Fairfield City Council
December 3, 2024

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, December 3, 2024, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live. The public may join the meeting via Zoom at:
https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 638-0968, Webinar ID: 890 6021 3840, Passcode: 7074287400 Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Scott Tonnesen
Councilmember Rick Vaccaro
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C. INVOCATION - CHAPLAIN BILL LIMNEOS, FAIRFIELD FIRE DEPARTMENT D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER REPORT
G. CITY ATTORNEY REPORT
H. CITY CLERK REPORT
I. PRESENTATIONS
I.1 Recognition of Sister City Exchange Students
Contact: Anna Guiles, (707) 428-7399
J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back To the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, or as determined by the mayor.

K. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

K.1 Resolution 2024-272 PW Purchase of Specialized Valves 7 Suspending Competitive Bidding and Authorizing the City Manager to Purchase Specialized Valves for the Waterman Water Treatment Plant from Frank Olsen

Company
Funding Source: $210,155; Water Enterprise Capital Fund Contact: Nigel Browne, (707) 428-7480
Recommended Action:

Adopt resolution.

K.2 Resolution 2024-273 PW Heart of Fairfield Phase 2 Design Agreement Gates + Associates
13 Authorizing the City Manager to Execute a Professional Services Agreement with Gates + Associates Landscape Architects to Provide Design Services for the Heart of Fairfield Downtown Texas Streetscape Improvement Project – Phase 2 Funding Source: $423,949; Street Capital Fund
Contact: Pavan Prasad; (707) 428-7431
Recommended Action:

Adopt resolution.

K.3 Resolution 2024-274 PW Heart of Fairfield Streetscape Contract Ghilotti Bros. 54 Approving Plans and Specifications and Awarding a Contract to Ghilotti Bros.

Inc., For the Heart of Fairfield Downtown Texas Streetscape Improvement Project – Phase 1B Improvements
Funding Source: $1,769,069; Capital Streets Fund
Contact: Pavan Prasad, (707) 428-7431
Recommended Action:

Adopt resolution.

K.4 Resolution 2024-275 PW Hale Ranch Water Main Replacement Amendment Carollo Engineers
61 Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement Between the City of Fairfield and Carollo Engineers Inc. for Professional Engineering Services for On-Call Design Services to Provide Design Services for the Hale Ranch Road Transmission Main Replacement Project and Authorizing an Update to the Fiscal Year 2024-2025 Budget Funding Source: $417,290; Water Capital Fund
Contact: Bryan Heinzelman, (707) 428-7034
Recommended Action:

Adopt resolution.

K.5 Resolution 2024-276 PW Neighborhood J-K2 Subdivision Improvement Agreement
73

Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Canon Station Planning Area 5 – Neighborhood J & K-2 Subdivision
Funding Source: N/A
Contact: Alvin Lei, (707) 428-7476
Recommended Action:

Adopt resolution.

K.6 Ordinance 2024-10 CD 6th Amendment Train Station Specific Plan 101 Second Reading and Adoption of Ordinance 2024-10 Approving the Sixth Amendment to the Amended and Restated Development Agreement Between the City of Fairfield and Canon Partners LLC Regarding Land in the Train Station Specific Plan Area
Funding Source: N/A
Contact: Meily M Sheehan, (707) 428-7474
Recommended Action:

Provide second reading and adopt Ordinance 2024-10.

K.7 Resolution 2024-277 CM City Council Handbook 115
Adopting Updates to the 2024 City Council Handbook
Funding Source: N/A
Contact: Liz Aptekar, (707) 428-7389
Recommended Action:

Adopt resolution.

L. NEW BUSINESS
L.1 Unsheltered Street Outreach and Tenancy Support Services Presentation and Direction
267
Funding Source: $750,000; Homeless Services Division General Fund Contact: April Cobb, (707) 428-7709
Recommended Action:

Receive report, open discussion, and provide direction to staff.

L.2 Resolution 2024-278 HR Deferred Compensation Committee Charter 270 Approving the Charter of the City of Fairfield Defined Contribution Retirement Plan Committee and Delegating Duties and Responsibilities over City-Sponsored Retirement Benefit Plans
Funding Source: N/A

Contact: Farbod Pirouzmand, (707) 428-7397
Recommended Action:

Adopt resolution.

M. PUBLIC HEARINGS
M.1 Resolution 2024-279 PW Energy Performance Contract Willdan Energy Solution 280 Making Findings Required Under Government Code Section 4217.10 to 4217.18; Authorizing the City Manager to Enter into an Energy Savings Performance Contract with Willdan Energy Solutions for Efficiency and Infrastructure Improvement Projects; Authorizing Staff to Negotiate a Financing Plan Not-to-Exceed $23,000,000; Updating the 5-Year Capital Improvement Plan to Include the Energy Conservation Project – Phase 1; and Authorizing an Update to the Fiscal Year 2024-2025 Budget
Funding Source: $31,579,787 ($2,519,000, Bedroom Tax; $2,401,308, AB1600 Government Facilities; $2,140,000, Construction License; $1,318,000, Civic Center Improvements; $310,000 – Transit)
Contact: Marisa Cumpian, (707) 428-7494
Recommended Action:

Hold public hearing and adopt resolution.

M.2 Resolution 2024-280 CD Cannabis Retail Business Permit 354 Rescinding Approving Issuance of a Commercial Cannabis Retail Business Permit to Authentic Fairfield LLC
Funding Source: N/A
Contact: Dave Zellers, (707) 428-7436
Recommended Action:

Hold public hearing and adopt resolution.

M.3 Resolution 2024-281 CD General Plan Update 389
Certifying a Final Environmental Impact Report (ER2024-043); Adopting Findings, a Statement of Overriding Considerations, and Mitigation Monitoring Program Related to the Final Environmental Impact Report; and Adopting the Fairfield Forward 2050 project, Consisting of Repealing Certain Elements of the General Plan, Adoption of Certain Elements of the General Plan, and Adopting of a Climate Action Plan
Funding Source: N/A
Contact: Jessie Hernandez, (707) 428-7450
Recommended Action:

Hold public hearing and adopt resolution.

N. ADJOURN

ADJOURN TO TUESDAY, DECEMBER 17, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Tuesday, November 26, 2024.

Agenda Item No: K.1

AGENDA REPORT
DATE: December 3, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-272

Suspending Competitive Bidding and Authorizing the City Manager to Purchase Specialized Valves for the Waterman Water Treatment Plant from Frank Olsen Company

Funding Source: $210,155; Water Enterprise Capital Fund

Contact: Nigel Browne, (707) 428-7480

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Waterman Water Treatment Plant (Waterman) implements a comprehensive preventative maintenance program to ensure water infrastructure assets remain in good operating condition, allowing the City to provide quality drinking water to its residents. Several large, specialized valves have been identified for replacement because of the maintenance program. Due to current market conditions, the lead time to receive the equipment upon order is 16-to-18 weeks. Staff recommends approving the resolution to authorize the purchase of these specialized valves.

DISCUSSION
The Fairfield Municipal Utilities (FMU) provides water to the residents of Fairfield and Vacaville on a continuous basis and employs staff who are responsible for maintaining infrastructure valued at over $500 million in the form of two water treatment plants, twelve concrete and steel reservoirs, sixteen treated water pump stations and over 370 miles of transmission and distribution pipelines, including all appurtenances (hydrants, valves, etc.), and approximately 34,000 water service accounts. To keep FMU’s water infrastructure assets in good operating condition, an on -going investment in the proper maintenance and repair activities is required.

Waterman uses large, specialized valves throughout the plant to contr ol the flow of water throughout the facility while producing drinking water. During routine inspections and maintenance, staff identified multiple large DeZurik valves in need of replacement. A proactive equipment replacement will avoid costly repairs and/or equipment failures, which would affect water production. Staff intends to perform phased, in-kind replacements for these valves. DeZurik equipment was specified in the original design of Watermen and the equipment has proven itself capable of meeting the needs and requirements of Waterman and has either met or exceeded the expected lifespan.

DeZurik equipment is sold through distributors that serve distinct sales areas. Fairfield is within the sales area of the Frank Olsen Company. As a result, Frank Olsen Company is the sole supplier from which Fairfield can purchase the required equipment. The City’s Administrative Policy for purchasing generally requires procurement of this value to be co mpetitively bid with a formal bid advertisement. However, the Fairfield Municipal Code (FMC) provides several exceptions to the formal bidding procedures, one of which allows the City Council to suspend competitive bidding, purchase directly from a vendor, and sole sourcing when it is in the best interests of the City. (FMC section 28.60 and 28.63).

Staff recommends that the council adopt the attached resolution to suspend competitive bidding and authorize the purchase of the specialized valves from Frank Olsen Company.

FINANCIAL IMPACT
The total cost for the valve purchase is in an amount not to exceed $210,155, which is comprised of the equipment cost of $182,743.35 and 15% for tax and freight in the amount of $27,411.65. The funds are budgeted in the Water Enterprise Capital Fund (Fund 462, Project CPW090029).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to authorize the equipment purchase. This is not recommended, however, as not purchasing the equipment would leave Waterman vulnerable to equipment failure and potentially affect its ability to supply drinking water.

COORDINATED WITH
N/A

STAFF CONTACT
Nigel Browne, Management Analyst Senior
(707) 428-7480
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Quote

CITY OF FAIRFIELD

RESOLUTION NO. 2024-272

SUSPENDING COMPETITIVE BIDDING AND AUTHORIZING THE CITY MANAGER TO PURCHASE

SPECIALIZED VALVES FOR THE WATERMAN WATER TREATMENT PLANT FROM FRANK OLSEN

COMPANY

WHEREAS, the City of Fairfield desires to perform an in-kind replacement of multiple specialized valves at the Waterman Water Treatment Plant (Waterman); and

WHEREAS, DeZurik equipment is used at Waterman as it meets the needs and requirements of the City; and

WHEREAS, Frank Olsen Company is the sole distributor of DeZurik equipment for the sales area in which the City resides; and

WHEREAS, section 28.60 of the Fairfield Municipal Code (FMC) provides that the City Council may suspend competitive bidding for any purchase and may enter into a contract t o procure general contractual services through the use of an alternative selection process after making a finding that doing so would be in the best interests of the City; and

WHEREAS, section 28.63 of the FMC provides that the purchase of materials, supp lies, and equipment may be made without adhering to the required procurement methods if they can only be obtained from one vendor either because the desired materials, supplies, or equipment is proprietary in nature, or because a sole-sourced purchase of such items is in the best interest of the City; and

WHEREAS, funding for the equipment was allocated in the City’s approved Capital Improvement Program.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby suspends competitive bidding and authorizes the city manager to purchase specialized DeZurik valves from Frank Olsen Company for a total amount not-to-exceed $210,155 ($182,743.35 + $27,411.65 tax and freight).

Section 2. The council authorizes the city manager to take all steps necessary to implement this resolution.

RES. NO. 2024-272

PASSED AND ADOPTED this 3rd day of December 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

286 Rickenbacker Circle
Livermore, CA 94551
925-961-8888 tel.
925-961-8890 fax
www.frankaolsen.com
To: Fairfield - Waterman WTP
Att: Stuart Hamilton
Phone: 707-434-6108
Email: [email protected]
Date: 11/07/2024
Quote No: 24144
Project: City of Fairfield
End User: City of Fairfield
Engineer: END USER - Self engineered
Bid Date: 06/19/2023

ANY PURCHASE ORDER ISSUED AS A RESULT OF THIS QUOTATION IS SUBJECT TO ALL OF THE MANUFACTURER'S CONDITIONS AND FINAL ACCEPTANCE BY MANUFACTURER. SPARE PARTS NOT INCLUDED UNLESS NOTED BELOW. WE ASSUME THE PROJECT IS NOT AIS UNLESS NOTED BELOW. SPECIAL ORDERED ITEMS WHICH INCLUDE SPECIAL CONSTRUCTION, COATINGS, ACCESSORIES AND/OR

FEATURES ARE NON-CANCELABLE AFTER THE PRODUCTS IS FORMALLY RELEASED FOR FABRICATION WITH FAO OR

MANUFACTURER
Item Qty Description Unit Price Extended
Filter-to-waste
1 3 12" DeZurik AWWA Butterfly Valve Model BAW Cast Iron Body, ANSI 125 Flanged Ends, 150B, Ductile Iron Disc (316 SS Disc Edge), 316 SS Shaft & Pins Shaft, EPDM Seat, EPDN Self
Adjusting Packing, DeZurik Epoxy 12 mils DFT Lining, DeZurik Epoxy 12 mils DFT Coating, w/ Rotork Model IQT1000 Intelligent Electric Actuator De-Clutching Handwheel Overide, (4) programable relays, Adjustable Torque Sensor, LCD Display WT-IP68 Rating, 480VAC Main Voltage, Internal 24VDC, FA14 Output Drive, (2) Local Control Switches, IR Remote setting tool capable, DC Motor with Adjustable operating Speed, W/ Modbus Single Channel and FOLO/CPT Card 4-20mA Input & Feedback. WD#303M2000
$ 15,584.17 $ 46,752.51
ESTIMATED 16-18 WEEK LEADTIME
Effluent
2 3 18" DeZurik AWWA Butterfly Valve Model BAW Cast Iron Body, ANSI 125 Flanged Ends, 150B, Ductile Iron Disc (316 SS Disc Edge), 316 SS Shaft & Pins Shaft, EPDM Seat, EPDN Self
Adjusting Packing, DeZurik Epoxy 12 mils DFT Lining, DeZurik Epoxy 12 mils DFT Coating, w/ Rotork Model IQTM2000 Modulating Intelligent Electric Actuator De-Clutching Handwheel Overide, (4) programable relays, Adjustable Torque Sensor, LCD Display WT- IP68 Rating, 120VAC Main Voltage, Internal 24VDC, FA14 Output Drive, (2) Local Control Switches, IR Remote setting tool capable, DC Motor with Adjustable operating Speed, W/ Modbus Single Channel and FOLO/CPT Card 4-20mA Input & Feedback.

WD#403M2000
$ 19,151.28 $ 57,453.84
ESTIMATED 16-18 WEEK LEADTIME

Item Qty Description Unit Price Extended
Backwash
3 3 24" DeZurik AWWA Butterfly Valve Model BAW Cast Iron Body, ANSI 125 Flanged Ends, 150B, Ductile Iron Disc (316 SS Disc Edge), 304 SS Shaft & Pins, EPDM Seat, EPDN Self Adjusting Packing, DeZurik Epoxy 12 mils DFT Lining, DeZurik Epoxy 12 mils DFT Coating, w/ w/ Rotork Model IQT3000 Intelligent Electric Actuator De-Clutching Handwheel Overide, (4) programable relays, Adjustable Torque Sensor, LCD Display WT-IP68 Rating, 480VAC Main Voltage, Internal 24VDC, FA14 Output Drive, (2) Local Control Switches, IR Remote setting tool capable, DC Motor with Adjustable operating Speed, W/ Modbus Single Channel and FOLO/CPT Card 4-20mA Input & Feedback. WD#303M2000
$ 26,179.00 $ 78,537.00
ESTIMATED 16-18 WEEK LEADTIME
Total: $ 182,743.35
Shipping Terms : Pre-Pay & Add
QTE Validity : 30 Days
Payment : Net 30 Days
Shipping Type : Common Carrier
Sincerely,
Ryan Bosch
[email protected]

Agenda Item No: K.2

AGENDA REPORT
DATE: December 3, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-273

Authorizing the City Manager to Execute a Professional Services Agreement with Gates + Associates Landscape Architects to Provide Design Services for the Heart of Fairfield Downtown Texas Streetscape Improvement Project – Phase 2

Funding Source: $423,949; Street Capital Fund

Contact: Pavan Prasad (707) 428-7431

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Heart of Fairfield Downtown Texas Streetscape Improvement Project (Project) is a multi -phased initiative aimed at revitalizing the city’s downtown by improving pedestrian accessibility, enhancing aesthetic appeal, and stimulating economic growth. The P roject’s next phase requires professional design services to further refine the conceptual design. The approval of the attached resolution will authorize the city manager to execute an agreement with Gates + Associates Landscape Architects (Gates) and allo w the City to move forward with the preparation of detailed plans, specifications, and estimates for the project.

DISCUSSION
In September 2024, the Public Works Department provided the City Council with two options to implement improvements to the matur ing aesthetics and furnishings within Texas Street from Pennsylvania Avenue to Jefferson Street. Phase 2 of the Project focuses on removing existing raised planters to install new accent planting buffers and site furnishings. Improvements will also include new paving, the installation of new crosswalks, and bulb -out curb extensions to enhance pedestrian safety Downtown.

Pursuant to Chapter 28.31 of the municipal code, staff has determined that Gates is the most qualified to provide professional services f or the Project. Gates has been involved since the Project's initial inception and throughout the conceptual design. Their familiarity with the Project and understanding of the City's downtown vision makes them the most qualified to complete the design. Gat es is a women - owned firm located in San Ramon, CA, with over 40 years of landscape design experience.

Gates will develop a concept design with options for the City’s consideration and selection of site furnishings. Gates will also prepare documents and conduct studies necessary for the City to pursue grant funds for construction. This includes documentation required for environmental clearance in accordance with the National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA).

As a part of their scope of work, Gates will provide construction -ready plans, specifications, and estimates. Staff has negotiated a fair and reasonable fee for the proposed work and is requesting a 10% management reserve to account for the potential o f discovering unidentified utility conflicts and a prioritized project schedule. Approval of this resolution will allow the city manager to execute a professional service agreement with Gates in an amount not-to-exceed $423,948.80.

FINANCIAL IMPACT
The proposed agreement with Gates for engineering design services will authorize a not -to-exceed contract for $385,408. Total authorization for this contract is $423,949, which includes a 10% management reserve ($385,408 + $38,541 management reserve). Funding for agreement is captured in the Capital Improvement Program through the Capital Streets Fund (Fund 252 - Project No. CPW070093).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Community engagement was conducted by Gates for this Project. Comments were recei ved through a downtown business and property owner meeting conducted in October 2021 and an online survey conducted in November 2021. Community engagement results were presented to the council in December 2021. Final input from the community was utilized as a basis for the design for this project.

ALTERNATIVE ACTION
Authorization may be delayed should there be any questions or concerns.

COORDINATED WITH
Community Development, Finance

STAFF CONTACT
Pavan Prasad, Junior Engineer
(707) 428-7431
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2024-273

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH GATES + ASSOCIATES LANDSCAPE ARCHITECTS TO PROVIDE DESIGN SERVICES FOR THE HEART OF FAIRFIELD DOWNTOWN TEXAS STREETSCAPE IMPROVEMENT PROJECT – PHASE 2

WHEREAS, the Heart of Fairfield Downtown Texas Streetscape Improvement Project (Project) proposes to enhance the street scape to provide a safer and more inviting experience for pedestrians; and

WHEREAS, the Project is being completed in phases to reduce impact to all users of downtown and City planned events; and

WHEREAS, the City requires outside professional design and technical services to develop and prepare construction-ready documents for the Phase 2 Project; and

WHEREAS, Gates + Associates Landscape Architecture (Gates) is qualified to provide professional design services.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield that certain agreement for professional design services with Gates for the Project in an amount not-to-exceed of $385,408.

Section 2. The city manager is hereby authorized to execute contract amendments for an amount not-to-exceed $38,541 or 10% of the contract amount.

Section 3. The city manager is hereby authorized to implement the above-mentioned contract.

RES. NO. 2024-273

PASSED AND ADOPTED this 3rd day of December 2024, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI/ CARR / PANDURO / TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

________________________________

CITY CLERK

1 Revised 6/28/2024

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 20____, by and between the City of Fairfield, a municipal corporation (the “CITY") and Gates + Associates ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) P AYMENT . CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) F
ACILITIES AND EQUIPMENT . CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) G ENERAL PROVISIONS . The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) I
NSURANCE REQUIREMENTS . The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) B
USINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and online at www.fairfield.ca.gov/biz.

7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
8) T ERM . This agreement shall be in effect through January 31, 2026. 9) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and

2 Revised 6/28/2024

construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at

https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets

11) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) C
OUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) N OTICES. This Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: Pavan Prasad
E-mail: pprasad@fairfield,ca,gov
Address: 1 000 Webster Street, 3rd Floor, Fairfield, CA 94533 Telephone: (707) 428-7431
Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Kimmy Chen
E-mail: [email protected]
Address: 1655 N. Main Street, Suite 365, Walnut Creek, CA 94596 Telephone: ( 925) 360-8431

3 Revised 6/28/2024
EXECUTED as of the day first above-stated.

Cit
y of Fairfield, a municipal corporation
By: __________________________________
Da vid Gassaway
City Manager
CON

SULTANT
By:
___________________________________
Casey Case
President

WORKPLAN

HEART OF FAIRFIELD

DOWNTOWN TEXAS STREETSCAPE IMPROVEMENT PROJECT
PHASE 2 – SITE IMPROVEMENTS
Texas Street from Jefferson Street to Pennsylvania Street Fairfield, California
TASK 1 – KICK-OFF MEETING, SITE RECONNAISSANCE and PROJECT MANAGEMENT The objective of this task is to meet with the project team, visit the project site, and prepare for site reconnaissance.

Subtask 1.1 – Project Kick-Off and Project Management
 Kick-off meeting to review project objectives, budget, site constraints, information exchange protocols and schedule.
 Obtain and review base data, applicable ordinances, and permit requirements.  Review City standard details and specifications.
 Review underground utilities and block maps provided by City.  Develop project schedule which accommodates submittals, reviews, approvals, as well as bid and contract award.

Subtask 1.2 – Site Visit
Conduct site meeting with City Staff to assess existing conditions and understand:
 Condition of existing irrigation infrastructure
 Documentation of existing elements for demolition or salvage.  Hardscape/landscape materials
 Limit of work
 Relationship to adjacent uses
 Site elements such as drainage pattern, opportunities for green infrastructure, sight lines, use patterns, views, etc.

DELIVERABLES:

Kick-Off Meeting Agenda
Project Schedule
Meeting minutes
MEETINGS:

Kick-off and site meeting 1
TASK 2 – SUPPLEMENTAL TOPOGRAPHIC SURVEY
T
he objective of this task is to obtain a supplemental topographic survey to supply additional details in areas of proposed project improvements.

Perform a design level (non-aerial) topographic survey of the requested survey limits. Land Surveying will include horizontal and vertical control, along with surveying and base mapping. Coordinate with City to attain the necessary access and permitting required for this project.

Subtask 2.1 – Supplemental Topographic Survey
 Perform surveys and develop base mapping at twelve (12) intersections or portions of intersections as delineated by the design team. The general locations are within the Texas Street area between Pennsylvania Avenue and Jefferson Street.

ExhExhibit "A"ibit

WORKPLAN

 Perform design level (non-aerial) topographic surveys and mapping at the 12 locations. The surveys will cover the full limits as provided by design team. The surveys will include locating asphalt, edge of pavement, striping, lip of gutter, flowline, top back of curb, sidewalks, driveways, ground surface, trees, utilities, signs, poles, lighting, drainage, cabinets, valves, vaults, landscaping, walls and fencing.  Provide measure downs to area sewer and drainage facilities within the limits.  Base Mapping will include full mapping, 1’ contours and digital surface that will be provided in an AutoCAD based drawing.
 Survey consultant will set durable control points to be preserved for utilization of surveys and for future construction control. Survey consultant will base its survey on current City approved National Geodetic Surveys (NGS) published NAD83 and NAVD88 datums.
 Research record maps and deeds to resolve and map the existing right of way along the portions of the streets that are being surveyed and mapped.
 Search and tie monuments, pins, nails, wells and other record boundary information.  Map right of way and provide a right of way base file for insertion into the topographic surveys.

DELIVERABLES:

AutoCAD Base File
Raw Point Files

TASK 3 – CONCEPT DEVELOPMENT
The objective of this task is to develop typical corner plaza and bulb-out concepts. These concepts will be used for discussions with the City and select site elements and amenities to be incorporated in the PS&E.

Subtask 3.1 – Concept Development
 Review of project constraints such as existing underground utilities, traffic signals, sight lines, grades and conforms.
 Develop 2 design concepts for typical Corner Plazas including general layout, site elements and amenities utilizing the following intersections:

Texas Street and Jefferson St intersection
Texas Street and Webster St intersection
 Provide (2) illustrative cross sections for each concept.  Provide (1) perspective rendering for each concept.
 Preliminary site elements, material palette and plant palette

Subtask 3.2 – Design Charette with City
 Conduct a design charette and review the (2) concepts listed per Subtask 3.1 with City.  Address City’s review comments and prepare revised concept plans and renderings.  Conduct 2nd design charette and review the revised concepts with City.  Prepare final concept based on City’s input and the selected design elements and amenities to move forward into PS&E.
 Prepare order of magnitude based on the final concepts.

DELIVERABLES: MEETINGS:

Preliminary Illustrative Concept Plans in 10 scale in electronic format City 2 Illustrative sections in 1/8” scale – (2) for each concept Perspective Rendering – (1) for each concept
Revised Illustrative Concept Plans in 10 scale in electronic format

WORKPLAN
Updated sections and renderings
Final Concept Plans in 10 scale in electronic format
Order of Magnitude
TASK 4 – STORMWATER C.3 REQUIREMENTS
The objective of this task is to comply with the requirements of the Stormwater C.3 Guidebook from the Fairfield-Suisun Urban Runoff Management Program.

Subtask 4.1 – Stormwater Calculations
 Complete LID feasibility and calculations
o Likely to include: bioretention, flow-through planters.  Prepare the “New and Redevelopment Post-Construction Stormwater Requirements Application”  Incorporate LID features into final design
DELIVERABLES:

LID calculations
New and Redevelopment Post-Construction Stormwater Requirements Application TASK 5 – 50% PS&E & 90% PS&E SUBMITTALS
The objective of this task is to prepare the 50%, 90% and 100% PS&E Submittals based on the design direction from the City.

PS&E will be prepared based on the following “Corner Plaza Zone” improvements as directed by City per Exhibit A-1 (Yellow/Orange zone):

PHASE 2: SITE IMPROVEMENTS PS&E PACKAGE
 Focal element/kiosk (TBD)
 New paving
 New site furnishings
 New crosswalks
 New corner plaza trees and accent planting buffers
 New site elements
Subtask 5.1 – 50% PS&E Submittal
 Corner Plaza Zone Improvements (Texas St at: Pennsylvania Ave, Great Jones St, Taylor St, Madison St, Jackson St, Webster St, and Jefferson St)
o Remove raised planters
o Reconstruct intersection corner bulb-outs
o Improve pedestrian path
o Repave intersection for a uniform pavement surface (rehab type pending Geotech analysis) o Reconstruct crosswalks
o Adjust and/or replace impacted existing site facilities (such as light poles)  Bulb-out Extensions (Missouri St: Great Jones St, Taylor St, Jackson St, and Webster St; Empire St at: Great Jones St, Taylor St, Jackson St, and Webster St)
o Extend bulb-outs into the street to make one-way streets clearer. o Replace temporary delineators with bulb-out improvements at both ends of each block (at Empire St, Texas St, and Missouri St)
 Incorporate site elements as directed by City.

WORKPLAN
 Prepare base files based on the topographic survey performed by UNICO performed in the previous phase and supplemental topographic survey.
 Prepare 50% Construction Documents, including:
o Title sheet with index location map and sheet index (1) o Tree Disposition Plans (3)
CIVIL PLANS:
o General Notes and Abbreviation (1)
o Demolition Plans (11)
o Layout Plans (including Pavement Delineation) (11)
o Bulb-out Curb and Gutter Profiles (11)
o Construction Details (16)
o LID Details (5)
LANDSCAPE PLANS:
o Notes and legend, planting schedule and planting notes (1) o Site furnishing schedule (1)
o Layout Plans in 10 scale (4)
o Dimensioning Plans in 10 scale (4)
o Planting plans in 10 scale (4)
o Irrigation plans, notes/legends, details (11)
o Landscape construction details: Planting details, pedestrian paving, seating elements, site furnishings, kiosk (TBD), and site furnishing mounting details. (4-5)
ELECTRICAL PLANS:
o Electrical plans, notes/legend and details for irrigation controller (3)  Prepare technical specifications using City standard format.  Prepare engineer cost estimate.
 Meet with City staff to review City comments.

Subtask 5.2 – 90% PS&E Submittal
 Incorporate 50% PS&E Submittal comments.
 Prepare draft 90% construction documents per plans listed under Subtask 5.1.  Perform quality control review and prepare 100% Set.
 Update technical specifications sections.
 Update engineer cost estimate.
 Submit 90% PS&E.
 Prepare water use calculations as required by local and state ordinance (MWELO).

DELIVERABLES:
50% PS&E in electronic format
90% PS&E in electronic format
Technical specification sections
Engineer estimate
Written responses to City review comments
MEETINGS:

Weekly Check-in with City as required.

TASK 6 – ENVIRONMENTAL COMPLIANCE
The objective of this task is to complete environmental documentation and approval for the project. This would include preparation of National Environmental Policy Act (NEPA) documentation in coordination with the Caltrans Department of Local Assistance (Caltrans) Division of Local Assistance in District 4 if the project is awarded federal funding, and

WORKPLAN

California Environmental Quality Act (CEQA) documentation if CEQA documentation and approval has not previously been completed by earlier phases of the project.

Subtask 6.1 – Preliminary Environmental Study Form
Prepare a Draft Preliminary Environmental Study (PES) form in accordance with the requirements of the Local Assistance Procedures Manual (LAPM), Chapter 6. Once City staff have approved the Draft PES, the Draft PES will be submitted to the Caltrans District 4 Local Assistance team. If a Field Review is required, ESA’s project manager would attend the Field Review Meeting with Caltrans to support environmental elements of that meeting. Following the Field Review Meeting, our team will prepare any needed revisions to the Draft PES and submit it to Caltrans for final approval.

Subtask 6.2 – Caltrans District 4 Mitigation Memorandum and NEPA Categorical Exclusion Prepare a Mitigation Memorandum to document the avoidance and minimization measures selected from the Caltrans D4 Local Assistance 326 CE Standard Mitigation Commitments Table. It is expected that measures will be identified for construction traffic, water quality, archaeological resources, hazardous waste, and biological resources. The Memorandum will be provided in letter format for City’s signature; ESA will transmit the letter to Caltrans on behalf of the City. Following approval of the Mitigation Memorandum, ESA will coordinate with Caltrans D4 Environmental Staff to facilitate their issuance of the NEPA Categorical Exclusion for the project.

Subtask 6.3 – CEQA Categorical Exemption Support Memo and Notice of Exemption  Review the project for application of a CEQA Categorical Exemption (CE), and prepare a CE Support Memo for the project file that describes why a CE is the appropriate level of documentation for the project and documents the investigations completed during the review. ESA will rely on the information prepared to support the PES Form, specifically as it pertains to hazardous materials, cultural resources, and biological resources, to inform the CE Support Memo.
 Upon completion of the CE Support Memo, prepare a Notice of Exemption (NOE) in the City’s preferred format and provide it to the City for their signature and posting at the County Clerk-Recorder’s office.

DELIVERABLES:

Preliminary Environmental Study Form
Caltrans District 4 Mitigation Memorandum and NEPA
Categorical Exclusion
CEQA Categorical Exemption Support Memo and Notice
of Exemption

TASK 7 – OPTIONAL TASKS
Subtask 7.1 – Geotechnical Investigation
 Perform a limited geologic/geotechnical literature review and review any as-built information for the site and vicinity.
 Review available design plans to select exploratory boring locations.  Perform a site reconnaissance to observe existing conditions and mark out exploratory locations for subsequent utility clearance.
 Notify subscribing utility companies via Underground Service Alert (USA) for a minimum of two working-days (as required by law) prior to performing exploratory excavations at the site.

WORKPLAN

 Obtain an encroachment permit from the City of Fairfield to perform exploratory excavations in the City right-of-way. Since this is a City project, we assume that any fee for the permit will be waived.  Apply for, pay the required fees, and obtain a drilling permit from the Solano County Environmental Health Division (SCEHD).
 Perform up to two (2) borings at or near the proposed kiosk locations using a truck-mounted drill rig equipped with auger drilling equipment. Boring depths will range from 5 to 15 feet, depending on the conditions encountered. We anticipate the field work can be completed in one day.  Provide necessary traffic control measures during fieldwork.  Measure the existing pavement section material thicknesses at each core location (if encountered).  Obtain representative disturbed and relatively undisturbed soil samples from the boring locations using a driven Standard Penetration Test (SPT) sampler and/or California Modified sampler.  Log the borings in accordance with the Unified Soil Classification System (USCS).  Upon completion, backfill the borings in accordance with SCEHD permit requirements and patch them with rapid-set concrete dyed black. We assume that a more extensive repair potentially consisting of saw cutting, removal of old asphalt, and re-paving with new HMA will not be required due to anticipated roadway dig-outs and repairs in this area. If this is required, additional fees will apply for this repair operation and additional traffic control.
 Perform laboratory tests to evaluate pertinent geotechnical parameters.  Prepare a summary report with our conclusions and recommendations. Our report will include (but not be limited to) the following:
o Site Plan showing locations of borings
o Logs of exploratory borings, including depth to groundwater (if encountered) o Description of subsurface conditions.
o Existing pavement structural section material thicknesses at the boring locations (if encountered). o Laboratory test results.
o Anticipated excavation characteristics.
o Foundation recommendations for proposed kiosks and light poles. o Slab-on-grade recommendation for the proposed kiosks. o Code-based seismic design criteria (2022 California Building Code / ASCE 7-16). o Screening-level soil corrosion potential.
o Construction considerations.
 Review the progress project plans and specifications to verify the Geotech report’s recommendations have been properly implemented and/or provide additional recommendations, if necessary.

Subtask 7.2 – Utility Potholing
 Utility potholing for areas of potential conflict shall be identified and will include up to 5 potholes and/or electronic detection.
 Subcontractor to coordinate USA marking and attend field meets with utility owners. Subcontractor to verify USA markings and layout potholes. Electronic Detection shall be used when possible to identify utility location.

All potholes will be restored to City standards.

Subtask 7.3 – Historic Property Survey Report/Archaeological Survey Report  If during review of the PES Form (Subtask 6.1), Caltrans determines that the project would not quality as a Screened Undertaking from Section 106 of the National Historic Preservation Act (Section 106), ESA will prepare an Historic Property Survey Report (HPSR) and an Archaeological Survey Report (ASR) to satisfy the requirements of Section 106. This task would include completion of a records search at the Northwest Information Center, preparation and transmittal of letters to culturally affiliated Native American tribes, pedestrian site survey, and documentation.

WORKPLAN

DELIVERABLES:

Geotechnical Report
Potholing Report (PDF)
Historic Property Survey Report and Archaeological Survey Report

ASSUMPTIONS:

1. Arborist report by others.

2. Boundary survey and underground survey are excluded.

3. Front end specifications to be prepared by City.

4. New irrigation to be designed with drip system.

5. No modifications to existing signalization.

6. Optional Design items include:
 Geotechnical investigation report
 Utility Potholing
 Historic Property Survey Report/Archeological Survey Report

7. Project is not within the Hydromodification limits within the City.

8. PS&E will be prepared in one package for Phase 2 Site Improvements.

9. Public meetings are excluded.

10. Project area is in FEMA Flood Zone “X” and preparation of a Floodplain Encroachment Memo-No Significant Encroachment or a Location Hydraulic Study would not be required.

11. The project would qualify as a Screened Undertaking pursuant to Stipulation VII and Attachment 2 of the Caltrans Section 106 Programmatic Agreement effective January 1, 2014 and the Section 5024 Memorandum of Understanding as amended 2019, and no records search, Native American consultation, or other research or documentation would be required to comply with Section 106 of the National Historic Preservation Act.

12. ESA will rely on the information prepared to support the PES Form, specifically as it pertains to hazardous materials, cultural resources, and biological resources, to inform the CE Support Memo. If federal funds are not received for the project and preparation of a PES form is not required, certain tasks planned to be completed under Subtask 6.1 PES Form would need to be completed under Subtask 6.3 CEQA Categorical Exclusion Memo and Notice of Exemption under a reallocated task budget.

13. Scope area includes the “Corner Plaza Zone” (YELLOW/ORANGE Zone) only per exhibit A-1 and A-2, of the following intersections:
 Texas St. and Jefferson St- West side only.
 Texas St. and Webster St – Sidewalk extension/bulb-out to be added  Texas St. and Jackson St.
 Texas St. and Madison St.
 Texas St. and Taylor St. – Sidewalk extension/bulb-out to be added  Texas St. and Great Jones St.
 Texas St. and Pennsylvania St. – East side only

14. Scope area also includes the Bulb-out Extensions at the following intersections:
 Empire St. and Great Jones St. – southeast corner
 Empire St. and Taylor St. – southwest corner
 Empire St. and Jackson St. – southeast corner
 Empire St. and Webster St – southwest corner
 Missouri St. and Great Jones St. – northeast corner
 Missouri St. and Taylor St. – northwest corner

WORKPLAN

 Missouri St. and Jackson St. – northeast corner
 Missouri St. and Webster St – northwest corner

15. Sub-base recommendations on pavement (AB thickness and compaction rate, sub-grade compaction rate) are excluded and will be provided by City.

16. The construction budget for the project is assumed not to exceed $3,700,000.00 ($3.7M)

PENNSYLVANIA AVE

GREAT JONES ST

TAYLOR ST

MADISON ST

JACKSON ST

WEBSTER ST

JEFFERSON ST

MADISON ST
CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOOR, FAIRFIELD, CA 94533

LEGENDCORNER PLAZA ZONEAMENITY ZONE PEDESTRIAN ZONE STREET ZONE

HEART OF FAIRFIELDSTREETSCAPE PROJECT
N

MATCH LINE

MATCH LINE
EXHIBIT A-1
PHASE 2

SCOPE AREA

SCOPE AREA
PROJECT AREAN.T.S.

N

4 Revised 6/28/2024
EXHIBIT “B”

PAYMENT
1) The cost for services rendered by CONSULTANT under this Agreement shall be based on CONSULTANT’s current hourly rates, attached with this Exhibit. Billings shall include the numbers of hours expended b y ea ch o f th e C ONSULTANT’s employees, plus r eimbursables such as p ostage, d elivery, reproduction, etc. Reimbursables shal l be itemi zed on the billi ngs. Total payment for consulti ng services shall not exceed $ 385,408.
2) Payment shall be made to CONSULTANT on a time and materials basis, and CONSULTANT shall submit monthly invoices to the CITY, Public Works Department, Attention: [email protected]. 3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to in writing by the CITY and CONSULTANT, and shall be billed on a time and materials basis to the CITY, Public Works Department, Attention: Pavan Prasad.

Date: October, 2024 Task and Hourly Schedule
Heart of Fairfield - Phase 2 Site Improvements
GATES
+ ASSOCIATES RMA Bennett Engineering Lionakis Geocon ESA SUBTOTAL Subtotal Fee $21,980 $1,400 $7,358 $0 $4,244 $34,982
Subtotal Fee $0 $0 $33,136 $0 - $0 $33,136
Subtotal Fee $29,700 $0 $6,916 $0 - $0 $36,616
Subtotal Fee $0 $0 $20,404 $0 - $0 $20,404
Subtotal Fee $69,560 $7,100 $139,418 $3,300 - $0 $219,378 Subtotal Fee $2,310 $0 $0 $0 - $21,268 $23,578
TOTAL $123,550 $8,500 $207,232 $3,300 $25,512 $368,094
Reimbursable Allowance 1,000$ 250$ 750$ 100$ 1,200$ 3,300$ TASK 7 - OPTIONAL SERVICES
Geotechnical Investigation Report - Subtotal Fee $1,120 $19,000 20,120$ Utility Potholing - Subtotal Fee $1,120 $15,000 16,120$ Historic Property Survey Report and Archaeological Survey Report - Subtotal Fee $770 $13,244 14,014$ TOTAL WITH OPTIONAL SERVICES 418,348$

DESIGN CONTINGENCY
Design Contingency 20% of Base Design Fee 73,619$

SUMMARY BY COMPANY
TASK 5 - 50% & 90% PS&E
TASK 6 - ENVIRONMENTAL COMPLIANCE & PERMITTING
TASK 3 - CONCEPT DEVELOPMENET
TASK 1 - KICK OFF MEETING, SITE VISIT, AND PROJECT MANAGEMENT TASK 2 - SUPPLEMENTAL TOPOGRAPHIC SURVEY
TASK 4 - STORMWATER C.3 REQUIREMENTS

Task and Hourly Schedule
Heart of Fairfield - Phase 2 Site Improvements
Associate
Principal
Senior
Associate Job Captain Production
Hourly Rate $210 $195 $175 $165 SUBTOTAL
Subtask 1.1 Project Kick-Off and Project Management 40 60 Subtask 1.2 Site Visit 8 8
SUBTASK HOURS 48 0 68 0
SUBTOTAL FEE $10,080 $0 $11,900 $0 $21,980
Subtask 2.1 Supplemental Topographic Survey
SUBTASK HOURS 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0
Subtask 3.1 Concept Development 36 80 40
Subtask 3.2 Design Charette 4 4
SUBTASK HOURS 40 0 84 40
SUBTOTAL FEE $8,400 $0 $14,700 $6,600 $29,700
Subtask 4.1 Stormwater Calculations
SUBTASK HOURS 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0
Subtask 5.1 50% PS&E Submittal 32 12 60 48
Subtask 5.2 90% PS&E Submtital 56 16 80 80
SUBTASK HOURS 88 28 140 128
SUBTOTAL FEE $18,480 $5,460 $24,500 $21,120 $69,560
Subtask 6.1 Preliminary Environmental Study Form 2 2
Subtask 6.2 Caltrans District 4 Mitigation Memo and NEPA Categorical Exclusion 2 2 Subtask 6.3 CEQA Categorical Exclusion Memo and Notice of Exemption 2 2 SUBTASK HOURS 6 0 6 0
SUBTOTAL FEE $1,260 $0 $1,050 $0 $2,310
TOTAL $123,550
Reimbursable Allowance $1,000
TASK 7 - OPTIONAL SERVICES
Subtask 7.1 Geotechnical Investigation Report 2 4
Fee Subtotal $420 $0 $700 $0 $1,120
Subtask 7.2 Utility Potholing 2 4
Fee Subtotal $420 $0 $700 $0 $1,120
Subtask 7.3 Historic Property Survey Report and Archaeological Survey Report 2 2 Fee Subtotal $420 $0 $350 $0 $770
SUBTASK HOURS 6 0 10 0 0
SUBTOTAL FEE $1,260 $0 $1,750 $0 $3,010
GATES + ASSOCIATES
TASK 1 - KICK OFF MEETING AND SITE VISIT
TASK 6 - ENVIRONMENTAL COMPLIANCE
TASK 2 - SUPPLEMENTAL TOPOGRAPHIC SURVEY
TASK 5 - 50% & 90% PS&E
TASK 3 - CONCEPT DEVELOPMENT
TASK 4 - STORMWATER C.3 REQUIREMENTS

Task and Hourly Schedule
Heart of Fairfield - Phase 2 Site Improvements
Project Manager Design Assistant
Hourly Rate $175 $150 SUBTOTAL
Subtask 1.1 Project Kick-Off and Project Management 2
Subtask 1.2 Site Visit 6
SUBTASK HOURS 8 0
SUBTOTAL FEE $1,400 $0 $1,400
Subtask 2.1 Supplemental Topographic Survey
SUBTASK HOURS 0 0
SUBTOTAL FEE $0 $0 $0
Subtask 3.1 Concept Development
Subtask 3.2 Design Charette
SUBTASK HOURS 0 0
SUBTOTAL FEE $0 $0 $0
TASK 4 - STORMWATER C.3 REQUIREMENTS
Subtask 4.1 Stormwater Calculations
SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0
Subtask 5.1 50% PS&E Submittal 4 8
Subtask 5.2 90% PS&E Submtital 16 16
SUBTASK HOURS 20 24
SUBTOTAL FEE $3,500 $3,600 $7,100
Subtask 6.1 Preliminary Environmental Study Form
Subtask 6.2 Caltrans District 4 Mitigation Memo and NEPA Categorical Exclusion Subtask 6.3 CEQA Categorical Exclusion Memo and Notice of Exemption SUBTASK HOURS 0 0
SUBTOTAL FEE $0 $0 $0
TOTAL $8,500
Reimbursable Allowance $250
TASK 7 - OPTIONAL SERVICES
Subtask 7.1 Geotechnical Investigation Report
Subtask 7.2 Utility Potholing
Subtask 7.3 Historic Property Survey Report and Archaeological Survey Report SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0
TASK 6 - ENVIRONMENTAL COMPLIANCE & PERMITTING
RMA
TASK 1 - KICK OFF MEETING AND SITE VISIT
TASK 2 - SUPPLEMENTAL TOPOGRAPHIC SURVEY
TASK 3 - CONCEPT DEVELOPMENT
TASK 5 - 50% & 90% PS&E

Task and Hourly Schedule
Heart of Fairfield - Phase 2 Site Improvements
Engineer 10 Engineer 9 Engineer 8 Engineer 5 Engineer 3 Designer 6 Hourly Rate $310 $295 $275 $224 $197 $185 SUBTOTAL
Subtask 1.1 Project Kick-Off and Project Management 4 6 Subtask 1.2 Site Visit 4 8 8
SUBTASK HOURS 4 0 10 8 8 0
SUBTOTAL FEE $1,240 $0 $2,750 $1,792 $1,576 $0 $7,358
Subtask 2.1 Supplemental Topographic Survey 4 24 36
SUBTASK HOURS 0 0 4 24 0 36
SUBTOTAL FEE $0 $0 $1,100 $5,376 $0 $6,660 $20,000 $33,136 TASK 3 - CONCEPT DEVELOPMENT
Subtask 3.1 Concept Development 2 4 8 4
Subtask 3.2 Design Charette 2 4 4
SUBTASK HOURS 4 0 8 12 4 0
SUBTOTAL FEE $1,240 $0 $2,200 $2,688 $788 $0 $6,916
TASK 4 - STORMWATER C.3 REQUIREMENTS
Subtask 4.1 Stormwater Calculations 2 6 10 40 32
SUBTASK HOURS 2 6 10 40 32 0
SUBTOTAL FEE $620 $1,770 $2,750 $8,960 $6,304 $0 $20,404 Subtask 5.1 50% PS&E Submittal 8 8 24 120 84 64
Subtask 5.2 90% PS&E Submtital 8 8 36 140 90 48
SUBTASK HOURS 16 16 60 260 174 112
SUBTOTAL FEE $4,960 $4,720 $16,500 $58,240 $34,278 $20,720 $139,418 Subtask 6.1 Preliminary Environmental Study Form
Subtask 6.2 Caltrans District 4 Mitigation Memo and NEPA Categorical Exclusion Subtask 6.3 CEQA Categorical Exclusion Memo and Notice of Exemption SUBTASK HOURS 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0 $0
TOTAL $207,232
Reimbursable Allowance $750
TASK 7 - OPTIONAL SERVICES
Subtask 7.1 Geotechnical Investigation Report
Subtask 7.2 Utility Potholing $15,000
Subtask 7.3 Historic Property Survey Report and Archaeological Survey Report SUBTASK HOURS 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0 $15,000 $15,000
Bess Test
(Pothole)
UNICO
(Survey)
TASK 6 - ENVIRONMENTAL COMPLIANCE & PERMITTING
TASK 1 - KICK OFF MEETING AND SITE VISIT

BENNETT ENGINEERING
TASK 2 - SUPPLEMENTAL TOPOGRAPHIC SURVEY
TASK 5 - 50% & 90% PS&E

Task and Hourly Schedule
Heart of Fairfield - Phase 2 Site Improvementst
Principal Senior
Associate Engineer I
Hourly Rate $300 $270 $200 SUBTOTAL
Subtask 1.1 Project Kick-Off and Project Management
Subtask 1.2 Site Visit
SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0 $0
Subtask 2.1 Supplemental Topographic Survey
SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0 $0
Subtask 3.1 Concept Development
Subtask 3.2 Design Charette
SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0 $0
TASK 4 - STORMWATER C.3 REQUIREMENTS
Subtask 4.1 Stormwater Calculations
SUBTASK HOURS 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0
Subtask 5.1 50% PS&E Submittal 5
Subtask 5.2 90% PS&E Submtital 5 3
SUBTASK HOURS 0 10 3
SUBTOTAL FEE $0 $2,700 $600 $3,300
Subtask 6.1 Preliminary Environmental Study Form
Subtask 6.2 Caltrans District 4 Mitigation Memo and NEPA Categorical Exclusion Subtask 6.3 CEQA Categorical Exclusion Memo and Notice of Exemption SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0 $0
TOTAL $3,300
Reimbursable Allowance $100
TASK 7 - OPTIONAL SERVICES
Subtask 7.1 Geotechnical Investigation Report
Subtask 7.2 Utility Potholing
Subtask 7.3 Historic Property Survey Report and Archaeological Survey Report SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0
TASK 6 - ENVIRONMENTAL COMPLIANCE & PERMITTING
Lionakis
TASK 1 - KICK OFF MEETING AND SITE VISIT
TASK 2 - SUPPLEMENTAL TOPOGRAPHIC SURVEY
TASK 3 - CONCEPT DEVELOPMENT
TASK 5 - 50% & 90% PS&E

Task and Hourly Schedule
Heart of Fairfield - Phase 2 Site Improvements

SUBTOTAL
Subtask 1.1 Project Kick-Off and Project Management
Subtask 1.2 Site Visit

SUBTASK HOURS
SUBTOTAL FEE $0 $0
Subtask 2.1 Supplemental Topographic Survey

SUBTASK HOURS
SUBTOTAL FEE $0 $0
Subtask 3.1 Concept Development
Subtask 3.2 Design Charette

SUBTASK HOURS
SUBTOTAL FEE $0 $0
TASK 4 - STORMWATER C.3 REQUIREMENTS
Subtask 4.1 Stormwater Calculations
SUBTASK HOURS 0
SUBTOTAL FEE $0 $0
Subtask 5.1 50% PS&E Submittal
Subtask 5.2 90% PS&E Submtital

SUBTASK HOURS
SUBTOTAL FEE $0 $0
Subtask 6.1 Preliminary Environmental Study Form
Subtask 6.2 Caltrans District 4 Mitigation Memo and NEPA Categorical Exclusion Subtask 6.3 CEQA Categorical Exclusion Memo and Notice of Exemption

SUBTASK HOURS
SUBTOTAL FEE $0 $0
TOTAL $0
Reimbursable Allowance
Subtask 7.1 Geotechnical Investigation Report 19,000$ $19,000 Subtask 7.2 Utility Potholing
Subtask 7.3 Historic Property Survey Report and Archaeological Survey Report

SUBTASK HOURS
SUBTOTAL FEE $19,000
TASK 7 - OPTIONAL SERVICES
Geotechnical
Investigation Report
Geocon
TASK 1 - KICK OFF MEETING AND SITE VISIT
TASK 2 - SUPPLEMENTAL TOPOGRAPHIC SURVEY
TASK 3 - CONCEPT DEVELOPMENT
TASK 5 - 50% & 90% PS&E
TASK 6 - ENVIRONMENTAL COMPLIANCE & PERMITTING

Task and Hourly Schedule
Heart of Fairfield - Phase 2 Site Improvementst
Principal
Consultant 4
Managing
Consultant 4
Assoc.

Consultant 3
Senior
Consultant 2
Managing
Consultant 1
Principal
Consultant 2
Hourly Rate $293 $256 $164 $171 $189 $238 SUBTOTAL
Subtask 1.1 Project Kick-Off and Project Management 4 12 Subtask 1.2 Site Visit
SUBTASK HOURS 4 12 0 0 0 0
SUBTOTAL FEE $1,172 $3,072 $0 $0 $0 $0 $4,244
Subtask 2.1 Supplemental Topographic Survey
SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0 $0
Subtask 3.1 Concept Development
Subtask 3.2 Design Charette
SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0 $0
TASK 4 - STORMWATER C.3 REQUIREMENTS
Subtask 4.1 Stormwater Calculations
SUBTASK HOURS 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0
Subtask 5.1 50% PS&E Submittal
Subtask 5.2 90% PS&E Submtital
Subtask 5.3 100% PS&E/Bid Submittal
SUBTASK HOURS 0 0 0
SUBTOTAL FEE $0 $0 $0 $0
Subtask 6.1 Preliminary Environmental Study Form 2 16 44 8 6 Subtask 6.2 Caltrans District 4 Mitigation Memo and NEPA Categorical Exclusion 2 8 8 Subtask 6.3 CEQA Categorical Exclusion Memo and Notice of Exemption 2 4 8 SUBTASK HOURS 6 28 60 8 6 0
SUBTOTAL FEE $1,758 $7,168 $9,840 $1,368 $1,134 $0 $21,268 TOTAL $25,512
Reimbursable Allowance $1,200
TASK 7 - OPTIONAL SERVICES
Subtask 7.1 Geotechnical Investigation Report
Subtask 7.2 Utility Potholing
Subtask 7.3 Historic Property Survey Report and Archaeological Survey Report 4 10 60 8 SUBTASK HOURS 4 10 0 0 60 8 0
SUBTOTAL FEE $1,172 $2,560 $0 $0 $11,340 $1,904 $13,244 TASK 6 - ENVIRONMENTAL COMPLIANCE & PERMITTING
ESA
TASK 1 - KICK OFF MEETING AND SITE VISIT
TASK 2 - SUPPLEMENTAL TOPOGRAPHIC SURVEY
TASK 3 - CONCEPT DEVELOPMENT
TASK 5 - 50% & 90% PS&E

HOURLY FEES FOR SERVICES OF:

Partner
Principal
Associate Principal
Senior Associate
Job Captain
Sr . Irrigation Designer
Community Outreach Facilitator
Marketing Coordinator
Administrative/Drafter
RATE PER HOUR:
$235.00 - $250.00
$220.00 - $235.00
$205.00 - $220.00
$185.00 - $205.00
$165.00 - $185.00
$200.00 - $210.00
$185.00 - $210.00
$135.00 - $185.00
$135.00 - $155.00
I. HOURLY FEES
A. Consultants at approximately the same rates indicated above or on consultant fee schedules.

