Agenda Item No: U.8
AGENDA REPORT
DATE: December 17, 2024
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2024-289
Approving a Contractor Services Agreement with New Image Landscaping Company for Landscape Maintenance Services in the Landscaping and Lighting Maintenance Districts No. 8 (Kolob Estates), No. 3 (Waterman Highlands), and No. 6 (Peppertree)
Funding Source: $36,696 ($18,092, Kolob Estates Maintenance District Fund; $12,888, Waterman Highlands Maintenance District Fund; $5,716, Peppertree Maintenance District Fund)
Contact: Gary Sponsler, (707) 428-7416
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
Approval of the attached resolution will authorize the city manager to execute a contractor services agreement with New Image Landscaping Company (New Image) in the amount of $36,696 for landscape maintenance services in the Landscaping and Lighting Mainte nance Districts No. 8 – Kolob Estates (LLMD No. 8), No. 3 – Waterman Highlands (LLMD No. 3); No. 6 – Peppertree (LLMD No. 6).
DISCUSSION
The previous agreement with Dominguez Landscaping Services (Dominguez) for landscape maintenance services for LLMD No. 8, LLMD No. 3, and LLMD No. 6 expired in December 2023, after Dominguez unexpectedly moved their operations out of Solano County. Since then, maintenance has been provided by New Image on a month -to-month basis under a service contract.
Pursuant to Chapter 28.31 of the Fairfield Municipal Code, contracts for landscape maintenance services may be let on the basis of demonstrated competence and professional qualifications.
New Image has been delivering landscape maintenance services to municipalities, home owner
associations, apartments communities and commercial properties in Fairfield and the surrounding area since 2006. New Image is a full -services landscape care company providing weekly landscape maintenance, tree pruning and removals, as well as a compl ete range of irrigation repairs and renovation.
The approval of the attached resolution will authorize the city manager to execute a contractor services agreement with New Image in the amount of $36,696 for landscape maintenance services for LLMD No. 8 in the amount of $18,092, LLMD No. 3 in the amount of $12,888, and LLMD No. 6 in the amount of $5,716. The initial 12 -month term of the agreement will be from January 1, 2025, through December 31, 2025, with an option to extend for up to two additional terms of up to 24 months each term.
FINANCIAL IMPACT
Total authorization for the contract services agreement for landscape maintenance services for LLMD No. 8, LLMD No. 3, and LLMD No. 6 is $36,696 for the initial 12 -month term beginning January 1, 2025, and ending December 31, 2025.
Landscape services for LLMD No. 8 in the amount of $18,092 will be paid from the Kolob Estates Maintenance District Fund (Organization Code 17460107).
Landscape services for LLMD No. 3 in the amount of $12,888 will be paid from the Waterman Highlands Maintenance District Fund (Organization Code 16960107).
Landscape services for LLMD No. 6 in the amount of $5,716 will be paid from the Peppertree Maintenance District Fund (Organization Code 17260107)
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the attached resolution, and New Image may agree to provide landscape maintenance services under an existing open service contract on a month-to- month basis.
COORDINATED WITH
N/A
STAFF CONTACT
Valerie Standfill, Management Analyst
(707) 428-7055
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement