Proposed Agreement - West Yost.pdf — Fairfield City Council, December 17, 2024

1 Revised 6/28/2024

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 20____, by and between the City of Fairfield, a municipal corporation (the “CI TY") and West Yost ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhib it “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services ren dered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B .” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set for th in Exhibit “C” are part of this Agreement. In the event of any inconsistency betwe en said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and online at www.fairfield.ca.gov/biz .

7) EXHIBITS. All exhibits referred to herein are atta ched hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect through June 30, 2026. 9) GOVERNING LAW AND VENUE. Should either Party to th is Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding C alifornia’s choice of law rules. Venue for any suc h action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of

2 Revised 6/28/2024
air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets

11) ENTIRE AGREEMENT. This Agreement, including any ot her documents incorporated herein by specific reference, represents the entire and in tegrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any p rovision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) COUNTERPARTS. This Agreement may be executed in c ounterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) NOTICES. This Agreement is managed and administere d on the CITY’s behalf by the individual named below. All invoices must be submit ted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: Bryan Heinzelman, P.E.

E-mail:
[email protected]
Address: 1000 Webster Street, Third Floor, Fairfield, CA 94533 Telephone: (707) 428-7034
Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Jeffrey D. Pelz, P.E.

E-mail:
[email protected]
Address: 200 Research Park Drive, Suite 100, Davis, CA 95618 Telephone: (530) 792-3259

EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation

By:__________________________________

CONSULTANT

By:___________________________________

2020 Research Park Drive

Suite 100

Davis CA 95618

530.756.5905 phone

530.756.5991 fax

westyost.com

October 10
, 2024

SENT VIA:

Bryan Heinzelman

Associate Civil Engineer

Public Works Department, City of Fairfield

1000 Webster Street

Fairfield, CA 94533

SUBJECT:

Proposal
to Provide

Professional
Services for
the NBR

Water Treatment Plant Expansion
Program

Dear
Bryan
:

The purpose of this
letter
is to
transmit our proposed scope, schedule

and budget for the initial phase of
program management services associated with expansion of the North Bay Regional Water Treatment Plant (NBRWTP). The proposed services include
engineering and advisory services
to help the Cities of
Fairfield and Vacaville move efficiently through numerous interrelated activities culminating in an expanded treatment plant
. The program will also include
new infrastructure outside the NBRWTP site
needed
to convey the treated water to the distribution systems.

These other fa
cilities may be delivered
under separate design and construction efforts or in a project combined with the NBRWTP expansion.

As discussed, we have prepared an initial scope of services for the facilities planning and analysis needed to fully define the facilities to be constructed. This initial work will also identify procurement

method(s)

and potential
funding
sources and

facilitate an update to the Joint Powers Agreement governing cost sharing and operation of the NBRWTP. It is understood that the scope, schedule and budget will be extended over the course of the program, through at least 2030, based on the Cities’ needs.

Our proposed initial scope, schedule and budget are provided in Attachments A, B and C, respectively.

The schedule shows the full duration of the anticipated Program; however, the scope and budget only include services through Fiscal Year (FY) 2026, ending

in June 2026. Furthermore, it is likely that other
activities not yet included in the scope and budget will need to be initiated before the end of FY 2026, and some of the initial tasks may be modified.

Under Task 9 Project Management and Program Coordination (shown at the top of the schedule), the
West Yost/Fairfield/Vacaville Program Team will be meeting regularly to make decisions and plan future
activities. We look forward to tailoring our ongoing efforts as necessary to meet the needs of the Program.

We will perform the agreed upon scope at our standard company charge rates, which are adjusted annually each January. The estimated fee currently incorporates an assumed 4% annual rate escalation.

A summarized budget for FY 2
02 5 and FY 2026 is provided in the following table:

Bryan Heinzelman
October 10, 2024

Page 2 ends

Initial Fee Estimate, FY 2025 and 2026
FY 2025 FY 2026
Task 1. Memorandum of Understanding 53,800 0 53,800
Task 2. Joint Powers Agreement Update 14,400 44,100 58,500 Task 3. Data Collection and Additional Studies 127,500 72,000 199,500 Task 4. Vacaville Capacity Strategy 96,300 6,700 103,000 Task 5. Facilities Planning 12,100 284,300 296,400
Task 6. Outside Funding 29,800 19,800 49,600
Task 7. Project Delivery Method Evaluation 8,000 48,200 56,200 Task 8. Business Case Documentation 0 60,100 60,100
Task 9. Project Management and Program Coordination 366,900 587,900 954,800 Task 10. As-Needed Services 56,600 104,600 161,200
Total Initial Budget 765,400 1,227,700 1,993,100
Thank you for providing West Vost the opportunity to be of continued service to the City of Fairfield and the City of Vacaville. We look forward to working with you on this important project. Please contact me to set up a meeting with your team to review this proposal and discuss next steps.

Sincerely,

WEST VOST
~ P.~ Jeffrey D. Pelz, PE
Vice President
RCE #46088
cc: Justen Cole, City of Vacaville
Michael Hether, City of Fairfield
Attachment(s): Attachment A. Initial Scope of Services
Attachment B. Program Schedule
Attachment C. Fee Estimate by Subtask

WEST YOST

OCTOBER
10 ,
2024

EARYEAR
2020
Attachment A

NBRWTP Expansion Program Management

Initial Scope
o
f Services

(
FY 24/25 and FY 25/26
)

Prepared for

City of Fairfield

City of Vacaville

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2024 NBRWTP EXP PRO MANAGER

City of Fairfield

City of Vacaville

Table of Contents

Task 1. Memorandum of Understanding

................................
................................
.............................
1 Task 2. Joint Powers Agreement Update

................................
................................
.............................
2 Task 3. Data Collection and Additional Studies

................................
................................
....................
3 Task 3.1. Existing Information Review Workshop

................................
................................
..................

3 Task 3.2. Sampling and Data Collection Plan

................................
................................
..........................

3 Task 3.3. Data Collection and Analysis

................................
................................
................................
...

3 Task 3.4. Additional Studies

................................
................................
................................
...................

4 Task 4. Vacaville Capacity
Planning

................................
................................
................................
.....
5 Task 4.1. Refinement of Demand Projections

................................
................................
........................

5 Task 4.2. Evaluation of Surface Water and Groundwater Supply Options ................................
.............

5 Task 4.3. Vacaville Capacity Strategy TM

................................
................................
...............................

7 Task 5. Facilities Planning

................................
................................
................................
...................
7 Task 5.1. Raw and Treated Water Quality Characterization

................................
................................
..

8 Task 5.2. Existing Facilities Description

................................
................................
................................
..

8 Task 5.3. Need for Project

................................
................................
................................
......................

8 Task 5.4. Treatment Performance and Technology Goals

................................
................................
.....

8 Task 5.5. Benchmark Project Development

................................
................................
...........................

8 Task 5.6. Project Implementation and Schedule

................................
................................
....................

9 Task 5.7. Cost Estimates

................................
................................
................................
.........................

9 Task 5.8. Benchmark Design Report

................................
................................
................................
.......

9 Task 6. Outside Funding

................................
................................
................................
...................

10 Task 7. Project Delivery Method Evaluation

................................
................................
......................

11 Task 8. Business Case Documentation

................................
................................
...............................

12 Task 9. Project Management and Program Coordination

................................
................................
...

13 Task 9.1. Program Management Plan (PMP)
................................
................................
........................

13 Task 9.2. Program Budgeting and Cashflow Projections

................................
................................
......

13 Task 9.3. Program Schedule

................................
................................
................................
.................

13 Task 9.4. Progress Monitoring and Invoicing

................................
................................
.......................

13 Task 10. As
-
Needed Services

................................
................................
................................
............

14 General Assumptions

................................
................................
................................
.......................

14 Unknowns Potentially Affecting Scope, Schedule and/or Budget

................................
.......................

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Initial
Scope of Services

(FY 24/25 and FY 25/26)

NBRWTP Expansion Program Management

for the Cities of Fairfield and Vacaville

West Yost Associates (West Yost) will provide management and engineering services related to increasing the capacity of the City of Fairfield
(Fairfield) North Bay Regional Water Treatment Plant (NBRWTP) and addressing related treated water distribution needs. This scope of work includes overall management of the many interrelated activities, engineering services to assess and define needs both at the NBRWTP as
well as offsite, and related professional services needed to advance all aspects of the program. A budget has been developed for initial elements of this scope. It is anticipated that this scope of work and the associated budget will be am
ended and adapted over the course of the project to meet the needs of the Cities of Fairfield and Vacaville.

The major tasks included in this scope of work include:



Task 1. Memorandum of Understanding



Task 2. Joint Powers Agreement Update



Task 3.

Data
Collection and Additional Studies



Task 4. Vacaville Capacity Strategy



Task 5. Facilities Planning



Task 6. Outside Funding



Task 7. Project Delivery Method Evaluation



Task 8. Business Case Documentation



Task 9.

Project Management and Program Coordination



Task 10. As
-
Needed Services

TASK 1. MEMORANDUM OF UNDERSTANDING

Fairfield and Vacaville will need to work in tandem and to coordinate efforts, activities, and cost sharing throughout the planning phase of the NBRWTP expansion. A memorandum of understanding (MOU) will be developed at the outset of the Project to establi
sh the major points of understanding between the two
Cities. The framework of the MOU will be developed by the staff of both Cities with the assistance of West Yost. Thereafter a meeting will be held with the legal counsels for each City to refine the cont ent and
structure of the MOU.

West Yost will prepare technical content for incorporation into a full draft MOU by the Cities’ legal counsel.

If desired,
West Yost will then assist with

optional

study sessions
for

each City
Council to discuss the MOU and the scope and status of the Project.

City staff
/legal counsel

will adjust the
draft MOU
to
reflect the input of the City Councils
. West Yost will prepare a revised draft MOU
based on
cost projections and the initial cost sharing terms for the first phases of

work. Following City review,

West
Yost will prepare
a final MOU (for approval by

the respective

legal counsel and City Management)
. Key
subtasks to be performed under Task 1 include:



Task 1.1. Framework for MOU



Task 1.2. Meeting with Legal Counsels



Task 1.3. City Council Study Sessions (Optional)



Task 1.4. Draft, Revised Draft, and Final MOU

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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Task 1 Assumptions



One meeting with the staff of both Cities to establish the MOU framework



One meeting with the legal counsels of both Cities



One study session with each City Council (two sessions total , Optional
)

Task 1 Deliverables



D
raft, revised draft, and final MOU document



Ag
endas and summary notes for each meeting/study session

TASK 2.

JOINT

POWERS AGREEMENT UPDATE

The Joint Powers Agreement (JPA) defining sharing of NBRWTP capacity and costs has served the two Cities well. However, with the undertaking of a major NBRWTP expansion project, the existing JPA needs to be reviewed and updated. The purpose of this task is

to review the existing JPA with both Cities and to develop revisions to the JPA as appropriate. Accordingly, the key subtasks to be performed under Task 2 include:



Task 2.1. JPA Review/Draft Modifications



Task 2.2. Council
Workshops



Task 2.3. Revised JPA Draft

Initially, West Yost will meet with relevant Fairfield and Vacaville staff and with the legal counsels of both Cities to discuss the existing JPA, to consider potential shortcomings of the existing agreement, and to craft revised/augmented agreement langua
ge. A working draft of the revised JPA will be produced at this stage for review by staff and one further revision before being presented to each City Council via a workshop. During each of the two workshops, the need for and benefits of revising the agree ment
language will be explained. West Yost will then prepare a revised draft JPA based on feedback from both Cities for attorney review and finalization.

Task
2 Assumptions



One meeting with the staff and legal counsels of both Cities to craft revised JPA language



One follow
-
up discussion of revised draft



One workshop with each City Council (two sessions total)



Legal counsel from one of the Cities will be responsible for final review, preparation of the final documents, and guiding the formal approval process



The existing JPA will be updated through limited revisions focusing on cost sharing and other minor changes. An extension re
-
write will not be necessary

Task
2 Deliverables



D
raft and
two
revised draft JPA document
s



A
gendas and summary notes for each meeting/workshop

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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City of Vacaville

TASK 3.

DATA COLLECTION AND ADDITIONAL STUDIES

To support updated, detailed analyses of the performance of existing facilities and the need for additional facilities and/or operational changes, additional data collection and investigations are needed.

The
primary objective of
this task is to provide the

additional data necessary to ensure that the design of future NBRWTP improvements adequately balances the need for capacity, treated water quality, operational flexibility, and cost
-
effectiveness.

The key subtasks to be performed under Task 3 include:



Task 3.1. Existing Information Review Workshop



Task 3.2.

Sampling and Data Collection Plan



Task 3.3.

Data Collection

and
Analysis



Task 3.4. Additional Studies

Task 3.1. Existing Information Review Workshop

West Yost will conduct a workshop with NBRWTP staff to determine what additional information, if collected ahead of time, would best aid design efforts for future NBRWTP expansion, including improved capabilities for treatment of source water during period s of more challenging raw water quality. As part
of the workshop, West Yost staff will also review available hard copy documentation from past design and construction projects. West Yost will work with NBRWTP staff to identify documents that would be helpf ul
to digitize and organize for future reference by designers, construction managers, and potential bidders.

Actual collection, digitization, organization and analysis of data and documents will be completed under Task 3.3.

Task 3.2.

Sampling and Data Collection Plan

For the parameters identified in the workshop, West Yost will produce a sampling and data collection plan. The plan will describe recommended parameters, locations, frequencies, and durations for sampling.

For non
-
water quality
-
based data collection recomm
endations, the plan will summarize the type and
quantity of data to be collected, and will identify any instruments or other resources needed to gather the data. Additionally, the plan will include Excel
-
based templates recommended for storing collected
da
ta (primarily numerical data) and folder structures recommended for organizing and storing digitized hard copy documents.

Task 3.3.

Data Collection

and
Analysis

Based on recommendations from the workshop, existing hard copy documentation will be digitized by West Yost with assistance from Fairfield staff and will be organized in a logical and searchable format.

Data collected in accordance with the sampling and da
ta collection plan will be incorporated by West Yost
into Excel
-
based spreadsheets. Raw data will be screened for outliers, and preliminary, high -
level analysis
of summary statistics and trends will be performed. The objective of the analysis will be to id entify any
combination of: unforeseen results, confirmation of preliminary assessments, and/or indications that one or more additional studies or process modifications is clearly warranted. The results of the analysis will be presented in a technical memor
andum (TM).

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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Task 3.4. Additional Studies

Beyond the sampling and data collection needs identified under Tasks

3.2 and 3.3, additional, targeted
studies are needed to address concerns related to power availability, pretreatment (flocculation/ sedimentation) facilities, and filtration facilities. A ccordingly, the following special studies are included in this scope:



Distributed Energy Resources (DER) Evaluation



Pretreatment Challenge Testing



Filter Challenge Testing

The DER Evaluation involves assessing the potential for Fairfield to make use of its existing photovoltaic array in conjunction with a battery power storage system to allow for more flexible NBRWTP operations during peak demand periods and potentially prov
ide seamless transition from and to the electric utility.

The Pretreatment Challenge Testing involves stress testing each of the three NBRWTP flocculation/

sedimentation units to determine the actual capacity of each unit in comparison to the rated capacity of
each. As part of this effort, West Yost will assist with the development of a draft test protocol .

Testing
would be performed by Fairfield staff with assistance from West Yost.

The Filter Challenge Testing involves analyzing the performance of the existing filters over the full range of historical loading rates, evaluating the impact of the effective size of the granulated activated carbon and sand media layers on filter headloss

and run times, and analyzing the relationship between clarified washwater parameters and filter runtimes under a variety of operational scenarios. Based upon the results of this analysis, a protocol will be developed and implemented to test the existing f ilters at a range
of loading rates to better understand their ability to meet performance goals.

Testing would be performed
by Fairfield staff

with assistance from West Yost.

It is expected that NBRWTP staff will conduct the challenge tests, however, 20 hours has been included
to provide as needed on
-
site assistance.

A subconsultant will be retained
by West Yost
to collect media
core samples.

For each of these additional studies, draft and final TMs will be produced to document the findings.

Task
3 Assumptions



Two workshops with NBRWTP staff; one ahead of testing protocol development and one to review the results of the data analysis and challenge tests.



One meeting each (three total) with NBRWTP staff to discuss implementation of the three

additional

studies



One meeting with DDW to discuss pretreatment testing protocol



City staff will extract data and collect and analyze samples with limited assistance from West Yost commensurate with an agreed budget allocation



The budget includes an allowance for subconsultant services that will be adjusted when the media sampling scope is determined

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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Task
3 Deliverables



Workshop/meeting agendas and summary notes



Draft and final sampling and data collection plan (Task

3.2)



Draft and final TM of findings (Task 3.3)



Draft and final pretreatment testing protocol (Task 3.4)



Draft and final
filter testing protocol (Task 3.4)



Draft and final DER evaluation TM (Task 3.4)



Draft and final pretreatment testing results TM(Task 3.4)



Draft and final filtration testing results TM (Task 3.4)

TASK 4. VACAVILLE C

APACITY

PLANNING

Vacaville is faced with important decisions regarding the buildout of its water supply portfolio and needs to more clearly define its future surface water and groundwater supply mix. Of particular importance, the continued use of existing facilities needs
to be defined,

including

its Diatomaceous Earth Water Treatment
Plant (DEWTP) and several of its existing water supply wells, which are aging and experiencing water quality issues due to contaminants of concern (i.e., Cr6+). These issues are relevant to the expansion of the NBRWT
P as assumptions made for other City facilities directly impact the allocation of treatment capacity
needed for Vacaville
and cost allocations between the two Cities. Accordingly, Vacaville needs to finalize its plan for using NBRWTP capacity, in both the near/medium -
term and the long
-
term. Key
subtasks to be performed under Task 4 include:



Task 4.1
.

Refinement of Demand Projections



Task 4.2. Evaluation of Surface Water and Groundwater Supply Options



Task 4.3. Vacaville Capacity Strategy TM

Each of these tasks are described further in the following sections.

Task 4.1. Refinement of Demand Projections

The City of Vacaville completed a Water Master Plan Update (Vacaville WMPU ) in February 2023 that
examined different water supply alternatives in light of growing water demands and emerging water quality concerns. The demand projections developed as part of the Vacaville WMP are based on a series of conservative assumptions and
development information available at the time of preparation of the Vacaville WMPU. In this task, demand projections will be reviewed to better define Vacaville’s surface water needs in both the near/medium
-
term and the long
-
term. This includes reviewing u
pdated
production information and determining if demand trends are growing at a rate similar to or less than what was defined in the Vacaville WMPU.

Task 4.2. Evaluation of Surface Water and Groundwater Supply Options

The Vacaville WMPU considered two different surface water treatment options: (1) construction of a new WTP facility, (2) expansion of its share of the NBRWTP coupled with a rebuilding of the DEWTP.

The WMPU
did not, however,
consider consolidating all surface water treatment at the NBRWTP.

In addition, as
mentioned
above, the City’s existing groundwater well facilities have been impacted

by CR6+
.

R
ecently
issued regulations for Cr6+
have impacted
Wells 3, 9, 14, 15, and 16
, which all have
concentrations of Cr6+
that exceed the MCL of 10 micrograms per liter
.

As a result, future surface water supply planning should factor in the need for blending and/or planned wellhead treatment options as well as considering

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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increased

surface water supplies.

U
nder near
-
term conditions the City will likely need to rely on additional surface water deliveries

in the interim while it concurrently works on addressing wells with Cr6+.

Using the update
d

demand projections developed

under Task 4.1, t
he
evaluation of
additional
supply
alternatives will be accomplished as follows:

1. Conduct
a
Supply Strategy Alternatives Workshop

to identify
which
new
long
-
term

and interim
supply
alt
er
natives
will
be
modeled

to determine treatment and conveyance capacity needs
under
both near
-
term and long
-
term
demand
scenarios
.

During the workshop West Yost and City
staff will agree on up to four scenarios to be evaluated using the City’s hydraulic
model to identify
infrastructure

and associated

sizing.

The following parameters will be agreed upon for
each
scenario

to be evaluated
:

Dem
a
nd Scenar
io:

Buildout, Long
-
term

(Pre
-
Buildout), or Interim (near term / mid term).

Status of DE Plant:

Converted to Storage/Blending
facility,
or
Fully
Abandoned
.

Treatment Location: NBR
Capacity
plus

(if any)
Capacity
within Vacaville

Groundwater Wells: Producing at Sustainable Yield
, or Producing at
Less Than Sustainable
Yield due to
loss of capacity for
Cr6+

mitigation
.

Based on conversations with
City staff
and internally,

the following alternatives are likely
examples

of the four scenarios that will be
refined and adopted at the workshop for subsequent
modeling:

Option A:

Buildout Scenario



Demands
: Buildout

per the WMPU

or r
efined based on Task 4.1



Wells producing
at
the sustainable yield



DE
plant site used only for b
lending of
water from
selected wells



NBR producing the balance
of
supply needed to meet demands

Option B:

Highest Potential Need from NBR



Same as Option A, except reduced well production



Possible
Variation
: Use long
-
term (pre
-
buildout) demands

Option C: Interim Conditions

(tests
near
-
term adequacy of existing
conveyance
)



Demands projected for near
-

to mid
-
term



Al
l wells impacted by Cr6+
assumed to be
offline



DE plant not operational



NBR

producing the balance of supply needed to meet demands

Option D
: Interim Condition with Full Groundwater



Same as Option C, except wells producing at the sustainable yield



DE plant site used only for blending of water from selected wells

2. Perform a hydraulic evaluation
of
the identified
alternatives
to assess the
improvements
necessary

to meet
demands. The evaluation will include preparing
planning
-
level
estimates of
capital
costs
for each

evaluated
scenario
.

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

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FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

7 City of Fairfield

City of Vacaville

3. Meet with City staff to review the results and sele
ct project criteria for the NBRWTP Expansion
Program. Specifically, what near
-
term and long
-
term capacity is needed at the NBRWTP for
Vacavi
lle, and what near
-
term and long
-
term offsite improvements are needed to accommodate
the NBRWTP supply.

Task 4.3. Vacaville Capacity Strategy TM

Upon completion of the investigations performed under Tasks 4.1 and 4.2, a TM of findings will be produced that will
document decisions about Vacaville’s capacity needs from the NBRWTP , including
conceptual offsite transmission facilities. A draft TM will be produced for Vacaville staff review and will be finalized based on comments and input received. Fairfield’s NBRWTP capacity needs will be summarized under Task 5.

Task
4 Assumptions



One
workshop

with Vacaville staff to discuss the parameters of the
modeling

to be
performed under
Tasks

4.2 .



Hydraulics
will be
evaluated for up to four scenarios



One meeting with Vacaville staff to discuss and
agree on a basis for Vacaville’s NBR capacity needs

and offsite infrastructure
.

Task
4 Deliverables



Agenda and summary notes for the
workshop and
meeting

with Vacaville staff



Draft and final NBRWTP Capacity Strategy TM

TASK 5. FACILITIES PLANNING

Under this task, facilities planning will be performed that results in a Benchmark Project that will provide the basis for the detailed design of NBRWTP improvements by a suitable design team to be selected at a later time. The facilities planning will def
ine and evaluate a potential capacity phasing for meeting near -

and long
-
term capacity needs and will include a planning level cost estimate. The Facilities Plan will be based on the findings and conclusions of the May 24, 2024 technical memorandum (TM) ti tled “NBRWTP
Condition Assessment, Performance Evaluation, and Expansion Analysis” (May 2024 NBRWTP TM), supplemented as described below. The key subtasks to be performed under Task

5 include:



Task 5.1. Raw and Treated Water Quality Characterization



Task 5.2. Existing Facilities Description



Task 5.3. Need for Project



Task 5.4. Treatment Performance and Technology Goals



Task 5.5. Benchmark Project Development



Task 5.6.

Project Implementation and Schedule



Task 5.7. Cost Estimates



Task 5.8. Benchmark Design Report

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

8 City of Fairfield

City of Vacaville

Task 5.1
.

Raw and Treated Water Quality Characterization

West Yost will update historical raw and treated water quality characterizations prepared as part of Fairfield’s recent Public Utilities Master Plan (PUMP), which included available data from 2018 to 2022.

More recent data from 2022 through 2024, including

parameters recorded as a result of data collection
activities under Task 3, will be incorporated into the PUMP datasets and analyses. The intent of this task is to prepare a comprehensive set of relevant source water quality and plant performance data for

use by
a plant expansion design team.

Task 5.2
.

Existing Facilities Description

Descriptions of existing NBRWTP facilities from Fairfield’s recent PUMP will be updated and expanded, as appropriate, to provide additional background on the NBRWTP and its relationship with major treated drinking water infrastructure in Fairfield and Vaca
ville.

Task 5.3
.

Need for Project

West Yost will prepare a summary of the need for the proposed NBRWTP improvements, incorporating results from the PUMP (including condition
-
, capacity
-
, and performance
-
based drivers), as well as Tasks
3 and 4 from this scope of work. The principal changes

to information previously developed as part of
Fairfield’s PUMP will be an updated presentation of capacity -
based improvement needs to reflect
Vacaville’s capacity requirements, and to update discussion of performance -
based improvements
reflecting results

from Tasks 3.3 and 3.4.

Task 5.4
.

Treatment Performance and Technology Goals

This task will focus on identifying and defining the Cities’ preferences and expectations for the characteristics and performance of an expanded and modified NBRWTP, including definition of acceptable treatment technologies and equipment. West Yost will le ad a workshop with representatives from both
cities to identify and assess a range of technically feasible approaches to modifying and expanding the NBRWTP. A framework will be developed for screening options. Screening criteria may include (but are not li
mited to) constructability, capital and operating costs, treated water quality, operational flexibility, and ability to meet anticipated and/or potential changes to treated water quality regulations. A TM summarizing and documenting the Cities’ preferences

and expectations will be prepared; the TM will
serve as the basis for establishing relevant constraints and/or prescriptive requirements for incorporation into future project procurement documents. The purpose of this task is not to confine the future des ign
to specific technologies, but rather to identify any constraints that the Cities desire to imposed on the future design.

Task 5.5
.

Benchmark Project Development

The purpose of the Benchmark Project will be to identify and define one approach to satisfying the Cities’ needs for improvements to the NBRWTP and related offsite infrastructure that would be included in a combined project. The Benchmark Project will esta
blish the type, size, configuration, and performance of key project elements that the Cities’ believe would achieve the project’s capacity and performance requirements, and will serve as the basis for estimated capital and operating costs for the improved facilities. Where appropriate, the Benchmark Project is anticipated to include a degree of conservatism in terms of design criteria, operational complexity, cost, and site planning.

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

9 City of Fairfield

City of Vacaville

West Yost will lead a joint Project Scoping Workshop to identify which offsite infrastructure projects will be included in a combined project with the NBRWTP improvements, and which offsite project will proceed in parallel as separate projects. The scope o
f offsite projects to be considered for Vacaville will be based on findings developed under Task 4.

The scope of offsite projects to be considered for Fairfield (if any) will be
based on the PUMP with input from City staff
.

Development of the Benchmark Project will include updates and refinements to facility -
specific
discussions in Fairfield’s PUMP, modified to reflect the results of Task 3, Task 4, and Task 5.4 of this scope of work. Design criteria will be presented in suff
icient detail to communicate the Cities’ performance
expectations and preferences, and to provide a basis for evaluation of future proposals for design and construction of the improvements.

Key deliverables prepared under this subtask will include design criteria tables and conceptual site plans for the NBRWTP and selected offsite improvements, including conceptual pipeline alignments.

Task 5.6
.

Project Implementation and Schedule

The objectives of this task will be to identify and characterize –

in sufficient detail for planning purposes
–

the types, sequencing, and durations of the various steps necessary to implement the project. West Yost will work with the Cities to outline req
uirements for environmental documentation and permitting, non -
environmental permitting, land acquisition, procurement document development, bid/proposal evaluation, design and construction, facility startup and commissioning, and project closeout. A projec t schedule will be
developed with appropriate durations, relationships, and sequencing of key activities.

Environmental consultant input may be warranted during this subtask, and may be added to the scope and budget if determined to be necessary.

Task 5.7
.

Cost Estimates

Capital and operating cost estimates will be developed for the Benchmark Project, as well as the supporting engineering, environmental, land acquisition, legal, other administrative activities necessary to support the project. Construction costs will rely
primarily on parametric estimating tools incorporating
actual facility cost data from recently constructed projects, and will be supported where necessary with more focused, quantity
-
based estimates for certain facilities. Operating costs will rely on the estimated
power, chemical, labor, and equipment replacement and repair needs associated with the Benchmark Project. A 20
-

to 30
-
year lifecycle cost analysis will be prepared to combine capital and operating costs.

Task 5.8
.

Benchmark Design Report

Based on the May 2024 NBRWTP TM, depending on the updated capacity and phasing plan, treatment improvements are expected to include intake screening, ozonation facilities, flash mixing, pretreatment trains (i.e., flocculation/sedimentation basins), dual me dia filters, washwater equalization basins,
washwater clarifiers, and sludge lagoons. Other onsite improvements include yard piping, electrical improvements, pumping and metering facilities, and chemical storage. Offsite improvements may include treated wa
ter transmission, blending, storage and pumping facilities. The capacity and phasing options will be based on those presented in the May 2024 NBRWTP TM and one of the options will be refined based on discussions with the staff of both Cities. The improveme nt and options defined in Tasks 5.1
through 5.4 will serve as the basis for preliminary site layouts showing the expanded NBRWTP.

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

10 City of Fairfield

City of Vacaville

The

likely CEQA documentation

and
actions

will be identified, and will affect both the costs and schedule for improvements. Similarly, an assessment of environmental permits and non -
environmental permits
(e.g., encroachment permits) will be performed. Additionally, potential property purchases an d/or
easement acquisitions will be identified.

Upon completion of Tasks 5.1 through 5.7, all of the activities under Task 5 will be documented in a Benchmark Project Report that will be submitted to the appropriate staff from both Cities for review and comment.

Task
5 Assumptions



Three meetings with the staff of both Cities to discuss improvements, options, layouts, criteria, costs, and schedule



Hydraulic evaluations (if needed) to further define offsite improvements for Fairfield would be performed under separate contract, or under an added scope and budget for this task



M
eeting
s

with environmental
and/or regional water
agencies

will be identified but are not included
in this scope



One meeting to discuss land/easement acquisition



One meeting to review/discuss the Benchmark Project Report



Evaluation of N
orth
B
ay
A
queduct
and P
utah South Canal
conveyance capacity
will

be evaluated
under an added scope item
,

if necessary



The scope and design criteria for any Project elements addressing repair and rehabilitation needs will be specified by City staff and incorporated in the Benchmark Project Report.

Task
5 Deliverables



Preliminary NBRWTP site layouts



NBRWTP design criteria

and performance goals (TM or Draft report section)



Offsite facility design criteria summary



Preliminary cost

and
schedule summaries



Draft and final Benchmark Project Report



Agendas and summary notes for each meeting

and workshop

TASK 6. O
U

TSIDE FUNDING

Several potential funding mechanisms exist to support the expansion of the NBRWTP. Funding is expected to include some combination of water rates, connection fees, low -
interest loans, and/or state and federal
grants.

Rate studies

will be performed independently by both Cities, and it is assumed that a financing plan will be developed by others, as needed to support the internal funding strategy.

The focus of this task will be on the identification of loan and grant funding options available to support the NBRWTP expansion. If warranted, future scope and budget authorizations may include assistance in preparing funding applications, construction la
bor compliance monitoring, grant/loan administration, and reporting. The initial key subtasks include:



Task 6.1. Funding Research



Task 6.2. Meetings with Funding Agencies



Task 6.3. Funding Strategy TM



Task 6.4. Ongoing Opportunity Monitoring

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

11 City of Fairfield

City of Vacaville

Potential funding sources available for this project include:



Federal Funding
Programs

—

U.S. Bureau of Reclamation WaterSMART Drought Response Program for Drought Resiliency Projects: Funding can be up to $3,000,000 per project, with a 50 percent cost

—

U.S. Bureau of Reclamation WaterSMART Planning and Project Design Program. Per project funding can be up to $400,000 with a 50 percent cost share

—

Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program.

Maximum per project funding is not specified but awards are often in the tens of millions of dollars per project with a 25

percent

cost share

—

U.S. Environmental Protection Agency (USEPA)
Midsize and Large Drinking Water

System Infrastructure Resilience

and Sustainability Grant
. Per project funding can be up
to $5 million with a 10 percent cost share



State Funding Programs

—

Safe Drinking Water State Revolving Fund (SRF) loan program: Offers interest rates at less than half the municipal bond rate

—

California Infrastructure Bank (I
-
Bank): Program funding is available in amounts ranging
from $50,000 to $25,000,000, with loan terms of up to 30 years

—

Additional state funding program may become available in FY25/26 if the Safe Drinking
Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024

(otherwise known as the Proposition 4 California Climate Bond) is passed by voters in November 2024. This bond proposes to allocate
$3.8 billion to water projects

The scope for Task 6 will involve investigating and tracking the status of available outside funding sources, meeting with relevant funding agencies, and documenting the efforts and findings in a TM. Ongoing monitoring and maintaining an up
-
to
-
date list of

opportunities is also proposed.

Task
6 Assumptions



One meeting with Fairfield and Vacaville staff to discuss potential available funding options



Three meetings with funding agencies



Periodic meetings to review updates to the list of opportunities ( Funding Opportunity Matrix

or
tracking spreadsheet) will be held in conjunction with routine project team meetings



A Financing Plan will be developed separately by others

Task
6 Deliverables



Agendas and summary notes for each meeting



Funding Opportunity Matrix

or tracking spreadsheet



Draft and final
funding strategy TM

TASK 7. PROJECT DELIVERY METHOD EVALUATION

A variety of project delivery methods may be available for the NBRWTP expansion and related offsite projects, including traditional design
-
bid
-
build as well as collaborative project delivery methods such as progressive design
-
build. Key subtasks include:

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

12 City of Fairfield

City of Vacaville



Task 7.1. Consultations with Staff and Legal Counsels of Both Cities



Task 7.2. Project Delivery Methods TM



Task 7.3. Presentations to City Councils

One meeting with the staff of both Cities, and another one that includes legal counsels will be conducted to review and compare options, discuss needs and constraints, and develop a preferred delivery method.

In the initial meeting, West Yost will present
a summary of the pros and cons of each available project delivery method as it relates specifically to this project. The information will be summarized and presented in a brief draft TM for presentation to both City Councils with a recommended approach bas ed on the
staff discussions. The TM will then be finalized based on feedback from the City Councils.

Task
7 Assumptions



One meeting with Fairfield and Vacaville staff and a second that includes legal counsels to discuss available/preferred project delivery methods



Two presentations (one each) to City Councils

Task
7 Deliverables



Agendas and summary notes for each meeting



Presentation slides for delivery to City Councils



Draft and final project delivery recommendations TM

TASK 8. BUSINESS CASE DOCUMENTATION

Upon completion of Tasks 3 through 7, West Yost will develop a business case document. The document will be useful to both Cities in presenting to their respective City management and councils regarding the need for the NBRWTP expansion and the participati
on of both Cities. Key subtasks to be performed under
Task 8 include:



Task 8.1. Business Case Report



Task 8.2. City Council Presentations/Hearings

The Business Case Report will describe the key drivers behind the need for NBRWTP expansion and will rely heavily on the work products completed under the previous tasks. Key drivers include water quality concerns (especially emerging contaminants, such as

chromium
-
VI and PFAS), future demand projections,
and the need for water supply diversity. The report will also summarize the need for an updated JPA, the extent of facilities required for NBRWTP expansion, preliminary costs and schedule information, envi
ronmental and permitting steps, and the funding strategy. All relevant materials will be presented at City Council sessions/hearings for both Cities.

Task
8 Assumptions



Two City Council meetings/hearings (one for each City)



A formal economic justification will not be required, given the nature of the project drivers



Planning level costs with ample contingencies will be presented



The budget and scope for this task will be reviewed and updated (if necessary) as the project is further defined

Task
8 Deliverables

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

13 City of Fairfield

City of Vacaville



Agendas and summary notes for each meeting/hearing



Draft and final Business Case Report



Presentation materials for City Council meetings/hearings

TASK 9.

PROJECT MANAGEMENT

AND PROGRAM COORDINATION

West Yost will serve as
an
advisor
and program manager
for both Cities from now through completion of
construction. In this role, West Yost will guide the Cities through multiple aspects of the program, coordinating the combined efforts to advance the Project. This task is initially authorized through June 2026
, and is expected to be extended and adapted as the Project and program management needs are further defined.

Accordingly, the initial budget for Task 9 is based on a n assumed level of effort that will
be affected by many outside factors
. The allocation of budget to program management activities under this task will be monitored and adjusted collaboratively with the Cities’ project manager.

Key subtasks to be performed under Task

9 include:



Task 9.1. Program Management Plan (PMP)



Task 9.2.

Program Budget
ing

and Cashflow Projection
s



Task 9.3.

Program
Schedule



Task 9.4. Progress Monitoring and Invoicing

The subtasks are further described as follows.

Task 9.1. Program Management Plan (PMP)

The PMP will describe the processes and controls necessary to successfully execute the Project, and will be revised and updated as the Project proceeds. Accordingly, the PMP will address the roles and responsibilities of each Project team member, the proje ct controls needed to manage various aspects of
the program (such as document management, scheduling, change management, accounting, and budgeting), and the quality assurance/quality control (QA/QC) procedures to be followed.

Task 9.2.

Program Budget
ing

and Cashflow Projection
s

Program budgeting will involve cost projections in both summary and line -
item form for all elements of
the Project. Updates will be performed at least semi
-
annually, and the task/line
-
item structure will be
adapted as the Project progresses and the budget
is refined over time. Annual cash flow projections will be maintained as part of the budgeting process.

Task 9.3. Program Schedule

A detailed Program schedule will be maintained, with updates on an as -
needed basis, approximately
quarterly. In the future, the Program schedule will incorporate or reference design and construction schedules developed by the entity(ies) selected to design

and construct the facilities.

Task 9.4
.

Progress
Monitoring and Invoicing

Biweekly virtual meetings with the Project Manager(s) for the Cities will be held to review Project progress, action items, critical path items, and upcoming meetings or decisions needed. West Yost will use a Project SharePoint site to post relevant inform
ation and documents, including the Action Item Log

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

14 City of Fairfield

City of Vacaville

and Decision Log. Monthly invoices will be prepared that include a summary of the work completed under each task.

Task 9.5 Program Technical Team Meetings

Program
technical
team meetings will be held
at least bi
-
monthly

to make decisions and keep senior staff
informed. These meetings will be an important tool for building and maintaining project momentum.

Monthly technical team meetings are planned for the
first
seven

months of the program.

TASK 10. A
S
-

NEEDED SERVICES

Services may be added to this scope of work based on project needs, for example:

Potential
a
ctivities that
may

be initiated
within the time frame of this initial scope of work,
before the end of FY 25/26:



Collaborative Delivery
Procurement Document Development



Communications (Presentations, Management
Briefings)



Public Outreach



SCADA Assessment and Implementation / Programming



Cyber
-
Informed Engineering Review



Specialty Subconsulting, including
but
not limited to:

—

Environmental

—

Financial Planning

—

Surveying

—

Right
-
of
-
Way / Property
Acquisition

Potential a
ctivities
beyond

FY 25/26:



Collaborative Delivery Contract Oversight



Design Review



Construction Monitoring



Senate Bill 991 Reporting

A budget allowance is included for Task 10
; however, a specific scope
of

work and
associated budget will
be
agreed to

and authorized by the Cities prior to
performing services
under this task or new task
s
.

GENERAL ASSUMPTIONS



The Project will include the first phase of expansion at the NBR



The Project will include s
ome offsite transmission facilities to connect to Vacaville’s distribution system, and possibly blending facilities



The Project may include s
ome offsite facilities (prior to distribution system connection) for Fairfield

Initial
Scope of Services

(FY 24/25 and FY 25/26
)

NBRWTP

Expansion Program Management

N
-
M
-
C
—

FAIRFIELD
-
LP
-
2024 NBRWTP EXP PRO MANAGER

15 City of Fairfield

City of Vacaville



Some data collection and analysis is needed to better define the Project. The Cities will collect and West Yost will evaluate raw data as time allows without unnecessarily delaying start of design



Program Management: In addition to the Project encompassing the NBRWTP expansion plus any combined offsite improvements, West Yost will assist with monitoring, coordinating and performing tasks associated with other related activities and projects, includi ng other
capital

projects



West Yost’s scope and budget will be adapted to fit the needs of the Cities over the course of the program.



The initial
scope and budget
authorization generally includes work
that precedes
preparation of project procurement documents
; however,

preparation of procurement
documents could be initiated
before the end of FY 25/26
if authorized as an additional task
.



Environmental review (CEQA/NEPA) and permitting may be added under West Yost’s contract, but is not initially included



Legal counsel will be provide through the Cities’ legal departments, including (if needed) outside specialty counsel for collaborative delivery contracting

UNKNOWNS
P

OTENTIALLY AFFECTING
SCOPE
, SCHEDULE AND/OR BUDGET

The following list identifies some of the unknowns
that could change the schedule and budget:



Environmental review (CEQA/NEPA) requirements for offsite facilities



Environmental review (CEQA/NEPA) requirements for treatment (onsite) facilities



Extent of offsite facilities needed



The mix of offsite improvements
to
be included in the main Project contract vs. separate
projects/contracts



D
esign and construction procurement method(s) to be selected for each element of the Project



Property acquisition needed for offsite facilities



Number of alternatives and/or phases to be considered



Level of prescriptiveness included in Benchmark Design Report, which could affect the amount of analysis needed before design begins

Program Schedule

Attachment B

ID
Task Name
Duration
Start
Finish
0 NBR Expansion Program
1620 days
Mon 12/9/24
Thu 3/6/31
1 NTP for Program Management Services
0 days
Mon 12/9/24
Mon 12/9/24
2 Task 9: Project Management and Program Coordination
1620 days
Mon 12/9/24
Thu 3/6/31
3 Task 9.1: Program Management Plan
2 mons
Mon 12/9/24
Tue 2/4/25
4 FY 24/25 (Tasks 9.2 - 9.5)
142 days
Mon 12/9/24
Mon 6/30/25
5 General Program Management (Tasks 9.2 - 9.4)
142 days
Mon 12/9/24
Mon 6/30/25
7 Task 9.5: Program Team Technical Meetings (7)
142 days
Mon 12/9/24
Mon 6/30/25
8 FY 25/26 (Tasks 9.2 - 9.5)
256 days
Tue 7/1/25
Tue 6/30/26
9 General Program Management (Tasks 9.2 - 9.4)
256 days
Tue 7/1/25
Tue 6/30/26
11 Task 9.5: Program Team Technical Meetings (6)
256 days
Tue 7/1/25
Tue 6/30/26
12 FY 26/27 - FY 30/31 (Tasks 9.2 - 9.5)
1222 days
Wed 7/1/26
Thu 3/6/31
13 14
Task 1: Memorandum of Understanding
100 days
Mon 12/9/24
Wed 4/30/25
15 Task 1.1: Framework for MOU
1 mon
Mon 12/9/24
Tue 1/7/25
16 Task 1.2: Meeting with Legal Counsels
1 mon
Wed 1/8/25
Tue 2/4/25
17 Task 1.3: City Council Study Sessions [OPTIONAL]
2 mons
Wed 2/5/25
Wed 4/2/25
18 Task 1.4: Draft, Revised Draft, and Final MOU
4 mons
Wed 1/8/25
Wed 4/30/25
19 20
Task 2: Joint Powers Agreement Update
180 days
Thu 5/1/25
Thu 1/15/26
21 Task 2.1: JPA Review/Draft Modifications
4 mons
Thu 5/1/25
Fri 8/22/25
22 Task 2.2: Council Workshops
1 mon
Mon 8/25/25
Mon 9/22/25
23 Task 2.3: Revised JPA
4 mons
Tue 9/23/25
Thu 1/15/26
24 25
Task 3: Data Collection and Additional Studies
205 days
Tue 12/31/24
Mon 10/20/25
26 Task 3.1: Existing Information Review Workshop
5 days
Tue 12/31/24
Tue 1/7/25
27 Task 3.2: Sampling and Data Collection Plan
15 days
Wed 1/8/25
Tue 1/28/25
33 Task 3.3: Data Collection and Analysis
190 days
Wed 1/22/25
Mon 10/20/25
42 Task 3.4: Additional Studies
150 days
Wed 1/22/25
Fri 8/22/25
47 48
Task 4: Vacaville Capacity Strategy
160 days
Mon 12/9/24
Fri 7/25/25
49 Task 4.1: Refinement of Demand Projections
40 days
Mon 12/9/24
Tue 2/4/25
53 Task 4.2: Evaluation of Surface and Groundwater
Supply Options
80 days
Wed 2/5/25
Thu 5/29/25
63 Task 4.3: Vacaville Capacity Strategy TM
40 days
Fri 5/30/25
Fri 7/25/25
64 Draft TM
1 mon
Fri 5/30/25
Thu 6/26/25
65 Meeting with City
1 wk
Fri 6/27/25
Thu 7/3/25
66 Final TM
3 wks
Mon 7/7/25
Fri 7/25/25
67 68
69 70
12/9
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
Half 2, 2025
Half 1, 2026
Half 2, 2026
Half 1, 2027
Half 2, 2027
Half 1, 2028
NBR Expansion: Program Schedule (July - June Fiscal Year)

ATTACHMENT B
Rev: 10-10-2024

Page 1 ends

ID
Task Name
Duration
Start
Finish
71 Task 5: Facilities Planning
340 days
Wed 1/8/25
Thu 5/7/26
72 Task 5.1: Raw at Treated Water Quality
Characterization
220 days
Wed 1/8/25
Mon 11/17/25
75 Task 5.2: Existing Facilities Description
60 days
Wed 1/8/25
Wed 4/2/25
76 Touch up (maybe expand) descriptions from PUMP
3 mons
Wed 1/8/25
Wed 4/2/25
77 Task 5.3: Need for Project
20 days
Mon 8/25/25
Mon 9/22/25
78 Merge commentary from PUMP with results from
Tasks 3 and 4
1 mon
Mon 8/25/25
Mon 9/22/25
79 Task 5.4: Treatment Performance and Technology
Goals
40 days
Mon 8/25/25
Mon 10/20/25
80 Treatment performance and technology goals
workshop
1 mon
Mon 8/25/25
Mon 9/22/25
81 Goals TM or Draft Report Chapter
1 mon
Tue 9/23/25
Mon 10/20/25
82 Task 5.5: Benchmark Project Development
120 days
Fri 6/27/25
Wed 12/17/25
83 Refine PUMP analyses with updated capacity
requirements
1 mon
Mon 8/25/25
Mon 9/22/25
84 Refine design criteria and unit process improvement
descriptions
1 mon
Tue 9/23/25
Mon 10/20/25
85 Limited vendor outreach, if needed
1 mon
Tue 9/23/25
Mon 10/20/25
86 Develop Vacaville offsite improvements design
criteria and description
3 mons
Mon 7/7/25
Mon 9/29/25
87 Develop Fairfield offsite improvements design criteria and description
3 mons
Mon 7/7/25
Mon 9/29/25
88 Develop plant electrical design criteria for resilience (more detailed than PUMP)
4 mons
Fri 6/27/25
Mon 10/20/25
89 Evaluate SCADA Needs
4 mons
Fri 6/27/25
Mon 10/20/25
90 Project Scoping Workshop
1 mon
Tue 10/21/25
Mon 11/17/25
91 Prepare updated overall WTP site plan
2 mons
Tue 10/21/25
Wed 12/17/25
92 Prepare conceptual Vacaville transmission main
alignment drawings
2 mons
Mon 8/18/25
Mon 10/13/25
93 Task 5.6: Project Implementation and Schedule
40 days
Thu 12/18/25
Thu 2/12/26
94 Identify environmental, permitting, and land
acquisition requirements
1 mon
Thu 12/18/25
Thu 1/15/26
95 Develop overall implementation sequencing and
schedule
2 mons
Thu 12/18/25
Thu 2/12/26
96 Task 5.7: Cost Estimating
80 days
Tue 10/21/25
Thu 2/12/26
101
Task 5.8: Prepare Benchmark Design Report
160 days
Tue 9/23/25
Thu 5/7/26
102
Draft Report
6 mons
Tue 9/23/25
Thu 3/12/26
103
Review by Cities
1 mon
Fri 3/13/26
Thu 4/9/26
104
Final Benchmark Project Report
1 mon
Fri 4/10/26
Thu 5/7/26
105
106
107
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Half 2, 2025
Half 1, 2026
Half 2, 2026
Half 1, 2027
Half 2, 2027
Half 1, 2028
NBR Expansion: Program Schedule (July - June Fiscal Year)

ATTACHMENT B
Rev: 10-10-2024

Page 2 ends

ID
Task Name
Duration
Start
Finish
108
109
Task 6: Outside Funding
1620 days
Mon 12/9/24
Thu 3/6/31
110
Task 6.1: Funding Research
6 mons
Mon 12/9/24
Thu 5/29/25
111
Task 6.2: Meetings with Funding Agencies
2 mons
Thu 4/3/25
Thu 5/29/25
112
Task 6.3: Funding Strategy TM
2 mons
Fri 5/30/25
Fri 7/25/25
113
Task 6.4: Ongoing Opportunity Monitoring
18 mons
Mon 12/9/24
Thu 5/7/26
114
Future Tasks
1500 days
Fri 5/30/25
Thu 3/6/31
115
Develop Funding Applications
6 mons
Fri 5/30/25
Mon 11/17/25
116
Provide Post-Application Support
18 mons
Tue 11/18/25
Thu 4/8/27
117
Finalize Funding Agreement(s)
2 mons
Fri 4/9/27
Thu 6/3/27
118
Provide Funding Reporting and Compliance
Monitoring
49 mons
Fri 6/4/27
Thu 3/6/31
119
120
Task 7: Project Delivery Method Evaluation
140 days
Fri 5/30/25
Thu 12/18/25
121
Task 7.1: Consultations with Staff and Legal Counsel
3 mons
Fri 5/30/25
Mon 8/25/25
122
Task 7.2: Project Delivery Methods TM
2 mons
Mon 8/25/25
Tue 10/21/25
123
Task 7.3: Presentations to City Councils
2 mons
Tue 10/21/25
Thu 12/18/25
124
125
Task 8: Business Case Documentation
120 days
Thu 12/18/25
Thu 6/4/26
126
Task 8.1: Business Case Report
100 days
Thu 12/18/25
Thu 5/7/26
130
Task 8.2: City Council Presentations/Hearings
1 mon
Fri 5/8/26
Thu 6/4/26
131
132
Task 10: As-Needed Services
1500 days
Mon 12/9/24
Thu 9/19/30
133
Budget Allowance (FY 24/25 and 25/26)
398 days
Mon 12/9/24
Tue 6/30/26
134
135
Communications
1500 days
Mon 12/9/24
Thu 9/19/30
136
Communicate with Management and Elected Officials
1500 days
Mon 12/9/24
Thu 9/19/30
137
Public Outreach
840 days
Thu 5/1/25
Fri 7/28/28
138
Communicate with the Rate Payers
18 mons
Thu 5/1/25
Thu 9/24/26
139
Outreach to Project Neighborhood(s)
12 mons
Fri 8/27/27
Fri 7/28/28
140
SCADA
1 day
Mon 12/9/24
Mon 12/9/24
141
Network Assessment
1 day
Mon 12/9/24
Mon 12/9/24
142
Programming and Configuration
1 day
Mon 12/9/24
Mon 12/9/24
143
Cyber-Informed Engineering (CIE) Review
1 day
Mon 12/9/24
Mon 12/9/24
144
General Assessment
1 day
Mon 12/9/24
Mon 12/9/24
145
CIE Design Review
1 day
Mon 12/9/24
Mon 12/9/24
146
Specialty Subconsulting
1 day
Mon 12/9/24
Mon 12/9/24
147
Financial Planning
1 day
Mon 12/9/24
Mon 12/9/24
148
Surveying
1 day
Mon 12/9/24
Mon 12/9/24
149
Right-of-Way / Property Acquisition
1 day
Mon 12/9/24
Mon 12/9/24
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Half 2, 2025
Half 1, 2026
Half 2, 2026
Half 1, 2027
Half 2, 2027
Half 1, 2028
NBR Expansion: Program Schedule (July - June Fiscal Year)

