Fairfield City Council
December 17, 2024

Envelope Summary Events
Status
Timestamps
Signing Complete
Security Checked
11/25/2024 7:42:27 AM
Completed
Security Checked
11/25/2024 7:42:27 AM
Payment Events
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Electronic Record and Signature Disclosure

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Agenda Item No: U.8

AGENDA REPORT
DATE: December 17, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-289

Approving a Contractor Services Agreement with New Image Landscaping Company for Landscape Maintenance Services in the Landscaping and Lighting Maintenance Districts No. 8 (Kolob Estates), No. 3 (Waterman Highlands), and No. 6 (Peppertree)

Funding Source: $36,696 ($18,092, Kolob Estates Maintenance District Fund; $12,888, Waterman Highlands Maintenance District Fund; $5,716, Peppertree Maintenance District Fund)

Contact: Gary Sponsler, (707) 428-7416

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Approval of the attached resolution will authorize the city manager to execute a contractor services agreement with New Image Landscaping Company (New Image) in the amount of $36,696 for landscape maintenance services in the Landscaping and Lighting Mainte nance Districts No. 8 – Kolob Estates (LLMD No. 8), No. 3 – Waterman Highlands (LLMD No. 3); No. 6 – Peppertree (LLMD No. 6).

DISCUSSION
The previous agreement with Dominguez Landscaping Services (Dominguez) for landscape maintenance services for LLMD No. 8, LLMD No. 3, and LLMD No. 6 expired in December 2023, after Dominguez unexpectedly moved their operations out of Solano County. Since then, maintenance has been provided by New Image on a month -to-month basis under a service contract.

Pursuant to Chapter 28.31 of the Fairfield Municipal Code, contracts for landscape maintenance services may be let on the basis of demonstrated competence and professional qualifications.

New Image has been delivering landscape maintenance services to municipalities, home owner

associations, apartments communities and commercial properties in Fairfield and the surrounding area since 2006. New Image is a full -services landscape care company providing weekly landscape maintenance, tree pruning and removals, as well as a compl ete range of irrigation repairs and renovation.

The approval of the attached resolution will authorize the city manager to execute a contractor services agreement with New Image in the amount of $36,696 for landscape maintenance services for LLMD No. 8 in the amount of $18,092, LLMD No. 3 in the amount of $12,888, and LLMD No. 6 in the amount of $5,716. The initial 12 -month term of the agreement will be from January 1, 2025, through December 31, 2025, with an option to extend for up to two additional terms of up to 24 months each term.

FINANCIAL IMPACT
Total authorization for the contract services agreement for landscape maintenance services for LLMD No. 8, LLMD No. 3, and LLMD No. 6 is $36,696 for the initial 12 -month term beginning January 1, 2025, and ending December 31, 2025.

Landscape services for LLMD No. 8 in the amount of $18,092 will be paid from the Kolob Estates Maintenance District Fund (Organization Code 17460107).

Landscape services for LLMD No. 3 in the amount of $12,888 will be paid from the Waterman Highlands Maintenance District Fund (Organization Code 16960107).

Landscape services for LLMD No. 6 in the amount of $5,716 will be paid from the Peppertree Maintenance District Fund (Organization Code 17260107)

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to approve the attached resolution, and New Image may agree to provide landscape maintenance services under an existing open service contract on a month-to- month basis.

COORDINATED WITH
N/A

STAFF CONTACT
Valerie Standfill, Management Analyst
(707) 428-7055
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2024-289

APPROVING A CONTRACTOR SERVICES AGREEMENT WITH NEW IMAGE LANDSCAPING

COMPANY FOR LANDSCAPE MAINTENANCE SERVICES IN THE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICTS NO. 8 (KOLOB ESTATES), NO. 3 (WATERMAN HIGHLANDS), AND NO. 6 (PEPPERTREE)

WHEREAS, landscaping and lighting services in the Waterman, Peppertree, and Kolob areas were funded with assessments levied under the Landscaping and Lighting Maintenance Districts No. 8 – Kolob Estates (LLMD No. 8), No. 3 – Waterman Highlands (LLMD No. 3), and No. 6 – Peppertree (LLMD No. 6), and since 1989; and

WHEREAS, LLMD No. 8, LLMD No. 3, and LLMD No. 6 did not generate sufficient revenue to adequately fund the required services due to the increased cost of services over time and the fixed maximum authorized assessment rate of each district; and

WHEREAS, the City conducted a community engagement proces s and balloting procedure in accordance with Article XIII D of the California Constitution, also known as Proposition 218; and

WHEREAS, the required ballot tabulation for the proposed new replacement district s was conducted on June 7, 2023, and revealed a majority protest; and

WHEREAS, the City made scope of work modifications based on available funding for LLMD No. 8, LLMD No. 3, and LLMD No. 6; and

WHEREAS, pursuant to Chapter 28.31 of the Fairfield Municipal Code, contracts for landscape maintenance services may be let on the basis of demonstrated competence and professional qualifications; and

WHEREAS, the City wishes to enter into a new contractor service agreement with New Image Landscaping Company (New Image) for landscape maintenance services in LLMD No. 8, LLMD No. 3, and LLMD No. 6.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute the contractor services agreement between the City of Fairfield and New Image for landscape maintenance services in LLMD No. 8 in the amount of $ 18,092, LLMD No. 3 in the amount of $12,888, LLMD No. 6 in the amount of $ 5,716, for a total of $ 36,696 for an initial 1 2-month term beginning January 1, 2025, and ending December 31, 2025.

RES. NO. 2024-289

Section 2. The city manager is hereby authorized to extend the agreement for up to two additional terms of up to 24 months each term, including a negotiated scope of work and compensation adjustment not -to-exceed the June San Francisco -Oakland-Hayward Consumer Price Index for Urban Wage Earners and Clerical Workers (not seasonally adjusted for all items) upon mutual written agreement of both parties.

PASSED AND ADOPTED this 17th day of December 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 Rev. 01/26/2024

CONTRACTOR SERVICES AGREEMENT

LANDSCAPE MAINTENANCE SERVICES FOR LANDSCAPING AND LIGHTING MAINTENANCE DISTRICTS NO. 8 – KOLOB ESTATES, NO. 3 – WATERMAN HIGHLANDS, AND NO. 6 –

PEPPERTREE

THIS AGREEMENT is made at Fairfield, California, as of ____________, 2025, by and between the City of Fairfield, a municipal corporation (“CITY") and New Image Landscaping Company ("CONTRACTOR"), who agree as follows:

1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONTRACTOR shall provide to the CITY the services described in Exhibit “A”. CONTRACTOR shall provide said services at the time, place, and in the manner specified in Exhibit “A”.

2) PAYMENT. CITY shall pay CONTRACTOR for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONTRACTOR for services rendered pursuant to this Agreement. CONTRACTOR shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” CONTRACTOR’s proposal is incorporated for referen ce in Exhibit “B-1.”

3) FACILITIES AND EQUIPMENT . CONTRACTOR shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4) GENERAL PROVISIONS . The general provisions set forth in the City of Fairfield Standard Specifications and Details, latest edition and Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control.

5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control.

6) BUSINESS LICENSE. The CONTRACTOR shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONTRACTOR. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428-7509) and online at www.fairfield.ca.gov/biz

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

2 Rev. 01/26/2024
7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

8) TERM. This agreement shall be in effect from January 1, 2025 , through December 31, 202 5.

This Agreement may be extended for up to two (2) additional terms of up to twenty-four (24) months each term with negotiated terms and conditions including a negotiated compensation adjustment not to exceed the June San Francisco-Oakland-Hayward Consumer Price Index for Urban Wage Earners and Clerical Workers (not seasonally adjusted for all items) upon mutual written Agreement of both parties.

9) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light- duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean- fleets

10) AMENDMENTS TO SCOPE OF WORK. Notwithstanding the above, at the approval of the Public Works Director or designee, CITY and CONTRACTOR may mutually agree in writing to modify the Scope of Work set forth in Exhibit “A” in order to address the changing landscaping service needs of CITY; however, such modification shall not increase the not -to-exceed amount of the AGREEMENT set forth in Exhibit “B.”

EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation

By:

David, Gassaway, City Manager

New Image Landscaping Company

By:

Jeffrey Suzuki, General Manager

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

3 Rev. 01/26/2024

EXHIBIT “A”

SCOPE OF SERVICE

LANDSCAPE MAINTENANCE TECHNICAL PROVISIONS

1. LOCATION OF SERVICES

Services for the Landscaping and Lighting Maintenance District No. 3 - Waterman Highlands District shall be provided for the landscaping on Tengate Road, the pocket park on Tengate Road and Vista Grande, the ivy island on Mainsail Court and only the landscaping behind the sidewalks on Waterman Blvd. and Hilborn Road, as well as limited high-weed mowing of open spaces within the district. Refer to the Area Index Maps.

Services for the Landscaping and Lighting Maintenance District No. 8 - Kolob Estates District shall be provided for the perimeter landscaping on Oliver Road and Waterman Blvd, as well as the slopes and curbside planters on Edmonton Drive. The district also includes the Gillespie slope and access way (south of 1760 Gillespie Dr), as well as the irrigation system in the curbside planters in front of the homeowners' lots. The trees and shrubs in front of the residential lots in the Kolob area are not part of this contract.

Refer to the Area Index Maps.

Services for the Landscaping and Lighting Maintenance District No. 6 - Peppertree District shall be provided for the roadside shoulders In between the curb and sidewalk on Cement Hill Road and Peppertree Drive. Refer to the Area Index Maps.

CONTRACTOR should conduct an independent field survey for exact measurement.

2. DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED
CONTRACTOR shall be responsible for all plant material, trees, hardscapes, high weed mowing of open space, and any other requirements of these specifications. The trees and shrubs in front of the residential lots in the Kolob District are not part of this contract.

3. DESCRIPTION OF SERVICES

A. Lawn Care
Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

4 Rev. 01/26/2024
CONTRACTOR shall maintain all lawn areas in a healthy and growing condition by performing the following operations and other work incidental hereto:

I. Mowing
a. CONTRACTOR shall maintain turf with a consistent green appearance and healthy, growing condition free of weeds.
b. Lawns shall be mowed weekly/biweekly as shown in maintenance schedule to maintain a neat, trim appearance.
c. CONTRACTOR shall remove all litter, branches, and debris from lawn area prior to mowing.
d. Turf height shall be maintained at 3-inches during the summer and 2 ½ inches during the winter.
e. Mowing directions shall be periodically alternated.
f. "Scalping" of turf will not be permitted.
g. Tufts of grass in corners or other areas that cannot be reached by a mower shall be mowed with a monofilament line trimmer.
h. CONTRACTOR may choose to use mulching blades on mowers; however, all excessive mowed clippings (as determined by CITY) shall be removed from the job site on the same day.
i. Mowing schedules shall be coordinated with CITY.
j. Any damage to the turf caused by a mower shall be repaired to the satisfaction of CITY at CONTRACTOR's expense.

II. Edging
a. CONTRACTOR shall perform lawn edging in conjunction with each mowing. b. Lawn edging along paved areas, around valve boxes, v -dltches, and other utility structures shall be kept neat and manicured.
c. Edges along fences and walls shall be sprayed with herbicide to maintain a 4- inch border free of vegetation.

III. Blowing and Raking
a. Lawn clippings, leaf litter, and other debris shall be blown from all hardscape surfaces and planter beds after each mowing, edging, and as needed. b. All debris shall be removed from the site on the same day CONTRACTOR performs blowing or raking.
c. CONTRACTOR may employ vacuuming or sweeping instead of blowing.

IV. Tree Wells
a. Tree wells in lawn areas shall be maintained free of turf, weeds, and all debris at all times.

B. Lawn Care
Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

5 Rev. 01/26/2024
CONTRACTOR shall be responsible for all tree maintenance up to 12 feet, pedestrian and street clearance only, Waterman LLMD only.

I. Pruning

a. Trees shall be pruned two times (2X) per year during the months of March and December.
b. CONTRACTOR shall ensure that only professionally qualified personnel perform pruning using approved methods and techniques and International Society of Arboriculture (ISA) pruning standards.
c. All pruning cuts shall maintain the branch bark ridge and shall be cleanly cut with no tearing of the bark.
d. Excessive pruning, stubbing back, and flush cuts shall not be permitted. e. Lower branches overhanging walkways or paths shall be raised to a height of seven (7) feet, or to a height specified by CITY.
f. Lower branches overhanging streets or driveways shall be raised to a height of twelve {12) feet or to a height specified by CITY.
g. Dead and damaged branches, suckers, water sprouts, and other undesirable growth shall be removed.
h. All hazards shall be removed immediately.

C. Shrub and Ground Cover Care
I. Shrub Pruning
a. Shrubs shall be pruned at least two times (2X) (Kolob LLMD), once (lX) in Waterman and Peppertree LLMD's per year during the months of April and October, subject to change due to weather.
a. Shrubs shall be tapered back to form a natural appearance; vertical edges shall not be allowed.
b. Shrubs and ground cover shall be pruned to prevent encroachment on walkways, paths, curbs, paved areas and fence lines. Shrubs and ground cover shall be maintained inside the edges of curbs or planter bed borders.
c. Shrubs and ground cover shall be pruned to remove all dead or damaged growth.
d. Where needed, ground cover shall be mowed once per year in March to encourage healthy growth and allow for irrigation coverage (Kolob only).

II. Ground Cover Pruning
a. Ground cover shall be pruned and edged two times (2X) (Kolob LLMD) per year during the months of February and September, subject to change due to Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

6 Rev. 01/26/2024
weather. Once (1X) in Waterman and Peppertree LLMD's.
b. Vinca and Hypericum ground cover shall be mowed once (1X) per year in March to encourage healthy growth and allow for irrigation coverage (Kolob LLMD)

D. Pest Management
I. Laws and Regulations
a. CONTRACTOR shall comply with all Federal, State, and local laws and regulations governing the use of chemicals for the control of weeds, including obtaining all the required permits and licenses for the possession and use of pesticides.
b. CONTRACTOR shall register with the Solano County Department of Agriculture and shall obtain a Solano County Operator Identification Number for each year of the contract. CONTRACTOR shall furnish CITY with annual proof of the Solano County registration docu ments with the Operator Identification Number.
c. Written recommendations from a licensed Pest Control Advisor will be required for all pesticide applications. A copy of these recommendations shall be made available to CITY for approval prior to any work. d. CONTRACTOR shall permit pesticide applications to be done only by qualified and trained personnel under the supervision of a State licensed pest control operator or certified applicator using recognized and approved materials and methods.
e. Employee pesticide training shall comply with the training regulations established by the California Department of Pesticide Regulation.

II. General
a. All pesticides must be approved in advance by CITY.
b. CONTRACTOR shall notify CITY prior to all scheduled pesticide applications and shall not receive payment for required applications if such notification has not been provided.
c. Pesticide applications which fail to produce the desired results will be repeated at CONTRACTOR's own expense.

III. Integrated Pest Management
a. CONTRACTOR shall be provided with a copy of the City of Fairfield Integrated Pest Management (1PM) Policy and shall adhere to the practices contained within the Policy.
b. Extremely toxic materials, such as Category I pesticides shall not be used.

E. General Maintenance and Cleanup
Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

7 Rev. 01/26/2024
I. General
a. CONTRACTOR shall collect all mowed grass, clippings, trimmings, cuttings, rubbish and debris at each site covered by this Agreement and shall remove the same promptly from each site and dispose of same in a lawful manner at CONTRACTOR's expense.
b. All areas shall be kept free of leaves, pine needles, litter, including broken glass or other such debris. All broken glass shall be immediately removed when discovered.
c. CONTRACTOR shall keep all cracks and seams in sidewalks, curbs, street gutters, and other paved areas free of weeds.
d. CONTRACTOR shall keep sidewalks and paved areas swept and free of any dirt or soil that might be washed from adjacent slopes or planted areas. e. Worksites shall be left orderly and neat upon completion of work. f. Upon notification by CITY, CONTRACTOR shall adjust scheduled site visits and other work to cause minimal impact on planned community activities occurring at each site.

II. Fence Lines
a. Fence lines shall be kept free of trash, weeds, grass, and pruning debris.

III. Dust Control
a. CONTRACTOR shall control airborne dust at all times. Dust control shall conform to section 10, "Dust Control," of the State Standard Specifications. b. All costs associated with dust control are assumed to be included in the contract bid and no additional compensation will be allowed therefore.

F. High-Weed Mowing
I. All high-weed mowing (as show in high -weed area maps) will be performed two times (2X) per year during the months of June and September. (Kolob and Waterman LLMD)
II. Weeds shall be mown to a height less than four (4) inches.

III. Ill. Any weeds/grass left standing along fences or structures after mowing must be cut.

G. Miscellaneous Facilities
Services listed below shall be included in the total value of this contract.

I. Drainage System Areas
a. All drainage systems used for the purposes of rainwater or irrigation water collection, including surface swales, trench drains, V-ditches, catch basins, or gutters shall be maintained in a clean condition free of debris, erosion waste, weeds, or any blockages.

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

8 Rev. 01/26/2024
b. Gutters and curb way aprons that border the park entrance shall be kept clean of weeds and gardening debris.
c. CONTRACTOR shall prevent any material created as a result of performing the work under this Agreement from entering the storm drain system. The storm drain system includes, but is not limited to, the gutter, the roadway, V - ditches, catch basins, creeks, an d any underground storm water conduit.

Proper storm water pollution prevention techniques and procedures shall be used during all phases of the maintenance work.
d. All concrete-lined ditches within the landscape areas shall be kept clean and clear at all times. The catch basins that these ditches empty into shall be thoroughly cleaned out once per month by the 15th of each month between October 15 to April 15. More frequent cleaning may be required due to heavy rains. Edges should be checked periodically for erosion and damage to concrete structures. Special care will be taken by CONTRACTOR to keep debris out of all basins while V-ditch maintenance is occurring (Kolob LLMD). e. CONTRACTOR shall notify OTY if drainage system is blocked by any offsite debris or erosion waste. Correction of the blockage will be coordinated by CITY. CONTRACTOR shall be entitled to additional compensation if CONTRACTOR performs works to correct blockage at CITY's request.

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

9 Rev. 01/26/2024

4. MAINTENANCE SCHEDULE

All schedules are subject to change at the pleasure of CITY or due to weather and other considerations.

LAWN AREAS FREQUENCY
Mow Weekly (Kolob), Bi-weekly (Waterman and
Peppertree)
Edge With each mowing

SHURBS AND TREES FREQUENCY
Leaf, Litter, and Trash removal Bi-weekly (Kolob only)
Weed control As needed/ (monthly in Peppertree LLMD)
Shrub Pruning Two times (2X) per year during the months of April and September (Kolob). Once (1X) in May
in Waterman and Peppertree
Pre-emergent-planter beds and tree wells Two times (2X) per year during the months of February and November {Kolob only)
Tree Pruning Two times (2X) per year during the months of March and December for clearance (Waterman
only)

GROUND COVER AND VINES FREQUENCY
Leaf, litter, and trash removal Weekly (Kolob only)
Weed Control As Needed. Monthly in Peppertree
Pre-emergent Two times (2X) per year during the months of February and November in drip irrigation areas.
(Kolob only)
Prune and Edge Two times (2X) per year during the months of February and September. Once (1X) in
Waterman and Peppertree in June.

Mow Vinca and Hypericum groundcover (1X) per year in March (Kolob only)

UNDEVELOPED AREAS FREQUENCY
High-Weed Mow Two Times per Year: June and September
(Waterman and Kolob only)

SITE CONSIDERTAIONS FREQUENCY
Site Inspections with CITY At least once per month
Clean V-Ditches/Drain Inlets Inspected and cleaned weekly between Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

10 Rev. 01/26/2024
October 15 and April 15 (Kolob only)

5. AREA MAPS INDEX

Waterman Boulevard, Oliver Road, Nephi Drive .......................................................... AM–1 Rustle Court, Gillespie Drive ......................................................................................... AM–2 10 Gate Road ................................................................................................................. AM–3 10 Gate Road ................................................................................................................. AM–4 Vista Grande, Mainsail Court, Hilborn Road ................................................................. AM–5 Cement Hill Road, Peppertree Drive ............................................................................. AM–6

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

11 Rev. 01/26/2024
Waterman Boulevard, Oliver Road, Nephi Drive

AM-1

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

12 Rev. 01/26/2024
Rustle Court, Gillespie Drive

AM-2

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

13 Rev. 01/26/2024
10 Gate Road

AM-3
Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

14 Rev. 01/26/2024
10 Gate Road

AM-4

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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Vista Grande, Mainsail Court, Hilborn Road

AM-5

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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Cement Hill Road, Peppertree Drive

AM-6

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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EXHIBIT “B”

PAYMENT

1) The total contract price for services rendered by CONTRACTOR under this Agreement shall not exceed $36,696.00 for the initial 1 2-month term, which is effective January 1, 2025 , through December 31, 2025.
2) Payment shall be made to CONTRACTOR based on monthly progress billings and final invoice. Final invoice to be submitted on completion of scope of work set forth in Exhibit “A”. 3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to by the CITY and CONTRACTOR, and shall be billed on a time and materials basis to the City of Fairfield.

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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EXHIBIT “B-1”
LLMD No. 8 - KOLOB ESTATES BID SHEET

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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LLMD No. 3 - WATERMAN BID SHEET

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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LLMD No. 6 – PEPPERTREE BID SHEET

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, CONTRACTOR shall be an independent Contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONTRACTOR accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONTRACTOR represents and warrants to CITY that CONTRACTOR has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONTRACTOR to practice CONTRACTOR's profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONTRACTOR to practice his profession. 3) TIME. CONTRACTOR shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONTRACTOR's obligations pursuant to this Agreement. CONTRACTOR shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONTRACTOR NOT AN AGENT. Except as CITY may specify in writing, CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONTRACTOR shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. 6) PERSONNEL. CONTRACTOR shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at anytime during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons.
7) STANDARD OF PERFORMANCE. CONTRACTOR shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONTRACTOR is engaged in the geographical area in which CONTRACTOR practices his profession. All products which CONTRACTOR delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONTRACTOR's profession. CITY shall be the sole judge as to whether the product of the CONTRACTOR is satisfactory.

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONTRACTOR. CONTRACTOR is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONTRACTOR shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY.
9) PRODUCTS OF CONSULTING. All products of the CONTRACTOR created under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS. CONTRACTOR shall indemnify, defend, and hold harmless the CITY, its officers, agents, employees and volunteers from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra- hazardous activities, activities giving rise to strict liability, or defects in design by CONTRACTOR or any person directly or indirectly employed by or acting as agent for CONTRACTOR in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY, its officers, agents, employees or volunteers.

It is understood that the duty of CONTRACTOR to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONTRACTOR from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.
12) LOCAL EMPLOYMENT POLICY . The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County. The CITY encourages an active affirmative action program on the part of its contractors, consultants and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin.
13) CONTRACTOR NOT A PUBLIC OFFICIAL. CONTRACTOR is not a "public official" for purposes of Government Code §§ 87200 et seq. CONTRACTOR conducts research and arrives at his or her Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONTRACTOR possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel.
14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS . When the CITY executes an agreement for or makes payment to CONTRACTOR in the amount of $600 (six hundred dollars) or more in any one calendar year, CONTRACTOR shall provide the following information to CITY to comply with Employment Development Departm ent (EDD) reporting requirements:
a) Whether CONTRACTOR is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non -profit corporation or other form of organization.
b) If CONTRACTOR is doing business as a sole proprietorship, CONTRACTOR shall provide the full name, address and social security number or federal tax identification number of the sole proprietor.
c) If CONTRACTOR is doing business as other than a sole proprietorship, CONTRACTOR shall provide CONTRACTOR’s federal tax identification number. 15) LABOR AND WAGE CODE GUIDELINES. Attention is directed to Section 1777.5 of the Labor Code as it applies to Apprenticeship Standards.

The general prevailing wage rates for each craft, classification, or type of workman shall be determined by the Director of Industrial Relations (available online at http://www.dir.ca.gov/dlsr/PWD/index.html - select the appropriate wage decision and then collect the wage decisions for Statewide, Northern California and Solano County). A copy of these wage rate determination are kept on file are available for review at the Office of the City Engineer located at 1000 Webster Street.

In accordance with the provisions of Section 1860 of the California labor Code, attention is directed to the requirement that in accordance with the provisions of Section 3700 of the California Labor Code, every contactor will be required to secure the payment of compensation of his or her employees.

Attention is directed to the Federal Minimum wage rate requirements. If there is a difference between the minimum wage rates predetermined by the Secretary of Labor and the general prevailing wage rates determined by the Director of the California Department of Industrial relations for similar classifications of labor, the Contractor and subcontractors shall pay not less than the higher wage rates. The Department will not accept lower State wage rates not specifically included in the Federal minimum wage determinations. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and subcontractors, the Contractor and subcontractors shall pay not less than the Federal minimum wage rates, which most closely approximates the duties of the employees in question.

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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16) CONTRACT BONDS (required for projects above $25k). The Contractor shall furnish two good and sufficient bonds in compliance with applicable federal and state laws. One of the bonds in the amount of one hundred percent (100%) of the contract price shall guarantee the faithful performance of the contract by the Contractor; and, in addition, by its terms, the faithful performance bond shall remain in full force and effect for a period of one (1) year from and after the completion and acceptance of said work to guarantee the repair and/or replacement of fault y workmanship and defective material. The other bond shall be a payment (labor and material) bond in the amount of one hundred percent (100%) of the contract price. Each respective bond shall be in the form set forth in the Articles of Agreement Section.

Whenever any surety or sureties on any such bonds, or on any bonds required by law for the protection of the claims of laborers and material men, become insufficient, or the City has cause to believe that such surety or sureties have become insufficient, a demand in writing may be made of the Contractor for such further bond or bonds or additional surety, not exceeding that originally required, as is considered necessary, considering the extent of the work remaining to be done. Thereafter no payment shall be made upon such contract to the Contractor or any assignee of the Contractor until such further bond or bonds or additional surety has been furnished.

The City Engineer before execution of the contract by City may require that Contractor submit the documents enumerated in Code of Civil Procedure section 995.660 to verify the sufficiency of the surety or sureties on the contract bonds.

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $ 2,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separa tely to this project/location or the general aggregate limit shall be twice the required occurrence limit. b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $2,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease.
2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF -INSURED RETENTIONS . Any deductibles or self- insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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expenses.
b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers.
ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers.

Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it.
iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M.

Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONTRACTOR shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to:
[email protected]. All insurance certificates and endorsements are to be Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

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received and approved by the CITY before work commences. At the request of the CITY, CONTRACTOR shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONTRACTOR shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CON TRACTOR to verify existence of sub-contractor’s insurance shall not relieve CONTRACTOR from any claim arising from sub-contractors work on behalf of CONTRACTOR.

Docusign Envelope ID: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D

Certificate Of Completion
Envelope Id: 495446A8-CD10-4E54-A32C-E8FAB71DCC2D
Status: Completed
Subject: Complete with Docusign: New Image - LLMDs No 8 Kolob- No 3 Waterman- No 6 Peppertree Source Envelope:

Document Pages: 27
Signatures: 1
Envelope Originator:

Certificate Pages: 5
Initials: 0
Valerie Standfill
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1000 Webster Street
Community Development - Building Services
Fairfield, CA 94533
[email protected]
IP Address: 64.162.152.2
Record Tracking
Status: Original
11/21/2024 6:22:05 AM
Holder: Valerie Standfill
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Fairfield
Location: DocuSign
Signer Events
Signature
Timestamp
Jeffrey Suzuki
[email protected]
General Manager
Security Level: Email, Account Authentication
(None)

Signature Adoption: Pre-selected Style
Using IP Address: 12.32.119.242
Sent: 11/21/2024 6:23:25 AM
Viewed: 11/22/2024 5:10:02 PM
Signed: 11/25/2024 7:43:28 AM
Electronic Record and Signature Disclosure:

Accepted: 11/25/2024 7:42:54 AM
ID: 0d539f12-2548-4d27-a7dd-4186ae77e04f
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Gary Sponsler
[email protected]
Security Level: Email, Account Authentication
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Sent: 11/21/2024 6:23:25 AM
Viewed: 11/25/2024 7:45:08 AM
Electronic Record and Signature Disclosure:

Accepted: 7/22/2024 9:26:51 AM
ID: 48ffc4a1-1113-4cb1-8110-6c9dd682b53d
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11/22/2024 5:10:02 PM

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11/25/2024 7:43:28 AM
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Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
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All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 2/3/2021 9:06:07 AM Parties agreed to: Jeffrey Suzuki, Gary Sponsler

Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

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Agenda Item No: U.9

AGENDA REPORT
DATE: December 17, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-290

Approving a Contractor Services Agreement with New Image Landscaping Company for Landscape Maintenance Services in the Landscaping and Lighting Maintenance District No. 12 – Downtown Business District

Funding Source: $14,440; Downtown Maintenance District Fund

Contact: Gary Sponsler, (707) 428-7416

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Approval of the attached resolution will authorize the city manager to execute a contractor services agreement with New Image Landscaping Company (New Image) in the amount of $14,440 for landscape maintenance services in the Landscaping and Lighting Mainte nance District No. 12 – Downtown Business District (LLMD No. 12).

DISCUSSION
The previous agreement with Dominguez Landscaping Services (Dominguez) for landscape maintenance services for LLMD No. 12 expired in December 2023, after Dominguez unexpectedly moved their operations out of Solano County. Since then, maintenance has been provided by New Image on a month-to-month basis under a service contract.

Pursuant to Chapter 28.31 of the Fairfield Municipal Code, contracts for landscape maintenance services may be let on the basis of demonstrated competence and professional qualifications.

New Image has been delivering landscape maintenance services to municipalities, homeowner associations, apartment communities and commercial properties in Fairfield and the surrounding area since 2006. New Image is a full-services landscape care company providing weekly landscape

maintenance, tree pruning and removals, as well as a complete range of irrigation repairs and renovation.

The approval of the attached resolut ion will authorize the city manager to execute a contractor services agreement with New Image in the amount of $14,440 for landscape maintenance services for LLMD No. 12. The initial 12 -month term of the agreement will be from January 1, 2025, through December 31, 2025, with an option to extend for up to two additional terms of up to 24 months each term.

FINANCIAL IMPACT
Total authorization for the LLMD No. 12 service agreement is $14,440 for an initial term beginning January 1, 2025, and ending Decembe r 31, 2025, which will be paid from the Downtown Maintenance District Fund (Organization Code 18060107).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to approve the attached resolution, and New Image may agree to provide landscape maintenance services under an existing open service contract on a month-to- month basis.

COORDINATED WITH
N/A

STAFF CONTACT
Valerie Standfill, Management Analyst
(707) 428-7055
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2024-290

APPROVING CONTRACTOR SERVICES AGREEMENT WITH NEW IMAGE LANDSCAPING

COMPANY FOR LANDSCAPE MAINTENANCE SERVICES IN THE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 12 – DOWNTOWN BUSINESS DISTRICT

WHEREAS, landscaping and lighting services in the Downtown area were funded with assessments levied under the Landscaping and Lighting Maintenance District No. 12 Downtown Business District (LLMD No. 12 or District) since 1991; and

WHEREAS, LLMD No. 12 did not g enerate sufficient revenue to adequately fund the required services due to the increased cost of services over time and the District’s fixed maximum authorized assessment rate; and

WHEREAS, the City conducted a community engagement process and balloting procedure in accordance with Article XIII D of the California Constitution, also known as Proposition 218; and

WHEREAS, the required ballot tabulation for the proposed new replacement distri ct was conducted on June 7, 2023, and revealed a majority protest; and

WHEREAS, the City made scope of work modifications based on LLMD No. 12’s available funding; and

WHEREAS, pursuant to Chapter 28.31 of the Fairfield Municipal Code, contracts for land scape maintenance services may be let on the basis of demonstrated competence and professional qualifications; and

WHEREAS, the City wishes to enter into a contractor service s agreement with New Image Landscaping Company (New Image) for landscape maintenance services in LLMD No. 12.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield a contractor services agreement (Agreement) substantially in the form attached between the City of Fairfield and New Image for landscape maintenance services in LLMD No. 12 in the amount of $14,440 for an initial 1 2-month term beginning January 1, 2025 , and ending December 31, 2025.

Section 2. The city manager is hereby authorized to extend the Agreement for up to two additional terms of up to 24 months each term including a negotiated scope of work and compensation adjustment not-to-exceed the June San Francisco-Oakland-Hayward Consumer.

RES. NO. 2024-290

PASSED AND ADOPTED this 17th day of December 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 Rev. 01/26/2024

CONTRACTOR SERVICES AGREEMENT

LANDSCAPE MAINTENANCE SERVICES FOR LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 12 – DOWNTOWN BUSINESS DISTRICT

THIS AGREEMENT is made at Fairfield, California, as of ____________, 2025, by and between the City of Fairfield, a municipal corporation (“CITY") and New Image Landscaping Company ("CONTRACTOR"), who agree as follows:

1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONTRACTOR shall provide to the CITY the services described in Exhibit “A.” CONTRACTOR shall provide said services at the time, place, and in the manner specified in Exhibit “A.”

2) PAYMENT. CITY shall pay CONTRACTOR for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONTRACTOR for services rendered pursuant to this Agreement. CONTRACTOR shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” CONTRACTOR’s proposal is incorporated for referen ce in Exhibit “B-1.”

3) FACILITIES AND EQUIPMENT . CONTRACTOR shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4) GENERAL PROVISIONS . The general provisions set forth in the City of Fairfield Standard Specifications and Details, latest edition and Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control.

5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control.

6) BUSINESS LICENSE. The CONTRACTOR shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONTRACTOR Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428-7509) and online at www.fairfield.ca.gov/biz

7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

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8) TERM. This agreement shall be in effect from January 1, 2025 , through December 31, 202 5.

This Agreement may be extended for up to two (2) additional terms of up to twenty-four (24) months each term with negotiated terms and conditions including a negotiated compensation adjustment not to exceed the June San Francisco-Oakland-Hayward Consumer Price Index for Urban Wage Earners and Clerical Workers (not seasonally adjusted for all items) upon mutual written Agreement of both parties.

9) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light- duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean- fleets

10) AMENDMENTS TO SCOPE OF WORK. Notwithstanding the above, at the approval of the Public Works Director or designee, CITY and CONTRACTOR may mutually agree in writing to modify the Scope of Work set forth in Exhibit “A” in order to address the changing landscaping service needs of CITY; however, such modification shall not increase the not -to-exceed amount of the AGREEMENT set forth in Exhibit “B.”

EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation

By:

David, Gassaway, City Manager

New Image Landscaping Company

By:

Jeffrey Suzuki, General Manager

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EXHIBIT “A”

SCOPE OF SERVICE

LANDSCAPE MAINTENANCE TECHNICAL PROVISIONS

1. LOCATION OF SERVICES

Landscaping and Lighting Maintenance District No. 12 – Downtown located behind the street cur and gutter to the buildings on: Texas Street from Pennsylvania Ave. to Jefferson St., approximately 75’ north and south of Texas St. on Jefferson St., Webster St., Jackson St., Taylor Sr., and Great Jones, and Madison St. from Empire St. to Missouri St. including street median. Refer to the Area Index Maps. CONTRACTOR should conduct an independent field survey for exact measurement.

2. DESCRIPTION OF SERVICES

A. Tree Care
CONTRACTOR shall be responsible for all tree maintenance.

I. Pruning
a. Trees shall be pruned as needed for clearance
b. CONTRACTOR shall ensure that only professionally qualified personnel using approved methods and techniques perform pruning.
c. International Society of Arboriculture (ISA) pruning standards shall be used. d. Excessive pruning or stubbing back shall not be permitted. e. All pruning cuts shall maintain the branch bark ridge and shall be cleanly cut with no tearing of the bark. No flush cuts shall be permitted.
f. Lower branches overhanging walkways or paths shall be raised to a height of eight (8) feet or as directed by the CITY.
g. Lower branches overhanging streets or driveways shall be raised to a height of thirteen (13) feet or as directed by the CITY.
h. Suckers, watersprouts and other undesirable growth shall be removed. i. Dead and damaged branches shall be removed

B. Shrub and Ground Cover
I. Shrub Pruning
a. CONTRACOTR shall prune shrubs at least two times (2X) per year during the months of March and September, subject to change due to weather. The Contractor may be required to prune more frequently if shrub growth Docusign Envelope ID: 2F8A2367-B87E-4147-9355-FB85AC6E675E

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encroaches on walkways, streets or signs or encumbers visibility. b. Shrubs, when sheared, shall be tapered back to form a natural appearance; vertical edges shall not be allowed.
c. Shrubs and ground cover will be pruned to prevent encroachment on walkways, paths, curbs, paved areas and fence lines. Shrubs and ground cover shall be maintained inside the edges of curbs or planter bed borders. d. Shrubs and ground cover shall be pruned to remove all dead or damaged growth.

II. Ground Cover Pruning
a. Ground Cover shall be pruned and edged two times (2X) per year during the months of March and September, subject to change due to weather. The Contractor may be required to prune more frequently if ground cover growth encroaches on walkways or streets.
b. Ground cover, such as ivy will not be allowed to grow/spread onto trees, walls, fences, buildings and other amenities.

III. Pest Control in Shrub Beds and Ground Cover Areas
a. Planter beds and ground cover areas shall be kept free of weeds. b. CONTRACTOR must provide prior notification of planned pesticide applications in order to receive credit for the work.
c. CONTRACTOR may use a tank mix of two or more herbicides to achieve the desired spectrum of control.

C. PEST MANAGEMENT
I. Laws and Regulations
a. CONTRACTOR shall comply with all Federal, State and local laws and regulations governing the use of chemicals for the control of weeds, diseases and pests, including obtaining all the required permits and licenses for the possession and use of pesticides.
b. CONTRACTOR shall register with the Solano County Department of Agriculture and shall obtain a Solano County Operator Identification Number for each year of the contract. CONTRACTOR will furnish the CITY with a copy of each year's Solano County registration documents with the Operator Identification Number.
c. Written recommendations from a licensed Pest Control Advisor will be required for all pesticide applications. A copy of these recommendations shall be made available to the CITY for approval prior to any work. d. CONTRACTOR shall permit pesticide applications to be done only by qualified, trained personnel under the supervision of a State licensed pest control operator or certified applicator using recognized and approved materials and methods.
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established by the California Department of Pesticide Regulation.

II. General
a. All pesticides must be approved in advance by the CITY. b. CONTRACTOR will notify the CITY prior to all scheduled pesticide applications and will not receive credit for required applications if such notification has not been provided.
c. Pesticide applications which fail to produce the desired results will be repeated at CONTRACTOR’S own expense.

III. Integrated Pest Management
a. CONTRACTOR shall be provided with a copy of the City of Fairfield Integrated Pest Management (1PM) Policy and shall adhere to the practices contained within the Policy.
b. Extremely toxic materials, such as Category I pesticides shall not be used.

D. GENERAL MAINTENANCE AND CLEANUP
I. General
a. CONTRACTOR shall collect all clippings, trimmings, cuttings, rubbish and debris at each site covered by this agreement and shall remove the same promptly from each site and dispose of same in a lawful manner at the Contractor's expense.
b. All areas shall be kept free of weeds, grasses, leaves, titter, including broken glass or other such debris. All broken glass shall be immediately removed when discovered.
c. CONTRACTOR shall keep all cracks and seams in sidewalks, curbs, street gutters and other paved areas free of weeds. Weeds shall be spot sprayed with an herbicide to kill the roots and then be removed. This work shall be done before the weeds become unsightly.
d. Work sites shall be left orderly and neat upon completion of work for that particular work day.
e. CONTRACTOR is responsible for all traffic control required as a result of this contract. A traffic control plan shall be submitted to and approved by the City Traffic Engineering Division prior to performing any work requiring traffic control.
f. The Downtown District is subject to special events and activities. When notified of such planned events CONTRACTOR shall arrange his site visits to create the least impact on the event. Special events may require CONTRACTOR to occasionally make changes to weekly maintenance and irrigation schedules.

II. Graffiti Abatement
a. Graffiti shall be removed from all wall surfaces, sidewalks, trash cans, Docusign Envelope ID: 2F8A2367-B87E-4147-9355-FB85AC6E675E

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controller cabinets, benches, tables, signs and fences within forty -eight {48) hours after discovery or notification.
b. Paint shall not be applied to surfaces that are not currently painted unless approved by the CITY. When paint is used it shall match existing surfaces and must be approved by the CITY.
c. other commonly available graffiti removal products may be used on appropriate surfaces.
d. Nearby storm drain inlets must be protected from runoff during graffiti removal activities.
e. When power washing to remove graffiti, the wastewater and paint particles shall not be discharged to the street or storm drain system. Nearby storm drains must be protected by placing sand bags, booms or barriers around drain inlets or by making an enclosure around the wash area. f. CONTRACTOR shall not perform exterior graffiti removal activities during the rain.

III. Dust Control
a. CONTRACTOR shall control airborne dust at all times. Dust control shall conform to section 10, "Dust Control," of the State Standard Specifications.

b. All costs associated with dust control are assumed to be included in the contract bid and no additional compensation will be allowed therefore.

E. MISCELLANEOUS FACILITIES
General - the items listed below are considered routine maintenance and therefore will not be considered extra work.

I. Drainage System Areas
a. All drainage systems on the properties for purposes of rain water or irrigation water collection, whether surface swales, trench drains, V -ditches, catch basins or gutters shall be maintained in a clean condition free of debris, erosion waste, weeds or any blockage.
b. Gutters and curb way aprons that border the site entrance shall be kept clean of weeds and gardening debris.
c. CONTRACTOR shall prevent any material created as a result of his activities from entering the storm drain system. The storm drain system includes, but is not limited to, the gutter, the roadway, V-ditches, catch basins, creeks, and any underground storm wa ter conduit. Proper storm water pollution prevention techniques and procedures shall be used during all phases of the maintenance work.

II. Erosion Control
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a. CONTRACTOR shall not be responsible for structural maintenance or repair or replacement of swales and drain lines except for such structural maintenance, repair or replacement resulting from damage caused by CONTRACTOR or his agents.
b. Erosion resulting from major storm damage that requires major slope reconstruction and/or installation of additional drainage facilities shall be the responsibility of others.

III. Sidewalks, Driveways, Benches, Seating Walls
a. All sidewalks and other paved areas covered in this agreement shall be swept/blown before 10:00 A.M. weekly to remove trash, litter, and excess dirt from all paved areas. This includes those parking areas which cannot be swept by the standard street sweeper. Such trash and debris shall not be swept into nor allowed to accumulate in the storm drains or inlets. b. All brick sidewalk paving, planters, benches and walls covered in this agreement shall be cleaned six times a year by a reputable operator approved by CITY.
c. Organic and inorganic materials shall be washed from the pavement and other hardscape items such as trash receptacles, light poles and other street furniture on an as-needed basis. A bucket and brush method of spot cleaning should be used. Wholesale use of water to wash down scape will not be permitted.

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3. MAINTENANCE SCHEDULE

All schedules are subject to change at the pleasure of CITY or due to weather and other considerations.

SHRUBS AND TREES FREQUENCY
Weed Control As needed
Shrub Pruning Two times (2X) per year during the months of March and September, subject to change
due to weather.

Tree Pruning – clearance As needed

GROUND COVER AND VINES FREQUENCY
Weed Control As needed
Prune and edge Two times (2X) per year during the months of March and September, subject to change due
to
weather

SITE CONSIDERTAIONS FREQUENCY
Site Inspections with CITY As least once (1X) per month Sidewalk sweeping / blowing Weekly
Weed Control As needed
Graffiti Removal As needed, within 48-hours of notification Pressure washing of brick sidewalks Six (6) times annually as directed by CITY

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4. AREA MAPS INDEX

Texas Street ................................................................................................................... AM–1

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Texas Street

AM-1
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EXHIBIT “B”

PAYMENT

1) The total contract price for services rendered by CONTRACTOR under this Agreement shall not exceed $14,440.00 for the initial 12-month term, which is effective January 1, 2025 , through December 31, 2025.
2) Payment shall be made to CONTRACTOR based on monthly progress billings and final invoice.

Final invoice to be submitted on completion of scope of work set forth in Exhibit “A”. 3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to by the CITY and CONTRACTOR, and shall be billed on a time and materials basis to the City of Fairfield.

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EXHIBIT “B-1”
LLMD No. 12 – DOWNTOWN BID SHEET

ITEM FREQUENCY UNIT COST ANNUAL
COST

SHRUB, GROUNDCOVER, AND TREE CARE
Tree well weed control As Needed $ 720
Tree Pruning As needed- clearance only $ 1,040
Shrub Pruning Two times- Mar and Sept $ 2,560
Weed control As needed $ 720
Ground cover pruning and edging Two times- Mar and Sept $ 1,280

MISCELLANEOUS FACILITIES
Graffiti Removal Within 48 hours $ 320
Parade Pressure Washing Six times- before and after
Parades $ 4,500
Blow Sidewalks Weekly $ 1,860
Weed Control As needed $ 1,440

- TOTAL BID $ 14,440

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EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, CONTRACTOR shall be an independent Contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONTRACTOR accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONTRACTOR represents and warrants to CITY that CONTRACTOR has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONTRACTOR to practice CONTRACTOR's profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONTRACTOR to practice his profession. 3) TIME. CONTRACTOR shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONTRACTOR's obligations pursuant to this Agreement. CONTRACTOR shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONTRACTOR NOT AN AGENT. Except as CITY may specify in writing, CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONTRACTOR shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. 6) PERSONNEL. CONTRACTOR shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at anytime during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons.
7) STANDARD OF PERFORMANCE. CONTRACTOR shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONTRACTOR is engaged in the geographical area in which CONTRACTOR practices his profession. All products which CONTRACTOR delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONTRACTOR's profession. CITY shall be the sole judge as to whether the product of the CONTRACTOR is satisfactory.

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8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONTRACTOR. CONTRACTOR is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONTRACTOR shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY.
9) PRODUCTS OF CONSULTING. All products of the CONTRACTOR created under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS. CONTRACTOR shall indemnify, defend, and hold harmless the CITY, its officers, agents, employees and volunteers from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra- hazardous activities, activities giving rise to strict liability, or defects in design by CONTRACTOR or any person directly or indirectly employed by or acting as agent for CONTRACTOR in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY, its officers, agents, employees or volunteers.

It is understood that the duty of CONTRACTOR to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONTRACTOR from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.
12) LOCAL EMPLOYMENT POLICY . The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County. The CITY encourages an active affirmative action program on the part of its contractors, consultants and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin.

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13) CONTRACTOR NOT A PUBLIC OFFICIAL. CONTRACTOR is not a "public official" for purposes of Government Code §§ 87200 et seq. CONTRACTOR conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CI TY official, other than normal contract monitoring. In addition, CONTRACTOR possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel.
14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS . When the CITY executes an agreement for or makes payment to CONTRACTOR in the amount of $600 (six hundred dollars) or more in any one calendar year, CONTRACTOR shall provide the following information to CITY to comply with Employment Development Departm ent (EDD) reporting requirements:
a) Whether CONTRACTOR is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non -profit corporation or other form of organization.
b) If CONTRACTOR is doing business as a sole proprietorship, CONTRACTOR shall provide the full name, address and social security number or federal tax identification number of the sole proprietor.
c) If CONTRACTOR is doing business as other than a sole proprietorship, CONTRACTOR shall provide CONTRACTOR’s federal tax identification number. 15) LABOR AND WAGE CODE GUIDELINES. Attention is directed to Section 1777.5 of the Labor Code as it applies to Apprenticeship Standards.

The general prevailing wage rates for each craft, classification, or type of workman shall be determined by the Director of Industrial Relations (available online at http://www.dir.ca.gov/dlsr/PWD/index.html - select the appropriate wage decision and then collect the wage decisions for Statewide, Northern California and Solano County). A copy of these wage rate determination are kept on file are available for review at the Office of the City Engineer located at 1000 Webster Street.

In accordance with the provisions of Section 1860 of the California labor Code, attention is directed to the requirement that in accordance with the provisions of Section 3700 of the California Labor Code, every contactor will be required to secure the payment of compensation of his or her employees.

Attention is directed to the Federal Minimum wage rate requirements. If there is a difference between the minimum wage rates predetermined by the Secretary of Labor and the general prevailing wage rates determined by the Director of the California Department of Industrial relations for similar classifications of labor, the Contractor and subcontractors shall pay not less than the higher wage rates. The Department will not accept lower State wage rates not specifically included in the Federal minimum wage determinations. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use Docusign Envelope ID: 2F8A2367-B87E-4147-9355-FB85AC6E675E

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by the Contractor and subcontractors, the Contractor and subcontractors shall pay not less than the Federal minimum wage rates, which most closely approximates the duties of the employees in question.

16) CONTRACT BONDS (required for projects above $25k). The Contractor shall furnish two good and sufficient bonds in compliance with applicable federal and state laws. One of the bonds in the amount of one hundred percent (100%) of the contract price shall guarantee the faithful performance of the contract by the Contractor; and, in addition, by its terms, the faithful performance bond shall remain in full force and effect for a period of one (1) year from and after the completion and acceptance of said work t o guarantee the repair and/or replacement of faulty workmanship and defective material. The other bond shall be a payment (labor and material) bond in the amount of one hundred percent (100%) of the contract price. Each respective bond shall be in the form set forth in the Articles of Agreement Section.

Whenever any surety or sureties on any such bonds, or on any bonds required by law for the protection of the claims of laborers and material men, become insufficient, or the City has cause to believe that such surety or sureties have become insufficient, a demand in writing may be made of the Contractor for such further bond or bonds or additional surety, not exceeding that originally required, as is considered necessary, considering the extent of the work remaining to be done. Thereafter no payment shall be made upon such contract to the Contractor or any assignee of the Contractor until such further bond or bonds or additional surety has been furnished.

The City Engineer before execution of the contract by City may require that Contractor submit the documents enumerated in Code of Civil Procedure section 995.660 to verify the sufficiency of the surety or sureties on the contract bonds.

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EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $ 2,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separa tely to this project/location or the general aggregate limit shall be twice the required occurrence limit. b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $2,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease.
2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF- INSURED RETENTIONS . Any deductibles or self- insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond

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guaranteeing payment of losses and related investigations, claim administration and defense expenses.
b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers.
ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers.

Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it.
iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M.

Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to:

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[email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub-contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

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Docusign Envelope ID: 2F8A2367-B87E-4147-9355-FB85AC6E675E

Certificate Of Completion
Envelope Id: 2F8A2367-B87E-4147-9355-FB85AC6E675E
Status: Completed
Subject: Complete with Docusign: New Image - LLMD 12 Downtown_2024_11-25_2024.pdf Source Envelope:

Document Pages: 20
Signatures: 1
Envelope Originator:

Certificate Pages: 5
Initials: 0
Valerie Standfill
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1000 Webster Street
Community Development - Building Services
Fairfield, CA 94533
[email protected]
IP Address: 64.162.152.2
Record Tracking
Status: Original
11/25/2024 11:05:00 AM
Holder: Valerie Standfill
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Fairfield
Location: DocuSign
Signer Events
Signature
Timestamp
Jeffrey Suzuki
[email protected]
General Manager
Security Level: Email, Account Authentication
(None)

Signature Adoption: Pre-selected Style
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Agenda Item No: U.10

AGENDA REPORT
DATE: December 17, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-291

Approving Plans and Specifications and Awarding a Contract to CWS Construction Group , Inc. for the Linear Park Node 4A – 2030 N. Texas Recreation Center Project and Authorizing an Update to the Fiscal Year 2024-2025 Budget and Updating the 5-Year Capital Improvement Plan

Funding Source: $14,723,500 ($8,054,290, AB 1600 Parks; $1,000,000, First 5 Solano Children and Families; $5,669,210, State Grant California Department of Parks and Recreation) Contact: Caroline Vedder, (707) 428-7484

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
As part of the Community Spaces Initiative’s five-year implementation plan, the proposed project will develop a 4.43 -acre site that will include the construction of a new 6,700 -square-foot recreation center and park at an undeveloped site at 2030 N. Texas Street. This resolution approves the plans and specifications for the Linear Park Node 4A – 2030 N. Texas Recreation Center Project (Project) and awards a contract in the amount of $13,385,000 to CWS Construction Group, Inc. (CWS) of Novato, California.

DISCUSSION
In March 2018, the council approved the Central Fairfield Revitalization and Linear Park Concept Plan and its 5-year implementation plan. The implementation plan focused on developing Node 4A, located at 2030 N. Texas Street. The concept plan for this site included a 5,000-square-foot recreation facility with a surrounding park. As the project scope became more defined over the years and true Project costs became real, it was determined that the adopted budget would not be sufficient to fully fund the Project and staff would need to seek alternative funding sources, such as grants. In December 2021, the Project successfully secured $5.67 million in grant funding through the State Department of Parks and Recreation Proposition 68 Statewide Park

Development and Community Revitalization Program. This state grant funding will fund the construction of the park components for the Project. Without this funding, the City would only be able to fund the construction of the building and parking lot. The constr uction of the park portion of the Project must be completed by June 30, 2028.

The City was also able to partner with First 5 Solano Children and Families (First 5) to become a long-term tenant for the new recreation center. The recreation facility has been designed to meet the needs of First 5 to provide early childhood education, parental education and assistance, and other common services such as assistance for housing, employment, food, and healthcare. The recreation center will have an attached gated playground.

The proposed Project includes the development of 4.43 acres of land located directly adjacent to the Linear Park Trail. This site will include a 6,700 square foot recreation center, multi -use fields with two soccer fields, perimeter walking/jog ging trail with lighting, multi -use court area for basketball, futsal, volleyball, pickleball, and a running track with lighting, children’s playground (2-5 and 5 -12 years old) with lighting, an additional play area, multi -use/open space turf area, multi-generational fitness node, plaza with picnic area, parking lot, and a perimeter wall and fencing for safety throughout the park.

The basis of bid award shall be the lowest bid determined by totaling Bid Schedule A plus Bid Schedule B Add Alternative #1 (G rand Total) and whose bid complies with the specified requirement. Bid Schedule A includes work for site and building improvements and Bid Schedule B Add Alternative #1 is for the purchase and installation of appliances. When the final design estimate for the Project came, the amount was very close to the adopted budget. In response, staff elected to separate the appliance components as a way to have flexibility on contract award and ensure the Project stayed within the adopted budget if the base bids came in higher than expected. Bids for the project were opened on November 6, 2024. Four bids were received and ranged in price from $194,326 to $15,400,000. The Engineer’s Estimate for the Grand Total is $13,517,000. The as-read low bid, at $194,326, was deeme d to be non-responsive and thus not the true low bid. The second low bidder, CWS of Novato, California with a bid of $13,385,000, was deemed responsive and responsible. CWS and their subcontractors are appropriately licensed to complete the work.

Construction is anticipated to start in March 2025, with a 240 working day contract, and is projected to be completed in April 2026. The Project includes play structure equipment, shade structures, electrical panels, and light poles that have long lead times and may delay construction. As construction moves forward, site deliveries and coordination with external utility companies may cause construction traffic near the site. Staff will be communicating any impact to the public as it arises.

FINANCIAL IMPACT
The construction authorization for this Project will be $14,723,500, which is the total bid amount plus a 10% contingency ($13,385,000 total bid + $1,338,500 contingency). This project will be funded with $8,054,290 of AB 1600 Parks Fund (Fund 263), $1,000,000 of Grant funds from First

5, and $5,669,210 of Proposition 68 Grant funds from the California Department of Parks and Recreation.

The funding for this project will be changed from Bedroom Tax (Fund 165) to AB 1600 Parks (Fund 263). A budget adjustment is required to transfer $3,699,395 from AB 1600 Parks (Fund 263) to Parks Capital Project Fund (Fund 251; CPW050035).

Once completed, this Project will require new funding for ongoing maintenance of both the facility and the park. Parks and Recreation Department staff are currently negotiating a Memorandum of Understanding with First 5 , which will determine the maintenance responsibilities for the building. Through the next budget cycle, City staff will submit a r equest for additional funding or staff for the required ongoing maintenance of the park.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids was advertised twice in the Daily Republic on September 22, 2024, and September 29, 2024. In addition, the Plans and Specifications were hosted through BPX Printing & Graphics' online Planroom. The initial advertisement emailed a notice of the Project and complete bid package to 17 builder’s exchanges in the State of California, covering the area from Redding to San Jose and Stockton to Santa Rosa.

During the design process , multiple meetings were held with the public to obtain feedback on what amenities were desired. The meetings were held virtually and in person, some even on-site at the trail to allow easy access for the community.

ALTERNATIVE ACTION
If the City Council has any questions, this request may be delayed so that staff can respond. The council may choose not to award the contract, reject bids, and restart the bidding process. If this option is chosen, however, it would delay the Project construction completion date, potentially putting the City out of compliance with the State Grant terms and leading to the possibility of loss of funds.

COORDINATED WITH
Finance, Parks & Recreation

STAFF CONTACT
Caroline Vedder, Senior Civil Engineer
(707) 428-7484
[email protected]

ATTACHMENTS
Attachment 2: Bid Results
Attachment 3: Proposed Resolution

City of Fairfield
Public Works Department

Linear Park Node 4A – 2030 N. Texas Recreation Center

NAME OF PROJECT
November 6, 2024, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 Aztec Solar Inc Rancho Cordova $194,326.00
2 CWS Construction Group Inc Novato $13,385,000.00
3 BOBO Construction, Inc Elk Grove $14,310,000.00
4 D. L Falk Construction, Inc Hayward $15,400,000.00

Engineer’s Estimate $13,517,000.00
Note: This bid summary shows the bids in order as opened but is not a determination of award, responsiveness, or responsibility of bids received. The values computed are values based on staff’s interpretation of the bids, correction of mathematical errors and assumptions made where ambiguous and/or illegible entries are encountered during the review process.

CITY OF FAIRFIELD

RESOLUTION NO. 2024-291

APPROVING PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO CWS CONSTRUCTION GROUP, INC. FOR THE LINEAR PARK NODE 4A – 2030 N. TEXAS RECREATION CENTER PROJECT AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2024-2025 BUDGET AND UPDATING THE 5-YEAR CAPITAL IMPROVEMENT PLAN

WHEREAS, the Linear Park Node 4A – 2030 N. Texas Recreation Center Project (Project) is part of the Central Fairfield Revitalization and Linear Park Concept Plan and Implementation Plan approved by City Council on March 20, 2018; and

WHEREAS, the bid opening for the Project took place on November 6, 2024; and

WHEREAS, the as-read low bidder was Aztec Solar Inc., in the amount of $194,326. Their bid was deemed non-responsive and was eliminated; and

WHEREAS, the second lowest bidder was CWS Construction Group, Inc., (CWS) in the amount of $13,385,000; and

WHEREAS, staff has reviewed the bid documents submitted by CWS and found them to be in order; and

WHEREAS, staff is recommending the council include Bid Schedule A and Bid Schedule B Add Alternative #1 in the contract award; and

WHEREAS, staff is recommending that the council award the contract to CWS as the lowest responsive and responsible bidder for the total bid in the amount of $13,385,000; and

WHEREAS, funding for this Project will change from Bedroom Tax (Fund 165) to AB 1600 Parks (Fund 263), thus requiring an adjustment of $3,699,395 from AB 1600 Parks to Parks Capital Project Fund (Fund 251); and

WHEREAS, the revised appropriation constitutes an update to the F iscal Year (FY) 2024-2025 Budget approved pursuant to Resolution No. 2024-133.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Project are hereby approved.

Section 2. The city manager is hereby authorized to enter into a contract with CWS for the Project in the amount of $13,385,000.

RES. NO. 2024-291

Section 3. The director of public works is hereby authorized to administer a 10% contingency of the agreement value in the amount of $1,338,500.

Section 4. The city manager is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if requested by the contractor.

Section 5. The council hereby approves a change in funding from Bedroom Tax (Fund 165) to AB 1600 Parks (Fund 263) for the Project (CPW050035).

Section 6. The council hereby approves budget transfer of $3,699,395 from AB 1600 Parks to the Parks Capital Project Fund (Fund 251; CPW050035).

PASSED AND ADOPTED this 17th day of December 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: U.11

AGENDA REPORT
DATE: December 17, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-292

Accepting the Improvements for the Clay Bank and Gulf Traffic Signal as Complete

Funding Source: N/A

Contact: Roger Dunham, (707) 428-7478

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution will accept the improvements for the Clay Bank and Gulf Traffic Signal as complete.

DISCUSSION
Rancho Tolenas Corp. (Developer) has completed all the required improvements for the construction of a new four-way traffic signal at the intersection of Clay Bank Road and Gulf Drive in accordance with the improvement agreement approved by City Council on November 19, 2019, by Resolution No. 2019-272. The improvements include the installation of a new four-way traffic signal along Clay Bank Road and Gulf Drive, including drainage and roadway improvements.

Staff has inspected the improvements and found th em to be complete in accordance with City standards and the requirements of the improvement agreement. The proposed resolution accepts the improvements as being complete, except for the obligation of the Developer to repair or reconstruct defective work for a period of one year after final acceptance.

FINANCIAL IMPACT
Acceptance of the traffic signals improvements by council will obligate the City to maintain the traffic signals, storm drain facilities, and roadway striping. Maintenance costs for the traf fic improvements will be through the General Fund (Fund 101).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

COORDINATED WITH
N/A

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 428-7478
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2024-292

ACCEPTING THE IMPROVEMENTS FOR THE CLAY BANK AND GULF TRAFFIC SIGNAL AS

COMPLETE

WHEREAS, the City Council approved a n Improvement Agreement with Rancho Tolenas Corp. (Developer) for the required improvements for the Clay Bank Road and Gulf Traffic Signal on November 19, 2019, by Resolution No. 2019-272; and

WHEREAS, the Developer has completed all of the required improvements in accordance with the Landscape Improvement Agreement approved by council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the landscape improvements as complete pursuant to the landscape improvement agreement between the City and the Developer, approved by council on November 19, 2019.

PASSED AND ADOPTED this 17th day of December 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: U.12

AGENDA REPORT
DATE: December 17, 2024

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2024-293

Authorizing the City Manager to Execute a Professional Services Agreement with West Yost Associates for the Provision of Professional Services for the North Bay Regional Water Treatment Plant Expansion Program, Updating the 5 -Year Capital Improvement Plan to Include the North Bay Regional Water Treatment Plant Expansion Project, and Authorizing an Update to the Fiscal Year 2024-2025 Budget

Funding Source: $1,993,100; North Bay Regional Fund

Contact: Michael J. Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
City Council approval would authorize the city manager to execute an agreement with West Yost Associates (WYA) to provide professional engineering and management services for program development of the North Bay Regional Water Treatment Plant (NBRWTP) expansion. NBRWTP is jointly owned by the Cities of Vacavi lle and Fairfield but is operated by City of Fairfield staff.

Governance, ownership and operation of NBRWTP is outlined in a joint powers agreement (JPA), which was executed in 1987. Both cities are experiencing growth in accordance with their adopted general plans and, accordingly, need to consider planning for a future treatment plant expansion that was originally contemplated in the JPA.

DISCUSSION
Fairfield Municipal Utilities (FMU) provides water to the cities of Fairfield and Vacaville on a continuous basis and employs staff who are responsible for the operation of Fairfield’s water system, a portion of which includes the NBRWTP. NBRWTP was concei ved and constructed out of a need to realize access to the North Bay Aqueduct (NBA), both of which were completed in 1988. Back then, both cities needed a new treatment plant capable of accessing and treating the

new delta water supply that the NBA would b ring to Solano and Napa counties. While NBRWTP was jointly constructed by the Cities of Vacaville and Fairfield, the plant facilities are operated by City of Fairfield staff through a JPA.

The JPA explicitly defines governance, ownership , and oversight p owers, which are carried out through a Joint Powers Policy Committee (JPPC). The JPPC provides broad policy oversight to execute the duties and responsibilities defined by the JPA. While the JPPC consists of city staff from both Cities (Vacaville Utilities Director and Fairfield Assistant Public Works Director), the City of Fairfield is designated as the administering party on behalf of both cities. The JPPC used to meet regularly but has reverted to an as -needed basis over time. At a minimum, the JPPC formally convenes on an annual basis to adopt the JPA budget.

The JPA stipulates that all direct and indirect costs incurred by the administering party shall be reimbursed out of the JPA fund. Conversely, the JPA requires each City to make annual contributions to a reserve fund whose sole purpose is to provide a secure source of funding for emergencies, major equipment rehabilitation, replacement, or future expansions. Over 20 years ago, long-range planning for the cities of Vacaville and Fairfield projected that the NBRWTP would require an expansion, but there have been no efforts taken to implement a facility expansion to date. Both Cities have either completed or substantially completed their respective water system master plans, and correspondingly, each h as independently identified and concluded that it is time to consider planning for the facility expansion originally envisioned in the JPA.

Master plans are guidance documents used as planning tools to ensure that systems can meet future needs. Generally , master plans are a best management practice used to identify systemwide improvements, which can span decades. Well -written master plan documents contain in-depth analysis of the physical condition, operating capabilities, and criticality, which are then used to inform decision-making. Finally, while master plans include a comprehensive list of projects across the document’s planning horizon, they do not include design details or facility expansion plans.

In order to begin the design and construction of the NBRWTP expansion project, there are a series of legal, technical, and financial determinations that both Cities must consider. Before any engineering efforts can begin, the Cities must engage to discuss changes to the existing JPA, evaluate future trea tment capacity strategies, identify funding arrangements , and determine project delivery, all of which must be summarized into a business case. The means to engage and achieve these efforts will be through a formal reconvening of the JPPC. This specific scope of work will result in laying the foundation to begin design efforts, which are expected to take place over the next two years.

Over the next couple of years, both Cities will have updated their general plans, which will allow the JPPC to lay the fou ndation to begin the next steps for the NBRWTP expansion. Updates to general plans always include an assessment of an existing or compilation of a water utility master plan to support buildout. As it pertains to water utility master plans, the City of Vaca ville has completed its water master plan, and the City of Fairfield is near completion of its water master

plan. Due to the technical complexity of developing a water master plan, both Cities had solicited qualified consultants who specialize in water utility systems, and WYA was selected in both cases because WYA staff have current and historical knowledge of both Cities’ water utility systems.

The JPPC requested a statement of qualifications from WYA to facilitate the review and evaluation of their experience. WYA has performed similar program development and pre-design efforts on regional facilities owned by multiple agencies. The JPPC has determined that due to the nature and technical complexity of the NBRWTP expansion, WYA has the knowledge, experience and number of staff capable of providing the best value for both Cities.

FINANCIAL IMPACT
The total cost to complete the NBRWTP plant expansion program is an amount not to exceed $1,993,100. Pursuant to the JPA, both Cities have been depositing funds into a reserve fund that is intended for this purpose.

The JPA also specifies that the administering party shall reimburse all direct and indirect costs incurred out of the JPA fund. Both parties wish to pursue the NBRWTP expansion and, consequently, inte nd to split all costs to complete this work, excluding the evaluation of Vacaville’s capacity strategy ($103,000).

The NBRWTP Plant Expansion Project was not included in the fiscal year (FY) 2024 -2025 Capital Budget. Therefore, a budget amendment is requ ired to authorize an increase in appropriations of $1,993,100 to the NBR Fund (Fund 465).

The NBR Fund (Fund 465) will utilize previously collected reserves. The estimated timing and split of the reserves are as follows:

City of Fairfield (FY 2025): $334,550
City of Vacaville (FY 2025): $430,850

City of Fairfield (FY 2026): $610,500
City of Vacaville (FY 2026): $617,200

Total Fairfield contribution: $945,050
Total Vacaville contribution: $1,048,050

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to authorize the city manager to execute the agreement. However, this would be inconsistent with the authority vested in the JPPC through the JPA.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Michael J. Hether, Assistant Director Public Works/Utilities (707) 428-7493
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement – West Yost
Attachment 4: Statement of Qualifications – West Yost
Attachment 5: NBRWTP Joint Powers Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2024-293

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT

WITH WEST YOST ASSOCIATES FOR THE PROVISION OF PROFESSIONAL SERVICES FOR THE NORTH BAY REGIONAL WATER TREATMENT PLANT EXPANSION PROGRAM, UPDATING THE 5-

YEAR CAPITAL IMPROVEMENT PLAN TO INCLUDE THE NORTH BAY REGIONAL WATER

TREATMENT PLANT EXPANSION PROJECT, AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2024-2025 BUDGET

WHEREAS, the North Bay Regional Water Treatment Plant (NBRWTP) is jointly owned by the Cities of Vacaville and Fairfield, but is operated by City of Fairfield staff; and

WHEREAS, governance, ownership and operation of NBRWTP is outlined in a joint powers agreement (JPA), which was executed in 1987; and

WHEREAS, governance, ownership and oversight powers defined with the JPA are carried out through a Joint Powers Policy Committee (JPPC); and

WHEREAS, over 20 years ago, long range planning for the cities of Vacaville and Fairfield projected that the NBRWTP would require an expansion; and

WHEREAS, both cities are experiencing growth in accordance with their adopted general plans and, accordingly, need to consider planning for the future treatment plant expansion that was originally contemplated in the JPA; and

WHEREAS, both Cities have either completed or substantially completed their respective water system master plans and, correspondingly, each have independently identified and concluded that it is time to consider planning for the facility expansion originally envisioned in the JPA; and

WHEREAS, in order to begin design and construction of the NBRWTP expansion project, the JPPC needs to formally reconvene to evaluate future treatment capacity strategies, identify funding arrangements and determine project delivery; and

WHEREAS, the JPPC has determined that due to the nature and technical complexity of the NBRWTP expansion, West Yost Associates has the knowledge, experience and number of staff capable of providing the best value for both Cities; and

WHEREAS, pursuant to the JPA, the Cities of Vacaville and Fairfield have been depositing funds into a reserve fund that is intended to be used for pre-design efforts; and

RES. NO. 2024-293

WHEREAS, the JPA stipulates that all direct and indirect costs incurred by the administering party shall be reimbursed out of the JPA fund; and

WHEREAS, funding was not allocated for this project in the City’s approved fiscal year (FY) 2024- 2025 Budget, thus requiring a budget adjustment of $1,993,100 to North Bay Regional Fund (Fund 465) for the North Bay Regional Water Treatment Plant Expansion Project; and

WHEREAS, the revised appropriation constitutes an update to the FY 2024-2025 Budget approved pursuant to Resolution No. 2023-149.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute a professional services agreement with West Yost Associates for the provision of professional engineering and management services for the NBRWTP Expansion Program for an amount not to exceed $1,993,100.

Section 2. The council authorizes the city manager to take all steps necessary to implement this resolution.

Section 3. The council hereby approves a budget amendment of $1,993,100 to increase appropriations to the NBR Fund (Fund 465) for the North Bay Regional Water Treatment Plant Expansion Project.

RES. NO. 2024-293

PASSED AND ADOPTED this 17th day of December 2024, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 Revised 6/28/2024

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 20____, by and between the City of Fairfield, a municipal corporation (the “CI TY") and West Yost ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhib it “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services ren dered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B .” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set for th in Exhibit “C” are part of this Agreement. In the event of any inconsistency betwe en said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and online at www.fairfield.ca.gov/biz .

7) EXHIBITS. All exhibits referred to herein are atta ched hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect through June 30, 2026. 9) GOVERNING LAW AND VENUE. Should either Party to th is Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding C alifornia’s choice of law rules. Venue for any suc h action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of

2 Revised 6/28/2024
air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets

11) ENTIRE AGREEMENT. This Agreement, including any ot her documents incorporated herein by specific reference, represents the entire and in tegrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any p rovision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) COUNTERPARTS. This Agreement may be executed in c ounterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) NOTICES. This Agreement is managed and administere d on the CITY’s behalf by the individual named below. All invoices must be submit ted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: Bryan Heinzelman, P.E.

E-mail:
[email protected]
Address: 1000 Webster Street, Third Floor, Fairfield, CA 94533 Telephone: (707) 428-7034
Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Jeffrey D. Pelz, P.E.

E-mail:
[email protected]
Address: 200 Research Park Drive, Suite 100, Davis, CA 95618 Telephone: (530) 792-3259

EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation

By:__________________________________

CONSULTANT

By:___________________________________
Jeffrey D. Pelz, Vice President

2020 Research Park Drive

Suite 100

Davis CA 95618

530.756.5905 phone

530.756.5991 fax

westyost.com

October 10
, 2024

SENT VIA:

EMAIL

Bryan Heinzelman

Associate Civil Engineer

Public Works Department, City of Fairfield

1000 Webster Street

Fairfield, CA 94533

SUBJECT:

Proposal
to Provide

Professional
Services for
the NBR

Water Treatment Plant Expansion
Program

Dear
Bryan
:

The purpose of this
letter
is to
transmit our proposed scope, schedule

and budget for the initial phase of
program management services associated with expansion of the North Bay Regional Water Treatment Plant (NBRWTP). The proposed services include
engineering and advisory services
to help the Cities of
Fairfield and Vacaville move efficiently through numerous interrelated activities culminating in an expanded treatment plant
. The program will also include
new infrastructure outside the NBRWTP site
needed
to convey the treated water to the distribution systems.

These other fa
cilities may be delivered
under separate design and construction efforts or in a project combined with the NBRWTP expansion.

As discussed, we have prepared an initial scope of services for the facilities planning and analysis needed to fully define the facilities to be constructed. This initial work will also identify procurement

method(s)

and potential
funding
sources and

facilitate an update to the Joint Powers Agreement governing cost sharing and operation of the NBRWTP. It is understood that the scope, schedule and budget will be extended over the course of the program, through at least 2030, based on the Cities’ needs.

Our proposed initial scope, schedule and budget are provided in Attachments A, B and C, respectively.

The schedule shows the full duration of the anticipated Program; however, the scope and budget only include services through Fiscal Year (FY) 2026, ending

in June 2026. Furthermore, it is likely that other
activities not yet included in the scope and budget will need to be initiated before the end of FY 2026, and some of the initial tasks may be modified.

Under Task 9 Project Management and Program Coordination (shown at the top of the schedule), the
West Yost/Fairfield/Vacaville Program Team will be meeting regularly to make decisions and plan future
activities. We look forward to tailoring our ongoing efforts as necessary to meet the needs of the Program.

We will perform the agreed upon scope at our standard company charge rates, which are adjusted annually each January. The estimated fee currently incorporates an assumed 4% annual rate escalation.

A summarized budget for FY 2
02 5 and FY 2026 is provided in the following table:

EXHIBIT A

Bryan Heinzelman
October 10, 2024

Initial Fee Estimate, FY 2025 and 2026
FY 2025 FY 2026
Task 1. Memorandum of Understanding 53,800 0 53,800
Task 2. Joint Powers Agreement Update 14,400 44,100 58,500 Task 3. Data Collection and Additional Studies 127,500 72,000 199,500 Task 4. Vacaville Capacity Strategy 96,300 6,700 103,000 Task 5. Facilities Planning 12,100 284,300 296,400
Task 6. Outside Funding 29,800 19,800 49,600
Task 7. Project Delivery Method Evaluation 8,000 48,200 56,200 Task 8. Business Case Documentation 0 60,100 60,100
Task 9. Project Management and Program Coordination 366,900 587,900 954,800 Task 10. As-Needed Services 56,600 104,600 161,200
Total Initial Budget 765,400 1,227,700 1,993,100
Thank you for providing West Vost the opportunity to be of continued service to the City of Fairfield and the City of Vacaville. We look forward to working with you on this important project. Please contact me to set up a meeting with your team to review this proposal and discuss next steps.

Sincerely,

WEST VOST
~ P.~ Jeffrey D. Pelz, PE
Vice President
RCE #46088
cc: Justen Cole, City of Vacaville
Michael Hether, City of Fairfield
Attachment(s): Attachment A. Initial Scope of Services
Attachment B. Program Schedule
Attachment C. Fee Estimate by Subtask

WEST YOST

OCTOBER
10 ,
2024

EARYEAR
2020
Attachment A

NBRWTP Expansion Program Management

Initial Scope
o
f Services

(
FY 24/25 and FY 25/26
)

Prepared for

City of Fairfield

&

City of Vacaville

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Table of Contents

Task 1. Memorandum of Understanding

................................
................................
.............................
1 Task 2. Joint Powers Agreement Update

................................
................................
.............................
2 Task 3. Data Collection and Additional Studies

................................
................................
....................
3 Task 3.1. Existing Information Review Workshop

................................
................................
..................

3 Task 3.2. Sampling and Data Collection Plan

................................
................................
..........................

3 Task 3.3. Data Collection and Analysis

................................
................................
................................
...

3 Task 3.4. Additional Studies

................................
................................
................................
...................

4 Task 4. Vacaville Capacity
Planning

................................
................................
................................
.....
5 Task 4.1. Refinement of Demand Projections

................................
................................
........................

5 Task 4.2. Evaluation of Surface Water and Groundwater Supply Options ................................
.............

5 Task 4.3. Vacaville Capacity Strategy TM

................................
................................
...............................

7 Task 5. Facilities Planning

................................
................................
................................
...................
7 Task 5.1. Raw and Treated Water Quality Characterization

................................
................................
..

8 Task 5.2. Existing Facilities Description

................................
................................
................................
..

8 Task 5.3. Need for Project

................................
................................
................................
......................

8 Task 5.4. Treatment Performance and Technology Goals

................................
................................
.....

8 Task 5.5. Benchmark Project Development

................................
................................
...........................

8 Task 5.6. Project Implementation and Schedule

................................
................................
....................

9 Task 5.7. Cost Estimates

................................
................................
................................
.........................

9 Task 5.8. Benchmark Design Report

................................
................................
................................
.......

9 Task 6. Outside Funding

................................
................................
................................
...................

10 Task 7. Project Delivery Method Evaluation

................................
................................
......................

11 Task 8. Business Case Documentation

................................
................................
...............................

12 Task 9. Project Management and Program Coordination

................................
................................
...

13 Task 9.1. Program Management Plan (PMP)
................................
................................
........................

13 Task 9.2. Program Budgeting and Cashflow Projections

................................
................................
......

13 Task 9.3. Program Schedule

................................
................................
................................
.................

13 Task 9.4. Progress Monitoring and Invoicing

................................
................................
.......................

13 Task 10. As
-
Needed Services

................................
................................
................................
............

14 General Assumptions

................................
................................
................................
.......................

14 Unknowns Potentially Affecting Scope, Schedule and/or Budget

................................
.......................

15

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Initial
Scope of Services

(FY 24/25 and FY 25/26)

NBRWTP Expansion Program Management

for the Cities of Fairfield and Vacaville

West Yost Associates (West Yost) will provide management and engineering services related to increasing the capacity of the City of Fairfield
(Fairfield) North Bay Regional Water Treatment Plant (NBRWTP) and addressing related treated water distribution needs. This scope of work includes overall management of the many interrelated activities, engineering services to assess and define needs both at the NBRWTP as
well as offsite, and related professional services needed to advance all aspects of the program. A budget has been developed for initial elements of this scope. It is anticipated that this scope of work and the associated budget will be am
ended and adapted over the course of the project to meet the needs of the Cities of Fairfield and Vacaville.

The major tasks included in this scope of work include:



Task 1. Memorandum of Understanding



Task 2. Joint Powers Agreement Update



Task 3.

Data
Collection and Additional Studies



Task 4. Vacaville Capacity Strategy



Task 5. Facilities Planning



Task 6. Outside Funding



Task 7. Project Delivery Method Evaluation



Task 8. Business Case Documentation



Task 9.

Project Management and Program Coordination



Task 10. As
-
Needed Services

TASK 1. MEMORANDUM OF UNDERSTANDING

Fairfield and Vacaville will need to work in tandem and to coordinate efforts, activities, and cost sharing throughout the planning phase of the NBRWTP expansion. A memorandum of understanding (MOU) will be developed at the outset of the Project to establi
sh the major points of understanding between the two
Cities. The framework of the MOU will be developed by the staff of both Cities with the assistance of West Yost. Thereafter a meeting will be held with the legal counsels for each City to refine the cont ent and
structure of the MOU.

West Yost will prepare technical content for incorporation into a full draft MOU by the Cities’ legal counsel.

If desired,
West Yost will then assist with

optional

study sessions
for

each City
Council to discuss the MOU and the scope and status of the Project.

City staff
/legal counsel

will adjust the
draft MOU
to
reflect the input of the City Councils
. West Yost will prepare a revised draft MOU
based on
cost projections and the initial cost sharing terms for the first phases of

work. Following City review,

West
Yost will prepare
a final MOU (for approval by

the respective

legal counsel and City Management)
. Key
subtasks to be performed under Task 1 include:



Task 1.1. Framework for MOU



Task 1.2. Meeting with Legal Counsels



Task 1.3. City Council Study Sessions (Optional)



Task 1.4. Draft, Revised Draft, and Final MOU

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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Task 1 Assumptions



One meeting with the staff of both Cities to establish the MOU framework



One meeting with the legal counsels of both Cities



One study session with each City Council (two sessions total , Optional
)

Task 1 Deliverables



D
raft, revised draft, and final MOU document



Ag
endas and summary notes for each meeting/study session

TASK 2.

JOINT

POWERS AGREEMENT UPDATE

The Joint Powers Agreement (JPA) defining sharing of NBRWTP capacity and costs has served the two Cities well. However, with the undertaking of a major NBRWTP expansion project, the existing JPA needs to be reviewed and updated. The purpose of this task is

to review the existing JPA with both Cities and to develop revisions to the JPA as appropriate. Accordingly, the key subtasks to be performed under Task 2 include:



Task 2.1. JPA Review/Draft Modifications



Task 2.2. Council
Workshops



Task 2.3. Revised JPA Draft

Initially, West Yost will meet with relevant Fairfield and Vacaville staff and with the legal counsels of both Cities to discuss the existing JPA, to consider potential shortcomings of the existing agreement, and to craft revised/augmented agreement langua
ge. A working draft of the revised JPA will be produced at this stage for review by staff and one further revision before being presented to each City Council via a workshop. During each of the two workshops, the need for and benefits of revising the agree ment
language will be explained. West Yost will then prepare a revised draft JPA based on feedback from both Cities for attorney review and finalization.

Task
2 Assumptions



One meeting with the staff and legal counsels of both Cities to craft revised JPA language



One follow
-
up discussion of revised draft



One workshop with each City Council (two sessions total)



Legal counsel from one of the Cities will be responsible for final review, preparation of the final documents, and guiding the formal approval process



The existing JPA will be updated through limited revisions focusing on cost sharing and other minor changes. An extension re
-
write will not be necessary

Task
2 Deliverables



D
raft and
two
revised draft JPA document
s



A
gendas and summary notes for each meeting/workshop

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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TASK 3.

DATA COLLECTION AND ADDITIONAL STUDIES

To support updated, detailed analyses of the performance of existing facilities and the need for additional facilities and/or operational changes, additional data collection and investigations are needed.

The
primary objective of
this task is to provide the

additional data necessary to ensure that the design of future NBRWTP improvements adequately balances the need for capacity, treated water quality, operational flexibility, and cost
-
effectiveness.

The key subtasks to be performed under Task 3 include:



Task 3.1. Existing Information Review Workshop



Task 3.2.

Sampling and Data Collection Plan



Task 3.3.

Data Collection

and
Analysis



Task 3.4. Additional Studies

Task 3.1. Existing Information Review Workshop

West Yost will conduct a workshop with NBRWTP staff to determine what additional information, if collected ahead of time, would best aid design efforts for future NBRWTP expansion, including improved capabilities for treatment of source water during period s of more challenging raw water quality. As part
of the workshop, West Yost staff will also review available hard copy documentation from past design and construction projects. West Yost will work with NBRWTP staff to identify documents that would be helpf ul
to digitize and organize for future reference by designers, construction managers, and potential bidders.

Actual collection, digitization, organization and analysis of data and documents will be completed under Task 3.3.

Task 3.2.

Sampling and Data Collection Plan

For the parameters identified in the workshop, West Yost will produce a sampling and data collection plan. The plan will describe recommended parameters, locations, frequencies, and durations for sampling.

For non
-
water quality
-
based data collection recomm
endations, the plan will summarize the type and
quantity of data to be collected, and will identify any instruments or other resources needed to gather the data. Additionally, the plan will include Excel
-
based templates recommended for storing collected
da
ta (primarily numerical data) and folder structures recommended for organizing and storing digitized hard copy documents.

Task 3.3.

Data Collection

and
Analysis

Based on recommendations from the workshop, existing hard copy documentation will be digitized by West Yost with assistance from Fairfield staff and will be organized in a logical and searchable format.

Data collected in accordance with the sampling and da
ta collection plan will be incorporated by West Yost
into Excel
-
based spreadsheets. Raw data will be screened for outliers, and preliminary, high -
level analysis
of summary statistics and trends will be performed. The objective of the analysis will be to id entify any
combination of: unforeseen results, confirmation of preliminary assessments, and/or indications that one or more additional studies or process modifications is clearly warranted. The results of the analysis will be presented in a technical memor
andum (TM).

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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Task 3.4. Additional Studies

Beyond the sampling and data collection needs identified under Tasks

3.2 and 3.3, additional, targeted
studies are needed to address concerns related to power availability, pretreatment (flocculation/ sedimentation) facilities, and filtration facilities. A ccordingly, the following special studies are included in this scope:



Distributed Energy Resources (DER) Evaluation



Pretreatment Challenge Testing



Filter Challenge Testing

The DER Evaluation involves assessing the potential for Fairfield to make use of its existing photovoltaic array in conjunction with a battery power storage system to allow for more flexible NBRWTP operations during peak demand periods and potentially prov
ide seamless transition from and to the electric utility.

The Pretreatment Challenge Testing involves stress testing each of the three NBRWTP flocculation/

sedimentation units to determine the actual capacity of each unit in comparison to the rated capacity of
each. As part of this effort, West Yost will assist with the development of a draft test protocol .

Testing
would be performed by Fairfield staff with assistance from West Yost.

The Filter Challenge Testing involves analyzing the performance of the existing filters over the full range of historical loading rates, evaluating the impact of the effective size of the granulated activated carbon and sand media layers on filter headloss

and run times, and analyzing the relationship between clarified washwater parameters and filter runtimes under a variety of operational scenarios. Based upon the results of this analysis, a protocol will be developed and implemented to test the existing f ilters at a range
of loading rates to better understand their ability to meet performance goals.

Testing would be performed
by Fairfield staff

with assistance from West Yost.

It is expected that NBRWTP staff will conduct the challenge tests, however, 20 hours has been included
to provide as needed on
-
site assistance.

A subconsultant will be retained
by West Yost
to collect media
core samples.

For each of these additional studies, draft and final TMs will be produced to document the findings.

Task
3 Assumptions



Two workshops with NBRWTP staff; one ahead of testing protocol development and one to review the results of the data analysis and challenge tests.



One meeting each (three total) with NBRWTP staff to discuss implementation of the three

additional

studies



One meeting with DDW to discuss pretreatment testing protocol



City staff will extract data and collect and analyze samples with limited assistance from West Yost commensurate with an agreed budget allocation



The budget includes an allowance for subconsultant services that will be adjusted when the media sampling scope is determined

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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Task
3 Deliverables



Workshop/meeting agendas and summary notes



Draft and final sampling and data collection plan (Task

3.2)



Draft and final TM of findings (Task 3.3)



Draft and final pretreatment testing protocol (Task 3.4)



Draft and final
filter testing protocol (Task 3.4)



Draft and final DER evaluation TM (Task 3.4)



Draft and final pretreatment testing results TM(Task 3.4)



Draft and final filtration testing results TM (Task 3.4)

TASK 4. VACAVILLE C

APACITY

PLANNING

Vacaville is faced with important decisions regarding the buildout of its water supply portfolio and needs to more clearly define its future surface water and groundwater supply mix. Of particular importance, the continued use of existing facilities needs
to be defined,

including

its Diatomaceous Earth Water Treatment
Plant (DEWTP) and several of its existing water supply wells, which are aging and experiencing water quality issues due to contaminants of concern (i.e., Cr6+). These issues are relevant to the expansion of the NBRWT
P as assumptions made for other City facilities directly impact the allocation of treatment capacity
needed for Vacaville
and cost allocations between the two Cities. Accordingly, Vacaville needs to finalize its plan for using NBRWTP capacity, in both the near/medium -
term and the long
-
term. Key
subtasks to be performed under Task 4 include:



Task 4.1
.

Refinement of Demand Projections



Task 4.2. Evaluation of Surface Water and Groundwater Supply Options



Task 4.3. Vacaville Capacity Strategy TM

Each of these tasks are described further in the following sections.

Task 4.1. Refinement of Demand Projections

The City of Vacaville completed a Water Master Plan Update (Vacaville WMPU ) in February 2023 that
examined different water supply alternatives in light of growing water demands and emerging water quality concerns. The demand projections developed as part of the Vacaville WMP are based on a series of conservative assumptions and
development information available at the time of preparation of the Vacaville WMPU. In this task, demand projections will be reviewed to better define Vacaville’s surface water needs in both the near/medium
-
term and the long
-
term. This includes reviewing u
pdated
production information and determining if demand trends are growing at a rate similar to or less than what was defined in the Vacaville WMPU.

Task 4.2. Evaluation of Surface Water and Groundwater Supply Options

The Vacaville WMPU considered two different surface water treatment options: (1) construction of a new WTP facility, (2) expansion of its share of the NBRWTP coupled with a rebuilding of the DEWTP.

The WMPU
did not, however,
consider consolidating all surface water treatment at the NBRWTP.

In addition, as
mentioned
above, the City’s existing groundwater well facilities have been impacted

by CR6+
.

R
ecently
issued regulations for Cr6+
have impacted
Wells 3, 9, 14, 15, and 16
, which all have
concentrations of Cr6+
that exceed the MCL of 10 micrograms per liter
.

As a result, future surface water supply planning should factor in the need for blending and/or planned wellhead treatment options as well as considering

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

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increased

surface water supplies.

U
nder near
-
term conditions the City will likely need to rely on additional surface water deliveries

in the interim while it concurrently works on addressing wells with Cr6+.

Using the update
d

demand projections developed

under Task 4.1, t
he
evaluation of
additional
supply
alternatives will be accomplished as follows:

1. Conduct
a
Supply Strategy Alternatives Workshop

to identify
which
new
long
-
term

and interim
supply
alt
er
natives
will
be
modeled

to determine treatment and conveyance capacity needs
under
both near
-
term and long
-
term
demand
scenarios
.

During the workshop West Yost and City
staff will agree on up to four scenarios to be evaluated using the City’s hydraulic
model to identify
infrastructure

and associated

sizing.

The following parameters will be agreed upon for
each
scenario

to be evaluated
:

a.

Dem
a
nd Scenar
io:

Buildout, Long
-
term

(Pre
-
Buildout), or Interim (near term / mid term).

b.

Status of DE Plant:

Converted to Storage/Blending
facility,
or
Fully
Abandoned
.

c.

Treatment Location: NBR
Capacity
plus

(if any)
Capacity
within Vacaville

d.

Groundwater Wells: Producing at Sustainable Yield
, or Producing at
Less Than Sustainable
Yield due to
loss of capacity for
Cr6+

mitigation
.

Based on conversations with
City staff
and internally,

the following alternatives are likely
examples

of the four scenarios that will be
refined and adopted at the workshop for subsequent
modeling:

Option A:

Buildout Scenario



Demands
: Buildout

per the WMPU

or r
efined based on Task 4.1



Wells producing
at
the sustainable yield



DE
plant site used only for b
lending of
water from
selected wells



NBR producing the balance
of
supply needed to meet demands

Option B:

Highest Potential Need from NBR



Same as Option A, except reduced well production



Possible
Variation
: Use long
-
term (pre
-
buildout) demands

Option C: Interim Conditions

(tests
near
-
term adequacy of existing
conveyance
)



Demands projected for near
-

to mid
-
term



Al
l wells impacted by Cr6+
assumed to be
offline



DE plant not operational



NBR

producing the balance of supply needed to meet demands

Option D
: Interim Condition with Full Groundwater



Same as Option C, except wells producing at the sustainable yield



DE plant site used only for blending of water from selected wells

2. Perform a hydraulic evaluation
of
the identified
alternatives
to assess the
improvements
necessary

to meet
demands. The evaluation will include preparing
planning
-
level
estimates of
capital
costs
for each

evaluated
scenario
.

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

7 City of Fairfield

City of Vacaville

3. Meet with City staff to review the results and sele
ct project criteria for the NBRWTP Expansion
Program. Specifically, what near
-
term and long
-
term capacity is needed at the NBRWTP for
Vacavi
lle, and what near
-
term and long
-
term offsite improvements are needed to accommodate
the NBRWTP supply.

Task 4.3. Vacaville Capacity Strategy TM

Upon completion of the investigations performed under Tasks 4.1 and 4.2, a TM of findings will be produced that will
document decisions about Vacaville’s capacity needs from the NBRWTP , including
conceptual offsite transmission facilities. A draft TM will be produced for Vacaville staff review and will be finalized based on comments and input received. Fairfield’s NBRWTP capacity needs will be summarized under Task 5.

Task
4 Assumptions



One
workshop

with Vacaville staff to discuss the parameters of the
modeling

to be
performed under
Tasks

4.2 .



Hydraulics
will be
evaluated for up to four scenarios



One meeting with Vacaville staff to discuss and
agree on a basis for Vacaville’s NBR capacity needs

and offsite infrastructure
.

Task
4 Deliverables



Agenda and summary notes for the
workshop and
meeting

with Vacaville staff



Draft and final NBRWTP Capacity Strategy TM

TASK 5. FACILITIES PLANNING

Under this task, facilities planning will be performed that results in a Benchmark Project that will provide the basis for the detailed design of NBRWTP improvements by a suitable design team to be selected at a later time. The facilities planning will def
ine and evaluate a potential capacity phasing for meeting near -

and long
-
term capacity needs and will include a planning level cost estimate. The Facilities Plan will be based on the findings and conclusions of the May 24, 2024 technical memorandum (TM) ti tled “NBRWTP
Condition Assessment, Performance Evaluation, and Expansion Analysis” (May 2024 NBRWTP TM), supplemented as described below. The key subtasks to be performed under Task

5 include:



Task 5.1. Raw and Treated Water Quality Characterization



Task 5.2. Existing Facilities Description



Task 5.3. Need for Project



Task 5.4. Treatment Performance and Technology Goals



Task 5.5. Benchmark Project Development



Task 5.6.

Project Implementation and Schedule



Task 5.7. Cost Estimates



Task 5.8. Benchmark Design Report

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

8 City of Fairfield

City of Vacaville

Task 5.1
.

Raw and Treated Water Quality Characterization

West Yost will update historical raw and treated water quality characterizations prepared as part of Fairfield’s recent Public Utilities Master Plan (PUMP), which included available data from 2018 to 2022.

More recent data from 2022 through 2024, including

parameters recorded as a result of data collection
activities under Task 3, will be incorporated into the PUMP datasets and analyses. The intent of this task is to prepare a comprehensive set of relevant source water quality and plant performance data for

use by
a plant expansion design team.

Task 5.2
.

Existing Facilities Description

Descriptions of existing NBRWTP facilities from Fairfield’s recent PUMP will be updated and expanded, as appropriate, to provide additional background on the NBRWTP and its relationship with major treated drinking water infrastructure in Fairfield and Vaca
ville.

Task 5.3
.

Need for Project

West Yost will prepare a summary of the need for the proposed NBRWTP improvements, incorporating results from the PUMP (including condition
-
, capacity
-
, and performance
-
based drivers), as well as Tasks
3 and 4 from this scope of work. The principal changes

to information previously developed as part of
Fairfield’s PUMP will be an updated presentation of capacity -
based improvement needs to reflect
Vacaville’s capacity requirements, and to update discussion of performance -
based improvements
reflecting results

from Tasks 3.3 and 3.4.

Task 5.4
.

Treatment Performance and Technology Goals

This task will focus on identifying and defining the Cities’ preferences and expectations for the characteristics and performance of an expanded and modified NBRWTP, including definition of acceptable treatment technologies and equipment. West Yost will le ad a workshop with representatives from both
cities to identify and assess a range of technically feasible approaches to modifying and expanding the NBRWTP. A framework will be developed for screening options. Screening criteria may include (but are not li
mited to) constructability, capital and operating costs, treated water quality, operational flexibility, and ability to meet anticipated and/or potential changes to treated water quality regulations. A TM summarizing and documenting the Cities’ preferences

and expectations will be prepared; the TM will
serve as the basis for establishing relevant constraints and/or prescriptive requirements for incorporation into future project procurement documents. The purpose of this task is not to confine the future des ign
to specific technologies, but rather to identify any constraints that the Cities desire to imposed on the future design.

Task 5.5
.

Benchmark Project Development

The purpose of the Benchmark Project will be to identify and define one approach to satisfying the Cities’ needs for improvements to the NBRWTP and related offsite infrastructure that would be included in a combined project. The Benchmark Project will esta
blish the type, size, configuration, and performance of key project elements that the Cities’ believe would achieve the project’s capacity and performance requirements, and will serve as the basis for estimated capital and operating costs for the improved facilities. Where appropriate, the Benchmark Project is anticipated to include a degree of conservatism in terms of design criteria, operational complexity, cost, and site planning.

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

9 City of Fairfield

City of Vacaville

West Yost will lead a joint Project Scoping Workshop to identify which offsite infrastructure projects will be included in a combined project with the NBRWTP improvements, and which offsite project will proceed in parallel as separate projects. The scope o
f offsite projects to be considered for Vacaville will be based on findings developed under Task 4.

The scope of offsite projects to be considered for Fairfield (if any) will be
based on the PUMP with input from City staff
.

Development of the Benchmark Project will include updates and refinements to facility -
specific
discussions in Fairfield’s PUMP, modified to reflect the results of Task 3, Task 4, and Task 5.4 of this scope of work. Design criteria will be presented in suff
icient detail to communicate the Cities’ performance
expectations and preferences, and to provide a basis for evaluation of future proposals for design and construction of the improvements.

Key deliverables prepared under this subtask will include design criteria tables and conceptual site plans for the NBRWTP and selected offsite improvements, including conceptual pipeline alignments.

Task 5.6
.

Project Implementation and Schedule

The objectives of this task will be to identify and characterize –

in sufficient detail for planning purposes
–

the types, sequencing, and durations of the various steps necessary to implement the project. West Yost will work with the Cities to outline req
uirements for environmental documentation and permitting, non -
environmental permitting, land acquisition, procurement document development, bid/proposal evaluation, design and construction, facility startup and commissioning, and project closeout. A projec t schedule will be
developed with appropriate durations, relationships, and sequencing of key activities.

Environmental consultant input may be warranted during this subtask, and may be added to the scope and budget if determined to be necessary.

Task 5.7
.

Cost Estimates

Capital and operating cost estimates will be developed for the Benchmark Project, as well as the supporting engineering, environmental, land acquisition, legal, other administrative activities necessary to support the project. Construction costs will rely
primarily on parametric estimating tools incorporating
actual facility cost data from recently constructed projects, and will be supported where necessary with more focused, quantity
-
based estimates for certain facilities. Operating costs will rely on the estimated
power, chemical, labor, and equipment replacement and repair needs associated with the Benchmark Project. A 20
-

to 30
-
year lifecycle cost analysis will be prepared to combine capital and operating costs.

Task 5.8
.

Benchmark Design Report

Based on the May 2024 NBRWTP TM, depending on the updated capacity and phasing plan, treatment improvements are expected to include intake screening, ozonation facilities, flash mixing, pretreatment trains (i.e., flocculation/sedimentation basins), dual me dia filters, washwater equalization basins,
washwater clarifiers, and sludge lagoons. Other onsite improvements include yard piping, electrical improvements, pumping and metering facilities, and chemical storage. Offsite improvements may include treated wa
ter transmission, blending, storage and pumping facilities. The capacity and phasing options will be based on those presented in the May 2024 NBRWTP TM and one of the options will be refined based on discussions with the staff of both Cities. The improveme nt and options defined in Tasks 5.1
through 5.4 will serve as the basis for preliminary site layouts showing the expanded NBRWTP.

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

10 City of Fairfield

City of Vacaville

The

likely CEQA documentation

and
actions

will be identified, and will affect both the costs and schedule for improvements. Similarly, an assessment of environmental permits and non -
environmental permits
(e.g., encroachment permits) will be performed. Additionally, potential property purchases an d/or
easement acquisitions will be identified.

Upon completion of Tasks 5.1 through 5.7, all of the activities under Task 5 will be documented in a Benchmark Project Report that will be submitted to the appropriate staff from both Cities for review and comment.

Task
5 Assumptions



Three meetings with the staff of both Cities to discuss improvements, options, layouts, criteria, costs, and schedule



Hydraulic evaluations (if needed) to further define offsite improvements for Fairfield would be performed under separate contract, or under an added scope and budget for this task



M
eeting
s

with environmental
and/or regional water
agencies

will be identified but are not included
in this scope



One meeting to discuss land/easement acquisition



One meeting to review/discuss the Benchmark Project Report



Evaluation of N
orth
B
ay
A
queduct
and P
utah South Canal
conveyance capacity
will

be evaluated
under an added scope item
,

if necessary



The scope and design criteria for any Project elements addressing repair and rehabilitation needs will be specified by City staff and incorporated in the Benchmark Project Report.

Task
5 Deliverables



Preliminary NBRWTP site layouts



NBRWTP design criteria

and performance goals (TM or Draft report section)



Offsite facility design criteria summary



Preliminary cost

and
schedule summaries



Draft and final Benchmark Project Report



Agendas and summary notes for each meeting

and workshop

TASK 6. O
U

TSIDE FUNDING

Several potential funding mechanisms exist to support the expansion of the NBRWTP. Funding is expected to include some combination of water rates, connection fees, low -
interest loans, and/or state and federal
grants.

Rate studies

will be performed independently by both Cities, and it is assumed that a financing plan will be developed by others, as needed to support the internal funding strategy.

The focus of this task will be on the identification of loan and grant funding options available to support the NBRWTP expansion. If warranted, future scope and budget authorizations may include assistance in preparing funding applications, construction la
bor compliance monitoring, grant/loan administration, and reporting. The initial key subtasks include:



Task 6.1. Funding Research



Task 6.2. Meetings with Funding Agencies



Task 6.3. Funding Strategy TM



Task 6.4. Ongoing Opportunity Monitoring

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

11 City of Fairfield

City of Vacaville

Potential funding sources available for this project include:



Federal Funding
Programs

—

U.S. Bureau of Reclamation WaterSMART Drought Response Program for Drought Resiliency Projects: Funding can be up to $3,000,000 per project, with a 50 percent cost

share

—

U.S. Bureau of Reclamation WaterSMART Planning and Project Design Program. Per project funding can be up to $400,000 with a 50 percent cost share

—

Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program.

Maximum per project funding is not specified but awards are often in the tens of millions of dollars per project with a 25

percent

cost share

—

U.S. Environmental Protection Agency (USEPA)
Midsize and Large Drinking Water

System Infrastructure Resilience

and Sustainability Grant
. Per project funding can be up
to $5 million with a 10 percent cost share



State Funding Programs

—

Safe Drinking Water State Revolving Fund (SRF) loan program: Offers interest rates at less than half the municipal bond rate

—

California Infrastructure Bank (I
-
Bank): Program funding is available in amounts ranging
from $50,000 to $25,000,000, with loan terms of up to 30 years

—

Additional state funding program may become available in FY25/26 if the Safe Drinking
Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024

(otherwise known as the Proposition 4 California Climate Bond) is passed by voters in November 2024. This bond proposes to allocate
$3.8 billion to water projects

The scope for Task 6 will involve investigating and tracking the status of available outside funding sources, meeting with relevant funding agencies, and documenting the efforts and findings in a TM. Ongoing monitoring and maintaining an up
-
to
-
date list of

opportunities is also proposed.

Task
6 Assumptions



One meeting with Fairfield and Vacaville staff to discuss potential available funding options



Three meetings with funding agencies



Periodic meetings to review updates to the list of opportunities ( Funding Opportunity Matrix

or
tracking spreadsheet) will be held in conjunction with routine project team meetings



A Financing Plan will be developed separately by others

Task
6 Deliverables



Agendas and summary notes for each meeting



Funding Opportunity Matrix

or tracking spreadsheet



Draft and final
funding strategy TM

TASK 7. PROJECT DELIVERY METHOD EVALUATION

A variety of project delivery methods may be available for the NBRWTP expansion and related offsite projects, including traditional design
-
bid
-
build as well as collaborative project delivery methods such as progressive design
-
build. Key subtasks include:

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

12 City of Fairfield

City of Vacaville



Task 7.1. Consultations with Staff and Legal Counsels of Both Cities



Task 7.2. Project Delivery Methods TM



Task 7.3. Presentations to City Councils

One meeting with the staff of both Cities, and another one that includes legal counsels will be conducted to review and compare options, discuss needs and constraints, and develop a preferred delivery method.

In the initial meeting, West Yost will present
a summary of the pros and cons of each available project delivery method as it relates specifically to this project. The information will be summarized and presented in a brief draft TM for presentation to both City Councils with a recommended approach bas ed on the
staff discussions. The TM will then be finalized based on feedback from the City Councils.

Task
7 Assumptions



One meeting with Fairfield and Vacaville staff and a second that includes legal counsels to discuss available/preferred project delivery methods



Two presentations (one each) to City Councils

Task
7 Deliverables



Agendas and summary notes for each meeting



Presentation slides for delivery to City Councils



Draft and final project delivery recommendations TM

TASK 8. BUSINESS CASE DOCUMENTATION

Upon completion of Tasks 3 through 7, West Yost will develop a business case document. The document will be useful to both Cities in presenting to their respective City management and councils regarding the need for the NBRWTP expansion and the participati
on of both Cities. Key subtasks to be performed under
Task 8 include:



Task 8.1. Business Case Report



Task 8.2. City Council Presentations/Hearings

The Business Case Report will describe the key drivers behind the need for NBRWTP expansion and will rely heavily on the work products completed under the previous tasks. Key drivers include water quality concerns (especially emerging contaminants, such as

chromium
-
VI and PFAS), future demand projections,
and the need for water supply diversity. The report will also summarize the need for an updated JPA, the extent of facilities required for NBRWTP expansion, preliminary costs and schedule information, envi
ronmental and permitting steps, and the funding strategy. All relevant materials will be presented at City Council sessions/hearings for both Cities.

Task
8 Assumptions



Two City Council meetings/hearings (one for each City)



A formal economic justification will not be required, given the nature of the project drivers



Planning level costs with ample contingencies will be presented



The budget and scope for this task will be reviewed and updated (if necessary) as the project is further defined

Task
8 Deliverables

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

13 City of Fairfield

City of Vacaville



Agendas and summary notes for each meeting/hearing



Draft and final Business Case Report



Presentation materials for City Council meetings/hearings

TASK 9.

PROJECT MANAGEMENT

AND PROGRAM COORDINATION

West Yost will serve as
an
advisor
and program manager
for both Cities from now through completion of
construction. In this role, West Yost will guide the Cities through multiple aspects of the program, coordinating the combined efforts to advance the Project. This task is initially authorized through June 2026
, and is expected to be extended and adapted as the Project and program management needs are further defined.

Accordingly, the initial budget for Task 9 is based on a n assumed level of effort that will
be affected by many outside factors
. The allocation of budget to program management activities under this task will be monitored and adjusted collaboratively with the Cities’ project manager.

Key subtasks to be performed under Task

9 include:



Task 9.1. Program Management Plan (PMP)



Task 9.2.

Program Budget
ing

and Cashflow Projection
s



Task 9.3.

Program
Schedule



Task 9.4. Progress Monitoring and Invoicing

The subtasks are further described as follows.

Task 9.1. Program Management Plan (PMP)

The PMP will describe the processes and controls necessary to successfully execute the Project, and will be revised and updated as the Project proceeds. Accordingly, the PMP will address the roles and responsibilities of each Project team member, the proje ct controls needed to manage various aspects of
the program (such as document management, scheduling, change management, accounting, and budgeting), and the quality assurance/quality control (QA/QC) procedures to be followed.

Task 9.2.

Program Budget
ing

and Cashflow Projection
s

Program budgeting will involve cost projections in both summary and line -
item form for all elements of
the Project. Updates will be performed at least semi
-
annually, and the task/line
-
item structure will be
adapted as the Project progresses and the budget
is refined over time. Annual cash flow projections will be maintained as part of the budgeting process.

Task 9.3. Program Schedule

A detailed Program schedule will be maintained, with updates on an as -
needed basis, approximately
quarterly. In the future, the Program schedule will incorporate or reference design and construction schedules developed by the entity(ies) selected to design

and construct the facilities.

Task 9.4
.

Progress
Monitoring and Invoicing

Biweekly virtual meetings with the Project Manager(s) for the Cities will be held to review Project progress, action items, critical path items, and upcoming meetings or decisions needed. West Yost will use a Project SharePoint site to post relevant inform
ation and documents, including the Action Item Log

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

14 City of Fairfield

City of Vacaville

and Decision Log. Monthly invoices will be prepared that include a summary of the work completed under each task.

Task 9.5 Program Technical Team Meetings

Program
technical
team meetings will be held
at least bi
-
monthly

to make decisions and keep senior staff
informed. These meetings will be an important tool for building and maintaining project momentum.

Monthly technical team meetings are planned for the
first
seven

months of the program.

TASK 10. A
S
-

NEEDED SERVICES

Services may be added to this scope of work based on project needs, for example:

Potential
a
ctivities that
may

be initiated
within the time frame of this initial scope of work,
before the end of FY 25/26:



Collaborative Delivery
Procurement Document Development



Communications (Presentations, Management
Briefings)



Public Outreach



SCADA Assessment and Implementation / Programming



Cyber
-
Informed Engineering Review



Specialty Subconsulting, including
but
not limited to:

—

Environmental

—

Financial Planning

—

Surveying

—

Right
-
of
-
Way / Property
Acquisition

Potential a
ctivities
beyond

FY 25/26:



Collaborative Delivery Contract Oversight



Design Review



Construction Monitoring



Senate Bill 991 Reporting

A budget allowance is included for Task 10
; however, a specific scope
of

work and
associated budget will
be
agreed to

and authorized by the Cities prior to
performing services
under this task or new task
s
.

GENERAL ASSUMPTIONS



The Project will include the first phase of expansion at the NBR



The Project will include s
ome offsite transmission facilities to connect to Vacaville’s distribution system, and possibly blending facilities



The Project may include s
ome offsite facilities (prior to distribution system connection) for Fairfield

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

15 City of Fairfield

City of Vacaville



Some data collection and analysis is needed to better define the Project. The Cities will collect and West Yost will evaluate raw data as time allows without unnecessarily delaying start of design



Program Management: In addition to the Project encompassing the NBRWTP expansion plus any combined offsite improvements, West Yost will assist with monitoring, coordinating and performing tasks associated with other related activities and projects, includi ng other
capital

projects



West Yost’s scope and budget will be adapted to fit the needs of the Cities over the course of the program.



The initial
scope and budget
authorization generally includes work
that precedes
preparation of project procurement documents
; however,

preparation of procurement
documents could be initiated
before the end of FY 25/26
if authorized as an additional task
.



Environmental review (CEQA/NEPA) and permitting may be added under West Yost’s contract, but is not initially included



Legal counsel will be provide through the Cities’ legal departments, including (if needed) outside specialty counsel for collaborative delivery contracting

UNKNOWNS
P

OTENTIALLY AFFECTING
SCOPE
, SCHEDULE AND/OR BUDGET

The following list identifies some of the unknowns
that could change the schedule and budget:



Environmental review (CEQA/NEPA) requirements for offsite facilities



Environmental review (CEQA/NEPA) requirements for treatment (onsite) facilities



Extent of offsite facilities needed



The mix of offsite improvements
to
be included in the main Project contract vs. separate
projects/contracts



D
esign and construction procurement method(s) to be selected for each element of the Project



Property acquisition needed for offsite facilities



Number of alternatives and/or phases to be considered



Level of prescriptiveness included in Benchmark Design Report, which could affect the amount of analysis needed before design begins

Program Schedule

Attachment B

ID
Task Name
Duration
Start
Finish
0 NBR Expansion Program
1620 days
Mon 12/9/24
Thu 3/6/31
1 NTP for Program Management Services
0 days
Mon 12/9/24
Mon 12/9/24
2 Task 9: Project Management and Program Coordination
1620 days
Mon 12/9/24
Thu 3/6/31
3 Task 9.1: Program Management Plan
2 mons
Mon 12/9/24
Tue 2/4/25
4 FY 24/25 (Tasks 9.2 - 9.5)
142 days
Mon 12/9/24
Mon 6/30/25
5 General Program Management (Tasks 9.2 - 9.4)
142 days
Mon 12/9/24
Mon 6/30/25
7 Task 9.5: Program Team Technical Meetings (7)
142 days
Mon 12/9/24
Mon 6/30/25
8 FY 25/26 (Tasks 9.2 - 9.5)
256 days
Tue 7/1/25
Tue 6/30/26
9 General Program Management (Tasks 9.2 - 9.4)
256 days
Tue 7/1/25
Tue 6/30/26
11 Task 9.5: Program Team Technical Meetings (6)
256 days
Tue 7/1/25
Tue 6/30/26
12 FY 26/27 - FY 30/31 (Tasks 9.2 - 9.5)
1222 days
Wed 7/1/26
Thu 3/6/31
13 14
Task 1: Memorandum of Understanding
100 days
Mon 12/9/24
Wed 4/30/25
15 Task 1.1: Framework for MOU
1 mon
Mon 12/9/24
Tue 1/7/25
16 Task 1.2: Meeting with Legal Counsels
1 mon
Wed 1/8/25
Tue 2/4/25
17 Task 1.3: City Council Study Sessions [OPTIONAL]
2 mons
Wed 2/5/25
Wed 4/2/25
18 Task 1.4: Draft, Revised Draft, and Final MOU
4 mons
Wed 1/8/25
Wed 4/30/25
19 20
Task 2: Joint Powers Agreement Update
180 days
Thu 5/1/25
Thu 1/15/26
21 Task 2.1: JPA Review/Draft Modifications
4 mons
Thu 5/1/25
Fri 8/22/25
22 Task 2.2: Council Workshops
1 mon
Mon 8/25/25
Mon 9/22/25
23 Task 2.3: Revised JPA
4 mons
Tue 9/23/25
Thu 1/15/26
24 25
Task 3: Data Collection and Additional Studies
205 days
Tue 12/31/24
Mon 10/20/25
26 Task 3.1: Existing Information Review Workshop
5 days
Tue 12/31/24
Tue 1/7/25
27 Task 3.2: Sampling and Data Collection Plan
15 days
Wed 1/8/25
Tue 1/28/25
33 Task 3.3: Data Collection and Analysis
190 days
Wed 1/22/25
Mon 10/20/25
42 Task 3.4: Additional Studies
150 days
Wed 1/22/25
Fri 8/22/25
47 48
Task 4: Vacaville Capacity Strategy
160 days
Mon 12/9/24
Fri 7/25/25
49 Task 4.1: Refinement of Demand Projections
40 days
Mon 12/9/24
Tue 2/4/25
53 Task 4.2: Evaluation of Surface and Groundwater
Supply Options
80 days
Wed 2/5/25
Thu 5/29/25
63 Task 4.3: Vacaville Capacity Strategy TM
40 days
Fri 5/30/25
Fri 7/25/25
64 Draft TM
1 mon
Fri 5/30/25
Thu 6/26/25
65 Meeting with City
1 wk
Fri 6/27/25
Thu 7/3/25
66 Final TM
3 wks
Mon 7/7/25
Fri 7/25/25
67 68
69 70
12/9
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
Half 2, 2025
Half 1, 2026
Half 2, 2026
Half 1, 2027
Half 2, 2027
Half 1, 2028
NBR Expansion: Program Schedule (July - June Fiscal Year)

ATTACHMENT B
Rev: 10-10-2024

ID
Task Name
Duration
Start
Finish
71 Task 5: Facilities Planning
340 days
Wed 1/8/25
Thu 5/7/26
72 Task 5.1: Raw at Treated Water Quality
Characterization
220 days
Wed 1/8/25
Mon 11/17/25
75 Task 5.2: Existing Facilities Description
60 days
Wed 1/8/25
Wed 4/2/25
76 Touch up (maybe expand) descriptions from PUMP
3 mons
Wed 1/8/25
Wed 4/2/25
77 Task 5.3: Need for Project
20 days
Mon 8/25/25
Mon 9/22/25
78 Merge commentary from PUMP with results from
Tasks 3 and 4
1 mon
Mon 8/25/25
Mon 9/22/25
79 Task 5.4: Treatment Performance and Technology
Goals
40 days
Mon 8/25/25
Mon 10/20/25
80 Treatment performance and technology goals
workshop
1 mon
Mon 8/25/25
Mon 9/22/25
81 Goals TM or Draft Report Chapter
1 mon
Tue 9/23/25
Mon 10/20/25
82 Task 5.5: Benchmark Project Development
120 days
Fri 6/27/25
Wed 12/17/25
83 Refine PUMP analyses with updated capacity
requirements
1 mon
Mon 8/25/25
Mon 9/22/25
84 Refine design criteria and unit process improvement
descriptions
1 mon
Tue 9/23/25
Mon 10/20/25
85 Limited vendor outreach, if needed
1 mon
Tue 9/23/25
Mon 10/20/25
86 Develop Vacaville offsite improvements design
criteria and description
3 mons
Mon 7/7/25
Mon 9/29/25
87 Develop Fairfield offsite improvements design criteria and description
3 mons
Mon 7/7/25
Mon 9/29/25
88 Develop plant electrical design criteria for resilience (more detailed than PUMP)
4 mons
Fri 6/27/25
Mon 10/20/25
89 Evaluate SCADA Needs
4 mons
Fri 6/27/25
Mon 10/20/25
90 Project Scoping Workshop
1 mon
Tue 10/21/25
Mon 11/17/25
91 Prepare updated overall WTP site plan
2 mons
Tue 10/21/25
Wed 12/17/25
92 Prepare conceptual Vacaville transmission main
alignment drawings
2 mons
Mon 8/18/25
Mon 10/13/25
93 Task 5.6: Project Implementation and Schedule
40 days
Thu 12/18/25
Thu 2/12/26
94 Identify environmental, permitting, and land
acquisition requirements
1 mon
Thu 12/18/25
Thu 1/15/26
95 Develop overall implementation sequencing and
schedule
2 mons
Thu 12/18/25
Thu 2/12/26
96 Task 5.7: Cost Estimating
80 days
Tue 10/21/25
Thu 2/12/26
101
Task 5.8: Prepare Benchmark Design Report
160 days
Tue 9/23/25
Thu 5/7/26
102
Draft Report
6 mons
Tue 9/23/25
Thu 3/12/26
103
Review by Cities
1 mon
Fri 3/13/26
Thu 4/9/26
104
Final Benchmark Project Report
1 mon
Fri 4/10/26
Thu 5/7/26
105
106
107
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Half 2, 2025
Half 1, 2026
Half 2, 2026
Half 1, 2027
Half 2, 2027
Half 1, 2028
NBR Expansion: Program Schedule (July - June Fiscal Year)

ATTACHMENT B
Rev: 10-10-2024

ID
Task Name
Duration
Start
Finish
108
109
Task 6: Outside Funding
1620 days
Mon 12/9/24
Thu 3/6/31
110
Task 6.1: Funding Research
6 mons
Mon 12/9/24
Thu 5/29/25
111
Task 6.2: Meetings with Funding Agencies
2 mons
Thu 4/3/25
Thu 5/29/25
112
Task 6.3: Funding Strategy TM
2 mons
Fri 5/30/25
Fri 7/25/25
113
Task 6.4: Ongoing Opportunity Monitoring
18 mons
Mon 12/9/24
Thu 5/7/26
114
Future Tasks
1500 days
Fri 5/30/25
Thu 3/6/31
115
Develop Funding Applications
6 mons
Fri 5/30/25
Mon 11/17/25
116
Provide Post-Application Support
18 mons
Tue 11/18/25
Thu 4/8/27
117
Finalize Funding Agreement(s)
2 mons
Fri 4/9/27
Thu 6/3/27
118
Provide Funding Reporting and Compliance
Monitoring
49 mons
Fri 6/4/27
Thu 3/6/31
119
120
Task 7: Project Delivery Method Evaluation
140 days
Fri 5/30/25
Thu 12/18/25
121
Task 7.1: Consultations with Staff and Legal Counsel
3 mons
Fri 5/30/25
Mon 8/25/25
122
Task 7.2: Project Delivery Methods TM
2 mons
Mon 8/25/25
Tue 10/21/25
123
Task 7.3: Presentations to City Councils
2 mons
Tue 10/21/25
Thu 12/18/25
124
125
Task 8: Business Case Documentation
120 days
Thu 12/18/25
Thu 6/4/26
126
Task 8.1: Business Case Report
100 days
Thu 12/18/25
Thu 5/7/26
130
Task 8.2: City Council Presentations/Hearings
1 mon
Fri 5/8/26
Thu 6/4/26
131
132
Task 10: As-Needed Services
1500 days
Mon 12/9/24
Thu 9/19/30
133
Budget Allowance (FY 24/25 and 25/26)
398 days
Mon 12/9/24
Tue 6/30/26
134
135
Communications
1500 days
Mon 12/9/24
Thu 9/19/30
136
Communicate with Management and Elected Officials
1500 days
Mon 12/9/24
Thu 9/19/30
137
Public Outreach
840 days
Thu 5/1/25
Fri 7/28/28
138
Communicate with the Rate Payers
18 mons
Thu 5/1/25
Thu 9/24/26
139
Outreach to Project Neighborhood(s)
12 mons
Fri 8/27/27
Fri 7/28/28
140
SCADA
1 day
Mon 12/9/24
Mon 12/9/24
141
Network Assessment
1 day
Mon 12/9/24
Mon 12/9/24
142
Programming and Configuration
1 day
Mon 12/9/24
Mon 12/9/24
143
Cyber-Informed Engineering (CIE) Review
1 day
Mon 12/9/24
Mon 12/9/24
144
General Assessment
1 day
Mon 12/9/24
Mon 12/9/24
145
CIE Design Review
1 day
Mon 12/9/24
Mon 12/9/24
146
Specialty Subconsulting
1 day
Mon 12/9/24
Mon 12/9/24
147
Financial Planning
1 day
Mon 12/9/24
Mon 12/9/24
148
Surveying
1 day
Mon 12/9/24
Mon 12/9/24
149
Right-of-Way / Property Acquisition
1 day
Mon 12/9/24
Mon 12/9/24
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Half 2, 2025
Half 1, 2026
Half 2, 2026
Half 1, 2027
Half 2, 2027
Half 1, 2028
NBR Expansion: Program Schedule (July - June Fiscal Year)

ATTACHMENT B
Rev: 10-10-2024

ID
Task Name
Duration
Start
Finish
150
151
Environmental Review
14 mons
Thu 5/1/25
Thu 6/4/26
152
153
COLLABORATIVE DELIVERY (Example - Progressive DB)
1620 days
Mon 12/9/24
Thu 3/6/31
154
[Optional] Develop Procurement Guidance Document
1 mon
Tue 11/18/25
Thu 12/18/25
155
Develop RFQ/RFP
6 mons
Thu 12/18/25
Thu 6/4/26
156
Develop Draft Collaborative Delivery Contract
6 mons
Thu 12/18/25
Thu 6/4/26
157
Conduct Outreach to Prospective Teams and Hold
Meetings
6 mons
Thu 12/18/25
Thu 6/4/26
158
Issue RFQ/RFP (Progressive Design Build)
0 days
Thu 6/4/26
Thu 6/4/26
159
Prepare Proposals
2 mons
Fri 6/5/26
Thu 7/30/26
160
Select PDB Team
2 mons
Fri 7/31/26
Thu 9/24/26
161
Negotiate Contract and Award
2 mons
Fri 9/25/26
Thu 11/19/26
162
Prepare 60% Design and GMP Proposal
20 mons
Fri 11/20/26
Thu 6/1/28
163
Negotiate GMP
2 mons
Fri 6/2/28
Thu 7/27/28
164
Issue Notice to Proceed with Phase 2
0 days
Thu 7/27/28
Thu 7/27/28
165
Finalize Design and Construct Improvements
34 mons
Fri 7/28/28
Thu 3/6/31
166
Final Completion
0 days
Thu 3/6/31
Thu 3/6/31
167
Manage Collaborative Delivery Contract
56 mons
Fri 11/20/26
Thu 3/6/31
168
Quality Assurance / Construction Monitoring
40 mons
Fri 2/11/28
Thu 3/6/31
169
Senate Bill 991 Reporting
700 days
Fri 6/2/28
Thu 2/6/31
170
171
KEY
142 days
Mon 12/9/24
Mon 6/30/25
172
Task Included In Initial Scope & Budget
142 days
Mon 12/9/24
Mon 6/30/25
173
Task Not Included in Initial Scope & Budget
142 days
Mon 12/9/24
Mon 6/30/25
6/4
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A
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M
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Half 2, 2025
Half 1, 2026
Half 2, 2026
Half 1, 2027
Half 2, 2027
Half 1, 2028
NBR Expansion: Program Schedule (July - June Fiscal Year)

ATTACHMENT B
Rev: 10-10-2024

Fee Estimate by Subtask

Attachment C

ID
Task Name
Cost
0 NBR Expansion Program
$1,993,094
1 NTP for Program Management Services
$0
2 Task 9: Project Management and Program Coordination
$954,773
3 Task 9.1: Program Management Plan
$14,432
4 FY 24/25 (Tasks 9.2 - 9.5)
$352,444
5 General Program Management (Tasks 9.2 - 9.4)
$300,926
7 Task 9.5: Program Team Technical Meetings (7)
$51,518
8 FY 25/26 (Tasks 9.2 - 9.5)
$587,897
9 General Program Management (Tasks 9.2 - 9.4)
$547,805
11 Task 9.5: Program Team Technical Meetings (6)
$40,092
12 FY 26/27 - FY 30/31 (Tasks 9.2 - 9.5)
$0
13 14
Task 1: Memorandum of Understanding
$53,770
15 Task 1.1: Framework for MOU
$16,576
16 Task 1.2: Meeting with Legal Counsels
$6,773
17 Task 1.3: City Council Study Sessions [OPTIONAL]
$8,104
18 Task 1.4: Draft, Revised Draft, and Final MOU
$22,318
19 20
Task 2: Joint Powers Agreement Update
$58,503
21 Task 2.1: JPA Review/Draft Modifications
$27,498
22 Task 2.2: Council Workshops
$19,452
23 Task 2.3: Revised JPA
$11,553
24 25
Task 3: Data Collection and Additional Studies
$199,466
26 Task 3.1: Existing Information Review Workshop
$6,109
27 Task 3.2: Sampling and Data Collection Plan
$19,575
33 Task 3.3: Data Collection and Analysis
$86,830
42 Task 3.4: Additional Studies
$86,952
47 48
Task 4: Vacaville Capacity Strategy
$103,018
49 Task 4.1: Refinement of Demand Projections
$14,524
53 Task 4.2: Evaluation of Surface and Groundwater Supply Options
$66,066
63 Task 4.3: Vacaville Capacity Strategy TM
$22,428
64 Draft TM
$14,543
65 Meeting with City
$2,977
66 Final TM
$4,908
67 68
69 70
71 Task 5: Facilities Planning
$296,395
72 Task 5.1: Raw at Treated Water Quality Characterization $7,122
75 Task 5.2: Existing Facilities Description
$6,814
76 Touch up (maybe expand) descriptions from PUMP
$6,814
77 Task 5.3: Need for Project
$5,221
78 Merge commentary from PUMP with results from Tasks 3 and 4
$5,221
'25
'26
'27
$765,475
$1,227,619
$366,876
$587,897
$14,432
$352,444
$300,926
$51,518
$587,897
$547,805
$40,092
$53,770
$16,576
$6,773
$8,104
$22,318
$14,436
$44,067
$14,436
$13,061
$19,452
$11,553
$127,502
$71,963
$6,109
$19,575
$26,284
$60,546
$75,534
$11,417
$96,324
$6,694
$14,524
$66,066
$15,734
$6,694
$14,543
$1,191
$1,786
$4,908
$12,102
$284,294
$4,711
$2,411
$6,814
$6,814
$5,221
$5,221
Fee Estimate by Fiscal Year (July-June)
Attachment C
Rev: 10-10-24
NBR Expansion Program

ID
Task Name
Cost
79 Task 5.4: Treatment Performance and Technology Goals $21,973
80 Treatment performance and technology goals workshop
$11,103
81 Goals TM or Draft Report Chapter
$10,870
82 Task 5.5: Benchmark Project Development
$123,228
83 Refine PUMP analyses with updated capacity requirements $6,748
84 Refine design criteria and unit process improvement
descriptions
$6,831
85 Limited vendor outreach, if needed
$5,957
86 Develop Vacaville offsite improvements design criteria and description
$7,875
87 Develop Fairfield offsite improvements design criteria and description
$6,244
88 Develop plant electrical design criteria for resilience (more detailed than PUMP)
$10,192
89 Evaluate SCADA Needs
$12,863
90 Project Scoping Workshop
$12,330
91 Prepare updated overall WTP site plan
$25,875
92 Prepare conceptual Vacaville transmission main alignment drawings
$28,313
93 Task 5.6: Project Implementation and Schedule
$48,987
94 Identify environmental, permitting, and land acquisition requirements
$21,628
95 Develop overall implementation sequencing and schedule $27,359
96 Task 5.7: Cost Estimating
$35,266
101
Task 5.8: Prepare Benchmark Design Report
$47,785
102
Draft Report
$32,003
103
Review by Cities
$0
104
Final Benchmark Project Report
$15,782
105
106
107
108
Task 6: Outside Funding
$49,619
109
Task 6.1: Funding Research
$7,952
110
Task 6.2: Meetings with Funding Agencies
$5,358
111
Task 6.3: Funding Strategy TM
$14,822
112
Task 6.4: Ongoing Opportunity Monitoring
$21,487
113
Future Tasks
$0
118
119
Task 7: Project Delivery Method Evaluation
$56,254
120
Task 7.1: Consultations with Staff and Legal Counsel
$21,832
121
Task 7.2: Project Delivery Methods TM
$14,308
122
Task 7.3: Presentations to City Councils
$20,114
123
124
Task 8: Business Case Documentation
$60,065
125
Task 8.1: Business Case Report
$45,978
129
Task 8.2: City Council Presentations/Hearings
$14,087
130
131
Task 10: As-Needed Services
$161,232
'25
'26
'27
$21,973
$11,103
$10,870
$576
$122,651
$6,748
$6,831
$5,957
$7,875
$6,244
$255
$9,937
$322
$12,541
$12,330
$25,875
$28,313
$48,987
$21,628
$27,359
$35,266
$47,785
$32,003
$15,782
$29,830
$19,788
$7,952
$5,358
$8,152
$6,670
$8,368
$13,118
$8,005
$48,249
$8,005
$13,827
$14,308
$20,114
$60,065
$45,978
$14,087
$56,629
$104,603
Fee Estimate by Fiscal Year (July-June)
Attachment C
Rev: 10-10-24
NBR Expansion Program

4 Revised 6/28/2024
EXHIBIT “B”

PAYMENT

1) The total contract price for services rendered by CONSULTANT under this Agreement shall not exceed $1,993,100.

2) Payment shall be made to CONSULTANT in accordance w ith the CONSULTANT’S price proposal as accepted by the City, and CONSULTANT sh all submit monthly invoices to the CITY for the same.
3) Any additional meetings or work required beyond tha t set forth in Exhibit “A” shall be mutually agreed to in writing by the CITY and CONSU LTANT, and shall be billed on a time and materials basis to the City of Fairfield.

ID
Task Name
Cost
0 NBR Expansion Program
$1,993,094
1 NTP for Program Management Services
$0
2 Task 9: Project Management and Program Coordination
$954,773
3 Task 9.1: Program Management Plan
$14,432
4 FY 24/25 (Tasks 9.2 - 9.5)
$352,444
5 General Program Management (Tasks 9.2 - 9.4)
$300,926
7 Task 9.5: Program Team Technical Meetings (7)
$51,518
8 FY 25/26 (Tasks 9.2 - 9.5)
$587,897
9 General Program Management (Tasks 9.2 - 9.4)
$547,805
11 Task 9.5: Program Team Technical Meetings (6)
$40,092
12 FY 26/27 - FY 30/31 (Tasks 9.2 - 9.5)
$0
13 14
Task 1: Memorandum of Understanding
$53,770
15 Task 1.1: Framework for MOU
$16,576
16 Task 1.2: Meeting with Legal Counsels
$6,773
17 Task 1.3: City Council Study Sessions [OPTIONAL]
$8,104
18 Task 1.4: Draft, Revised Draft, and Final MOU
$22,318
19 20
Task 2: Joint Powers Agreement Update
$58,503
21 Task 2.1: JPA Review/Draft Modifications
$27,498
22 Task 2.2: Council Workshops
$19,452
23 Task 2.3: Revised JPA
$11,553
24 25
Task 3: Data Collection and Additional Studies
$199,466
26 Task 3.1: Existing Information Review Workshop
$6,109
27 Task 3.2: Sampling and Data Collection Plan
$19,575
33 Task 3.3: Data Collection and Analysis
$86,830
42 Task 3.4: Additional Studies
$86,952
47 48
Task 4: Vacaville Capacity Strategy
$103,018
49 Task 4.1: Refinement of Demand Projections
$14,524
53 Task 4.2: Evaluation of Surface and Groundwater Supply Options
$66,066
63 Task 4.3: Vacaville Capacity Strategy TM
$22,428
64 Draft TM
$14,543
65 Meeting with City
$2,977
66 Final TM
$4,908
67 68
69 70
71 Task 5: Facilities Planning
$296,395
72 Task 5.1: Raw at Treated Water Quality Characterization $7,122
75 Task 5.2: Existing Facilities Description
$6,814
76 Touch up (maybe expand) descriptions from PUMP
$6,814
77 Task 5.3: Need for Project
$5,221
78 Merge commentary from PUMP with results from Tasks 3 and 4
$5,221
'25
'26
'27
$765,475
$1,227,619
$366,876
$587,897
$14,432
$352,444
$300,926
$51,518
$587,897
$547,805
$40,092
$53,770
$16,576
$6,773
$8,104
$22,318
$14,436
$44,067
$14,436
$13,061
$19,452
$11,553
$127,502
$71,963
$6,109
$19,575
$26,284
$60,546
$75,534
$11,417
$96,324
$6,694
$14,524
$66,066
$15,734
$6,694
$14,543
$1,191
$1,786
$4,908
$12,102
$284,294
$4,711
$2,411
$6,814
$6,814
$5,221
$5,221
Fee Estimate by Fiscal Year (July-June)
Attachment C
Rev: 10-10-24
NBR Expansion Program

ID
Task Name
Cost
79 Task 5.4: Treatment Performance and Technology Goals $21,973
80 Treatment performance and technology goals workshop
$11,103
81 Goals TM or Draft Report Chapter
$10,870
82 Task 5.5: Benchmark Project Development
$123,228
83 Refine PUMP analyses with updated capacity requirements $6,748
84 Refine design criteria and unit process improvement
descriptions
$6,831
85 Limited vendor outreach, if needed
$5,957
86 Develop Vacaville offsite improvements design criteria and description
$7,875
87 Develop Fairfield offsite improvements design criteria and description
$6,244
88 Develop plant electrical design criteria for resilience (more detailed than PUMP)
$10,192
89 Evaluate SCADA Needs
$12,863
90 Project Scoping Workshop
$12,330
91 Prepare updated overall WTP site plan
$25,875
92 Prepare conceptual Vacaville transmission main alignment drawings
$28,313
93 Task 5.6: Project Implementation and Schedule
$48,987
94 Identify environmental, permitting, and land acquisition requirements
$21,628
95 Develop overall implementation sequencing and schedule $27,359
96 Task 5.7: Cost Estimating
$35,266
101
Task 5.8: Prepare Benchmark Design Report
$47,785
102
Draft Report
$32,003
103
Review by Cities
$0
104
Final Benchmark Project Report
$15,782
105
106
107
108
Task 6: Outside Funding
$49,619
109
Task 6.1: Funding Research
$7,952
110
Task 6.2: Meetings with Funding Agencies
$5,358
111
Task 6.3: Funding Strategy TM
$14,822
112
Task 6.4: Ongoing Opportunity Monitoring
$21,487
113
Future Tasks
$0
118
119
Task 7: Project Delivery Method Evaluation
$56,254
120
Task 7.1: Consultations with Staff and Legal Counsel
$21,832
121
Task 7.2: Project Delivery Methods TM
$14,308
122
Task 7.3: Presentations to City Councils
$20,114
123
124
Task 8: Business Case Documentation
$60,065
125
Task 8.1: Business Case Report
$45,978
129
Task 8.2: City Council Presentations/Hearings
$14,087
130
131
Task 10: As-Needed Services
$161,232
'25
'26
'27
$21,973
$11,103
$10,870
$576
$122,651
$6,748
$6,831
$5,957
$7,875
$6,244
$255
$9,937
$322
$12,541
$12,330
$25,875
$28,313
$48,987
$21,628
$27,359
$35,266
$47,785
$32,003
$15,782
$29,830
$19,788
$7,952
$5,358
$8,152
$6,670
$8,368
$13,118
$8,005
$48,249
$8,005
$13,827
$14,308
$20,114
$60,065
$45,978
$14,087
$56,629
$104,603
Fee Estimate by Fiscal Year (July-June)
Attachment C
Rev: 10-10-24
NBR Expansion Program

(Effective January 1, 2024, through December 31, 2024)*

POSITIONS

ENGINEERING
Principal/Vice President
$355
Engineer/Scientist/Geologist Manager I / II
$335
/
$351
Principal Engineer/Scientist/Geologist I / II
$302
/
$322
Senior Engineer/Scientist/Geologist I / II
$272
/
$286
Associate Engineer/Scientist/Geologist I / II
$226
/
$243
Engineer/Scientist/Geologist I / II
$176
/
$205
Engineering Aide
$106
Field Monitoring Services
$131
Administrative I / II / III / IV
$97
/
$121
/
$145
/
$160

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II
$349
/
$351
Principal Tech Specialist I / II
$320
/
$331
Senior Tech Specialist I / II
$293
/
$306
Senior GIS Analyst
$265
GIS Analyst
$251
Technical Specialist I / II / III / IV
$187
/
$213
/
$239
/
$267
Technical Analyst I / II
$134
/
$160
Technical Analyst Intern
$108
Cross-Connection Control Specialist I / II / III / IV
$140
/
$151
/
$170
/
$189
CAD Manager
$211
CAD Designer I / II
$164
/
$185

CONSTRUCTION MANAGEMENT
Senior Construction Manager
$338
Construction Manager I / II / III / IV
$201
/
$215
/
$228
/
$289
Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $181
/
$201
/
$224
/
$232
Apprentice Inspector
$164
CM Administrative I / II
$87
/
$118
Field Services
$232
2024 Billing Rate Schedule

LABOR CHARGES (DOLLARS PER HOUR)
■

Hourly rates include charges for technology and communication, such as general and CAD computer software, telephone calls, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■

Outside services, such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as engineering supplies, etc., will be billed at the actual cost plus 15%. ■

The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■

Subconsultants will be billed at actual cost plus 10%.
■

Expert witness services, research, technical review, analysis, preparation, and meetings will be billed at 150% of standard hourly rates. Expert witness testimony and depositions will be billed at 200% of standard hourly rates. ■

A finance charge of 1.5% per month (an annual rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. * This schedule is updated annually

(Effective January 1, 2024, through December 31, 2024)* Equipment Charges

EQUIPMENT
2" Purge Pump & Control Box
$300
/
day
Aquacalc / Pygmy or AA Flow Meter
$28
/
day
Emergency SCADA System
$35
/
day
Field Vehicles (Groundwater)
$1
/
mile
Gas Detector
$80
/
day
Generator
$60
/
day
Hydrant Pressure Gauge
$10
/
day
Hydrant Pressure Recorder, Impulse (Transient)
$55
/
day
Hydrant Pressure Recorder, Standard
$40
/
day
Low Flow Pump Back Pack
$135
/
day
Low Flow Pump Controller
$200
/
day
Powers Water Level Meter
$32
/
day
Precision Water Level Meter 300ft
$30
/
day
Precision Water Level Meter 500ft
$40
/
day
Precision Water Level Meter 700ft
$45
/
day
QED Sample Pro Bladder Pump
$65
/
day
Skydio 2+ Drone (2 hour mimimum)
$100
/
hour
Storage Tank
$20
/
day
Sump Pump
$24
/
day
Transducer Communications Cable
$10
/
day
Transducer Components (per installation)
$23
/
day
Trimble GPS – Geo 7x
$220
/
day
Tube Length Counter
$22
/
day
Turbidity Meter
$30
/
day
Turbidity Meter (2100Q Portable)
$35
/
day
Vehicle (Construction Management)
$10
/
hour
Water Flow Probe Meter
$20
/
day
Water Quality Meter
$50
/
day
Water Quality Multimeter
$185
/
day
Well Sounder
$30
/
day

BILLING RATES
2024 Billing Rate Schedule
* This schedule is updated annually

(Effective January 1, 2025, through December 31, 2025)*

POSITIONS

ENGINEERING
Principal/Vice President
$373
Engineer/Scientist/Geologist Manager I / II
$352
/
$369
Principal Engineer/Scientist/Geologist I / II
$317
/
$338
Senior Engineer/Scientist/Geologist I / II
$286
/
$300
Associate Engineer/Scientist/Geologist I / II
$237
/
$255
Engineer/Scientist/Geologist I / II
$185
/
$215
Engineering Aide
$111
Field Monitoring Services
$138
Administrative I / II / III / IV
$102
/
$127
/
$152
/
$168

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II
$366
/
$369
Principal Tech Specialist I / II
$336
/
$348
Senior Tech Specialist I / II
$308
/
$321
Senior GIS Analyst
$278
GIS Analyst
$264
Technical Specialist I / II / III / IV
$196
/
$224
/
$251
/
$280
Technical Analyst I / II
$141
/
$168
Technical Analyst Intern
$113
Cross-Connection Control Specialist I / II / III / IV
$147
/
$159
/
$179
/
$198
CAD Manager
$222
CAD Designer I / II
$172
/
$194

CONSTRUCTION MANAGEMENT
Senior Construction Manager
$355
Construction Manager I / II / III / IV
$211
/
$226
/
$239
/
$303
Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $190
/
$211
/
$235
/
$244
Apprentice Inspector
$172
CM Administrative I / II
$91
/
$124
Field Services
$244
2025 Billing Rate Schedule

LABOR CHARGES (DOLLARS PER HOUR)
■

Hourly rates include charges for technology and communication, such as general and CAD computer software, telephone calls, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■

Outside services, such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as engineering supplies, etc., will be billed at the actual cost plus 15%. ■

The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■

Subconsultants will be billed at actual cost plus 10%.
■

Expert witness services, research, technical review, analysis, preparation, and meetings will be billed at 150% of standard hourly rates. Expert witness testimony and depositions will be billed at 200% of standard hourly rates. ■

A finance charge of 1.5% per month (an annual rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. * This schedule is updated annually

(Effective January 1, 2025, through December 31, 2025)* Equipment Charges

EQUIPMENT
2" Purge Pump & Control Box
$300
/
day
Aquacalc / Pygmy or AA Flow Meter
$28
/
day
Emergency SCADA System
$35
/
day
Field Vehicles (Groundwater)
$1.02
/
mile
Gas Detector
$80
/
day
Generator
$60
/
day
Hydrant Pressure Gauge
$10
/
day
Hydrant Pressure Recorder, Impulse (Transient)
$55
/
day
Hydrant Pressure Recorder, Standard
$40
/
day
Low Flow Pump Back Pack
$135
/
day
Low Flow Pump Controller
$200
/
day
Powers Water Level Meter
$32
/
day
Precision Water Level Meter 300ft
$30
/
day
Precision Water Level Meter 500ft
$40
/
day
Precision Water Level Meter 700ft
$45
/
day
QED Sample Pro Bladder Pump
$65
/
day
Skydio 2+ Drone (2 hour mimimum)
$100
/
hour
Storage Tank
$20
/
day
Sump Pump
$24
/
day
Transducer Communications Cable
$10
/
day
Transducer Components (per installation)
$23
/
day
Trimble GPS – Geo 7x
$220
/
day
Tube Length Counter
$22
/
day
Turbidity Meter
$30
/
day
Turbidity Meter (2100Q Portable)
$35
/
day
Vehicle (Construction Management)
$10
/
hour
Water Flow Probe Meter
$20
/
day
Water Quality Meter
$50
/
day
Water Quality Multimeter
$185
/
day
Well Sounder
$30
/
day

BILLING RATES
2025 Billing Rate Schedule
* This schedule is updated annually

5 Revised 6/28/2024
EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the t erm of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of C ONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right t o control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, kee p in effect at all times during the term of this Agreement, any licenses, permits, and approvals whi ch are legally required for CONSULTANT to practice his profession.
3) TIME. CONSULTANT shall devote such services pursua nt to this Agreement as may be reasonably necessary for satisfactory performance o f CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY , in its sole discretion, at any time during the te rm of this Agreement, desires the removal of any person o r persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT sha ll remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlik e manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred u p to and including the date of receipt of written n otice

6 Revised 6/28/2024
to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written noti ce to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSUL TANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design profess ional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all cl aims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTA NT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fau lt shall be determined, as applicable, by a court o f law, jury or arbitrator. In the event any loss, lia bility or damage is incurred by way of settlement o r resolution without a court, jury or arbitrator havi ng made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a desig n professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by la w, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suit s, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent ac ts, errors or omissions, ultra-hazardous activities , activities giving rise to strict liability, or defe cts in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSU LTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to ind emnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT’S responsibility for such defense and in demnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shal l have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.

7 Revised 6/28/2024
12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano Count y.

The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontra ctors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Dav is-Bacon Act and this program, contractor, consultants, and developers will be asked, to provi de no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of t he control and direction of the CITY or any CITY official, other than normal contract monitoring. I n addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIRE MENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole prop rietorship, partnership, limited liability partnership, corporation, limited liabili ty corporation, non-profit corporation or other for m of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.

8 Revised 6/28/2024
EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, per sonal injury, products and completed operations, an d property damage. If Commercial General Liability o r other form with a general aggregate limit is used , either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with C ode 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deduc tibles or self-insured retentions must be declared to and approved by the CITY. At the op tion of the CITY, either the insurer shall reduce o r eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a b ond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers X

9 Revised 6/28/2024
liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and vo lunteers are to be covered as insureds as respects: liability arising out of work or operati ons performed by or on behalf of the CONSULTANT; products and completed operations of th e CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to th e CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the C ONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms eq uivalent to CG 20 10 11 85, subject to CITY approva l; and submitted electronically through the Exigis insurance system to: [email protected] .

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subc ontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

1 PRINCIPAL-IN-CHARGE
Lindsay Smith, PE

PROJECT MANAGER
Jeff Pelz, PE
QA/QC
Chris Malone, PE

DEPUTY PROJECT MANAGER
Marissa Fierro
Owner Advisory
Services
Whitney Sandelin, PE
Budgeting
Chris Malone, PE
Schedule/Funding
Monique Day, PE
Project Delivery/
Governance
Lindsay Smith, PE

PROGRAM MANAGEMENT SUPPORT
Lead
Andy Smith, PE
Treatment
Whitney Sandelin, PE
Ben Klayman, PhD
Electrical
Tiana Michaud, PE

I&C/SCADA
Jeremy Smith, PE
O&M
Richard MacLean

PLANT EVALUATIONS
Lead
Bobby Vera, PE
Modeling
Amy Kwong, PE
Infrastructure
Scott Greenwood, PE

OFFSITE INFRASTRUCTURE PLANNING
* Additional West Yost and subconsultant resources will be identified and engaged as necessary over the course of the program.

ORGANIZATIONAL CHART FOR INITIAL TASKS

2 operate it. This means we are poised to move smoothly into a management role for a plant expansion with the least amount of impact on City staff workload.

Vacaville Water and Wastewater Master Plan Engineer.

Since 1990, West Yost has been engaged in and provided
support for Vacaville’s long term utility system planning. We have and will continue to think proactively about what the City needs and how emerging challenges can be addressed.

The water master planning and related evaluations
performed in recent years considered options for enhancing surface water supplies and groundwater supplies, including a high-level look at surface water treatment options. The NBR WTP will continue to be an important part of the City supply. Expanded capacity there needs to be based on an evaluation of how existing and future facilities can distribute water to optimize use of both surface and groundwater
sources. West Yost is well informed on the opportunities and constraints, and ready to refine and enhance the supply analysis to determine the right amount of investment
at NBR, and a plan for efficient phasing of future water distribution infrastructure.

STRONG PROGRAM MANAGEMENT /

OWNER ADVISOR CREDENTIALS
West Yost has some of the most relevant, recent experience possible for leading a large water treatment plant expansion program. Our firm has:
■ Led two major water treatment plant planning, design
and construction projects in Northern California: The
Woodland Davis Clean Water Agency’s (WDCWA) Davis-
Woodland Water Supply Project completed in 2016,
and the Stanislaus Regional Water Authority’s (SRWA)
Regional Surface Water Supply Project, completed in 2024 serving the Cities of Turlock and Ceres. These projects had program values of $230 million and $224 million,
respectively. Similar to the NBR WTP program, both
of these surface water treatment facilities are owned
and operated under a joint powers authority, and both
included multiple project elements incorporating both
treatment and water transmission improvements.

QUALIFICATIONS – THE FIRM
West Yost is uniquely qualified to move into a Program
Management role for expansion of the North Bay Regional Water Treatment Plant (NBR WTP) on behalf of the Cities of Fairfield and Vacaville for two primary reasons:
■ We are currently providing water engineering services to both Cities in the form of planning and engineering
support focused on water infrastructure. This existing
relationship has developed substantial institutional
knowledge within West Yost that helps reduce the
workload demands on City resources.
■ We have strong program management credentials,
including leadership of two of the most recent major
water treatment plant design and construction projects
in California. We have served as Owner Advisor for
collaborative delivery (design-build) projects totaling over $1 billion. This benefits the Cities by providing access to recent relevant experience from projects similar to the NBR Expansion Program.

Furthermore, West Yost is well known to both Cities. We know and enjoy working with your staff and continue to
strive to maintain the trust built over years of collaboration in service to the two communities.

PROVIDING LONG-TERM UTILITY PLANNING

SERVICES TO FAIRFIELD AND VACAVILLE
Fairfield Public Utility Master Plan Engineer. West Yost is currently finalizing Fairfield’s Public Utility Master Plan and has been working for Fairfield since 2003. Our work has included GIS and asset management, and since 2015
we have served as Fairfield’s water system planning and modeling team. The current master plan includes a high- level evaluation of how additional capacity might be
created at the NBR WTP , and some of the issues related to expanding the existing plant. Through these efforts, West Yost has up-to-date knowledge of the constraints and opportunities at NBR, and how the NBR will be needed
to meet Fairfield’s capacity needs into the future. We are familiar with the plant, and familiar with the City’s staff who

3 QUALIFICATIONS  THE PEOPLE
Twenty-one years ago, West Yost, with Jeff Pelz as the
program manager, was enlisted by the City of Stockton to guide its Wastewater Collection System 9 Project through the planning and design-build process. As part of that effort, West Yost prepared procurement documents, participated
in selection of the design-build team, and provided program and construction management through completion of two
major lift stations, force mains, and gravity sewers to serve a large area of northeast Stockton. Since then, West Yost has continued to serve in the Program Manager and Owner’s
Advisor role on ten (10) significant alternative delivery projects, including three with budgets over $220 million.

West Yost has a Program and Procurement Management
team focused on owner’s advisory services for collaborative delivery, project funding, and asset management. The
group is supported by a full range of planning, design and construction management staff and resources, all focused on the water sector.

Jeff Pelz is available and personally committed to bringing the full benefit of both his program management and his collaborative delivery owner’s advisory experience to the NBR WTP Expansion Program. He will be supported by a
■ Served as Program Manager / Owner Advisor for
collaborative delivery projects totaling over $1 billion.

In addition to the WDCWA and SRWA projects, where
we served as overall Program Manager and Owner’s
Advisor for the portions procured using design-build, our collaborative delivery projects include:
‒ City of Stockton Regional Wastewater Control Facility (RWCF) Modifications ($220 million, progressive design- build)
‒ City of Stockton Wastewater Collection System 9 ($20
million, fixed price design-build)
‒ City of Davis Wastewater Treatment Plant Secondary
and Tertiary Improvements ($90 million, fixed price
design-build)
‒ Sacramento Suburban Water District multiple
groundwater wells ($35 million, progressive design-
build in multiple phases)
‒ Placer County Water Agency I-80 Crossings ($5 - $30
million (tbd), progressive design-build in multiple
phases, developing procurement documents now)
‒ Portland Water Bureau Washington Park Reservoir
($170 million, construction manager / general
contractor)
■ Assembled a broad program management skill set. The
team offered for the NBR WTP Expansion Project has
extensive experience in:
‒ Managing programs with multiple project elements
‒ Navigating within joint powers agreements
‒ Delivery of major construction projects under a variety of project delivery methods, including design-build
‒ Strategic funding services, application development,
and ongoing grant / loan management and reporting
‒ Oversight of environmental review and permitting
processes
‒ Water transmission and distribution system planning
and modeling
‒ Accessing and leveraging engineering expertise within the entire West Yost team, including:
• Water treatment design
• Pipeline, pump station and storage reservoir design
• Electrical design
• Control systems design and implementation,
including cybersecurity
• Geohydrology and groundwater modeling
• Construction management and inspection
Woodland-Davis Clean Water
Agency Water Treatment Plant
Stanislaus Regional Water
Authority Water Treatment Plant

4 well-qualified team keenly interested in continuing our history of service to the City’s of Fairfield and Vacaville. Jeff will be supported by Marissa Fierro as Deputy Program Manager. New to West Yost, Marissa brings a strong background in managing multi-faceted public infrastructure projects and specialized expertise in CEQA/NEPA compliance and strategic project funding.

Our initial proposed team is presented in the following table. Depending on needs, West Yost has a deep bench of technical and creative staff that can be called upon to support the program.

Initial Proposed Team
TEAM MEMBER ROLE RELEVANT EXPERIENCE (SELECTED EXAMPLES)* Lindsay Smith, PE
■ Principal-in-Charge Program Manager / Owner’s Advisor for Davis-Woodland Water Supply Project and SRWA Regional Surface Water Supply Project design-build; firm leader for Program and Procurement Management services Jeff Pelz, PE
■ Program Manager Program Manager / Owner’s Advisor for Stockton RWCF Modifications Project progressive design-build, and Collection System 9 design build; Davis WWTP design- build; Sac Suburban Water District Waterwells progressive design-build; 34 years of utility planning and design service to Vacaville Marissa Fierro
■ Deputy Program
Manager
20 years of planning and program management for multidisciplinary projects; CEQA, NEPA and environmental permitting; federal/state funding Andy Smith, PE
■ Water Treatment
Lead
Fairfield Water Master Plan evaluation of NBR WTP; technical lead for Davis-Woodland Water Supply Project and SRWA Regional Surface Water Supply Project design-build
Bobby Vera, PE
■ Water Modeling
Lead
Project Manager for Vacaville Water Master Plan and lead hydraulic modeler; modeler for Fairfield pump station asset management plan Whitney Sandelin, PE
■ Procurement SRWA Regional Surface Water Supply Project design-build; Stockton RWCF Modifications Project, Sac Suburban Water District water wells and Placer County Water Agency I-80 Crossings progressive design-build projects ■ Chris Malone, PE
■ Tiana Michaud, PE
■ Monique Day, PE
■ Mika Mar
■ Ileana Wald, PE
■ Tricia Sweeny, PE
■ Whitney Jones, PE
■ Ben Klayman, PE
■ Scott Greenwood, PE
■ Jeremy Smith, PE (Control Systems)
■ Richard MacLean
■ Amy Kwong, PE
■ Brenda Estrada, PE
■ Communications Team
■ Construction Management Team
* See resumes for additional representative experience
Engineering and Other Support

Lindsay Smith, PE
1 Linds
ay Smith is a Vice President and leads our program and procurement management team at West Yost. Lindsay has served as program manager on multiple large -scale water supply projects involving owner’s advisory services, program management, and alternative contract delivery. Lindsay has also served as project manager and engineer for the planning, procurement, and design of water and wastewater facilities.

EXPERIENCE
WATER
Program Manager for Regional Surface Water Supply Project, Stanislaus Regional Water Authority, Turlock, CA: Program Manager for the Regional Surface Water Supply Project that is currently operational. T he constructed regional facilities include a raw water pump station and pipelines, a water treatment plant, treated water transmission mains, and an interconnection with the Cities of Ceres’ and Turlock’s (Cities) local systems. Lindsay also took the lead in the development of procurement documents and project delivery method recommendations for the different projects under this large regional program.

