lien against all non-exempt real property in the Territory, will be levied annually within the boundaries of the Territory from and after the annexation of the Territory to CFD 2012-2. The special taxes shall be those as originally authorized through the formation of CFD 2012-2 and adopted by ordinance of the legislative body of CFD 2012-2. For particulars, reference is hereby made to the Rate and Method. The special tax is Packet Page 247 of 294Attachment 2 Page 2 of 4

RES. NO. 2023-246

Page 3 ends

hereby authorized, subject to approval by two-thirds of the votes cast within the Territory, commencing with fiscal year (FY) 2024-2025, in accordance with the Rate and Method and procedures of the Act within the boundaries of the Territory to pay for the costs of the Services, including incidental expenses.

Section 7. Pursuant to the provisions of the Act, the proposition of the levy of the special tax within the Territory shall be submitted to the voters within the Territory at an election called therefore as hereinafter provided.

Section 8. This council hereby finds that fewer than 12 persons have been registered to vote within the Territory for each of the 90 days preceding the close of the public hearing heretofore conducted and concluded by this council for the purposes of these annexation proceedings.

Accordingly, and pursuant to Section 53326 of the Act, this council finds that for purposes of these proceedings the qualified electors are the landowners within the Territory and that the vote shall be by said landowners, each having one vote for each acre or each portion thereof such landowner owns in the Territory.

Section 9. Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot, in accordance with the applicable provisions of the California Elections Code governing mail ballot elections of cities, and in particular the provisions of Division 4 (commencing with Section 4000), of that code, insofar as they have not been waived by the unanimous consent of all landowners of the Territory.

Section 10. This council calls a special election to consider the measure described in the ballot referred to in Section 11 below, which election will be held on September 19, 2023, (Election Day) in the Office of the City Clerk, at City Hall, located at 1000 Webster Street, Fairfield, California.

Section 11. The city clerk will be the election official to conduct the election and has caused to be provided to each landowner in the Territory, a ballot in the form of Exhibit A hereto, which is hereby approved.

Section 12. The city clerk has accepted the ballots of the qualified electors received prior to 6:00 p.m. on Election Day, whether received by mail or by personal delivery.

Section 13. This council hereby finds that the provisions of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, that the voters have waived such requirement and the date for the election hereinabove specified is established accordingly.

Packet Page 248 of 294Attachment 2 Page 3 of 4

RES. NO. 2023-246

Page 4 ends

PASSED AND ADOPTED this 19th day of September, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

CITY CLERK

Packet Page 249 of 294Attachment 2 Page 4 of 4

EXHIBIT A

City of Fairfield
Community Facilities District No. 2012-2
(Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 64

OFFICIAL BALLOT

SPECIAL TAX ANNEXATION ELECTION

This ballot is for the special landowner election. You must return this ballot in the enclosed envelope to the office of the City Clerk of the City of Fairfield no later than 6:00 p.m. on September 19, 2023, either by mail or in person. The City Clerk’s office is located at City Hall, 1000 Webster Street, 4th Floor, Fairfield, California, 94533.

To vote, mark in the voting square after the word “YES” or after the word “NO”. For a list of acceptable marks, please refer to the back of this ballot.

If you wrongly mark, tear, or deface this ballot, return to the City Clerk of the City of Fairfield and obtain another.

BALLOT MEASURE: Shall the City of Fairfield, by and for its Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (the “CFD”), be authorized to levy special taxes within the territory annexed to the CFD pursuant to and as described in the Resolution of Intention of the City of Fairfield adopted by its Council on August 15, 2023?

YES:

NO:

By executing in the space provided below, you also confirm your waiver of the time limit pertaining to the conduct of the election and any requirement for notice of election and analysis and arguments with respect to the ballot measure, as such waivers are de scribed and permitted by Section 53326 (a) and 53327 (b) of the California Government Code.

Acres Owned Within Territory Annexed:

Number of Votes:

Property Owner:

Property Owner/Authorized Representative Signature: ________________________

Packet Page 250 of 294Attachment 3 Page 1 of 1

CITY OF FAIRFIELD

RESOLUTION NO. 2023-247

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD DECLARING THE RESULTS OF A

SPECIAL ANNEXATION ELECTION IN TERRITORY ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK

MAINTENANCE), DETERMINING THE VALIDITY OF PRIOR PROCEEDINGS, AND DIRECTING

RECORDING OF AMENDED NOTICE OF SPECIAL TAX LIEN FOR CITY OF FAIRFIELD COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE) ANNEXATION NO. 64 (BRIGHTON PLACE)

WHEREAS, in proceedings heretofore conducted by this City Council pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code) (Act), this council has heretofore adopted a resolution calling a special election of the qualified landowner electors in the territory of land annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (CFD 2012-2); and

WHEREAS, pursuant to the terms of the resolution, which is hereby incorporated here in by this reference, the special election has been held and the city clerk has filed a Canvass and Statement of Results of Election (Canvass), a copy of which is attached hereto as Exhibit A; and

WHEREAS, this council has reviewed the Canvass and hereby approves it.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The above recitals are true and correct and made a part hereof.

Section 2. The issue presented at the special election was the levy of a special tax within the territory annexed to CFD 2012-2, to be levied in accordance with the Rate and Method of Apportionment heretofore approved by this council as described in Resolution No. 2023-246, a “Resolution of the City Council of the City of Fairfield Annexing Territory (Brighton Place) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 64, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof,” adopted September 19, 2023.

Section 3. Pursuant to the Canvass on file with the city clerk, the issue presented at the special election was approved by the landowners of the territory annexed to CFD 2012-2 by more than two- thirds of the landowners voting at the special election.

Packet Page 251 of 294Attachment 4 Page 1 of 2

RES. NO. 2023-247

Page 2 ends

Section 4. Pursuant to the voter approval, this council may levy special taxes within the territory annexed to CFD 2012-2 pursuant to Resolution No. 2023-246, adopted September 19, 2023, as heretofore provided in these proceedings.

Section 5. All prior proceedings taken by this council with respect to CFD 2012-2 and the annexation of the territory thereto, have been duly considered and are hereby determined to be valid and in conformity with the Act.

Section 6. Within 15 days of the date hereof, the city clerk shall execute and cause to be recorded in the office of the county recorder of the County of Solano, an amendment to the Notice of Special Tax Lien as required by Section 3117.5 of the California Streets and Highway Code.

PASSED AND ADOPTED this 19th day of September, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

CITY CLERK
Packet Page 252 of 294Attachment 4 Page 2 of 2

Exhibit A
City of Fairfield
Community Facilities District No. 2012-2
(Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 64 (Brighton Place)

CANVASS AND STATEMENT OF RESULTS OF ELECTION
I hereby certify that on this date, I canvassed the returns of the election held on September 19, 2023, in the territory annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) of the City of Fairfield which election is designed as the Special Tax Annexation Election, and the cast for and against the measure are as follows and the total as shown for and against the measure are full, true and correct:

City of Fairfield Community Facilities District
No. 2012-2 (Public Safety Services, Open
Space Operation, and Park Maintenance)
Qualified
Landowner
Votes Votes Cast YES NO
Annexation No. 64 Special Tax Annexation
Election, September 19, 2023 1

BALLOT MEASURE: Shall the City of Fairfield, by and for its Community Facilities Distr ict No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (the “CFD”) be authorized to levy special taxes within the territory annexed to the CFD pursuant to and as described in the Resolution of Intention of the City of Fairfield adopted by its Council on August 15, 2023?

IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND THIS _____ DAY OF SEPTEMBER, 2023.

CITY OF FAIRFIELD

By:________________________
City Clerk

Packet Page 253 of 294Attachment 5 Page 1 of 1

Agenda Item No: 21.

AGENDA REPORT
DATE:September 19, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Public Hearing and;
Resolution 2023248 of the City Council of the City of Fairfield Approving the Submission of the Fiscal Year 20222023 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) and Authorizing the City Manager to Execute Any Agreements or Documents Requested by HUD RECOMMENDED ACTION
Hold public hearing and adopt resolution.

STATEMENT OF ISSUE
Staff request that the City Council adopt a resolution approving the Consolidated Annual Performance Evaluation Report (CAPER) for submission to the U.S. Department of Housing and Urban Development (HUD). The CAPER details fiscal year (FY) 20222023 accomplishments and outlines progress towards achieving the goals established in the FY 20222027 FiveYear Consolidated Plan.

DISCUSSION
The CAPER details the achievements made in FY 20222023 outlined in the FY20222023 Annual Action Plan toward achieving the current FY 20222027 FiveYear Consolidated Plan goals.HUD funded the City of Fairfield $794,520 in Entitlement Funds for FY 20222023 to help meet the priority needs of the City's lowerincome residents and neighborhoods.In addition to the regular entitlement grant, during FY 20222023, the City continued and completed the eviction prevention programs that the CARES Act funds financed during FY 202021.The City also used unspent prioryear CDBG funds to support new FY 202223 projects. During FY 202223, the City expended $52,477.97 in CDBG Cares Act (CDBGCV) funds on eviction prevention, $109,397.16 for homeless services, and $22,429.52 for (CDBGCV) Administration.In addition,CDBGCV funds supported the development of the Pallet Shelter at Mission Samoa, as well as a tutoring program at FairfieldUnified School District.

CDBGCV funds are eligible for projects that prevent, prepare for,and respond to the COVID19 Pandemic.The City has a total of six years to expend all of the funds.The remaining $152,832.31 is allocated and anticipated for FY 2324 expenditures.

Packet Page 254 of 294

The City's highest priorities for public services are Homeless Services, Affordable Housing, Youth Services, and Senior Services.The City also prioritized Housing Rehabilitation for lowerincome households.The following summarizes the accomplishments,priority goals,and annual strategies funded in the FY 20222023 entitlement grant.

Priority Agency Amount
funded
Amount
expended Accomplishment
Seniors
Meals on
Wheels $30,000 $29,999.90
Meals on Wheels Elder Nutrition
Program provides nutritious meals
daily to reduce senior meal nutrition
and food insecurity and promote
senior independence and
socialization through human
connection.

Goal: 430 people Served 1,127
(Exceeded goal)
Seniors
Empowered
Aging $12,750 $12,749.73
Empowered Aging is an
ombudsman program that serves
older and disabled adults and their
families by protecting the rights of
those living in longterm care, most
over 65 and ~30% lowincome.

Goal: 1,700 people Served: 1,532
Affordable
Housing/
Housing Services
Housing and
Economic
Rights
Advocates
(HERA)
$10,000 $9,756.09
HERA addresses the need of low
income Fairfield residents for legal
services to address housing
related concerns, lowincome
homeowner home preservation
concerns, and the broad range of
debt and credit problems that
threaten the ability of lowincome
tenants and homeowners to keep
their homes.

Goal: 40 people Served: 37
Lions Center provides virtual and
inhome independent living skills
Packet Page 255 of 294

Goal: 35 people Served: 58
(Exceeded goal)
Homeless
St. Vincent
De Paul $10,000 $1,623.53
St Vincent De Paul provides motel
nights to unsheltered Fairfield
residents.This applicant ended its
contract with the City after the first
quarter.

Goal 25 people Served: 12
Youth The Leaven $14,428 $14,427.83
Provides educational support,
tutoring, and mentoring that
empowers and lifts students.

Services are provided to primarily
lowincome individuals and
families.

Goal: 120 people Served: 285
(Exceeded goal)
Youth
Fairfield
Police
Activity
League
$10,000 $8,600
Addresses the needs of
underserved youth in the Fairfield
community by providing capacity
building services to racially and
ethnically diverse young people
from lowincome households who
are placed at a disproportionate
risk of becoming disconnected
from school and the community
needed to help them prepare to
move into positions of leadership,
decisionmaking, and power at
organizational, community, and
governmental levels through base
building, leadership development,
personal growth, and
transformation.

Goal: 30 Youth Served: 72 Youth
(Exceeded goal)
Solano County'Child Advocacy
Center, The Courage Center,
provides evidencegathering
forensic interviews for child victims
Packet Page 256 of 294

This subrecipient was unresponsive
to the CDBG requirements and did
not seek reimbursement.

Youth
Fairfield
Parks and
Recreation
Department
$11,000 $11,000
The Parks and Recreation
Department Youth Scholarship
program enables youth of low
income families to participate in the
department's feebased recreation
programs and events.The funds
are distributed on a sliding scale,
based on family income, and
subsidize 25100% of the
registration fees.

Goal: 20 Youth Served: 77 Youth
(Exceeded goal)
Public
Infrastructure/Public
Facilities
City of
Fairfield
Public Works
$516,438 $169,247.25
The Linear Park Trail Lighting
Project will install new light poles
and housing pads to meet current
City standards and be more
resilient to vandalism. This will
ensure continuous lighting along the
Linear Park Trail.The lighting
encourages safe pedestrian and
bicycle travel on the trail.This
project is incomplete due to a delay
in the supplies needed.This project
will be completed in FY 2324.

CDBG
Administration
City of
Fairfield $158,904 $158,904 General administration of the CDBG program.

Affordable Housing
Housing
Rehabilitation
Revolving $350,000 $184,246.99
The Housing Rehabilitation
Program provides grants and
deferred or lowinterest loans for
necessary repairs for income
eligible households. Last fiscal
Packet Page 257 of 294

Affordable Housing
Housing
Rehabilitation
Revolving
Loan Fund
$350,000 $184,246.99
The Housing RehabilitationProgram provides grants and
deferred or lowinterest loans for
necessary repairs for income
eligible households. Last fiscal
year,four lowincome residents
received CDBG Housing Rehab
grants.

In addition to the regular entitlement CDBG funds the City receives annually, the City expended CARES Act funding during FY 202223.During FY 202223, the City carried over $184,304.65 from the CARES Act allocation into FY 202223 for COVID19related projects.These funds helped address the community's most immediate needs by preventing, responding to, and preparing for the COVID19 Pandemic.The City has $153,312 remaining in CDBGCV funds, which have been allocated to support projects that the COVID19 Pandemic has impacted.We anticipate expending the remaining funds during FY 2324.

The CDBGCV funds supported the following projects during FY 2223:

Program Agency Amount
funded
Amount
expended Accomplishment
Eviction
Prevention
Project
Sentinel
$70,000
total
$2,721.95
carried over
FY 2122
$2,721.95
Project Sentinel provides tenant and
landlord counseling and mediation to
tenants and landlords experiencing
challenges with the lease or other
tenancyrelated things due to COVID19.

Households receive education on their
rights and responsibilities regarding
housing. This project began in March
2021 and will continue through June
2023 or until all funds are expended,
whichever comes first.

Goal: 275 Served: 332
Eviction
Prevention

SHELTER,
Inc.
$377,430
total
$49,756.02
carried over
FY 2122
$49,756.02
Shelter Inc. has provided rental
assistance for individuals and families
past due on their rent and/or utilities. The
assistance covers up to 6 months of
pastdue rent. This program began in
March 2021.

Goal 106 Served 310
The Ohio Street Shelter (OSS) was
created to provide shelter for the
Packet Page 258 of 294

Agenda Item No: 21.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing and;Resolution 2023248 of the City Council of the City of Fairfield Approving theSubmission of the Fiscal Year 20222023 Community Development Block Grant(CDBG) Program Consolidated Annual Performance Evaluation Report (CAPER) tothe U.S. Department of Housing and Urban Development (HUD) and Authorizing theCity Manager to Execute Any Agreements or Documents Requested by HUDRECOMMENDED ACTIONHold public hearing and adopt resolution.STATEMENT OF ISSUEStaff request that the City Council adopt a resolution approving the Consolidated Annual PerformanceEvaluation Report (CAPER) for submission to the U.S. Department of Housing and Urban Development(HUD). The CAPER details fiscal year (FY) 20222023 accomplishments and outlines progresstowards achieving the goals established in the FY 20222027 FiveYear Consolidated Plan.DISCUSSIONThe CAPER details the achievements made in FY 20222023 outlined in the FY20222023 AnnualAction Plan toward achieving the current FY 20222027 FiveYear Consolidated Plan goals.HUDfunded the City of Fairfield $794,520 in Entitlement Funds for FY 20222023 to help meet the priorityneeds of the City's lowerincome residents and neighborhoods.In addition to the regular entitlementgrant, during FY 20222023, the City continued and completed the eviction prevention programs thatthe CARES Act funds financed during FY 202021.The City also used unspent prioryear CDBG fundsto support new FY 202223 projects. During FY 202223, the City expended $52,477.97 in CDBGCares Act (CDBGCV) funds on eviction prevention, $109,397.16 for homeless services, and$22,429.52 for (CDBGCV) Administration.In addition,CDBGCV funds supported the development ofthe Pallet Shelter at Mission Samoa, as well as a tutoring program at FairfieldUnified School District.CDBGCV funds are eligible for projects that prevent, prepare for,and respond to the COVID19Pandemic.The City has a total of six years to expend all of the funds.The remaining $152,832.31 isallocated and anticipated for FY 2324 expenditures.The City's highest priorities for public services are Homeless Services, Affordable Housing, YouthServices, and Senior Services.The City also prioritized Housing Rehabilitation for lowerincomehouseholds.The following summarizes the accomplishments,priority goals,and annual strategiesfunded in the FY 20222023 entitlement grant. Priority Agency Amountfunded Amountexpended AccomplishmentSeniorsMeals onWheels $30,000 $29,999.90 Meals on Wheels Elder NutritionProgram provides nutritious mealsdailyto reduce senior meal nutritionand food insecurity and promotesenior independence andsocialization through humanconnection.Goal: 430 people Served 1,127(Exceeded goal)Seniors EmpoweredAging $12,750 $12,749.73 Empowered Aging is anombudsman program that servesolder and disabled adults and theirfamilies by protecting the rights ofthose living in longterm care, mostover 65 and ~30% lowincome.Goal: 1,700 people Served: 1,532AffordableHousing/Housing Services Housing andEconomicRightsAdvocates(HERA)$10,000 $9,756.09 HERA addresses the need of lowincome Fairfield residents for legalservices to address housingrelated concerns, lowincomehomeowner home preservationconcerns, and the broad range ofdebt and credit problems thatthreaten the ability of lowincometenants and homeowners to keeptheir homes.Goal: 40 people Served: 37AffordableHousing/Housing Services Lions Centerfor theVisuallyImpaired $13,000 $12,999.30 Lions Center provides virtual andinhome independent living skillsinstruction and training to blind andvisually impaired adults so they willmaintain their independence andavoid institutionalization.Goal: 35 people Served: 58(Exceeded goal)Homeless St. VincentDe Paul $10,000 $1,623.53 St Vincent De Paul provides motelnights to unsheltered Fairfieldresidents.This applicant ended itscontract with the City after the firstquarter.Goal 25 people Served: 12YouthThe Leaven $14,428 $14,427.83 Provides educational support,tutoring, and mentoring thatempowers and lifts students.Services are provided to primarilylowincome individuals andfamilies.Goal: 120 people Served: 285(Exceeded goal)Youth FairfieldPoliceActivityLeague $10,000 $8,600 Addresses the needs ofunderserved youth in the Fairfieldcommunity by providing capacitybuilding services to racially andethnically diverse young peoplefrom lowincome households whoare placed at a disproportionaterisk of becoming disconnectedfrom school and the communityneeded to help them prepare tomove into positions of leadership,decisionmaking, and power atorganizational, community, andgovernmental levels through basebuilding, leadership development,personal growth, andtransformation.Goal: 30 Youth Served: 72 Youth(Exceeded goal)Youth Napa SolanoSANESART $8,000 $0 Solano County'Child AdvocacyCenter, The Courage Center,provides evidencegatheringforensic interviews for child victimsas well as critical services for childvictims of human trafficking, sexualassault/sexual abuse, domesticviolence, physical abuse, childendangerment, neglect, childpornography and children who havewitnessed violence.This subrecipient was unresponsiveto the CDBG requirements and didnot seek reimbursement.Youth FairfieldParks andRecreationDepartment $11,000 $11,000 The Parks and RecreationDepartment Youth Scholarshipprogram enables youth of lowincome families to participate in thedepartment's feebased recreationprograms and events.The fundsare distributed on a sliding scale,based on family income, andsubsidize 25100% of theregistration fees.Goal: 20 Youth Served: 77 Youth(Exceeded goal)PublicInfrastructure/PublicFacilities City ofFairfieldPublic Works $516,438 $169,247.25 The Linear Park Trail LightingProject will install new light polesand housing pads to meet currentCity standards and be moreresilient to vandalism. This willensurecontinuous lighting along theLinear Park Trail.The lightingencourages safe pedestrian andbicycle travel on the trail.Thisproject is incomplete due to a delayin the supplies needed.This projectwill be completed in FY 2324.CDBGAdministration City ofFairfield $158,904 $158,904 General administration of theCDBG program.Affordable Housing HousingRehabilitationRevolvingLoan Fund $350,000 $184,246.99 The Housing RehabilitationProgram provides grants anddeferred or lowinterest loans fornecessary repairs for incomeeligible households. Last fiscalyear,four lowincome residentsreceived CDBG Housing Rehabgrants.In addition to the regular entitlement CDBG funds the City receives annually, the City expended CARESAct funding during FY 202223.During FY 202223, the City carried over $184,304.65 from theCARES Act allocation into FY 202223 for COVID19related projects.These funds helped addressthe community's most immediate needs by preventing, responding to, and preparing for the COVID19Pandemic.The City has $153,312 remaining in CDBGCV funds, which have been allocated tosupport projects that the COVID19 Pandemic has impacted.We anticipate expending the remainingfundsduring FY 2324.The CDBGCV funds supported the following projects during FY 2223: Program Agency Amountfunded Amountexpended AccomplishmentEvictionPreventionProjectSentinel$70,000total$2,721.95carried over FY 2122 $2,721.95 Project Sentinel provides tenant andlandlord counseling and mediation totenants and landlords experiencingchallenges with the lease or othertenancyrelated things due to COVID19.Households receive education on theirrights and responsibilities regardinghousing. This project began in March2021 and will continue through June2023 or until all funds are expended,whichever comes first.Goal: 275 Served: 332EvictionPreventionSHELTER,Inc.$377,430total$49,756.02carried over FY 2122 $49,756.02 Shelter Inc. has provided rentalassistance for individuals and familiespast due on their rent and/or utilities. Theassistance covers up to 6 months ofpastdue rent. This program began inMarch 2021.Goal 106 Served 310 Shelter
Operations
Change
and New
Beginnings
(CANB)
$109,397.16
carried over
FY 2122
$109,397.16
The Ohio Street Shelter (OSS) was
created to provide shelter for the
homeless population.There are also 3
2bd/1bth units available for transitional
housing that the TBRA Program
supports. OSS opened in December
2021.

Goal: 75 Served: 69
Other Funds used for COVID19
CANB Ohio Street Transitional Housing for the Homeless was fully rehabilitated.The property supports the homeless community through shelter, case management, and other supportive services.Housing completed rehabilitation in December 2021.This project carried over into FY 2223.

Carry over Funded: $ 260,729.19 Expended: $109,297.16
Mission Samoa Pallet Shelter.The City used CDBG, LowMod, and ESG funds to support the development of the Pallet Shelters,which will provide emergency housing for up to 16 homeless individuals.

Carryover Funded: $ 353,000 Expended: $353,000
FairfieldUnified School District Anna Kyle Elementary School received fund ing for its Reading Tutorial Project.This activity addresses the Fairfield community's reading fluency and comprehension needs by providing tutoring services to 4th and 5thgrade students struggling with reading skills.

Funded: $ 81,000 Expended: $81,000
Total Spent on COVID19related activities in 202223: $184,304.65 In addition to the CDBG Projects, the City funded COVIDrelated administrative funds:

Awarded: $22,429.52 Expended: $22,429.52
The City invested a total of $1,584,815.27 in CDBG funds to support community projects during FY 20222023.

FINANCIAL IMPACT
Submission of the CAPER to HUD has no fiscal impact.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice was published in the Fairfield Daily Republic newspaper on September 1, 2023, in English, Spanish, and Tagalog, announcing the 15day public comment period. The notice advised the public of the public hearing to be held by the Council at the September 19, 2023, Council meeting. The report was available at six Fairfield locations and on the City website.

ALTERNATIVE ACTION
The council may choose not to take the recommended action. However, the CAPER is the final reporting requirement in the annual funding cycle by HUD and ensures that the City meets all HUD compliance requirements to receive continued CDBG entitlement funding.

STAFF CONTACT
LaTanya Terrones, Housing Project Manager Sr.

Packet Page 259 of 294

Agenda Item No: 21.AGENDA REPORTDATE:September 19, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing and;Resolution 2023248 of the City Council of the City of Fairfield Approving theSubmission of the Fiscal Year 20222023 Community Development Block Grant(CDBG) Program Consolidated Annual Performance Evaluation Report (CAPER) tothe U.S. Department of Housing and Urban Development (HUD) and Authorizing theCity Manager to Execute Any Agreements or Documents Requested by HUDRECOMMENDED ACTIONHold public hearing and adopt resolution.STATEMENT OF ISSUEStaff request that the City Council adopt a resolution approving the Consolidated Annual PerformanceEvaluation Report (CAPER) for submission to the U.S. Department of Housing and Urban Development(HUD). The CAPER details fiscal year (FY) 20222023 accomplishments and outlines progresstowards achieving the goals established in the FY 20222027 FiveYear Consolidated Plan.DISCUSSIONThe CAPER details the achievements made in FY 20222023 outlined in the FY20222023 AnnualAction Plan toward achieving the current FY 20222027 FiveYear Consolidated Plan goals.HUDfunded the City of Fairfield $794,520 in Entitlement Funds for FY 20222023 to help meet the priorityneeds of the City's lowerincome residents and neighborhoods.In addition to the regular entitlementgrant, during FY 20222023, the City continued and completed the eviction prevention programs thatthe CARES Act funds financed during FY 202021.The City also used unspent prioryear CDBG fundsto support new FY 202223 projects. During FY 202223, the City expended $52,477.97 in CDBGCares Act (CDBGCV) funds on eviction prevention, $109,397.16 for homeless services, and$22,429.52 for (CDBGCV) Administration.In addition,CDBGCV funds supported the development ofthe Pallet Shelter at Mission Samoa, as well as a tutoring program at FairfieldUnified School District.CDBGCV funds are eligible for projects that prevent, prepare for,and respond to the COVID19Pandemic.The City has a total of six years to expend all of the funds.The remaining $152,832.31 isallocated and anticipated for FY 2324 expenditures.The City's highest priorities for public services are Homeless Services, Affordable Housing, YouthServices, and Senior Services.The City also prioritized Housing Rehabilitation for lowerincomehouseholds.The following summarizes the accomplishments,priority goals,and annual strategiesfunded in the FY 20222023 entitlement grant. Priority Agency Amountfunded Amountexpended AccomplishmentSeniorsMeals onWheels $30,000 $29,999.90 Meals on Wheels Elder NutritionProgram provides nutritious mealsdailyto reduce senior meal nutritionand food insecurity and promotesenior independence andsocialization through humanconnection.Goal: 430 people Served 1,127(Exceeded goal)Seniors EmpoweredAging $12,750 $12,749.73 Empowered Aging is anombudsman program that servesolder and disabled adults and theirfamilies by protecting the rights ofthose living in longterm care, mostover 65 and ~30% lowincome.Goal: 1,700 people Served: 1,532AffordableHousing/Housing Services Housing andEconomicRightsAdvocates(HERA)$10,000 $9,756.09 HERA addresses the need of lowincome Fairfield residents for legalservices to address housingrelated concerns, lowincomehomeowner home preservationconcerns, and the broad range ofdebt and credit problems thatthreaten the ability of lowincometenants and homeowners to keeptheir homes.Goal: 40 people Served: 37AffordableHousing/Housing Services Lions Centerfor theVisuallyImpaired $13,000 $12,999.30 Lions Center provides virtual andinhome independent living skillsinstruction and training to blind andvisually impaired adults so they willmaintain their independence andavoid institutionalization.Goal: 35 people Served: 58(Exceeded goal)Homeless St. VincentDe Paul $10,000 $1,623.53 St Vincent De Paul provides motelnights to unsheltered Fairfieldresidents.This applicant ended itscontract with the City after the firstquarter.Goal 25 people Served: 12YouthThe Leaven $14,428 $14,427.83 Provides educational support,tutoring, and mentoring thatempowers and lifts students.Services are provided to primarilylowincome individuals andfamilies.Goal: 120 people Served: 285(Exceeded goal)Youth FairfieldPoliceActivityLeague $10,000 $8,600 Addresses the needs ofunderserved youth in the Fairfieldcommunity by providing capacitybuilding services to racially andethnically diverse young peoplefrom lowincome households whoare placed at a disproportionaterisk of becoming disconnectedfrom school and the communityneeded to help them prepare tomove into positions of leadership,decisionmaking, and power atorganizational, community, andgovernmental levels through basebuilding, leadership development,personal growth, andtransformation.Goal: 30 Youth Served: 72 Youth(Exceeded goal)Youth Napa SolanoSANESART $8,000 $0 Solano County'Child AdvocacyCenter, The Courage Center,provides evidencegatheringforensic interviews for child victimsas well as critical services for childvictims of human trafficking, sexualassault/sexual abuse, domesticviolence, physical abuse, childendangerment, neglect, childpornography and children who havewitnessed violence.This subrecipient was unresponsiveto the CDBG requirements and didnot seek reimbursement.Youth FairfieldParks andRecreationDepartment $11,000 $11,000 The Parks and RecreationDepartment Youth Scholarshipprogram enables youth of lowincome families to participate in thedepartment's feebased recreationprograms and events.The fundsare distributed on a sliding scale,based on family income, andsubsidize 25100% of theregistration fees.Goal: 20 Youth Served: 77 Youth(Exceeded goal)PublicInfrastructure/PublicFacilities City ofFairfieldPublic Works $516,438 $169,247.25 The Linear Park Trail LightingProject will install new light polesand housing pads to meet currentCity standards and be moreresilient to vandalism. This willensurecontinuous lighting along theLinear Park Trail.The lightingencourages safe pedestrian andbicycle travel on the trail.Thisproject is incomplete due to a delayin the supplies needed.This projectwill be completed in FY 2324.CDBGAdministration City ofFairfield $158,904 $158,904 General administration of theCDBG program.Affordable Housing HousingRehabilitationRevolvingLoan Fund $350,000 $184,246.99 The Housing RehabilitationProgram provides grants anddeferred or lowinterest loans fornecessary repairs for incomeeligible households. Last fiscalyear,four lowincome residentsreceived CDBG Housing Rehabgrants.In addition to the regular entitlement CDBG funds the City receives annually, the City expended CARESAct funding during FY 202223.During FY 202223, the City carried over $184,304.65 from theCARES Act allocation into FY 202223 for COVID19related projects.These funds helped addressthe community's most immediate needs by preventing, responding to, and preparing for the COVID19Pandemic.The City has $153,312 remaining in CDBGCV funds, which have been allocated tosupport projects that the COVID19 Pandemic has impacted.We anticipate expending the remainingfundsduring FY 2324.The CDBGCV funds supported the following projects during FY 2223: Program Agency Amountfunded Amountexpended AccomplishmentEvictionPreventionProjectSentinel$70,000total$2,721.95carried over FY 2122 $2,721.95 Project Sentinel provides tenant andlandlord counseling and mediation totenants and landlords experiencingchallenges with the lease or othertenancyrelated things due to COVID19.Households receive education on theirrights and responsibilities regardinghousing. This project began in March2021 and will continue through June2023 or until all funds are expended,whichever comes first.Goal: 275 Served: 332EvictionPreventionSHELTER,Inc.$377,430total$49,756.02carried over FY 2122 $49,756.02 Shelter Inc. has provided rentalassistance for individuals and familiespast due on their rent and/or utilities. Theassistance covers up to 6 months ofpastdue rent. This program began inMarch 2021.Goal 106 Served 310ShelterOperationsChangeand NewBeginnings(CANB)$109,397.16carried overFY 2122 $109,397.16 The Ohio Street Shelter (OSS) wascreated to provide shelter for thehomeless population.There are also 3 2bd/1bth units available for transitionalhousing that the TBRA Programsupports. OSS opened in December2021.Goal: 75 Served: 69Other Funds used for COVID19CANB Ohio Street Transitional Housing for the Homeless was fully rehabilitated.The property supportsthe homeless community through shelter, case management, and other supportive services.Housingcompleted rehabilitation in December 2021.This project carried over into FY 2223.Carry over Funded: $ 260,729.19 Expended: $109,297.16Mission Samoa Pallet Shelter.The City used CDBG, LowMod, and ESG funds to support thedevelopment of the Pallet Shelters,which will provide emergency housing for up to 16 homelessindividuals.Carryover Funded: $ 353,000 Expended: $353,000FairfieldUnified School District Anna Kyle Elementary School received fund ing for its Reading TutorialProject.This activity addresses the Fairfield community's reading fluency and comprehension needs byproviding tutoring services to 4th and 5thgrade students struggling with reading skills.Funded: $ 81,000 Expended: $81,000Total Spent on COVID19related activities in 202223: $184,304.65In addition to the CDBG Projects, the City funded COVIDrelated administrative funds:Awarded: $22,429.52 Expended: $22,429.52The City invested a total of $1,584,815.27 in CDBG funds to support community projects during FY20222023.FINANCIAL IMPACTSubmission of the CAPER to HUD has no fiscal impact.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONA notice was published in the Fairfield Daily Republic newspaper on September 1, 2023, in English,Spanish, and Tagalog, announcing the 15day public comment period. The notice advised the public ofthe public hearing to be held by the Council at the September 19, 2023, Council meeting. The reportwas available at six Fairfield locations and on the City website.ALTERNATIVE ACTIONThe council may choose not to take the recommended action. However, the CAPER is the finalreporting requirement in the annual funding cycle by HUD and ensures that the City meets all HUDcompliance requirements to receive continued CDBG entitlement funding.

STAFF CONTACT
LaTanya Terrones, Housing Project Manager Sr.
(707) 4287454
[email protected]
COORDINATED WITH
Finance Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed CAPER
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 9/7/2023 11:55 AM
Packet Page 260 of 294

CITY OF FAIRFIELD

RESOLUTION NO. 2023-248

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE SUBMISSION OF THE FISCAL YEAR 2022-2023 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

PROGRAM CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) AND AUTHORIZING THE

CITY MANAGER TO EXECUTE ANY AGREEMENTS OR DOCUMENTS REQUESTED BY HUD

WHEREAS, in order to receive Community Development Block Grant (CDBG) funds, the U.S.

Department of Housing and Urban Development (HUD) requires the submission of a Consolidated Annual Performance Evaluation Report (CAPER); and

WHEREAS, the CAPER summarizes the achievements of funded public services and non-public service activities during the fiscal year and is the final required activity by HUD in the annual CDBG funding cycle; and

WHEREAS, a notice was published in the Fairfield Daily Republic newspaper on August 30, 2023, announcing the 15-day public comment period from September 1 through September 15, 2023.

The notice also advised the public of the public hearing at the City Council meeting on September 19, 2023.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council approves the submission of the CAPER for Fiscal Year 2022-23 to HUD.

Section 2. The city manager is hereby authorized and directed to take all necessary actions to submit the CAPER for FY 2022-2023 to HUD and execute any Agreements requested by HUD.

PASSED AND ADOPTED this 19th day of September, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 261 of 294Attachment 1 Page 1 of 1

CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
Community Development
Block Grant Program (CDBG)

FY 2022-23 CONSOLIDATED ANNUAL

PERFORMANCE EVALUATION

REPORT (CAPER)
First Year of the 2022-27 Consolidated Plan

Housing Services Department
1525 Webster Street, Suite A
Fairfield, CA 94533-4997

Adopted by City Council Resolution Number 2023-XXX
September 19, 2023
Packet Page 262 of 294Attachment 2 Page 1 of 33

CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)

In accordance with the Americans with Disabilities Act and California Law, it is the policy of the City of Fairfield to offer documents in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format, or if you require any other accommodation or language assistance, please contact LaTanya Terrones by telephone at (707) 428-7454 or by email at [email protected]. Hearing impaired individuals may call the California Relay Service at (800) 735-2929 or TDD (707) 399-5623 for assistance.
\\\

Packet Page 263 of 294Attachment 2 Page 2 of 33

CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)

Fiscal Year 2022-2023 was the first year of the 2022-2027 Consolidated Plan. The City of Fairfield received $794, 520 in Entitlement funding to address the needs and priorities described in the Consolidated Plan. In addition to the annual Entitlement funding, the City also allocated $260,729 of the remaining CARES Act funding to address the impacts of the COVID-19 Pandemic. The City also used unallocated prior year funds to address the needs of the Strategic Plan. The City spent $1,584,815.27 to address the needs of the strategic plan.

Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.

Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Administration Administration CDBG:
$843,000
Other Other 5 1 40.00% 1 1 100.00%
Affordable
Housing
Affordable
Housing
CDBG:
$550,000
Rental units
rehabilitated
Household
Housing
Unit
50 4 8.00% 10 4 40.00%
Affordable
Housing
Affordable
Housing
CDBG:
$
Homeowner housing
rehabilitated
Household
Housing
Unit
10 0 0.00% 10 0 0.00%
Economic
Development
Non-Housing
Community
Development
CDBG:
$50,000 Businesses assisted
Businesses
Assisted 1 0 0.00%
Packet Page 264 of 294Attachment 2 Page 3 of 33

CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Fair Housing
Non-Housing
Community
Development
CDBG:
$0
Public service activities
other than Low/
Moderate Income
Housing Benefit
Persons
Assisted 200 0 0.00%
Fair Housing
Non-Housing
Community
Development
CDBG:
$
Public service activities
for Low/Moderate
Income Housing
Benefit
Households
Assisted 0 0 0.00% 50 0 0.00%
Homeless
Prevention Homeless CDBG:
$100,000
Public service activities
other than Low/
Moderate Income
Housing Benefit
Persons
Assisted 0 37 15 37 246.67%
Homeless
Prevention Homeless
CDBG:
$
Tenant-based rental
assistance/Rapid
Rehousing
Households
Assisted 20 0 0.00%
Homeless
Prevention
Homeless CDBG:
$
Homelessness
Prevention
Persons
Assisted
150 0 0.00%
Homeless
Services Homeless
CDBG:
$
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted 0 12 15 12 80.00%
Homeless
Services Homeless CDBG:
$
Homeless Person
Overnight Shelter
Persons
Assisted 600 12 2.00% 0 12
Homeless
Services Homeless
CDBG:
$
Overnight/Emergency
Shelter/Transitional
Housing Beds added
Beds 0 0 0 0
Packet Page 265 of 294Attachment 2 Page 4 of 33

CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Homeless
Services Homeless CDBG:
$
Housing for Homeless
added
Household
Housing
Unit
0 0 18 0 0.00%
Public Facilities
and
Infrastructure
Community
Development CDBG: $
Public Facility or
Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit
Persons
Assisted 5000 0 0.00% 5000 0 0.00%
Special Needs
Populations
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG: $
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
350 1277 364.86% 220 1277 580.45%
Youth
Non-Housing
Community
Development
CDBG: $
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted 300 362 120.67% 50 362 724.00%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date

The City's affordable housing goals were not completely met as the City has multiple affordable housing developments currently in different stages of development. Specifically, the EAH Project funded by the CDBG program is currently pending further development requirements before construction can begin. Additionally, the City's homeowner rehabilitation program was on hold for some time during the Consolidated Plan cycle and will begin again during FY 22-23. The COVID-19 Pandemic impacted many of the goals and outcomes of the Consolidated Plan, as many projects were placed on hold due to Federal and State restrictions.

Packet Page 266 of 294Attachment 2 Page 5 of 33

CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021)

Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

The City's Community Development Block Grant (CDBG) funds were used to address the priorities and specific objectives identified in the FY 2022-2027 Consolidated Plan. All funded activities meet at least one of the highest priority needs identified in the Consolidated Plan.

The City has made progress in meeting the goals and objectives of the Five-Year Consolidated Plan. During FY 2022-2023, CDBG-funded public service projects provide a wide range of social services to more than 1,000 low-income households, including the homeless, seniors, and youth in the Fairfield community.

Affordable Housing/Housing Services

Housing and Economic Rights Advocates (HERA)
HERA addresses the need of low-income Fairfield residents for legal services to address housing related concerns, low-income homeowner home preservation concerns, and the broad range of debt and credit problems that threaten the ability of low-income tenants and homeowners to keep their home.

Funded: $ 10,000 Expended: $ 9,756.09
Goal: 40 people Served: 37
Lions Center for the Visually Impaired
Provide virtual and in-home independent living skills instruction and training to blind and visually impaired adults so they will maintain their independence and avoid institutionalization.

Funded: $ 13,000 Expended: $ 12,999.30
Goal: 35 people Served: 58 (Exceeded goal)

Packet Page 267 of 294Attachment 2 Page 6 of 33

CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)

SENIORS

Meals On Wheels Solano County
Meals on Wheels Elder Nutrition Program provides nutritious meals daily to reduce senior meal nutrition and food insecurity and promote senior independence and socialization through human connection. The challenging economy impacted operations for this program. More individuals were in need.

Funded: $ 30,000 Expended: $ 29,999.90
Goal: 430 people Served: 1,127 (Significantly exceeded goal)

Empowered Aging
Empowered Aging is an ombudsman service. This program serves older and disabled adults and their families by protecting the rights of those living in long-term care, most over 65 and ~30% low-income. Most clients served have disabilities and impairments requiring care and assistance with at least three activities of daily living, more than half experience the effects of dementia and two additional co-occurring conditions such as diabetes, heart disease, mental illness, etc.

Funded: $ 12,750 Expended: $ 12,749.73
Goal: 1,700 people Served: 1,532

HOMELESS

Our Lady of Mount Carmel St. Vincent De Paul Society
Their goal was to serve 25 people with 25 nights of motel stays to unsheltered Fairfield residents. They ultimately served 12 people with 17 nights of motel stays.

Funded: $ 10,000 Expended: $ 1,623.53
Goal: 25 people Served: 12

YOUTH

Leaven Kids
Provides educational support, tutoring and mentoring that empowers and lifts students. Services are provided to primarily low-income individuals and families.

Funded: $ 14,428 Expended: $ 14,427.83
Goal: 120 people Served: 285 (Significantly exceeded goal) Packet Page 268 of 294Attachment 2 Page 7 of 33

CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)

Fairfield Police Activities League
Address the needs of underserved youth in the Fairfield community by providing capacity-building services to racially and ethnically diverse young people from low-income households who are placed at disproportionate risk of becoming disconnected from school and community to help them prepare to move into positions of leadership, decision-making, and power at organizational, community, and governmental levels through base-building, leadership development, personal growth, and transformation.

Funded: $ 10,000 Expended: $ 8,600
Goal: 30 Youth Served: 72 Youth (Significantly exceeded goal)

Anna Kyle Elementary School
The Reading Tutoring Project addresses the reading fluency and comprehension needs in the Fairfield community by providing tutoring services to 4th and 5th grade students that are struggling with reading skills to help them become fluent readers and understand what they are reading.

Reading is a skill that is needed across all academic content areas. Unfortunately, Title 1 students were hit hard by the pandemic for a variety of reasons such as their social economic status, and access to resources. The Anna Kyle community suffered academically throughout the Pandemic and were in a dire need for tutoring supports to help them access reading at their grade level.

Funded: $ 81,000 Expended: $ $27,5238 from Entitlement funds; remaining funds from CDBG-CV Goal: 120 Youth Served: 100 Youth

Napa Solano SANE-SART
Solano County’ Child Advocacy Center, The Courage Center, provides evidence gathering forensic interviews for child victims as well as critical services for child victims of human trafficking, sexual assault/sexual abuse, domestic violence, physical abuse, child endangerment, neglect, child pornography and children who have witnessed violence. Each child and family are referred for mental health services, case management, housing support and advocacy within the organization.

Funded: $ 8,000 Expended: $ 0 This subrecipient was unresponsive to the CDBG requirements and did not seek reimbursement

City of Fairfield Parks and Recreation Department
The Fairfield Parks and Recreation Department Youth Scholarship program addresses the need for youth recreational activities for low-income families in the Fairfield community by enabling youth of low-income families to participate in Fairfield Parks and Recreation department’s fee- based recreation programs and events. The funds are distributed on a sliding scale, based on family income, and subsidize 25-100% of the registration fees.

Funded: $ 11,000 Expended: $ 11,000
Goal: 20 Youth Served: 77 Youth

Packet Page 269 of 294Attachment 2 Page 8 of 33

CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
Public Infrastructure/Public Facilities

City of Fairfield Public Works
The Linear Park Trail Lighting Project will install new light poles and housing pads to meet current City standards and be more resilient to vandalism ensuring continuous lighting along the Linear Park Trail. The continuous lighting encourages safe pedestrian and bicycle travel along the trail, allowing residents to traverse through the City.

Funded: $ 516,438 Expended: $ 169,247.25

Housing Rehabilitation
The Housing Rehabilitation Program provides grants and deferred or low-interest loans to income-eligible households that need home repairs. The program allocates funding to improve and maintain the housing stock, remove architectural barriers, and reduce blighted conditions in low-income neighborhoods. This past fiscal year, 4 CDBG Housing Rehabilitation Grants were issued to serve low-income residents. Although no loans were issued, applications are being reviewed and processed to assist various households while fully preparing to reactivate the Housing Rehabilitation Program.

Expended: $ 184,246.99

Administration of the CDBG Program
FY 2022-2023 funds are allotted for the administration of the CDBG program to assure that community needs and key objectives of the CDBG program are achieved.

Expended: $ 158,904

Total spent for all CDBG Entitlement programs: $ 643,047.99.

Packet Page 270 of 294Attachment 2 Page 9 of 33

CAPER 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
CARES-3 Programs

In addition to the regular entitlement CDBG funds the City receives annually, the City expended CARES ACT funding. These funds were used to address the most immediate needs of the community by preventing and preparing for the City to respond to needs resulting from the COVID-19 Pandemic. The accomplishments are as follows:

Change and New Beginnings (CANB) Ohio Street Shelter
The Ohio Street Shelter was created to serve the unsheltered population with shelter. In addition to the shelter, there are three units available for transitional housing that the TBRA Program supports. The shelter opened in December 2021.

Funded: $ 150,000 Expended: $ 149,999.97
Goal: 75 People Served: 69 People

Project Sentinel
Project Sentinel provided tenant and landlord counseling and mediation services to tenants and landlords experiencing challenges with the lease or other things related to COVID-19. This program began in March 2021. Project Sentinel was originally allocated funding during FY 2020-21. The project was carried forward as the COVID-19 Pandemic persisted. In FY 2022-23, since funds had to be disbursed only to families who had been directly impacted by the pandemic, the needs for the program dwindled, and therefore the City ended the eviction prevention program during quarter 1 of FY 2022-23

Goal: 275 Served: 332
Carryover Funded for FY 2022-23: $ 2,721.95 Expended: $ 2,721.95

SHELTER, Inc.

SHELTER, Inc. has provided rental assistance for individuals and families who are past due on their rent and utilities. The assistance covers up to 6 months of past due rent. This program was started in March 2021. Shelter Inc. was originally allocated funding during FY 2020-21. The project was carried forward as the COVID-19 Pandemic persisted. In FY 2022-23, since funds had to be disbursed only to families who had been directly impacted by the pandemic, the needs for the program dwindled, and therefore the City ended the eviction prevention program during quarter 1 of FY 2022-23

Goal: 106 Served: 310
Carryover Funded: $49,756.02 Expended: $ 49,756.02

Packet Page 271 of 294Attachment 2 Page 10 of 33

CAPER 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
Administration of the CDBG Program
FY 2022-2023 funds are allotted for the administration of the CDBG program to assure that community needs and key objectives of the CDBG program are achieved.

Expended: $ 22,429.52

Packet Page 272 of 294Attachment 2 Page 11 of 33

CAPER 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).

91.520(a)
CDBG % CDBG % Fairfield
Popn*
White 1,165 51.5 51.9
Black or African American 674 29.8 14.5
Asian 206 9.1 16.0
American Indian or American Native 29 1.3 0.6
Native Hawaiian or Other Pacific Islander 45 2.0 1.2
Other/Two or More Races 142 6.3 15.8
Total 2,261
*US Census, American Community Survey, 2019.

Hispanic 704 31.1 27.6
Not Hispanic 1,557 68.9 72.4 70.7
Total 2,261
*US Census, American Community Survey, 2019.

Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative
 Fairfield served 4.4% fewer White residents in 2022-23 (51.5%) compared to last year (55.9%).

This number aligns very closely with the proportion of White residents in Fairfield’s population per the US Census American Community Survey.
 Blacks were served at a disproportionally higher rate than their representation in the Fairfield population (29.8% served as compared to 15.9% in the population, a difference of 13.9%).  The percentage of Asians served increased from 5.9% last year to 9.1% this year but is still lower than their population in the Fairfield community (17.7%, or a difference of 8.6%, down from 10% last year).
 American Indians were served with Fairfield CDBG funds at a percentage that is higher than their population in the Fairfield community (1.3% served as compared to 0.6% in the population).  Native Hawaiian or other Pacific Islanders were served at a rate higher than their representation of the Fairfield community (2.0% served compared to 1.2% in the population).

Packet Page 273 of 294Attachment 2 Page 12 of 33

CAPER 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG Public - Federal 1,620,565 $1,584,815
Table 3 - Resources Made Available

Narrative

The FY 2022-2023 Annual Action Plan allocated all the available resources that the City had. This included the annual entitlement allocation as well as prior year income. Prior Year income includes both Housing and Economic Development Revolving Loan fund programs. The funds were used to address the City's high-priority needs. $46,550 in Low Mod Income Housing Affordability Fund (LMIHAF) funds were used to provide Fair Housing Services to the Fairfield Community.

In response to the Coronavirus (COVID-19) Pandemic, the City also received $1,198,683 in CARES ACT funding. The entire funded amount was allocated for projects that could prevent, respond to, or prepare for the COVID-19 Pandemic. $497,099 of the CARES Act funds were remaining and allocated during FY 22-23. There is a total of $152,832.31 of unspent CARES Act funds will be carried into the next fiscal year and will continue until all funds are expended and if the need exists.

Identify the geographic distribution and location of investments Target Area Planned
Percentage of
Allocation
Actual Percentage
of Allocation
Narrative
Description
City of Fairfield 15 15
Citywide Service
Area

LOW/MODERATE INCOME
CENSUS TRACTS 85 85
Table 4 – Identify the geographic distribution and location of investments

Narrative
The FY 2022-23 Annual Action Plan targeted all of its resources in the City of Fairfield’s low-mod census tracts. The city makes it a priority to ensure that the most vulnerable residents and the highest priorities are served with the CDBG funding. The city has prioritized homeless, elderly, frail elderly, seniors as well as youth from lower-income households and homeowners needing housing rehabilitation in the low- mod census tracts when considering how to distribute funding.

Packet Page 274 of 294Attachment 2 Page 13 of 33

CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
Leveraging
Explain how federal funds leveraged additional resources (private, state, and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
 Land for Affordable Housing MidPen Housing – 72 rental units. In December 2018, the City approved two agreements with MidPen Housing that will pave the way for the development of 72 new affordable housing units, of which 51 will be targeted to extremely low households and those experiencing or near homelessness, including one manager unit to serve Fairfield residents. The development will include several units targeted for permanent supportive housing as required by funding received from Solano County. The proposed affordable housing site is 3.5 acres adjacent to Dover Park and is owned by the Fairfield Housing Authority (FHA). The land is being leased to the developer. The land is in the Neighborhood Revitalization Strategy Area in census tract 2526.08. A predevelopment loan of $1.3 million will fund required pre-development activities, and an additional loan of $800,000 will support project construction. In addition, the City will credit $1 Million in development impact fees and defer up to $1.5 million in building permit fees. MidPen worked with the City and FHA to successfully get a 9% tax credit application approved by the California Tax Credit Allocation Committee.

The Fairfield Housing Authority has approved 51 Project Based Vouchers for this development. Project construction on this project has been completed, and residents have begun moving into the property.
 Habitat for Humanity – 3 homeownership units. The City is working with Habitat for Humanity and has transferred a vacant parcel that will accommodate three homeownership units to households at or below 80% AMI.
 Parkside Flats The City is currently negotiating with a developer to develop approximately 168 affordable housing units. The property is close to closing escrow and is anticipated to begin construction in fall 2023.
 Ohio Street Homeless Shelter The City owns the property where Ohio St. Shelter is operated. The City used CDBG and other local funds to rehabilitate the property. The City supports the shelter's operations through CDBG and the TBRA program . The property is being leased to the Shelter operator. The Operator uses CDBG funds to leverage other funds to operate the homeless shelter and has served multiple homeless Fairfield residents.
 Tabor Commons: The developer for Tabor Commons used CDBG fun ds to acquire the property from a private owner. The developer is working with the City to leverage City funds and Housing Authority funds to developer 67 affordable housing units. The City has committed funds from the Local Housing Trust Fund for this project. The City has also committed 20 Project-Based Voucher for this project.  Mission Samoa Pallet Shelter: The City used CDBG funds, as well as Low-Mod funds and ESG funds to support the development of the Pallet Shelters which will provide emergency housing for up to 16 homeless individuals.

Packet Page 275 of 294Attachment 2 Page 14 of 33

CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)

CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low -income, low-income, moderate-income, and middle-income persons served.

One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 20 69
Number of Non-Homeless households to be
provided affordable housing units 0 3
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 20 0
Table 5 – Number of Households

One-Year Goal Actual
Number of households supported through
Rental Assistance 0 700
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 10 4
Number of households supported through
Acquisition of Existing Units 0 0
Total 10 704
Table 6 – Number of Households Supported

Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
 The City assisted three families with the Tenant Based rental Assistance (TBRA) Program during FY 22-23. These three families were assisted using HOME funds, however meet the goals of this plan. Because these funds were not CDBG funds, the number of families assisted, were not considered in the original goals for this plan. An update will be made Packet Page 276 of 294Attachment 2 Page 15 of 33

CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
during the next cycle.
 700 families were served in the Housing Choice Voucher (HCV) Program. These numbers were not originally counted during the creation of this plan. However, adjustments will be made to the plan to adjust these numbers.
 Due to a delay in the City's Housing rehab program, the City couldn't assist as many homeowners with rehabilitation as anticipated. FY 22-23 the program has been able to start moving forward to assist more families with the funds that are available.

Discuss how these outcomes will impact future annual action plans.

The City will make changes to all future annual action plans to ensure that consideration is given to all affordable housing projects, regardless of the funding source, when setting its annual goals.

Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 1,202 0
Low-income 6,128 0
Moderate-income 286 0
Total 7,616 0
Table 7 – Number of Households Served

Narrative Information
The City of Fairfield is deeply committed to addressing the identified needs in the 2022-27 Consolidated Plan. In FY 2022-23, the City took these important steps to improve the quality of life and provide additional affordable housing:
 MidPen Housing – 72 rental units, 51 will be targeted to extremely low households, including several units for permanent supportive housing. The Fairfield Housing Authority has approved the issuance of 51 Project-Based Vouchers for this development. The land is in the census tract 2526.08, which falls in the Cities low-mod area. A predevelopment loan of $1.3 million funded required pre-development activities, and an additional loan of $800,000 supported the project construction.
 EAH Housing – 67 rental units. The City is working with EAH Housing to pursue funding for a 67- unit, 100% affordable, multi-family development on East Tabor Avenue, located within the Neighborhood Revitalization Initiative Area Census Tract 2526.06 that would incorporate very low-income units for permanent supportive housing and veterans. Construction is anticipated to begin in Quarter 3 of 2024.
 Parkside Flats - 168 rental units. The City is working with a nonprofit developer to develop a 100% affordable 168-unit housing development within the Heart of Fairfield downtown planning Packet Page 277 of 294Attachment 2 Page 16 of 33

CAPER 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
area.
 Fairfield Housing Successor Authority – 6 rental units for the homeless. The City has rehabilitated a six-unit multifamily development in the 700 block of Ohio Street within the Heart of Fairfield downtown planning area. This property was completed and opened for occupancy in December 2021. It provides emergency shelter, transitional housing, and case management for the local homeless population. The Fairfield Housing Successor owns this property to the Redevelopment Agency. The City supports the Operations of the Homeless Shelter using CDBG funds.
 Habitat for Humanity – 3 homeownership units. Lastly, the City is working with Habitat and has transferred a vacant parcel that will accommodate three homeownership units targeting households at or below 80% AMI. The three units are currently in development.

Packet Page 278 of 294Attachment 2 Page 17 of 33

CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
Homeless projects are classified, in general, as Supportive Services, Permanent Supportive Housing, Transitional Housing, and Rapid Rehousing.
 Supportive Services – These services assist homeless persons to transition from the streets or shelters into permanent or permanent supportive housing and help people live successfully in housing.
 Transitional Housing (TH) – Designed to provide homeless individuals and families, especially survivors of domestic violence and youth ages 18-24, with interim stability and support to successfully move to and maintain permanent housing. Transitional Housing may last up to 24 months and usually has some supportive services.
 Permanent Supportive Housing (PSH) – Pairs housing assistance (subsidies) with case management and supportive services to the extent the client desires. PSH is especially helpful for chronically homeless people and people with various physical and mental health needs.  Rapid Rehousing (RRH) – RRH is designed to help individuals and families that don't need intensive and ongoing support to quickly exit homelessness and return to permanent housing.

Several agencies in Solano County provide various homeless outreach and supportive services as well as short-term or one-time rental and move-in financial assistance to help families obtain and keep permanent housing. Services include housing search assistance, employment training and placement, financial literacy, and mental and behavioral health services.

Last year, the Fairfield City Council revised its comprehensive Homeless Strategy and formally created a Homeless Services Division in the City Manager's Office to manage the City's response to homelessness.

The Homeless Services Division does this by coordinating efforts with various City departments and developing best practice-oriented public policy for the City while guiding its participation in ongoing regional planning activities. It also coordinates activities and planning for service providers, stakeholders, and affected citizens to ensure an efficient and effective system offering everyone access to shelter, food, employment, housing, and other basic needs and opportunities. The City has developed and will implement a new Homeless Case Management System Apricot that IT, Homeless Services, Public Works, Homeless Intervention Team, and Homeless Services will utilize. This system will provide real-time, participant-driven detail on the State of homelessness in Fairfield by tracking interactions with those seeking services, field contacts, homeless fires, and encampment cleanups to better tailor the City's homeless strategy and resources toward actual need. The system will also Packet Page 279 of 294Attachment 2 Page 18 of 33

CAPER 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
integrate with the local Homeless Management Information System and have the capability to integrate with local service provider efforts.

This year, Fairfield's Police Department has staffed the Homeless Intervention Team (HIT Team) with four full-time police officers and a social worker who conducts outreach and case management daily to assess needs and connect the homeless to resources. Additionally, the HIT Team now works with the Apricot 360 case management system and the county-wide Coordinated Entry System to better collaborate on available resources and triage based on immediate needs. The HIT Team conducts regular regional outreach efforts in partnership with area law enforcement, social services, mental health, healthcare, shelter services, animal care, and crisis intervention teams to contact the homeless where they are and connect them to resources.

The City continues to be creative in its approach to homelessness and applying for funding to provide services to the unsheltered.

Addressing the emergency shelter and transitional housing needs of homeless persons Emergency Shelter. Shelter Solano is the County's largest shelter. This 130-bed homeless shelter for unsheltered individuals and families is located at 310 Beck Ave. in Fairfield and is now just one of several of the City's homeless shelters.

Solano County Behavior Health, through an MHSA and Homeless Mentally Ill Outreach and Treatment Program (HMIOT) funding, contracts with Shelter Solano to provide emergency shelter housing services for eligible seriously mentally ill adults for a maximum of 9 months, targeting a typical length of stay of under six months. The program provides case management support to build skills necessary to secure permanent housing upon discharge.

SHELTER Solano utilizes a Housing First model where the individual enters the program, getting their basic needs met first (shelter, food, and safety), then gaining an initial sense of stability, focusing on sobriety, health and wellness, employment, and housing.

The City used CDBG, Low-Mod and ESG funds to develop 12 pallet shelters that will be used to support Emergency Housing for the homeless for up to 18 individuals.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Resource Connect Solano (RCS) operated the Housing First Solano Continuum of Care (CoC) Coordinated Packet Page 280 of 294Attachment 2 Page 19 of 33

CAPER 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
Entry System (CES). CES focuses on housing and service coordination designed to link homeless people to the most appropriate housing solution based on their needs.

In 2021, Solano's CES served 3,150 people, approximately 500 less than in 2020, and 857 received referrals for RRH/Rental Assistance (74%); Prevention/Diversion (47%); and Shelter Programs (12%). Like other nearby regions, Solano experienced a severe shortage of permanent housing options, creating a backlog of clients waiting to be connected to the housing. Demographics of Solano County's population served in 2021 included: 488 men, 540 women, and 126 families. There were 1,040 exits, including updating and purging outdated data, and 76% of the remaining exits were positive outcomes.

RCS continued to increase access to Prevention and Diversion dollars in our community through partnerships with community organizations and exceeded the contract deliverable for persons served.

RCS has significant knowledge and understanding of the Coordinated Entry System, local challenges, opportunities, best practices for engaging the target population, and effective approaches to establishing collaboration of system partners.

Prevention and Diversion programs help individuals and families who are recently homeless or at imminent risk of homelessness identify alternative housing solutions and connect to services and financial support to return to permanent housing as quickly as possible. Prevention and Diversion programs are aligned with Community Action Partnership Solano (CAP Solano) Joint Power's Authority's Strategic Plan to reduce the number of people entering homelessness by 50% within five years of March 2017.

In 2021, CAP Solano program spending for Prevention and Diversion amounted to over $1 million county- wide. The programs that address Prevention and Diversion are funded by a one-time California State Homeless Emergency Aid Program (HEAP) grant and are administered by SHELTER, Inc. ($800,000) and CAN-B ($200,000). These programs do not target any particular sub-population and exist to serve all that is low and extremely low-income individuals who are recently homeless or are at imminent risk of homelessness.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individua ls and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
Mental Health
Solano Behavioral Health (BH), through a Mental Health Services Act (MHSA), funded contract with Bay Area Community Services (BACS), provides Respite Urgent Housing for people who are at risk of Packet Page 281 of 294Attachment 2 Page 20 of 33

CAPER 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
homelessness and have complex mental health conditions needing placement. It offers one to five nights of urgent respite housing for adults with an identified mental illness who do not qualify for a Crisis Residential Treatment program or placement in an inpatient facility following presentation to the Crisis Stabilization Unit or as determined by a mental health treatment provider. Services include onsite peer supervision, linkage, and referral to appropriate services. The program serves a minimum of 125 unduplicated consumers with mental health conditions and provides linkage/referral services to a minimum of 50% of consumers who exclusively use the respite program.

Permanent Supportive Housing
Most Permanent Supportive Housing programs are dedicated to chronically homeless individuals and families, long-time homeless, and homeless with disabling conditions. Permanent Supportive Housing programs are not time limited.

Solano County currently has 284 Permanent Supportive Housing beds in its homeless system of care funded by CoC and HUD VASH funds. These programs are administered by Caminar, CAN-B, Eden Housing, House of Purpose, Solano County Health and Social Services, Genesis House, and Lutheran Social Services.

These programs primarily serve the general chronically homeless population. There are no Permanent Supportive Housing programs dedicated to families or youth. Solano County BH, through an MHSA funding contract with Caminar, provides PSH for individuals with psychiatric disabilities who are homeless or at risk of becoming homeless. Permanent Supported Housing services and supports are provided for consumers living in designated units at Signature in Fairfield.

MidPen began construction on an affordable housing project to provide 71 affordable housing units. The Project Based Program will fund 51 units; 44 units will be set aside for permanent and supportive housing for unsheltered individuals and families. Referrals for this program will be made through the County's Mental Health Services. The project is anticipated to begin leasing the units in early 2023.

Packet Page 282 of 294Attachment 2 Page 21 of 33

CAPER 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City does not have public housing.

Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
The City does not have a public housing program.

Actions taken to provide assistance to troubled PHAs
The City is not a troubled PHA.

Packet Page 283 of 294Attachment 2 Page 22 of 33

CAPER 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax polic ies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City of Fairfield reviews its policies, Zoning Ordinance, and development regulations on an ongoing basis to reduce barriers to affordable housing. During the past five years, the City has adopted and continues to implement the following:
 2023-31 Housing Element. The City continues to implement the Fairfield Housing Element, which was certified by the State of California Department of Housing and Community Development (HCD). This Housing Element plans and zones for the Regional Housing Needs Allocation (RHNA) for the creation of 3,100 units of housing. Of these, 779 are to be affordable for households earning 0-30% of the Area Median Income (AMI), 404 to be affordable for households earning from 31-50% AMI, 456 to be affordable for households earning from 51-80% AMI, and 1,461 to be affordable for incomes higher than 80% AMI.
 Fairfield Train Station Specific Plan (FTSSP). The City continues to implement the FTSSP, a major new Transit-Oriented Community master plan developed along with the new Capitol Corridor Train Station at the southeast corner of Peabody Road and Vanden Road. The Plan addresses the development of approximately 2,970 acres of land in northeastern Fairfield near the station (not in the NRSA). The Plan provides 1,050 dwelling units in a range of housing types, including condominiums, townhomes, and small lot single-family homes.

In 2022, significant development occurred in the One Lake community within the FTSSP. In addition, the City entitled the One Lake Family Housing project with 300 affordable apartments.  Heart of Fairfield Plan. The City continues to implement this Specific Plan which was developed in 2017 to encourage new development and redevelopment in downtown Fairfield and the West Texas Street corridor. Both areas are within the NRSA. The Plan outlines a strategic approach for achieving appropriate new development, public infrastructure and transportation improvements, community amenities, and public safety enhancements.
 Accessory Dwelling Units. The City amended its Zoning Ordinance to facilitate Accessory Dwelling Units by bringing the Ordinance into full compliance with State law. This program included amendments to the City's building permit fee program Packet Page 284 of 294Attachment 2 Page 23 of 33

CAPER 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
and a reduction in or elimination of Planning fees for smaller ADUs. In 2021 the City adopted further amendments to make the Ordinance consistent with State law. In addition, the City adopted regulations permitting "tiny homes", which are smaller residential units that can provide more affordability for households that do not need a large living space.
 State SB2 Planning Grant. The City received approval for funding through the SB2 Planning Grant program to address infrastructure needs in the Heart of Fairfield Plan Area, and zone changes in the Beck Avenue area intended to facilitate new infill housing, including affordable housing.
 State LEAP Program. The City applied for funding through the LEAP program to remove barriers to affordable and market-rate housing in the Heart of Fairfield area and to fund the forthcoming Cycle Six Housing Element.
 Affordable Housing Projects. The City provided incentive packages to three affordable housing projects, resulting in over 300 units of affordable housing for lower -income residents.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City has many underserved needs but made good strides in meeting all those outlined in the Consolidated Plan and Action Plan in FY 2021-22, as outlined in this report. The City continued its work with local nonprofits and other agencies to facilitate activities and projects benefitting special-need populations, including the homeless, seniors, and the disabled.

Housing Rehabilitation activities are underway once more and several new affordable housing projects are in the works. Plans for the Linear Park are well underway now that the land acquisition has been completed. And much work has been accomplished to bring various plans up to date and enhance administration of the CDBG Program under new staff.

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) Lead is a leading environmental threat to children's health in the U.S., and children under six years old and fetuses are at greatest risk of harmful health effects from lead poisoning. When children are exposed to lead—usually through contaminated dust, paint, or soil—it can have lifelong adverse effects. No safe blood lead level in children has been identified. Even low levels of lead in blood have been shown to disrupt postnatal growth, hearing, and learning disabilities, lowered IQ scores, behavioral problems, difficulty paying attention, and hyperactivity. And effects of lead exposure cannot be corrected. The key is stopping children Packet Page 285 of 294Attachment 2 Page 24 of 33

CAPER 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
from encountering lead and treating children who have been poisoned by lead. For more information,
see: https://www.cdph.ca.gov/Programs/CCDPHP/DEODC/CLPPB/Pages/frequently_asked_que stions.aspx and https://www.cdph.ca.gov/Programs/CCDPHP/DEODC/CLPPB/CDPH%20Docu ment%20Library/Lead_HAGs_Table.pdf
Child led levels in California are tracked by the California Department of Public Health, Childhood Lead Poisoning Prevention Branch.

See: https://www.cdph.ca.gov/Programs/CCDPHP/DEODC/CLPPB/Pages/data.aspx Fairfield Child Led Levels. The State maintains a list, updated annually, of the California zip codes with blood lead levels (BLLs) at and above 4.5 micrograms per deciliter of whole blood, for children under age 6, with at least 500 children tested. The most recent data is for fiscal years 2013-2014 through 2017-2018. No zip code in Fairfield or Solano County was among the top 50 census tracts that had the most children with elevated lead levels. (Childhood Lead Levels, January 2020, Auditor of the State of California.) https://www.auditor.ca.gov/pdfs/reports/2019-105.pdf
According to the most recent data from 2015, 5,248 children under the age of 6 from all of Solano County were assessed for blood lead levels (BLL). Of these, 76 (1.42%) measured from

4.5 to under 9.5 micrograms per deciliter, and 26 measured blood lead levels over 9.5.

Lead in Housing. Common sources of lead in housing which can affect children are:
 Lead-based paint (pre-1978) may have been used inside and outside of a home or on furniture or objects in the home. Children may eat paint chips or chew on painted windows sills, railings, etc.
 Lead contaminated dust or soil, especially near pre-1978 housing which may have been painted with lead-based paint, or near busy roadways or factories where lead from gasoline used for many years has settled onto soil. This soil may also be tracked inside on shoes and clothing.

The City of Fairfield Housing Rehabilitation Loan and Grant program complies with Title 24 CFR Part 35 and has a lead-based paint policy and procedures in compliance with HUD regulations and a relocation plan. The City complies with Lead Hazard Assessment and Evaluation regulations and Lead Hazard Reduction, defined in Subpart R of the regulation. All documentation is retained in the project file.

Packet Page 286 of 294Attachment 2 Page 25 of 33

CAPER 26
OMB Control No: 2506-0117 (exp. 09/30/2021)
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) FY 22-23 was the first full year out of the COVID-19 Pandemic. The City of Fairfield overall saw a lower increase in Unemployment rates than other cities in the County. Over 96% of the jobs that have yet to return to pre-Covid levels are in the Service Providing Sectors. By far, job losses have been the greatest in Leisure and Hospitality, Government (primarily from public education).

However, Fairfield has experienced fewer layoffs than the rest of the County during the Pandemic, despite having the largest number of businesses. This is attributed to greater industries diversity and a higher level of government employment.

At least 62% of the City’s residents are homeowners compared to 37.19% of the population as renters.

Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City of Fairfield is highly collaborative. Following are some significant partnerships that developed institutional structure in 2020-21:
 City of Fairfield Quality of Life Task Force. The City's Quality of Life Task Force was formed in the fall of 2013, and a comprehensive Citywide plan was adopted September 15, 2015, to address issues that affect the aesthetics of the City, and the quality of life for its citizens. It utilizes existing City services in partnership with local, broad-based coalitions sharing the same objectives: to create and preserve a desirable and thriving community for all Fairfield residents using existing City staff and resources in collaboration with a diverse community volunteer network.

The Task Force is a unique collaborative that integrates the work of the City departments as detailed in the figure here. It also consists of many community-based organizations that all work to improve the quality of life for businesses and residents of Fairfield, especially those of lower income and homeless. A detailed list of participants can be found in report located here:
http://www.fairfield.ca.gov/ gov/depts/manager/ quality_of_life/default.asp  Housing Services Department. The Housing Services Department was created in the Fall of 2019 to bring all housing functions in the City under one roof. The CDBG program was transferred from the City Manager's Office into Housing and now serves as the primary administrator of the program.

Packet Page 287 of 294Attachment 2 Page 26 of 33

CAPER 27
OMB Control No: 2506-0117 (exp. 09/30/2021)
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
Housing Authority of Fairfield. The City CDBG staff work closely with the Housing Authority as previously mentioned. The Housing Authority assists Fairfield residents in search of subsidized housing through the Section 8 housing program. Section 8 vouchers allow very low-income (below 50% of the area median income) to pay at least 30% of their income on housing. The Housing Authority contracts with property owners to pay the difference between what tenants can afford and fair market rents.

CDBG staff and the Housing Authority communicate regularly and collaborate on any new affordable housing projects.

Housing Successor Agency. The Housing Authority of Fairfield serves as the Successor agency to the former Redevelopment Agency. As such, it administers all remaining assets and loan payoffs of the agency. An upcoming project with MidPen has been previously discussed. Some units may have Section 8 project-based or other types of subsidies attached and may have accompanying supportive services.

CAP Solano JPA and CoC. Through homeless Continuum of Care funding, important supportive services can be paired with affordable housing to enhance housing success for chronically homeless residents, those with mental illnesses, and those with other disabilities.

As part of the City of Fairfield adopted Homeless Strategy, the City entered a three-year Memorandum of Understanding with the County of Solano and all seven cities to expand and support the county-wide Coordinated Entry System, Resource Connect Solano. Through this MOU, Resource Connect Solano will be able to increase case management, hire a housing navigator, and create a landlord incentive program to house those more difficult to place.

Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) Impediment #2: Housing functions were located within various divisions and departments throughout the City. Staffing has not been sufficient to carry out the HOME programs, HUD's affirmatively furthering fair housing and other requirements, the 2014 Housing Elements policies and programs and develop affordable housing.

The City created the Housing Services Department. The Housing Services Director oversees all of the programs under the Housing Services Department including housing development, affordable housing, HUD-funded housing programs, and housing rehabilitation. This department also oversees the contract for the Fair Housing Service provider. Additionally, the HOME program is under the Housing Services Department, allowing for oversight by one Director. The Housing Element is currently under revision by the Planning Department and is Packet Page 288 of 294Attachment 2 Page 27 of 33

CAPER 28
OMB Control No: 2506-0117 (exp. 09/30/2021)
anticipated to be completed Q4 2022.

Impediment #4: Increase knowledge and skills regarding fair housing laws and their implementation among City staff and multifamily property owners and managers.

The City has contracted with Fair Housing Advocates of Northern California to provide fair housing services to City of Fairfield residents and training and classes to City staff and property owners. The City hosted a fair housing training for landlords. 200 landlords were invited to attend the event.

Impediment #5: Insufficient number of affordable housing units to meet the needs of lower - income Fairfield residents.

The City of Fairfield currently has multiple affordable housing development projects underway in multiple stages of development. During FY 2021-2022, EAH property utilized CDBG funds to acquire land to develop 67 affordable housing units. The project is currently in its final stages of financing.

The City provided funding to MidPen to develop 71 units of affordable housing. The project was completed in June 2023 and leasing started in July 2023. The city provided 50 Project -Based Vouchers for the project.

Additionally, Meta Housing completed development of 190 affordable housing units. Although the city did not provide subsidies for this project, many of the city’s Housing Choice Voucher participants have benefit from the affordable project.

The City is also in the final phases of selling the site at 1600 Wollner which will provide 168 units of affordable housing and support the City’s most vulnerable population.

The Housing Services Division has also established a Housing Trust Fund and has applied to the State of California Department of Housing and Community Development for additional funds to support affordable housing through the City of Fairfield Housing Trust Fund.

Packet Page 289 of 294Attachment 2 Page 28 of 33

CAPER 29
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City of Fairfield has been working diligently to ensure both long-term and short-term compliance with federal regulations and timeliness requirements of the CDBG program, including compliance with Davis-Bacon, NEPA environmental review, Americans with Disabilities Act and Section 504, Equal Opportunity Act, Civil Rights and Fair Housing regulations, Minority and Women Business Enterprise outreach, Section 3, and all other applicable regulations and requirements.

A new Analysis of Impediments was created to coincide with the updated Consolidated Plan. That document will be updated regularly to synchronize with the Consolidated Plan. Action Plans and CAPERs work to achieve the vision and goals outlined in the Consolidated Plan.

Risk and Monitoring. The City conducts an initial Pre-Award Risk Analysis with the initial review of an application, and annually conducts a Post Award Risk Analysis on all subrecipients. Agencies/programs scoring in range for high risk, and some in medium risk, receive a physical site monitoring. During site monitoring, staff inspects the site, interviews agency staff, verifies source data from quarterly reports, and reviews project files using Consortium Program and Financial monitoring forms.

All monitoring contact letters, the completed joint monitoring forms, final monitoring results, and any follow-up communication about the monitoring is electronically submitted and stored in the City Data Services on-line reporting system. Monitoring Findings, Concerns or Observations are noted in the files.

City staff works with subrecipients under monitoring to resolve issues promptly.

Packet Page 290 of 294Attachment 2 Page 29 of 33

CAPER 30
OMB Control No: 2506-0117 (exp. 09/30/2021)
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

During FY 2022-23, the public received multiple opportunities to comment on performance reports. A Public Notice to amend the FY 2022-23 Annual Action Plan was issued on January 23, 2023. The notice was published in three languages: English, Spanish and Tagalog. The Public Notice notified the public of the opportunity to attend a public hearing to make comment on the Plan on February 23, 2023. Public Notices for Substantial Amendments to the FY 2019-2020 and FY 2020-2021 Annual Action Plans were also issued to receive Public Comment and Public hearings for each of the amendments that took place during the FY 2022 -23. All Public Notices were published in English, Spanish and Tagalog to ensure that all the City’s residents received an opportunity to comment.

The Public Notice for the CAPER was posted for public comment on September 1, 2023. The Draft CAPER was posted on the City's website for viewing, and available on the 1st Floor Lobby of City Hall, at the Community Development Department and City Clerk's office, the Housing Authority, the Solano County Library Downtown Fairfield Branch, and the Fairfield Transportation Center. Council conducted a Public Meeting to consider the CAPER on Tuesday, September 19 at 6:00 p.m. at which the public has an opportunity to comment.

Packet Page 291 of 294Attachment 2 Page 30 of 33

CAPER 31
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

During FY 2022-2023, the City did not face any changes or challenges in its objectives. With FY 2022-23 being the first year of the Consolidated Plan, there was no need to change the objectives.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.

Packet Page 292 of 294Attachment 2 Page 31 of 33

CAPER 32
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided

Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 0 0 0 0 0
Total Labor Hours
Total Section 3 Worker Hours
Total Targeted Section 3 Worker Hours
Table 8 – Total Labor Hours

Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.

Direct, on-the job training (including apprenticeships).

Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.

Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).

Outreach efforts to identify and secure bids from Section 3 business concerns.

Technical assistance to help Section 3 business concerns understand and bid on contracts.

Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.

Provided or connected residents with assistance in seeking employment including: drafting resumes, preparing for interviews, finding job opportunities, connecting residents to job placement services.

Held one or more job fairs.

Provided or connected residents with supportive services that can provide direct services or referrals.

Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.

Assisted residents with finding child care.

Assisted residents to apply for, or attend community college or a four year educational institution.

Assisted residents to apply for, or attend vocational/technical training.

Assisted residents to obtain financial literacy training and/or coaching.

Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.

Provided or connected residents with training on computer use or online technologies.

Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses.

Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.

Packet Page 293 of 294Attachment 2 Page 32 of 33

CAPER 33
OMB Control No: 2506-0117 (exp. 09/30/2021)
Other.

Table 9 – Qualitative Efforts - Number of Activities by Program

Narrative
The City does not have any projects that were subject to the Section 3 requirements. The Linear Trail lighting project that received funding during FY 22-23 has been delayed due to supply chain issues, therefore as the sole project that would be subject to Section 3 for the fiscal year, there aren’t any reports yet, because the project has not moved forward.

Packet Page 294 of 294Attachment 2 Page 33 of 33

Fairfield City CouncilSeptember 19, 2023

Fairfield City Council
September 19, 2023