Fairfield City Council
November 7, 2023

CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

CLOSED SESSION
TUESDAY, SEPTEMBER 5, 2023; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM
AGENDA

MINUTES

CALL TO ORDER
Mayor Cat Moy called the meeting to order at 5:03 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Cat Moy. Councilmember Doug Carr was absent due to an illness. Also present were City Attorney David Lim and City Manager David Gassaway.

No members of the public were present. No one asked to speak at public comment either in person or via Zoom.

The City Council went into closed session on Item #1 (Public Employee Performance Evaluation:

City Manager) with City Manager David Gassaway and City Attorney David Lim.

The City came out of closed session and went back into open session. Mayor Moy adjourned the meeting at 5:11 p.m.
______________________________
City Attorney
_______________________________
Mayor Cat Moy
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CITY OF FAIRFIELD

SPECIAL MEETING

CONCURRENT CITY COUNCIL AND HOUSING AUTHORITY MEETING
TUESDAY, SEPTEMBER 5, 2023; 6:00 PM COUNCIL
CHAMBER, 1000 WEBSTER STREET, FAIRFIELD, CA
94533 OR VIA ZOOM

MINUTES

CALL TO ORDER
Chair Catherine “Cat” Moy called the meeting to order.

ROLL CALL

On roll call were Commissioners Doriss Panduro, Scott Tonnesen, Rick Vaccaro, and K. Patrice Williams, Vice Chair Pam Bertani, and Chair Moy. Commissioner Doug Carr was absent.

PUBLIC COMMENTS

There were no public speakers.

HOUSING AUTHORITY CONSENT CALENDAR

1. Resolution HA2023-06 of the Fairfield Housing Authority Approving the Fifth Amendment to the Disposition and Development Agreement by and Among the Fairfield Housing Authority, IH Parkside Fairfield LLC, Affordable Housing Alliance II, Incorporation, and Sutton Place Development Corporation for Land Located at 1600 Woolner Avenue, Fairfield, CA
Recommended Action
Adopt resolution.

Funding Source N/A
Contact: LaTanya Terrones, (707) 428-7454

Councilmember Vaccaro made a motion to approve the Consent Calendar. Vice Mayor Bertani seconded the motion. The motion carried unanimously (6-0).

THE HOUSING AUTHORITY ADJOURNED AT 6:19 PM.

____________________________
Chair

_________________________
Vice Secretary

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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL REGULAR MEETING
TUESDAY, SEPTEMBER 5, 2023; 6:00 PM

COUNCIL CHAMBER
1000 WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Doriss Panduro, Scott Tonnesen, Rick Vaccaro, and K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy. Councilmember Doug Carr was absent.

INVOCATION

Vice Mayor Bertani gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Scott Tonnesen gave the pledge of allegiance.

COUNCIL REPORTS

Vice Mayor Pam Bertani thanked everyone who attended the District 1 Listening Tour. She reminded everyone that there will be another Listening Tour at Paradise Valley Estates on September 16, from 11 a.m. – 1 p.m. Vice Mayor Bertani requested to adjourn the meeting to June Johnson’s brother Gizmo who recently passed away.

Councilmember Doriss Panduro volunteered at the Tomato Festival and attended the Prime Rib in the Park, which is a fundraising event by the Fairfield Community Services Foundation that raises money for the PAL Program and the Fun on the Run.

Councilmember Rick Vaccaro stated that the tomato festival was wonderful, and he requested that the mayor adjourn the September 19 City Council meeting in remembrance of Matt Garcia.

Councilmember Scott Tonnesen agreed with Councilmember Vaccaro regarding Matt Garcia. He also reported that the Brick Breaking Ceremony went very well and that he is looking forward to Wence’s restaurant and a dumpling house coming downtown.

Councilmember K. Patrice Williams reported that the District 1 Listening Tour was a success. She also went on a tour with the Parks & Recreation tour to visit parks in District 1. Councilmember Williams enjoyed touring Ridgeview Park and the Allan Witt Aquatics Complex. She also toured the Police Department’s Investigative Unit located at the Cordelia Library. Councilmember Williams announced that microtransit Fast Connect started their new service today. She also noted that the Cordelia General Plan Study Session is on September 12, 2023.

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Mayor Cat Moy reported about Flannery LLC, which consists of a bunch of billionaires from Silicon Valley trying to build a new city around the Travis Air Force Base. She stated that she and the city manager will be meeting with this group in the near future.

CITY MANAGER REPORT

City Manager David Gassaway reported about finalizing the LLMD ballot tabulation audit. The audit did not change the results of the tabulation. He reminded the public who would like to attend the Paradise Valley Listening Tour are required to wear a facemask.

CITY ATTORNEY REPORT

City Attorney David Lim had no report.

CITY CLERK REPORT

Deputy City Clerk Esther Beavers reported that the City is accepting applications for the Measure P Oversight Committee. Applications are due September 29, 2023. She added that the City is also accepting applications for the Landscape Oversight Committee and the Youth Commission.

PRESENTATIONS

1. Recognition of Delanda "Dee" Buchanan presented by Mayor Catherine "Cat" Moy

PUBLIC COMMENTS

Skip Thomson commented on Flannery LLC.

Jeff Trager commented on events that are coming to the Downtown Theatre.

Harry Matt commented on events that are happening at the Adult Recreation Center.

John Takeuchi commented on Measure P about the $13M that is needed to repair streets.

The following individuals commented on the peafowl: Ron Kultti, June Johnsen, Renee Allen, Kirsten Daugherty, Heidi Daugherty, Laura Vierra, Alix Pate, Lynn Davis, Beverly Edmonds, Thea Hansen, Khalid, Mitch Slater, Scott Hicken, Mike Pate, Orlando Cerecedes, Denise Hunley, Doug Leavell, and Manu Singh.

Councilmember Tonnesen requested to add peafowl to the next City Council meeting , and the Mayor approved.

Vice Mayor Bertani recommended having a town hall meeting in Rolling Hills to discuss solutions to the peafowl issue further and then bring it back to the City Council.

Councilmember Vaccaro stated that ground rules need to be set that you do not speak poorly of other neighborhoods.

CONSENT CALENDAR

2. Resolution 2023-222 of the City Council of the City of Fairfield Approving Payment Agreement for the Purchase of Cybersecurity Hardware and Software from ePlus Inc.

3. Resolution 2023-223 of the City Council of the City of Fairfield Approving Additional Transfer of Funds from Community Facilities District (CFD) No. 2 to the Solano Land Trust and Authorizing an Update to Packet Page 106 of 249Attachment 3 Page 2 of 4

the Fiscal Year 2023-2024 Budget

4. Resolution 2023-224 of the City Council of the City of Fairfield Accepting the North Bay Regional Water Treatment Plant Chiller Replacement for O-Zone Generator Project as Complete

5. Resolution 2023-225 of the City Council of the City of Fairfield Rejecting the Sole Bid for the Cadenasso Drive Pavement Reconstruction Project - Federal Aid Project No. STPL 5132(055)

6. Resolution 2023-226 of the City Council of the City of Fairfield Approving a Contractor Service Agreement with TerraCare Associates for Landscape Maintenance Services in the Landscaping and Lighting Maintenance District No. 2023-11 (Paradise Valley)

7. Resolution 2023-227 of the City Council of the City of Fairfield Authorizing a Transfer from the General Fund to Landscaping and Lighting Maintenance Districts No. 3 – Waterman Highlands, No. 5 – Smith Ranch, No. 6 – Peppertree, No. 7 – Rolling Hills, No. 8 – Kolob Estates, No. 12 – Downtown Business District, and No. 13 – North Cordelia to Subsidize Fiscal Year 2023-2024 City Staff Costs

8. Resolution 2023-228 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement and Non-Disclosure Agreement with TerraVerde Energy LLC for the Management of a Solar Power Purchase Agreement Design-Build Project for the Waterman Water Treatment Plant

9. Resolution 2023-229 of the City Council of the City of Fairfield Suspending Competitive Bidding and Authorizing the City Manager to Purchase Specialized Valves for the Waterman Water Treatment Plant from Frank Olsen Company

10. Resolution 2023-230 of the City Council of the City of Fairfield Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Brighton Place Subdivision

11. Resolution 2023-231 of the City Council of the City of Fairfield Approving a Service Agreement with Joe A. Gonsalves & Son for Legislative Advocacy Services Related to State Legislative and Governmental Affairs

No members of the public wished to speak on any item on the consent calendar. Councilmember Vaccaro made a motion to approve the Consent Calendar. Councilmember Panduro seconded the motion. The motion carried unanimously (6-0).

NEW BUSINESS

12. City Manager Gassaway opened the discussion on the Landscape Oversight Committee Appointment.

Council direction to staff was for the council to select members to the Landscape Oversight Committee from their respective districts and, for the mayor, an at-large position. The council also recommended setting a deadline for the applications. City Manager Gassaway stated that the deadline will be in a week’s time, and the City’s goal is to appoint people for the Landscape Oversight Committee by the September 19 City Council meeting.

13. Resolution 2023-232 of the City Council of the City of Fairfield Allowing the City of Fairfield to Hire Lynette Syme as a Part-Time Senior Transportation Technician Retired Annuitant Without a Six-Month Break in Service

Mr. Pirouzmand made a brief presentation. No members of the public wished to speak on the item.

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Councilmember Vaccaro made a motion to approve Resolution 2023-232. Vice Mayor Bertani seconded the motion. The motion carried unanimously 6-0.

PUBLIC HEARINGS

14. Transportation Manager Diane Feinstein recommended to Council that it open the Public Hearing; and approve Resolution 2023-233 of the City Council of the City of Fairfield Adopting Fare Structure Changes for FAST Connect

Ms. Feinstein made a staff presentation. Mayor Moy opened the public hearing.

There were no public speakers.

Mayor Moy closed the public hearing.

Councilmember Williams made a motion to approve Resolution 2023-233. Vice Mayor Bertani seconded the motion. The motion carried unanimously 6-0.

15. Homeless Services Management Analyst April Cobb recommended to Council that it open the Public Hearing and; First Reading and Introduction of Ordinance 2023-11 of the City Council of the City of Fairfield Establishing a Safe Parking Program, Permit Process, and Adopting Operational Standards

Ms. Cobb made a staff presentation. Mayor Moy opened the public hearing.

There were no public speakers.

Mayor Moy closed the public hearing.

Councilmember Vaccaro made a motion to waive the full reading of Ordinance 2023 -11, read by title only, and introduce the ordinance for the first reading. Vice Mayor Bertani seconded the motion. The motion carried unanimously 6-0.

Mayor Moy adjourned the meeting in remembrance of Gizmo, June Johnson’s brother.

ADJOURNED AT 8:24 P.M. TO TUESDAY, SEPTEMBER 19, 2023, 6:00 P.M., COUNCIL CHAMBER.

_____________________________
Mayor

___________________________
City Clerk

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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

SPECIAL MEETING

STUDY SESSION
TUESDAY, SEPTEMBER 12, 2023; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET , FAIRFIELD,
CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER 6:00 PM

Mayor Cat Moy called the meeting to order at 6:00 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K.

Patrice Williams, and Mayor Cat Moy. Vice Mayor Pam Bertani was absent.

City Clerk Karen Rees was absent due to an illness, so City Attorney David Lim acted as City Clerk.

Agenda Item #1 was called (Discussion and Direction Regarding the General Plan Update: Land Uses in Cordelia). City Staff and consultants from Dyeh and Bhatia and BAE Urban Economics made a presentation to the City Council.

The following 14 members of the public provided comments: Monica Brown, Wanda Williams, Chris Angle, Jose Green-Heffern, Brian Steele, Chuck Seefeldt, Pam Nelson, Brett Hogge, Jim Leland, Nora Dizon, Marilyn Farley, Duane Kromm, Lisa Howard, and “Jose” (online via Zoom)

Following a short break, the City Council provided feedback to City Staff.

Mayor Moy adjourned the meeting at 8:47 p.m.

______________________________
City Attorney
________________________________
Mayor

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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

CLOSED SESSION
TUESDAY, SEPTEMBER 19, 2023; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Vice Mayor Pam Bertani called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, and Vice Mayor Pam Bertani. Councilmember K. Patrice Williams and Mayor Cat Moy were absent due to a family emergency and illness, respectively. Also present were City Attorney David Lim and City Manager David Gassaway.

No members of the public were present. No one asked to speak at public comment either in person or via Zoom.

Agenda Item #2 was postponed to a later date.

The City Council went into closed session on Item #1 (Conference with Legal Counsel - Thacker v. City of Farifield, Solano County Superior Court case No. CU23 -03108) with City Manager David Gassaway and City Attorney David Lim.

The City came out of the closed session and returned to the open session. Mayor Moy adjourned the meeting at 5:22 p.m.

______________________________
City Attorney
________________________________
Mayor

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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL CONCURRENT MEETING
TUESDAY, SEPTEMBER 19, 2023; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533 OR VIA ZOOM

HOUSING AUTHORITY MINUTES

CALL TO ORDER

Vice Chair Pam Bertani convened the meeting of the Housing Authority at 6:43 p.m.

ROLL CALL

On roll call were Commissioners Carr, Panduro, Tonnesen, Vaccaro, Williams, and Vice Chair Bertani.

Chair Moy and Commissioner Williams were absent.

HOUSING AUTHORITY CONSENT CALENDAR

City Clerk Rees read the following statement: The holding of a joint meeting of the City Council and Housing Authority entitles the commissioners to receive additional compensation of $35 for attending the joint meeting.

1. Resolution HA2023-07 of the Fairfield Housing Authority Approving the Grant Deed of Easement Between the Fairfield Housing Authority and the City of Fairfield for an Easement on the Highway 12 Property, More Commonly Known as Assessor Parcel Number 0032-010-240.

There were no requests to speak.

Commissioner Vaccaro made a motion to approve HA2023-07. Commissioner Carr seconded the motion. The motion carried unanimously (5-0).

The meeting was adjourned at 6:45 p.m. and the City Council meeting was reconvened.

______________________
Clerk

__________________
Vice Chair

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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL CONCURRENT MEETING
TUESDAY, SEPTEMBER 19, 2023; 6:00 PM
COUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Vice Mayor Pam Bertani called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, and Vice Mayor Pam Bertani. Councilmember K. Patrice Williams and Mayor Catherine “Cat” Moy were absent.

INVOCATION

Senior Pastor Joe Smith of Calvary Baptist Church gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Tonnesen led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Vaccaro shared that the general plan meeting held on September 12 was very productive and that there’s more work to do, but it’s moving forward. He reported that he would attend the League of California Cities Annual Conference and Expo in Sacramento later in the week with several councilmembers. He shared that he has attended those conferences for 14 years and always learns something new from colleagues from other cities.

Councilmember Tonnesen reported that the Matt Garcia Foundation Car Show held downtown on September 16 was well attended and lots of fun. The Foundation works hard to keep “Matt’s Dream Alive!” On October 9, they are hosting the 13th annual Matt Garcia Foundation charity golf tournament. at Rancho Solano Golf Course in Fairfield. Proceeds from this fundraiser support programs to help youth, stop crime, and strengthen our community.

Councilmember Panduro reported she attended the Travis Air Force Base’s 80th Anniversary Gala in Vacaville, where 600 people were in attendance. She said it was an honor to attend, meet young airmen and women, and hear their stories of service to our country. She met a commander who had moved 11 times in his career. She thanked Travis AFB for another amazing event.

Councilmember Carr reported he had been sick with pneumonia. He shared that he attended the Listening Tour held at Paradise Valley Estates on September 16, and he also attended the Matt Garcia Foundation’s Car Show the same day and that they were both great events.

Vice Mayor Bertani reported that she became aware of transportation issues facing Paradise Valley Estates’ residents at the Listening Tour. She plans to speak to the Solano Transportation Center staff and others who can help. She stated that the council will plan a follow-up meeting in a few months.

Next, she reported that the council would hold a town hall meeting on Saturday, October 14, 2023, from Packet Page 112 of 249Attachment 7 Page 1 of 5

9-11 a.m. at Rolling Hills Elementary School to discuss the peafowl issue.

CITY MANAGER REPORT

City Manager David Gassaway had nothing to report and stated there were no changes to the agenda.

CITY ATTORNEY REPORT

City Attorney David Lim had nothing to report.

CITY CLERK REPORT

City Clerk Karen Rees thanked Deputy City Clerk Esther Beavers for clerking for her on September 5 and City Attorney Lim on September 12 – as she was ill. She thanked the volunteers who helped with the Trash Mob in Cordelia on September 16. She shared that volunteers are needed for the Veterans Day Parade on November 11. Lastly, she reported that the Youth Commission and the Measure P Oversight Committee have two open seats.

PRESENTATIONS

1. Poem and Proclamation declaring National Hispanic Heritage Month presented by Fairfield Poet Laureate Suzanne Bruce and Councilmember Panduro to Ricky Hurtado of OLE Health.

2. Proclamation declaring Constitution Week presented by Councilmember Tonnesen to Starla Luna Studer of Chief Solano Chapter, Daughters of the American Revolution.

3. Vice Mayor Bertani presented a certificate of congratulations celebrating Tular Williams' 100th Birthday. Her daughter Delores Williams and family accepted it on their mother’s behalf.

PUBLIC COMMENTS

Jeff Trager spoke about upcoming events at the Downtown Theatre.

Alex Lunine spoke about upcoming Sustainable Solano events, including the Air Quality Roundtable on September 24.

Ron Kultti spoke about the Flannery Associates development near Travis Air Force Base.

William Penn spoke about a youth football scholarship program.

Convened meeting of the Housing Authority at 6:43 p.m.

ROLL CALL

On roll call were Commissioners Carr, Panduro, Tonnesen, Vaccaro, Williams, and Vice Chair Bertani. Chair Moy and Commissioner Williams were absent.

HOUSING AUTHORITY CONSENT CALENDAR

City Clerk Rees read the following statement: The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending Packet Page 113 of 249Attachment 7 Page 2 of 5

the joint meeting.

4. Resolution HA2023-07 of the Fairfield Housing Authority Approving the Grant Deed of Easement Between the Fairfield Housing Authority and the City of Fairfield for an Easement on the Highway 12 Property, More Commonly Known as Assessor Parcel Number 0032-010-240

Commissioner Vaccaro made a motion to approve HA2023-07. Commissioner Carr seconded the motion. The motion carried unanimously (5-0).

Reconvened meeting of the City Council at 6:45 p.m.

CONSENT CALENDAR

5. Resolution 2023-234 of the City Council of the City of Fairfield Approving the Purchase of a Data Security and Classification Tool from Presidio Networked Solutions Group, LLC

6. Resolution 2023-235 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and the Gumshoe Group for Pre-Employment Background Investigations

7. Resolution 2023-236 of the City Council of the City of Fairfield Approving the Fourth Amendment to Lease Between the City of Fairfield and GTE Mobilnet of California Limited Partnership for the Cellular Site Located off of Cordelia Road, Fairfield, More Commonly Known as APN 0044- 240-060

8. Resolution 2023-237 of the City Council of the City of Fairfield Approving the Conversion of the Fire Inspector I Position to Fire Inspector II

9. Resolution 2023-238 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Future Amendments to the Consultant Services Agreement Between the City of Fairfield and Interwest Consulting Group, Inc. up to $100,000; and Authorizing the City Manager to Execute a Second Amendment to the Consultant Services Agreement Between the City of Fairfield and Interwest Consulting Group, Inc. to Provide Continued Contract Planner Services

10. Resolution 2023-239 of the City Council of the City of Fairfield Approving Conveyance of an Easement to Pacific Gas and Electric Company within a City-Owned Parking Lot and Authorizing the City Manager to Execute an Easement Deed

11. Resolution 2023-240 of the City Council of the City of Fairfield Authorizing the City Manager to Terminate Reimbursement Agreement No. 49 Associated with Assessor's Parcel Number (APN) 0037-060-480 and 0037-030-210 to Reimburse the City for the Completion of Public Improvements Along Sunset Avenue

12. Resolution 2023-241 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to Mike Brown Electric Co. for the Lee Bell Neighborhood Park Sports Field Lighting Improvements

13. Resolution 2023-242 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation

14. Resolution 2023-243 of the City Council of the City of Fairfield Authorizing the City Manager to Approve Payment to DXP Enterprises, Inc. for the North Bay Regional Water Treatment Plant High Lift and Backwash Pump Repair
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15. Second Reading and Adoption of Ordinance 2023-10 of the City Council of the City of Fair field Amending Chapter 25, Article I, Section 25.12.3 of the Fairfield City Code, also Known as the City of Fairfield Zoning Map, Rezoning One Parcel at 4840 Business Center Drive (APN: 0148- 540-350) from Industrial Business Park – North Cordelia Overlay (IBP – NC) District to Residential, Very High Density – North Cordelia Overlay (RVH – NC) District.

Councilmember Panduro made a motion to approve the consent calendar. Councilmember Vaccaro seconded the motion. The motion carried unanimously (5-0).

NEW BUSINESS

16. Investment Grade Audit (IGA) update for City of Fairfield Sites for Energy Conservation

Senior Management Analyst of Public Works Marisa Cumpian introduced Program Manager Jason Boyd of Willdan Group, who gave the update. Sr. Project Director Carolyn Kiesner of Willdan Group was also in attendance to answer questions.

Vice Mayor Bertani received the report and thanked him for an excellent presentation.

17. Economic Development Division Manager Dwayne Dalman and Public Works Senior Civil Engineer David Vong recommended to Council that it approve Resolution 2023-244 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Service Agreement with Gates + Associates Landscape Architects to Provide Design Services for the Heart of Fairfield Downtown Revitalization Project and Authorizing an Update to the Fiscal Year 2023-2024 Budget .

Councilmember Tonnesen made a motion to approve Resolution 2023 -244. Councilmember Vaccaro seconded the motion. The motion carried unanimously (5-0).

18. City Council Discussion and Direction Related to the Landscaping and Lighting Maintenance Districts that Failed the June 2023 Proposition 218 Vote

Rick Johnson and Joe gave a presentation.

After a lengthy discussion, the council directed staff to return to the October 19, 2023, council meeting with options for the council to consider in terms of how to respond to the LLMDs that did not pass.

PUBLIC HEARINGS

19. Interim Director of Public Works Dave Feinstein recommended to Council that it open the Public Hearing; and approve Resolution 2023-245 of the City Council of the City of Fairfield Adopting an Amendment to the Train Station Specific Plan (Sp2023-001).

Vice Mayor Bertani opened the public hearing. Applicant Steve Rider spoke on Item 19. Vice Mayor Bertani closed the public hearing.

Councilmember Vaccaro made a motion to approve Resolution 2023 -245. Councilmember Panduro seconded the motion. The motion carried unanimously (5-0).

20. Public Works Senior Management Analyst Chris Lewis recommended to Council that it open the Public Hearing; and approve Resolution 2023-246 of the City Council of the City of Fairfield Annexing Territory (Brighton Place) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 64, Authorizing the Levy of a Special Tax Packet Page 115 of 249Attachment 7 Page 4 of 5

Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and

Resolution 2023-247 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 64 (Brighton Place).

Vice Mayor Bertani opened the public hearing. There were no requests to speak. Vice Mayor Bertani closed the public hearing.

Councilmember Tonnesen made a motion to approve Reso lution 2023-246. Councilmember Carr seconded the motion. The motion carried unanimously (5-0).

City Clerk Rees opened the ballot and read that it was one “yes” vote in favor of annexation.

Councilmember Tonnesen made a motion to approve Resolution 2023 -247. Councilmember Carr seconded the motion. The motion carried unanimously (5-0).

21. Housing Senior Project Manager LaTanya Terrones recommended to Council that it open the Public Hearing and approve Resolution 2023-248 of the City Council of the City of Fairfield Approving the Submission of the Fiscal Year 2022-2023 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) and Authorizing the City Manager to Execute Any Agreements or Documents

Vice Mayor Bertani opened the public hearing. There were no requests to speak. Vice Mayor Bertani closed the public hearing.

Councilmember Carr made a motion to approve Resolution 2023-248. Councilmember Panduro seconded the motion. The motion carried unanimously (5-0).

ADJOURNED THE MEETING AT 8:13 IN MEMORY OF COUNCILMEMBER MATT GARCIA TO TUESDAY, OCTOBER 3, 2023, 6:00 P.M., COUNCIL CHAMBER.

Councilmember Vaccaro said Matt’s family and the community are working hard to keep Matt’s “Dream Alive!” He was the youngest councilmember ever elected in Fairfield at the time and had only served ten months of his four-year elected term, when he was tragically murdered in 2008.

______________________
City Clerk

____________________
Vice Mayor

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Agenda Item No: 7.

AGENDA REPORT
DATE:November 7, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­262 of the City Council of the City of Fairfield Approving the First Amendment to the Ground Lease Between the City of Fairfield and Compu­Tech Lumber Products, Inc. for the Right­of­Way Land Located Near Walters Road, Fairfield RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield (the City) and Compu­Tech Lumber Products, Inc. (Compu­Tech) would like to enter into the proposed First Amendment to ground lease (First Amendment) for the purpose of extending the lease term for the right­of­way land located near Walters Road (the Property).

DISCUSSION
The City and Compu­Tech entered into a ground lease in 1990 allowing Compu­Tech to lease a section of City­owned right­of­way land near Walters Road for an outdoor storage yard and parking lot. The current ground lease, dated August 28, 2014, is set to expire on December 31, 2023, and Compu­Tech wishes to extend the ground lease for an additional one year.

The proposed First Amendment allows Compu­Tech to extend the lease term through December 31, 2024. The First Amendment also requires an annual rent increase from $3,500 to $5,000 per year.