ATTACHMENT B
Rev: 10-10-2024

Page 3 ends

ID
Task Name
Duration
Start
Finish
150
151
Environmental Review
14 mons
Thu 5/1/25
Thu 6/4/26
152
153
COLLABORATIVE DELIVERY (Example - Progressive DB)
1620 days
Mon 12/9/24
Thu 3/6/31
154
[Optional] Develop Procurement Guidance Document
1 mon
Tue 11/18/25
Thu 12/18/25
155
Develop RFQ/RFP
6 mons
Thu 12/18/25
Thu 6/4/26
156
Develop Draft Collaborative Delivery Contract
6 mons
Thu 12/18/25
Thu 6/4/26
157
Conduct Outreach to Prospective Teams and Hold
Meetings
6 mons
Thu 12/18/25
Thu 6/4/26
158
Issue RFQ/RFP (Progressive Design Build)
0 days
Thu 6/4/26
Thu 6/4/26
159
Prepare Proposals
2 mons
Fri 6/5/26
Thu 7/30/26
160
Select PDB Team
2 mons
Fri 7/31/26
Thu 9/24/26
161
Negotiate Contract and Award
2 mons
Fri 9/25/26
Thu 11/19/26
162
Prepare 60% Design and GMP Proposal
20 mons
Fri 11/20/26
Thu 6/1/28
163
Negotiate GMP
2 mons
Fri 6/2/28
Thu 7/27/28
164
Issue Notice to Proceed with Phase 2
0 days
Thu 7/27/28
Thu 7/27/28
165
Finalize Design and Construct Improvements
34 mons
Fri 7/28/28
Thu 3/6/31
166
Final Completion
0 days
Thu 3/6/31
Thu 3/6/31
167
Manage Collaborative Delivery Contract
56 mons
Fri 11/20/26
Thu 3/6/31
168
Quality Assurance / Construction Monitoring
40 mons
Fri 2/11/28
Thu 3/6/31
169
Senate Bill 991 Reporting
700 days
Fri 6/2/28
Thu 2/6/31
170
171
KEY
142 days
Mon 12/9/24
Mon 6/30/25
172
Task Included In Initial Scope & Budget
142 days
Mon 12/9/24
Mon 6/30/25
173
Task Not Included in Initial Scope & Budget
142 days
Mon 12/9/24
Mon 6/30/25
6/4
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A
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M
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Half 2, 2025
Half 1, 2026
Half 2, 2026
Half 1, 2027
Half 2, 2027
Half 1, 2028
NBR Expansion: Program Schedule (July - June Fiscal Year)

ATTACHMENT B
Rev: 10-10-2024

Page 4 ends

Fee Estimate by Subtask

Attachment C

ID
Task Name
Cost
0 NBR Expansion Program
$1,993,094
1 NTP for Program Management Services
$0
2 Task 9: Project Management and Program Coordination
$954,773
3 Task 9.1: Program Management Plan
$14,432
4 FY 24/25 (Tasks 9.2 - 9.5)
$352,444
5 General Program Management (Tasks 9.2 - 9.4)
$300,926
7 Task 9.5: Program Team Technical Meetings (7)
$51,518
8 FY 25/26 (Tasks 9.2 - 9.5)
$587,897
9 General Program Management (Tasks 9.2 - 9.4)
$547,805
11 Task 9.5: Program Team Technical Meetings (6)
$40,092
12 FY 26/27 - FY 30/31 (Tasks 9.2 - 9.5)
$0
13 14
Task 1: Memorandum of Understanding
$53,770
15 Task 1.1: Framework for MOU
$16,576
16 Task 1.2: Meeting with Legal Counsels
$6,773
17 Task 1.3: City Council Study Sessions [OPTIONAL]
$8,104
18 Task 1.4: Draft, Revised Draft, and Final MOU
$22,318
19 20
Task 2: Joint Powers Agreement Update
$58,503
21 Task 2.1: JPA Review/Draft Modifications
$27,498
22 Task 2.2: Council Workshops
$19,452
23 Task 2.3: Revised JPA
$11,553
24 25
Task 3: Data Collection and Additional Studies
$199,466
26 Task 3.1: Existing Information Review Workshop
$6,109
27 Task 3.2: Sampling and Data Collection Plan
$19,575
33 Task 3.3: Data Collection and Analysis
$86,830
42 Task 3.4: Additional Studies
$86,952
47 48
Task 4: Vacaville Capacity Strategy
$103,018
49 Task 4.1: Refinement of Demand Projections
$14,524
53 Task 4.2: Evaluation of Surface and Groundwater Supply Options
$66,066
63 Task 4.3: Vacaville Capacity Strategy TM
$22,428
64 Draft TM
$14,543
65 Meeting with City
$2,977
66 Final TM
$4,908
67 68
69 70
71 Task 5: Facilities Planning
$296,395
72 Task 5.1: Raw at Treated Water Quality Characterization $7,122
75 Task 5.2: Existing Facilities Description
$6,814
76 Touch up (maybe expand) descriptions from PUMP
$6,814
77 Task 5.3: Need for Project
$5,221
78 Merge commentary from PUMP with results from Tasks 3 and 4
$5,221
'25
'26
'27
$765,475
$1,227,619
$366,876
$587,897
$14,432
$352,444
$300,926
$51,518
$587,897
$547,805
$40,092
$53,770
$16,576
$6,773
$8,104
$22,318
$14,436
$44,067
$14,436
$13,061
$19,452
$11,553
$127,502
$71,963
$6,109
$19,575
$26,284
$60,546
$75,534
$11,417
$96,324
$6,694
$14,524
$66,066
$15,734
$6,694
$14,543
$1,191
$1,786
$4,908
$12,102
$284,294
$4,711
$2,411
$6,814
$6,814
$5,221
$5,221
Fee Estimate by Fiscal Year (July-June)
Attachment C
Rev: 10-10-24
NBR Expansion Program

Page 1 ends

ID
Task Name
Cost
79 Task 5.4: Treatment Performance and Technology Goals $21,973
80 Treatment performance and technology goals workshop
$11,103
81 Goals TM or Draft Report Chapter
$10,870
82 Task 5.5: Benchmark Project Development
$123,228
83 Refine PUMP analyses with updated capacity requirements $6,748
84 Refine design criteria and unit process improvement
descriptions
$6,831
85 Limited vendor outreach, if needed
$5,957
86 Develop Vacaville offsite improvements design criteria and description
$7,875
87 Develop Fairfield offsite improvements design criteria and description
$6,244
88 Develop plant electrical design criteria for resilience (more detailed than PUMP)
$10,192
89 Evaluate SCADA Needs
$12,863
90 Project Scoping Workshop
$12,330
91 Prepare updated overall WTP site plan
$25,875
92 Prepare conceptual Vacaville transmission main alignment drawings
$28,313
93 Task 5.6: Project Implementation and Schedule
$48,987
94 Identify environmental, permitting, and land acquisition requirements
$21,628
95 Develop overall implementation sequencing and schedule $27,359
96 Task 5.7: Cost Estimating
$35,266
101
Task 5.8: Prepare Benchmark Design Report
$47,785
102
Draft Report
$32,003
103
Review by Cities
$0
104
Final Benchmark Project Report
$15,782
105
106
107
108
Task 6: Outside Funding
$49,619
109
Task 6.1: Funding Research
$7,952
110
Task 6.2: Meetings with Funding Agencies
$5,358
111
Task 6.3: Funding Strategy TM
$14,822
112
Task 6.4: Ongoing Opportunity Monitoring
$21,487
113
Future Tasks
$0
118
119
Task 7: Project Delivery Method Evaluation
$56,254
120
Task 7.1: Consultations with Staff and Legal Counsel
$21,832
121
Task 7.2: Project Delivery Methods TM
$14,308
122
Task 7.3: Presentations to City Councils
$20,114
123
124
Task 8: Business Case Documentation
$60,065
125
Task 8.1: Business Case Report
$45,978
129
Task 8.2: City Council Presentations/Hearings
$14,087
130
131
Task 10: As-Needed Services
$161,232
'25
'26
'27
$21,973
$11,103
$10,870
$576
$122,651
$6,748
$6,831
$5,957
$7,875
$6,244
$255
$9,937
$322
$12,541
$12,330
$25,875
$28,313
$48,987
$21,628
$27,359
$35,266
$47,785
$32,003
$15,782
$29,830
$19,788
$7,952
$5,358
$8,152
$6,670
$8,368
$13,118
$8,005
$48,249
$8,005
$13,827
$14,308
$20,114
$60,065
$45,978
$14,087
$56,629
$104,603
Fee Estimate by Fiscal Year (July-June)
Attachment C
Rev: 10-10-24
NBR Expansion Program

Page 2 ends

4 Revised 6/28/2024
EXHIBIT “B”

PAYMENT

1) The total contract price for services rendered by CONSULTANT under this Agreement shall not exceed $1,993,100.

2) Payment shall be made to CONSULTANT in accordance w ith the CONSULTANT’S price proposal as accepted by the City, and CONSULTANT sh all submit monthly invoices to the CITY for the same.
3) Any additional meetings or work required beyond tha t set forth in Exhibit “A” shall be mutually agreed to in writing by the CITY and CONSU LTANT, and shall be billed on a time and materials basis to the City of Fairfield.

