CITY OF FAIRFIELD
CITY COUNCIL
MINUTES
Tuesday, December 3, 2024, 6:00 p.m.
HarryT. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
A. CALL TO ORDER by Mayor Catherine "Cat" Moy at 6:04 p.m.
B. ROLL CALL
Councilmembers Doug Carr, Councilmember Doriss Panduro, Councilmember Scott Tonnesen, Councilmember Rick Vaccaro, Councilmember K. Patrice Williams, and Mayor Catherine "Cat" Moy. Vice Mayor Pam Bertani was absent.
C. INVOCATION —Pastor Jeff Hood of First Baptist Church D. PLEDGE OF ALLEGIANCE — led by Eagle Scout Lucas Pace E. COUNCIL REPORTS
Councilmember Williams spoke about her father dying on Thanksgiving of 2013 and her son Isaiah, who died in a motorcycle accident at age 26 four years ago. She talked about her grief and the importance of mental health and self -care.
Councilmember Tonnesen had nothing to report.
Councilmember Vaccaro shared that during the holiday season, he always thinks of those in the underserved community who need clothing and food, especially at -risk -kids. He said he hopes people will donate to charities that help those in need. He reported that he attended a reception for newly elected California State Senator (District 3) Christopher Cabaldon, who won the election and will fill the seat of retired State Senator Bill Dodds.
Councilmember Panduro reported that she participated in the 16th Annual Solano Turkey Trot on Thanksgiving last week, which was a beautiful day in Suisun Valley. The proceeds from the race benefit the Suisun Kroc Center and Meals on Wheels. She said it's a fun charity event and that it's nice to exercise before indulging in a turkey dinner!
Councilmember Carr shared that he would miss Councilmember Vaccaro very much and thanked him for his leadership and wise advice. He invited the community to attend the Tree Lighting in Downtown Fairfield on December 6 at 6 p.m.
Mayor Moy recognized Eagle Scout Lucas Pace and the entire Pace family, who have been very involved in local Scouting for the past ten years. The Pace family has another son and a daughter, who have also earned the Eagle Scout rank. Lucas spoke about his project, building a shade structure for animals at the local SPCA.
F. CITY MANAGER REPORT — David Gassaway reported that the City is using a new agenda management system, eScribe, as the former system is phasing out support. He noted that the numbering system is different in the new agenda management system — a combination of letters A-Z and numbers (not just numbers). He stated there were no changes to the agenda. He thanked the Information Technology Department and City Clerk's Office for their excellent work in getting it up and running so quickly.
G. CITY ATTORNEY REPORT — David Lim had nothing to report H. CITY CLERK REPORT— Karen Rees reported that the Registrar of Voters Office had certified the November 5, 2024, General Election Results and that the following individuals were elected:
City Council — Scott Tonnesen for District 2; Pam Bertani for District 4, and Manveer Sandhu for District 6. Arvinda Krishnan was re-elected as City Treasurer, and she was re-elected as City Clerk (they both ran unopposed, as did Councilmember Tonnesen: The new elected officials will be sworn in at the next Council meeting on December 17, 2024.
PRESENTATIONS
1.1 Recognition of Sister City Exchange Students visiting from Nirasaki, Japan by Anna Guiles, Assistant to the City Manager. The six students, along with two chaperones, introduced themselves and thanked everyone for their kindness.
J. PUBLIC COMMENTS
Bryan Lynch spoke about Fairfield ambassadors.
Nadeen. Roach spoke about the problematic feral cat population on her street, Baltic Court.
Ron Turner offered his services as a Black Santa, now that he is retired! K. CONSENT CALENDAR
K.1 Resolution 2024-272 PW Purchase of Specialized Valves Suspending Competitive Bidding and Authorizing the City Manager to Purchase Specialized Valves for the Waterman Water Treatment Plant from Frank Olsen Company K.2 Resolution 2024-273 PW Heart of Fairfield Phase 2 Design Agreement Gates + Associates Authorizing the City Manager to Execute a Professional Services Agreement with Gates + Associates Landscape Architects to -Provide Design Services for the Heart of Fairfield Downtown Texas Streetscape Improvement Project — Phase 2
K.3 Resolution 2024-274 PW Heart of Fairfield Streetscape Contract Ghilotti Bros.
Approving Plans and Specifications and Awarding a Contract to Ghilotti Bros. Inc., For the Heart of Fairfield Downtown Texas Streetscape Improvement Project —Phase 1B Improvements.
K.4 Resolution 2024-275 PW Hale Ranch Water Main Replacement Amendment Carollo Engineers Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement Between the City of Fairfield and Carollo Engineers Inc. for Professional Engineering Services for On -Call Design Services to Provide Design Services for the Hale Ranch Road Transmission Main Replacement Project and Authorizing an Update to the Fiscal Year 2024-2025 Budget
K.5 Resolution 2024-276 PW Neighborhood J-K2 Subdivision Improvement Agreement.
Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Canon Station Planning Area 5 — Neighborhood J & K-2 Subdivision K.6 Ordinance 2024-10 CD 6th Amendment Train Station Specific Plan Second Reading and Adoption of Ordinance 2024-10 Approving the Sixth Amendment to the Amended and Restated Development Agreement Between the City of Fairfield and Canon Partners LLC Regarding Land in the Train Station Specific Plan Area
K.7 Resolution 2024-277 CM City Council Handbook Adopting Updates to the 2024 City Council Handbook Funding Source: N/A
Consent Calendar — Moved by: Tonnesen
Seconded by: Vaccaro - Unanimous (6-0)
L. NEW BUSINESS
L.1 Unsheltered Street Outreach and Tenancy Support Services Presentation and Direction Homeless Services Manager Samantha Burrows gave a presentation, along with Executive Director of Change and New Beginnings (CAN-B), Kari Rader, and Program Director- Resource Connect Solano (which is a subset of Caminar) De Andre Richard.
Council received the report and directed staff to move forward with the recommended provider selections. The contract for Unsheltered Outreach Services will be brought to December 17, 2024, council meeting for approval, and Tenancy Support Services contract estimated to be brought to council for final approval in January 2025.
L.2 Resolution 2024-278 HR Deferred Compensation Committee Charter Approving the Charter of the City of Fairfield Defined Contribution Retirement Plan Committee and Delegating Duties and Responsibilities over City -Sponsored Retirement Benefit Plans Human Resources Director Farbod Pirouzmand presented the item. There were no requests to speak.
Moved: Tonnesen
Seconded: Vaccaro (6-0) Unanimous
M. PUBLIC HEARINGS
M.1 Resolution 2024-279 PW Energy Performance Contract Willdan Energy Solution Making Findings Required Under Government Code Section 4217.10 to 4217.18; Authorizing the City Manager to Enter into an Energy Savings Performance Contract with Willdan Energy Solutions for Efficiency and Infrastructure Improvement Projects; Authorizing Staff to Negotiate a Financing Plan Not -to -Exceed $23,000,000; Updating the 5-Year Capital Improvement Plan to Include the Energy Conservation Project — Phase 1; and Authorizing an Update to the Fiscal Year 2024-2025 Budget
Public Works Senior Management Analyst Marisa Cumpian recommended to Council that it open the public hearing and approve Resolution 2024-279.
Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.
Moved by: Vaccaro
Seconded by: Panduro - Unanimous (6-0)
M.2 Resolution 2024-280 CD Cannabis Retail Business Permit Rescinding Approving Issuance of a Commercial Cannabis Retail Business Permit to Authentic Fairfield LLC Directorof Economic and Community Development Dave Zellers, Director of Economic and Community Development recommended to Council that it open the public hearing and hear the item.
Mayor Moy opened the public hearing. Joshua Lewis, Tak Sato, Glenn Loveall, Cyrus Pai, Ron Turner, and Authentic Fairfield Attorney Nicole Phillips spoke on the item. Mayor Moy closed the public hearing.
City Attorney David Lim made a statement that he felt it was his duty to inform the Council that Ms. Phillips has made a threat of litigation and that the City Council has the right to seek legal counsel in a closed session. He was not prepared to give an analysis that evening but could do so in a closed session. Mayor Moy agreed with Mr. Lim's recommendation.
Mayor Moy made a motion to receive more information from counsel before voting on this item. There was no second, so the motion died.
Councilmember Williams made a motion to continue the public hearing and to receive legal counsel in a closed session. The motion was seconded by Councilmember Carr. Motion carried 4-2 with Councilmembers Tonnesen and Vaccaro voting no.
Attorney Lim recommended that the closed session be held on January 21, 2025, with the continued hearing to be held in February 2025. Attorney Phillips and Mayor Moy concurred, with Attorney Phillips agreeing on the record that the continuance of this matter to February satisfied any due process concerns by Authentic regarding notice of the hearing.
M.3 Resolution 2024-281 CD General Plan Update
Certifying a Final Environmental Impact Report (ER2024-043); Adopting Findings, a Statement of Overriding Considerations, and Mitigation Monitoring Program Related to the Final Environmental Impact Report; and Adopting the Fairfield Forward 2050 project, Consisting of Repealing Certain Elements of the General Plan, Adoption of Certain Elements of the General Plan, and Adopting of a Climate Action Plan Associate Planner Jesse Hernandez recommended to Council that it open the public hearing and approve Resolution 2024.281.
Mayor Moy opened the public hearing. Solano County Supervisor Monica Brown, Bob Karn, and Jeann McDougald spoke on the item. Mayor Moy closed the public hearing.
Moved by: Vaccaro
Seconded by: Carr —Unanimous (6-0)
N. ADJOURNED AT 9:07 P.M. TO TUESDAY, DECEMBER 17, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.
City Clerk
Mayor