FINANCIAL IMPACT
Effective January 1, 2024, Compu­Tech’s annual rent will increase from $3,500.00 to $5,000.00 per year. The additional funds will continue to be deposited into the City’s General Fund Account Code 101­ 6505.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
Packet Page 117 of 249

Agenda Item No: 7.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­262 of the City Council of the City of Fairfield Approving the FirstAmendment to the Ground Lease Between the City of Fairfield and Compu­TechLumber Products, Inc. for the Right­of­Way Land Located Near Walters Road, FairfieldRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield (the City) and Compu­Tech Lumber Products, Inc. (Compu­Tech) would like to enterinto the proposed First Amendment to ground lease (First Amendment) for the purpose of extending thelease term for the right­of­way land located near Walters Road (the Property).DISCUSSIONThe City and Compu­Tech entered into a ground lease in 1990 allowing Compu­Tech to lease a sectionof City­owned right­of­way land near Walters Road for an outdoor storage yard and parking lot. Thecurrent ground lease, dated August 28, 2014, is set to expire on December 31, 2023, and Compu­Techwishes to extend the ground lease for an additional one year. The proposed First Amendment allows Compu­Tech to extend the lease term through December 31,2024. The First Amendment also requires an annual rent increase from $3,500 to $5,000 per year. FINANCIAL IMPACTEffective January 1, 2024, Compu­Tech’s annual rent will increase from $3,500.00 to $5,000.00 peryear. The additional funds will continue to be deposited into the City’s General Fund Account Code 101­6505.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION N/A
ALTERNATIVE ACTION
City Council may choose not to approve the First Amendment and terminate the Ground Lease.

STAFF CONTACT
Dwayne Dalman, Economic Development Manager
(707) 428­7649
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Proposed Resolution
First Amendment
REVIEWERS:

Reviewer Action Date
Dalman, Dwayne Approved 10/17/2023 ­ 6:50 PM
Zellers, David Approved 10/19/2023 ­ 4:41 PM
Beavers, Esther Approved 10/19/2023 ­ 8:05 PM
Beavers, Esther Approved 10/19/2023 ­ 8:06 PM
Packet Page 118 of 249

CITY OF FAIRFIELD

RESOLUTION NO. 2023-262

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE FIRST

AMENDMENT TO THE GROUND LEASE BETWEEN THE CITY OF FAIRFIELD AND COMPU-TECH LUMBER PRODUCTS, INC. FOR THE RIGHT-OF-WAY LAND LOCATED NEAR

WALTERS ROAD, FAIRFIELD

WHEREAS, the City of Fairfield (the City) is the owner of the right-of-way land located near Walters Road, Fairfield (the Property); and

WHEREAS, the City and Compu-Tech Lumber Products, Inc. (Compu-Tech) has leased the Property since 1990. The current ground lease dated, August 28, 2014, is set to expire on December 31, 2023; and

WHEREAS, Compu-Tech would like to extend the ground lease for one year, through December 31, 2024, as proposed in the First Amendment to ground lease (First Amendment); and

WHEREAS, Compu-Tech agrees to pay an increase in the annual rent payment from $3,500 to $5,000 per year, effective January 1, 2024; and

WHEREAS, Compu-Tech and the City would like to enter into the proposed First Amendment.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby approves the First Amendment, a copy of which is attached hereto, with such non-substantive changes as may be approved by the city manager.

Section 2. The city manager is hereby authorized to execute the First Amendment and all documents required or contemplated by the First Amendment on behalf of the City and to give all consents and approvals contemplated thereby on behalf of the City.

Packet Page 119 of 249Attachment 1 Page 1 of 2

RES. NO. 2023-262

PASSED AND ADOPTED this 7th day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

______________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 120 of 249Attachment 1 Page 2 of 2

FIRST AMENDMENT TO GROUND LEASETHIS FIRST AMENDMENT TO GROUNDLEASE ("First Amendment") is made and2023,by and between the City of Fairfield,Tech Lumber Productso Inc., a Californiaentered into on this daY ofa municipal corporation ("Landlord") and Compu-corporation (o'Tenant") (collectively "the Parties").RecitalsThe Parties hereto recite, declare and agree as follows:A. Landlord and Tenant (as successor to Compu-Tech Lumber Company, a Californiacorporation) entered into that certain Ground Lease, dated August28,2074, (the'ol,ease") withrespect to right-of-way property located near Walters Road, in the City of Fairfield as described inExhibit A attached hereto (the "Property").B. The curyent term of the Lease will expire on January 1,2024, and the Parties wishenter into this First Amendment now in order to amend in part the Lease in anticipation of suchexpiration.NOW, THEREFORE, in consideration of the mutual covenants and agreements hereincontained and other good and valuable consideration, the receipt and sufficiency_of which arehereby acknowledgedl Landlord and Tenant agree that certain terms ofthe Lease shall be amendedas follows:1. Term. Effective on January 1,2024, and provided the Tenant has abided by theterms and conditions ofthe Lease and is nol then in default thereunder, Section 4 of the Lease shallbe amended to read in its entirety as follows:Section 4. Term.4.1 The initial term of this Lease shall be for one (1) year commencing onJanuary l, 2024 ('oCommencement Date") and shall terminate one (1) year following theCommencement Date unless sooner terminated as herein provided ('oTerm").4.2 If the Landlord determines in its sole discretion that the Property is neededfor the extension of Walters Road or other publicpurposes, Landlord may terminate this Leaseupon thirty (30)days written notice to Tenant. Tenanthereby waives any relocation benefits andany accompanyingright to a longer notice period underany state, federal or local program forwhich it may beif this Lease is terminated pursuantto this Paragraph 4.2, ot if this Leaseotherwise terminatesto its terms.4.3 On or priorto the date which is ninety (90) days before the end of the Termand provided Tenant shall not thenbe in default under the provisions of this Lease, the Tenant mayrequest to exercise an option to extendthe Term of the Lease forI I 245-000 I \2867241v2.doc-1-anadditional term of up to onePacket Page 121 of 249Attachment 2 Page 1 of 4

(l) year by providing written notice to Landlord. The Lease shall not be extended beyond theinitial term stated in Section 4.1 unless the Lease terms, including, but not limited to Rent, arerenegotiated and agreed upon in writing, and it is determined by the Landlord that it does notrequire the Property for the extension of Walters Road.4.4 Each party shall have the right to terminate this Lease in the exercise of itssole discretion at any time during the Term hereof by giving thirty (30) days written_ notice to theother; provided, however, Tenant shall not be entitled to a refund of rents paid or then cuffentlydue.Z. Rent. Effective on January 1,2024, and provided that Tenant has abided by theterms and conditions ofthis Lease and is not then in default hereunder, Section 5 ofthe Lease shallbe amended to read in its entirety as follows:Section 5. Rent and Security Deposit.5.1 Tenant covenants and agrees to pay Rent during the Term of this Lease asprovided in this Section 5. Rent shall be payable to Landlord at the Landlord's address set forthirerein or such other address as the Landlord shall direct in writing to Tenant.5.2 Tenant agrees to pay Rent during the Term in the sum of Five ThousandDollars ($5,000.00) per year (th; ooRent"). The Rent shall be paid in annual installments in advanceon or before January 1,2024,and on January I of each calendar year during the remainder of theTerm.5.3 Tenant has deposited with Landlord the amount of One Thousand Dollars($1,000.00) (the "Deposit") to secure Tenant's performance of its obligations hereunder, including,but.not limited to, those in Section 16. Landlord shall return the Deposit to Tenant within thirty(30) days of Tenant's surrender of the Property if Tenant has complied with all requirements ofthis Lease, including, but not limited to, the provisions in Section 16.3. Terms: Conflicts. The terms and conditions of the Lease are incorporated hereinby this reference,an a "upitlA"d terms used in this First Amendment and not herein defined shallhave the same meanings ascribed thereto in the Lease. Except as specifically set-forth herein, thisFirst Amendment shaf in no way modifr, alter or amend the remaining terms of the Lease, all ofwhich are ratified by the parties and shall remain in full force and effect. To the extent there isany conflict between the terms and conditions of the Lease and this First Amendment, the termsand conditions of this First Amendment will govern and control.4. Approvals. Each party hereby represents and warrants to the other that the consentor approval of ilfri.d purty, including, without limitation, a lender, is required with respect to theexecution of this First Amendment, oi if any such third-party consent or approval is required, theaffected party has obtained any and all such consents or approvals.5. Authorization. The persons who have executed this First Amendment representand warrant that they are duly authorized to execute this First Amendment in their individual orrepresentative capacity as indicated.I 1245-0001 U86724lv2.doc-2-Packet Page 122 of 249Attachment 2 Page 2 of 4

6. Counterparts. This First Amendment may be executed in counterparts, whichcounterpartr rttutt U. roirt.ued as a single document and have the same effect as if all ofthe partieshad executed the same instrument.IN WITNESS WHEREOF, the Parties have executed this First Amendment on the day andyear first written above.LANDLORD: TENANT:City of Fairfield,a municipal corporationCompu-Tech Lumber Products, Inc.'a California corporationBy:Name:Title:By:NameTitle:David GassawayCity Manager1 1245-0001U867241v2.doc-3-Packet Page 123 of 249Attachment 2 Page 3 of 4

EXHIBIT "A'All that real property situated in the City of Fairfield, County of Solano, State of California, moreparticularly described as follows:All of Parcel ooC" as recorded in Book 9 of Parcel Maps, at page 34 Solano County Records andooWalter Road" as recorded in Book 9 of Parcel Maps at Page 68 Solano County Records.!tcr)Ib.Eq$qF\"is INiiriith'$$$iq, lr I$$r&.rl,rll irtiiiii:iii;iiiiiliillr{\*)Bi4Iii!!t'J:illlIriiir!rllii!iir!ilii!(!rlitlB4llilll'rllllli\5o-IItit;ltletItI&d\ilqsItt;ri.s$oIt(alriirl'Ii;ir$Yli;q.\\\q)etz9 y'Id s<t.t.Lrl.ncn!.:I.)-I lt\x d6It'1 "!i{itrtrl",lrll"I'sJitvliI 1245-0001 \2867241v2.docA-1-Packet Page 124 of 249Attachment 2 Page 4 of 4

Agenda Item No: 8.

AGENDA REPORT
DATE:November 7, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­263 of the City Council of the City of Fairfield Approving Conveyance of an Easement to Pacific Gas and Electric Company Within a City­owned Parcel Located off of Lopes Road, More Commonly Known as Assessor’s Parcel Number 0180­130­100 and Authorizing the City Manager to Execute an Easement Deed RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Pacific Gas and Electric Company (PG&E) is requesting the City to grant PG&E an approximate 13,722 square­foot easement on a City­owned parcel (Assessor's Parcel Number [APN] 0180­130­ 100) (Property). PG&E is requesting this grant of easement to expand their existing easement to account for an additional electric line sway factor. The proposed resolution authorizes the city manager to execute the easement deed.

DISCUSSION
Due to recent wildfires within the State of California, PG&E wants to expand an existing easement to allow for a wider electrical line sway factor area, which would be the furthest reach the wire can sway within heavy winds. PG&E contacted and requested the City to grant an additional 13,722 square foot wide easement on the City­owned parcel located off of Lopes Road, known as APN 0180­130­100, to allow for a wider sway factor.

Adoption of the attached resolution will enable the city manager to execute the easement deed to accomplish this grant of a utility easement. Staff supports approval of this resolution.

FINANCIAL IMPACT
PG&E agrees to pay the City a one­time fee of $2,050 for the easement area. The funds will be deposited into the City’s General Fund Misc Revenue Account Fund (101­7315).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Packet Page 125 of 249

Agenda Item No: 8.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­263 of the City Council of the City of Fairfield Approving Conveyanceof an Easement to Pacific Gas and Electric Company Within a City­owned ParcelLocated off of Lopes Road, More Commonly Known as Assessor’s Parcel Number0180­130­100 and Authorizing the City Manager to Execute an Easement DeedRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEPacific Gas and Electric Company (PG&E) is requesting the City to grant PG&E an approximate13,722 square­foot easement on a City­owned parcel (Assessor's Parcel Number [APN] 0180­130­100) (Property). PG&E is requesting this grant of easement to expand their existing easement toaccount for an additional electric line sway factor. The proposed resolution authorizes the city managerto execute the easement deed.DISCUSSIONDue to recent wildfires within the State of California, PG&E wants to expand an existing easement toallow for a wider electrical line sway factor area, which would be the furthest reach the wire can swaywithin heavy winds. PG&E contacted and requested the City to grant an additional 13,722 square footwide easement on the City­owned parcel located off of Lopes Road, known as APN 0180­130­100, toallow for a wider sway factor. Adoption of the attached resolution will enable the city manager to execute the easement deed toaccomplish this grant of a utility easement. Staff supports approval of this resolution.FINANCIAL IMPACTPG&E agrees to pay the City a one­time fee of $2,050 for the easement area. The funds will bedeposited into the City’s General Fund Misc Revenue Account Fund (101­7315).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, approval may be postponed until the questions are addressed.

STAFF CONTACT
Jennifer Rice, Real Estate Specialist II
(707) 428­7727
[email protected]
COORDINATED WITH
City Attorney's Office, Public Works Department
ATTACHMENTS:

Description
Proposed Resolution
Easement Deed
Offer Letter from PG&E
REVIEWERS:

Reviewer Action Date
Dalman, Dwayne Approved 10/23/2023 ­ 2:38 PM
Zellers, David Approved 10/23/2023 ­ 2:51 PM
Beavers, Esther Approved 10/23/2023 ­ 4:50 PM
Beavers, Esther Approved 10/23/2023 ­ 4:50 PM
Packet Page 126 of 249

CITY OF FAIRFIELD

RESOLUTION NO. 2023-263

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING CONVEYANCE OF

AN EASEMENT TO PACIFIC GAS AND ELECTRIC COMPANY WITHIN A CITY-OWNED PARCEL LOCATED OFF OF LOPES ROAD MORE COMMONLY KNOWN AS ASSESSOR’S PARCEL NUMBER 0180-130-100 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN EASEMENT DEED

WHEREAS, the City owns fee title interest in property located off of Lopes Road and identified as Solano County Assessor’s Parcel Number (APN) 0180-130-100 (Property); and

WHEREAS, the City wishes to convey an easement over the Property to Pacific Gas and Electric Company (PG&E) for the purpose of expanding an existing easement to include a larger electrical line sway factor.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. City Council finds and determines that the recitals contained herein are true and correct.

Section2. The council hereby approves the easement deed, in the form attached hereto as Exhibit A, and authorizes the city manager to execute the easement deed and cause it to be recorded.

PASSED AND ADOPTED this 7th day of November, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

CITY CLERK
Packet Page 127 of 249Attachment 1 Page 1 of 1

-1-

ELECTRIC TRANSMISSION EASEMENT (REV. 03/2020)
MODIFIED (06/2023)
RECORDING REQUESTED BY AND RETURN TO:

PACIFIC GAS AND ELECTRIC COMPANY
245 Market Street, N10A, Room 1015
P.O. Box 770000
San Francisco, California 94177
Location: City/Uninc
Recording Fee: $
Document Transfer Tax: $
[ ] This is a conveyance where the consideration and
Value is less than $100.00 (R&T 11911).
[ ] Computed on Full Value of Property Conveyed, or
[ ] Computed on Full Value Less Liens
& Encumbrances Remaining at Time of Sale
[ ] Exempt from the fee per GC 27388.1(a)(2); This
document is subject to Documentary Transfer Tax

Signature of Declarant or agent determining tax

(SPACE ABOVE FOR RECORDER’S USE ONLY)
LD# 2404-03-10047 EASEMENT DEED
2022017 (01-21-072) 01 22 2
Ignacio-Mare Island 115Kv Land Rights ACQ.

CITY OF FAIRFIELD, a municipal corporation (“Grantor”), in consideration of value paid by PACIFIC GAS AND ELECTRIC COMPANY, a California corporation (“Grantee”), the receipt of which is hereby acknowledged, grants to Grantee the right to excavate for, construct, reconstruct, replace (of initial or any other size), remove, maintain, inspect, and use poles, towers, and/or other structures (or any combination thereof), with such wires and cables as Grantee deems necessary for the transmission and distribution of electric energy and for communication purposes, and all necessary foundations, footings, crossarms, guys, anchors, underground and overhead ground wires, and other appliances, fixtures, and appurtenances, together with a right of way, within the easement area described below, lying within Grantor's lands situated in the City of Fairfield , County of Solano, State of California, described as follows:
(APN 0180-130-100)
The parcel of land described and designated LANDS in EXHIBIT “A” attached hereto and made a part hereof.

The easement area is described as follows:

The parcel of land described and designated EASEMENT AREA in EXHIBIT “A” and shown upon EXHIBIT “B” attached hereto and made a part hereof.

Grantor further grants to Grantee:

Packet Page 128 of 249Attachment 2 Page 1 of 7

-2-

(a) the right of ingress to and egress from the easement area over and across the lands by means of roads and lanes thereon, if such there be, otherwise by such route or routes as shall occasion the least practicable damage and inconvenience to Grantor, provided, that such right of ingress and egress shall not extend to any portion of the lands which is isolated from the easement area by any public road or highway, now crossing or hereafter crossing the lands;
(b) the right, from time to time, to trim or to cut down, without Grantee paying compensation, any and all trees and brush now or hereafter within the easement area, and shall have the further right, from time to time, to trim and cut down trees and brush along each side of the easement area which now or hereafter in the opinion of Grantee may interfere with or be a hazard to the facilities installed hereunder, or as Grantee deems necessary to comply with applicable state or federal regulations; (c) the right from time to time to enlarge, improve, reconstruct, relocate and replace any facilities constructed hereunder with any other number or type of facilities either in the original location or at any alternate location or locations within the easement area;
(d) the right to use such portion of the lands contiguous to the easement area as may be reasonably necessary in connection with the excavation, construction, reconstruction, replacement, removal, maintenance and inspection of the facilities; (e) the right to install, maintain and use gates in all fences which now cross or shall hereafter cross the easement area; and
(f) the right to mark the location of the easement area by suitable markers set in the ground; provided that the markers shall be placed in fences or other locations which will not interfere with any reasonable use Grantor shall make of the easement area.

Grantee covenants and agrees:
(a) not to fence the easement area;
(b) to repair any damage to the lands caused by Grantee as a result of exercising its right of ingress and egress granted herein; and
(c) to indemnify Grantor against any loss and damage which shall be caused by any wrongful or negligent act or omission of Grantee or of its agents or employees in the course of their employment, provided, however, that this indemnity shall not extend to that portion of such loss or damage that shall have been caused by Grantor's comparative negligence or willful misconduct.

Grantor reserves the right to use the easement area for purposes which will not interfere with Grantee's full enjoyment of the rights hereby granted; provided that Grantor shall not:
(a) place or construct, nor allow a third party to place or construct, any building or other structure, or store flammable substances, or drill or operate any well, or construct Packet Page 129 of 249Attachment 2 Page 2 of 7

-3-

any reservoir or other obstruction within the easement area, or diminish or substantially add to the ground level within the easement area, or construct any fences that will interfere with the maintenance and operation of the facilities.
(b) deposit, or allow to be deposited, earth, rubbish, debris or any other substance or material, whether combustible or noncombustible, within the easement area, which now or hereafter in the opinion of Grantee may interfere with or be a hazard to the facilities installed hereunder;
The easement and all of the rights and obligations of the Grantor and Grantee hereunder shall terminate and be of no further force or effect upon the earlier of (a) the determination by Grantee that its rights hereunder are no longer required for the purposes for which they were granted, or b) the failure of Grantee to use or maintain the facilities constructed or installed hereunder for a period of two (2) calendar years. Notwithstanding the foregoing, the indemnity obligations of the Grantee hereunder shall survive such termination with respect to matters arising out of facts or circumstances occurring during the period prior to such expiration or termination.

This document may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.

The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land.

Dated: , 20____.

CITY OF FAIRFIELD, a municipal corporation
By:

Name:

By:

Name:

Packet Page 130 of 249Attachment 2 Page 3 of 7

LD# 2404-03-10047
2022017 (01-21-072) 01 22 1
IGNACIO-MARE ISLAND 115Kv Expansion
EXHIBIT “A”
LANDS
Parcel 5 as shown upon that certain parcel map filed August 8, 1980, in Book 20 of Parcel Maps at page 88, Solano County Records.

APN: 0180-130-100

EASEMENT AREA
A strip of land extending from the easterly boundary line of said Parcel 5 to the northwesterly boundary line of said Parcel 5, more particularly described as follows:

Commencing at the southerly terminus of the centerline of Edison Court as shown on said parcel map, has a bearing of north 0°03’26” east (north 0°3’14” east for this description) and a length of 350.00 feet, and thence leaving said centerline and running
(a) south 0°3’14” west 320.00 feet to the northeasterly corner of said Parcel 5, thence southerly along the easterly boundary line of said Parcel 5 (b) south 0°3’14” west 45.12 feet to the True Point of Beginning; thence continuing southerly along the easterly boundary line of said Parcel 5 (1) south 0°3’14” west 37.73 feet to the southeasterly corner of said Parcel 5; thence leaving said easterly boundary line and westerly along the southerly boundary line of said Parcel 5
(2) north 89°27’20” west 396.77 feet to the southwesterly corner of said Parcel 5; thence leaving said southerly boundary line and northeasterly along said northwesterly boundary line
(3) north 42°32’04” east 46.30 feet to a point in the northwesterly boundary line of said Parcel 5; thence leaving said northwesterly boundary line (4) south 89°58’33” east 365.48 feet to True Point of Beginning.

Containing an area of 13,722 square feet, more or less
Packet Page 131 of 249Attachment 2 Page 4 of 7

LD# 2404-03-10047
2022017 (01-21-072) 01 22 1
IGNACIO-MARE ISLAND 115Kv Expansion
The foregoing description is based on a survey made by Pacific Gas and Electric Company in October 2021. The basis of bearing used is based upon the centerline of Edison Court as shown upon Parcel Map Book 15 of Parcel Maps at Page 1, Solano County Records which course according to said parcel map has a bearing of north 0°03’26” east and distance of 350.00 feet (for the purposes of this description the bearing will be north 0°03’14” east).

Prepared by:

Pacific Gas and Electric Company
Jason D. Fong., PLS 9170 DateJaJaJaaaaaaaaaaaJaJJaaJaaJaJaJaaaaJaaaaaaaaJJaaaJaaaJaJaJaJJaaaaaaaaaaaaaaaaaaaJaJaJaaaaaJaaaaaaaaasonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnn D.DDDDDD.D.DDDDDDDD.DDDDDDDDDDD.DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD Fononnnononnnnnonnnnnnnnnonnnnonnonnnonnnnnnnnnnnnnnnnnnonnnonnnonnnnonnnnonnnnnnoonnnonooonnnnnng 10/5/2023
Packet Page 132 of 249Attachment 2 Page 5 of 7

Attach to LD: 2404-03-10047
Area, Region or Location: 6, Sacramento
Land Service Office: San Ramon
Line of Business: Electric Transmission (42)
Business Doc Type: Easements
MTRSQ: 24.04.03.12.24,
FERC License Number: N/A
PG&E Drawing Number: L-10497
Plat No.: N/A
LD of Affected Documents: N/A
LD of Cross Referenced Documents: N/A
Type of interest: Agreements (56), Electric Tower Line Easements (2) SBE Parcel: N/A
% Being Quitclaimed: N/A
Order or PM: 74044840
JCN: 01-21-072
County: Solano
Utility Notice Number: N/A
851 Approval Application No: N/A
Prepared By: t8sb
Checked By: clgw
Approved By:f1gl
Revised by:

Packet Page 133 of 249Attachment 2 Page 6 of 7

Packet Page 134 of 249Attachment 2 Page 7 of 7

Joseph Vasilieff – Senior Right of Way Agent
Pacific Gas and Electric Company
[email protected]

February 13, 2023

City of Fairfield
1000 Webster Street
Fairfield, CA 94533

RE: Ignacio – Mare Island #1 & #2 - 115kV NERC
City of Fairfield, Solano County APN: 0180-130-100

Dear Property Owner:

In a continuing effort to provide safe and reliable service to its customers, Pacific Gas and Electric Company (PG&E) has a need to replace its structures on a portion of the Ignacio-Mare Island #1 & #2 115kV in Solano and Napa Counties in order to support the existing electric transmission lines. To facilitate this project PG&E is proposing to acquire an easement on land located on the City of Fairfield’s property, identified as Solano County APN 0180-130-100, in the city of Fairfield.

The enclosed easement exhibit shows the proposed location of the new easement area on your property, which contains approximately 13,722 square feet.

PG&E hereby offers to pay you a total of $2,050 (Two Thousand Fifty Dollars) as compensation for the easement deed to be acquired at this time. This sum is based on a valuation estimate completed by Associated Right of Way Services.

If you find the offer acceptable, please sign and return the enclosed Electric Easement Deed, Notary Certificate, and W-9.

PG&E has retained the services of Right of Way Consultant, Maureen Loza, of Associated Right of Way Services. If you have any further questions about this urgent work or PG&E’s offer, please feel free to contact me or Ms. Maureen Loza at 707-319-7246/ [email protected].

Sincerely,
Joseph Vasilieff
Senior Right of Way Agent

Enclosures: Offer Letter, Easement Deed LD 2404-03-10047, Valuation Estimate, Notary Document, and Form W9

Public
(Rev 3/15)
Packet Page 135 of 249Attachment 3 Page 1 of 1

Agenda Item No: 9.