B. Other direct expenses at cost which may include:

1. Printing and reproduction costs.

2. Mileage and travel costs.

3. Miscellaneous
Hourly rates may be adjusted annually and shall apply for any services rendered after that date.

These adjustments are not limited to the rate per hour ranges listed above, and will not affect the total amount of compensation for services.

II. EXPENSES (REIMBURSABLES)

RATE SCHEDULE
EFFECTIVE THROUGH DECEMBER 2025

IRRIGATION DESIGN • CONSULTATION • SUPERVISION • EVALUATION RMA 2023 - 2025 Fee Schedule:

Principals:
• Russ Mitchell $200.00/hr
• Chris Mitchell $175.00/hr
Project Managers:
• Jeff Bradshaw $150.00/hr
• Jeff Dias $150.00/hr
• Jose Cruz $150.00/hr
Design Assistants:
• Marcio Sanchez $125.00/hr
• David Munger $125.00/hr
CADD Technicians:
• Lance Blanchard $100.00/hr
• Ian Sanchez $100.00/hr
Administrative/Clerical Services:
• Carole Krasko $95.00/hr
Reimbursable charges:
• Mileage to meetings or site visits Billed at our cost • Plotting costs Billed at our cost
• Delivery Charges Billed at our cost
Current Insurance Coverages Held by RMA:
• Commercial General Liability: $2,000,000.00 each occurrence, $4,000,000.00 agregate.
• Umbrella Policy: $1,000,000.00 each occurrence, $1,000.000.00 aggregate.
• Automobile Liability: $1,000.000.00 per accident.
• Workers Compensation and Employers’ Liability: $1,000,000.00 each accident, $1,000,000.00 each employee, $1,000,000.00 policy limit. • Professional Liability: $2,000,000.00 aggregate/per claim. • Additional insured requirements: All parties can be added.

RUSSELL D. MITCHELL &
ASSOCIATES, INC.
2760 Camino Diablo
Walnut Creek, CA 94597
T 925.939.3985
W www.rmairrigation.com
E [email protected]

Bennett Engineering Services | 2024 - 2025 Rate Schedule f Direct expenses (including, but not limited to, mileage, reproduction, postage, online assessor mapping fees, etc.) and subconsultant costs will be billed at cost plus fifteen percent (15%) for administration, coordination, and handling.
f Standard hourly rates do not apply to a demand to perform work during an overtime period.

Work required to be performed during an overtime period (as mandated by California law) will be charged at a 50% premium. Work mandated by Prevailing Wage laws will be charged accordingly.
f Hourly rates include all compensation for wages, salary-related benefits, overhead, general office administration, and profit. Direct project administrative hours will be billed at the rate shown above.
f Classifications may be added or removed as-needed without notice. f Changes in the requested scope of work or projected schedule may result in the revision of the proposed fees and amendment to the total contract amount. f Rates are subject to change annually effective July 1, 2025 Billing
Classifications
Rate
Class
Charge
Rate

CITY ENGINEERING
Standard City Engineer Duties $160
Special City Assignments for
City Engineer
$190
Standard rates apply to project studies,
project design, plan checking, and map
checking as follows:

ENGINEER / SURVEYOR
10 $310
9 $295
8 $275
7 $255
6 $238
5 $224
4 $209
3 $197
2 $185
1 $175
Billing
Classifications
Rate
Class
Charge
Rate

DESIGNER/TECH
7 $200
6 $185
5 $165
4 $146
3 $131
2 $117
1 $102

PROJECT ADMINISTRATOR
5 $175
4 $152
3 $128
2 $102
1 $87

BENNETT ENGINEERING SERVICES
Professional Staff Rate Schedule | 2024/2025 Fiscal Year

FEE SCHEDULE
Effective January 1, 2024 – December 31, 2024

CLASSIFICATION HOURLY RATES
Principal............................................................................................................................................ $300.00 Associate Principal ........................................................................................................................... $280.00 Senior Associate .............................................................................................................................. $270.00 Director of Healthcare Planning ....................................................................................................... $270.00 Director of Accessibility .................................................................................................................... $270.00 Director of Specifications ................................................................................................................. $260.00 Director of Sustainability .................................................................................................................. $260.00 Director of Planning .......................................................................................................................... $260.00 Associate .......................................................................................................................................... $260.00 Project Director ................................................................................................................................ $240.00 Senior Project Manager ................................................................................................................... $230.00 Specifications Writer ........................................................................................................................ $230.00 Project Manager ............................................................................................................................... $220.00

ARCHITECTURAL SERVICES
Senior Architect ................................................................................................................................ $220.00 Architect II ........................................................................................................................................ $205.00 Senior Job Captain ........................................................................................................................... $205.00 Job Captain ...................................................................................................................................... $195.00 Architect I ......................................................................................................................................... $195.00 Designer III ....................................................................................................................................... $175.00 Designer II ........................................................................................................................................ $165.00 Designer I ......................................................................................................................................... $155.00 Specification Technician .................................................................................................................. $155.00

INTERIOR DESIGN SERVICES
Interiors Project Director .................................................................................................................. $225.00 Senior Interior Designer ................................................................................................................... $205.00 Project Interior Designer .................................................................................................................. $180.00 Interior Designer III ........................................................................................................................... $165.00 Interior Designer II ............................................................................................................................ $150.00 Interior Designer I ............................................................................................................................. $140.00

STRUCTURAL ENGINEERING SERVICES
Senior Engineer ............................................................................................................................... $220.00 Engineer II ........................................................................................................................................ $210.00 BIM Manager .................................................................................................................................... $205.00 Engineer I ......................................................................................................................................... $200.00 Senior BIM Technician ..................................................................................................................... $190.00 Structural Designer III ...................................................................................................................... $185.00 BIM Technician II ............................................................................................................................. $175.00 Structural Designer II ....................................................................................................................... $175.00 Structural Designer I ........................................................................................................................ $165.00 BIM Technician I .............................................................................................................................. $165.00

PROJECT SUPPORT SERVICES
Graphics Creative Director .............................................................................................................. $220.00 Senior Graphic Designer .................................................................................................................. $185.00 Graphic Designer ............................................................................................................................. $155.00 Senior Project Coordinator ............................................................................................................... $140.00 Project Coordinator .......................................................................................................................... $130.00 Staff Technician ............................................................................................................................... $120.00 Consultant ........................................................................................................................ Direct Cost + 10% Reimbursables ................................................................................................................. Direct Cost + 10% Blueprints, Photocopies, Shipping, Photography, Plotting, Renderings, Travel Expenses, Agency Fees, etc.

Mileage ........................................................................................................................ per IRS standard rate

3160 Gold Valley Drive. Suite 800 ■ Rancho Cordova, California 95742 ■ Tel (916) 852-9118

2024 SCHEDULE OF FEES

PROFESSIONAL SERVICES
Engineering Field Technician/Special Inspector I ............................................................................................................................... .... $90 /hr.

Engineering Field Technician/Special Inspector II ............................................................................................................................... ... 100 /hr.

Engineering Field Technician/Special Inspector III/Equipment Operator ............................................................................................... 110 /hr.

Laboratory Technician/Engineering Assistant ............................................................................................................................... .......... 95 /hr.

Senior Laboratory Technician ............................................................................................................................... .................................... 110 /hr.

Laboratory Supervisor ............................................................................................................................... ................................................ 140 /hr.

Word Processor/Technical Editor/Drafter ............................................................................................................................... ................ 95 /hr.

Research Assistant/Technical Illustrator/Senior Drafter ............................................................................................................... ........ 110 /hr.

Project Coordinator/GIS Specialist .......................................................................................................................................................... 120 /hr.

Staff Engineer/Geologist/Scientist/Field Supervisor .................................................................................................... .......................... 135 /hr.

Senior Staff Engineer/Geologist/Scientist .................................................................................................................... .......................... 145 /hr.

Project Engineer/Geologist/Scientist/Construction Supervisor ............................................................................................................. 155 /hr.

Senior Project Engineer/Geologist/Scientist ............................................................................................................................... ............ 170 /hr.

Senior Engineer/Geologist/Scientist/Certified Industrial Hygienist ....................................................................................................... 185 /hr.

Associate Engineer/Geologist/Scientist ............................................................................................................................... ................... 210 /hr.

Principal Engineer/Geologist/Scientist/Litigation Support .................................................................................................................... 240 /hr.

Deposition or Court Appearance ............................................................................................................................... ............................... 425 /hr.

Attorney Fees (General) ............................................................................................................................... ............................................. 400 /hr.

Overtime (>8 to 12 hrs.), Saturday, and Night Rate .............................................................................................. 1.5 x Regular Hourly Rate Overtime (>12 hrs.), Sunday, and Holiday Rate ......................................................................................................... 2x Regular Hourly Rate Minimum Professional Fee .......................................................................................................................................................... $500/Project Minimum Field Services Fee (per day or call-out) ............................................................................................................................... ... 4 Hours Prevailing Wage Surcharge per California Labor Code §1720, et seq. ........................................................... ..................................... $50/hr.

TRAVEL
Personnel ..................................................................................................................... ....................................................... Regular Hourly Rate Subsistence (Per Diem) ........................................................................................................................................................................ $200 /day Vehicle Mileage .................................................................................................................................................................................... 0.75/mile

EQUIPMENT & ANALYTICAL TESTS
Nuclear Gauge ......................... Included in Technician Hourly Rate Level D PPE/Decon Rinse Equipment ............................ $50/ day Pick-up Truck ................................................................... $150/day pH/Conductivity/Temperature Meter ............................. 60/ day Equipment Truck .............................................................. 225 /day 55-gallon drum ................................................................ 90/ea.

Direct-Push Rig/Operator ............................... 200 /250(PW)/hr. TPHg (EPA 8015M) .......................................................... 90/ea.

Direct-Push Sample Liner ................................................ 10/ea. TPHd/mo (EPA 8015M) ................................................... 85/ea.

Equipment Trailer ............................................................. 100/da y Fuel Oxygenate Compounds (EPA 8260B) ..................... 135/ea.

Wenner 4-Pin Earth Resistivity Meter ............................. 150/da y Volatile Organic Compounds (EPA 8260B) .................... 165/ea.

Coring Machine (concrete, asphalt, masonry) ................ 250/da y Semi-Volatile Organic Compounds (EPA 8270) ............. 300/ea.

Dynamic Cone Penetrometer .......................................... 250/ day CAM 17 Metals (EPA 6010B) .......................................... 210/ea.

Dilatometer (DMT) Test Equipment ................................ 800/da y Single Meta l (EPA 6010B) ............................................... 45/ea.

Generator or Air Compressor ........................................... 150/day STLC or TCLP Extraction .................................................. 80/ea.

GPS Unit ........................................................................... 160/da y Soil pH (EPA 9045C) ........................................................ 30/ea.

Drive-Tube Sampler or Hand-Auger ................................. 50/day Organochlorine Pe sticides (EPA 8081) .......................... 130/ea.

Soil Sample Tube (Brass or Stainless) ............................ 12/ea. Naturally Occurring Asbestos (CARB 435) ..................... 125/ea.

Water Level Indicator ....................................................... 50/ day Asbestos PLM .................................................................. 25/ea.

Battery-Powered Pump .................................................... 80/da y Asbestos 1,000 -pt Count ................................................ 100/ea.

Photo-Ionization Meter .................................................... 150/da y 48-hr/24-hr Turnaround Time ………….……….. 60%/100% surcharge

LABORATORY TESTS

COMPACTION CURVES SOIL AND AGGREGATE STABILITY
4-inch mold (D1557/D698) ............................................ $250 /ea. Resistance Value, R-Value (D2844/CAL301) ................ $320 /ea. 6-inch mold (D1557/D698) ............................................ 250 /ea. R-Value, Trea ted (CAL301) ............................................. 340 /ea.

California Impact (CAL216) ............................................. 250 /ea. California Bearing Ratio (D1883) ................................... 175/pt.

Check Point ...................................................................... 100 /ea. Stabilization Abilit y of Lime (C977) ................................ 210 /ea.

3160 Gold Valley Dr. Suite 800 ■ Rancho Cordova, California 95742 ■ Tel (916) 852-9118

SOIL AND AGGREGATE PROPERTIES
#200 Wash (D1140/C117) ............................................ $90 /ea. Moisture Determination, tube sample (D2216) ............ $20/ea.

Wet Sieve Analysis to #200 (D422/CAL202) ................. 125 /ea. Moisture Determination and Unit Weight (D2937) ....... 40/ea.

Dry Sieve Analysis, 1.5”+ Aggregate (D6913) ................ 350/ea. Atterberg Limits: Pl asticity Index (D4318) ..................... 210/ea.

Hydrometer Analysis (D422) ........................................... 175/ea. Sand Equiva lent (D2419/CAL217) ................................ 100/ea.

Sieve Analysis with Hydrometer (D422) ......................... 200/ea. pH and Resistivity (CAL643) ........................................... 125/ea.

Specific Gravity, Soil (T100) ............................................ 100/ea. Sulfate Content (CAL417) ............................................... 95/ea.

Specific Gravity Coarse Aggregate (C127) ...................... 75/ea. Chloride Content (CAL422) ............................................. 55/ea.

Specific Gravity Fine Aggregate (C128) .......................... 100/ea. Organic Content (D2974) ................................................ 85/ea.

Cut/Extract Shelby Tube ................................................. 100/ea.

SHEAR STRENGTH
Unconfined Compression (D2166) ................................. $110/ea. CONCRETE / MASONRY / REINFORCING STEEL Direct Shear (3 points) (D3080) ..................................... 350/ea. Compressive Streng th, Cast Cylinders (C39) ................. $32 /ea.

Unconsolidated-Undrained Triaxial Shear (D2850) ....... 135/pt. Compressive Strength, Cores (C42) ............................... 85/ea.

Unconsolidated-Undrained Triaxial Staged (D2850) ..... 185/ea. Flexural Strength Beam (C78/C293) ............................. 80/ea.

Consolidated-Undrained Triaxial Shear (D4767) ........... 325/pt. Splitting Te nsile Test (C496) ........................................... 80/ea.

Consolidated-Undrained Triaxial Staged (D4767) ......... 415 /ea. DSA Masonry Sh ear (DSA-207) ...................................... 75/ea.

Consolidated-Drained Triaxial Shear (EM1110) ............ 400/pt. Shotcrete Panel Coring and Comp. Strength (C1140) .. 100/ea.

Consolidated-Drained Triaxial Staged (EM1110) ........... 600/ea. Rebar Tensile/Bend (up to #11/#11 and larger) …... 275/300/ea.

CMU Compressive St rength (C140) ............................... 100/ea.

PERMEABILITY, CONSOLIDATION AND EXPANSION Compressive Strength, Grout (C1019/UBC 21-19) ....... 35 /ea.

Permeability, Flexible Wall (D5084) ............................... $325/ea. Compressive Strength, Mortar (C109/UBC 21-15,16) . 35 /ea.

Permeability, Rigid Wall (D5856) .................................... 325/ea. CMU Unit Wt., Dime n., Absorption (C140) ..................... 75/ea.

Consolidation (D2435) .................................................... 65/pt. Compressive Strength , Masonry Prism (C1314) ........... 250/ea.

Expansion Index (D4829/UBC 29-2) .............................. 225/ea.

Swell/Collapse (D4546) .................................................. 175/pt. HOT MIX ASPHALT HMA Air Voids, Gy ratory (T269) ...................................... $525/ea.

AGGREGATE QUALITY Hamburg Wheel Tracker (T324) ..................................... 1,000/ea.

Sieve Analysis to #200 (C136) ....................................... $125/ea. Theoretical Max. Spec ific Gravity (D2041/CAL309) ..... 180/ea.

L.A. Rattler Test (500 rev.) (C131) .................................. 225/ea. Ignition/Sieve An alysis (C136/CAL202) ........................ 220/ea.

Durability Index (D3744/CAL229) .................................. 165/ea. HMA Core Unit Weight (D1188/CAL308) ....................... 100/ea.

Fine Aggregate Angularity (CAL 234) .............................. 125/ea. % Asphalt, Ignition Method (D6307/CAL382) ............... 140 /ea.

Flat and Elongated Particles (D4791/CAL 235) ............ 150/ea. % Asphalt, Ignition Calibration (D6307/CAL382) ............ 400/ea.

Percent Crushed Particles (CAL205) .............................. 150/ea. Tensile Strength Ratio (T283) ……………………………… ... 1,000/ea. *2X surcharge on rush turnaround for laboratory testing

TERMS AND CONDITIONS

1. Listed are typical charges for the services most frequently performed by Geocon. Prices for unlisted services as well as special quotations for programs involving volume work will be provided upon request. Laboratory test prices shown are for laboratory work only, and include reporting of routine results not calling for comments, recommendations or conclusions.

2. Sampling and testing is conducted in substantial conformance with the latest applicable or designated specifications of the American Society for Testing and Materials, Caltrans, American Association of State Highway and Transportation Officials, or other pertinent agencies.

3. Saturday, night work, and overtime hours are charged at time and one-half; Sundays and holidays at double time. Per diem may apply when location of work dictates.

4. Equipment and materials will be billed at cost plus 15%. Outside services including subcontractors and rental of special equipment are billed at cost plus 15%. Hourly services are billed portal to portal from closest office in accordance with the stated hourly rates herein, with a minimum four-hour charge.

5. Invoices will be submitted at four-week intervals. Terms of payment are met upon presentation of invoice. Invoices become delinquent thirty (30) days from invoice date and subject to one and one-half percent (1-1/2%) service charge per month, or the maximum rate allowed by law, whichever is lower. If Client objects to all or any portion of any invoice, Client will so notify Geocon in writing within fourteen (14) calendar days of the invoice date, identify the cause of disagreement, and pay that portion of the invoice not in dispute. The parties will immediately make every effort to settle the disputed portion of the invoice.

Payment on delinquent invoices will first be applied to accrued interest and then to the principal amount. All time spent and expenses incurred (including any attorney's fees and costs) in connection with collection of any delinquent amount will be paid by Client to Geocon per Geocon's current fee schedule.

6. Client and Geocon shall allocate certain of the risks so that, to the fullest extent permitted by law, Geocon’s (the term “Geocon” includes Geocon’s partners, officers, directors, employees, agents, affiliates, subcontractors and subconsultants) total aggregate liability to Client is limited to the greater of $25,000 or the total compensation received from Client by Geocon for services rendered on this project, for any and all of Client’s injuries, damages, claims, losses, expenses, or claim expenses arising out of this Agreement from any cause or causes, including attorneys’ fees and costs which may be awarded to the prevailing party, and Client agrees to indemnify and hold harmless Geocon from and against all liabilities in excess of the monetary limit established above.

Client and Geocon shall allocate certain of the other risks so that, to the fullest extent permitted by law, Client shall limit Geocon’s total aggregate liability to all third parties, including contractors, subcontractors of all tiers, materialmen, and others involved in Client’s project, as well as persons and other entities not involved in the project, to the greater of $50,000 or the total compensation received from Client by Geocon for services rendered on this project, for any and all injuries, damages, cause or causes, including attorneys’ fees and costs which may be awarded to the prevailing party, and Client agrees to indemnify and hold harmless Geocon from and against all liabilities in excess of the monetary limit established above, including all liability incurred by Geocon for acts, errors, or omissions, pursuant to entering into agreements with third parties on behalf of Client in order to obtain access or entry onto property not owned by Client. Client agrees to notify all contractors and subcontractors of any limitation of Geocon’s liability to them, and require them to abide by such limitation for damages suffered by any contractor or subcontractor arising from Geocon’s actions or inactions. Neither the contractor nor any subcontractor assumes any liability for damages to others which may arise on account of Geocon’s actions or inactions.

1 Environmental Science Associates &
Subsidiaries: 2024 Schedule of Fees
I. Personnel Category Rates
Charges will be made at the Category hourly rates set forth below for time spent on project management, consultation or meetings related to the project, field work, report preparation and review, travel time, etc. Time spent on projects in litigation, in depositions and providing expert testimony will be charged at the Category rate times 1.5.

LABOR CATEGORY BILLING
STEP I

BILLING

STEP II

BILLING

STEP III

BILLING

STEP IV

BILLING
STEP V

BILLING

STEP VI
Senior Principal
Consultant
$255 $282 $311 $341 $371 $401
Principal Consultant $210 $238 $265 $293 $321 $349
Managing Consultant $189 $211 $234 $256 $278 $300
Senior Consultant $155 $171 $192 $212 $233 $253
Associate Consultant $137 $151 $164 $177 $190 $203
Consultant $104 $117 $129 $143 $156 $169
Project Technician $75 $97 $119 $142 $164 $186
(a) The range of rates shown for each staff category reflects ESA staff qualifications, expertise and experience levels. These rate ranges allow our project managers to assemble the best project teams to meet the unique project requirements and client expectations for each opportunity.
(b) From time to time, ESA retains outside professional and technical labor on a temporary basis to meet peak workload demands. Such contract labor may be charged at regular Employee Category rates.
(c) ESA reserves the right to revise the Personnel Category Rates periodically to reflect changes in its operating costs.

II. ESA Expenses
A. Travel Expenses

1. Transportation
a. Company vehicle – fixed rate + fee for mileage in excess of 100 miles. b. Common carrier or car rental – actual expense multiplied by 1.15 c. If company vehicle is to be used in off-road conditions, a daily $15 use fee will be added to the standard daily vehicle rate.

2. Lodging, meals and related travel expenses – direct expenses multiplied by 1.15

ESA 2024 Schedule of Fees

2 B. Technology and Data Management Fee
Non-travel expenses incurred for the duration of the agreement for project support but not itemized below. Project labor charges multiplied by 3%. Fee encompasses the following:

1. Ongoing long-term retention and retrieval, management, and security of project-related data.

2. Proprietary tools, cloud data services, data science and AI capabilities as required for project delivery.

C. Cloud-based Services

ITEM RATE/HOUR RATE/DAY RATE/WEEK RATE/MONTH
Cloud-based Services
Nearmap High Resolution Images $55/image
ArcGIS Online Hosting (Web Maps/Apps) $225
Website Hosting $200
Custom Application & Services Hosting* $300*
Modeling (GeoHECRAS, TUFLOW, Delft3D) + Drone
Processing
$7 $160 $950 $3,900
Aviation Environmental Design Tool (AEDT)
Processing
$13 $190 $1,120 $4,600
*includes support for database, SSL, IT support – costs vary by project. Contact software development services for firm pricing.

D. Printing/Reproduction Rates
If a weekly or monthly rate is not provided, equipment usage is billed at a daily rate.

ITEM RATE/PAGE SAMPLE PRICING
Black & White – 8.5 x 11 $0.15
Black & White – 11 x 17 $0.30
Color – 8.5 x 11 $0.50
Color – 11 x 17 $0.80
B&W – Plotter (Toner – ECO Quality) $0.50/sf 24x36 B/W CAD drawing would cost $3 per sheet
B&W – Plotter (Toner – Presentation
Quality)
$1.25/sf 24x36 B/W CAD drawing would
cost $7.50 per sheet
Color – Plotter (Inkjet – ECO Quality) $2.50/sf 24x36 Color Drawing would cost $15 per sheet
Color – Plotter (Inkjet – Presentation
Quality)
$5.00/sf 24x36 Color Drawing would cost
$30 per sheet
CD $10.00
Digital Photography $20.00 (up to 50 images)
All Other Items
(including bindings and covers)
At cost plus 10%

ESA 2024 Schedule of Fees
3 E. Equipment Rates

ITEM RATE/DAY RATE/WEEK RATE/MONTH
Project Specific Equipment:

Vehicles – Standard size (no off-road usage) $ 100a $ 500a Vehicles – 4x4 /Truck (light duty) 150a
Vehicles – 4x4 /Truck (heavy duty) 175a
Vehicles – ATV 150
Noise Meter 115
Hydroacoustic Noise Monitoring Equipment 175
Satellite Phone 15 70 250
Electrofisher 350 1,750
Field Traps 50
Digital Hypsometer (Nikon) 25
Backpack Sprayer 30
360-Degree 4k Camera 35 175
High Resolution Time-Lapse Camera 20 100 350
Beach Seine 60
Otter Trawl 115
Wildlife Acoustics Bat Detector 125 400
Wildlife Trail Camera 30 100
Fiber Optic Endoscope 150 750
Spotting Scope 50 200
Personal Protective Equipment (PPE) 25
Topographic/Bathymetric Survey Equipment:

Total Station 300
UAV/Drone 300 1,500
RTK-GPS 300
RTK-GPS Smartnet Subscription 75
Hypack Survey Software 150
Laser/Auto Level 50
Single-Beam Echoshounder 150 600
Sidescan Sonar 200
Sound Velocity Profiler 75
1m GNSS Data Collection System 85 425 1,700
Sub-meter GNSS Data Collection System 115
Sub-foot Data Collection System 230
Garmin GPS or equivalent 30
Hydrologic Data Collection, Water Current, Level and Wave Measurement Equipment:

ISCO 2150 Area Velocity Flow Logger $ 50 $ 300 $ 800 SonTek IQ-Plus Area Velocity Flow Logger 100 500 1,500
Logging Rain Gage 10 50 200
Hand-Held Current Meter 50
Surface Velocity Radar 50
Wave Pressure Sensor 115 460
Wave Buoy 175 700
Sonic Wave Sensor 35 175 500
Logging Water Level - Pressure Transducer 125
Logging Barometric Pressure Logger 60
Well Probe / Water Level Meter 25
Bottom-Mounted Tripod / Mooring 30 150 400
Stormwater Crest Sampler 20
Radar Wave Sensor with Logger Box 150 300 1000
Water Quality Equipment:

Logging Turbidimeter/Water Level Recorder $ $ $ 400 Logging Conductivity/Water Level Recorder 250
Recording Conductivity Meter w/Datalogger 20 60 200
Hand-Held Turbidimeter 50 200
Hand-Held Salinity Meter or pH meter 35
Logging Salinity Gauge 150

ESA 2024 Schedule of Fees

4 ITEM RATE/DAY RATE/WEEK RATE/MONTH
Logging DO/Temp Probe 150
Logging Water Quality Sonde 1 Sensor 50 200 700
Logging Water Quality Sonde 2 Sensor 65 250 800
Logging Water Quality Sonde 3 Sensor 75 300 900
Logging Water Quality Sonde 4 Sensor 90 350 1,000
Telemetry System Hardware 125
Water Quality Multi-Probe Depth Profiler 200
Niskin Water Sampler 50
ISCO 6712 Portable Sampler w/ISCO 2105 Module 60 350 900

Sedimentation / Geotechnical Equipment:

Peat Corer $ 85
60lb Helly-Smith Bedload Sampler 200
Mini-Ponar Grab Sampler 50
DH-76 Suspended Sediment Sampler 100
D-96 Suspended Sediment Sampler 200
Bridge Crane 150
RSET 50
AMS Soil Sampling Kit 50
Hand-Held Helley-Smith Bedload Sampler 30
Guelph Permeameter 60
Sludge Sampler 60
Shear Strength Vane 60
Handheld DH-48 Suspended Sediment Sampler 30
Boats:

Small Watercraft $ 50 $ 200
15’-17’ Boat 350 1,200
20’-21’ Boat 400 1,800
22’-25’ Boat 500 2,000
Houseboat Floating Laboratory 4,500
a Actual project charges will include the daily rate plus $0.75 per beyond 100 miles III. Subcontracts
Subcontract services will be invoiced at cost multiplied by 1.15.