Page 1 ends

Page 2 ends

(Effective January 1, 2024, through December 31, 2024)*

POSITIONS

ENGINEERING
Principal/Vice President
$355
Engineer/Scientist/Geologist Manager I / II
$335
/
$351
Principal Engineer/Scientist/Geologist I / II
$302
/
$322
Senior Engineer/Scientist/Geologist I / II
$272
/
$286
Associate Engineer/Scientist/Geologist I / II
$226
/
$243
Engineer/Scientist/Geologist I / II
$176
/
$205
Engineering Aide
$106
Field Monitoring Services
$131
Administrative I / II / III / IV
$97
/
$121
/
$145
/
$160

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II
$349
/
$351
Principal Tech Specialist I / II
$320
/
$331
Senior Tech Specialist I / II
$293
/
$306
Senior GIS Analyst
$265
GIS Analyst
$251
Technical Specialist I / II / III / IV
$187
/
$213
/
$239
/
$267
Technical Analyst I / II
$134
/
$160
Technical Analyst Intern
$108
Cross-Connection Control Specialist I / II / III / IV
$140
/
$151
/
$170
/
$189
CAD Manager
$211
CAD Designer I / II
$164
/
$185

CONSTRUCTION MANAGEMENT
Senior Construction Manager
$338
Construction Manager I / II / III / IV
$201
/
$215
/
$228
/
$289
Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $181
/
$201
/
$224
/
$232
Apprentice Inspector
$164
CM Administrative I / II
$87
/
$118
Field Services
$232
2024 Billing Rate Schedule

LABOR CHARGES (DOLLARS PER HOUR)
■

Hourly rates include charges for technology and communication, such as general and CAD computer software, telephone calls, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■

Outside services, such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as engineering supplies, etc., will be billed at the actual cost plus 15%. ■

The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■

Subconsultants will be billed at actual cost plus 10%.
■

Expert witness services, research, technical review, analysis, preparation, and meetings will be billed at 150% of standard hourly rates. Expert witness testimony and depositions will be billed at 200% of standard hourly rates. ■

A finance charge of 1.5% per month (an annual rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. * This schedule is updated annually

Page 1 of 2 ends

(Effective January 1, 2024, through December 31, 2024)* Equipment Charges

EQUIPMENT
2" Purge Pump & Control Box
$300
/
day
Aquacalc / Pygmy or AA Flow Meter
$28
/
day
Emergency SCADA System
$35
/
day
Field Vehicles (Groundwater)
$1
/
mile
Gas Detector
$80
/
day
Generator
$60
/
day
Hydrant Pressure Gauge
$10
/
day
Hydrant Pressure Recorder, Impulse (Transient)
$55
/
day
Hydrant Pressure Recorder, Standard
$40
/
day
Low Flow Pump Back Pack
$135
/
day
Low Flow Pump Controller
$200
/
day
Powers Water Level Meter
$32
/
day
Precision Water Level Meter 300ft
$30
/
day
Precision Water Level Meter 500ft
$40
/
day
Precision Water Level Meter 700ft
$45
/
day
QED Sample Pro Bladder Pump
$65
/
day
Skydio 2+ Drone (2 hour mimimum)
$100
/
hour
Storage Tank
$20
/
day
Sump Pump
$24
/
day
Transducer Communications Cable
$10
/
day
Transducer Components (per installation)
$23
/
day
Trimble GPS – Geo 7x
$220
/
day
Tube Length Counter
$22
/
day
Turbidity Meter
$30
/
day
Turbidity Meter (2100Q Portable)
$35
/
day
Vehicle (Construction Management)
$10
/
hour
Water Flow Probe Meter
$20
/
day
Water Quality Meter
$50
/
day
Water Quality Multimeter
$185
/
day
Well Sounder
$30
/
day

BILLING RATES
2024 Billing Rate Schedule
* This schedule is updated annually

Page 2 of 2 ends

(Effective January 1, 2025, through December 31, 2025)*

POSITIONS

ENGINEERING
Principal/Vice President
$373
Engineer/Scientist/Geologist Manager I / II
$352
/
$369
Principal Engineer/Scientist/Geologist I / II
$317
/
$338
Senior Engineer/Scientist/Geologist I / II
$286
/
$300
Associate Engineer/Scientist/Geologist I / II
$237
/
$255
Engineer/Scientist/Geologist I / II
$185
/
$215
Engineering Aide
$111
Field Monitoring Services
$138
Administrative I / II / III / IV
$102
/
$127
/
$152
/
$168

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II
$366
/
$369
Principal Tech Specialist I / II
$336
/
$348
Senior Tech Specialist I / II
$308
/
$321
Senior GIS Analyst
$278
GIS Analyst
$264
Technical Specialist I / II / III / IV
$196
/
$224
/
$251
/
$280
Technical Analyst I / II
$141
/
$168
Technical Analyst Intern
$113
Cross-Connection Control Specialist I / II / III / IV
$147
/
$159
/
$179
/
$198
CAD Manager
$222
CAD Designer I / II
$172
/
$194

CONSTRUCTION MANAGEMENT
Senior Construction Manager
$355
Construction Manager I / II / III / IV
$211
/
$226
/
$239
/
$303
Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $190
/
$211
/
$235
/
$244
Apprentice Inspector
$172
CM Administrative I / II
$91
/
$124
Field Services
$244
2025 Billing Rate Schedule

LABOR CHARGES (DOLLARS PER HOUR)
■

Outside services, such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as engineering supplies, etc., will be billed at the actual cost plus 15%. ■

Subconsultants will be billed at actual cost plus 10%.
■

Page 1 of 2 ends

(Effective January 1, 2025, through December 31, 2025)* Equipment Charges

EQUIPMENT
2" Purge Pump & Control Box
$300
/
day
Aquacalc / Pygmy or AA Flow Meter
$28
/
day
Emergency SCADA System
$35
/
day
Field Vehicles (Groundwater)
$1.02
/
mile
Gas Detector
$80
/
day
Generator
$60
/
day
Hydrant Pressure Gauge
$10
/
day
Hydrant Pressure Recorder, Impulse (Transient)
$55
/
day
Hydrant Pressure Recorder, Standard
$40
/
day
Low Flow Pump Back Pack
$135
/
day
Low Flow Pump Controller
$200
/
day
Powers Water Level Meter
$32
/
day
Precision Water Level Meter 300ft
$30
/
day
Precision Water Level Meter 500ft
$40
/
day
Precision Water Level Meter 700ft
$45
/
day
QED Sample Pro Bladder Pump
$65
/
day
Skydio 2+ Drone (2 hour mimimum)
$100
/
hour
Storage Tank
$20
/
day
Sump Pump
$24
/
day
Transducer Communications Cable
$10
/
day
Transducer Components (per installation)
$23
/
day
Trimble GPS – Geo 7x
$220
/
day
Tube Length Counter
$22
/
day
Turbidity Meter
$30
/
day
Turbidity Meter (2100Q Portable)
$35
/
day
Vehicle (Construction Management)
$10
/
hour
Water Flow Probe Meter
$20
/
day
Water Quality Meter
$50
/
day
Water Quality Multimeter
$185
/
day
Well Sounder
$30
/
day

BILLING RATES
2025 Billing Rate Schedule
* This schedule is updated annually

Page 2 of 2 ends

5 Revised 6/28/2024
EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the t erm of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of C ONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right t o control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, kee p in effect at all times during the term of this Agreement, any licenses, permits, and approvals whi ch are legally required for CONSULTANT to practice his profession.
3) TIME. CONSULTANT shall devote such services pursua nt to this Agreement as may be reasonably necessary for satisfactory performance o f CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY , in its sole discretion, at any time during the te rm of this Agreement, desires the removal of any person o r persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT sha ll remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlik e manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred u p to and including the date of receipt of written n otice

6 Revised 6/28/2024
to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written noti ce to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSUL TANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design profess ional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all cl aims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTA NT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fau lt shall be determined, as applicable, by a court o f law, jury or arbitrator. In the event any loss, lia bility or damage is incurred by way of settlement o r resolution without a court, jury or arbitrator havi ng made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a desig n professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by la w, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suit s, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent ac ts, errors or omissions, ultra-hazardous activities , activities giving rise to strict liability, or defe cts in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSU LTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to ind emnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT’S responsibility for such defense and in demnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shal l have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.

7 Revised 6/28/2024
12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano Count y.

The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontra ctors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Dav is-Bacon Act and this program, contractor, consultants, and developers will be asked, to provi de no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of t he control and direction of the CITY or any CITY official, other than normal contract monitoring. I n addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIRE MENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole prop rietorship, partnership, limited liability partnership, corporation, limited liabili ty corporation, non-profit corporation or other for m of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.

8 Revised 6/28/2024
EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, per sonal injury, products and completed operations, an d property damage. If Commercial General Liability o r other form with a general aggregate limit is used , either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with C ode 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deduc tibles or self-insured retentions must be declared to and approved by the CITY. At the op tion of the CITY, either the insurer shall reduce o r eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a b ond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers X

9 Revised 6/28/2024
liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and vo lunteers are to be covered as insureds as respects: liability arising out of work or operati ons performed by or on behalf of the CONSULTANT; products and completed operations of th e CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to th e CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the C ONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms eq uivalent to CG 20 10 11 85, subject to CITY approva l; and submitted electronically through the Exigis insurance system to: [email protected] .

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subc ontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Fairfield City CouncilDecember 17, 2024

Fairfield City Council
December 17, 2024