AGENDA REPORT
DATE:November 7, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Second Reading and Adoption of Ordinance 2023­12 of the City Council of the City of Fairfield Authorizing the Levy of a Special Tax in Within the City of Fairfield Community Facilities District No. 2023­2 (Train Station Specific Plan II) RECOMMENDED ACTION
Provide second reading and adopt Ordinance 2023­12.

STATEMENT OF ISSUE
The conditions of development for parcels in the northeast portion of the city, known as the Train Station Specific Plan (TSSP), require them to be part of a Community Facilities District (CFD) to offset the increased costs associated with the new development for public safety services, maintenance and operation of public parks and public open space, operation and maintenance of public cemeteries, maintenance and operation of landscaping, linear parks, storm drainage basins, streets lights pump stations, and/or the public lake.

On July 18, 2023, the City Council adopted Resolution No. 2023­204 establishing CFD No. 2023­2 (Train Station Specific Plan II) and Resolution No. 2023­205 calling for a special election to be held on October 17, 2023, and submitting to the qualified electors of the proposed CFD a proposition (Ballot Measure) regarding the annual levy of special taxes within the CFD. The special election was held on October 17, 2023, and the levy of the special tax in CFD No. 2023­2 was approved by at least 2/3 of the qualified electors. The city clerk was directed to record a notice of special tax, and the ordinance ordering the levy of special taxes within CFD No. 2023­2 was introduced.

DISCUSSION
The TSSP is a development plan and design for a new community environment in the northeast portion of the city that was approved by the council in 2011. The TSSP is divided into nine distinct planning areas (Planning Areas) and incorporates a variety of land uses, including residential, commercial, industrial, open space, and recreation zones.

To minimize the financial impact to the City, all new development in the TSSP is required to be a part of a CFD to fund the cost of public safety services, the operation and maintenance of public parks, public Packet Page 136 of 249

Agenda Item No: 9.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Second Reading and Adoption of Ordinance 2023­12 of the City Council of the City ofFairfield Authorizing the Levy of a Special Tax in Within the City of Fairfield CommunityFacilities District No. 2023­2 (Train Station Specific Plan II)RECOMMENDED ACTIONProvide second reading and adopt Ordinance 2023­12.STATEMENT OF ISSUEThe conditions of development for parcels in the northeast portion of the city, known as the Train StationSpecific Plan (TSSP), require them to be part of a Community Facilities District (CFD) to offset theincreased costs associated with the new development for public safety services, maintenance andoperation of public parks and public open space, operation and maintenance of public cemeteries,maintenance and operation of landscaping, linear parks, storm drainage basins, streets lights pumpstations, and/or the public lake.On July 18, 2023, the City Council adopted Resolution No. 2023­204 establishing CFD No. 2023­2(Train Station Specific Plan II) and Resolution No. 2023­205 calling for a special election to be held onOctober 17, 2023, and submitting to the qualified electors of the proposed CFD a proposition (BallotMeasure) regarding the annual levy of special taxes within the CFD. The special election was held onOctober 17, 2023, and the levy of the special tax in CFD No. 2023­2 was approved by at least 2/3 ofthe qualified electors. The city clerk was directed to record a notice of special tax, and the ordinanceordering the levy of special taxes within CFD No. 2023­2 was introduced.DISCUSSIONThe TSSP is a development plan and design for a new community environment in the northeast portionof the city that was approved by the council in 2011. The TSSP is divided into nine distinct planningareas (Planning Areas) and incorporates a variety of land uses, including residential, commercial,industrial, open space, and recreation zones.

To minimize the financial impact to the City, all new development in the TSSP is required to be a part of a CFD to fund the cost of public safety services, the operation and maintenance of public parks, public open space, public cemeteries, and public landscaping, and all associated administrative support in the TSSP (Services). CFD 2018­1 was established in 2018 to fund the Services through the annual collection of special taxes levied on properties in the district. The existing CFD 2018­1 boundary is located north of Vanden Road and the public lake and includes the majority of Planning Area 4 (colloquially known as Canon Station or One Lake), as shown in Attachment 1.

Since the formation of CFD 2018­1, several new developments in Planning Area 4 south and southwest of the lake have been approved for construction, including the One Lake Family Apartments, a 190­unit affordable housing project, the One56 single­family residences known as Neighborhood 8, future single­family residences known as Neighborhood 9, and commercial retail spaces (Remaining Planning Area 4 Development). Due to an administrative oversight, these developments were not annexed to CFD 2018­1 at the time they were approved for construction. The City desires to provide an exemption for affordable housing units, however, the Mello­Roos Community Facilities Act of 1982 (Act) does not authorize such modifications to the Rate and Method of Apportionment (RMA) without approval by two­thirds of all registered voters in the existing district, which is unlikely to be approved at this time due to the number of registered voters.

In lieu of annexing these developments to CFD 2018­1, the City formed CFD 2023­2 on July 18, 2023, with the adoption of Resolution No. 2023­204. This district includes all existing and future developments in the TSSP that are not already within the CFD 2018­1 boundary, except for the One Lake Family Apartments, and the currently undeveloped Planning Area 5. The new district will provide all Services currently being provided in CFD 2018­1. The CFD 2023­2 RMA is substantially similar to the CFD 2018­1 RMA, except that the CFD 2023­2 RMA provides special tax exemptions for affordable housing units and welfare exemption property, or property that is (1) used exclusively for charitable, hospital, or religious purposes, and (2) owned or held in trust by nonprofit organizations operating for those purposes. The district was formed in consideration of (a) the requirement for all development in the TSSP to be a part of a CFD, (b) the City’s desire to provide a special tax exemption for the One Lake Family Apartments based on its affordable housing status, (c) the absence of a special tax exemption for affordable housing units in the CFD 2018­1 RMA, and (d) the inability to amend the CFD 2018­1 RMA without approval by two­thirds of all registered voters in the existing district.

The initial CFD 2023­2 boundary area will include all existing and future development in Planning Area 4 south and southwest of the public lake, excluding the One Lake Family Apartments, and the entire Planning Area 5 within assessor’s parcel numbers 0166­020­280, 0166­020­290, 0166­420­010, 0166­420­020, 0166­420­030, 0166­420­180, 0166­420­360, 0166­420­390, 0166­480­010, 0166­ 480­020, 0166­480­030, 0166­480­040, 0166­480­050, 0166­480­060, 0166­480­070, 0166­480­ 080, 0166­480­090, 0166­480­100, 0166­480­110, 0166­480­120, 0166­480­130, 0166­480­140, 0166­480­150, 0166­480­160, 0166­480­170, 0166­480­180, 0166­480­190, 0166­480­200, 0166­ 480­210, 0166­480­220, 0166­480­230, 0166­480­240, 0166­480­250, 0166­480­260, 0166­480­ 270, 0166­480­280, 0166­480­290, 0166­480­300, 0166­480­310, 0166­480­320, 0166­480­330, 0166­480­340, 0166­480­350, 0166­480­360, 0166­480­370, 0166­480­380, 0166­480­390, 0166­ 480­400, 0166­480­410, 0166­480­420, 0166­480­430, 0166­480­440, 0166­480­450, 0166­480­ 460, 0166­480­470, 0166­490­010, 0166­490­020, 0166­490­030, 0166­490­040, 0166­490­050, 0166­490­060, 0166­490­070, 0166­490­080, 0166­490­090, 0166­490­100, 0166­490­110, 0166­ 490­120, 0166­490­130, 0166­490­140, 0166­490­150, 0166­490­160, 0166­490­170, 0166­490­ 180, 0166­490­190, 0166­490­200, 0166­490­210, 0166­490­220, 0166­490­230 as depicted on Attachment 1.

Due to the current number of registered voters in the One Lake Family Apartments, the Act mandates that registered voters are required to approve the inclusion of the parcel in the district. Therefore, this development was excluded from the initial boundary area to allow staff time to formulate and execute a community engagement plan before initiating proceedings to include the parcel in the district. The plan Packet Page 137 of 249

Agenda Item No: 9.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Second Reading and Adoption of Ordinance 2023­12 of the City Council of the City ofFairfield Authorizing the Levy of a Special Tax in Within the City of Fairfield CommunityFacilities District No. 2023­2 (Train Station Specific Plan II)RECOMMENDED ACTIONProvide second reading and adopt Ordinance 2023­12.STATEMENT OF ISSUEThe conditions of development for parcels in the northeast portion of the city, known as the Train StationSpecific Plan (TSSP), require them to be part of a Community Facilities District (CFD) to offset theincreased costs associated with the new development for public safety services, maintenance andoperation of public parks and public open space, operation and maintenance of public cemeteries,maintenance and operation of landscaping, linear parks, storm drainage basins, streets lights pumpstations, and/or the public lake.On July 18, 2023, the City Council adopted Resolution No. 2023­204 establishing CFD No. 2023­2(Train Station Specific Plan II) and Resolution No. 2023­205 calling for a special election to be held onOctober 17, 2023, and submitting to the qualified electors of the proposed CFD a proposition (BallotMeasure) regarding the annual levy of special taxes within the CFD. The special election was held onOctober 17, 2023, and the levy of the special tax in CFD No. 2023­2 was approved by at least 2/3 ofthe qualified electors. The city clerk was directed to record a notice of special tax, and the ordinanceordering the levy of special taxes within CFD No. 2023­2 was introduced.DISCUSSIONThe TSSP is a development plan and design for a new community environment in the northeast portionof the city that was approved by the council in 2011. The TSSP is divided into nine distinct planningareas (Planning Areas) and incorporates a variety of land uses, including residential, commercial,industrial, open space, and recreation zones. To minimize the financial impact to the City, all new development in the TSSP is required to be a part ofa CFD to fund the cost of public safety services, the operation and maintenance of public parks, publicopen space, public cemeteries, and public landscaping, and all associated administrative support inthe TSSP (Services). CFD 2018­1 was established in 2018 to fund the Services through the annualcollection of special taxes levied on properties in the district. The existing CFD 2018­1 boundary islocated north of Vanden Road and the public lake and includes the majority of Planning Area 4(colloquially known as Canon Station or One Lake), as shown in Attachment 1.Since the formation of CFD 2018­1, several new developments in Planning Area 4 south and southwestof the lake have been approved for construction, including the One Lake Family Apartments, a 190­unitaffordable housing project, the One56 single­family residences known as Neighborhood 8, futuresingle­family residences known as Neighborhood 9, and commercial retail spaces (RemainingPlanning Area 4 Development). Due to an administrative oversight, these developments were notannexed to CFD 2018­1 at the time they were approved for construction. The City desires to provide anexemption for affordable housing units, however, the Mello­Roos Community Facilities Act of 1982 (Act)does not authorize such modifications to the Rate and Method of Apportionment (RMA) withoutapproval by two­thirds of all registered voters in the existing district, which is unlikely to be approved atthis time due to the number of registered voters.In lieu of annexing these developments to CFD 2018­1, the City formed CFD 2023­2 on July 18, 2023,with the adoption of Resolution No. 2023­204. This district includes all existing and future developmentsin the TSSP that are not already within the CFD 2018­1 boundary, except for the One Lake FamilyApartments, and the currently undeveloped Planning Area 5. The new district will provide all Servicescurrently being provided in CFD 2018­1. The CFD 2023­2 RMA is substantially similar to the CFD2018­1 RMA, except that the CFD 2023­2 RMA provides special tax exemptions for affordable housingunits and welfare exemption property, or property that is (1) used exclusively for charitable, hospital, orreligious purposes, and (2) owned or held in trust by nonprofit organizations operating for thosepurposes. The district was formed in consideration of (a) the requirement for all development in theTSSP to be a part of a CFD, (b) the City’s desire to provide a special tax exemption for the One LakeFamily Apartments based on its affordable housing status, (c) the absence of a special tax exemptionfor affordable housing units in the CFD 2018­1 RMA, and (d) the inability to amend the CFD 2018­1RMA without approval by two­thirds of all registered voters in the existing district.The initial CFD 2023­2 boundary area will include all existing and future development in Planning Area4 south and southwest of the public lake, excluding the One Lake Family Apartments, and the entirePlanning Area 5 within assessor’s parcel numbers 0166­020­280, 0166­020­290, 0166­420­010,0166­420­020, 0166­420­030, 0166­420­180, 0166­420­360, 0166­420­390, 0166­480­010, 0166­480­020, 0166­480­030, 0166­480­040, 0166­480­050, 0166­480­060, 0166­480­070, 0166­480­080, 0166­480­090, 0166­480­100, 0166­480­110, 0166­480­120, 0166­480­130, 0166­480­140,0166­480­150, 0166­480­160, 0166­480­170, 0166­480­180, 0166­480­190, 0166­480­200, 0166­480­210, 0166­480­220, 0166­480­230, 0166­480­240, 0166­480­250, 0166­480­260, 0166­480­270, 0166­480­280, 0166­480­290, 0166­480­300, 0166­480­310, 0166­480­320, 0166­480­330,0166­480­340, 0166­480­350, 0166­480­360, 0166­480­370, 0166­480­380, 0166­480­390, 0166­480­400, 0166­480­410, 0166­480­420, 0166­480­430, 0166­480­440, 0166­480­450, 0166­480­460, 0166­480­470, 0166­490­010, 0166­490­020, 0166­490­030, 0166­490­040, 0166­490­050,0166­490­060, 0166­490­070, 0166­490­080, 0166­490­090, 0166­490­100, 0166­490­110, 0166­490­120, 0166­490­130, 0166­490­140, 0166­490­150, 0166­490­160, 0166­490­170, 0166­490­180, 0166­490­190, 0166­490­200, 0166­490­210, 0166­490­220, 0166­490­230 as depicted onAttachment 1. Due to the current number of registered voters in the One Lake Family Apartments, the Act mandatesthat registered voters are required to approve the inclusion of the parcel in the district. Therefore, this development was excluded from the initial boundary area to allow staff time to formulate and execute a community engagement plan before initiating proceedings to include the parcel in the district. The plan will describe the 2018 administrative error, the special tax exemption for both the One Lake Family Apartments property owners and residents, and the importance of including the parcel in the district to allow the City to levy special taxes in the future if the development is converted to market­rate housing.

On July 18, 2023, the council adopted Resolution No. 2023­205 calling for a special election to be held on October 17, 2023, and submitting to the qualified electors of the proposed CFD a Ballot Measure.

The special election was held on October 17, 2023, and the levy of the special tax in CFD No. 2023­2 was approved by at least two­thirds of the qualified electors. The city clerk was directed to record a notice of special tax, and the ordinance ordering the levy of special taxes within CFD No. 2023­2 was introduced.

Since at least two­thirds of all votes submitted were in favor of the Ballot Measure, the property owners within the district will be required to pay annual special taxes for CFD 2023­2, beginning in fiscal year (FY) 2024­2025, as itemized on their property tax bill in accordance with the rate set forth in the CFD 2023­2 Rate and Method of Apportionment of Special Tax.

The final step in the formation process is to provide a second reading and adopt Ordinance 2023­12.

FINANCIAL IMPACT
The estimated annual revenue received by the City for CFD 2023­2 will be $117,796, which is based on the maximum special tax rates for FY 2023­2024 for an estimated 56 single­family residential parcels.

This amount is expected to increase as development of additional property occurs within CFD 2023­2.

The special tax rate for CFD 2023­2 includes an annual Consumers Price Index (CPI) adjustment. The process for the formation is funded by the developer and no General Fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions concerning the formation of CFD 2023­2, this item may be rescheduled until the next council meeting to allow staff time to provide the necessary supporting documentation.

However, if the formation is not approved, the City will not be able to collect special taxes to fund the Services.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 428­7089
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
CFD 2023­2 Boundary Map
Ordinance No. 2023­12
REVIEWERS:

Packet Page 138 of 249

Agenda Item No: 9.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Second Reading and Adoption of Ordinance 2023­12 of the City Council of the City ofFairfield Authorizing the Levy of a Special Tax in Within the City of Fairfield CommunityFacilities District No. 2023­2 (Train Station Specific Plan II)RECOMMENDED ACTIONProvide second reading and adopt Ordinance 2023­12.STATEMENT OF ISSUEThe conditions of development for parcels in the northeast portion of the city, known as the Train StationSpecific Plan (TSSP), require them to be part of a Community Facilities District (CFD) to offset theincreased costs associated with the new development for public safety services, maintenance andoperation of public parks and public open space, operation and maintenance of public cemeteries,maintenance and operation of landscaping, linear parks, storm drainage basins, streets lights pumpstations, and/or the public lake.On July 18, 2023, the City Council adopted Resolution No. 2023­204 establishing CFD No. 2023­2(Train Station Specific Plan II) and Resolution No. 2023­205 calling for a special election to be held onOctober 17, 2023, and submitting to the qualified electors of the proposed CFD a proposition (BallotMeasure) regarding the annual levy of special taxes within the CFD. The special election was held onOctober 17, 2023, and the levy of the special tax in CFD No. 2023­2 was approved by at least 2/3 ofthe qualified electors. The city clerk was directed to record a notice of special tax, and the ordinanceordering the levy of special taxes within CFD No. 2023­2 was introduced.DISCUSSIONThe TSSP is a development plan and design for a new community environment in the northeast portionof the city that was approved by the council in 2011. The TSSP is divided into nine distinct planningareas (Planning Areas) and incorporates a variety of land uses, including residential, commercial,industrial, open space, and recreation zones. To minimize the financial impact to the City, all new development in the TSSP is required to be a part ofa CFD to fund the cost of public safety services, the operation and maintenance of public parks, publicopen space, public cemeteries, and public landscaping, and all associated administrative support inthe TSSP (Services). CFD 2018­1 was established in 2018 to fund the Services through the annualcollection of special taxes levied on properties in the district. The existing CFD 2018­1 boundary islocated north of Vanden Road and the public lake and includes the majority of Planning Area 4(colloquially known as Canon Station or One Lake), as shown in Attachment 1.Since the formation of CFD 2018­1, several new developments in Planning Area 4 south and southwestof the lake have been approved for construction, including the One Lake Family Apartments, a 190­unitaffordable housing project, the One56 single­family residences known as Neighborhood 8, futuresingle­family residences known as Neighborhood 9, and commercial retail spaces (RemainingPlanning Area 4 Development). Due to an administrative oversight, these developments were notannexed to CFD 2018­1 at the time they were approved for construction. The City desires to provide anexemption for affordable housing units, however, the Mello­Roos Community Facilities Act of 1982 (Act)does not authorize such modifications to the Rate and Method of Apportionment (RMA) withoutapproval by two­thirds of all registered voters in the existing district, which is unlikely to be approved atthis time due to the number of registered voters.In lieu of annexing these developments to CFD 2018­1, the City formed CFD 2023­2 on July 18, 2023,with the adoption of Resolution No. 2023­204. This district includes all existing and future developmentsin the TSSP that are not already within the CFD 2018­1 boundary, except for the One Lake FamilyApartments, and the currently undeveloped Planning Area 5. The new district will provide all Servicescurrently being provided in CFD 2018­1. The CFD 2023­2 RMA is substantially similar to the CFD2018­1 RMA, except that the CFD 2023­2 RMA provides special tax exemptions for affordable housingunits and welfare exemption property, or property that is (1) used exclusively for charitable, hospital, orreligious purposes, and (2) owned or held in trust by nonprofit organizations operating for thosepurposes. The district was formed in consideration of (a) the requirement for all development in theTSSP to be a part of a CFD, (b) the City’s desire to provide a special tax exemption for the One LakeFamily Apartments based on its affordable housing status, (c) the absence of a special tax exemptionfor affordable housing units in the CFD 2018­1 RMA, and (d) the inability to amend the CFD 2018­1RMA without approval by two­thirds of all registered voters in the existing district.The initial CFD 2023­2 boundary area will include all existing and future development in Planning Area4 south and southwest of the public lake, excluding the One Lake Family Apartments, and the entirePlanning Area 5 within assessor’s parcel numbers 0166­020­280, 0166­020­290, 0166­420­010,0166­420­020, 0166­420­030, 0166­420­180, 0166­420­360, 0166­420­390, 0166­480­010, 0166­480­020, 0166­480­030, 0166­480­040, 0166­480­050, 0166­480­060, 0166­480­070, 0166­480­080, 0166­480­090, 0166­480­100, 0166­480­110, 0166­480­120, 0166­480­130, 0166­480­140,0166­480­150, 0166­480­160, 0166­480­170, 0166­480­180, 0166­480­190, 0166­480­200, 0166­480­210, 0166­480­220, 0166­480­230, 0166­480­240, 0166­480­250, 0166­480­260, 0166­480­270, 0166­480­280, 0166­480­290, 0166­480­300, 0166­480­310, 0166­480­320, 0166­480­330,0166­480­340, 0166­480­350, 0166­480­360, 0166­480­370, 0166­480­380, 0166­480­390, 0166­480­400, 0166­480­410, 0166­480­420, 0166­480­430, 0166­480­440, 0166­480­450, 0166­480­460, 0166­480­470, 0166­490­010, 0166­490­020, 0166­490­030, 0166­490­040, 0166­490­050,0166­490­060, 0166­490­070, 0166­490­080, 0166­490­090, 0166­490­100, 0166­490­110, 0166­490­120, 0166­490­130, 0166­490­140, 0166­490­150, 0166­490­160, 0166­490­170, 0166­490­180, 0166­490­190, 0166­490­200, 0166­490­210, 0166­490­220, 0166­490­230 as depicted onAttachment 1. Due to the current number of registered voters in the One Lake Family Apartments, the Act mandatesthat registered voters are required to approve the inclusion of the parcel in the district. Therefore, thisdevelopment was excluded from the initial boundary area to allow staff time to formulate and execute acommunity engagement plan before initiating proceedings to include the parcel in the district. The planwill describe the 2018 administrative error, the special tax exemption for both the One Lake FamilyApartments property owners and residents, and the importance of including the parcel in the district toallow the City to levy special taxes in the future if the development is converted to market­rate housing.On July 18, 2023, the council adopted Resolution No. 2023­205 calling for a special election to be heldon October 17, 2023, and submitting to the qualified electors of the proposed CFD a Ballot Measure.The special election was held on October 17, 2023, and the levy of the special tax in CFD No. 2023­2was approved by at least two­thirds of the qualified electors. The city clerk was directed to record anotice of special tax, and the ordinance ordering the levy of special taxes within CFD No. 2023­2 wasintroduced.Since at least two­thirds of all votes submitted were in favor of the Ballot Measure, the property ownerswithin the district will be required to pay annual special taxes for CFD 2023­2, beginning in fiscal year(FY) 2024­2025, as itemized on their property tax bill in accordance with the rate set forth in the CFD2023­2 Rate and Method of Apportionment of Special Tax.The final step in the formation process is to provide a second reading and adopt Ordinance 2023­12.FINANCIAL IMPACTThe estimated annual revenue received by the City for CFD 2023­2 will be $117,796, which is based onthe maximum special tax rates for FY 2023­2024 for an estimated 56 single­family residential parcels.This amount is expected to increase as development of additional property occurs within CFD 2023­2.The special tax rate for CFD 2023­2 includes an annual Consumers Price Index (CPI) adjustment. Theprocess for the formation is funded by the developer and no General Fund monies are used for thiseffort.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf the council has any questions concerning the formation of CFD 2023­2, this item may be rescheduleduntil the next council meeting to allow staff time to provide the necessary supporting documentation.However, if the formation is not approved, the City will not be able to collect special taxes to fund theServices.STAFF CONTACTChris Lewis, Sr. Management Analyst(707) 428­[email protected] WITHCity Attorney's OfficeATTACHMENTS:DescriptionCFD 2023­2 Boundary MapOrdinance No. 2023­12 REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 10/23/2023 ­ 7:47 PM
Kaushal, Paul Approved 10/24/2023 ­ 12:44 AM
Beavers, Esther Approved 10/24/2023 ­ 10:52 AM
Beavers, Esther Approved 10/24/2023 ­ 10:52 AM
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CITY OF FAIRFIELD

ORDINANCE NO. 2023-12

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE LEVY OF A SPECIAL TAX WITHIN CITY OF FAIRFIELD COMMUNITY FACILITIES DISTRICT NO. 2023-2 (TRAIN STATION SPECIFIC PLAN II)

On June 6, 2023, the City Council adopted a resolution entitled “Resolution of the City Council of Fairfield Declaring Its Intention to Establish City of Fairfield Community Facilities District No. 2023-2 (Train Station Specific Plan II) to Authorize the Levy of Special Tax Therein, and to Set a Date for the Public Hearing” (Resolution of Intention), stating its intention to form Community Facilities District No. 2023-2 (Train Station Specific Plan II) (the “CFD”), of the City pursuant to Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing with Section 53311, of the California Government Code commonly known as the “Mello-Roos Community Facilities Act of 1982” (Act) to finance certain services to serve the CFD (Services); and

In the Resolution of Intention set July 18, 2023, or as soon thereafter as practical, as the date of a public hearing on all matters pertaining to the formation of the CFD, the extent of the CFD, the furnishing of Services to serve the CFD, and the proposed rate and method of apportionment of the special tax within the CFD (Rate and Method); and

A notice of public hearing was published in accordance with the Act; and

At said public hearing, evidence was presented to the council on such matter before it, including a special report (Report) describing the services necessary to adequately meet the needs of the CFD and the estimated costs of financing such Services as requi red by Section 53321.5 of the Act; and

At the public hearing, all persons desiring to be heard on all matters pertaining to the formation of the CFD, the extent of the CFD, the furnishing of Services to serve the CFD , and the Rate and Method were heard and a full and fair hearing was held; and

Subsequent to the public hearing, the council adopted a resolution entitled “Resolution of the City Council of the City of Fairfield Establishing the City of Fairfield Community Facilities District No. 2023-2 (Train Station Specific Plan II) and an Appropriations Limit therefor, Authorizing the Levy of a Special Tax therein, and Submitting the Establishment of an Appropriations Limit and the Levy of Special Taxes to the Qualified Electors Thereof” (Resolution of Formation) which established the CFD and authorized the levy of a special tax within the CFD; and

Subsequent to the public hearing, the council also adopted a resolution entitled “Resolution of the City Council of the City of Fairfield Calling a Special Election and Submitting to the Qualified Electors of City of Fairfield Community Facilities District No. 2023-2 (Train Station Specific Plan II) Propositions Regarding the Establishment of an Appropriations Limit and the Annual Levy of Packet Page 141 of 249Attachment 2 Page 1 of 13

ORD. NO. 2023-12

a Special Tax” (Resolution Calling Election) which called a special election of the qualified electors within the CFD; and

Pursuant to the terms of the Resolution Calling Election, an election was held in which qualified electors of the CFD approved the establishment of an appropriations limit for the CFD and the levy of a special tax (Special Tax) within the CFD; and

On October 17, 2023, the council adopted a resolution entitled “Resolution of the City Council of the City of Fairfield Declaring the Results of a Special Election in the City of Fairfield Community Facilities District No. 2023-2 (Train Station Specific Plan II) and Directing the Recording of a Notice of Special Tax Lien” (Resolution Declaring Results of Election) which certified the results of the election conducted by the city clerk, which results showed that more than two-thirds of the votes cast in the CFD were in favor of the proposition t o levy the Special Tax and the proposition to establish an appropriations limit for the CFD.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Recitals. The above recitals are all true and correct.

Section 2. Authorization of the Levy of a Special Tax. By the passage of this Ordinance, the council authorizes the levy of the Special Tax in the CFD in accordance with the Rate and Method set forth in Exhibit A.

Section 3. Annual Rate Determination. The city manager, or his/her designee, is hereby further authorized to determine on or before August 10 each year, or such other date as is established by law or by the County Auditor -Controller of the County of Solano, the specific Special Tax to be levied on each parcel of land in the CFD, except that special taxes to be levied shall not exceed the maximum rates set forth in the Rate and Method, but the special tax may be levied at a lower rate.

Section 4. Exempt Property. Except as provided in Section 53340.1 of the Act and except for properties that a local agency is a landowner of within the meaning of subdivision (f) of Section 53317 of the Act, pursuant to Section 53340 of the Act, pr operties of entities of the state, federal and local governments shall be exempt from the levy of the Special Tax.

Reference is hereby made to the Rate and Method for a description of other properties or entities that are expressly exempted from the levy of the Special Tax.

Section 5. Use of Collections. All of the collections of the Special Tax shall be used only as provided by the Act and in the Resolution of Formation. The Special Tax shall be levied only so long as needed for the purposes as described in the Resolution of Formation.

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ORD. NO. 2023-12

Section 6. Collection. The Special tax shall be collected in the same manner as ordinary ad valorem taxes and shall be subject to the same penalties and the same procedure, sale and lien in any case of delinquency as applicable for ad valorem property taxes; provided, however, that the Special Tax may be collected by direct billing by the City of the property owners in the CFD or in such other manner as may be provided by the council. In addition, the provisions of Section 53356.1 of the Act shall apply to any delinquent Special Tax payments.

Section 7. Authorization. The specific authorization for adoption of the Ordinance is Section 53340 of the Act.

Section 8. Severability. If for any reason any portion of the Ordinance is found to be invalid, of if the Special Tax is found inapplicable for any particular parcel within the CFD, by a court of competent jurisdiction, the balance of this Ordinance, and the application of the Special Tax to the remaining parcels within the CFD shall not be affected.

Section 9. Certification. The city clerk shall certify the passage of this Ordinance and cause it to be published or posted in accordance with law.

INTRODUCED at a regular meeting of the City Council of the City of F airfield on the 17th day of October, 2023, and

PASSED AND ADOPTED this 7th day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK
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Exhibit A

City of Fairfield
Community Facilities District No. 2023-2
(Train Station Specific Plan II)

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX

A Special Tax applicable to each Assessor's Parcel in the City of Fairfield Community Facilities District No. 2023-2 (Train Station Specific Plan II) shall be levied and collected according to the tax liability determined by the Administrator through the application of the appropriate amount or rate for Taxable Property, as described below. All of the property in the CFD, unless exempted by law or by the provisions of Section E below, shall be taxed for the purposes, to the extent, and in the manner herein provided, including property subsequently annexed to the CFD, unless a separate Rate and Method of Apportionment of Special Tax is adopted for the annexation area.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:

"Accessory Unit" means a second residential unit of limited size (e.g., granny cottage, second unit) that shares a Parcel with a single-family detached unit.

"Acre" means the land area of an Assessor's Parcel as shown on an Assessor's Parcel Map, or if the land area is not shown on an Assessor's Parcel Map, the land area shown on the applicable Final Map or other recorded County parcel map.

"Act" means the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter 2.5 (commencing with Section 53311), Part 1, Division 2, of Title 5 of the Government Code of the State of California.

"Administrative Expenses" means the following actual or reasonably estimated costs directly related to administration of the CFD: the costs of computing the Special Ta x and preparing the annual Special Tax collection schedules (whether by the City, a designee thereof, or both); the costs of collecting Special Taxes; the costs to the City, CFD, or any designee thereof of complying with City, CFD, or obligated persons disclosure requirements associated with the Act; the costs associated with preparing Special Tax disclosure statements and responding to public inquiries, protests, or appeals regarding the Special Tax; the City's annual administration fees and third party expenses; and any other incidental costs authorized by the Act. Administrative Expenses shall also include amounts estimated or advanced by the City or CFD for any other administrative purposes of the CFD, including attorney's fees and costs associated with annexations to the CFD. In addition, all services and administration shall be provided by the City of Fairfield (City), with its own forces or by contract with third Packet Page 144 of 249Attachment 2 Page 4 of 13

parties, or any combination thereof, to be determined entirely by the City. The cos t of the Services shall include the estimated and reasonable costs of providing services, including but not limited to: (i) the costs of contracting for services, (ii) the salaries and benefits of City staff, if the City directly provides services, (iii) the expense related to equipment, apparatus, and supplies related to the services and authorized by the Act, and (iv) a proportionate share of City overhead costs associated with providing the services.

“Administrator" means an official of the City, or any designee thereof, responsible for providing for the levy and collection of the Special Tax.

“Affordable Housing” means for each Fiscal Year, any Residential Unit(s) located on an Assessor’s Parcel of Developed Property that is available at an affordable h ousing cost due to a regulatory agreement of no less than 15 years, restricting 100% of the Residential Unit(s) on the Assessor’s Parcel of Developed Property to be affordable to households that are extremely low to low income, as defined in Health and Safety Code Section 50079.5. The City will have the authority to approve and establish policies regarding Affordable Housing and their status.

"Assessor's Parcel" or "Parcel" means a lot or parcel shown on an Assessor's Parcel Map with an assigned Assessor's Parcel Number.

"Assessor's Parcel Map" means an official map of the County Assessor designating parcels by Assessor's Parcel Number.

"Assessor's Parcel Number" means a unique number assigned to an Assessor's Parcel by the County Assessor for purposes of identifying a property.

"Building Permit" means a single permit or set of permits required to construct a residential or non-residential structure. If a permit is issued for a foundation, parking, landscaping or other related facility or amenity, but a building permit has not yet been issued for the structure served by these facilities or amenities, such permit shall not be considered a "Building Permit" for purposes of application of the Special Tax herein.

"CFD" means the City of Fairfield Community Facilities District No. 2023-2 (Train Station Specific Plan II).

"CFD Administration Component" means the component of the Maximum Special Tax that is designated to pay for Administrative Expenses.

"CFD Formation" means the date on which the Resolution of Formation to form the CFD was adopted by the City Council.

"City" means the City of Fairfield.

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"City Council" means the City Council of the City of Fairfield, acting as the legislative body of the CFD.

"Commercial Property" means, in any Fiscal Year, all Developed Property for which a Building Permit was issued for a commercial establishment which includes, but is not limited to, retail stores, clothing stores, book stores, drug stores, professional services (i.e., barber shops, dry cleaners), restaurants, supermarkets, hospitals, movie theaters, appliance and electronic stores, home supply stores, auto parts stores, and other businesses providing such products and services. The City shall make the determination as to whether a Parcel is Commercial Property.

"County" means the County of Solano.

"Developed Property" means, in any Fiscal Year, all Parcels of Taxable Property for which a Building Permit was issued prior to June 30 of the preceding Fiscal Year.

"DA" means the applicable development agreement between the City and a developer, including all exhibits and attachments, and as may be amended from time to time.

"DA Services Budget" means, in any Fiscal Year, the City's estimate of DA Services Costs and any amounts for a reserve fund for DA Services Costs that will be funded by the DA Services Component.

"DA Services Component" means the component of the Maximum Special Tax that is designated to pay for DA Services Costs.

"DA Services Costs" means the following public services as determined by the City: (i) public safety services; (ii) maintenance and operation of public open space land; (iii), maintenance and operation of public parks and public open space, and (iv) operation a nd maintenance of public cemeteries.

"Escalation Factor" means, in any Fiscal Year, the percentage increase, if any, in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the San Francisco- Oakland-San Jose area, for the prior 12-month period (April to April) as determined by the Bureau of Labor Statistics.

"Final Map" means a final map approved by the City pursuant to the Subdivision Map Act (California Government Code Section 66410, et seq.) that creates individual lots on which a Building Permit can be issued for construction of Residential U nits without further subdivision of the lots.

"Fiscal Year" means the period starting on July 1 and ending on the following June 30.

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"High Density Residential Property" means, in any Fiscal Year, all Parcels of Developed Property, which are not Affordable Housing, for which a Building Permit was issued for construction of a residential structure with five or more Residential Units that share a single Assessor's Parcel number, all of which are offered for rent to the general public and cannot be purchased by individual homebuyers.

"Industrial Property" means, in any Fiscal Year, all Developed Property for which a Building Permit was issued for construction of an industrial, manufacturing , or warehousing structure.

The City shall make the determination as to whether a Parcel is Industrial Property.

"Lighting and Landscape Maintenance Budget" means, in any Fiscal Year, the City's estimate of Lighting and Landscape Maintenance Costs and any amounts for a reserve fund for Lighting and Landscape Maintenance costs that will be funded by the Lighting and Landscape Maintenance Component.

"Lighting and Landscape Maintenance Component" means the component of the Maximum Special Tax that is designated to pay for Lighting and Landscape Maintenance Costs.

"Lighting and Landscape Maintenance Costs" means the costs of maintenance and operation of landscaping, linear parks, storm drainage basins, street lights, pump stations, and/or the public lake.

"Maximum CFD Administration Component" means the greatest amount that can be levied on a Parcel in any Fiscal Year to pay for Administrative Expenses, as set forth in Section C below.

“Maximum DA Services Component" means the greatest amount that can be levied on a Parcel in any Fiscal Year to pay for DA Services Costs, as set forth in Section C below.

"Maximum Lighting and Landscape Maintenance Component" means the greatest amount that can be levied on a Parcel in any Fiscal Year to pay for Lighting and La ndscape Maintenance Costs, as set forth in Section C below.

"Maximum Special Tax" means, collectively for a Parcel, the Maximum CFD Administration Component, Maximum DA Services Component, and Maximum Lighting and Landscape Maintenance Component for such Parcel.

"Maximum Tax Component" means, for a Parcel, any one of the following components of the Maximum Special Tax for such Parcel: CFD Administration Component, DA Services Component, or Lighting and Landscape Maintenance Component.

"Mixed-Use Property" means, in any Fiscal Year, all Developed Property for which a Building Permit was issued for construction of a structure that includes a combination of residential and non-residential land uses.

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"Multi-Family Residential Property" means, in any Fiscal Year, all Parcels of Developed Property, which are not Affordable Housin g, for which a Building Permit was issued for construction of a residential structure consisting of two or more Residential Units that share common walls, have separate Assessor's Parcel numbers assigned to them (except for a duplex unit, which may share an Assessor's Parcel with another duplex unit), and are offered as for-sale Residential Units (which shall still be the case even if the Residential Units are purchased and subsequently offered for rent by the owner of such Residential Unit(s)), including residential structures that meet the statutory definition of a condominium contained in Civil Code Section 1351.

"Office Property" means, in any Fiscal Year, all Parcels of Developed Property for which a Building Permit was issued for a building in which professional, banking, insurance, real estate, administrative or in-office medical or dental activities are conducted. The City shall make the determination as to whether a Parcel is Office Property.

"Open Space Property" means, in any Fiscal Year, all Parcels within the CFD that: (i) are designated as permanent open space, (ii) are not Public Property, and (iii) have been assigned Assessor's Parcel Numbers.

"Proportionately" means, for Developed Property and Open Space Property, that the ratio of the actual Special Tax Component levied in any Fiscal Year to the Maximum Tax Component authorized to be levied in that Fiscal Year is equal for all Assessor's Parcels of Developed Property and Open Space Property. For Undeveloped Property and Taxable City Propert y, "Proportionately" means that the ratio of the actual Special Tax Component levied in any Fiscal Year to the Maximum Tax Component authorized to be levied in that Fiscal Year is equal for all Assessor's Parcels of Undeveloped Property and Taxable City Property.

"Public Property" means, in any Fiscal Year: (i) all Parcels within the boundaries of the CFD that are owned by or irrevocably offered for dedication to the federal government, the State of California, the City or any other public agency; provided , however, that Taxable City Property shall not be categorized as Public Property, and any property leased by a public agency to a private entity and subject to taxation under Section 53340.1 of the Act (as such section may be amended or replaced) shall be taxed and classified in accordance with its use; and (ii) all Parcels within the boundaries of the CFD that are encumbered by an unmanned utility easement making impractical its utilization for other than the purpose set forth in the easement.

"Residential Unit" means: (i), for Single Family Detached Property an individual single-family detached unit, (ii) for Multi-Family Residential Property, an individual dwelling unit within a duplex, halfplex, triplex, fourplex, townhome, live/work or condominium st ructure, and (iii) for High Density Residential Property, an individual apartment unit. An Accessory Unit that shares a Parcel with a single-family detached unit shall not be considered a separate Residential Unit for purposes of this RMA.

Packet Page 148 of 249Attachment 2 Page 8 of 13

"RMA" means this Rate and Method of Apportionment of Special Tax.

"Single Family Detached Property" means, in any Fiscal Year, all Parcels of Developed Property, which is not Affordable Housing, for which a Building Permit was issued for construction of a Residential Unit that does not share a common wall with another Residential Unit.

"Special Tax" means any tax levied within the CFD to pay one or more of the following:

Administrative Expenses, DA Services Costs, and/or Lighting and Landscape Maintenance Costs.

"Special Tax Component" means, separately, the CFD Administration Component, the DA Services Component, or the Lighting and Landscape Maintenance Component.

"Square Foot" means, for Commercial Property, Office Property, Industrial Property, and non- residential uses on Mixed-Use Property, each individual square foot within the net leasable square footage shown on the condominium plan, construction drawings, architectural designs, or other such plan for the building.

"Taxable City Property" means, in any Fiscal Year, any Parcel within the boundaries of the CFD that is (i) owned by the City at CFD Formation, (ii) expected to be transferred to a developer for private development, and (iii) based on this expectation, has been included in the CFD boundary and is subject to the levy of Special Taxes. Each Fiscal Year, the Administrator shall coordinate with the City to determine which City-owned Parcels are Taxable City Property.

"Taxable Property" means all Parcels within the boundaries of the CFD that are not exempt from the Special Tax pursuant to law or Section E below.

"Tax Zone" means a mutually exclusive geographic area within which the Special Tax may be levied pursuant to this RMA. All of the property within the CFD at the time of CFD Formation is within Tax Zone 1. Additional Tax Zones may be created when property is annexed to the CFD, and different amounts for one or more Maximum Tax Components may be identified for property within the new Tax Zone at the time of such annexation.

"Tax Zone 1" means the property included in the CFD at CFD Formation and any property that is subsequently annexed into Tax Zone 1.

"Undeveloped Property" means, in any Fiscal Year, all Parcels of Taxable Property in the CFD that are not Developed Property, Open Space Property, or Taxable City Property.

“Welfare Exemption Property” means, in any Fiscal Year, any Parcels that have received a welfare exemption under subdivision (g) of Section 214 of the Revenue and Taxation Code and for which such welfare exemption is still in place.

Packet Page 149 of 249Attachment 2 Page 9 of 13

B. DATA FOR ANNUAL TAX LEVY

Each Fiscal Year, the Administrator shall identify the current Assessor's Parcel Numbers for all Parcels of Taxable Property within the CFD. The Administrator shall also determine: (i) within which Tax Zone each Parcel is located; (ii) whether each Parcel of Taxable Property is Developed Property, Open Space Property, Taxable City Property, or Undeveloped Property; (iii) whether each Parcel of Developed Property is Single Family Detached Property, Multi- Family Residential Property, High Density Residential Property, Commercial Property, Industrial Property, Office Property, or Mixed-Use Property; and (iv) the Administrative Expenses, DA Services Budget, and Lighting and Landscape Maintenance Budget for the then- current Fiscal Year. For Multi-Family Residential Property and High-Density Residential Property, the number of Residential Units shall be determined by referencing the condominium plan, site plan or other such development plan.

In any Fiscal Year, if it is determined that: (i) a Final Map or parcel map for a portion of property in the CFD was recorded after the last date upon which the Assessor will incorporate the newly-created Parcels into the then current tax roll; (ii) because of the date the Final Map or parcel map was recorded, the Assessor does not yet recognize the new Parcels created by the Final Map or parcel map; and (iii) one or more of the newly-created Parcels meets the definition of Developed Property, the Administrator shall calculate the Special Tax for the property affected by recordation of the Final M ap or parcel map by determining the Special Tax that applies separately to each newly-created Parcel, then applying the sum of the individual Special Taxes to the Parcel that was subdivided by recordation of the Final Map or parcel map.

C. MAXIMUM SPECIAL TAX

1. Developed Property

In any Fiscal Year, the Maximum Special Tax for a Parcel of Developed Property shall be the sum of the Maximum CFD Administration Component, Maximum DA Services Component, and Maximum Lighting and Landscape Maintenance Component. For Tax Zone 1, such amounts shall be determined by reference to Table 1 below. For property that annexes into the CFD, amounts may be determined for one or more Special Tax Components by creating a sep arate Tax Zone for such annexed property. Alternatively, property may be annexed into Tax Zone 1 or another Tax Zone that was established prior to the annexation, and such property sha ll be subject to the Maximum Tax Components applicable to that Tax Zone.

Packet Page 150 of 249Attachment 2 Page 10 of 13

Table 1
Maximum Special Tax for Developed Property in Tax Zone 1

Special Tax
Category
Maximum CFD
Administration
Component
(in Fiscal Year
2023-24)*
Maximum DA
Services
Component
(In Fiscal Year 2023-
24)*
Maximum Lighting
and Landscape
Maintenance
Component
(in Fiscal Year 2023-
24)*
Single Family
Detached Property
$134.39 per
Residential Unit
$1,088.82 per
Residential Unit
$880.29 per
Residential Unit
Multi-Family
Residential Property
$92.08 per
Residential Unit
$746.11 per
Residential Unit
$603.22 per
Residential Unit
High Density
Residential
Property
$89.73 per
Residential Unit
$727.04 per
Residential Unit
$587.81 per
Residential Unit
Commercial Property $0.036 per
Square Foot
$0.300 per
Square Foot
$0.240 per
Square Foot
Industrial Property $0.006 per
Square Foot
$0.024 per
Square Foot
$0.024 per
Square Foot
Office Property $0.012 per
Square Foot
$0.096 per
Square Foot
$0.084 per
Square Foot
Mixed-Use Property
For a Parcel of Mixed-Use Property, the Maximum Special Tax shall be the sum of the amounts calculated for each Maximum Tax Component by applying that Maximum Tax Component to the individual land uses on the Parcel.
* On July 1, 2024 and each July thereafter, all dollar amounts shown in Table 1 above shall be increased by the Escalation Factor.

2. Undeveloped Property and Taxable City Property

In any Fiscal Year, the Maximum Special Tax for a Parcel of Undeveloped Property shall be the sum of the Maximum CFD Administration Component, Maximum DA Services Component, and Maximum Lighting and Landscape Maintenance Component. For Tax Zone 1, such amounts shall be determined by reference to Table 2 below. For property that annexes into the CFD, different amounts may be determined for one or more Special Tax Component by creating a separate Tax Zone for such annexed property. Alternatively, property may be annexed into Tax Zone 1 or another Tax Zone that was established prior to the annexation, and such property shall be subject to the Maximum Tax Components applicable to that Tax Zone.

Packet Page 151 of 249Attachment 2 Page 11 of 13

Table 2
Maximum Special Tax for Undeveloped Property and Taxable City Property in Tax Zone 1

Special Tax Category
Maximum CFD
Administration
Component
(in Fiscal Year
2023-24)*
Maximum DA
Services
Component
(in Fiscal Year
2023-24)*
Maximum Lighting and
Landscape Maintenance
Component
(in Fiscal Year 2023-24)*
Undeveloped Property $773.60 per Acre $59.97 per Acre $5,065.03 per Acre Taxable City Property $773.60 per Acre $59.97 per Acre $5,065.03 per Acre * On July 1, 2024 and each July thereafter, all dollar amounts shown in Table 2 above shall be increased by the Escalation Factor.

3. Open Space Property
The Maximum Special Tax for Open Space Property for Fiscal Year 2023-24 shall be made up solely of a Maximum DA Services Component of $11.99 per Acre, which amount shall be adjusted on July 1, 2024 and each July 1 thereafter by the Escalation Factor.

D. METHOD OF LEVY AND COLLECTION OF SPECIAL TAXES

Each Fiscal Year, the Administrator shall coordinate with the City to determine the Administrative Expenses, DA Services Budget, and Lighting and Landscape Maintenance Budget for that Fiscal Year. The Administrator shall then apply the steps below to determine the Special Tax levy for each Parcel of Taxable Property:

Step 1: The CFD Administration Component shall be levied Proportionately on each Parcel of Developed Property in all Tax Zones up to 100% of the Maximum CFD Administration Component until the amount levied is equal to the Administrative Expenses for the Fiscal Year. The DA Services Component shall be levied Proportionately on each Parcel of Developed Property and Open Space Property in all Tax Zones up to 100% of the Maximum DA Services Component until the amount levied is equal to the DA Services Budget for the Fiscal Year. In addition, the Lighting and Landscape Maintenance Component shall be levied Proportionately on each Parcel of Developed Property in all Tax Zones up to 100% of the Maximum Lighting and Landscape Maintenance Component until the amount levied is equal to the Lighting and Landscape Maintenance Budget for the Fiscal Year.

Step 2: If additional revenue is needed after Step 1 to pay Administrative Expenses, the CFD Administration Component shall be levied Proportionately on each Parcel of Undeveloped Property and Taxable City Property in all Tax Zones up to 100% of the Maximum CFD Administration Component for each Parcel for such Fiscal Year until the amount levied, when combined with the amount levied pursuant to S tep 1, is equal to the Administrative Expenses. If additional revenue is needed after Step 1 Packet Page 152 of 249Attachment 2 Page 12 of 13

to pay the DA Services Budget, the DA Services Component shall be levied Proportionately on each Parcel of Undeveloped Property and Taxable City Property in all Tax Zones up to 100% of the Maximum DA Services Component until the amount levied, when combined with the amount levied pursu ant to Step 1, is equal to the DA Services Budget for the Fiscal Year. If additional revenue is needed after Step 1 to pay the Lighting and Landscape Maintenance Budget, the Lighting and Landscape Maintenance Component shall be levied Proportionately on each Parcel of Undeveloped Property and Taxable City Property in all Tax Zones up to 100% of the Maximum Lighting and Landscape Maintenance Component until the amount levied, when combined with the amount levied pursuant to Step I, is equal to the Lighting and Landscape Maintenance Budget for the Fiscal Year.

The Special Tax for the CFD shall be collected at the same time and in the same manner as ordinary ad valorem property taxes provided, however, that the City may (under the authority of Government Code Section 53340) collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the CFD, and the Special Tax shall be equally subject to foreclosure if delinquent. For Taxable City Property, the Administrator shall determine the aggregate amount to be levied in any Fiscal Year against all Parcels of Taxable City Property, and a tax bill for such amount shall be sent to the City's Finance Director. The Special Tax shall be levied in perpetuity as necessary to pay the DA Services Budget, Lighting and Landscape Maintenance Budget, and/or Administrative Expenses.

E. EXEMPTIONS

No Special Tax shall be levied on Parcels of Public Property, Affordable Housing, or Welfare Exemption Property.

F. INTERPRETATION OF SPECIAL TAX FORMULA

The City may interpret, clarify, and revise this RMA to correct any inconsistency, vagueness, or ambiguity, by resolution and/or ordinance that does not materially affect the levy and collection of the Special Taxes. Interpretations may be made by the City by ordinance or resolution for purposes of clarifying any vagueness or ambiguity in this RMA.

Packet Page 153 of 249Attachment 2 Page 13 of 13

Agenda Item No: 10.

AGENDA REPORT
DATE:November 7, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­264 of the City Council of the City of Fairfield Approving FAST’s Participation in the Clipper BayPass Pilot Program Participation Agreement and Authorizing the City Manager to Execute the Clipper BayPass Pilot Program Participation Agreement
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Phase 1 of the Clipper BayPass (CBP) Pilot Program was established in 2022 to evaluate the impact that an unlimited institutional regional transportation pass would have on ridership, revenues, and customer experience.

The City Council is being asked to approve the City of Fairfield’s participation in Phase 2 of a Metropolitan Transportation Commission (MTC) sponsored CBP Pilot Program. The CBP would provide participating riders with an unlimited regional pass to use on bus, rail and ferry service in the Bay Area. Phase 2 of the CBP Pilot Program would begin December 1, 2023, and would continue until no later than June 30, 2026.

DISCUSSION
Transportation agencies across the nation are experiencing difficulties increasing ridership post­ pandemic. To increase ridership back to pre­pandemic levels, MTC is working with Bay Area operators to proactively implement innovative pilot initiatives that will positively impact ridership, revenues, and customer experience.

In August 2022, MTC launched Phase 1 of the CBP Pilot Program with several large Bay Area transportation operators that already utilized the Clipper fare payment system product known as the “Events Pass.” Since Phase 1’s implementation, the CBP Pilot Program has provided individual participants with a pass that is good for unlimited travel on all transportation services operated by operators that accept Clipper, except for the Cable Car System operated by San Francisco Municipal Transportation Agency. Phase I participants included the University of California, Berkeley, San Packet Page 154 of 249

Agenda Item No: 10.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­264 of the City Council of the City of Fairfield Approving FAST’sParticipation in the Clipper BayPass Pilot Program Participation Agreement andAuthorizing the City Manager to Execute the Clipper BayPass Pilot ProgramParticipation AgreementRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEPhase 1 of the Clipper BayPass (CBP) Pilot Program was established in 2022 to evaluate the impactthat an unlimited institutional regional transportation pass would have on ridership, revenues, andcustomer experience.  The City Council is being asked to approve the City of Fairfield’s participation in Phase 2 of aMetropolitan Transportation Commission (MTC) sponsored CBP Pilot Program. The CBP wouldprovide participating riders with an unlimited regional pass to use on bus, rail and ferry service in theBay Area. Phase 2 of the CBP Pilot Program would begin December 1, 2023, and would continue untilno later than June 30, 2026.DISCUSSIONTransportation agencies across the nation are experiencing difficulties increasing ridership post­pandemic. To increase ridership back to pre­pandemic levels, MTC is working with Bay Area operatorsto proactively implement innovative pilot initiatives that will positively impact ridership, revenues, andcustomer experience.  In August 2022, MTC launched Phase 1 of the CBP Pilot Program with several large Bay Areatransportation operators that already utilized the Clipper fare payment system product known as the“Events Pass.” Since Phase 1’s implementation, the CBP Pilot Program has provided individualparticipants with a pass that is good for unlimited travel on all transportation services operated by operators that accept Clipper, except for the Cable Car System operated by San Francisco Municipal Transportation Agency. Phase I participants included the University of California, Berkeley, San Francisco State University, San Jose State University, Santa Rosa Junior College and 13 affordable housing properties managed by MidPen Housing Corporation. Phase 1 evaluation results supported increased transportation use by those provided a CBP.

As proposed, the City’s transit system FAST would participate in Phase 2 of the CBP Pilot Program.

MTC would again administer Phase 2 on behalf of operators participating in Phase 2. MTC would also coordinate the sale of the CBP product to up to 10 employers and/or institutions in the Bay Area with a combined total of up to 20,000 individuals. In Phase 2, MTC has also pledged to backfill any negative revenue impacts from FAST’s participation with and use of the CBP during the Phase 2 pilot period.

FINANCIAL IMPACT
This item have no financial impact on the General Fund or the Transportation Enterprise Fund. MTC would facilitate payment to operators of revenues generated by the sale of CBPs to institutions during Phase 2 and offset any negative revenue impacts FAST may experience.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to participate in the CBP Pilot Program, but that is not recommended as it could possibly impact future regional funding opportunities.

STAFF CONTACT
Diane Feinstein, Transportation Manager
(707) 434­3808
[email protected]
COORDINATED WITH
Metropolitan Transportation Agency, Other Bay Area Regional Transportation Operators Using the Clipper Card
ATTACHMENTS:

Description
Proposed Resolution
Proposed Clipper BayPass Pilot Program Participation Agreement REVIEWERS:

Reviewer Action Date
Feinstein, Diane Approved 10/23/2023 ­ 7:25 PM
Kaushal, Paul Approved 10/24/2023 ­ 12:42 AM
Beavers, Esther Approved 10/24/2023 ­ 10:51 AM
Beavers, Esther Approved 10/24/2023 ­ 10:51 AM
Packet Page 155 of 249

CITY OF FAIRFIELD

RESOLUTION NO. 2023-264

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING FAST’S

PARTICIPATION IN THE CLIPPER BAYPASS PILOT PROGRAM PARTICIPATION AGREEMENT AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CLIPPER BAYPASS PILOT PROGRAM

PARTICIPATION AGREEMENT

WHEREAS, the Metropolitan Transportation Commission (MTC) is the regional transportation planning agency for the San Francisco Bay Area pursuant to Government Code 66500 et seq; and

WHEREAS, MTC and several large operators participated in Phase I of a Clipper BayPass (CBP) Pilot Program beginning in August 2022, which provided participating riders with an unlimited regional transportation pass to use on bus, rail, and ferry service in the Bay Area; and

WHEREAS, MTC desires to expand the CBP Pilot Program participation to all Bay Area operators, including FAST, who use the Clipper payment system; and

WHEREAS, FAST recommends that the City Council authorize FAST’s participation in Phase 2 of the CBP Program from December 1, 2023, until June 30, 2026.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute and submit all required documents, including the execution of any changes allowing for FAST’s continued program participation after June 30, 2026.

Section 2. FAST staff shall forward a copy of this resolution and other future information as may be required to MTC and other agencies as may be appropriate.

Packet Page 156 of 249Attachment 1 Page 1 of 2

RES. NO. 2023-264

PASSED AND ADOPTED this 7th day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 157 of 249Attachment 1 Page 2 of 2

CLIPPER® BAY PASS PILOT PROGRAM PARTICIPATION AGREEMENT This Clipper® BayPass Pilot Program Participation Agreement (the “Agreement”) is entered into as of the ____ day of __________, 2023 (the “Effective Date”), by and among the Metropolitan Transportation Commission (“MTC”) and the following transit operators participating in the Clipper® BayPass Pilot Program (referred to herein individually as an “Operator” or collectively as the “Operators”)1:

Alameda-Contra Costa Transit District (“AC Transit”); Golden Gate Bridge Highway and Transportation District (“GGBHTD”); the San Francisco Bay Area Rapid Transit District (“BART”); the City and County of San Francisco, acting by and through its Municipal Transportation Agency ("SFMTA"); the San Mateo County Transit District ("SamTrans"); the Santa Clara Valley Transportation Authority (“VTA”); the Peninsula Corridor Joint Powers Board (“Caltrain”); Central Contra Costa Transit Authority; City of Fairfield, as the operator of Fairfield and Suisun Transit; City of Petaluma; Eastern Contra Costa Transit Authority; Livermore/Amador Valley Transit Authority; Marin County Transit District; Napa Valley Transportation Authority; Solano County Transit; Sonoma County Transit; Sonoma-Marin Area Rail Transit (“SMART”); Vacaville City Coach; Western Contra Costa Transit Authority; San Francisco Bay Area Water Emergency Transportation Authority; City of Santa Rosa; and City of Union City.

MTC and the Operators are referred to herein collectively as the “Parties” or individually as a “Party”.

RECITALS

WHEREAS, on November 15, 2021, the Fare Integration Task Force, a special committee of the Clipper Executive Board, consisting of transit operators, MTC, and county transportation agencies, adopted a Bay Area Transit Fare Policy Vision Statement which called for the “deployment of an all-transit agency institutional/employer pass demonstration pilot in 2022, with a focus on educational institutions, affordable housing properties, and employers of various sizes, pending available resources/technical considerations;” and WHEREAS, as of January 1, 2023 several Operators offer their own employer/institutional pass products, such as AC Transit’s EasyPass Program, Caltrain’s GO Pass Program, SamTrans’ Way2Go Program, and VTA’s SmartPass Program, collectively referred to as “Preexisting Institutional Pass Products;” and
WHEREAS, the Clipper BayPass Pilot Program was created in 2022 under the direction of the Fare Integration Task Force in order to deliver on the commitment to establish an institutional/employer pass pilot to evaluate the impact that an unlimited institutional regional transit pass may have on transit ridership, revenues, and customer experience. The Clipper BayPass Pilot Program is administered by staff from MTC and BART; and WHEREAS, the Clipper BayPass Pilot Program utilizes the Clipper fare payment system product known as the “Events Pass”. The Clipper BayPass Pilot Program provides individual participants with a transit pass good for unlimited travel on all transit services operated by the Operators that accept Clipper, with the exception of Cable Car service operated by the SFMTA (“Clipper BayPass”).; and
WHEREAS, on August 1, 2022, the Parties launched Phase 1 of the Clipper BayPass Pilot Program at the University of California, Berkeley, San Francisco State University, San Jose State University, Santa Rosa Junior College and 13 affordable housing properties managed by MidPen Housing Corporation (“Clipper BayPass Phase 1 Participants”); and Packet Page 158 of 249Attachment 2 Page 1 of 29

Clipper® BayPass Pilot Participation Agreement

WHEREAS, Operators consented to participate in Phase 1 of the Clipper BayPass Pilot Program prior to the August 1, 2022 launch of the program through written consent, consisting of governing board approval and/or executive director/general manager approval as conveyed to MTC by respective Operators; and
WHEREAS, Clipper BayPass Phase 1 Participants received Clipper BayPass at no cost as each of these institutional participants was in an existing contractual relationship with at least one Operator to purchase a transit pass product that provided access to one or more Operators’ transit service. MTC allocated State Transit Assistance funds to each Operator, starting in FY 2022-23 and to continue until the conclusion of the Phase 1 Pilot, to backfill any revenue impact from use of the Clipper BayPass by Clipper BayPass Phase 1 Participants; and WHEREAS, Phase 2 of the Clipper BayPass Pilot Program will offer the Clipper BayPass product for sale to up to 10 employers and/or institutions in the Bay Area with a combined total of up to 20,000 individuals. Each employer/institutional customer of Phase 2, with the exception of Preexisting Institutional Pass Product customers, will enter into a one-year contract with MTC which will set forth the financial terms of the purchase of the Clipper BayPass product. Contracts will be subject to renewal on an annual basis, with financial terms subject to change. Preexisting Institutional Pass Product customers will maintain their existing contractual relationship with the Operator offering their Preexisting Institutional Pass Product with a separate additional contract with MTC for Phase 2 of the Clipper BayPass Pilot unless the Operator, MTC, and customer mutually agree to another contracting arrangement; and
WHEREAS, Phase 2 of the Clipper BayPass Pilot Program will begin on December 1, 2023 and continue to no later than June 30, 2026; and
WHEREAS, the Clipper BayPass program is designed with a goal of generating new riders and new revenue sources for transit operators, and to broaden access to institutional pass programs; and
WHEREAS, During Phase 2 of the Clipper BayPass Pilot Program, Clipper BayPass will not be offered at a price that undercuts the cost of any Preexisting Institutional Pass Products. The cost of Clipper BayPass to any employer will be above the cost of any Preexisting Institutional Pass Product for operators that serve the employer’s physical location. Service is defined as a rail station or bus stop within three miles of an employer’s physical location; and WHEREAS, During Phase 2 of the Clipper BayPass Pilot Program in San Mateo County and Santa Clara County, Clipper BayPass will only be offered to Preexisting Institutional Pass Product customers of Caltrain’s GoPass Program within three miles of a Caltrain rail station or VTA’s SmartPass Program outside of three miles of a Caltrain rail station; and WHEREAS, Phase 2 of the Clipper BayPass Pilot program is designed in a manner that protects existing transit operator revenues, especially for operators with existing institutional pass programs; and
WHEREAS, MTC and Clipper BayPass project staff will continue to engage with operator staff and executives to share pilot findings, project updates, and to collect feedback from transit operators about the program; and
WHEREAS, MTC and Clipper BayPass project staff will proactively seek input and consent from Operators before any long-term program is established; and Packet Page 159 of 249Attachment 2 Page 2 of 29

Clipper® BayPass Pilot Participation Agreement

WHEREAS, it is the understanding of the parties that the pricing and revenue distribution terms in this agreement do not establish a precedent for pricing or revenue distribution in any post-pilot Clipper BayPass program that might be established. The terms of any such future program are subject to later negotiation. Any Operator will have the discretion to participate or not participate in any future post-pilot Clipper BayPass program that that might be established;

NOW, THEREFORE, in consideration of the facts recited above, the Parties agree as follows:

ARTICLE I
Operator Responsibilities
Each Operator agrees to:

A. Participate in the Clipper BayPass Pilot program for the remaining period of the Phase 1 Pilot, lasting until July 31, 2024.

B. Participate in the Clipper BayPass pilot program for the entirety of the Phase 2 Pilot lasting from the Effective Date until no later than June 30, 2026.

C. Provide in-kind staff and administrative support needed to successfully deliver and administer the Clipper BayPass Pilot program at the Operator.

D. Partner with MTC, other Operators, and/or their designated third-party consultants for the Clipper BayPass Pilot to organize evaluation and research activities including surveys, focus groups, and other similar research methods over the course of the Pilot.

E. Facilitate the payment to the Operator of revenues generated by the sale of Clipper BayPass to institutions during Phase 2 by MTC.

ARTICLE II
MTC Responsibilities
MTC agrees to:

A. Administer the Clipper BayPass Pilot program for the remaining period of the Phase 1 Pilot, lasting until July 31, 2024.

B. Administer the Clipper BayPass Pilot program for the entirety of the Phase 2 Pilot lasting from December 1, 2023 until no later than June 30, 2026.

C. Provide in-kind staff and administrative support needed to successfully deliver and administer the Clipper BayPass Pilot program, including managing the contractual relationship with employer customers, customer support, new business development, financial management, public information, communications, and technology support/operations.

D. Provide regular updates to the Fare Integration Task Force or any designated successor body on the status of the Clipper BayPass Pilot program.

E. Conduct an evaluation of the Clipper BayPass Pilot, as directed by the Fare Integration Task Force or any designated successor body.

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F. Collect revenue generated by sales from the Phase 2 Clipper BayPass Pilot Product (“Phase 2 revenue”) under the terms of individual contracts with employer/institutional customers.

G. Allocate Phase 2 revenues and any other approved funds to the Parties under the terms set forth in Article III.

ARTICLE III
Program Revenues

A. Any Phase 2 revenue generated by the sales of Clipper BayPass to an employer/ institutional customer that was not a customer of an Operator’s Preexisting Institutional Pass Product on either January 1, 2020 or on the Effective Date shall be allocated by MTC amongst the Parties based on actual passenger usage of the Clipper BayPass Phase 2 product at a rate equal to a regular Adult Clipper fare for each trip taken.

B. Any Phase 2 revenue generated by the sales of Clipper BayPass to an employer/ institutional customer that was a customer of an Operator’s Preexisting Institutional Pass Product on either January 1, 2020 or on the Effective Date shall first be allocated to the Operator holding the Preexisting Institutional Pass Product contract with the employer/institutional customer in an amount equal to the cost of the Preexisting Institutional Pass Product for that employer/institutional customer during the current fiscal year at the time. Remaining revenues not allocated to the Operator holding the Preexisting Institutional Pass Product contract will be available to allocate according to the process described in subsection A.

C. Should the Phase 2 revenue be in excess of the amount needed to reimburse Operators under the terms described in Article III, subsections A and B, these additional revenues up to a limit of $1,000,000 or whatever costs were incurred by MTC to establish the Phase 2 program, whichever is less, shall be available to reimburse MTC for the operation and management of the Clipper BayPass Pilot program subject to the approval of the Fare Integration Task Force or any designated successor body. All additional excess revenues, beyond the limit described above, will be allocated to transit operators based on each operator’s share of overall Phase 2 ridership.

D. Should the Phase 2 revenue be insufficient to reimburse Operators under the terms described in Article III, subsections A and B, MTC may use budgeted and MTC Commission approved funds (“revenue backstop”), currently $5,000,000 as of the Effective Date, as an alternative source of funding to reimburse Operators.

E. The project team, consisting of MTC and BART staff, will keep the Fare Integration Task Force or any designated successor body updated on a regular basis on Phase 2 revenues, usage, and interested customers, and MTC will not enter into additional contracts with employer/institutional customers if it is determined by MTC that the $5,000,000 revenue backstop may be insufficient to fully reimburse Operators the terms described in Article III, subsections A and B.

F. Should any existing employer/institutional customer of one of the Operators’ Preexisting Institutional Pass Products express an interest in purchasing the Clipper BayPass product, the Clipper BayPass will only be offered to the existing employer/institutional customer as upgrade to their Preexisting Institutional Pass Product. MTC will manage a Packet Page 161 of 249Attachment 2 Page 4 of 29

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supplemental contract for the BayPass upgrade, and the Parties will strive to align operational processes between the Clipper BayPass and the Preexisting Institutional Pass programs.

ARTICLE IV
Indemnification

A. Mutual Indemnification. No Party to this Agreement (including any of its directors, commissioners, officers, agents or employees) shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by any other Party under or in connection with this Agreement. Pursuant to Government Code Section 895.4, each Party agrees to fully indemnify and hold other Parties harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by such indemnifying Party under or in connection with this Agreement and for which such indemnifying Party would otherwise be liable.

B. Operator Indemnification of MTC. Notwithstanding the provisions of Subsection A above, each Operator shall indemnify, hold harmless, and defend MTC (including any of its directors, commissioners, officers, agents or employees) from any and all claims or liability resulting from any action or inaction on the part of such Operator relating to its responsibilities under or in connection with this Agreement.

C. MTC Indemnification of Operators. Notwithstanding the provisions of Subsection A above, MTC shall indemnify, hold harmless, and defend each Operator (including any of its directors, commissioners, officers, agents or employees) from any and all claims or liability resulting from any action or inaction on the part of MTC under or in connection with this Agreement.

ARTICLE V
Term

The term of the Agreement shall begin upon the Effective Date and continue until June 30, 2026, unless terminated by written agreement of the Parties.

ARTICLE VI
Changed Circumstances

Any Party may initiate informal discussions among the Parties concerning the provisions of this Agreement, based on its assessment that changes in other factors external to the Agreement indicate that it would be in the best interests of one or more Parties to consider revisions to the Agreement. If a majority of Parties agree, the Parties will then jointly evaluate the changed circumstances to determine what, if any, revisions to the Agreement are necessary or desirable. Any agreed-upon changes shall require an amendment to the Agreement approved and executed by all Parties.

ARTICLE VII
Legal Representation and Common Interest

The Parties recognize a mutuality of interest, and a need for joint cooperation in legal matters relating to Clipper. In furtherance of this common interest, any communications among Parties and counsel for any of the Parties shall be confidential and protected from disclosure to any third party by each and every privilege – including, but not limited to, the attorney-client privilege, the attorney work product privilege, and the pooled information privilege – notwithstanding the dissemination of the communications and work product among Parties by the counsel that made the information available in the first instance. If Packet Page 162 of 249Attachment 2 Page 5 of 29

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information covered by the privileges is requested by a third party pursuant to a subpoena or other discovery request, then counsel receiving the request shall notify in a timely fashion the counsel who disclosed the information so that the privileges against disclosure may be asserted.

Should any Party withdraw from or otherwise terminate its participation in the Clipper program, such withdrawal or termination shall not impair the privileges that protect any information that has been shared prior to such action. Any Party that withdraws or terminates its participation in the Clipper program shall promptly return all privileged materials that the Party has received.

ARTICLE VIII
Confidential Information
Either MTC or an Operator (the “Receiving Party”) may, in the course of carrying out its responsibilities under this Agreement, have access to proprietary or confidential information owned by the other Party (“the Disclosing Party”), the disclosure of which to third parties may damage the Disclosing Party. Such proprietary or confidential information must be held by the Receiving Party in confidence and used only in performing its responsibilities as provided in the Agreement. The Receiving Party shall exercise at least the same standard of care it would use to protect its own proprietary or confidential information.

SIGNATURES ON SUBSEQUENT PAGES

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IN WITNESS WHEREOF, this Agreement has been duly authorized and executed by the Parties hereto on the dates specified below by their duly authorized representatives.

Metropolitan Transportation Commission Approved as to form:

Kathleen Kane, General Counsel

Name: Andrew B. Fremier Matthew Lavrinets, Senior Counsel Title: Executive Director

Date:

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Alameda-Contra Costa Transit District Approved as to form:

Name: Michael A. Hursh Jill A. Sprague, General Counsel Title: General Manager

Date:

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Golden Gate Bridge, Highway and Approved as to form:

Transportation District

Name: Denis J. Mulligan Kimon Manolius, General Counsel Title: General Manager

Date:

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San Francisco Bay Area Rapid Transit District Approved as to form:

Name: Robert M. Powers Matthew Burrows, General Counsel Title: General Manager

Date:

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Clipper® BayPass Pilot Participation Agreement

City and County of San Francisco Approved as to form:

Municipal Transportation Agency David Chiu, City Attorney

Name: Jeffrey Tumlin Robin M. Reitzes, Deputy City Attorney Title: Director of Transportation

Date:

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San Mateo County Transit District Approved as to form:

Name: April Chan Joan L. Cassman, General Counsel
Title: General Manager/CEO

Date:

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Santa Clara Valley Transportation Authority Approved as to form:

Name: Carolyn Gonot Evelynn Tran, General Counsel
Title: General Manager/Chief Executive Officer

Date:

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Peninsula Corridor Joint Powers Board Approved as to form:

Name: Michelle Bouchard James Harrison, General Counsel Title: Executive Director

Date:

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Central Contra Costa Transit Authority Approved as to form:

Name: William Churchill Julie Sherman, General Counsel Title: General Manager

Date:

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City of Fairfield Approved as to form:

Fairfield and Suisun Transit

Name: David Gassaway David Lim, City Attorney
Title: City Manager

Date:

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City of Petaluma Approved as to form:

Name: Peggy Flynn Eric W. Danly, City Attorney
Title: City Manager

Date:

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Eastern Contra Costa Transit Authority Approved as to form:

Name: Rashidi Barnes Eli Flushman, General Counsel
Title: Chief Executive Officer

Date:

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Livermore/Amador Valley Transit Authority Approved as to form:

Name: Christy Wegener Michael N. Conneran, General Counsel Title: Executive Director

Date:

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Marin County Transit District Approved as to form:

Name: Nancy E. Whelan Kerry Gerchow, County Counsel
Title: General Manager

Date:

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Napa Valley Transportation Authority Approved as to form:

Name: Kate Miller Osman Mufti, General Counsel
Title: Executive Director

Date:

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Solano County Transit Approved as to form:

Name: Beth Kranda Bernadette Shilts Curry, County Counsel Title: Executive Director

Date:

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City of Santa Rosa Approved as to form:

Name: Maraskeshia Smith Sue A. Gallagher, City Attorney Title: City Manager

Date:

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Sonoma-Marin Area Rail Transit District Approved as to form:

Name: Eddy Cumins Thomas Lyons, General Counsel
Title: General Manager

Date:

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Vacaville City Coach Approved as to form:

Name: Brian McLean Melinda C. H. Stewart, City Attorney Title: Assistant Director of Public Works

Date:

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Western Contra Costa Transit Authority Approved as to form:

Name: Robert Thompson Michael N. Conneran, General Counsel Title: General Manager

Date:

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San Francisco Bay Area Water Emergency Approved as to form:

Transportation Authority

Name: Seamus Murphy Steve Miller, General Counsel
Title: Executive Director

Date:

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Sonoma County Transit Approved as to form:

Name: Bryan Albee Jeremy Fonseca, General Counsel
Title: Transit Systems Manager

Date:

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City of Union City Approved as to form:

Name: Joan Malloy Kristopher J. Kokotaylo, City Attorney Title: City Manager

Date:

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Agenda Item No: 11.

AGENDA REPORT
DATE:November 7, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­265 of the City Council of the City of Fairfield Approving a Funding Agreement Between the City of Fairfield and the Solano Transportation Authority for Transition of SolanoExpress Commuter Services
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed resolution would authorize the city manager to enter into a funding agreement totaling $888,269 between the City of Fairfield and the Solano Transportation Authority (STA) to reimburse the City for costs related to the transition of the SolanoExpress Green Express Line in April 2022, and the Blue Line in August 2023.

DISCUSSION
In October 2021, the STA Board approved a plan to transition SolanoExpress commuter services to a single operator, Solano County Transit. Until this time, FAST had operated the Green Express and Blue Line, which were two of the four SolanoExpress lines. The City and STA staff negotiated an amount of $888,269 that FAST would receive to cover costs related to transitioning Solano Express from two operators to one operator. The funding agreement between the City and STA would allow the City to recoup staffing and other costs associated with decommissioning and transferring nine Motor Coach Industries (MCI) commuter buses to Solano County Transit, totaling $888,269.

FINANCIAL IMPACT
The City would receive State Transit Assistance funding from STA totaling $888,269 to reimburse the Transportation Enterprise Fund for costs incurred to coordinate and transition SolanoExpress Green Express and Blue Lines to Solano County Transit in fiscal year (FY) 2021­2022 and FY 2022­2023.

There would be no impact on the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
Packet Page 187 of 249

Agenda Item No: 11.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­265 of the City Council of the City of Fairfield Approving a FundingAgreement Between the City of Fairfield and the Solano Transportation Authority forTransition of SolanoExpress Commuter ServicesRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe proposed resolution would authorize the city manager to enter into a funding agreement totaling$888,269 between the City of Fairfield and the Solano Transportation Authority (STA) to reimburse theCity for costs related to the transition of the SolanoExpress Green Express Line in April 2022, and theBlue Line in August 2023.DISCUSSIONIn October 2021, the STA Board approved a plan to transition SolanoExpress commuter services to asingle operator, Solano County Transit. Until this time, FAST had operated the Green Express and BlueLine, which were two of the four SolanoExpress lines. The City and STA staff negotiated an amount of$888,269 that FAST would receive to cover costs related to transitioning Solano Express from twooperators to one operator. The funding agreement between the City and STA would allow the City torecoup staffing and other costs associated with decommissioning and transferring nine Motor CoachIndustries (MCI) commuter buses to Solano County Transit, totaling $888,269.FINANCIAL IMPACTThe City would receive State Transit Assistance funding from STA totaling $888,269 to reimburse theTransportation Enterprise Fund for costs incurred to coordinate and transition SolanoExpress GreenExpress and Blue Lines to Solano County Transit in fiscal year (FY) 2021­2022 and FY 2022­2023.There would be no impact on the General Fund.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION N/A
ALTERNATIVE ACTION
The council may choose not to execute the funding agreement, but this is not recommended as not executing the funding agreement would mean the City would not receive agreed upon expense reimbursement coordinated by the Metropolitan Transportation Commission.

STAFF CONTACT
Diane Feinstein, Transportation Manager
(707) 434­3808
[email protected]
COORDINATED WITH
Solano Transportation Authority, Metropolitan Transportation Commission ATTACHMENTS:

Description
Proposed Resolution
Proposed Funding Agreement between the STA and the City of Fairfield REVIEWERS:

Reviewer Action Date
Feinstein, Diane Approved 10/23/2023 ­ 7:24 PM
Kaushal, Paul Approved 10/24/2023 ­ 12:42 AM
Beavers, Esther Approved 10/24/2023 ­ 10:50 AM
Beavers, Esther Approved 10/24/2023 ­ 10:51 AM
Packet Page 188 of 249

CITY OF FAIRFIELD

RESOLUTION NO. 2023-265

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING A FUNDING

AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND THE SOLANO TRANSPORTATION

AUTHORITY FOR TRANSITION OF SOLANOEXPRESS COMMUTER SERVICES

WHEREAS, the City of Fairfield’s transit system called FAST operated the SolanoExpress Green Express Line until April 2022, and the Blue Line until August 2022; and

WHEREAS, the Solano Transportation Authority (STA) authorized the City to receive $888,269 to coordinate and facilitate the transition of SolanoExpress Green Express and Blue Lines to Solano County Transit; and

WHEREAS, the Funding Agreement with the Solano Transportation Authority for the SolanoExpress Transition Plan (Funding Agreement) outlines what is included as reimbursement for transitioning SolanoExpress Commuter Services.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute the Funding Agreement in the amount of $888,269.

Section 2. The city manager, public works director, or the transportation manager is hereby authorized to do all things necessary and proper to implement the above-mentioned agreement.

PASSED AND ADOPTED this 7th day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

___________________________

CITY CLERK
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FUNDING AGREEMENT

BETWEEN

THE SOLANO TRANSPORTATION AUTHORITY
AND

CITY OF FAIRFIELD

FOR THE SOLANO EXPRESS TRANSITION PLAN

This Funding Agreement ("Agreement") is made as of ___________________, 2023 between the Solano Transportation Authority, a joint powers authority consisting of the cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun, Vacaville and Vallejo, and the County of Solano, ("STA"), and City of Fairfield, a municipal corporation ("City"), each individually referred to as a “Party” and collectively as the “Parties”.

RECITALS

WHEREAS, STA and its member agencies have coordinated intercity transit services, marketed as Solano Express, with the goal of continuing to provide and enhance intercity transit services throughout Solano County since 1997; and

WHEREAS, STA, Solano County, the incorporated cities in Solano County providing transit services (Dixon, Fairfield, Suisun City, and Vacaville), and SolTrans has agreed to fund, express transit services as part of an Intercity Transit Funding Agreement including express route transit service; and

WHEREAS, STA staff recommended at the July 14, 2021 STA Board meeting to consider transitioning to a one operator contract model for all of the Solano Express service with a development of a transition plan; and

WHEREAS, STA took action at the October 2021 Board meeting to approve the final framework of the Solano Express Transition Plan; and

WHEREAS, STA has Population-Based State Transit Assistance Funds allocated for one-time transitional costs from MTC for the City of Fairfield to offset the cost of decommissioning and transferring of the Solano Express buses; and

WHEREAS, STA and City desire to enter into this Agreement to memorialize the allocation of one-time transitional costs to the City to facilitate the transfer of Solano Express service.

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AGREEMENT

NOW THEREFORE, in consideration of the mutual promises set forth in this Agreement, the Parties agree as follows:

Part I
Funding

1. STA and City agree that City’s one-time transitional costs is $888,269 to cover the transitional costs for transfer of Solano Express service.

2. City agrees to submit appropriate documentation to MTC for reimbursement of one-time transitional costs funded through Solano County’s Population-Based State Transit Assistance Funds .

Part II
General Terms and Conditions

A. Term of Agreement
This Agreement shall remain in effect upon completion of the reimbursement by MTC, unless it is terminated or amended earlier as stipulated in this Agreement. This Agreement may also be terminated due to Project funding shortfalls or other unforeseen event(s), as mutually agreed to by the Parties.

B. Indemnification
Each Party shall indemnify, defend, protect, hold harmless, and release the other, their elected bodies, officers, agents, and employees, from and against any and all claims, losses, proceedings, damages, causes of action, liability, costs, or expense (including attorneys’ fees and witness costs) arising from or in connection with, or caused by any negligent act or omission or willful misconduct of such indemnifying Party. This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying Party under workers’ compensation acts, disability benefit acts, or other employee benefit acts.

C. No Waiver
The waiver by any Party of any breach or violation of any requirement of this Agreement shall not be deemed a waiver of any such breach in the future, or of the breach of any other requirement of this Agreement.

D. Assignability
No Party to this Agreement shall assign or transfer any interest nor performing any duties or obligations, without the prior written consent of the other Parties, and any attempt by a Party to so assign or transfer this Agreement or any rights, duties or obligations arising shall be void and of no effect.

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E. Governing Law and Venue
The construction and interpretation of this Agreement and the rights and duties of the Parties shall be governed by the laws of California with venue residing in Solano County.

F. Force Majeure
No Party shall be liable or deemed in default for any delay or failure in performance under this Agreement or for any interruption of services, directly or indirectly, from acts of god, civil or military authority, acts of public enemy, war, strikes, labor disputes, shortages of suitable parts, materials, labor or transportation, or any similar cause beyond the reasonable control of the Party.

G. Notices
All notices required or authorized by this Agreement shall be in writing and shall be delivered in person or by deposit in the United States mail, by certified mail, postage prepaid, return receipt requested. Any mailed notice, demand, request, consent, approval or communication that a Party desires to give to the other Parties shall be addressed to the other Parties at the addresses set forth below. A Party may change its address by notifying the other Parties of the change of address.

Any notice sent by mail in the manner prescribed by this paragraph shall be deemed to have been received on the date noted on the return receipt or five days following the date of deposit, whichever is earlier.

SOLANO TRANSPORTATION AUTHORITY
Daryl K. Halls, Executive Director
423 Main Street
Suisun City, CA 94585
Attn: Ron Grassi, Director of Programs

CITY OF FAIRFIELD
David Gassaway, City Manager
1000 Webster Street
Fairfield, CA 94533
Attn: Diane Feinstein, Transportation Manager

H. Prior Agreements and Amendments
This Agreement represents the entire agreement of the Parties regarding the matter described, and no representation, warranties, inducements or oral agreements have been made by the Parties except as expressly set forth in this Agreement. This Agreement may only be modified by a written amendment duly executed by the Parties.

I. Severability
If any provision or portion of this Agreement is found by any court of competent jurisdiction to be unenforceable or invalid such provision shall be severable and shall not impair the enforceability of any other provision of this Agreement.

J. Compliance with all Laws
The Parties shall observe and comply with all federal, state and local laws, ordinances, and codes including those of the Federal Highway Administration (FHWA) and Federal Transit Authority (FTA).

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K. Non-Discrimination Clause

1. During performing this Agreement, the Parties and their subcontractors shall deny no benefits or privileges to any person on the basis of race, religion, color, ethnic group identification, national origin, ancestry, physical handicap, mental disability, medical condition, marital status, age, sex or sexual orientation, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religion, color, ethnic group identification, national origin, ancestry, physical handicap, mental disability, medical condition, marital status, age, sex or sexual orientation. Each Party shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

2. The Parties shall comply with Title VI of the Civil Rights Act of 1964, the Fair Employment and Housing Act (Government Code section 12900, et seq.), the regulations promulgated under it (Title 2, California Code of Regulations, section 7285.0, et seq.), Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (sections 11135-11139.5) and any state or local regulations adopted to implement the foregoing, as such statutes and regulations may be amended from time to time.

L. Access to Records and Retention
All Parties, acting through their duly authorized representative, and any federal or state grantor agency providing all or part of the funding associated with this Agreement, the State Controller, the Comptroller General of the United States, and the duly authorized representatives of the Parties, shall have access to any books, documents, papers and records of any Party directly pertinent to the matter of this Agreement to make audit, examination, excerpts and transcriptions.

Except where longer retention is required by any federal or state law, the Parties shall maintain all required records for three years after final payment for any work associated with this Agreement, or after all pending matters are closed, whichever is later.

This Agreement was executed by the Parties on the day and year first written above.

SOLANO TRANSPORTATION AUTHORITY CITY OF FAIRFIELD

By: ________________________________
Daryl K. Halls, Executive Director

By: ________________________________
David Gassaway, City Manager Approved as to form:

By: ________________________________
Megan J. Callaway, Executive Director
Approved as to form:

By: ________________________________
David G. Lim, City Attorney

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Agenda Item No: 12.

AGENDA REPORT
DATE:November 7, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­266 of the City Council of the City of Fairfield Ordering the Summary Vacation of the Public Service Easements Formerly Adjacent to and Within a Guittard Way Cul­de­Sac
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City Council previously vacated a portion of the Guittard Way right­of­way, per Resolution No. 2022­ 115. A 15­foot­wide public service easement (PSE) exists along that portion of the vacated right­of­way.

At the time of vacation, Pacific Gas & Electric (PG&E), AT&T, and Comcast had not yet relocated their utilities, requiring the 15­foot PSE to remain. The utilities have since been relocated and the PSE is now ready to be vacated. The recommended action will vacate the PSE reserved in the recorded resolution and vacate the 15­foot­wide PSE adjacent to the vacated portion of Guittard Way.

DISCUSSION
Trammel Crow (Developer) received approval from the Fairfield Planning Commission to construct a 204,000+/­ square foot light industrial/distribution building, including improvements extending Guittard Way, on APN 0028­200­710. A reservation of a PSE was made at the request of PG&E, AT&T, and Comcast over the vacated portion of Guittard Way, which easement was intended to remain until the construction of the extended street right­of­way was completed. The street extension and relocation of all utilities is now complete, so this reserved PSE is no longer needed. In addition, the City will vacate the 15­foot­wide PSE that was previously dedicated to the City on the Parcel Map filed in Book 45 of Parcel Maps, at page 1, Solano County Records, and conveyed to the City by a recorded Grant of Easement, said easement being adjacent to the vacated street right­of­way.

FINANCIAL IMPACT
There will be no cost to the City due to vacation of these easements.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Packet Page 194 of 249

Agenda Item No: 12.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­266 of the City Council of the City of Fairfield Ordering the SummaryVacation of the Public Service Easements Formerly Adjacent to and Within a GuittardWay Cul­de­SacRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City Council previously vacated a portion of the Guittard Way right­of­way, per Resolution No. 2022­115. A 15­foot­wide public service easement (PSE) exists along that portion of the vacated right­of­way.At the time of vacation, Pacific Gas & Electric (PG&E), AT&T, and Comcast had not yet relocated theirutilities, requiring the 15­foot PSE to remain. The utilities have since been relocated and the PSE isnow ready to be vacated. The recommended action will vacate the PSE reserved in the recordedresolution and vacate the 15­foot­wide PSE adjacent to the vacated portion of Guittard Way.DISCUSSIONTrammel Crow (Developer) received approval from the Fairfield Planning Commission to construct a204,000+/­ square foot light industrial/distribution building, including improvements extending GuittardWay, on APN 0028­200­710. A reservation of a PSE was made at the request of PG&E, AT&T, andComcast over the vacated portion of Guittard Way, which easement was intended to remain until theconstruction of the extended street right­of­way was completed. The street extension and relocation ofall utilities is now complete, so this reserved PSE is no longer needed. In addition, the City will vacatethe 15­foot­wide PSE that was previously dedicated to the City on the Parcel Map filed in Book 45 ofParcel Maps, at page 1, Solano County Records, and conveyed to the City by a recorded Grant ofEasement, said easement being adjacent to the vacated street right­of­way.FINANCIAL IMPACTThere will be no cost to the City due to vacation of these easements.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Chapter 9 of the California Streets and Highways Code authorizes the council to vacate public easements if they are not required for utility purposes. Staff agrees the proposed vacation is appropriate.

ALTERNATIVE ACTION
If the council has any questions, the recommended action may be postponed until the questions are addressed.

STAFF CONTACT
Trisha Curran, Senior Engineering Technician
(707) 428­7471
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Vicinity Map
Easements to be Vacated
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 10/23/2023 ­ 7:46 PM
Kaushal, Paul Approved 10/24/2023 ­ 12:43 AM
Beavers, Esther Approved 10/24/2023 ­ 10:51 AM
Beavers, Esther Approved 10/24/2023 ­ 10:52 AM
Packet Page 195 of 249

CITY OF FAIRFIELD

RESOLUTION NO. 2023-266

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ORDERING THE SUMMARY

VACATION OF THE PUBLIC SERVICE EASEMENTS FORMERLY ADJACENT TO AND WITHIN A

GUITTARD WAY CUL-DE-SAC

WHEREAS, Chapter 4 of the California Streets and Highways Code, Division 9, Part 3, authorizes the City Council to summarily vacate streets, highways, and public service easements if said easements or portions thereof are not required for street and utility purposes; and

WHEREAS, the City has easements for public service purposes that affect the parcel known as Assessor’s Parcel Number 028-200-710. One easement was dedicated to the City by parcel map filed of record December 9, 2003, in Book 45 of Parcel Maps, on page 1, Solano County Records.

This easement was also conveyed to the City by Grant of Easement recorded December 3, 2002, as Document No. 200200158081, Solano County Records. Another easement was reserved in the resolution recorded November 8, 2022, as Document No. 202200071645, Solano County Records; and

WHEREAS, utility facilities are no longer located within these easement areas; and

WHEREAS, pursuant to California Streets and Highways Code Section 8334(a), the City has determined these public service easements are no longer needed for public purposes.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council finds and determines that the recitals contained herein are true and correct.

Section 2. The council finds that the vacation of the public service easements in their existing locations is consistent with the City’s General Plan.

Section 3. Pursuant to the authority granted in Section 8330 et seq. of the California Streets and Highways Code, the council orders the summary vacation of these existing public service easements and any and all interests that the City may have therein , as described and shown in Exhibit A-1 and Exhibit B-1. Upon the recordation of this resolution, the public service easements are hereby vacated and shall no longer constitute public easements of the City.

Packet Page 196 of 249Attachment 1 Page 1 of 2

RES. NO. 2023-266

Section 4. The city clerk shall:
(a) Certify the adoption of this resolution; and
(b) Cause a certified copy of this resolution to be recorded in the Office of the Recorder of the County of Solano in accordance with the provisions of California Streets and Highways Code, Section 8336; and

(c) Within 15 days of the adoption of this resolution, give written notice of the vacation to any local agency requesting such notice pursuant to the applicable law.

PASSED AND ADOPTED this 7th day of November, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY/ BERTANI / CARR / PANDURO / TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

__________________________

CITY CLERK
Packet Page 197 of 249Attachment 1 Page 2 of 2

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Packet Page 198 of 249Attachment 2 Page 1 of 1

Exhibit A-1
Packet Page 199 of 249Attachment 3 Page 1 of 7

EXHIBIT "A"

LEGAL DESCRIPTION

PSE TO BE VACATED

ALL THAT CERTAIN REAL PROPERTY SITUATED IN THE CITY OF FAIRFIELD, COUNTY OF SOLANO, STATE OF CALIFORNIA, BEING DESCRIBED AS FOLLOWS:

BEING A PORTION OF THE PARCEL 1, AS SHOWN ON THAT CERTAIN PARCEL MAP, FILED FOR RECORD ON DECEMBER 9, 2003, IN BOOK 45 OF PARCEL MAPS, AT PAGE 1, OFFICIAL RECORDS SOLANO COUNTY, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:

COMMENCING AT THE MOST SOUTHEASTERLY CORNER OF SAID PARCEL 1, SAID POINT ALSO BEING ON THE NORTHERLY RIGHT OF WAY LINE OF GUITTARD WAY,( 59' WIDE); THENCE ALONG THE SOUTHERLY LINE OF SAID PARCEL 1 AND SAID NORTHERLY RIGHT OF WAY LINE, SOUTH 89° 59' 07" WEST, 432.27 FEET TO THE POINT OF BEGINNING; THENCE LEAVING SAID LINE, SOUTH 89° 59' 07" WEST, 163.71 FEET TO A POINT ON THE SAID SOUTHERLY LINE OF PARCEL 1 AND THE SAID NORTHERLY RIGHT OF WAY LINE, SAID POINT BEING THE BEGINNING OF A NON-TANGENT 65.00 FOOT RADIUS CURVE TO THE RIGHT; THENCE ALONG SAID SOUTHERLY LINE OF PARCEL 1 AND THE SAID NORTHERLY RIGHT OF WAY LINE, THE FOLLOWING TWO (2) COURSES:
1) ALONG THE ARC OF SAID NON-TANGENT CURVE, THE CENTER OF WHICH BEARS NORTH 84° 41' 2111 EAST, THROUGH A CENTRAL ANGLE OF 166° 35' 54", AN ARC DISTANCE OF 189.00 FEET, TO A POINT OF REVERSE CURVATURE, AND
2) ALONG THE ARC OF 39.50 FOOT RADIUS CURVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 71 ° 18' 08", AN ARC DISTANCE OF 49.16 FEET TO THE POINT OF BEGINNING.

CONTAINING 7,618 SQUARE FEET OR 0.1749 ACRES OF LAND, MORE OR LESS.

AS SHOWN ON EXHIBIT B, ATTACHED HERETO AND MADE A PART HEREOF.

KIER & WRIGHT CIVIL ENGINEERS & SURVEYORS, INC.
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Packet Page 200 of 249Attachment 3 Page 2 of 7

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SQUARE FEET
TOTAL

CURVE TABLE
CURVE # RADIUS DELTA LENGTH
C1 65.00' 166'35'54" 189.00'
C2 39.50' 71'18'08" 49.16'
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2850 Collier Canyon Road
Livermore, CA 94551
Phone: (925) 245-8788
www.kierwright.com
EXHIBIT "B"
P.S.E. TO BE VACATED

CITY OF FAIRFIELD, SOLANO COUNTY
DATE OCT., 2022
SCALE 1" = 30'
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JO B NO . A21548
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Exhibit B-1
Packet Page 202 of 249Attachment 3 Page 4 of 7

E X H IB IT "A "

L E G A L D E S C R IP T IO N

P U B LI C S ER V IC E E A S E M E N T V A C A T IO N

ALL THAT CERTAIN REAL PROPERTY SITUATED IN THE CITY OF FAIRFIELD, COUNTY OF SOLANO, STATE OF CAUFORNiA, BEii~G DESCRiBED AS FOLLOWS:

BEING A PORTION OF THE PARCEL 1, AS SHOWN ON THAT CERTAIN PARCEL MAP, FILED FOR RECORD ON DECEMBER 9, 2003, IN BOOK 45 OF PARCEL MAPS, AT PAGE 1, OFFICIAL RECORDS SOLANO COUNTY, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:

COMMENCING AT THE MOST SOUTHEASTERLY CORNER OF SAID PARCEL 1, SAID POINT ALSO BEING ON THE NORTHERLY RIGHT OF WAY LINE OF GUITTARD WAY,( 59' WIDE); THENCE CONTINUING ALONG THE SOUTHERLY LINE OF SAID PARCEL 1 AND SAID NORTHERLY RIGHT OF WAY LINE, SOUTH 89° 59' 07" WEST, 432.27 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG THE SOUTHERLY LINE OF SAID PARCEL 1 AND SAID NORTHERLY RIGHT OF WAY LINE, THE FOLLOWING TWO (2) COURSES:
1) ALONG THE ARC OF A 39.50 FOOT RADIUS CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 71° 18' 08", AN ARC DISTANCE OF 49.16 FEET TO A POINT OF REVERSE

CURVATURE, AND
2) ALONG THE ARC OF A 65.00 FOOT RADIUS CURVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 199° 26' 33", AN ARC DISTANCE OF 226.26 FEET.

THENCE LEAVING SAID NORTHERLY RIGHT OF WAY LINE, AND ALONG THE SOUTHERLY LINE OF SAID PARCEL 1, SOUTH 89° 58' 21" WEST, 18.07 FEET;
THENCE LEAVING SAID SOUTHERLY LINE, THE FOLLOWING THREE (3) COURSES:
1) ALONG THE ARC OF A NON-TANGENT 80.00 FOOT RADIUS CURVE TO THE RIGHT, WHOSE CENTER POINT BEARS NORTH 59° 51' 48" EAST, THROUGH A CENTRAL ANGLE OF 191 ° 25' 27", AN ARC DISTANCE OF 267.28 FEET TO A POINT OF REVERSE

CURVATURE,
2) ALONG THE ARC OF A 24.50 FOOT RADIUS CURVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 71° 18' 08", AN ARC DISTANCE OF 30.49 FEET, AND 3) SOUTH 00° 00' 53" EAST, 15.00 FEET TO THE POINT OF BEGINNING.

CONTAINING 4,298 SQUARE FEET OR 0.0987 ACRES OF LAND, MORE OR LESS.

Packet Page 203 of 249Attachment 3 Page 5 of 7

A S S H O W N O N E X H IB IT B , A TT A C H ED H ER E T O A N D M A D E A P A R T H ER E O F .

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Packet Page 204 of 249Attachment 3 Page 6 of 7

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EXH IBIT 11B11

PUBLIC SERVIC E EAS EMENT VACATIO N
Phone: (925) 245-8788
www.kierwright.com I CITY OF FAIRFIELD, SOLANO COUNTY
DATE
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Z: \2021\A2!548\DWG\SURvT:Y\PLATS\A21543-PD-DSE.dwg 2-1622. 07: 17:34 AM qlcmb Packet Page 205 of 249Attachment 3 Page 7 of 7

Agenda Item No: 13.

AGENDA REPORT
DATE:November 7, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­267 of the City Council of the City of Fairfield Approving the Purchase for the Security Operations Center (SOC) and Security Event Information Management (SEIM) Services and Managed Risk Services Annual Renewal from Reseller SHI International (SHI)
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield Information Technology Department (IT) is recommending the purchase for the Security Operations Center (SOC) and Security Event Information Management (SEIM) services and Managed Risk services annual renewal from reseller SHI International (SHI).

DISCUSSION
The City’s IT Department seeks approval from City Council to continue using 24/7 Cyber SOC for cybersecurity event management, notification, mitigation, event correlation, and protecting City systems from ransomware and other malicious cyber threats. The SEIM and SOC solutions directly address IT security audit areas including event logging, retention, threat monitoring, and provides a “second set of hands” event response for the City should a security event require additional support. This tool ties in holistically with the Managed Risk tool which allows IT visibility, prioritization, reporting, and assigning vulnerability remediation efforts of applications and various Internet of Things (IoT) devices across the network for electric charging stations, existing Closed­Circuit Television (CCTV) cameras, traffic signal controllers, and more. Proliferating non­operating system devices with proprietary hardware and firmware must be monitored and remediated for vulnerabilities. This tool allows City's IT staff to report, gain visibility and begin remediation prioritization efforts across the enterprise regardless of software, hardware, or firmware. This allows IT to track, prioritize, assign, remediate and report via an effective process with dashboard visibility to IT staff.

The project aligns with the council goal of Organizational Excellence and Objective “Develop strong and effective systems and processes.”
Packet Page 206 of 249

Agenda Item No: 13.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­267 of the City Council of the City of Fairfield Approving the Purchasefor the Security Operations Center (SOC) and Security Event Information Management(SEIM) Services and Managed Risk Services Annual Renewal from Reseller SHIInternational (SHI)RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City of Fairfield Information Technology Department (IT) is recommending the purchase for theSecurity Operations Center (SOC) and Security Event Information Management (SEIM) services andManaged Risk services annual renewal from reseller SHI International (SHI).DISCUSSIONThe City’s IT Department seeks approval from City Council to continue using 24/7 Cyber SOC forcybersecurity event management, notification, mitigation, event correlation, and protecting City systemsfrom ransomware and other malicious cyber threats. The SEIM and SOC solutions directly address ITsecurity audit areas including event logging, retention, threat monitoring, and provides a “second set ofhands” event response for the City should a security event require additional support. This tool ties inholistically with the Managed Risk tool which allows IT visibility, prioritization, reporting, and assigningvulnerability remediation efforts of applications and various Internet of Things (IoT) devices across thenetwork for electric charging stations, existing Closed­Circuit Television (CCTV) cameras, traffic signalcontrollers, and more. Proliferating non­operating system devices with proprietary hardware andfirmware must be monitored and remediated for vulnerabilities. This tool allows City's IT staff to report,gain visibility and begin remediation prioritization efforts across the enterprise regardless of software,hardware, or firmware. This allows IT to track, prioritize, assign, remediate and report via an effectiveprocess with dashboard visibility to IT staff.The project aligns with the council goal of Organizational Excellence and Objective “Develop strong and effective systems and processes.”
FINANCIAL IMPACT
The total renewal costs for three years from 11/29/2023 to 11/28/2026, is $543,334. The City will be purchasing using a cooperatively negotiated purchasing agreement through Sourcewell Technology Solutions Contract #: 081419­SHI.

FY24 – 11/29/2023 – 11/28/2024 ­ $167,368
FY25 – 11/29/2024 – 11/28/2025 ­ $180,750
FY26 – 11/29/2025 – 11/28/2026 ­ $195,216
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to authorize the annual expenditure for cybersecurity operations and event management services, which would leave the City extremely vulnerable due to the existing and increasing threat landscape and the City unable to view and prioritize vulnerabilities in hardware and software of systems and applications attached to the City’s network.

STAFF CONTACT
Eudora Fleischman, IT Infrastructure and Security Manager (707) 428­7527
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Quotes
REVIEWERS:

Reviewer Action Date
Chaudhary, Savita Approved 10/23/2023 ­ 3:38 PM
Beavers, Esther Approved 10/23/2023 ­ 4:54 PM
Beavers, Esther Approved 10/23/2023 ­ 4:55 PM
Packet Page 207 of 249

CITY OF FAIRFIELD

RESOLUTION NO. 2023-267

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE PURCHASE

FOR THE SECURITY OPERATIONS CENTER (SOC) AND SECURITY EVENT INFORMATION

MANAGEMENT (SEIM) SERVICES AND MANAGED RISK SERVICES ANNUAL RENEWAL FROM

RESELLER SHI INTERNATIONAL (SHI)

WHEREAS, the City uses a 24/7 Cyber Security Operations Center (SOC) for cybersecurity event information management, notification, mitigation, event correlation, and protecting City systems from ransomware and other malicious cyber threats; and

WHEREAS, the City uses Managed Risk services, which allows the Information Technology (IT) visibility, prioritization, reporting, and assigning vulnerability remediation efforts of applications and various Internet of Things (IoT) devices across the network; and

WHEREAS, the contract contains an information security record that would reveal vulnerabilities to, or otherwise increase the potential for an attack on, an information technology system of the City of Fairfield (Government Code 7929.210); and

WHEREAS, the City’s IT Infrastructure and Security Division proposes to purchase the Security Operations Center (SOC) and Security Event Information Management (SEIM) services and Managed Risk services annual renewal from reseller SHI International (SHI) from the Cybersecurity Project (OITCYBEROP) to cover the purchase and taxes not to exceed $543,334 for a three-year term.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council authorizes the purchase of the Security Operations Center (SOC) and Security Event Information Management (SEIM) services and Managed Risk services annual renewal from reseller SHI International (SHI)not to exceed $543,334 from the Computer Fund 522 (Cyber Security Project OITCYBEROP) which includes three years of subscription and support from November 29, 2023, to November 28, 2026.

Section 2. The council further authorizes the city manager or his designee to take all steps necessary to implement this resolution.

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RES. NO. 2023-267

PASSED AND ADOPTED this 7th day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

______________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

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Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2023 – 11/28/2024
Note: Year 1 of 3 - Billed Upfront

7  Managed Risk server license

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2023 – 11/28/2024
Note: Year 1 of 3 - Billed Upfront
211 $69.58 $14,681.38

8  Platform - Users and Servers

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2023 – 11/28/2024
Note: Year 1 of 3 - Billed Upfront
1011 $0.00 $0.00

9  IR JumpStart Retainer

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2023 – 11/28/2024
Note: Year 1 of 3 - Billed Upfront
1 $0.00 $0.00

Subtotal $167,367.37
*Tax $0.00
Total $167,367.37
*Tax is estimated. Invoice will include the full and final tax due.

Additional Comments
By submitting an order in reference to this quotation, you are providing approval to the below terms:

This is a three (3) year with an annual payment structure. In the event that sufficient funds are not available to the City of Fairfield during the Subscription Term, are not able to be appropriated by the City of Fairfield, or cannot be budgeted by the City of Fairfield for the Solutions, the City of Fairfield shall have the right to terminate this Subscription without further liability. In no event will the City of Fairfield be eligible for a refund of any prepaid, unused Subscription Fees as a result of such termination.

Please reference SHI Quote 23976761 for Year 2, and SHI Quote 23976759 for Year 3. delivery of the products, services, and Solutions described herein are governed by the applicable Agreement located at  (or such other agreement executed by   and the end user). The terms of this Order Form are Confidential Information and may not be disclosed except as otherwise provided in the applicable Agreement.

The customer agrees that all payments will be paid in a timely manner based on the payment schedule below.

Installment Payments: All payments are due NET 30 from their respective invoice date.

Billing schedule:
(SHI Quote 23976762) - Payment 1: $167,367.37 due Net 30 from the original purchase (SHI Quote 23976761) - Payment 2: $180,749.15 will be invoiced 1 year from the original purchase date and due NET 30 (SHI Quote 23976759) - Payment 3: $195,215.87 will be invoiced 2 years from the original purchase date and due NET 30 Total 3-Year Cost: $543,332.39
Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will need to ensure compliance with the funding program.

Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.

Packet Page 211 of 249Attachment 2 Page 2 of 9

Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item.

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Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2024 – 11/28/2025
Note: Year 2 of 3 - Invoiced 1 year from the original purchase date and due NET 30

7  Managed Risk server license

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2024 – 11/28/2025
Note: Year 2 of 3 - Invoiced 1 year from the original purchase date and due NET 30 211 $75.15 $15,856.65

8  Platform - Users and Servers

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2024 – 11/28/2025
Note: Year 2 of 3 - Invoiced 1 year from the original purchase date and due NET 30 1011 $0.00 $0.00

9  IR JumpStart Retainer

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2024 – 11/28/2025
Note: Year 2 of 3 - Invoiced 1 year from the original purchase date and due NET 30 1 $0.00 $0.00

Subtotal $180,749.15
*Tax $0.00
Total $180,749.15
*Tax is estimated. Invoice will include the full and final tax due.

Additional Comments
By submitting an order in reference to this quotation, you are providing approval to the below terms:

This is a three (3) year with an annual payment structure. In the event that sufficient funds are not available to the City of Fairfield during the Subscription Term, are not able to be appropriated by the City of Fairfield, or cannot be budgeted by the City of Fairfieldfor the Solutions, the City of Fairfield shall have the right to terminate this Subscription without further liability. In no event will the City of Fairfield be eligible for a refund of any prepaid, unused Subscription Fees as a result of such termination.

Please reference SHI Quote 23976762 for Year 1, and SHI Quote 23976759 for Year 3. delivery of the products, services, and Solutions described herein are governed by the applicable Agreement located at  (or such other agreement executed by   and the end user). The terms of this Order Form are Confidential Information and may not be disclosed except as otherwise provided in the applicable Agreement.

The customer agrees that all payments will be paid in a timely manner based on the payment schedule below.

Installment Payments: All payments are due NET 30 from their respective invoice date.

Billing schedule:
(SHI Quote 23976762) - Payment 1: $167,367.37 due Net 30 from the original purchase (SHI Quote 23976761) - Payment 2: $180,749.15 will be invoiced 1 year from the original purchase date and due NET 30 (SHI Quote 23976759) - Payment 3: $195,215.87 will be invoiced 2 years from the original purchase date and due NET 30 Total 3-Year Cost: $543,332.39
Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will need to ensure compliance with the funding program.

Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.

Packet Page 214 of 249Attachment 2 Page 5 of 9

Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item.

Packet Page 215 of 249Attachment 2 Page 6 of 9

Pricing Proposal
Quotation #:  23976759
Created On:  9/22/2023
Valid Until:  9/29/2023

CA-City of Fairfield  Inside Sales Manager -
Public Sector

Eudora Fleischman
1000 Webster Street
Fairfield, CA 94533
United States
Phone: 707-428 -7527
Fax:

Email:[email protected]

Christopher Fisahn
290 Davidson Ave
Somerset, NJ 08873
Phone: 7325648573
Fax:

Email:[email protected]
All Prices are in US Dollar (USD)
Product Qty Your Price Total

1  MDR Log Retention - 1 year

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2025 – 11/28/2026
Note: Year 3 of 3 - Invoiced 2 years from the original purchase date and due NET 30 1011 $13.53 $13,678.83

2  200 Series Sensor

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2025 – 11/28/2026
Note: Year 3 of 3 - Invoiced 2 years from the original purchase date and due NET 30 2 $3,004.84 $6,009.68

3  MDR server license

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2025 – 11/28/2026
Note: Year 3 of 3 - Invoiced 2 years from the original purchase date and due NET 30 211 $154.60 $32,620.60

4  MDR Office 365 user license

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2025 – 11/28/2026
Note: Year 3 of 3 - Invoiced 2 years from the original purchase date and due NET 30 750 $9.00 $6,750.00

5  MDR user license

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2025 – 11/28/2026
800 $75.14 $60,112.00
Packet Page 216 of 249Attachment 2 Page 7 of 9

Note: Year 3 of 3 - Invoiced 2 years from the original purchase date and due NET 30 6  Managed Risk user license

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2025 – 11/28/2026
Note: Year 3 of 3 - Invoiced 2 years from the original purchase date and due NET 30 800 $73.65 $58,920.00

7  Managed Risk server license

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2025 – 11/28/2026
Note: Year 3 of 3 - Invoiced 2 years from the original purchase date and due NET 30 211 $81.16 $17,124.76

8  Platform - Users and Servers

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2025 – 11/28/2026
Note: Year 3 of 3 - Invoiced 2 years from the original purchase date and due NET 30 1011 $0.00 $0.00

9  IR JumpStart Retainer

Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
Coverage Term: 11/29/2025 – 11/28/2026
Note: Year 3 of 3 - Invoiced 2 years from the original purchase date and due NET 30 1 $0.00 $0.00

Subtotal $195,215.87
*Tax $0.00
Total $195,215.87
*Tax is estimated. Invoice will include the full and final tax due.

Additional Comments
By submitting an order in reference to this quotation, you are providing approval to the below terms:

This is a three (3) year with an annual payment structure. In the event that sufficient funds are not available to the City of Fairfield during the Subscription Term, are not able to be appropriated by the City of Fairfield, or cannot be budgeted by the City of Fairfieldfor the Solutions, the City of Fairfield shall have the right to terminate this Subscription without further liability. In no event will the City of Fairfield be eligible for a refund of any prepaid, unused Subscription Fees as a result of such termination.

Please reference SHI Quote 23976762 for Year 1, and SHI Quote 23976761 for Year 2. delivery of the products, services, and Solutions described herein are governed by the applicable Agreement located at  (or such other agreement executed by   and the end user). The terms of this Order Form are Confidential Information and may not be disclosed except as otherwise provided in the applicable Agreement.

The customer agrees that all payments will be paid in a timely manner based on the payment schedule below.

Installment Payments: All payments are due NET 30 from their respective invoice date.

Billing schedule:

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(SHI Quote 23976762) - Payment 1: $167,367.37 due Net 30 from the original purchase (SHI Quote 23976761) - Payment 2: $180,749.15 will be invoiced 1 year from the original purchase date and due NET 30 (SHI Quote 23976759) - Payment 3: $195,215.87 will be invoiced 2 years from the original purchase date and due NET 30 Total 3-Year Cost: $543,332.39
Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will need to ensure compliance with the funding program.

Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.

Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item.

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Agenda Item No: 14.

AGENDA REPORT
DATE:November 7, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­268 of the City Council of the City of Fairfield Approving a Professional Services Agreement with Park Consulting Group to Implement EnerGov Land Management System (LMS), Permitting and License Software RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Information Technology (IT) Department seeks approval for a professional services agreement with Park Consulting Group (PCG) to implement EnerGov land management system (LMS), permitting and licensing software.

DISCUSSION
The EnerGov permitting and licensing software (owned by Tyler Technologies) is one of the components of the Fairfield Fast Forward project to modernize the City’s Enterprise Resource Planning (ERP) system, plays a crucial role in the Fairfield Fast Forward initiative aimed at modernizing the City's ERP system.

EnerGov serves as an integrated LMS, Planning, and Permitting System, enabling the City to generate revenue from permits and licenses issued to individuals and businesses operating within the City of Fairfield.

The current permitting and licensing application, TRAKiT, is nearing the end of its operational lifespan, demanding significant staff resources for upkeep. The replacement of TRAKiT with EnerGov is scheduled to commence its implementation in January 2024, with an estimated duration of approximately 20 months.

PCG provides in­depth understanding of the functionality and structure of the EnerGov software, necessary to create custom reports, develop efficient workflows. And to assist with go­live support.

Therefore, the City seeks to engage with PCG for software implementation, enhancement and maintenance services related to EnerGov system.The City's IT Department is requesting a Sole Source contract with PCG due to the inability to identify other companies with a similar level of expertise in Packet Page 219 of 249

Agenda Item No: 14.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­268 of the City Council of the City of Fairfield Approving aProfessional Services Agreement with Park Consulting Group to Implement EnerGovLand Management System (LMS), Permitting and License SoftwareRECOMMENDED ACTIONAdopt resolution. STATEMENT OF ISSUEThe Information Technology (IT) Department seeks approval for a professional services agreement withPark Consulting Group (PCG) to implement EnerGov land management system (LMS), permitting andlicensing software.DISCUSSIONThe EnerGov permitting and licensing software (owned by Tyler Technologies) is one of the componentsof the Fairfield Fast Forward project to modernize the City’s Enterprise Resource Planning (ERP)system, plays a crucial role in the Fairfield Fast Forward initiative aimed at modernizing the City's ERPsystem.EnerGov serves as an integrated LMS, Planning, and Permitting System, enabling the City to generaterevenue from permits and licenses issued to individuals and businesses operating within the City ofFairfield.The current permitting and licensing application, TRAKiT, is nearing the end of its operational lifespan,demanding significant staff resources for upkeep. The replacement of TRAKiT with EnerGov isscheduled to commence its implementation in January 2024, with an estimated duration ofapproximately 20 months.PCG provides in­depth understanding of the functionality and structure of the EnerGov software,necessary to create custom reports, develop efficient workflows. And to assist with go­live support.

Therefore, the City seeks to engage with PCG for software implementation, enhancement and maintenance services related to EnerGov system.The City's IT Department is requesting a Sole Source contract with PCG due to the inability to identify other companies with a similar level of expertise in EnerGov software.

PCG has received strong recommendations from both Tyler/EnerGov and has a track record of providing comparable services to various jurisdictions utilizing EnerGov. The wealth of knowledge, insights, lessons learned, and experience gained from PCG's involvement in 30 EnerGov projects will be invaluable to the City of Fairfield, enhancing their resources and offering valuable insights into challenges and best practices. With PCG's assistance, the City's EnerGov implementation is expected to proceed smoothly and achieve success within the expected timeframe.

The project aligns with the Council’s Goal of Organizational Excellence and Strategy for Developing Effective and Efficient Systems and Processes.

FINANCIAL IMPACT
The total amount requested is $557,400 to enter into the professional services agreement with PCG to assist in the implementation of the EnerGov LMS, Permitting and Licensing software.

The initial term of this agreement is for 19 months, starting January 1, 2024, through August 1, 2025.

The funds are available in the Computer Fund 522 (Project CITEGOV002).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
City Council may choose not to adopt the resolution. However, continued use of the existing outdated system which has fallen behind the City’s business needs and leaves the City vulnerable to modern cybersecurity threats as some components of the legacy system are no longer supported with current fixes and software patches to defend against those threats. If the agreement with PCG is not approved, this will adversely impact staff resources, problem resolution, and implementation timeline.  Without the services of PCG, the City lacks a trusted advisory and expert staff to assist in the implementation of EnerGov with our software vendor, Tyler Technologies.

STAFF CONTACT
Jeff Bertany, IT Manager
(707) 428­7531
[email protected]
COORDINATED WITH
City Attorney's Office, Community Development Department, Finance Department, Public Works Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Chaudhary, Savita Approved 10/23/2023 ­ 8:32 PM
Beavers, Esther Approved 10/24/2023 ­ 10:46 AM
Packet Page 220 of 249

Agenda Item No: 14.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­268 of the City Council of the City of Fairfield Approving aProfessional Services Agreement with Park Consulting Group to Implement EnerGovLand Management System (LMS), Permitting and License SoftwareRECOMMENDED ACTIONAdopt resolution. STATEMENT OF ISSUEThe Information Technology (IT) Department seeks approval for a professional services agreement withPark Consulting Group (PCG) to implement EnerGov land management system (LMS), permitting andlicensing software.DISCUSSIONThe EnerGov permitting and licensing software (owned by Tyler Technologies) is one of the componentsof the Fairfield Fast Forward project to modernize the City’s Enterprise Resource Planning (ERP)system, plays a crucial role in the Fairfield Fast Forward initiative aimed at modernizing the City's ERPsystem.EnerGov serves as an integrated LMS, Planning, and Permitting System, enabling the City to generaterevenue from permits and licenses issued to individuals and businesses operating within the City ofFairfield.The current permitting and licensing application, TRAKiT, is nearing the end of its operational lifespan,demanding significant staff resources for upkeep. The replacement of TRAKiT with EnerGov isscheduled to commence its implementation in January 2024, with an estimated duration ofapproximately 20 months.PCG provides in­depth understanding of the functionality and structure of the EnerGov software,necessary to create custom reports, develop efficient workflows. And to assist with go­live support.Therefore, the City seeks to engage with PCG for software implementation, enhancement andmaintenance services related to EnerGov system.The City's IT Department is requesting a Sole Sourcecontract with PCG due to the inability to identify other companies with a similar level of expertise inEnerGov software.PCG has received strong recommendations from both Tyler/EnerGov and has a track record ofproviding comparable services to various jurisdictions utilizing EnerGov. The wealth of knowledge,insights, lessons learned, and experience gained from PCG's involvement in 30 EnerGov projects willbe invaluable to the City of Fairfield, enhancing their resources and offering valuable insights intochallenges and best practices. With PCG's assistance, the City's EnerGov implementation is expectedto proceed smoothly and achieve success within the expected timeframe.The project aligns with the Council’s Goal of Organizational Excellence and Strategy for DevelopingEffective and Efficient Systems and Processes.FINANCIAL IMPACTThe total amount requested is $557,400 to enter into the professional services agreement with PCG toassist in the implementation of the EnerGov LMS, Permitting and Licensing software. The initial term of this agreement is for 19 months, starting January 1, 2024, through August 1, 2025. The funds are available in the Computer Fund 522 (Project CITEGOV002). PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONCity Council may choose not to adopt the resolution. However, continued use of the existing outdatedsystem which has fallen behind the City’s business needs and leaves the City vulnerable to moderncybersecurity threats as some components of the legacy system are no longer supported with currentfixes and software patches to defend against those threats. If the agreement with PCG is not approved,this will adversely impact staff resources, problem resolution, and implementation timeline.  Without theservices of PCG, the City lacks a trusted advisory and expert staff to assist in the implementation ofEnerGov with our software vendor, Tyler Technologies.STAFF CONTACTJeff Bertany, IT Manager(707) 428­[email protected] WITHCity Attorney's Office, Community Development Department, Finance Department, Public WorksDepartmentATTACHMENTS:DescriptionProposed ResolutionProposed AgreementREVIEWERS:Reviewer Action Date Chaudhary, Savita Approved 10/23/2023 ­ 8:32 PM
Beavers, Esther Approved 10/24/2023 ­ 10:46 AM
Beavers, Esther Approved 10/24/2023 ­ 10:47 AM
Packet Page 221 of 249

CITY OF FAIRFIELD

RESOLUTION NO. 2023-268

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING A PROFESSIONAL

SERVICES AGREEMENT WITH PARK CONSULTING GROUP TO IMPLEMENT ENERGOV LAND

MANAGEMENT SYSTEM (LMS), PERMITTING AND LICENSING SOFTWARE

WHEREAS, the City of Fairfield plans to implement the EnerGov Land Management Systems (LMS), Permitting and Licensing software as part of the Fairfield Fast Forward Project to modernize the City’s Enterprise Resource Planning (ERP) system; and

WHEREAS, the City is replacing the existing legacy permitting and licensing system with a modern, integrated application from its ERP vendor, Tyler Technologies; and

WHEREAS, the City Information Technology (IT) Department has an immediate need for a consultant to provide professional services for the City’s EnerGov System implementation, enhancement, and support; and

WHEREAS, the City IT Department proposes to engage with Park Consulting Group to assist in the implementation of the EnerGov Land Management System (LMS), Permitting and Licensing software; and

WHEREAS, the City's IT Department is requesting a Sole Source contract with PCG due to the inability to identify other companies with a similar level of expertise in EnerGov software; and

WHEREAS, the lessons learned and insight from PCG’s 30 EnerGov projects will be invaluable to the City of Fairfield with their expert application resources and the foresight of challenges and best practices. With the assistance of PCG, the City’s EnerGov implementation is expected to proceed smoothly and achieve success within the expected timeframe; and

WHEREAS, the funds are available in the Computer Fund 522 (Project CITEGOV002) in the amount of $557,400 for the implementation of work.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council authorizes the Professional Services Agreement with Park Consulting Group, Inc., for professional services to assist in the implementation of the EnerGov LMS, Permitting and Licensing software in the amount of $557,400 from the Computer Fund 522 Project CITEGOV002.

Section 2. The council hereby authorizes the city manager or designee to take all steps necessary to implement this resolution.

Packet Page 222 of 249Attachment 1 Page 1 of 2

RES. NO. 2023-268

PASSED AND ADOPTED this 7th day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 223 of 249Attachment 1 Page 2 of 2

1 Revised 06/01/2022

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of _____________, 2023, by and between the City of Fairfield, a municipal corporation (the “CITY") and Park Consulting Group ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
7) TERM. This agreement shall be in effect through August 1, 2025; or until the scope of work is completed.
8) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 9) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 10) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

Packet Page 224 of 249Attachment 2 Page 1 of 19

2 Revised 06/01/2022
11)NOTICES. This Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: Jeffrey Bertany
E-mail:[email protected]
Address: 1000 Webster Street
Fairfield, CA 94533
Telephone: (707) 428-7531
Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Glenn Park
E-mail: [email protected]
Address: 200 Spectrum Center Drive, Suite 300
Irvine, CA 92618
Telephone: (626) 224-1656
EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation
By:__________________________________

CONSULTANT
By:___________________________________
Packet Page 225 of 249Attachment 2 Page 2 of 19

3 Revised 06/01/2022
EXHIBIT “A”

SCOPE OF SERVICE
See Following Page
Packet Page 226 of 249Attachment 2 Page 3 of 19

PARK CONSULTING GROUP
Page | 1

SCOPE OF SERVICES AND COST PROPOSAL
City of Fairfield Land Management System Implementation Park Consulting Group (PCG) will provide the City of Fairfield advisory, project management, and implementation professional services for the City’s Land Management Systems (LMS) Implementation Project:

Proposal Date: October 6, 2023; Expiration Date: December 31, 2023 A.PCG will deliver services for the City of Fairfield with the activities associated with the City’s LMS implementation project such as those listed below:

Project Advisory (up to 16 hours per month):
•Support the City’s project lead and manager of review of project scope, goals, timeline, milestones and deliverables with Tyler Tech PM •Attend project meetings with staff and project stakeholders. This may include internal project briefings and project briefings with Tyler, in addition to others as requested.
•Support escalation for questions and issues from the project team and address and/or escalate issues / risks as they come up.
•Provide feedback on leading best practices to maximize system capabilities. •Provide feedback on leading best practices for project implementation and deployment processes.

Permit Module Record Types Documentation and Configuration:
•Park Consulting Group will be responsible for completing the Permit Module design documentation requirements provided by Tyler Tech and the associated configuration. Services will be focused on the Permit Types and Workclasses provided in Appendix A – Permit Type and Workclasses.

Assess & Define Documentation
•Facilitate working sessions with department SMEs to complete system configuration questionnaires.
•Facilitate reviews and updates of questionnaire documentations including Record Types, Custom Fields, Workflows, and Fees.
•Support management of questionnaires to the Tyler Tech project sharepoint site, including input and responses of comments from the City and Tyler Tech and track status changes until completion of questionnaires. •Provide feedback on design decisions and apply leading practices to maximize EnerGov system capabilities and recommend deployment and implementation approaches, as requested.
•Attend meetings with Tyler Tech related to questionnaire reviews and updates.

EXHIBIT "A"

SCOPE OF SERVICE
Packet Page 227 of 249Attachment 2 Page 4 of 19

PARK CONSULTING GROUP
Page | 2
Configuration & Build
•Deliver configuration of Permit Module processes from approved General Questionnaires and Case Type Questionnaires based on Appendix A – Permit Type and Workclasses.
• Facilitation of reviews with the City’s functional leads who are responsible to validate approved questionnaires.
•Resolve configuration corrections identified that do not align with approved questionnaires by City’s SMEs and technical team.
• Work with the Tyler Tech and City's Project Manager and staff to ensure issues are tracked and responded to within required turnaround SLAs. • Support retesting and verification of issue resolution of configuration corrections. • Work with City functional leads to ensure documentation is updated and centrally tracked with adequate detail and responses to questions and feedback are within defined contractual SLAs.
• PCG will support City-owned User Acceptance Testing and End User training (up to 40 hours per month).

Cutover and Go-Live Activities
•Provide 1-week of onsite support for production cutover, Go-Live support, post-Go-Live stabilization, and system troubleshooting. • Work with the Tyler Tech and City's Project Manager and staff to ensure issues are tracked and responded to within required turnaround SLAs.

Form/ Reports Design and Development:
•Provide report writing services to develop up to 25 City-determined non- standard forms and reports (examples include application forms, permit forms, certificates, letters, regulatory reports, and statistical reports). •Forms and reports will be tracked in Tyler Tech’s project sharepoint tracker. •Forms and reports will be developed utilizing Crystal Reports or SSRS •City’s SMEs will test, respond to comments and updates, and provide sign-off on developed forms and reports.

EXHIBIT "A"

SCOPE OF SERVICE
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PARK CONSULTING GROUP
Page | 3
B.Key Assumptions:
•The City has performed and completed a comprehensive future-state needs assessment and process definition project. The scope of this project are defined based on the needs and processes from the project. Other processes, capabilities, and user groups not associated to the needs assessment will be considered out of scope.
•PCG shall be responsible for LMS advisory services, configuration documentation, and development activities for the items listed in Appendix A – Permit Types and Workclasses (Assess & Define and Build & Validate Phases). •PCG shall be responsible for up to 25 forms / reports to be developed in Crystal Reports or SSRS (approved forms/ reports cancelled by the City after the commencement of specifications and build work will be billed full rates). •PCG will provide up to 40 hours per month of configuration support to the City for User Acceptance Testing and End User Training phases of the project. •City will provide a primary project management contact that is available to the project at least 30 hours per week throughout the duration of services. •City will provide process leads and subject matter experts to serve as project team members that are available throughout the duration of services to successfully deliver PCG services. Required minimum of 25%-50% FTE per Lead/ SME per week.
•City and Tyler Tech will own Plan Module Assess & Define (A&D) and Configuration, Code Module A&D and Configuration, License Module A&D and Configuration, GIS Setup, Integration Development, Data Conversion, User Acceptance Testing, and End User Training activities.
•City estimates PCG should have the full ability to deliver the project remotely with minimal on-site visits. When there are instances the City requests PCG for onsite meetings and onsite project work, travel expenses will be applied in accordance to the cost proposal details.
•Remote access to EnerGov (EPL), Project Management systems, and current LMS system will be needed upon the start of services. This includes, and is not limited to, access to VPN/virtual desktop logins, Google Chrome and Internet Explorer, EnerGov (EPL) Application with Admin Permissions, EnerGov Application Server, EnerGov Services Server, EnerGov (EPL) Database and DB Server, and Tyler Tech Project Sharepoint.

EXHIBIT "A"

SCOPE OF SERVICE
Packet Page 229 of 249Attachment 2 Page 6 of 19

PARK CONSULTING GROUP
Page | 4
C.Cost Proposal:
•Duration of Services: 19-months, based on Tyler Tech proposed timeline.

Key Project Dates
Project Start 1/2/2024
A&D Completion 2/13/2024
Conversion Initial Submission 9/7/2024
Forms Markup Submissions 10/22/2024
EnerGov Configuration Completion 9/20/2024
System Testing Completion 5/17/2025
End User Training Completion 7/17/2025
Production Cutover Date 7/15/2025
•Total Compensation:

PCG’s services are billed on a fixed monthly basis based on the phases of the project. Billing will begin upon project initiation with Tyler Tech. Scope is based on Project Advisory of up to 16 hours/ month, Documentation and Configuration for record types listed in Appendix A – Permit Types and Workclasses, Support during UAT and End User Training of up to 40 hours/ month, and Development of up to 25 forms / reports.

Project Phase Months Start Finish
Per
Month Total
Assess & Define 2 Jan-24 Feb-24 $25,520 $51,040
Build & Config 11 Mar-24 Jan-25 $29,920 $329,120
User Acceptance Testing (UAT) 4 Feb-25 May-25 $12,320 $49,280 Support through Training 2 Jun-25 Jul-25 $12,320 $24,640 Go-Live Support (1 week onsite) Jul-25 Jul-25 $23,320
Report Development (25 Forms/
Reports @ $2,400 / report) $60,000
Travel Expenses (20 days @
$1,000 per day per consultant) $20,000
Total 19 Months $557,400
Any additional services will be billed on a time and materials basis based on the rate table below:

Project Resource 2024 Rates 2025 Rates
Senior Project Consultant $250/ Hour $265/ Hour
Project Consultant $200/ Hour $215/ Hour
EXHIBIT "A"

SCOPE OF SERVICE
Packet Page 230 of 249Attachment 2 Page 7 of 19

PARK CONSULTING GROUP
Page | 5
APPENDIX A – PERMIT TYPES AND WORKCLASSES
Dept/ Division Permit Type Workclasses
Fire Fire Sprinkler Systems Fire Hydrant(s) Flow Test (per site) Fire Fire Sprinkler Systems Fire Sprinkler System - NFPA 13 Fire Fire Sprinkler Systems Fire Pump (per pump)
Fire Fire Sprinkler Systems Modification to Sprinkler System - NFPA 13 Fire Fire Sprinkler Systems Residential Sprinkler System Fire Fire Sprinkler Systems Fire Alarm Systems
Fire Fire Sprinkler Systems Underground Fireline (UGFL) Fire Fire Sprinkler Systems Special Systems
Fire Fire Sprinkler Systems Hood & Duct System (per system) Fire Fire Sprinkler Systems Tanks/HazMat
Fire Fire Sprinkler Systems Special Request / Other
Building Commercial New
Building Commercial Alterations
Building Commercial Additions
Building Commercial Demolition
Building Commercial Solar
Building Commercial Ground Mount Solar
Building Commercial Temporary Structure
Building Commercial Accessory Structure
Building Commercial Roof/Re-roof
Building Commercial Gas Line
Building Commercial Windows/Doors (Includes Structural Changes) Building Commercial Swimming Pool/Spa
Building Commercial Plumbing
Building Commercial Electrical
Building Commercial Energy Storage System
Building Commercial Mechanical
Building Commercial Generators
Building Commercial Temporary Trailer
Building Commercial Signs
Building Commercial Grading & Drainage
Building Commercial Cell Tower / Antenna
Building Multi-Family New
Building Multi-Family Alterations
Building Multi-Family Garage/Carport
Building Residential New
Building Residential Alterations
Building Residential Demolition
Building Residential Windows/Doors (Includes Structural Changes) Building Residential Temporary Structure
Building Residential Accessory Structure
Building Residential Addition
Building Residential Gas Line
Building Residential Deck/Pergola/Patio Cover
Building Residential Swimming Pool/Spa
Building Residential Plumbing
EXHIBIT "A"

SCOPE OF SERVICE
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PARK CONSULTING GROUP
Page | 6
Dept/ Division Permit Type Workclasses
Building Residential Electrical
Building Residential Mechanical
Building Residential Solar
Building Residential Grading & Drainage
Building Residential Fence
Building One Stop AC/Water Heater/Furnace
Building One Stop Electrical Service Change
Building One Stop Windows/Doors (No Structural Changes) Building One Stop Roof/Re-roof
Building One Stop Gas Line
Building One Stop Sewer Line Repair
Building One Stop Solar
Building One Stop Plumbing
Building One Stop Electrical
Building One Stop Mechanical
Public Works Encroachment Permit Encroachment Permit
Public Works Water Construction Permit Water Construction Permit Public Works Water Meter Tracking Water Meter Tracking
Public Works Small Wireless 5G Small Wireless 5G
Planning Special Event Permit Special Event Permit
EXHIBIT "A"

SCOPE OF SERVICE
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4 Revised 06/01/2022
EXHIBIT “B”

PAYMENT
1)The total contract price for services rendered by CONSULTANT under this Agreement shall be as specified below:

Additional services will be billed on a time and materials basis based on the rate table below:

Project Resource 2024 Rates 2025 Rates
Senior Project Consultant $250 / Hour $265 / Hour
Project Consultant $200 / Hour $215 / Hour
2)Payment shall be made to CONSULTANT on a time and materials basis, and CONSULTANT shall submit monthly invoices to [email protected] for the same. 3)Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to in writing by the CITY and CONSULTANT, and shall be billed on a time and materials basis or as otherwise agreed to in writing by CITY and CONSULTANT.

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5 Revised 06/01/2022
EXHIBIT “C”

GENERAL PROVISIONS
1)INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2)LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession.
3)TIME. CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4)CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5)ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6)PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7)STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8)CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONSULTANT shall be entitled to no further compensation for work Packet Page 234 of 249Attachment 2 Page 11 of 19

6 Revised 06/01/2022
performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT’S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated. 12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

Packet Page 235 of 249Attachment 2 Page 12 of 19

7 Revised 06/01/2022
The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non-profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.

Packet Page 236 of 249Attachment 2 Page 13 of 19

8 Revised 06/01/2022
EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers

Packet Page 237 of 249Attachment 2 Page 14 of 19

9 Revised 06/01/2022
liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i)The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii)For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONSULTANT’S insurance and shall not contribute with it. iii)Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv)The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v)Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi)The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c)ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected].

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Packet Page 238 of 249Attachment 2 Page 15 of 19

EXHIBIT “E”

MUTUAL NON-DISCLOSURE AGREEMENT
Regarding Sensitive Proprietary Infrastructure Information This Mutual Non-Disclosure Agreement (“Agreement”), is entered into this __ day of ________ , 2023 (“Effective Date”), by and between the City of Fairfield, (“City”), a municipal corporation of the State of California, and the entity responding to City’s above-referenced subject for receiving such information whose name, address, and state of incorporation, are as follows (Park Consulting Group, Inc., a California company). Each party (in such capacity, “Discloser”) may disclose or provide access to certain of its confidential or proprietary information to the other party (in such capacity, “Recipient”) pursuant to the terms of this Agreement.

WHEREAS, the City, acting through the Information Technology Department, will disclose certain Confidential Information to potential vendors who wish to work with the City, relating to the City’s network configuration and infrastructure; and

WHEREAS, each potential entity who may work with the City, at the request of the Information Technology Department must have access to such information in order to configure hardware, software, application, or network services; and

WHEREAS, in order to release this Confidential Information to potential vendors, the City requires each vendor to enter into this Agreement through its authorized representative and return it to the City as a pre-condition of receiving supplemental documents that contain Confidential Information.

NOW THEREFORE, in consideration of the above recitals and the mutual promises of the parties herein contained, it is agreed by and between the parties as follows:

1. “Confidential Information” as used in this Agreement shall mean any and all technical and non-technical information, data, documents, records, and materials provided by or on behalf of the Discloser to the Recipient, including without limitation patent, trade secret, proprietary, and systems security- related information and information related to the current, future, and proposed services of the Discloser, in any form or medium, written or oral.

Confidential Information also includes other information that is marked or otherwise identified as confidential or proprietary, or that would otherwise appear to a reasonable person to be confidential or proprietary in the context and circumstances in which the information is known or used.

Confidential Information shall not include public records subject to disclosure under the California Public Records Act, Government code section 6250 et seq. and 7929.210.

2. The Recipient agrees that it will not make use of, disseminate, or in any way Packet Page 239 of 249Attachment 2 Page 16 of 19

disclose the Discloser’s Confidential Information to any person, firm, or business, except as necessary for the Recipient to work with the Discloser, and any purpose the Discloser has authorized or hereafter authorizes in writing. The Recipient agrees that it shall disclose Confidential Information only to those directors, officers, employees, agents, affiliates, advisors, representatives, or consultants who need to know such information and who have previously agreed, either as a condition to employment or service or in order to obtain the Confidential Information, to be bound by terms and conditions substantially similar to those of this Agreement.

3. The Recipient agrees to hold all Confidential Information of the Discloser in the strictest confidence and treat it with the same degree of care as it accords to its own Confidential Information, and the Recipient represents and warrants that it exercises reasonable care to protect its own Confidential Information.

4. The Recipient’s obligations under Sections 2 and 3 with respect to any portion of the Discloser’s Confidential Information shall terminate if the Recipient can document that:
(a) such information was in the public domain at the time it was communicated to the Recipient by the Discloser; (b) such information entered the public domain subsequent to the time it was communicated to the Recipient through no fault of the Recipient; (c) it was in the Recipient’s possession free of any obligation of confidence at the time it was communicated to the Recipient by the Discloser (as shown by the Recipient’s files and records as of the time of disclosure); (d) it was rightfully communicated to the Recipient by a third party free of any obligation of confidence subsequent to the time that it was communicated to the Recipient by the Discloser; (e) it was developed by employees or agents of the Recipient independently of and without reference to any information communicated to the Recipient by the Discloser; or (f) the communication was in response to a valid order by a court or other governmental body, was otherwise required by law, or was necessary to establish the rights of either party under this Agreement (provided that the Recipient has provided the Discloser with a reasonable opportunity to seek protective legal treatment for such Confidential Information).

5. All materials (including, without limitation, documents, drawings, models, apparatus, sketches, designs, and lists) furnished to the Recipient by the Discloser shall remain the property of the Discloser and shall be returned promptly upon request, together with any copies thereof, or destroyed with the consent of the Discloser.

6. The Recipient shall not assign or transfer any rights or obligations under this Agreement without the prior written consent of the Discloser.

7. Recipient’s obligations under this Agreement shall survive the termination of any other contractual agreement between the parties.

8. This Agreement shall be governed in all respects by the laws of the United Packet Page 240 of 249Attachment 2 Page 17 of 19

States of America and by the laws of the State of California. The sole jurisdiction and venue for any dispute arising under this Agreement shall be the state and federal courts located in Solano County, CA, and each party to this Agreement hereby submits to such jurisdiction and venue.

9. This Agreement may only be changed by mutual agreement of authorized representatives of the parties in writing.

10. The Recipient acknowledges and agrees that irreparable injury may result to the Discloser if the Recipient breaches the provisions of this Agreement and that damages may be an inadequate remedy in respect of such breach. The Recipient agrees in advance that, in the event of such breach, the Discloser shall be entitled to the granting of injunctive relief in the Discloser’s favor, in addition to such other remedies, damages and relief as may be available under applicable law.

11. This Agreement shall not be construed in any manner to be an obligation to enter into further contract or to reimburse the cost of any effort expended by Recipient.

12. This agreement constitutes the entire agreement of the parties with respect to the subject matter hereof. In the event of a dispute or a claim by a party to enforce its rights under this Agreement, the non-prevailing party shall pay all of the prevailing party’s reasonable legal fees. This Agreement and all of the provisions hereof shall be binding upon and inure to the benefit of the parties hereto and their respective successors, transferees, and assignees.

Packet Page 241 of 249Attachment 2 Page 18 of 19

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

RECIPIENT:

CITY OF FAIRFIELD:

By: _______________________________

Name: ____________________________

Title: _____________________________

Date:

By: _______________________________

Name: ____________________________

Title: ________________________

Date:

Glenn Park
President
10/23/2023
Packet Page 242 of 249Attachment 2 Page 19 of 19

Agenda Item No: 15.

AGENDA REPORT
DATE:November 7, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023­269 of the City Council of the City of Fairfield Authorizing the City Manager to Execute ProCare Services Agreement Between the City of Fairfield and Stryker
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
In 2018, the Fairfield Fire Department, with prior approval from City Council, purchased 10 LifePak15 monitor/defibrillators with grant funding,and 7 LUCAS mechanical CPR devices,along with a corresponding extended warranty and preventative maintenance service plan for all listed equipment.

The service plan, which covered ongoing maintenance and servicing of the equipment, is due for renewal.

DISCUSSION
In 2018, the Fire Department was awarded grant funding to purchase 10 new LifePak15 monitor/defibrillators as well as required accessories for adult and pediatric patients, extended warranty, and a preventative maintenance agreement. The department’s previous monitor/defibrillators had limited capabilities and lacked the technological advances over the past several years that enhanced patient monitoring and care. The new LifePak15 monitor/defibrillators allow for the reliable and quick discovery of life­threatening cardiac emergencies, including identifying the presence of a Segment Elevation Myocardial Infraction (STEMI) and providing for the transmission of an electrocardiogram (EKG) to the hospital cardiac catheterization lab.

Also in 2018, the Fire Department collaborated with Medic Ambulance Services, Inc. and NorthBay Healthcare to purchase the Lund University Cardiopulmonary Assist System (LUCAS) mechanical Cardiopulmonary Resuscitation (CPR) devices and establish an on­site comprehensive service agreement. Mechanical CPR devices have been implemented by most of the leading advanced life support (ALS) agencies in the United States and are widely considered one of the key factors in successful cardiopulmonary resuscitation. LUCAS Mechanical CPR devices provide consistent, uninterrupted chest compressions and allow paramedics to perform other life­saving measures such as Packet Page 243 of 249

Agenda Item No: 15.AGENDA REPORTDATE:November 7, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023­269 of the City Council of the City of Fairfield Authorizing the CityManager to Execute ProCare Services Agreement Between the City of Fairfield andStrykerRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEIn 2018, the Fairfield Fire Department, with prior approval from City Council, purchased 10 LifePak15monitor/defibrillators with grant funding,and 7 LUCAS mechanical CPR devices,along with acorresponding extended warranty and preventative maintenance service plan for all listed equipment.The service plan, which covered ongoing maintenance and servicing of the equipment, is due forrenewal.DISCUSSIONIn 2018, the Fire Department was awarded grant funding to purchase 10 new LifePak15monitor/defibrillators as well as required accessories for adult and pediatric patients, extendedwarranty, and a preventative maintenance agreement. The department’s previous monitor/defibrillatorshad limited capabilities and lacked the technological advances over the past several years thatenhanced patient monitoring and care. The new LifePak15 monitor/defibrillators allow for the reliableand quick discovery of life­threatening cardiac emergencies, including identifying the presence of aSegment Elevation Myocardial Infraction (STEMI) and providing for the transmission of anelectrocardiogram (EKG) to the hospital cardiac catheterization lab.Also in 2018, the Fire Department collaborated with Medic Ambulance Services, Inc. and NorthBayHealthcare to purchase the Lund University Cardiopulmonary Assist System (LUCAS) mechanicalCardiopulmonary Resuscitation (CPR) devices and establish an on­site comprehensive serviceagreement. Mechanical CPR devices have been implemented by most of the leading advanced lifesupport (ALS) agencies in the United States and are widely considered one of the key factors in successful cardiopulmonary resuscitation. LUCAS Mechanical CPR devices provide consistent, uninterrupted chest compressions and allow paramedics to perform other life­saving measures such as starting an intravenous (IV), intubation, defibrillation, cardiogenic drug administration, or a 12 lead EKG.

When coupled with other advanced technology and procedures that the department already has in place, mechanical CPR devices are proven to nearly double the chance of return of spontaneous circulation in cardiac arrest patients. Most importantly, these devices are associated with improved neurological outcomes in patients who are discharged from the hospital post­cardiac arrest, which means greater potential for a better quality of life for the citizens of Fairfield.

The Fire Department conducted a comprehensive review of the service plan’s usage over the past 4 years and found that it has exceeded the threshold for cost­effectiveness. Given the equipment’s continued importance and aging, renewing the service plan is not only cost­effective but essential for ensuring the continued functionality of these vital assets.

FINANCIAL IMPACT
The cost for renewing the service agreement for this equipment is $115,848.20 General Fund (Fund 101, Organization Codes 55100 and 55300).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
City Council may choose not to approve the resolution. However, it is important to note that failing to renew the service agreement would risk the functionality and reliability of essential equipment.

STAFF CONTACT
Robb Herrick, Deputy Fire Chief
(707) 428­7076
[email protected]
COORDINATED WITH
City Manager's Office, Finance Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 10/24/2023 ­ 9:56 AM
Packet Page 244 of 249

CITY OF FAIRFIELD

RESOLUTION NO. 2023-269

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE PROCARE SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD

AND STRYKER

WHEREAS, in 2018, the Fire Department purchased essential equipment, including LifePak15 monitor/defibrillators and LUCAS mechanical CPR devices, along with a corresponding extended warranty and preventative maintenance service plan for all listed equipment, with prior approval from City Council; and

WHEREAS, the service plan, which covered ongoing maintenance and servicing of the equipment, is now due for renewal; and

WHEREAS, the Fire Department conducted a comprehensive review of the service plan's usage over the past four years and found that it has exceeded the threshold for cost-effectiveness; and

WHEREAS, given the equipment's continued importance and aging, renewing the service plan is essential for ensuring the continued functionality of these vital assets.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby approves the renewal of the Service Agreement with Stryker for the LifePak15 monitor/defibrillators and LUCAS mechanical CPR devices in the amount of $115,848.20 from the General Fund (Fund 101, Organization Codes 55100 and 55300) in the form attached hereto, with such minor changes as may be approved by the city attorney and city manager.

Section 2. The city manager is hereby authorized and directed to execute the attached contract with Stryker for the renewal of the Service Agreement.

Packet Page 245 of 249Attachment 1 Page 1 of 2

RES. NO. 2023-269

PASSED AND ADOPTED this 7th day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 246 of 249Attachment 1 Page 2 of 2

Sales Rep Name:

ProCare Service Rep:

Date:

ID #:

Billing Acc Num:Name:Donny Biro
Shipping Acct Num:Title:

Account Name Phone:

Account Address Email:

City, State Zip
Start Date:

End Date:

Stryker Signature Date Customer Signature Date
If contract is over $5,000 please send hard copy PO
707.590.0294
Fairfield, CA 94533
20135808
230320145628
ProCare LUCAS Prevent Service: Annual onsite preventive maintenance inspection and unlimited repairs including parts, labor and travel with battery coverage [email protected]
LP15 Prevent Onsite:

LUCAS Prevent Onsite:

PROGRAM INCLUDES:
12/26/2023
Purchase Order Number
The Terms and Conditions of this quote and any subsequent purchase order of the Customer are governed by the Terms and Conditions located at https://techweb.stryker.com
The terms and conditions referenced in the immediately preceding sentence do not apply where Customer and Stryker are parties to a Master Service Agreement.

ProCare LIFEPAK 15 Prevent Service: Annual onsite preventive maintenance inspection and unlimited repairs including parts, labor and travel with battery coverage Discount 15%
FINAL TOTAL $115,848.20
Krissy Oliver 3800 E. Centre Ave
Portage, MI 49009
PROCARE PROPOSAL SUBMITTED TO:

PROCARE COVERAGE
20135808
Fairfield FD
1200 Kentucky St
10/03/2023
2 LUCAS LUCAS LUCAS Prevent Onsite 7 4 $15,471.00 $48,132.00 Item
No.

Model
Number Qty Yrs Annual Price TotalProCare ProgramModel Description 1 10 4 $22,040.00 $88,160.00
COMMENTS:

Please email signed Proposal and Purchase Order to [email protected].

All information contained within this quotation is considered confidential and proprietary and is not subject to public disclosure. **Quote pricing valid for 30 days.
12/25/2027
Unless otherwise stated on contract, payment is expected upfront.ProCare Total $136,292.00 Rick Molina
LP15 LifePak 15 LP15 Prevent Onsite
This is not an invoice. A physical invoice will be mailed.

Remit payment to: P.O. Box 93308 Chicago, IL 60673-3308 October 24th, 2023
Packet Page 247 of 249Attachment 2 Page 1 of 3

LP15
LP15
LP15
LP15
LP15
LP15
Model
LP15
Item
No.
1 6
7 4
5 2
3 SERIAL NUMBER SHEET
47845819 LP15 Prevent Onsite
47857310 LP15 Prevent Onsite
47857549 LP15 Prevent Onsite
47858130 LP15 Prevent Onsite
47860337 LP15 Prevent Onsite
47860528 LP15 Prevent Onsite
47861126 LP15 Prevent Onsite
3518B461 LUCAS Prevent Onsite
Serial Number Program
12 LUCAS 3518B739 LUCAS Prevent Onsite
18 LUCAS 3518C711 LUCAS Prevent Onsite
19 LUCAS 3518C713 LUCAS Prevent Onsite
13 LUCAS 3518C666 LUCAS Prevent Onsite
14 LUCAS 3518C667 LUCAS Prevent Onsite
15 LUCAS 3518C671 LUCAS Prevent Onsite
16 LUCAS 3518C672 LUCAS Prevent Onsite
17 LUCAS 3518C674 LUCAS Prevent Onsite
8 LP15 47861408 LP15 Prevent Onsite
9 LP15 47861712 LP15 Prevent Onsite
10 LP15 47861792 LP15 Prevent Onsite
11 LUCAS
Packet Page 248 of 249Attachment 2 Page 2 of 3

Purchase Order Form
Account Manager Purchase Order Date
Cell Phone Expected Delivery Date
Stryker Quote Number
Check box if Billing same as Shipping
BILL TO CUSTOMER #SHIP TO CUSTOMER #
Billing Account Num Shipping Account Num
Company Name Company Name
Contact or Department Contact or Department
Street Address Street Address
Addt'l Address Line Addt'l Address Line
City, ST ZIP City, ST ZIP
Phone Phone
Authorized Customer Initials Authorized Customer Initials

DESCRIPTION QTY TOTAL

REFERENCE QUOTE
Accounts Payable Contact Information
Name
Email
Phone
Authorized Customer Signature
Printed Name
Title
Signature
Date
Attachment Stryker Quote Number 230320145628
*Sales or use taxes on domestic (USA) deliveries will be invoiced in addition to the price of the goods and services on the Stryker Quote. 1200 Kentucky St
Fairfield, CA 94533
707.590.0294
230320145628
Fairfield FD
Donny Biro
13401621340162
Stryker Terms and Conditions
https://techweb.stryker.com
Packet Page 249 of 249Attachment 2 Page 3 of 3