Agenda, first session — Fairfield City Council, November 21, 2023

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400 CALL TO ORDER 6:00 PM
ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Scott Tonnesen
Councilmember Rick Vaccaro
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
INVOCATION Pastor Oneal Young, Greater Purpose Church PLEDGE OF ALLEGIANCE
COUNCIL REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
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1.Announce Settlement in Matter of Rush v. City of Fairfield CITY CLERK REPORT

PRESENTATIONS

2.Homeless Services Division Update/Unsheltered Homeless Point In Time Count Contact:Samantha Burrows, (707) 4287749
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

3.Resolution 2023270 of the City Council of the City of Fairfield Canceling January 2, August 6, and November 5, 2024, City Council Meetings
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Esther Beavers, (707) 4287402
a

4.Resolution 2023271 of the City Council of the City of Fairfield Approving an Amendment to the Memorandum of Understanding Between the Community Action Partnership of Solano Joint Powers Authority (CAP Solano JPA) and the City of Fairfield to Provide Dedicated Administrative Staff to CAP Solano JPA
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Samantha Burrows, (707) 4287749
a

5.Resolution 2023272 of the City Council of the City of Fairfield Authorizing the City Manager to Open a Purchase Order with DXP Enterprises, Inc. for the North Bay Regional Water Treatment Plant High Lift and Backwash Pump Repair
Recommended Action
Adopt resolution.

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Funding Source
$130,000; NBR Capital Fund
Contact:Michael J. Hether, (707) 4287493
a

6.Resolution 2023273 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to Marina Landscape, Inc. for the Clean CASR12 Beautification in the City of Fairfield Project
Recommended Action
Adopt resolution.

Funding Source
$1,905,506; Streets Capital Projects Fund
Contact:Caroline Vedder, (707) 4287484
a

7.Resolution 2023274 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Griffin Structures, Inc. for Professional Services for the Fairfield Police Department Addition Recommended Action
Adopt resolution.

Funding Source
$170,500; AB 1600 Public Facilities Fund
Contact:Ryan Panganiban, (707) 4287017
a

8.Resolution 2023275 of the City Council of the City of Fairfield Establishing Prima Facie Speed Limits
Recommended Action
Adopt resolution.

Funding Source
$18,700; General Fund
Contact:Hannah Lei, (707) 4343811
a

9.Resolution 2023276 of the City Council of the City of Fairfield Authorizing the Addition of One LimitedTerm Police Sergeant Position
Recommended Action
Adopt resolution.

Funding Source
$60,262; General Fund
Contact:Dan Marshall, (707) 4287374
a
NEW BUSINESS

10.Minute Action Approving Mayor’s Appointments to the Measure P Oversight Committee, Rockville Hills Regional Park Citizen Advisory Committee, and Youth Commission Recommended Action
Approve appointments. Perform oath of office.

Funding Source
N/A
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CITY OF FAIRFIELDFAIRFIELD CITY COUNCILREGULAR MEETINGTUESDAY, NOVEMBER 21, 2023; 6:00 PMCOUNCIL CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,CA 94533 OR VIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, andwebstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoomat https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or viaphone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Doug CarrCouncilmember Doriss PanduroCouncilmemberScott TonnesenCouncilmember Rick VaccaroCouncilmember K. Patrice Williams Vice Mayor Pam BertaniMayor Catherine "Cat" MoyINVOCATION Pastor Oneal Young, Greater Purpose ChurchPLEDGE OF ALLEGIANCECOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORT1.Announce Settlement in Matter of Rush v. City of FairfieldCITY CLERK REPORTPRESENTATIONS2.Homeless Services Division Update/Unsheltered Homeless Point In Time CountContact:Samantha Burrows, (707) 4287749aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.CONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.3.Resolution 2023270 of the City Council of the City of Fairfield Canceling January 2, August 6,and November 5, 2024, City Council MeetingsRecommended ActionAdopt resolution.Funding SourceN/AContact:Esther Beavers, (707) 4287402a4.Resolution 2023271 of the City Council of the City of Fairfield Approving an Amendment to theMemorandum of Understanding Between the Community Action Partnership of Solano JointPowers Authority (CAP Solano JPA) and the City of Fairfield to Provide DedicatedAdministrative Staff to CAP Solano JPARecommended ActionAdopt resolution.Funding SourceN/AContact:Samantha Burrows, (707) 4287749a5.Resolution 2023272 of the City Council of the City of Fairfield Authorizing the City Manager toOpen a Purchase Order with DXP Enterprises, Inc. for the North Bay Regional Water TreatmentPlant High Lift and Backwash Pump RepairRecommended ActionAdopt resolution.Funding Source$130,000; NBR Capital FundContact:Michael J. Hether, (707) 4287493a6.Resolution 2023273 of the City Council of the City of Fairfield Approving the Plans andSpecifications and Awarding a Contract to Marina Landscape, Inc. for the Clean CASR12Beautification in the City of Fairfield ProjectRecommended ActionAdopt resolution.Funding Source$1,905,506; Streets Capital Projects FundContact:Caroline Vedder, (707) 4287484a7.Resolution 2023274 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Professional Services Agreement Between the City of Fairfield and Griffin Structures,Inc. for Professional Services for the Fairfield Police Department AdditionRecommended ActionAdopt resolution.Funding Source$170,500; AB 1600 Public Facilities FundContact:Ryan Panganiban, (707) 4287017a8.Resolution 2023275 of the City Council of the City of Fairfield Establishing Prima Facie SpeedLimitsRecommended ActionAdopt resolution.Funding Source$18,700; General FundContact:Hannah Lei, (707) 4343811a9.Resolution 2023276 of the City Council of the City of Fairfield Authorizing the Addition of OneLimitedTerm Police Sergeant PositionRecommended ActionAdopt resolution.Funding Source$60,262; General FundContact:Dan Marshall, (707) 4287374aNEW BUSINESS10.Minute Action Approving Mayor’s Appointments to the Measure P Oversight Committee,Rockville Hills Regional Park Citizen Advisory Committee, and Youth CommissionRecommended ActionApprove appointments. Perform oath of office.

Funding Source
N/A
Contact:Karen Rees, (707) 4287767
a

11.Measure P Oversight Committee Annual Report Presented by Steve Vancil Recommended Action
Receive and file report.

Funding Source
N/A
Contact:John Furtado, (707) 4287629
a

12.Resolution 2023277 of the City Council of the City of Fairfield Approving the Fiscal Year 2022 2023 Preliminary Results and Authorizing an Update to the Fiscal Year 20222023 Budget Recommended Action
Adopt resolution.

Funding Source
$1,985,000; General Fund
Contact:John Furtado, (707) 4287629
a
PUBLIC HEARINGS

13.Public Hearing; and
Resolution 2023278 of the City Council of the City of Fairfield Annexing Territory (Fairfield Industrial Center Buildings 2 & 3) to Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 65, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and
Resolution 2023279 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 65 (Fairfield Industrial Center Buildings 2 & 3)
Recommended Action
Hold public hearing and adopt resolutions.

Funding Source
N/A
Contact:Chris Lewis, (707) 4287089
a

14.Public Hearing; and
Resolution 2023280 of the City Council of the City of Fairfield Approving Campaign Contribution Limits for the City of Fairfield Elected Offices and; First Reading and Introduction of Ordinance 202313 of the City Council of the City of Fairfield Establishing Campaign Contribution Limits for the City of Fairfield Elected Offices Recommended Action
Hold public hearing; waive full reading, read by title only and introduce ordinance for first Packet Page 4 of 100

Funding Source
N/A
Contact:Anna Guiles, (707) 4287399
a
ADJOURN TO TUESDAY, DECEMBER 5, 2023, 6:00 P.M., COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Tuesday, November 14, 2023.

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Agenda Item No: 3.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023270 of the City Council of the City of Fairfield Canceling January 2, August 6, and November 5, 2024, City Council Meetings
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
City staff reviews the calendar of meeting dates for the upcoming year to determine if any of the first and third Tuesday meetings conflict with holidays or vacation breaks. Any meeting dates that have conflicts may be canceled in advance.

DISCUSSION
Following a review of the 2024 calendar for upcoming City Council meetings, it is recommended that January 2, August 6, and November 5, 2024, meetings be canceled. Council agenda distribution for the first meeting in January occurs during the Christmas/New Year holiday week. The first meeting in August is traditionally canceled to allow for a vacation break and National Night Out. The first meeting in November is canceled due to Election Day. Additional council meetings may be called as the need arises, and standard noticing procedures would be followed at that time.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to cancel the meetings or select alternative dates.

STAFF CONTACT
Esther Beavers, Deputy City Clerk
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Agenda Item No: 3.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023270 of the City Council of the City of Fairfield Canceling January 2,August 6, and November 5, 2024, City Council MeetingsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUECity staff reviews the calendar of meeting dates for the upcoming year to determine if any of the firstand third Tuesday meetings conflict with holidays or vacation breaks. Any meeting dates that haveconflicts may be canceled in advance.DISCUSSIONFollowing a review of the 2024 calendar for upcoming City Council meetings, it is recommended thatJanuary 2, August 6, and November 5, 2024, meetings be canceled. Council agenda distribution for thefirst meeting in January occurs during the Christmas/New Year holiday week. The first meeting in Augustis traditionally canceled to allow for a vacation break and National Night Out. The first meeting inNovember is canceled due to Election Day. Additional council meetings may be called as the needarises, and standard noticing procedures would be followed at that time.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may choose not to cancel the meetings or select alternative dates.

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 4287402
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Proposed Meeting Schedule
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 10/18/2023 8:10 AM
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CITY OF FAIRFIELD

RESOLUTION NO. 2023-270

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD CANCELING JANUARY 2, AUGUST 6, AND NOVEMBER 5, 2024, CITY COUNCIL MEETINGS

WHEREAS, City staff reviewed the 2024 calendar and determined that some of the first and third Tuesday meeting dates conflict with holidays, vacation breaks, and election day.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. January 2, August 6, and November 5, 2024, City Council meetings are hereby canceled.

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 8 of 100Attachment 1 Page 1 of 1

City of Fairfield
2024 City Council Agenda Schedule

Tuesday, January 2, 2024 CANCELLED
Tuesday, January 16, 2024

Tuesday, February 6, 2024
Tuesday, February 20, 2024

Tuesday, March 5, 2024
Tuesday, March 19, 2024

Tuesday, April 2, 2024
Tuesday, April 16, 2024

Tuesday, May 7, 2024
Tuesday, May 21, 2024

Tuesday, June 4, 2024
Tuesday, June 18, 2024

Tuesday, July 2, 2024
Tuesday, July 16, 2024

Tuesday, August 6, 2024 CANCELLED
Tuesday, August 20, 2024

Tuesday, September 3, 2024
Tuesday, September 17, 2024

Tuesday, October 1, 2024
Tuesday, October 15, 2024

Tuesday, November 5, 2024 CANCELLED
Tuesday, November 19, 2024

Tuesday, December 3, 2024
Tuesday, December 17, 2024

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Agenda Item No: 4.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023271 of the City Council of the City of Fairfield Approving an Amendment to the Memorandum of Understanding Between the Community Action Partnership of Solano Joint Powers Authority (CAP Solano JPA) and the City of Fairfield to Provide Dedicated Administrative Staff to CAP Solano JPA RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
In March 2022, the City Council approved Resolution 202254 authorizing execution of a Memorandum of Understanding (MOU) with Community Action Partnership of Solano Joint Powers Authority (CAP Solano JPA) to provide dedicated administrative support staffing. At their meeting on November 17, 2022, the CAP Solano JPA Board authorized a oneyear extension to the MOU for staffing. The council must authorize the amendment to continue providing CAP Solano JPA with administrative support staff.

DISCUSSION
CAP Solano JPA, comprised of elected representatives from each city in Solano County and two County Supervisors, has a need for ongoing administrative support. Since March 2022, the City of Fairfield has provided an administrative assistant limitedterm position to CAP Solano JPA. The position was paid for on reimbursement from the JPA.

CAP Solano JPA seeks to continue a contractual relationship for administrative support through December 31, 2024. This position will continue as a limitedterm administrative assistant classification with the City. All costs for the position are reimbursed by CAP Solano JPA.

FINANCIAL IMPACT
The MOU covers up to $160,000 annually, which is sufficient to cover the fully loaded costs of an administrative assistant position.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
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Agenda Item No: 4.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023271 of the City Council of the City of Fairfield Approving anAmendment to the Memorandum of Understanding Between the Community ActionPartnership of Solano Joint Powers Authority (CAP Solano JPA) and the City ofFairfield to Provide Dedicated Administrative Staff to CAP Solano JPARECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEIn March 2022, the City Council approved Resolution 202254 authorizing execution of a Memorandumof Understanding (MOU) with Community Action Partnership of Solano Joint Powers Authority (CAPSolano JPA) to provide dedicated administrative support staffing. At their meeting on November 17,2022, the CAP Solano JPA Board authorized a oneyear extension to the MOU for staffing. The councilmust authorize the amendment to continue providing CAP Solano JPA with administrative support staff.DISCUSSIONCAP Solano JPA, comprised of elected representatives from each city in Solano County and twoCounty Supervisors, has a need for ongoing administrative support. Since March 2022, the City ofFairfield has provided an administrative assistant limitedterm position to CAP Solano JPA. Theposition was paid for on reimbursement from the JPA.CAP Solano JPA seeks to continue a contractual relationship for administrative support throughDecember 31, 2024. This position will continue as a limitedterm administrative assistant classificationwith the City. All costs for the position are reimbursed by CAP Solano JPA. FINANCIAL IMPACTThe MOU covers up to $160,000 annually, which is sufficient to cover the fully loaded costs of anadministrative assistant position.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
CAP Solano JPA approved the MOU at their public meeting on October 26, 2023.

ALTERNATIVE ACTION
The council may choose not to approve the MOU. However, doing so would be detrimental to the progress of CAP Solano JPA in coordinating countywide homeless services.

STAFF CONTACT
Samantha Burrows, Homeless Services Manager
(707) 4287749
[email protected]
COORDINATED WITH
Human Resources Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Amendment
Attachment 3: Executed MOU 1262022
REVIEWERS:

Reviewer Action Date
Samantha, Samantha Approved 11/6/2023 4:30 PM
Beavers, Esther Approved 11/6/2023 8:17 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2023-271

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING AN AMENDMENT

TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE COMMUNITY ACTION

PARTNERSHIP OF SOLANO JOINT POWERS AUTHORITY (CAP SOLANO JPA) AND THE CITY OF

FAIRFIELD TO PROVIDE DEDICATED ADMINISTRATIVE STAFF TO CAP SOLANO JPA

WHEREAS, the City of Fairfield fully supports the efforts and objectives of the Community Action Partnership of Solano Joint Powers Authority (CAP Solano JPA) and desires to remain a partner in addressing the needs and issues of homeless individuals; and

WHEREAS, the cities in Solano County recognize a need to coordinate with the Solano County on the provision of safety net services to all residents of Solano County; and

WHEREAS, CAP Solano JPA does not have its own staff to assist in performing administrative, analytical, and technical duties in conducting comprehensive analyses, including financial review, budgetary analysis, and coordination of municipal policies, organizations, procedures, finances, and services; and

WHEREAS, in March 2022, the City Council approved Resolution 2022-54 authorizing the execution of a Memorandum of Understanding (MOU) with CAP Solano JPA to hire a staff person and;

WHEREAS, the existing MOU expires on December 31, 2023, and the City of Fairfield and CAP Solano JPA desire to coordinate on providing staffing to CAP Solano JPA.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute the MOU, and any amendments thereto, and to do all things necessary to implement the MOU.

Section 2. The city manager, or his designee, is hereby authorized to appropriate one Administrative Assistant position within the fiscal year (FY) 2023-2024 and (FY) 2024-2025 budgets to implement the MOU for the duration of the MOU.

Packet Page 12 of 100Attachment 1 Page 1 of 2

RES. NO. 2023-271

Page 2 ends

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 13 of 100Attachment 1 Page 2 of 2

COMMUNITY ACTION PARTNERSHIP
SOLANO

JOINT POWERS AUTHORITY

MEMORANDUM OF UNDERSTANDING BETWEEN

COMMUNITY ACTION PARTNERSHIP OF SOLANO JPA,

CITY OF FAIRFIELD AND THE COUNTY OF SOLANO

AMENDMENT 1

This amendment (“Amendment”) is made by and between the Community Action Partnership of Solano, JPA (“CAP Solano JPA”), a joint powers authority, City of Fairfield (“City”), a municipal corporation, and the County of Solano (“County”) to the Original Memorandum of Understanding (Original MOU) for the for staffing services effective January 1, 2023.

WHEREAS, CAP Solano JPA, the City, and the County entered into the Original MOU effective January 1, 2023, to provide staffing services to CAP Solano JPA; and

WHEREAS, CAP Solano JPA the City, and the County desire to exercise the one-year extension as outlined in Section 5 Term. Section 5 Term is deleted in its entirety and replaced with:

The effective date of this Memorandum shall be January 1, 2023 and ending December 31, 2024.

FUTHERMORE, all other terms, provisions, requirements, and specifications contained in the Original MOU and Amendment 1 will remain in full force and effect.

EXECUTION
The undersigned hereby warrants that s/he has the requisite Authority to enter into this Amendment on behalf of the parties and thereby bind the parties to the terms and conditions of the same.

Community Action Partnership of Solano JPA, a Joint Powers Authority

By ___________________________________
Mitch Mashburn, Board Chair

City of Fairfield, a municipal corporation Approved as to form:

By ___________________________________ By _________________________ David Gassaway, City Manager City Attorney

County of Solano Approved as to form:

By ___________________________________ By _________________________ Bill Emlen, County Administrator County Counsel Packet Page 14 of 100Attachment 2 Page 1 of 1

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Agenda Item No: 5.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023272 of the City Council of the City of Fairfield Authorizing the City Manager to Open a Purchase Order with DXP Enterprises, Inc. for the North Bay Regional Water Treatment Plant High Lift and Backwash Pump Repair RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Staff is requesting authorization for the city manager to open a purchase order with DXP Enterprises, Inc. (DXP) for the North Bay Regional Water Treatment Plant (NBRWTP) high lift pump and backwash repair.

DISCUSSION
As part of the preventative maintenance program at NBRWTP, one of eleven high lift pumps is rebuilt every year. The high lift pumps move treated water from the treatment facility into the distribution systems of Fairfield and Vacaville and are necessary for NBRWTP operations. In addition, there are two large backwash pumps that require preventative maintenance. These pumps are critical infrastructure for delivering drinking water to the City of Fairfield and the City of Vacaville. Due to the complexity, downtime, longevity, and quality of work, DXP is the only vendor staff recommends. Four other vendors have been used in the past and all pumps rebuilt or serviced by these vendors have failed prematurely, resulting in more costly repairs. DXP has serviced the NBRWTP water pumps for nine years with no issues.

This year, the City of Vacaville’s P709 2.5 MG pump is scheduled. The quotation to pull, inspect, perform standard repairs and install is $44,970. However, other uninspected issues to pump performance may arise during the inspection. This can lead to extra repairs and parts, increasing the final cost up to $130,000. The cost to the City of Fairfield for the inspection and repair of this pump is reimbursed by the City of Vacaville in accordance with the North Bay Regional Joint Powers Authority (JPA) agreement.

Staff recommends that the City Council adopt the attached resolution to authorize the city manager to Packet Page 21 of 100

Agenda Item No: 5.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023272 of the City Council of the City of Fairfield Authorizing the CityManager to Open a Purchase Order with DXP Enterprises, Inc. for the North BayRegional Water Treatment Plant High Lift and Backwash Pump RepairRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEStaff is requesting authorization for the city manager to open a purchase order with DXP Enterprises,Inc. (DXP) for the North Bay Regional Water Treatment Plant (NBRWTP) high lift pump and backwashrepair.DISCUSSIONAs part of the preventative maintenance program at NBRWTP, one of eleven high lift pumps is rebuiltevery year. The high lift pumps move treated water from the treatment facility into the distributionsystems of Fairfield and Vacaville and are necessary for NBRWTP operations. In addition, there aretwo large backwash pumps that require preventative maintenance. These pumps are criticalinfrastructure for delivering drinking water to the City of Fairfield and the City of Vacaville. Due to thecomplexity, downtime, longevity, and quality of work, DXP is the only vendor staff recommends. Fourother vendors have been used in the past and all pumps rebuilt or serviced by these vendors have failedprematurely, resulting in more costly repairs. DXP has serviced the NBRWTP water pumps for nineyears with no issues. This year, the City of Vacaville’s P709 2.5 MG pump is scheduled. The quotation to pull, inspect,perform standard repairs and install is $44,970. However, other uninspected issues to pumpperformance may arise during the inspection. This can lead to extra repairs and parts, increasing thefinal cost up to $130,000. The cost to the City of Fairfield for the inspection and repair of this pump isreimbursed by the City of Vacaville in accordance with the North Bay Regional Joint Powers Authority(JPA) agreement.

Staff recommends that the City Council adopt the attached resolution to authorize the city manager to open a purchase order with DXP, which will allow for the payment of repairs for the NBRWTP high lift and backwash pump repair.

FINANCIAL IMPACT
The total cost for the service is in an amount not to exceed $130,000. The funds are budgeted in the NBR Capital Fund (Organization and Object Code 465608998424; Project CPW040026) and are reimbursed by the City of Vacaville according to the North Bay Regional JPA agreement.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, approval may be delayed until council concerns are addressed.

STAFF CONTACT
Michael J. Hether, Assistant Public Works DirectorUtilities (707) 4287493
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
DXP Enterprises, Inc. Initial Quote
REVIEWERS:

Reviewer Action Date
Hether, Michael Approved 11/6/2023 4:21 PM
Kaushal, Paul Approved 11/6/2023 6:19 PM
Beavers, Esther Approved 11/6/2023 8:19 PM
Beavers, Esther Approved 11/6/2023 8:20 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2023-272

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO OPEN A PURCHASE ORDER WITH DXP ENTERPRISES, INC. FOR THE NORTH BAY

REGIONAL WATER TREATMENT PLANT HIGH LIFT AND BACKWASH PUMP REPAIR

WHEREAS, the City of Fairfield has an ongoing preventative maintenance program for the high lift and backwash pumps at the North Bay Regional Water Treatment Plant (NBRWTP) site; and

WHEREAS, the City has an existing service contract with DXP Enterprises, Inc. (DXP); and

WHEREAS, DXP has serviced the NBRWTP water pumps for nine years with no issues; and

WHEREAS, the cost of the high lift and backwash pump repair is listed in the current approved City of Fairfield five-year capital budget; and

WHEREAS, the cost for the current high lift and backwash pump repair will be reimbursed to the City of Fairfield by the City of Vacaville in accordance with the North Bay Regional Joint Powers Authority agreement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby authorizes the city manager to open a purchase order with DXP for high lift and backwash pump repair for a total amount not-to-exceed $130,000.

Section 2. The council further authorizes the public works director to take all steps necessary to implement this resolution.

Packet Page 23 of 100Attachment 1 Page 1 of 2

RES. NO. 2023-272

Page 2 ends

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK

Packet Page 24 of 100Attachment 1 Page 2 of 2

DXP Enterprises, Inc.

THE INDUSTRIAL SERVICE EXPERTS
INNOVATIVE PUMPING SOLUTIONS • SUPPLY CHAIN SERVICES • SERVICE CENTERS 1130 Potrero Ave. • Richmond, CA 94804
Phone (510) 236-5481 • Fax (510) 236-5598 • Toll Free 800-830-3973 September 21, 2023

City of Fairfield
Mr. Brandan Hiltman
5110 Waterworks Lane
Fairfield, CA 94553

Re: Johnston 5 Stage 13CMC Vertical Turbine Pump P-709
Serial # TA-1033
Repair of Vertical Pump Quote 230921

Dear Brandon:

We are pleased to offer you the price of $44,970 to remove, perform a standard repair, and install your Pump P-709. We appreciate your inquiry and hope to earn the opportunity to work with you on this rebuild.

Basic Scope of Repair

- Provide field labor services to remove and transport the pump to the Richmond Turbo shop. This includes technicians, crane, and transportation. - Disassemble, clean for inspection, and perform visual inspection on the pump noting any foreign material or abnormal wear, etc.
- Provide complete repair/overhaul quotation and assessment of pump’s overall condition and report findings to the customer for review and approval - Load all necessary components to send to the sandblaster who will sandblast, clean and coat interior surfaces (wetted areas) with NSF 60/61 approved coating and exterior surfaces with two-part epoxy or NSF 60/61 approved coating, as required - Balance five (5) impellers
- Provide new Teflon packing rings
- Provide NSF 60/61 compliant lubricant
- Assemble the pump complete and make any necessary adjustments - Prep pump for delivery and transport to NBR treatment plant for installation - Provide field labor services to install the pump. This includes technicians, crane, and transportation. Bump check motor for rotation, couple, set impeller clearance and take baseline overall vibration readings

Our price includes work as defined above and does not include any work needed to address unforeseen damages to the pump. If any “discovery” work is found, it will be quoted and reviewed with the customer prior to their approval to proceed.

Quote valid for 30 Days

Please contact us with any questions.

Best Regards,

Randy Olson

Randy Olson
Packet Page 25 of 100Attachment 2 Page 1 of 1

Agenda Item No: 6.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023273 of the City Council of the City of Fairfield Approving the Plans and Specifications and Awarding a Contract to Marina Landscape, Inc. for the Clean CA SR12 Beautification in the City of Fairfield Project
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Clean CASR12 Beautification in the City of Fairfield (Project) opened bids on October 10, 2023.

The proposed resolution approves the plans and specifications for the Project and awards the contract in the amount of $1,656,960.50 to Marina Landscape, Inc. (Marina) of Orange, California.

DISCUSSION
The Clean California Local Grant Program, administered by the California Department of Transportation (Caltrans), is providing approximately $296 million as part of a statewide twoyear program to beautify and improve streets and roads, tribal lands, parks, pathways, and transit centers to restore pride in public spaces.

The Solano Transportation Authority (STA) submitted an application in the amount of $4.7 million for landscaping improvements along State Route 12 (SR12), with $2.6 million in Fairfield and $2.1 million in Suisun City, for potential investments within Caltrans rightofway. Caltrans approved the application and STA has entered into a cooperative agreement to accept $4.7 million in funding for the SR12 Clean California Project.

The overall Project consists of installing plants, irrigation, plant establishment, fencing and inert groundcover in the City of Fairfield and the City of Suisun City along SR12. The City of Fairfield’s portion of the Project will consist of landscaping with recycled water irrigation, inert groundcover, and community identification at Webster and Jackson interchanges, and Pennsylvania Avenue intersections. Of the $4,700,000 in State funding for the project approved by Caltrans, $2,550,000 is programmed for the City of Fairfield.

Two bids were received and opened on October 10, 2023. The bids range in price from $1,656,960.50 Packet Page 26 of 100

Two bids were received and opened on October 10, 2023. The bids range in price from $1,656,960.50 to $2,400,750.00. The Engineer’s Estimate was $2,092,000. The apparent low bid was submitted by Marina in the amount of $1,656,960.50.

Staff has reviewed the bid submitted by Marina and determined it is responsive and meets all bid requirements. Marina is appropriately licensed by the Contractors State License Board to perform the work. Staff is requesting a 15% contingency in lieu of the traditional 10% due to the nature of the work and the potential to uncover unforeseen issues during construction, as some of the field conditions may have changed due to weather from what was originally designed. Additional traffic control or night work may be required for added safety due to the actual field geometry of the proposed areas of improvement.

FINANCIAL IMPACT
The construction authorization for the Project will be $1,905,506, which includes the total bid price plus a 15% contingency ($1,656,960.50 + $248,545.50). This Project has been budgeted in the Streets Capital Projects Fund and Division (25299526) under Project 10382, with funding from the Clean California Local Grant Program.

Per the requirements of the Clean California Local Grant Program, the contractor is responsible for maintenance of the proposed improvements for two years after installation (e.g., late fiscal year 2025 2026). After that period has ended, the City will take over maintenance and will fund the maintenance out of General Fund (10160306). The anticipated maintenance cost is $43,000 per year.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids for this project was advertised twice in the Daily Republic newspaper on August 25, 2023, and September 5, 2023. In addition, the Plans and Specifications were hosted through BPX Printing & Graphics online Planroom. The initial advertisement emailed a notice of the Project and complete bid package to a total of 17 builder’s exchanges in the State of California covering the area from Redding to San Jose and Stockton to Santa Rosa.

ALTERNATIVE ACTION
The deadline to spend grant funds is June 30, 2024. If the council has any questions, this request may be delayed so that staff can answer any questions. However, delaying execution of the contract would delay the Project start and end date, which could put the City out of compliance with the final filing date for the grant.

STAFF CONTACT
Caroline Vedder, Senior Civil Engineer
(707) 4287484
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Bid Results
REVIEWERS:

Reviewer Action Date
Packet Page 27 of 100

Agenda Item No: 6.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023273 of the City Council of the City of Fairfield Approving the Plans andSpecifications and Awarding a Contract to Marina Landscape, Inc. for the Clean CASR12 Beautification in the City of Fairfield ProjectRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Clean CASR12 Beautification in the City of Fairfield (Project) opened bids on October 10, 2023.The proposed resolution approves the plans and specifications for the Project and awards the contractin the amount of $1,656,960.50 to Marina Landscape, Inc. (Marina) of Orange, California.DISCUSSIONThe Clean California Local Grant Program, administered by the California Department ofTransportation (Caltrans), is providing approximately $296 million as part of a statewide twoyearprogram to beautify and improve streets and roads, tribal lands, parks, pathways, and transit centers torestore pride in public spaces.The Solano Transportation Authority (STA) submitted an application in the amount of $4.7 million forlandscaping improvements along State Route 12 (SR12), with $2.6 million in Fairfield and $2.1 millionin Suisun City, for potential investments within Caltrans rightofway. Caltrans approved the applicationand STA has entered into a cooperative agreement to accept $4.7 million in funding for the SR12 CleanCalifornia Project. The overall Project consists of installing plants, irrigation, plant establishment, fencing and inertgroundcover in the City of Fairfield and the City of Suisun City along SR12. The City of Fairfield’sportion of the Project will consist of landscaping with recycled water irrigation, inert groundcover, andcommunity identification at Webster and Jackson interchanges, and Pennsylvania Avenueintersections. Of the $4,700,000 in State funding for the project approved by Caltrans, $2,550,000 isprogrammed for the City of Fairfield.Two bids were received and opened on October 10, 2023. The bids range in price from $1,656,960.50to $2,400,750.00. The Engineer’s Estimate was $2,092,000. The apparent low bid was submitted byMarina in the amount of $1,656,960.50. Staff has reviewed the bid submitted by Marina and determined it is responsive and meets all bidrequirements. Marina is appropriately licensed by the Contractors State License Board to perform thework. Staff is requesting a 15% contingency in lieu of the traditional 10% due to the nature of the workand the potential to uncover unforeseen issues during construction, as some of the field conditions mayhave changed due to weather from what was originally designed. Additional traffic control or night workmay be required for added safety due to the actual field geometry of the proposed areas ofimprovement.FINANCIAL IMPACTThe construction authorization for the Project will be $1,905,506, which includes the total bid price plusa 15% contingency ($1,656,960.50 + $248,545.50). This Project has been budgeted in the StreetsCapital Projects Fund and Division (25299526) under Project 10382, with funding from the CleanCalifornia Local Grant Program.Per the requirements of the Clean California Local Grant Program, the contractor is responsible formaintenance of the proposed improvements for two years after installation (e.g., late fiscal year 20252026). After that period has ended, the City will take over maintenance and will fund the maintenanceout of General Fund (10160306). The anticipated maintenance cost is $43,000 per year.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONA notice inviting bids for this project was advertised twice in the Daily Republic newspaper on August25, 2023, and September 5, 2023. In addition, the Plans and Specifications were hosted through BPXPrinting & Graphics online Planroom. The initial advertisement emailed a notice of the Project andcomplete bid package to a total of 17 builder’s exchanges in the State of California covering the areafrom Redding to San Jose and Stockton to Santa Rosa.ALTERNATIVE ACTIONThe deadline to spend grant funds is June 30, 2024. If the council has any questions, this request maybe delayed so that staff can answer any questions. However, delaying execution of the contract woulddelay the Project start and end date, which could put the City out of compliance with the final filing datefor the grant.STAFF CONTACTCaroline Vedder, Senior Civil Engineer(707) 428[email protected] WITHN/AATTACHMENTS:DescriptionProposed ResolutionBid Results REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 11/6/2023 6:29 PM
Beavers, Esther Approved 11/6/2023 8:17 PM
Beavers, Esther Approved 11/6/2023 8:18 PM
Packet Page 28 of 100

CITY OF FAIRFIELD

RESOLUTION NO. 2023-273

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE PLANS AND SPECIFICATION AND AWARDING A CONTRACT TO MARINA LANDSCAPE INC. FOR THE CLEAN CA-SR12 BEAUTIFICATION IN THE CITY OF FAIRFIELD PROJECT

WHEREAS, the bid opening for the Clean CA-SR12 Beautification in the City of Fairfield Project (Project) took place on October 10, 2023; and
WHEREAS, the apparent low bidder was Marina Landscape, Inc. (Marina) in the amount of $1,656,960.50; and

WHEREAS, staff has reviewed the bid documents from Marina and found them to be in order; and

WHEREAS, staff is recommending that the City Council award the contract to Marina as the lowest responsive and responsible bidder for $1,656,960.50.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Project are hereby approved.

Section 2. The city manager is authorized to enter into a contract with Marina for the Project in the amount of $1,656,960.50.

Section 3. The public works director is hereby authorized to execute and administer change orders for an amount not-to-exceed 15% of the contract amount ($248,545.50).

Section 4. The city manager is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract if requested by the contractor.

Packet Page 29 of 100Attachment 1 Page 1 of 2

RES. NO. 2023-273

Page 2 ends

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 30 of 100Attachment 1 Page 2 of 2

City of Fairfield
Public Works Department

Clean CA-SR12 Beautification in the City of Fairfield

NAME OF PROJECT
October 10, 2023, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 Marina Landscape, Inc Orange, CA $1,656,960.50
2 Wabo Landscape & Construction Hercules, Ca $2,400,750.00

Engineer’s Estimate $2,092,000.00
Note: This bid summary shows the bids in order as opened but is not a determination of award, responsiveness, or responsibility of bids received. The values computed are values based on staff’s interpretation of the bids, correction of mathematical errors and assumptions made where ambiguous and/or illegible entries are encountered during the review process.

Packet Page 31 of 100Attachment 2 Page 1 of 1

Agenda Item No: 7.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023274 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Griffin Structures, Inc. for Professional Services for the Fairfield Police Department Addition
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The design and preparation of construction contract documents (i.e., plans, specifications, and cost estimates) for the Fairfield Police Department Addition (Project) is approximately 90% complete. For a capital project of this complexity and impact on the city hall campus, staff recommends a constructability review and contractor prequalification process. The proposed agreement with Griffin Structures, Inc. (Griffin) would provide the necessary technical services needed for the Project.

DISCUSSION
The proposed Project consists of a new 13,025 square foot addition to the existing Police Department (PD) headquarters building located at 1000 Webster Street. To accommodate the new addition, renovations are required to the interior space along the existing wall impacted and adjacent to the new building addition. Site improvements include expansion of the PD parking lot on Kentucky Street, a new perimeter fence around the expanded parking lot, and security system upgrades. The new addition is intended to accommodate administration staff and will result in greater flexibility and operational efficiencies necessary today and into the foreseeable future.

The estimated construction cost is $14.7 million, based on PBK’s (Architect) 90% design. To receive the best price for the Project, the plans and specifications must be both ‘biddable’ and ‘buildable.’ An industry best practice is to have a separate entity (i.e., not the architect and engineering design team) complete a constructability review. The intent of the constructability review is to minimize construction delays, contract change orders, and, most importantly, ensure construction impacts and disruptions to PD operations and level of service are minimized. There are options in selecting who can perform the constructability review for the Project. Staff determined that retaining a qualified consultant would be Packet Page 32 of 100

In July 2023, staff released a Request for Qualifications (RFQ) for construction management and inspection services inviting qualified firms to submit Statement of Qualifications (SOQs) to meet the City’s need in the planning and construction management of various public building and park projects.

An evaluation committee reviewed and ranked the SOQs and determined that Griffin is the most qualified firm to provide services for the Project. Griffin exhibited extensive experience with providing construction management and inspection services for public safety and essential service facilities throughout the evaluation process. Most notably, Griffin’s team has provided similar services for several police stations and hundreds of municipal buildings in California, each of which is specifically tailored to the unique requirements of the communities they serve.

Griffin’s proposed preconstruction work includes a constructability review, assisting the Project through a contractor prequalification process, project bid phase services, and preparation of an independent cost estimate. Griffin proposes to complete services for a nottoexceed amount of $155,000. To be responsive and flexible as the Project proceeds and allow for minor adjustments in the project scope, staff is recommending a 10% management reserve for a total authorization amount of $170,500.

The Project is currently in plan review for a building permit and scheduled for bidding in spring 2024.

Staff will return to council with a new contract for construction management once the bidding phase is complete.

FINANCIAL IMPACT
The professional services agreement with Griffin will authorize a contract for an amount not to exceed $155,000. Total authorization for this project would be $170,500 ($155,000 + 10% management reserve). Funds are budgeted in the adopted fiscal year (FY) 20232024 through FY 20272028 Capital Improvement Program for Public Buildings (Organization and Object Code 254601999505; Project CPW010106).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may elect to not approve the resolution and provide staff with additional direction concerning how to address the needs of the police department.

STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director/City Engineer (707) 4287017
[email protected]
COORDINATED WITH
Police Department
ATTACHMENTS:

Description
Proposed Resolution
Proposed Agreement
REVIEWERS:

Packet Page 33 of 100

Agenda Item No: 7.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023274 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Professional Services Agreement Between the City of Fairfieldand Griffin Structures, Inc. for Professional Services for the Fairfield Police DepartmentAdditionRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe design and preparation of construction contract documents (i.e., plans, specifications, and costestimates) for the Fairfield Police Department Addition (Project) is approximately 90% complete. For acapital project of this complexity and impact on the city hall campus, staff recommends a constructabilityreview and contractor prequalification process. The proposed agreement with Griffin Structures, Inc.(Griffin) would provide the necessary technical services needed for the Project.DISCUSSIONThe proposed Project consists of a new 13,025 square foot addition to the existing Police Department(PD) headquarters building located at 1000 Webster Street. To accommodate the new addition,renovations are required to the interior space along the existing wall impacted and adjacent to the newbuilding addition. Site improvements include expansion of the PD parking lot on Kentucky Street, a newperimeter fence around the expanded parking lot, and security system upgrades. The new addition isintended to accommodate administration staff and will result in greater flexibility and operationalefficiencies necessary today and into the foreseeable future.The estimated construction cost is $14.7 million, based on PBK’s (Architect) 90% design. To receivethe best price for the Project, the plans and specifications must be both ‘biddable’ and ‘buildable.’ Anindustry best practice is to have a separate entity (i.e., not the architect and engineering design team)complete a constructability review. The intent of the constructability review is to minimize constructiondelays, contract change orders, and, most importantly, ensure construction impacts and disruptions toPD operations and level of service are minimized. There are options in selecting who can perform theconstructability review for the Project. Staff determined that retaining a qualified consultant would bebest for the Project based on the project delivery schedule, current Public Works workload andtechnical requirements. In July 2023, staff released a Request for Qualifications (RFQ) for construction management andinspection services inviting qualified firms to submit Statement of Qualifications (SOQs) to meet theCity’s need in the planning and construction management of various public building and park projects.An evaluation committee reviewed and ranked the SOQs and determined that Griffin is the mostqualified firm to provide services for the Project. Griffin exhibited extensive experience with providingconstruction management and inspection services for public safety and essential service facilitiesthroughout the evaluation process. Most notably, Griffin’s team has provided similar services for severalpolice stations and hundreds of municipal buildings in California, each of which is specifically tailored tothe unique requirements of the communities they serve. Griffin’s proposed preconstruction work includes a constructability review, assisting the Project througha contractor prequalification process, project bid phase services, and preparation of an independentcost estimate. Griffin proposes to complete services for a nottoexceed amount of $155,000. To beresponsive and flexible as the Project proceeds and allow for minor adjustments in the project scope,staff is recommending a 10% management reserve for a total authorization amount of $170,500.The Project is currently in plan review for a building permit and scheduled for bidding in spring 2024.Staff will return to council with a new contract for construction management once the bidding phase iscomplete.FINANCIAL IMPACTThe professional services agreement with Griffin will authorize a contract for an amount not to exceed$155,000. Total authorization for this project would be $170,500 ($155,000 + 10% managementreserve). Funds are budgeted in the adopted fiscal year (FY) 20232024 through FY 20272028 CapitalImprovement Program for Public Buildings (Organization and Object Code 254601999505; ProjectCPW010106).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may elect to not approve the resolution and provide staff with additional directionconcerning how to address the needs of the police department.STAFF CONTACTRyan Panganiban, Assistant Public Works Director/City Engineer(707) 428[email protected] WITHPolice DepartmentATTACHMENTS:DescriptionProposed Resolution Proposed Agreement
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 11/6/2023 6:20 PM
Beavers, Esther Approved 11/6/2023 8:18 PM
Beavers, Esther Approved 11/6/2023 8:19 PM
Packet Page 34 of 100

CITY OF FAIRFIELD

RESOLUTION NO. 2023-274

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND GRIFFIN STRUCTURES, INC. FOR PROFESSIONAL SERVICES FOR THE FAIRFIELD

POLICE DEPARTMENT ADDITION

WHEREAS, the Fairfield Police Department Addition (Project) is in design and is scheduled for bidding in 2024; and

WHEREAS, the Project requires a constructability review, contractor pre-qualification services support, and other technical expertise that the City does not have on staff; and

WHEREAS, staff conducted a Request for Qualification procurement for the Project; and

WHEREAS, Griffin Structures Inc. (Griffin) has highly qualified staff to provide professional services for the Project.

NOW THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield a professional services agreement between the City of Fairfield and Griffin for professional services for the Project for a total not -to-exceed $155,000.

Section 2. The city manager is hereby authorized to execute and administer amendments not-to-exceed $15,500.

Section 3. The city manager is hereby authorized to do all things necessary to implement the above-mentioned contract.

Packet Page 35 of 100Attachment 1 Page 1 of 2

RES. NO. 2023-274

Page 2 ends

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESON / VACCARO/ WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST

____________________________

CITY CLERK
Packet Page 36 of 100Attachment 1 Page 2 of 2

PROFESSIONAL SERVICES AGREEMENT

Pre-Construction Services for
Fairfield Police Department Addition

THIS AGREEMENT is made at Fairfield, California, as of ________________, 20____, by and between the City of Fairfield, a municipal corporation (the “CITY") and Griffin Structures, Inc. ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
7) TERM. This agreement shall be in effect through June 30, 2024; or until the scope of work is completed.
8) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 9) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 10) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

Packet Page 37 of 100Attachment 2 Page 1 of 13

Revised 6/1/2022

11) NOTICES. This Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: Ryan Panganiban
E-mail: [email protected]
Address: 1000 Webster Street, 3rd Floor
Fairfield, CA 94533
Telephone: 707-428-7017

INVOICES send to: [email protected]
Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Jon Hughes
E-mail: [email protected]
Address: 1850 Warburton Ave., Suite 120
Santa Clara, CA 95050
Telephone: 408-955-0431 ext. 208

EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation

By:__________________________________

CONSULTANT

By:___________________________________

Griffin Structures, Inc
Packet Page 38 of 100Attachment 2 Page 2 of 13

Revised 6/1/2022

EXHIBIT “A”

SCOPE OF SERVICE

Packet Page 39 of 100Attachment 2 Page 3 of 13

GRIFFIN STRUCTURES FEE PROPOSAL

POLICE DEPARTMENT ADDITION PROJECT

CITY OF FAIRFIELD
10/20/2023
Griffin Structures’ Fee Proposal is based on all reasonable costs necessary to perform Project Management services during the Pre-Construction Phase, for the Fairfield Police Department Addition project. For these requisite services, Griffin Structures proposes the following Time & Materials Not to Exceed Fee:

Construction Management: $ 151,110
Reimbursable Costs: $ 3,890

Total $ 155,000

All proposed hourly rates are fully burdened and include overhead profit, taxes, and benefits. The hours identified for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task, phase, or time-period. We reserve the right to reallocate hours between staff members and tasks to accomplish the overall objectives and requirements of the project.

Services are based on the attached Fee Schedule, Resource Allocation Schedule, which provides detail on the allocation of hours. Any extension of the schedule or services may result in additional fee, in good faith negotiation with the City.

SCOPE OF SERVICES

1. Constructability Review: Griffin Structures will perform an extensive constructability review of the current design package. Griffin will evaluate key aspects of the design with each review, with particular attention paid to those items that can result in added cost, extended time, or compromised value. This review will result in a comprehensive document indicating the sheet, detail, and associated references in the drawings for A/E consideration. Our team will then chair a page turn meeting with the design team to review the comments, evaluate the plans in light of those comments, and come to resolution as to which modifications are needed to the plans in anticipation of Contractor bidding.

2. Contractor Prequalification: The prequalification process allows the City to establish certain minimum requirements that demonstrate competency. Griffin Structures uses the Dept. of Industrial Relations questionnaire template for performing this effort. Working with City staff and the design team, Griffin will seek to establish certain minimums for overall revenue, bonding capacity, safety EMR rating, comparable experience minimums, and possibly even specialty subcontractor prequalification. We will then disseminate the RFQ in coordination with City Packet Page 40 of 100Attachment 2 Page 4 of 13

Page 2 of 3 ends

procurement procedures and distribute the RFQ to contractors in the industry to generate interest in the project.

Once responses are delivered, our team will review the qualifications submissions, score the submissions, check references, and produce a summary report for City staff consideration. We will then assist City staff in the preparation of staff recommendations for the establishment of a prequalified short list of bidders.

3. Contractor Bidding: Griffin will work closely with the design team to ensure the bid package is complete, especially as it relates to the General Provisions, Special Provisions, and Division 01 Specifications. In this regard we will focus on such things as; precedence of documents, construction standards, standard of care, change order procedures, mark-ups, definitions of time, conflict resolution, management requirements, existing conditions, investigation of the property, protection of surrounding facilities, and special instructions to bidders. Griffin will utilize its vast resource of documents from past projects to produce a document that incorporates the best practices of the industry which will in turn protect the City of Fairfield from unnecessary risk.

Once the documents are in the bid process, we will manage the communications process to address bid questions, substitution requests, the issuance of addenda, the bid opening process, duration of bid effort, and the overall governance of the process to eliminate the possibility of a protest. Griffin understands this process well and brings leadership and efficiency to this process that all too often descends into a chaotic effort fraught with irregularities.

Once bids are delivered, our team will review them to ensure the bids are both responsive and responsible, that the bidders have included all necessary bid requirements, as well as qualitative sections demonstrating similar project capabilities, Griffin will oversee this effort and will provide a comprehensive bid analysis that addresses all key requirements and facilitates the decision- making process.

4. Estimating: This proposal includes an independent cost estimate. In this effort we will review the plans and specifications, do independent take-offs, and produce an estimate that reflects what we believe is a fair market value for the project. Additionally, we will evaluate the estimate provided by the A/E team, as well as evaluate costs from other projects of a similar type. With this information in hand, we will then work with the city to establish the most prudent engineer’s estimate for advertisement.

QUALIFICATIONS AND EXCLUSIONS

1. Hourly rates are valid through December 31, 2024, and will escalate by CPI annually thereafter.

2. Insurance costs are included as a reimbursable expense and will be billed monthly at the rate of $10 per $1,000.

3. Costs for surveying, construction staking, environmental and hazardous materials surveys, and all environmental and hazardous materials transportation and remediation costs are excluded.

4. Software licenses or user fees and all software training costs for specific project management software being required by either the City or their contractor(s) are excluded.

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Page 3 of 3 ends

5. The cost of bulk blueprinting for plans and specifications for use by the contractors and subcontractors is excluded. Funds included in reimbursable expenses are for Griffin printing costs alone.

6. Independent or third-party testing companies such as Roofing, Peer Reviews, LEED, or other specialized third-party oversight services other than those listed herein are excluded.

7. Commissioning requirements required by Cal Green (Title 24) are excluded. Griffin will manage the commissioning process, but we have not included a commissioning agent, nor development of commissioning specifications.

8. No FF&E or OS&E procurement is included in this proposal.

9. Construction Cost Estimates, when provided, are based on standard industry practice, professional experience, and knowledge of market conditions. Griffin has no control over material and labor costs, contractor’s methods of establishing prices or the market and bidding conditions at the time of bid. Therefore, Griffin does not guarantee that bids received will not vary from the cost estimate provided and Griffin is not liable for any costs, liabilities, or damages incurred by the City arising from Griffin’s opinion of cost, the actual project cost to the City, delays caused by events outside the control of Griffin, or any labor or material cost increases.

10. Griffin is not responsible for, and the City will hold Griffin harmless from, any schedule delays and/or any losses, damages, or liabilities resulting therefrom that are caused by (1) events or conditions that are outside of Griffin’s control or (2) the acts or omissions of parties for whom Griffin is not legally liable (collectively, “Non-Consultant Delays”). The schedule for completion will be extended for any Non-Consultant Delays. If Griffin incurs additional costs or expenses due to Non-Consultant Delays, then Griffin’s fee compensation will be equitably adjusted to cover such additional costs or expenses, at then current rates.

11. CASp review and inspection services are excluded.

12. Please note: This proposal shall remain valid and in full force and effect for a period of 120 days from the date of issuance, after which time it shall be deemed null and void.

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Revised 6/1/2022

EXHIBIT “B”

PAYMENT

1) For and in consideration of Consultant’s Services, CITY agrees to pay CONSULTANT for actual fees, costs and expenses for all time and materials expended and in no event shall total compensation under this Agreement exceed ONE HUNDRED FIFTY-FIVE THOUSAND DOLLARS ($155,000) without CITY authorization.

2) Payment shall be made to CONSULTANT in accordance with the CONSULTANT’s price proposal accepted by the City. CONSULTANT shall submit, and CITY shall pay, monthly invoices for work performed during the previous month. For the time and material services billing shall be based on the hourly and fee rate charges set forth in Exhibit “B” attached hereto, and on the number of hours expended on the PROJECT by each classification of employee.

3) Extra Work performed by the CONSULTANT for any work required by the CITY which is not specified as part of Exhibit “A,” including but not limited to, any changes to CONSULTANT's Services including but not limited to contract change orders after the award of the construction contract by the City Council, or testimony in Court, shall be compensated by the use of the time and material fee rates of the attached Exhibit "B." No extra work will be compensated for unless required by CITY in writing.

4) CONSULTANT shall submit invoices to CITY, Attention: [email protected] and CITY shall pay CONSULTANT within 30 days of receiving a proper invoice. CONSULTANT shall notify the CITY in writing when the CONSULTANT’s invoices total billing is within 25% of the total authorized amount.

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City of Fairfield
Police Department Addition Project
Fee Proposal

PRESIDENT PROJECT EXECUTIVE
SR. PROGRAM &

CONSTRUCTION

MANAGER

PROGRAM &

CONSTRUCTION

MANAGER

ESTIMATING
Jon Hughes Gary Chubb Hernan Munayco Aria Dinyari John Moreno $250/hr.$240/hr.$230/hr. $225/hr. $210/hr.
1 CONSTRUCTABILITY REVIEW 5 24 30 30 0 $20,660

1.1 Front End Sepcifications Review Incl Incl Incl Incl -

1.2 Division 01 Specifications Review Incl Incl Incl Incl -

1.3 Plan Review Incl Incl Incl Incl -

1.4 Summary Report Incl Incl Incl Incl -

1.5 Report Review and Coordination with A/E Team
2 CONTRACTOR PREQUALIFICATION 12 60 135 0 0 $48,450

2.1 Develop RFQ Incl Incl Incl --

2.2 Review RFQ with City staff and legal counsel Incl Incl Incl --

2.3 Coordinate solicitation with City procurement Incl Incl Incl --

2.4 Generate bidder interest Incl Incl Incl --

2.6 Answer bidder questions and issue addenda Incl Incl Incl --

2.7 Review and score responses Incl Incl Incl --

2.8 Perform reference checks Incl Incl Incl --

2.9 Make recommendations to staff for short list of bidders Incl Incl Incl --

2.10 Assist in notifications to successful bidders and posting results.Incl Incl Incl -- 3 CONTRACTOR BIDDING 12 60 150 0 0 $51,900

3.1 Assist in the assembly of bid package Incl Incl Incl --

3.2 Coordinate solicitation with City procurement Incl Incl Incl --

3.3 Manage bid RFI process Incl Incl Incl --

3.4 Coordinate issuance of Addenda Incl Incl Incl --

3.5 Attend Bid Opening Incl Incl Incl --

3.6 Review submissions for responsiveness Incl Incl Incl --

3.7 Prepare bid summary analysis Incl Incl Incl --

3.8 Make recommendations to City staff for award Incl Incl Incl --

3.9 Assist City staff in preparation of staff report Incl Incl Incl -- 4 ESTIMATING 8 20 10 0 100 $30,100

4.1 Independent Cost Estimate Incl Incl Incl -Incl

4.2 Peer Review of A/E Estimate Incl Incl Incl -Incl

4.3 Review and Recommendaton for Published Engineer's Estimate Incl Incl Incl -Incl Total Hours 37 164 325 30 100
Subtotals $9,250 $39,360 $74,750 $6,750 $21,000
PROJECT / CONSTRUCTION MANAGEMENT TOTAL $151,110
5 REIMBURSABLE COSTS $3,890

5.1 Insurance $1,390

5.2 Misc. Allowances $2,500
GRAND TOTAL $155,000
Item No.PROJECT PHASE Totals
Griffin Structures 09/25/2023
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Revised 6/1/2022

EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession. 3) TIME. CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement without the written approval of the other party. Any unapproved attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by Either Party at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONSULTANT shall be entitled to no further compensation for work Packet Page 45 of 100Attachment 2 Page 9 of 13

Revised 6/1/2022

performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY. Any property covered in this section that is re-used without Consultant’s written authorization will be at City’s risk. 10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY. Consultant’s defense obligation be on a reimbursement basis, based on proportionate percentage of fault, as determined by a court of competent jurisdiction.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT’S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law.

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Revised 6/1/2022

11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated. 12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non-profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.

Packet Page 47 of 100Attachment 2 Page 11 of 13

Revised 6/1/2022

EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers X

Packet Page 48 of 100Attachment 2 Page 12 of 13

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liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be , canceled by either party, reduced in or in limits except after thirty (30) days’ prior written notice by mail, , has been given to the CITY.
c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected].

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Packet Page 49 of 100Attachment 2 Page 13 of 13

Agenda Item No: 8.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023275 of the City Council of the City of Fairfield Establishing Prima Facie Speed Limits RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The California Vehicle Code requires that the City conduct Engineering and Traffic Surveys (E&TS) every five years to establish speed limits. This fiveyear survey is required in order to enforce speed limits by use of radar or other electronic devices in the City. The last Citywide study was adopted in November 2018.

DISCUSSION
The current E&TS are due to expire in November 2023. E&TS are required every five years to comply with Section 40802(c) of the California Vehicle Code (CVC) and are common amongst California agencies. The California Legislature regulates how speed limits are set through the CVC and places the regulations into language for enforcement purposes. In California, E&TS are used to determine speed limits and gives the City the authority to enforce posted speed limits.

The California Manual of Uniform Traffic Control Devices (CAMUTCD) establishes the standard methods by which E&TS are conducted per Section 21400 of the CVC. Updated E&TS for all 130 street segments have been completed. To avoid “Speed Traps” per the CVC, the City follows the most recently adopted state policy directive 0904 dated July 1, 2009, as amended in the CAMUTCD.

A list of these streets is shown in Exhibit A. With approval of this resolution, the City will comply with the Vehicle Code’s five year limitation for speed surveys.

These standards have strict requirements that limit when and the amount to which a speed limit can be set below the 85th percentile speed (85% of what motorists drive) as determined through an E&TS. The setting of a designated speed limit is based on the review of several factors, which include:

1. 85th percentile speed – The speed which 85% of motorists drive.

2. Collision rate – Comparing the existing rate to the expected for similar roadways.

3. Travel volumes – Average daily traffic volumes.

4. Roadway geometrics – Identifying roadway features, such as horizontal and vertical roadway curvature

5. Functional classification – Is the roadway a local road, major or minor collector?

6. Adjacent land uses – Is there a shopping center, transit district, etc.?

7. Access control – Are all the intersections controlled by traffic signals or are there driveways?

8. Pedestrian/bicycle activity – Is this a downtown district?

9. 10 mile per hour (MPH) pace – The 10 MPH range that most motorists drive. Speed limits are usually set within this range.

10. Assembly Bill 43 – Road segments within close proximity to school zones and City designated Safety corridors are able to take another 5 MPH increment deduction.

It is common to see some changes over the course of five years due to changes in driving habits/patterns, land uses, and enforcement. In preparation for this report, the City surveyed a total of 130 roadway segments. The E&TS have resulted in Packet Page 50 of 100

Segment #Street Name Between
Speed Limit Increase
or
DecreaseExistingProposed
1 Air Base Parkway Hillborn Road/I80 WB Ramp and Heath Drive 45 40 Decrease 2 Air Base Pkwy Heath Dr and Peabody Rd 55 50 Decrease
4 Air Base Parkway Pennsylvania Ave and Heath Dr 55 50 Decrease 11 Beck Ave State Route 12 and West Texas St 40 35 Decrease 12 Broadway Street Pennsylvania Ave and Union Ave 30 25 Decrease 14 Business Center Drive Suisun Parkway and Suisun Valley Road 45 40 Decrease 18 Canon Road Vanden Road and N Gate Road 55 50 Decrease 19 Cement Hill Road North Texas Street and Dover Ave 30 25 Decrease 24 Chadbourne Road City Limit South and Cordelia Road 40 35 Decrease 33 Dickson Hill Road North Texas Street and Dover Ave 35 30 Decrease 35 Dickson Hill Road Evergreen Drive and Manuel Campos Parkway 35 30 Decrease 41 East Tabor Ave North Texas Street and Sunset Street 35 30 Decrease 44 East Travis Blvd North Texas Street and Sunset Avenue 35 30 Decrease 49 Gateway Blvd Travis Blvd and Pennsylvania Ave 30 25 Decrease 67 Lopes Road City Limit South and Gold Hill Road 45 40 Decrease 68 Lopes Road Gold Hill Road and Red Top Road 45 40 Decrease 71 Mangels Blvd West End and Green Valley Road 40 35 Decrease 72 Mangel Blvd Green Valley Road and Suisun Valley Road 45 40 Decrease 75 Manuel Campos Pkwy Dover Ave and Mystic Drive 45 40 Decrease 76 Manuel Campos Pkwy Mystic Drive and Clay Bank Road 45 40 Decrease 81 North Gate Road City Limit and Travis Air Force Base 55 50 Decrease 82 North Texas Street State Street and Travis Blvd 35 30 Decrease 83 North Texas Street Travis Blvd and Walmart Signalized Driveway 35 30 Decrease 96 Pennsylvania Avenue State Route 12 and West Texas Street 35 30 Decrease 97 Pennsylvania Avenue West Texas Street and Tabor Avenue 35 30 Decrease 98 Pennsylvania Avenue Tabor Avenue and Alaska Avenue 35 30 Decrease 99 Pittman Road Cordelia Road and Link Road 40 35 Decrease 100 Pittman Road Link Road and I80 Eastbound Ramps 35 30 Decrease 106 Solano Foothills Drive Hillborn Road and Sanctuary Drive 35 30 Decrease 108 Suisun Valley Road I80 EB Off Ramp and Neitzel Road 35 30 Decrease 111 Sunset Avenue City Limit South and East Tabor Avenue 35 30 Decrease 113 Travis Blvd I80 EB On/Off Ramps and Pennsylvania Ave 35 30 Decrease 126 West America Drive Mangels Blvd and Suisun Valley Road 35 30 Decrease 127 West Texas Street Oliver Road and Pennsylvania Avenue 35 30 Decrease Agenda Item No: 8.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023275 of the City Council of the City of Fairfield Establishing Prima Facie Speed LimitsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe California Vehicle Code requires that the City conduct Engineering and Traffic Surveys (E&TS) every five years to establishspeed limits. This fiveyear survey is required in order to enforce speed limits by use of radar or other electronic devices in theCity. The last Citywide study was adopted in November 2018.DISCUSSIONThe current E&TS are due to expire in November 2023. E&TS are required every five years to comply with Section 40802(c) ofthe California Vehicle Code (CVC) and are common amongst California agencies. The California Legislature regulates howspeed limits are set through the CVC and places the regulations into language for enforcement purposes. In California, E&TSare used to determine speed limits and gives the City the authority to enforce posted speed limits. The California Manual of Uniform Traffic Control Devices (CAMUTCD) establishes the standard methods by which E&TS areconducted per Section 21400 of the CVC. Updated E&TS for all 130 street segments have been completed. To avoid “SpeedTraps” per the CVC, the City follows the most recently adopted state policy directive 0904 dated July 1, 2009, as amended inthe CAMUTCD.A list of these streets is shown in Exhibit A. With approval of this resolution, the City will comply with the Vehicle Code’s fiveyear limitation for speed surveys.These standards have strict requirements that limit when and the amount to which a speed limit can be set below the 85thpercentile speed (85% of what motorists drive) as determined through an E&TS. The setting of a designated speed limit isbased on the review of several factors, which include:1. 85th percentile speed – The speed which 85% of motorists drive.2. Collision rate – Comparing the existing rate to the expected for similar roadways. 3. Travel volumes – Average daily traffic volumes.4. Roadway geometrics – Identifying roadway features, such as horizontal and vertical roadway curvature5. Functional classification – Is the roadway a local road, major or minor collector?6. Adjacent land uses – Is there a shopping center, transit district, etc.?7. Access control – Are all the intersections controlled by traffic signals or are there driveways?8. Pedestrian/bicycle activity – Is this a downtown district?9. 10 mile per hour (MPH) pace – The 10 MPH range that most motorists drive. Speed limits are usually set within thisrange.10. Assembly Bill 43 – Road segments within close proximity to school zones and City designated Safety corridors are ableto take another 5 MPH increment deduction.

Furthermore, staff have included in Exhibit B a list of streets that are not listed as local streets in the California Roadway System (CRS) as defined in the CVC (i.e., major/minor collectors, arterials, expressways, etc.). The attached resolution will establish that these streets are local and therefore allow local speed limits to remain Prima Facie 25 and enforced accordingly.

For example, several streets such as East Tennessee are noted in the CRS as major collectors for the purpose of calculating federal funding allocations when grants are available; however, by CVC definition these streets are residential streets.

Therefore, these streets qualify under the residential district Prima Facie 25 MPH identified by the width of the roadway and the number of residential homes in a quarter mile section exempting the segment from the requirements of an E&TS.

FINANCIAL IMPACT
Based on the number of changes, $18,700 ($250/ location x 2 signs/ location +10% contingency) would be required for staff time and materials to replace and/or install new signage. This would come from the approved Public Works Department budget which is funded by Gas Taxes (Organization Code and Project 101602028332).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
Packet Page 51 of 100

Segment #Street Name Between Speed Limit IncreaseorDecreaseExistingProposed1Air Base Parkway Hillborn Road/I80 WB Ramp and Heath Drive 45 40 Decrease2Air Base Pkwy Heath Dr and Peabody Rd 55 50 Decrease4Air Base Parkway Pennsylvania Ave and Heath Dr 55 50 Decrease11Beck Ave State Route 12 and West Texas St 40 35 Decrease12Broadway Street Pennsylvania Ave and Union Ave 30 25 Decrease14Business Center Drive Suisun Parkway and Suisun Valley Road 45 40 Decrease18Canon Road Vanden Road and N Gate Road 55 50 Decrease19Cement Hill Road North Texas Street and Dover Ave 30 25 Decrease24Chadbourne Road City Limit South and Cordelia Road 40 35 Decrease33Dickson Hill Road North Texas Street and Dover Ave 35 30 Decrease35Dickson Hill Road Evergreen Drive and Manuel Campos Parkway 35 30 Decrease41East Tabor Ave North Texas Street and Sunset Street 35 30 Decrease44East Travis Blvd North Texas Street and Sunset Avenue 35 30 Decrease49Gateway Blvd Travis Blvd and Pennsylvania Ave 30 25 Decrease67Lopes Road City Limit South and Gold Hill Road 45 40 Decrease68Lopes Road Gold Hill Road and Red Top Road 45 40 Decrease71Mangels Blvd West End and Green Valley Road 40 35 Decrease72Mangel Blvd Green Valley Road and Suisun Valley Road 45 40 Decrease75Manuel Campos Pkwy Dover Ave and Mystic Drive 45 40 Decrease76Manuel Campos Pkwy Mystic Drive and Clay Bank Road 45 40 Decrease81North Gate Road City Limit and Travis Air Force Base 55 50 Decrease82North Texas Street State Street and Travis Blvd 35 30 Decrease83North Texas Street Travis Blvd and Walmart Signalized Driveway 35 30 Decrease96Pennsylvania Avenue State Route 12 and West Texas Street 35 30 Decrease97Pennsylvania Avenue West Texas Street and Tabor Avenue 35 30 Decrease98Pennsylvania Avenue Tabor Avenue and Alaska Avenue 35 30 Decrease99Pittman Road Cordelia Road and Link Road 40 35 Decrease100Pittman Road Link Road and I80 Eastbound Ramps 35 30 Decrease106Solano Foothills Drive Hillborn Road and Sanctuary Drive 35 30 Decrease108Suisun Valley Road I80 EB Off Ramp and Neitzel Road 35 30 Decrease111Sunset Avenue City Limit South and East Tabor Avenue 35 30 Decrease113Travis Blvd I80 EB On/Off Ramps and Pennsylvania Ave 35 30 Decrease126West America Drive Mangels Blvd and Suisun Valley Road 35 30 Decrease127West Texas Street Oliver Road and Pennsylvania Avenue 35 30 DecreaseAgenda Item No: 8.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023275 of the City Council of the City of Fairfield Establishing Prima Facie Speed LimitsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe California Vehicle Code requires that the City conduct Engineering and Traffic Surveys (E&TS) every five years to establishspeed limits. This fiveyear survey is required in order to enforce speed limits by use of radar or other electronic devices in theCity. The last Citywide study was adopted in November 2018.DISCUSSIONThe current E&TS are due to expire in November 2023. E&TS are required every five years to comply with Section 40802(c) ofthe California Vehicle Code (CVC) and are common amongst California agencies. The California Legislature regulates howspeed limits are set through the CVC and places the regulations into language for enforcement purposes. In California, E&TSare used to determine speed limits and gives the City the authority to enforce posted speed limits. The California Manual of Uniform Traffic Control Devices (CAMUTCD) establishes the standard methods by which E&TS areconducted per Section 21400 of the CVC. Updated E&TS for all 130 street segments have been completed. To avoid “SpeedTraps” per the CVC, the City follows the most recently adopted state policy directive 0904 dated July 1, 2009, as amended inthe CAMUTCD.A list of these streets is shown in Exhibit A. With approval of this resolution, the City will comply with the Vehicle Code’s fiveyear limitation for speed surveys.These standards have strict requirements that limit when and the amount to which a speed limit can be set below the 85thpercentile speed (85% of what motorists drive) as determined through an E&TS. The setting of a designated speed limit isbased on the review of several factors, which include:1. 85th percentile speed – The speed which 85% of motorists drive.2. Collision rate – Comparing the existing rate to the expected for similar roadways. 3. Travel volumes – Average daily traffic volumes.4. Roadway geometrics – Identifying roadway features, such as horizontal and vertical roadway curvature5. Functional classification – Is the roadway a local road, major or minor collector?6. Adjacent land uses – Is there a shopping center, transit district, etc.?7. Access control – Are all the intersections controlled by traffic signals or are there driveways?8. Pedestrian/bicycle activity – Is this a downtown district?9. 10 mile per hour (MPH) pace – The 10 MPH range that most motorists drive. Speed limits are usually set within thisrange.10. Assembly Bill 43 – Road segments within close proximity to school zones and City designated Safety corridors are ableto take another 5 MPH increment deduction.It is common to see some changes over the course of five years due to changes in driving habits/patterns, land uses, andenforcement. In preparation for this report, the City surveyed a total of 130 roadway segments. The E&TS have resulted inchanges to 34 existing speed limits as listed below:Furthermore, staff have included in Exhibit B a list of streets that are not listed as local streets in the California RoadwaySystem (CRS) as defined in the CVC (i.e., major/minor collectors, arterials, expressways, etc.). The attached resolution willestablish that these streets are local and therefore allow local speed limits to remain Prima Facie 25 and enforced accordingly.For example, several streets such as East Tennessee are noted in the CRS as major collectors for the purpose of calculatingfederal funding allocations when grants are available; however, by CVC definition these streets are residential streets.Therefore, these streets qualify under the residential district Prima Facie 25 MPH identified by the width of the roadway and thenumber of residential homes in a quarter mile section exempting the segment from the requirements of an E&TS.FINANCIAL IMPACTBased on the number of changes, $18,700 ($250/ location x 2 signs/ location +10% contingency) would be required for stafftime and materials to replace and/or install new signage. This would come from the approved Public Works Department budgetwhich is funded by Gas Taxes (Organization Code and Project 101602028332).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
Not approving the recommended speed limits will prevent the Police Department from enforcing posted speeds by use of radar or other electronic devices.

STAFF CONTACT
Hannah Lei, Associate Civil Engineer Traffic
(707) 4343811
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Proposed Resolution
Exhibit A 2023 Speed Survey (Summary)
Exhibit B Local Streets in California Roadway System
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 11/6/2023 6:15 PM
Beavers, Esther Approved 11/6/2023 8:20 PM
Beavers, Esther Approved 11/6/2023 8:20 PM
Packet Page 52 of 100

CITY OF FAIRFIELD

RESOLUTION NO. 2023-275

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ESTABLISHING PRIMA FACIE

SPEED LIMITS

WHEREAS, Engineering and Traffic Surveys have been performed on certain City streets pursuant to California Vehicle Code, Section 32 and Division 11, Chapter 7, Article 1 (commencing with Section 22357) of the Vehicle Code; and

WHEREAS, proposed Prima Facie speed limits for those streets have been determined pursuant to California Vehicle Code, Section 32 and Division 11, Chapter 7, Article 1 (commencing with Section 22357) of the Vehicle Code.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The Prima Facie speed limits are hereby determined as set forth in Exhibit A, attached hereto and incorporated herein.

Section 2. The list of local street segments in Exhibit B as identified by the California Roadway System shall remain and be enforced under the California Vehicle Codes residential district Prima Facie 25, attached hereto and incorporated herein.

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
Packet Page 53 of 100Attachment 1 Page 1 of 1

Page 1 of 3 ends

PG # On Between GPS Coordinates 2023
85% Travel Speed
2023
10 MPH Pace
Posted Speed
Limit
Recommended
Speed Limit
A
1 Air Base Pkwy Hilborn Rd/I-80 WB Ramp and Heath Dr 38°16'22.2"N 122°02'44.1"W 49.0 39-48 45 40 2 Air Base Pkwy Heath Dr and Peabody Rd 38°16'21.9"N 122°00'55.5"W 57.4 49-58 55 50 3 Air Base Pkwy Peabody Rd and Parker Rd 38°16'19.8"N 121°57'50.2"W 52.7 43-52 50 50 4 Alaska Ave Pennsylvania Ave and Heath Dr 38°16'22.1"N 122°02'49.6"W 37.0 28-37 35 30 5 Alaska Ave Union Ave and North Texas St 38°16'21.7"N 122°02'13.5"W 38.0 28-37 30 30 6 Atlantic Ave Orchid St and North Texas St 38°16'34.9"N 122°02'08.5"W 27.3 20-29 25 25 7 Auto Mall Pkwy Fairfield Auto Mall Chadbourne Rd and Raleigh Dr 38°14'35.9"N 122°04'55.8"W 36.9 29-38 35 35 8 Auto Mall Pkwy Raleigh Dr and Cadenasso Dr 38°14'48.7"N 122°04'27.5"W 35.7 27-36 35 35 B
9 B Gale Wilson Blvd Pennsylvania Ave and Fairfield Ave 38°15'39.9"N 122°02'49.8"W 30.0 22-31 30 30 10 Beck Ave Cordelia Rd and State Route 12 38°14'01.5"N 122°03'58.3"W 35.9 27-36 35 35 11 Beck Ave State Route 12 and West Texas St 38°14'37.3"N 122°03'59.4"W 39.6 31-40 40 35 12 Broadway St Pennsylvania Ave and Union Ave 38°14'45.5"N 122°02'48.7"W 26.0 19-28 30 25 13 Busch Dr Hale Ranch Rd and Chadbourne Rd 38°14'20.6"N 122°05'18.3"W 48.6 40-49 40 40 14 Business Center Dr Suisun Parkway and Suisun Valley Road 38°13'55.3"N 122°06'53.3"W 47.0 38-47 45 40 15 Business Center Dr Suisun Valley Road and Green Valley Road 38°13'26.9"N 122°07'58.5"W 45.3 33-42 40 40 16 Business Center Dr Green Valley Road and End (650' West of Julia Berger)38°13'01.7"N 122°08'36.8"W 38.3 29-38 35 35 C
17 Cadenasso Dr Auto Mall Parkway and Beck Ave 38°14'53.2"N 122°04'07.2"W 25.1 18-27 25 25 18 Canon Road Vanden Rd and N Gate Rd 38°18'05.1"N 121°56'26.1"W 53.5 45-54 55 50 19 Cement Hill Rd North Texas S.and Dover Ave 38°16'43.1"N 122°01'42.4"W 27.2 20-29 30 25 20 Cement Hill Rd Dover Ave and Clay Bank Rd 38°16'47.2"N 122°01'04.8"W 38.3 27-36 35 35 21 Cement Hill Rd Clay Bank Rd and Manuel Campos Pkwy 38°17'02.5"N 121°59'49.6"W 22 Cement Hill Rd Manuel Campos Pkwy and Peabody Rd 38°17'13.0"N 121°59'22.0"W 49.6 39-48 40 40 23 Central Way Ritchie Rd and Pittman Rd 38°13'13.3"N 122°07'48.0"W 44.6 34-43 35 35 24 Chadbourne Rd City Limit South and Cordelia Rd 38°13'40.3"N 122°05'01.5"W 36.7 23-32 40 35 25 Chadbourne Rd Cordelia Rd and State Route 12 EB On/Off Ramps 38°13'56.4"N 122°05'02.8"W 41.0 32-41 40 40 26 Clay Bank Rd East Tabor Ave and Air Base Pkwy 38°16'04.2"N 122°00'27.0"W 42.4 36-45 35 35 27 Clay Bank Rd Air Base Pkwy and Cement Hill Rd (W)38°16'37.2"N 122°00'24.0"W 37.6 30-39 35 35 28 Clay Bank Rd Cement Hill Rd (W) and Manuel Campos Pkwy 38°17'03.8"N 122°00'13.1"W 38.0 28-37 35 35 29 Cordelia Rd Lopes Rd and City Limit (4635' West of Link Rd)38°12'35.0"N 122°08'25.4"W 31.7 23-32 30 30 30 Cordelia Rd Hale Ranch Rd and City Limit (Ledgewood Creek)38°13'40.5"N 122°05'19.2"W 46.2 36-45 45 45 31 Courage Dr Chadboune Rd and Beck Ave 38°14'06.8"N 122°04'28.2"W 44.4 35-44 35 35 D
32 De Ronde Rd Dobe Ln and Markeley Ln 38°16'47.1"N 121°57'37.3"W 33.2 25-34 30 30 33 Dickson Hill Rd North Texas St and Dover Ave 38°17'22.7"N 122°01'37.8"W 29.6 21-30 35 30 34 Dickson Hill Rd Dover Ave and Evergreen Dr 38°17'23.2"N 122°01'14.0"W 38.2 27-36 35 35 35 Dickson Hill Rd Evergreen Dr & Manuel Campos Pkwy 38°17'14.1"N 122°00'43.2"W 35.0 25-34 35 30 36 Dobe Ln Peabody Rd and DeRonde Rd 38°16'33.4"N 121°57'55.4"W 37.8 30-39 30 30 37 Dover Ave East Travis Blvd and Air Base Pkwy 38°16'07.2"N 122°01'30.4"W 35.0 27-36 30 30 38 Dover Ave Air Base Pkwy and Dickson Hill Rd 38°17'04.3"N 122°01'30.3"W 41.3 32-41 35 35 39 Dover Ave Dickson Hill Rd and Manuel Campos Pkwy 38°17'27.0"N 122°01'29.0"W 38.2 30-39 35 35 E
40 East Atlantic Ave Cement Hill Rd and Dover Ave 38°16'34.3"N 122°01'40.4"W 33.5 24-33 25 25 41 East Tabor Ave North Texas St and Sunset St 38°15'56.1"N 122°01'45.4"W 34.7 25-34 35 30 42 East Tabor Ave Sunset St and Clay Bank Rd 38°15'54.9"N 122°00'50.0"W 34.9 27-36 25 25 43 East Tabor Ave Clay Bank Rd and Walters Rd 38°15'53.8"N 121°59'34.2"W 40.7 32-41 35 35 44 East Travis Blvd North Texas St and Sunset Ave 38°15'29.8"N 122°01'23.4"W 32.6 25-34 35 30 45 Empire St Pennsylvania Ave and Washington St 38°15'01.1"N 122°02'51.3"W 31.7 23-32 30 30 F
46 Fairfield Ave Travis Blvd and Alaska Ave 38°15'42.2"N 122°02'42.9"W 37.3 26-35 30 30 47 Fermi Rd Watt Dr and Lopes Rd 38°12'07.5"N 122°08'33.5"W 42.8 31-40 35 35 48 Fulton Dr Watt Dr and Lopes Rd 38°12'25.8"N 122°08'34.1"W 35.1 27-36 35 35 G
49 Gateway Blvd Travis Blvd and Pennsylvania Ave 38°15'46.2"N 122°03'21.1"W 28.3 20-29 30 25 50 Gold Hill Rd Lopes Rd (S) and Stonewood Dr 38°10'43.5"N 122°08'22.0"W 39.5 30-39 35 35 51 Gold Hill Rd Stonewood Dr and Lopes Rd (N)38°10'15.6"N 122°08'11.1"W 40.3 32-41 35 35 52 Green Valley Rd I-80 EB On Ramp and City Limit North 38°13'32.7"N 122°08'48.9"W 45.0 35-44 40 40 H
53 Hale Ranch Rd Busch Dr and Cordelia Rd 38°14'00.1"N 122°05'43.0"W 47.5 40-49 45 45 54 Heath Dr Pacific Ave and Air Base Pkwy 38°16'15.7"N 122°02'34.3"W 34.6 27-36 30 30 55 Hilborn Rd Air Base Pkwy and Penn Creek Dr 38°16'41.5"N 122°03'12.0"W 46.0 36-45 35 35 56 Hilborn Rd Penn Creek Dr and Fieldcrest Ave 38°17'17.2"N 122°02'59.4"W 39.7 31-40 35 35 57 Hilborn Rd Fieldcrest Dr and Lyon Rd 38°17'27.8"N 122°02'14.5"W 39.6 31-40 35 35 58 Holiday Ln Travis Blvd and Alvarado Ct 38°15'38.6"N 122°03'39.2"W 35.0 25-34 30 30 59 Horizon Dr Clay Bank Rd and West End 38°16'32.9"N 122°00'39.1"W 31.2 23-32 30 30 60 Huntington Dr Walters Rd and Peabody Rd 38°16'32.6"N 121°58'40.7"W 43.0 34-43 40 40 I
Exhibit A
2023 Speed Survey
City of Fairfield
Listing & Index
Speed Survey Locations
1 Packet Page 54 of 100Attachment 2 Page 1 of 3

Page 2 of 3 ends

PG # On Between GPS Coordinates 2023
85% Travel Speed
2023
10 MPH Pace
Posted Speed
Limit
Recommended
Speed Limit
Exhibit A
2023 Speed Survey
City of Fairfield
Listing & Index
Speed Survey Locations
J
61 Jackson St SR 12 WB On-Ramp and Texas St 38°14'40.9"N 122°02'40.6"W 33.3 24-33 30 30 62 Joseph Gerevas Dr Peabody Rd and Ellis Godfrey Dr 38°17'59.3"N 121°58'25.8"W 39.0 29-38 30 30 K
63 Kaiser Dr Suisun Valley Rd and Executive Court North 38°13'45.5"N 122°07'36.8"W 29.2 22-31 25 25 64 Kentucky Ave Pennsylvania Ave and Union Ave 38°15'05.2"N 122°02'43.6"W 33.4 26-35 30 30 65 Kidder Ave East Travis Blvd and East Tabor Ave 38°15'47.5"N 122°01'48.7"W 31.9 24-33 25 25 L
66 Link Rd Cordelia Rd and Central Way 38°13'01.0"N 122°07'32.4"W 38.3 28-37 35 35 67 Lopes Rd City Limit South and Gold Hill Rd 38°10'44.2"N 122°07'57.7"W 47.0 35-44 45 40 68 Lopes Rd Gold HilL Rd and Red Top Rd 38°11'29.7"N 122°08'18.2"W 42.8 33-42 45 40 69 Lopes Rd Red Top Rd and I-80 EB On/Off Ramp 38°12'00.4"N 122°08'19.6"W 50.0 41-50 45 45 70 Lyon Rd Hilborn Rd and City Limit North 38°17'56.9"N 122°02'11.3"W 39.4 28-37 35 35 M
71 Mangels Blvd West End and Green Valley Rd 38°13'15.6"N 122°08'49.3"W 36.4 28-37 40 35 72 Mangels Blvd Green Valley Rd and Suisun Valley Rd 38°13'30.1"N 122°08'09.7"W 43.7 34-43 45 40 73 Mankas Corner Rd City limit West and Oliver Rd 38°16'12.9"N 122°04'55.2"W 44.3 36-45 40 40 74 Manuel Campos PkwyI-80 EB On Ramp and Dover Avenue 38°17'32.2"N 122°01'41.8"W 44.6 36-45 40 40 75 Manuel Campos PkwyDover Ave and Mystic Drive 38°17'34.0"N 122°01'03.1"W 43.5 33-42 45 40 76 Manuel Campos PkwyMystic Dr and Clay Bank Rd 38°17'24.7"N 122°00'44.8"W 45.3 33-42 45 40 77 Manuel Campos PkwyClay Bank Rd and Cement Hill Rd 38°17'09.5"N 122°00'02.6"W 42.7 34-43 40 40 78 Markeley Ln Viking Ln and De Ronde Rd 38°16'59.4"N 121°57'48.0"W 35.5 27-36 25 25 79 Martin Rd Hilborn Rd (S) and Hilborn Rd (N)38°16'37.5"N 122°02'49.9"W 43.7 35-44 35 35 N
80 Neitzel Rd Suisun Valley Rd and Business Center Dr 38°13'15.2"N 122°07'57.4"W 59.0 50-59 55 55 81 North Gate Rd City Limit and Travis Air Force Base 38°17'48.1"N 121°56'00.6"W 52.3 43-52 55 50 82 North Texas St State St and Travis Blvd 38°15'11.6"N 122°02'03.0"W 36.5 25-34 35 30 83 North Texas St Travis Blvd and Wal-Mart Signalized Driveway 38°15'41.0"N 122°02'03.3"W 34.5 25-34 35 30 84 North Texas St Wal-Mart Signalized Driveway & Manuel Campos Pkwy 38°17'12.3"N 122°02'02.6"W 44.5 36-45 40 40 85 North Watney Wy Courage Dr (W) and Courage Dr (E)38°14'17.9"N 122°04'27.3"W 35.3 27-36 30 30 O
86 Oliver Rd I-80 West Bound Off-Ramp and Travis Blvd 38°15'21.7"N 122°04'03.0"W 37.7 29-38 35 35 87 Oliver Rd Travis Blvd and Waterman Blvd 38°15'52.2"N 122°04'27.0"W 43.7 34-43 35 35 P
88 Pacific Ave Union Ave and North Texas St 38°16'08.0"N 122°02'14.6"W 32.0 25-34 30 30 89 Paradise Valley Dr (W)Manuel Campos Pkwy and Paradise Valley Rd 38°17'51.9"N 122°01'59.5"W 39.4 31-40 35 35 90 Paradise Valley Dr (E)Manuel Campos Pkwy and Paradise Valley Rd 38°17'48.6"N 122°01'07.5"W 37.8 28-37 30 30 91 Parker Rd Air Base Pkwy and East End 38°16'20.1"N 121°57'18.6"W 31.5 23-32 30 30 92 Peabody Rd Air Base Pkwy to Markley Lane 38°16'36.2"N 121°58'11.1"W 45.0 33-42 45 45 93 Peabody Rd Markley Lane and Vanden Rd 38°17'05.3"N 121°58'10.7"W 49.9 41-50 45 45 94 Peabody Rd Vanden Road and City Limit North 38°17'40.1"N 121°58'10.1"W 52.3 44-53 45 45 95 Penn Creek Dr Palmer Circle (W) and Hilborn Rd 38°16'46.7"N 122°03'28.6"W 96 Pennsylvania Ave State Route 12 and West Texas St 38°14'47.6"N 122°02'59.7"W 31.3 24-33 35 30 97 Pennsylvania Ave West Texas St and Tabor Ave 38°15'22.2"N 122°02'59.6"W 35.7 26-35 35 30 98 Pennsylvania Ave Tabor Ave and Alaska Ave 38°16'08.3"N 122°02'59.8"W 36.9 30-39 35 30 99 Pittman Rd Cordelia Rd and Link Rd 38°12'57.0"N 122°07'48.0"W 38.8 30-39 40 35 100 Pittman Rd Link Rd and I-80 Eastbound Ramps 38°13'11.2"N 122°07'39.1"W 32.1 24-33 35 30 Q
R
101 Rancho Solano Pkwy Mankas Corner Road and Pebble Beach Cir (S)38°16'58.0"N 122°04'49.9"W 44.8 36-45 30 30 102 Rancho Solano Pkwy Pebble Beach Cir (S) and St. Andrews Dr (N)38°17'18.6"N 122°04'48.8"W 42.5 33-42 30 30 103 Red Top Rd Lopes Rd and McGary Rd 38°11'54.9"N 122°09'01.7"W 45.4 37-46 35 35 104 Red Top Rd McGary Rd and City Limit North 38°12'12.6"N 122°09'23.4"W 36.4 27-36 35 35 105 Rockville Rd City Limit West and Oliver Rd 38°14'59.6"N 122°04'20.7"W 42.3 34-43 35 35 S
106 Solano Foothills Dr Hilborn Rd and Sanctuary Dr 38°17'10.2"N 122°03'13.9"W 31.5 22-31 35 30 107 South Watney Wy Courage Dr (W) and Courage Dr (E)38°13'58.8"N 122°04'26.8"W 39.3 26-35 30 30 108 Suisun Valley Rd I-80 EB Off Ramp and Neitzel Road 38°13'24.1"N 122°07'46.2"W 30.6 25-34 35 30 109 Suisun Valley Rd Neitzel Road and Solano Community College (S)38°13'52.0"N 122°07'40.8"W 44.0 33-42 40 40 110 Suisun Valley Rd Solano Community College (S) and City Limit (N)38°14'10.5"N 122°07'32.3"W 39.8 32-41 40 40 111 Sunset Ave City Limit South and East Tabor Ave 38°15'39.6"N 122°01'11.8"W 35.2 25-34 35 30 T
112 Travis Blvd Oliver Rd and I-80 EB On/Off Ramps 38°15'30.0"N 122°03'59.4"W 29.6 20-29 30 30 113 Travis Blvd I-80 EB On/Off Ramps and Pennsylvania Ave 38°15'29.4"N 122°03'17.1"W 36.3 27-36 35 30 114 Travis Blvd Pennsylvania Ave and North Texas St 38°15'29.8"N 122°02'16.6"W 37.8 30-39 35 35 U
115 Union Ave Ohio St and Texas St 38°14'50.4"N 122°02'26.1"W 27.9 20-29 25 25 116 Union Ave Empire St and Travis Blvd 38°15'15.7"N 122°02'25.5"W 34.6 26-35 30 30 117 Union Ave Travis Blvd and Alaska Ave 38°15'47.3"N 122°02'25.8"W 36.5 28-37 30 30 1 Packet Page 55 of 100Attachment 2 Page 2 of 3

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PG # On Between GPS Coordinates 2023
85% Travel Speed
2023
10 MPH Pace
Posted Speed
Limit
Recommended
Speed Limit
Exhibit A
2023 Speed Survey
City of Fairfield
Listing & Index
Speed Survey Locations
V
118 Vanden Rd Cement Hill Road to City Limit (N)38°17'50.9"N 121°57'07.5"W 58.7 47-56 45 45 119 Viking Ln Whitney Dr and Markeley Ln 38°16'54.0"N 121°57'57.9"W 38.2 27-36 25 25 W
120 W.R. Glusen Dr Joseph Gerevas Dr and South End 38°17'49.1"N 121°58'30.4"W 38.3 26-35 35 35 121 Walters Rd City Limit South and Huntington Dr 38°16'11.6"N 121°59'16.8"W 45.0 37-46 35 35 122 Waterman Blvd Oliver Rd and Hilborn Rd/I-80 WB Ramps 38°16'10.2"N 122°03'42.6"W 44.4 36-45 40 40 123 Watt Dr Red Top Rd and Fulton Dr 38°12'10.7"N 122°08'51.2"W 36.0 28-37 35 35 124 Webster St Illinois St and Kentucky St 38°14'50.4"N 122°02'35.6"W 34.3 25-34 30 30 125 Webster St Kentucky St and Travis Blvd 38°15'19.1"N 122°02'46.5"W 33.0 25-34 30 30 126 West America Dr Mangels Blvd and Suisun Valley Rd 38°13'44.7"N 122°07'59.2"W 29.8 21-30 35 30 127 West Texas St Oliver Rd and Pennsylvania Ave 38°14'57.4"N 122°03'13.0"W 37.7 30-39 35 30 128 Western St Horizon Dr and Clay Bank Rd 38°16'27.5"N 122°00'32.4"W 32.6 22-31 25 25 129 Wood Creek Dr Oliver Rd and Capitola Way 38°15'40.7"N 122°04'01.7"W 37.5 29-38 30 30 130 Woolner Ave Beck Ave and Gregory St 38°14'42.7"N 122°03'41.3"W 35.6 27-36 30 30 X
Y
Z
1 Packet Page 56 of 100Attachment 2 Page 3 of 3

ATTACHMENT 3 - EXHIBIT B

LOCAL STREETS IN CALIFORNIA ROADWAY SYSTEM
STREET From To
Acacia St Union Ave North Texas St
Astoria Drive Oliver Rd Hartford Ave
Barbour Dr Capitola Wy Waterman Blvd
Bell Ave Washington St North Texas St
Bell Ct West End Washington St
Burbank Dr Capitola Wy Oliver Rd
Capitola Wy Wood Creek Dr Waterman Blvd
East Bell Ave North Texas St Taft St
East Tennessee St North Texas St Eisenhower St
Eisenhower St East Tennessee St East Travis Blvd
Falcon Dr East Tabor Ave Quail Dr/Nightingale Dr
Fifth St West Texas St Utah St
Gregory St Woolner Ave West Texas St
Gulf Dr Peppertree Dr Cement Hill Rd
Hartford Ave Oliver Rd Astoria Drive
Heather Dr Dahlia St Atlantic Ave
Marigold Dr Atlantic Ave Dover Ave
Meadowlark Dr Dover Ave Clay Bank Rd
Nightingale Dr Dover Ave Falcon Dr/Quail Dr
Orchid St Dahlia St Marigold Dr
Peppertree Dr Cement Hill Rd Dickson Hill Rd
Quail Dr Falcon Dr/Nightingale Dr Clay Bank Rd
Raleigh Dr Woolner Ave Auto Mall Pkwy
Second St West Texas St Travis Blvd
Utah St Fifth St Union Ave
Washington St Texas St Travis Blvd
Wood Creek Dr Astoria Dr Oliver Rd
Woolner Ave Raleigh Dr Beck Ave
Packet Page 57 of 100Attachment 3 Page 1 of 1

Agenda Item No: 9.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023276 of the City Council of the City of Fairfield Authorizing the Addition of One LimitedTerm Police Sergeant Position
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Police Department is budgeted for 18 fulltime police sergeant positions. However, due to various extended leaves and retirements, the department is short staffed on police sergeants. The department is requesting to add a limitedterm (18 months) police sergeant position to assist the department during this transition period.

DISCUSSION
On June 20, 2023, City Council adopted the City’s budget for fiscal years (FY) 20232024 and 2024 2025 with Resolution 2023149. Within this budget, the Police Department was allotted 18 police sergeant positions. These police sergeant positions are utilized throughout the department and play a vital role as they are the frontline supervisors for staff. Police sergeants are also responsible for the daytoday operations of the department and are assigned to patrol, investigations, youth services, and homeless intervention.

Due to extended leaves of absence for various reasons (medical, administrative), the department is lacking personnel to fill this critical position; however, we are unable to staff the position due to being fully staffed according to our adopted budget. The department is requesting to add one additional limited term (18 months) position to assist the department during this period. We are hopeful the extended leaves will be resolved by the time the term expires and the position will be absorbed into the 18 budgeted positions.

FINANCIAL IMPACT
The total additional cost for one limited term position would be $60,262 ($40,175 for FY 2024 and $20,087 for an additional six months).

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Agenda Item No: 9.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023276 of the City Council of the City of Fairfield Authorizing the Additionof One LimitedTerm Police Sergeant PositionRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Police Department is budgeted for 18 fulltime police sergeant positions. However, due to variousextended leaves and retirements, the department is short staffed on police sergeants. The departmentis requesting to add a limitedterm (18 months) police sergeant position to assist the department duringthis transition period.DISCUSSIONOn June 20, 2023, City Council adopted the City’s budget for fiscal years (FY) 20232024 and 20242025 with Resolution 2023149. Within this budget, the Police Department was allotted 18 policesergeant positions. These police sergeant positions are utilized throughout the department and play avital role as they are the frontline supervisors for staff. Police sergeants are also responsible for thedaytoday operations of the department and are assigned to patrol, investigations, youth services, andhomeless intervention.Due to extended leaves of absence for various reasons (medical, administrative), the department islacking personnel to fill this critical position; however, we are unable to staff the position due to beingfully staffed according to our adopted budget. The department is requesting to add one additionallimited term (18 months) position to assist the department during this period. We are hopeful theextended leaves will be resolved by the time the term expires and the position will be absorbed into the18 budgeted positions.FINANCIAL IMPACT The total additional cost for one limited term position would be $60,262 ($40,175 for FY 2024 and $20,087 for an additional six months).

The cost of this position will be covered by the department’s discretionary funds in lieu of the anticipated overtime costs associated with maintaining adequate supervisory staffing levels.

Discretionary funds will come from the General Fund for the Police Department (Fund 101, Organization and Responsibility Code 50200).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
City Council may choose not to adopt the resolution which would leave the department shortstaffed on police sergeants.

STAFF CONTACT
Dan Marshall, Chief of Police
(707) 4287374
[email protected]
COORDINATED WITH
Finance Department, Human Resources Department
ATTACHMENTS:

Description
Proposed Resolution
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 11/6/2023 5:26 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2023-276

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE ADDITION

OF ONE LIMITED-TERM POLICE SERGEANT POSITION

WHEREAS, on June 20, 2023, the City Council adopted Resolution 2023-149, authorizing 18 police sergeant positions; and

WHEREAS, the Police Department currently has police sergeants out on extended leaves of absence for various reasons; and

WHEREAS, police sergeant positions play a vital role in the daily operations of the Police Department; and

WHEREAS, the Police Department seeks to fill these positions until the leave of absence is resolved.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby authorizes the addition of one limited -term police sergeant position for the term of 18 months for a total additional cost of $60,262.

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

______________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK
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Agenda Item No: 10.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Minute Action Approving Mayor’s Appointments to the Measure P Oversight Committee, Rockville Hills Regional Park Citizen Advisory Committee, and Youth Commission
RECOMMENDED ACTION
Approve appointments. Perform oath of office.

STATEMENT OF ISSUE
The City Council is being asked to approve the appointments as follows:

Measure P Oversight Committee
Term 7/1/2023 – 6/30/2028

1. Nicole Baumann

2. Stephen Vancil (ReAppointment)
Rockville Hills Regional Park Citizen Advisory Committee Term 1/1/2023 – 12/31/2026

1. James Carr
Youth Commission
Term 1/1/2023 – 12/31/2024

1. Mikayla Brito

2. Sebastian Toriche

DISCUSSION
Two seats are available for the Measure P Oversight Committee for a fiveyear term of July 1, 2023, through June 30, 2028.

One seat is available for the Rockville Hills Regional Park Advisory Committee for a fouryear term of January 1, 2023, through December 31, 2026.

Five seats are available for the Commission for a twoyear term of January 1, 2023, through December Packet Page 61 of 100

Agenda Item No: 10.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Minute Action Approving Mayor’s Appointments to the Measure P OversightCommittee, Rockville Hills Regional Park Citizen Advisory Committee, and YouthCommissionRECOMMENDED ACTIONApprove appointments. Perform oath of office.STATEMENT OF ISSUEThe City Council is being asked to approve the appointments as follows:Measure P Oversight CommitteeTerm 7/1/2023 – 6/30/20281. Nicole Baumann2. Stephen Vancil (ReAppointment)Rockville Hills Regional Park Citizen Advisory CommitteeTerm 1/1/2023 – 12/31/20261. James CarrYouth CommissionTerm 1/1/2023 – 12/31/20241. Mikayla Brito2. Sebastian ToricheDISCUSSIONTwo seats are available for the Measure P Oversight Committee for a fiveyear term of July 1, 2023,through June 30, 2028.One seat is available for the Rockville Hills Regional Park Advisory Committee for a fouryear term of January 1, 2023, through December 31, 2026.

Five seats are available for the Commission for a twoyear term of January 1, 2023, through December 31, 2024.

Councilmembers Doriss Panduro and Scott Tonnesen interviewed 6 applicants on October 18, 2023 and July 31, 2023. All the interviewed applicants listed above were recommended for appointment, and the recommendations were submitted to Mayor Catherine "Cat" Moy for consideration.

Mayor Moy agreed with the recommendations provided.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the mayor’s appointments, thereby leaving vacancies.

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 4287402
[email protected]
COORDINATED WITH
N/A
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 10/25/2023 4:24 PM
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Agenda Item No: 11.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Measure P Oversight Committee Annual Report Presented by Steve Vancil RECOMMENDED ACTION
Receive and file report.

STATEMENT OF ISSUE
City Council is being asked to receive the annual report from the Measure P Oversight Committee.

DISCUSSION
On November 12, 2012, Fairfield voters passed Measure P, a onecent transaction and use tax ordinance. The ordinance (Ordinance No. 2012 20) was certified as adopted by the voters by the council on December 18, 2012 (Resolution 2012 278), the measure was renewed by voters in 2016 for a further 15 years that will end in the year 2033.

Section 18.85 of the ordinance directed the council to establish a Fairfield Taxpayers Committee (hereafter referred to as the Measure P Oversight Committee or Committee) to review expenditures of revenues collected pursuant to the ordinance. The committee is also responsible to review the annual audit of the sales tax funds and other City financial reports necessary to advise the council of its findings. The committee’s role is advisory in nature, with no decisionmaking authority. The committee consists of five members appointed by the council. Members of the committee must be Fairfield residents and/or taxpayers.

Since Measure P was adopted, the Measure P Oversight Committee has met on a quarterly basis. The Committee received reports on the revenues generated by Measure P. The Oversight Committee has also received indepth presentations on the programs and services that are funded by Measure P, as well as other services that the City is enabled to perform due to several critical areas of Public Safety being funded by Measure P. Attached to this staff report is the annual report prepared by the Measure P Oversight Committee for the council.

FINANCIAL IMPACT
N/A
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Agenda Item No: 11.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Measure P Oversight Committee Annual Report Presented by Steve VancilRECOMMENDED ACTIONReceive and file report.STATEMENT OF ISSUECity Council is being asked to receive the annual report from the Measure P Oversight Committee.DISCUSSIONOn November 12, 2012, Fairfield voters passed Measure P, a onecent transaction and use taxordinance. The ordinance (Ordinance No. 2012 20) was certified as adopted by the voters by thecouncil on December 18, 2012 (Resolution 2012 278), the measure was renewed by voters in 2016 fora further 15 years that will end in the year 2033.Section 18.85 of the ordinance directed the council to establish a Fairfield Taxpayers Committee(hereafter referred to as the Measure P Oversight Committee or Committee) to review expenditures ofrevenues collected pursuant to the ordinance. The committee is also responsible to review the annualaudit of the sales tax funds and other City financial reports necessary to advise the council of itsfindings. The committee’s role is advisory in nature, with no decisionmaking authority. The committeeconsists of five members appointed by the council. Members of the committee must be Fairfieldresidents and/or taxpayers.Since Measure P was adopted, the Measure P Oversight Committee has met on a quarterly basis. TheCommittee received reports on the revenues generated by Measure P. The Oversight Committee hasalso received indepth presentations on the programs and services that are funded by Measure P, aswell as other services that the City is enabled to perform due to several critical areas of Public Safetybeing funded by Measure P. Attached to this staff report is the annual report prepared by the Measure POversight Committee for the council.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
N/A
STAFF CONTACT
John Furtado, Finance Director
(707) 4287629
[email protected]
COORDINATED WITH
City Manager's Office
ATTACHMENTS:

Description
Measure P Oversight Committee Annual Report FY 2223
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 11/13/2023 10:45 AM
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1 Measure P: Delivering on the Promise. . . and then some! Fiscal Year 2022 – 2023 Annual Report (July 2022 – June 2023)

What is Measure P
Measure P is a locally controlled 1% transaction and general use tax designed to protect public safety, improve services, and enhance the quality of life in Fairfield. Measure P’s mandate comes from the voter’s ballot measure “to support neighborhood police patrols, firefighting and rapid 9-1-1 emergency response, crime prevention programs, fixing potholes and repairing neighborhood streets, parks and recreation (with an emphasis on youth and senior services), and other general services, with mandatory audits and independent oversight.” Measure P funds are dedicated solely for use by the City of Fairfield in its General Fund and are not subject to be diverted to the state or other agencies.

History of Measure P
In 2012, the City faced unprecedented deficits in its General Fund due to the loss of revenue associated with the recession starting in late 2008, plus the eventual unexpected loss of redevelopment dollars caused by the 2011 Budget Act. The Legislature approved the dissolution of the state’s 400 plus Redevelopment Agencies (RDAs). After a period of litigation, RDAs were officially dissolved as of February 1, 2012. As a result, Fairfield was forced to reduce its workforce by 18% and close City Hall and other city facilities every Friday. Available employee work hours dropped nearly 25%. City employees pitched in and agreed to reduce their own work hours and contribute more to pensions and health care. These efforts, however, were not enough to maintain the current level of public safety and basic services, let alone offer more programs to enhance quality of life.

The City Council put Measure P on the ballot for voter approval to prevent further cuts. It was passed by 68% of voters in 2012 and extended in 2016 with 69% voter approval. Measure P currently sunsets in March 2033 unless extended by the voters.

Since its inception, Measure P has played an integral role in restoring critical services, strengthening public safety, improving streets and roads, and expanding services to enhance the quality of life in Fairfield. Rather than a one-time financial solution, Fairfield has now benefitted from more than ten years of steady Measure P revenue.

Thanks in part to consistent Measure P funding, the number of full-time equivalent (FTE) city employees has been thoughtfully restored over the past decade to support increased services.

These increases include adding crime and fire prevention programs, additional street maintenance crews, and enhanced quality of life efforts.

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2 Before the recession, the maximum FTE employee headcount was 609 in 2009. Layoffs reduced that headcount to 502 when Measure P began in 2013. Since the recession, the city’s population has grown by over 14% (15,000 people) and expanded development on its outer edges. In the past ten years of Measure P, 117 FTE positions have been added, either directly or indirectly attributable to the measure. Population growth since the large layoffs would suggest a workforce of 694 FTE positions to match the manpower held before the great recession. Current manpower is 619 FTE positions. The history of positions added during the time of Measure P is displayed below.

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3 Measure P Programing:

Since Measure P is a program lasting 20 years, from 2013 to 2033, the City of Fairfield takes a long-term integrated approach to planning those revenues. Measure P taxes are a General Fund revenue. Historically Measure P, on average, represents almost 20% of the city’s entire General Fund. Other components of the General Fund include the traditional sales tax managed by the state, the city’s portion of local property taxes, franchise taxes, and other miscellaneous fees.

After implementing updated software in the 2021 - 2022 fiscal year, a specific Measure P budget has been planned and executed within the larger overall General Fund. This budget is targeted at departments and programs that more closely align with the Measure P ballot language presented to the voters. As the fiscal year progresses, this budget is revised to match actual incoming Measure P revenues.

Fiscal Year 2022 – 2023 Summary:

The past fiscal year saw the elimination of most COVID-19 restrictions. The economy remained strong, with higher consumer spending and strong employment numbers. Inflation also became more prevalent, rising to the highest level in June 2022, just before the start of this recent fiscal year. While year-over-year monthly inflation readings moderated, they remained historically high. Higher sales prices yielded higher tax receipts, slightly boosting Measure P revenue. Of course, inflation is a double-edged sword, with city expenses also rising.

During the year, the Federal Reserve also increased interest rates tremendously to manage inflation, from 1.50% to 1.75% in June of 2022 to 5.25% to 5.50% by July 2023. The rising interest rates have reduced and shifted the purchasing power of consumers, thus causing a mild dent in the year-over-year Measure P revenues.

SUMMARY OF FINANCIAL DATA TO INCLUDE TRENDS
Total net Measure P revenue for the past fiscal year was $25,750,284. Additional revenue from traditional sales tax was $31,059,681. Our traditional sales tax includes about $5,280,000 representing the Fairfield portion of the Solano Pool allocated by the state for online sales tax (internet shopping).

In the past year, total sales tax revenue was $56,809,965 from all sources, and Measure P represented 45.3% of all sales tax revenue. Measure P also represented 19.5% of all General Fund Revenues.

Table 1 (on page # 5) represents a comparison of the original budget, the revised budget, and actual end of fiscal year Measure P expenditures. The table represents the broad areas of spending aligned with the voter’s ballot measure – Public Works, Fire, Police, and Parks & Packet Page 67 of 100Attachment 1 Page 3 of 13

4 Recreation departments. Public Works has a secondary “Quality of Life” component outside of “Steets and Roads,” creating five total tracking categories.

Table 1 shows that total Measure P revenues were slightly better than expected in the first part of the fiscal year, and then moderately trended downward during the last part of the year as the Federal reserve increased the pace of the interest rate hikes. This implied a slightly cooling local economy later in the year. However, the overall Measure P forecasted budget was pretty accurate, finishing down only 0.11% of the forecast.

The Committee in their quarterly meetings received updates and adjustments from City management on the use of Measure P funds as well as revised trends and review of economic data. The Committee were also presented with departmental presentations on how Measure P has enhanced the city’s ability to serve its constituents.

Table 1 shows that Measure P funded numerous public safety employees - 35 police officers, 6 dispatchers, and 26 firefighters/engineers and one fire battalion chief. Measure P also funds two pillars of homeless prevention – Police Department’s Homeless Intervention Team (HIT) and Public Works’ Homeless Engagement and Response Team (HEART).

The table also shows there was some adjustments between departments. For example, funding for the Police Crime Prevention Unit was reduced mid-year, however, the Public Works’ HEART was increased. HEART activity includes cleaning up homeless camps, other dumped and abandoned trash throughout the city, and graffiti. HEART has close cooperation with HIT.

Increased effort from Public Works to clean up graffiti and trash proved instrumental to the Police Department’s crime prevention efforts.

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5 Packet Page 69 of 100Attachment 1 Page 5 of 13

6 Graph 1 shows how spending is ranked by category. The largest amount of Measure P funds went to the Police and Fire Departments as they have the largest budgets within the City (around 67% of all General Fund Expenses). Police, Fire, and emergency response were likewise topics identified on the ballot measure.
“Enhancing Quality of Life” includes both Parks & Recreation plus a component of Public Works since that division maintains our parks. They are also responsible for cleanup of homeless camps, streetside trash and eradication of graffiti.

Graph 1

Improving Quality of Life
Broad Assistance to Address Homelessness: Measure P funds were instrumental in helping several of the City’s departments address one of our most urgent issues – helping those in our city who do not have a house or home during this past stressful year. The Police Department has HIT to address homeless camps. Rather than making arrests, they use many resources attempting to assist homeless individuals. As mentioned, Public Works oversee HEART to clean up camps, debris, and graffiti. This is important for health, sanitation, and welfare of the city’s environment.

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7 The county manages most social programs that would help homeless individuals. Last year, Fairfield joined Solano County and our neighboring by reformatting the Community Action Partnership Solano Joint Powers Authority with elected officials from each city, and the county, to find a more coordinated regional solution to homelessness. This was particularly important for Fairfield as the county seat hosted courts, jails, and substance rehabilitation facilities.

Fairfield led homeless outreach several years ago establishing HIT with two dedicated officers.

That team has now grown to five officers, an assigned social worker, and a community service officer. The HIT team has also been combined with the Crisis Action Team (CAT) to address crime- free efforts at multi-unit housing complexes and our many local businesses. This allows an eight- officer team, plus social service, and community outreach, to work in a coordinated effort, particularly near core sections of the city.

The county is responsible for social service programs, and HIT’s comprehensive outreach has yielded improved results in getting help for our homeless. The county participates with our city in a monthly street medicine program that approaches homeless individuals to help them get proper medications. The City is working towards making this a weekly event in the coming budget cycle. This is an attempt to address mental illness and addiction on-scene and take the first step to getting more help from available county resources.

HIT often successfully moves homeless individuals to shelters in coordination with non-profit housing and other agencies. In some cases, they have proactively moved homeless individuals toward permanent housing. In the latter instance, that often means reconnecting those individuals with their families, sometimes in other states and sometimes to families that had lost track of their loved ones. This is done deliberately, attempting to clear any outstanding warrants before relocation and ensuring the destination is truly suitable and willing to accept the homeless person.

Below is data from HIT and HEART:

Homeless Intervention Team (Police)
397 camps posted (43% increase over last year)
147 individuals placed in shelter (35% increase)
9 individuals moved towards home (47% decrease)
Homeless Engagement and Response Team (Public Works)
691 camps and sites cleaned up (65% increase over last year) 1,246 cubic yards of camp debris removed (19% decrease) 962 shopping carts retrieved (3% increase)
1,212 cubic yards of roadside debris removed (37% decrease) Packet Page 71 of 100Attachment 1 Page 7 of 13

8 403 Adopt-A-Street bags removed (52% decrease)
28,988 square feet of graffiti removed (26% increase)
Compared to the previous year, the number of campsites and graffiti cleaned went up, while the number of Adopt-A-Street bags and the quantity of debris removed were lower.

Parks and Recreation
Further improving quality of life, Measure P has helped maintain our Parks & Recreation facilities.

The Aquatic Center was operated throughout the year, the Downtown Theatre resumed its full offering above the contractual minimum of 39 shows, and the Adult Recreation Center was reinvigorated with social and recreational club activities. Parks & Recreation staff also sponsored many special events.

In addition to keeping the many City parks open, the following activities were accomplished at our specific locations:

AQUATIC COMPLEX
Swim lessons through June included 220 sessions with a combined total of 975 participants, up 40% from last year.

Recreation swim totaled 5,640 users, up 12% from last year.

Four fitness programs were offered year-round, with 1,024 daily drop-ins, 330 monthly passes, and 91 ten-punch passes sold. This was up 99% from last year.

Adaptive Aquatics had a combined total of 133 participants.

DOWNTOWN THEATER
Our Downtown Theater exceeded its contractual obligation of 39 shows by hosting over 80 shows. They included Frazer Trager Presents music and comedy shows, Missouri Street and Missouri Street Youth theater productions, Solano Winds, the Buckingham High School production of Percy Jackson, and several dance company productions.

SENIOR PROGRAMS/SENIOR DAY PROGRAM
Twenty-three social and recreational clubs at the Adult Recreation Center.

Hosted 11 unique events at the Adult Recreation Center. They included luncheons, dinners, and summer concerts. These events had 699 participants.

Resumed Meals on Wheels and served 1,429 clients at the Adult Recreation Center.

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9 Police Department
The Police Department has the largest operating budget in the city and likewise gains more Measure P funds than any other department. It is also key to meeting desired objectives, as Measure P’s ballot language stated. This department was allotted 47% of Measure P funds in the past year.

Measure P funded 35 of 126 sworn officer positions, representing 28% of the police force. For reference, before the great recession, Fairfield had 136 total sworn officers. Measure P has been instrumental in maintaining an adequate number of officers on patrol.

Law enforcement and firefighting are both physically demanding jobs that create a higher number of on-duty injuries. Our Police Department has undertaken an initiative to proactively manage and track treatment and phased-in return to work when appropriate.

Measure P also funds six dispatchers, representing 28% of the department's line and supervisory dispatch positions. Dispatch shifts are high-stress jobs, with shifts consisting of almost nonstop calls, often with immediate emergency conditions. This leads to higher-than-average turnover.

To make the dispatch environment less stressful, comfortable chairs and a therapy dog are available while the staff is on duty.

Measure P also provides significant funds to the Crime Prevention Unit. This unit oversees an expanding Neighborhood Watch program. It also supports active Business Watch and Crime Free Multi-Unit Housing programs. As previously mentioned, these programs are now integrated with HIT to more effectively utilize resources and manpower.

During the past year 415 firearms were recovered and taken off the street. Measure P in prior years had funded numerous FLOCK traffic cameras, which have proven instrumental in rapidly solving and preventing other crimes. The cost of police body cameras has risen dramatically above inflation levels, but the Police Department remains committed to procuring and maintaining body cameras for our law enforcement officers.

COVID-19 forced reductions with the Police Department’s volunteer program, but this past year the program restarted with more trained volunteers.

Four months into the past fiscal year, the Police Department went live with the National Incident Based Reporting System (NIBRS) to comply with federal requirements. This system captures a significant increase in data collection parameters, making a year-over-year comparison uncertain. However, reported violent crimes, homicides and robberies were both down 23%, while rapes were up 10%.

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10 Police Activities League (PAL)
Measure P funding has been an intricate part of the development of PAL, which aims to support the underserved and at-risk teens in Fairfield. A total of 239 teens were supported (84% of the teens were from Fairfield/Travis and 16% were from Suisun City).

Data is displayed for the PAL as follows:

1. Household Income: 34% Extremely Low, 30% Very Low, and 15% Low.

2. Race: 27% African American, 28% Hispanic, 16% White, 7% Asian

3. Gender: 62% Male, 36% Female, 2% Non-Binary

4. Ages: 32% 13 – 14 years, 41% 15 – 16 years, 27% 17 – 18 years

The $390,755 Measure P funding to PAL served as payment to obtain a permanent location for PAL and helped gain tremendous support from local companies and organizations. The response from our community was truly outstanding.

1. Lowe’s Hometown program donated $300,000 to bring the facility up to building and Americans Disabilities Act (ADA) codes.

2. Soroptimist International of Central Solano County hosted five Girls Circle sessions on peer topics, each lasting between 8 – 12 weeks. Dinner was provided each night.

3. Kaiser Permanente and the Food Bank of Solano County reopened the PAL Student Food Pantry. This program served an average of 45 households (122 students and 94 adults).

4. Republic Services and the Fairfield-Suisun Unified School District (FSUSD) Child Nutrition program offered a Lunch Bunch program that provided lunch and, moreover, the summer school vacation to an average of 30 students each day.

5. A weekly Career Café served 72 low-income residents with workshops preparing for life after High School.

6. The Fairfield-Suisun Rotary Club and other regional rotaries helped purchase equipment to create a snack bar area.

7. The Calvary Chapel Solano with the Fairfield Clergy Action Network hosted a breakfast with Santa for PAL members and their families.

8. Republic Services provided PAL members with a warm PAL hoodie during the winter.

9. A grant from Kaiser enabled PAL staff training in mental health, first aid, and updated intervention training for substance abuse.

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11 Fire Department
Measure P’s Cumulative Long-Term Impact on the Fire Department Fairfield continues to be a growing and expanding city. Annual incident responses are up 56% since Measure P first began in 2013. Measure P’s steady flow of revenue has allowed the city to maintain an increased quantity of service and establish robust fire prevention and training programs. Two years ago, the city’s Insurance Services Office (ISO) rating was upgraded from 3 to 2. For reference, less than one percent of cities in the United States attain the top ISO rating of 1, and that is primarily very large cities with significant unique equipment. The city’s excellent ISO rating helps sustain lower insurance costs for residences and businesses.

Measure P funded 26 Firefighters/Engineers plus one Battalion Chief. Measure P also provided $599,412 in funding for Fire Department vehicle replacement and maintenance. Measure P funds helped enable the deployment of a 7th engine company in June 2022, with the completion of Station 36 expected in 2025.

Past Year Fire Department Performance
The Fire Department responded to 16,051 incidents in the past year, up 4% from the prior year.

Station 37 continued as the busiest in the department, with 3,731 incidents. That station is home to both an engine and a full-time truck company.

The Fire Department’s fire prevention and community engagement initiatives continue evolving.

The department conducted 1,737 Annual Fire and Life Safety Inspections, up 22% from the previous year. Nearly 3,500 violations were identified and addressed, helping decrease potential fire hazards.

With construction inspections, the department completed 232 project reviews and contributed to 80 building plan reviews. Additionally, 41 fire sprinkler systems were assessed, along with 6 pre-engineered kitchen extinguishing systems (hood and duct). The fire prevention unit takes a proactive approach to risk mitigation.

During the past year, the Fairfield Fire Department assumed responsibility for emergency response for the Cordelia Fire Protection District through a short-term contract for service. This occurred when after over a century of service, financial pressures forced the fire district to contract with Fairfield for services. The current contract focuses on emergency response, and the city and district negotiated a long-term agreement, beneficial to both parties, that includes fire prevention and administrative functions.

Measure P funding boosted firefighter personnel and enabled the addition of Engine 36 to Cordelia, improving response time in that area.

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12 Improving Streets and Roads
Measure P funds a dedicated street team. It also helps pay for the annual street seal coat program and maintain traffic signals. Below are cumulative statistics from Public Works:
• 3,955 potholes filled by the Measure P Street Team
• 378,090 square feet of street sealed
• $2,829,923 was spent on local street maintenance to include traffic signals • 29.67 million square ft. of streets and roads have been improved since Measure P began in 2013

Investing in Fairfield’s Future
The City of Fairfield has strategically invested in building general fund reserves, pension stabilization, economic development, infrastructure improvements, and revitalization. Measure P stabilized cutbacks in city services due to the great recession and has steadily supported restoring and improving a wide range of services to our citizens. Although Measure P is not the sole funding source for all the improvements noted in this report, the improvements and investments could not have been made without Measure P. We are delivering on the promise, and then some, with the strategic investments made by the city.

Measure P Oversight Committee
In accordance with the Measure P ordinance, the City Council established an independent five- member Citizen Oversight Committee to oversee the use of those funds. The Committee meets quarterly to review the financials, receive program updates, and certify annual audits. The Committee attempts to have these meetings with various departments and locations throughout the City of Fairfield to gain a first-hand view of the funding needs of our city.

The Committee wants to thank the following individuals who helped collect data to produce the annual report:

Ashley Doyle – Finance Department
Mike Gray – Public Works
John Furtado – Finance Department
Mandi Ladd – Fire Department
Dan Marshall – Police Department
Fabe Pariera – Police Department
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13 Stacy Phillips – Parks & Recreation
Pavan Prasad – Public Works
Heather Sanderson – Police Activities League
Ashley Settles – Police Department
Valerie Standfill – Public Works
Sean Timm – Police Department
Karen Rees – City Clerk

Measure P Committee Members include:

Past Chair – Chris Matthews (served 2018 – 2023)
Vice Chair – Steve Vancil (served since 2018)
Member – Tim Tomko (served since 2013)
Member – Tehraleigh Martin (served since 2020)
Member – Eddie Ramirez (served since 2020)
New Member – Nicole Baumann (appointed 2023)
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Agenda Item No: 12.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2023277 of the City Council of the City of Fairfield Approving the Fiscal Year 20222023 Preliminary Results and Authorizing an Update to the Fiscal Year 20222023 Budget RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
General Fund revenues have outperformed expectations for fiscal year (FY) 2023, staff is recommending to increase the overall General Fund revenues by $4.3 million. Additionally, staff is recommending the increase in overall General Fund expenditure budget of $2.3 million. Staff is also recommending the adjusting some of the interfund transfers to be in alignment with the needs of the funds identified.

DISCUSSION
Revenues
Sales Tax outperformed expectations by $1.6 million due primarily to the impact of unforeseen new businesses, local auto industry outperforming expectations and a large manufacturer exceeding prior estimates.

Franchise Tax fees saw an increase of $1.19 million and utility user tax saw an increase of $610k, driven by the increase in utility costs, continued development growth and onetime timing variance.

Transient Occupancy Tax saw an increase of $300k over budget primarily due to the post COVID19 recovery. The City also initiated audits on all hotels and collected on delinquent taxes that boosted revenues.

Business License Tax saw increased growth over budget of $350k as a result of an increase in business licenses driven by strong enforcement from the department.

Real Property Transfer Tax saw an overall increase of $150k over budget driven by higher volume and value than what was anticipated in the budget.

The City continued to see high development growth with plan check fees out performing budget by $885k.

The original budget included a transfer of $2.5 million from CFD 20122 to the General Fund utilizing the built up fund balance in the CFD 20122. Staff is recommending decreasing the transfer to $1.7 million to be in alignment with revenues from the CFD which are also reflected in the FY 20242025 Budget and 10 year projection.

Expenses
Due to increased sales tax revenues, there is a correlated increase in expenditures related to sales tax sharing agreements, resulting in a required adjustment of $0.9 million.

Packet Page 78 of 100

Agenda Item No: 12.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2023277 of the City Council of the City of Fairfield Approving the Fiscal Year 20222023Preliminary Results and Authorizing an Update to the Fiscal Year 20222023 BudgetRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEGeneral Fund revenues have outperformed expectations for fiscal year (FY) 2023, staff is recommending to increasethe overall General Fund revenues by $4.3 million. Additionally, staff is recommending the increase in overall GeneralFund expenditure budget of $2.3 million. Staff is also recommending the adjusting some of the interfund transfers to bein alignment with the needs of the funds identified.DISCUSSIONRevenuesSales Tax outperformed expectations by $1.6 million due primarily to the impact of unforeseen new businesses, localauto industry outperforming expectations and a large manufacturer exceeding prior estimates.Franchise Tax fees saw an increase of $1.19 million and utility user tax saw an increase of $610k, driven by theincrease in utility costs, continued development growth and onetime timing variance.Transient Occupancy Tax saw an increase of $300k over budget primarily due to the post COVID19 recovery. The Cityalso initiated audits on all hotels and collected on delinquent taxes that boosted revenues.Business License Tax saw increased growth over budget of $350k as a result of an increase in business licensesdriven by strong enforcement from the department.Real Property Transfer Tax saw an overall increase of $150k over budget driven by higher volume and value than whatwas anticipated in the budget.The City continued to see high development growth with plan check fees out performing budget by $885k.The original budget included a transfer of $2.5 million from CFD 20122 to the General Fund utilizing the built up fundbalance in the CFD 20122. Staff is recommending decreasing the transfer to $1.7 million to be in alignment withrevenues from the CFD which are also reflected in the FY 20242025 Budget and 10 year projection.Expenses Due to increased sales tax revenues, there is a correlated increase in expenditures related to sales tax sharing agreements, resulting in a required adjustment of $0.9 million.

Due to the inflationary pressures, the move of the Investigations Division to the county building, and lack of salary savings previously used to fund these items, the Police Department is requesting an adjustment of $650k.

The Fire Department saw a large increase in the number of staff that were injured on duty, resulting in a significant increase to the department’s overtime. The Fire Department is requesting an adjustment of $2.5 million to their overtime budget.

The City Manager’s Office had savings totaling $750k primarily driven by multiple Homeless Outreach Specialist positions being vacant.

The Parks & Recreation Department saw savings of $1 million. The savings were generated across the programs as the department faces challenges around the COVID19 recovery and staffing shortages, primarily around the parttime positions.

FINANCIAL IMPACT
The overall net impact to the General Fund Budget will be a positive $1.9 million; an increase in revenues of $4.3 million and an increase of expenses of $2.3 million. This will effectively eliminate the need to use reserves as was projected in the original budget.

Staff is also proposing to realign the fund balances of the following funds:

Fund Number Fund Name ORG Object Obj Desc Budget Projected Adjustment 541 General Liability 541547 7600 Transfer In 700,000 700,000 549 Compensated Abs 549547 7600 Transfer In 1,000,000 500,000 (500,000) 547 OPEB Retiree Medical 547549 9100 Transfer Out 1,000,000 500,000 (500,000) 547 OPEB Retiree Medical 547541 9100 Transfer Out 700,000 700,000 PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may reject these proposed changes, however that would cause the General Fund actual appropriations to exceed the approved budget.

STAFF CONTACT
John Furtado, Director of Finance
(707) 4287629
[email protected]
COORDINATED WITH
City Manager's Office
ATTACHMENTS:

Description
Proposed Resolution
Exhibit AFinancial Summary of Changes
REVIEWERS:

Reviewer Action Date
Furtado, John Approved 11/6/2023 8:14 PM
Furtado, John Approved 11/6/2023 8:14 PM
Furtado, John Approved 11/6/2023 8:15 PM
Beavers, Esther Approved 11/6/2023 8:16 PM
Beavers, Esther Approved 11/6/2023 8:17 PM
Packet Page 79 of 100

CITY OF FAIRFIELD

RESOLUTION NO. 2023-277

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE FISCAL YEAR 2022-2023 PRELIMINARY RESULTS AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2022- 2023 BUDGET

WHEREAS, the City has prepared the preliminary results for the fiscal year (FY) 2022-2023; and

WHEREAS, the General Fund revenues and expenses exceeded expectations as summarized in Exhibit A; and

WHEREAS, funding was not allocated in the City’s approved FY 2022-2023 Budget thus requiring an adjustment in the amount of $2.3 million to the General Fund; and

WHEREAS, the funding requirements for three internal service funds require reallocation as summarized in Exhibit A; and

WHEREAS, the revised appropriation constitutes an update to the FY 2022-2023 Budget approved pursuant to Resolution No. 2022-122

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby approves a budget adjustment to increase appropriations of $2.3 million to the General Fund as summarized in Exhibit A.

Section 2. The council hereby approves a budget adjustment of the fund transfers as summarized in Exhibit A.

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

______________________________________________________
MAYOR
ATTEST:

____________________________

CITY CLERK
Packet Page 80 of 100Attachment 1 Page 1 of 1

General Fund Financial Summary of Changes Exhibit A
Revenue
Category Revised Budget Actual
Proposed
Adjustment
Adjusted
Budget
CANNABIS TAX 1.03 0.58 0.00 1.03
PROPERTY TAXES 19.10 18.23 0.00 19.10
PROPERTY TAXES‐ SA 6.96 6.79 0.00 6.96
MTR VEHCL TAXES‐FEES 12.35 12.89 0.00 12.35
SALES TAX 30.09 31.77 1.60 31.69
MEASURE P SALES TAX 25.78 25.75 0.00 25.78
UUT & FRANCHISE TAX 9.97 11.78 1.80 11.77
OTHER TAXES 5.15 6.10 0.80 5.95
LICENSES PRMTS FINES 3.57 3.62 0.00 3.57
INTERGOVERNMENTAL 0.61 0.54 0.00 0.61
CHARGES FOR SERVICES 5.90 6.93 0.89 6.78
INVESTMENT INCOME 2.19 2.85 0.00 2.19
MISCELLANEOUS REVENUE 2.62 3.35 0.00 2.62
TRANSFERS IN 2.69 1.89 (0.80)1.89
Grand Total 128.00 133.07 4.29 132.28
Expenses
Department Revised Budget Actual
Proposed
Adjustment
Adjusted
Budget
00 ‐  UNDEFINED DEPARTMEN 4.61 5.50 0.90 5.51
01 ‐  TRANSFERS 1.24 1.24 0.00 1.24
10 ‐  ADMINISTRATION 5.85 4.92 (0.75)5.10
15 ‐  HUMAN RESOURCES 1.92 1.61 0.00 1.92
20 ‐  FINANCE 1.81 1.78 0.00 1.81
25 ‐  INFORMATION TECHNOL 0.00 0.00 0.00 0.00
30 ‐  PARKS & REC 8.54 7.32 (1.00)7.54
45 ‐  COMMUNITY DEVELOPM 5.26 5.56 0.00 5.26
50 ‐  POLICE 55.27 55.89 0.65 55.92
55 ‐  FIRE 27.47 29.98 2.50 29.97
60 ‐  PUBLIC WORKS 17.94 17.71 0.00 17.94
Grand Total 129.90 131.51 2.30 132.20
Net Surplus / (Deficit)(1.90)1.56 1.99 0.08
Fund Transfers Summary of Changes
Fund Name ORG‐Object Revised Budget Proposed
Adjustment
Adjusted
Budget
541‐General Liability 541547‐7600 0.00 0.70 0.70
549‐Compensated Abs 549547‐7600 1.00 (0.50)0.50
547‐OPEB Retiree Medical 547549‐9100 1.00 (0.50)0.50
547‐OPEB Retiree Medical 547541‐9100 0.00 0.70 0.70
Packet Page 81 of 100Attachment 2 Page 1 of 1

Agenda Item No: 13.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Public Hearing; and
Resolution 2023278 of the City Council of the City of Fairfield Annexing Territory (Fairfield Industrial Center Buildings 2 & 3) to Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 65, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and Resolution 2023279 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 20122 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 65 (Fairfield Industrial Center Buildings 2 & 3)
RECOMMENDED ACTION
Hold public hearing and adopt resolutions.

STATEMENT OF ISSUE
The conditions of approval for the Fairfield Industrial Center Buildings 2 & 3 development require that the property be annexed to Community Facilities District No. 20122 (CFD 20122 or District). CFD 20122 was formed by the City to provide funding for public safety services, open space operation, and park maintenance. A public hearing must be held on the question of whether to annex the property to CFD 20122. In the absence of a majority protest, the attached resolutions annex the territory to CFD 20122, authorize the levy of a special tax within the annexed territory subject to voter approval, call an election to allow the property owner to cast a ballot on the levy of the special tax, and declare the result of such election.

DISCUSSION
By Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos community Packet Page 82 of 100

DISCUSSION
By Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos community facilities district (CFD) with the intention that future development within the city would annex to this District. The special taxes collected from the property owners within the District are used to fund public safety services, open space operation, and park maintenance in the Fairfield area.

The property proposed for annexation is owned by 8012 Industrial Center, LLC (Developer) and is located east of Chadbourne Road and south of Highway 12 within the boundary of assessor’s parcel numbers (APNs) 0028750240, 0028750240250, 0028750240260, 0028750240270, 0028 750240290, and 0028750240300, as depicted on Exhibit A. The development on the property will be two industrial buildings. Development of this property will change the property’s characteristics and manner in which the property will be used, thereby creating a need for more services funded by CFD 20122.

The City contracts with Willdan Financial Services for the preparation of resolutions and the completion of balloting procedures for annexations to existing CFDs. This process is a specialty service that the City has contracted out since 1995, on an individual consultant services basis for each development requiring annexation to a MelloRoos CFD.

The council adopted Resolution No. 2023255 on October 17, 2023, to declare its intention to annex the territory to CFD 20122 and set a public hearing for November 21, 2023. Following the public hearing, and in the absence of a majority protest and approval by the property owner, the adoption of the attached resolutions will annex the territory to CFD 20122, call and hold an election of the property owner within the annexed territory, declare the results of the special election, and authorize the levy of the special taxes within the annexed territory, thereby concluding the annexation process.

Once the annexation is complete, the annexed territory will be designated as Annexation No. 65. The property owner of Annexation No. 65 will be required to pay annual special taxes for CFD 20122, beginning in fiscal year (FY) 20242025, as itemized on their property tax bill in accordance with the Rate and Method of Apportionment of Special Tax for CFD 20122.

FINANCIAL IMPACT
The anticipated annual revenue to be received by the City (CFD 20122 Fund 332) for this annexation is estimated to be $23,803.34, which is based on the FY 20232024 maximum special tax rate for industrial property. The CFD 20122 maximum special tax rates include an automatic annual consumer price index (CPI) adjustment. The process for the annexation is funded by the Developer and no general fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If council has any questions concerning the required annexation of this development, this item may be rescheduled until the next council meeting to allow staff to provide the necessary background information. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.

STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 4287089
[email protected]
COORDINATED WITH
Packet Page 83 of 100

Agenda Item No: 13.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing; and Resolution 2023278 of the City Council of the City of Fairfield Annexing Territory(Fairfield Industrial Center Buildings 2 & 3) to Community Facilities District No. 20122(Public Safety Services, Open Space Operation, and Park Maintenance) as AnnexationNo. 65, Authorizing the Levy of a Special Tax Within the Annexed Territory, andSubmitting the Levy of a Special Tax to the Qualified Electors Thereof; and Resolution 2023279 of the City Council of the City of Fairfield Declaring the Results ofa Special Annexation Election in Territory Annexed to Community Facilities District No.20122 (Public Safety Services, Open Space Operation, and Park Maintenance),Determining the Validity of Prior Proceedings, and Directing Recording of AmendedNotice of Special Tax Lien for City of Fairfield Community Facilities District No. 20122(Public Safety Services, Open Space Operation, and Park Maintenance) AnnexationNo. 65 (Fairfield Industrial Center Buildings 2 & 3)RECOMMENDED ACTIONHold public hearing and adopt resolutions.STATEMENT OF ISSUEThe conditions of approval for the Fairfield Industrial Center Buildings 2 & 3 development require thatthe property be annexed to Community Facilities District No. 20122 (CFD 20122 or District). CFD20122 was formed by the City to provide funding for public safety services, open space operation, andpark maintenance. A public hearing must be held on the question of whether to annex the property toCFD 20122. In the absence of a majority protest, the attached resolutions annex the territory to CFD20122, authorize the levy of a special tax within the annexed territory subject to voter approval, call anelection to allow the property owner to cast a ballot on the levy of the special tax, and declare the resultof such election.DISCUSSIONBy Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos communityfacilities district (CFD) with the intention that future development within the city would annex to thisDistrict. The special taxes collected from the property owners within the District are used to fund publicsafety services, open space operation, and park maintenance in the Fairfield area.The property proposed for annexation is owned by 8012 Industrial Center, LLC (Developer) and islocated east of Chadbourne Road and south of Highway 12 within the boundary of assessor’s parcelnumbers (APNs) 0028750240, 0028750240250, 0028750240260, 0028750240270, 0028750240290, and 0028750240300, as depicted on Exhibit A. The development on the property willbe two industrial buildings. Development of this property will change the property’s characteristics andmanner in which the property will be used, thereby creating a need for more services funded by CFD20122.The City contracts with Willdan Financial Services for the preparation of resolutions and the completionof balloting procedures for annexations to existing CFDs. This process is a specialty service that theCity has contracted out since 1995, on an individual consultant services basis for each developmentrequiring annexation to a MelloRoos CFD.The council adopted Resolution No. 2023255 on October 17, 2023, to declare its intention to annex theterritory to CFD 20122 and set a public hearing for November 21, 2023. Following the public hearing,and in the absence of a majority protest and approval by the property owner, the adoption of theattached resolutions will annex the territory to CFD 20122, call and hold an election of the propertyowner within the annexed territory, declare the results of the special election, and authorize the levy ofthe special taxes within the annexed territory, thereby concluding the annexation process. Once the annexation is complete, the annexed territory will be designated as Annexation No. 65. Theproperty owner of Annexation No. 65 will be required to pay annual special taxes for CFD 20122,beginning in fiscal year (FY) 20242025, as itemized on their property tax bill in accordance with theRate and Method of Apportionment of Special Tax for CFD 20122.FINANCIAL IMPACTThe anticipated annual revenue to be received by the City (CFD 20122 Fund 332) for this annexationis estimated to be $23,803.34, which is based on the FY 20232024 maximum special tax rate forindustrial property. The CFD 20122 maximum special tax rates include an automatic annual consumerprice index (CPI) adjustment. The process for the annexation is funded by the Developer and no generalfund monies are used for this effort.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf council has any questions concerning the required annexation of this development, this item may berescheduled until the next council meeting to allow staff to provide the necessary backgroundinformation. However, if the annexation is not approved, the conditions of approval for this developmentwould not be fulfilled and the development process would cease.STAFF CONTACTChris Lewis, Sr. Management Analyst(707) 428[email protected] COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Exhibit A Boundary Map
Attachment 2: Proposed Resolution Annexing Territory
Attachment 2a: Exhibit A Ballot
Attachment 3: Proposed Resolution Declaring Results
Attachment 3a: Exhibit A Declaring Results
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 11/6/2023 6:27 PM
Beavers, Esther Approved 11/6/2023 8:15 PM
Beavers, Esther Approved 11/6/2023 8:16 PM
Packet Page 84 of 100

T1T2T3T4T6T5ANNEXATION MAP NO. 65 (FAIRFIELD INDUSTRIAL CENTER BLDGS 2 & 3)COMMUNITY FACILITIES DISTRICT NO. 2012-2(PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE)CITY OF FAIRFIELDCOUNTY OF SOLANOSTATE OF CALIFORNIA.SiteVicinity MapSiteFILED IN THE OFFICE OF THE CITY CLERK THIS ___________ DAYOF__________, 20____.I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSEDBOUNDARIES OF ANNEXATION MAP NO. 65 (FAIRFIELD INDUSTRIALCENTER BLDGS 2 & 3) OF COMMUNITY FACILITIES DISTRICT NO.2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, ANDPARK MAINTENANCE), CITY OF FAIRFIELD, COUNTY OF SOLANO,STATE OF CALIFORNIA, WAS APPROVED BY THE CITY COUNCIL OFTHE CITY OF FAIRFIELD AT A REGULAR MEETING, THEREOF, HELDON THE ____________ DAY OF ____________, 20___, BY ITSRESOLUTION NO. ___________________._______________________________________CITY CLERKCITY OF FAIRFIELDFILED THIS _________________ DAY OF _________________, 20___, ATTHE HOUR OF ____________ 0’CLOCK _________,M. IN BOOK__________ PAGE(S) ___________ OF MAPS OF ASSESSMENT ANDCOMMUNITY FACILITIES DISTRICT AND INSTRUMENT NO._________________ IN THE OFFICE OF THE COUNTY RECORDER INTHE COUNTY OF SOLANO, STATE OF CALIFORNIA.GLENN ZOOK, ASSESSOR/RECORDER_______________________________________BY DEPUTYCOUNTY RECORDERCOUNTY OF SOLANOSTATE OF CALIFORNIAREFERENCE IS MADE TO THAT BOUNDARY OF COMMUNITYFACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPENSPACE OPERATION, AND PARK MAINTENANCE) OF THE CITY OFFAIRFIELD RECORDED WITH THE SOLANO COUNTY RECORDER’SOFFICE ON DECEMBER 28, 2012, IN BOOK 24 OF MAPS OFASSESSMENT AND COMMUNITY FACILITIES DISTRICT ON PAGES 87-100.THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL SHOWN ONTHIS DIAGRAM SHALL BE THOSE LINES AND DIMENSIONS ASSHOWN ON THE SOLANO COUNTY ASSESSOR’S MAPS FOR THOSEPARCELS LISTED.THE SOLANO COUNTY ASSESSOR’S MAP SHALL GOVERN FOR ALLDETAIL CONCERNING THE LINES AND DIMENSIONS OF SUCH LOTSOR PARCELS.SHEET 1 OF 1LegendMap Reference NumberAnnexation No. 651BUSH DRHIGHWAY NO. 12CHADBOURNE RD

WATNEY W Y
HIGHWAY NO. 12INTERSTATE 80CHADBOURNE RD
ABERNATHY RDMAP REFERENCE NUMBERASSESSOR'S PARCEL NUMBER1 0028-750-2402 0028-750-2503 0028-750-2604 0028-750-2705 0028-750-2906 0028-750-300EXHIBIT APacket Page 85 of 100Attachment 1 Page 1 of 1

CITY OF FAIRFIELD

RESOLUTION NO. 2023-278

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ANNEXING TERRITORY (FAIRFIELD INDUSTRIAL BUILDINGS 2 & 3) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE) AS ANNEXATION NO. 65, AUTHORIZING THE LEVY OF A SPECIAL TAX WITHIN THE ANNEXED

TERRITORY, AND SUBMITTING THE LEVY OF A SPECIAL TAX TO THE QUALIFIED ELECTORS

THEREOF

WHEREAS, this City Council, on October 17, 2023, adopted Resolution No. 2023-255 (Resolution of Intention) stating its intention to annex certain territory to the City’s existing Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (CFD 2012-2), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code) (Act); and

WHEREAS, a copy of the Resolution of Intention, incorporating a description and map of the proposed boundaries of the territory to be annexed to CFD 2012-2 (Territory) and stating the facilities and services (Services) to be provided and the rate and method of apportionment of the special tax to be levied within the CFD to pay for the Services (Rate and Method), is on file with the city clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein; and

WHEREAS, the Resolution of Intention set November 21, 2023, as the date of the public hearing on the proposed annexation of the Territory to CFD 2012-2; and

WHEREAS, notice of the public hearing was published in accordance with the Act; and

WHEREAS, on November 21, 2023, this council held a public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to CFD 2012-2; and

WHEREAS, at said hearing, interested persons desiring to be heard on all matters pertaining to the annexation of the Territory to CFD 2012 -2 and the levy of said special taxes within the Territory were heard, and a full and fair hearing was held, evidence was presented to this council regarding the annexation and special taxes, and this council is fully advised as to all matters relating to the annexation of the Territory to CFD 2012-2 and the special taxes; and

WHEREAS, prior to the time fixed for said hearing, written protests had not been filed with the city clerk against the proposed annexation of the Territory to CFD 2012-2 by (i) 50% or more of the registered voters or six registered voters, whichever is more, residing in CFD 2012-2, or (ii) or Packet Page 86 of 100Attachment 2 Page 1 of 4

RES. NO. 2023-278

Page 2 ends

more of the registered voters, or six registered, whichever is more, residing in the Territory, or (iii) owners of one-half or more of the area of land in CFD 2012-2 and not exempt from the levy of the special tax, or (iv) owners of one-half or more of the area of land in the Territory and not exempt from the levy of the special tax; and

WHEREAS, the special tax proposed to be levied in the Territory to pay for the cost of the Services, including incidental expenses, has not been precluded by a majority protest pursuant to Section 53324 of the Act; and

WHEREAS, Annexation Map No. 65 to CFD 2012-2 has been filed with the county recorder of the County of Solano, which map shows the Territory to be annexed to the CFD in these proceedings, and a copy thereof is on file with the city clerk.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The above recitals are true and correct and made a part hereof.

Section 2. All prior proceedings taken by this council, with respect to CFD 2012-2 and the proposed annexation of the Territory thereto, have been duly considered and are hereby determined to be valid and in conformity with the Act.

Section 3. This council determines that the project proposed for the Territory will intensify the use of the property, creating a need for more Services under CFD 2012-2. The Services that CFD 2012-2 is authorized to finance are in addition to those provided in or required for the territory within CFD 2012-2 and will not replace existing services.

Section 4. The description and map of the boundaries of the Territory, as described in said Annexation No. 65 to the CFD, on file with the city clerk, are hereby finally approved, are incorporated herein by reference, and shall be included within the boundaries of CFD 2012-2, and said Territory is hereby ordered annexed to CFD 2012-2, subject to voter approval of the levy of the special taxes therein as hereinafter provided.

Section 5. The provisions of the Resolution of Intention, which this council has heretofore adopted, are by this reference incorporated herein, as if fully set forth herein.

Section 6. It is the intention of this council that, except where funds are otherwise available to pay for the Services, a special tax, secured by recordation of a continuing lien against all non-exempt real property in the Territory, will be levied annually within the boundaries of the Territory from and after the annexation of the Territory to CFD 2012-2. The special taxes shall be those as originally authorized through the formation of CFD 2012-2 and adopted by ordinance of the legislative body Packet Page 87 of 100Attachment 2 Page 2 of 4

RES. NO. 2023-278

Page 3 ends

of CFD 2012-2. For particulars, reference is hereby made to the Rate and Method. The special tax is hereby authorized, subject to approval by two-thirds of the votes cast within the Territory, commencing with fiscal year (FY) 2024-2025, in accordance with the Rate and Method, and procedures of the Act within the boundaries of the Territory to pay for the costs of the Services, including incidental expenses.

Section 7. Pursuant to the provisions of the Act, the proposition of the levy of the special tax within the Territory shall be submitted to the voters within the Territory at an election called therefore as hereinafter provided.

Section 8. This council hereby finds that fewer than 12 persons have been registered to vote within the Territory for each of the 90 days preceding the close of the public hearing heretofore conducted and concluded by this council for the purposes of these annexation proceedings.

Accordingly, and pursuant to Section 53326 of the Act, this council finds that for purposes of these proceedings the qualified electors are the landowners within the Territory and that the vote shall be by said landowners, each having one vote for each acre or each portion thereof such landowner owns in the Territory.

Section 9. Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot, in accordance with the applicable provisions of the California Elections Code governing mail ballot elections of cities, and in particular the provisions of Division 4 (commencing with Section 4000), of that code, insofar as they have not been waived by the unanimous consent of all landowners of the Territory.

Section 10. This council calls a special election to consider the measure described in the ballot referred to in Section 11 below, which election will be held on September 19, 2023, (Election Day) in the office of the city clerk, at City Hall, located at 1000 Webster Street, Fairfield, California.

Section 11. The city clerk will be the election official to conduct the election and has caused to be provided to each landowner in the Territory, a ballot in the form of Exhibit A hereto, which is hereby approved.

Section 12. The city clerk has accepted the ballots of the qualified electors received prior to 6:00 p.m. on Election Day, whether received by mail or by personal delivery.

Section 13. This council hereby finds that the provisions of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, that the voters have waived such requirement and the date for the election hereinabove specified is established accordingly.

Packet Page 88 of 100Attachment 2 Page 3 of 4

RES. NO. 2023-278

Page 4 ends

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

CITY CLERK

Packet Page 89 of 100Attachment 2 Page 4 of 4

EXHIBIT A

City of Fairfield
Community Facilities District No. 2012-2
(Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 65

OFFICIAL BALLOT

SPECIAL TAX ANNEXATION ELECTION

This ballot is for the special landowner election. You must return this ballot in the enclosed envelope to the office of the City Clerk of the City of Fairfield no later than 6:00 p.m. on November 21, 2023, either by mail or in person. The City Clerk’s office is located at City Hall, 1000 Webster Street, 4th Floor, Fairfield, California, 94533.

To vote, mark in the voting square after the word “YES” or after the word “NO”. For a list of acceptable marks, please refer to the back of this ballot.

If you wrongly mark, tear, or deface this ballot, return to the City Clerk of the City of Fairfield and obtain another.

BALLOT MEASURE: Shall the City of Fairfield, by and for its Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (the “CFD”), be authorized to levy special taxes within the territory annexed to the CFD pursuant to and as described in the Resolution of Intention of the City of Fairfield adopted by its Council on October 17, 2023?

YES:

NO:

By executing in the space provided below, you also confirm your waiver of the time limit pertaining to the conduct of the election and any requirement for notice of election and analysis and arguments with respect to the ballot measure, as such waivers are described and permitted by Section 53326 (a) and 53327 (b) of the California Government Code.

Acres Owned Within Territory Annexed:

Number of Votes:

Property Owner:

Property Owner/Authorized Representative Signature: ________________________

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CITY OF FAIRFIELD

RESOLUTION NO. 2023-279

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD DECLARING THE RESULTS OF A

SPECIAL ANNEXATION ELECTION IN TERRITORY ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK

MAINTENANCE), DETERMINING THE VALIDITY OF PRIOR PROCEEDINGS, AND DIRECTING

RECORDING OF AMENDED NOTICE OF SPECIAL TAX LIEN FOR CITY OF FAIRFIELD COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE) ANNEXATION NO. 65 (FAIRFIELD INDUSTRIAL CENTER BUILDINGS 2 & 3)

WHEREAS, in proceedings heretofore conducted by this City Council pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code) (Act), this council has heretofore adopted a resolution calling a special election of the qualified landowner electors in the territory of land annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (CFD 2012-2); and

WHEREAS, pursuant to the terms of the resolution, which is hereby incorporated here in by this reference, the special election has been held, and the city clerk has filed a Canvass and Statement of Results of Election (Canvass), a copy of which is attached hereto as Exhibit A; and

WHEREAS, this council has reviewed the Canvass and hereby approves it.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The above recitals are true and correct and made a part hereof.

Section 2. The issue presented at the special election was the levy of a special tax within the territory annexed to CFD 2012-2, to be levied in accordance with the Rate and Method of Apportionment heretofore approved by this council as described in Resolution No. 2023-278, a “Resolution of the City Council of the City of Fairfield Annexing Territory (Fairfield Industrial Center Buildings 2 & 3) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 65, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof,” adopted November 21, 2023.

Section 3. Pursuant to the Canvass on file with the city clerk, the issue presented at the special election was approved by the landowners of the territory annexed to CFD 2012-2 by more than two- thirds of the landowners voting at the special election.

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RES. NO. 2023-279

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Section 4. Pursuant to the voter approval, this council may levy special taxes within the territory annexed to CFD 2012-2 pursuant to Resolution No. 2023-278, adopted November 21, 2023, as heretofore provided in these proceedings.

Section 5. All prior proceedings taken by this council with respect to CFD 2012-2 and the annexation of the territory thereto have been duly considered and are hereby determined to be valid and in conformity with the Act.

Section 6. Within 15 days of the date hereof, the city clerk shall execute and cause to be recorded in the office of the county recorder of the County of Solano an amendment to the Notice of Special Tax Lien as required by Section 3117.5 of the California Streets and Highway Code.

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

CITY CLERK
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Exhibit A
City of Fairfield
Community Facilities District No. 2012-2
(Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 65

CANVASS AND STATEMENT OF RESULTS OF ELECTION
I hereby certify that on this date, I canvassed the returns of the election held on November 21, 2023, in the territory annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) of the City of Fairfield which election is designed as the Special Tax Annexation Election, and the cast for and against the measure are as follows and the total as shown for and against the measure are full, true and correct:

City of Fairfield Community Facilities District
No. 2012-2 (Public Safety Services, Open
Space Operation, and Park Maintenance)
Qualified
Landowner
Votes Votes Cast YES NO
Annexation No. 65 Special Tax Annexation
Election, November 21, 2023 20

BALLOT MEASURE: Shall the City of Fairfield, by and for its Community Facilities District No. 2012- 2 (Public Safety Services, Open Space Operation, and Park Maintenance) (the “CFD”) be authorized to levy special taxes within the territory annexed to the CFD pursuant to and as described in the Resolution of Intention of the City of Fairfield adopted by its Council on October 17, 2023?

IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND THIS 21ST DAY OF NOVEMBER, 2023.

CITY OF FAIRFIELD

By:________________________
City Clerk

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Agenda Item No: 14.

AGENDA REPORT
DATE:November 21, 2023
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Public Hearing; and
Resolution 2023280 of the City Council of the City of Fairfield Approving Campaign Contribution Limits for the City of Fairfield Elected Offices and; First Reading and Introduction of Ordinance 202313 of the City Council of the City of Fairfield Establishing Campaign Contribution Limits for the City of Fairfield Elected Offices
RECOMMENDED ACTION
Hold public hearing; waive full reading, read by title only and introduce ordinance for first reading.

STATEMENT OF ISSUE
Adopt an ordinance establishing no limits for campaign contributions for City of Fairfield elected officials.

DISCUSSION
On January 1, 2021, Assembly Bill 571 (AB 571) amended the Political Reform Act to add default campaign contribution limitations for local elected officials in cities that had not enacted their own contribution limits. Prior to AB 571, the State left it to cities and counties to adopt local campaign contribution limits if desired; however, the City of Fairfield has not adopted any campaign contribution limits. The 20232024 contribution limit for candidates in cities and counties that have not enacted local limits is $5,500. The California Fair Political Practices Commission (FPPC) adjusts the contribution limits in January of every oddnumber year to account for inflation. The primary, general, special, and special runoff elections are considered separate elections and contribution limits to candidates apply to each election.

The ordinance before the council tonight would create an unlimited amount for campaign contributions.

The FPPC does not regulate the administration or enforcement of locally established contribution limits thus, violations would be subject to the City of Fairfield’s general penalties as outlined in Fairfield Municipal Code Chapter 1.07. All violations may be investigated and enforced by the District Attorney or their designed representative.

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Throughout Solano County, local agencies have set varying campaign limits:

Agency Limit Notes
Benicia $250 If a candidate accepts voluntary expenditure limits, they may accept up to $500 contributions. Total expenditures may not exceed $28,000
Dixon $25,000 Adopted December 15, 2020
Rio Vista $5,500 Default to State Limit
Suisun City $5,500 Default to State Limit
Vacaville Unlimited Adopted June 28, 2022
Vallejo $5,500 Default to State Limit
Solano County $30,000 Adopted January 11, 2022. County may adjust contribution limit in January of every oddnumbered year Regardless of whether the council decides to establish an unlimited campaign contribution amount, elected city officials are still subject to SB 1439 (Levine Act Bill). SB 1439 prohibits local elected officials from voting on matters that have a direct financial effect on interested parties that have contributed $250 or more to the official’s campaign in the previous year. It also prohibits local officials from accepting such a contribution for a year after the vote. The law applies to votes on real estate developments, trash hauling contracts, and other matters where there is a direct link between an official’s vote and the financial interest of the donor.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to adopt an alternative campaign contribution limit different from the state, but not unlimited. The council may choose to adopt no campaign contribution limit and continue to default to the state limits.

STAFF CONTACT
Anna Guiles, Assistant to the City Manager
(707) 4287399
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Ordinance
REVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 11/7/2023 5:47 PM
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Agenda Item No: 14.AGENDA REPORTDATE:November 21, 2023 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Public Hearing; andResolution 2023280 of the City Council of the City of Fairfield Approving CampaignContribution Limits for the City of Fairfield Elected Offices and;First Reading and Introduction of Ordinance 202313 of the City Council of the City ofFairfield Establishing Campaign Contribution Limits for the City of Fairfield ElectedOfficesRECOMMENDED ACTIONHold public hearing; waive full reading, read by title only and introduce ordinance for first reading.STATEMENT OF ISSUEAdopt an ordinance establishing no limits for campaign contributions for City of Fairfield electedofficials.DISCUSSIONOn January 1, 2021, Assembly Bill 571 (AB 571) amended the Political Reform Act to add defaultcampaign contribution limitations for local elected officials in cities that had not enacted their owncontribution limits. Prior to AB 571, the State left it to cities and counties to adopt local campaigncontribution limits if desired; however, the City of Fairfield has not adopted any campaign contributionlimits. The 20232024 contribution limit for candidates in cities and counties that have not enacted locallimits is $5,500. The California Fair Political Practices Commission (FPPC) adjusts the contributionlimits in January of every oddnumber year to account for inflation. The primary, general, special, andspecial runoff elections are considered separate elections and contribution limits to candidates applyto each election.The ordinance before the council tonight would create an unlimited amount for campaign contributions.The FPPC does not regulate the administration or enforcement of locally established contribution limitsthus, violations would be subject to the City of Fairfield’s general penalties as outlined in FairfieldMunicipal Code Chapter 1.07. All violations may be investigated and enforced by the District Attorneyor their designed representative.Throughout Solano County, local agencies have set varying campaign limits:Agency Limit NotesBenicia$250 If a candidate accepts voluntary expenditure limits, theymay accept up to $500 contributions. Total expendituresmay not exceed $28,000Dixon$25,000 Adopted December 15, 2020Rio Vista $5,500 Default to State LimitSuisun City $5,500 Default to State LimitVacavilleUnlimitedAdopted June 28, 2022Vallejo$5,500 Default to State LimitSolano County $30,000 Adopted January 11, 2022. County may adjustcontribution limit in January of every oddnumbered yearRegardless of whether the council decides to establish an unlimited campaign contribution amount,elected city officials are still subject to SB 1439 (Levine Act Bill). SB 1439 prohibits local electedofficials from voting on matters that have a direct financial effect on interested parties that havecontributed $250 or more to the official’s campaign in the previous year. It also prohibits local officialsfrom accepting such a contribution for a year after the vote. The law applies to votes on real estatedevelopments, trash hauling contracts, and other matters where there is a direct link between anofficial’s vote and the financial interest of the donor.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may choose to adopt an alternative campaign contribution limit different from the state, butnot unlimited. The council may choose to adopt no campaign contribution limit and continue to default tothe state limits.STAFF CONTACTAnna Guiles, Assistant to the City Manager(707) 428[email protected] WITHCity Attorney's OfficeATTACHMENTS:DescriptionAttachment 1: Proposed ResolutionAttachment 2: Proposed OrdinanceREVIEWERS:

Reviewer Action Date
Beavers, Esther Approved 11/7/2023 5:47 PM
Beavers, Esther Approved 11/7/2023 5:47 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2023-280

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING CAMPAIGN

CONTRIBUTION LIMITS FOR THE CITY OF FAIRFIELD ELECTED OFFICES

WHEREAS, Pursuant to Government Code section 85301(d)(1), beginning January 1, 2021, a state campaign contribution limit of $3,000 per election was applied by default to city candidates when a city had not already enacted a contribution limit on such candidates; and

WHEREAS, the City of Fairfield candidates have been subject to the state default contribution limits since January 1, 2021; and

WHEREAS, the Fair Political Practices Commission is responsible for adjusting the default state contribution limit; and

WHEREAS, pursuant to the authority granted to the City Council in Government Code Section 85702.5(a), a city may, by ordinance or resolution, impose a limit on contributions to a candidate for city office that is different from the limit set forth in section 85301(d); and

WHEREAS, pursuant to the authority granted to the City Council in Government Code Section 85702.5(b), a city that establishes a contribution limit pursuant to section 85702.5(a) may adopt enforcement standards for a violation of that limit, which may include administrative, civil, or criminal penalties; and

WHEREAS, the City Council desires to establish a new campaign contribution limits for City elective offices to be effective thirty (30) days after the second reading of the ordinance modifying Chapter 2A of the Fairfield Municipal Code establishing campaign contribution limits.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council of the City of Fairfield establishes campaign contribution limits set forth in the Fairfield Municipal Code section 2A.7 shall be as follows:

2A.7 Campaign Contributions.

A. The limit for contributions to or received for elective City office shall be set by resolution of the City Council at its discretion.

B. Where the City Council does not set a limit for contributions to or received for elective City office, the limit shall be that provide for under California Government Code section 85301(d). Any violation of a campaign contribution limit set by resolution of the City Council shall be subject to enforcement and penalties pursuant to Chapter 1.7, General Packet Page 97 of 100Attachment 1 Page 1 of 2

RES. NO. 2023-280

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Penalty. All violations may be investigated and enforced by the District Attorney or their designated representative.

Section 2. The limit for contributions to or received by by-district candidates shall be unlimited.

Section 3. The limit for contributions to or received by at-large candidates shall be unlimited.

Section 4. This resolution takes effect at the time the ordinance takes effect.

PASSED AND ADOPTED this 21st day of November, 2023, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

_________
MAYOR

ATTEST:

____________________________

CITY CLERK
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CITY OF FAIRFIELD

ORDINANCE NO. 2023-13

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ESTABLISHING

CAMPAIGN CONTRIBUTIONS

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. The City Council finds as follows:

WHEREAS, pursuant to the authority granted to the City Council in Government Code Section 85702.5(b), a city that establishes a contribution limit pursua nt to section 85702.5(a) may adopt enforcement standards for a violation of that limit, which may include administrative, civil, or criminal penalties; and

WHEREAS, pursuant to the authority granted to the City Council in Government Code Section 85702.5(c), the Fair Political Practices Commission shall not be responsible for the administration or enforcement of a contribution limit adopted pursuant to section 85702.5(a); and

WHEREAS, the City of Fairfield candidates have been subject to the stat e default contribution limits since January 1, 2021,

NOW THEREFORE the City Council desires to establish a new campaign contribution limit for City elected offices to be effective upon passage of this ordiance.

SECTION 2. Chapter 2A is hereby modified to the Fairfield City Code to read as follows:

2A.7 Campaign Contributions.

A. The limit for contributions to or received for elective City office shall be set by resolution of the City Council at its discretion.

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ORD. NO. 2023-13

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SECTION 3. This Ordinance shall be effective 30 days following its adoption by the City Council. A summary of this Ordinance shall, within fifteen (15) days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the City Councilmembers voting for and against it.

INTRODUCED at a regular meeting of the City Council of the City of Fairfield on the 21st day of November 2023, and

PASSED AND ADOPTED this ___ day of _________________, 2023, by the following vote:

AYES: Councilmembers: MOY / BERTANI / CARR /PANDURO / TONNESEN/ VACCARO / WILLIAMS

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

MAYOR

ATTEST:

_________________________

CITY CLERK
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Fairfield City CouncilNovember 21, 2023

Fairfield City Council
November 21, 2023