West Yost currently serves in the role of the Owner’s Representative for the oversight of the design-build (DB) contract. The DB contract value for this state-of-the-art treatment facility is $195 million with an overall program budget of $224 million. As the program manager, Lindsay is responsible for engaging West Yost technical experts to support the Authority in pre-design, design criteria development, DB contract oversight, design review, permitting, and start-up and testing. West Yost is currently implementing the Computerized Maintenance Management System and training O&M staff on its use.

Owner’s Representative, Davis Woodland Water Supply Project (DWWSP), Woodland- Davis Clean Water Agency, CA: Lindsay served as Program Manager for DWWSP w hich has provided the Cities of Davis and Woodland, California and the University of California at Davis (UC Davis) with a new surface water supply source to supplement their previous groundwater-only supplies since 2016. This cutting- edge project involved a $230 million design-build-operate (DBO) program to provide a sustainable, regional conjunctive use solution to the communities of Davis a nd Woodland and UC Davis. As Program Manager, Lindsay was responsible for leading the procurement process for this a lternative delivery project, managing client communications, ensuring compliance with the DBO contract, and overseeing and managing the activities of 13 subconsultants. The DWWSP included construction of a new intake on the S acramento River, over 14 miles of transmission pipelines, a new 30 mgd water treatment plant, and local transmission facilities to effectively distribute the water to the customers. The first program phases included project alternative evaluations, project delivery alternative evaluations, preliminary design, project budgeting, scheduling, grant and State loan funding, procurement document development, and contract negotiations. Phase 2, project delivery, encompassed the final design and construction of the planned facilities using the DBO delivery approach. Lindsay continues to serve the Agency as the Agency Engineer.

Well 80, Wells 81 A, B, C, and Well 82 Owner’s Representative Services, Sa cramento Suburban Water District (SSWD), Sacramento, CA: Lindsay is consulting the Owner’s Representative team for the construction of up to four new monitoring wells and four new groundwater wells and associated pumping and treatment facilities. The projects will Staff Title: Vice President
Office Location: Davis, CA
Years of Experience: 22
Years with West Yost: 18
Professional Registrations
 Professional Civil Engineer
- California No. 72996
- Ore
gon No. 91823PE
Education
 BS, Civil Engineering, Santa Clara
University
Professional Affiliations
 Design Build Institute of America

Lindsay Smith, PE

2 be constructed under progressive design- build delivery. As the Owner’s Representative, West Yost is representing the District in the contracting and management of the progressive design- build team and will also be providing construction management and inspection services. Lindsay provided education and advice to SSWD regarding project delivery options and how those options align with the goals of the client and the specifics of the project.

RiverArc Regional Water Supply Project, Placer County Water Agency, Auburn, CA: Lindsay serves as the Project Manager for a multi-agency study and planning effort involving stakeholders in Sacramento and Placer Counties. The goal of the project is to regionally enhance water supply diversity and reliability, increase the sustainabilit y of regional groundwater supplies, and increase environmental protection in the American River watershed. The current scope includes planning for implementation and funding of the project. RiverArc was successful in receiving funding to complete initial design and environmental efforts. The next phas e will include procurement to begin design and construction.

Alternative Delivery, West Side Water Storage Project, City of Roseville, CA: Lindsay led the alternative delivery analysis and strategy for determining the optimal delivery method for water storage and pumping facilities to support new development with in the West Roseville Specific Plan Area. She was responsible for evaluating tra ditional and alternative project delivery methods to assist the City in selecting the approach that best meets their overall objectives and project -specific concerns. Consideratio ns included impacts on overall schedule, design and construction costs; risk transfer; price certainty; owner involvement and co ntrol; and change order potential. As part of the effort, Lindsay developed a detailed enumeration of weighted advantages and disadvantages and a proposed risk allocation and implementation approach for each project delivery method.

Sacramento River Water Reliability Study, Phase I, Placer County Water Agency, Auburn, CA: Lindsay served as Deputy Project Manager for a multi-agency study involving stakeholders throughout the Sacramento area. The goal of the project is to regionally enhance water supply diversity and reliability, increase sustainability of regional groundwate r supplies, and increase environmental protection in the American River watershed. The Phase I Study is a conceptual plan for the implementation and funding of the project and includes project phasing, project alternatives, and estimated planning -level costs.

Well 28 Pre-Design, City of Woodland, CA: Lindsay served as Project Manager for City of Woodland Well 28 pre -design. This project met tight schedule constraints in order to receive state funding assistance, and involved replacement of an existing well prior to demolition due to the construction of a new Yolo County Courthouse. The project included preliminary design of an ASR compatible well, a well siting evaluation, and completion of construction schedules and cost estimates. The project included a siting alternatives analysis in coordination with multiple City departments.

Well 25 Pre-Design, City of Woodland, CA: Lindsay served as Project Manager for City of Woodland Well 25 design. The project included a siting alternatives analysis in coordination with multiple City departments. The well pre -design included a building to house the well pump, chlorine addition fac ilities, a nitrate analyzer, and a back -up generator.

One-Million-Gallon (MG) K Street Reservoir, City of Columbia City, OR: Lindsay served as Project Engineer for the design of a 1 - MG potable water prestressed concrete reservoir. Design work included hydraulic modeling, system planning, and site work associated with the reservoir. The hydraulic modeling and system planning ele ment involved evaluation of storage capacity requirements, pumping needs, transmission main sizing.

WASTEWATER TREATMENT
Owner’s Representative, Design-Build (DB) Wastewater Treatment Plant Improvements, City of Davis, CA: West Yost provided owner’s advisory services on a project involving $95 million in constructed treatment plant improvements. West Yost prepared a Procurement Implementation Plan and a Preliminary Design Report; a 30% design, including cost estimate and DB procurement documents; and supported the construction and commissioning on the new treatment plant improvements. This approach is tailored to assist the City in completing the three project phases, 1) Preliminary Design, 2) Procurement Documents, and 3) Construction & Commissioning, within the City’s 63 -month time frame. The project involved elements of DB contract development, risk management, facilities d esign, lifecycle cost analyses, quality assurance, and State Revolving Fund (SRF) financing. Lindsay had a key advisory role on contract development, risk allocation, and development of criteria for evaluating SOQs and proposals.

Easterly WWTP Tertiary Treatment Project Facilities Predesign and Design, City of Vacaville, CA: Lindsay served as Project Engineer for a $100 million, four -phase tertiary treatment and expansion project. The project includes headworks screenings and solids handling modifications, expansion, and modification of the secondary treatment system to increa se capacity and provide denitrification, addition of storage to provide flow equalization and emergency storage, modification to the biosolids storag e lagoons, the addition of new tertiary filtration facilities, and expansion of the chlorine disinfection system.

Jeff Pelz, PE

1 Jeff Pelz is a West Yost Vice President with over three decades of experience in the planning and design of municipal infrastructure systems . He has completed successful facilities plans and designs for a variety of facilities, including major expansion, rehabilitation, and new construction at wastewater treatment plants. His planning and design experience outside the treatment plant includes gravi ty and pressure sewers, pump stations, and trenchless pipeline rehabilitation. Jeff has extensive experience in water and sewer master planning, including condition assessments, flow monitoring, I/I evaluations, computer modeling, rehabilitation planning, cost estimating, and capital improvement programming. He has served as program manager and owner advisor on several major design-build projects, and contributed to alternative delivery projects totaling $0.8 billion in contract value.

EXPERIENCE

PROGRAM MANAGEMENT
I-80 Crossings Progressive Design Build Owner Advisor, Placer County Water Agency, Auburn, CA: Program Manager for developing and implementing the Agency’s first progressive design-build (PDB) procurement. Jeff led development of a PDB request for proposals and contract template that the Agency intends to use on future PDB projects.

The initial project will include rehabilitation of a small number of freeway crossings where the Agency’s raw water supply system crosses Interstate 80 at multiple locations. The documents provide for phased procurement, with the potential to issue additional work orders for future phases of the work so that additional freeway crossings can be rehabilitated as funding allows.

Owner’s Representative Services, Well 80 ; Wells 81 A, B, and C; and Well 82, Sacramento Suburban Water District, CA: Procurement and management support. Jeff led development of procurment documents for construction of three new monitoring wells and four new groundwater wells and associated pumping and treatment facilities.

The projects are being constructed under a progr essive design-build project delivery process with multiple phases. Jeff has continued to serve as technical contract advisor as part of the West Yost team provide Owner Representative (owner advisor) services, represneting the District in the contracting and management of the progressive design - build team. West Yost is also leading development of CEQA documents for several of the project sites, preparing the preliminary site plans, assisting with contracting and contract management, and providing Construction Management and inspection services.

Owner’s Representative, Design-Build Wastewater Treatment Plant Improvements, City of Davis, CA:

Project Manager for West Yost’s Owners’ Representative contract for a Design-Build (DB) Wastewater Treatment Plant (WWTP) Improvements Project representing approximately $90 million in constructed treatment plant improvements.

West Yost worked with the owner to develop a risk matrix, Procurement Implementation Plan, preliminary design memoranda, reference project design and cost estimate, and Design-Build procurement documents; and West Yost supported the construction and commissioning of the new treatment plant improvements. West Yost’s provided a high- quality DB contract to manage risk, allow for innovation, and provide the best value for the City; promoted a practical design that enabled the City to meet discharge requirements by 2017 at the lowest lifecycle co st;

Staff Title: Vice President
Office Location: Davis, California
Years of Experience: 38
Years with West Yost: 34
Professional Registrations
 Professional Civil Engineer,
California No. 46088
Education
 BS, Civil Engineering, University
of California, Davis
Professional Affiliations
 American Public Works Association
 American Society of Civil Engineers
 California Water Environment
Association
 Design Build Institute of America
 Water Environment Federation
Publications
 Crites, R.W., D.C. Gunther, A.P. Kruzic,
J.D. Pelz, G. Tchobanoglous (1988).

Design Manual: Constructed Wetlands
and Aquatic Plant Systems for
Municipal Wastewater Treatment

Jeff Pelz, PE

2 and provided effective project management, quality assurance, and project communications to keep the project on budget and schedule. West Yost has maintained project momentum through knowledge of the State Revolving Fund process, history of providing management services and serving as an extension of staff for our clients. There were three project phases, 1) Preliminary Design, 2) Procurement Documents and Contracting, and 3) Construction & Commissioning. All three phases of the project were complete within or ahead of schedule, and the overall project cost was lower than the original budget.

Program Manager for RWCF Modifications Progressive Design Build, Stockton, CA: Owner’s Advisor / Associate Project Manager for $220 million of improvements including secondary treatment, filtration, UV disinfection and personnel buildings. Jeff’s responsibilities included completing the successful Water Infrastructure Finance and Innovation Act (WIFIA) Letter of Interest and Application and supporting the State Revolving Fund financing application process. Jeff was also responsible, in partnership with Robertson Bryan Associates, for assisting the City negotiating the Guaranteed Maximum Price (GMP) and final terms of the progressive design build contract, which includes a GMP with shared savings that motivates both the City and the design build team to seek out the most cost-effective approach to completing the improvements. Construction began in September 2019 and will continue through 2023. Jeff tracks project costs and participates in each design progress meeting and construction meeti ng to monitor progress and represent the City’s interests. He is also managing the WIFIA process, assisting in responding to requests for information and coordinating WIFIA and City interactions.

Grabhorn Reservoir Replacement Owner’s Representative and Project Management, Tualatin Valley Water District (TVWD), Beaverton, OR: QA/QC Reviewer. Provided QA/QC review for West Yost’s work products and deliverables while providing Owner’s Representative and Project Management services to assist TVWD. This project involving replacement of an existing reservoir wi th a new 5 MG, partially- buried, AWWA D-110 concrete tank by March 2019 using Progressive Design -Build (PDB).

Program Management for Regional Surface Water Supply Project, Stanislaus Regional Water Authority, Turlock, CA: Technical advisor and procurement document developer for the Regional Surface Water Supply Project completed in 2024. The constructed facilities include raw water facilities, a water treatment plant, treated water transmission mains, and an interconnection with the Cities of Ceres’ and Turlock’s (Cities) local systems. Jeff p articipated in the development of procurement documents , selection of the team for fixed fee design-build and providing support during the design -build process. West Yost served in the role of the Owner’s Representative (owner advisor) for oversight of the design -build contract and Program Manager to support the Authority in pre-design, design criteria development, DB contract oversight, design review, permitting, start-up and testing, and implementation of the Computerized Maintenance Management System.

Owner’s Representative for System 9 Improvements (Design -Build), City of Stockton, CA:

Project Manager for facilities planning,
preliminary (30%) design, financing plan, environmental review, risk evaluation, contractor selection, design review, and construction management. The project incorporates 5 -mgd and 11-mgd pump stations, 1.6 miles o f gravity sewer and 3.9 miles of large diameter force main in both agricultural and developed areas with two river crossings and two railroad crossings.

Construction was implemented through a $14.6 million design -build contract, with a $17.2 million overall project cost. During the planning and design-build procurement phase, Jeff facilitated monthly project meetings requiring collaborative efforts of a diverse group representing multiple City departments and environmental consultants and including discussions on risk allocation. He teamed with City staff to lead public meetings presenting the project and potential impacts to businesses, schools, and residents .

WATER AND WASTEWATER PLANNING
Water System Master Planning, City of Vacaville, CA: Principal-in-charge for the update of the City’s water system GIS database, upgrade, and conversion of the hydraulic model, master planning, and treatment alternatives analysis. West Yost worked with C ity staff to coordinate the review of City’s GIS and co nfirm the accuracy of GIS data. West Yost provided an updated GIS geodatabase and used the updated GIS to convert into a hydraulic model using Innovyze’s Infowater software. The hydraulic model was calibrated by performing C-factor hydrant testing, reviewing SCADA data, and consulting with the City’s Operation staff on system performance. The City’s metered consumption information was spatially located and allocated into the hydraulic model. The model was used to update the distribution system master plan, and to evaluate treatment location alternatives. Multiple surface water treatment alternatives and existing facilities were assessed to begin developing a cost -effective long-term plan.

Ongoing Vacaville Sewer System Planning, City of Vacaville, CA: Served as Project Manager for numerous sewer collection system assessment and master planning projects for the City of Vacaville and has been the primary collection system planner for the City since 1991. Major sanitary sewer assessment and planning activi ties have included city-wide collection system hydraulic modeling using HYDRA, H2OMAP Sewer, and spreadsheet tools; collection system flow/surcharge metering data analysis; sewer manhole inspections; sewer cleaning and CCTV inspections; system defect identification; and development of long -term capital improvement recommendations for new, upsized, and rehabilitated sanitary sewer facilities. Providing ongoing sewer planning assistance and conducting special studies related to proposed growth.

Marissa Fierro

1 Marissa Fierro is a senior planner and strategist with 20 years of experience working across planning sectors in California and the Pacific Northwest. She has extensive experience managing multidisciplinary projects. Marissa has successfully secured over $40M in direct project funding for water management planning and infrastructure, climate adaptation and relocation planning, mitigation, alternative energy, housing, feasibility studies, emergency planning, watershed restoration, and workforce development.

Marissa’s professional skills include specialized experience securing project funding through the development of captivating grant requests to funding agencies, organizing, and managing interdisciplinary projects for water infrastructure, management, and conveyance. Her areas of focus include integrated planning, site evaluation, community planning, alternative energy development, watershed planning, natural resource protection, and economic development. Marissa has coordinated partnerships and projects across disciplines. She has in- depth knowledge of complex environmental permitting requirements, California water policy, federal and state funding opportunities, regulatory policies and statutes, and cost principals under 2 CFR Part 200. She possesses specialized competencies in geospatial data analysis, grant and budget development, facilitation, and strategic planning.

EXPERIENCE
Grant Strategy Services, Alameda County Water District, Fremont, CA: Funding Specialist. West Yost’s services included reviewing the District’s top priority CIP projects, evaluating potentially applicable grant and loan opportunities, and conducting a funding strategy workshop. Production of a project summary matrix, grant opportunities matrix and strategic funding plan. Ongoing services include grant opportunity research, monthly matrix updates and check-in conference calls, and grant program compliance advisor and QA/QC of staff prepared documents.

Hidden Valley Community Services District, Hidden Valley CA: Funding Specialist.

Marissa developed a Cybersecurity funding request to the State of California Office of Emergency Services (CalOES). She coordinated technical information exchange and completed the funding request in line with federal guidelines and requirements.

PREVIOUS EXPERIENCE
Akana, Various Clients: Senior Environmental Planner and Grant Writer. Marissa established the firm’s Grant Writing Services arm to support diversified client planning.

She built interdisciplinary project teams, engaged financial analysts, funders, and government officials, and developed resilience plans for water, environmental, and infrastructure projects. She conceptualized and designed projects to meet client needs, developed competitive grant applications, and provided technical writing services to secure funding. Leveraging her network within federal and state agencies, she aligned proposals with client needs and disseminated grant ranking criteria to maximize evaluation scores. She also developed geospatial data and mapping using GIS and managed complex multi-discipline projects, including scopes of work, budgets, and NEPA and CEQA compliance. Additionally, she monitored funding opportunities and tracked climate resilience policies and initiatives.

Staff Title: Owner Advisor/Grant
Funding Specialist
Office Location: Lake Forest, CA
Years of Experience: 20
Years with West Yost: <1
Education
 BS, Geography and Planning,
California State University, Chico, CA
 AS, Natural Science and Mathematics,
College of the Redwoods, Eureka, CA
Certifications
 Facilitation Training & Conflict
Resolution, Center for Collaborative
Policy
 Woman in Leadership & Management
 USEPA Federal Grants Management &
Financial Administration
 Geospatial Technology Certification,
Shasta College, Geospatial Planning,
Redding, CA
 USEPA Quality Assurance Project
Planning
 FEMA Tribal Emergency Management
Operations
 ACOE Wetland Delineation

Marissa Fierro

2 Pit River Tribe, Burney, CA: Director, Environmental Programs Office . Marissa was responsible for strategic planning focused on economic development, water rights, and alternative energy infrastructure. She coordinated partnerships to secure funding for development and program management, successfully securing and managing $ 10M in grants from FY-2014-19 for capacity development projects. She established innovative accounting mechanisms to facilitate interagency funding transfers to tribes for economic development, natural resource projects, and land acquisition. Additionally, she initiated the development of long -term agreements and financial contracts. Her oversight extended to the environmental program, where she developed program plans, land use policies, annual work plans, and multi -year budgets. She supervised technical and administrative staff and managed subcontractors. Furthermore, she developed and managed federal and state grants, oversaw departmental data collection and database management, and aut hored Quality Assurance Project Plans (QAPPs) for water quality sampling, wetlands management, and habitat assessments.

Makah Tribe Community Water System Critical Infrastructure, Community Health & Safety Project Neah Bay, WA : Marissa served as the lead project manager and performed planning and evaluation of imminent water quality and quantity issues on the Makah Reservation to inform the development of a compelling funding request to the Bureau of Reclamation, Tribal Domestic Water Supply, IRA 2022 Section 50231 funding op portunity.

Makah Tribe Preliminary Site Evaluation for Hobuck Beach Resort Motel, Neah Bay, WA : Marissa served as the lead project manager and facilitated a Strategic Visioning Session for Tribal Leadership in preparation for expansion of economic development activities at the Hobuck Beach. This included mapping and geospatial analysis for site evaluation as well as funding reseach and aquistion of funding for feasibility planning and construction of the Makah Hobuck Beach Resort Motel. She lead an interdisciplinary planning Team and developed preliminary planning documents for Phase 1 feasibility planning in addiiton strategic funding work and grant development .

Makah Tribe Hobuck Beach Wastewater System, Neah Bay, WA : Marissa served as the lead project manager on this interdisiplinary multi-phase project. She facilitated the development of a Preliminary Design Report, devleoped a strategic project funding plan, identified and secured $8M in project funding to support vital planning and construction of the Makah Hobuck wastewater system. Techncial activities performed inlcude site evaluation, mapping, and analysis of existing wetlands and 100/year floodplain. Lead a interdisciplinary planning Team. Facilitated and contributed to the development of a Preliminary Engineering Report for the Hobuck wastewater system.

Pit River Tribe – Climate Change Vulnerability Assessment, Burney, CA: Marissa led the development of a vulnerability assessment to evaluate climate risks and support the Tribes efforts to plan for climate change. As part of this project, she secured $250,000 in funding from the BIA to support the creation of an Integrated Resources Man agement Plan (IRMP).

Hoopa Tribe Wetlands Protection Program Plan Development, Hoopa, CA : Marissa led the development of a Wetlands Program Plan for the Hoopa Tribe Environmental Programs Office. This includes mapping the geographic distribution of existing invento ried wetlands on Hoopa Tribal lands using federal datasets to create map overlay series and esta blish baseline for future monitoring and assessment objectives.

Colville Fish and Wildlife Department Grant Writing Services, Nespelem, WA : Engaged Tribal staff and leadership to facilitate the development of research objectives and monitoring strategy for monitoring Zoonotic Disease regionally. Coordinated partnershi p discussions with USFWS to align monitoring strategy efforts. Developed funding proposals and secured $775,000 in support of the Colville Tribes Zoonotic Disease Initiative.

Colville Tribes Energy Planning and Funding Acquisition, Nespelem, WA : During FY- 2022, Marissa facilitated energy project planning activities to support the Colville Tribes efforts to implement energy infrastructure projects across the Colville Re servation.

This included coordinating a technical planning team to design site specific energy projects in preparation for multiple funding opportunities under the WA Department of Commerce, US Department of Energy (DOE), and Federal Highway Administration (FHWA). Under this project Marissasecured approximately $5.5M in funding for grid resilience and back u p energy systems.

Makah Health Medical Facility Expansion & Relocation, Neah Bay, WA : In FY- 2021, Marissa secured $3M in direct program funding from BIA and $2M from IHS for a total of $5M to support the expansion and relocation of the Makah Sophie Trettevik medical facility. Marissadeveloped a funding strategy to support the Tribes’ unmet financial need for the Makah Health Clinic facilities expansion. She participated in planning meetings with Makah Staff and key leadership. Performed grants related re search and identified suitable funding opportunities to support the medical facility expansion. She developed contract language, scope of work and associated budget detail for completing grant applications. Disseminated and communicated detailed information related to specific grant requirements for funding identified. Coordinated with agency contacts, Akana engineering Staff and delegated representatives from the Makah Tribe on planning elements related to grant application and proposal development.

Drafted applicable grant proposals in accordance with grant requirements at the request of the Makah Tribe.