Agenda, first session — Fairfield City Council, May 21, 2024 (part 1 of 2)

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via Packet Page 1 of 762

PRESENTATIONS

1.Citizen's Life Saving Award Presented by Fire Chief John Sturdee to Susan Dagcuta, Maria Betts, and City of Fairfield Employee Carlton Square
Contact:John Sturdee, (707) 4367228
a

2.AdoptaStreet Recognition Award Presented by Mayor Moy to Ana Potero Contact:Karen Rees, (707) 4287767
a

3.Proclamation Declaring National Tennis Month Presented by Councilmember Tonnesen to Solano Community Tennis Association President Tony Mras Contact:Karen Rees, (707) 4287767
a

4.Proclamation Declaring National Public Works Week Presented by Councilmember Panduro to Public Works Director Paul Kaushal
Contact:Karen Rees, (707) 4287767
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

5.Approval of Meeting Minutes from April 2024
Recommended Action
Approve the meeting minutes.

Funding Source
N/A
Contact:Delaney Dombrowski, (707) 4287402
a

6.Resolution 2024112 of the City Council of the City of Fairfield Approving a Memorandum of Understanding Between Community Action Partnership of Solano, Joint Powers Authority; Solano County; and the Cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo for Cost Sharing Administrative Expenses
Recommended Action
Adopt resolution.

Funding Source
$85,118; General Fund
Contact:David Gassaway, (707) 4287400
a

7.Resolution 2024113 of the City Council of the City of Fairfield Authorizing the Acceptance of the Manufactured Housing Opportunity and Revitalization Program Award Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:LaTanna Jones, (707) 4287647
a

8.Resolution 2024114 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Grant Agreement Between the Solano Transportation Authority and the City of Fairfield for Solano Safe Routes to School Funds
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Tina Machado, (707) 4343822
a

9.Resolution 2024115 of the City Council of the City of Fairfield Authorizing the Acceptance of the Fiscal Year 20232024 Low Carbon Transit Operations Program (LCTOP) Grant Allocations from the Greenhouse Gas Reduction Fund for Electric Infrastructure Upgrades at the Fairfield Corporation Yard
Recommended Action
Adopt resolution.

Funding Source
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CITY OF FAIRFIELDFAIRFIELD CITY COUNCILTUESDAY, MAY 21, 2024; 6:00 PMHARRY T. PRICE MEMORIAL COUNCIL CHAMBER, 1000WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:Pursuant to Government Code 84308, City Council Members are disqualified and notable to participate in any agenda item involving contracts (other than competitivelybid, labor, or personal employment contracts), franchises, discretionary land usepermits and other entitlements if the City Council Member received more than $250 incampaign contributions from the applicant or contractor, an agent of the applicant orcontractor, or any financially interested participant who actively supports or opposesthe City's decision on the agenda item in the 12 months prior to the date the item is onthe agenda. Members of the City Council who have received, and applicants,contractors or their agents who have made, campaign contributions totaling more than$250 to a City Council Member in the 12 months prior to the date the item is on theagenda are required to disclose that fact for the official record of the subjectproceedings. Disclosures must include the amount of the campaign contribution andidentify the recipient City Council Member and may be made either in writing to theCity Clerk before the agenda item or by verbal disclosure during consideration.Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, andwebstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoomat https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or viaphone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Doug CarrCouncilmember Doriss PanduroCouncilmemberScott TonnesenCouncilmember Rick VaccaroCouncilmember K. Patrice Williams Vice Mayor Pam BertaniMayor Catherine "Cat" MoyINVOCATION Minister Chris Weigand, The Love Community ChurchPLEDGE OF ALLEGIANCECOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS1.Citizen's Life Saving Award Presented by Fire Chief John Sturdee to Susan Dagcuta, MariaBetts, and City of Fairfield Employee Carlton SquareContact:John Sturdee, (707) 4367228a2.AdoptaStreet Recognition Award Presented by Mayor Moy to Ana PoteroContact:Karen Rees, (707) 4287767a3.Proclamation Declaring National Tennis Month Presented by Councilmember TonnesentoSolano Community Tennis Association President Tony MrasContact:Karen Rees, (707) 4287767a4.Proclamation Declaring National Public Works Week Presented by Councilmember Panduro toPublic Works Director Paul KaushalContact:Karen Rees, (707) 4287767aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.CONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.5.Approval of Meeting Minutes from April 2024Recommended ActionApprove the meeting minutes.Funding SourceN/AContact:Delaney Dombrowski, (707) 4287402a6.Resolution 2024112 of the City Council of the City of Fairfield Approving a Memorandum ofUnderstanding Between Community Action Partnership of Solano, Joint Powers Authority;Solano County; and the Cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, andVallejo for Cost Sharing Administrative ExpensesRecommended ActionAdopt resolution.Funding Source$85,118; General FundContact:David Gassaway, (707) 4287400a7.Resolution 2024113 of the City Council of the City of Fairfield Authorizing the Acceptance of theManufactured Housing Opportunity and Revitalization Program AwardRecommended ActionAdopt resolution.Funding SourceN/AContact:LaTanna Jones, (707) 4287647a8.Resolution 2024114 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Grant Agreement Between the Solano Transportation Authority and the City ofFairfield for Solano Safe Routes to School FundsRecommended ActionAdopt resolution.Funding SourceN/AContact:Tina Machado, (707) 4343822a9.Resolution 2024115 of the City Council of the City of Fairfield Authorizing the Acceptance of theFiscal Year 20232024 Low Carbon Transit Operations Program (LCTOP) Grant Allocationsfrom the Greenhouse Gas Reduction Fund for Electric Infrastructure Upgrades at the FairfieldCorporation YardRecommended Action Adopt resolution.

Funding Source
N/A
Contact:Lindsay Parker, (707) 4283806
a

10.Resolutions 2024116 through 2024120 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 3 to Extend the Terms of the Design Service Agreements for OnCall Engineering Services for Capital Improvement Projects between the City of Fairfield and Bennett Engineering Services, Inc., Coastland Civil Engineering, Inc., DKS Associates, KimleyHorn and Associates, Inc., and West Yost Associates Recommended Action
Adopt resolutions.

Funding Source
N/A
Contact:Ryan Panganiban, (707) 4287017
a

11.Resolution 2024121 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement between the City of Fairfield and West Yost Associates for OnCall Water System Geographic Information System Updates and Hydraulic Modeling Services
Recommended Action
Adopt resolution.

Funding Source
$625,000; Water Enterprise Fund
Contact:Michael J. Hether, (707) 4287493
a

12.Resolution 2024122 of the City Council of the City of Fairfield Approving Plans and Specifications and Awarding a Contract to R + R Pacific Construction for the Allan Witt Community Park Phase 3 All Inclusive Playground Project Recommended Action
Adopt resolution.

Funding Source
$6,269,072 ($5,169,072, AB 1600 Parks Fund; $1,100,000, State Grant California Department of Parks and Recreation)
Contact:Caroline Vedder, (707) 4287484
a

13.Resolution 2024123 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Woolner Avenue by SolanoNapa Habitat for Humanity) to Community Facilities District No. 20122 and Authorizing the Levy of Special Taxes Therein for Annexation No. 68 Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Valerie Standfill, (707) 4287055
a

14.Resolution 2024124 of the City Council of the City of Fairfield Approving the Transfer of Land Located on Business Center Drive More Commonly Known as Assessor Parcel Number 0148 540180 from Green Valley Land, LLC to the City of Fairfield and Authorizing the City Manager to Execute a Grant Deed
Recommended Action
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Funding Source
N/A
Contact:Jennifer Rice, (707) 4287727
a
NEW BUSINESS

15.Proposed Updated Recommendations to Ordinance 202004 for the Use of Electric Bikes (E bikes) at Rockville Hills Regional Park
Recommended Action
Receive report, open discussion, and provide direction to staff.

Funding Source
N/A
Contact:Gary Sponsler, (707) 4287416
a

16.Discussion and Direction Regarding General Plan Update Draft Policies Recommended Action
Receive report, open discussion, and provide direction to staff.

Funding Source
N/A
Contact:Jessie Hernandez, (707) 4287450
a
ADJOURN TO TUESDAY, JUNE 4, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Delaney Dombrowski, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Wednesday, May 15, 2024.

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Agenda Item No: 5.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Approval of Meeting Minutes from April 2024
RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for April 2024 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to modify the minutes which will result in bringing this item back at a future date.

STAFF CONTACT
Delaney Dombrowski, Acting Deputy City Clerk
(707) 4287402
[email protected]
COORDINATED WITH
City Attorney's Office
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Agenda Item No: 5.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Approval of Meeting Minutes from April 2024RECOMMENDED ACTIONApprove the meeting minutes.STATEMENT OF ISSUEMinutes need approval by the City Council.DISCUSSIONThe City Council Minutes for April 2024 have been approved by the city attorney and need councilapproval.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONThe council may choose to modify the minutes which will result in bringing this item back at a futuredate.STAFF CONTACTDelaney Dombrowski, Acting Deputy City Clerk(707) 428[email protected] WITH City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: City Council Closed Session Minutes 422024 Attachment 2: City Council Minutes 422024
Attachment 3: City Council Special Meeting Minutes 492024 Attachment 4: City Council Closed Session/Special Meeting Minutes 4162024 Attachment 5: Housing Authority Minutes 4162024
Attachment 6: City Council Minutes 4162024
REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 4/8/2024 3:33 PM
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CITY OF FAIRFIELD

CLOSED SESSION

CONCURRENT MEETING OF THE

PARADISE VALLEY MAINTENANCE AND

MONITORING DISTRICT AND CITY COUNCIL
TUESDAY, APRIL 2, 2024; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Cat Moy called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.

Present in person were Board Members/Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams (Arrived 5:03 PM), Vice-Mayor Pam Bertani, and Mayor Cat Moy.

No persons wished to speak in person or via Zoom at public comment.

The Paradise Valley Maintenance and Monitoring District Board convened and went into closed session on Item #1 - Conference with Legal Counsel re: Pending Litigation re: Request for Refund of Assessments levies by the Paradise Valley Maintenance and Monitoring District. Present were City Attorney David Lim, Assistant City Attorney Laurel Hunt (Zoom), City Manager David Gassaway, Ms.

Chris Lewis, and Public Works Director Paul Kaushal. The Board came out of closed session.

The City Council went into closed session on Item #2 - Conference with Legal Counsel re: Existing Litigation - Mary Ann Dawkins-Padigela v. City of Fairfield, et. al., Solano County Superior Court case number FCS056992. Present were City Attorney David Lim, City Manager David Gassaway, Police Chief Dan Marshall, and Human Resources Director Farbod Pirouzmand. The City Council came out of closed session.

The City Council continued Item #3 to April 16, 2024.

Mayor Moy adjourned the meeting at 5:50 p.m.

______________________________
City Attorney
________________________________
May Cat Moy

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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL
TUESDAY, APRIL 2, 2024; 6:00 PM
HARRY T. PRICE MEMORIAL COUNCIL CHAMBER, 1000
WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 6:02 p.m.

ROLL CALL

On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams; Vice Mayor Pam Bertani, and Mayor Moy.

INVOCATION

Pastor Dexter Thomas of Fairfield Community Seventh Adventist Church gave an invocation.

PLEDGE OF ALLEGIANCE

Councilmember Panduro led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Williams reported that she went on a tour of Fairfield with Councilmember Tonnesen. She attended the Library Afro Revolution event at the Civic Center, a celebration of diversity and literacy starring social media stars Mychal Threets (former Solano County librarian) and Blair Imani on March 30. She also attended an event at Bethel Community Church, hosted by Executive Director of Love the Skin You’re In, Loretta Gadus, celebrating girls. Lastly, she attended the Tuskegee Airmen Commemoration Celebration honoring the legendary Tuskegee Airmen and Black military excellence at the Fairfield Hilton Hotel.

Councilmember Tonnesen reported that he participated in the 57th Annual Easter Egg Hunt in Lee Bell Park, as he has been doing since he was five years old! He thanked the Fairfield Kiwanis Club.

Councilmember Vaccaro reported he and Councilmember Panduro attended the CAP Solano JPA Homeless 2 x 2 meeting on March 28, 2024, where they approved the staffing memorandum, which will be presented to City Council for final approval.

Councilmember Panduro reported she and several colleagues attended the recent Travis Air Force Base Civic Leaders Breakfast where the 60th Security Forces Squadron thanked Fairfield Police for assisting with events on base, most recently, the Wings Over Solano Air Show, where they helped with crowd and traffic control. Next, she stated that she and members of Police and PAL would be cleaning a section of their adopted street (N. Texas) on April 6 from 9-11 am.

Vice Mayor Pam Bertani thanked everyone for showing up and for being engaged in the community.

She reported that the Fairfield Clergy Action Network (CAN) is organizing the National Day of Prayer event on May 2, 2024, in Council Chamber, at 11:30 am. She said that Liberty Church and City Church have taken the lead in coordinating this event. Lastly, she shared that she and several colleagues attended a transit meeting at Paradise Valley Estates on April 1 and that staff did an excellent job Packet Page 9 of 762Attachment 2 Page 1 of 3

answering questions. She indicated that Paradise Valley Estates is the sixth largest employer in Fairfield!

Councilmember Carr did not have a report as he has been out of town.

Mayor Moy thanked the police officers and firefighters/paramedics that responded to a report of a man not breathing at Allan Witt Aquatic Complex last weekend. There was also an off-duty nurse that started CPR before first responders arrived. Next, she reported that Homeless Services and other groups would hold a HOPE event (Homeless Outreach Partnership Event) on April 3, 10 am – 2 pm, at BayNorth Church of Christ. She thanked Sam Morris for hosting.

CITY MANAGER REPORT

City Manager David Gassaway reported he sits on the Revenue and Taxation Policy Committee for the League of California Cities. He attended an interesting presentation from CalTrans regarding the reduction of gasoline tax due to electrification of vehicles. Over the next decade, State of California may see a reduction of $5 billion dollars in revenue on gas tax – which is a very serious issue. For more information, visit www.caroadcharge.com . Lastly, he stated there were no changes to the agenda.

CITY ATTORNEY REPORT

City Attorney David Lim did not have a report.

CITY CLERK REPORT

City Clerk Karen Rees reported that Bus Route 3 would allow HOPE attendees to ride the bus for free on April 3.

PRESENTATIONS

1. Assistant Public Works Director Michael Hether (Utilities) and Solano County Water Agency Deputy Chief Alex Rabidoux gave a presentation on Bay Delta Conservation Plan Water Impacts.

Nora Dizon spoke on Item 1.

NEW BUSINESS (Item moved before Public Comment due to number of public speakers)

Mayor Moy called Item #4 out of order.

4. Minute Action Approving Mayor’s Appointments to the Youth Commission

Councilmember Tonnesen made a motion to approve the appointments. Vice Mayor Bertani seconded the motion. The motion carried unanimously (7-0).

City Clerk Rees administered the oath to Youth Commissioners Diego Cortes, Mahi Heir, and Gurdas Atwal.

PUBLIC COMMENTS
The following individuals spoke about the closure of City Church’s homeless shelter: Gwen Lange, Deanna Thomas, Johnie Thomas, Laurie Brown, Louise Bray, Tonya Van Hook, Deirdre Dodson, Shari Campise, Verne, Steven Keppel, Brandi Ruth, Jazzmin D., Edwina Carr, Michele Guerra, Judy Frendo, Rosario Silva, Enrique Babbel, Debra Lyn McCarthy, Virginia Tevlin, Red, Deborah Mulvey, Denise D.

Johnson, Peter Horn, Kirk Moldenhauer, Mary Robinson, Michael Kubiak, Veronica Kidby, James Bell, Kevin Wigle, Nora Dizon, Joel McDonald, Jamie S. Rodriguez, Jennifer Artz, Anna Sanchez, Rochelle Packet Page 10 of 762Attachment 2 Page 2 of 3

Conner, Ben Benavente, Valerie Santos, Israel, Wanda Wallis, Karen Aldridge, Maritza Olmedo, Kathy Stevens, Larry Ihrig, Bessie Rochi, Hope Lopez, and Joan Miller. City Attorney gave an update on the matter at the request of the City Council.

CONSENT CALENDAR

2. Resolution 2024-63 of the City Council of the City of Fairfield Approving a Right of Entry Agreement with Comcast Cable Communications Management, LLC.

3. Resolution 2024-64 of the City Council of the City of Fairf ield Declaring Its Intention to Annex Territory (Cement Hill Retail Center) to Community Facilities District No. 2023 -2 (Train Station Specific Plan II) and Authorizing the Levy of Special Taxes Therein for Annexation No. 1

There were no requests to speak on consent.

Councilmember Tonnesen made a motion to approve the consent calendar. Councilmember Vaccaro seconded the motion. The motion carried unanimously (7-0).

PUBLIC HEARINGS

5. Police Services Manager Jeremy Profitt recommended that Council open the Public Hearing; and approve Resolution 2024-65 of the City Council of the City of Fairfield by Approving/Sustaining] or [Denying/Overruling] the Appeal of Denial for Renewal of Business License # 99000054 for Panderia La Mexicana Located at 1972 N. Texas Street #H, Fairfield, CA 94533 Pursuant to Chapter 10 (Section 10B.33) of the Fairfield Municipal Code.

Mayor Moy opened the public hearing.

Daughter of Jamil Hamid Muthana Saleh spoke.

Mayor Moy closed the public hearing.

Vice Mayor Bertani made a motion to approve Resolution 2024-65 denying / overruling the appeal of the revocation of business license #99000054 for Panderia La Mexicana. Councilmember Carr seconded the motion. The motion carried unanimously (7-0).

This action terminates Mr. Saleh’s liquor license.

ADJOURNED MEETING AT 8:41 P.M. TO TUESDAY, APRIL 16, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

___________________________
City Clerk

______________________________
Mayor

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CITY OF FAIRFIELD

SPECIAL MEETING

STUDY SESSION
TUESDAY, APRIL 9, 2024; 6:00 PM
POLICE TRAINING FACILITY, 1717 REX CLIFT LANE,
FAIRFIELD, CA 94533

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 6:00 p.m.

ROLL CALL

On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams; Vice Mayor Pam Bertani and Mayor Moy.

PUBLIC COMMENTS

No one from the public wished to speak.

PRESENTATIONS

1. Budget Update – Director of Finance John Furtado, Homeless Services Manager Samantha Burrows, Assistant City Manager Savita Chaudhary, Fire Chief John Sturdee, and Director of Parks & Recreation Kristina Kaunzinger presented.

The meeting convened to take a 10-minute break at 8:05 p.m. and reconvened at 8:15 p.m.

City Council directed staff to proceed with fee studies and developing the budget without reaching the full five percent budget reduction for each department. Parks & Recreation will raise their lap swim fee from $6 to $8 and raise facility fees as presented.

City Council also discussed placing a sales tax measure on the ballot in 2026 to increase revenue.

The meeting was adjourned at 8:47 P.M.

_______________________________
City Clerk

__________________________
Mayor
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CITY OF FAIRFIELD

CLOSED SESSION MEETING

SPECIAL MEETING
TUESDAY, AP RIL 16, 2024; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Vice-Mayor Pam Bertani called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K.

Patrice Williams (Arrived 5:05 PM), and Vice-Mayor Pam Bertani. Mayor Cat Moy was absent.

No persons wished to speak in person or via Zoom at public comment.

The City Council went into closed session on Item #1 - Conference with Legal Counsel re: Existing Litigation - Workers compensation claim by Robert Murray - Stipulated Settlement Discussion, Claim No. FFL2200040. Present were City Attorney David Lim, City Manager David Gassaway, Attorney Keith Epstein (Zoom), Human Resources Director Farbod Pirouzmand, and Assistant Human Resources Director Angela Broaddus. The City Council came out of closed session.

The City Council went into closed session on Item #2 - Conference with Legal Counsel re: Existing Litigation - Solano County Orderly Growth Committee v. City of Fairfield, et. al., Solano County Superior Court case number FCS059198. Present were City Attorney David Lim and City Manager David Gassaway. The City Council came out of closed session.

Vice-Mayor Bertani adjourned the meeting at 5:50 p.m.

______________________________
City Attorney
________________________________
May Cat Moy

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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

CONCURRENT MEETING
TUESDAY, APRIL 16, 2024; 6:00 PM
HARRY T. PRICE MEMORIAL COUNCIL
CHAMBER, 1000 WEBSTER STREET, FAIRFIELD,
CA 94533 OR VIA ZOOM

HOUSING AUTHORITY MINUTES

CALL TO ORDER

Chair Catherine “Cat” Moy called the meeting to order at 7:10 p.m.

ROLL CALL

On roll call were Commissioners Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams; Vice Chair Bertani, and Chair Moy.

City Clerk Rees read the following statement: The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

HOUSING AUTHORITY PUBLIC HEARINGS

1. Housing Authority Manager Tanya Tran recommended to Council that it open the Public Hearing; and approve Resolution HA2024-02 of the Fairfield Housing Authority approving the Fairfield Housing Authority’s Public Housing Agency Annual Plan for Fiscal Year 20242025.

Chair Moy opened the public hearing. There were no requests to speak. Chair Moy closed the public hearing.

Vice-Chair Bertani made a motion to approve Resolution HA2024-02. Commissioner Carr seconded the motion. The motion carried unanimously (7-0).

The meeting was adjourned at 7:14 p.m.

_____________________________
Secretary

__________________________
Chair

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CITY OF FAIRFIELD

FAIRFIELD CITY COUNCIL

CONCURRENT MEETING
TUESDAY, APRIL 16, 2024; 6:00 PM
HARRY T. PRICE MEMORIAL COUNCIL CHAMBER, 1000
WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 6:03 p.m.

ROLL CALL

On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy.

INVOCATION

Pastor Patrick Serna of the Highway International Christian Fellowship gave an invocation.

PLEDGE OF ALLEGIANCE

City Manager David Gassaway led the Pledge of Allegiance.

COUNCIL REPORTS

Councilmember Williams reported that she attended the HOPE Resource Fair at BayNorth Church of Christ. She said it was a phenomenal event for the homeless community and that they had 44 vendors providing various services. She thanked Pastor Sam Morris for hosting the event at his church. She shared that the City Council Study Session on the budget held on April 9 was very helpful and she thanked staff for helping to reduce the budget in each department.

Councilmember Tonnesen did not have a report.

Councilmember Vaccaro welcomed everyone. He agreed with Councilmember Williams that the HOPE event was a success. He stated that he was looking forward to attending the League of California Cities Annual Conference in Sacramento this week with his colleagues. Lastly, he reported that Fairfield is the only city thus far in California that is coordinating with its county on homelessness.

Councilmember Panduro thanked Police Department staff and community members who helped with the Adopt A Street cleanup on N. Texas Street the previous weekend. She reported that she would speak at the Child Abuse Prevention Month event that the Police Department will host on April 18 in the quad outside City Hall; they will be placing “Pinwheels for Prevention,” to bring awareness to child abuse.

Councilmember Carr said he hoped to see everyone at the Third Annual Blues, Brews, and BBQ event in downtown on Saturday, April 20, from 12-4. He thanked staff for their work on budget cuts.

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Vice Mayor Bertani shared she looks forward to attending the League of CA Cities Annual Conference with her colleagues.

Mayor Moy also thanked staff for their work in cutting department budgets; she said the City is moving in the right direction. She also thanked Homeless Services Manager Samantha Burrows for her informational presentation during the April 9 study session as addressing homelessness is one of the City Council’s main priorities. Next, she reported she sits on the board of the Association of Bay Area Government (ABAG) and members will be voting on April 18 on whether to place a $10-20 billion dollar bond on the November ballot for housing in the Bay Area. She feels that the bond will not pass .

In conclusion, Mayor Moy congratulated the 2024 Solano Community College Speech & Debate Team for their seven national champion awards from the Phi Rho Pi Community College National Championship Tournament in Reno!

CITY MANAGER REPORT

City Manager Gassaway invited everyone to attend the Brews, Blues, and BBQ event in downtown Fairfield on Saturday, April 20.

CITY ATTORNEY REPORT

City Attorney David Lim had nothing to report.

CITY CLERK REPORT

City Clerk Karen Rees congratulated Superintendent of the Fairfield-Suisun Unified School District Kris Corey on her retirement.

PRESENTATIONS

1. Proclamation and Poem declaring National Poetry Month p resented by Poet Laureate Suzanne Bruce and Councilmember Panduro. Solano Community College student Nicole Young performed American Sign Language to Suzanne’s poem entitled “Observations through Poetry.”

2. Proclamation declaring Autism Awareness Month presented by Councilmember Tonnesen to Executive Director of Special Care Services Debbi Davis and her daughter, Hannah Davis.

3. Proclamation declaring Superintendent Kris Corey Day presented by Councilmember Vaccaro.

Ms. Corey is retiring in June after a long career with the Fairfield-Suisun Unified School District.

4. Proclamation declaring Purple Star Schools presented by Vice Mayor Bertani. Travis Air Force Colonel Byrum called up each of the Travis and Fairfield-Suisun Unified School Districts to receive the certificate. The schools are as follows: Laurel Creek Elementary School, Sullivan Language Immersion Academy, Cordelia Hills Elementary School, Green Valley Middle School, Angelo Rodriguez High School, Center Elementary, Golden West Middle School, Scandia Elementary, Travis Education Center, Travis Elementary, Vanden High School, and Travis Independent Study.

PUBLIC COMMENTS

Dana Williams, Doreonna Lacey, and Sandy Ply spoke about the conditions of the Gateway Village Apartments at 2000 Pennsylvania Avenue.

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Convened meeting of the Housing Authority at 7:10 p.m.

ROLL CALL
Commissioner Carr, Commissioner Panduro, Commissioner Tonnesen, Commissioner Vaccaro, Commissioner Williams, Vice Chair Bertani, Chair Moy.

On roll call were Commissioners Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams; Vice Chair Bertani, and Chair Moy.

HOUSING AUTHORITY PUBLIC HEARINGS

5. Housing Authority Manager Tanya Tran recommended to Council that it open the Public Hearing; and approve Resolution HA2024-02 of the Fairfield Housing Authority approving the Fairfield Housing Authority’s Public Housing Agency Annual Plan for Fiscal Year 20242025 .

Chair Moy opened the public hearing. There were no requests to speak. Chair Moy closed the public hearing.

Vice-Chair Bertani made a motion to approve Resolution HA2024-02. Commissioner Carr seconded the motion. The motion carried unanimously (7-0).

Reconvened meeting of the City Council at 7:14 p.m.

CONSENT CALENDAR

6. Approval of Meeting Minutes from March 2024

7. Resolution 2024-66 of the City Council of the City of Fairfield Approving the Amended and Restated Lease Agreement Between the City of Fairfield and the Solano Economic Development Corporation

8. Resolution 2024-67 of the City Council of the City of Fairfield Suspending Competitive Bidding and Authorizing the City Manager to Purchase an Electrical Switchboard from Rexel USA, Inc.

9. Resolution 2024-68 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Side Letter Agreement with the Fairfield General Management Association to Amend the City Contract with CalPERS Pursuant to Government Code 20516 Relating to Cost Share

10. Resolution 2024-69 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Side Letter Agreement with the Fairfield Employees' Association to Amend the City Contract with CalPERS Pursuant to Government Code 20516 Relating to Cost Share

11. Resolution 2024-70 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Side Letter Agreement with the Fairfield Police Management Association to Amend the City Contract with CalPERS Pursuant to Government Code 20516 Relating to Cost Share

12. Resolution 2024-71 of the City Council of the City of Fairfield Authorizing the City Manager to Packet Page 17 of 762Attachment 6 Page 3 of 5

Execute a Side Letter Agreement with the Fairfield Police Officers' Association to Amend the City Contract with CalPERS Pursuant to Government Code 20516 Relating to Cost Share

13. Resolution 2024-72 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Side Letter Agreement with the Fairfield Fire Managers' Association to Amend the City Contract with CalPERS Pursuant to Government Code 20516 Relating to Cost Share

14. Resolution 2024-73 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Side Letter Agreement with the Fairfield Professional Firefighters' Association to Amend the City Contract with CalPERS Pursuant to Government Code 20516 Relating to Cost Share

15. Resolution 2024-74 of the City Council of the City of Fairfield Authorizing t he City Manager to Execute a Side Letter Agreement with the Fairfield Part-Time Employees' Association to Amend the City Contract with CalPERS Pursuant to Government Code 20516 Relating to Cost Share

16. Resolution 2024-75 through Resolution 2024-79 of the City Council of the City of Fairfield Amending the City’s CalPERS Contract Pursuant to Government Code 20516 to Reflect the Current Employee Cost Share for the Unrepresented Employees

Councilmember Panduro made a motion to approve the consent calendar. Councilmember Tonnesen seconded the motion. The motion carried unanimously. (7-0)

PUBLIC HEARINGS

17. Transit Operations Manager Shaun Vigil recommended to Council that it open the Public Hearing; and approve Resolution 2024-80 of the City Council of the City of Fairfield Discontinuing the Reduced Fare Taxi Service Program.

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Councilmember Tonnesen made a motion to approve Resolution 2024-80. Vice Mayor Bertani seconded the motion. The motion carried unanimously (7-0).

18. Assistant Public Works Director of Utilities Michael Hether recommended to Council that it open the Public Hearing; and Resolution 2024-81 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Power Purchase Agreement with Onyx Development Group LLC for the Provision and Operation of a Solar Field at the Waterman Water Treatment Plant .

Mayor Moy opened the public hearing. Tim Dowling spoke on Item 18. Mayor Moy closed the public hearing.

After a lengthy discussion by council, Mayor Moy reopened the public hearing as more people wished to speak.

Kelly Goddis, John Takeuchi, and Beth Kolakoski then spoke on Item 18.

Mayor Moy closed the public hearing.

Councilmember Tonnesen made a motion to approve Resolution 2024-81. No one seconded the motion.

The motion died.

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After more discussion, Mayor Moy made a motion to continue Item 18 to the May 7, 2024, City Council meeting. Vice Mayor Bertani seconded the motion. By a roll call vote, the motion carried unanimously (7- 0).

19. Public Works Management Analyst Valerie Standfill recommen ded to council that it open the Public Hearing; and approve Resolution 2024-82 of the City Council of the City of Fairfield Annexing Territory (Taco Bell) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 67, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and

Resolution 2024-83 of the City Council of the City of Fairfield Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 67 (Taco Bell).

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Councilmember Vaccaro made a motion to approve Resolution 2024-82. Mayor Moy seconded the motion. The motion carried unanimously (7-0).

City Clerk Rees opened the ballot and read that there were 2 Yes votes in favor of annexation.

Mayor Moy made a motion to approve Resolution 2024-83. Councilmember Tonnesen seconded the motion. The motion carried unanimously (7-0).

ADJOURNED MEETING AT 8:07 P.M. TO TUESDAY, MAY 7, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

__________________________________
City Clerk

_____________________________
Mayor

Packet Page 19 of 762Attachment 6 Page 5 of 5

Agenda Item No: 6.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024112 of the City Council of the City of Fairfield Approving a Memorandum of Understanding Between Community Action Partnership of Solano, Joint Powers Authority; Solano County; and the Cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo for Cost Sharing Administrative Expenses RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Community Action Partnership of Solano, Joint Powers Authority (CAP Solano JPA, or JPA), is a countywide organization focused on collaboration and coordination of homeless services in Solano County. CAP Solano JPA seeks to execute a Memorandum of Understanding (MOU) from each participating jurisdiction to fund administrative personnel. Without dedicated administrative staff, the JPA is limited in capabilities for competitive grant writing, contract oversight, grant administration, and countywide service coordination.

DISCUSSION
In July of 1999, the Solano County Board of Supervisors established a Joint Exercise of Powers Agreement called the Solano Safety Net Consortium. The agreement included the six cities of Benicia, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo, as well as the County of Solano. The organization was established to provide:
oversight and coordination of homeless and safety net services; and to serve as the conduit for safety net funding; and
to administer such funds and make grants available to other nonprofit entities for the provision of services; and
to set policy and be the central agency for the oversight and technical assistance for the operation of homeless shelters, transitional housing, community action councils, and other safety net services; and
to undertake such other programs as the Board of Directors authorized.

Historically, the Board of Directors was comprised of administrative staff from each of the member jurisdictions. While successful in various facets of funding attainment, the Consortium lacked policy Packet Page 20 of 762

In 2022, the organization was restructured to become the CAP Solano JPA and added the city of Dixon.

The newly formed Board of Directors is comprised of two members from each participating jurisdiction’s elected body. In this way, the JPA relies upon the Board of Directors to establish policy for the JPA, and influence coordination of countywide policy within each member jurisdiction.

Administrative Needs
Shortly after reforming the JPA, the Board of Directors undertook a strategic planning process to identify countywide homelessness and safety net service priorities. The Board also identified the need for administrative staff dedicated to the JPA as a priority. Historically, the JPA, and the Consortium before it, relied upon inkind staff support from member jurisdictions.

In June 2023, the Board asked the area City/County Manager’s group to review staffing options and make a recommendation to the Board. In August 2023, the Manager’s group presented the Board with a staffing plan that includes 6.5 fulltime equivalent (FTE) staff to be hired as County personnel and hired in a threephase transition. The positions identified include an Executive Director (1 FTE), Grants Manager (1 FTE), Homeless Coordinator (1FTE), Policy Manager (1FTE), and Fiscal Agents (2.5FTE).

The proposed MOU identifies the roles of each of the proposed 6.5 FTE. However, it is under the purview of the Executive Director position to modify job titles and/or descriptions, with Board approval, based on organizational need. This flexibility allows the Executive Director to identify administrative tasks and adapt staffing accordingly.

The MOU also identifies a threephased implementation plan for hiring staff. The first phase includes hiring the Executive Director, Grants Manager, and Homeless Coordinator. The second phase focuses on the Policy Manager, as required. And the third phase will hire staff necessary to transition the Fiscal Agent responsibilities from the City of Vacaville, who currently serves as the JPA’s fiscal agent.

While Vacaville serves as the Fiscal Agent, it is not fully compensated for the costs of providing service to the JPA. Therefore, the MOU allows Vacaville to receive future credit for inkind fiscal agent services after those duties transfer to the JPA. Since Vacaville is paying the JPA for administrative positions while concurrently providing inkind services, they are effectively paying more than their fair share of the administrative costs during transition.

Key Terms of MOU
The following lists key terms of the MOU for all participating jurisdictions:

Length of MOU is five years, with automatic renewal for another five years.

A member may terminate their participation in the MOU at any time by providing 360 days' written notice prior to the end of any fiscal year (effectively oneyears notice), or with 180 days’ notice prior to expiration of the initial term.

The County of Solano will serve as the staffing agency, with all employees being County employees. However, the personnel under the JPA will be directly responsible to the Board of Directors and not subject to oversight or direction from the County.

Each participating jurisdiction is required to identify their contributions within their budget and the JPA will invoice by July 31st of each year with a 60day payment window.

Funding Structure
To fund the administrative operational costs, each participating jurisdiction will be responsible for funding the JPA. After discussion and consideration of various funding formulas, the Board chose a populationbased funding formula. The formula works as follows:

First, any grant funds that provide administrative funds are used to cover administrative costs; and then, the County of Solano pays 25% of the total remaining administrative costs; and finally, each participating jurisdiction pays based on their population as a percentage of the total Packet Page 21 of 762

The goal of the JPA is to selffund through successful grant funding. As more grant funds are obtained through successful coordination at the JPA, the less funding should be required from the JPA member agencies. Additionally, a joint funding request was submitted to Senator Bill Dodd and Assemblymember Lori Wilson’s offices to cover four years of costs. If funded, this would allow an acceleration of transition to JPA staffing by providing the monies necessary without each member jurisdiction required to pay at startup.

FINANCIAL IMPACT
Fairfield’s estimated costs for participation in the JPA is outlined in the following table:

FY2425 FY2526 FY2627 FY2728 4Yr. Total
Fairfield $81,315 $98,988 $119,070 $144,536 $443,909
It should be noted that when the JPA Board approved the MOU, the City of Dixon was the sole no vote.

Their justification was that they were originally told that the JPA would not have any costs to the participating cities. Staff recommends providing the city manager with authorization to cover the additional costs should Dixon back out of the JPA. Dixon’s initial 4year portion of the total estimated costs are $70,631. With Fairfield representing 28.08% of the total county population, Fairfield’s additional share is estimated at $19,833. The proposed resolution provides additional authorization to the city manager to amend the MOU language should Dixon back out.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The MOU was considered and approved by the CAP Solano JPA at their public board meeting on March 28, 2024, held at the County Events Center, Conference Room A, located at 601 West Texas St., Fairfield, CA 94533.

City Council received a presentation and provided direction with unanimous support for the funding methodology and general concepts of the MOU at their regularly scheduled meeting on Tuesday, October 17, 2023.

ALTERNATIVE ACTION
The council may choose to not adopt the resolution, or provide staff with any further direction as deemed appropriate.

STAFF CONTACT
David Gassaway, City Manager
(707) 4287400
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: CAP Solano JPA Staffing MOU
Attachment 3: Staffing Recommendation Presentation
Packet Page 22 of 762

Agenda Item No: 6.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024112 of the City Council of the City of Fairfield Approving aMemorandum of Understanding Between Community Action Partnership of Solano,Joint Powers Authority; Solano County; and the Cities of Benicia, Dixon, Fairfield, RioVista, Suisun City, Vacaville, and Vallejo for Cost Sharing Administrative ExpensesRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe Community Action Partnership of Solano, Joint Powers Authority (CAP Solano JPA, or JPA), is acountywide organization focused on collaboration and coordination of homeless services in SolanoCounty. CAP Solano JPA seeks to execute a Memorandum of Understanding (MOU) from eachparticipating jurisdiction to fund administrative personnel. Without dedicated administrative staff, theJPA is limited in capabilities for competitive grant writing, contract oversight, grant administration, andcountywide service coordination.DISCUSSIONIn July of 1999, the Solano County Board of Supervisors established a Joint Exercise of PowersAgreement called the Solano Safety Net Consortium. The agreement included the six cities of Benicia,Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo, as well as the County of Solano. Theorganization was established to provide:oversight and coordination of homeless and safety net services; andto serve as the conduit for safety net funding; andto administer such funds and make grants available to other nonprofit entities for the provision ofservices; andto set policy and be the central agency for the oversight and technical assistance for the operationof homeless shelters, transitional housing, community action councils, and other safety netservices; andto undertake such other programs as the Board of Directors authorized.Historically, the Board of Directors was comprised of administrative staff from each of the memberjurisdictions. While successful in various facets of funding attainment, the Consortium lacked policymaking authority within each respective jurisdiction.In 2022, the organization was restructured to become the CAP Solano JPA and added the city of Dixon.The newly formed Board of Directors is comprised of two members from each participatingjurisdiction’s elected body. In this way, the JPA relies upon the Board of Directors to establish policy forthe JPA, and influence coordination of countywide policy within each member jurisdiction.Administrative NeedsShortly after reforming the JPA, the Board of Directors undertook a strategic planning process toidentify countywide homelessness and safety net service priorities. The Board also identified the needfor administrative staff dedicated to the JPA as a priority. Historically, the JPA, and the Consortiumbefore it, relied upon inkind staff support from member jurisdictions.In June 2023, the Board asked the area City/County Manager’s group to review staffing options andmake a recommendation to the Board. In August 2023, the Manager’s group presented the Board witha staffing plan that includes 6.5 fulltime equivalent (FTE) staff to be hired as County personnel andhired in a threephase transition. The positions identified include an Executive Director (1 FTE), GrantsManager (1 FTE), Homeless Coordinator (1FTE), Policy Manager (1FTE), and Fiscal Agents (2.5FTE).The proposed MOU identifies the roles of each of the proposed 6.5 FTE. However, it is under thepurview of the Executive Director position to modify job titles and/or descriptions, with Board approval,based on organizational need. This flexibility allows the Executive Director to identify administrativetasks and adapt staffing accordingly.The MOU also identifies a threephased implementation plan for hiring staff. The first phase includeshiring the Executive Director, Grants Manager, and Homeless Coordinator. The second phase focuseson the Policy Manager, as required. And the third phase will hire staff necessary to transition the FiscalAgent responsibilities from the City of Vacaville, who currently serves as the JPA’s fiscal agent.While Vacaville serves as the Fiscal Agent, it is not fully compensated for the costs of providing serviceto the JPA. Therefore, the MOU allows Vacaville to receive future credit for inkind fiscal agent servicesafter those duties transfer to the JPA. Since Vacaville is paying the JPA for administrative positionswhile concurrently providing inkind services, they are effectively paying more than their fair share of theadministrative costs during transition.Key Terms of MOUThe following lists key terms of the MOU for all participating jurisdictions:Length of MOU is five years, with automatic renewal for another five years.A member may terminate their participation in the MOU at any time by providing 360 days' writtennotice prior to the end of any fiscal year (effectively oneyears notice), or with 180 days’ noticeprior to expiration of the initial term.The County of Solano will serve as the staffing agency, with all employees being Countyemployees. However, the personnel under the JPA will be directly responsible to the Board ofDirectors and not subject to oversight or direction from the County.Each participating jurisdiction is required to identify their contributions within their budget and theJPA will invoice by July 31st of each year with a 60day payment window.Funding StructureTo fund the administrative operational costs, each participating jurisdiction will be responsible forfunding the JPA. After discussion and consideration of various funding formulas, the Board chose apopulationbased funding formula. The formula works as follows:First, any grant funds that provide administrative funds are used to cover administrative costs; andthen, the County of Solano pays 25% of the total remaining administrative costs; andfinally, each participating jurisdiction pays based on their population as a percentage of the totalcounty population.The goal of the JPA is to selffund through successful grant funding. As more grant funds are obtainedthrough successful coordination at the JPA, the less funding should be required from the JPA memberagencies. Additionally, a joint funding request was submitted to Senator Bill Dodd andAssemblymember Lori Wilson’s offices to cover four years of costs. If funded, this would allow anacceleration of transition to JPA staffing by providing the monies necessary without each memberjurisdiction required to pay at startup.FINANCIAL IMPACTFairfield’s estimated costs for participation in the JPA is outlined in the following table:FY2425 FY2526 FY2627 FY2728 4Yr. TotalFairfield$81,315 $98,988 $119,070 $144,536 $443,909It should be noted that when the JPA Board approved the MOU, the City of Dixon was the sole no vote.Their justification was that they were originally told that the JPA would not have any costs to theparticipating cities. Staff recommends providing the city manager with authorization to cover theadditional costs should Dixon back out of the JPA. Dixon’s initial 4year portion of the total estimatedcosts are $70,631. With Fairfield representing 28.08% of the total county population, Fairfield’sadditional share is estimated at $19,833. The proposed resolution provides additional authorization tothe city manager to amend the MOU language should Dixon back out.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONThe MOU was considered and approved by the CAP Solano JPA at their public board meeting onMarch 28, 2024, held at the County Events Center, Conference Room A, located at 601 West Texas St.,Fairfield, CA 94533.City Council received a presentation and provided direction with unanimous support for the fundingmethodology and general concepts of the MOU at their regularly scheduled meeting on Tuesday,October 17, 2023.ALTERNATIVE ACTIONThe council may choose to not adopt the resolution, or provide staff with any further direction asdeemed appropriate.STAFF CONTACTDavid Gassaway, City Manager(707) 428[email protected] WITHN/AATTACHMENTS:Description Attachment 1: Proposed Resolution
Attachment 2: CAP Solano JPA Staffing MOU
Attachment 3: Staffing Recommendation Presentation
REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 4/26/2024 12:59 PM
Dombrowski, Delaney Approved 4/26/2024 12:59 PM
Packet Page 23 of 762

CITY OF FAIRFIELD

RESOLUTION NO. 2024-112

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING A MEMORANDUM OF

UNDERSTANDING BETWEEN COMMUNITY ACTION PARTNERSHIP OF SOLANO, JOINT POWERS AUTHORITY; SOLANO COUNTY; AND THE CITIES OF BENICIA, DIXON, FAIRFIELD, RIO VISTA,

SUISUN CITY, VACAVILLE, AND VALLEJO FOR COST SHARING ADMINISTRATIVE EXPENSES

WHEREAS, the City of Fairfield is a party to the Community Action Partnership of Solano, Joint Powers Authority (the “CAP Solano JPA”) for the purpose of coordinating the provision of homeless and other safety net services across Solano County; and

WHEREAS, CAP Solano JPA is comprised of the County of Solano, and the cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo (each referred to collectively as the “participating jurisdictions,” or “member organizations”); and

WHEREAS, the CAP Solano JPA Board of Directors, comprised of elected officials from each of the member organizations, has identified a need for administrative personnel to manage the application for grant funds, oversight of sub-grants to service providers, coordination of services, financial administration of funds, and coordination of policy amongst participating jurisdictions; and

WHEREAS, CAP Solano JPA does not currently have personnel to perform administrative functions, instead relying on a patchwork of partially funded and in-kind services from participating jurisdictions; and

WHEREAS, without administrative personnel, CAP Solano JPA is stunted in its ability to deliver upon the core mission of the organization, maximize grant funding opportunities, and expand the provision of safety net services to vulnerable populations; and

WHEREAS, to pay for the administrative personnel needed, CAP Solano JPA requires financial participation from member organizations in the form of direct financial contributions; and

WHEREAS, the CAP Solano JPA Board of Directors has asked the County of Solano to act as the central staffing agency to hire personnel, administer pay and benefits for those personnel, and to provide other administrative support for the CAP Solano JPA administrative staff; and

WHEREAS, the County of Solano has agreed to be the central staffing agency to hire personnel on behalf of CAP Solano JPA, and to administer pay and benefits for those personnel, and to provide other administrative support for the CAP Solano JPA administrative staff; and

WHEREAS, a Memorandum of Understanding (the “MOU”) amongst each of the member organizations is necessary to detail the terms, conditions, and formula for determining the contribution of payments agreed to mutually by each of the participating jurisdictions, including the obligation to pay funds for future costs associated with administrative personnel; and Packet Page 24 of 762Attachment 1 Page 1 of 2

RES. NO. 2024-112

Page 2 ends

WHEREAS, the governing body of each participating jurisdiction must approve the MOU, provided in Attachment 2 hereto; and

WHEREAS, it is recognized that no individual governing body has control over the governing bodies of other member organizations, and as a regional approach to providing for efficient service delivery to homelessness, flexibility may be necessary for minor amendments to the MOU should any one, or more, member organizations not approve of the MOU, or determine it in their best interest to deny participation in CAP Solano JPA.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The MOU provided herein as Attachment 2 is approved.

Section 2. The city manager is authorized to execute the MOU on behalf of the City of Fairfield.

Section 3. The city manager is authorized to take all other actions necessary, including amending the MOU should any CAP Solano JPA member organization(s) not approve the MOU, to ensure the timely and efficient advancement of a regional response to providing homeless and other safety net services.

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 25 of 762Attachment 1 Page 2 of 2

MEMORANDUM OF UNDERSTANDING

BETWEEN
COMMUNITY ACTION PARTNERSHIP OF SOLANO, JOINT POWERS AUTHORITY; SOLANO COUNTY; AND THE CITIES OF BENICIA, DIXION, FAIRFIELD, RIO VISTA,

SUISUN CITY, VACAVILLE, AND VALLEJO FOR COST SHARING ADMINISTRATIVE

EXPENSES

effective July 1,
2024 by and between the Community Action Partnership of Solano, Joint Powers Authority, the County of Solano
and the Cities of Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo, County and
Cities as the

WHEREAS, in 1999, the cities of Fairfield, Vallejo, Suisun City, Rio Vista, and Benicia, along with the County of Solano, entered into a joint powers agreement to form the agency originally known as the Solano Safety Net Consortium, which was later renamed as the Community Action Partnership of Solano County; and

WHEREAS, in 2014, the City of Vacaville became a signatory to the joint powers agreement and became a member of the joint powers agency originally known as the Solano Safety Net Consortium, which was later renamed as the Community Action Partnership, Solano County or CAP Solano.

WHEREAS, in 2022, a superseding joint powers agreement was executed to reflect a change in the Board membership to be comprised of a representative from the legislative body of each member agency and the City of Dixon was added as a Party to the agreement; and

WHEREAS, the Parties determined that the creation of a JPA is the best organizational approach for coordinating the provision of homeless and safety net services; and

WHEREAS, the JPA is charged with providing oversight and coordination of homeless and safety net services to the residents of the County and Cities; serving as the conduit for safety net funding support; administering such funds and making grants available to other government or non-profit entities that provide services to people experiencing homelessness; setting policy and being the central agency for the oversight and technical assistance for the operation of homeless shelters, transitional/interim housing, homeless assistance and navigation centers, community action councils and other safety net services; and undertaking such other programs as its Board of Directors (Board) may authorize, including such duties and tasks required to receive and

WHEREAS, the State of California is seeking local municipalities to create regional structures to work to prevent and end homelessness focusing on coordinated efforts, transparency and accountability; and

WHEREAS, currently administrative services are provided by certain partner Parties through separate MOUs whereby existing staff of the partner Parties also provide services to the JPA, however, the Parties recognize that additional administrative resources are needed to enable the Packet Page 26 of 762Attachment 2 Page 1 of 13

2 JPA to operate an effective and efficient system to address homelessness and implement best practice solutions to increase housing opportunities; and

WHEREAS, the Parties desire to establish an equitable means to sharing in costs associated with the establishment of additional administrative resources for the JPA.

NOW, THEREFORE and in consideration of the recitals set forth above, of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1

PURPOSE

(1) Purpose. The purpose of this MOU is to provide funds for and establish an equitable means to sharing in costs associated with establishing additional administrative resources for the JPA to provide oversight and coordination of homeless and safety net services to the residents of the Parties; to serve as the conduit for safety net funding support; to administer such funds and make grants available to other government or non-profit entities for services to the homeless; to set policy and provide technical assistance for the operation of homeless shelters, transitional/interim housing, homeless assistance and navigation centers, and other safety net services; and to undertake such other programs as the Board may authorize. For purposes of participation in this MOU, oversight is merely intended to represent regional coordination and no Party, by virtue of its participation, intends or agrees to abridge any power and/or legal authority it has by virtue of said Party

ARTICLE II

PERSONNEL STRUCTURE

(1) County as Staffing Agency.
(a) County agrees to hire and retain the JPA staff on behalf of the JPA. (b) County will incur indirect costs associated with staffing. These costs will include expenses related to IT infrastructure, office space, furniture, utilities, insurance, and other overhead expenses which will be accounted for in budgeting and resource allocation.
(c) JPA personnel will align with County classification and compensation structures. (d) JPA personnel shall be hired by the County but act in the interest of and at the direction of the JPA Board within the duties allowable under the approved County classifications.
(e) This MOU will initially support the JPA with 6.5 FTE as outlined in Exhibit C.

(2) Personnel Structure.
(a) This MOU will support the following personnel restructuring that will be managed in three phases as outlined in Exhibit A.
(1) Phase 1: 3.0 FTE with roles of Executive Director, Grants Manager, and Packet Page 27 of 762Attachment 2 Page 2 of 13

3 Homeless Coordinator
(2) Phase 2: The addition of 1.0 FTE with the role of Policy Manager (3) Phase 3: The addition of 2.5 FTE with the role of Fiscal Agent (b) The JPA Board will interview candidates for the role of Executive Director and will make a recommendation to the County on final selection. Upon County concurrence, which will not be unduly withheld, and hiring following standard County hiring procedures, the JPA Board will appoint the selection as the Executive Director. (c) The Executive Director shall be responsible for the hiring and regulation of all other JPA personnel activities including, but not limited to: selection, recruitment, discipline, performance evaluation, and discharge of any other JPA staff, contractors, and consultants based on the policy direction of the Board. (d) The Board shall not directly manage or direct any other employees of the JPA except the Executive Director, but shall provide policy direction to the Executive Director. (b) The JPA Board may not authorize an increase in JPA staffing, thereby increasing administrative costs charged to the Parties, without the express consent of each Party to this MOU
governing Board.
(c) The JPA Executive Director job description shall be created and approved by the Board. All other JPA personnel job classifications shall be aligned with current County job classifications. County job classifications which most closely align to the agreed upon roles will be presented to and approved by the Board. . (d) The phases of personnel transitions will overlap no more than three (3) months with the end of existing JPA personnel MOUs between JPA and partner Party to allow for transition of duties unless existing MOUs are terminated by mutual agreement of the parties to the applicable MOU. Phase 1 will begin with the hiring of the Executive Director. The Executive Director will hire additional JPA personnel as outlined in the phases described in Exhibit A.
(e) Time frame of phases are subject to adjustment with any award of external revenue (e.g. State grant funds) to support the administrative costs. Modifications to the approved schedule will be brought to the Board for review and approval. No increase in administrative costs will be charged to the Parties, without the express written consent of each Party. Consent shall be procured via resolution of each respective governing Board.

ARTICLE III
CONTRIBUTIONS; ACCOUNTS AND REPORTS

(1) Contributions:
total countywide population minus 25% of the costs to be paid for by the County. Any applicable administrative staffing expenses from Federal and State grants, foundations and donations will be applied first. The Parties agree the remaining costs will be allocated among the Parties using the cost-sharing formula in Exhibit B.

(2) Fiscal Agent Costs: The City of Vacaville may continue to serve as Fiscal Agent until the Packet Page 28 of 762Attachment 2 Page 3 of 13

4 implementation of Phase 3. For the time the City of Vacaville serves as the Fiscal Agent, the City of Vacaville will be reimbursed based on separate Fiscal Agent and Grant Administration MOUs with CAP Solano to act in that capacity. Based on historical data, and grant administrative time which is not eligible costs through existing MOUS are being provided in-

Additional reimbursement to the City of Vacaville for Unreimbursed Costs shall take the Article III, Paragraph 1 and Exhibit B of this MOU, and shall commence when the City of Vacaville is no longer serving as Fiscal Agent.

The amount of reimbursement for Unreimbursed Costs will be calculated beginning at the effective date of this MOU and will include salaries and benefits of documented actual time spent of staff providing in-kind support to fiscal agent functions that is not billable to the Fiscal Agent MOU or any Grant Administration MOUs up to a total of $250,000 annually.

As the City of Vacaville is responsible for 17.76% of the overall staffing costs under the Cost Sharing formula provided in Exhibit B, 82.24% of the Unreimbursed Costs as calculated above (Reimbursement Cost) will be reimbursed to the City of Vacaville over the five year period commencing the first day of the fiscal year that the City of Vacaville is no longer serving as Fiscal Agent, so that the City of Vacaville receives a credit of up to 20% of the Reimbursement Cost to be applied to the City of Vacaville annual cost sharing Contribution in each of the subsequent five years, until the City has received credit for 100% of the Reimbursement Costs. This provision survives the expiration or termination of this MOU and shall be carried over into each fiscal ye
has been fully reimbursed.

(3) Annual Budget.
(a) The JPA Board shall adopt a budget for administrative costs, in time to allow review and approval by the Parties prior to February 28 of each fiscal year. (b) Each Party shall prepare its own annual budget for their portion of JPA administrative costs. Each Party shall review and include its projected contribution in its respective requested budget by May 31 of each fiscal year. (c) At the close of the fiscal year and no later than October 31, the Executive Director will provide the Board with the reconciled budget detailing the actual accrued administrative support staffing costs for the previous year. Each Party will reconcile their contribution with the JPA as pursuant to the provisions of Article III, Paragraph 6 of this MOU.

(4) Authorization of Party Funding. The governing Board of each Party must authorize contributions based on the cost-sharing formula in Exhibit B and described in Article III Paragraph 2 for the cost-sharing formula for the City of Vacaville. Failure of any Party to authorize contributions shall be in default pursuant to the provisions of Article III, Paragraph 7 of this MOU.

Packet Page 29 of 762Attachment 2 Page 4 of 13

5 (5) Accounting. The JPA shall maintain strict accountability of all funds, receipts, and expenses, and shall keep and maintain appropriate records and accounts of all funds, receipts, and expenses under this MOU in accordance with generally accepted accounting practices and requirements for California public agencies. The JPA shall allow any Party, or any of its employees, accountants, attorneys, or agents to review, inspect, copy, and audit any such records and accounts. Within 120 days after the close of each fiscal year, JPA shall give a completed written annual third party report of all financial activities for the fiscal year to the Parties.

(6) Record of Contributions. The JPA shall maintain records of all the contributions by each Party and by the JPA, including any staff resources contributed to the JPA.

(7) Invoicing. Upon completion of the initial budget, and thereafter at such other intervals as determined appropriate by the Board, the JPA shall determine the amount of the budget expenses payable by Parties as outlined below. The JPA shall submit to each Party an invoice showing the yearly estimated cost share for all Parties for the applicable period together with and their quarterly contribution. Each Party shall
pay to the JPA the amount invoiced within 30 days after the date of the invoice.

(a) 100% of the Party contributions shall be invoiced by July 31 (b) At the End of fiscal year, the JPA will provide the Board with the reconciled budget detailing the actual accrued administrative support staffing costs for the fiscal year. (c) The JPA shall submit to each Party a final invoice (or refund of unspent funds) of their portion of the costs as determined by each Party cost-sharing amount at the end of the fiscal year. The JPA shall issue any refunds within 30 days of the fiscal year reconcile end of year budget. Any Party may elect to have any refund of unspent funds applied to the subsequent fiscal year as a credit. (d) Any amount not paid within 60 days of the date of the invoice shall be delinquent.

(8) Default and Delinquency. Any Party which defaults in its obligation to approve their budget contribution, pay, or advance any amounts due pursuant to this MOU after such amounts have become delinquent shall be deemed to have waived and relinquished any rights and benefits it may have under this MOU. Any defaulting Party shall be liable to the JPA for interest on the unpaid amount at the rate of 10% per annum, or the maximum rate allowed by law if it is less than 10% per annum, until the overdue invoice amount is paid in full. If the MOU is terminated, then the defaulting Party shall remain liable for payment of its share of debts, liabilities and obligations under this MOU incurred prior to the date of termination, plus interest.

(9) Dispute Resolution. Any dispute, controversy, or claim arising out of or relating to this MOU, or the breach, termination, or validity thereof, shall be first subject to negotiation between the Parties. If the dispute cannot be resolved through negotiation, the Parties agree to submit the dispute to mediation.
(10) Debts, Liabilities, Obligations. County is liable for CalPERS liability of the JPA as Packet Page 30 of 762Attachment 2 Page 5 of 13

6 follows:
(a) employees of the JPA.
(b) If a Party terminates their participation in the MOU, the terminating Party shall be liable for, and upon demand shall promptly pay, its share of the existing and/or contingent liabilities of the JPA as of
share of liabilities shall bear the same relationship to the whole as its annual contribution for the operation of the JPA bears to the whole of all annual contributions. (c) If a Party terminates from the JPA, but the JPA does not dissolve or terminate, and the JPA established a plan of periodically paying down part of its unfunded accrued pension iable, and
based upon its prior participation in the MOU. The terminating Party share of such UAPL expense shall be determined according to the same formula used by the JPA to allocate such costs during the final year of the partnership. (d) The terminating Party shall also be liable for any additional JPA expenses as of the effective date of the withdrawal which are related to this MOU and exclusively benefit the terminating Party.
(e) Until such time that the JPA utilizes a different contract approved by its Board, if the County dissolves, terminates, or ends its contractual relationship with CalPERS existing Parties, and certain past Parties, to each assume individual financial responsibility for its proportionate share of the UAPL then in effect. Each Party promises and represents that upon occurrence of a triggering event:
(1) It will undertake this obligation when requested by either CalPERS or the JPA; and
(2) That unless the Board determines differently, the proportionate share each Party will assume shall be based upon the same formula used to determine each share of the last periodic UAPL payment to CalPERS in the year prior to the triggering event.

ARTICLE IV
TERM; DISPOSITION OF ASSETS; SIGNATURES

(1) Term. The Initial Term of this MOU is for five (5) years with automatic renewal of an additional five (5) years unless a Party notifies the JPA at least 180 days prior to expiration of the Initial Term of its intent to terminate. This MOU is subject to termination previsions as detailed in Article IV Section 3 of this MOU.

(2) Termination. Any Party may terminate from the MOU by providing the JPA, and the signatory of each Party, with written notice of its intent to terminate at least 180 days prior to expiration of the Initial Term. If a Party wishes to terminate prior to the expiration of the Initial Term, a 360 prior to the end of the Fiscal Year is required. The terminating Party is obligated fiscal
Packet Page 31 of 762Attachment 2 Page 6 of 13

7 year in which the termination is effective, and the debts, liabilities, and obligations described in Article 3, Paragraph 9.

In accordance with Article XVI, Section 18 of the California Constitution, if in any fiscal year subsequent to the execution of this MOU, a Party fails to appropriate money for the purpose of funding this MOU, this MOU shall terminate as to that Party, subject to the provisions of this Paragraph and Article 3, Paragraphs 7 and 9, effective upon the close of business on the last day of the fiscal year for which funding has been appropriated.

(1) Signatures And Counterparts. As permitted under the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act of 2000, and the Uniform Electronic Transactions Act (UETA), the Parties hereby agree to conduct this transaction by electronic means.

Accordingly, this AGREEMENT may be executed through an electronic signature and may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties agree that the electronic signatures appearing on this AGREEMENT are intended by each Party using it to have the same force and effect as the use of a manual signature for the purposes of validity, enforceability, and admissibility.

(Signature Page Follows)

Packet Page 32 of 762Attachment 2 Page 7 of 13

8 IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of Understanding to be executed and attested by their proper officers thereunto duly authorized on the day and year set above each of the parties.

For Community Action Partnership of
Solano, JPA; a Joint Powers Authority:

____________________________________

SIGNATURE
____________________________________

PRINTED NAME
____________________________________
TITLE

1000 WEBSTER ST___________________

ADDRESS

FAIRFIELD, CA 94533

CITY STATE ZIP

____________________________________
DATE

For the City of Benicia, a municipal
corporation:

____________________________________

SIGNATURE
____________________________________

PRINTED NAME
____________________________________
TITLE

STREET________________

ADDRESS

BENICIA, CA 94510

CITY STATE ZIP

____________________________________
DATE

Additional signatures to follow on the next page

Packet Page 33 of 762Attachment 2 Page 8 of 13

9 For the City of Dixion, a municipal
corporation:

____________________________________

SIGNATURE
____________________________________

PRINTED NAME
____________________________________
TITLE

STREET________________

ADDRESS

DIXION, CA 95620

CITY STATE ZIP

____________________________________
DATE

For the City of Fairfield, a municipal
corporation:

____________________________________

SIGNATURE
____________________________________

PRINTED NAME
____________________________________
TITLE

1000 WEBSTER STREET

ADDRESS

FAIRFIELD, CA 94533

CITY STATE ZIP

____________________________________
DATE

For the City of Rio Vista, a municipal
corporation:

____________________________________

SIGNATURE
____________________________________

PRINTED NAME
____________________________________
TITLE

ONE MAIN STREET

ADDRESS

RIO VISTA, CA 94571

CITY STATE ZIP

____________________________________
DATE

For the City of Suisun City, a municipal
corporation:

____________________________________

SIGNATURE
____________________________________

PRINTED NAME
____________________________________
TITLE

701 CIVIC CENTER BOULEVARD

ADDRESS

SUISUN CITY, CA 94585

CITY STATE ZIP

____________________________________
DATE

Additional signatures to follow on the next page
Packet Page 34 of 762Attachment 2 Page 9 of 13

10 For the City of Vacaville, a municipal
corporation:

____________________________________

SIGNATURE
____________________________________

PRINTED NAME
____________________________________
TITLE

650 MERCHANT STREET_____________

ADDRESS

VACAVILLE, CA 95688

CITY STATE ZIP

____________________________________
DATE

For the City of Vallejo, a municipal
corporation:

____________________________________

SIGNATURE
____________________________________

PRINTED NAME
____________________________________
TITLE

555 SANTA CLARA STREET

ADDRESS

VALLEJO, CA 94590

CITY STATE ZIP

____________________________________
DATE
For County of Solano, a municipal
corporation:

____________________________________

SIGNATURE
____________________________________

PRINTED NAME
____________________________________
TITLE

675 TEXAS STREET, STE. 650

ADDRESS

FAIRFIELD, CA 94533

CITY STATE ZIP

____________________________________
DATE

Packet Page 35 of 762Attachment 2 Page 10 of 13

11 EXHIBIT A: PRELIMINARY BUDGET

Preliminary budget incorporating 3 phases.

2024 2025 2026 2027 2028 In-Kind Contributions $ 370,954 $ 256,283 $132,118 $ 20,837 $ 21,879 Direct Costs $ 319,632 $ 335,614 $ 176,197 Homebase $ 275,000 $ 230,000 $ 200,000 $ 200,000 $ 100,000 Phase 1 - 3 FTE (ED, Grants Mgr., Homeless Coord.) $ 142,751 $ 493,649 $ 518,331 $ 544,248 $ 571,460 Phase 2 - 1 FTE (Policy Mgr.) $ 83,748 $ 175,871 $ 184,664 $ 193,898 Phase 3 - 2.5 FTE (Fiscal Agent) $ 191,164 $ 401,444 $ 421,516 Estimated Overhead @ 15% $ 21,413 $ 86,610 $ 132,805 $ 169,553 $ 178,031 Other Administrative Costs $ 35,840 $ 218,600 $ 153,100 $ 158,875 $ 164,939 Est. Direct Cost Totals $ 794,636 $ 1,448,221 $1,547,468 $ 1,658,784 $ 1,629,844 In-Kind + Direct Costs $ 1,165,590 $ 1,704,504 $1,679,586 $ 1,679,621 $ 1,651,723 Revenue Estimates $ 812,139 $ 1,062,126 $1,077,455 $ 1,093,421 $ 943,562 Total Est. Funding Gap $ 17,503 $(386,095) $(470,013) $(565,363) $(686,282)

Packet Page 36 of 762Attachment 2 Page 11 of 13

12 EXHIBIT B: FUNDING FORUMLA- COST SHARING

Effective July 1, 2024, each Party agrees to pay for the ongoing costs of the JPA administrative operations according to the following countywide population formula to be calculated annually when the budget is prepared.
(a) Any revenue received by the JPA eligible to be used for administrative operations, such as through donations, Federal and State grants and foundations, shall be applied to the budget first, reducing the total cost allocated to the Parties. (b) County shall provide 25% of the cost-sharing after applicable revenue above is applied.
(c) Cities shall provide the remaining funds after applicable revenue and County cost- sharing have been applied. The Cities portion of the remaining costs will be determined based on the City proportion of the total countywide population. (d) The funding formula contained herein shall be reevaluated by the Parties upon publication of annual population estimates published by the California Department of Finance report E-1.

Example of Cost-Sharing Estimates:

Percentage
of City cost
based on
population
Percentage
of Overall
Cost 2024 2025 2026 2027 4-Year Total
County

25.00% 96,523.75

117,503.25

141,340.75

171,570.50

526,938.25
Benicia 6.15% 4.61% 17,810.48

21,681.59

26,080.07

31,658.03

97,230.17
Dixon 4.47% 3.35% 12,938.11

15,750.21

18,945.41

22,997.42

70,631.14
Fairfield 28.08% 21.06% 81,314.55

98,988.32

119,069.75

144,536.22

443,908.83
Rio Vista 2.35% 1.76% 6,794.92

8,271.80

9,949.87

12,077.94

37,094.54
Suisun
City 6.69% 5.02% 19,369.06

23,578.94

28,362.32

34,428.41

105,738.74
Vacaville 23.68% 17.76% 68,579.17

83,484.90

100,421.21

121,899.15

374,384.44
Vallejo 28.58% 21.44% 82,764.97

100,753.98

121,193.62

147,114.33

451,826.89

Total Cost Share 386,095.00

470,013.00

565,363.00

686,282.00

2,107,753.00

All amounts are in dollars.

Packet Page 37 of 762Attachment 2 Page 12 of 13

13 EXHIBIT C: STAFFING POSITIONS

This MOU will support the JPA with 6.5 FTE with the following roles:

(e) Executive Director. 1 FTE. With JPA Board directive will perform any duties necessary and appropriate for the day-to-day management and operation of JPA strategic vision and legal requirements of oversight and support of the Continuum of Care. Is responsible for the regulation of all other JPA personnel and independent contractors and consultants. Is responsible for the preparation of Board agendas and all matters pertaining to Board direction at duly noticed meetings. (f) Grants Manager. 1 FTE. Under the direction of the Executive Director, responsible for the planning and implementation of grant programs including researching and pursuing funding opportunities; executing funds to non-profit entities; providing technical assistance; and oversight of contract compliance. (g) Homeless Coordinator. 1FTE. Under the direction of the Executive Director, provides administrative support including drafting and vetting meeting agendas, coordinating JPA meeting logistics, drafting meeting minutes, maintaining Listserv and websites; and providing resources and referrals for community members and consumers. (h) Policy Manager. 1FTE. Under the direction of the Executive Director, will represent the interest of the Parties, work with State and National organizations and other advocates, service providers, and consumers for the amelioration of poverty and homelessness.
(i) Fiscal Agent. 2.5 FTE. Under the direction of the Executive Director, will be responsible for the oversight of all financial, budgeting, and accounting activities related to grants.

In accordance with Article II, Section 2c, the JPA Executive Director job description shall be created and approved by the Board. All other JPA personnel job classifications shall be aligned with current County job classifications. County job classifications which most closely align to the agreed upon roles will be presented to and approved by the Board. The role descriptions above do not encompass all administrative duties of the JPA. Those duties will be captured in the details of JPA job descriptions. Duties and responsibilities may be modified by the Executive Director with the approval of the JPA Board.

Packet Page 38 of 762Attachment 2 Page 13 of 13

Staffing Recommendations
from City/County Managers
Presented to the CAP Solano JPA
August 24, 2023
Packet Page 39 of 762Attachment 3 Page 1 of 7

•January – May – Board Strategic Planning
•June Board meeting – Presentation on staffing models
•Asked City/County Managers to review and make recommendations •July Managers meeting
•August finalize recommendation
2August 24, 2023 - CAP Solano JPA
Background
Packet Page 40 of 762Attachment 3 Page 2 of 7

3August 24, 2023 - CAP Solano JPA
Review - JPA Staffing Model
Hire staff within one
Jurisdiction
Hybrid:

Hire 1-2 staff and contract
remaining staff
Staff JPA as Public Agency of
its own
•Pro: Ensures coordination
between all staff; creates
operational efficiencies
•Con: One jurisdiction will
have PERS liability; May
not want one jurisdiction
to have all staff
•Pro: Decreased PERS
liability
•Con: Limited agencies
who could take on
contract
•Pro: Most independent
•Con: Heavy lift for start
up; Largest liability
Packet Page 41 of 762Attachment 3 Page 3 of 7

•1.0 FTE dedicated JPA staff (Reneé Parham)
•Part time in-kind County support (Megan Richards) –through October 2023 Program Staff
•2.85 FTE Housing and Fiscal staff at City of Vacaville (1.0 FTE currently vacant) Fiscal Agent
•County Counsel – through October 2023
In Kind Legal Service
•Homebase providing back up staffing services (such as lead HUD NOFO) Technical Assistance Contractor
4August 24, 2023 - CAP Solano JPA
Review - Current Staffing
Packet Page 42 of 762Attachment 3 Page 4 of 7

5August 24, 2023 - CAP Solano JPA
Review - JPA Staffing Need
Current + Cover +

1.0 Policy Manager
Expand
Current +

1.0 Executive Director

1.0 Grants Manager
Cover

1.0 Homeless
Coordinator

2.85 Fiscal Agent
In-kind and contracted
technical assistance
Current

6.5 FTE
Total
Packet Page 43 of 762Attachment 3 Page 5 of 7

Phase 1
•1 Executive Director
•1 Grant Writer/Manager
•1 Homeless Coord./
Admin. Support
Phase 2
•1 Policy Manager
Phase 3
•2.5 Fiscal Agent transfer
to JPA
6August 24, 2023 - CAP Solano JPA
Recommendation
Homebase Support Level
Packet Page 44 of 762Attachment 3 Page 6 of 7

7August 24, 2023 - CAP Solano JPA
Updated Costs Estimate
2023 2024 2025 2026 2027
In-Kind Contributions 370,954 256,283 132,118 20,837 21,879 Direct Costs 319,632 335,614 176,197
Homebase 275,000 230,000 200,000 200,000 100,000
Phase 1 - 3 FTE (ED, Grants Mgr., Homeless
Coord.)142,751 493,649 518,331 544,248 571,460
Phase 2 - 1 FTE (Policy Mgr.)83,748 175,871 184,664 193,898 Phase 3 - 2.5 FTE (Fiscal Agent) 191,164 401,444 421,516 Estimated Overhead @ 15%21,413 86,610 132,805 169,553 178,031 Other Administrative Costs 35,840 218,600 153,100 158,875 164,939 Est. Direct Cost Total 794,635 1,448,220 1,547,468 1,658,785 1,629,844 In-Kind + Direct Costs 1,165,589 1,704,503 1,679,586 1,679,622 1,651,723 Revenue Estimate 812,139 1,062,126 1,077,455 1,093,421 943,562 Total Est. Funding Gap 17,504 (386,094)(470,013)(565,364)(686,282) Packet Page 45 of 762Attachment 3 Page 7 of 7

Agenda Item No: 7.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024113 of the City Council of the City of Fairfield Authorizing the Acceptance of the Manufactured Housing Opportunity and Revitalization Program Award
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City seeks to accept the Program award of $799,110.00 from the Manufactured Housing Opportunity and Revitalization (MORE) Program of the California Department of Housing and Community Development (HCD).

DISCUSSION
HCD issued the 2023 MORE Program Notice of Funding Availability (NOFA) on May 2, 2023, amended November 9, 2023. The MORE Program provides funding to cities and counties for affordable housing programs and projects. Eligible activities under this NOFA include mobile home housing rehabilitation assistance.

This additional funding will support mobile home housing rehabilitation assistance throughout the city.

This resolution authorizes the City to accept the Program award of $799,110 to provide financial assistance in the form of deferred loans.

FINANCIAL IMPACT
This Program award will allow the City to assist eligible lowincome households with mobile home rehabilitation. Funding will also cover administrative costs associated with the program. No City funds are required.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Public contact has not occurred at this stage. Once the program is funded, staff will use multiple public outreach methods to announce and explain the program to potential participants.

Packet Page 46 of 762

Agenda Item No: 7.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024113 of the City Council of the City of Fairfield Authorizing theAcceptance of the Manufactured Housing Opportunity and Revitalization ProgramAwardRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City seeks to accept the Program award of $799,110.00 from the Manufactured HousingOpportunity and Revitalization (MORE) Program of the California Department of Housing andCommunity Development (HCD).DISCUSSIONHCD issued the 2023 MORE Program Notice of Funding Availability (NOFA) on May 2, 2023,amended November 9, 2023. The MORE Program provides funding to cities and counties foraffordable housing programs and projects. Eligible activities under this NOFA include mobile homehousing rehabilitation assistance.This additional funding will support mobile home housing rehabilitation assistance throughout the city.This resolution authorizes the City to accept the Program award of $799,110 to provide financialassistance in the form of deferred loans.FINANCIAL IMPACTThis Program award will allow the City to assist eligible lowincome households with mobile homerehabilitation. Funding will also cover administrative costs associated with the program. No City fundsare required.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION Public contact has not occurred at this stage. Once the program is funded, staff will use multiple public outreach methods to announce and explain the program to potential participants.

ALTERNATIVE ACTION
The council may choose not to adopt the resolution, however, if the resolution is not adopted, the next application opportunity would be next year. Given the local need to provide housing rehabilitation assistance, such a delay is not recommended.

STAFF CONTACT
LaTanna Jones, Director of Housing Services
7074287647
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 5/8/2024 1:52 PM
Packet Page 47 of 762

CITY OF FAIRFIELD

RESOLUTION NO. 2024-113

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE

ACCEPTANCE OF THE MANUFACTURED HOUSING OPPORTUNITY AND REVITALIZATION

PROGRAM AWARD

WHEREAS, the California Department of Housing and Community Development (HCD), as authorized by California Health & Safety Code § 50780 et seq, has issued a Notice of Funding Availability (NOFA), dated May 2, 2023, as amended November 9, 2023, for the Manufactured Housing Opportunity and Revitalization (MORE) Program; and

WHEREAS, the City of Fairfield (City) submitted an application to HCD in response to the NOFA and in the foregoing capacity, was determined to be an eligible recipient pursuant to a conditional award letter, dated December 18, 2023 ; and

WHEREAS, pursuant to the conditional award letter, HCD made a conditional award to the City in the amount of $799,110; and

WHEREAS, the MORE award expressly identified above will hereinafter be referred to as the “Program Award.”

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City is hereby authorized and directed to act on its own behalf in connection with the Program Award.

Section 2. The City is hereby authorized and directed to accept and incur an obligation for the Program Award. In connection with the total amount of the Program Award, the City is authorized and directed to enter into, execute, and deliver the STD 213 Standard Agreement, an d any and all other documents required or deemed necessary or appropriate to secure the Program Award from HCD to participate in the MORE Program, and all amendments thereto (collectively, “Program Award Documents”).

Section 3. The City acknowledges and agrees that it shall be subject to the terms and conditions specified in the STD 213 Standard Agreement . The City also acknowledges and agrees that any and all activities, expenditures, information, and timelines represented and described in the Application are enforceable through the STD 213 Standard Agreement. The City also acknowledges and agrees that Program Award funds are to be expended only on the eligible uses and activities identified in the STD 213 Standard Agreement.

Section 4. The city manager or his or her designee is hereby authorized to execute the Program Award Documents on behalf of the City.

Packet Page 48 of 762Attachment 1 Page 1 of 2

RES. NO. 2024-113

Page 2 ends

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 49 of 762Attachment 1 Page 2 of 2

Agenda Item No: 8.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024114 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Grant Agreement Between the Solano Transportation Authority and the City of Fairfield for Solano Safe Routes to School Funds RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed resolution would authorize the city manager to execute a grant agreement totaling $30,000 between the Solano Transportation Authority (STA) and the City of Fairfield to fund crosswalk and signage improvements near schools.

DISCUSSION
Since 2019, the Solano Safe Routes to School (SR2S) MicroGrant Program has funded smallscale bike and pedestrian improvement projects to encourage more walking and biking to schools in Solano County. This year, Cycle 3 of the SR2S MicroGrant program offers a total of $212,172 in funding available to Solano County cities, school districts, schools, and communitybased organizations. The Solano SR2S MicroGrant is easily implemented.

Public Works Traffic Engineering (Traffic) staff leads the 3E Committee (Engineering, Education, and Enforcement), comprised of representatives from City Public Works and Police Department staff, FairfieldSuisun Unified School District (FSUSD), and STA. The 3E Committee meets quarterly to discuss current localized safety improvement projects near schools. Furthermore, the Committee encourages walking and biking throughout the city, and addresses traffic concerns and issues around school traffic, circulation, and pedestrian safety. Every year, Traffic staff hold a Walk Audit at various Fairfield schools, alternating between elementary, middle and high schools. The annual School Walk Audit helps Traffic staff assess and better understand current circulation trends during school pick up and drop off hours, and identify nearterm improvements that would improve circulation and education.

Over the past three years, Traffic staff have installed high visibility improvements around schools, including crosswalk improvements, permanent signage, striping, and installation of Rectangular Rapid Flashing Beacons (RRFBs) to enhance pedestrian visibility and safety. Traffic staff have also Packet Page 50 of 762

Entering into a grant agreement with the STA will provide critical financial assistance to the Traffic staff’s commitment to improving collaboration with major community stakeholders, and improving pedestrian and bicyclist safety near schools. Following the 3E Committee’s first quarterly meeting in January, Traffic staff identified priority improvements to be made with the available budget. Among this list of priorities was the installation of RRFBs at elementary schools that do not yet have an RRFB, and updating crosswalks with bright yellow ladder details to improve pedestrian visibility. While assessing student paths near elementary schools, Traffic staff identified an opportunity to install new ADA ramps on each side of Cement Hill, a crosswalk, and RRFBs to further improve pedestrian visibility and connectivity. The SR2S MicroGrant funds will support the installation of permanent signage, RRFBs and yellow ladder detail at four crosswalks for safer pedestrian crossings, and fill the pedestrian trail gap along the Laurel Creek Park Trail.

FINANCIAL IMPACT
The City anticipates receiving up to $30,000 from the Solano SR2S MicroGrant for pedestrian crosswalk and signage improvements. The program requires no local match. The City is providing in kind services for the installation of improvements in support of the SR2S program. There is no impact on the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
At the first quarterly 3E Committee meeting on January 23, 2024, representatives from the STA announced the release of Cycle 3 of the SR2S MicroGrant, with a total of $217,172 available for small scale infrastructure or programmatic improvements intended increase walking and bicycling near schools. STA representatives have also participated in the annual School Walk Audits, and recommended that City staff apply for the Solano SR2S MicroGrant funds to help City staff complete improvements and offset the City’s expenditures.

ALTERNATIVE ACTION
The council may choose not to enter into a grant agreement with the STA to accept SR2S MicroGrant funds. However, not entering into this agreement would relinquish the $30,000 award, resulting in the City identifying alternative funds to cover the improvement projects near Fairfield schools.

STAFF CONTACT
Tina Machado, Transportation Planner II
(707) 4343822
[email protected]
COORDINATED WITH
City Attorney's Office, Police Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Agreement
Attachment 3: Exhibit A
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/6/2024 6:51 PM
Packet Page 51 of 762

Agenda Item No: 8.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024114 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Grant Agreement Between the Solano Transportation Authorityand the City of Fairfield for Solano Safe Routes to School FundsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe proposed resolution would authorize the city manager to execute a grant agreement totaling$30,000 between the Solano Transportation Authority (STA) and the City of Fairfield to fund crosswalkand signage improvements near schools.DISCUSSIONSince 2019, the Solano Safe Routes to School (SR2S) MicroGrant Program has funded smallscalebike and pedestrian improvement projects to encourage more walking and biking to schools in SolanoCounty. This year, Cycle 3 of the SR2S MicroGrant program offers a total of $212,172 in fundingavailable to Solano County cities, school districts, schools, and communitybased organizations. TheSolano SR2S MicroGrant is easily implemented. Public Works Traffic Engineering (Traffic) staff leads the 3E Committee (Engineering, Education, andEnforcement), comprised of representatives from City Public Works and Police Department staff,FairfieldSuisun Unified School District (FSUSD), and STA. The 3E Committee meets quarterly todiscuss current localized safety improvement projects near schools. Furthermore, the Committeeencourages walking and biking throughout the city, and addresses traffic concerns and issues aroundschool traffic, circulation, and pedestrian safety. Every year, Traffic staff hold a Walk Audit at variousFairfield schools, alternating between elementary, middle and high schools. The annual School WalkAudit helps Traffic staff assess and better understand current circulation trends during school pick upand drop off hours, and identify nearterm improvements that would improve circulation and education.Over the past three years, Traffic staff have installed high visibility improvements around schools,including crosswalk improvements, permanent signage, striping, and installation of Rectangular RapidFlashing Beacons (RRFBs) to enhance pedestrian visibility and safety. Traffic staff have alsocoordinated with the Police Department to enforce these traffic devices. Entering into a grant agreement with the STA will provide critical financial assistance to the Traffic staff’scommitment to improving collaboration with major community stakeholders, and improving pedestrianand bicyclist safety near schools. Following the 3E Committee’s first quarterly meeting in January,Traffic staff identified priority improvements to be made with the available budget. Among this list ofpriorities was the installation of RRFBs at elementary schools that do not yet have an RRFB, andupdating crosswalks with bright yellow ladder details to improve pedestrian visibility. While assessingstudent paths near elementary schools, Traffic staff identified an opportunity to install new ADA rampson each side of Cement Hill, a crosswalk, and RRFBs to further improve pedestrian visibility andconnectivity. The SR2S MicroGrant funds will support the installation of permanent signage, RRFBsand yellow ladder detail at four crosswalks for safer pedestrian crossings, and fill the pedestrian trailgap along the Laurel Creek Park Trail.FINANCIAL IMPACTThe City anticipates receiving up to $30,000 from the Solano SR2S MicroGrant for pedestriancrosswalk and signage improvements. The program requires no local match. The City is providing inkind services for the installation of improvements in support of the SR2S program. There is no impacton the General Fund.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONAt the first quarterly 3E Committee meeting on January 23, 2024, representatives from the STAannounced the release of Cycle 3 of the SR2S MicroGrant, with a total of $217,172 available for smallscale infrastructure or programmatic improvements intended increase walking and bicycling nearschools. STA representatives have also participated in the annual School Walk Audits, andrecommended that City staff apply for the Solano SR2S MicroGrant funds to help City staff completeimprovements and offset the City’s expenditures.ALTERNATIVE ACTIONThe council may choose not to enter into a grant agreement with the STA to accept SR2S MicroGrantfunds. However, not entering into this agreement would relinquish the $30,000 award, resulting in theCity identifying alternative funds to cover the improvement projects near Fairfield schools.STAFF CONTACTTina Machado, Transportation Planner II(707) 434[email protected] WITHCity Attorney's Office, Police DepartmentATTACHMENTS:DescriptionAttachment 1: Proposed ResolutionAttachment 2: Proposed AgreementAttachment 3: Exhibit AREVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/6/2024 6:51 PM
Kaushal, Paul Approved 5/6/2024 8:22 PM
Ballard, Kelly Approved 5/7/2024 11:52 AM
Ballard, Kelly Approved 5/7/2024 11:52 AM
Packet Page 52 of 762

CITY OF FAIRFIELD

RESOLUTION NO. 2024-114

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A GRANT AGREEMENT BETWEEN THE SOLANO TRANSPORTATION

AUTHORITY AND THE CITY OF FAIRFIELD FOR SOLANO SAFE ROUTES TO SCHOOL FUNDS

WHEREAS, the Solano Safe Routes to School (SR2S) Micro-Grant (Grant) has funded small-scale bike and pedestrian improvement projects to encourage more walking and biking to schools in Solano County since 2019; and

WHEREAS, the most recent cycle of the Grant, Cycle 3, offered a total of $212,172 in available funding to Solano County cities, school districts, schools, and community -based organizations; and

WHEREAS, the City applied for the Grant in the amount of $30,000, attached as Exhibit A, for high visibility crosswalk, signage, and striping improvements to enhance pedestrian and bicyclist visibility and safety near Fairfield schools; and

WHEREAS, the City will provide in-kind labor for the installation of high visibility crosswalk improvements, signage, and striping, and will be reimbursed for materials by the S olano Transportation Authority (STA) after completion of the project; and

WHEREAS, the City wishes to purchase equipment and implement improvements near schools through the Grant funds.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized on behalf of the City of Fairfield to execute the Grant Agreement between the STA and the City of Fairfield, which is in a form approved by the city attorney.

Section 2. The City hereby agrees to implement the project in accordance with the terms and conditions of this agreement and all attachments hereto.

Section 3. The city manager and public works director are hereby authorized to do all things necessary and proper to implement the above-mentioned agreement.

Packet Page 53 of 762Attachment 1 Page 1 of 2

RES. NO. 2024-114

Page 2 ends

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 54 of 762Attachment 1 Page 2 of 2

SR2S Micro-Grant Acceptance Agreement
Project Name:Project Funding Total:

The SR2S Micro-Grant may only be used to complete the Project listed above; as per the submitted grant application and SR2S Advisory Committee approval. The Project Applicant agrees to: (1) Use the dispersed SR2S grant money for the Project as stated in the application; (2) Return any unused funds or funds not used for the Project as described; (3) Comply with Terms and Conditions listed below; (4) Funds must be spent within a year of the signing agreement or upon STA approval of written request for an extension. Failure to either spend the allocated funds within a year or receive an extension may result in the loss of funds; (5) Follow Project Reporting Requirements, including submission of a final report within 30 days of concluding the project and a 3- month progress report for projects longer than 3 months. Included in the reports will be a summary of the progress of the Project, a budget outlining how all funds have been spent, and an update on metrics for success. Failure to comply with these requirements will result in termination of the grant and return of the remaining monies to the SR2S Program. (6) By signing below, you represent you have full authority to bind your agency to these terms and conditions.

Primary Contact _____
I agree to abide by the terms and conditions contained in this SR2S Micro-Grant Agreement.

Printed Name _________________________ Signature _____________________________________ Title _______________________________ Date _____________________________________

TERMS AND CONDITIONS

1. INVOICES: Invoices must be in duplicate and completely itemized services provided.

2. TAXES: The STA is subject to California Sales Tax.

3. PAYMENT: Payment for the material/services on this Micro Grant will be made after the entire order is delivered or services are completed to the satisfaction of the STA, unless otherwise outlined in -Grant Application.

4. WARRANTY: Seller warrants that the goods and services provided by seller will conform to applicable specifications, descriptions, or samples and will be merchantable, of good workmanship and material, and free from defect.

5. INDEMNITY: Recipient and STA agree to defend, indemnify, and hold harmless the other, its officers, agents, and employees against any claim, loss or liability arising out of or resulting in any way from the willful or negligent acts or omissions of Recipient or STA, its officers, agents, employees, suppliers, and contractors in the performance of this Micro-Grant.

6. NON DISCRIMINATION: Recipient shall not discriminate against any employee or applicant for employment because of race, creed, sex, color or national origin and shall insure compliance with all provisions of Executive Order No. 11246 (as amended by executive order no. 11375). Failure to comply shall be considered cause for terminating this Micro-Grant.

Packet Page 55 of 762Attachment 2 Page 1 of 2

7. INSURANCE: Recipient shall maintain insurance against claims for injuries to person or damages to property that may arise from the performance of such labor and/or services by seller or its agents, employees, or subcontractors as follows: (a) General liability-$1,000,000 per occurrence for bodily injury, personal injury, and property damage; (b) Automobile liability-$1,000,000 per accident for bodily injury shall contain, or be endorsed to contain, that the STA is covered as an insured with respect to liability resulting from the performance of such labor or services. Upon request, seller shall furnish STA with original certificates and endorsements effecting coverage required by this clause issued by and insurance company authorized to conduct business in California.

8. SAFETY: All labor and/or services provided will conform to all applicable health and safety requirements under Title 8, California Code of Regulations (Cal/OSHA).

9. ENTIRE AGREEMENT. This Micro-Grant Agreement constitutes the entire agreement between Recipient and STA for the Project listed above.

WITNESS THE EXECUTION HEREOF on the day and year last written below.

SOLANO TRANSPORTATION AUTHORITY APPLICANT/RECIPIENT
By: ________________________________
Daryl K. Halls, Executive Director
Date: _____________________
By: ________________________________
Approved as to Form:

By: ________________________________
Megan J. Callaway, STA Legal Counsel
Name: _______________________________
Title: ________________________________
Date: _________________________
Approved as to Form:

By: ________________________________
Packet Page 56 of 762Attachment 2 Page 2 of 2

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Quotation
WP Signal Division of Econolite -15890 Foothill Blvd., San Leandro, CA 94578 econolite.com/feedback

Page 1 ends

1/12/2024
To:

Item #Part Qty Description Tariff Price per Extended
1 161-0248
FL-1412
6 FL-1412, FLASHING BEACON, 12"

SINGLE RED LED, SOLAR POWERED,
FLAT PANEL, INCLUDES 20W
SOLAR ENGINE, 24 HOUR
OPERATION, JSF P/N FL-1412
$0.00 $1,185.00 $7,110.00
2 161-0515
BATT-12-18
6 BATT-12-18, 12V 18AH AGM
BATTERY WITH LEADS (40C TO -
15C)
$0.00 $128.00 $768.00
3 MNT-SH-2.5-Y 6 1400 SIGNAL HEAD MOUNT, 2.5"
ROUND POLE (YELLOW HOUSING).
$0.00 $138.00 $828.00
4 161-0248
FL-1412
2 FL-1412, FLASHING BEACON, 12"

SINGLE RED LED, (BLACK HOUSING)

SOLAR POWERED, STANDARD
PANEL, INCLUDES 20W SOLAR
ENGINE, 24 HOUR OPERATION, JSF
P/N FL-1412
$0.00 $1,185.00 $2,370.00
5 161-0515
BATT-12-18
2 BATT-12-18, 12V 18AH AGM
BATTERY WITH LEADS (40C TO -
15C)
$0.00 $128.00 $256.00
6 MNT-SH-5-B 2 1400 SIGNAL HEAD MOUNT, 5.0"
ROUND POLE. (BLACK HOUSING)
$0.00 $190.00 $380.00
7 MNT-TEL-SH 4
SIGNAL HEADS. (SPARES)
$0.00 $88.00 $352.00
Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not comply with any Buy America requirements.

Cabinet designs are considered final at time of order. Changes requested after date of order may result in additional fees and extended shipping lead times.

The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination, or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited except as required by law.

Brian Garcia
Fairfield, CA; City of
420 Gregory Street
Fairfield, CA 94533
Quote Name: Fairfield
Project Reference: 24-Hour Flashing Beacon
Econolite Reference: Q-42418-A4CC
Subtotal $12,064.00
Shipping & Handling*$300.00
Taxes**$0.00
Tariffs**$0.00
TOTAL $12,364.00
Packet Page 61 of 762Attachment 3 Page 5 of 10

JAM SERVICES,
INC.
958 E Airway Blvd
LIVERMORE, CA 94550
____________________________________________________________________________________ Telephone (925) 455-5267
Fax (925) 455-5348
PRICE QUOTATION-JFM111722BB4
City of Fairfield
11/17/22
JAM Services is pleased to provide the following price quotation for the subject project.

LOCATION: Yellow Creek Elementary/Sheldon Elementary
QTY (2) Carmanah R920-E RRFB w/Dual Lightbars, 2.5” Mount & iNX PPB UNIT PRICE: $ 4,375.00 TOTAL PRICE: $8,750.00
Freight Allowed but Tax to be added as determined by the final BOM and the delivery address. If I can be of further assistance, please contact me at 925-455-5267.

Thank you – Cory Krisman
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Solano Safe Routes to School (SR2S)Micro Grant Program
Eligible Grant Incentives and Equipment Requests
Use the following tables and cost per item estimates when determining project cost and funding requested. Non-Infrastructure applications should include the specific number of equipment or incentive items to be purchased in project budget. *Additional items/equipment/projects may be allowed upon request.

Complete the following table to determine incentive and equipment items for Non- Infrastructure Grant Application
Incentive items: Fill in the number of items requested for the grant application.

Item Cost per
item
Number
of items
Total
Cost
Item Cost per
item
Number
of items
Total
Cost
Curricula
(Traffic Safety,
Pedestrian/Bike
Safety
$2-$5 ea Pedestrian Safety
Reflector Lights
(minimum order 200)
$2.00 ea
LED Bike Lights
(minimum order
150)
$3.50 ea Reflective Zipper
Pulls
(minimum order 250)
$2.00 ea
Pedometers
(minimum order
150)
$2.00 ea Marketing Materials
for Walking/Biking
Programs
Print Cost
Other: Other:

Total Cost of items requested $ Total Cost of items requested $ Equipment (approximate cost included with item description):

Safety Equipment/Item Average Cost
per Item
Number requested Total Cost
A Frame Signs-Customizable
(24X36 signs with plastic core insert)
$100 each
Bicycle Repair Kits
(including pumps, tires, tubes, wrenches,
bottle cages)
$45 each
Bike Locks
U Shape or Chain Locks
$20-$30 each
Bike Helmets $10 each
Hand-Held Stop Paddles/Signs $25 - $50 each
Rain Gear
(WSB/WOW Leaders)
$20 each
Removeable Crosswalk Pedestrian
Crossing signs requires city approval
$500 each
Packet Page 65 of 762Attachment 3 Page 9 of 10

for use
(MUTCD Compliant)
Safety Cone
18 inch Heavy Duty/Reflective
$20 each
Safety Cones
28 inch Reflective/Heavy Duty
$35 each
Safety Vests
Reflective
$8-$15 ea
Other:

Total Cost of Safety Equipment/Items $
Infrastructure Project Equipment - see infrastructure application requirements Infrastructure Items to be
Installed
Number included in
the project
Location of installation
Bike/Scooter Racks
Bike Lane Painting (Green)
Improved Lane Striping
Installed Stop Signs
Radar Feedback Signs
Rectangular Rapid Flashing
Beacons
School Zone Signage
Other:

The following are ineligible expenses: Bicycles for individual students, Food/Refreshments, Salaries, Cameras, Gift Cards, Stipends
Grant Application and additional information available at SolanoSR2S.ca.gov Questions: Amy Antunano, SR2S Assistant Program Manger
[email protected] or 707-399-3210
Packet Page 66 of 762Attachment 3 Page 10 of 10

Agenda Item No: 9.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024115 of the City Council of the City of Fairfield Authorizing the Acceptance of the Fiscal Year 20232024 Low Carbon Transit Operations Program (LCTOP) Grant Allocations from the Greenhouse Gas Reduction Fund for Electric Infrastructure Upgrades at the Fairfield Corporation Yard RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City will receive $700,523 from Senate Bill (SB) 862 funding through the Low Carbon Transit Operations Program (LCTOP). This resolution authorizes the submission of a grant allocation request for the electric infrastructure upgrades at the Fairfield Corporation Yard (Project) and approves the acceptance of fiscal year (FY) 20232024 LCTOP grant funds.

DISCUSSION
The LCTOP is one of several programs that are part of the Transit, Affordable Housing, and Sustainable Communities Program established by the California Legislature in 2014 by SB 862. The LCTOP was created to provide operating and capital assistance for transit agencies to reduce greenhouse gas emissions and improve mobility. Through LCTOP, the City of Fairfield is allocated $40,745 in revenue based funding and $309,097 in populationbased funding for FY 20232024. The cities of Vacaville, Dixon, and Rio Vista also receive LCTOP funding, but do not have an identified LCTOP project. To ensure their LCTOP funding is used for a Solano County project, these jurisdictions have chosen to swap their allocation of FY 20232024 LCTOP revenue and populationbased funding for an equal amount of City of Fairfield Transportation Development Act funds. This will allow all agencies to advance various projects. The specifics of the swaps are outlined below:

The City of Vacaville will swap revenuebased allocations totaling $7,294 and populationbased allocations of $263,977.

The City of Dixon will swap revenuebased allocations totaling $2,243 and populationbased funds of $49,582.

The City of Rio Vista will swap revenuebased allocations totaling $713 and populationbased funds of $26,872.

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Agenda Item No: 9.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024115 of the City Council of the City of Fairfield Authorizing theAcceptance of the Fiscal Year 20232024 Low Carbon Transit Operations Program(LCTOP) Grant Allocations from the Greenhouse Gas Reduction Fund for ElectricInfrastructure Upgrades at the Fairfield Corporation YardRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City will receive $700,523 from Senate Bill (SB) 862 funding through the Low Carbon TransitOperations Program (LCTOP). This resolution authorizes the submission of a grant allocation requestfor the electric infrastructure upgrades at the Fairfield Corporation Yard (Project) and approves theacceptance of fiscal year (FY) 20232024 LCTOP grant funds.DISCUSSIONThe LCTOP is one of several programs that are part of the Transit, Affordable Housing, and SustainableCommunities Program established by the California Legislature in 2014 by SB 862. The LCTOP wascreated to provide operating and capital assistance for transit agencies to reduce greenhouse gasemissions and improve mobility. Through LCTOP, the City of Fairfield is allocated $40,745 in revenuebased funding and $309,097 in populationbased funding for FY 20232024. The cities of Vacaville,Dixon, and Rio Vista also receive LCTOP funding, but do not have an identified LCTOP project. Toensure their LCTOP funding is used for a Solano County project, these jurisdictions have chosen toswap their allocation of FY 20232024 LCTOP revenue and populationbased funding for an equalamount of City of Fairfield Transportation Development Act funds. This will allow all agencies toadvance various projects. The specifics of the swaps are outlined below:The City of Vacaville will swap revenuebased allocations totaling $7,294 and populationbasedallocations of $263,977.The City of Dixon will swap revenuebased allocations totaling $2,243 and populationbased funds of $49,582.

The City of Rio Vista will swap revenuebased allocations totaling $713 and populationbased funds of $26,872.

FAST will receive a total of $700,523 ($50,995 in revenuebased funds and $649,528 in population based funds).

FAST plans to rollover LCTOP funds for four years, starting in FY 20232024. Accumulating these funds for four years will allow FAST to use the monies to supplement funding and construction of electrical infrastructure upgrades at the City’s Corporation Yard. Constructing these new proposed improvements over the next few years allows FAST to make progress towards meeting the California Air Resources Board’s Innovative Clean Transit regulation that all transit fleets be converted to electric by 2040.

LCTOP funds can also be used to leverage federal funding opportunities for electrification.

FINANCIAL IMPACT
FAST anticipates receiving a total of $700,523 in programmed LCTOP funding for the Corporation Yard Electric Infrastructure Upgrade Project. This funding requires no local match. All operating and capital expenses for FAST are supported with local, state, and federal transportation grant funds. There is no impact to the City's general fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to claim the $700,523 in LCTOP funding for the design and construction of the electrical upgrade project at the City’s Corporation Yard. However, not claiming this funding would result in FAST needing to obtain additional funding to support the electrification of the transit fleet.

Unclaimed LCTOP funding will be reallocated by the Solano Transportation Authority and Metropolitan Transportation Commission to other transportation agencies in the region.

STAFF CONTACT
Lindsay Parker, Management Analyst I
(707) 4343806
[email protected]
COORDINATED WITH
California Department of Transportation, Metropolitan Transportation Commission, Solano Transportation Authority
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Feinstein, Diane Approved 5/6/2024 6:44 PM
Kaushal, Paul Approved 5/6/2024 8:27 PM
Ballard, Kelly Approved 5/7/2024 11:54 AM
Ballard, Kelly Approved 5/7/2024 11:54 AM
Packet Page 68 of 762

CITY OF FAIRFIELD

RESOLUTION NO. 2024-115

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE ACCEPTANCE OF THE FISCAL YEAR 2023-2024 LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) GRANT ALLOCATIONS FROM THE GREENHOUSE GAS REDUCTION FUND FOR ELECTRIC

INFRASTRUCTURE UPGRADES AT THE FAIRFIELD CORPORATION YARD

WHEREAS, the Low Carbon Transit Operations Program (LCTOP) is one of the programs established in the Transit, Affordable Housing, and Sustainable Communities Program established by Senate Bill 862 in 2014, and will draw funds from the Greenhouse Gas Reduction Fund for operational and capital improvements; and

WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and

WHEREAS, the City of Fairfield was allocated a total of $700,523 LCTOP funds for fiscal year (FY) 2023-2024 for transit operating and capital projects and will hold these funds for up to four years; and

WHEREAS, Senate Bill 862 named the State of California Department of Transportation as the administrative agency for LCTOP; and

WHEREAS, the City wishes to implement the Electric Infrastructure Upgrades Project at the Fairfield Corporation Yard.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield as the fund recipient agrees to comply with all conditions and requirements set forth in the applicable statutes, regulations, and guidelines for LCTOP funded transit projects.

Section 2. The council hereby authorizes the submission of the following project nomination and allocation request in FY 2023-2024 LCTOP funds:

Project Name: Electric Infrastructure Upgrades
Amount of LCTOP funds requested: $700,523
Project Description: Fund the construction of electrical infrastructure upgrades at the City’s
Corporation Yard
Contributing Sponsors: Metropolitan Transportation Commission, Solano Transportation Authority
Packet Page 69 of 762Attachment 1 Page 1 of 2

RES. NO. 2024-115

Page 2 ends

Section 3. The city manager, public works director, or transportation manager are authorized to execute all required documents of the LCTOP program and any amendments thereto with the California Department of Transportation.

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 70 of 762Attachment 1 Page 2 of 2

Agenda Item No: 10.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolutions 2024116 through 2024120 of the City Council of the City of Fairfield Authorizing the City Manager to Execute Amendment No. 3 to Extend the Terms of the Design Service Agreements for OnCall Engineering Services for Capital Improvement Projects between the City of Fairfield and Bennett Engineering Services, Inc., Coastland Civil Engineering, Inc., DKS Associates, KimleyHorn and Associates, Inc., and West Yost Associates
RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
Bennett Engineering Services, Inc. (Bennett), Coastland Civil Engineering, Inc. (Coastland), DKS Associates (DKS), KimleyHorn and Associates (KHA), and West Yost Associates (West Yost) have been providing design and engineering services for multiple Capital Improvement Projects. The Design Services Agreements for OnCall Engineering Services for Capital Improvements Projects (OnCall Agreements) between the City of Fairfield and Bennett, Coastland, DKS, KHA, and West Yost expired on April 22, 2024. There are tasks still remaining under the contract that need to be completed by the designated consultants. Adopting the five proposed resolutions will authorize the city manager to execute Amendment No. 3 extending the term of the five OnCall Agreements through December 31, 2024, or until the scope of work for any task that is still in progress and approved prior to April 22, 2024, is complete.

DISCUSSION
On April 16, 2019, the council approved Resolution Nos. 201976 through 201981 authorizing the city manager to execute the OnCall Agreements between the City of Fairfield and Bennett, Coastland, DKS, KHA, and West Yost for a threeyear period. These resolutions authorized the city manager to execute amendments for two oneyear extensions upon mutual agreement of both parties.

The term of the extensions to the OnCall Agreements ended on April 22, 2024. At the time of expiration, approximately 17 task orders were still in progress for the engineering and technical services of projects currently programmed within the Capital Improvement Program budget.

Packet Page 71 of 762

Agenda Item No: 10.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolutions 2024116 through 2024120 of the City Council of the City of FairfieldAuthorizing the City Manager to Execute Amendment No. 3 to Extend the Terms of theDesign Service Agreements for OnCall Engineering Services for Capital ImprovementProjects between the City of Fairfield and Bennett Engineering Services, Inc.,Coastland Civil Engineering, Inc., DKS Associates, KimleyHorn and Associates, Inc.,and West Yost AssociatesRECOMMENDED ACTIONAdopt resolutions.STATEMENT OF ISSUEBennett Engineering Services, Inc. (Bennett), Coastland Civil Engineering, Inc. (Coastland), DKSAssociates (DKS), KimleyHorn and Associates (KHA), and West Yost Associates (West Yost) havebeen providing design and engineering services for multiple Capital Improvement Projects. The DesignServices Agreements for OnCall Engineering Services for Capital Improvements Projects (OnCallAgreements) between the City of Fairfield and Bennett, Coastland, DKS, KHA, and West Yost expiredon April 22, 2024. There are tasks still remaining under the contract that need to be completed by thedesignated consultants. Adopting the five proposed resolutions will authorize the city manager toexecute Amendment No. 3 extending the term of the five OnCall Agreements through December 31,2024, or until the scope of work for any task that is still in progress and approved prior to April 22, 2024,is complete.DISCUSSIONOn April 16, 2019, the council approved Resolution Nos. 201976 through 201981 authorizing the citymanager to execute the OnCall Agreements between the City of Fairfield and Bennett, Coastland,DKS, KHA, and West Yost for a threeyear period. These resolutions authorized the city manager toexecute amendments for two oneyear extensions upon mutual agreement of both parties.The term of the extensions to the OnCall Agreements ended on April 22, 2024. At the time of expiration, approximately 17 task orders were still in progress for the engineering and technical services of projects currently programmed within the Capital Improvement Program budget.

In order to complete the existing task orders and not cause a delay in the design and construction timelines of the capital improvement projects, staff is requesting that the council authorize the city manager to execute an amendment to the agreement terms extending through December 31, 2024, or until the scope of work for all task orders approved prior to April 22, 2024, are complete.

FINANCIAL IMPACT
The recommended action will not authorize any additional funding beyond what has already been approved within the task orders prior to April 22, 2024. All costs associated with the task orders approved prior to April 22, 2024 have been budgeted within the Capital Improvement Program budget.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, this request may be delayed so that staff can provide necessary backup. The council could choose not to approve the proposed amendment, or approve certain amendments and deny others. However, this would not be recommended, as this would cause a delay on priority work programmed within the Capital budget.

STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director/City Engineer (707) 4287017
[email protected]
COORDINATED WITH
City Attorney's Office
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution Bennett
Attachment 2: Proposed Amendment Bennett
Attachment 3: Proposed Resolution Coastland
Attachment 4: Proposed Amendment Coastland
Attachment 5: Proposed Resolution DKS
Attachment 6: Proposed Amendment DKS
Attachment 7: Proposed Resolution KHA
Attachment 8: Proposed Amendment KHA
Attachment 9: Proposed Resolution West Yost
Attachment 10: Proposed Amendment West Yost
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/7/2024 3:57 PM
Kaushal, Paul Approved 5/7/2024 7:00 PM
Dombrowski, Delaney Approved 5/8/2024 12:56 PM
Dombrowski, Delaney Approved 5/8/2024 12:56 PM
Packet Page 72 of 762

CITY OF FAIRFIELD

RESOLUTION NO. 2024-116

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO EXTEND THE TERM OF THE DESIGN SERVICES

AGREEMENT FOR ON-CALL DESIGN ENGINEERING SERVICES FOR CAPITAL IMPROVEMENT

PROJECTS BETWEEN THE CITY OF FAIRFIELD AND BENNETT ENGINEERING SERVICES

WHEREAS, the council authorized the city manager to enter into a Design Services Agreement for On-Call Engineering Services with Bennett Engineering Services (Bennett) on April 16, 2019 by Resolution No. 2019-76; and

WHEREAS, Resolution No. 2019-76 authorized the city manager to execute amendments for two one-year extensions upon the mutual agreement of both parties; and

WHEREAS, the term of the extensions to the agreement ended on April 22, 2024; and

WHEREAS, the City still requires professional design services from Bennett for all task orders currently in progress and approved prior to the contract term ending, in order to complete the engineering and technical services of Capital Improvement Projects programmed in the budget.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute Amendment No. 3 to the Design Services Agreement for On-Call Engineering Services between the City and Bennett.

Section 2. Amendment No. 3 to the Design Services Agreement with Bennett will extend the term of the agreement through December 31, 2024, or until the scope of work for each task order with Bennett approved prior to April 22, 2024, is complete.

Section 3. The director of public works is hereby authorized to do all things necessary to implement the above-mentioned Amendment.

Packet Page 73 of 762Attachment 1 Page 1 of 2

RES. NO. 2024-116

Page 2 ends

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 74 of 762Attachment 1 Page 2 of 2

AMENDMENT NO. 3

TO THE DESIGN SERVICES AGREEMENT WITH BENNETT ENGINEERING SERVICES, INC. FOR ON-CALL DESIGN ENGINEERING SERVICES
This AMENDMENT No. 3 (hereinafter “AMENDMENT”) to the Agreement for On- Call Design Engineering Services (hereinafter “AGREEMENT”), dated April 22, 2019, by and between the CITY OF FAIRFIELD, a municipal corporation (hereinafter “CITY”), and Bennett Engineering Services, Inc. (hereinafter “CONSULTANT”).

WITNESSETH
WHEREAS, on April 22, 2019, the parties entered into an AGREEMENT for On- Call Design Engineering Services (PROJECT); and
WHEREAS, CONSULTANT has agreed to extend the contract term of the AGREEMENT to provide professional services for the PROJECT.

NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein set forth, the parties do hereby agree as follows:

1. Section 5, TIME OF COMPLETION, shall be amended to extend the agreement through December 31, 2024, or until the scope of work for each task order approved prior to April 22, 2024 is complete.

2. Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY AND CONSULTANT dated April 22, 2019, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day of , 2024.

CITY OF FAIRFIELD
a municipal corporation (CITY)
David Gassaway
City Manager

CONSULTANT

By
Bennett Engineering Services, Inc.

Packet Page 75 of 762Attachment 2 Page 1 of 1

CITY OF FAIRFIELD

RESOLUTION NO. 2024-117

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO EXTEND THE TERM OF THE DESIGN SERVICES

AGREEMENT FOR ON-CALL DESIGN ENGINEERING SERVICES FOR CAPITAL IMPROVEMENT PROJECTS BETWEEN THE CITY OF FAIRFIELD AND COASTLAND CIVIL ENGINEERING, INC.

WHEREAS, the City Council authorized the city manager to enter into a Design Services Agreement for On-Call Engineering Services with Coastland Civil Engineer, Inc. (Coastland) on April 16, 2019 by Resolution No. 2019-78; and

WHEREAS, Resolution No. 2019-78 authorized the city manager to execute amendments for two one-year extensions upon the mutual agreement of both parties; and

WHEREAS, the term of the extensions to the agreement ended on April 22, 2024; and

WHEREAS, the City still requires professional design services from Coastland for all task orders currently in progress and approved prior to the contract term ending to complete the engineering and technical services of Capital Improvement Projects programmed in the budget .

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute Amendment No. 3 to the Design Services Agreement for On-Call Engineering Services between the City and Coastland.

Section 2. Amendment No. 3 to the Design Services Agreement with Coastland will extend the term of the agreement through December 31, 2024, or until the scope of work for each task order with Coastland approved prior to April 22, 2024, is complete.

Section 3. The director of public works is hereby authorized to do all things necessary to implement the above-mentioned Amendment.

Packet Page 76 of 762Attachment 3 Page 1 of 2

RES. NO. 2024-117

Page 2 ends

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 77 of 762Attachment 3 Page 2 of 2

AMENDMENT NO. 3

TO THE DESIGN SERVICES AGREEMENT WITH COASTLAND CIVIL
ENGINEERING, INC. FOR ON-CALL DESIGN ENGINEERING SERVICES This AMENDMENT No. 3 (hereinafter “AMENDMENT”) to the Agreement for On- Call Design Engineering Services (hereinafter “AGREEMENT”), dated April 22, 2019, by and between the CITY OF FAIRFIELD, a municipal corporation (hereinafter “CITY”), and Coastland Civil Engineering, Inc. (hereinafter “CONSULTANT”).

NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein set forth, the parties do hereby agree as follows:

1. Section 5, TIME OF COMPLETION, shall be amended to extend the agreement through December 31, 2024, or until the scope of work for each task order approved prior to April 22, 2024 is complete.

2. Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY AND CONSULTANT dated April 22, 2019, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day of , 2024.

CITY OF FAIRFIELD
a municipal corporation (CITY)
David Gassaway
City Manager

CONSULTANT

By
Coastland Civil Engineering, Inc.

Packet Page 78 of 762Attachment 4 Page 1 of 1

CITY OF FAIRFIELD

RESOLUTION NO. 2024-118

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO EXTEND THE TERM OF THE DESIGN SERVICES

AGREEMENT FOR ON-CALL DESIGN ENGINEERING SERVICES FOR CAPITAL IMPROVEMENT

PROJECTS BETWEEN THE CITY OF FAIRFIELD AND DKS ASSOCIATES

WHEREAS, the council authorized the city manager to enter into a Design Services Agreement for On-Call Engineering Services with DKS Associates (DKS) on April 16, 2019 by Resolution No. 2019-78; and

WHEREAS, Resolution No. 2019-78 authorized the city manager to execute amendments for two one-year extensions upon the mutual agreement of both parties; and

WHEREAS, the term of the extensions to the agreement ended on April 22, 2024; and

WHEREAS, the City still requires professional design services from DKS for all task orders still in progress and approved prior to the contract term ending, in order to complete the engineering and technical services of Capital Improvement Projects programmed in the budget .

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute Amendment No. 3 to the Design Services Agreement for On-Call Engineering Services between the City and DKS.

Section 2. Amendment No. 3 to the Design Services Agreement with DKS will extend the term of the agreement through December 31, 2024, or until the scope of work for each task order with DKS approved prior to April 22, 2024, is complete.

Section 3. The director of public works is hereby authorized to do all things necessary to implement the above-mentioned Amendment.

Packet Page 79 of 762Attachment 5 Page 1 of 2

RES. NO. 2024-118

Page 2 ends

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 80 of 762Attachment 5 Page 2 of 2

Packet Page 81 of 762Attachment 6 Page 1 of 2

Packet Page 82 of 762Attachment 6 Page 2 of 2

CITY OF FAIRFIELD

RESOLUTION NO. 2024-119

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO EXTEND THE TERM OF THE DESIGN SERVICES

AGREEMENT FOR ON-CALL DESIGN ENGINEERING SERVICES FOR CAPITAL IMPROVEMENT

PROJECTS BETWEEN THE CITY OF FAIRFIELD AND KIMLEY-HORN AND ASSOCIATES

WHEREAS, the council authorized the city manager to enter into a Design Services Agreement for On-Call Engineering Services with Kimley-Horn and Associates (KHA) on April 16, 2019 by Resolution No. 2019-79; and

WHEREAS, Resolution No. 2019-79 authorized the city manager to execute amendments for two one-year extensions upon the mutual agreement of both parties; and

WHEREAS, the term of the extensions to the agreement ended on April 22, 2024; and

WHEREAS, the City still requires professional design services from KHA for all task orders currently in progress and approved prior to the contract term ending, in order to complete the engineering and technical services of Capital Improvement Projects programmed in the budget.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute Amendment No. 3 to the Design Services Agreement for On-Call Engineering Services between the City and KHA.

Section 2. Amendment No. 3 to the Design Services Agreement with KHA will extend the term of the agreement through December 31, 2024, or until the scope of work for each task order with KHA approved prior to April 22, 2024, is complete.

Section 3. The director of public works is hereby authorized to do all things necessary to implement the above-mentioned Amendment.

Packet Page 83 of 762Attachment 7 Page 1 of 2

RES. NO. 2024-119

Page 2 ends

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 84 of 762Attachment 7 Page 2 of 2

AMENDMENT NO. 3

TO THE DESIGN SERVICES AGREEMENT WITH KIMLEY-HORN AND
ASSOCIATES, INC. FOR ON-CALL DESIGN ENGINEERING SERVICES This AMENDMENT No. 3 (hereinafter “AMENDMENT”) to the Agreement for On- Call Design Engineering Services (hereinafter “AGREEMENT”), dated April 22, 2019, by and between the CITY OF FAIRFIELD, a municipal corporation (hereinafter “CITY”), and Kimley-Horn and Associates, Inc. (hereinafter “CONSULTANT”).

NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein set forth, the parties do hereby agree as follows:

1. Section 5, TIME OF COMPLETION, shall be amended to extend the agreement through December 31, 2024, or until the scope of work for each task order approved prior to April 22, 2024 is complete.

2. Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY AND CONSULTANT dated April 22, 2019, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day of , 2024.

CITY OF FAIRFIELD
a municipal corporation (CITY)
David Gassaway
City Manager

CONSULTANT
By
Kimley-Horn and Associates, Inc.

Packet Page 85 of 762Attachment 8 Page 1 of 1

CITY OF FAIRFIELD

RESOLUTION NO. 2024-120

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO EXTEND THE TERM OF THE DESIGN SERVICES

AGREEMENT FOR ON-CALL DESIGN ENGINEERING SERVICES FOR CAPITAL IMPROVEMENT

PROJECTS BETWEEN THE CITY OF FAIRFIELD AND WEST YOST ASSOCIATES

WHEREAS, the council authorized the city manager to enter into a Design Services Agreement for On-Call Engineering Services with West Yost Associates (West Yost) on April 16, 2019 by Resolution No. 2019-81; and

WHEREAS, Resolution No. 2019-81 authorized the city manager to execute amendments for two one-year extensions upon the mutual agreement of both parties; and

WHEREAS, the term of the extensions to the agreement ended on April 22, 2024; and

WHEREAS, the City still requires professional design services from West Yost for all task orders currently in progress and approved prior to the contract term ending, in order to complete the engineering and technical services of Capital Improvement Projects programmed in the budget.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute Amendment No. 3 to the Design Services Agreement for On-Call Engineering Services between the City and West Yost.

Section 2. Amendment No. 3 to the Design Services Agreement with West Yost will extend the term of the agreement through December 31, 2024, or until the scope of work for each task order with West Yost approved prior to April 22, 2024, is complete.

Section 3. The director of public works is hereby authorized to do all things necessary to implement the above-mentioned Amendment.

Packet Page 86 of 762Attachment 9 Page 1 of 2

RES. NO. 2024-120

Page 2 ends

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 87 of 762Attachment 9 Page 2 of 2

AMENDMENT NO. 3

TO THE DESIGN SERVICES AGREEMENT WITH WEST YOST ASSOCIATES FOR

ON-CALL DESIGN ENGINEERING SERVICES
This AMENDMENT No. 3 (hereinafter “AMENDMENT”) to the Agreement for On- Call Design Engineering Services (hereinafter “AGREEMENT”), dated April 22, 2019, by and between the CITY OF FAIRFIELD, a municipal corporation (hereinafter “CITY”), and West Yost Associates (hereinafter “CONSULTANT”).

WITNESSETH
WHEREAS, on April 22, 2019, the parties entered into an AGREEMENT for On- Call Design Engineering Services (PROJECT), and
WHEREAS, CONSULTANT has agreed to extend the contract term of the AGREEMENT to provide professional services for the PROJECT.

NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein set forth, the parties do hereby agree as follows:

1. Section 5, TIME OF COMPLETION, shall be amended to extend the agreement through December 31, 2024, or until the scope of work for each task order approved prior to April 22, 2024 is complete.

2. Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY AND CONSULTANT dated April 22, 2019, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day of , 2024.

CITY OF FAIRFIELD
a municipal corporation (CITY)
David Gassaway
City Manager

CONSULTANT
By
West Yost Associates
Packet Page 88 of 762Attachment 10 Page 1 of 1

Agenda Item No: 11.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024121 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Professional Services Agreement between the City of Fairfield and West Yost Associates for OnCall Water System Geographic Information System Updates and Hydraulic Modeling Services
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed professional services agreement will provide for oncall technical engineering assistance related to the City’s water distribution system, including Geographic Information System (GIS) updates and hydraulic modeling services.

DISCUSSION
GIS data, mapping, and hydraulic modeling have become critical components to the planning and operation of the City’s water system. This includes the City’s distribution system pipelines, valves, hydrants, hydrant laterals, and pressure zones. West Yost Associates (West Yost) has been regularly updating the GIS information as new development projects (i.e., subdivisions) are connected to the City’s water system, and performing hydraulic modeling activities at the request of City staff. The water system hydraulic model, which was developed by West Yost, is a valuable tool that has been used to perform water system planning and evaluation of operational scenarios to assist staff in more efficiently prioritizing capital expenditures and operational changes. The model is also used as a tool to aid fire flow evaluation throughout the water system. Because of the City’s reliance on GIS data, the water utility has significantly increased demand for GIS services. Staff continues to identify areas to expand or improve its GIS data and find new approaches to using the information.

Solely using consultants for GIS and modeling services drastically limits the opportunities for the water utility to advance its GIS initiatives. To support this demand, staff retained a GIS position that is internal to the water utility to maintain the water layer. This addition will allow for more frequent updates to the GIS waterrelated layers and will also allow West Yost to focus its resources on more frequent model updates of the water system and other modeling activities. Water modeling is a complex task that Packet Page 89 of 762

Agenda Item No: 11.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024121 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Professional Services Agreement between the City of Fairfieldand West Yost Associates for OnCall Water System Geographic Information SystemUpdates and Hydraulic Modeling ServicesRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe proposed professional services agreement will provide for oncall technical engineering assistancerelated to the City’s water distribution system, including Geographic Information System (GIS) updatesand hydraulic modeling services.DISCUSSIONGIS data, mapping, and hydraulic modeling have become critical components to the planning andoperation of the City’s water system. This includes the City’s distribution system pipelines, valves,hydrants, hydrant laterals, and pressure zones. West Yost Associates (West Yost) has been regularlyupdating the GIS information as new development projects (i.e., subdivisions) are connected to theCity’s water system, and performing hydraulic modeling activities at the request of City staff. The watersystem hydraulic model, which was developed by West Yost, is a valuable tool that has been used toperform water system planning and evaluation of operational scenarios to assist staff in more efficientlyprioritizing capital expenditures and operational changes. The model is also used as a tool to aid fireflow evaluation throughout the water system. Because of the City’s reliance on GIS data, the water utilityhas significantly increased demand for GIS services. Staff continues to identify areas to expand orimprove its GIS data and find new approaches to using the information.Solely using consultants for GIS and modeling services drastically limits the opportunities for the waterutility to advance its GIS initiatives. To support this demand, staff retained a GIS position that is internalto the water utility to maintain the water layer. This addition will allow for more frequent updates to the GIS waterrelated layers and will also allow West Yost to focus its resources on more frequent model updates of the water system and other modeling activities. Water modeling is a complex task that requires extensive expertise and will continue to be performed by West Yost, which has numerous specialized hydraulic engineers on staff. West Yost will continue to work in coordination with City staff, as the integrity between the water layer data and the hydraulic model must be maintained.

Staff recommends entering into a five year agreement with West Yost to provide oncall water system GIS updates and hydraulic modeling services, beginning on July 1, 2024.

FINANCIAL IMPACT
The total authorization for this agreement is $625,000. Funds for Fiscal Year (FY) 20242025 were accounted for in the approved FY 20232024 and FY 20242025 budget in the Water Enterprise Fund (Fund 461). Additionally, the Fire Department will request that the consultant model fire flow simulations in the hydraulic model on occasion. The cost for these intermittent requests is accounted for in the approved twoyear FY 20232024 and FY 20242025 budget in the General Fund, Fire Prevention (Fund 101), and is considered in the agreement’s nottoexceed amount of $625,000. The latter years of the agreement will be budgeted in the corresponding twoyear budget cycles.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may delay approval of the professional services agreement so that staff can address any council concerns.

STAFF CONTACT
Michael J. Hether, Assistant Public Works DirectorUtilities (707) 4287493
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Agreement
REVIEWERS:

Reviewer Action Date
Hether, Michael Approved 5/8/2024 2:37 PM
Kaushal, Paul Approved 5/8/2024 2:43 PM
Dombrowski, Delaney Approved 5/8/2024 4:26 PM
Dombrowski, Delaney Approved 5/8/2024 4:41 PM
Packet Page 90 of 762

CITY OF FAIRFIELD

RESOLUTION NO. 2024-121

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF

FAIRFIELD AND WEST YOST ASSOCIATES FOR ON-CALL WATER SYSTEM GEOGRAPHIC

INFORMATION SYSTEM UPDATES AND HYDRAULIC MODELING SERVICES

WHEREAS, the City of Fairfield has a water system hydraulic model for the purpose of performing water system planning, more accurately budgeting annual capital and maintenance expenditures, assisting with maintenance prioritization to extend the life of critical assets, and providing information that will be used to minimize long-term operations and maintenance costs; and

WHEREAS, West Yost Associates (West Yost) has first-hand knowledge of the City’s hydraulic model and geographic information system data; and

WHEREAS, water modeling is a complex task that requires extensive expertise, and West Yost has numerous specialized hydraulic engineers on staff; and

WHEREAS, West Yost has been successfully providing these services and excellent customer service to the City.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute an agreement between the City of Fairfield and West Yost Associates for On-Call Water System Geographic Information System Updates and Hydraulic Modeling Services for a total not-to-exceed fee of $625,000.

Section 2. The director of public works is hereby authorized to take all steps necessary to implement this resolution.

Packet Page 91 of 762Attachment 1 Page 1 of 2

RES. NO. 2024-121

Page 2 ends

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 92 of 762Attachment 1 Page 2 of 2

1 Revised 1/26/2024

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 2024, by and between the City of Fairfield, a municipal corporation West Yost Associates ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in

2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS
Agreement. In the event of any inconsistency between said general provisions and any other terms or

5) INSURANCE REQUIREMENTS are part of
this Agreement. In the event of any inconsistency between said general provisions and any other terms

6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and online at www.fairfield.ca.gov/biz .

7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect July 1, 2024 through June 30, 2029; or until the scope of work is completed.
9) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and ue for any such
action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Packet Page 93 of 762Attachment 2 Page 1 of 16

2 Revised 1/26/2024
Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets 11) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) NOTICES.
individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: Michael Hether
E-mail: [email protected]
Address: 1000 Webster Street, Fairfield, CA, 94533
Telephone: 707-428-7493
Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Amy Kwong, PE
E-mail: [email protected]
Address: 6800 Koll Center Parkway, Suite 150, Pleasanton, CA, 94566 Telephone: 925-461-6788
EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation
By:__________________________________

CONSULTANT
By:___________________________________
Elizabeth T. Drayer, Vice President
Packet Page 94 of 762Attachment 2 Page 2 of 16

2020 Research Park Drive
Suite 100
Davis CA 95618
530.756.5905 phone
530.756.5991 fax
westyost.com
April 11, 2024 SENT VIA: EMAIL
Michael Hether, PE
Assistant Public Works Director - Utilities
City of Fairfield
1000 Webster Street
Fairfield, CA 94533
SUBJECT: Scope of Work for On-Call Water System GIS and Hydraulic Modeling Support Dear Michael:

In response to your request, West Yost has prepared this letter proposal to provide the City of Fairfield (City) with a proposed scope of work and budget for on-call water system GIS, hydraulic modeling, and fire flow evaluation support for five years. Services will begin at the start of Fiscal Year (FY) 2024/25, and end at the conclusion of FY 2028/29.

Since 2015, West Yost has worked closely with City staff to develop and update its water system GIS and hydraulic model. The current water system GIS and hydraulic model provide accurate representations of tem and are useful tools for cataloging and mapping water system facilities and for performing water system planning evaluations. However, these tools require effort and specialized expertise to maintain and use. Based on our discussions with City staff, our model, West Yost has prepared the following scope of work to assist the City with maintaining and using its water system GIS and hydraulic model. The following scope of work is outlined as follows based on key tasks to be performed:

Task 1. Water System GIS Support
Task 2. Water System Hydraulic Modeling Support
Task 3. Fire Flow Evaluation Support
Task 4. Project Management
The activities associated with each of these tasks are discussed in detail below. As requested by City staff, this scope of work will provide the City with on-call water system GIS and hydraulic modeling support for a period of five years. A five-year contract will allow the City to receive continuous uninterrupted support without having to spend time preparing annual contract renewals.

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Michael Hether, PE
April 11, 2024

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N-M-C-FAIRFIELD-LP-2023 ON-CALL

West Yost will work close
actual water system network. This will include addressing update (GIS), Water Treatment, Water Distribution, and Engineering staff. Water system GIS updates may include many things, depending on what City staff would like to prioritize. Examples of items that could be updated include the following:

Schema updates to the water system GIS such as adding new feature classes, fields, or doma
Updates to water system facilities such as pump stations, valve vaults, storage reservoirs, or water treatment plants;
Changes to the alignment of pipelines and valves in the water distribution system to match plan sets or field observations by City staff; and
Adding water system facilities (pipelines, valves, hydrants, etc.) associated with new residential, commercial, or other development projects that have recently connected to the West Yost will also provide coordination for routine data transfer to and from the IT Department via the periodically to reflect changes. It
is assumed that the frequency for the water system GIS updates will be bimonthly. Based on discussions with City staff, the budget associated with updat is expected to decrease over time as City staff perform the water system GIS updates directly. West Yost will assist with this transition as part of this task. Any unused budget within this task can be used for other tasks or to provide City staff with additional support for specific GIS updates when necessary.

Task 1 Assumptions
(or send via e-mail) periodically within a
timeframe agreed to between the City and West Yost
Task 1 Deliverables
-mail)
periodically within a timeframe agreed to between the City and West Yost.

West Yost will provide on-call hydraulic modeling support services to address various technical questions and analyses on the water system as requested by City staff. The hydraulic model may also be updated periodically under this task, as needed. Some examples of services that could be requested include the following:

Evaluate City questions about existing or proposed water system operations, including the impacts associated with adding or temporarily removing facilities; water system;
Evaluate recommended or proposed improvement projects to confirm sizing and/or timing; Packet Page 96 of 762Attachment 2 Page 4 of 16

Michael Hether, PE
April 11, 2024

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N-M-C-FAIRFIELD-LP-2023 ON-CALL
Evaluate any current areas of concern (e.g., water quality issues, low pressures, fire flow availability, etc.);
Evaluate potential emergency outage scenarios the City is concerned about and ways in which they could be mitigated operationally;
Update the hydraulic model, including reallocation of water demands, updating pipelines, and adding facilities based on
system GIS; and
o account for new development projects in the City
and changes in operations (e.g., updates associated with the Cross Town Transmission Pipeline), which have occurred since the previous calibration.

Task 2 Assumptions
City will provide all needed materials for a given task, which may include improvement plans, as-builts, operating set-points, basis of design reports, SCADA data, and/or water meter or address data, etc.

Task 2 Deliverables
Deliverables will vary depending on what is requested from City staff but may include a summary e-mail with results, a figure showing results, a technical memorandum, or an updated hydraulic model.

Since 2018, West Yost has provided on-call hydraulic modeling support to evaluate fire flow availability existing water system. When a fire flow
request is received from the City, West Yost will perform the following:

Use the hydraulic model to provide results for available fire flow using the National Fire appropriate; and
Prepare a one-page summary of the fire flow evaluation results.

Task 3 Assumptions
City staff will provide the address or parcel APN for the test location.

Task 3 Deliverables
West Yost will provide a one-page summary of the results for each fire flow evaluation.

West Yost will provide general project management and coordination internally and with City staff, which can include the following activities:

Project set-up and close
Monthly progress reporting and invoicing
Biannual meetings to discuss progress and potential changes in procedures/protocols Packet Page 97 of 762Attachment 2 Page 5 of 16

Michael Hether, PE
April 11, 2024

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Task 4 Assumptions
City staff will attend progress meetings as needed.

Task 4 Deliverables
West Yost will provide monthly progress reporting and invoicing will be provided to the City.

proposed level of effort and budget for each of the tasks described above is shown in Table 1.

West Yost will perform the scope of work described above on a time-and-expenses basis, at the billing 2024 Billing Rate Schedule, with a not-to-exceed budget of $625,000 for five years ($125,000 per year). Any additional services not included in this scope of work will be performed only after receiving written authorization and a corresponding budget augmentation.

Table 1. Estimated Project Hours and Budget
Task (Annual Budget)
Approximate Level
of Effort, hours
Estimated
Budget, dollars
Task 1. Water System GIS Support 155 35,000
Task 2. Water System Hydraulic Modeling Support 265 62,000 Task 3. Fire Flow Evaluation Support 80 18,000
Task 4. Project Management 36 10,000
Subtotal for Annual Project Hours and Budget (1 Year) 536 125,000 Total Project Hours and Budget (5 Years) 2,680 $625,000

West Yost will perform the scope of work described above on an as-needed basis, at the request of City staff. For each task, the schedule will be determined between the City and West Yost, at the time of request. As discussed above, it is anticipated that this scope of work will provide the City with on-call water system GIS and hydraulic modeling support for a period of five years. Support will begin at the start of FY 2024/25 and end in FY 2028/29.

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Michael Hether, PE
April 11, 2024

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Thank you for providing West Yost the opportunity to be of continued service to the City. Please call if you have any questions or require additional information.

Sincerely,

WEST YOST

Charles Duncan, PE
President and CEO
RCE #55498
cc: Nigel Browne, City of Fairfield
Attachment(s): Attachment A. West Yost 2024 Billing Rate Schedule

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West Yost 2024 Billing Rate Schedule

Attachment A
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PAYMENT

1) The total contract price for services rendered by CONSULTANT under this Agreement shall be for a not to exceed amount of six hundred twenty-five thousand dollars ($625,000). 2) Payment shall be made to CONSULTANT on a time and materials basis, and CONSULTANT shall submit monthly invoices to the Public Works Department, Attention: Michael Hether, for the same. 3) CONSULTANT billing rates shall be as shown on the attached 2024 billing rate schedule and

4) Any additional meetings or work required beyond
mutually agreed to in writing by the CITY and CONSULTANT, and shall be billed on a time and materials basis to the Public Works Department, Attention: Michael Hether.

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GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession.
3) TIME. CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice Packet Page 104 of 762Attachment 2 Page 12 of 16

6 Revised 1/26/2024
to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively including at
reimbursement of defense costs incurred by CITY in direct law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or re
percentage of fault, the parties agree to mediation with a third party neutral to determine the rmining the amount of indemnity
and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.

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12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non-profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall

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INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c)
Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers Packet Page 107 of 762Attachment 2 Page 15 of 16

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i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii)
insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in

iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv)

v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after receipt requested, has been given
to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER.
of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected].

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- from sub-contractors work on
behalf of CONSULTANT.

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Agenda Item No: 12.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024122 of the City Council of the City of Fairfield Approving Plans and Specifications and Awarding a Contract to R + R Pacific Construction for the Allan Witt Community Park Phase 3 All Inclusive Playground Project RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
As a part of the Community Spaces Initiative’s fiveyear implementation plan, the proposed project will construct a new allinclusive playground with restrooms at the Allan Witt Community Park. This resolution approves the plans and specifications for Allan Witt Community Park Phase 3 All Inclusive Playground Project (Project), and awards a contract in the amount of $5,699,155.96 to R + R Pacific Construction of Woodland, California.

DISCUSSION
In March 2018, the council approved the conceptual master plan to renovate Allan Witt Community Park.

Based on the planned improvements, full buildout of the plan requires multiple phases over multiple years to match available funding. The initial improvements, known as the Allan Witt Community Park Phase 1 Skate Park Improvements, and Phase 2 Dog Park Project, were prioritized to create significant changes in areas of the park where undesirable activities were occurring to create new, positive, communityoriented spaces. These improvements were accepted as complete in September 2021. The Project is the next phase, which will continue to create significant changes to the park and activate it in a positive way.

The proposed Project redevelops approximately three acres of the park and is located to the east of the aquatics center and south of the dog park. Proposed improvements include installation of drainage, water, sewer and electrical utilities, concrete pathways, asphalt road and parking lot, picnic areas, shade shelters, gateway entry arch, play equipment, decomposed granite paving, ramps, prefabricated restroom building, retaining walls, fencing, landscaping, and irrigation.

Construction is slated to begin after the Juneteenth event scheduled at Allan Witt Community Park.

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Agenda Item No: 12.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024122 of the City Council of the City of Fairfield Approving Plans andSpecifications and Awarding a Contract to R + R Pacific Construction for the Allan WittCommunity Park Phase 3 All Inclusive Playground ProjectRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEAs a part of the Community Spaces Initiative’s fiveyear implementation plan, the proposed project willconstruct a new allinclusive playground with restrooms at the Allan Witt Community Park. Thisresolution approves the plans and specifications for Allan Witt Community Park Phase 3 All InclusivePlayground Project (Project), and awards a contract in the amount of $5,699,155.96 to R + R PacificConstruction of Woodland, California.DISCUSSIONIn March 2018, the council approved the conceptual master plan to renovate Allan Witt Community Park.Based on the planned improvements, full buildout of the plan requires multiple phases over multipleyears to match available funding. The initial improvements, known as the Allan Witt Community ParkPhase 1 Skate Park Improvements, and Phase 2 Dog Park Project, were prioritized to createsignificant changes in areas of the park where undesirable activities were occurring to create new,positive, communityoriented spaces. These improvements were accepted as complete in September2021. The Project is the next phase, which will continue to create significant changes to the park andactivate it in a positive way.The proposed Project redevelops approximately three acres of the park and is located to the east of theaquatics center and south of the dog park. Proposed improvements include installation of drainage,water, sewer and electrical utilities, concrete pathways, asphalt road and parking lot, picnic areas,shade shelters, gateway entry arch, play equipment, decomposed granite paving, ramps, prefabricatedrestroom building, retaining walls, fencing, landscaping, and irrigation.

Construction is slated to begin after the Juneteenth event scheduled at Allan Witt Community Park.

Once construction has commenced, the construction area will be delineated with construction fencing prohibiting public access for the duration of the Project. Staff will provide Project updates during construction at major milestone events. Construction is anticipated to be completed summer 2025, weather permitting and no delays in manufacturing of longer lead time items.

Bids for the Project were opened on April 16, 2024. Three bids were received and ranged in price from $5,699,155.96 to $6,269,491.46. The Engineer’s Estimate is $5,365,000.00. The low bidder is R + R Pacific Construction of Woodland, California.

FINANCIAL IMPACT
The construction authorization for this Project will be $6,269,072, which is the total bid amount plus 10% contingency ($5,699,155.96 contract + $569,916.04 contingency). Funding for this Project is captured in Project No. CPW050085. Project funds include $1,100,000 in state grant funding through the California Department of Parks and Recreation, and the remaining amount of $5,169,072 is covered through local funding utilizing AB 1600 Parks Fund (Fund 263).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids was advertised twice in the Daily Republic on March 1, 2024, and March 8, 2024.

In addition, the Plans and Specifications were hosted through BPX Printing & Graphics online Planroom. The initial advertisement emailed a notice of the Project and complete bid package to a total of 17 builder’s exchanges in the State of California covering the area from Redding to San Jose and Stockton to Santa Rosa.

ALTERNATIVE ACTION
The council may choose to reject all bids, however, this is not recommended because this may result in losing grant funding. The state grant stipulates construction should be completed by June 30, 2026.

Because construction is weather dependent, delaying approval will have negative impacts to the schedule.

STAFF CONTACT
Caroline Vedder, Senior Civil Engineer
(707) 4287484
[email protected]
COORDINATED WITH
Finance Department, Parks and Recreation Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Bid Results
Attachment 3: Project Site Plan
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/6/2024 6:51 PM
Kaushal, Paul Approved 5/6/2024 8:24 PM
Ballard, Kelly Approved 5/7/2024 11:52 AM
Ballard, Kelly Approved 5/7/2024 11:53 AM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-122

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO R + R PACIFIC CONSTRUCTION FOR THE ALLAN WITT COMMUNITY PARK PHASE 3 ALL INCLUSIVE PLAYGROUND PROJECT

WHEREAS, the Allan Witt Community Park Phase 3 All Inclusive Playground Project (Project) is the third phase for the Allan Witt Community Park Renovation and Implementation Plan approved by council on March 20, 2018; and

WHEREAS, the bid opening for the Project took place on April 16, 2024; and

WHEREAS, the apparent low bidder was R + R Pacific Construction, in the amount of $5,699,155.96; and

WHEREAS, staff has reviewed the bid documents submitted by R + R Pacific Construction and found them to be in order; and

WHEREAS, staff is recommending that the council award the contract to R + R Pacific Construction as the lowest responsive and responsible bidder in the amount of $5,699,155.96.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Project are hereby approved.

Section 2. The city manager is hereby authorized to enter into a contract with R + R Pacific Construction for the Project in the amount of $5,699,155.96.

Section 3. The public works director is hereby authorized to execute and administer change orders for an amount not-to-exceed 10% of the above contract amount ($569,916.04).

Section 4. The total authorization for this contract shall not exceed $6,269,072 ($5,699,155.96 + $569,916.04).

Section 5. The city manager is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if requested by the contractor.

Section 6. The city manager is hereby authorized to implement the above-mentioned contract.

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RES. NO. 2024-122

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PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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City of Fairfield
Public Works Department

Allan Witt Community Park: Phase 3 All Inclusive
Playground

NAME OF PROJECT
April 16, 2024, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 R&R Pacific Construction Woodland, CA $5,699,155.96
2 Total Western Paramount, CA $6,100,099.00
3 Azul Works, Inc. San Francisco, CA $6,269,491.46

Engineer’s Estimate $5,365,000.00
Note: This bid summary shows the bids in order as opened but is not a determination of award, responsiveness, or responsibility of bids received. The values computed are values based on staff’s interpretation of the bids, correction of mathematical errors and assumptions made where ambiguous and/or illegible entries are encountered during the review process.

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LIMIT OF WORK LIMIT
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LIMIT OF WORKLIMIT OF WORKLIMIT OF WORKLIM
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ALLAN WITT COMMUNITY PARK-PHASE 3ALL INCLUSIVE PLAYGROUNDDRAWN BY:

SHEET TITLE
SHEET
CHECKED BY:

SCALE:

PROJECT NO:

ISSUE DATE
12150 Tributary Point Drive, Suite 140
Gold River, CA 95670
T 916.985.4366
IA/BS
MR
As Shown
18058
OFFile Path: T:\Projects\2018\18058_AllanWittParkCDs\3_ConstructionDocuments\PH3\18058_SC_PH3.dwg Plot Date: 7/13/22 Saved By: BsetliffCopyright © 2019 Callander Associates Landscape Architecture, Inc.57

REVISION DATE
CITY OF FAIRFIELD, CALIFORNIA www.callanderassociates.com CA: 800-642-2444
100% CDs 09/08/21
Bldg Permit Review 02/28/22

3.0 ACCESSIBLE PATH

OF TRAVEL PLAN
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Agenda Item No: 13.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024123 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Woolner Avenue by SolanoNapa Habitat for Humanity) to Community Facilities District No. 20122 and Authorizing the Levy of Special Taxes Therein for Annexation No. 68
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the attached resolution will begin the proceedings for the annexation of certain property, known as Woolner Avenue by SolanoNapa Habitat for Humanity, to Community Facilities District 2012 2 (CFD 20122). CFD 20122 was established as an annexable district to provide funding to offset the increased cost for public safety services, open space operation, and park maintenance created by new development.

DISCUSSION
By Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos community facilities district, with the intention that future development within the City of Fairfield would annex to this district. The special taxes collected from the property owners within the district are used to fund public safety services, open space operation, and park maintenance.

The property proposed for annexation is owned by SolanoNapa Habitat for Humanity, and is located south of Woolner Avenue and west of Columbus Drive within the boundary of assessor’s parcel numbers (APNs) 0028280210 and 0028280300, as depicted on Exhibit A. The development on the property will be three singlefamily homes. Development of this property will change the property’s characteristics and manner in which the property will be used, thereby creating a need for more services funded by CFD 20122.

The City contracts with Willdan Financial Services for the preparation of the necessary resolutions and balloting procedures for the annexation process. This process is a specialty service that the City has contracted out since 1995, on an individual consultant services basis for each development requiring Packet Page 124 of 762

The council declared its intention to annex this property to CFD 20122 on June 6, 2023, with the adoption of Resolution 2023133. However, the annexation process was delayed at the property owner’s request to allow the property owner time to understand the annexation requirements. Since the council took no further action and a public hearing regarding the annexation of this territory was not conducted in accordance with Government Code Section 53339, et al., the annexation process must be restarted.

Adoption of the Resolution of Intention is the first step to annex this property to CFD 20122. This will be the 68th annexation to the district. The resolution also establishes July 2, 2024, as the public hearing date for the final consideration of the annexation of the property to CFD 20122. Once the annexation is complete, the property owners will be required to pay annual special taxes for the property beginning in Fiscal Year (FY) 20252026, as itemized on their property tax bill in accordance with the rate set forth in the CFD 20122 Rate and Method of Apportionment of Special Tax.

The CFD 20122 Rate and Method of Apportionment was established as part of the formation of the district and fixed FY 20122013 as the base year for the annual special tax rate as shown in Exhibit B.

Since the formation, assessments have increased based on a cost inflator allowed in the original formation documents. Exhibit C shows the current special tax rate for the district.

FINANCIAL IMPACT
The anticipated annual revenue to be received by the City (CFD 20122 Fund 332) for this annexation is estimated to be $3,211.41, which is based on the FY 20242025 maximum special tax rate for singlefamily residential property. The CFD 20122 maximum special tax rates include an automatic annual consumer price index (CPI) adjustment. This development may qualify for a special tax exemption as an affordable residential property as defined by the CFD 20122 Rate and Method of Apportionment. A special tax exemption will be applied upon the verification by the City of the affordable housing status for this development. The process for the annexation is funded by the developer, and no General Fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions concerning the required annexation of this development, this item may be rescheduled until the next council meeting to allow staff to provide the necessary background information. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled, and the development process would cease.

STAFF CONTACT
Valerie Standfill, Management Analyst
(707) 4287055
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Packet Page 125 of 762

Agenda Item No: 13.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024123 of the City Council of the City of Fairfield Declaring Its Intention toAnnex Territory (Woolner Avenue by SolanoNapa Habitat for Humanity) to CommunityFacilities District No. 20122 and Authorizing the Levy of Special Taxes Therein forAnnexation No. 68RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the attached resolution will begin the proceedings for the annexation of certain property,known as Woolner Avenue by SolanoNapa Habitat for Humanity, to Community Facilities District 20122 (CFD 20122). CFD 20122 was established as an annexable district to provide funding to offset theincreased cost for public safety services, open space operation, and park maintenance created by newdevelopment.DISCUSSIONBy Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos communityfacilities district, with the intention that future development within the City of Fairfield would annex to thisdistrict. The special taxes collected from the property owners within the district are used to fund publicsafety services, open space operation, and park maintenance.The property proposed for annexation is owned by SolanoNapa Habitat for Humanity, and is locatedsouth of Woolner Avenue and west of Columbus Drive within the boundary of assessor’s parcelnumbers (APNs) 0028280210 and 0028280300, as depicted on Exhibit A. The development on theproperty will be three singlefamily homes. Development of this property will change the property’scharacteristics and manner in which the property will be used, thereby creating a need for moreservices funded by CFD 20122.The City contracts with Willdan Financial Services for the preparation of the necessary resolutions andballoting procedures for the annexation process. This process is a specialty service that the City hascontracted out since 1995, on an individual consultant services basis for each development requiringannexation into a MelloRoos community facilities district.The council declared its intention to annex this property to CFD 20122 on June 6, 2023, with theadoption of Resolution 2023133. However, the annexation process was delayed at the propertyowner’s request to allow the property owner time to understand the annexation requirements. Since thecouncil took no further action and a public hearing regarding the annexation of this territory was notconducted in accordance with Government Code Section 53339, et al., the annexation process must berestarted.Adoption of the Resolution of Intention is the first step to annex this property to CFD 20122. This will bethe 68th annexation to the district. The resolution also establishes July 2, 2024, as the public hearingdate for the final consideration of the annexation of the property to CFD 20122. Once the annexation iscomplete, the property owners will be required to pay annual special taxes for the property beginning inFiscal Year (FY) 20252026, as itemized on their property tax bill in accordance with the rate set forth inthe CFD 20122 Rate and Method of Apportionment of Special Tax. The CFD 20122 Rate and Method of Apportionment was established as part of the formation of thedistrict and fixed FY 20122013 as the base year for the annual special tax rate as shown in Exhibit B.Since the formation, assessments have increased based on a cost inflator allowed in the originalformation documents. Exhibit C shows the current special tax rate for the district.FINANCIAL IMPACTThe anticipated annual revenue to be received by the City (CFD 20122 Fund 332) for this annexationis estimated to be $3,211.41, which is based on the FY 20242025 maximum special tax rate forsinglefamily residential property. The CFD 20122 maximum special tax rates include an automaticannual consumer price index (CPI) adjustment. This development may qualify for a special taxexemption as an affordable residential property as defined by the CFD 20122 Rate and Method ofApportionment. A special tax exemption will be applied upon the verification by the City of the affordablehousing status for this development. The process for the annexation is funded by the developer, and noGeneral Fund monies are used for this effort.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf the council has any questions concerning the required annexation of this development, this item maybe rescheduled until the next council meeting to allow staff to provide the necessary backgroundinformation. However, if the annexation is not approved, the conditions of approval for this developmentwould not be fulfilled, and the development process would cease.STAFF CONTACTValerie Standfill, Management Analyst(707) 428[email protected] WITHN/A ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A Boundary Map
Attachment 3: Exhibit B Rate and Method of Apportionment of Special Tax Attachment 4: Exhibit C Maximum Special Tax Rate
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/6/2024 6:51 PM
Kaushal, Paul Approved 5/6/2024 8:51 PM
Ballard, Kelly Approved 5/7/2024 11:57 AM
Ballard, Kelly Approved 5/7/2024 11:58 AM
Packet Page 126 of 762

CITY OF FAIRFIELD

RESOLUTION NO. 2024-123

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD DECLARING ITS INTENTION TO

ANNEX TERRITORY (WOOLNER AVENUE BY SOLANO-NAPA HABITAT FOR HUMANITY) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN FOR ANNEXATION NO. 68

WHEREAS, the City Council has conducted proceedings to establish Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation and Park Maintenance) (CFD) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Act), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and

WHEREAS, under the Act, this council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD, and now desires to undertake proceedings to annex territory to the CFD.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.

Section 2. The name of the existing CFD is “Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation and Park Maintenance).”

Section 3. The territory included in the existing CFD is as shown on the map thereof filed in Book 24 of Maps of Assessment and Community Facilities Districts at Page 87 -100 in the office of the County Recorder, County of Solano, State of California, to which map reference is hereby made, as well as the maps for Annexations 1 through 40 filed in Book 25 of Maps of Assessment and Community Facilities Districts at Pages 8, 12, 14, 19, 20, 31, 33, 34, 35, 38, 44, 45, 51, 53, 54, 57, 58, 59, 65, 64, 66, 68, 72, 73, 76, 77, 78, 79, 80, 81, 83, 84, 89, 90, 93, 94, 95, 96, 97 and 99 and the maps for Annexations 41 through 67 filed in Book 26 of Maps of Assessment and Community Facilities Districts at Pages 2, 4, 5, 6, 7, 13, 14, 15, 18, 23, 24, 25, 26, 34, 35, 40, 41, 42, 54, 55, 58, 66, 67, 85, 92, 95, and 98 which have been filed with the Solano County Recorder’s Office.

The territory now proposed to be annexed to the CFD is as shown on the Annexation Map No. 68 to the CFD, on file with the city clerk, a copy of which is attached hereto as Exhibit A and made a part hereof, the boundaries of which territory are hereby preliminarily approved. The city clerk is hereby directed to cause the recordation of said Annexation Map No. 68 to the CFD, showing the territory to be annexed, in the Office of the County Recorder of the County of Solano within fifteen days of the date of adoption of this resolution.

Section 4. The types of public services financed by the CFD and pursuant to the Act consist of those services (Services) described in Exhibit A to Resolution No. 2012-233 adopted by the council on the Packet Page 127 of 762Attachment 1 Page 1 of 3

RES. NO. 2024-123

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20th day of November, 2012 (Resolution of Formation). It is presently intended that the Services will be shared, without preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD. It has been determined that this project will intensify the use of the property, creating a need for more services under this CFD.

Section 5. Except to the extent that funds are otherwise available to the CFD to pay for the Services and/or the principal and interest as it becomes due on bonds of the CFD issued to finance the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFD and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, and in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount such owner will have to pay, is described in Exhibit B, and the maximum special tax rate for the 2024-2025 fiscal year is described in Exhibit C. Both Exhibits are hereby incorporated by this reference.

Section 6. Notice is given that on July 2, 2024, at 6:00 p.m., in the regular meeting place of the council at the Harry T. Price Memorial Council Chamber, located at 1000 Webster Street, Fairfield, California, the council, as legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenience and necessity require said annexation of territory to the CFD and the levy of said special tax therein.

Section 7. The city clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFD. The publication of said notice shall be completed at least seven days before the date herein set for said hearing. Said notice shall be substantially in the form specified in Section 53339.4 of the Act.

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RES. NO. 2024-123

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PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 129 of 762Attachment 1 Page 3 of 3

ANNEXATION MAP NO. 68 (WOOLNER AVENUE BY SOLANO-NAPA HABITAT FOR HUMANITY)COMMUNITY FACILITIES DISTRICT NO. 2012-2(PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE)CITY OF FAIRFIELDCOUNTY OF SOLANOSTATE OF CALIFORNIA.SiteVicinity MapAbernathyRdCourageDrChadbourne RdRockville RdE12W80E80SiteFILED IN THE OFFICE OF THE CITY CLERK THIS ___________ DAYOF__________, 20____.I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSEDBOUNDARIES OF ANNEXATION MAP NO. 68 (WOOLNER AVENUE BYSOLANO-NAPA HABITAT FOR HUMANITY) OF COMMUNITY FACILITIESDISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACEOPERATION, AND PARK MAINTENANCE), CITY OF FAIRFIELD,COUNTY OF SOLANO, STATE OF CALIFORNIA, WAS APPROVED BYTHE CITY COUNCIL OF THE CITY OF FAIRFIELD AT A REGULARMEETING, THEREOF, HELD ON THE ____________ DAY OF____________, 20___, BY ITS RESOLUTION NO. ___________________._______________________________________CITY CLERKCITY OF FAIRFIELDFILED THIS _________________ DAY OF _________________, 20___, ATTHE HOUR OF ____________ 0’CLOCK _________,M. IN BOOK__________ PAGE(S) ___________ OF MAPS OF ASSESSMENT ANDCOMMUNITY FACILITIES DISTRICT AND INSTRUMENT NO._________________ IN THE OFFICE OF THE COUNTY RECORDER INTHE COUNTY OF SOLANO, STATE OF CALIFORNIA.GLENN ZOOK, ASSESSOR/RECORDER_______________________________________BY DEPUTYCOUNTY RECORDERCOUNTY OF SOLANOSTATE OF CALIFORNIAREFERENCE IS MADE TO THAT BOUNDARY OF COMMUNITYFACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPENSPACE OPERATION, AND PARK MAINTENANCE) OF THE CITY OFFAIRFIELD RECORDED WITH THE SOLANO COUNTY RECORDER’SOFFICE ON DECEMBER 28, 2012, IN BOOK 24 OF MAPS OFASSESSMENT AND COMMUNITY FACILITIES DISTRICT ON PAGES 87-100.THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL SHOWN ONTHIS DIAGRAM SHALL BE THOSE LINES AND DIMENSIONS ASSHOWN ON THE SOLANO COUNTY ASSESSOR’S MAPS FOR THOSEPARCELS LISTED.THE SOLANO COUNTY ASSESSOR’S MAP SHALL GOVERN FOR ALLDETAIL CONCERNING THE LINES AND DIMENSIONS OF SUCH LOTSOR PARCELS.SHEET 1 OF 1LegendAnnexation No. 68Map Reference Number1WOOLNER AVE1MAP REFERENCE NUMBERASSESSOR'S PARCEL NUMBER1 0028-280-2102 0028-280-3002COL UMBUS DR Packet Page 130 of 762Attachment 2 Page 1 of 1

EXHIBIT B

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX

A Special Tax of City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (“CFD”) shall be levied on all Assessor's Parcels within the CFD and collected each Fiscal Year commencing in Fiscal Year 2012-13 in an amount determined by the City through the application of the rate and method of apportionment of the Special Tax set forth below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS

The terms hereinafter set forth have the following meanings:

“Acre or Acreage” means the land area of an Assessor’s Parcel, expressed in acres, as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable Final Subdivision Map, other final map, other parcel map, other condominium plan, or functionally equivalent map or instrument recorded in the Office of the Country Recorder. The square footage of an Assessor’s Parcel is equal to the Acreage multiplied by 43,560.

“Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California, as amended.

“Administrative Expenses” means the actual or estimated costs incurred by the City as administrator of the CFD to determine, levy and collect the Special Taxes, including salaries and benefits of City employees whose duties are directly related to administration of the CFD and the fees of consultants, legal counsel, the costs of collecting installments of the Special Taxes upon the general tax rolls, preparation of required reports; and any other costs required to administer the CFD as determined by the City.

“Affordable Residential” or “Affordable Unit(s)” means for each Fiscal Year, any Dwelling Unit(s) located on an Assessor’s Parcel of Developed Property that is available at an affordable housing cost, as defined by Health and Safety Code Section 50052.5, or an affordable rent, as defined in Health and Safety Code Section 50053, to lower income households as defined in Health and Safety Code Section 50079.5. Affordable Units will require annual application to the City for verification of their affordable housing status on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied. Any Unit not verified and approved by the City as an Affordable Unit shall be classified as Taxable Property for the Fiscal Year in which the Special Tax is being levied. The City will have the authority to approve and establish policies regarding Affordable Units and their status.

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Exhibit B

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“Annual Escalation Factor” means the annual percentage increase, if any, in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the San Francisco-Oakland-San Jose area as determined by the Bureau of Labor Statistics for the twelve months ending the previous December.

“Assessor's Parcel” means a parcel of land shown on an Assessor's Parcel Map with a parcel number assigned by the Assessor of the County that corresponds to a number shown on the County Assessor’s roll.

“Assessor's Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor's Parcel number.

“Base Year” means Fiscal Year ending June 30, 2013.

“Building Permit” means a permit issued for new construction of a residential or non-residential structure. For purposes of this definition, “Building Permit” shall not include permits issued solely for grading, utility improvements, or other such improvements that are constructed and installed and are not intended for human occupancy.

“Certificate of Occupancy” means a certificate issued by the City that authorizes the actual occupancy of a Dwelling Unit for habitation by one or more residents or the occupancy of a Non- residential structure.

“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes.

“CFD” means City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space and Park Maintenance).

“City” means the City of Fairfield.

“City Clerk” means the City Clerk for the City or his or her designee.

“City Engineer” means the City Engineer for the City or his or her designee.

“Commercial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any non- residential use located in a commercial zoning district as described in Section 25.22 of the Zoning Packet Page 132 of 762Attachment 3 Page 2 of 10

Exhibit B

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Ordinance and all other property considered commercial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Council” means the City Council of the City, acting as the legislative body of the CFD.

“County” means the County of Solano, California.

“Density” means for each Assessor’s Parcel of Taxable Property the number of Dwelling Units per Acre determined pursuant to City’s Zoning Ordinance, or applicable Specific Plan, or a project- specific approval, whichever reflects the most accurate number of Dwelling Units planned for the project.

“Developed Property” means an Assessor’s Parcel within the CFD for which a Certificate of Occupancy was issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied, based on the number of Dwelling Units, the amount of Commercial or Office building floor area, and/or the amount of Industrial lot area included in each Certificate of Occupancy for that Assessor’s Parcel.

“Dwelling Unit” means each separate residential unit that comprises an independent facility capable of conveyance or rental separate from adjacent residential units, in which a person or persons may live, which comprises an independent facility and is not considered to be for non- residential use only.

“Exempt Property” means for each Fiscal Year, an Assessor's Parcel within the CFD not subject to the Special Tax. Exempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Affordable Units, (iv) Assessor’s Parcels with public or utility easements making impractical their utilization for other than the purposes set forth in the easement, (v) Undeveloped Property and (vi) property reasonably designated by the City or CFD Administrator as Exempt Property due to deed restrictions, conservation easement, or similar factors.

“Final Map” means an Assessor’s Parcel Map, a Final Subdivision Map, parcel map, condominium plan, or any other map functionally considered to be an equivalent development map that has been recorded in the Office of the County Recorder.

“Final Subdivision Map” means a subdivision of property creating single family residential buildable lots by recordation of a final subdivision map or parcel map pursuant to the Subdivision Map Act (California Government Code Section 6610 et seq.), or recordation of a condominium plan pursuant to California Civil Code Section 1352, that creates individual lots for which building Packet Page 133 of 762Attachment 3 Page 3 of 10

Exhibit B

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permits may be issued without further subdivision and is recorded prior to April 1 preceding the Fiscal Year in which the Special Tax is being levied.

“Fiscal Year” means the period starting July 1 and ending on the following June 30.

“High Density Residential Housing” means all Assessor’s Parcels of Developed Property for which a building permit has been issued as of April 1st preceding the Fiscal Year in which the Special Tax is being levied for a residential structure consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, townhomes, condominiums, and apartment units intended for multi-family apartment and condominium development of 18 Dwelling Units or greater per Acre.

“Industrial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any allowable use in an industrial zoning district, as described in Section 25.24 of the Zoning Ordinance, which is not an office or financial institution and all other property considered industrial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Land Use Class” means any of the classes listed in Table 1.

“Lot” means an individual legal lot created by a Final Map for which a Building Permit could or has been issued.

“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section ”C” below, that can be levied by the CFD in any Fiscal Year on any Assessor’s Parcel.

“Mixed-Use Property” means an Assessor’s Parcel of Developed Property containing or planned for containing a structure or structures that consists of one or more Dwelling Units, but also has dedicated space for non-residential use.

“Multi-Family Residential” means an Assessor’s Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure or structures consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, town homes, condominiums, and apartment units, intended for development of less than 18 Dwelling Units per Acre, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Non-Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for a non-residential use and which does not contain any Dwelling Units.

Packet Page 134 of 762Attachment 3 Page 4 of 10

Exhibit B

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“Office Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for an office or financial institution in an industrial zoning district, as described in Section 25.4 of the Zoning Ordinance. Office property includes all office and financial institutions, as described in Table 25- 11 of the Zoning Ordinance and all other property considered office as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Open Space” means any lands and interest in lands of a term of not less than five years, including easements, rights-of-way, and other interests, deemed appropriate for the use as public open space in, around, or adjacent to the City of Fairfield.

“Open Space Operation” means the estimated and reasonable costs of operating public open space lands including maintenance of improvements, fire control measures, educational programs and park ranger services. The costs for these activities include but not limited to (i) the costs of contracting for open space operation services, (ii) the salaries and benefits of City staff, including staff, that directly provide open space operation services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Open Space Operation Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Open Space Operation applicable to the CFD for such Fiscal Year.

“Park” means a public park owned by the City of Fairfield, as defined in Section 12B.1 of the Municipal Code of the City of Fairfield.

“Park Maintenance” means the estimated and reasonable costs of providing park maintenance, including but not limited to (i) the costs of contracting for park maintenance services, (ii) the salaries and benefits of City staff, including maintenance staff, that directly provide park maintenance services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Park Maintenance Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Park Maintenance applicable to the CFD for such Fiscal Year.

Packet Page 135 of 762Attachment 3 Page 5 of 10

Exhibit B

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“Property Owner Association Property” means for each Fiscal Year any property within the CFD that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder to a property owner association, including any master or sub-association.

“Proportionately” means for Developed Property, the ratio of the actual Special Tax levied per Unit to the Maximum Special Tax per Unit for Developed Property is equal for all Assessor’s Parcels of Developed Property.

“Public Property” means for each Fiscal Year any property within the CFD that is, or is expected to be, used for rights-of-way, parks, public schools or any other public purpose determined by the CFD Administrator or is owned by or irrevocably offered for dedication to the federal government, the State, the County, the City or any other public agency. Public Property does not include property for which a public agency is a landowner within the meaning of Section 53317(f) of the Act.

“Public Safety Services” means the estimated and reasonable costs of providing police services, fire protection and suppression services, and paramedic services including but not limited to (i) the costs of contracting for police, fire, and paramedic services, (ii) the salaries and benefits of City staff, if the City directly provides police services, fire protection and suppression services, and/or paramedic services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Public Safety Services Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Public Safety Services applicable to the CFD for such Fiscal Year.

“Reserve Fund for Maintenance” means a fund that shall be created and maintained for the CFD for each Fiscal Year to provide necessary cash flow for the first six months of each Fiscal Year, reserve capital to cover monitoring, maintenance and repair cost overruns and delinquencies in the payment of Special Taxes and a reasonable buffer to prevent large variations in annual Special Tax levies.

“Single-Family Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure consisting of one single-family Dwelling Unit, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

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Exhibit B

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“Special Tax” means the Special Tax to be levied in each Fiscal Year on each Assessor's Parcel of Taxable Property to fund the Special Tax Requirement and shall include Special Taxes levied or to be levied under Sections “C” and “D”, below.

“Special Tax Requirement” means that amount required in any Fiscal Year for the CFD to pay for:
(i) the Public Safety Services Requirement; (ii) the Open Space Operation Requirement; (iii) the Park Maintenance Requirement; (iv) reasonable Administrative Expenses; (v) any amounts required to establish or replenish a reserve fund that will not exceed 50% of the Special Tax requirement for that Fiscal Year; (vi) any amounts required to establish or replenish the Reserve Fund for Maintenance to the Reserve Fund for Maintenance Requirement; and (vii) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less any surplus of funds available from the previous Fiscal Year’s Special Tax levy.

“State” means the State of California.

“Taxable Property” means all Assessor's Parcels within the CFD that are not Exempt from the Special Tax pursuant to law or as defined herein.

“Undeveloped Property” means, for each Fiscal Year, an Assessor’s Parcel within the CFD for which a Certificate of Occupancy has not been issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied and is not classified as Property Owner Association Property or Public Property, including an Assessor’s Parcel that is designated as a remainder parcel by any final documents and/or maps available to the CFD Administrator.

“Zoning Ordinance” means the Zoning Ordinance adopted by the City of Fairfield, as found in Chapter 25 of the Fairfield City Code.

B. ASSIGNMENT TO LAND USE CATEGORIES

Each Fiscal Year, commencing with Fiscal Year 2012-13, using the definitions above, each Assessor’s Parcel within the CFD shall be classified as Taxable Property or Exempt Property. In addition, each Fiscal Year, beginning with Fiscal Year 2012-2013, each Assessor’s Parcel of Taxable Property shall be further classified as Developed Property or Undeveloped Property. Developed Property shall be further classified as Single-Family Residential, Multi-Family Residential, High Density Residential, Mixed-Use Property, Commercial Property, Office Property, or Industrial Property.

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Exhibit B

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C. MAXIMUM SPECIAL TAX RATE

1. Developed Property

TABLE 1

Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2012-13 (Base Year)

Land Use Class Description Maximum Special Tax
1 Single-Family Residential $736.77 per Dwelling Unit
2 Multi-Family Residential $503.28 per Dwelling Unit
3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $489.68 per Dwelling Unit
5 Commercial $0.21 per gross square foot of
building floor area
6 Office $0.07 per gross square foot of
building floor area
7 Industrial $0.02 per net square foot of lot area

On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor.

2. Exempt Property

No Special Tax shall be levied on Exempt Property as defined in Section A.

For each Fiscal Year, if the use or ownership of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth in Section A, therefore making such Assessor's Parcel no longer eligible to be classified as Exempt Property, such Assessor's Parcel shall be deemed to be Taxable Property and shall be taxed pursuant to the provisions of Section C.1.

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Exhibit B

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D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX

Commencing with Fiscal Year 2012-13, and for each subsequent Fiscal Year, the CFD Administrator shall calculate the Special Tax Requirement based on the definitions in Section “A” and levy the Special Tax as follows until the amount of the Special Tax levied equals the Special Tax Requirement:

The Special Tax shall be Proportionately levied each Fiscal Year on each Assessor’s Parcel of Developed Property up to 100% of the applicable Maximum Special Tax. The applicable Maximum Special Tax shall be based on the Developed Property’s classification as Single- Family Residential, Multi-Family Residential, Mixed-Use Property, High Density Residential, Commercial, Office or Industrial Property.

E. APPEALS

Any landowner who pays the Special Tax and believes that the amount of the Special Tax levied on their Assessor’s Parcel is in error shall first consult with the CFD Administrator regarding such error. If following such consultation, the CFD Administrator determines that an error has occurred, the CFD Administrator may amend the amount of the Special Tax levied on such Assessor’s Parcel. If following such consultation and action, if any, the landowner believes such error still exists, such person may file a written notice with the City Clerk of the City appealing the amount of the Special Tax levied on such Assessor’s Parcel. Upon the receipt of any such written notice, the City Clerk shall forward a copy of such notice to the City Engineer who shall establish as part of the proceedings and administration of the CFD, a special three-member Review/Appeal Committee. The Review/Appeal Committee may establish such procedures, as it deems necessary to undertake the review of any such appeal. The Review/Appeal Committee shall interpret this Rate and Method of Apportionment and make determinations relative to the annual administration of the Special Tax and any landowner appeals, as herein specified. The decision of the Review/Appeal Committee shall be final and binding as to all persons.

F. MANNER OF COLLECTION

Special Taxes levied pursuant to Section “D” above shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the CFD may directly bill the Special Tax, may collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the CFD or as otherwise determined appropriate by the City Council.

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Exhibit B

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G. TERM OF SPECIAL TAX

Taxable Property in the CFD shall remain subject to the Special Tax in perpetuity or until the City Council takes appropriate actions to terminate the Special Tax pursuant to the Act.

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EXHIBIT C

Maximum Special Tax for Developed Property
Community Facili�es District No. 2012-2
Fiscal Year 2024-2025

On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escala�on Factor as defined in the Rate and Method of Appor�onment.

Land Use Class

Descrip�on

Maximum Special Tax
1 Single-Family Residential $1,070.47 per Dwelling Unit 2 Mul�-Family Residential $731.22 per Dwelling Unit

3 Mixed -Use Property
Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $711.46 per Dwelling Unit

5 Commercial
$0.305 per gross square foot of
building floor area
6 Office
$0.101 per gross square foot of
building floor area
7 Industrial
$0.029 per net square foot of lot
area

Exempt Property

No Special Tax shall be levied on Exempt Property as defined in the Rate and Method of Appor�onment (RMA)

Packet Page 141 of 762Attachment 4 Page 1 of 1

Agenda Item No: 14.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024124 of the City Council of the City of Fairfield Approving the Transfer of Land Located on Business Center Drive More Commonly Known as Assessor Parcel Number 0148540180 from Green Valley Land, LLC to the City of Fairfield and Authorizing the City Manager to Execute a Grant Deed
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Green Valley Land, LLC (Green Valley) wishes to grant to the City of Fairfield land currently owned by Green Valley located on Business Center Drive, more commonly known as Assessor Parcel Number 0148540180 (Property). The proposed resolution authorizes the city manager to execute the grant deed.

DISCUSSION
Green Valley is the owner of the Property located on Business Center Drive. The Property is impacted by wetlands and the majority of it is undevelopable. The Property is located adjacent to a Cityowned parcel that is also impacted by wetlands. Green Valley wishes to grant the Property to the City to continue to be used as wetland mitigation, at no cost to the City.

FINANCIAL IMPACT
There is no financial impact to the City for the transfer of the Property. However, acceptance of the parcel by council will obligate the City to maintain the existing property, which includes vegetation management. Maintenance costs shall be funded by the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, approval can be postponed until the questions are addressed.

Packet Page 142 of 762

Agenda Item No: 14.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024124 of the City Council of the City of Fairfield Approving the Transfer ofLand Located on Business Center Drive More Commonly Known as Assessor ParcelNumber 0148540180 from Green Valley Land, LLC to the City of Fairfield andAuthorizing the City Manager to Execute a Grant DeedRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEGreen Valley Land, LLC (Green Valley) wishes to grant to the City of Fairfield land currently owned byGreen Valley located on Business Center Drive, more commonly known as Assessor Parcel Number0148540180 (Property). The proposed resolution authorizes the city manager to execute the grantdeed. DISCUSSIONGreen Valley is the owner of the Property located on Business Center Drive. The Property is impactedby wetlands and the majority of it is undevelopable. The Property is located adjacent to a Cityownedparcel that is also impacted by wetlands. Green Valley wishes to grant the Property to the City tocontinue to be used as wetland mitigation, at no cost to the City.FINANCIAL IMPACTThere is no financial impact to the City for the transfer of the Property. However, acceptance of theparcel by council will obligate the City to maintain the existing property, which includes vegetationmanagement. Maintenance costs shall be funded by the General Fund.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/A ALTERNATIVE ACTION
If the council has any questions, approval can be postponed until the questions are addressed.

STAFF CONTACT
Jennifer Rice, Real Estate Specialist II
(707) 4287727
[email protected]
COORDINATED WITH
Public Works Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A
REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 5/9/2024 2:12 PM
Packet Page 143 of 762

CITY OF FAIRFIELD

RESOLUTION NO. 2024-124

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE TRANSFER OF

OF LAND LOCATED ON BUSINESS CENTER DRIVE MORE COMMONLY KNOWN AS ASSESSOR PARCEL NUMBER 0148-540-180 FROM GREEN VALLEY LAND, LLC TO THE CITY OF FAIRFIELD

AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT DEED

WHEREAS, Green Valley Land, LLC (Green Valley) owns fee title interest in the property located on Business Center Drive and identified as Solano County Assessor’s Parcel Number (APN) 0148-540-180 (Property); and

WHEREAS, Green Valley wishes to grant the Property to the City of Fairfield; and

WHEREAS, the City wishes to accept the Property from Green Valley.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council finds and determines that the recitals contained herein are true and correct.

Section2. The council hereby approves the grant deed, in the form attached hereto as Exhibit A, and authorizes the city manager to execute the certificate of acceptance and cause it to be recorded.

PASSED AND ADOPTED this 21st day of May 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 144 of 762Attachment 1 Page 1 of 1

RECORDING REQUESTED BY:Green Valley Land LLCAPN: 0148-s40-180When Recorded Mall Document and Tax Statements to:The CIty of Falrfleld, a Municipal Corporation1000 Webster Street, 2nd floorFalrffeld, CA 94533Grant DeedThe undersigned grantor(s) declare(s):ooiumen6ri Traisfer Taris $0.00 - ixrMpt tror transfer tax & recording fees - per section 27383 california Government code(X) computed on full value of property conveyed, ori icomdurcO on full value less of llens and encumbrances remaining at time of sale.( j uninmrporated area: (X) City of FairfieldFOR A VALUABT-E CONSIDERATION, receipt of which ls hereby acknowledged,Green Valley Land LLC, a Delaware limited liability companyhereby GRANT(S) tofhe City of Fairfield, a Municipal Corporationthat property ln Clty of Fairfield, Solano County, State of California, described as:parcel One as shown on that certaln parcel Map filed in the Office of the County Recorder, Solano County, Californla onJunel7,2005 ln Book 46 of Parcel Maps, Page 90,APN:0148-540-Dafe;IGreen ValleycompanyLLQ a Delaware llmited liabilitYMembercrant DeedMAIL TAX SfATEI"IENTS AS DIRECIED ABOVEPage 1 of 2Exhibit APacket Page 145 of 762Attachment 2 Page 1 of 3

A notary public or other officer completing thls certlficate verifies only the identity of the. individual who signed.theaocumdni to which this certificate li attacned, and not the truthfulness, accuracy, or validity of that document'State of (<t i€anln-i<=County of?-4.4, z;r2on<)a=!ib&;*4before me,a Notary Publlc, PersonallYappearedwhoproved to me on the basls ofevidenceto be the person(s) whose name(s)is/are subscribed to the withininstrument and acknowledgedto rne that he/she/theyexecuted the same in his/her/theirauthorized capacltY(ies), andthat by hls/her/their signature(s) on the instrument theperson(s), or the entity upon behalfof which the person(s) acted,executed the lnstrument.i ceftiry under pENALTY oF PERJURY under the laws of the State of callfornla that the foregoing paragraph is true andcorrect.officialName:WENDY L. O'SULLIVANcoMM. #2397510NOTARY PUBLIC . CALIFORNIASONOi&CCOUNTY(seal)Cornm.Marc}l. 17,2026ffiFItrlljmnIGrant Deed Order No' 1713019675Page 2 of 2Packet Page 146 of 762Attachment 2 Page 2 of 3

CERTIFICATE OF ACCENCEThis is to certify that the interest in real property conveyed by that certainGrant Deed datedfrom Green Valley Land, LLC, as grantor, to thecity of Fairfield, a municipal corporation, as grantee, is hereby accepted by theCity of Fairfield pursuant to authority conferred by Resolution No.-adopted onand the grantee consents to recordation thereof byits duly authorized officer.Dated:By:Name:Its: City ManagerPacket Page 147 of 762Attachment 2 Page 3 of 3

Agenda Item No: 15.

AGENDA REPORT
DATE:May 21, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Proposed Updated Recommendations to Ordinance 202004 for the Use of Electric Bikes (Ebikes) at Rockville Hills Regional Park
RECOMMENDED ACTION
Receive report, open discussion, and provide direction to staff.

STATEMENT OF ISSUE
The City Council established the Rockville Citizens Advisory Committee (RCAC) and RCAC Guidelines by Resolution No. 2007319 in November 2007. The RCAC’s purpose is to assist the City in making major decisions that affect the Rockville Hills Regional Park (Park). In early 2023, the council requested RCAC to provide a recommendation regarding the use of electric bikes (ebikes) in the Park.

DISCUSSION
The 633acre Park is located on Rockville Road west of Suisun Valley Road. The Park serves a variety of local and visiting users, including walkers, hikers, runners, bicyclists, and outdoor enthusiasts.

Additionally, the Park serves as an educational oasis, often hosting a variety of students and youth organizations.

Due to the delicate nature of the singletrack trail systems in the Park that created unsafe conditions for fellow trail users, in March of 2020, the council authorized an update to amend Chapter 12B (Parks and Recreation) of the Fairfield Municipal Code to prohibit the riding or operating of ebikes in the Park.

In early 2023, the council requested RCAC to revisit the use of ebikes in the Park based on increased interest and advocacy from some residents and park users. Though RCAC historically meets quarterly, special meetings were held to start discussions towards developing a recommendation.

The following efforts assisted RCAC in formulating their recommendation, though RCAC welcomes discussion with council to fully formulate their final recommendation:

Creating and distributing a park user preference survey, with an emphasis on questions regarding allowing ebike usage.
o Nearly 1,400 responses, which are summarized in the findings in Attachment 2.

Packet Page 148 of 762

Creating and distributing a park user preference survey, with an emphasis on questions regarding allowing ebike usage.
o Nearly 1,400 responses, which are summarized in the findings in Attachment 2.

Interviews with directors from Skyline Wilderness Park (Napa County) and East Bay Regional Park District (Alameda and Contra Costa Counties) to understand expected vs. actual impact. o Both organizations currently allow Class 1 ebikes in their parks.

Listened to community comments during RCAC meetings.

Significant dialog amongst the sevenmember committee.

RCAC Recommendation:

Allow use of Class 1 ebikes contingent on the following three requirements:

1. Increased staffing

2. Volunteerism

3. Increased Park entrance fees
Additionally, RCAC also recommends a sixmonth impact assessment to address the following:

1. Trail Maintenance

2. Safety

3. Parking

4. Progress on volunteerism and staffing
Staff Response to RCAC Recommendations:

Two possible funding sources to support additional resources and staffing requests have been identified:

1. Increase Park user fees.
•Staff did not include an increased park user fee during the current Citywide fee update. The preference was to defer pending discussion with RCAC.

2. Creation of a new/replacement Community Facilities District (CFD) to allow CFD revenues to be used for Park maintenance, including staff.
•This measure would require a vote of registered voters.

FINANCIAL IMPACT
Currently, there are no budgeted recommendations, and therefore, no anticipated financial impacts.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Community engagement was conducted at a variety of touchpoints, including a visitor survey, and presentations from two other entities.

ALTERNATIVE ACTION
Staff is seeking council direction. The council may also choose not to act at this time.

STAFF CONTACT
Gary Sponsler, Landscape Maintenance Manager
(707) 4287416
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Ordinance 202004
Attachment 2: Summarized Survey Results
Packet Page 149 of 762

Agenda Item No: 15.AGENDA REPORTDATE:May 21, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Proposed Updated Recommendations to Ordinance 202004 for the Use of ElectricBikes (Ebikes) at Rockville Hills Regional ParkRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEThe City Council established the Rockville Citizens Advisory Committee (RCAC) and RCAC Guidelinesby Resolution No. 2007319 in November 2007. The RCAC’s purpose is to assist the City in makingmajor decisions that affect the Rockville Hills Regional Park (Park). In early 2023, the council requestedRCAC to provide a recommendation regarding the use of electric bikes (ebikes) in the Park.DISCUSSIONThe 633acre Park is located on Rockville Road west of Suisun Valley Road. The Park serves a varietyof local and visiting users, including walkers, hikers, runners, bicyclists, and outdoor enthusiasts.Additionally, the Park serves as an educational oasis, often hosting a variety of students and youthorganizations. Due to the delicate nature of the singletrack trail systems in the Park that created unsafe conditions forfellow trail users, in March of 2020, the council authorized an update to amend Chapter 12B (Parks andRecreation) of the Fairfield Municipal Code to prohibit the riding or operating of ebikes in the Park.In early 2023, the council requested RCAC to revisit the use of ebikes in the Park based on increasedinterest and advocacy from some residents and park users. Though RCAC historically meets quarterly,special meetings were held to start discussions towards developing a recommendation. The following efforts assisted RCAC in formulating their recommendation, though RCAC welcomesdiscussion with council to fully formulate their final recommendation: Creating and distributing a park user preference survey, with an emphasis on questions regardingallowing ebike usage.o Nearly 1,400 responses, which are summarized in the findings in Attachment 2.Interviews with directors from Skyline Wilderness Park (Napa County) and East Bay RegionalPark District (Alameda and Contra Costa Counties) to understand expected vs. actual impact.o Both organizations currently allow Class 1 ebikes in their parks.Listened to community comments during RCAC meetings. Significant dialog amongst the sevenmember committee.RCAC Recommendation:Allow use of Class 1 ebikes contingent on the following three requirements:1. Increased staffing2. Volunteerism3. Increased Park entrance feesAdditionally, RCAC also recommends a sixmonth impact assessment to address the following:1. Trail Maintenance2. Safety3. Parking4. Progress on volunteerism and staffingStaff Response to RCAC Recommendations:Two possible funding sources to support additional resources and staffing requests have beenidentified:1. Increase Park user fees.•Staff did not include an increased park user fee during the current Citywide fee update. Thepreference was to defer pending discussion with RCAC. 2. Creation of a new/replacement Community Facilities District (CFD) to allow CFD revenues to beused for Park maintenance, including staff.•This measure would require a vote of registered voters.FINANCIAL IMPACTCurrently, there are no budgeted recommendations, and therefore, no anticipated financial impacts.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONCommunity engagement was conducted at a variety of touchpoints, including a visitor survey, andpresentations from two other entities.ALTERNATIVE ACTIONStaff is seeking council direction. The council may also choose not to act at this time.STAFF CONTACTGary Sponsler, Landscape Maintenance Manager(707) 428[email protected] WITHN/AATTACHMENTS:Description Attachment 1: Ordinance 202004
Attachment 2: Summarized Survey Results
Attachment 3: LSA Management Plan
REVIEWERS:

Reviewer Action Date
Kaushal, Paul Approved 5/6/2024 8:22 PM
Ballard, Kelly Approved 5/7/2024 11:51 AM
Ballard, Kelly Approved 5/7/2024 11:51 AM
Packet Page 150 of 762

CITY OF FAIRFIELD
ORDINANCE NO. 2020-04

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AMENDING CERTAIN SECTIONS OF FAIRFIELD CITY CODE, CHAPTER 12B, PARKS AND

RECREATION, TO PROHIBIT ELECTRIC BICYCLES IN ROCKVILLE HILLS

REGIONAL PARK
THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. A new term and definition is hereby added to Section 1213.1 (Definitions) of Chapter 12B of the Fairfield City Code, in proper alphabetical order, to read as follows:

Electric Bicycle — A bicycle equipped with fully operable pedals and an electric motor of less than 750 wafts. The term Electric Bicycle includes Class 1, Class 2, and Class 3 Electric Bicycles, as those terms are defined in California Vehicle Code section 312.5(a)."
SECTION 2. A new section subsection (h) is hereby added to Section 1213.4 (Traffic and parking regulations) of Chapter 12B of the Fairfield City Code, to read as follows:
h) Ride or operate any Electric Bicycle in Rockville Hills Regional Park." SECTION 3. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 4. The City Council finds this Ordinance is not a "project" within the meaning of the California Environmental Quality Act, Public Resources Code §§ 2100 et seq.

CEQA"), and 14 Cal. Code Regs. §§ 1500 et seq. ("CEQA Guidelines). The Ordinance prohibits the operation of electric bicycles within a City park and has no potential for resulting in a direct or reasonably foreseeable' indirect physical change in the environment. Pursuant to CEQA Section 21065 and Section 15378 of the CEQA Guidelines, no environmental review of the Ordinance is required.

SECTION 5. This Ordinance shall be effective 30 days following its adoption by the City Council. A summary of this Ordinance shall, within fifteen (15) days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the City Council members voting for and against it.

Packet Page 151 of 762Attachment 1 Page 1 of 2

ORD. NO. 2020-04

Page 2 ends

Fairfield City CouncilMay 21, 2024

Fairfield City Council
May 21, 2024