IV. Other
The fees above do not include sales tax. Any applicable or potential sales tax will be charged when appropriate.

V. Payment Terms
Unless otherwise agreed in writing, ESA will submit invoices on a monthly basis. Any unpaid balances shall draw interest at one and one half percent (1.5%) per month or the highest rate allowed by law, whichever is lower, commencing thirty (30) days after date of invoice. All invoices not contested in writing within fifteen (15) business days of receipt are deemed accepted by Client as true and accurate and Client thereafter waives any objection to Clients invoices, which are payable in full.

5 Revised 6/28/2024

EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant t o this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LI
CENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession.
3) T
IME . CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) C
ONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) A
SSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) P
ERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONS ULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) S
TANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality

6 Revised 6/28/2024

normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) P
RODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) I NDEMNIFY AND HOLD HARMLESS .
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of dete rmining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra- hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the pe rformance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

7 Revised 6/28/2024

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT’S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated. 12) LO CAL EMPLOYMENT POLICY . The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis -Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CI TY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EM
PLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS . When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non- profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.

8 Revised 6/28/2024
EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SC

OPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________. 3) IN

SURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must xt here
X

9 Revised 6/28/2024

be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall p rocure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises o wned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. I
nsurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CO NSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that Type text here

10 Revised 6/28/2024

insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected].

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) S
UB -CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Agenda Item No: K.3

AGENDA REPORT
DATE: December 3, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-274

Approving Plans and Specifications and Awarding a Contract to Ghilotti Bros. Inc., For the Heart of Fairfield Downtown Texas Streetscape Improvement Project – Phase 1B Improvements

Funding Source: $1,769,069; Capital Streets Fund

Contact: Pavan Prasad, (707) 428-7431

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed Heart of Fairfield Downtown Texas Streetscape Improvement Project —Phase 1B Improvements (Phase 1B) will remove existing street trees and replace them with new trees, install integral color concrete, and install public art on Texas Street from Pennsylvania Avenue to Jefferson Street. This resolution approves plans and specifications and awards Ghilotti Bros. Incorporated (Ghilotti Bros.) a construction contract for $1,474,224.05.

DISCUSSION
In September 2023, the City Council adopted Resolution 2023 -244 to approve a professional services agreement for the design of the Heart of Fairfield Downtown Texas Streetscape Improvement Project.

The primary objective of this project is to create an economically vibrant and safe Downtown by enhancing existing streetscape furniture initially installed in 1990. The project is being c ompleted in phases to reduce impact to all users of downtown and City-planned events. Phase 1A of the project was completed in April 2024, and involved the removal of antiquated site furnishings, including concrete benches, pergola structures, and potted plants.

Phase 1B will build on the improvements made in Phase 1A. The following components are included in the base bid contract:

 Replacement of existing street trees, and corresponding irrigation - A new tree species, the Chinese Pistache, will be planted based on the recommendations from an arborist, as it is better suited to thrive in the downtown environment. A purposeful urban tree planting scheme with high canopies will provide a uniform tree layout along the downtown corridor while also increasing storefront visibility.
 New concrete—Proposed improvements in Phase 1B will include the installation of integral-color concrete and various brick paver repairs to restore areas previously impacted by Phase 1A.  Public art—Phase 1B will install five art sculptures donated to the City by renowned local artist Philip Glashoff.

The Phase 1B specifications include two bid additive alternatives to ensure the City can construct as much of the project within the given budget. Additive Alternate 1 includes mi nor repairs to existing pavers, and Additive Alternate 2 extends the project limits from Taylor Street to Pennsylvania Avenue.

Seven bids were received and opened on November 5, 2024. The basis for determining the lowest bid was the base bid price plus the maintenance bid amount. The bids ranged from $1,357,637.80 to $2,365,430.00, with the total engineer's estimate at $ 2,050,000.00. Staff reviewed the lowest bid, submitted by Ghilotti Bros. and found it to be responsive. Ghilotti Bros. is appropriately licensed to complete the work. Staff recommends awarding both additive alternate bid schedules based on the proposal received from Ghilotti Bros.

A City inspector will be assigned to Phase 1B to oversee all construction operations and will be available to respond to any questions or concerns from the public. Construction will be closely coordinated with all stakeholders to minimize impacts on routine operations. Staff have coordinated the project schedule for Phase 1B with Parks & Recreation and the Community Development Department to mitigate impacts to city-sponsored events located downtown. Construction will not take place during these city - sponsored events.

FINANCIAL IMPACT
The total construction authorization for Phase 1B will be $1,769,068.86, whi ch is the total bid amount plus 20% contingency ($1,474,224.05 total bid + $294,844.81 contingency). Funding for the Project is budgeted in Capital Streets Fund (Fund 252, Project CPW070093).

Staff are requesting 20% contingency due to potential unfores een issues during construction. When restoring the sidewalk, proper grading and drainage must be maintained to avoid water pooling and ensure ADA compliance. The downtown sidewalk was constructed in the early 1990s, and there may be challenges for slope and grade adjustments to align with existing curbs, streets, and building entrances.

Unexpected adjustments may be needed to meet these requirements, which can increase costs due to additional material and labor.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids was advertised twice in the Daily Republic on October 9, 2024, and October 16, 2024. In addition, the Plans and Specifications were hosted through BPX Printing & Graphics' online planroom. The initial advertisement emailed a notice o f the Project and complete bid package to 15

builder’s exchanges in the State of California, covering the area from Redding to San Jose and Stockton to Santa Rosa. Eight contractors purchased bid documents.

ALTERNATIVE ACTION
The council may choose not to award the contract, reject all bids, and restart the bid process. This is not recommended, however, as a delay in the award could negatively impact the project construction schedule.

COORDINATED WITH
Community Development

STAFF CONTACT
Pavan Prasad, Junior Engineer
(707) 428-7431
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Bid Results

CITY OF FAIRFIELD

RESOLUTION NO. 2024-274

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO GHILOTTI BROS. INC., FOR THE HEART OF FAIRFIELD DOWNTOWN TEXAS STREETSCAPE IMPROVEMENT PROJECT – PHASE 1B

IMPROVEMENTS

WHEREAS, the bid opening for the Heart of Fairfield Downtown Texas Streetscape Improvement Project – Phase 1B Improvements (Project) took place on November 5, 2024; and

WHEREAS, the apparent low bidder was Ghilotti Bros. Inc. (Ghilotti Bros) , in the base bid and maintenance bid amount of $1,357,637.80; and

WHEREAS, staff has reviewed the bid documents from Ghilotti Bros. and found them to be in order; and

WHEREAS, staff is recommending the City Council include Additive Alternate 1 and Additive Alternate 2 in the contract award; and

WHEREAS, staff is recommending that the council award the contract to Ghilotti Bros. as the lowest responsive and responsible bidder.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Project are hereby approved.

Section 2. The city manager is authorized to enter into a contract with Ghilotti Bros. for the Project in the amount of $1,474,224.05.

Section 3. The public works director is hereby authorized to execute and administer change orders for an amount not-to-exceed 20% ($294,844.81) of the above contract amount.

Section 4. The city manager is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if necessary.

Section 5. The city manager is hereby authorized to implement the above-mentioned contract and escrow agreement.

RES. NO. 2024-274

PASSED AND ADOPTED this 3rd day of December 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

City of Fairfield
Public Works Department

Heart of Fairfield Downtown Texas Streetscape
Improvement Project – Phase 1B Improvements

NAME OF PROJECT
November 5, 2024, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 Ghilotti Bros. Inc. San Rafael, CA $1,357,637.80
2 Kerex Engineering Pleasant Hill, CA $1,553,017.00
3 Lister Construction Vacaville, CA $1,639,714.00 4 The Design -Build Inc. Sacramento, CA $1,933,786.46
5 Swierstok Enterprise dba Pro
Builders Orangevale, CA $1,994,841.00
6 FBD Vanguard Construction Livermore, CA $2,159,470.00 7 Saboo Inc. Brentwood, CA $2,365,430.00

Engineer’s Estimate $2,050,000.00

Note: The basis of award shall be determined by the totaling of the Base Bid Price and Maintenance Bid Price.

Agenda Item No: K.4

AGENDA REPORT
DATE: December 3, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-275

Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement Between the City of Fairfield and Carollo Engineers Inc. for Professional Engineering Services for On-Call Design Services to Provide Design Services for the Hale Ranch Road Transmission Main Replacement Project and Authorizing an Update to the Fiscal Year 2024-2025 Budget

Funding Source: $417,290; Water Capital Fund

Contact: Bryan Heinzelman, (707) 428-7034

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
In February 2024, the City Council adopted Resolution No. 2024 -28 authorizing the city manager to execute a professional services agreement with Carollo Engineers, Inc. (Carollo) for on -call design services for the Water Pipeline Freeway Undercrossing Proj ect for an amount not -to-exceed $250,000.

Adoption of this resolution authorizes the City Manager to execute Amendment No. 1 with Carollo to provide engineering and design services for the Hale Ranch Road Transmission Main Replacement Project (CPW090063) and authorizes a budget adjustment of $167,290 to the 2024-2025 budget.

DISCUSSION
Approximately 3,000 linear feet of a 24 -inch water transmission main is currently in use on Hale Ranch Road between Busch Drive and Cordelia Road. The adjacent pipelines a re 36-inches in diameter, which results in a bottleneck in the water system. The Project proposes the replacement of the existing 24-inch diameter pipe with a 36-inch diameter transmission main.

Carollo is the design engineer for the Midtown Five -Year Sewer Replacement project. They are familiar with City standards and practices and have ample pipeline design experience. The adoption of this

resolution authorizes the city manager to execute an amendment to the contract with Carollo to provide the engineering services for preliminary design through the final design of the Project.

Carollo’s proposal includes project management and design services for a not-to-exceed amount of $379,355. Construction is estimated to cost $3 million.

FINANCIAL IMPACT
The design authorization for this project will be $417,290, which is the total design amount plus a 10% management reserve ($379,355 proposal + $37,935 management reserve). Authorization of Amendment No. 1 will increase the contract maximum fee for a total not-to-exceed contract amount of $629,355 ($250,00 contract + $379,355 Amendment No. 1).

The funding for the design work was budgeted in the fiscal year (FY) 2024-2025 budget in the amount of $250,000. The increase in engineering design services will require a budget adjustment to the 2024-2025 budget in the amount of $167,290 to the Water Capital Projects Fund (Org 46260699; Project CPW090063). No projects will be jeopardized by this additional expenditure.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, this request may be delayed so that staff can answer.

COORDINATED WITH
N/A

STAFF CONTACT
Bryan Heinzelman, Associate Civil Engineer
(707) 428-7034
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Amendment

CITY OF FAIRFIELD

RESOLUTION NO. 2024-275

AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND CAROLLO ENGINEERS INC. FOR

ON-CALL DESIGN SERVICES TO PROVIDE ENGINEERING DESIGN SERVICES FOR HALE RANCH

ROAD TRANSMISSION MAIN REPLACEMENT PROJECT AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2024-2025 BUDGET

WHEREAS, on February 26, 2024 , the City of Fairfield entered into a n on-call design services agreement for engineering design services for the Water Pipeline Freeway Crossing Project with Carollo Engineers Inc. (Carollo) for $250,000; and

WHEREAS, the City would like to secure additional design services from Carollo for the Hale Ranch Road Transmission Main Replacement Project; and

WHEREAS, staff has reviewed the proposed scope of work by Carollo and determined the cost to be fair and reasonable; and

WHEREAS, Amendment No. 1 will increase total compensation by $417,290 to provide design services and add Hale Ranch Road Transmission Main Replacement to the on-call agreement executed on February 26, 2024; and

WHEREAS, sufficient funds were not allocated for the project in the City’s approved fiscal year (FY) 2024-2025 Budget, thus requiring an adjustment of $167,290 to cover the additional design services; and

WHEREAS, the revised appropriation constitutes an update to the FY 2024 -2025 Budget approved pursuant to Resolution No. 2024-133.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute Amendment No. 1 to the Professional Services Agreement between the City of Fairfield and C arollo in an amount not-to-exceed $379,355.

Section 2. The city manager or designee is hereby authorized to execute and administer a management reserve in an amount not-to-exceed $37,935.

Section 3. Amendment No. 1 will increase the maximum fee by $417,290 for a total not-to- exceed contract amount of $667,290 from Water Capital Fund (Fund 462).

RES. NO. 2024-275

Section 4. The council hereby approves an increase in appropriations of $167,290 to Fund 462 for the Hale Ranch Road Transmission Main Replacement Project (CPW090063).

PASSED AND ADOPTED this 19th day of November 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 Revised September 2024
Amendment 1
to the Professional Services Agreement
Between
City of Fairfield
and the
Carollo Engineers, Inc.

This Amendment No 1, made by and entered into as of the _____ day of ______________, 2024, by and between the CITY of FAIRFIELD, a municipal corporation (hereinafter “CITY”), AND CAROLLO ENGINEERS, INC. (hereinafter “CONSULTANT”), for the purpose of reviewing the Professional Services Agreement for Engineering Design Services (hereinafter “AGREEMENT”) dated February 26, 2024, between the parties.

This Amendment does not take effect until signed by both parties.

The revisions to the AGREEMENT are limited to those specific below. All other provisions of the AGREEMENT remain in effect as set forth in Exhibit “A”.

The AGREEMENT is amended as follows:

1. Section 1, SERVICES, of the AGREEMENT shall be amended to include the Hale Ranch Road Transmission Main Replacement Project and its associated scope of services set forth in the attached Exhibit “A-1” to this Amendment, incorporated herein by this reference.

2. Section 2, PAYMENT of the AGREEMENT, shall be amended as follows:
a. For those services described in Section 1, compensation shall be on a time and material basis increasing the maximum fee by THREE HUNDRED SEVENTY-NINE THOUSAND THREE HUNDRED FIFTY-FIVE DOLLARS ($379,355) for a total maximum amount not to exceed SIX HUNDRED TWENTY-NINE THOUSAND THREE HUNDRED FIFTY-FIVE DOLLARS ($629,355).

3. All other terms and conditions remain the same.

Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY and CONSULTANT, dated February 26, 2024, shall remain in full force and effect.

2 Revised September 2024

In Witness whereof, the parties through their authorized representatives, have affixed their signature.

CITY OF FAIRFIELD
a municipal corporation (CITY)

By
David Gassaway, City Manager

CAROLLO ENGINEERS, INC.

By
Jonathon Marshall
Vice President
Anne E. Prudhel
Executive Vice President

City of Fairfield

Hale Ranch Road Transmission Main Replacement

Scope of Work

The purpose of this scope of work is to provide engineering services to develop final design documents for the Hale Ranch Road Transmission Main Replacement Project (Project).

Project Understanding

The City of Fairfield (City) currently owns and operates an existing 24-inch diameter potable water pipeline in Hale Ranch Road, north of Cordelia Road. The adjacent pipelines are 36-inches in diameter resulting in the 24-inch diameter pipeline creating a bottleneck in the City’s water transmission system. The Project includes replacing the existing 24-inch diameter pipeline with approximately 3,000 linear feet of 36-inch diameter pipeline to eliminate the bottleneck. In addition, the Project includes a new 36- inch diameter flow meter on the new 36-inch diameter pipeline and connecting the existing 30-inch diameter potable water transmission pipeline to the west of the new 36- inch diameter pipeline with a new flow meter. A project location map is presented in Figure 1.

Task 1 – Project Management

The purpose of this task is to manage the Project and subconsultants, conduct project meetings, and prepare project invoicing. As part of this task, Carollo will:

1. Conduct a Project kick-off meeting with the City .

2. Meet periodically with the City project team to discuss the project, present design options, review alternatives, and provide project status updates.

3. Provide monthly invoices with updates on the wor k completed during the invoice period and upcoming work.

Deliverables:
• Meeting agendas and meeting minutes
• Monthly invoices and progress status summary

Assumptions:
• A Project kick-off meeting and approximately 3 per iodic meetings are anticipated. • The project duration is anticipated form October 2 024 and July 2025.

EXHIBIT A-1

Task 2 – 35% Design

The purpose of this task is to conduct field work for the design and prepare 35% design documents for City review and comment. As part of this task, Carollo will:

1. Perform preliminary existing utility information research consistent with American Society of Civil Engineers' (ASCE) Investigating and Documenting Existing Utilities, ASCE/UESI/CI 38-22 standards Quality Level D. a. As part of this effort, Carollo will conduct a s ite visit to review the Project location and better understand the existing conditions and visually identify potential existing utilities.

2. Subcontract with LCC Engineering, Inc. to prepar e topographic mapping.

Topographic mapping will include:
a. Establishing survey control points using NGS Pub lished GPS Contra Costa County control monuments of record (based on CCS Zone III, NAD83, with NAVD 88 elevations.
b. Performing aerial topographic mapping
c. Performing a supplemental ground survey in order to attempt to locate all above ground utility structures, (e.g. valve boxes, vaults, manholes, inlets, lights, traffic poles, misc. boxes, drain inlets, exposed conduits and pipes, overhead wires, etc.) in the Project limits.
d. Performing right of way mapping based on County records and existing monuments. Easements shown on recorded documents will be included in the topographic mapping. If the City provides existing easement information not shown in County records those easement will also be included in the topographic mapping.

3. Subcontract with Crawford & Associates to perfor m a geotechnical investigation.

The geotechnical investigation will include:
a. Obtaining permits for performing geotechnical in vestigations. b. Drilling, logging, and sampling three borings (o ne 50-ft boring near the new flow meter vaults and two 15 foot borings along the pipeline alignment).
c. Performing laboratory testing of the boring samp les. d. Performing geotechnical engineering analysis and preparing a Geotechnical Report.

4. Prepare 35% design documents including plan view drawings.

5. Carollo will facilitate a design review workshop to obtain input on the design.

Deliverables:
• Draft and Final Geotechnical Report
• 35% Design Drawings
• Workshop agenda and meeting minutes.

Assumptions:
• Obtaining property title reports are not included.
• The project will be constructed with open-cut cons truction and trenchless construction is not anticipated.

• Access is available for survey and geotechnical wo rk. • Traffic control is not needed for surveying and tr affic control for geotechnical borings can be conducted with a single lane closure and flaggers. • A record of survey is not needed.
• Geotechnical borings within the existing pavement will be backfilled with dyed back concrete. Patching the pavement with Hot Mix Asphalt can be expensive and is not anticipated.
• Boring cuttings are non-hazardous and will be spre ad out and left on beyond the road shoulder.
• A site-specific seismic hazards analysis will not be required due to the nature of the flow meter vault structure (structure period).
• Geotechnical work will be within the City right-of -way and the encroachment fee will be waived.

Task 3 – 65% Design
The purpose of this task is to perform existing utility potholing and prepare 65% design documents for City review and comment. As part of this task, Carollo will:

1. Carollo will contract with a potholing company t o pothole key existing utilities to confirm the existing pipeline location.

2. Carollo will prepare 65% design documents includ ing drawings, technical specifications, and a construction cost estimate.

3. Carollo will facilitate a design review workshop to obtain input on the design.

Deliverables:
• 65% design drawings, technical specifications, and construction cost estimate • Workshop agenda and meeting minutes.

Assumptions:
• An allowance is included for existing utility poth oling since the number of potholes is not yet know. For budgetary purposes, approximately 5 potholes are anticipated with a budget allowance of $18,000. Surveying of the pothole locations is also included to precisely locate them on the design drawings. • City front end documents will be used. Carollo wil l review and make recommended updates to the City’s front-end documents.

Task 4 – 95% Design
The purpose of this task is to prepare 95% design documents for City review and comment. Work also includes preparing plat map and legal descriptions for City easement acquisition. As part of this task, Carollo will:

1. Subcontract with LCC Engineering, Inc. to prepar e plat maps and legal descriptions for easement acquisition.

2. Carollo will prepare 95% design documents includ ing drawings, technical specifications, and a construction cost estimate.

3. Carollo will facilitate a design review workshop to obtain input on the design.

Deliverables:
• Plat maps and legal descriptions
• 95% design drawings, technical specifications, and construction cost estimate • Workshop agenda and meeting minutes.

Assumptions:
• Three (3) plat maps and legal descriptions are ant icipated (one at each of the two new flow meters and one at the south side of Hale Ranch Road.

Task 4 – Final Design
The purpose of this task is to final design documents for bidding. As part of this task, Carollo will:

1. Carollo will prepare final design documents incl uding drawings, technical specifications, and a construction cost estimate.

Deliverables:
• Final design drawings, technical specifications, a nd construction cost estimate

Overall Project Assumptions:
• All meetings and workshops will be virtual.
• All deliverables will be in PDF format.
• The anticipated drawing list is shown in Table 1.
• City front end documents will be used. Carollo wil l review and make recommended updates to the City’s front-end documents.
• Carollo CAD standards will be used. The City stand ard cover sheet and border will be used. The FSSD pollution prevention requirements plan will be used. • The two flow meter vaults will be the same dimensi ons and layouts with different pipeline sizes inside
• Cathodic protection design anticipates that the ne w pipeline can be protected with the existing impressed current corrosion protection system and only electrically connecting the new pipeline to the existing pipeline is needed. • Hazardous materials including soil and groundwater are not anticipated. • CEQA compliance and permitting is not needed.
• Permit fees, if needed, will be paid by the City.
• There are existing RTU cabinets at both locations with power, spare I/O, and space to mount the transmitter. New cabinets will not be needed. The control panel drawing will show pictures of the existing TFU with the new transmitter, power, and I/O added.
• The existing SCADA system for the nearby check val ves has available input/output to accommodate the new flow meters.
• Bid period services and engineering services durin g construction are not included.
• The City will provide a consolidated set of design review comments. • Hydraulic analysis is not needed.
• The City will be responsible for obtaining easemen ts.

Figure 1: Project Location Map

Table 1: Project Location Map

Sheet No. Drawing
No. Description

1 G1 Cover
2 G2 Drawing Index and Key Plan
3 G3 Notes and Abbreviations
4 G4 Legend and Symbols
5 C1 Plan Profile 1 - STA 10+00 to STA 15+00
6 C2 Plan Profile 1 - STA 15+00 to STA 20+00
7 C3 Plan Profile 1 - STA 20+00 to STA 25+00
8 C4 Plan Profile 1 - STA 25+00 to STA 30+00
9 C5 Plan Profile 1 - STA 30+00 to STA 35+00
10 C6 Plan Profile 1 - STA 35+00 to STA 40+00
11 C7 Plan Profile 1 - STA 40+00 to STA XX+XX
12 C8 Site Plan - Meter Vault 1
13 C9 Site Plan - Meter Vault 2
14 C10 FSSD - Water Pollution Prevention Standard Sheet 15 S1 Structural - Meter Vault Plans and Sections
16 M1 Mechanical - Meter Vault Plans and Sections
17 GE01 Electrical - Symbols
18 GE02 Electrical - Abbreviations
19 E01 Electrical - Site Plan Flow Meter Vault 1
20 E02 Electrical - Site Plan Flow Meter Vault 2
21 E03 Electrical - Flow Meter Vault 1 P&ID
22 E04 Electrical - Flow Meter Vault 2 P&ID
23 E05 Electrical - RTU 1
24 E06 Electrical - RTU 2
25 TYP1 Typical Civil - 1
26 TYP2 Typical Civil - 2
27 TYP3 Typical Civil - 3
28 TYP4 Typical Electrical - 1
29 TYP5 Typical Electrical - 2
30 TYP6 Typical Corrosion Protection - 1
31 TYP7 Typical Corrosion Protection - 2

Agenda Item No: K.5

AGENDA REPORT
DATE: December 3, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-276

Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Canon Station Planning Area 5 – Neighborhood J & K-2 Subdivision

Funding Source: N/A

Contact: Alvin Lei, (707) 428-7476

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Per Chapter 25, Division 6, Section 25.165 of the City of Fairfield Municipal Code, prior to City Council’s approval of a final map, the developer shall enter into an agreement with the City to construct the proposed improvements. The recommended action approves the final map, authorizes the city engineer to accept the subdivision design drawings for construction, and authorizes execution of the subdivision improvement agreement (Agreement) for the Canon Stati on Planning Area 5 – Neighborhood J & K -2 subdivision (Subdivision).

DISCUSSION
One Lake Holding, LLC (Developer) is proposing to construct the Subdivision within Planning Area 5 of the Train Station Specific Plan (TSSP). Planning Area 5’s Master Planned Unit Development (MPUD) entitlements were previously approved with adoption of Planning Commission Resolution No. 2021-22, and as subsequently amended by an administrative hearing held on April 15, 2024, for project number PDA2024-001.

The council’s app roval of the final map for this Subdivision will allow the Developer to construct 84 single-family, residential lots in Planning Area 5. Separately, this final map also creates 29 privately - owned and maintained pedestrian realm parcels, which shall be gran ted to a future homeowner’s association.

Secondly, a portion of the Subdivision drains toward a water quality/detention basin that will be granted to the City upon future acceptance of the improvements by the council. This basin is located next to the future dog park, near Trailblaze Court. Approval of this Agreement will obligate the Developer to construct a temporary maintenance vehicle access road from the Subdivision to the detention basin, thus allowing City staff to access and maintain this detention basin.

Additionally, the Developer is required to construct a Zone II Pump Station facility to support water demands to this development, pursuant to conditions as adopted by the MPUD and per TSSP policies.

Execution of this Agreement obligates the D eveloper to pay the City to conduct a water modeling analysis to determine the number of residential units that may be constructed before necessitating this pump station.

Lastly, per Section 5.8.1.6 of the development agreement (DA) executed between the City and Developer, the City may assign Transportation Improvements, as defined by the DA, up to a total value equal to 2,125 equivalent dwelling units (EDUs). Construction of Vanden Road remains the City’s top priority. Since 2020, the City has been executing subdivision improvement agreements and accruing the authority to assign construction of Vanden Road – Segments 17a, 17b, and 18 to the Developer. The City submitted a letter dated August 8,2024, to the Developer identifying the City’s authority to ass ign $22,239,571 (2023 dollars) towards construction of Vanden Road.

Execution of this agreement recognizes an additional $3,987,262.91 (2023 dollars) at 150% or $2,861,157.26 at 100% of AB1600 traffic impact, Northeast traffic impact, and Northeast linea r park impact fees, allowing the City to assign the Developer a total of $26,226,833.91 at 150% or $25,100,728.26 at 100% of public improvements.

As part of the development obligations, the Developer will be providing dust control by frequently applying water to the site throughout construction, which is a typical mitigation measure. The proposed improvements will have no traffic impacts, as the improvements contemplated are outside of any active public roadways. Additionally, the Developer will minimize disturbances to nearby residents by working within the allowed construction hours, between 7:00 a.m. and 5:00 p.m., and providing public outreach to notify residents of any anticipated construction impacts.

Approval of the final map and execution of the Agreement will obligate the Developer to construct all public and private improvements, including streets, underground utilities, streetlights, and pedestrian sidewalk, to serve future residents of the proposed subdivision.

The Developer has provided al l the necessary bonds and insurance and has paid the fees required to enter into this Agreement.

FINANCIAL IMPACT
There is no cost to the City in constructing the public improvements contemplated under the Agreement.

Acceptance of the public improvement s by council will obligate the City to maintain the public improvements, which includes Briones Drive, Calero Drive, Freeform Drive, Gibraltar Drive, Open Green

Drive, and Tempo Drive and all public water, sewer, and storm utilities located within these streets. The future homeowner’s association shall maintain improvements within the pedestrian realm, including landscape, irrigation, streetlights, and sidewalks. Maintenance costs shall be funded by the newly formed TSSP Community Facilities District (CFD) No. 2023-1 and CFD No. 2023-2.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
Sections 66458 and 66462 of the Subdivision Map Act require that the council approve the Agreement if the conditions of the tentative map have been met. The Developer has met the necessary conditions and has provided the proper documents for the Agreement. However, if the council has any questions regarding the layout of the subdivision or public improvement construction, approval can be postponed until the questions are addressed.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Alvin Lei, Senior Civil Engineer
(707) 428-7476
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement
Attachment 4: Neighborhood J & K—2 – Vicinity Map

CITY OF FAIRFIELD

RESOLUTION NO. 2024-276

APPROVING THE FINAL MAP AND AUTHORIZING EXECUTION OF THE SUBDIVISION IMPROVEMENT AGREEMENT FOR THE CANON STATION PLANNING AREA 5 – NEIGHBORHOOD J & K-2 SUBDIVISION

WHEREAS, the final subdivision map of Canon Station Planning Area 5 – Neighborhood J & K-2 subdivision (Subdivision), with provisions for its design and improvement, is consistent with the General Plan and the Specific Plan of the City of Fairfield; and

WHEREAS, the final map is in substantial compliance with the previously approved tentative map; and

WHEREAS, the city engineer has found the engineering design to be reasonable and consistent with the current City Standard Specifications and Details; and

WHEREAS, pursuant to Section 25.164 of the City’s Municipal Code, the city engineer has examined the final map and accessory data submitted and has determined that the subdivision as shown meets the requirements of the approved tentative map, the Subdivision Map Act, and the provisions of said ordinance and is technically correct; and

WHEREAS, the developer has provided all of the necessary bonds and insurance, and paid the fees required to enter into this improvement agreement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The final map of Canon Station Planning Area 5 – Neighborhood J & K-2 subdivision is hereby approved subject to the execution by all parties of the sub division improvement agreement for that subdivision.

Section 2. All offers of dedication shown on said map are hereby accepted, subject to the improvement thereof required by the subdivision improvement agreement.

Section 3. The city engineer is authorized and directed to sign and approve the engineering plans, final map, and landscape drawings associated with the improvement agreement.

Section 4. The city manager is authorized and directed to execute that certain subdivision improvement agreement between the City and One Lake Holding, LLC, which has been approved as to form by the city attorney, to provide for the subdivision improvements required by the Subdivision Map Act and Chapter 25 (Subdivision Regulations) of the Fairfield City Code.

RES. NO. 2024-276

Section 5. The city manager is hereby authorized to do all things necessary and proper to implement the above-mentioned agreement.

PASSED AND ADOPTED this 3rd day of December 2024, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO /TONNESEN / VACCARO / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR
ATTEST:

CITY CLERK

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CITY OF FAIRFIELD

SUBDIVISION IMPROVEMENT AGREEMENT
Canon Station Planning Area 5 – Neighborhood J & K-2

ONE LAKE HOLDING, LLC

THIS AGREEMENT (“ Agreement”), for purposes of identification, dated___________ , 2024 is made and entered into by and between the CITY OF FAIRFIELD, a California municipal corporation, hereinafter referred to as "City," and ONE LAKE HOLDING, LLC, a Delaware Limited Liability Company, hereinafter referred to as "Subdivider." City and Subdivider may be collectively referred to as the “Parties” or individually as a “Party.”

R E C I T A L S:

A. Subdivider has presented to City a certain parcel map or final subdivision map of a proposed subdivision of land located within the corporate limits of City, said map having been prepared in accordance with the Subdivision Map Act of the State of California, the Subdivision Regulations of the City of Fairfield (Chapter 25, Fairfield City Code), and the tentative map of the subdivision heretofore approved by the City Council of the City per adoption of Resolution No. PC2021-22.

B. The proposed development of land is commonly known and described as Canon Station Planning Area 5 – Neighborhood J & K-2 . Said subdivision is hereinafter referred to as "the subdivision." C. The map of the subdivision was filed with the City Clerk for presentation to the City Council of the City for its approval, which map is referred to and incorporated herein.

D. Pursuant to Section 66462 of the Subdivision Map Act, the Subdivider has requested approval of the map prior to the construction and completion of certain public improvements within the subdivision, including, but not limited to, detention basin and access road, streets , public ways, public utility facilities, and design standards which are part of the provisions for lot grading and drainage in or appurtenant to the subdivision, that are required by the Subdivision Map Act, the Subdivision Regulations of the City, the tentative map (and approvals given in connection therewith), and final grading plan, if any, heretofore approved by the City Council of the City.

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Said improvements are hereinafter referred to as the “R equired Improvements."
E. City Council, by the adoption of Resolution No. 202 4-________, incorporated herein by reference, has approved the map of the subdivision and accepted all offers of dedication made in connection therewith (except as otherwise provided in said resolution), on condition that Subdivider first enter into and execute this subdivision improvement agreement with City and meet the requirements of said Resolution.

A G R E E M E N T S:

The Parties hereto agree as follows:

1. Performance of Work: Subdivider agrees to furnish, construct, and install at their own expense all Required Improvements as shown on the plans and specifications of said subdivision, a copy of which is on file in the Office of the City Engineer and is incorporated herein by reference, along with any changes and modifications as may be required by the City Engineer due to errors of omission on the plans.

2. W ork; Satisfaction of the City Engineer: All of the work on the Required Improvements is to be done at the places, of the materials, and in the manner and at the grades, all as shown upon the plans and specifications accepted for construction, as signed by the City Engineer, the City's Standard Specifications and Details (adopted per City Resolution No. 2014- 93), and to the satisfaction of the City Engineer. No occupancy will be allowed for any building which fronts on the Required Improvements required by this Agreement until those improvements, including streetlight energization, are constructed and determined operational by the City Engineer.

No building permits will be issued until the following conditions are satisfied:
a. The water system shall be constructed, have passed bacteriological and pressure testing, final rock grade shall be attained, and fire hydrants brought to grade.
b. Curb and gutter shall be constructed along the frontage of the lots for which building permits are being requested.

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c. T he sewer infrastructure proposed as part of the Required Improvements shall be connected and discharge to public sewer infrastructure within Vanden Road. Construction improvements connecting the sewer main in Vanden Road to sewer infrastructure owned by the Fairfield-Suisun Sewer District shall be completed and operational as shown on the civil engineering plans entitled, “ One Lake Vanden Road Utility Extension (DWR EP 1877 Amendment) ” as authorized for construction by City Council per adoption of Resolution No. 2023-121.
d. Subdivider has completed construction of the water quality basin and all-weather basin access road within future Neighborhood A&B per the Required Improvements.
e. Subdivider has completed the culvert and storm drainage improvements proposed on the City’s Northbay Regional Water Treatment Plant property as designed on the civil engineering plans entitled “City of Fairfield (APN 166 -060-120) Culvert Pipe Crossing DWR (DWR EP 2034) ,” located downstream of the w ater quality basin.
f. An all-weather access road to the building area within the right -of- way, as approved by the Fire Marshal, shall be constructed consisting of a minimum six inches of aggregate base rock. g. See Section 22 , “Additional Terms and Conditions”, for additional building permit restrictions, if any.

3. Work; Time for Commencement and Performance: City fixes the time for the construction commencement of the work to be within fifteen (15) days following approval of this Agreement, and for its completion to be within 365 calendar days thereafter, based on the construction schedule to be provided by Subdivider upon execution of this Agreement . At least fifteen (15) calendar days prior to the commencement of work hereunder, Subdivider shall notify the City Engineer in writing of the date fixed by Subdivider for commencement thereof, so that the City Engineer shall be able to provide services of inspection, and a pre- construction meeting shall be held between the Parties.

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4. Time of Essence; Extension: Time is of the essence of this Agreement, but the dates for commencement and completion of the construction work may be extended as herein provided pursuant to Sections 5 and 7 of this Agreement. The City Engineer shall be the sole and final judge as to whether good cause has been shown to entitle Subdivider to an extension.

5. R equest for Extension; Granting: Requests for extension of commencement and completion date shall be submitted in writing, by the Subdivider and shall be delivered to City in the manner hereinafter specified pursuant to Section 18 of this Agreement . Any extensions granted by the City shall be granted in writing and an oral extension shall not be valid for any purpose whatsoever.

6. Extension; No Release of Obligations: In the event it is deemed necessary by the City to extend the time of commencement or completion of the work to be done under this Agreement beyond the dates specified herein, such extension as shall be granted shall in no way release any guarantee give n by Subdivider pursuant to this Agreement, or to relieve or release those providing improvement security pursuant to this Agreement. The sureties in executing the bonds shall be deemed to have expressly agreed to any such extension of time.

7. E
xtension; Conditions: The granting of any extension may be conditioned upon Subdivider providing City with new or amended surety bonds in amounts increased to reflect increases in the costs of constructing the Required Improvements that have occurred prior to the granting of the extension or are likely to occur prior to the completion of work.

8. I mprovement Security : Concurrently with the execution hereof, Subdivider shall furnish City:
a. I mprovement security in the sum of $ 3,041,068.00, which sum is equal to one hundred ten percent (110%) of the estimated cost of constructing the R equired Improvements and the cost of any other obligation to be performed by Subdivider hereunder, securing the faithful performance of this Agreement, as further detailed on Exhibit 2 of this Agreement.

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b. Separate improvement security in the sum of $ 1,520,534.00, which sum is equal to fifty -five percent (55%) of the estimated cost of constructing the Required Improvements, securing payment to the contractor, their subcontractor, and to persons furnishing labor, materials, or equipment to them for the construction of the Required Improvements, as further detailed on Exhibit 2 of this Agreement.

The form of the improvement security shall be subject to the approval of the City Attorney. Improvement security shall be reduced or released by City only in the manner pursuant to Section 25.166.6 of the City Code. No change, alteration, or addition to the terms of this Agreement or the plans and specifications accompanying the same shall in any manner affect the obligation of those providing improvement security pursuant to this Agreement.

9. Engineering and Inspection Fee:
a. Subdivider shall pay to the City an engineering plan check fee of

1.35% of the total cost of subdivision improvements, as estimated by the City Engineer, less the initial plan check fee of one percent (1%) of the total cost paid upon first submittal of improvement plans , rounded to the nearest whole number. The total amount of this fee still due is:
(1.35% x $2,764,607.00) - $18,942.75 = $18,379.44.
b. Subdivider shall pay to the City an engineering and inspection fee of five and a half percent (5.5%) of the total cost of the Required Improvements, rounded to the nearest whole number, as estimated by the City Engineer being:

5.5% x $2,764,607.00 = $152,053.39.

It is understood that such fee covers only those inspections and engineering work performed by the City during the normal working hours of the City.
c. Subdivider shall pay to the City a fee for the City’s cost to print mylar copies of the recorded Final Map at $15 per sheet, as estimated by the City Engineer being:
12 map sheets x $15 = $180.00.

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d. Subdivider shall pay to the City an engineering plan check fee for plan checks provided by the Fairfield-Suisun Sewer District. The total amount of the fee still due is $458.00, as follows:

Residential Subdivision – Flat Rate = $458.00

10. Hold Harmless Agreement: The Subdivider will indemnify, hold harmless, and defend the City of Fairfield, its officers, employees, agents, and elective and appointive boards from all claims, losses, damages (including property damage, personal injury, and death), and liabilities of every kind, directly or indirectly arising from the operations of Subdivider, its contractor or any subcontractor, or of any person directly or indirectly employed by, or acting as agent for Subdivider, its contractor or subcontractor, but not including the sole negligence or willful misconduct of the City of Fairfield. This indemnification shall extend to claims, losses, damages, or liabilities occurring after completion of the Required Improvements as well as during the work's progress. This indemnification, however, shall not apply to any claims, losses, damages, or liabilities occurring after the completion of the Required Improvements by the Subdivider and their acceptance by the City which are not related directly or indirectly to the Subdivider’s operations under this Agreement and the construction of the Required Improvements.

Acceptance of insurance certificates required under this agreement does not relieve Contractor from liability under this indemnity and hold harmless clause. This indemnity and hold harmless clause shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of Subdivider 's, contractor’s or any subcontractor's operations regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

11. Subdivider's Insurance: Subdivider shall not commence work under this Agreement or permit their subcontractor to commence work thereunder until Subdivider shall have obtained or caused to be obtained all insurance required under this paragraph and such insurance shall have been approved by the City Engineer of City as to form, amount, and carrier.

Subdivider shall not allow any contractor or subcontractor to commence work on this contract until all insurance required of the subcontractor shall

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have been so obtained and approved. Said insurance shall be maintained in force and effect until the completion of work under this Agreement and the acceptance thereof by City. All requirements herein provided shall appear either in the body of the insurance policies or as endorsements, and shall specifically bind the insurance carrier.
a. WORKER'S COMPENSATION INSURANCE: Subdivider shall
obtain and maintain (or cause to be obtained and maintained) workers' compensation insurance for all Subdivi der's employees employed at the site of improvement, and in case any work is sublet, Subdivider shall require any contractor or subcontractor similarly to provide workers' compensation insurance for all contractor's or subcontractor's employees, unless such employees are covered by the protection afforded by Subdivider . In case any class of employees engaged in work under this Agreement at the site of the project is not protected under any workers' compensation law, Subdivider shall provide, an d shall cause each contractor and subcontractor to provide, adequate insurance for the protection of employees not otherwise protected. Subdivider hereby agrees to indemnify City for any damage resulting to it from failure of either Subdivider or any contractor or subcontractors to take out or maintain such insurance. Subdivider shall provide the Director of Pu blic Works with a certificate of insurance indicating workers' compensation coverage prior to engaging in any activity required by this Agreement.
b. LIABILITY INSURANCE: Subdivider, at their sole expense, shall obtain and maintain (or cause to be obtained and maintained) an insurance policy or policies, issued by an admitted insurer or insurers as defined by the California Insurance Code, providing the City, its officers, employees, and agents, named as additional insureds under the policy, broad form property damage, personal injury, automobile, employers', and comprehensive form liability insurance in the amount of not less than $3 million per occurr ence. By the terms of said insurance policy or policies, such insurance shall be deemed primary insurance, and no other insurance affected by the City or

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other named insureds will be called upon to cover a loss covered thereunder.

In the event that any of the aforesaid insurance policies provided for in this paragraph 11 insures any entity, persons, boards, or commissions other than those mentioned in this paragraph, such policy shall contain a standard form of cross-liability endorsement, insuring on such policy City, its elective and appointive boards, commissions, officers, agents, and employees, Contractor and any subcontractor performing work covered by this Agreement.

12. Evidence of Insurance: Subdivider shall furnish the City Engineer concurrently with the execution hereof:
a. A certificate of insurance providing that no cancellation, major change in coverage, expiration or renewal shall be made during the term of this agreement, without thirty (30) days written notice to the Director of Public Works prior to the effective date of such cancellation, change in coverage, expiration or non-renewal; b. A City standard endorsement form for insurance coverage (attached hereto) naming the City of Fairfield, its officers, employees, agents and volunteers as additional insureds.

13. Title to Improvements: Title to and ownership of all public improvements constructed hereunder by Subdivider shall vest absolutely in City upon completion and acceptance of such improvements by City. All common private improvements constructed hereunder by Subdivider , if any, shall vest absolutely in the Homeowner Association ( “HOA”) upon completion and acceptance of such improvements by the HOA.

14. R epair or Reconstruction of Defective Work : If, within a period of one year after final acceptance of the public improvement work performed under this Agreement, any public improvement or part of any public improvement furnished and/or installed or constructed, or caused to be installed or constructed by Subdivider, or any of the work done under this Agreement fails to fulfill any of the requirements of this Agreement or the specifications referred to herein, Subdivider shall without delay and without any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should Subdivider fail

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to act promptly or in accordance with this requirement, or should the exigencies of the case require immediate repairs or replacements to be made before Subdivider can be notified, City may, at its option, make the necessary repairs or replacements or perform the necessary work, and Subdivider shall pay to City the actual cost of such repairs plus fifteen percent (15%) within thirty (30) days of the date of billing for such work by City.

All common private improvements that will be maintained by the HOA are covered under this Agreement. The Subdivider shall submit performance and labor and material bonds for the common private improvements. At the time these improvements are completed to the satisfaction of the City Engineer, a warranty bond shall be submitted to release the original bonds.

15. Subdivider Not Agent of City: Neither Subdivider nor any of Subdivider 's agents or subcontractors are or shall be considered to be agents of City in connection with the performance of Subdivider 's obligations under this Agreement.

16. N
otice of Breach and Default : If Subdivider refuses or fails to obtain prosecution of the work, or any severable part thereof, with such diligence as will ensure its completion within the time specified, or any extension thereof, or fails to obtain completion of said work within such time, or if Subdivider should be adjudged a bankrupt, or Subdivider should make a general assignment for the benefit of Subdivider 's creditors, or if a receiver should be appointed in the event of Subdivider 's insolvency, or if Subdivider or any of Subdivider 's contractors, subcontractors, agents, or employees should violate any of the provisions of this Agreement, City Engineer may serve written notice upon Subdivider and Subdivider 's surety of breach of this Agreement, or of any portion thereof, and default of Subdivider.

17. B
reach of Agreement; Performance by Surety or City: In the event of any such notice, Subdivider 's surety shall have the duty to take over and complete the work and the improvement herein specified; provided, however, that if the surety within fifteen (15) days after the serving of such notice of breach upon it does not give City written notice of it s intention to take over the performance of the contract, and does not commence performance thereof within fifteen (15) days after notice to City of such

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election, City may take over the work and prosecute the same to completion by contract, or by any other method City may deem advisable, for the account and at the expense of Subdivider, and Subdivider 's surety shall be liable to City for any excess cost of damages occasioned City thereby; and in such event, City, without liability for so doing, may take possession of and utilize in completing the work, such materials, appliances, plant and other property belonging to Subdivider as may be on the site of the work and necessary therefor.

18. Notices: All notices herein required shall be in writing, and delivered in person or sent by registered mail, postage prepaid.

Notices required to be given to City shall be addressed as follows:

City Engineer
Fairfield City Hall
1000 Webster Street, Suite #300
Fairfield, California 94533

Notices required to be given to Subdivider shall be addressed as follows:

ONE LAKE HOLDING LLC
2121 N. CALIFORNIA BLVD, STE #1010
WALNUT CREEK, CA 94596
(To be completed by Subdivider)

Notices to be given surety of Subdivider shall be addressed as follows:

ONE LAKE HOLDING LLC,
2121 N. CALIFORNIA BLVD, STE #1010
WALNUT CREEK, CA 94596
(To be completed by surety of Subdivider)
Any Party or the surety may change such address by notice in writing to the other Party and thereafter notices shall be addressed and transmitted to the new address.

19. Severability: If one or more of the provisions in the Agreement is found invalid, illegal or unenforceable in any respect, the validity and enforceability of the remaining provisions shall not be affected.

20. G overning Law: This Agreement shall be construed in accordance with and governed by the laws of the State of California. In the event that suit shall be

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brought by either Party to this Agreement, the Parties agree that the venue shall be exclusively vested in Solano County Superior Court or the United States District Court for the Eastern District of California.

21. Public Improvement Oversizing: Public improvement oversizing and/or reimbursement as defined in City Code Chapter 6B, Chapter 10, Article IV, Sections 10.56 through 10.65; and Chapter 25, Article III, Section 25.166.79 through 25.166.81 is not applicable.

22. Additional Terms and Conditions: This Agreement is subject to the following additional terms and conditions:
a. Approval of this improvement agreement shall not obligate the City to subsequently accept improvements which do not strictly conform to the plans referenced by this agreement. All costs associated with modifications resulting from subsequent improvement plan changes required by the City shall be borne by the Subdivider.
b. Conditions of Development : Should any conflicts arise between this Agreement and the conditions of development pursuant to project number PDA2024- 001, the conditions of development shall take precedence.
c. Zone II Pump Station: Public Works Condition #31 requires the Subdivider to complete construction of the zone II pump station, located on the City’s Northbay Regional Water Treatment Plant parcel, prior to the issuance of the first certificate of occupancy necessitating this pump station. It is estimated that the zone II pump station is necessitated for the next neighborhood following this Agreement. The City and Subdivider will meet and confer in good faith to determine when the Zone II pump station will be required. d. T
rain Station Specific Plan Community Facilities District : The subdivision shall annex into the new Train Station Specific Plans Community Facilities District (CFD #2018-1), which will provide funding for various elements of operations, maintenance and service, including but not limited to:

• Police Protection Services;
• Fire Protection and Suppression Services;

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• Ambulance and Paramedic Services;
• Maintenance of Road, Roadways, Sidewalks, including Traffic Signals, Streetlights, and Soundwalls
• Storm Protection (Storm Drain) Services
• Maintenance, Repair, and Replacement of Parks, Open Space, and Public Landscaping
• Maintenance of Architectural Amenities, Fences, or Barriers in the Public Right-of-Way
• Any Other Public Services authorized to be Funded under Section 53313 of the California Government Code

Property owners within CFD #2018-1 are required to pay special on - going annual assessments. The Subdivider shall furnish the necessary processing fees, documents and boundary map required to annex into CFD #2018-1 and complete the annexation process prior to issuance of any Building permits for the subdivision. Assessments will have an annual inflation adjustment. Please refer to Section 5.2 of the DA for additional information on the CFD.
e. Planning Area 5 Community Facilities District : The subdivision shall annex into the new One Lake Community Facilities District (CFD #2023-1), instead of the existing One Lake CFD for Planning Area 4 (CFD #2019- 1). CFD #2023- 1 will provide funding for various elements of infrastructure construction, maintenance, and public safety needs, including but not limited to:
• Onsite Backbone Street and Road Improvements and Facilities, including: wet utilities, traffic utilities, and pavement • In-tract Improvements, including: wet utilities, street signage, curb, and gutter
• Potable Water Improvements and Facilities;
• Storm Drain Improvements
• Sewer Improvements;
• Wetland Basins and Bio-retention Basins;
• Public neighborhood parks;
• Proposed sports park & complex

Property owners within CFD #2023-1 are required to pay special on- going annual assessments. The Subdivider shall furnish the necessary processing fees, documents and boundary map required to annex into CFD #2023-1 and complete the annexation process prior to issuance of any Buildings permits for the subdivision. Assessments will have an annual inflation adjustment.

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f. DA Section 4.5.8.3 – Land Exchange : The subdivision includes development of 0.1 acres of City Property, as defined by the Amended and Restated Development Agreement, recorded on June 10, 2015 (“DA”), including any subsequent amendments to the DA. Per Section

4.5.8.3 of the DA, the developer shall pay to the City $3,758.80 concurrent with, or prior to, approval of the subdivision Final Map, the amount being a percentage of the total area of City Property, summarized as follows:
( 0.1 acres / 100 acres ) x $3,758,800.00 = $3,758.80
g. Northeast Special Impact Fee for Area- wide Infrastructure: The proposed project is within the Northeast Fairfield Area. Subdivider shall pay a Special Impact Fee (Fee) for area- wide infrastructure as a part of project development. The Fee amount is adjusted each April 1 st for inflation using the Engineering News Record construction cost index from the preceding December. The Subdivider may construct certain infrastructure in- lieu of paying the fee, but such construction must be approved by the City Engineer and be consistent with the infrastructure plan described in the Revised Study of the Northeast Fairfield District (the Study). The City Engineer may approve modifications to the technical specifications in the Study to accomplish the purposes of the overall infrastructure plan, but under no circumstances may credits for the construction of infrastructure exceed the budgeted levels shown in the Study. The amount of credit given to Subdivider for in- lieu construction work may not exceed the amount of the special impact fees due for the subdivision. If this fee credit for improvements constructed is less than the total fee, Subdivider shall pay the remaining balance prior to the issuance of the applicable building permits. For additional information on fees and Subdivider obligations, contact the Fairfield Finance Department at (707) 428-7496.

1. Northeast Impact Fee Credits: In consideration for the completed and accepted construction of the public
infrastructure improvements as part of this overall project, as documented in Section 5.6.4 and 5.8.1 of the Amended and

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Restated Development Agreement dated May 8, 2015 (“DA”) including any subsequent amendments adopted by the City Council, the City may assign to Subdivider tasks towards construction of Vanden Road, in exchange for fee credits applicable towards the Subdivi der’s Citywide Traffic Impact Fee and Transportation Component of the Northeast Fees
(“Assigned Fees”) assessed for each lot proposed on the Subdivision Final Map. This assigned fee is escalated to the current year as documented in City of Fairfield Resolution No. 2013-69, as updated pursuant to City of Fairfield Resolution No. 2022-269. As of April 1, 2024, the adjusted value of the Assigned Fees is $4,130,233.13 (2024 dollars, see Exhibit 1) for 84 Dwelling Units (DU), as shown on the Subdivision Final Map. As part of this Agreement, the City shall assign the following tasks to the Subdivider: $100,000 Cash Payment.

Per Section 5.5.1.2 of the DA, the Subdivider shall pay $100,000 in cash to City a s part of this Agreement

1. In
exchange, the City shall reduce the Assigned Fees by
$100,000.00 ( equal to 3.05 EDUs of Transportation
Improvement assignment credit
4) , resulting in Assigned Fees
totaling $4,030,233.13 (2024 dollars – equal to 122.95 EDUs of Transportation Improvement assignment credit2). With this reduction, the Total Transportation Improvement fee credits assignable from this Agreement, per Section 5.8.1, is 122.95 EDUs.

2. Vanden Road - Segment 19 - Environmental Permitting. The City is assigning Subdivider to apply for and take all
commercially reasonable efforts to acquire, on behalf of the City pursuant to Section 5.6.2, all regulatory and
environmental permitting (specifically, US Army Corps of Engineers, US Fish and Wildlife Service, California

1 §5.5.1.2
2 §5.8.1.6

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Department of Fish and Wildlife and/or State Water
Resources Water Quality Control Board) necessary to
construct Segment 19 of Vanden Road, being the segment
extending from the City limit to approximately 2,250 feet along Vanden Road. Upon City’s receipt of all issued permitting, the Subdivider shall garner $728,779.00 (2022 dollars) or
$794,687.62 (or 24.24 EDUs, 2024 dollars) in fee credits. City requires these permits prior to any roadway improvements constructed within the limits of Segment 19. With thi s reduction, the Total Transportation Improvement fee credits assignable from this Agreement, per Section 5.8.1, is 98.71 EDUs (122.95 EDUs, less 24.24 EDUs). The dollar and EDUs in this section represent the City’s calculation as of the date of this Agreement, but the Parties will review and adjust if appropriate and the Subdivider is not waiving its rights by executing this Agreement. The City and Subdivider will also review and confirm this assigned work has not been
previously assigned and credited to the Subdivider.

3. Remaining Transportation Fees. As agreed between the City and Subdivider, in lieu of assigning improvements to the Subdivider, they shall instead pay the remaining
transportation fees at the actual, current impact fee value (100%) instead of the escalated value (150%); this amount being $2,157,142.53 (98.71 EDUs, divided by 150%,
multiplied by the sum of AB1600 Traffic ($7,627.00),
Northeast Traffic ($20,147.00), and Northeast Linear Park ($5,006.00) in cash to the City prior to issuance of the first building permit within the Final Map. The payment of fees in a lump sum is unique to this Agreement and not intended to set precedent for future Improvement Agreements.

23. P
rohibited Interest: No employee of the City shall have any direct financial interest in this agreement. This agreement shall be voidable at the opinion of the City if this provision is violated.

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24. Local Employment Policy: The City of Fairfield desires, wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

The City encourages an active affirmative action program on the part of its contractors, consultants, and developers.

When local projects require, subcontractors, contractors, consultants, and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis -Bacon Act and this program, contractor, consultants, and developers will be asked to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin.

25. Required Permits: Agreement authorization will not be effective until Subdivider has obtained all required permitting, authorizations, and approvals from the regulatory agencies, property owners, and similar for impacts resultant of the Required Improvements. Subdivider shall submit a copy of these permits and approvals prior to commencement of work. The City of Fairfield requires the Subdivider to coordinate with, apply for, and be issued all necessary and pertinent permitting and authorizations from local and regional agencies prior to beginning construction of the Required Improvements. By way of executing this Agreement, the Subdivider affirms they have received all required permitting and authorizations from any and all pertinent and necessary local, s tate, and federal agencies and that all costs and impacts resultant of additional coordination, construction delays, engineering design revisions, or similar negative impacts subsequent to execution of this Agreement shall be borne solely by the Subdivider and shall be at no cost to the City. The Subdivider affirms they have received all necessary authorizations from the following agencies to construct the Required Improvements, which include, but may not be limited to:
a. Federal Transit Administration
b. Travis Air Force Base
c. United States Army Corps. of
Engineers
d. Department of Toxic
Substances Control
j. Solano Irrigation District
k. Solano County Water Authority
l. Fairfield-Suisun U.S.D.
m. Travis Unified School District
n. Caltrans
o. Capitol Corridor

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e. Union Pacific Railroad
f. California Department of Fish
and Wildlife
g. California State Water
Resources Control Boards
h. Metropolitan Transportation
Commission
i. Solano Transportation
Authority
p. City of Suisun City
q. City of Vacaville
r. City of Vallejo
s. City of Benicia
t. Solano County
u. Comcast
v. AT&T
w. Pacific Gas & Electric
x. Kinder-Morgan

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date set forth opposite their respective signatures.

Dated:

City of Fairfield,
a municipal corporation
ATTEST:

By:

City Clerk

By:

City Manager

One Lake Holding, LLC.,
a Delaware Corporation

By:

Name:

Title:

Number of Low-Density Dwelling Units (Neighborhod J & K-2) Cost $881,244.00
$2,327,976.00 AB1600 Traffic Impact
$578,466.00 NE Traffic Impact
2022 Fee Assignment Total (October 4, 2022) = $3,787,686.00 NE Linear Park Escalated Amount (April 1, 2023 ) = $3,987,262.91 Total Assigned Fees (April 1, 2024) = $4,130,233.13
*NOTE: Per Section 5.8.1 of the DA, the City may assign Transportation Improvements , as defined by the DA, equal to 150% of the number of dwelling units multiplied by the fee per density category. *NOTE: Per Planning Condition under Section E (Density Transfer), #2, all development areas shall pay impact fees at the LR rate. *NOTE: Calculation Formula and Example
2022 Assignment Total = Number of Residential Units 2022 x (Citywide Traffic Impact Fee + Transportation Component of NE Fee ) 1) Traffic AB 1600 (Citywide Traffic Impact Fee) $6,994 per single-family dwelling unit x 150% 2) Northeast Traffic Fee $18,476 per low-density unit 2022 Assignment Total = 84 x ($6,994 + $18,476 +$4,591) x 150% 3) Northeast Traffic Fee $14,042 per medium-density unit (low-density) $3,787,686.00 4) Northeast Linear Park Fee $4,591 per low-density unit 2023 Assignment Total = $3,787,686.00 x CCI Escalation 5) Northeast Linear Park Fee $4,082 per medium-density unit = $2,840,764.50 x 1.08855
= $4,130,233.13 *NOTE: Impact Fees are based on the fees adopted by City Council Resolution No. 2022-269 San Francisco Construction Cost Index Table
DATE
December 1, 2010 10,120.29 Annual Running
December 1, 2011 10,204.79 0.83%
December 1, 2012 10,355.09 1.473%
December 1, 2013 10,898.84 5.251% 5.251%
December 1, 2014 10,915.84 0.156% 5.415%
December 1, 2015 11,155.41 2.195% 7.729%
December 1, 2016 11,609.44 4.070% 12.113%
December 1, 2017 12,014.72 3.491% 16.027%
December 1, 2018 12,115.37 0.838% 16.999%
December 1, 2019 12,764.52 5.358% 23.268%
December 1, 2020 13,168.76 3.167% 27.172%
December 1, 2021 14,228.24 8.045% 37.403%
December 1, 2022 14,977.94 5.269% 44.643%
December 1, 2023 15,515.00 3.586% 49.830%
*NOTE: First date of 2013 Fee Study fee: May 21, 2013
*NOTE: First date of escalation: April 1, 2014
*NOTE: City Council Resolution No. 2022-146 updated the Citywide Transportation Impact Fee and Northeast Area Development Impact Fees from the original Fee Study, previously adopted per City Council Resolution No. 2013-69 *NOTE: Fee Study Update October 4, 2022
*NOTE: First date of updated fee: December 5, 2022
*NOTE: First date of new escalation: April 1, 2023
*NOTE: Fees escalated per the Engineering News Record Construction Cost Index as outlined in Fairfield Resolution 2013-69 (Section 1, 3, and 4) & Resolution 2022-269 $2,538,511.27
$630,780.76
$4,130,233.13
EXHIBIT 1
SF CC Index
Fee Credit Summary Table
84 Traffic AB 1600 Fee
Northeast Traffic Impact Fee
Northeast Linear Park Fee
2023 Assignment Breakdown
$960,941.10

2633 CAMINO RAMON, SUITE 350 I SAN RAMON, CALIFORNIA 94583 I (925) 866-0322 1430 BLUE OAKS BOULEVARD, SUITE 110 I ROSEVILLE, CALIFORNIA 95747 I (916) 788-4456 www.cbandg.com

CIVIL ENGINEERS I SURVEYORS I PLANNERS
October 9, 2023
Job No.: 1668-016
Item Description Quantity Unit Unit Price Amount

STREET IMPROVEMENTS
1 Finish Grading 162,200 SF 0.40$ 64,880$
2 Subgrade Fabric 113,800 SF 0.15$ 17,070$ 3 3.5" Asphalt Concrete 90,200 SF 2.10$ 189,420$ 4 4" Asphalt Concrete 8,800 SF 2.50$ 22,000$ 5 14" Aggregate Base 90,200 SF 2.10$ 189,420$ 6 16" Aggregate Base 8,800 SF 2.50$ 22,000$ 7 8" AB Maintenance Access Road 25,000 SF 2.00$ 50,000$ 8 Standard Curb and Gutter 850 LF 20.00$ 17,000$ 9 Beveled Curb and Gutter 5,000 LF 20.00$ 100,000$ 10 Flush Curb 6 LF 20.00$ 120$
11 4" PCC Sidewalk (w/ 4" AB Cushion) 28,800 SF 8.00$ 230,400$ 12 Curb Cuts 3 EA 350.00 $ 1,050$
13 Accessible Curb Ramp 11 EA 1,500.00 $ 16,500$
14 Street Monuments 11 EA 300.00 $ 3,300$
15 Signing and Striping 690 LF 10.00$ 6,900$ 16 Conform to Existing Street 3 EA 2,000.00 $ 6,000$ 936,060$

STORM IMPROVEMENTS
17 18" Reinforced Concrete Pipe 1,380 LF 70.00$ 96,600$ 18 24" Reinforced Concrete Pipe 450 LF 75.00$ 33,750$ 19 30" Reinforced Concrete Pipe 630 LF 80.00$ 50,400$ 20 36" Reinforced Concrete Pipe 710 LF 85.00$ 60,350$ 21 Riprap Outlet Protection 2 EA 2,500.00 $ 5,000$ 22 Stub Storm Drain to Future Development 7 EA 2,000.00 $ 14,000$ 23 Storm Drain Catch Basins 20 EA 4,000.00 $ 80,000$ 24 Storm Drain Field Inlet 6 EA 4,000.00 $ 24,000$ 25 Junction Box 5 EA 6,000.00 $ 30,000$
26 Storm Drain Manhole 1 EA 4,000.00 $ 4,000$
27 Connect to Existing 3 EA 2,000.00 $ 6,000$
404,100$

SANITARY SEWER
28 4" Sanitary Sewer Lateral (with Cleanout) 72 EA 500.00 $ 36,000 $ 29 8" Sanitary Sewer (PVC) 2,800 LF 40.00$ 112,000$ 30 Sanitary Sewer Manhole 16 EA 4,000.00 $ 64,000$ 31 Stub to Future Development/Temporary Cleanout 3 EA 2,000.00 $ 6,000$ 32 Connect to Existing 2 EA 2,000.00 $ 4,000$
222,000$ SUBTOTAL SANITARY SEWER

SUBTOTAL STREET IMPROVEMENTS

ENGINEER'S PRELIMINARY BOND ESTIMATE
NEIGHBORHOOD J & K-2 IMPROVEMENTS
ONE LAKE - PLANNING AREA 5

FAIRFIELD, CA

SUBTOTAL STORM IMPROVEMENTS
P:\1600 ‐ 1699\1668‐016\Estimates\Bond\Bond 006_Neighborhood J, K2 Improvements ‐ FINAL.xlsx Page 1 of 2 EXHIBIT 2

Item Description Quantity Unit Unit Price Amount

POTABLE WATER
33 1" Water Lateral and Meter (Copper) 72 EA 750.00 $ 54,000 $ 34 4" Water Lateral (PVC) 3 EA 500.00 $ 1,500$ 35 8" Water Pipe (PVC - Including all appurtenances) 2,660 LF 40.00$ 106,400$ 36 10" Water Pipe (PVC - Including all appurtenances) 540 LF 45.00$ 24,300$ 37 Fire Hydrant (Including Valves) 8 EA 5,000.00 $ 40,000 $ 38 Air Release Valve 2 EA 2,000.00 $ 4,000$
39 Stub to Future Development/Temporary Blow Off 3 EA 2,000.00 $ 6,000$ 40 Cathodic Protection 3,200 LF 10.00$ 32,000$ 41 Connect to Existing 3 EA 2,000.00 $ 6,000$
274,200$

WATER QUALITY
42 Bioretention Basin 22,100 SF 25.00$ 552,500$ 552,500$
2,389,000$
(to the nearest $1,000)
Assumptions:

1. 2.

3. 4.

This estimate is based on information available at this time. Carlson, Barbee & Gibson, Inc. (CBG) assumes no liability for changes in prices, fees or costs due to unforeseen conditions or changes.

This estimate is based on the One Lake Planning Area 5 - Neighborhood J & K-2 Improvement Plans dated May 2023.

Joint trench and Street Light costs are not included in this estimate and will be provided by Joint Trench Consultant.

Landscaping costs are not included in this estimate and will be provided by Landscape Architect.

SUBTOTAL POTABLE WATER
SUBTOTAL NEIGHBORHOOD J & K-2 IMPROVEMENTS COSTS

SUBTOTAL WATER QUALITY
P:\1600 ‐ 1699\1668‐016\Estimates\Bond\Bond 006_Neighborhood J, K2 Improvements ‐ FINAL.xlsx Page 2 of 2Page 97 of 397 McKinely Partners
One Lake
Planning Area 5A - Neighborhoods J,K-2 In-Tract Streetscape

LANDSCAPE FINAL BOND ESTIMATE

FAIRFIELD, CALIFORNIA
27-Apr-23

Notes:
1 Cost estimate is based on landscape construction documents prepared by vTA dated April 27, 2023. vTA assumes no liability for changes in prices fees or costs due to unforeseen conditions or changes. 2 Production front yards not included.

NO. ITEM UNIT QUAN. COST EXTENSION TOTAL

LANDSCAPE
1 Fine Grading SF 13,840 0.30$ 4,152.00$
2 Planting Soil Preparation SF 13,840 0.30$ 4,152.00$ 3 Linear Root Barrier (4' length x 24" depth) LF 1,368 9.00$ 12,312.00$ 4 Tree Staking - (3) 10'x3" Diameter Lodge Pole w/ Ties EA 114 36.00$ 4,104.00$ 5 Bark Mulch - 3" Deep SF 13,840 0.55$ 7,612.00$
Sub-total 32,332.00$

IRRIGATION
6 Shrub Area - Drip Emitters SF 13,840 2.50$ 34,600.00$ 7 Tree Root Watering System Bubbler (2 per tree) EA 114 120.00$ 13,680.00$ 8 Irrigation Sleeves LF 5,840 2.50$ 14,600.00$
9 Rain Bird - 4 Station Controller EA 88 450.00$ 39,600.00$ 10 Atmospheric Remote Control Valve Assembly EA 75 385.00$ 28,875.00$ 11 Atmospheric Drip Remote Control Valve EA 88 385.00$ 33,880.00$ Sub-total 165,235.00$

PLANTING
TREES
12 Chitalpa Tashkentensis 'Pink Dawn' 24" Box EA 14 390.00$ 5,460.00$ 13 Koelreuteria Paniculata 24" Box EA 23 390.00$ 8,970.00$ 14 Laurus x `Saratoga` 24" Box EA 26 390.00$ 10,140.00$ 15 Pyrus calleryana 'New Bradford' 24" Box EA 22 390.00$ 8,580.00$ 16 Zelkova serrata 'City Sprite' 24" Box EA 29 390.00$ 11,310.00$

SHRUBS AND GROUNDCOVER
17 Nandina Domestica 'Harbour Dwarf' 5 Gal EA 176 36.00$ 6,336.00$ 18 Rhaphiolepis Indica `Pink Dancer` 5 Gal EA 140 36.00$ 5,040.00$ 19 Cistus x Hybridus 'Mickie' 1 Gal EA 33 13.00$ 429.00$ 20 Arctostaphylos x 'Emerald Carpet' 1 Gal EA 155 13.00$ 2,015.00$ 21 Helianthemum Numularium 'Henfield Brilliant' 1 Gal EA 268 13.00$ 3,484.00$ 22 Lantana Montevidensis 'Trailing White' 1 Gal EA 99 13.00$ 1,287.00$ 23 Verbena Canadensis 'Homestead Purple' 1 Gal EA 17 13.00$ 221.00$ Sub-total 63,272.00$

MAINTENANCE
24 90 Day Landscape Maintenance SF 13,840 0.20$ 2,768.00$ Sub-total 2,768.00$
25 NH 'J, K-2' TOTAL : 263,607.00$

ITEMS NOT INCLUDED
Fees and Permits Natural Gray Concrete Driveway (per civil) Performance Bonds Storm Water Drainage (per civil)
Rough Grading (per civil) Water Meters (per civil)
Concrete Sidewalk, Curb & Gutter (per civil)
Streetlights (per civil)

CITY OF FAIRFIELD

SUBDIVISION IMPROVEMENT AGREEMENT CHECK LIST

SUBDIVISION: Canon Station Planning Area 5 – Neighborhood J & K-2

OWNER: One Lake Holding, LLC

ADDRESS: 2121 N. California Blvd., Suite 1010, Walnut Creek, CA 94596

COUNCIL MEETING DESIRED: December 3, 2024

SUBMISSION DEADLINE: November 5, 2024

DESCRIPTION QUANTITY UNIT COST AMOUNT RECD BY DATE
Plan Check Fee (less initial PC) 1.35% $2,764,607 $18,379.44 Engineering/Inspection Fee 5.5% $2,764,607 $152,053.39
Final Map Mylar Fee 12 $15 $180.00
Fairfield-Suisun Sewer District 1 $458 $458.00
DA Section 4.5.8.3 (Land Exchange) $3,758.80
SIA - Section 22(g)(3) - Impact Fee $2,157,142.53
TOTAL: $2,331,972.16
Civil Engineer's Estimate $2,389,000
Landscape Cost Estimate $263,607
Streetlight Cost Estimate 28 $4,000 $112,000
Total Cost Estimate $2,764,607
Faithful Performance Bond 110% $3,041,068
Labor and Materials Bond 55% $1,520,534
Insurance Certificate $3 Million
Signed Agreement
Construction Plans
Distribution:

City Manager
City Engineer
Subdivider

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LAKE CLUB DRIVE

NEW CANON ROAD

PARCEL APARCEL B

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PARCELEPARCEL F

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1G:\1668\1668-16\ACAD\TM\PA5\TM01.DWG
TENTATIVE MAPONE LAKE - PLANNING AREA 5CITY OF FAIRFIELD SOLANO COUNTY CALIFORNIASCALE: 1" = DATE: MAY 27, 2021CIVIL ENGINEERSSURVEYORSPLANNERSSAN RAMONWWW.CBANDG.COMROSEVILLE(925) 866-0322(916) 788-4456OF 20 SHEETSSHEET NO.

MANUEL CAMPOS PKWY

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MARKELEY LANEGATE ROADCEMENT HILL ROADPROJECT SITEVICINITY MAP 200'COVER SHEET & GENERAL NOTES
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VANDEN ROAD

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LIMIT

VANDEN ROAD
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NEW

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CLUB
DRIVE

MANUEL CAMPOS PKWY

PEABODY ROADVANDEN ROADFOXBOROPARKWAYNUT TREE ROADLEISURE TOWNROADFRY ROAD

ALAMO DRIVECLAYBANKROADCEMENT HILL ROADEAST TABORAVENUEAIRBASE PARKWAYWALTERS ROADRAILROADAVENUE 80 TRAVIS AIRFORCE BASEMERIDIAN ROADMcCRORY ROADLEWIS ROADHAY ROAD

MARKELEY LANEGATE ROADCEMENT HILL ROADPROJECT SITEVICINITY MAP

PEABODY ROAD

VANDEN ROAD

AIR BASE

PARKWAY

PROJECT SITE

CEMENT HILL ROAD
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LIMIT
Constructed
Neighborhoods
Detention Basin
Temporary Maintenance Road
Planning Area 4

Agenda Item No: K.6

AGENDA REPORT
DATE: December 3, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Ordinance 2024-10

Second Reading and Adoption of Ordinance 2024-10 Approving the Sixth Amendment to the Amended and Restated Development Agreement Between the City of Fairfield and Canon Partners LLC Regarding Land in the Train Station Specific Plan Area

Funding Source: N/A

Contact: Meily M Sheehan, (707) 428-7474

RECOMMENDED ACTION
Provide second reading and adopt Ordinance 2024-10.

STATEMENT OF ISSUE
A public hearing on the request of Helen Andrews and David Stroud, for a 6th Amendment to the existing Amended and Restated Development Agreement between the City of Fairfield and Canon Partners, LLC.

The Amended and Restated Development Agreement covers approximately 1,570 acres of land located approximately one -half mile east of Peabody Road on Vanden Road's west and east sides. The Amendment proposes to increase the maximum industrial northeast impact fee rate allowed and update several definitions to reference the current 2022 Nexus Fee Studies (Resolution No. 2022 -146) and associated Impact Fee Ordinance (Resolution No. 2022-269).

DISCUSSION
Background Information: On August 16, 2011, the City Council entered into a Development Agreement (DA) with Canon Station LLC regarding approximately 1,570 acres within the Train Station Specific Plan (TSSP) Area. Canon Station LLC is the master developer of the One Lake Neighborhood, known as Planning Area 4 and Planning Area 5 in the TSSP. The council has since authorized 5 amendments to the DA modifying a collection of topics, including conservation easement recordation timing, CFD language, a biological mitigation exhibit, infrastructure improvement timing, and p rocedural components.

However, the key provisions of the agreement remain as follows:

1. Guarantees for the right to develop up to 3,101 dwelling units and 4.6 million square feet of office and industrial building floor area; and

2. Transfer of approximately 100 acres of City-owned land to Canon Station LLC in exchange for the 204-acre Kelley Property for public park and open space uses, monetary compensation, and other considerations; and

3. Construction of various public improvements by Canon Station LLC, including a new fire station, park improvements, and road improvements; and

4. Establishment of various Community Facilities Districts (CFDs) to pay for infrastructure and municipal services, including public safety (police and fire), park maintenance, a nd open space maintenance; and

5. Requirement that Canon Station LLC preserve more than 1,000 acres in open spaces within and in the vicinity of the TSSP Area. Preservation is to be achieved by establishing a conservation easement on these lands.

Concurrently with the progression of the DA, Canon Station LLC transferred a portion of its interest in the project to a similarly named but independent third party: Canon Partners LLC. As part of the transaction, Canon Station LLC transferred approximately 316 acres of industrial property, along with the related developer rights and responsibilities, to Canon Partners LLC. This industrial property is better known as Planning Area 6 (PA6) of the TSSP. In 2015, Canon Station LLC, Canon Partners LLC, and the City formalized this transfer by signing an “Assignment of Rights and Assumption of Obligations Under Development Agreement.” This action officially assigned the development rights and obligations for PA6 to Canon Partners LLC, allowing the City to work directly with Canon Partners LLC on the development of PA6.

In 2013, the City adopted a series of fees to address development impacts, including the need for transportation improvements, in support of developing land under the Canon Station Development Agreement and other areas. In 2022, following a detailed study, the City updated several of these fees, including those that address transportation impacts.

Proposed Amendment: Canon Partners LLC is proposing changes to several definitions in the DA to align with the 2022 Fee Study. While most of the proposed changes are minor and procedural, one significant amendment affects the formula for calculating industrial impact fees.

Currently, the DA sets the transportation impact fee for industrial development by using a weighting relative to a low -density single-family home. The DA identifies the total transportation impact fee for low-density single -family units as an "Equivalent Dwelling Unit” (EDU). The DA weights industrial development relative to one EDU at 0 .04 per 1,000 square feet. When fees were originally adopted in 2013, this weighting equaled a traffic impact fee for industrial development of roughly $1.00 per square foot. This rate, even with inflation factored in, does not provide sufficient funds t o construct the roadway infrastructure needed to serve industrial development in PA6.

Canon Partners LLC is proposing to increase the maximum EDU factor for industrial development from

0.04 to 0.134, effectively raising the impact fee to $4 per square foot. This amendment would allow for a higher transportation impact fee to be charged for industrial development, and better cover the required infrastructure costs.

General Plan and Specific Plan Consistency: Government Code Section 65868.5 requires th at a DA be consistent with the General Plan and any Specific Plan. The General Plan designates land within the TSSP as the “Special Study Area.” The Specific Plan identifies the land subject to the DA as Planning Areas 4, 5, 6, 7, and 8. Of the Planning Ar eas listed, 6 is slated for industrial development and are subject to the proposed 0.134 EDU factor. The council previously found the existing DA to be consistent with the General Plan and Specific Plan. The General Plan includes policies that require new residential development to fund the cost of its infrastructure needs. The TSSP recognizes the need to update impact fees to fund infrastructure as detailed in various policies under Section 14.8.5 Financing of Public Improvements and Facilities of the Specific Plan.

Environmental Review: An Environmental Impact Report (EIR) was previously prepared and certified by the City for the TSSP in 2011. The City previously found that the impacts of development under the existing DA are within the scope of the EIR c ertified by the Council in 2011 for the TSSP. The proposed changes are consistent with the TSSP and do not pose environmental impacts greater than those found to be within the scope of the TSSP’s EIR.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The Planning Commission unanimously approved Resolution No. PC2024 -11, recommending that the council adopt the proposed ordinance, which would approve a 6th Amendment to the Amended and Restated Development Agreement between the City of Fairfield and Canon Partners LLC.

At the November 19, 2024, meeting, the City Council held a public hearing that was duly noticed in the Daily Republic on November 6, 2024. At said meeting, the council approved the introduction and first reading of Ordinance 2024-10.

ALTERNATIVE ACTION
The council may deny the proposed DA amendment. In this circumstance, the maximum EDU factor for industrial development would remain at 0.04, which may impact the timing to complete the required infrastructure.

COORDINATED WITH
City Attorney’s Office, City Manager’s Office and Public Works.

STAFF CONTACT
Meily M Sheehan, Principal Planner
(707) 428-7474
[email protected]

ATTACHMENTS
Attachment 2: Proposed Ordinance
Attachment 3: Proposed Amendment

CITY OF FAIRFIELD

ORDINANCE NO. 2024-10

APPROVING THE SIXTH AMENDMENT TO THE AMENDED AND RESTATED

DEVELOPMENT AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND CANON PARTNERS

LLC REGARDING LAND IN THE TRAIN STATION SPECIFIC PLAN AREA

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. The City Council hereby approves the Sixth Amendment to the Amended and Restated Development Agreement by and between the City and Canon Partners LLC, attached hereto, based on the findings set forth in the Recitals to the Sixth Amendment to the Development Agreement.

SECTION 2. The city manager is hereby authorized to execute the Sixth Amendment and to take all other steps necessary and appropria te to implement the actions of the City required by the Sixth Amendment to the Development Agreement.

SECTION 3. This Ordinance shall be effective 30 days following its adoption by the City Council. A summary of this Ordinance shall, within 15 days after passage, be published in accordance with Section 36933 of the Government Code of the State of California with the names of the City Councilmembers voting for and against it.

INTRODUCED at a regular meeting of the City Council of the City of Fairfield on t he 19th day of November, 2024, and

PASSED AND ADOPTED this 3rd day of December 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
_________________________________________________

CITY CLERK

Agenda Item No: K.7

AGENDA REPORT
DATE: December 3, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-277

Adopting Updates to the 2024 City Council Handbook

Funding Source: N/A

Contact: Liz Aptekar, (707) 428-7389

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Adoption of the proposed Resolution will update the Council Handbook which serves as a reference and policy guide outlining department structure, City operations, and rules and procedures for council conduct.

DISCUSSION
In 2004 the City Council directed staff to prepare a handbook addressing council procedures and the responsibilities of councilmembers and mayors. Since the initial publication of the handbook, the document has been updated periodically, with the last update in December 2022.

Council formed a subcommittee to review and provide staff feedback on updates for the Council Handbook. Subcommittee members Councilmembers K. Patrice Williams and Doriss Panduro reviewed handbook updates and provided to staff. In addition to format and style updates, significant changes in the 2024 Council Handbook include:

Chapter Change Summary
Chapter 1 Updated City Manager’s Office information, department pages and organizational charts to reflect operational changes.

Chapter 2 Updated Council Priorities and Goals and referenced source of Transparency Portal. Added Landscape Oversight Committee and Poet Laureate information.

Chapter 3 Updated source references.

Chapter 4 Updated reference links.

Chapter 5 Updated to include information on guidelines for councilmember Town Halls and Channel 26 Administrative Policy.

Chapter 6 No substantive updates.

Chapter 7 Updated Proclamation Section with additional information. Added information on Keys to the City and Certificates of Recognition to match existing informal practice.

Chapter 8 Updated council salary information to reflect raises effective December 2022.

Chapter 9 No changes.

Chapter 10 No changes.

Chapter 11 Created New Chapter for Policies by consolidating policy items from other Chapters and Appendices. The information below is organized as follows:
 Council Code of Conduct
 City of Fairfield Code of Ethics
 Flag Policy
 Commemorative Naming
 Special Events (Signature and City sponsorship)
 Ad Hoc Projects
 Council member Hosted Roundtables for Channel 26
 Councilmember Hosted Town Halls
 Use of Funds for Council Member Hosted Events (Election and Campaign Aspects)
 Channel 26 Programming Policy
 E-Mail Use Policy
 Travel and Business Expense Policy

Appendices Reviewed all appendices, updated council resolutions with most current copies along with links to source documents.

A. City Owned Parks, Facilities and Golf Courses
B. Budget Process Overview
C. City Manager’s Employment Contract
D. Chapter 2, Article II of Fairfield Municipal Code, City Manager E. City Attorney’s Employment Contract
F. Community Resource Guide for Individuals Experiencing Homelessness G. Council Priorities and Goals
H. Chapter 6 of Fairfield Municipal Code, Disasters and Emergencies I. Cal Cities Summary of the Brown Act
J. International City/County Management Association (ICMA) Code of Ethics

Once adopted, the Council Handbook will be available to council members as a resource for what to expect as an elected official. The Council Handbook is updated during each council election cycle but can be amended as needed at council's discretion.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
Council may provide additional direction on amendments to be included in the 2024 Council Handbook.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Liz Aptekar, ICMA Fellow to the City Manager
(707) 428-7389
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed City Council Handbook

CITY OF FAIRFIELD

RESOLUTION NO. 2024-277

ADOPTING UPDATES TO THE 2024 CITY COUNCIL HANDBOOK

WHEREAS, in 2004 City Council directed staff to prepare a handbook addressing council procedures and the responsibilities of council members and mayor; and

WHEREAS, the last update to the Council Handbook took place in December 2022; and

WHEREAS, at the April 5, 2022, City Council meeting, the council formed a subcommittee to review and provide staff feedback on updates for the 2022 Council Handbook; and

WHEREAS, staff worked with the subcommittee to update the Council Handbook to reflect operational changes and new policies enacted since December 2020; and

WHEREAS, a new chapter in the handbook was created centralizing polic ies of the City Coun cil related to procedures and responsibilities and will hereby serve as a formal policy manual of the Council; and

WHEREAS, the subcommittee has met with City staff to provide feedback and review the Council Handbook, and supports the proposed amendments.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby adopts the 2024 Council Handbook as attached hereto.

PASSED AND ADOPTED this 3rd day of December 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/VACCARO/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

CITY OF FAIRFIELD
2024-2025 City Council Handbook

Adopted on __________
by Resolution 2024-_____

City of Fairfield Council Handbook Dec 2024 Page 3

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City of Fairfield Council Handbook Dec 2024 Page 4 Table of Contents
Letter from the City Manager to Council ...................................................................................................... 8 CHAPTER 1 - INTRODUCTION AND OVERVIEW ............................................................................................. 9 Purpose of Handbook ............................................................................................................................... 9 Orientation for New Members ................................................................................................................. 9 Overview of Council-Manager Form of Government ............................................................................... 9 Mission, Vision, and Priorities ................................................................................................................... 9 Overview of Basic City Documents ......................................................................................................... 10 Overview of Departments and Functions ............................................................................................... 12 Departmental Organizational Chart ........................................................................................................ 13 City Manager’s Office .............................................................................................................................. 14 Community and Economic Development Department........................................................................... 17 Finance Department ............................................................................................................................... 19 Fire Department ...................................................................................................................................... 20 Housing Services Department ................................................................................................................. 23 Human Resources Department ............................................................................................................... 25 Information Technology Department ..................................................................................................... 26 Parks & Recreation Department ............................................................................................................. 28 Police Department .................................................................................................................................. 31 Public Works Department ....................................................................................................................... 37 CHAPTER 2 - GENERAL POWERS AND RESPONSIBILITIES OF CITY COUNCIL ............................................... 40 General Information ............................................................................................................................... 40 Council Priorities and Goals .................................................................................................................... 40 City Council Role in a Disaster ................................................................................................................. 41 Councilmember Appointments to Advisory Boards and Committees .................................................... 42 CHAPTER 3 - CITY COUNCIL MEETINGS ....................................................................................................... 45 Open Meeting Laws (The “Brown Act”) .................................................................................................. 45 Council Rules of Procedure ..................................................................................................................... 46 Tips for Broadcast & Playback at Council Meetings................................................................................ 56 CHAPTER 4 - CONFLICTS AND LIABILITY ...................................................................................................... 57 Introduction ............................................................................................................................................ 57 Conflict of Interest .................................................................................................................................. 57

City of Fairfield Council Handbook Dec 2024 Page 5 Political Reform Act................................................................................................................................. 57 Government Code Section 1090 ............................................................................................................. 59 Ex Parte Communications ....................................................................................................................... 59 Transportation Pass Restriction .............................................................................................................. 60 Liability .................................................................................................................................................... 60 Code of Ethics Policy ............................................................................................................................... 60 Public Records Request ........................................................................................................................... 60 CHAPTER 5 - SUPPORT PROVIDED TO CITY COUNCIL ................................................................................. 62 Staff/Clerical Support .............................................................................................................................. 62 Councilmember Inquiries and Staff Resources ....................................................................................... 62 Email/Voicemail ...................................................................................................................................... 62 Mail/Deliveries ........................................................................................................................................ 63 Meeting Rooms ....................................................................................................................................... 63 Meeting Request, Invitations .................................................................................................................. 63 Travel ...................................................................................................................................................... 63 CHAPTER 6 - INTERACTION WITH CITY STAFF/OFFICIALS ........................................................................... 64 Overview ................................................................................................................................................. 64 Council/City Manager Relationship ........................................................................................................ 64 Staff roles ................................................................................................................................................ 65 City Manager Code of Ethics ................................................................................................................... 65 City Council/City Attorney Relationship ................................................................................................. 65 Access to Information and Communications Flow ................................................................................. 66 Placing Articles on Controversial Issues on Channel 26 and the City Website ....................................... 66 Councilmembers Receiving Same Information ....................................................................................... 66 Staff Relationship with Advisory Bodies ................................................................................................. 67 Council Relationship with Advisory Bodies ............................................................................................. 67 Restrictions on Political Involvement by Staff ........................................................................................ 67 CHAPTER 7 - COMMUNICATIONS ............................................................................................................... 68 Overview ................................................................................................................................................. 68 Correspondence from Councilmembers ................................................................................................. 68 Speaking for the City ............................................................................................................................... 69 Proclamations ......................................................................................................................................... 69 Keys to the City ....................................................................................................................................... 70

City of Fairfield Council Handbook Dec 2024 Page 6 Certificates of Recognition ...................................................................................................................... 70 Commemoration (e.g. street naming) .................................................................................................... 70 Press and News Media Relations ............................................................................................................ 70 CHAPTER 8 - FINANCIAL MATTERS .............................................................................................................. 72 Council Compensation ............................................................................................................................ 72 Allowable Expenditures .......................................................................................................................... 72 CHAPTER 9 - ADDITIONAL TRAINING AND RESOURCE MATERIALS ............................................................ 73 Institute for Local Government (ILG) ...................................................................................................... 73 International City/County Management Association (ICMA) ................................................................. 73 League of California Cities (Cal Cities) ..................................................................................................... 73 Local Government Commission .............................................................................................................. 73 Additional Reference Materials .............................................................................................................. 73 CHAPTER 10 - LEAVING OFFICE ................................................................................................................... 74 Filling Council Vacancies ......................................................................................................................... 74 Conflicts of Interest When Leaving Office .............................................................................................. 74 CHAPTER 11 - Policies ................................................................................................................................. 75 Council’s Code of Conduct ..................................................................................................................... 75 City of Fairfield Code of Ethics ............................................................................................................... 81 Flag Policy................................................................................................................................................ 83 Commemorative Naming: Naming City Facilities, Donations, Sponsorships, and Capital Campaigns ... 85 City Special Events Policy ........................................................................................................................ 86 Ad Hoc Events/Projects ........................................................................................................................... 88 Channel 26 Programming Policy ............................................................................................................. 93 E-Mail Use Policy ..................................................................................................................................... 94 Purchase of Meals, Refreshments, and Other Discretionary Purchases .............................................. 100 Travel and Business Expense Policy ...................................................................................................... 102 APPENDICES .............................................................................................................................................. 106 Appendix A: City Owned Parks, Facilities and Golf Courses ................................................................ 107 Appendix B: Budget Process Overview ................................................................................................ 108 Appendix C: City Manager’s Employment Contract ............................................................................. 118 Appendix D: Fairfield Municipal Code, Chapter 2, Article II................................................................. 119 Appendix E. City Attorney’s Employment Contract ............................................................................. 124 Appendix F: Resources for Individuals Experiencing Homelessness .................................................... 126

City of Fairfield Council Handbook Dec 2024 Page 7 Appendix G: City Council Priorities and Goals for FY 2023-25 ............................................................. 128 Appendix H: Chapter Six of the Fairfield Municipal Code, Disasters and Emergencies ....................... 130 Appendix I: Cal Cities Summary of the Brown Act ............................................................................... 134 Appendix J: ICMA Code of Ethics .......................................................................................................... 141

City of Fairfield Council Handbook Dec 2024 Page 8 Letter from the City Manager to Council

Congratulations on your election to the Fairfield City Council! The coming months will be a whirlwind as you step into office and learn more about the City organization and our operations. Service in local elected office is a very rewarding experience! It is also a major commitment of time and dedication that can present challenges in balancing competing interests and issues, often with limited resources to address them.

The role of Councilmembers is integral in shaping the future of Fairfield. Councilmembers serve as legislators, visionaries, and ambassadors for the City. Although the City has transitioned to district-based elections, Councilmembers have a responsibility to consistently provide policy direction and vote for the betterment of the community as a whole.

The City of Fairfield operates under the Council-Manager form of government. This is the most common form of government in the United States. The organization comprises a group of talented and dedicated individuals who serve the community and the City Council with pride. This Council Handbook provides you with an overview of the City organization, policies of the City Council, and will help you learn about what we do and how we implement policies of the City Council.

Service in local government is the essence of servant leadership, ripe with opportunity to make positive and meaningful impacts on the lives of our residents. Together, we work to improve our community and ensure the future is bright in Fairfield.

Over the coming months, myself, my office, and members of our Senior Leadership Team are happy to assist with onboarding into your new role and to answer any questions you might have about City operations. Our hope is to provide information that builds awareness of the organization and the scope of responsibilities of the City of Fairfield.

Sincerely,

David Gassaway
City Manager

City of Fairfield Council Handbook Dec 2024 Page 9 CHAPTER 1 - INTRODUCTION AND OVERVIEW
Purpose of Handbook
The city manager’s office has prepared this handbook to assist new and returning city councilmembers in familiarizing themselves to easily obtain reference information on adopted practices and procedures, an overview of city operations, city council powers and responsibilities, and related matters.

Orientation for New Members
It is important that members of the city council gain an understanding of the full range of services and programs provided by the organization. As new members join the city council, the city manager will make arrangements for councilmembers to meet with each department and provide site tours of city facilities.

At any time, if there are facilities or programs about which councilmembers would like more information, arrangements should be made through the c ity manager’s office to increase awareness of these operations. A full list of City owned facilities is available in Appendix A.

Overview of Council-Manager Form of Government
The City of Fairfield is a general law city and was incorporated in 1903 and is a Council- Manager form of government. A general law city is bound by the state’s general law, regardless of whether the subject concerns a municipal affair. The Council-Manager form is the most common structure of city government in the United States. In this form of government, council’s role is that of a legislative policy-making body which determines not only the local laws that regulate community life, but also determines what public policy is and gives direction to the c ity manager to administer the affairs of the city government in a businesslike and prudent manner.

This form of government is predicated on the philosophy that elected representatives are better able to make community value judgements on behalf of residents and translate these values into policy direction – the “what” in city government. It is also based on the belief that professional staff are best able to determine the “how” of implementing policies and delivering day-to-day services due to their experience and training. Since both roles are closely related, it is the city manager's responsibility to coordinate between both realms to assure the effective delivery of services consistent with city council direction. If and when it is unclear if an item is policy or administration, the council and the city manager should discuss and clarify their respective roles and expectations of one another. The result can be a more effective and harmonious partnership.

The city manager is the administrative head of the city government under direction of the Council. He or she is responsible for the efficient administration of all the affairs of the City. A detailed outline of the city manager’s responsibilities are outlined in Article 2.10 in the Fairfield Municipal Code.

Mission, Vision, and Priorities
The City’s mission and vision is set by c ouncil. The mission statement is a concise explanation of the organization’s reason for existence, while the vision looks forward and what the City seeks to create.

Mission
To foster a sense of pride in the community, improve the lives of our residents, and deliver dependable essential services through integrity, professionalism, and fiscal responsibility.

City of Fairfield Council Handbook Dec 2024 Page 10 Vision
Fairfield is a vibrant, safe, clean, affordable, and diverse community with robust commerce, thriving businesses.

In addition to the mission and vision, council sets priorities and goals each year at their strategic planning meeting in January. Based on the mission, vision, and goals of the Council, the Senior Leadership Team establishes objectives, strategies, and tactics to accomplish the identified goals.

Overview of Basic City Documents
This handbook is a summary of important aspects of city council activities. However, it cannot incorporate all materials, and information necessary for undertaking the business of a city council. Many other laws, plans, and documents exist which bind the c ity council to certain courses of action and practices. A summary of some of the most notable documents that govern the city council is provided below.

Fairfield Municipal Code
The Fairfield Municipal Code contains local laws and regulations adopted by ordinances. The Fairfield Municipal Code is located online at http://www.codepublishing.com/ca/fairfield/. Upon request, a hard copy of the Fairfield Municipal Code and periodic amendments can be provided.

California Government Code
California Government Code contains many requirements for the operation of city government and administration of meetings of city councils throughout the state. Title 4 of the Government Code outlines the formation of city government including the role of council, city manager, and other elected officers.

General Plan
The General Plan is the City’s basic planning document and is a comprehensive discussion of city council policies for the development of the city. It provides the blueprint for development throughout the community and is the vehicle through which competing interests and the needs of the citizenry are balanced and meshed. Fairfield’s existing General Plan was adopted in 2002 and was comprehensively revised several years before that and is now in the process of being comprehensively re -examined to

City of Fairfield Council Handbook Dec 2024 Page 11 ensure that it reflects the City’s goals and priorities for the next 30 years. For more current detail, he Fairfield General Plan is located online at www.fairfield.ca.gov/gp.

Key elements included within the City of Fairfield General Plan are:
• Agriculture Element
• Circulation Element
• Economic Development Element
• Health and Safety Element
• Housing Element
• Land Use Element
• General Plan Land Use Map
• Open Space, Conservation, and Recreation Element
• Public Facilities and Services Element
• Travis Protection Element
• Urban Design Element
Budget
Budgeting is the process of allocating scarce resources to programs and services, and as a result is one of the most important activities undertaken by governments. The budget determines which programs will be funded and at what level, reflecting the needs and priorities of the community. The Council’s work is important in emphasizing that budgeting should have a long-range perspective, and not simply an exercise in balancing revenues and expenditures one year at a time.

The City’s adopts a two-year operating budget reflecting a comprehensive financial framework for all City services over the two-year period. One of the primary advantages of two -year budgets is the amount of time savings that can be realized by both staff in preparing the budget, and by the governing body who must review and adopt the budget. The two-year budget also provides funding certainty for departments and employees. The City’s General Fund budgets for a true two -year budget after council adopted a 24- month fiscal plan. The two-year budget generally represents a continuation of the same levels of staffing and services with minor updates as new information becomes available.

In addition to the two -year operating budget, the council adopts a Capital Improvement Program (CIP) budget every two years, which provides a detailed description of the capital improvement projects over the next five-year period. The purpose of the CIP Budget is to coordinate the financing and scheduling of major projects undertaken by the City. Many CIP projects take multiple years from conception to completion. For this reason, the five-year period of the CIP captures the complexity of projects to ensure resources are provided over a longer time horizon than the two-year budget.

Since 1988, the budget has incorporated a comprehensive long-term forecast of Fairfield’s operating, debt service, and capital needs. Long-term forecasts show the future consequences of today’s actions, provide early warnings of adverse trends, and improve financial planning and policy making for the allocation of scarce budget resources. Though generally considered good stewardship of public resources and a fiduciary duty to the citizens of the city, there is no requirement in state statutes that the city approve a balanced budget. The primary limitation is that cities generally may not incur indebtedness or liability which exceeds in any year the income and revenue anticipated for that year without two -thirds voter

City of Fairfield Council Handbook Dec 2024 Page 12 approval. (Cal. Const. Art. XVI, §18.) Appendix B consists of an overview of the budget process and the city’s budget policies. To view the current budget visit www.Fairfield.ca.gov/budget.

Emergency Operations Plan
The city maintains the City of Fairfield Emergency Operations Plan, which is part of the federal and state prescribed format for emergency response. The Emergency Operations Plan provides guidance for city response to extraordinary emergency situations ass ociated with natural disasters, technological incidents, and nuclear defense operations, both in war and peacetime. The plan concentrates on operational concepts and response procedures relative to large scale disasters primarily and also targets hazards as established by the Standardized Emergency Management System (SEMS).

Additionally, the plan has adopted and uses the National Incident Management System (NIMS) to coordinate resource needs and manage the incident. The Federal Office of Homeland Security mandates that local, county, and state jurisdictions remain in compliance with NIMS regulations in order to remain eligible for post -disaster funding. The city manager (or his/her designee) will act as the Director of Emergency Services. While serving in this position, the city manager will manage and coordinate the emergency operations center during a disaster. The city council will provide policy direction decisions that have major consequences regarding liability, public outcry, or loss of lives or property.

Overview of Departments and Functions
Day-to-day operations are handled by the city’s departments. There are ten departments, including the City Manager’s Office, that provide a wide range of services to citizens. All the departments except the City Attorney’s Office, are run by department directors who report to the city manager. This organization ensures the city manager can keep the city council aware of operational issues of importance and citywide concern.

City of Fairfield Council Handbook Dec 2024 Page 13 Citizens of Fairfield
City Clerk
Karen Rees Mayor & Council
City Manager
David Gassaway
Assistant City Manager
Savita Chaudhary
City Manager's Office
Community & Economic
Development
Dave Zellers
Finance
John Furtado
Fire
John Sturdee
Housing Services
LaTanna Jones
Human Resources
Farbod Pirouzmand
Information Technology
Savita Chaudhary
Parks & Recreation
Kristina Kaunzinger
Police
Dan Marshall
Public Works
Sanjay Mishra
City Attorney
David Lim
City Treasurer
Arvinda Krishnan
Departmental Organizational Chart

City of Fairfield Council Handbook Dec 2024 Page 14 City Manager’s Office
The city manager’s office (CMO) encompasses support for the council, city clerk’s office, city treasurer, city manager, and city attorney. In this regard, the CMO works with the council to develop policy and establish the legislative agenda for the city. In addition to these activities, the C MO is responsible for homeless services, citywide communications, and coordinating volunteer activities. The CMO presents recommendations and information to the council, enabling them to make necessary policy decisions, including input on regional, state, and federal issues which affect the City of Fairfield. Disseminating information regarding city activities and responding promptly to the inquiries and requests of citizens is another function of the CMO.

City Manager and City Manager’s Office
The city manager is appointed and directed by the council to oversee the daily operations of the city , a copy of the city manager’s employment contract link is available in the Appendices. The appointed city manager is nonpartisan and nonpolitical. As chief executive officer, the role of the city manager is to provide the professional expertise to carry out the council’s policy direction through the day -to-day management of city functions, including the oversight of city operating departments.

Much like executives who direct private- sector corporations, professional local governments managers provide leadership, vision, and a focus on results needed to create better communities by:
• Committing to the highest level of ethical standards. • Managing financial and human resources.
• Overseeing the delivery of essential community services.

Electorate
City Clerk Mayor and
Council
Commissions City Manager
Assistant to the
City Manager
Assistant City
Manager
Executive
Office
Manager
Deputy City
Clerk
Communications
Manager
MOD
Homeless
Services
Manager
City Attorney
City Treasurer

City of Fairfield Council Handbook Dec 2024 Page 15 • Planning strategically for community development.
• Using performance metrics to drive continuous improvement.

The city manager is responsible for the preparation of the city’s budget and maintenance and oversight of sound fiscal policy for the city. In addition, the city manager provides a liaison between the City of Fairfield and other governmental agencies to pr ovide effective public information. Chapter 2, Article II (See Appendices) of the Fairfield Municipal Code specifically addresses the role of the city manager.

City Attorney
The city attorney is appointed by council, performing professional and administrative work as chief counsel and legal representative of the city. A copy of the city attorney’s employment contract is available in Appendix F. The city attorney has a unique duty of professional responsibility to the client, which is the city as a whole, but performs that duty by providing legal counsel to council as well as city manager, department heads, commissions, committees, and boards of the city. The city attorney’s office prepares or reviews city resolutions and ordinances; provides the legal defense for actions brought against the city that are not handled by outside litigation counsel retained by the California Joint Powers Risk Management Authority; and prepares nece ssary legal documents for the city council, planning commission, and the successor agency to the redevelopment agency.

The city attorney’s office reviews city contracts for their legal validity and sufficiency, brings actions to enforce the city code and abate public nuisances, and provides advice on labor and personnel matters.

The city attorney’s office consists of a private law firm that is retained by a contract approved by the city council. The city attorney and his assistants maintain office hours at city hall two days per week and attend all City Council and Planning Commission Meetings. Chapte r 2, Article II of the Fairfield Municipal Code specifically addresses the role of the city attorney.

City Treasurer
The city treasurer is an elected official. Under city code, responsibility for all financial functions, including budget, investments, fund accounting and debt management, has been delegated to the d irector of finance.

City Clerk’s Office
The city clerk is an elected official who serves as clerk to the council. The d eputy city clerk is a full- time appointed position who plans, organizes, and directs activities of the city clerk’s office. Duties of the city clerk and deputy city clerk include serving as clerk to the council, maintaining official city records, conducting city elections, serving as filing officer for Statements of Economic Interests, filing campaign forms, preparing agenda packets and minutes for council meetings, ce rtifying an d maintaining all ordinances and resolutions adopted by the council, updating and maintaining the city code, updating city website content with new agendas, minutes, and city code changes, preparing correspondence and proclamations, managing the city’s records retention schedules, ad ministering the commission/committee application process and coordinating interviews, administering oaths of office to city officials and employees, and providing information and services to the public, as well as public access of records for review by interested parties.

City of Fairfield Council Handbook Dec 2024 Page 16 Communications Manager
The communications manager oversees the Marketing & Outreach Division and serves as the City's Public Information Officer (PIO). The communications manager develops and implements communication strategies aligned with c ouncil goals, manages the City's website, social media platforms, and fosters relationships with community organizations and stakeholders.

As e PIO, the communications manager acts as a resource for City personnel and a liaison to the media.

Departments are encouraged to utilize the PIO for drafting press releases and coordinating media outreach.

Marketing and Outreach Division (MOD)
The Marketing and Outreach Division develops and executes strategies to provide timely, accurate, and beneficial public information to residents, businesses, other government agencies, and city employees, and manages portals for the community to communicat e directly into the city. The division oversees volunteer services, media services, and public information.

The team communicates via content on the City’s public facing and employee web sites, social media outlets, and three television channels – Channel 26 (Government), Channel 27 (Community Access), and Channel 28 (Education/Solano College) and emergency AM radio.

The volunteer services element of the division recruits, tracks, and recognizes city volunteers, and manages the Adopt -A-Park and Adopt -A-Street programs. These volunteer opportunities foster community engagement through these activities.

MOD creates city-centric video content for Channel 26, which includes televising city council meetings, presenting new and expanding businesses in town, and promoting city departments' citizen -serving works, events, and activities. Through media services, the public can have its content of common interest published on Channel 27. The division engages citizens through sending out information and conversational communications.

Homeless Services Division
The homeless services division manages the City of Fairfield’s response to homelessness by coordinating efforts with various city departments, including housing services department, community and economic development department, police department, Public Works and others. The homeless services division develops best practice-oriented public policy for the City of Fairfield, while guiding the City’s participation in ongoing regional planning activities. The y coordinate activities and planning for service providers, stakeholders, and affected citizens to ensure an efficient and effective system offering everyone access to shelter, food, employment, housing, and other basic needs and opportunities. This office serves as an information source and assists with problem-solving and communications for difficult situations requiring multiple resources and organizations.

The mission of the Homeless Services Division is to permanently reduce homelessness in Fairfield. It aims to meet the mission through:
• Protecting the Health and Welfare
• Connection to Services
• Supportive Housing
• Regional Homeless Strategy

A list of homeless resources is available in the Appendices.

City of Fairfield Council Handbook Dec 2024 Page 17 Community and Economic Development Department
The Community and Economic Development Department is dedicated to implementing our community’s vision through collaborative planning, robust economic development, and safe and resilient construction.

The department take s pride in inclusive spirit and celebrate diversity while championing consistency, transparency, and integrity in communications and the C ity’s development process. Together, the department supports residents, colleagues, and stakeholders through a holistic framework for sustainable growth. The Department has three teams: planning, building safety and economic development. The professional staff has a wide variety of work experience in government, ranging from technical expertise on the California Environmental Quality Act (CEQA) to structural engineering, construction trades best practices, and business/property development negotiations.

Beginning in 2025, the department added additional leadership capacity. The Director oversees the overarching strategic direction of the department and city -wide growth & development along with economic development activities while the Deputy Director is responsible for coordinating the day -to- day development services worked performed by the planning and building safety teams with internal and external stakeholders.

Planning Division
The planning division is responsible for implementing the city’s General Plan and administering land use regulations. This includes the city’s zoning and sign codes, development permitting, conducting environmental review, conducting long range planning, and coordinating regional planning activities.

Planning staff also engage residents and stakeholders to ensure opportunity for input on community - wide planning efforts, area specific development proposals and concepts, and site-specific development projects. Community involvement includes staff support and interface with the city’s Planning Commission.

In a typical calendar year, the p lanning division performs dozens of development reviews, processes hundreds of development entitlements, conducts dozens of CEQA reviews/approvals, implements development through two adopted specific plans, and provides staff services for around 12 planning Director of Community and
Economic Development
Economic Development
Deputy Director of Community
Development
Planning Building Safety

City of Fairfield Council Handbook Dec 2024 Page 18 commission meetings on average. Planning staff lead the city’s interdepartmental development application review team, which includes members from Public Works, Fire, Police, and others as needed.

Major initiatives underway include a comprehensive General Plan Update, which was last completed in 1992. The update provides the opportunity for city leadership, staff, and the community to set a renewed vision for how the built environment will develop in Fairfield for the next 30 years and to set land use policies that implement that vision. The expertise of the planning team has been instrumental in the development of focus area plans for the future growth of Fairfield; these include the Heart of Fairfield Plan and the Train Station Specific Plan.

Building Safety Division
The building safety division performs all work necessary to intake submittals for construction permits, reviews plans for compliance with the California Building Standards, issues permits, and inspects construction in the city to ensure a safe built environment. Building permits and inspections range from brand new buildings, including commercial, industrial, public facilities, and residential single and multi- family, to improvements of existing buildings such as tenant improvements for commercial use and residential remodels.

This division ensures that all permitted projects are held to required life safety standards of city adopted building codes. Additional functions include investigating unpermitted construction and unsafe structures, responding to general construction and disabled access inquiries, calculating permit fee estimates, performing safety assessments for damaged buildings, and serving as a repository of construction documents for purposes of tracking and future reference.

Major initiatives underway include improvements to streamline the permitting process and reduce the time it takes for contractors or homeowners to go from plan submittal to permit issuance. Augmenting efforts is a transition to a new online permitting system that allows for expedited plan review, paperless processing, and tablet-based inspections logs in the field.

Economic Development Division
The economic development division is responsible for supporting existing businesses through connecting them to partner organizations & resources, engaging with property owners and stakeholders in areas designated for redevelopment and/or enhanced investment, and attracting new business to the community. The economic development team is the city liaison with the Fairfield -Suisun Chamber of Commerce, North Texas Street Business Association, Visit Fairfield, the Solano County Economic Development Corporation, and other organizations in the region’s economic & workforce development ecosystem. The economic development team acts as concierge to city government services for the business community as well as administers new business incentive and investment programs.

City of Fairfield Council Handbook Dec 2024 Page 19 Finance Department
The mission of the f inance department is to protect and enhance the city’s financial health, safeguard public funds, deliver accurate fiscal information for city decision -making, provide high -quality financial services to the community, and support all city operations. The d epartment consists of the following divisions:

Financial Services
The financial services division oversees payroll, benefits, and related reporting, banking services, central stores, and revenue collection. The division handles the collection of various taxes and fees that fund city operations. Additionally, the financial services division administers monthly billing for the Fairfield Municipal Utilities and provides customer support to approximately 34,000 accounts.

Accounting
The accounting division handles financial management, grant accounting, reporting, auditing functions, investments, debt management, and payment processing including those for the decentralized purchases, for the entire organization. The division also prepares Fairfield's award-winning Annual Comprehensive Financial Report.

Budget/ Administration
The budget division manages the city’s multi -year operating and capital budgets, which have received multiple awards for excellence. This division leads strategic planning initiatives and provides special studies and analyses to support city operations.

General Liability/Risk
The risk management division oversees litigation, claims, subrogation, ADA compliance, and insurance.

Working in partnership with the City Attorney’s Office, this division ensures that claims and legal actions involving the city are managed fairly and in the best interests of Fairfield’s taxpayers.

Director of Finance
Financial Services Accounting Budget General
Liability/Risk

City of Fairfield Council Handbook Dec 2024 Page 20 Fire Department
Guided by core values of pride, integrity and respect, the mission of the f ire department is to provide quality emergency services by highly trained and motivated professionals. The department is divided into six divisions: Emergency Response, Administration, Prevention, Training, EMS, and Emergency Management.

As a result of the Staffing for Adequate Fire and Emergency Response (SAFER) grant, effective June 1 st, 2022, Fairfield Fire operates seven companies from five fire stations throughout the City. Station 36 (Business Center Drive) is expected to open in the latter half of 2026. Each company is staffed with a fire captain, fire engineer, and f irefighter/paramedic which including the b attalion chief, translates to 22 suppression staff on-duty each day. The shift battalion chief is responsible for oversight of all on-duty fire suppression personnel. Each fire station and apparatus are equipped to respond to a variety of emergencies, including medicals, fires, hazardous materials incidents, vehicle accidents, and specialized rescues. Furthermore, the department a lways has two specialty teams available —Hazardous Materials and the Solano County Rescue Team.

Headquartered at 1200 Kentucky Street at the Civic Center, Station 37 serves as a “double house” and is the busiest station in Solano County with a fulltime engine and truck company. Additionally, Fire Administration and the City’s Emergency Operations Center share the dual function building adjacent to Station 37.

Fire Chief
Operations
Deputy Chief
Emergency Response
Administration
Admin. Div. Mgr.

Prevention Bureau
Fire Marshal
Support Services
Deputy Chief
EMS Division
Training Division
Emergency
Management Division

City of Fairfield Council Handbook Dec 2024 Page 21 Division Overview
Emergency Response Division
The emergency response division is responsible for the deployment of personnel and equipment to respond to all calls for service. The fire department responds to a variety of incidents including emergency medical calls, structure fires, wildland fires, vehicle fires, and vehicle entrapments as well as responding to a wide array of service calls such as odor investigations, fall victims who need assistance getting up, and alarms sounding. In 2023 the Fairfield Fire Department responded to 16,341 emergency calls, or roughly 45 responses per day, representing a 1.8% increase over prior year.

The department has a variety of specialized teams including Hazardous Materials, Tactical Paramedics, Urban Search and Rescue, and Fire Investigations. Fire Suppression consists of three shifts of firefighters that each have 21 personnel on duty. These fir efighters work a “48/96” schedule which means they live in the firehouse for 48 hours and return to their homes for 96 hours. This unique schedule is optimal for staffing utilization and is broadly used in the fire service.

Administration
The administration division is responsible for supporting all other divisions in the department. Through budget oversight, payroll, staffing, accounts receivable, accounts payable, grant management, strategic planning, scheduling community outreach, procurement, recruitments/promotions, technology management, and disaster reimbursement efforts, the administration division is behind the scenes of all department functions to ensure smooth operations.

Fire Prevention Bureau
Re-established by council action in October 2017, the fire prevention bureau is responsible for protecting the public through coordinated efforts in fire prevention code enforcement and fire protection engineering. Fire inspectors are responsible for code enforcement, inspection of existing buildings and properties for fire c ode violations, assisting fire suppression personnel, responding to complaints, and reviewing and approving licensed care facilities. Fire inspectors also conduct plan review for all new construction projects and perform the testing and inspections for tho se projects. Additionally, the f ire prevention bureau manages the vegetation management program and reviews, approves, and completes inspections for all special events.

Emergency Medical Services (EMS)
The emergency medical services division is responsible for all aspects of the Advanced Life Support program. This includes maintaining current emergency medical practices, acquiring adequate EMS supplies and equipment, continuing education, quality assurance and maintaining compliance wi th the rules and regulations of the Solano County Emergency Medical Services Cooperative public -private partnership (PPP).

Emergency Management
The emergency management division is responsible for housing, opening, staffing, and training all city EOC personnel.

Training
The training division, overseen by a b attalion chief on a more traditional ‘days’ schedule (4/10), is responsible for coordination, documentation, and delivery of all f ire department training. Other

City of Fairfield Council Handbook Dec 2024 Page 22 responsibilities include promotional exam development, JAC Task Book oversight, new hires and reserve academies, fitness and wellness programs, continuing education, specialized certificates, seminars, and workshops. The training division is also responsible for oversight of the department’s training facility off Union Avenue, which includes our training tower (2019), an array of props/trailers, and a training classroom. The training battalion chief works on-site at the facility along with one administrative support staff member.

The fire department currently operates from five strategically located fire stations to ensure the fastest response to calls for service. Station 36 (Business Center Drive) is expected to break ground in spring 2025 with a projected opening of Q3 2026. The 7
th company will transition from its temporary home at Station 35 once Station 36 is habitable.

Fire Station Location Overview

Fire Station 35 600 Lopes Road • Provides fire and rescue services for west Fairfield, I -80 and I -680 corridor, as well as assistance to the surrounding unincorporated districts for larger incidents.

Fire Station 37 1200 Kentucky Street • Multi-company headquarters • Provides fire and rescue services to central Fairfield. • Includes Fire Administration, Fire Prevention, and Emergency Operations Center (EOC)

Fire Station 39 1975 Huntington Drive • Provides fire protection and emergency response services to east Fairfield as well as assistance to Suisun City Fire Department, Suisun Fire Protection District, and Travis AFB Fire Department for larger incidents.

Fire Station 40 2555 Hilborn Drive • Provides fire protection and emergency response services for west-central Fairfield.

Fire Station 41

3200 N. Texas Street • Provides fire protection and emergency response services to north Fairfield.

Station 38
Training & Fleet
1633 Union Ave • Home to public safety fleet maintenance overseen by the City’s Fleet Division Manager as well as the Fire Department Training Facility & Tower

Call Volume Trends
Fairfield Fire added only one engine company in the 20 -year period spanning 2001 – 2021, while call volume more than doubled. The addition of the 7th company in 2022 was vital to City operations and also made contracting for service to the adjacent Cordelia Fire Protection District possible (2023). Over the last decade, total call volume increased by 44%, fires increased by 33% and EMS calls for service increased by 45%. The demand for services to our community has grown exponentially and the department is continuously challenged by financial limitations to expand operations at the same rate.

In 2023, 34% or 5,519 of total calls for service were in District 37. Station 37 consistently ranks in the top 100 busiest stations in the nation. EMS calls for service represent over 72% of our 9-1-1 calls, a percentage

City of Fairfield Council Handbook Dec 2024 Page 23 that has remained steady over the last decade. When compared to our closest neighbors in Vacaville and Vallejo, we serve a similar population size with a smaller budget and less resources.

Housing Services Department
The mission of the housing services department is to revitalize communities by improving, expanding, and developing affordable and mixed -income housing programs in the City of Fairfield. The Department is comprised of two divisions: The housing services division and the Fairfield Housing Authority (FHA). The Department works closely with the community and economic development department, assisting in the development and implementation of workforce housing, state requirements of the Housing Element of the General Plan, and fee incentive programs administered by the Building Division.

Fairfield Housing Authority (FHA)
FHA administers the Tenant Based Rental Assistance (TBRA) and Housing Choice Voucher (HCV) Programs.

These federally funded rental assistance programs help low -income, elderly, disabled, and homeless families afford decent, safe, and sanitary housing in the private market. These programs receive funding to support more than 890 families in Fairfield. FHA follows strict federal guidelines when implementing rental assistance programs.

Within the HCV program, FHA provides project -based rental assistance (Project-Based Vouchers) tied to specific project units. FHA strategically manages Project-Based Vouchers to support new development or substantial rehabilitation of affordable housing projects.

The Tenant-Based Rental Assistance Program (TBRA) is a rental subsidy to help “at-risk of homeless” and homeless households afford housing costs such as rent, security deposits, and utility costs. It is tied to the family, not the unit. The TBRA program is like the Voucher program and is funded with the State of California HOME funds. Residents pay 30% of their adjusted gross income for rent; the remaining portion is provided as a subsidy for up to 24 months.

Housing Services Division
The housing services division (HSD) promotes various housing and community revitalization initiatives that support low-income families with grants and loans for home repairs, community revitalization programs, and new development/substantial rehabilitation of affordable housing projects.

Director of Housing Services
Housing Authority Office Assistant Housing Services

City of Fairfield Council Handbook Dec 2024 Page 24 Housing Rehabilitation and Loan Program
The Owner -Occupied Housing Rehabilitation Program provides grants and below -market-rate loans to owner-occupants whose households qualify as low- to moderate-income and whose residences need life- safety home repairs. These grants and loans help residents install accessibility features and complete emergency repairs required to preserve the integrity of their properties.

First-Time Homebuyer Program
The First Time Homebuyer Program operates jointly with participating lenders and service providers to assist low- to-moderate-income, first-time homebuyers in purchasing homes in the City of Fairfield. The City of Fairfield will help potential buyers obtain pre- and post-purchase counseling and provide qualifying homebuyers with downpayment and closing cost assistance not to exceed 20% of the purchase price, subject to maximum loan limits. A Deed of Trust secures these loans on the property and requires no monthly payments. Participants must be first -time homebuyers, meaning they have not owned their principal residence during the previous three years.

CDBG
The US Department of Housing and Urban Development (HUD) provides annual grants on a formula basis to entitled cities and counties through the Community Development Block Grant (CDBG) Entitlement Program. The Program aims to develop viable urban communities by providing decent housing a suitable living environment and expanding economic opportunities for low- and moderate-income persons. Funds are used for various activities, such as housing rehabilitation, code enforcement, land acquisition, public facility improvements, economic development, and social services to low- income individuals and households.

Housing Development
HSD negotiates and/or develops affordable housing units through partnerships with for -profit and non- profit developers. Most new affordable housing development is funded through the Low-Income Housing Tax Credit Program administered by the State of California. This Program provides development subsidies for new housing construction through corporate investors who receive special tax benefits in concert with the Low-Income Tax Credit Program. Other funding for substantial rehabilitation or new development will be targeted from the Housing Trust Fund in conjunction with various grant programs administered by the California Department of Housing and Community Development.

Major initiatives underway in the HSD include establishing an Inclusionary Housing Program and the completion and/or negotiation of approximately 1100 affordable units for extremely low to moderate- income households.

City of Fairfield Council Handbook Dec 2024 Page 25 Human Resources Department
The human resources department sets and oversees policies related to human resource management and provides comprehensive administrative support for managing employees across all City departments.

The mission of the department is to be a strategic partner by providing h uman resources programs that attract, develop, retain, and engage a skilled and diverse workforce. Human resources supports the unique needs of all City departments, including recruitments, employee on-boarding and trainings, performance management, employee and labor relations, classification and compensation, and policy development. The department also ensures compliance with federal, state, and local employment laws.

In addition to providing strategic central human resources functions, the Human Resources Department is responsible for administering employee benefits, workers’ compensation, and leaves management.

Director of Human Resources
Recruitment, Operations &
Organizational Excellence
Benefits, Employee & Labor
Relations

City of Fairfield Council Handbook Dec 2024 Page 26 Information Technology Department
Information technology (IT) department’s mission is to provide excellent customer service, foster trusted partnerships for civic innovation, and optimize city’s investment in technology. Through collaboration, the department implements city goals by delivering technological solutions that best serve our community.

The department is structured into four divisions: 1) a dministration, 2) i nfrastructure and security, 3) business systems including geographical information system (GIS), and 4) technical services and support.

The department provides strategic technology direction citywide, engages in long -term planning and policymaking, manages the acquisition and operation of hardware and software, and ensures the integrated operation of all city technology systems. On a day -to-day basis, IT delivers voice and data services across City departments, supports over 800 computers, and manages citywide networks and telecommunications systems. Services include responding to support calls, installing new computers, maintaining the telephone and radio systems, and providing training and support to users. The department also provides in-house programming and project management services.

The department also ensures compliance with federal and state laws around data retention, data security, data privacy, and data protection critical to the organization and to the community. The department continually seeks to enhance the ways it serves City departments and the community, promoting benefits in safety, sustainability, and improving digital experiences for residents, businesses, and visitors.

Administration
Functions of the Administration Division include:
• Strategic Planning
• Budget and Research
• Special Projects
• Compliance with laws and regulations
• Performance Metrics and Dashboard
• Technology Policy and Governance
• Technology Procurement and Contract management
• Technology Risk Management

Infrastructure and Security
Functions of the infrastructure and security division include:

Director of Information
Technology
Administration Business Systems
Geographical
Information Systems
Infrastructure and
Security
Technical Services
and Support

City of Fairfield Council Handbook Dec 2024 Page 27 • Data Center Management
• Internet Access and City buildings connectivity
• Servers and Storage
• Wireless, Routers, Network Switches
• Cyber Security
• CCTV Cameras
• Radio System including Countywide collaboration
• Microwave System
• Data Backups and Retention
• Data Classification, Security and Privacy
• Un-Interrupted Power Supply (UPS)
• Phone System [Voice Over IP (VoIP)]
• Assist Water Utility with SCADA Cybersecurity Compliance

Business Systems
Functions of the Business Systems Division include:
• Business Applications Selection, Implementation, Upgrades and Support for all aspects of 200+ business applications
• Geographical Information Systems (GIS) Infrastructure, Data Layers, and story maps • GIS training and regional coordination for data layers • Open Data Portal and Support for Council goals Transparency dashboard • Technology Project and Portfolio Management
• Business Analysis and Data Analytics
• Report-writing and programming services
• Manage maintenance and support contracts for Business Application • Application Training

Technical Services and Support
Functions of the Technical Services and Support Division include:
• 24 X 7 Emergency Support (Public Safety)
• Body Worn Camera, CAD 911 support
• Employee Onboarding/Offboarding (User setup and accounts) • Asset Management (Hardware and Software Procurement)
• Helpdesk, End-User, and Device Support ( desktop, laptops, Police and Fire equipment in vehicles, copiers, printers, and cell phones)
• Security Awareness and Training
• Technology Training

Major Initiatives underway are implementing 5 -year roadmaps for City’s Digital Strategic Plan, Cyber Resilience Plan, and Geographical Information Systems (GIS) master plan. These projects provide direction to the City for technology initiatives for the newly created department. IT is co -leading the Broadband Master Plan efforts with Public Works Department.

City of Fairfield Council Handbook Dec 2024 Page 28 Director of Parks & Recreation
Programming
Superintendent
Sports/Aquatics
Youth Services
Senior/Adult Services
Therapeutic Recreation
Administration
Manager
Misc. Administrative
Support
Dept. Budget, Grant &
Financial Mgmt
Dept. Personnel Support
Customer Service
Marketing & Community
Engagement
Operations
Superintendent
Community Services
Leisure Activities
Special Events
Park and Facility Rentals
Facilitiy Maintenance
Parks & Recreation Department
The Parks & Recreation Department’s mission is to DELIVER AWESOME by engaging the community in programs, facilities, events, and services that foster healthy and active lifestyles, support positive social interaction, and enhance our community’s quality of life. We strive to provide a variety of fun, healthy activities, programs, and events for all ages, from 2 to 102! The department manages the Aquatics Complex and Sports Center at Allan Witt Park, Fairfield Community Center, Fairfield Adult Recreation Center, Dunnell Nature Center, neighborhood centers and sports fields. The Department has management oversight of the Downtown Theater and the two city -owned golf courses, Paradise Valley and Rancho Solano.

We provide these services, programs, and events through a team of individuals committed to positively impact the Fairfield community through a dedication of service and their desire to make a difference in the lives of our residents. Each brings a personal ized set of skills, talent, and enthusiasm that enhances and strengthens our team and our participants’ experience! Our team is comprised of twenty-three (23) full-time, 3.6 FTE pro-rata, and 150+ seasonal staff members.

City of Fairfield Council Handbook Dec 2024 Page 29 Programming Division
Sports – Aquatics – Youth Services - Adult Services – Therapeutic Recreation This division manages several successful programs for Fairfield youth including Kids Corner and Life After School (after-school programs offered on multiple Fairfield -Suisun School District Campuses) and Early Childhood programs (held at the Fairfield Community Center and in partnership with Solano County Office of Education at TC McDaniel. The division also provides a variety of youth holiday and summer day camps.

This division oversees various contracted services including youth sports and a variety of classes, leagues, and camps for all ages throughout the year such as youth basketball, tennis classes, golf clinics, open gym, pickleball, and more. This division coordinates the city’s comprehensive swim program which includes recreational swim, fitness classes, swim lessons, swim team, and a variety of special events held at the Aquatics Complex throughout the year such as the annual Easter Egg Dive, Bobbing for Pum pkins and Santa Splash.

This division operates the Adult Recreation Center and provides a wide range of senior services, including a variety of drop -in senior social activities, vacation travel and day trip opportunities, meals on wheels, special lunch and dinner events, concerts, fitness classes, and provide support to a variety of clubs, groups, and organizations serving the interests of seniors in the community.

Therapeutic Recreation has been integrated into the division and supports Club Chaos, a summer camp serving children with special needs, as well as, provides adaptive aquatic drop-in swimming, and offers a senior activity group as a respite for caregivers.

The division provides staff leadership to support the Youth Commission.

Administration Division
Customer Service - Budget/Finance – Personnel – Marketing & Community Engagement This division provides customer service support at the Fairfield Community Center, Adult Recreation Center, and Aquatics Complex. Their primary role is providing information about the Department’s programs and services, taking registration and reservations, and collecting fees.

This division manages all budget and finance activities for the entire department, including grant management, A/P, A/R, assists with joint use agreements and contract management support. The division is also responsible for the department’s personnel and payroll functions including on -boarding, staff training and development, and serve as general administrative support to all divisions.

The Marketing and Community Engagement efforts are housed under this division which develops, manages, and maintains all marketing and social media outlets, publications, and website. Community outreach efforts are also managed through this division.

The division provides direct assistance to the Director for oversight of the management contract for the city’s two golf courses.

City of Fairfield Council Handbook Dec 2024 Page 30 Operations Division
Community Services – Special Events – Facilities Maintenance – Park & Facility Rentals This division develops and oversees a variety of contracted leisure and enrichment activities such as karate classes, ballet, music lessons, exercise programs, computer/tech classes and more. The Division develops, coordinates and staff a variety of fun community activities such as the Summer Concerts in the Park series, Movies in the Park, Junk in the Trunk and various activities in our dog parks and the annual Stride & Ride event at the city’s golf courses. This division facilitates public and private rental of the building facilities, park picnic areas, and ballfield usage.

Community and special events are managed under this division which includes the City’s signature events:

Blues, Brews, & BBQ event, Independence Day parade, Tomato & Vine Event, Veterans Day Parade, Christmas Tree Lighting, and Menorah Lighting.

The division is responsible for maintaining the Adult Recreation Center, Community Center, Sports Center, Neighborhood Centers, the Aquatics Complex at Allan Witt Park, Dunnell Nature Park and Education Center, tennis courts, and various softball, baseball, and soccer fields. The division provides support and facilitates use of city parks to a wide variety of community sport organizations and oversees the management contract for operating the Downtown Theater and the joint use agreement with Fairfield Suisun School District.