Agenda Item No: U.2
AGENDA REPORT
DATE: December 17, 2024
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2024-283
Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and Change and New Beginnings to Provide Unsheltered Street Outreach Services
Funding Source: $750,000; General Fund
Contact: April Cobb, (707) 428-7609
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Homeless Services Division (HSD), in partnership with the Fairfield Police Department (FPD) and Fairfield Housing Services Department, is seeking to enter into a Memorandum of Understanding (MOU) with Change and New Beginnings for Unsheltered Street Outreach Services to individuals who are unhoused or at risk of being unhoused.
DISCUSSION
On September 30, 2024, the Homeless Services Division released a Request for Proposals (RFP) for Unsheltered Street Outreach and Tenancy Support Services. The total amount of funding available for this R FP is $950,000. Street Outreach positions are based on a three -year period with $250,000 in funding for each year through general funds. Tenancy Support Services is funded through State funds with $200,000 awarded to the Housing Services Department through Pro-housing Incentive Program ending in February 2027. This RFP will have two separate contracts. HSD will oversee Unsheltered Street Outreach Services, and the Housing Services Department will provide oversight for Tenancy Support Services.
On October 23, 2024, HSD received four applications for Unsheltered Outreach Services and two applications for Tenancy Support Services. Of the four applications, one proposal was determined not to meet the requirements for unhoused street outreach or tenancy support services.
Outreach Services Total Amount Requested
Caminar $750,000
Change and New Beginnings (CANB) $750,000
Mission Samoa $200,000
Nuway Express $843,500
Tenancy Support Services Total Amount Requested
Caminar $200,000
Change and New Beginnings $200,000
On November 12, 2024, a Rank and Review Panel, consisting of HSD, Fairfield Police Department Homeless Intervention Team (HIT), Housing Services Department, Fairfield Fire Department, Public Works Homeless Engagement and Response Team (HEART), Community Development and an individual with lived experience in the City of Fairfield met by Zoom. The Panel independently reviewed and scored all applications following the scoring criteria as outlined in the RFP prior to the meeting. After meeting to discuss the applications, the Panel recommended funding Caminar for Tenancy Support Services. Caminar and CANB were ranked as top two candidates for Unsheltered Street Outreach Services. The Panel recommended an in-person interview with the two agencies for Unsheltered Street Outreach Services requesting a modified budget and asking clarifying questions.
Unsheltered
Street Outreach
Services
Caminar CANB Missions Samoa Nuway
Initial Average
Score
82 73
0 Program not
eligible
36 Tenancy Support Services Caminar CANB
Initial Average Score 83 73
On November 14, 2024, the Rank and Review Panel conducted an in -person interview with the top two candidates (Caminar and CANB) for outreach services, consisting of HSD, HIT , and the Housing Services Department to request modified budgets and ask clarifying questions regarding proposals. After the interviews, a rescore of the top two candidates was completed with Staff recommending Change and New Beginnings for Unsheltered Street Outreach Services.
Unsheltered Street Outreach
Services Caminar CANB
Final Score 84 86
On December 3, 2024, HSD Staff , along with staff from CANB and Caminar, gave a presentation to the council. After the presentations, staff asked the council to discuss and provide direction. council directed Staff to enter into an MOU with Change and New Beginnings for Unsheltered Street Outreach and Caminar for Tenancy Support Services.
FINANCIAL IMPACT
This RFP will be funded by the General Fund, Homeless Services Division, for a total not-to-exceed amount of $750,000 for a three-year period.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to adopt resolut ion. This would not be recommended as this resolution aligns with the council’s goal to reduce the number of unhoused individuals and the impact of being unhoused.
COORDINATED WITH
Community Development, City Manager’s Office, Fire, Housing Services, Po lice, and Public Works.
STAFF CONTACT
April Cobb, Management Analyst
(707) 428-7609
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed MOU