Agenda, first session — Fairfield City Council, June 4, 2024

For individuals with hearing or speaking limitations, dial 711 or (800) 7352922 (English). For Spanish, Tagalog or other language, please dial (800) 8553000 and provide the communication assistant with the following City telephone number: (707) 3994010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoom at https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400 CALL TO ORDER 6:00 PM
ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Scott Tonnesen
Councilmember Rick Vaccaro
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
INVOCATION Pastor Christian Bravo, Liberty Church
PLEDGE OF ALLEGIANCE
COUNCIL REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
CITY CLERK REPORT

PRESENTATIONS

1.Proclamation Declaring Pride Month Presented by Councilmember Vaccaro to Solano Pride Center
Contact:Karen Rees, (707) 428 7767
a
PUBLIC COMMENTS
PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

2.Resolution 2024125 of the City Council of the City of Fairfield Reappropriating $3.1 million in American Rescue Plan Act of 2021 (ARPA) Funds to Respond to the COVID19 Emergency, Addressing its Economic Effects and Updating the Fiscal Year 20232024 Budget Recommended Action
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Funding Source
$3,100,000; ARPA Funds
Contact:Ashley Doyle, (707) 4287596
a

3.Resolution 2024126 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and Abode Services for Unsheltered Homeless Street Outreach Services
Recommended Action
Adopt resolution.

Funding Source
$277,000; General Fund
Contact:Samantha Burrows, (707) 4287749
a

4.Resolution 2024127 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Canon Station Planning Area 4 Neighborhood 8 Subdivision as Complete
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Roger Dunham, (707) 4287478
a

5.Resolution 2024128 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Villages at Fairfield, Village II – Lot 4 Subdivision as Complete Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Roger Dunham, (707) 4287478
a

6.Resolution 2024129 of the City Council of the City of Fairfield Accepting the Horizon Circle and Storm Drain Basin Improvements as Complete
Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Roger Dunham, (707) 4287478
a

7.Resolution 2024130 of the City Council of the City of Fairfield Incorporating a Project List Funded by Senate Bill 1: The Road Repair and Accountability Act for Fiscal Year 20242025 Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:David Vong, (707) 4287784
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CITY OF FAIRFIELDFAIRFIELD CITY COUNCILREGULAR CONCURRENT MEETINGTUESDAY, JUNE 4, 2024; 6:00 PMHARRY T. PRICE MEMORIAL COUNCIL CHAMBER, 1000WEBSTER STREET, FAIRFIELD, CA 94533 OR VIA ZOOMAGENDANotice to PublicThe City of Fairfield is committed to providing meeting facilities that areaccessible to persons with disabilities and/or have language barriers. To requestmeeting materials in alternative formats, or to request a sign languageinterpreter, realtime captioning, or other accommodation, please contact theCity Clerk's Office, at least 72 hours in advance of the meeting at (707) 4287400.For individuals with hearing or speaking limitations, dial 711 or (800) 7352922(English). For Spanish, Tagalog or other language, please dial (800) 8553000and provide the communication assistant with the following City telephonenumber: (707) 3994010.DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:Pursuant to Government Code 84308, City Council Members are disqualified and notable to participate in any agenda item involving contracts (other than competitivelybid, labor, or personal employment contracts), franchises, discretionary land usepermits and other entitlements if the City Council Member received more than $250 incampaign contributions from the applicant or contractor, an agent of the applicant orcontractor, or any financially interested participant who actively supports or opposesthe City's decision on the agenda item in the 12 months prior to the date the item is onthe agenda. Members of the City Council who have received, and applicants,contractors or their agents who have made, campaign contributions totaling more than$250 to a City Council Member in the 12 months prior to the date the item is on theagenda are required to disclose that fact for the official record of the subjectproceedings. Disclosures must include the amount of the campaign contribution andidentify the recipient City Council Member and may be made either in writing to theCity Clerk before the agenda item or by verbal disclosure during consideration.Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, andwebstreamed live at www.youtube.com/user/FFCATV/live . The public may join the meeting via Zoomat https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or viaphone (408) 6380968, Webinar ID: 890 6021 3840, Passcode: 7074287400CALL TO ORDER 6:00 PMROLL CALLCouncilmember Doug CarrCouncilmember Doriss PanduroCouncilmemberScott TonnesenCouncilmember Rick VaccaroCouncilmember K. Patrice Williams Vice Mayor Pam BertaniMayor Catherine "Cat" MoyINVOCATION Pastor Christian Bravo, Liberty ChurchPLEDGE OF ALLEGIANCECOUNCIL REPORTSCITY MANAGER REPORTCITY ATTORNEY REPORTCITY CLERK REPORTPRESENTATIONS1.Proclamation Declaring Pride Month Presented by Councilmember Vaccaro to Solano PrideCenterContact:Karen Rees, (707) 428 7767aPUBLIC COMMENTS PUBLIC COMMENTSPersons wishing to address the City Council on subjects not on the agenda but within the jurisdictionof the council may do so at this time. The council cannot discuss or take action on matters not on theagenda for this meeting, but councilmembers may briefly respond to statements made or questionsraised by the public, ask for clarification from staff, refer the matter to staff, request staff to report backto the council at a subsequent meeting, or place the matter on a future agenda. To speak on anagenda item please use the “raise your hand” feature or press *9 on your phone. Speakers arelimited to three minutes per item.CONSENT CALENDARAll matters listed on the Consent Calendar are to be approved with one motion unless a member ofthe City Council or the public requests that separate action be taken on a specific item.2.Resolution 2024125 of the City Council of the City of Fairfield Reappropriating $3.1 million inAmerican Rescue Plan Act of 2021 (ARPA) Funds to Respond to the COVID19 Emergency,Addressing its Economic Effects and Updating the Fiscal Year 20232024 BudgetRecommended ActionAdopt resolution.Funding Source$3,100,000; ARPA FundsContact:Ashley Doyle, (707) 4287596a3.Resolution 2024126 of the City Council of the City of Fairfield Authorizing the City Manager toExecute a Memorandum of Understanding Between the City of Fairfield and Abode Services forUnsheltered Homeless Street Outreach ServicesRecommended ActionAdopt resolution.Funding Source$277,000; General FundContact:Samantha Burrows, (707) 4287749a4.Resolution 2024127 of the City Council of the City of Fairfield Accepting the SubdivisionImprovements for the Canon Station Planning Area 4 Neighborhood 8 Subdivision asCompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:Roger Dunham, (707) 4287478a5.Resolution 2024128 of the City Council of the City of Fairfield Accepting the SubdivisionImprovements for the Villages at Fairfield, Village II – Lot 4 Subdivision as CompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:Roger Dunham, (707) 4287478a6.Resolution 2024129 of the City Council of the City of Fairfield Accepting the Horizon Circle andStorm Drain Basin Improvements as CompleteRecommended ActionAdopt resolution.Funding SourceN/AContact:Roger Dunham, (707) 4287478a7.Resolution 2024130 of the City Council of the City of Fairfield Incorporating a Project ListFunded by Senate Bill 1: The Road Repair and Accountability Act for Fiscal Year 20242025Recommended ActionAdopt resolution.Funding Source N/A
Contact:David Vong, (707) 4287784
a

8.Resolution 2024131 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Green Valley III Apartments) to Community Facilities District No. 20122 and Authorizing the Levy of Special Taxes Therein for Annexation No. 69 Recommended Action
Adopt resolution.

Funding Source
N/A
Contact:Valerie Standfill, (707) 4287055
a
ACTION ITEM

9.City Council Direction to Director of Community Development or the Planning Commission for Special Review of Restated and Amended Development Agreement No. 20141 with ALBERT D. SEENO CONSTRUCTION CO, a California limited partnership, SEECON FINANCIAL AND CONSTRUCTION CO., INC., a California corporation, and WEST COAST HOME BUILDERS, INC., a California corporation
Recommended Action
Provide direction to Director of Community Development or the Planning Commission for special review of the agreement.

Funding Source
N/A
Contact:David Lim, (415) 4218484
NEW BUSINESS

10.Parks, Recreation, Open Space Master Plan Update and Council Input Recommended Action
Receive report, open discussion, and provide direction to staff.

Funding Source
N/A
Contact:Kristina Kaunzinger, (707) 4287470
a

11.Staff Update on the Power Purchase Agreement with Onyx Development Group LLC. for the Provision and Operation of a Solar Field at the Waterman Water Treatment Plant Recommended Action
Receive report and close the public hearing.

Funding Source
N/A
Contact:Michael J. Hether, (707) 4287493
a
CONVENE JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

ROLL CALL
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ROLL CALL
Commissioner Doug Carr
Commissioner Doriss Panduro
Commissioner Scott Tonnesen
Commissioner Rick Vaccaro
Commissioner K. Patrice Williams
Vice Chair Pam Bertani
Chair Catherine "Cat" Moy
JOINT NEW BUSINESS OF THE CITY COUNCIL AND HOUSING AUTHORITY

12.Resolution 2024132 of the City Council of the City of Fairfield Authorizing an Update to the Fiscal Year 20242025 Budget and Updating the 5Year Capital Improvement Plan to Remove the West Texas Relief Sewer Project and Include the Markeley Lane Extension, Fairfield Soccer Complex Feasibility Study, Downtown Streetscape Phase 2 – Intersection Corners, and North Texas Street Improvement Projects
Recommended Action
Adopt resolution.

Funding Source
$3.1 million; Intragovernmental Services Fund
Jason Riley, (707) 4287481
a
JOINT PUBLIC HEARING OF THE CITY COUNCIL AND HOUSING AUTHORITY

13.Joint Public Hearing of the City Council of the City of Fairfield and Housing Authority Adopting Resolutions 2024133 through 2024137, Housing Authority Resolution 202403 Approving the MidCycle Update to Fiscal Year 20232024 and 20242025 Budget and Financial Plan ADJOURN TO TUESDAY, JUNE 18, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Delaney Dombrowski, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Thursday, May 30, 2024.

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Agenda Item No: 2.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024125 of the City Council of the City of Fairfield Reappropriating $3.1 million in American Rescue Plan Act of 2021 (ARPA) Funds to Respond to the COVID 19 Emergency, Addressing its Economic Effects and Updating the Fiscal Year 2023 2024 Budget
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
At the August 21, 2021 City Council Meeting, council adopted Resolution 2021195 appropriating ARPA funds to various capital improvement projects and initiatives. One such capital improvement project was the West Texas Street Sewer Relief Project which was allocated $3.1 million in ARPA funds. Since that time, staff worked with FairfieldSuisun Sewer District to further evaluate the project and determined that the sewer relief project is no longer necessary.

Adoption of the proposed resolution reappropriates $3.1 million in ARPA funds from the West Texas Sewer Relief Project to other priority capital projects as directed.

DISCUSSION
The COVID19 pandemic had an enormous impact on the local, state, and national economy. As a result, the President signed ARPA into law which provides $65 billion in relief for cities. Of this amount, Fairfield received $19.8 million. At the August 21, 2021 council meeting, council adopted Resolution 2021195 appropriating ARPA funds to various capital projects which included a $3.1 million appropriation for the West Texas Sewer Relief Project. Following additional evaluation and modeling, staff and the FairfieldSuisun Sewer District determined that the relief sewer project is no longer necessary. This determination frees up the $3.1 million ARPA funding to be reclassified as revenue loss and recognized into the General Fund.

FINANCIAL IMPACT
The proposed resolution reappropriates $3.1 million in ARPA funds from the West Texas Sewer Relief Project to be recognized as revenue loss in the General Fund.

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Agenda Item No: 2.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024125 of the City Council of the City of Fairfield Reappropriating $3.1million in American Rescue Plan Act of 2021 (ARPA) Funds to Respond to the COVID19 Emergency, Addressing its Economic Effects and Updating the Fiscal Year 20232024 BudgetRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEAt the August 21, 2021 City Council Meeting, council adopted Resolution 2021195 appropriatingARPA funds to various capital improvement projects and initiatives. One such capital improvementproject was the West Texas Street Sewer Relief Project which was allocated $3.1 million in ARPAfunds. Since that time, staff worked with FairfieldSuisun Sewer District to further evaluate the projectand determined that the sewer relief project is no longer necessary.Adoption of the proposed resolution reappropriates $3.1 million in ARPA funds from the West TexasSewer Relief Project to other priority capital projects as directed.DISCUSSIONThe COVID19 pandemic had an enormous impact on the local, state, and national economy. As aresult, the President signed ARPA into law which provides $65 billion in relief for cities. Of this amount,Fairfield received $19.8 million. At the August 21, 2021 council meeting, council adopted Resolution2021195 appropriating ARPA funds to various capital projects which included a $3.1 millionappropriation for the West Texas Sewer Relief Project. Following additional evaluation and modeling,staff and the FairfieldSuisun Sewer District determined that the relief sewer project is no longernecessary. This determination frees up the $3.1 million ARPA funding to be reclassified as revenue lossand recognized into the General Fund.FINANCIAL IMPACT The proposed resolution reappropriates $3.1 million in ARPA funds from the West Texas Sewer Relief Project to be recognized as revenue loss in the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to reject or modify the reappropriation of ARPA funding. However, these actions are not recommended as it may delay meeting the ARPA funding obligation deadlines and requirements, and could result in the loss of ARPA funds.

STAFF CONTACT
Ashley Doyle, Budget Officer
(707) 4287596
[email protected]
COORDINATED WITH
Public Works Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Doyle, Ashley Approved 5/20/2024 10:05 PM
Furtado, John Approved 5/21/2024 11:31 AM
Furtado, John Approved 5/21/2024 11:33 AM
Ballard, Kelly Approved 5/21/2024 11:39 AM
Ballard, Kelly Approved 5/21/2024 11:39 AM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-125

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD REAPPROPRIATING $3.1 MILLION IN AMERICAN RESCUE PLAN ACT OF 2021 (ARPA) FUNDS TO RESPOND TO THE COVID-19 EMERGENCY, ADDRESSING ITS ECONOMIC EFFECTS AND UPDATING THE FISCAL YEAR 2023-2024 BUDGET

WHEREAS, the COVID-19 pandemic had an enormous impact on the City of Fairfield’s local economy, as well as the state and national economy; and

WHEREAS, the President signed into law the American Rescue Plan Act of 2021 (ARPA) which provides $65 billion in relief for cities; and

WHEREAS, the City of Fairfield has been allocated $19.8 million in ARPA funds to mitigate the fiscal impact of the COVID-19 pandemic; and

WHEREAS, at the August 21, 2021 City Council meeting, the council appropriated $3.1 million for the construction of the West Texas Street Relief Sewer Project (Project); and

WHEREAS, the City of Fairfield and Fairfield-Suisun Sewer District further evaluated the sewer system in the West Texas Street area and determined the Project is no longer necessary; and

WHEREAS, cancellation of the Project frees up $3.1 million of ARPA funds that can be recategorized as revenue loss and support the General Fund; and

WHEREAS, the revised appropriation constitutes an update to the Fiscal Year 2023-2024 Budget approved pursuant to Resolution No. 2023-149.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. ARPA funding in the amount of $3,100,000 is appropriated to the General Fund.

Section 2. The council hereby approves a budget amendment transferring $3.1 million from ARPA Fund (Fund 150) to the General Fund (Fund 101).

Packet Page 8 of 113Attachment 1 Page 1 of 2

RES. NO. 2024-125

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PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 9 of 113Attachment 1 Page 2 of 2

Agenda Item No: 3.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024126 of the City Council of the City of Fairfield Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and Abode Services for Unsheltered Homeless Street Outreach Services RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Adopting the proposed resolution approves the Memorandum of Understanding (MOU) with Abode Services to support the City's Homeless Strategy and the City Council’s goals and priorities by developing a Unsheltered Homeless Street Outreach Team (Outreach Team).

DISCUSSION
According to the Solano County 2022 Point in Time count, there are 1,179 unhoused individuals in the county. Approximately 300 of those individuals are in the City of Fairfield. On December 1, 2023, Solano County entered into a contract with Abode Services to provide street outreach services to those with severe and chronic behavioral health conditions who are experiencing unsheltered homelessness.

The City desires to partner with a local organization to provide outreach for all individuals experiencing unsheltered homelessness within the City in order to permanently reduce homelessness. The Outreach Team will play an important, ontheground role in connecting vulnerable individuals experiencing homelessness to vital community resources and services. The Outreach Team will consist of two full time employees, an outreach worker, and a housing navigator, focused on assisting unsheltered homeless individuals in the City of Fairfield. They will connect unsheltered individuals to support services, identify various housing solutions, and assist individuals with this transition.

FINANCIAL IMPACT
This MOU will be funded by the General Fund, Homeless Services Division, for a total nottoexceed amount of $277,000.00 ($27,000 in fiscal year 20232024, $250,000 in fiscal year 20242025).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
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Agenda Item No: 3.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024126 of the City Council of the City of Fairfield Authorizing the CityManager to Execute a Memorandum of Understanding Between the City of Fairfieldand Abode Services for Unsheltered Homeless Street Outreach ServicesRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEAdopting the proposed resolution approves the Memorandum of Understanding (MOU) with AbodeServices to support the City's Homeless Strategy and the City Council’s goals and priorities bydeveloping a Unsheltered Homeless Street Outreach Team (Outreach Team).DISCUSSIONAccording to the Solano County 2022 Point in Time count, there are 1,179 unhoused individuals in thecounty. Approximately 300 of those individuals are in the City of Fairfield. On December 1, 2023,Solano County entered into a contract with Abode Services to provide street outreach services to thosewith severe and chronic behavioral health conditions who are experiencing unsheltered homelessness.The City desires to partner with a local organization to provide outreach for all individuals experiencingunsheltered homelessness within the City in order to permanently reduce homelessness. The OutreachTeam will play an important, ontheground role in connecting vulnerable individuals experiencinghomelessness to vital community resources and services. The Outreach Team will consist of two fulltime employees, an outreach worker, and a housing navigator, focused on assisting unshelteredhomeless individuals in the City of Fairfield. They will connect unsheltered individuals to supportservices, identify various housing solutions, and assist individuals with this transition.FINANCIAL IMPACTThis MOU will be funded by the General Fund, Homeless Services Division, for a total nottoexceedamount of $277,000.00 ($27,000 in fiscal year 20232024, $250,000 in fiscal year 20242025).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to adopt the resolution. However, this is not recommended, as the resolution aligns with the City’s efforts to reduce the impacts of homelessness and council's strategic goals for 2023 through 2025.

STAFF CONTACT
Samantha Burrows, Homeless Services Manager
(707) 4287749
[email protected]
COORDINATED WITH
City Attorney's Office, Police Department, Public Works Department ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Agreement
REVIEWERS:

Reviewer Action Date
Samantha, Samantha Approved 5/7/2024 4:46 PM
Ballard, Kelly Approved 5/7/2024 4:51 PM
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CITY OF FAIRFIELD

RESOLUTION NO. 2024-126

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING THE CITY

MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF

FAIRFIELD AND ABODE SERVICES FOR UNSHELTERED HOMELESS STREET OUTREACH SERVICES

WHEREAS, since 2017, the Fairfield City Council has adopted, implemented, and followed comprehensive policies and procedures in line with the City’s formal Homeless Strategy to permanently reduce homelessness; and

WHEREAS, permanently reducing the impacts of homelessness continues to be a top priority for the council. Development of a street outreach team has been identified by council as a part of the City Council Strategic Goals for fiscal years 2023 through 2025; and

WHEREAS, according to the 2022 Solano County Homeless Point-In-Time Count, at any point in time, 1,179 individuals within Solano County are experiencing homelessness. This population includes veterans, women, children, individuals with disabilities, senior citizens, and other vulnerable groups; and

WHEREAS, like many other cities in California, the City of Fairfield has seen a rapid and troubling growth in chronic and newly homeless over the past several years. Homelessness has been difficult to address given the high cost of housing and property in the area, and the shortage of emergency, transitional, and affordable housing available in the county to serve this population; and

WHEREAS, on December 1, 2023, Solano County entered into a contract with Abode Services to provide street outreach services to those with severe and chronic behavioral health conditions who are experiencing unsheltered homelessness; and

WHEREAS, the City desires to partner with a local organization to provide outreach for all individuals experiencing unsheltered homelessness within the City in order to permanently reduce homelessness; and

WHEREAS, Abode Services can provide such outreach and other supportive resources.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The above recitals are true and correct and are a substantive part of this resolution.

Section 2. The city manager or his designee is hereby authorized to negotiate and execute a Memorandum of Understanding (MOU) with Abode Services to implement street outreach services, and to do all things necessary or proper to implement the MOU. The MOU shall have a Packet Page 12 of 113Attachment 1 Page 1 of 2

RES. NO. 2024-126

Page 2 ends

not-to-exceed amount of $277,000 and be substantially in the form of the MOU attached , with such changes as may be approved by the city attorney.

Section 3. The city manager or his designee is hereby authorized and directed to do all things necessary and proper to effectuate the purpose of this resolution.

Section 4. The city manager is authorized to approve amendments to the contract amount that are within the city manager’s signing authority.

Section 5. The council hereby approves general fund expenditures for this project of $27,000 and $250,000 for Fiscal Year 2023-2024 and Fiscal Year 2024-2025, respectively.

Section 6. This resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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MEMORANDUM OF UNDERSTANDING

THIS MEMORANDUM OF UNDERSTANDING ("MOU") is entered into as of this _____ day of _________, 2024, ("Effective Date") between ABODE SERVICES, a California nonprofit public business corporation (“PROVIDER”), and the CITY OF FAIRFIELD, a California municipality (“CITY”). Unless specifically identified, each may be referred to individually as "Party" or collectively as "Parties", as the context may require.

NOW, THEREFORE, the Parties agree as follows:

Part I
Roles and Responsibilities

A. CITY's Role and Responsibilities.

1. CITY, through the City Manager or Designee, shall designate in writing a primary point of contact for all matters related to the performance of this Agreement (“City Liaison”).

2. CITY’S role is to provide administrative oversight and monitoring of the contracted Homeless Street Outreach Services (Program).

3. CITY shall approve operational procedures, eligibility screening requirements, and other guidelines. Future changes require the same approval.

4. CITY shall provide referrals for unhoused individuals (“participants”) and targeted locations to the PROVIDER as needed in response to reported community concerns.

5. CITY shall coordinate with PROVIDER referrals (as funding and program availability allows) to emergency shelter/interim housing placements, Homeward Bound program, and short- term motel assistance.

B. PROVIDER's Role and Responsibilities.

1. PROVIDER shall designate in writing a primary point of contact for all matters related to the performance of this Agreement (“Provider Liaison”).

2. PROVIDER hereby agrees to use the funds for eligible activities as approved by the CITY and in accordance with all Program requirements, guidelines, State and Federal laws and regulation, and any other rules, as well as in a manner consistent and in compliance with this funding source.

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MOU FOR UNSHELTERED OUTREACH SERVICES
2 3. PROVIDER shall agree to meet with City Fairfield Homeless Services Division on a weekly basis, or as otherwise provided by CITY, to provide progress of on the ground efforts, services rendered, ensure targeted areas appropriately identified and coordinate to identify new service areas.

4. PROVIDER shall provide monthly outreach reports, annual summary of progress, invoices and other reports requested by the City of Fairfield Homeless Services Division.

5. PROVIDER shall utilize the Homeless Management Information System (HMIS) to ensure accurate data is collected for reporting and referrals.

6. PROVIDER shall coordinate and assist with the in-the-field coordinated entry system’s assessments and maintaining contact documentation for accurate records.

7. PROVIDER shall provide at least one recorded contact every 90 days to retain active status in Solano County’s coordinated entry system.

8. PROVIDER shall participate in regional monthly case conferencing /provider support meetings and participate in community events targeted at unhoused residents including, HOPE Community Outreach Event, City of Fairfield Homeless Roundtable, and Point-in- Time Count.

9. PROVIDER shall staff Homeless Street Outreach Services with a minimum of two full-time employees, contracted staff, an outreach worker, and a housing navigator, to execute daily street outreach within the City of Fairfield with expertise in serving unhoused individuals.

10. PROVIDER shall execute an on-the-ground coverage schedule to visit encampments and targeting unsheltered individuals who are not already supported with outreach and/or case management/housing navigation services through other sources such as behavioral health and veteran’s outreach services.

11. PROVIDER shall schedule targeted visits to encampments to distribute resources and supplies as available.

12. PROVIDER shall provide services to individuals experiencing houselessness who are found at homeless encampments, streets, parks, libraries, bus stations, public buildings and other locations where unhoused individuals spend time within the City of Fairfield. This includes services listed in Exhibit A.

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MOU FOR UNSHELTERED OUTREACH SERVICES
3 13. PROVIDER shall make available reporting data for the length of this Agreement, including all program related expenses set forth in Exhibit A for the prior month with the proper back-up documentation (i.e., invoices with receipts, timesheets, general ledger, or payroll register or payroll stubs, occupancy data etc.). Any expense not authorized by this Agreement as set forth in Exhibit A and/or submitted without proper back-up documentation will be disallowed and must be reimbursed to the CITY.

14. PROVIDER shall immediately terminate services to any Participant remaining after the term of this Agreement expires unless transferred to another funded program.

15. PROVIDER shall make available as requested by CITY data for the Participants as set forth in Exhibit A hereto (“Participant Data”). PROVIDER shall provide CITY with the Participant Data within five (5) business days following a request by CITY to PROVIDER for such Participant Data.

16. PROVIDER, at its own expense, shall procure and maintain for the duration of this Agreement policies of insurance, the requirements for which are set forth in Exhibit B.

C. Mutual Roles and Responsibilities

1. It is the intent of the Parties to be collaborative in all matters to ensure the health and safety of the residents of the City of Fairfield.

2. The Parties shall comply with the Health Insurance Portability and Accountability Act (HIPAA) and all applicable state laws, regulations, and policies relating to client rights and confidentiality.

3. The parties shall make best efforts to ensure that potential Participants are Fairfield residents and meet Fairfield’s homeless housing needs.

4. The PROVIDER agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, equal opportunity, and all other matters applicable to the grant, the PROVIDER, its Subrecipients, and any other grant activity.

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MOU FOR UNSHELTERED OUTREACH SERVICES
4 Part II
General Terms and Conditions

A. Term of Agreement.

The term of this Agreement shall begin on the Effective Date and shall remain in effect until June 30, 2025, unless earlier terminated in writing by the Parties.

B. Payment.

In consideration for the costs incurred for the services to be provided under this Agreement, CITY shall pay to PROVIDER $27,000.00 in performance fiscal year one, 2023-2024 and $250,000.00 in performance year two, 2024-2025, on a reimbursement basis every thirty (30) days thereafter until the expiration or termination of this Agreement. The payments made by CITY to PROVIDER under this Agreement shall collectively be referred to as the "City Funds." The total amount of the City Funds shall not exceed $277,000.00. The monthly allowable line-item cost for "Operating Costs" as referred to in Program Budget as attached in Exhibit "A", for Homeless Street Outreach Services shall be $6,568.00 in performance year one and $46,662.00 in performance year two.

City Funds must be spent in accordance with this Agreement. Any City Funds remaining that are not expended or legally obligated for the services required to be provided by PROVIDER upon expiration or termination of this Agreement shall be returned to CITY within thirty (30) days.

PROVIDER shall maintain invoices with receipts, or other documentation (i.e., invoices with receipts, timesheets, general ledger, or payroll register or pay stubs, occupancy data etc.) supporting expenditures made pursuant to this Agreement and shall submit such documentation to CITY within thirty (30) days following receipt of initial payment of City Funds and by the 15th of every month thereafter. Any tangible property purchased with City Funds during the du ration of this Agreement is considered the property of the CITY.

C. Indemnification.

Each Party shall indemnify, defend, protect, hold harmless, and release the other Party and its elected bodies, officers, agents, and employees, from and against any and all claims, losses, proceedings, damages, causes of action, liability, costs, or expense (including attorneys' fees and witness costs) arising from or in connection with, or caused by any negligent act or omission or willful misconduct of such indemnifying Party. This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party under workers' compensation acts, disability benefit acts, or other employee benefit acts.

D. No Waiver
The waiver by any Party of any breach or violation of any requirement of this Agreement shall not be deemed to be a waiver of any such breach in the future, or of the breach of any other requirement of this Agreement.

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MOU FOR UNSHELTERED OUTREACH SERVICES
5 E. Notices.

All notices required or authorized by this Agreement shall be in writing and shall be delivered in person or by deposit in the United States mail, by certified mail, postage prepaid, return receipt requested. Any mailed notice, demand, request, consent, approval, or communication that a Party desires to give to the other Parties shall be addressed to the other Parties at the addresses set forth below. A Party may change its address by notifying the other Parties of the change of address. Any notice sent by mail in the manner prescribed by this paragraph shall be deemed to have been received on the date noted on the return receipt or five days following the date of deposit, whichever is earlier.

PROVIDER
Vivian Wan, Chief Executive Officer Abode
Services
40849 Fremont Boulevard
Fremont, Ca 94538

CITY OF FAIRFIELD
David Gassaway, City Manager City of
Fairfield
1000 Webster Street
Fairfield, CA 94533-4836

F. Amendment/Modification.

This Agreement may be modified or amended only in writing and with the prior written consent of the Parties.

G. Termination.

1. Termination for Convenience: Either Party may terminate this Agreement for any reason by notifying the other party in writing thirty (30} days prior to the effective date of termination.

2. Termination for Cause: If PROVIDER fails to perform any of the responsibilities under this Agreement or if PROVIDER fails to comply with any other provisions of this Agreement, the CITY may terminate this Agreement for cause. Termination shall be effected by serving written notice of termination on the PROVIDER setting forth the manner by which PROVIDER is in default.

If it is later determined by the CITY that the PROVIDER had an excusable reason for not performing, such as an epidemic, fire, or other events which are not the fault of or are beyond the control of the PROVIDER, the CITY, after setting up a new delivery of performance schedule, may allow the PROVIDER to continue work, or treat the termination as a termination for convenience.

3. Opportunity to Cure: The CITY in its sole discretion may, in the case of a termination for breach or default, allow the PROVIDER five (5} days in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions.

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6 If PROVIDER fails to remedy to CITY's satisfaction and within five (5) days of receipt of the written notice of termination, CITY shall have the right to terminate the Agreement without any further obligation to PROVIDER.

4. Waiver of Remedies: In the event that CITY elects to waive its remedies for any breach by PROVIDER of any covenant, term or condition of this Agreement, such waiver by CITY shall not limit CITY's remedies for any succeeding breach of that or of any other term, covenant, or condition of this Agreement.

H. Severability.

If any provision or portion of this Agreement is found by any court of competent jurisdiction to be unenforceable or invalid for any reason, such provision shall be severable and shall not in any way impair the enforceability of any other provision of this Agreement.

I. Compliance with all Laws. Venue.

The Parties shall observe and comply with all applicable federal, state, and local laws, ordinances, and codes. Venue for any legal dispute shall be the Solano County Superior Court or the United States Eastern District of California.

J. Non-Discrimination Clause.

1. During the performance of this Agreement, the Parties and their subcontractors shall not deny any benefits or privileges to any person on the basis of race, religion, color, ethnic group identification, national origin, ancestry, physical handicap, mental disability, medical condition, marital status, age, sex or sexual orientation, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religion, color, ethnic group identification, national origin, ancestry, physical handicap, mental disability, medical condition, marital status, age, sex or sexual orientation. Each Party shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

2. The Parties shall comply with the provisions of the Fair Employment and Housing Act (Government Code section 12900, et seq.), regulations promulgated pursuant to it (Title 2, California Code of Regulations, section 7285.0, et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (sections 11135-11139.5) and any state or local regulations adopted to implement any of the foregoing, as such statutes and regulations may be amended from time to time.

K. Access Records and Retention
All Parties, acting through their duly authorized representative, as well as any federal or state granter agency providing all or part of the funding associated papers, this Agreement, the papers, Controller, the Comptroller General of the United States, and the duly authorized representatives of any of Parties, shall have access to any books, documents, papers and records of any Party Packet Page 19 of 113Attachment 2 Page 6 of 14

MOU FOR UNSHELTERED OUTREACH SERVICES
7 which are directly pertinent to the subject matter of this Agreement for the purpose of making audit, examination, excerpts and transcriptions. Except where longer retention is required by any federal or state law, the Parties shall maintain all required records for three years after final payment for any work associated with this Agreement, or after all pending matters are closed, whichever is later.

L. Assignment.

Except as otherwise permitted by this Agreement, no assignment of rights and obligations hereunder shall be valid without prior written consent of the non-assigning Party.

M. Entirety of Agreement.

This Agreement constitutes the entire Agreement between the Parties relating to the subject matter of this Agreement and supersedes all previous agreements, promises, representations, understandings, and negotiations, whether written or oral, among the Parties with respect to the subject matter of this Agreement.

IN WITNESS WHEREOF, this Agreement was executed by the Parties as of the date first above written.

ABODE SERVICES, a California
nonprofit public benefit corporation

Signature: __________________________
Vivian Wan
Chief Executive Officer
Date: __________________

CITY OF FAIRFIELD, a municipal corporation

Signature: __________________________
David Gassaway
City Manager
Date: __________________

APPROVED AS TO FORM
By: __________________________
City Attorney

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MOU FOR UNSHELTERED OUTREACH SERVICES
8 EXHIBIT A

SCOPE OF WORK AND BUDGET

SCOPE OF WORK
A. Activities
PROVIDER will be responsible for administering the services in this Agreement in a manner satisfactory to CITY and consistent with any standards required as a condition of providing the funds for the Program. Services to be provided include:

1. PROVIDER shall provide street outreach activities using best practices including Housing First Harm Reduction, Motivational Interviewing and Trauma Informed Care to build trust and rapport with the unhoused community within the City of Fairfield if there is no threat to the safety of PROVIDER staff.

2. PROVIDER shall assist with responding to homelessness community impact concerns and accept potential referrals by phone or email from CITY and other outreach and homeless service providers in the area including health care providers for the Homeless.

a. OUTREACH
i. Approaching and engaging unhoused individuals.
ii. Developing a relationship of trust with unhoused individuals. iii. Offering alternative living situations.
iv. Informing unhoused individuals of resources, such as housing, substance use treatment, mental health, and other related services. v. Proving ongoing emotional support and follow-up.
vi. Addressing immediate survival needs.
vii. Advocate for and assist with acquiring and retaining vital documents required for securing permanent and interim housing.
viii. Assist with bringing awareness to unhoused community regarding community supports events and services (examples HOPE Community Outreach Event or activation of inclement weather shelter). ix. Provide harm reductive education and interventions such as Naloxone training.
x. Assist with completing documentation and participant agreements for program referrals such as emergency shelter/interim housing placements, Homeward Bound program, and short-term motel assistance. Assist with interim service plans and linkages to longer term housing placements for these enrolled in short-term motel assistance program.

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9 b. ENABLING SERVICES
i. Connecting and providing unhoused individuals transportation assistance pertinent to securing housing solutions and benefits.
ii. Assistance establishing for and receiving benefits from public entitlement programs, including General Assistance, Medicare, Medi-Cal, SSI, Veterans Benefits and CalFresh.

B. Reporting Requirements
Commencing on the Commencement Date of this MOU, PROVIDER agrees to make available as requested by CITY, Participant and Program data for those served under this Agreement, including but not limited to data on Participant intake and exit, when and where participants have exited, and Program successes and challenges. PROVIDER shall submit m onthly reports no later than 15 days after the end of each month during the contract period and a final narrative report within thirty {30} days after the end of the contract period, in a format approved by CITY, and other reports as may be required by CITY. The report will include a narrative accounting of the progress achieved toward the Scope of Work objectives, and the following client information:

i. Types of services rendered to clients
ii. Client Characteristics

1. Client intake/exits

2. Date encountered, length of engagement

3. Client HMIS number (unduplicated)

4. City of residency (or location of last place stayed before encounter)

5. Race/ethnicity

6. Gender

7. Age

8. Number of clients with disabilities (specific type of disability) Number of clients who are veterans of the U.S. Armed Force iii. Client Outcomes

1. Exit destination upon discharge from program.

2. Obtain/sustained/increased income and/or non-cash benefits.

3. Obtained health insurance.

4. Stabilization status of health and/or mental health.

These measures, as approved by CITY, shall be used to evaluate PROVIDER’s progress toward those service goals identified in this MOU.

PROVIDER shall be subject to monitoring by CITY, which may occur without notice and/or outside of regular business hours. CITY shall inform PROVIDER in writing of CITY's findings and ensure that Packet Page 22 of 113Attachment 2 Page 9 of 14

MOU FOR UNSHELTERED OUTREACH SERVICES
10 PROVIDER addresses CITY's concerns relative to the Project. Information being requested is not meant for public dissemination, but only for monitoring or audit purposes. Failure to submit said work performance report may result in termination of this MOU or delay in reimbursements or compensation.

C. Budget

The Annual Operating Budget for the Program is not to exceed Twenty-Seven Thousand Dollars ($27,000) for fiscal year one, 2023-2024 and is not to exceed Two Hundred Fifty Thousand Dollars ($250,000.00) in fiscal year two, 2024-2025. Operating Budget for fiscal year one, 2023-2024, may not be applied to operations in fiscal year two, 2024 -2025.

Year 1
(1
month)
Year 2
(12
months)
Staffing
Employee Title FTE H/S
Assumptions
Rate/Annual
salary Year
1 Hourly
Rate
Housing Navigator 1 H $ 30.50 $ 30.50 $ 5,287 $ 65,978 Outreach Worker 1 H $ 30.50 $ 30.50 $ 5,287 $ 65,978 Program Manager/
Supervisor 0.2 S $ 90,000.00 $ 43.27 $ 1,500 $ 18,720 Data & Compliance 0.1 S $ 63,000.00 $ 30.29 $ 525 $ 6,552 Benefits & Taxes @
27% $ 3,402 $ 42,451
Total staffing 2.3 $16,000 $ 199,679

Client/Program
Costs
Client Flex Funds
(Food, Clothing,
miscellaneous client
expenses etc. ) $ 833 $ 11,626

Operating Costs
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11 Staff
Development/Training $ 173 $ 2,153
Telephone $ 345 $ 4,306
Equipment & Utilities $ 3,345 $ 6,806
Office Supplies $ 345 $ 4,306
Staff Travel $ 575 $ 7,176
Rent Office $ 863 $ 10,764
Recruitment $ 173 $ 2,153
Vehicle Maintenance,
Fuel & Insurance $ 750 $ 9,000
Sub total operating $ 6,568 $ 46,662

Admin 15% $ 3, 510 $ 38,695
TOTAL $ 26,911 $ 250,000

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MOU FOR UNSHELTERED OUTREACH SERVICES
12 EXHIBIT “B”

INSURANCE REQUIREMENTS
AGENCY shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the AGENCY, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease.
2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the

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13 insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the CITY, its officers, officials, employees, and volunteers; or the AGENCY shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the AGENCY; products and completed operations of the AGENCY; premises owned, occupied or used by the AGENCY; and automobiles owned, leased, hired or borrowed by the AGENCY. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees, or volunteers. ii) For any claims related to this project, the AGENCY’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees, and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees, or volunteers shall be excess of the AGENCY’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees, or volunteers.
iv) The AGENCY’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the AGENCY’S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M.

Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. AGENCY shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person Packet Page 26 of 113Attachment 2 Page 13 of 14

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14 authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to:
[email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, AGENCY shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. d) SUB-CONTRACTORS. AGENCY shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of AGENCY to verify existence of sub-contractor’s insurance shall not relieve AGENCY from any claim arising from sub-contractors work on behalf of AGENCY.

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Agenda Item No: 4.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024127 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Canon Station Planning Area 4 Neighborhood 8 Subdivision as Complete
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution will accept the subdivision improvements for the Canon Station Planning Area 4 Neighborhood 8 Subdivision (Subdivision) as complete.

DISCUSSION
One Lake Holding, LLC. (Developer) has completed all the required subdivision improvements at the Subdivision in accordance with the subdivision improvement agreement approved by City Council on July 20, 2021, by Resolution No. 2021186. The Subdivision consists of 56 low density, singlefamily residential homes that directly abuts the Lake Park, which provides direct access to the park amenities including leisurely park walks around the 10acre lake.

Staff has inspected the subdivision improvements and found them to be complete in accordance with City standards and the requirements of the subdivision improvement agreement. The proposed resolution accepts the subdivision improvements as being complete, except for the obligation of the Developer to repair or reconstruct defective work for a period of one year after final acceptance.

FINANCIAL IMPACT
Acceptance of the public improvements by council will obligate the City to maintain the public improvements, which includes Waterside Drive, Lake Vista, and public water, sewer, and storm utilities.

Sidewalks, streetlights, and appurtenant facilities will be maintained by the Homeowner’s Association, with a portion of the maintenance costs being funded by the formed Community Facilities District 2018 1 (CFD 20181). This development is included within the boundary of CDF 20181, which will provide funding for public safety services, lighting and landscape maintenance, and the operation and maintenance of open spaces areas, parks, and future cemetery.

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Agenda Item No: 4.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024127 of the City Council of the City of Fairfield Accepting theSubdivision Improvements for the Canon Station Planning Area 4 Neighborhood 8Subdivision as CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the resolution will accept the subdivision improvements for the Canon Station PlanningArea 4 Neighborhood 8 Subdivision (Subdivision) as complete. DISCUSSIONOne Lake Holding, LLC. (Developer) has completed all the required subdivision improvements at theSubdivision in accordance with the subdivision improvement agreement approved by City Council onJuly 20, 2021, by Resolution No. 2021186. The Subdivision consists of 56 low density, singlefamilyresidential homes that directly abuts the Lake Park, which provides direct access to the park amenitiesincluding leisurely park walks around the 10acre lake.Staff has inspected the subdivision improvements and found them to be complete in accordance withCity standards and the requirements of the subdivision improvement agreement. The proposedresolution accepts the subdivision improvements as being complete, except for the obligation of theDeveloper to repair or reconstruct defective work for a period of one year after final acceptance.FINANCIAL IMPACTAcceptance of the public improvements by council will obligate the City to maintain the publicimprovements, which includes Waterside Drive, Lake Vista, and public water, sewer, and storm utilities.Sidewalks, streetlights, and appurtenant facilities will be maintained by the Homeowner’s Association,with a portion of the maintenance costs being funded by the formed Community Facilities District 20181 (CFD 20181). This development is included within the boundary of CDF 20181, which will provide funding for public safety services, lighting and landscape maintenance, and the operation and maintenance of open spaces areas, parks, and future cemetery.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 4287478
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/20/2024 4:11 PM
Kaushal, Paul Approved 5/20/2024 4:58 PM
Ballard, Kelly Approved 5/21/2024 11:31 AM
Ballard, Kelly Approved 5/21/2024 11:32 AM
Packet Page 29 of 113

CITY OF FAIRFIELD

RESOLUTION NO. 2024-127

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE SUBDIVISION IMPROVEMENTS FOR THE CANON STATION PLANNING AREA 4 – NEIGHBORHOOD 8

SUBDIVISION AS COMPLETE

WHEREAS, the City Council approved a Subdivision Improvement Agreement with One Lake Holding, LLC. (Developer) for the required subdivision improvements for the Canon Station Planning Area 4 – Neighborhood 8 Subdivision on July 20, 2021, by Resolution No. 2021-186; and

WHEREAS, the Developer has completed all of the required improvements in accordance with the Subdivision Improvement Agreement approved by council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the subdivision improvements as complete pursuant to the agreement between the City and the Developer, approved by council on July 20, 2021.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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Agenda Item No: 5.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024128 of the City Council of the City of Fairfield Accepting the Subdivision Improvements for the Villages at Fairfield, Village II – Lot 4 Subdivision as Complete
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution will accept the subdivision improvements for the Villages at Fairfield, Village II – Lot 4 Subdivision (Subdivision) as complete.

DISCUSSION
Rancho Tolenas Corp. (Developer) has completed all the required subdivision improvements at the Subdivision in accordance with the subdivision improvement agreement approved by council on March 16, 2021, by Resolution No. 202152. The Subdivision consists of 83 singlefamily lots that are within a five minute walk to the City’s Linear Park.

Staff has inspected the subdivision improvements and found them to be complete in accordance with City standards and the requirements of the subdivision improvement agreement. The proposed resolution accepts the subdivision improvements as complete, except for the obligation of the Developer to repair or reconstruct defective work for a period of one year after final acceptance.

FINANCIAL IMPACT
Acceptance of the public improvements by council will obligate the City to maintain the public improvements, which include Nightfall Lane and Millennium Way, in addition to sidewalks, public water, sewer, storm utilities, streetlights, and appurtenant facilities associated with. The development area has annexed to the Community Facilities District 20122 to provide funding for public safety services, park maintenance, and the operation and maintenance of open space areas. The Woodlake Lighting and Landscape Maintenance District (LLMD No. 14) will provide funding for maintenance of public lighting and landscaping within the Woodlake area.

Packet Page 31 of 113

Agenda Item No: 5.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024128 of the City Council of the City of Fairfield Accepting theSubdivision Improvements for the Villages at Fairfield, Village II – Lot 4 Subdivision asCompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the resolution will accept the subdivision improvements for the Villages at Fairfield,Village II – Lot 4 Subdivision (Subdivision) as complete. DISCUSSIONRancho Tolenas Corp. (Developer) has completed all the required subdivision improvements at theSubdivision in accordance with the subdivision improvement agreement approved by council on March16, 2021, by Resolution No. 202152. The Subdivision consists of 83 singlefamily lots that are within afive minute walk to the City’s Linear Park.Staff has inspected the subdivision improvements and found them to be complete in accordance withCity standards and the requirements of the subdivision improvement agreement. The proposedresolution accepts the subdivision improvements as complete, except for the obligation of theDeveloper to repair or reconstruct defective work for a period of one year after final acceptance.FINANCIAL IMPACTAcceptance of the public improvements by council will obligate the City to maintain the publicimprovements, which include Nightfall Lane and Millennium Way, in addition to sidewalks, public water,sewer, storm utilities, streetlights, and appurtenant facilities associated with. The development area hasannexed to the Community Facilities District 20122 to provide funding for public safety services, parkmaintenance, and the operation and maintenance of open space areas. The Woodlake Lighting andLandscape Maintenance District (LLMD No. 14) will provide funding for maintenance of public lighting and landscaping within the Woodlake area.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 4287478
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/20/2024 4:11 PM
Kaushal, Paul Approved 5/20/2024 4:59 PM
Ballard, Kelly Approved 5/21/2024 11:33 AM
Ballard, Kelly Approved 5/21/2024 11:34 AM
Packet Page 32 of 113

CITY OF FAIRFIELD

RESOLUTION NO. 2024-128

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE SUBDIVISION IMPROVEMENTS FOR THE VILLAGES AT FAIRFIELD, VILLAGE II – LOT 4 SUBDIVISION AS

COMPLETE

WHEREAS, the City Council approved a Subdivision Improvement Agreement with Rancho Tolenas Corp. (Developer) for the required subdivision improvements for Villages at Fairfield, Village II – Lot 4 Subdivision on March 16, 2021, by Resolution No. 2021-52; and

WHEREAS, the Developer has completed all of the required improvements in accordance with the Subdivision Improvement Agreement approved by council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the subdivision improvements as complete, pursuant to the agreement between the City and the Developer, approved by council on March 16, 2021.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 33 of 113Attachment 1 Page 1 of 1

Agenda Item No: 6.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024129 of the City Council of the City of Fairfield Accepting the Horizon Circle and Storm Drain Basin Improvements as Complete
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution will accept the Horizon Circle and Storm Drain Basin Improvements as complete.

DISCUSSION
Rancho Tolenas Corp. (Developer) has completed all the required improvements along Horizon Circle and Storm Drain Basin in accordance with the improvement agreement approved by council on June 20, 2017, by Resolution No. 2017146. The project constructed the improvements along Horizon Circle along with the Storm Drain Basin to serve Village I development.

Staff has inspected the improvements and found them to be complete in accordance with City standards and the requirements of the improvement agreement. The proposed resolution accepts the improvements as complete, except for the obligation of the Developer to repair or reconstruct defective work for a period of one year after final acceptance.

FINANCIAL IMPACT
Acceptance of the public improvements by council will obligate the City to maintain the roadway improvements, including streetlights, underground utilities, and water quality basin improvements.

Funding from Landscaping and Lighting Maintenance District No. 14 (Woodlake) can pay for ongoing maintenance expenses for the water quality basin.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
Packet Page 34 of 113

Agenda Item No: 6.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024129 of the City Council of the City of Fairfield Accepting the HorizonCircle and Storm Drain Basin Improvements as CompleteRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the resolution will accept the Horizon Circle and Storm Drain Basin Improvements ascomplete. DISCUSSIONRancho Tolenas Corp. (Developer) has completed all the required improvements along Horizon Circleand Storm Drain Basin in accordance with the improvement agreement approved by council on June20, 2017, by Resolution No. 2017146. The project constructed the improvements along Horizon Circlealong with the Storm Drain Basin to serve Village I development.Staff has inspected the improvements and found them to be complete in accordance with Citystandards and the requirements of the improvement agreement. The proposed resolution accepts theimprovements as complete, except for the obligation of the Developer to repair or reconstruct defectivework for a period of one year after final acceptance.FINANCIAL IMPACTAcceptance of the public improvements by council will obligate the City to maintain the roadwayimprovements, including streetlights, underground utilities, and water quality basin improvements.Funding from Landscaping and Lighting Maintenance District No. 14 (Woodlake) can pay for ongoingmaintenance expenses for the water quality basin.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION N/A
ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 4287478
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/20/2024 4:11 PM
Kaushal, Paul Approved 5/20/2024 4:55 PM
Ballard, Kelly Approved 5/21/2024 11:30 AM
Ballard, Kelly Approved 5/21/2024 11:31 AM
Packet Page 35 of 113

CITY OF FAIRFIELD

RESOLUTION NO. 2024-129

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ACCEPTING THE HORIZON

CIRCLE AND STORM DRAIN BASIN IMPROVEMENTS AS COMPLETE

WHEREAS, the City Council approved a Subdivision Improvement Agreement with Rancho Tolenas Corp. (Developer) for the required improvements for Horizon Circle and Storm Drain Basin on June 20, 2017, by Resolution No. 2017-146; and

WHEREAS, the Developer has completed all of the required improvements in accordance with the Subdivision Improvement Agreement approved by council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the subdivision improvements as complete, pursuant to the agreement between the City and the Developer, approved by council on June 20, 2017.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 36 of 113Attachment 1 Page 1 of 1

Agenda Item No: 7.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024130 of the City Council of the City of Fairfield Incorporating a Project List Funded by Senate Bill 1: The Road Repair and Accountability Act for Fiscal Year 20242025
RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City is entering the seventh year of the Road Maintenance and Rehabilitation Account (RMRA) funding program established by Senate Bill 1 (SB 1). To utilize RMRA funding, the City must submit a list of proposed street maintenance projects to the California Transportation Commission (CTC) annually by July 1st. CTC requires the proposed project list to be included in the City’s Capital Improvement Program Budget. Adoption of this resolution will fulfill these requirements.

DISCUSSION
In April 2017, the State passed SB 1 to provide additional funds to maintain local streets and roads.

Since January 2018, the State Controller’s Office has been submitting monthly deposits of SB 1 funding into RMRA. RMRA funding is apportioned by formula to eligible cities and counties for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. The City is projected to receive $3,084,033 of RMRA funding in fiscal year (FY) 20242025.

Each fiscal year, SB 1 requires the City to submit a list of projects to CTC that are proposed for expending RMRA funding. In FY 20242025 the sole project anticipated to utilize RMRA funding is the West Texas Complete Streets Project (Project). The Project proposes a full redesign of the roughly one mile corridor between Beck Avenue and Pennsylvania Avenue to enable safe use and support mobility for all users. Users include people of all ages and abilities, regardless of whether they are travelling as drivers, pedestrians, bicyclists, or public transportation riders. The Project includes widening sidewalks and adding landscape buffers, bike boxes and curb extensions at twelve intersections, raised concrete medians, traffic signal modifications, new traffic signals, new street lighting and fiber optic communication along the project corridor. The number of proposed streets on the list is reduced compared to previous years due to the more robust pavement treatment that will extend the pavement Packet Page 37 of 113

Agenda Item No: 7.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024130 of the City Council of the City of Fairfield Incorporating a ProjectList Funded by Senate Bill 1: The Road Repair and Accountability Act for Fiscal Year20242025RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe City is entering the seventh year of the Road Maintenance and Rehabilitation Account (RMRA)funding program established by Senate Bill 1 (SB 1). To utilize RMRA funding, the City must submit alist of proposed street maintenance projects to the California Transportation Commission (CTC)annually by July 1st. CTC requires the proposed project list to be included in the City’s CapitalImprovement Program Budget. Adoption of this resolution will fulfill these requirements.DISCUSSIONIn April 2017, the State passed SB 1 to provide additional funds to maintain local streets and roads.Since January 2018, the State Controller’s Office has been submitting monthly deposits of SB 1 fundinginto RMRA. RMRA funding is apportioned by formula to eligible cities and counties for basic roadmaintenance, rehabilitation, and critical safety projects on the local streets and roads system. The Cityis projected to receive $3,084,033 of RMRA funding in fiscal year (FY) 20242025.Each fiscal year, SB 1 requires the City to submit a list of projects to CTC that are proposed forexpending RMRA funding. In FY 20242025 the sole project anticipated to utilize RMRA funding is theWest Texas Complete Streets Project (Project). The Project proposes a full redesign of the roughly onemile corridor between Beck Avenue and Pennsylvania Avenue to enable safe use and support mobilityfor all users. Users include people of all ages and abilities, regardless of whether they are travelling asdrivers, pedestrians, bicyclists, or public transportation riders. The Project includes widening sidewalksand adding landscape buffers, bike boxes and curb extensions at twelve intersections, raised concretemedians, traffic signal modifications, new traffic signals, new street lighting and fiber optic communication along the project corridor. The number of proposed streets on the list is reduced compared to previous years due to the more robust pavement treatment that will extend the pavement life up to 20 years, and additional complete streets safety elements that are not incorporated on typical pavement maintenance projects.

Staff recommends adopting the proposed resolution and project list so that the listed street will be eligible for the RMRA funding. Pavement maintenance and rehabilitation project costs for the listed street are much greater than the available RMRA funding in FY 20242025. Because of the limited amount of SB 1 funds, the street maintenance and rehabilitation project will also utilize Gas Tax and Measure P funding. The list will be evaluated and updated on an annual basis by July 1st. In accordance with CTC requirements, the project list provides the project description, limits, schedule for completion, and estimated useful life.

FINANCIAL IMPACT
The proposed action allows the City to receive approximately $3,084,033 in RMRA funding for eligible roadways in FY 20242025. Funds will be deposited in the Gas Tax – SB 1 Fund (Fund 163) and allocated to eligible streets projects accordingly.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to adopt the proposed resolution. However, this is not recommended as it may result in the City being ineligible to receive SB 1 funding.

STAFF CONTACT
David Vong, Senior Civil Engineer
(707) 4287784
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Proposed Project List
Attachment 3: Proposed Project Map
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/20/2024 6:20 PM
Kaushal, Paul Approved 5/20/2024 6:32 PM
Ballard, Kelly Approved 5/21/2024 11:37 AM
Ballard, Kelly Approved 5/21/2024 11:38 AM
Packet Page 38 of 113

CITY OF FAIRFIELD

RESOLUTION NO. 2024-130

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD INCORPORATING A PROJECT LIST FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT FOR FISCAL YEAR 2024-2025

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the legislature and signed into law by the governor in April 2017, to address the significant multi-modal transportation funding shortfalls statewide; and

WHEREAS, SB 1 includes accountability and transparency provisions that will ensure that the residents of our city are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and

WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA) created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and

WHEREAS, SB 1 allocates a portion of revenues collected to local agencies; and

WHEREAS, an estimated $3,084,033 in RMRA funding is expected to be allocated to the City in fiscal year (FY) 2024-2025 from SB 1; and

WHEREAS, in order to be eligible to receive its SB 1 allocation, each local agency must adopt and file an annual list of qualifying projects with the California Transportation Commission (CTC) that the agency may spend these SB 1 revenues on.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The Capital Improvement Program budget for FY 2024-2025 is amended to incorporate the following project list, planned to be funded in-part with RMRA revenues:

Proposed Project: West Texas Street Complete Street Project Project Description: Pavement rehabilitation throughout the project corridor , widened sidewalks and landscape buffers, bike boxes and curb extensions at twelve intersections, raised concrete medians and traffic signal modifications, new traffic signals, new street lighting and fiber optic communication along the project corridor.

Project Location: West Texas Street between Pennsylvania Avenue and Beck Avenue.

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RES. NO. 2024-130

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Estimated Project Schedule: 04/2025 - 06/2026
Estimated Project Useful Life: 15 to 20 years

Section 2. The director of public works or his designee is hereby authorized and directed to submit the project list to the CTC for RMRA funds.

Section 3. The director of public works is hereby authorized to execute on behalf of the City of Fairfield all agreements and related documents to secure the RMRA funds.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 40 of 113Attachment 1 Page 2 of 2

Project Description FromToArea(SF)Pavement TreatmentAnticipatedStart (MM/YY)Anticipated Completion(MM/YY)EstimatedUseful Life(Years)West Texas Street Complete Streets Project:Pavement rehabilitation throughout the project corridor, widened sidewalks and a landscape buffers, bike boxes and curb extensions at twelve intersections, raised concrete medians and traffic signal modifications and new traffic signals, new street lighting and fiber optic communication along the project corridor.West Texas Street Pennsylvania Ave. Beck Ave. 282,0002.5" Asphalt Grind and Overlay04/2506/2615-20 Attachment 1NOTE: Included with each proposed project is the preparatory work to be completed in advance of the actual overlays and/or surface seals. This work includes crack sealing and asphalt digouts. Work not related to pavement maintenance are not funded by RMRA. City of FairfieldFY 24/25 RMRA Project ListJune, 2024Street NamePacket Page 41 of 113Attachment 2 Page 1 of 1

CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOOR, FAIRFIELD, CA 94533Packet Page 42 of 113Attachment 3 Page 1 of 1

Agenda Item No: 8.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024131 of the City Council of the City of Fairfield Declaring Its Intention to Annex Territory (Green Valley III Apartments) to Community Facilities District No. 20122 and Authorizing the Levy of Special Taxes Therein for Annexation No. 69 RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the proposed resolution will begin the proceedings for the annexation of certain property, known as Green Valley III Apartments, to Community Facilities District 20122 (CFD 20122 or District). CFD 20122 was established as an annexable district to provide funding to offset the increased cost for public safety services, open space operation, and park maintenance created by new development.

DISCUSSION
By Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos community facilities district, with the intention that future development within the City of Fairfield would annex to this District. The special taxes collected from the property owners within the District are used to fund public safety services, open space operation, and park maintenance.

The property proposed for annexation is owned by Green Valley III Apartments, LLC (Developer) and is located northeast of Green Valley Road, and northwest of Business Center Drive within the boundary of assessor’s parcel number (APN) 0148540350, as depicted on Exhibit A. The development on the property will be a 185unit multifamily residential development (Green Valley III Apartments).

Development of this property will change the property’s characteristics and manner in which the property will be used, thereby creating a need for more services funded by CFD 2012 2.

The City contracts with Willdan Financial Services for the preparation of the necessary resolutions and balloting procedures for the annexation process. This process is a specialty service that the City has contracted out since 1995, on an individual consultant services basis for each development requiring annexation into a MelloRoos community facilities district.

Packet Page 43 of 113

Adoption of the Resolution of Intention is the first step to annex this property to CFD 20122. This will be the 69th annexation to the district. The proposed resolution also establishes July 16, 2024, as the public hearing date for the final consideration of the annexation of the property to CFD 2012 2. Once the annexation is complete, the property owners will be required to pay annual special taxes for the property, as itemized on their property tax bill in accordance with the rate set forth in the CFD 2012 2 Rate and Method of Apportionment of Special Tax.

The CFD 20122 Rate and Method of Apportionment was established as part of the formation of the District and fixed fiscal year (FY) 20122013 as the base year for the annual special tax rate as shown in Exhibit B. Since the formation, assessments have increased based on a cost inflator allowed in the original formation documents. Exhibit C shows the current special tax rate for the District FY 2024 2025.

FINANCIAL IMPACT
The anticipated annual revenue to be received by the City (CFD 2012 2 Fund 332) for this annexation is estimated to be $135,276, which is based on the FY 2024 2025 maximum special tax rate of $731.22 per unit for 185 units for a multifamily residential property. The CFD 2012 2 maximum special tax rates include an automatic annual consumer price index (CPI) adjustment. The process for the annexation is funded by the Developer and no general fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions concerning the required annexation of this development, this item may be rescheduled until the next council meeting to allow staff to provide the necessary background information. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.

STAFF CONTACT
Valerie Standfill, Management Analyst
(707) 4287055
[email protected]
COORDINATED WITH
N/A
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
Attachment 2: Exhibit A Boundary Map
Attachment 3: Exhibit B Rate and Method of Apportionment of Special Tax Attachment 4: Exhibit C Maximum Special Tax Rate
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/20/2024 4:11 PM
Kaushal, Paul Approved 5/20/2024 4:59 PM
Ballard, Kelly Approved 5/21/2024 11:37 AM
Packet Page 44 of 113

Agenda Item No: 8.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024131 of the City Council of the City of Fairfield Declaring Its Intention toAnnex Territory (Green Valley III Apartments) to Community Facilities District No. 20122and Authorizing the Levy of Special Taxes Therein for Annexation No. 69RECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEThe adoption of the proposed resolution will begin the proceedings for the annexation of certainproperty, known as Green Valley III Apartments, to Community Facilities District 20122 (CFD 20122 orDistrict). CFD 20122 was established as an annexable district to provide funding to offset theincreased cost for public safety services, open space operation, and park maintenance created by newdevelopment.DISCUSSIONBy Resolution No. 2012233, the City Council established CFD 20122, a MelloRoos communityfacilities district, with the intention that future development within the City of Fairfield would annex to thisDistrict. The special taxes collected from the property owners within the District are used to fund publicsafety services, open space operation, and park maintenance.The property proposed for annexation is owned by Green Valley III Apartments, LLC (Developer) and islocated northeast of Green Valley Road, and northwest of Business Center Drive within the boundaryof assessor’s parcel number (APN) 0148540350, as depicted on Exhibit A. The development on theproperty will be a 185unit multifamily residential development (Green Valley III Apartments).Development of this property will change the property’s characteristics and manner in which theproperty will be used, thereby creating a need for more services funded by CFD 2012 2.The City contracts with Willdan Financial Services for the preparation of the necessary resolutions andballoting procedures for the annexation process. This process is a specialty service that the City hascontracted out since 1995, on an individual consultant services basis for each development requiringannexation into a MelloRoos community facilities district.Adoption of the Resolution of Intention is the first step to annex this property to CFD 20122. This will bethe 69th annexation to the district. The proposed resolution also establishes July 16, 2024, as the publichearing date for the final consideration of the annexation of the property to CFD 2012 2. Once theannexation is complete, the property owners will be required to pay annual special taxes for theproperty, as itemized on their property tax bill in accordance with the rate set forth in the CFD 2012 2Rate and Method of Apportionment of Special Tax.The CFD 20122 Rate and Method of Apportionment was established as part of the formation of theDistrict and fixed fiscal year (FY) 20122013 as the base year for the annual special tax rate as shownin Exhibit B. Since the formation, assessments have increased based on a cost inflator allowed in theoriginal formation documents. Exhibit C shows the current special tax rate for the District FY 20242025.FINANCIAL IMPACTThe anticipated annual revenue to be received by the City (CFD 2012 2 Fund 332) for this annexationis estimated to be $135,276, which is based on the FY 2024 2025 maximum special tax rate of$731.22 per unit for 185 units for a multifamily residential property. The CFD 2012 2 maximum specialtax rates include an automatic annual consumer price index (CPI) adjustment. The process for theannexation is funded by the Developer and no general fund monies are used for this effort.PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf the council has any questions concerning the required annexation of this development, this item maybe rescheduled until the next council meeting to allow staff to provide the necessary backgroundinformation. However, if the annexation is not approved, the conditions of approval for this developmentwould not be fulfilled and the development process would cease.STAFF CONTACTValerie Standfill, Management Analyst(707) 428[email protected] WITHN/AATTACHMENTS:DescriptionAttachment 1: Proposed ResolutionAttachment 2: Exhibit A Boundary MapAttachment 3: Exhibit B Rate and Method of Apportionment of Special TaxAttachment 4: Exhibit C Maximum Special Tax RateREVIEWERS:Reviewer Action DatePanganiban, Ryan Approved 5/20/2024 4:11 PM Kaushal, Paul Approved 5/20/2024 4:59 PM
Ballard, Kelly Approved 5/21/2024 11:37 AM
Ballard, Kelly Approved 5/21/2024 11:38 AM
Packet Page 45 of 113

CITY OF FAIRFIELD

RESOLUTION NO. 2024-131

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD DECLARING ITS INTENTION TO

ANNEX TERRITORY (GREEN VALLEY III APARTMENTS) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN FOR ANNEXATION NO. 69 WHEREAS, the City Council has conducted proceedings to establish Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation and Park Maintenance) (CFD) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Act), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and

WHEREAS, under the Act, the council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD, and now desires to undertake proceedings to annex territory to the CFD.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.

Section 2. The name of the existing CFD is “Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation and Park Maintenance).”

Section 3. The territory included in the existing CFD is as shown on the map thereof filed in Book 24 of Maps of Assessment and Community Facilities Districts at page 87-100 in the Office of the County Recorder, County of Solano, State of California, to which map reference is hereby made, as well as the maps for Annexations 1 through 40 filed in Book 25 of Maps of Assessment and Community Facilities Districts at Pages 8, 12, 14, 19, 20, 31, 33, 34, 35, 38, 44, 45, 51, 53, 5 4, 57, 58, 59, 65, 64, 66, 68, 72, 73, 76, 77, 78, 79, 80, 81, 83, 84, 89, 90, 93, 94, 95, 96, 97 and 99 and the maps for Annexations 41 through 65 filed in Book 26 of Maps of Assessment and Community Facilities Districts at Pages 2, 4, 5, 6, 7, 13, 14, 15 , 18, 24, 25, 26, 34, 35, 40, 41, 42, 54, 55, 58, 66, 67, 85, and 92 which have been filed with the Solano County Recorder’s Office.

The boundary map for Annexation 68 is currently under the recording process and is still pending Book and Page assignment.

The territory now proposed to be annexed to the CFD is as shown on the Annexation Map No. 69 to the CFD, on file with the city clerk, a copy of which is attached hereto as Exhibit A and made a part hereof, the boundaries of which territory are hereby preliminarily approved. The city clerk is hereby directed to cause the recordation of said Annexation Map No. 69 to the CFD, showing the territory to be annexed, in the Office of the County Recorder of the County of Solano within 15 days of this resolution's adoption date.

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RES. NO. 2024-131

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Section 4. The types of public services financed by the CFD and pursuant to the Act consist of those services (Services) described in Exhibit A to Resolution No. 2012-233 adopted by the council on the 20th day of November 2012, (Resolution of Formation). It is presently intended that the Services will be shared, without preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD. It has been determined that this project will intensify the use of the property, creating a need for more services under this CFD.

Section 5. Except to the extent that funds are otherwise available to the CFD to pay for the Services and/or the principal and interest as it becomes due on bonds of the CFD issued to finance the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFD and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, and in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount such owner will have to pay, is described in Exhibit B, and the maximum special tax rate for the 2024-2025 fiscal year is described in Exhibit C. Both Exhibits are hereby incorporated by this reference.

Section 6. Notice is given that on July 16, 2024, at 6:00 p.m., in the regular meeting place of the council at the Harry T. Price Memorial Council Chamber, located at 1000 Webster Street, Fairfield, California, the council, as legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenience and necessity require said annexation of territory to the CFD and the levy of said special tax therein.

Section 7. The city clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFD. The publication of said notice shall be completed at least seven days before the date herein set for said hearing. Said notice shall be substantially in the form specified in Section 53339.4 of the Act.

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RES. NO. 2024-131

Page 3 ends

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 48 of 113Attachment 1 Page 3 of 3

Neitzel RdNebbioloCtMoscato CtBusiness Center DrGree n Valley RdANNEXATION MAP NO. 69 (GREEN VALLEY III APARTMENTS)COMMUNITY FACILITIES DISTRICT NO. 2012-2(PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE)CITY OF FAIRFIELDCOUNTY OF SOLANOSTATE OF CALIFORNIA.SiteVicinity MapG re e n V a lle y R d Cordelia RdI-80I-80SiteFILED IN THE OFFICE OF THE CITY CLERK THIS ___________ DAYOF__________, 20____.I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSEDBOUNDARIES OF ANNEXATION MAP NO. 69 (GREEN VALLEY IIIAPARTMENTS) OF COMMUNITY FACILITIES DISTRICT NO. 2012-2(PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARKMAINTENANCE), CITY OF FAIRFIELD, COUNTY OF SOLANO, STATE OFCALIFORNIA, WAS APPROVED BY THE CITY COUNCIL OF THE CITYOF FAIRFIELD AT A REGULAR MEETING, THEREOF, HELD ON THE____________ DAY OF ____________, 20___, BY ITS RESOLUTION NO.___________________._______________________________________CITY CLERKCITY OF FAIRFIELDFILED THIS _________________ DAY OF _________________, 20___,AT THE HOUR OF ____________ 0’CLOCK _________,M. IN BOOK__________ PAGE(S) ___________ OF MAPS OF ASSESSMENT ANDCOMMUNITY FACILITIES DISTRICT AND INSTRUMENT NO._________________ IN THE OFFICE OF THE COUNTY RECORDER INTHE COUNTY OF SOLANO, STATE OF CALIFORNIA.GLENN ZOOK, ASSESSOR/RECORDER_______________________________________BY DEPUTYCOUNTY RECORDERCOUNTY OF SOLANOSTATE OF CALIFORNIAREFERENCE IS MADE TO THAT BOUNDARY OF COMMUNITYFACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPENSPACE OPERATION, AND PARK MAINTENANCE) OF THE CITY OFFAIRFIELD RECORDED WITH THE SOLANO COUNTY RECORDER’SOFFICE ON DECEMBER 28, 2012, IN BOOK 24 OF MAPS OFASSESSMENT AND COMMUNITY FACILITIES DISTRICT ON PAGES 87-100.THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL SHOWN ONTHIS DIAGRAM SHALL BE THOSE LINES AND DIMENSIONS ASSHOWN ON THE SOLANO COUNTY ASSESSOR’S MAPS FOR THOSEPARCELS LISTED.THE SOLANO COUNTY ASSESSOR’S MAP SHALL GOVERN FOR ALLDETAIL CONCERNING THE LINES AND DIMENSIONS OF SUCH LOTSOR PARCELS.SHEET 1 OF 1LegendAnnexation 69Map Reference Number11MAP REFERENCE NUMBERASSESSOR'S PARCEL NUMBER1 0148-540-350Packet Page 49 of 113Attachment 2 Page 1 of 1

EXHIBIT B

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX

A Special Tax of City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (“CFD”) shall be levied on all Assessor's Parcels within the CFD and collected each Fiscal Year commencing in Fiscal Year 2012-13 in an amount determined by the City through the application of the rate and method of apportionment of the Special Tax set forth below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS

The terms hereinafter set forth have the following meanings:

“Acre or Acreage” means the land area of an Assessor’s Parcel, expressed in acres, as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable Final Subdivision Map, other final map, other parcel map, other condominium plan, or functionally equivalent map or instrument recorded in the Office of the Country Recorder. The square footage of an Assessor’s Parcel is equal to the Acreage multiplied by 43,560.

“Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California, as amended.

“Administrative Expenses” means the actual or estimated costs incurred by the City as administrator of the CFD to determine, levy and collect the Special Taxes, including salaries and benefits of City employees whose duties are directly related to administration of the CFD and the fees of consultants, legal counsel, the costs of collecting installments of the Special Taxes upon the general tax rolls, preparation of required reports; and any other costs required to administer the CFD as determined by the City.

“Affordable Residential” or “Affordable Unit(s)” means for each Fiscal Year, any Dwelling Unit(s) located on an Assessor’s Parcel of Developed Property that is available at an affordable housing cost, as defined by Health and Safety Code Section 50052.5, or an affordable rent, as defined in Health and Safety Code Section 50053, to lower income households as defined in Health and Safety Code Section 50079.5. Affordable Units will require annual application to the City for verification of their affordable housing status on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied. Any Unit not verified and approved by the City as an Affordable Unit shall be classified as Taxable Property for the Fiscal Year in which the Special Tax is being levied. The City will have the authority to approve and establish policies regarding Affordable Units and their status.

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Exhibit B

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“Annual Escalation Factor” means the annual percentage increase, if any, in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the San Francisco-Oakland-San Jose area as determined by the Bureau of Labor Statistics for the twelve months ending the previous December.

“Assessor's Parcel” means a parcel of land shown on an Assessor's Parcel Map with a parcel number assigned by the Assessor of the County that corresponds to a number shown on the County Assessor’s roll.

“Assessor's Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor's Parcel number.

“Base Year” means Fiscal Year ending June 30, 2013.

“Building Permit” means a permit issued for new construction of a residential or non-residential structure. For purposes of this definition, “Building Permit” shall not include permits issued solely for grading, utility improvements, or other such improvements that are constructed and installed and are not intended for human occupancy.

“Certificate of Occupancy” means a certificate issued by the City that authorizes the actual occupancy of a Dwelling Unit for habitation by one or more residents or the occupancy of a Non- residential structure.

“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes.

“CFD” means City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space and Park Maintenance).

“City” means the City of Fairfield.

“City Clerk” means the City Clerk for the City or his or her designee.

“City Engineer” means the City Engineer for the City or his or her designee.

“Commercial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any non- residential use located in a commercial zoning district as described in Section 25.22 of the Zoning

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Exhibit B

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Ordinance and all other property considered commercial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Council” means the City Council of the City, acting as the legislative body of the CFD.

“County” means the County of Solano, California.

“Density” means for each Assessor’s Parcel of Taxable Property the number of Dwelling Units per Acre determined pursuant to City’s Zoning Ordinance, or applicable Specific Plan, or a project- specific approval, whichever reflects the most accurate number of Dwelling Units planned for the project.

“Developed Property” means an Assessor’s Parcel within the CFD for which a Certificate of Occupancy was issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied, based on the number of Dwelling Units, the amount of Commercial or Office building floor area, and/or the amount of Industrial lot area included in each Certificate of Occupancy for that Assessor’s Parcel.

“Dwelling Unit” means each separate residential unit that comprises an independent facility capable of conveyance or rental separate from adjacent residential units, in which a person or persons may live, which comprises an independent facility and is not considered to be for non- residential use only.

“Exempt Property” means for each Fiscal Year, an Assessor's Parcel within the CFD not subject to the Special Tax. Exempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Affordable Units, (iv) Assessor’s Parcels with public or utility easements making impractical their utilization for other than the purposes set forth in the easement, (v) Undeveloped Property and (vi) property reasonably designated by the City or CFD Administrator as Exempt Property due to deed restrictions, conservation easement, or similar factors.

“Final Map” means an Assessor’s Parcel Map, a Final Subdivision Map, parcel map, condominium plan, or any other map functionally considered to be an equivalent development map that has been recorded in the Office of the County Recorder.
“Final Subdivision Map” means a subdivision of property creating single family residential buildable lots by recordation of a final subdivision map or parcel map pursuant to the Subdivision Map Act (California Government Code Section 6610 et seq.), or recordation of a condominium plan pursuant to California Civil Code Section 1352, that creates individual lots for which building

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Exhibit B

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permits may be issued without further subdivision and is recorded prior to April 1 preceding the Fiscal Year in which the Special Tax is being levied.

“Fiscal Year” means the period starting July 1 and ending on the following June 30.

“High Density Residential Housing” means all Assessor’s Parcels of Developed Property for which a building permit has been issued as of April 1st preceding the Fiscal Year in which the Special Tax is being levied for a residential structure consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, townhomes, condominiums, and apartment units intended for multi-family apartment and condominium development of 18 Dwelling Units or greater per Acre.

“Industrial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any allowable use in an industrial zoning district, as described in Section 25.24 of the Zoning Ordinance, which is not an office or financial institution and all other property considered industrial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Land Use Class” means any of the classes listed in Table 1.

“Lot” means an individual legal lot created by a Final Map for which a Building Permit could or has been issued.

“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section ”C” below, that can be levied by the CFD in any Fiscal Year on any Assessor’s Parcel.

“Mixed-Use Property” means an Assessor’s Parcel of Developed Property containing or planned for containing a structure or structures that consists of one or more Dwelling Units, but also has dedicated space for non-residential use.

“Multi-Family Residential” means an Assessor’s Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure or structures consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, town homes, condominiums, and apartment units, intended for development of less than 18 Dwelling Units per Acre, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Non-Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for a non-residential use and which does not contain any Dwelling Units.

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Exhibit B

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“Office Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for an office or financial institution in an industrial zoning district, as described in Section 25.4 of the Zoning Ordinance. Office property includes all office and financial institutions, as described in Table 25- 11 of the Zoning Ordinance and all other property considered office as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Open Space” means any lands and interest in lands of a term of not less than five years, including easements, rights-of-way, and other interests, deemed appropriate for the use as public open space in, around, or adjacent to the City of Fairfield.

“Open Space Operation” means the estimated and reasonable costs of operating public open space lands including maintenance of improvements, fire control measures, educational programs and park ranger services. The costs for these activities include but not limited to (i) the costs of contracting for open space operation services, (ii) the salaries and benefits of City staff, including staff, that directly provide open space operation services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Open Space Operation Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Open Space Operation applicable to the CFD for such Fiscal Year.

“Park” means a public park owned by the City of Fairfield, as defined in Section 12B.1 of the Municipal Code of the City of Fairfield.

“Park Maintenance” means the estimated and reasonable costs of providing park maintenance, including but not limited to (i) the costs of contracting for park maintenance services, (ii) the salaries and benefits of City staff, including maintenance staff, that directly provide park maintenance services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Park Maintenance Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Park Maintenance applicable to the CFD for such Fiscal Year.

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Exhibit B

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“Property Owner Association Property” means for each Fiscal Year any property within the CFD that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder to a property owner association, including any master or sub-association.

“Proportionately” means for Developed Property, the ratio of the actual Special Tax levied per Unit to the Maximum Special Tax per Unit for Developed Property is equal for all Assessor’s Parcels of Developed Property.

“Public Property” means for each Fiscal Year any property within the CFD that is, or is expected to be, used for rights-of-way, parks, public schools or any other public purpose determined by the CFD Administrator or is owned by or irrevocably offered for dedication to the federal government, the State, the County, the City or any other public agency. Public Property does not include property for which a public agency is a landowner within the meaning of Section 53317(f) of the Act.

“Public Safety Services” means the estimated and reasonable costs of providing police services, fire protection and suppression services, and paramedic services including but not limited to (i) the costs of contracting for police, fire, and paramedic services, (ii) the salaries and benefits of City staff, if the City directly provides police services, fire protection and suppression services, and/or paramedic services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Public Safety Services Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Public Safety Services applicable to the CFD for such Fiscal Year.

“Reserve Fund for Maintenance” means a fund that shall be created and maintained for the CFD for each Fiscal Year to provide necessary cash flow for the first six months of each Fiscal Year, reserve capital to cover monitoring, maintenance and repair cost overruns and delinquencies in the payment of Special Taxes and a reasonable buffer to prevent large variations in annual Special Tax levies.

“Single-Family Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure consisting of one single-family Dwelling Unit, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

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Exhibit B

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“Special Tax” means the Special Tax to be levied in each Fiscal Year on each Assessor's Parcel of Taxable Property to fund the Special Tax Requirement and shall include Special Taxes levied or to be levied under Sections “C” and “D”, below.

“Special Tax Requirement” means that amount required in any Fiscal Year for the CFD to pay for:
(i) the Public Safety Services Requirement; (ii) the Open Space Operation Requirement; (iii) the Park Maintenance Requirement; (iv) reasonable Administrative Expenses; (v) any amounts required to establish or replenish a reserve fund that will not exceed 50% of the Special Tax requirement for that Fiscal Year; (vi) any amounts required to establish or replenish the Reserve Fund for Maintenance to the Reserve Fund for Maintenance Requirement; and (vii) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less any surplus of funds available from the previous Fiscal Year’s Special Tax levy.

“State” means the State of California.

“Taxable Property” means all Assessor's Parcels within the CFD that are not Exempt from the Special Tax pursuant to law or as defined herein.

“Undeveloped Property” means, for each Fiscal Year, an Assessor’s Parcel within the CFD for which a Certificate of Occupancy has not been issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied and is not classified as Property Owner Association Property or Public Property, including an Assessor’s Parcel that is designated as a remainder parcel by any final documents and/or maps available to the CFD Administrator. “Zoning Ordinance” means the Zoning Ordinance adopted by the City of Fairfield, as found in Chapter 25 of the Fairfield City Code.

B. ASSIGNMENT TO LAND USE CATEGORIES

Each Fiscal Year, commencing with Fiscal Year 2012-13, using the definitions above, each Assessor’s Parcel within the CFD shall be classified as Taxable Property or Exempt Property. In addition, each Fiscal Year, beginning with Fiscal Year 2012-2013, each Assessor’s Parcel of Taxable Property shall be further classified as Developed Property or Undeveloped Property. Developed Property shall be further classified as Single-Family Residential, Multi-Family Residential, High Density Residential, Mixed-Use Property, Commercial Property, Office Property, or Industrial Property.

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C. MAXIMUM SPECIAL TAX RATE

1. Developed Property
TABLE 1

Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2012-13 (Base Year)

Land Use Class
Description
Maximum Special Tax
1 Single-Family Residential $736.77 per Dwelling Unit
2 Multi-Family Residential $503.28 per Dwelling Unit

3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $489.68 per Dwelling Unit

5 Commercial $0.21 per gross square foot of
building floor area

6 Office $0.07 per gross square foot of
building floor area
7 Industrial $0.02 per net square foot of lot area

On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor.

2. Exempt Property

No Special Tax shall be levied on Exempt Property as defined in Section A.

For each Fiscal Year, if the use or ownership of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth in Section A, therefore making such Assessor's Parcel no longer eligible to be classified as Exempt Property, such Assessor's Parcel shall be deemed to be Taxable Property and shall be taxed pursuant to the provisions of Section C.1.

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D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX

Commencing with Fiscal Year 2012-13, and for each subsequent Fiscal Year, the CFD Administrator shall calculate the Special Tax Requirement based on the definitions in Section “A” and levy the Special Tax as follows until the amount of the Special Tax levied equals the Special Tax Requirement:

The Special Tax shall be Proportionately levied each Fiscal Year on each Assessor’s Parcel of Developed Property up to 100% of the applicable Maximum Special Tax. The applicable Maximum Special Tax shall be based on the Developed Property’s classification as Single- Family Residential, Multi-Family Residential, Mixed-Use Property, High Density Residential, Commercial, Office or Industrial Property.

E. APPEALS

Any landowner who pays the Special Tax and believes that the amount of the Special Tax levied on their Assessor’s Parcel is in error shall first consult with the CFD Administrator regarding such error. If following such consultation, the CFD Administrator determines that an error has occurred, the CFD Administrator may amend the amount of the Special Tax levied on such Assessor’s Parcel. If following such consultation and action, if any, the landowner believes such error still exists, such person may file a written notice with the City Clerk of the City appealing the amount of the Special Tax levied on such Assessor’s Parcel. Upon the receipt of any such written notice, the City Clerk shall forward a copy of such notice to the City Engineer who shall establish as part of the proceedings and administration of the CFD, a special three-member Review/Appeal Committee. The Review/Appeal Committee may establish such procedures, as it deems necessary to undertake the review of any such appeal. The Review/Appeal Committee shall interpret this Rate and Method of Apportionment and make determinations relative to the annual administration of the Special Tax and any landowner appeals, as herein specified. The decision of the Review/Appeal Committee shall be final and binding as to all persons.

F. MANNER OF COLLECTION

Special Taxes levied pursuant to Section “D” above shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the CFD may directly bill the Special Tax, may collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the CFD or as otherwise determined appropriate by the City Council.

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G. TERM OF SPECIAL TAX

Taxable Property in the CFD shall remain subject to the Special Tax in perpetuity or until the City Council takes appropriate actions to terminate the Special Tax pursuant to the Act.

EXHIBIT C

Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2024-2025

Land Use Class Description Maximum Special Tax
1 Single-Family Residential $1,070.47 per Dwelling Unit 2 Multi-Family Residential $731.22 per Dwelling Unit

3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $711.46 per Dwelling Unit

5 Commercial $0.305 per gross square foot of
building floor area

6 Office $0.101 per gross square foot of
building floor area
7 Industrial $0.029 per net square foot of lot
area

On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor as defined in the Rate and Method of Apportionment.

Exempt Property

No Special Tax shall be levied on Exempt Property as defined in the Rate and Method of Apportionment (RMA)
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EXHIBIT C

Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2024-2025

Land Use Class Description Maximum Special Tax
1 Single-Family Residential $1,070.47 per Dwelling Unit 2 Multi-Family Residential $731.22 per Dwelling Unit
3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $711.46 per Dwelling Unit

5 Commercial $0.305 per gross square foot of
building floor area

6 Office $0.101 per gross square foot of
building floor area

7 Industrial $0.029 per net square foot of lot
area

Exempt Property

No Special Tax shall be levied on Exempt Property as defined in the Rate and Method of Apportionment (RMA)
Packet Page 60 of 113Attachment 4 Page 1 of 1

Agenda Item No: 9.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:City Council Direction to Director of Community Development or the Planning Commission for Special Review of Restated and Amended Development Agreement No. 20141 with ALBERT D. SEENO CONSTRUCTION CO, a California limited partnership, SEECON FINANCIAL AND CONSTRUCTION CO., INC., a California corporation, and WEST COAST HOME BUILDERS, INC., a California corporation RECOMMENDED ACTION
Provide direction to Director of Community Development or the Planning Commission for special review of the agreement.

STATEMENT OF ISSUE
On December 23, 2014 the City Council approved a Restated and Amended Development Agreement (“Development Agreement”) No. 20141 with ALBERT D. SEENO CONSTRUCTION CO., a California limited partnership, SEECON FINANCIAL AND CONSTRUCTION CO., INC., a California corporation, and WEST COAST HOME BUILDERS, INC., a California corporation. Paragraph 6(b) provides for a special review of the Development Agreement at the direction of the council. See Attachment 1.

DISCUSSION
The council, acting on concerns raised by residents regarding the timely completion of the Red Top Road expansion by ALBERT D. SEENO CONSTRUCTION CO., recently had the City Engineer send a letter of “Notice of Breach and Default” for the Red Top Road expansion to ALBERT D. SEENO CONSTRUCTION CO.

Because of the action taken by the council regarding the Red Top Road expansion, City staff seeks guidance from the council as to whether a special review of the Development Agreement involving ALBERT D. SEENO CONSTRUCTION CO. is warranted.

Paragraph 6(b) of the Development Agreement specifically provides for a special review of the Development Agreement, which states:
“In the event of an alleged default or breach of this Agreement, the City Council of the City may order a Packet Page 61 of 113

Agenda Item No: 9.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:City Council Direction to Director of Community Development or the PlanningCommission for Special Review of Restated and Amended Development AgreementNo. 20141 with ALBERT D. SEENO CONSTRUCTION CO, a California limitedpartnership, SEECON FINANCIAL AND CONSTRUCTION CO., INC., a Californiacorporation, and WEST COAST HOME BUILDERS, INC., a California corporationRECOMMENDED ACTIONProvide direction to Director of Community Development or the Planning Commission for specialreview of the agreement.STATEMENT OF ISSUEOn December 23, 2014 the City Council approved a Restated and Amended Development Agreement(“Development Agreement”) No. 20141 with ALBERT D. SEENO CONSTRUCTION CO., a Californialimited partnership, SEECON FINANCIAL AND CONSTRUCTION CO., INC., a California corporation,and WEST COAST HOME BUILDERS, INC., a California corporation. Paragraph 6(b) provides for aspecial review of the Development Agreement at the direction of the council. See Attachment 1.DISCUSSIONThe council, acting on concerns raised by residents regarding the timely completion of the Red TopRoad expansion by ALBERT D. SEENO CONSTRUCTION CO., recently had the City Engineer send aletter of “Notice of Breach and Default” for the Red Top Road expansion to ALBERT D. SEENOCONSTRUCTION CO.Because of the action taken by the council regarding the Red Top Road expansion, City staff seeksguidance from the council as to whether a special review of the Development Agreement involvingALBERT D. SEENO CONSTRUCTION CO. is warranted.Paragraph 6(b) of the Development Agreement specifically provides for a special review of theDevelopment Agreement, which states:
“In the event of an alleged default or breach of this Agreement, the City Council of the City may order a special review of compliance with this Agreement at any time. The Director of Community Development or the Planning Commission, as determined from time to time by the Director of Community Development, shall conduct such special reviews.”
City Staff seeks guidance as to whether the council would like to order a special review of compliance based on the “Notice of Breach and Default” sent to ALBERT D. SEENO CONSTRUCTION CO. regarding the Red Top Road expansion project.

FINANCIAL IMPACT
City staff will incur costs in staff time to conduct a special review of the Development Agreement.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The public has previously made comments regarding the delays in the Red Top Road expansion.

ALTERNATIVE ACTION
The council may choose to give no direction to City Staff, in which case no special review will take place.

STAFF CONTACT
David Lim, City Attorney
(415) 4218484
[email protected]
COORDINATED WITH
City Manager's Office
ATTACHMENTS:

Description
Attachment 1: Restated and Amended Development Agreement No. 20141 REVIEWERS:

Reviewer Action Date
Dombrowski, Delaney Approved 5/28/2024 2:42 PM
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Agenda Item No: 10.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Parks, Recreation, Open Space Master Plan Update and Council Input RECOMMENDED ACTION
Receive report, open discussion, and provide direction to staff.

STATEMENT OF ISSUE
The Parks, Recreation, and Open Space Master Plan (PROSMP) is nearing completion. Staff will present a summary of the work performed and the preliminary findings, and seek City Council input on the findings and priorities to include in the draft public document.

DISCUSSION
In early 2023, the City of Fairfield, along with contracted consultant, Wallace Roberts & Todd (WRT), launched the Parks, Recreation, Open Space Master Plan initiative (Plan). Through a series of internal and stakeholder meetings, a comprehensive community engagement campaign, and several community workshops, a variety of data and feedback has been gathered. The data and feedback gathered will be used to create a comprehensive plan surrounding Fairfield’s parks and recreational programming, and park development. The Plan serves as a guide for how the city will improve, expand, repurpose, prioritize, maintain, staff, and fund Fairfield’s park assets and recreational opportunities.

Staff will present an overview of the preliminary findings, including the key issues, themes and ideas, and park concepts developed over the past 14 months. Originally, staff and consultants were to provide this information and engage council in interactive review and response at the April 2024 council study session. However, due to a city budget discussion being prioritized, staff is presenting a summary of the findings to council at the May 7th regular council meeting, and providing a hardcopy of the “exercises” planned for the work session, with request to return to staff by May 21st. The feedback from council will be summarized and presented at the June 4th council meeting. WRT will then prepare the draft document, which is expected to be published for public review and comment by the end of June 2024.

FINANCIAL IMPACT
N/A
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Agenda Item No: 10.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Parks, Recreation, Open Space Master Plan Update and Council InputRECOMMENDED ACTIONReceive report, open discussion, and provide direction to staff.STATEMENT OF ISSUEThe Parks, Recreation, and Open Space Master Plan (PROSMP) is nearing completion. Staff willpresent a summary of the work performed and the preliminary findings, and seek City Council input onthe findings and priorities to include in the draft public document.DISCUSSIONIn early 2023, the City of Fairfield, along with contracted consultant, Wallace Roberts & Todd (WRT),launched the Parks, Recreation, Open Space Master Plan initiative (Plan). Through a series of internaland stakeholder meetings, a comprehensive community engagement campaign, and severalcommunity workshops, a variety of data and feedback has been gathered. The data and feedbackgathered will be used to create a comprehensive plan surrounding Fairfield’s parks and recreationalprogramming, and park development. The Plan serves as a guide for how the city will improve, expand,repurpose, prioritize, maintain, staff, and fund Fairfield’s park assets and recreational opportunities.Staff will present an overview of the preliminary findings, including the key issues, themes and ideas,and park concepts developed over the past 14 months. Originally, staff and consultants were to providethis information and engage council in interactive review and response at the April 2024 council studysession. However, due to a city budget discussion being prioritized, staff is presenting a summary ofthe findings to council at the May 7th regular council meeting, and providing a hardcopy of the“exercises” planned for the work session, with request to return to staff by May 21st. The feedback fromcouncil will be summarized and presented at the June 4th council meeting. WRT will then prepare thedraft document, which is expected to be published for public review and comment by the end of June2024.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Extensive community engagement occurred throughout the PROSMP process; including hosting various stakeholder meetings, public outreach popup events, community workshops, and surveys.

ALTERNATIVE ACTION
The council may choose not to participate in providing comments and feedback of the preliminary findings.

STAFF CONTACT
Kristina Kaunzinger, Director of Parks & Recreation
(707) 4287470
[email protected]
COORDINATED WITH
N/A
REVIEWERS:

Reviewer Action Date
Ballard, Kelly Approved 5/22/2024 3:55 PM
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Agenda Item No: 11.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Staff Update on the Power Purchase Agreement with Onyx Development Group LLC. for the Provision and Operation of a Solar Field at the Waterman Water Treatment Plant RECOMMENDED ACTION
Receive report and close the public hearing.

STATEMENT OF ISSUE
Staff is seeking to close the public hearing that originally opened on April 16, 2024, and resumed on May 7, 2024, to allow staff to evaluate the feasibility of a redesign of the solar field as well as an alternate location on the property.

DISCUSSION
The City of Fairfield seeks to reduce the energy cost of its municipally owned water system through a solar field project at the Waterman Water Treatment Plant. This process includes holding a public hearing to allow for public comment, which opened on April 16, 2024, and resumed on May 7, 2024.

During the public hearing, staff received feedback and comments on the project. Taking this input into account, staff is seeking to close the public hearing to evaluate the feasibility of a redesign of the solar field as well as an alternate location on the property. A new public hearing will be advertised and held once staff has an alternative configuration.

FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Staff mailed letters to the public regarding the intent to close the public hearing and evaluate the potential changes to the solar field.

ALTERNATIVE ACTION
City council may delay action so that staff can address any council concerns.

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Agenda Item No: 11.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Staff Update on the Power Purchase Agreement with Onyx Development Group LLC.for the Provision and Operation of a Solar Field at the Waterman Water Treatment PlantRECOMMENDED ACTIONReceive report and close the public hearing.STATEMENT OF ISSUEStaff is seeking to close the public hearing that originally opened on April 16, 2024, and resumed onMay 7, 2024, to allow staff to evaluate the feasibility of a redesign of the solar field as well as analternate location on the property.DISCUSSIONThe City of Fairfield seeks to reduce the energy cost of its municipally owned water system through asolar field project at the Waterman Water Treatment Plant. This process includes holding a publichearing to allow for public comment, which opened on April 16, 2024, and resumed on May 7, 2024.During the public hearing, staff received feedback and comments on the project. Taking this input intoaccount, staff is seeking to close the public hearing to evaluate the feasibility of a redesign of the solarfield as well as an alternate location on the property. A new public hearing will be advertised and heldonce staff has an alternative configuration.FINANCIAL IMPACTN/APUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONStaff mailed letters to the public regarding the intent to close the public hearing and evaluate thepotential changes to the solar field.ALTERNATIVE ACTION City council may delay action so that staff can address any council concerns.

STAFF CONTACT
Michael J. Hether, Assistant Director Public Works/Utilities (707) 4287493
[email protected]
COORDINATED WITH
City Attorney's Office
REVIEWERS:

Reviewer Action Date
Hether, Michael Approved 5/28/2024 7:20 PM
Chaudhary, Savita Approved 5/28/2024 8:39 PM
Dombrowski, Delaney Approved 5/29/2024 11:02 AM
Dombrowski, Delaney Approved 5/29/2024 11:02 AM
Packet Page 95 of 113

Agenda Item No: 12.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Resolution 2024132 of the City Council of the City of Fairfield Authorizing an Update to the Fiscal Year 20242025 Budget and Updating the 5Year Capital Improvement Plan to Remove the West Texas Relief Sewer Project and Include the Markeley Lane Extension, Fairfield Soccer Complex Feasibility Study, Downtown Streetscape Phase 2 – Intersection Corners, and North Texas Street Improvement Projects RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
In January 2024, staff reviewed the status and funding for capital improvement projects and determined the West Texas Relief Sewer Project can be removed from the FiveYear Capital Improvement Plan.

During the January City Council Retreat (Council Retreat), the Public Works Department provided options for repurposing available funding towards improving the city’s infrastructure, such as streets, downtown improvements, and park facilities. Based on the council’s direction, approval of the proposed resolution will update the fiscal year (FY) 20242025 budget to include funding for the Markeley Lane Extension Project (Design), Fairfield Soccer Complex Feasibility Study, Downtown Streetscape Phase 2 – Intersection Corners Project (Design), and North Texas Street Improvements.

DISCUSSION
There are currently more than 103 projects in the City’s adopted FiveYear Capital Improvement Plan (FY 20232024 through 20272028). One of those projects is the West Texas Relief Sewer Project.

During development of the improvement drawings and contract specifications, City staff and the Fairfield Suisun Sewer District determined that the relief sewer is no longer necessary. Additional hydraulic modeling and evaluation was conducted to validate that the existing sewer collection system can support planned development within the West Texas Street corridor. The study area was West Texas Street east of Pennsylvania Avenue to 5th Street. Removal of this project from the FiveYear Capital Improvement Plan allows the City to repurpose $3.1 million in funding to other projects.

At the Council Retreat, staff presented several capital projects that could be considered for this funding.

Following discussion, the council directed staff to proceed with reappropriating the $3.1 million to the Packet Page 96 of 113

At the Council Retreat, staff presented several capital projects that could be considered for this funding.

Following discussion, the council directed staff to proceed with reappropriating the $3.1 million to the following projects:

Markeley Lane Extension $1,800,000
Funding for this project includes conceptual planning, environmental documentation, rightofway acquisition, and full design for the Markeley Lane extension from Viking Lane to Peabody Road. Staff would pursue grant funding to construct this project. Preliminary estimates indicate construction to be $3.2 million (2023 dollars). Staff will return to council in the fall with a consultant contract to design this project.

Fairfield Soccer Complex Feasibility Study $350,000 Funding for this project includes a site analysis, feasibility study, environmental documentation, and 30% design level plans to prepare the project for future funding opportunities.

Downtown Streetscape Phase 2 – Intersection Corners $350,000 Funding for this project includes full design of the Downtown Streetscape Phase 2 – Interstate Corners Project to improve intersection corners. Staff has determined that the Phase 2 improvements on Texas Street would be completed within the ‘corner plaza zone.’ Preliminary planning and conceptual design by Gates + Associates Landscape Architects indicate improvements would consist of curb extensions for traffic calming, new ADA curb ramps, and landscape improvements. Like the Markeley Lane Extension Project, the City would pursue grant funding to construct this estimated $2.2 million (2023 dollars) project.

North Texas Street Improvements $600,000
Funding for this project includes development of a private parking lot lighting program, development of a building investments program to incentivize property owner investments along the corridor, development of a ‘slow down’ campaign to improve traffic safety, development of an ordinance and moratorium related to smoke shops and liquor stores, piloting of a vacant property screening program, and installation of ADA compliant curb ramps along streets intersecting North Texas Street.

Public Works Engineering staff reviewed the four recommended projects and determined that with cancellation of the West Texas Sewer Relief Project, adequate resources will be available to implement the four new capital projects as part of the capital improvement program.

FINANCIAL IMPACT
The funding for the design and construction work for the various new projects was not included in the FY 20242025 budget and will require a total budget adjustment of $3.1 million from the Intragovernmental Services Fund (Fund 551), with $2,750,000 to be transferred to the Streets Capital Project Fund (Fund 252), and $350,000 transferred to the Parks Capital Project Fund (Fund 251).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, this request may be delayed so that staff can provide the necessary information. However, delay of execution will negatively impact the timeline for the design of these high priority projects.

STAFF CONTACT
Jason Riley, Assistant City Engineer
(707) 4287481
[email protected]
Packet Page 97 of 113

Agenda Item No: 12.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Resolution 2024132 of the City Council of the City of Fairfield Authorizing an Update tothe Fiscal Year 20242025 Budget and Updating the 5Year Capital Improvement Planto Remove the West Texas Relief Sewer Project and Include the Markeley LaneExtension, Fairfield Soccer Complex Feasibility Study, Downtown Streetscape Phase 2– Intersection Corners, and North Texas Street Improvement ProjectsRECOMMENDED ACTIONAdopt resolution.STATEMENT OF ISSUEIn January 2024, staff reviewed the status and funding for capital improvement projects and determinedthe West Texas Relief Sewer Project can be removed from the FiveYear Capital Improvement Plan.During the January City Council Retreat (Council Retreat), the Public Works Department providedoptions for repurposing available funding towards improving the city’s infrastructure, such as streets,downtown improvements, and park facilities. Based on the council’s direction, approval of the proposedresolution will update the fiscal year (FY) 20242025 budget to include funding for the Markeley LaneExtension Project (Design), Fairfield Soccer Complex Feasibility Study, Downtown Streetscape Phase2 – Intersection Corners Project (Design), and North Texas Street Improvements.DISCUSSIONThere are currently more than 103 projects in the City’s adopted FiveYear Capital Improvement Plan(FY 20232024 through 20272028). One of those projects is the West Texas Relief Sewer Project.During development of the improvement drawings and contract specifications, City staff and theFairfield Suisun Sewer District determined that the relief sewer is no longer necessary. Additionalhydraulic modeling and evaluation was conducted to validate that the existing sewer collection systemcan support planned development within the West Texas Street corridor. The study area was WestTexas Street east of Pennsylvania Avenue to 5th Street. Removal of this project from the FiveYearCapital Improvement Plan allows the City to repurpose $3.1 million in funding to other projects. At the Council Retreat, staff presented several capital projects that could be considered for this funding.Following discussion, the council directed staff to proceed with reappropriating the $3.1 million to thefollowing projects:Markeley Lane Extension $1,800,000Funding for this project includes conceptual planning, environmental documentation, rightofwayacquisition, and full design for the Markeley Lane extension from Viking Lane to Peabody Road. Staffwould pursue grant funding to construct this project. Preliminary estimates indicate construction to be$3.2 million (2023 dollars). Staff will return to council in the fall with a consultant contract to design thisproject. Fairfield Soccer Complex Feasibility Study $350,000Funding for this project includes a site analysis, feasibility study, environmental documentation, and30% design level plans to prepare the project for future funding opportunities. Downtown Streetscape Phase 2 – Intersection Corners $350,000Funding for this project includes full design of the Downtown Streetscape Phase 2 – Interstate CornersProject to improve intersection corners. Staff has determined that the Phase 2 improvements on TexasStreet would be completed within the ‘corner plaza zone.’ Preliminary planning and conceptual designby Gates + Associates Landscape Architects indicate improvements would consist of curb extensionsfor traffic calming, new ADA curb ramps, and landscape improvements. Like the Markeley LaneExtension Project, the City would pursue grant funding to construct this estimated $2.2 million (2023dollars) project. North Texas Street Improvements $600,000Funding for this project includes development of a private parking lot lighting program, development ofa building investments program to incentivize property owner investments along the corridor,development of a ‘slow down’ campaign to improve traffic safety, development of an ordinance andmoratorium related to smoke shops and liquor stores, piloting of a vacant property screening program,and installation of ADA compliant curb ramps along streets intersecting North Texas Street.Public Works Engineering staff reviewed the four recommended projects and determined that withcancellation of the West Texas Sewer Relief Project, adequate resources will be available to implementthe four new capital projects as part of the capital improvement program. FINANCIAL IMPACTThe funding for the design and construction work for the various new projects was not included in the FY20242025 budget and will require a total budget adjustment of $3.1 million from the IntragovernmentalServices Fund (Fund 551), with $2,750,000 to be transferred to the Streets Capital Project Fund (Fund252), and $350,000 transferred to the Parks Capital Project Fund (Fund 251).PUBLIC CONTACT/ADVISORY BODY RECOMMENDATIONN/AALTERNATIVE ACTIONIf the council has any questions, this request may be delayed so that staff can provide the necessaryinformation. However, delay of execution will negatively impact the timeline for the design of these highpriority projects.STAFF CONTACTJason Riley, Assistant City Engineer (707) 4287481
[email protected]
COORDINATED WITH
Finance Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution
REVIEWERS:

Reviewer Action Date
Panganiban, Ryan Approved 5/23/2024 5:34 PM
Chaudhary, Savita Approved 5/24/2024 11:27 AM
Dombrowski, Delaney Approved 5/24/2024 11:29 AM
Dombrowski, Delaney Approved 5/24/2024 11:30 AM
Packet Page 98 of 113

CITY OF FAIRFIELD

RESOLUTION NO. 2024-132

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2024-2025 BUDGET AND UPDATING THE 5-YEAR CAPITAL IMPROVEMENT

PLAN TO REMOVE THE WEST TEXAS RELIEF SEWER PROJECT AND INCLUDE THE MARKELEY

LANE EXTENSION, FAIRFIELD SOCCER COMPLEX FEASIBILITY STUDY, DOWNTOWN STREETSCAPE PHASE 2 – INTERSECTION CORNERS, AND NORTH TEXAS STREET IMPROVEMENT

PROJECTS

WHEREAS, the City Council previously appropriated $3.1 million for the construction of the West Texas Relief Sewer Project at the August 21, 2021 council meeting; and

WHEREAS, the City of Fairfield and Fairfield Suisun Sewer District further evaluated the sewer system in the West Texas Street area and determined the West Texas Relief Sewer Project is no longer necessary; and

WHEREAS, the cancellation of the West Texas Street Sewer Relief Project frees up $3 .1 million that can be used for other priority capital projects; and

WHEREAS, the council provided direction to staff following discussion of several priority capital projects at the January Council Study Session; and

WHEREAS, the council desires to reappropriate/commit $3.1 million for the recommended projects; and

WHEREAS, the revised appropriation constitutes an update to the fiscal year (FY) 2024-2025 budget approved pursuant to Resolution No. 2023-149.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby approves removal of the West Texas Relief Sewer Project from the Five-Year Capital Improvement Plan.

Section 2. The council hereby approves a budget transfer in the amount of $1.8 million from the Intragovernmental Services Fund (Fund 551) to the Streets Capital Project Fund (Fund 252) to be appropriated to the Markeley Lane Extension Project.

Section 3. The council hereby approves a budget transfer in the amount of $350,000 from the Intragovernmental Services Fund to the Parks Capital Project Fund (Fund 251) to be appropriated to the Fairfield Soccer Complex Feasibility Study.

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RES. NO. 2024-132

Page 2 ends

Section 4. The council hereby approves a budget transfer in the amount of $350,000 from the Intragovernmental Services Fund (Fund 551) to the Streets Capital Project Fund (Fund 252) to be appropriated to the Downtown Streetscape Phase 2 - Intersection Corners Project.

Section 5. The council hereby approves a budget transfer in the amount of $600,000 from the Intragovernmental Services Fund (Fund 551) to the Streets Capital Project Fund (Fund 252) to be appropriated to the North Texas Street Improvements Project.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 100 of 113Attachment 1 Page 2 of 2

Agenda Item No: 13.

AGENDA REPORT
DATE:June 4, 2024
TO:Mayor and City Council
FROM:David Gassaway, City Manager
SUBJECT:Joint Public Hearing of the City Council of the City of Fairfield and Housing Authority Adopting Resolutions 2024133 through 2024137, Housing Authority Resolution 2024 03 Approving the MidCycle Update to Fiscal Year 20232024 and 20242025 Budget and Financial Plan
RECOMMENDED ACTION
Hold public hearing and adopt resolutions.

STATEMENT OF ISSUE
The attached resolutions are comprised of the FY 20232024 and FY 20242025 MidCycle Budget Update. The MidCycle Budget Updates for the aforementioned fiscal years are available as a written document and on the City’s website.

DISCUSSION
The proposed resolutions will do the following:

Budget Resolutions – approves the budgets for the City and Housing Authority. Includes approval of costofliving adjustments for Confidential Managers, Confidential NonManagers, Executives and City Manager per standard practice and contract agreements
General Obligation Bonds Resolution – approves General Obligation Bond property tax rates for the costs of the North Bay Aqueduct
Proposition 4 Appropriations Limit Resolution – approves the FY 20242025 Proposition 4 appropriations limit as required by State law. Fairfield continues to be under this Statedefined limit AB 1600 Development Fee Findings Resolution – an annual findings resolution required by State law on the status of AB 1600 fees that have been deposited with the City (the resolution itself does not change AB 1600 fees)
Vehicle and Equipment Purchases Resolution – approves vehicle and equipment purchases for FY 20242025
FINANCIAL IMPACT
Fiscal impacts are discussed comprehensively in the attached budget document.

Packet Page 101 of 113

Agenda Item No: 13.AGENDA REPORTDATE:June 4, 2024 TO:Mayor and City CouncilFROM:David Gassaway, City ManagerSUBJECT:Joint Public Hearing of the City Council of the City of Fairfield and Housing AuthorityAdopting Resolutions 2024133 through 2024137, Housing Authority Resolution 202403 Approving the MidCycle Update to Fiscal Year 20232024 and 20242025 Budgetand Financial PlanRECOMMENDED ACTIONHold public hearing and adopt resolutions.STATEMENT OF ISSUEThe attached resolutions are comprised of the FY 20232024 and FY 20242025 MidCycle BudgetUpdate. The MidCycle Budget Updates for the aforementioned fiscal years are available as a writtendocument and on the City’s website.DISCUSSIONThe proposed resolutions will do the following:Budget Resolutions – approves the budgets for the City and Housing Authority. Includes approval ofcostofliving adjustments for Confidential Managers, Confidential NonManagers, Executives and CityManager per standard practice and contract agreementsGeneral Obligation Bonds Resolution – approves General Obligation Bond property tax rates for thecosts of the North Bay AqueductProposition 4 Appropriations Limit Resolution – approves the FY 20242025 Proposition 4appropriations limit as required by State law. Fairfield continues to be under this Statedefined limitAB 1600 Development Fee Findings Resolution – an annual findings resolution required by State law onthe status of AB 1600 fees that have been deposited with the City (the resolution itself does not changeAB 1600 fees)Vehicle and Equipment Purchases Resolution – approves vehicle and equipment purchases for FY20242025FINANCIAL IMPACT Fiscal impacts are discussed comprehensively in the attached budget document.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Public notice was published in the Daily Republic on May 19, 2024 and May 26, 2024.

ALTERNATIVE ACTION
The following alternative actions are possible:

Budget – Revise resolutions. State law does not require a specific form of budget, but it is fiscally prudent to authorize a spending plan for each fiscal year.

General Obligation Bonds – Do not approve property tax rates. This would shift $516,800 of costs to the General Fund.

Prop 4 Appropriations Limit – State law requires the adoption of this limit with the annual budget.

The limit factors are defined by the State.

AB 1600 Development Fee Findings – State law requires that annual findings be adopted, which the City does at the time of budget adoption.

Vehicle and Equipment Purchases – Do not approve vehicle and equipment purchases for FY 20242025. This would cause increased delays in the purchases of necessary vehicles and equipment.

STAFF CONTACT
John Furtado, Director of Finance
(707) 4287629
[email protected]
COORDINATED WITH
City Attorney's Office, City Manager's Office, Community Development Department, Finance Department, Fire Department, Human Resources Department, Parks and Recreation Department, Police Department, Public Works Department, Information Technology, Housing Services Department
ATTACHMENTS:

Description
Attachment 1: Proposed Resolution Approving City of Fairfield Budget Attachment 2: Proposed Resolution Approving Housing Authority Budget Attachment 3: Proposed Resolution Approving General Obligation Bond Property Taxes Attachment 4: Proposed Resolution Establishing Prop 4 Appropriation Limit Attachment 5: Exhibit A – Prop 4 Appropriation Limit
Attachment 6: Proposed Resolution Making Annual AB 1600 Impact Fee Findings Attachment 7: Proposed Resolution Approving Vehicle and Equipment Purchases for FY 20242025
Attachment 8: Exhibit B – Vehicle and Equipment Purchases REVIEWERS:

Reviewer Action Date
Doyle, Ashley Approved 5/21/2024 11:27 AM
Furtado, John Approved 5/21/2024 11:32 AM
Furtado, John Approved 5/21/2024 11:33 AM
Ballard, Kelly Approved 5/21/2024 11:35 AM
Ballard, Kelly Approved 5/21/2024 11:36 AM
Packet Page 102 of 113

CITY OF FAIRFIELD

RESOLUTION NO. 2024-133

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROPRIATING THE FISCAL YEAR 2024-2025 BUDGET, UPDATING THE FINANCIAL PLAN FOR THE CITY OF FAIRFIELD

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The estimated revenues, expenditures, and transfers, including cost allocation plan contributions, as proposed for fiscal year (FY) 2023-2024 and 2024-2025, for all funds as set forth within the “Mid Cycle Update to FY 2023-2024 and 2024-2025 Budget” are hereby approved.

Section 2. The updated Financial Plan is hereby approved as an operating guideline for the scheduling and implementation of all City capital projects, bond issuance, and interfund transfers, loans and repayments; provided that such projects, bonds and loans are subject to subsequent specific council approval.

Section 3. All revenues subsequently received by City funds in excess of amounts appropriated by this resolution except otherwise noted for FY 2023-2024 and 2024-2025 are hereby appropriated for purposes of Article XIIIB to their respective undesignated fund balances.

Section 4. Pursuant to Resolution No. 99-286, the salary schedule for City employees incorporated into this budget is hereby approved.

Section 5. The positions authorized in the position schedule for FY 2024-2025 are hereby approved.

Section 6. The city manager and director of finance are hereby authorized to implement this resolution, including issuing the approved FY 2023-2024 and 2024-2025 Budget, together with any non-substantive corrections to the Proposed Budget document.

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RES. NO. 2024-133

Page 2 ends

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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FAIRFIELD HOUSING AUTHORITY

RESOLUTION HA2024-03

RESOLUTION OF THE CITY OF FAIRFIELD HOUSING AUTHORITY APPROPRIATING FISCAL YEAR 2024-2025 BUDGET AND UPDATING THE FINANCIAL PLAN

NOW, THEREFORE, THE FAIRFIELD HOUSING AUTHORITY HEREBY RESOLVES:

Section 1. The estimated revenues, expenditures, and transfers as proposed and set forth within the fiscal year 2024-25 Budget, with respect to all Housing Authority funds contained therein, are hereby appropriated.

Section 2. The Financial Plan is hereby approved as an operating guideline for the scheduling and implementation of all Housing Authority capital projects, bond issuances, and interfund transfers, loans and repayments; provided that such projects, bonds and loans are subject to subsequent specific Housing Authority approval.

Section 3. The executive director is hereby authorized to implement this resolution, including submittal of the necessary budget documentation to the U.S. Department of Housing and Urban Development.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

AYES: COMMISSIONERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: COMMISSIONERS: _________________________________________________ ABSENT: COMMISSIONERS: _________________________________________________ ABSTAIN: COMMISSIONERS: _________________________________________________

_________________________________________________
CHAIR
ATTEST:
___________________________

SECRETARY

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CITY OF FAIRFIELD

RESOLUTION NO. 2024-134

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE FISCAL YEAR 2024-2025 GENERAL OBLIGATION BOND PROPERTY TAX RATES

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. A zone of benefit property tax rate of 0.002300 for fiscal year (FY) 2024-2025 is hereby fixed and established in the amount required to pay $516,800 for the City of Fairfield FY 2024- 2025 unit costs of the North Bay Aqueduct and the obligation for repayment of the "up -front" costs and advances for the North Bay Aqueduct Project, based on the assessed valuation that will be reported by the County Assessor for the FY 202 4-2025 assessment roll, and the County of Solano is hereby requested to levy said rate.

Section 2. The city manager is hereby authorized to implement this resolution.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 106 of 113Attachment 3 Page 1 of 1

CITY OF FAIRFIELD

RESOLUTION NO. 2024-135

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD ESTABLISHING THE FISCAL YEAR 2024-2025 APPROPRIATIONS LIMIT

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Pursuant to Government Code Section 7910 and Article XIIIB of the California Constitution, the approved appropriations limit for fiscal year 202 4-2025 as calculated pursuant to Exhibit B, is hereby established at $322,740,000.

Section 2. The city manager is hereby authorized to implement this resolution.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 107 of 113Attachment 4 Page 1 of 1

Exhibit A
Proposition 4 (Gann Limit) Analysis
Section 7910 of the California Government Code and Article XIIIB of the California Constitution (referred to as the “Gann Limit”) restrict the amount of revenue that cities can appropriate in any fiscal year. Annually, the City must adopt a resolution to approve the appropriations limit based on actual appropriations in FY 1978‐79, adjusted by a.) the greater of growth in California per capita income or the percentage change in the local assessment roll from the preceding year due to the addition of new nonresidential construction in the City, and b.) the greater of the growth in City or County population.

Section 37200 requires that the Gann Limit and the total appropriations subject to the limitation be published in the annual budget. The City’s limitation is calculated annually and was adopted by City Council resolution as part of its annual operating budget. Below is the calculation.

The following represents a trend analysis of the appropriations limit versus the net proceeds of taxes subject to the limit for the last five fiscal years. The City expects to remain under its appropriations limit well into the future.

Actual Projected Projected
FY 2022/23 FY 2023/24 FY 2024/25
Growth Factors A & B (use the greater of each)
City Population Growth Factor (%) OR ‐0.15% 0.18% 0.32% County Population Growth Factor ‐0.58%‐0.52% 0.04%
% change due to non‐residential construction‐Not
Available
Per capita personal income % change over prior year 7.55% 4.44% 3.62% New Factor to Apply to Prop 4 Limit
(City or County population factor X change in non‐
residential construction) OR N/A N/A N/A
(City or County population factor X change in per capita personal income)1.0739 1.0463 1.0395
Gann Limit 296,737,000 310,476,000 322,740,000
Estimated Revenues Subject to the Limit 113,889,872 107,851,935 111,025,282 Unused Appropriations Limit 182,847,128 202,624,065 211,714,718 (A)
(B)
101 109 114 108 111
159 168 183 203 212
‐
50 100
150
200
250
300
350
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25Millions Revenues Subject to Limit Unused Appropriations Limit
Packet Page 108 of 113Attachment 5 Page 1 of 1

CITY OF FAIRFIELD

RESOLUTION NO. 2024-136

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD MAKING CERTAIN FINDINGS

RELATED TO DEVELOPMENT IMPACT FEES

WHEREAS, the City imposes Development Impact Fees pursuant to the Mitigation Fee Act (Government Code Section 66000 et seq. and commonly referred to as AB 1600) and Article XI of Chapter 25 of the Fairfield Municipal Code; and

WHEREAS, Section 25.1508 of the Fairfield Municipal Code requires the council to make certain findings once each year with respect to the status of fees which have been deposited with the City for five or more years and remain unexpended.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. In accordance with AB 1600 and Section 25.1508 of the Fairfield Municipal Code, the council makes the following findings:

A. All of the AB 1600 fees collected by the City of Fairfield from June 20, 1995 to June 30, 2024, have either been expended on, or are committed to, the capital projects identified in the Final Report on Capital Projects which was submitted to the council on March 24, 1995, and updated in the AB 1600 Plan Update Technical Report, which was approved by council by way of Resolution 2006-155 on November 21, 2006, and also partially updated in the Final Report on Citywide Transportation Impact Fee and Park Impact Fee Update and Report on Northeast Area Fees, which were approved by council by way of Resolution 2013-69 on May 7, 2013 and later updated by council by way of Resolution 2022-269 on October 4, 2022.

B. The purpose of the AB 1600 fees is to construct "public facilities ”, including streets, traffic signals, urban design features, government buildings, parks and recreational facilities, sewer and drainage infrastructure, and greenbelt preservation.

C. The City caused the preparation of development impact fee nexus studies in 1995, 2002, 2006, 2013, and 2022 (the “Nexus Studies”). The Nexus Studies demonstrate the reasonable relationship between the fees and the purposes for which they are being used.

Section 2. The fiscal year (FY) 2024-2025 Budget and Five-Year Capital Improvement Program shows current sources and amounts of funding and dates for construction for incomplete projects.

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RES. NO. 2024-136

Page 2 ends

Section 3. As part of the City's normal budget process, the council sets the schedule for AB 1600 projects and allocates the available funding. The City's FY 2024-2025 Budget and Five-Year Capital Improvement Program shows the current project schedule.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

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CITY OF FAIRFIELD

RESOLUTION NO. 2024-137

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING VEHICLE AND EQUIPMENT PURCHASES FOR THE FISCAL YEAR 2024-2025

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council adopts the fiscal year (FY) 2024-2025 Vehicle and Equipment Purchases provided in Exhibit B.

Section 2. The council suspends competitive bidding when utilizing a cooperative purchase agreement or sole source purchasing and hereby authorizes the city manager to approve their use in Vehicle and Equipment Purchases provided in Exhibit B.

Section 3. The city manager is hereby authorized to approve the purchase amounts in Exhibit B, not to exceed 20%. Additional costs shall be paid out of the department’s operating budget.

PASSED AND ADOPTED this 4th day of June 2024, by the following vote:

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Packet Page 111 of 113Attachment 7 Page 1 of 1

City of Fairfield
Vehicle and Equipment Purchases FY 2024‐25
Exhibit B
Department/Division
Funding
Source Unit # Description
Current
Model Year Amount
Water Conservation 51260608 TBD FORD ESCAPE N/A 55,000
NBR 51260800 8802 FORKLIFT ‐ OFF ROAD 1988 96,006
NBR 51260800 11117 TRUCK ‐ 1‐1/2 TON ‐ UTIL BED ‐ CRANE 2011 195,000 Utility Cut Crew 51260601 15070 FORD F‐250 UTILITY BED 2015 111,500 Water Distribution 51260602 13260 TRUCK ‐ TURNOUT 2013 274,283 Water Distribution 51260602 17312* VAC‐CON Hydro Excavation Truck 2017 607,000 Water Distribution 51260602 15115 PICKUP ‐ 3/4 TON ‐ SUPER CAB ‐ UTIL BED 2015 110,000 Waterman 51260604 5362 2002 NISSAN NISSAN 50 2007 109,843 Sewer 51260308 15011 PICKUP ‐ 1/2 TON ‐ SUPER CAB 2015 76,696 Sewer 51260308 17311 VAC‐CON Combo sewer truck 2017 559,397 Storm Drains 51260209 13519 UTV ‐ KUBOTA 2013 45,000
Police 51250403 65* FORD‐SUV 2014 79,199
Police 51250403 169 FORD  TAURUS 2006 79,199
Police 51250403 214* FORD ‐ SUV 2014 87,118
Police 51250403 215* FORD‐SUV 2014 87,118
Police 51250403 217* FORD‐SUV 2014 79,199
Police 51250403 218* FORD‐SUV 2014 79,199
Police 51250403 220* FORD TAURUS 2014 79,199
Police 51250403 221* FORD‐SUV 2014 87,118
Police 51250403 222* FORD‐SUV 2014 87,118
Police 51250403 223* FORD‐SUV 2014 87,118
Police 51250403 224* FORD‐SUV 2014 87,118
Police 51250403 225* FORD‐SUV 2014 87,118
Police 51250403 226* FORD‐SUV 2014 87,118
Police 51250403 227* FORD‐SUV 2014 87,118
Police 51250403 228* FORD‐SUV 2014 87,118
Police 51250403 229* FORD‐SUV 2014 87,118
Fire 51255101 F1752 Pierce Type III‐downgrading to Type V 2016 395,000 Fire 51255101 F1753 Pierce Type III 2016 661,000
Community Development 51245200 15173 Ford F‐150 2015 80,000 Community Development 51245200 15176 Ford F‐150 2015 80,000 Community Development 51245200 15177 Ford F‐150 2015 80,000 PW‐BLDG 51260310 8147 FORD EXPLORER 2008 107,484
PW‐ENG 51260106 15153 FORD  F‐150 SUPERCREW 2015 73,542 PW‐Prks 51260314 15059 PICKUP ‐ 1/2 TON ‐ SUPER CAB 2015 87,125 PW‐STR 51260206 15020 FORD  EXPLORER 2015 65,000
PW‐STR 51260206 15025 FORD EXPLORER 2015 65,000
PW‐STR 51260206 18406 ATLAS COPCO 185 2018 51,000
PW‐TRA 51260201 15152 FORD  F‐150 2015 67,500
PW‐VEH MAINT 51260111 4363 Kawasaki Mule 2003 42,994
PW‐VEH MAINT 51260111 8053 FORD  2008 76,936
PW‐VEH MAINT 51260111 10206 FORD  F‐450 2010 197,996
Total 5,724,597
*Accelerating purchase due to either production issues or meeting electrification regulations.

Packet Page 112 of 113Attachment 8 Page 1 of 2

City of Fairfield
Vehicle and Equipment Purchases FY 2024‐25
Exhibit B
Purchases approved in prior years, will occur in FY25
Department/Division
Funding
Source Unit Description
Current
Model Year Status
Previously
Approved
Proposed
Amount
Bldg. Maint. 51260310 56 CARGO VAN 2002 On Order 80,000 80,000 Fire 51255101 F0650 Skeeter replacing wildland 2014 On Order 445,000 445,000 Police 51250403 54 FORD Crown Vic 2010 On Order 80,898 80,898 Police 51250403 85 FORD CROWN VIC 2005 On Order 86,000 86,000 Police 51250403 80 FORD Crown Vic 2010 On Order 80,898 80,898 Police 51250403 102 FORD Crown Vic 2008 On Order 80,898 80,898 Police 51250403 109 FORD Crown Vic 2008 On Order 80,898 80,898 Police 51250403 115 FORD Crown Vic 2008 On Order 80,898 80,898 Police 51250403 135 FORD Crown Vic 2007 On Order 80,898 80,898 Police 51250403 143 FORD Crown Vic 2010 On Order 86,677 86,677 Police 51250403 203 FORD Crown Vic 2006 On Order 80,898 80,898 Police 51250403 204 FORD Crown Vic 2008 On Order 80,898 80,898 PW‐PRK 51260314 14169 FORD F‐150 2014 On Order 67,000 67,000 PW‐Prks 51260314 9538 ZIEMAN Exc. Trailer 2009 On Order 12,500 12,500 PW‐STR 51260206 14055 FORD F‐150 2014 On Order 67,000 67,000 PW‐TRA 51260201 13337 Ford F‐550 Aerial Truck 2013 On Order 275,000 275,000 PW‐VEH MAINT 51260311 1242 FORD‐350 Utility Fire Maint 2012 Not Ordered 105,000 165,572 Streets 51260206 18537 GRAFFITI TRAILER 2018 Not Ordered 35,000 35,000 Streets 51260206 12407 TANK TRAILER 2012 Not Ordered 10,000 10,000 Utility Cut Crew 51260601 10327 International 10 wheel dump 2010 On Order 230,000 230,000 Utility Cut Crew 51260601 12323 INTERNATIONAL 6 WHEEL DUMP PATCH 2012 On Order 260,000 260,000 Water Distribution 51260800 462 TRAILER ‐ 23 FEET ‐ 28700 GVWR 2 AXLE 2003 Not Ordered 52,000 52,000 Water Distribution 51260602 11328 TRUCK ‐ DUMP ‐ 10 WHEEL 2011 On Order 230,000 230,000 Water Distribution 51260602 13101 PICKUP ‐ 3/4 TON ‐ UTIL BED 2013 On Order 85,000 85,000 Water Distribution 51260602 13304 TRUCK ‐ 1 TON ‐ FLAD BED VALVE TURNIN 2013 On Order 204,450 204,450 Water Distribution 51260602 14174 PICKUP ‐ 1/2 TON ‐ SUPER CAB 2014 Not Ordered 82,000 82,000 Water Distribution 51260602 480 22' TRAILER 2003 Not Ordered 12,500 12,500 Water Distribution 51260602 14004 PICKUP ‐ 1/2 TON ‐ SUPER CAB 2014 On Order 67,000 67,000 Water Distribution 51260602 14558 CONCRETE SAW 2014 Not Ordered 92,500 92,500 Water Distribution 46160602 XX‐129 PICKUP ‐ 3/4 TON ‐ UTIL BED 2024 On Order 105,000 105,000 Waterman 51260604 17491 Ford F‐150 Supercab 2017 Not Ordered 105,000 105,000 Waterman 51260604 13221 PICKUP ‐ 1/2 TON 2013 Not Ordered 80,000 80,000 Total 3,521,811 3,582,383
Packet Page 113 of 113Attachment 8 Page 2 of 2

Fairfield City CouncilJune 4, 2024

Fairfield City Council
June 4, 2024