Agenda Item No: U.9
AGENDA REPORT
DATE: December 17, 2024
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2024-290
Approving a Contractor Services Agreement with New Image Landscaping Company for Landscape Maintenance Services in the Landscaping and Lighting Maintenance District No. 12 – Downtown Business District
Funding Source: $14,440; Downtown Maintenance District Fund
Contact: Gary Sponsler, (707) 428-7416
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
Approval of the attached resolution will authorize the city manager to execute a contractor services agreement with New Image Landscaping Company (New Image) in the amount of $14,440 for landscape maintenance services in the Landscaping and Lighting Mainte nance District No. 12 – Downtown Business District (LLMD No. 12).
DISCUSSION
The previous agreement with Dominguez Landscaping Services (Dominguez) for landscape maintenance services for LLMD No. 12 expired in December 2023, after Dominguez unexpectedly moved their operations out of Solano County. Since then, maintenance has been provided by New Image on a month-to-month basis under a service contract.
Pursuant to Chapter 28.31 of the Fairfield Municipal Code, contracts for landscape maintenance services may be let on the basis of demonstrated competence and professional qualifications.
New Image has been delivering landscape maintenance services to municipalities, homeowner associations, apartment communities and commercial properties in Fairfield and the surrounding area since 2006. New Image is a full-services landscape care company providing weekly landscape
maintenance, tree pruning and removals, as well as a complete range of irrigation repairs and renovation.
The approval of the attached resolut ion will authorize the city manager to execute a contractor services agreement with New Image in the amount of $14,440 for landscape maintenance services for LLMD No. 12. The initial 12 -month term of the agreement will be from January 1, 2025, through December 31, 2025, with an option to extend for up to two additional terms of up to 24 months each term.
FINANCIAL IMPACT
Total authorization for the LLMD No. 12 service agreement is $14,440 for an initial term beginning January 1, 2025, and ending Decembe r 31, 2025, which will be paid from the Downtown Maintenance District Fund (Organization Code 18060107).
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the attached resolution, and New Image may agree to provide landscape maintenance services under an existing open service contract on a month-to- month basis.
COORDINATED WITH
N/A
STAFF CONTACT
Valerie Standfill, Management Analyst
(707) 428-7055
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement