Fairfield City Council
January 21, 2025

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, January 21, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live. The public may join the meeting via Zoom at:
https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 638-0968, Webinar ID: 890 6021 3840, Passcode: 7074287400 Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C. INVOCATION - PASTOR CHRISTIAN BRAVO - LIBERTY CHURCH D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER REPORT
G. CITY ATTORNEY REPORT
H. CITY CLERK REPORT
I. PRESENTATIONS
I.1 Proclamation Declaring Martin Luther King Jr. Day Presented by Councilmember K. Patrice Williams
I.2 Proclamation Declaring Lunar New Year Presented by Councilmember Manveer Sandhu
I.3 Proclamation Declaring National Slavery & Human Trafficking Awareness Month Presented by Mayor Catherine "Cat" Moy
J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back To the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.

K. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

K.1 Approval of Meeting Minutes for December 2024 8
Funding Source: N/A
Contact: Esther Beavers, (707) 428-7402
Recommended Action:

Approve the meeting minutes.

K.2 Resolution 2025-01 CD Purchase and Sale Agreement 2250/2256 N. Texas Street
23 Approving and Authorizing the Execution of the Purchase and Sale Agreement and Joint Escrow Instructions between the City of Fairfield and Patrick M. Lively for the Property Located at 2250 and 2256 N Texas Street Located in Solano County, California and Authorizing an Update to the Fiscal Year 2024-2025 Budget
Funding Source: $1,800,000 ($1,300,000, AB1600; $500,000, Intergovernmental Services Fund)
Contact: Jennifer Rice, (707) 428-7727
Recommended Action:

Adopt resolution.

K.3 Resolution 2025-02 CD Purchase and Sale Agreement for Mankas Corner Holdings
44 Approving and Authorizing the Execution of the Purchase and Sale Agreement and Joint Escrow Instructions between the City of Fairfield and Mankas Corner Holdings, LLC for the Approximately 3,612 square foot portion of the Property Commonly Known as 3305 Cherry Hills Court Property Located in Solano County, California Property Located in Solano County, California Funding Source: N/A
Contact: Jennifer Rice, (707) 428-7727
Recommended Action:

Adopt resolution.

K.4 Resolution 2025-03 CD Amending Budget for Intergovernmental Services Fund 65 Amending the Budget for the Intergovernmental Services Fund Funding Source: $194,948; Intergovernmental Services Fund Contact: David Zellers, (707) 428-7436
Recommended Action:

Adopt resolution.

K.5 Resolution 2025-04 PD Edward Byrne Memorial Justice Assistance Grant Program
68

Authorizing the City Manager to Execute the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation Funding Source: $132,778; Special Programs Fund
Contact: Dan Marshall, (707) 428-7374
Recommended Action:

Adopt resolution.

K.6 Resolution 2025-05 PW Purchase and Install Cellular Routers and Automatic Vehicle Announcement System Equipment
75 Authorizing the City Manager to Purchase and Install Wireless Devices and Automatic Vehicle Announcement System Equipment for Transit Buses Funding Source: $270,087; Public Works Transportation Enterprise Fund Contact: Ron Bremer, (707) 434-3823
Recommended Action:

Adopt resolution.

K.7 Resolution 2025-06 PW West Texas Street Gateway Improvements Acceptance 103 Accepting the West Texas Street Gateway Improvements Project as Complete Funding Source: N/A
Contact: Roger Dunham, (707) 428-7478
Recommended Action:

Adopt resolution.

K.8 Resolution 2025-07 PW Fairfield-Vacaville Hannigan Train Station Parking Lot Contract
106
Approving the Plans and Specifications and Awarding a Contract to Mountain Cascade Inc. for the Fairfield -Vacaville Hannigan Train Station Parking Lot Project and Authorizing an Update to the Fiscal Year 2024-2025 Budget Funding Source: $2,335,000 ($2,300,000 Capital Streets Fund; $35,000 SB 1) Contact: Phil Layoso, (707) 428-7505
Recommended Action:

Adopt resolution.

K.9 Resolution 2025-08 PW Suisun City Fire Maintenance Memorandum of Understanding
112
Authorizing the City Manager to Execute a Memorandum of Understanding with Suisun City to Provide Fire Vehicle Maintenance and Repairs Funding Source: N/A

Contact: David Renschler, (707) 428-7414
Recommended Action:

Adopt resolution.

K.10 Resolution 2025-09 PW Community Facilities District 2012-2 Annexation 70 131 Declaring its Intention to Annex Territory (StoragePRO RV Parking) to Community Facilities District No. 2012-2 and Authorizing the Levy of Special Taxes Therein for Annexation No. 70
Funding Source: N/A
Contact: Valerie Standfill, (707) 428-7055
Recommended Action:

Adopt resolution.

K.11 Resolution 2025-10 FN Fiscal Year 2023-24 Comprehensive Financial Report 149 Approving the City’s Fiscal Year 2023-24 Annual Comprehensive Financial Report and the Draft Schedule of Expenditures for Federal Awards Report Funding Source: N/A
Contact: John Furtado, (707) 428-7629
Recommended Action:

Adopt resolution.

K.12 CM Fairfield-Suisun Sewer District Appointments 228 Minute Action Approving Mayor’s Appointment for the Fairfield-Suisun Sewer District
Funding Source: N/A
Contact: Esther Beavers, (707) 428-7402
L. NEW BUSINESS
L.1 CM Poet Laureate Appointment 230
Minute Action Approving Mayor’s Appointment for the Poet Laureate Funding Source: N/A
Contact: Esther Beavers, (707) 428-7402
Recommended Action:

Approve appointment. Perform oath of office.

L.2 Resolution 2025-11 CD City Sponsored Special Events Calendar 232 Adopt City-Sponsored Special Events for the 2025 Calendar Year Funding Source: N/A

Contact: Yee-Lynn Wong, (707) 428-7449
Recommended Action:

Adopt resolution.

L.3 Resolution 2025-12 Retired Annuitant City Manager's Office 236 Allowing the City of Fairfield to Hire Whitney Skillman as a Communications Supervisor Retired Annuitant Without a Six-Month Break in Service Funding Source: $67,718; General Plan
Contact: Farbod Pirouzmand, (707) 428-7397
Recommended Action:

Adopt resolution.

L.4 Resolution 2025-13 HR Retired Annuitant Public Works 241 Allowing the City of Fairfield to Hire Diane Feinstein as a Transportation Manager Retired Annuitant Without a Six-Month Break in Service Funding Source: $84,586; Transportation Enterprise Fund Contact: Farbod Pirouzmand, (707) 428-7397
Recommended Action:

Adopt resolution.

M. PUBLIC HEARINGS
M.1 Resolution 2025-14 HD Danco Homes, LLC Allocation of Local Housing Trust Funds and Resolution 2025-15 First Amendment Community Development Block Grant
245
Approving the Allocation of Local Housing Trust Funds to Danco Homes, LLC. for the Acquisition and Redevelopment of Permanent Supportive Housing in the City of Fairfield
and Approving the First Amendment to the Fiscal Year 2024-2025 Community Development Block Grant Annual Action Plan and the Fiscal Year 2023-2022 Consolidated Annual Progress Evaluation Report
Funding Source: $249,866; Community Development Block Grant Fund and $1,000,000; Local Housing Trust Fund
Contact: LaTanya Terrones, (707) 428-745
Recommended Action:

Hold public hearing and adopt resolutions.

N. ADJOURN
ADJOURN TO TUESDAY, FEBRUARY 4, 2025, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Wednesday, January 15, 2025.

Agenda Item No: K.1

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Approval of Meeting Minutes for December 2024

Funding Source: N/A

Contact: Esther Beavers, (707) 428-7402

RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for December 2024 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose to modify the minutes which will result in bringing this item back at a future date.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]

ATTACHMENTS
Attachment 2: 2024-12-03 Closed Session Minutes
Attachment 3: 2024-12-03 City Council Minutes
Attachment 4: 2024-12-12 Closed Session Minutes
Attachment 5: 2024-12-17 City Council Minutes

CITY OF FAIRFIELD

CLOSED SESSION MEETING

SPECIAL MEETING
TUESDAY, DECEMBER 3, 2024; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Vice Mayor Pam Bertani called the meeting to order at 5:02 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Doriss Panduro (arrived 5:06 PM), Scott Tonnesen, Rick Vaccaro, K. Patrice Williams, and Mayor Cat Moy (arrived 5:09 PM). Vice Mayor Pam Bertani was absent.

No persons wished to speak in person or via Zoom at public comment.

The City Council went into closed session on Item #1:

CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code section 54956.9) Workers Compensation Claim by Brent Pucci
Claim Nos. FFL1900048 and FFL1700015

Present were City Manager David Gassaway, City Attorney David Lim, City Staff members Angela Broaddus and Farbod Pirouzmand, Police Captain Brad Collins, Police Chief Dan Marshall (Zoom), and Attorney Shannon Ripple (Zoom).

The City Council went into closed session on Item #2:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code 54956.8) Property: 2250 and 2256 North Texas Street (PAL Building) (City of Fairfield) – APN’s: 0034-144-140 & 0034-130-010
Agency negotiator(s): Jennifer Rice, David Gassaway, Brad Collins, and Dan Marshall Negotiating parties: Patrick Lively
Under negotiation: Price and Terms of Payment

Present were City Manager David Gassaway, City Attorney David Lim, City Staff members David Zellers and Jennifer Rice (Zoom), Police Captain Brad Collins, and Police Chief Dan Marshall (Zoom).

The City Council came out of closed session.

Vice Mayor Bertani adjourned the meeting at 5:34 p.m.

______________________________
City Attorney
________________________________
Vice Mayor

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA
Tuesday, December 3, 2024, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

A. CALL TO ORDER by Mayor Catherine “Cat” Moy at 6:04 p.m.

B. ROLL CALL

Councilmembers Doug Carr, Councilmember Doriss Panduro, Councilmember Scott Tonnesen, Councilmember Rick Vaccaro, Councilmember K. Patrice Williams, and Mayor Catherine "Cat" Moy. Vice Mayor Pam Bertani was absent.

C. INVOCATION – Pastor Jeff Hood of First Baptist Church

D. PLEDGE OF ALLEGIANCE – led by Eagle Scout Lucas Pace

E. COUNCIL REPORTS

Councilmember Williams spoke about her father dying on Thanksgiving of 2013 and her son Isaiah, who died in a motorcycle accident at age 26 four years ago. She talked about her grief and the importance of mental health and self-care.

Councilmember Tonnesen had nothing to report.

Councilmember Vaccaro shared that during the holiday season, he always thinks of those in the underserved community who need clothing and food, especially at-risk kids. He said he hopes people will donate to charities that help th ose in need . He reported that he attended a reception for newly elected California State Senator (District 3) Christopher Cabaldon, who won the election and will fill the seat of retired State Senator Bill Dodds.

Councilmember Panduro reported that she participated in the 16th Annual Solano Turkey Trot on Thanksgiving last week, which was a beautiful day in Suisun Valley. The proceeds from the race benefit the Suisun Kroc Center and Meals on Wheels. She said it’s a fun charity event and that it’s nice to exercise before indulging in a turkey dinner!

Councilmember Carr shared that he would miss Councilmember Vaccaro very much and thanke d him for his leadership and wise advice. He invited the community to attend the Tree Lighting in Downtown Fairfield on December 6 at 6 p.m.

Mayor Moy recognized Eagle Scout Lucas Pace and the entire Pace family, who have been very involved in local Scouting for the past ten years. The Pace family has another son and a daughter, who have also earned the Eagle Scout rank. Lucas spoke about his project, building a shade structure for animals at the local SPCA.

F. CITY MANAGER REPORT – David Gassaway reported that the City is using a new agenda management system, eScribe, as the former system is phasing out support. He noted that the numbering system is different in the new agenda management system – a combination of letters A-Z and numbers (not just numbers). He stated there were no changes to the agenda. He thanked the Information Technology Department and City Clerk’s Office for their excellent work in getting it up and running so quickly.

G. CITY ATTORNEY REPORT – David Lim had nothing to report

H. CITY CLERK REPORT – Karen Rees reported that the Registrar of Voters Office had certified the November 5, 2024, General Election Results and that the following individuals were elected:

City Council – Scott Tonnesen for District 2; Pam Bertani for District 4, and Manveer Sandhu for District 6. Arvinda Krishnan was re-elected as City Treasurer, and she was re-elected as City Clerk (they both ran unopposed, as did Councilmember Tonnesen. The new elected officials will be sworn in at the next Council meeting on December 17, 2024.

I. PRESENTATIONS

I.1 Recognition of Sister City Exchange Students visiting from Nirasaki, Japan by Anna Guiles, Assistant to the City Manager. The six students, along with two chaperones, introduced themselves and thanked everyone for their kindness.

J. PUBLIC COMMENTS

Bryan Lynch spoke about Fairfield ambassadors.

Nadeen Roach spoke about the problematic feral cat population on her street, Baltic Court.

Ron Turner offered his services as a Black Santa, now that he is retired!

K. CONSENT CALENDAR

K.1 Resolution 2024-272 PW Purchase of Specialized Valves Suspending Competitive Bidding and Authorizing the City Manager to Purchase Specialized Valves for the Waterman Water Treatment Plant from Frank Olsen Company

K.2 Resolution 2024-273 PW Heart of Fairfield Phase 2 Design Agreement Gates + Associates Authorizing the City Manager to Execute a Professional Services Agreement with Gates + Associates Landscape Architects to Provide Design Services for the Heart of Fairfield Downtown Texas Streetscape Improvement Project – Phase 2

K.3 Resolution 2024-274 PW Heart of Fairfield Streetscape Contract Ghilotti Bros.

Approving Plans and Specifications and Awarding a Contract to Ghilotti Bros. Inc., For the Heart of Fairfield Downtown Texas Streetscape Improvement Project – Phase 1B Improvements

K.4 Resolution 2024-275 PW Hale Ranch Water Main Replacement Amendment Carollo Engineers Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement Between the City of Fairfield and Carollo Engineers Inc. for Professional Engineering Services for On -Call Design Services to Provide Design Services for the Hale Ranch Road Transmission Main Replacement Project and Authorizing an Update to the Fiscal Year 2024-2025 Budget

K.5 Resolution 2024-276 PW Neighborhood J-K2 Subdivision Improvement Agreement Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Canon Station Planning Area 5 – Neighborhood J & K-2 Subdivision

K.6 Ordinance 2024-10 CD 6th Amendment Train Station Specific Plan Second Reading and Adoption of Ordinance 2024 -10 Approving the Sixth Amendment to the Amended and Restated Development Agreement Between the City of Fairfield and Canon Partners LLC Regarding Land in the Train Station Specific Plan Area

K.7 Resolution 2024-277 CM City Council Handbook Adopting Updates to the 2024 City Council Handbook Funding Source: N/A

Consent Calendar – Moved by: Tonnesen
Seconded by: Vaccaro - Unanimous (6-0)

L. NEW BUSINESS

L.1 Unsheltered Street Outreach and Tenancy Support Services Presentation and Direction

Homeless Services Manager Samantha Burrows gave a presentation, along with Executive Director of Change and New Beginnings (CAN -B), Kari Rader, and Program Director - Resource Connect Solano (which is a subset of Caminar) De Andre Richard.

Council received the report and directed staff to move forward with the recommended provider selections. The contract for Unsheltered Outreach Services will be brought to December 17, 2024, council meeting for approval, and Tenancy Support Services contract estimated to be brought to council for final approval in January 2025.

L.2 Resolution 2024-278 HR Deferred Compensation Committee Charter Approving the Charter of the City of Fairfield Defined Contribution Retirement Plan Committee and Delegating Duties and Responsibilities over City-Sponsored Retirement Benefit Plans

Human Resources Director Farbod Pirouzmand presented the item. There were no requests to speak.

Moved: Tonnesen
Seconded: Vaccaro (6-0) Unanimous

M. PUBLIC HEARINGS

M.1 Resolution 2024-279 PW Energy Performance Contract Willdan Energy Solution Making Findings Required Under Government Code Section 4217.10 to 4217.18; Authorizing the City Manager to Enter into an Energy Savings Performance Contract with Willdan Energy Solutions for Efficiency and Infrastructure Improvement Projects; Authorizing Staff to Negotiate a Financing Plan Not -to-Exceed $23,000,000; Updating the 5-Year Capital Improvement Plan to Include the Energy Conservation Project – Phase 1; and Authorizing an Update to the Fiscal Year 2024-2025 Budget

Public Works Senior Management Analyst Marisa Cumpian recommended to Council that it open the public hearing and approve Resolution 2024-279.

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Moved by: Vaccaro
Seconded by: Panduro - Unanimous (6-0)

M.2 Resolution 2024-280 CD Cannabis Retail Business Permit Rescinding Approving Issuance of a Commercial Cannabis Retail Business Permit to Authentic Fairfield LLC

Director of Economic and Community Development Dave Zellers, Director of Economic and Community Development recommended to Council that it open the public hearing and hear the item.

Mayor Moy opened the public hearing. Joshua Lewis, Tak Sato, Glenn Loveall, Cyrus Pai, Ron Turner, and Authentic Fairfield Attorney Nicole Phillips spoke on the item. Mayor Moy closed the public hearing.

City Attorney David Lim made a statement that he felt it was his duty to inform the Council that Ms. Phillips has made a threat of litigation and that the City Council has the right to seek legal counsel in a closed session. He was not prepared to give an analysis that evening but could do so in a closed session. Mayor Moy agreed with Mr. Lim’s recommendation.

Mayor Moy made a motion to receive more information from counsel before voting on this item. There was no second, so the motion died.

Councilmember Williams made a motion to continue the public hearing and to receive legal counsel in a closed session. The motion was seconded by Councilmember Carr. Motion carried 4-2 with Councilmembers Tonnesen and Vaccaro voting no.

Attorney Lim recommended that the closed session be held on January 21, 2025, with the continued hearing to be held in February 2025. Attorney Phillips and Mayor Moy concurred, with Attorney Phillips agreeing on the record that the continuance of this matter to February satisfied any due process concerns by Authentic regarding notice of the hearing.

M.3 Resolution 2024-281 CD General Plan Update
Certifying a Final Environmental Impact Report (ER2024 -043); Adopting Findings, a Statement of Overriding Considerations, and Mitigation Monitoring Program Related to the Final Environmental Impact Report; and Adopting the Fairfield Forward 2050 project, Consisting of Repealing Certain Elements of the General Plan, Adoption of Certain Elements of the General Plan, and Adopting of a Climate Action Plan

Associate Planner Jesse Hernandez recommended to Council that it open the public hearing and approve Resolution 2024.281.

Mayor Moy opened the public hearing. Solano County Supervisor Monica Brown, Bob Karn, and Jeann McDougald spoke on the item. Mayor Moy closed the public hearing.

Moved by: Vaccaro
Seconded by: Carr – Unanimous (6-0)

N. ADJOURNED AT 9:07 P.M. TO TUESDAY, DECEMBER 17, 2024, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

_______________________________________
City Clerk

________________________________
Mayor

CITY OF FAIRFIELD

CLOSED SESSION MEETING

SPECIAL MEETING
TUESDAY, DECEMBER 12, 2024; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 5:02 p.m. City Manager David Gassaway called roll.

Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, K. Patrice Williams (who arrived at 5:10 p.m.), Vice Mayor Pam Bertani (via Zoom), and Mayor Cat Moy were present in person.

No persons wished to speak in person or via Zoom at public comment.

The City Council went into closed session on Item #1:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION: City Manager David Gassaway

Present was City Manager David Gassaway and Ms. Janette Williams.

The City Council came out of closed session.

Mayor Moy adjourned the meeting at 6:29 p.m.

______________________________
City Attorney
________________________________
Mayor

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

December 17, 2024, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________ A. CALL TO ORDER
Mayor Catherine "Cat" Moy called the meeting to order at 6:00 pm.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Scott Tonnesen, Rick Vaccaro, and K. Patrice Williams; Vice Mayor Pam Bertani, and Mayor Moy.

C. INVOCATION
The invocation was given by Pastor Anthony Gilmore of Bethel Community Church.

D. PLEDGE OF ALLEGIANCE
The Pledge was led by Councilmember Vaccaro.

E. PRESENTATIONS
E.1 A Proclamation thanking Councilmember Vaccaro for his dedicated s ervice to Fairfield was presented by Mayor Moy.

E.2 Deputy Chief of Staff Debbi Gibbs of Congressman John Garamendi’s Office presented a Congressional Commendation to Councilmember Vaccaro.

Raymond Courtemanche spoke on behalf of himself and his wife, Teresa Courtemanche (who was stuck in traffic) to thank Councilmember Vaccaro for stepping up in 2008 to fill the council seat of their late son, Matt Garcia, after he was tragically murdered on September 1 of that year.

F. COUNCIL REPORTS
Each councilmember spoke fondly of Councilmember Vaccaro and thanked him for being a voice of calm and reason and for his leadership on the Council for the past 16 years. They shared how much he would be missed and wished him well in his retirement.

Councilmember Vaccaro thanked everyone for their positive comments and thanked his family, wife Sue, son Nick, daughter Francesca, and her husband, Luke, and their three children Mason,

2 Ella, and Mia. Rick said how much he looked forward to having more time with his family, especially his grandkids.

G. CONSENT CALENDAR
G.1 Resolution 2024-282 CM Declaring the Results of the November 5, 2024, General Election
Moved by: Tonnesen
Seconded by: Bertani – 7-0 (unanimous)
No requests to speak.

H. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS Pastor Gilmore administered the Oath of Office to Councilmember Pam Bertani.

Police Lt. Jausiah Jacobsen administered the Oath of Office to Councilmember Scott Tonnesen.

California Senator Christopher Cabaldon administered the Oath of Office to Councilmem ber Manveer Sandhu.

Deputy City Clerk Esther Beavers administer ed the Oath of Office to City Clerk Karen Rees and City Treasurer Arvinda Krishnan.

I. ADJOURNED THE MEETING AT 6:55 PM.

J. RECONVENED THE MEETING OF THE CITY COUNCIL AT 7:05 PM.

K. ROLL CALL - NEWLY ELECTED COUNCILMEMBERS
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, and K. Patrice Williams; Vice Mayor Pam Bertani, and Mayor Moy.

L. SELECTION OF VICE MAYOR
Mayor Moy made a motion to continue to have Pam Bertani serve as Vice Mayor. Councilmember Williams seconded the motion. (7-0) Unanimous
M. COUNCIL REPORTS
Councilmember Williams thanked staff for coordinating another successful Operation Santa in various neighborhoods throughout Fairfie ld. She committed that she and her colleagues would help spread the word next year so that even more children could be served. La stly, s he congratulated new Councilmember Sandhu and said he was a welcome addition to the City Council. She looks forward to working with him.

Councilmember Tonnesen enjoyed the Christmas Tree Lighting event and shared that it was the best-attended event in years. He also participated in the Coat and Toy Giveaway at Bethel Community Church on December 14 and thanked everyone who donated and helped.

3 Councilmember Carr shared that he also enjoyed the Christmas Tree Lighting event and he welcomed Councilmember Sandhu.

Councilmember Panduro thanked Police Lt. Kresha, who helped create Operation Santa, and the staff who are involved each year in delivering coats, toys, and joy to various neighborhoods. She said she was happy to see they had a Spanish-speaking Santa again this year. She thanked Dutch Bros., who generously donated hot chocolate for each stop . She wished outgoing Fairfie ld Poet Laureate Suzanne Bruce well and said she enjoyed translating and reading her poems in Spanish at the various events over the past two-and-a-half years.

Vice Mayor Bertani wished everyone Happy Holidays and said to take care of your health, as there are many viruses and germs circulating in the community.

Councilmember Sandhu stated he was looking forward to attending the 2025 NorCal Mayors and Councilmembers Academy with City Manager David Gassaway and others in late January 2025.

Mayor Moy thanked Public Works staff for their hard work and efforts during the recent rainstorms that caused local flooding . She attended the Kiwanis Holiday Breakfast with Santa event at Applebee’s for foster children , and the LOGIC Ministries toy and coat giveaway even t held at the mall in a vacant store (due to the rain). Lastly, she and several colleagues attended the Nirasaki Sister City farewell party for the exchange students who visited from Japan.

N. CITY MANAGER REPORT
City Manager Gassaway shared that he enjoyed the Nirasaki and all the logistics associated with their arrival and departure. He invited the community to attend the Menorah Lighting in downtown on December 26 at 5:30 p.m.

O. CITY ATTORNEY REPORT
City Attorney David Lim reported that in closed session on December 3, 2024, Council approved a Settlement and Compromise and Release in a Workers Compensation Appeals Board matter for Brent Pucci on December 13, 2024, Case No. ADJ10582477 and Case No. ADJ12277238, which is accessible on the Workers Compensation and Appeals Board website for the State of California.

P. CITY CLERK REPORT – no report
Q. PUBLIC COMMENTS – none
R. CONVENED JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY AT 7:30 PM.

City Clerk Rees read the following statement: The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

S. HOUSING AUTHORITY - PUBLIC HEARING
S.1 Resolution HA2024-05 HD Administrative Plan Update

4 Approving the Update of the Administrative Plan for the Fairfield Housing Choice Voucher Program for the Calendar Year 2025
Tanya Tran, Housing Division Manager, gave a presentation.

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Moved by: Panduro
Seconded by: Bertani (7-0, unanimous)
T. RECONVENED MEETING OF THE CITY COUNCIL AT 7:33 PM
U. CONSENT CALENDAR
Item U.2 was pulled by Monica Brown and considered separately.

U.2 Resolution 2024-283 CM Unsheltered Street Outreach Services Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and Change and New Beginnings to Provide Unsheltered Street Outreach Services.

Monica Brown spoke on Item U.2.

Moved by: Tonnesen
Seconded by: Carr (7-0, unanimous)
The City Council considered the remainder of the Consent Calendar U.1 Approval of Meeting Minutes for November 2024
U.3 Resolution 2024-284 PR Parks, Recreation, Open Space Master Plan U.4 Resolution 2024-285 IT Renewal Agreement Environmental Systems Research Institute
U.5 Resolution 2024-286 PW Transit Automated Vehicle Agreement Swiftly U.6 Resolution 2024-287 PW Energy Block Grant Voucher Program U.7 Resolution 2024-288 PW Landscape Maintenance - Community Parks Contract New Image
U.8 Resolution 2024-289 PW Landscape Maintenance - Landscape Lighting Maintenance Districts 8,3,6 Contract New Image
U.9 Resolution 2024-290 PW Landscape Maintenance - Landscape Lighting Maintenance District 12 Contract New Image
U.10 Resolution 2024-291 PW Linear Park Node 4A Award
U.11 Resolution 2024-292 PW Traffic Signal Improvements Clay Bank & Gulf Acceptance

5 U.12 Resolution 2024-293 PW North Bay Regional Water Treatment Expansion Program
U.13 Resolution 2024-294 PW Cordelia Library Maintenance Fund Budget Adjustment
U.14 Resolution 2024-295 PW Comprehensive Operational Analysis Amendment Innovate Mobility
Consent calendar was Moved by: Bertani, excluding Item U.2.

Seconded: Carr (7-0, unanimous)
V. NEW BUSINESS
V.1 Resolution 2024-296 FD Ambulance Services Tentative Agreement Medic Ambulance
Approving a Tentative Agreement with Medic Ambulance Services, Inc. to Become the City of Fairfield’s Subcontractor for Advanced Life Support Ambulance Transport Services in Response to Solano County’s Request for Proposal for Exclusive Operating Area Rights for Medical Transport Services
Fire Battalion Chief Donny Biro gave a presentation. There were no requests to speak.

Moved by: Tonnesen
Seconded by: Bertani (7-0, unanimous)
City Manager Gassaway asked if Councilmembers would agree that if any agency does not wish to join the Joint Exercise of Powers Agreement (JEPA), staff could prepare the Request for Proposal (RFP) modifying it to exclude such agency or agencies. Every Councilmember agreed that yes, staff should move forward with the process.

W. PUBLIC HEARINGS
W.1 Resolution 2024-297 PW Rockville Entrance Fee Increase Approving an Increase and Establishing New Fees for the Rockville Hills Regional Park Entrance Fee Schedule
David Gassaway gave a presentation.

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Moved by: Tonnesen
Seconded by: Carr (7-0, unanimous)
X. ADJOURNED MEETING AT 7:50 PM TO JANUARY 17, 2025, AT THE HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

6 Mayor City Clerk

Agenda Item No: K.2

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-01 CD Purchase and Sale Agreement 2250/2256 N. Texas Street

Approving and Authorizing the Execution of the Purchase and Sale Agreement and Joint Escrow Instructions between the City of Fairfield and Patrick M. Lively for the Property Located at 2250 and 2256 N Texas Street Located in Solano County, California and Authorizing an Update to the Fiscal Year 2024-2025 Budget

Funding Source: $1,800,000 ($1,300,000, AB1600; $500,000, Intergovernmental Services Fund)

Contact: Jennifer Rice, (707) 428-7727

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Patrick M. Lively owns the parcels located at 2250 and 2256 N Texas Street (APNs 0034-144-140 and 0034-130-010) (collectively “the Property”) and the City is requesting approval to enter into a purchase and sale agreement with Patrick M. Lively for the sale of the Property.

DISCUSSION
The City currently leases the Property from Patrick M. Lively to operate the PAL Youth Center.

The City now wishes to purchase the Property for the continued use of the PAL Youth Center, and Patrick M. Lively wishes to sell the Property to the City.

City staff drafted the proposed Purchase and Sale Agreement and Joint Escrow Instructions (Purchase Agreement) for Patrick M. Lively to review and approval. Patrick M. Lively completed his review and executed the Purchase and Sale Agreement.

Both the City and Patrick M. Lively would now like to enter into the Purchase Agreement for the transfer of the Property.

FINANCIAL IMPACT
The property would require an increase in appropriations of $1,800,000 to the Capital Building Fund (Fund 254). The purchase will be utilizing AB1600 Government Facilities Funds (Fund 262) in the amount of $1,300,000 and Intergovernmental Services Funds (Fund 551) in the amount of $500,000 totaling the Purchase Price of $1,800,000.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The city council may choose to modify the proposed Purchase and Sale Agreement.

COORDINATED WITH
City Attorney’s Office, Finance, Police Department

STAFF CONTACT
Jennifer Rice, Real Estate Specialist II
(707) 428-7727
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2025-01

APPROVING AND AUTHORIZING THE EXECUTION OF THE PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS BETWEEN THE CITY AND PATRICK M. LIVELY FOR THE PROPERTY LOCATED AT 2250 & 2256 N TEXAS STREET LOCATED IN SOLANO COUNTY, CALIFORNIA AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2024-2025 BUDGET

WHEREAS, Patrick M. Lively is the owner of the parcels located at 2250 & 2256 N Texas Street, APNs 0034-144-140 and 0034-130-010 (collectively “the Property”); and

WHEREAS, the City wishes to purchase the Property for the continued use of the PAL Youth Center; and

WHEREAS, the City and Patrick M. Lively wish to enter into a Purchase and Sale Agreement and Joint Escrow Instructions (Purchase and Sale Agreement) to transfer the Property; and

WHEREAS, Patrick M. Lively reviewed, approved, and executed the Purchase and Sale Agreement; and

WHEREAS, funding was not allocated for this project in the City’s approved Fiscal Year (FY) 2024- 2025 Budget, thus requiring a budget adjustment of $1,800,000 to Capital Building Fund (Fund 254) to be funded from the AB1600 Government Facilities Fund (Fund 262) in the amount of $1,300,000 and the Intergovernmental Services Fund (Fund 551) in the amount of $500,000; and

WHEREAS, the revised appropriation constitutes an update to the FY 2024 -2025 Budget approved pursuant to Resolution No. 2023-149.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby approves the Purchase and Sale Agreement by and between the City of Fairfield and Patrick M. Lively for the Property, as attached hereto, with minor or clarifying revisions as may be approved by the city attorney.

Section 2. The city manager or designee is hereby authorized to do all things necessary and proper to implement the above -mentioned transaction including executing any documents needed to manage and maintain the Property.

Section 3. The council hereby approves a budget amendment of $1,800,000 to increase appropriations to the Capital Building Fund (Fund 254) to be funded from the AB1600 Government Facilities Fund (Fund 262) in the amount of $1,300,000 and the Intergovernmental Services Fund (Fund 551) in the amount of $500,000.

RES. NO. 2025-01

PASSED AND ADOPTED this 21st day of January 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

THIS PURCHASE AND SALE AGREEMENT AND JOINT ESCROW
INSTRUCTIONS (the "Agreement") is datcd as of2025 ("Effective yer") and Patrick M. Dlte"), and is entcred into by and bctween thc CITY OF FAIRFIELD ("Bu Lively ("Seller").

RECITALS
A. Seller is the owner of the properties dcscribed on Exhibit "A" attached hereto (collectively "the Property"),
B. Buyer wishes to acquire the Property. and Sellcr is willing to sell the Property to Buyer, upon and subject to the terms and conditions hereinafter set forth.

NOW, THEREF'ORE, thc parties hereto agrtc as follows:

ARTICLE I. DEFTNITIONS
Thc following capitalizcd terms as uscd in this Agrccmcnt shall havc thc rcspective meanings set forth below:

Section l.l Approvat Noticc means the writtcn notice provided by the Buyer to Escrow Holdcr stating that Buycrapprovcs any documcnts providcd by Seller to Buycr pcrtaining to thc property, and ttre Property's physical condition, zoning and suitability for development.

Scction 1.2 Escrow Holder shall mcan Placer Titlc Company locatcd at 1300 Olivcr Road, suite 120, Fairfield, cA 94534.

Section 1.3 Grant Decd shall mean a grant deed in the form attached hereto as Exhibit .Btt.

Seclion 1.4 tnvestigation Period means a period of ten (10) days afterthe date lrereof for the Buyer to conduct an investigation of thc Propcrty's physical condition and suitability for devclopment as provided in Section 2.8.

Secrion 1.5 Title Compan)'shall mcan PlacerTitle Company located at 1300 Oliver Road, suitc 120, Fairficld, cA 94534.

ARTICLE 2. PURCHASE AND SALE OF PROPERTY;PURCHASE PRICE.

Scction 2.1 Purchasc Pricc.' Tho Sctlcr hcrcby agrces to scll thc Propert!'io nuycr. ana Buyer hereby agrecs to buy the Property, for the sum of ONE MILLION EICHT HUNDRED THOUSAND OOf-lnRS and No/100 cents ($1,800,000.00) (the "Purchese PrlcC'), it being undcrstood that such pricc rcprcscnts thc agrccd upon pricc bctwccn Buycr and Scllcr'

Section 2.2 Escrow.

Section 2.2.1 Opening of Escrow. Within five (5) business days after the llffecfive Date. the Buyer and the Seller shall deliver a copy of this executed Agreemcnt to Escrow Holdcr a1d wiil open an escrow (the "Escrow") with the Escrow Holder lbr the transfer of the Property to the Buyer.

Section 2.2.2 Close ol'Escrow. "Close of Escrow" or "Closing" means the date Escrow Holder causes the Grant Deecl to be rccorded in thc Official Records of the County of Solano. Close of llscrow shall occur on or beforc the date that is thirty (30) after the lnvestigatiop period (the "Outside l)ate"). If for any rcason other than a delbult by the Seller or Buyer the Closing does not occur on or before the Outside Date. this Agreement shall aulomatically terminate, unless extended in writing by both parties (thc "Parties";. atrd all documents and nronies previously deposited into the Escrow shall be promptly returncd to the appropriate Party and eich Party shall pay one-half (l/2) of any Escrow charges and fees in "onneition
with such termination. If the Closing docs not occur due to a default by a Party, that Party shall pay all escrow and title cancellation changes.

Section 2.3 Conditions of Buyer's Oblieations. The following are conditions precedent (collectively, "Buyertr Contingencies") to the Close of Escrow and Buyer's obligation to purchase thl Property. which conlingencies may be waived in writing in whole or in part by Buyer, at or prior to the time prescribed herein for approval or disapproval. as the case may be :
(i) At the closing, the issuance of the 'title Policy (defined in Section Section 2.4\ to Buyer, which will insure Buyer's fee simple interest in the Property in the amount of the purchase price and in form and substance and with endorsements reasonably required and satisfactory to the BuYer;
(ii) As of the closing, the absence of a default by Seller hereunder.

Section 2.4 Title. Within ren (10) days after the Effective Date, Seller shall obtain and deliver to Buyer u .uo*t preliminary title report for the Property from the Title Cornpany with hyperlinks to (or copies of) all documents listed as title exceptions therein. Buyer shall then have ttrirty (30) days to review the same. If Buyer objects to any title matters, Buyer may terminate this Agrcement by written notice to Seller given within thirty (30) days after receipt of said title report' iriwtrictr .u.nt all rights, obligations ana tiuUitities of Seller and Buyer under and pursuant to this Agreement shall teniinate (except forobligations or liabilities under this Agreement that expressly survive the termination of this Agreement).

Escrow Holder shall provide Buyer with a Standard Coverage Policy of Title Insurance (or, at the election and cost ;f Buyer, extended coverage) in the amount of the Purchase Price, issued by the Title Company, showing the title to the Property vested in Buye1, subject only to the applicable title exceptions approved by Buyer in accordance with this Section and the Deed of Trust (the ..Tialc poiicy";. Nbtwithstanding the above, title to the Property shall be free of liens at the Close of Escrow Lxcept for the lien of ad valorem real property taxes and general and special assessments not yet due and payable, and any lien created by Buyer. -2-

Section 2.5 Deposit of Documents and Funds ln Escrow. Seller and Buyer, as applicable, hereby.ouen.uttt *d ugree to deliver at teast one (l) day prior to the Close of Escrow ttre fottowing instiuments. documents, and funds, the delivcry of each of which shall be a condition of thc applicable Close of Escrow.

Section 2.5.1 Seller shall deliver to Escrow:
(i) an original of the Grant Deed. duly executed by Seller and acknowledged;
(ii) such lbnds as are required to pay tbr costs and expenses payable by Scller hereunder;
(iii) a FIRPTA affidavit and a Calilbrnia fornr 593 (confirnring no withholding is required): and
(iv) such proof of Seller's authority and authorization to enter into this transaction as the Title Company may reasonably require in order to issue the Title Policy, including Title Company's standard owner's affidavit.

Section 2.5.2 Buyer shall deliver to Escrow:
(i) a Certificate of Acceptance in the form attached to the form of Grant Deed (Exhibit "8"), executed and acknowledged;
(ii) any additional funds that are required to pay tbr costs and expenses payable by Buyer hereunder;
(iii) such proof of Buyer's authority and authorization to enter into this transaction as the Title Company may reasonably require to issue the Title Policy.

Section 2.6 Authorization to Record Documents and Disburse Fuds. Escrow Holder shallrecordtheGrantp-..a(*nnc''tir'.ateofAcceptance),anddisbursethefundsanddistribute the documenrs called for hereunder upon the Close of Escrow provided each of the following conditions has then been fulfilled:

Section 2.6.1 The Title Company is irrevocably committed to issue in favor of Buyer the Title policy, with a liability amount equal to the Purchase Price, showing fee simple title to ihe property vested in Buyer. subject only to the applicable title exceptions approved by Buyer in accordance with Section 2.4;
Section 2.6.2 Escrow Holder shall have received Seller's and Buyer's authorization to close upon the terms and conditions hercin, which authorization shall not be unreasonably withheld, conditioned or delayed; and
Section 2.6.3 Seller and Buyer shall have deposited in Escrow the documents and funds required to be deposited in Escrow pursuant to Section Section 2.6.t and Section 2.6.2. 3

Unless otherwise instnrcted in writing, Escrow Holder is authorized to record at the Close ol' Escrow any inslrument delivered to Escrow l{older if necessary or proper lbr the issuancc of the Title Policy.

Section 2.7llscrow Charees and Prorations.

Scction 2.7.1 Each party shall pay for filiy percent (50%) of the escrow lbes, recording fees. and transfer taxes.

Scction 2.7.2 Assessments shall be apportioned with respect to the Property as of l2:01 a.m.. on thc day on which thc Close of Escrow occurs, as if Buyer were vested with title during the entire clay upolt which the Close of Escrow occurs. The parties acknowledge that Buyer is exinpt from property taxes and no property taxes shall be allocated to Buyer. Seller shall pay all property taxes for rhe six rnonth proflerty tax billing period in which the Close of llscrow occurs' *d nuy.ishall cooperate with setteiin good faith in connection with Seller's application lbr a rcfund ol'such prop..ty taxes allocable to Buyer's period of ownership after the Close of Escrow.

Section 2.8 Documents and Physical Condition. The Seller shall promptly provide to Buyer copies of all rtruterial documents. repons. and correspondence in the Seller's possession or control that relatc to the Property. From the EfTective Date until the date that is ninety (90) days thereafter, Buyer may inspeit such documenls and the physical condition of the Property. Buyer shall have the right to terminate this Agreement at any tirne prior to the end of said ninety (90) day period by deliveiing to Seller written notice of Buyer's election to terminate this Agreement based on the cbndition of the property. Buyer shall indemniff, defend and hold Seller harmless from and against any claims, tiabilities, costs and expenses resulting l'rom Buyer's entry upon or conduiting of any tests of the Property. If this Agreement is terminated or if escrow fails to close for any ,Juron other than a default by Seller, Buyer shall promptly restore the Property to substantially the same condition as existed prior to Buyer's undertaking of any testing thereon' All studies and reports prepared in connection with Buyer's inspection of the Property are to be done at the expense of
-nuyer,
but if the closing faits to occur through no fault of Seller. Buyer shall provide Seller with a copy of all of the reporls without cost (and without representation or *urrunty). Buyer's obligations and duties hereunder shall survive and remain upon the cornpletion of the closing or upon the termination of this Agreement for any reason.

Section 2.9 "AS-IS" Condition of the Prooerty. Buyer agr€es that it will purchase the property in its..AS-lS".ondition us of the date of the Close of Escrow, with all faults, and without representation or warranty, express or implied'
Section 2.10 Brokers' Commissions. Buyer represents and wanants to Seller that Buyer has used no broker, ug"ttt, frdo o*th.t p"rson in connection with the transaction contemplated hereby to whom a brJkerage or other commission or fee may be payable. Seller rcpresents and *urrunt, to Buyer that excelt flor lnam Khan with Premier Commercial ("Seller's Broker"), Seller has used no broker, agent, finder or other person in connection with the transaction contemplated hereby to whom a bro-kerage or other commission or fee may be payable._ Seller shall pay all fees and commission that are piyable to Seller's Broker. Each party indemnifies and agrees to defend and hold rhe other narmfess from any claims, liabilities. costs, expenses and damages resulting -4-

llom any breach by the indemnitying party ol'the warranties, representalions and covenants in this Section.

ARTICLE 3.GENERAL PROVISIONS
Section3.l Construction. The parties agree that each party and its counsel have reviewed and revised rhir Ag..r"nt and thit any rule of construction to the effect that ambiguities are to be resolved against thi drafting party shall not apply in the interpretation of this Agreement or any amendments or cxhibits hereto.

Section 3.2 lntemretation. ln this Agreement the ncuter gender includes thc ferninine and mascutine. and ritrgulu. ^rtnf.r
includes the plural. and the words "person" and "party" include corporation. partnenhip. lirm, trust, or association where the context so requires.

Section J.3 'fime of the Essence. Timc is of the essence of this Agreement and all Parties' obligations hereunder.

Section 3.4 Notices. Notices, demands and communications between the Seller and the Buyer shall be deemed *fft.iently given if addresses as set forth below and (i) sent by certified ma-il. postage prepaid, return ,."iip requested. or (ii) sent by nationally-recognized reputable overnight aetivery service. Such written notices, demands and communications may be sent in the same manner to such other addrcsses or to such other address as any Party may from time to time designate by mail as provided in this Section, and shall be deemed received upon delivery or refuial of dilivery, u, iho*n on the return receipt, if mailed, or one (l ) business day after deposit of same with a nationally recognized reputable ovemight delivery service for ovemight delivery if sent by such a delivery service.

To the Seller: Patrick M. LivelY
PO Box 2138
Fairfield, CA 94533-02 I 3
To Buyer: CitY of Fairfield
lodo webster St.,2nd Ftoor
Fairfield, California 94533
Attn: Real Estate SPecialist
Section 3.5 Attomeys' Fees. If any Party brings an action to enforce the terms hereof or declare its rights t"*"na.r, tt" prevailing Party in any such action shall be entitled to its reasonable attorneys' fees to be paid by the losing Party as fixed by the court' Section 3.6 Authority of Citv Manager. The City Manager of Buyer is authorized to give all consents una uppronult und rign ull documents contemplated hereunder on behalf of Seller firovided they are in wriiing, and may extend deadlines such as but not limited to the Outside Date' i'or up to sixty (60) daysJand may enter into other non-substantive amendment provided the extensions and amendments are express and in writing.

Section 3.7 Venue. ln the event of any litigation hereunder, all such actions shall be instituted in the Sup"rior C*rt of the County of Solano, State of California, or in an appropriate 5

municipal court in the County of Solano. State of Calilbrnia or an appropriate District Court in the Northenr District of California.

Section 3.8 Applicable Law. l'he taws of the State of California shall govern the intcrpretation and enforcement of this Agreement.

Section 3.9 No Risht to Assign. Neither parry nray assign this Agreernent without the prior written consent of the other.

Section 3.10 Successors ancl Assiqns. Subject to the restrictions on transfers set fbrth in this Agreement, the pr*irio*r tr.r"otrhutfU. binding upon. and shall inure to the benefit of, the Seller and the Buyer and their successors and assigns.

Section 3.1I No Joint Venture. Nothing contained herein shall be construed to rettder the Scller in any *uy or fo-uny pr'rrposi a panner. joint venture, or associated in any relationship with the Buyer. no. rhull this Agrcement be construed to authorize either party to act as agent for the other.

Section 3.12 Waiver. The waiver by the Seller or the Buyer of any breach by the other party of any term..ouilii-t, or condition herlin contained shall not be decmed to be a waiver ol iuch term, covenant. or condition or any subsequent breach of the same or any other term' covenant, or condition herein contained. Either party's acceptance of any performance by the other party after the due date of such performance shall not be deemed to be a waiver by either party of any preceding breach by the other party of any term. covenant, or condition of this ngr;ment,' regardless- of such party's knowledge of such preceding breach at the time of acceptance of such Performance.

Section 3.13 Entire Agreernent. Waivers and Amendments. This Agreement together with all attachmentr *d e*hibits h.reto and all documents to be executed and delivertd pursuant to this Agreement. constitutes the entire understanding and agreement of the Parties hereto. This Agreemelnt integrates all of the terms and conditions mentioned herein or incidental hereto, and srftersedes all negotiations or previous agreements between the partie_s with respect to all or any part of the subject matter hereof. Any waiver, amendment, or modification of any provision of ihir Agr."tnent must be in writing and signed by both parties.

Section 3.14 Execution in Counterparts. This Agreement may be executed in two or more counterparts,.u.E of *hirh rhull b. an original, but all of which shall constitute one and the same instrument.

Section 3.15 Severability. Each and every provision of this Agreement is, and shall be construed to be, u ,.puEiGffilependent covenant and agreement. If any lerm or provision of this Agreement or thi application thireof shall to any extent be held to be invalid or unenforceable' the reirainder of this Agreement, or the application of such term or provision to circumsl,ances other than those to which it is invalid or uninforceable, shall not be affected hereby. and each term and provision of this Agrcement shall be valid and shall be enforced to the exlent permitted by law.
-6-

IN MTNESS WHEREOR thc parties lrereto have cntcred into thk Agrecment ar of the day ard ycar firet above writtc'n.

BTIYER:

CITY OF FAIRFIELD

EEITJEBI
Patick M. Lively
a
By:

David Gassaway
City Mansg€r
Patick M. Lively
Owncr
ATTEST:

By:

Karcn Rms,
ciry cle*
APPROVED AS TO FORM:

By:

City Attorncy

Exhibit "A"
Exhibit "B"
Lcgal Descriptiort of PnrPcr-tY
Form of Grant Dced
List of Exhibits
-8-

LEGAL DESCRIPTION OF THE PROPERTY
Thosc portions of Lot 23 as designated on the map entitled: "Locke-Paddon's Second Addition to Fairheld". which map was Rtea ln the OfTice of the Recorder ol'the Clounty ol'Solano' State ol California, on April 7. l9l3 in Book 4 ol'Maps at page 21. described as tbllows:

EXHIBIT *A'
ParcelOne:

Beginning on the centerline ol'North'lexas Strcet (shown on said Map as "Private Road 60 leet wije"). aitlre Southwcst corner ol'said lot 23; thence from said point of beginning North 0o 30' East along said centerlinc. 62.2 feet; thence South 89" l0' East parallel with the South line of said l,ot il, qzO.+ feet to the East line of said lot 23; thence South 0" 30' West along said East line,62.2 fect to the South line of said lot 23; thence 89o l0' West along said south line' 420.4 feet to the Point of Beginning.

Prrcel Two:

Beginning on the centerline of North'l'exas Street (shown on said Map as "Private Road 60 lbet wiJe"), distant thereon North 0o 30' East along said centerline, 62.2 feet from the Southwest comer of said Lot 23; thence from said point of beginning North 0" 30' East continuing along said centerline,62.2 feet; thence South 89" l0' East, parallel with the South line of said Lot 23, 420.4 feet to the East line of said Lot 23; thence South 0o 30' West along said East line,62.2 feet to a point that bears South 89" l0' East from the point of beginning; thence North 89" l0' West, 420.4 feet to the Point of Beginning.

Parcel Three:

Beginning on the centerline of North Texas Street (shown on said Map as "Private Road 60 feet wiJe"), di-stant thereon North 0o 30' East, along said centerline 124.4 feet from the Southwest corner of said Lot 23; thence from said point of beginning North 0o 30' East, continuing along said centerline, 62.2 feet; thence South 89o l0' East, parallel with the South line of said Lot 23. 420.4 feet to the East tine of said Lot 23; thence South 0o 30' West, along said East line. 62.2 feet to a point that bears South 89o l0' East from the point of beginning; thence North 89o l0' West, 420.4 feet to the Point of Beginning.

Excepling Therefrom that portion, described rs follows:

Beginnin;'on the centerline of Norttr Texas Street (shown on said Map as "Private Road 60 feet wii'e"), dlstant thereon North 0o 30' East, along said centerline 124.4 feet from the Southwest corner of said Lot 23; thence from said point of beginning, North 0o 30' East continuing along said centerline 62.2 feet; thence South 89o l0' East, parallel with the South line of said Lot 23, 200.0 feet; thence South 0o 30' West. 62.2 feet to a point that bears South 89o l0' East from the point of Beginning; thence North 89o l0' West, 200.0 feet to the Point of Beginning.

APNS: 0034- 144-l 40 and 0034- I 30-01 0
-9-

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EXHIBIT *B'

FORM OF GRANT DEED
(WITH FORM OF CERTIFICATE OF ACCEPTAI\CE ATTACHEDI
(Atlached.)
I Page 37 of 300
RECORD]NG REQUESTED BY, AND WHEN

RECORDED MAIL TO AND MAIL ASSESSMENT
STATEMENTS TO:

City of Fairfteld
1000 Webster Street,
Fairfreld, CA 9453 3-4 EE3
Attn: City Clerk
APN: 0034-144-140 & 0034-130-010

TIEOORDER
This document is exempt fnompsymenl of a recording fee pursuanl loGovemment Codc $6103.

Documentary Transfer Tax: Exempt; conveyan@ to a public entity. The Proper$ is in the City of Fairfreld, County of Solano.

GRANT DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Patrick M. Lively (" Grantor"), hercby GRANTS to the CITY OF FAIRFIELD, a California municipal corporation ("Grantee"), that certain reat property locatlf il S" City of Fairfield' Counry of Solano, State of Califomia, more particularly described on H!!i!-"A", attached hereto and incorporated hercin by this reference including all improvements thercon (the "Property").

IN WTTNESS WHEREOF, the undersigned has executed this Grant Deed as of the date set forth below.

GRANTOR:

Patrick M. Lively
-t2- Page 38 of 300
A notary public or other offtcer completing this
certifrcate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, aocuracy, or validity of that document.

Srate of California
County of Solano)
Onbefore mc,
(inrcrt name and titlc of lhe offrctr)
penonally appeartd
who proved to me onthe basis of satisfactory evidence to be the penon(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that hdshe/they exccutd the same hiVher/their authorized capacity(ies), and that by his/her/their signature(s) on the instntmcnt the pcruon(s), or the entity upon behalf of which the penon(s) acted, executcd the instrrument.

I certiff under PENALTY OF PERIURY under the laws of the State of Califomia that thc foregoing paragraph is true and conect.

WITNESS my hand and offrcial seal.

Signature(Scal)
tn
-t 3-

Exhibit A To Grant Deed
Lesal Description
-fhose portions of Lot 23 as designated on the map entitled: "Locke-l'addon's Second Addition ro Fairfield". which map was nteO in ttre Officc of the Recorder of the County of Solano. State of California. on April 7, l9l3 in Book 4 of Maps at page 2l . described as follows:

ParcelOne:

Beginning on the centerline of North Texas Street (shown on said Map as "Private Road 60 feet wiJe"). or th* SoutSwest corncr of said lot 23: thence l'rom said point of beginning North 0'10' East alolg said centerline.62.2 tbet; tlrence Soutlr 89" l0' East parallel with the South line of said Lot i3, qZO.q feet to the East line of said lot 23; thence South 0" 30' West along said East line, 62.2 feet to the South line ot'said lot 23; thence 89" l0' West along said south line. 420'4 feet to the Point ol'Beginning.

Parcel Two:

Beginning on thc centerline of North Texas Street (shown on saicl Map as "Private Road 60 feet wi[e"), distant thercon North 0o 30' East along said centerline, 62.2 feet from the Southwest corner of said l.ot 23; thence llom said point of beginning North 0o 30' East continuing along said centerline.62.2 feet; thence South 89o l0' East, parallel with the South line of said Lot 23. 420.4feet to the East linc of said Lot23;thence South 0o 30' West along said East line,62.2 feet to a point that bears South 89" l0' East from the point of beginning; thence North 89o l0' West, 420.4 feet to the Point ol'Beginning.

Parcel Thrce:

Beginning on the centerline of North'fexas Street (shown on said Map as "Private Road 60 feet wiie"), di-stant thereon North 0o 30' East, along said centerline 124.4 feet from the Southwest corner of said Lot 23; thence from said point of beginning North 0o 30' East. continuing along said centerline.62.2 feet; thence South 89o l0' East, parallel with the South line of said Lot 23, 420.4 feet to the East line of said Lot 23; thence South 0" 30' West, along said East line. 62'2 feet to a point that bears South 89o l0' East from the point of beginning: thence North 89o l0' West, 420.4 feet to the Point of Beginning.

Excepting Therefrom that portion, described as follows:

Beginninf on the centerline ot't torttr Texas Street (shown on said Map as "Private Road 60 feet wii'e"), distant thereon North 0" 30' East, along said centerline 124,4 feet from the Southwest comer of said Lot 23; thence from said point of beginning, North 0o 30' East continuing along said centerline 62.2 feet; thence South tigo l0' East. parallel with the South line of said Lot 23' 200.0 feet; thence South 0o 30' West, 62.2 feetto a point that bears South 89o l0' East from the point of Beginning; thence North 89o l0' West, 200.0 feet to the Point of Beginning.

APNS: 0034-144- I 40 and 0034-l 30-0 I 0
-14- Page 40 of 300
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CERTIFICATE OF ACCEPTANCS
(California Govemment Code Section 27281)
This is to certis that the intercst in real property conveyed by that certain Grant Deed dated as of-, 2025 executed Uy natrick M. Lively, as grantor, to the cITYoFFAlRFIE-D,*g'*tee,isherebyacceptedbytheundersignedofficeronbehalf of the City of Fairfield puriuant to the authority conferred by the City Council of the City ofFairfreldatameetingon , 2025 and the grantee consents to the recordation thereof by its duly authorized ofticer.

Dated as of: ,2025
David Gassaway,
City Manager
-r6-

A notary public or other oflicer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, aecuracy, or validity of that document.

State of California
County of Solano)
(hbefore me,
(inscrt num md titlc of Oc ollioer)
personally appeared
, who proved to me on the basis of satisfactory evidence to be the pe$on(s) whosename(s) is/are subscribod to the within instrument and acknowledged to me that he/she/they executed the same in his/trerAheir authorized capacity(ies), and that by his/trer/their signature(s) on the instrument the penon(s), or the entity upon behalf of which the penon(s) acted, executed the insEument.

I certify under PENALTY OF PERIURY under the laws of the State of Califomia that the foregoing paragraph is uue and conoct.

WITNESS my hand and official seal.
(Seal)
-17-

Agenda Item No: K.3

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-02 CD Purchase and Sale Agreement for Mankas Corner Holdings

Approving and Authorizing the Execution of the Purchase and Sale Agreement and Joint Escrow Instructions between the City of Fairfield and Mankas Corner Holdings, LLC for the Approximately 3,612 square foot portion of the Property Commonly Known as 3305 Cherry Hills Court Property Located in Solano County, California Property Located in Solano County, California

Funding Source: N/A

Contact: Jennifer Rice, (707) 428-7727

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield is the owner of the 3.38 acre parcel known as 3305 Cherry Hills Court (APN 0151-880-140) (the City Parcel) and is requesting approval to enter into a purchase and sale agreement between the City of Fairfield (the City) and Mankas Corner Holdings, LLC for the sale of a 3,612 square foot portion of the City Parcel.

DISCUSSION
The City is the owner of the City Parcel located at 3305 Cherry Hills Court. It has been determined that a 3,612 square foot portion (the Property) of the City Parcel is set outside of the city limits and the City has no need for the Property.

The City Council declared the Property exempt surplus land during their September 17, 2024, meeting and the Department of Housing and Community Development approved the Property qualified as exempt surplus land in their approval letter dated December 6, 2024.

Mankas Corner Holdings, LLC is the adjacent property owner and wishes to purchase the Property from the City.

City staff drafted the proposed Purchase and Sale Agreement and Joint Escrow Instructions (Purchase Agreement) for Man kas Corner Holdings, review and approval. Mankas Corner Holdings, LLC reviewed, approved, and executed the Purchase and Sale Agreement.

Both the City and Mankas Corner Holdings, LLC, would now like to enter into the Purchase Agreement for the transfer of the Property.

FINANCIAL IMPACT
The City will receive $1,500 as the Purchase Price , which will be deposited in the General Fund (account code 011-99-000-7301).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose to modify the proposed Purchase and Sale Agreement.

COORDINATED WITH
Public Works

STAFF CONTACT
Jennifer Rice, Real Estate Specialist II
(707) 428-7727
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2025-02

APPROVING AND AUTHORIZING THE EXECUTION OF THE PURCHASE AND SALE AGREEMENT

AND JOINT ESCROW INSTRUCTIONS BETWEEN THE CITY OF FAIRFIELD AND MANKAS CORNER HOLDINGS, LLC FOR THE APPROXIMATELY 3,612 SQUARE FOOT PORTION OF THE PROPERTY COMMONLY KNOWN AS 3305 CHERRY HILLS COURT PROPERTY LOCATED IN SOLANO

COUNTY, CALIFORNIA

WHEREAS, the City of Fairfield is the owner of the 3.38-acre land known as 3305 Cherry Hills Court, APN 0151-880-140 (City Parcel); and

WHEREAS, the City wishes to sell a 3,612 square-foot portion of the City Parcel (the Property) ; and

WHEREAS, the City Council declared the property exempt surplus land on September 17, 2024 ; and

WHEREAS, the Department of Housing and Community Development (HCD) approved the Property qualified as exempt surplus land on December 6, 2024; and

WHEREAS, the City, and Mankas Corner Holdings, LLC wish to enter into a Purchase and Sale Agreement and Joint Escrow Instructions (the “Purchase and Sale Agreement ”) to transfer the Property; and

WHEREAS, Mankas Corner Holdings, LLC has reviewed, approved, and executed the Purchase and Sale Agreement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby approves the Purchase and Sale Agreement by and between the City of Fairfield and Mankas Corner Holdings, LLC for the Property, as attached hereto, with minor or clarifying revisions as may be approved by the city attorney.

Section 2. The city manager or designee is hereby authorized to do all things necessary and proper to implement the above -mentioned transaction including executing any documents needed to manage and maintain the Property.

RES. NO. 2025-02

PASSED AND ADOPTED this 21st day of January 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

PURCHASE AND SALE AGREEMENT

AND JOINT ESCROW INSTRUCTIONS

THIS PURCHASE AND SALE AGREEMENT AND JOINT ESCROW
INSTRUCTIONS (the "Agreement"), is dated as of , 202 _ ("Effective Date"), and is entered into by and between the CITY OF FAIRFIELD, a municipal corporation ("Seller") and _MANK.AS CORNER HOLDINGS, LLC, a Texas limited liability company ("Buyer").

RECITALS
A. Seller is the owner of the land located on 3305 Cherry Hills Court; APN 0151-880-140 and as described on Exhibit "A" attached hereto (the "City Parcel").

B. Buyer wishes to acquire a portion of the Property, and Seller is willing to convey a 3,612 square foot portion of the Property as described on Exhibit "B" attached hereto (the "Property")
NOW, THEREFORE, the parties hereto agree as follows:

ARTICLE 1. DEFINITIONS
The following capitalized terms as used in this Agreement shall have the respective meanings set forth below:

Section 1.1 Approval Notice means the written notice provided by the Buyer to Escrow Holder stating that Buyer approves any documents provided by Seller to Buyer pertaining to the property, and the Property's physical condition and zoning.

Section 1.2 Escrow Holder shall mean Placer Title Company at 1300 Oliver Road, Suite 120, Fairfield, CA 94534, Attn: Kelly Guglielmo.

Section 1.3 Grant Deed shall mean a grant deed in the form attached hereto as Exhibit Section 1.4 Hazardous Materials shall include, but not be limited to, substances defined as "hazardous substances," "hazardous materials," "pollutant or contaminant," "imminently hazardous chemical substance or mixture," "hazardous air pollutant," "toxic pollutant," "hazardous waste," "extremely hazardous waste" or "toxic substances" in any of the Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended, 42 U.S.C. §9601, et seq.; the Hazardous Materials Transportation Act, 49 U.S.C. §1801, et seq.; The Resource Conservation and Recovery Act, 42 U.S.C. §6901, et seq.; and those substances defined as "hazardous substances" in §25316 of the California Health & Safety Code; and in the regulations adopted and publications promulgated pursuant to said laws (collectively, "Hazardous Materials Laws").
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Section 1.5 Investigation Period means the due diligence period for the Buyer to conduct an investigation of the Property's physical condition as provided in Section 2.10.

Section 1.6 Title Company shall mean the Escrow Holder.

ARTICLE 2. PURCHASE AND SALE OF PROPERTY.

Section 2.1 Sale of the Property by the Seller to the Buyer. The Seller hereby agrees to sell the Property to Buyer, and Buyer hereby agrees to buy the Property, for the sum of One Thousand Five Hundred Dollars ($1,500.00) (the "Purchase Price").

Section 2.2 Escrow.

Section 2.2.1 Opening of Escrow. Within five (5) days after the Effective Date, Buyer and Seller shall deliver a copy of this executed Agreement to Escrow Holder and shall open an escrow (the "Escrow") with the Escrow Holder for the conveyance of the Property to the Buyer.

Section 2.2.2 Close of Escrow. "Close of Escrow" or "Closing" means the date Escrow Holder causes the Grant Deed to be recorded in the Official Records of the County of Solano. Close of Escrow shall occur within ten ( 10) days following the expiration of the later to occur of (a) Seller's cure of the exceptions to which Buyer provided before the expiration of the Objection Deadline (as defined in Section 2.5) and to which Seller agreed to cure per Section

2.6, or (b) the Investigation Period (as defined in Section 2.10 below) (the "Closing Deadline").

If for any reason other than a default by the Seller or Buyer the Closing does not occur on or before the Closing Deadline, this Agreement shall automatically terminate, unless extended in writing by both parties (the "Parties"), and all documents and monies previously deposited into the Escrow shall be promptly returned to the appropriate Party and each Party shall pay one-half (l/2) of any Escrow charges and fees in connection with such termination.

If the Closing does not occur due to a default by a Party, the Agreement shall be automatically terminated, and that defaulting Party shall pay all escrow and title cancellation changes.

Section 2.3 Conditions to Buyer's Obligations. The following are conditions precedent (collectively, "Buyer's Contingencies") to the Close of Escrow and Buyer's obligation to acquire the Property, which contingencies may be waived in writing in whole or in part by Buyer, at or prior to the time prescribed herein for approval or disapproval, as the case may be:
(i) Prior to the expiration of the Investigation Period (as provided in Section 2.10) below, Buyer's delivery of the Approval Notice; (ii) At the closing, the absence of an Event of Default by Seller hereunder.
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Section 2.4 Conditions to Seller's Obligations. The absence of an Event of Default by Buyer hereunder is a condition precedent ("Seller's Contingencies") to the Close of Escrow and Seller's obligation to sell the Property, which may be waived in writing by Seller.

Section 2.5 Title. Seller shall promptly deliver to Buyer (by email to [email protected] and [email protected]) a current preliminary report for the Property from the Title Company with hyperlinks to the documents listed as title exceptions therein. Buyer shall have ten (10) days after its receipt of same to object to such exceptions to title by written notice to Seller and Escrow Holder (the "Objection Deadline").

Section 2.6 If Buyer does not object in writing to any other exception by said Objection Deadline, Buyer shall be deemed to have approved such exception. If Buyer timely objects in writing to the Seller regarding any exception, Seller shall notify Buyer whether Seller is willing to remove any such exception by written notice given within five (5) days after receipt of Buyer's written notice, and if Seller is willing to remove any such exception, Seller shall attempt in good faith to remove such exception prior to Close of Escrow, but if Seller is unable to remove the exception prior to the Close of Escrow, then Buyer may terminate this Agreement, in which event all rights, obligations and liabilities of Seller and Buyer under and pursuant to this Agreement shall terminate ( except for obligations and liabilities under this Agreement that expressly survive the termination of this Agreement) and all documents and monies previously deposited into the Escrow shall be promptly returned to the appropriate Party and each Party shall pay one-half (l/2) of any Escrow charges and fees in connection with such termination. In no event shall Seller be obligated to expend any material sum or sums attempting to remove any title exception.

Section 2.7 Deposit of Documents and Funds In Escrow. Seller and Buyer, as applicable, hereby covenant and agree to deliver at least one (I) day prior to the Close of Escrow the following instruments, documents, and funds, the delivery of each of which shall be a condition of the applicable Close of Escrow.

Section 2.7.1 Seller shall deliver to Escrow:
(i) an original of the Grant Deed, duly executed by
Seller and acknowledged (which includes the post-closing requests described in Article 6 below);
(ii) such funds as are required to pay for costs and
expenses payable by Seller hereunder;
(iii) such proof of Seller's authority and authorization to enter into this transaction, and such other documents, as the Title Company may reasonably require in order to issue the Title Policy (including Title Company's standard owner's affidavit) or close this transaction.

Section 2.7.2 Buyer shall deliver to Escrow:
(i) any funds that are required to pay for costs and
expenses payable by Buyer hereunder; and
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(ii) such proof of Buyer's authority and authorization
to enter into this transaction, and such other documents, as the Title Company may reasonably required to issue the Title Policy or close this transaction.

Section 2.8 Authorization to Record Documents and Disburse Funds. Escrow Holder shall record the Grant Deed and apply additional funds to costs as shown in the Preliminary Settlement prepared by Escrow Holder and approved by Buyer and Seller provided each of the following conditions has then been fulfilled:

Section 2.8.1 Escrow Holder shall have received Seller's and Buyer's authorization to close upon the terms and conditions herein, which authorization shall not be unreasonably withheld, conditioned or delayed; and
Section 2.8.2 Seller and Buyer shall have deposited in Escrow the documents and funds required to be deposited in Escrow pursuant to Section 2.7.

Section 2.9 Costs Charges and Prorations.

Section 2.9.1 Assessments shall be apportioned with respect to the Property as of 12:01 a.m., on the day on which the Close of Escrow occurs, as if Buyer were vested with title during the entire day upon which the Close of Escrow occurs. (The parties acknowledge that Seller is exempt from property taxes and no property taxes shall be allocated to Seller, nor Buyer for the period prior to its ownership of the Property.)
Section 2.9.2 Escrow Holder shall prepare a Preliminary Settlement Statement describing all costs to be paid by Buyer and Seller respectively, for approval by Buyer and Seller prior to the Close of Escrow.

Section 2.10 Investigation Period; Documents and Physical Condition. It is understood and agreed upon and between the parties hereto that Buyer's acquisition of the Property is subject to and conditioned upon its inspection of the Property. The Seller shall provide to Buyer within five (5) days after the Effective Date copies of all material documents, reports, and correspondence in the Seller's possession or control that relate to the Property. The Investigation Period shall expire at 5 p.m. on the earlier of: (i) the date on which the Buyer delivers the Approval Notice, or (ii) the date that is fifteen (15) days after the Effective Date of this Agreement (the "Investigation Period").

Commencing on the Effective Date, Buyer and its agents, employees, consultants and representatives may enter upon the Property: (i) after providing evidence of reasonable insurance coverage meeting the Seller's standard requirements, and (ii) upon twenty-four (24) hour prior written notice sent to the Seller, in order to investigate, conduct and carry out any and all inspections, tests and studies as Buyer deems appropriate or Buyer's lender requires regarding the physical condition of the entire Property; provided, however, that Seller's agent may request to be present during such inspections, and Buyer shall reasonably accommodate Seller in arranging a mutually convenient inspection time so that Seller or Seller's agents may be present. -4-

Buyer shall have the right to terminate this Agreement at any time prior to the expiration of the Investigation Period by delivering to Seller written notice of Buyer's election to terminate this Agreement, describing the condition disapproved by Buyer.

Buyer shall indemnify, defend and hold Seller harmless from and against any claims, losses, liabilities, costs, damages, injuries and expenses arising from or related to the activities of Buyer and Buyer's consultants/contractors on or about the Property during the Investigation Period.

If this Agreement is terminated or if escrow fails to close for any reason, Buyer shall promptly restore the Property to substantially the same condition as existed prior to Buyer's undertaking of any invasive testing thereon. All studies and reports prepared in connection with Buyer's inspection of the Property are to be done at the expense of Buyer; provided, that Buyer shall provide Seller with a copy of all the reports without cost (and without representation or warranty). Buyer's obligations hereunder shall survive the closing and the termination of this Agreement for any reason.

Section 2.11 "AS-IS" Condition of the Property. Other than as expressly set forth in this Agreement, Buyer agrees that it is purchasing the Property in its "AS-IS" condition as of the date of the Close of Escrow, with all faults, and without representation or warranty, express or implied.

Section 2.12 Brokers' Commissions. Each party represents and warrants to the other that it has not used any broker, agent, finder or other person in connection with this transaction contemplated hereby to whom a brokerage or other commission or fee may be payable.

ARTICLE 3. HAZARDOUS MATERIALS

AS OF THE CLOSING, THE BUYER, ON BEHALF OF ITSELF AND ITS

SUCCESSORS, HEREBY FULLY AND ENTIRELY RELEASES AND DISCHARGES THE

SELLER (INCLUDING, BUT NOT LIMITED TO, THE SELLER'S OFFICERS, EMPLOYEES,

AGENTS, REPRESENTATIVES, SUCCESSORS, ADMINISTRATORS, ASSIGNS, AND ATTORNEYS (COLLECTIVELY, "RELEASED PARTIES") AND OF EACH OF THEM, OF

AND FROM ANY AND ALL CLAIMS, CAUSES OF ACTION, DEMANDS, LIABILITIES,

DAMAGES, AND LOSSES, OF WHATEVER NATURE, ANTICIPATED OR

UNANTICIPATED, KNOWN OR UNKNOWN, ON ACCOUNT OF THE PHYSICAL

CONDITION OF THE PROPERTY, THE SUITABILITY OF THE PROPERTY FOR THE

PURPOSES FOR WHICH IT IS ACQUIRED BY THE BUYER, OR THE PRESENCE OF ANY

HAZARDOUS MATERIALS IN, ON, UNDER, OR ABOUT THE PROPERTY OR IN CONNECTION WITH, OR IN ANY WAY RELATED TO THE PROPERTY.

THIS RELEASE CONSTITUTES AN EXPLICIT W AIYER BY THE BUYER, AND ITS

SUCCESSORS AND ASSIGNS, OF EACH AND ALL OF THE PROVISIONS OF CALIFORNIA CIVIL CODE SECTION 1542, WHICH STATES AS FOLLOWS:
"A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE

CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT TO

EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE

RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HA VE
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MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE
DEBTOR OR RELEASED PARTY.''
ARTICLE 4. INDEMNITY
Section 4.1 From and after the Effective Date, Buyer hereby agrees to indemnify, defend, protect, and hold harmless the Seller and any and all officials, agents, employees and representatives of the Seller ("Indemnified Parties"), from and against all losses, liabilities, claims, damages, penalties, fines, forfeitures, costs and expenses (including all reasonable out-of­ pocket litigation costs and reasonable attorney and expert fees) and demands of any nature whatsoever, related directly or indirectly to, or arising out of or in connection with:
(i) any breach or default by Buyer under this Agreement; (ii) any of Buyer's activities on the Property (or the activities of Buyer's agents, employees, lessees, representatives. licensees, guests. invitees, contractors, subcontractors, or independent contractors on the Property), including without limitation, construction and operation of improvements on the Property; and
(iii) any other acts, occurrences, omissions or other matters that take place or exist on the Property after the Close or Escrow,
in each case. regardless or whether such losses, liabilities, claims, damages, penalties, fines. forfeitures. costs, expenses and demands shall accrue or are discovered before or after termination or expiration of thi Agreement. The Seller may in its discretion, and at its own cost, participate in the defense of any such legal action. The provisions of this Section shall survive the Close or Escrow or the termination of this Agreement as applicable.

ARTICLE 5. EVENTS OF DEFAULT AND REMEDIES
Section 5.1 Events of Default. Any breach of this Agreement which is not cured within thirty (30) clays after written notice from the non-defaulting party setting forth the nature of the default and the actions. ii' any. required to cure such default, shall constitute an "Event of Default" by the party in default.

Section 5.2 Buyer's Remedies. If any Event of Default by Seller occurs, then the Buyer shall be entitled to all remedies available at law or in equity. including, without limitation, specific performance, it being acknowledged by Seller with respect to a specific performance action that the Property is unique and that monetary damages wi II not adequately compensate Buyer for its loss of the Property.

Section 5.3 Seller's Remedies. If any Event ofD efault by Buyer occurs under the terms of this Agreement, Buyer shall be responsible for all cancellation charges required to be paid to Title Company.
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ARTICLE 6. GENERAL PROVISIONS
Section 6.1 Construction. The parties agree that each party and its counsel have reviewed and revised this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits hereto.

Section 6.2 Time of the Essence. Time is of the essence of this Agreement and all Parties' obligations hereunder.

Section 6.3 Notices. Notices, demands and communications between the Seller and the Buyer shall be deemed sufficiently given if addressed as set forth below and: (i) sent by certified mail, postage prepaid, return receipt requested, or (ii) sent by nationally recognized reputable overnight delivery service. Such written notices, demands and communications may be sent in the same manner to such other addresses or to such other address as any Party may from time to time designate by mail as provided in this Section, and shall be deemed received upon delivery or refusal of delivery, as shown on the return receipt, if mailed, or one (1) business day after deposit of same with a nationally recognized reputable overnight delivery service for overnight delivery if sent by such a delivery service.

To Buyer:

To Seller:

Mankas Comer Holdings, LLC
2875 Mankas Corner Road
Fairfield, CA 94534
Attn: Steve Van Dewark
City of Fairfield
1000 Webster St., 2nd Floor
Fairfield, California 94533
Attn: Jennifer Rice
Section 6.4 Authority of City Manager. The City Manager of Seller is authorized to give all consents and approvals and sign all documents contemplated hereunder on behalf of the Seller provided they are in writing, and may extend deadlines such as but not limited to the Closing Deadline, for up to sixty ( 60) days, and may enter into other non-substantive amendments provided the extensions and amendments are express and in writing.

Section 6.5 Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Agreement.

Section 6.6 Waiver. The waiver by the Seller or the Buyer of any breach by the other party of any term, covenant, or condition herein contained shall not be deemed to be a waiver of such term, covenant, or condition or any subsequent breach of the same or any other term, covenant, or condition herein contained. Either party's acceptance of any performance by the other party after the due date of such performance shall not be deemed to be a waiver by either party of any preceding breach by the other party of any term, covenant, or condition of this Agreement, regardless of such party's knowledge of such preceding breach at the time of acceptance of such performance. Any waiver must be express, in writing and executed by the party making the waiver.
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Section 6. 7 Entire Agreement. This Agreement, together with all attachments and exhibits hereto and all documents to be executed and delivered pursuant to this Agreement, constitutes the entire understanding and agreement of the Parties hereto. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the subject matter hereof.

Section 6.8 Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument.

Section 6.9 Severability. · Each and every provision of this Agreement is, and shall be construed to be, a separate and independent covenant and agreement. If any term or provision of this Agreement or the application thereof shall to any extent be held to be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to circumstances other than those to which it is invalid or unenforceable, shall not be affected hereby, and each term and provision of this Agreement shall be valid and shall be enforced to the extent permitted by law.

IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the day and year first above written.

SELLER:

CITY OF FAIRFIELD,
A municipal corporation
By: _
Print Name: - - - - - - - - - - - - Title: City Manager ATTEST
BUYER:

MANKAS CORNER HOLDINGS, LLC,
a Texas limited liability company
. Jayson Adair
By: _
_ _ _ _ _ _ _ _ _ , City Clerk
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Exhibit "A"
Exhibit "B"
Exhibit 'C"
List of Exhibits
Legal Description of City Parcel
Legal Description of Property
Form of Grant Deed
-9-

EXHIBIT "A"

LEGAL DESCRIPTION OF CITY PARCEL

ALL THAT REAL PROPERTY LOCATED IN THE UNINCORPORATED LANDS OF

SOLANO COUNTY, AND WITHIN THE CITY LIMITS OF THE CITY OF FAIRFIELD, COUNTY OF SOLANO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

BEING A PORTION OF THE "DESIGNATED REMAINDER" PARCEL AS SHOWN ON THAT CERTAIN MAP ENTITLED "PARCEL MAP 8. GALE WILSON SCHOOL ADDITIONAL PARKING LOT", RECORDED OCTOBER 71999 IN BOOK41 OF PARCEL MAPS, AT PAGE 55, SOLANO COUNTY RECORDS, ANO BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:

BEGINNING AT THE SOUTHWEST CORNER OF SAID DESIGNATED REMAINDER PARCEL; THENCE ALONG THE WEST LINE OF SAID PARCEL NORTH 00°01 '46" WEST, 60.19 FEET TO A POINT BEING ON THE WESTERLY PROLONGATION OF THE SOUTH LINE OF THE LANDS DESCRIBED IN THE DEED TO THE FAIRFIELD­ SUISUN UNIFIED SCHOOL DISTRICT RECORDED IN BOOK 1989 OF OFFICIAL RECORDS SERIES NUMBER 9007, SOLANO COUNTY RECORDS; THENCE ALONG

SAID SOUTH LINE AND THE WESTERLY PROLONGATION THEREOF SOUTH 86°16'42" EAST, 104.04 FEET; THENCE CONTINUING ALONG THE EXTERIOR

BOUNDARY OF SAID DESIGNATED REMAINDER PARCEL THE FOLLOWING EIGHTEEN (18) COURSES:

1. SOUTH 76°55'18" EAST, 266.10 FEET;

2. THENCE SOUTH 82°33'44" EAST, 191.58 FEET;

3. THENCE NORTH 14°22'46" EAST, 268.81 FEET;

4. THENCE SOUTH 75°54'04" EAST, 74.80 FEET;

5. THENCE ALONG A TANGENT CURVE TO THE LEFT CONCAVE TO THE NORTH HAVING A RADIUS OF 100.00 FEET, THROUGH A CENTRAL ANGLE OF 46°03'36", AN ARC LENGTH OF 80.39 FEET TO A POINT OF NON­ TANGENCY;

6. THENCE NORTH 81°36'31" EAST, 10.74 FEET;

7. THENCE SOUTH 65°02'38" EAST, 183.35 FEET;

8. THENCE SOUTH 50°17'40" EAST, 14.11 FEET;

9. THENCE ALONG A NON TANGENT CURVE, CONCAVE TO THE SOUTH EAST, FROM WHICH POINT THE CENTER BEARS SOUTH 74°14'36" EAST, HAVING A RADIUS OF 2065.00 FEET, THROUGH A CENTRAL ANGLE OF 2°05'40", AN ARC LENGTH OF 75.49 FEET, TO A POINT OF REVERSE CURVATURE;

10. THENCE ALONG A TANGENT CURVE TO THE RIGHT, CONCAVE TO THE NORTHEAST, HAVING A RADIUS OF 100.00 FEET, THROUGH A CENTRAL ANGLE OF 1go34•2a•, AN ARC LENGTH OF 34.16 FEET TO A POINT OF

REVERSE CURVATURE, FROM WHICH POINT THE CENTER BEARS NORTH 54°40'09" WEST;

11. THENCE ALONG SAID REVERSE CURVE, HAVING A RADIUS OF 90.00 FEET, THROUGH A CENTRAL ANGLE OF 21°24'35", AN ARC LENGTH OF 33.63 FEET TO A POINT OF TANGENCY;

12. THENCE SOUTH 13°55'16" WEST, 126.00 FEET;

13. THENCE ALONG A TANGENT CURVE TO THE RIGHT, CONCAVE TO THE NORTHWEST, HAVING A RADIUS OF 40.00 FEET, THROUGH A CENTRAL ANGLE OF 82°49'52", AN ARC LENGTH OF 57.83 FEET TO A POINT OF TANGENCY;

14. THENCE NORTH 83°14'52" WEST, 118.41 FEET;

15. THENCE NORTH 76°55'18" WEST, 207.00 FEET;

16. THENCE NORTH 82°33'44" WEST, 162.80 FEET;

17. THENCE NORTH 76°55'18~ WEST, 264.15 FEET;

18. THENCE NORTH 86°16'42'' WEST, 95.27 FEET TO THE POINT OF BEGINNING.

CONTAINING 3.38 ACRES, MORE OR LESS.
-2-

EXHIBIT "B"

LEGAL DESCRIPTION OF PROPERTY
FOULK CIVIL ENGINEERING, INC.

CIVIL ENGINEERING - LAND SURVEYING
4777 MANGELS BOULEVARD
FAIRFIELD, CA 94534
OFFICE (707) 864-0784
FAX (707) 864-0793
Oct. 7, 2024
23-024
EXHIBIT "A"

LEGAL DESCRIPTION OF PROPERTY TO BE GRANTED TO THE

MANKAS CORNER HOLDINGS, LLC

ALL THAT REAL PROPERTY SITUATE IN THE COUNTY OF SOLANO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

BEING A PORTION OF THE LANDS OF THE CITY OF FAIRFIELD AS DESCRIBED IN THE DOCUMENT RECORDED DECEMBER 30, 2004 AS DOCUMENT NUMBER 2004-00188713, SOLANO COUNTY RECORDS, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:

BEGINNING AT THE MOST SOUTHWESTERLY CORNER OF THE LANDS OF THE

CITY OF FAIRFIELD AS DECRIBED IN THE DOCUMENT RECORDED DECEMBER 30, 2004 AS DOCUMENT NUMBER 2004-00188713, SOLANO COUNTY RECORDS, SAID POINT BEING ALONG THE NORTHERLY LINE OF MANKAS CORNER ROAD;

THENCE NORTHERLY ALONG THE WESTERLY LINE OF SAID LANDS OF THE CITY OF FAIRFIELD, N 0°01'46" W 60.15 FEET TO THE NORTHWESTERLY CORNER OF SAID LANDS OF THE CITY OF FAIRFIELD; THENCE EASTERLY

ALONG THE NORTHERLY LINE OF SAID LANDS OF THE CITY OF FAIRFIELD, S 86°16'42" E 60.i 3 FEET; THENCE LEAVING SAID NORTHERLY LINE, S 0°01 '46" E 60.25 FEET TO A POINT ON THE SOUTHERLY LINE OF SAID LANDS

OF THE CITY OF FAIRFIELD, SAID POINT BEING ON SAID NORTHERLY LINE OF MANKAS CORNER ROAD; THENCE WESTERLY ALONG SAID SOUTHERLY LINE OF

THE CITY OF FAIRFIELD AND SAID NORTHERLY LINE OF MANKAS CORNER ROAD, N 86°10'42" W 60.14 FEET TO THE POINT OF BEGINNING.

Containing 3,612 Square Feet, more or less ~ \,AND~
~$> ~ '( D. i~~
fflt 0
tt~ ~ ~ Y.* '
~ No. 7071 ,£:;-v:! ~ <::' 0~ 7 Ot:cAL\'<- ~ BRAD D. OULK, PLS 7071 EXPIRES: 12/31/2024

SHEET I OF I

t IIANKAS CORNER HOI.DINGS, LLC.
(2024-00029585)
APN 151- 150-22
--- ---- -

IIAN KAS CORNER ROAD
( COUN T'fROADNO, g g J
I
I
I
I
I
I
I
I
1:1
ii~ S8676'.#2t: 1
n ~ /?;6i::a:--:1J'::-r/ "'7'/~ - - - - ----
/ / , / / --- -- I ,... / / / / / /
t:: / / / / / / /~ - - - :-.'lt, / / / / / / J· - -, - ·; ci' / / / / / /· ~ - 3/ / / / / / /~ !if QTY OF FAIRFIELD '° / / / / / / / ~ (2004-0018811JJ I ·0.<9 / / / / / / / / APN 151-880-14 . / , / / / / N8670'.#2"W/ / I r -..;.;.;:-=.:Ba~.1:.z;;.,,~ :...J _ - - --- - - - I --- --- --~t---
I
I
I
APN 151-880-16
--- --- -- - --- --- ----- --- -- -- -- -- --- ---j...___ BRADLEY D. FOULK PLS 7071
EXPIRES 12- 31- 24
F CE FOULK CML BNGINBERING, INC.

CIYII lfnlloeerl,.. Load Surrey/,.. PIOllllUJI
4777 IIU11olo Boulevard , r a.1rt1old, CA IUll34
{707/804 - 0784 tu {707/884- 0793 •-mall: foullro••lfDl•ll.oom EXHIBIT '8' P<RTION OF THE LANDS OF
THE QTY OF FAIRFIELD TO BE GRANTED TO i-c= --"'- ~ ~ - -i IIANJ<AS CORNER HOI.DINGS, LLC. 0/WI/N 8~ A.JI
sa.ANO COUNTY, CAJ..JFORNIA C11ECK£O Bf. OJ
CITY
SCAL£: ,•.40•
OATf: 10 7)7 '24
OIIC: 2J-024
.KJIJ NO: 2J-024

EXHIBIT "C"

FORM OF GRANT DEED

RECORDING REQUESTED BY, AND WHEN
RECORDED MAIL TO:

Mankas Corner Holdings, LLC
2875 Mankas Comer Road
Fairfield, CA 94534
Attn: Steve Van Dewark
APN: A portion of APN 0151-880-140

SPACE ABOVE FOR RECORDER'S USE ONLY

GRANT DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the CITY OF FAIRFIELD, a municipal corporation ("Grantor"), hereby GRANTS to the MANKAS CORNER HOLDINGS, LLC, a Texas limited liability corporation ("Grantee"), that certain real property located in the City of Fairfield, County of Solano, State of California, more particularly described on Exhibit "A" attached hereto, including all improvements thereon (the "Property"), SUBJECT TO all matters of public record and all matters apparent from a diligent inspection of the Property,
IN WITNESS WHEREOF, the undersigned has executed this Grant Deed as of the date set forth below.

GRANTOR:

CITY OF FAIRFIELD
By: _
Print Name: ----------- Title: City Manager

A notary public or other officer
completing this certificate verifies only
the identity of the individual who signed
the document to which this certificate is
attached, and not the truthfulness,
accuracy, or validity of that document.
'--- - ~ '"== = = = = = = = = =='--- ' before me, _
)
)
(insert name and title of the officer)
Notary Public, personally appeared _
who proved to me on the basis of satisfactory evidence to be the person( s) whose name( s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature _ (Seal)

Exhibit A To Grant Deed
Legal Description
FOULK CIVIL ENGINEERING, INC.

CIVIL ENGINEERING - LAND SURVEYING
4777 MANGELS BOULEVARD
FAIRFIELD, CA 94534
OFFICE (707) 864-0784
FAX (707) 864-0793
Oct. 7, 2024
23-024
EXHIBIT"A"

LEGAL DESCRIPTION OF PROPERTY TO BE GRANTED TO THE

MANKAS CORNER HOLDINGS, LLC

ALL THAT REAL PROPERTY SITUATE IN THE COUNTY OF SOLANO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

BEING A PORTION OF THE LANDS OF THE CITY OF FAIRFIELD AS DESCRIBED IN THE DOCUMENT RECORDED DECEMBER 30, 2004 AS DOCUMENT NUMBER 2004-00188713, SOLANO COUNTY RECORDS, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:

BEGINNING AT THE MOST SOUTHWESTERLY CORNER OF THE LANDS OF THE

CITY OF FAIRFIELD AS DECRIBED IN THE DOCUMENT RECORDED DECEMBER 30, 2004 AS DOCUMENT NUMBER 2004-00188713, SOLANO COUNTY RECORDS, SAID POINT BEING ALONG THE NORTHERLY LINE OF MANKAS CORNER ROAD;

THENCE NORTHERLY ALONG THE WESTERLY LINE OF SAID LANDS OF THE CITY OF FAIRFIELD, N 0°01'46" W 60.15 FEET TO THE NORTHWESTERLY CORNER OF SAID LANDS OF THE CITY OF FAIRFIELD; THENCE EASTERLY

ALONG THE NORTHERLY LINE OF SAID LANDS OF THE CITY OF FAIRFIELD, S 86°16'42" E 60.i3 FEET; THENCE LEAVING SAID NORTHERLY LINE, S 0°01'46" E 60.25 FEET TO A POINT ON THE SOUTHERLY LINE OF SAID LANDS

OF THE CITY OF FAIRFIELD, SAID POINT BEING ON SAID NORTHERLY LINE OF MANKAS CORNER ROAD; THENCE WESTERLY ALONG SAID SOUTHERLY LINE OF

THE CITY OF FAIRFIELD AND SAID NORTHERLY LINE OF MANKAS CORNER ROAD, N 86°10'42" W 60.14 FEET TO THE POINT OF BEGINNING.

Containing 3,612 Square Feet, more or less &:? \.AND~
f.'_£) # " D. ~ '9~
fflt 0
\~t ~ ~ Y,* '
~ =- -'---.P..:."""---- - - ___:_l~..'...!/;..s::.1,!1./'k.!,'..1-~- - ~ x No. 7071 r?-~:I BRADD. OULK, PLS 7071 ~~~OFcA\ . .\''<-O-P' EXPIRES: 12/31/2024 _ :,::;---

SHEET I OF I

MANKA$ CORNER HatJINGS, LLC.
(2024-00029565}
APN 151- 150-22

TRANSFER PARCEL
:fJ,612 SF
S8676~2"F:
--- --- -- 60.14'

MANKAS COR NE R ROAD
( COll N T YR OAON 0 . 9 9 )
APN 151-880-16
----- ------- I
----- ------- 1----- arr OF FAIRFIELD
(2004-00188713)
APN 151-880-14
----- - - ---- - - ----
--- --- --- --- --- ------ - ---- -
BRADLEY D. FOULK PLS 7071
EXPIRES 12- 31- 24
I
I
- I
----- ---r---
I
I
I ----- ----- - - ---- - - ---- - - -j..__ -
F CE FOULK CIVIL BNGINEBRING, INC.

Cl-.11 1rn1ineerlD41 t. nd llun •P lllt Plonnllllt
4777 II UJlf' I• Boulevard, FalrlJ eld, CA 846:U ·
(101}8/U- 010< tu (101}8/U- 01113 o- m•U: foullroeep aU.oam EXHIBIT '8' PORTION OF THE LANDS OF
THE arr OF FAIRFIELD TO BE GRANTED TO
MANKA$ CORNER HatJINGS, LLC. t-'OH.cc-~C".'.'.IIN:"-8::::r.- A':'":.Jl::-- - -""j sa.ANO COIJNTY, CAJ.JFrJRNIA IJl((J([/} Br. OJ
CITY
SCAlE: ,•.,w· OATf: ,o '07 '24
011{;: 2J-024
JOB NO: 2J-024

Agenda Item No: K.4

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-03 CD Amending Budget for Intergovernmental Services Fund

Amending the Budget for the Intergovernmental Services Fund

Funding Source: $194,948; Intergovernmental Services Fund

Contact: Dave Zellers, (707) 428-7436

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Amend the Intergovernmental Services Fund (IGS) budget to incorporate an additional $194,948 in revenue and corresponding expenses.

DISCUSSION
The City of Fairfield was awarded $194,948 from a class-action ruling in favor of several cities in California (City of San Diego, et al. v Invitation Homes). These funds are unanticipated reven ue; the funds were received by the City via wire transfer in October 2024. The city manager directed these funds to be placed in the IGS for use by the Community Development Department. The Community Development Department has immediate and long -term ope rational needs that these funds can be used for in the current fiscal year as well as in future fiscal years in conjunction with other ongoing City projects. The planned use of these specific funds will include improvements to the 2nd floor of City Hall, the completion of an economic development marketing video to be aired nationwide, a comprehensive building fee methodology study, an analysis of the City’s development processes and procedures, and , if any funds remain , an analysis to catalog property blight on Texas Street and/or North Texas Street.

FINANCIAL IMPACT
These are one -time funds that will be utilized for expenses of the Community Development Department.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
No public input has been sought. However, should the resolution be approved, there would be engagement of external stakeholders and outside experts as part of the planned studies and analysis to be funded by these dollars.

ALTERNATIVE ACTION
The Council may choose not to approve the resolution.

COORDINATED WITH
City Attorney’s Office, City Manager’s Office, Finance

STAFF CONTACT
Dave Zellers, Director of Community and Economic Development (707) (707) 428-7436
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-03

AMENDING THE BUDGET FOR THE INTERGOVERNMENTAL SERVICES FUND

WHEREAS, on June 4, 2024, City Council approved Resolution 2024-133 approving the “Mid Cycle Update to FY 2024 -2024 and 2024 -2025” which includes the Intergovernmental Services Fund; and

WHEREAS, Fairfield is the recipient of $194,947.72 as proceeds from a class-action legal decision in favor of several cities in California; and

WHEREAS, the City received these funds via a wire transfer in October 2024; and

WHEREAS, the Community Development Department is able to utilize these funds immediately for facility, operational, and strategic investments to support the residents and businesses in the city.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council amends the budget for the Intergovernmental Services Fund to include an additional $194,947.72 in revenue for use by the Community Development Department.

PASSED AND ADOPTED this 21st day of January 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.5

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-04 PD Edward Byrne Memorial Justice Assistance Grant Program

Authorizing the City Manager to Execute the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation

Funding Source: $132,778; Special Programs Fund

Contact: Dan Marshall, (707) 428-7374

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Police Department would like to apply for funding by award from the fiscal year (FY) 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program.

DISCUSSION
The United States Department of Justice provides annual grant awards through the JAG Program.

The Fairfield Police Department in partnership with the Vallejo Police Department and Vacaville Police Department have applied for funding each year for the past ten consecutive years. Solano County will also be participating in the partnership application for the FY 2024 JAG Program, however they will not be requesting funds this year. Collectively, the FY 2024 JAG Program allocation would focus on three prioritie s: 1) strengthening community safety, 2) improving officer capabilities, and 3) preventing and interrupting violent crime through innovative policing.

A Memorandum of Understanding (MOU) has been drawn between the City of Vacaville, the City of Vallejo, and Solano County where the Fairfield Police Department has been designated to act as the Fiscal Agent for the FY 2024 grant period.

The Fairfield Police Department agrees to re -allocate Cities JAG Program funds of $132,778 as follows:

To the City of Vallejo: $ 75,302
To the City of Fairfield: $ 39,222 (includes $3,983/administrative costs) To the City of Vacaville: $ 18,254
To the County of Solano $0 (No 2024 JAG allocation from the BJA)

FINANCIAL IMPACT
With the acceptance of the grant, the police dep artment will receive $132,778. The City of Fairfield portion of the grant will be used to strengthen community safety and enhance officer capabilities through innovative policing strategies by establishing a Real-Time Information Center (RTIC). A special programs fund will be used for the grant (Fund 155, Division, Responsibility code 50199, and Project code 10612).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
City Council may choose not to accept the grant funding.

COORDINATED WITH
N/A

STAFF CONTACT
Brad Collins, Captain
(707) 428-7343
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Memorandum of Understanding

CITY OF FAIRFIELD

RESOLUTION NO. 2025-04

AUTHORIZING THE CITY MANAGER TO EXECUTE THE FISCAL YEAR 2024 EDWARD BYRNE

MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM LOCAL SOLICITATION

WHEREAS, the County of Solano, hereafter referred to as COUNTY, and the Cities of Vacaville, Fairfield, and Vallejo, hereafter referred to as CITIES, are jointly eligible for a Federal allocation of funds from the fiscal year (FY) 202 4 Edward Byrne Memorial Justice Assistance (JAG); and

WHEREAS, the grant requires one agency to serve as the Fiscal Agent for the funds and administer the financial and programmatic requirements and the COUNTY and CITIES, through a Memorandum of Understanding (MOU), designated the City of Fairfield to serve as the Fiscal Agent; and

WHEREAS, the COUNTY and the CITIES agreed to re -distribute the grant funds as outlined in the MOU, including to allocate up to 10% of the award to the City of Fairfield for administrative costs associated with the grant; and

WHEREAS, the City of Fairfiel d will receive $35,239 of grant funding to strengthen community safety and enhance officer capabilities through innovative policing strategies by establishing a Real-Time Information Center (RTIC) ; and

WHEREAS, the City Council of the City of Fairfield recognizes the need and benefit to the COUNTY and CITIES of participating in the JAG program .

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to apply for a FY 2024 Edward Byrne Memorial Justice Assistance Grant from the U.S. Department of Justice’s Bureau of Justice Assistance in the amount of $132,778.

Section 2. The city manager is authorized to accept on behalf of the City FY 202 4 Edward Byrne Memorial Justice Assistance Grant award, and the mayor is authorized to execute a grant agreement with the United States of America acting through its Department of Justice.

Section 3. The city manager is authorized to execute the MOU with the City of Vacaville, the City of Vallejo, and Solano County fo r the distribution of FY 202 4 Edward Byrne Memorial Justice Assistance Grant funds. The city manager may execute amendments to the MOU with City of Vacaville, the City of Vallejo, and Solano County.

RES. NO. 2025-04

Section 4. The city manager is authorized to provide suc h information and assurances as are required for FY 2024 Edward Byrne Memorial Justice Assistance Grant application.

Section 5. The Fairfield Police Department Financial Services Unit is authorized to perform all administrative matters related to FY 202 4 Edward Byrne Memorial Justice Assistance Grant application, grant agreement, amendments, and reimbursement requests, and to submit required online grant documents on the city manager’s behalf.

PASSED AND ADOPTED this 21st day of January 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

JAG 2024 Award#:

MEMORANDUM OF UNDERSTANDING

BETWEEN THE COUNTY OF SOLANO AND THE CITIES OF

FAIRFIELD, VACAVILLE AND VALLEJO

ANNUAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD

This Memorandum of Understanding (“MOU”) is made and entered into this day of , 2025, by and between the County of Solano, acting by and through the County Sheriff, hereinafter referred to as COUNTY, and the Cities of Fairfield, Vacaville and Vallejo, acting by and through their respective Chiefs of Police, hereinafter referred to as CITIES. CITIES and COUNTY may be referred to from time to time individually as “party” or collectively as “parties.”

RECITALS

WHEREAS, COUNTY and CITIES find this MOU to be in the best interests of all parties, that the undertaking will benefit the public, and that the division of funding fairly compensates each party for the services or functions under this MOU; and

WHEREAS, COUNTY and CITIES, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and

WHEREAS, CITIES are jointly eligible for a Federal allocation of funds from the FY 2024 Edward Byrne Memorial Justice Assistance (JAG) Program (“JAG Program”) in the amount of $132,778; and

WHEREAS, the grant requires that one agency serve as the Fiscal Agent for the funds and administer the financial and programmatic requirements; and

WHEREAS, the City of Fairfield Police Department will serve in the capacity of Fiscal Agent for the JAG Program, and as such will file a JAG Program award application on behalf of CITIES; and

WHEREAS, CITIES believe it to be in their best interests to reallocate the $132,778 in JAG funding as provided in this MOU.

NOW THEREFORE, COUNTY AND CITIES agree as follows:

Section 1 - Re-Allocation of Funds
COUNTY and CITIES collectively agree to re-allocate CITIES JAG Program funds of $132,778 as follows:

To the City of Fairfield: $39,222 (includes $3,983/administrative costs) To the City of Vallejo: $75,302
To the City of Vacaville: $18,254
To the County of Solano: $0 (No 2024 JAG allocation from the BJA)

Section 2 – Grant Administration
The Fairfield Police Department will be the Fiscal Agent and Grant Administrator for the agencies in Solano County, California, participating in the FY 2024 JAG Program.

JAG 2024 Award#:

A. CITIES shall be responsible for submitting information regarding their JAG Program funded project(s), including project description, project objectives, implementation timeline, and budgetary information, to the Fairfield Police Department. The Fairfield Police Department will prepare a joint JAG Program award application on behalf of CITIES and shall submit the application to the Office of Justice Programs, BJA.

B. Upon receipt of the JAG Program funds, the Fairfield Police Department will deposit the entire award amount into an interest-bearing trust fund. The Fairfield Police Department will disburse funds to CITIES on a quarterly basis. Funds will be disbursed to individual CITIES after CITIES submission and approval of quarterly reports.

C. Upon request by the Fairfield Police Department, CITIES shall provide financial and program data from their JAG Program-funded project(s) for preparation of the appropriate quarterly and annual reports and any other reports required under the grant.

D. The Fairfield Police Department, as the Fiscal Agent, will prepare and submit the required financial and programmatic reports to the BJA.

E. CITIES agree to reallocate 3% of the total JAG Program funds, i.e. $3,983 to the Fairfield Police Department for the costs of administering the grant.

1. CITIES agree to expend the JAG Program funds within two years from the date of receipt of funds by the Fairfield Police Department.

2. If any of the CITIES do not expend their allocation of JAG Program funds within such 2 years, the Fairfield Police Department reserves the right to retain additional funds from that agency’s allocation to cover the additional administrative costs associated with continuing beyond two years. In accordance with BJA policies, the total administrative costs allocated to the Fairfield Police Department shall not exceed 10% of the total award, or $13,277.80, whichever is less.

3. When CITIES have expended their allocations, the Fairfield Police Department will reallocate any unexpended administrative funds and any trust fund interest to an existing or new Fairfield JAG Program project area, with BJA approval.

Section 3 – Records
CITIES shall retain sufficient records demonstrating their compliance with the terms of this MOU and the terms and requirements of the JAG Program. CITIES shall allow access to their records concerning this MOU and the JAG Program grant to the Fairfield Police Department, its employees and agents, for the purposes of administering the grant and ensuring compliance with all grant requirements.

Section 4 – Liability and Indemnification
All of the privileges and immunities from liability, exemptions from laws, ordinances and rules, all pension, relief, disability, workmen's compensation, and other benefits which apply to the activity of officers, agents or employees of any party when performing their respective functions within their territorial limits, shall apply to them to the same degree and extent while engaged in the performance of any of their functions and duties under this MOU. Page 73 of 300
JAG 2024 Award#:

Each party shall indemnify, defend and hold harmless each other party and their respective officers, officials, employees, agents and volunteers from and against any and all liabilities, losses, damages, claims, expenses, and costs of every nature arising out of or in connection with its performance, failure to perform or failure to comply with any obligations contained in this MOU. No party shall be required to indemnify another party for liability caused by the negligence or willful misconduct of the other party or parties.

Section 5 – Third Parties
The parties do not intend for any third party to obtain a right by virtue of this MOU.

Section 6 – Obligations and Rights
By entering into this MOU, the parties do not intend to create any obligations expressed or implied other than those set out herein; further, this MOU shall not create any rights for any party not a signatory hereto. This MOU may only be amended by a writing signed by all of the parties.

County of Solano: Date:

County Administrator

City of Fairfield: Date:

City Manager

City of Vacaville Date:

City Manager

City of Vallejo: Date:

City Manager

Agenda Item No: K.6

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-05 PW Purchase and Install Cellular Routers and Automatic Vehicle Announcement System Equipment

Authorizing the City Manager to Purchase and Install Wireless Devices and Automatic Vehicle Announcement System Equipment for Transit Buses

Funding Source: $270,087; Public Works Transportation Enterprise Fund

Contact: Ron Bremer, (707) 434-3823

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
After a successful pilot program integrating automatic vehicle location (AVL) and automatic vehicle annunciation (AVA) systems, the City’s transit system, FAST, wishes to expand wireless functionality to the entire fleet by purchasing 29 wireless devices.

FAST also plans to utilize 15 spare interior LCD monitors to display important notices. For fleetwide consistency, 14 additional LCD monitors will need to be purchased. These interior display monitors will allow FAST transit vehicles to display up -to-date information through the wireless connection that the wireless devices make possible.

DISCUSSION
In May 2023, City Council approved Resolution 2023 -102 authorizing a pilot program between FAST, Swiftly, Inc. (Swiftly) and Hanover Displays, Inc. (Hanover). This innovative two -bus pilot program allowed connectivity to the Hanover signage and rider notification system.

The initial pilot program was successful and was expanded to include the three new battery - electric buses (BEBs). All five vehicles th at were part of the test program proved successful. To maintain equipment consistency across the FAST fixed route fleet, FAST staff recommends that the council authorize the purchase and installation of wireless devices and antennas on the remainder of FAST’s fixed route fleet.

FAST staff plans to reuse 15 existing LCD screens that were removed from previously owned FAST buses and purchase an additional 14 LCD screens for fleetwide consistency. Staff has obtained pricing and included a contingency reserve with the proposed action in case it is necessary to replace any of the 15 existing screens that no longer function.

Updating the Hanover LCD monitor system will ensure:
 The current Hanover system control device will be replaced with a wireless device; and  A combination of new and repurposed display screens will be mounted behind the driver seat to more easily display important notices.

Staff obtained quotes from three different vendors to purchase the wireless devices. RCN Technologies provided the lowest bid. In addition, FAST staff recommends using Hanover’s AVA system to maintain continuity of equipment throughout FAST’s fleet. Hanover would also install all new or repurposed wireless devices. The updated Hanover AVA system would save FAST money by having FAST staff complete updates versus continuing to have to pay Hanover to perform this work.

FINANCIAL IMPACT
The cost of purchasing the wireless devices with RCN, including five-year support, for 29 buses is $104,342.82 plus an additional 10% contingency of $10,434.82 for a total amount not to exceed $114,777.10.

The cost of purchasing the Hanover equipment and installing all the equipment is $123,435 plus an additional contingency amount of $31,875 to cover the potential cost of damages to t he 15 spare display screens for a total amount not to exceed $155,310.

The maximum cost of this project is $270,087.10 ($227,777.82 for the purchase and installation of the wireless devices with RCN and equipment with Hanover + $42,309.28 contingency for the wireless devices and the Hanover equipment and installation). The funds are budgeted in the Public Works Transportation Enterprise Fund (45160503).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may reject these purchases. However, this action is not recommended, as the City would still incur costs to pay the contractor for updating the AVA system, and it would reduce riders’ ease of access to important notices.

COORDINATED WITH
Information Technology (IT)

STAFF CONTACT
Ron Bremer, Transportation Technician
(707) 434-3823
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement
Attachment 4: Proposed Quote

CITY OF FAIRFIELD

RESOLUTION NO. 2025-05

AUTHORIZING THE CITY MANAGER TO PURCHASE AND INSTALL WIRELESS DEVICES AND

AUTOMATIC VEHICLE ANNOUNCEMENT SYSTEM EQUIPMENT FOR TRANSIT BUSES

WHEREAS, the City of Fairfield entered into a pilot program with Swiftly, Inc. (Swiftly) and Hanover Displays, Inc. (Hanover) in 2023, as approved by Resolution 2023-102; and

WHEREAS, the City wishes to expand that pilot program to the entire fleet of transit veh icles in revenue service; and

WHEREAS, the City of Fairfield solicited quotes for the purchase of 29 wireless devices for its transit buses; and

WHEREAS, RCN Technologies (RCN) submitted a responsive quote to the solicitation; and

WHEREAS, RCN was determined to have the capability to manage this purchase agreement for 29 wireless devices; and

WHEREAS, the contract contains an information security record that would reveal vulnerabilities to, or otherwise increase the potential for an attack on, an information technology system of the City of Fairfield (Government Code 7929.210); and

WHEREAS, the City i dentified destination signs and the automatic vehicle annunciation (AVA) system provided by Hanover as the uniform standard in Fairfield’s transit vehicles , as approved by Resolution 2019-196; and

WHEREAS, the City wishes to enter into an agreement with Hanover to install all new or repurposed wireless devices and purchase and install Hanover AVA equipment.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute a purchase order with RCN for a total amount of $104,342.82.

Section 2. The city manager is hereby authorized to execute and administer amendments with RCN in the amount of 10% ($10,434.28) of the $104,342.82 purchase amount for a total not-to- exceed amount of $114,777.10.

RES. NO. 2025-05

Section 3. The city manager is hereby authorized to execute a contractor services agreement with Hanover for the purchase and installation of new AVA system equipment for a total amount of $123,435.

Section 4. The city manager is hereby authorized to execute and administer amendments with Hanover in the amount of $31,875 if it becomes necessary to purchase replacement display screens for a total not-to-exceed amount of $155,310.

PASSED AND ADOPTED this 21st day of January 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 Rev. 06/28/2024
CONTRACTOR SERVICES AGREEMENT
WIRELESS TECHN
OLOGY UPGRADE FOR FAST’S TRANSIT VEHICLES
THIS AGREEMENT is made at Fairfield, California, as of ______ 20___, by and between the City of Fairfield, a municipal corporation (“CITY") and Hanover  Displays, Inc. ("CONTRACTOR"), who agree as follows:
1) SERVICES.   Subject to the terms and conditions set forth in this Agreement, CONTRACTOR shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONTRACTOR.  CONTRACTOR shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT.  CITY shall pay CONTRACTOR for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.”  The payments specified in Exhibit “B” shall be the only payments to be made to CONTRACTOR for services rendered pursuant to this  Agreement.  CONTRACTOR   shall  submit  all  billings  for  said  services  to  the  CITY  in  the manner specified in Exhibit “B.”
3) FACILITIES  AND  EQUIPMENT.  CONTRACTOR   shall,  at  its  sole  cost  and  expense,  furnish  all facilities  and  equipment  which  may  be  required  for  furnishing  services  pursuant  to  this Agreement.
4) GENERAL  PROVISIONS.  The   general  provisions  set  forth  in  the  City  of  Fairfield  Standard Specifications and Details, latest edition and Exhibit “C” are part of this Agreement.  In  the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS.   The insurance requirements set forth in Exhibit “D” are part of this Agreement.  In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control.
6) BUSINESS LICENSE.  The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement.  No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT.  Business license applications and information may be obtained from the Community Development Department,
Fairfield City Hall, 1000 Webster
Street, Fairfield, CA 94533‐4883, (707‐428‐7509) and online at www.fairfield.ca.gov/biz 7) EXHIBITS.   All  exhibits  referred  to  herein  are  attached  hereto  and  are  by  this  reference incorporated herein.
8) TERM. This agreement shall be in effect until the project is complet e and accepted by the CITY.

2 Rev. 06/28/2024
9) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work /programs/advanced-clean-
fleets
EXEC
UTED as of the day first above-stated.

City of Fairfield, a municipal corporation
By:

City Manager
CONTRA
CTOR
By:

9 Rev. 06/28/2024
EXHIBIT “B”

PAYMENT
1) The t
otal contract price for services rendered by CONTRACTOR under this Agreement shall be based on the written proposal submitted by CONTRACTOR and approved by the CITY. 2) Payment shall be made to CONTRACTOR based on monthly progress billings and final invoice.

Final invoice to be submitted on completion of scope of work set forth in Exhibit “A”. 3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to by the CITY and CONTRACTOR and shall be billed on a time and materials basis to the City of Fairfield. Unauthorized work shall be at the CONTRACTOR’s expense.

10 Rev. 06/28/2024
EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, CONTRACTOR shall be an independent Contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONTRACTOR accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CON
TRACTOR represents and warrants to CITY that CONTRACTOR has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONTRACTOR to practice CONTRACTOR's profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONTRACTOR to practice his profession. 3) TIME. CONTRACTOR shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONTRACTOR's obligations pursuant to this Agreement. CONTRACTOR shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONTRACTOR NOT AN AGENT. Exc
ept as CITY may specify in writing, CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONTRACTOR shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. 6) PERSONNEL. CONT
RACTOR shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at anytime during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons.
7) STANDARD OF PERFORMANCE. CONT
RACTOR shall perform all services required pursuant to
this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONTRACTOR is engaged in the geographical area in which CONTRACTOR practices his profession. All products which CONTRACTOR delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONTRACTOR's profession. CITY shall be the sole judge as to whether the product of the CONTRACTOR is satisfactory.

11 Rev. 06/28/2024
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONTRACTOR. CONTRACTOR is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONTRACTOR shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY.
9) PRODUCTS OF CONSULTING. All products of the CONTRACTOR created under th is Agreement
shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS. CON TRACTOR shall indemnify, defend, and hold harmless the CITY, its officers, agents, employees and volunteers from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra- hazardous activities, activities giving rise to strict liability, or defects in design by CONTRACTOR or any person directly or indirectly employed by or acting as agent for CONTRACTOR in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY, its officers, agents, employees or volunteers.

It is understood that the duty of CONTRACTOR to indemnify and hold harmless includes the duty to defe
nd as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONTRACTOR from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages. 11) PROHIBITED INTERESTS. N
o employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.
12) LOCAL EMPLOYMENT POLICY . The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County. The CITY encourages an active affirmative action program on the part of its contractors, consultants and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor,
consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin.
13) CONTRACTOR NOT A PUB LIC OFFICIAL. CONTRACTOR is not a "public official" for purposes of Government Code §§ 87200 et seq. CONTRACTOR conducts research and arrives at his or her

12 Rev. 06/28/2024
conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONTRACTOR possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel.
14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS . Whe n the CITY
executes an agreement for or makes payment to CONTRACTOR in the amount of $600 (six hundred dollars) or more in any one calendar year, CONTRACTOR shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONTRACTOR is doing business as a sole proprietorship, partnership, limited
liability partnership, corporation, limited liability corporation, non -profit corporation or other form of organization.
b) If CONTRACTOR is doing business as a sole proprietorship, CONTRACTOR shall provide the full name, address and social security number or federal tax identification number of the sole proprietor.
c) If CONTRACTOR is doing business as other than a sole proprietorship, CONTRACTOR shall provide CONTRACTOR’s federal tax identification number. 15) LABOR AND WAGE CODE GUIDELINES. Attenti
on is directed to Section 1777.5 of the Labor
Code as it applies to Apprenticeship Standards.

The g
eneral prevailing wage rates for each craft, classification, or type of workman shall be determined by the Director of Industrial Relations (available online at http://www.dir.ca.gov/dlsr/PWD/index.html - select the appropriate wage decision and then collect the wage decisions for Statewide, Northern California and Solano County). A copy of these wage rate determination are kept on file are available for review at the Office of the City Engineer located at 1000 Webster Street.

In acc
ordance with the provisions of Section 1860 of the California labor Code, attention is directed to the requirement that in accordance with the provisions of Section 3700 of the California Labor Code, every contactor will be required to secure the payment of compensation of his or her employees.

Attentio
n is directed to the Federal Minimum wage rate requirements. If there is a difference between the minimum wage rates predetermined by the Secretary of Labor and the general prevailing wage rates determined by the Director of the California Department of Industrial relations for similar classifications of labor, the Contractor and subcontractors shall pay not less than the higher wage rates. The Department will not accept lower State wage rates not specifically included in the Federal minimum wage determinations. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and subcontractors, the Contractor and subcontractors shall pay not less than the Federal minimum wage rates, which most closely approximates the duties of the employees in question.

13 Rev. 06/28/2024
16) CONTRACT BONDS (required for projects above $25k). The Contractor shall furnish two good and sufficient bonds in compliance with applicable federal and state laws. One of the bonds in the amount of one hundred percent (100%) of the contract price shall guarantee the faithful performance of the contract by the Contractor; and, in addition, by its terms, the faithful performance bond shall remain in full force and effect for a period of one (1) year from and after the completion and acceptance of said work to guarantee the repair and/or replacement of faulty workmanship and defective material. The other bond shall be a payment (labor and material) bond in the amount of one hundred percent (100%) of the contract price. Each respective bond shall be in the form set forth in the Articles of Agreement Section.

Whenever any surety or sureties on any such bonds, or on any bonds required by law for the prote
ction of the claims of laborers and material men, become insufficient, or the City has cause to believe that such surety or sureties have become insufficient, a demand in writing may be made of the Contractor for such further bond or bonds or additional surety, not exceeding that originally required, as is considered necessary, considering the extent of the work remaining to be done. Thereafter no payment shall be made upon such contract to the Contractor or any assignee of the Contractor until such further bond or bonds or additional surety has been furnished.

The Ci
ty Engineer before execution of the contract by City may require that Contractor submit the documents enumerated in Code of Civil Procedure section 995.660 to verify the sufficiency of the surety or sureties on the contract bonds.

15 Rev. 06/28/2024
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Ins
urance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CON SULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected].

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB -CONTRACTORS. C O
NSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

17 Rev. 06/28/2024
FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. City is the principal beneficiary of this bond and has all rights of a party hereto.

IN WITNESS WHEREOF, this instrument shall for all purposes be deemed an original hereof, have been duly executed by Contractor and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Contractor” “Surety”
By: By:

Title Title
By: By:

Title Title
(Seal) (Seal)
Note: This bond must be executed and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached.

[81 Check this box if section does not apply City Initial _re. Contractor Initial

PAYMENT BOND
(LABOR AND MATERIALS)
(include if project is over $25k}
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Fairfield ("City") has awarded to _______ ________ _ (Name and address of Contractor)
("Contractor"), a contract (the "Contract") for the work described as follows:

Wireless Technology Upgrade for FAST's transit vehicles WHEREAS, Contractor is required under the terms of the Contract and the California Civil Code to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law.

NOW, THEREFORE, we, the undersigned Contractor, as Principal, and ___________ _ (Name ond address of Surety)
("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto City in the penal sum of _____________________ _ Dollars($ ______________ ), this amount being not less than one hundred percent (100%) of the total contract price, in lawful money of the United States of America, for the payment of which
sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Contractor, his, her or its heirs, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the persons named in Section 3181 of the California Civil Code, or any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to work or labor performed under the Contract, the Surety will pay for the same in an amount not exceeding the penal sum specified in this bond; otherwise, this obligation shall become null and void.

This bond shall inure to the benefit of any of the persons named in Section 3181 of the California Civil 18 Rev. 06/28/2024

19 Rev. 06/28/2024
Code so as to give a right of action to such persons or their assigns in any suit brought upon the bond. In case suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys' fees in an amount fixed by the court.

FURTH
ER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849.

IN WITNESS WHEREOF this instrument shall for all purposes be deemed an original hereof, have been duly executed by Contractor and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Contractor” “Surety”
By: By:

Title Title
By: By:

Title Title
(Seal) (Seal)
Note: This bond must be executed and dated, all signatures must be notarized, and evidence of the authority of any

21 Rev. 06/28/2024
Signer’s Name: ________________________
Corporate Officer – Title(s):_____________
Partner – Limited General
Individual Attorney in Fact
Trustee Guardian or Conservator
Other: ______________________________
Signer Is Representing: __________________
_____________________________________
Signer’s Name: ________________________
Corporate Officer – Title(s):_____________
Partner – Limited General
Individual Attorney in Fact
Trustee Guardian or Conservator
Other: ______________________________
Signer Is Representing: __________________
_____________________________________

1 Print Name:____________________________________
Title:______________________________________________     Date :_______________________________ Sub Total 96,279.42
CA STATE TAX (6%) 5,776.76
CA COUNTY TAX (0.25%) 240.69
CA CITY TAX (1%) 962.80
CA SPECIAL TAX (0.125%) 120.35
CA SPECIAL TAX (1%) 962.80
Total $104,342.82
Items in Total 58.00
Estimate Date : 11/12/2024
Sales person : Nick Conner
Terms : Net15
RCN Technologies
200 Jennings Ave.

Knoxville, Tennessee, 37917
865.293.0350
Estimate
Estimate# 865-032842
Bill To
Fairfield Transit
2000 Cadenasso Dr
Fairfield, CA, 94533
United States
Ship To
Fairfield Transit
2000 Cadenasso Dr
Fairfield, CA, 94533
United States
# Item & Description Qty Rate Amount
1 5-yr Essentials Plan and Advanced Plan
SKU : MBA5-19005GB-GA
5-yr Essentials Plan, Advanced Plan, and
no AC power supply or antennas,
Global

29.00 Each
2,929.99 84,969.71
2 4G/5G 8-IN-1 DOME 2x2 ; 4x4
SKU : LG-IN2607
8-IN-1 DOME ANT. KIT - FTD. 5m EXT. CABLES - BLACK

29.00 Each
389.99 11,309.71

2 Print Name:____________________________________
Title:______________________________________________     Date :_______________________________ Notes
Please Remit To:

RCN Technologies -C/O U.S. Bank TFM Lockbox
PO Box 860573
Minneapolis, MN 55486-0573
Reference: RCN A/C 221414000
Looking forward to working with you in the future. Have a great day! Terms & Conditions
- Estimate pricing will be honored for 30 days from the Estimate Date. - Payment Due Net 15 from the ship date for all goods.
- A Service fee of 3.5% of the subtotal payment will be added to all credit card transactions. Payment can be made via check or ACH with no fee. - Orders containing Installation or other services may be billed separately. - An executed estimate by an authorized signatory will result in a binding purchase order. - Certain products may be returned or exchanged upon approval within 30 days - Customer may be responsible for a minimum of a 20% restocking fee - All licenses, services, and shipping fees are non-refundable - View our Limited Return Policy here: http://rcntechnologies.com/returns/ Authorized Signature
Customer Signature

Agenda Item No: K.7

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-06 PW West Texas Street Gateway Improvements Acceptance

Accepting the West Texas Street Gateway Improvements Project as Complete Funding Source: N/A
Contact: Roger Dunham, (707) 428-7478

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution accepts the West Texas Street Gateway Improvements Project (Project) as complete.

DISCUSSION
On December 1, 2020, the City adopted Resolution 2020-234 approving a contract with McGuire and Hester to improve transit operations at the Fairfield Transportation Center (FTC). The Project modified the eastbound I -80 off-ramp at West Texas Street to prov ide direct bus access to the FTC.

In accordance with Section 20.1.13 of the Project’s Technical Specifications, McGuire & Hester was required to perform ongoing landscape maintenance for a three -year period following the acceptance of the landscape porti on of the Project. The landscape work was completed on November 30, 2021, with the three -year maintenance period beginning in December 2021, and concluding in November 2024.

The construction authorization for the Project was approved for $4,329,237. This amount included a total bid of $3,935,669.75 and a 10% contingency of $393,567. The final cost for the Project was $3,994,234.64, which is approximately 7.74% below the amount authorized for construction

FINANCIAL IMPACT
Expenses associated with the ongoing maintenance of West Texas Street between the eastbound I-80 off-ramp will be managed by the Public Works Department – Operations Division and funded by the General Fund (Fund 101).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

COORDINATED WITH
N/A

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 428-7478
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-06

ACCEPTING THE WEST TEXAS STREET GATEWAY IMPROVEMENTS PROJECT AS COMPLETE

WHEREAS, the City Council approved a contract with McGuire and Hester for the West Texas Street Gateway Improvements Project (Project) on December 1, 2020, by Resolution No. 202 0- 234; and

WHEREAS, McGuire and Hester have completed the Project in accordance with the contract approved by the council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the Project as complete pursuant to the agreement between the City and McGuire and Hester approved by the council on December 1, 2020.

PASSED AND ADOPTED this 21st day of January 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.8

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-07 PW Fairfield-Vacaville Hannigan Train Station Parking Lot Contract

Approving the Plans and Specifications and Awarding a Contract to Mountain Cascade Inc. for the Fairfield -Vacaville Hannigan Train Station Parking Lot Project and Authorizing an Update to the Fiscal Year 2024-2025 Budget

Funding Source: $2,335,000 ($2,300,000 Capital Streets Fund; $35,000 SB 1)

Contact: Phil Layoso, (707) 428-7505

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield secured a Federal Transit Administration (FTA) grant to construct an additional parking lot at the Fairfield -Vacaville Hannigan Train Station (Train Station). This resolution approves the plans and specifications for the Fairfield-Vacaville Hannigan Train Station Parking Lot Project (Project) and awards a contract to Mountain Cascade Inc. (Mountain Cascade) of Livermore, California in the amount of $2,116,227.50.

DISCUSSION
The Train Station is located within a rapidly growing area in northeast Fairfield. The demand for parking has increased greatly since the opening of the Train Station in 2017. To facilitate new ridership and to accommodate future growth, the Project includ es the construction of 160 new parking spaces. This will increase the capacity from 136 parking spaces to 299. Of the 160 new parking stalls, 27 are designed for future installation of electric vehicle chargers, which are expected to be installed when funding becomes available. The Project also includes landscaping, lighting, and concrete sidewalk improvements.

There will be little to no impact to traffic during construction since the parking lot cannot be directly accessed from Vanden Road. The number of parking stalls will be temporarily reduced, as the existing gravel parking lot will be removed to install the Project improvements. The Project is scheduled for 60 working days.

Bids for the Project were received from eleven contractors and opened o n November 12, 2024.

The bids ranged in price from $2,116,227.50 to $3,092,452.00. The engineer’s estimate for the Project is $2,100,000. The apparent low bid was submitted by Mountain Cascade. Staff reviewed Mountain Cascade’s bid and determined that the bid was responsible and responsive.

FINANCIAL IMPACT
The construction authorization for this Project will be $2,327,850.25, which is the total bid amount plus a 10% contingency ($2,116,227.50 total bid + $211,622.75 contingency). Funding for this Project is captured in Project No. CPW070023. Project funds include $1,900,000 in FTA federal grant funds and $400,000 will be covered through local funding.

The remaining funding for construction and bid phase expenses were not included in the Fiscal Year (FY) 2024-2025 Budget and will require a budget adjustment of $35,000 from SB 1 (Fund 163) to the Capital Streets Fund (Fund 252; Project No. CPW070023). Finance has confirmed that adequate reserves in Fund 163 exist and that no projects will be jeopardized by this additional expenditure.

The Project is eligible for SB -1 funding as it supports capital improvements to the Train Station and aligns with the Metropolitan Transportation Commission’s objectives of modernizing regionally significant transit hubs, th ereby reducing greenhouse gas emissions vehicle miles traveled and congestion.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, the recommended action may be delayed so that staff can provide the necess ary backup. Staff does not recommend this, however, as this will delay the delivery of the Project and potentially lose grant funding.

COORDINATED WITH
Finance

STAFF CONTACT
Phil Layoso, Assistant Engineer
(707) 428-7505
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Bid Results

CITY OF FAIRFIELD

RESOLUTION NO. 2025-07

APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO MOUNTAIN CASCADE INC. FOR THE FAIRFIELD-VACAVILLE HANNIGAN TRAIN STATION PARKING LOT PROJECT AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2024-2025 BUDGET

WHEREAS, the Fairfield-Vacaville Hannigan Train Station Parking Lot Project (Project) was selected to receive $1,900,000 in Federal Transit Administration funds; and

WHEREAS, the bid opening for the Project took place on November 12, 2024; and

WHEREAS, the apparent low bid was submitted by Mountain Cascade Inc. (Mountain Cascade) in the amount of $2,116,227.50; and

WHEREAS, staff has reviewed the bid documents from Mountain Cascade and found them to be in order; and

WHEREAS, staff is recommending that the City Council award the contract to Mountain Cascade as the lowest responsive and responsible bidder in the amount of $2,116,227.50; and

WHEREAS, funding in the amount of $35,000 was not allocated in the City’s approved Fiscal Year (FY) 2024-2025 Budget, thus requiring an adjustment of $ 35,000 to cover the remaining cost of the Project; and

WHEREAS, the revised appropriation constitutes an update to the FY 2024-2025 Budget approved pursuant to Resolution No. 2024-133.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Project are hereby approved.

Section 2. The city manager is authorized to enter into a contract with Mountain Cascade for the Project in the amount of $2,116,227.50.

Section 3. The public works director is hereby authorized to execute and administer change orders for an amount not-to-exceed 10% ($211,622.75) of the above contract amount.

Section 4. The city manager is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if necessary.

Section 5. The city manager is hereby authorized to implement the above-mentioned contract.

RES. NO. 2025-07

Section 6. The council hereby approves a budget transfer of $35,000 from the SB 1 Fund (Fund 163) to the Capital Streets Fund (Organization Code 25260199, Project CPW070023) to cover the funding requirement.

Section 7. The council hereby approves an increase in appropriations of $35,000 in the Capital Streets Fund (Fund 252) for project CPW070023.

PASSED AND ADOPTED this 21st day of January 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

City of Fairfield
Public Works Department

Fairfield-Vacaville Hannigan Train Station Parking Lot

NAME OF PROJECT
November 12, 2024, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 Mountain Cascade, Inc Livermore, CA $2,116,227.50
2 Robert A. Bothman Construction Santa Clara, CA $2,146,000.00 3 Consolidated Engineering, Inc Valley Springs, CA $2,227,386.50 4 JPB Designs, Inc Orangevale, CA $2,254,430.00
5 Carone & Company, Inc Concord, CA $2,295,000.00
6 Team Ghilotti, Inc Petaluma, CA $2,307,141.00
7 O. C Jones & Sons, Inc Berkeley, CA $2,349,050.00
8 Ghilotti Bros, Inc San Rafael, CA $2,521,504.50
9 Argonaut Constructors, Inc Santa Rosa, CA $2,522,503.50 10 Dutch Contracting, Inc El Dorado Hills, CA $2,777,547.50 11 E. E. Gilbert Construction, Inc Martinez, CA $3,092,452.00

Engineer’s Estimate $2,100,000.00
Note: This bid summary shows the bids in order as opened but is not a determination of award, responsiveness, or responsibility of bids received. The values computed are values based on staff’s interpretation of the bids, correction of mathematical errors and assumptions made where ambiguous and/or illegible entries are encountered during the review process.

Agenda Item No: K.9

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-08 PW Suisun City Fire Maintenance Memorandum of Understanding

Authorizing the City Manager to Execute a Memorandum of Understanding with Suisun City to Provide Fire Vehicle Maintenance and Repairs

Funding Source: N/A

Contact: David Renschler, (707) 428-7414

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Suisun City’s Fire Department (SFD) is having difficulty finding quality, timely, and reliable fire truck repair vendors. As such, Suisun City has identified a Memorandum of Understanding (MOU) with Fairfield to provide fire truck maintenance and repairs as a possible alternative.

DISCUSSION
SFD currently contracts with multiple out of town vendors for their fire vehicle maintenance and repairs. SFD has been experiencing long wait times and substandard work from current contractors, which they have determined is unsustainable in the long term.

Suisun City has requested to execute an MOU with Fairfield for fire truck maintenance and repairs as an alternative to sending these trucks to out -of-town vendors. If executed, Fairfield would agree to provide maintenance and repair services for the SFD fire trucks. Fairfield's Public Works Department - Fleet Management Division will provide scheduled preventive maintenance, inspections, and repairs.

FINANCIAL IMPACT
The cost to Suisun City is based on actual time and materials used for Fa irfield to provide the desired maintenance and repairs. The agreement would be through February 2026, at which time the city managers of each City would evaluate a one-year extension.

The MOU is expected to add an average of 350 hours of labor per year to Fairfield’s Fleet team.

With the existing built-in redundancy, Fairfield is not adding staffing, shop space, or equipment to take on the services described in the MOU. The monthly fees received from Suisun City would augment Fairfield’s current staffing model.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The City Council may choose not to approve the resolution. However, should the council not approve the resolution, the City would be foregoing a mutually beneficial agreement w ith a neighboring jurisdiction.

COORDINATED WITH
Suisun City

STAFF CONTACT
David Renschler, Fleet Division Manager
(707) 428-7414
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Memorandum of Understanding

CITY OF FAIRFIELD

RESOLUTION NO. 2025-08

AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING

WITH SUISUN CITY TO PROVIDE FIRE VEHICLE MAINTENANCE AND REPAIRS

WHEREAS, Fairfield is a general law city and was incorporated in 1903; and

WHEREAS, Suisun City is a general law city and was incorporated in 1868; and

WHEREAS, Suisun City is not able to provide its own fire vehicle maintenance, inspections, and repairs and is seeking an alternative; and

WHEREAS, Fairfield is willing and able to provide the requested services through a Memorandum of Understanding (MOU) at a reasonable price; and

WHEREAS, Fairfield’s Public Works Department - Fleet Management Division will provide maintenance, inspection, and repair services as outlined in the MOU.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute an MOU with Suisun City to provide fire vehicle maintenance and repair services.

Section 2. The city manager or design ee is hereby authorized to do all things necessary to implement the MOU with Suisun City for fire vehicle maintenance and repair services.

PASSED AND ADOPTED this 21st day of January 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

MOU By and Between
The City of Fairfield and The City of Suisun City
For Fire Vehicle Maintenance and Repair

22. NONEXCLUSIVE AGREEMENT
SFD acknowledges and agrees that this Agreement is non-exclusive and Fleet may at any time, in its sole discretion, enter into agreements with other parties for any purpose (including for similar projects) deemed to be in the interest of Fleet.

IN WITNESS WHEREOF the Parties hereto have entered into and executed this Agreement as follows:

City of Suisun City
�R�
City Manager, City of Suisun City
City of Fairfield
City Manager, City of Fairfield
8

Agenda Item No: K.10

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-09 PW Community Facilities District 2012-2 Annexation 70

Declaring its Intention to Annex Territory (StoragePRO RV Parking) to Community Facilities District No. 2012-2 and Authorizing the Levy of Special Taxes Therein for Annexation No. 70

Funding Source: N/A

Contact: Valerie Standfill, (707) 428-7055

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the attached resolution will begin the proceedings for the annexation of certain property, known as StoragePRO RV Parking, to Community Facilities District 2012­2 (CFD 2012­2 or District). CFD 2012-2 was established as an annexable district to provide funding to offset the increased cost of public safety services, open space operation, and park maintenance created by new development.

DISCUSSION
By Resolution No. 2012 -233, the City Council established CFD 2012­2, a Mello­Roos community facilities district, with the intention that future development within the City of Fairfield would be annexed to this District. The special taxes collected from the property owners within the District fund public safety services, open space operation, and park maintenance.

The property proposed for annexation is owned by StoragePRO of Fairfield, LLC, a California limited liability company, and is located south of F ulton Drive and southeast of Edison Court within the boundary of assessor’s parcel number (APN) 0180-130-110, as depicted on Exhibit A - Boundary Map. The property will be developed to be an RV parking lot (StoragePRO RV Parking).

Development of this property will change the property’s characteristics and the manner in which the property will be used, thereby creating a need for more services funded by CFD 2012-2.

The City contracts with Willdan Financial Services for the preparation of the necessary resolutions and balloting procedures for the annexation process. Since 1995, the City has contracted this specialized service on a case -by-case basis with individual consultants for each development requiring annexation into a Mello-Roos community facilities district.

Adoption of the Resolution of Intention is the first step to annex this property to CFD 2012-2. This will be the 70th annexation to the District. The resolution also establishes March 4, 2025, as the public hearing date for the final considerati on of the annexation of the property to CFD 2012­2.

Once the annexation is complete, the property owners will be required to pay annual special taxes for the property beginning in fiscal year (FY) 2025­2026, as itemized on their property tax bill in accordance with the rate set forth in the CFD 2012­2 Rate and Method of Apportionment of Special Tax.

The CFD 2012­2 Rate and Method of Apportionment was established as part of the formation of the District and fixed FY 2012­2013 as the base year for the annua l special tax rate, as shown in Exhibit B – Rate and Method of Apportionment of Special Tax. Since the formation, special taxes have increased based on a cost inflator allowed in the original formation documents. Exhibit C - Maximum Special Tax Rate shows the special tax rate for the District for FY 2024-2025.

FINANCIAL IMPACT
The anticipated annual revenue to be received by the City (CFD 2012 -­2 Fund 332) for this annexation is estimated to be $5,318.22, which is based on the FY 2024­2025 maximum special tax rate of $0.029 per net square foot of lot area for 183,387 square feet for an Industrial property. The CFD 2012 -2 maximum special tax rates include an automatic annual consumer price index (CPI) adjustment. The process for the annexation is funded by the developer and no general fund monies are used for this effort.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions concerning the required annexation of this development, this item may be rescheduled u ntil the next council meeting to allow staff to provide the necessary background information. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.

COORDINATED WITH
N/A

STAFF CONTACT
Valerie Standfill, Management Analyst
(707) 428-7055
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Exhibit A – Boundary Map
Attachment 4: Exhibit B – Rate and Method of Apportionment of Special Tax Attachment 5: Exhibit C – Maximum Special Tax Rate

CITY OF FAIRFIELD

RESOLUTION NO. 2025-09

DECLARING ITS INTENTION TO ANNEX TERRITORY (STORAGEPRO RV PARKING) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN FOR ANNEXATION NO. 70

WHEREAS, the City Council has conducted proceedings to establish Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (CFD) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Act), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and

WHEREAS, under the Act, the council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD, and now desires to undertake proceedings to annex territory to the CFD.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.

Section 2. The name of the existing CFD is “Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation and Park Maintenance).”

Section 3. The territory included in the existing CFD is as shown on the map thereof filed in Book 24 of Maps of Assessment and Community Facilities Districts at page 87-100 in the Office of the County Recorder, County of Solano, State of California, to which map reference is hereby made, as well as the maps for Annexations 1 through 40 filed in Book 25 of Maps of Assessment and Community Facilities Districts at Pages 8, 12, 14, 19, 20, 31, 33, 34, 35, 38, 44, 45, 51, 53, 54, 57, 58, 59, 65, 64, 66, 68, 72, 73, 76, 77, 78, 79, 80, 81, 83, 84, 89, 90, 93, 94, 95, 96, 97 and 99 and the maps for Annexations 41 through 67 filed in Book 26 of Maps of Assessment and Community Facilities Districts at Pages 2, 4, 5, 6, 7, 13, 14, 15, 18, 23, 24, 25, 26, 34, 35, 40, 41, 42, 54, 55, 58, 66, 67, 85, 92, 95 and 98 and the map for Annexation 68 and 69 filed in Book 27 of Maps of Assessment and Community Facilities Districts at Pages 2 and 7 which have been filed with the Solano County Recorder’s Office.

The territory now proposed to be annexed to the CFD is as shown on the Annexation Map No. 70 to the CFD, on file with the city clerk, a copy of which is attached hereto as Exhibit A and made a part hereof, the boundaries of which territory are hereby preliminarily approved. The city clerk is hereby directed to cause the recordation of said Annexation Map No. 70 to the CFD, showing the territory to be annexed, in the Office of the County Recorder of the County of Solano within 15 days of this resolution's adoption date.

RES. NO. 2025-09

Section 4. The types of public services financed by the CFD and pursuant to the Act consist of those services (Services) described in Exhibit A to Resolution No. 2012-233 adopted by the council on the 20 th day of November 2012, (Resolution of Formation). It is presently intended that the Services will be shared, without preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD. It has been determined that this project will intensify the use of the property, creating a need for more services under this CFD.

Section 5. Except to the extent that funds are otherwise available to the CFD to pay for the Services and/or the principal and interest as it becomes due on bonds of the CFD issued to finance the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFD and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, and in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount such owner will have to pay, is described in Exhibit B, and the maximum special tax rate for the 2024-2025 fiscal year is described in Exhibit C. Both Exhibits are hereby incorporated by this reference.

Section 6. Notice is given that on March 4, 2025, at 6:00 p.m., in the regular meeting place of the council at Council Chambers, located at 1000 Webster Street, Fairfield, California, the council, as legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenience and necessity require said annexation of territory to the CFD and the levy of said special tax therein.

Section 7. The city clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFD. The publication of said notice shall be completed at least seven days before the date herein set for said hearing. Said notice shall be substantially in the form specified in Section 53339.4 of the Act.

RES. NO. 2025-09

PASSED AND ADOPTED this 21st day of January 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

ANNEXATION MAP NO. 70 (STORAGEPRO RV PARKING)
COMMUNITY FACILITIES DISTRICT NO. 2012-2
(PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE)

CITY OF FAIRFIELD

COUNTY OF SOLANO

STATE OF CALIFORNIA
Vicinity Map
FILED IN THE OFFICE OF THE CITY CLERK THIS ___________ DAY OF__________, 20____.

I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSED
BOUNDARIES OF ANNEXATION MAP NO. 70 (STORAGEPRO RV
PARKING) OF COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC

SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK

MAINTENANCE), CITY OF FAIRFIELD, COUNTY OF SOLANO, STATE OF

CALIFORNIA, WAS APPROVED BY THE CITY COUNCIL OF THE CITY

OF FAIRFIELD AT A REGULAR MEETING, THEREOF, HELD ON THE ____________ DAY OF ____________, 20___, BY ITS RESOLUTION NO. ___________________.
_______________________________________

CITY CLERK

CITY OF FAIRFIELD
FILED THIS _________________ DAY OF _________________, 20___, AT THE HOUR OF ____________ 0’CLOCK _________,M. IN BOOK __________ PAGE(S) ___________ OF MAPS OF ASSESSMENT AND COMMUNITY FACILITIES DISTRICT AND INSTRUMENT NO.
_________________ IN THE OFFICE OF THE COUNTY RECORDER IN THE COUNTY OF SOLANO, STATE OF CALIFORNIA.

GLENN ZOOK, ASSESSOR/RECORDER
_______________________________________

BY DEPUTY

COUNTY RECORDER

COUNTY OF SOLANO

STATE OF CALIFORNIA

REFERENCE IS MADE TO THAT BOUNDARY OF COMMUNITY
FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN

SPACE OPERATION, AND PARK MAINTENANCE) OF THE CITY OF
FAIRFIELD RECORDED WITH THE SOLANO COUNTY RECORDER’S
OFFICE ON DECEMBER 28, 2012, IN BOOK 24 OF MAPS OF
ASSESSMENT AND COMMUNITY FACILITIES DISTRICT ON PAGES 87- 100.

THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL SHOWN ON

THIS DIAGRAM SHALL BE THOSE LINES AND DIMENSIONS AS
SHOWN ON THE SOLANO COUNTY ASSESSOR’S MAPS FOR THOSE
PARCELS LISTED.

THE SOLANO COUNTY ASSESSOR’S MAP SHALL GOVERN FOR ALL

DETAIL CONCERNING THE LINES AND DIMENSIONS OF SUCH LOTS OR PARCELS.

SHEET 1 OF 1
Legend
Annexation 70
Map Reference Number1
1 Site

MAP REFERENCE

NUMB ER

ASSESSOR'S

PARCEL NUMBER
1 0180-130-110
Fulton Dr
Edison Ct

EXHIBIT B

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX

A Special Tax of City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (“CFD”) shall be levied on all Assessor's Parcels within the CFD and collected each Fiscal Year commencing in Fiscal Year 2012-13 in an amount determined by the City through the application of the rate and method of apportionment of the Special Tax set forth below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS

The terms hereinafter set forth have the following meanings:

“Acre or Acreage” means the land area of an Assessor’s Parcel, expressed in acres, as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable Final Subdivision Map, other final map, other parcel map, other condominium plan, or functionally equivalent map or instrument recorded in the Office of the Country Recorder. The square footage of an Assessor’s Parcel is equal to the Acreage multiplied by 43,560.

“Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California, as amended.

“Administrative Expenses” means the actual or estimated costs incurred by the City as administrator of the CFD to determine, levy and collect the Special Taxes, including salaries and benefits of City employees whose duties are directly related to administration of the CFD and the fees of consultants, legal counsel, the costs of collecting installments of the Special Taxes upon the general tax rolls, preparation of required reports; and any other costs required to administer the CFD as determined by the City.

“Affordable Residential” or “Affordable Unit(s)” means for each Fiscal Year, any Dwelling Unit(s) located on an Assessor’s Parcel of Developed Property that is available at an affordable housing cost, as defined by Health and Safety Code Section 50052.5, or an affordable rent, as defined in Health and Safety Code Section 50053, to lower income households as defined in Health and Safety Code Section 50079.5. Affordable Units will require annual application to the City for verification of their affordable housing status on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being l evied. Any Unit not verified and approved by the City as an Affordable Unit shall be classified as Taxable Property for the Fiscal Year in which the Special Tax is being levied. The City will have the authority to approve and establish policies r egarding Affordable Units and their status.

Exhibit B

“Annual Escalation Factor” means the annual percentage increase, if any, in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the San Francisco-Oakland-San Jose area as det ermined by the Bureau of Labor Statistics f or the twelve months ending the previous December.

“Assessor's Parcel” means a par cel of land sho wn on an A ssessor's P arcel Map with a par cel number assigned by the Assessor of the County that corresponds to a number shown on the County Assessor’s roll.

“Assessor's Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor's Parcel number.

“Base Year” means Fiscal Year ending June 30, 2013.

“Building Permit” means a permit issued for new construction of a residential or non-residential structure. For purposes of this definition, “Building Permit” shall not include permits issued solely for grading, utility improvements, or other such improvements that are constructed and installed and are not intended for human occupancy.

“Certificate of Occ upancy” means a certificate issued by the City that authorizes the actual occupancy of a Dwelling Unit for habitation by one or more residents or the occupancy of a Non- residential structure.

“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes.

“CFD” means City of Fairfield Community Facilities District N o. 2012-2 (Public Safety Services, Open Space and Park Maintenance).

“City” means the City of Fairfield.

“City Clerk” means the City Clerk for the City or his or her designee.

“City Engineer” means the City Engineer for the City or his or her designee.

“Commercial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has be en issued f or purposes of constructing no n-residential property for any non- residential use located in a commercial zoning district as described in Section 25.22 of the Zoning

Exhibit B

Ordinance and all other property considered commercial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Council” means the City Council of the City, acting as the legislative body of the CFD.

“County” means the County of Solano, California.

“Density” means for each Assessor’s Parcel of Taxable Property the number of Dwelling Units per Acre determined pursuant to City’s Zoning Ordinance, or applicable Specific Plan, or a project- specific approval, whichever reflects the most accurate number of Dwelling Units planned for the project.

“Developed Property” means an Assessor’s Parcel within the CFD for which a Certificate of Occupancy was issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being l evied, bas ed on the number of Dw elling Units, the amount of C ommercial or Office building fl oor area, and/or the amount of Industrial lot area included in each C ertificate of Occupancy for that Assessor’s Parcel.

“Dwelling Unit” means each separate residential unit that comprises an independent facility capable of conveyance or rental separate from adjacent r esidential units, in which a person or persons may live, which comprises an independent facility and is not considered to be for non- residential use only.

“Exempt Property” means for each Fiscal Year, an Assessor's Parcel within the CFD not subject to the Special Tax. Exempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Affordable Units, (iv) Assessor’s Parcels with public or utility easements making impractical th eir utiliz ation fo r other than the purposes se t fo rth in the easement, (v) Undeveloped Property and (vi) property reasonably designated by the City or CFD Administrator as Exempt Property due to deed restrictions, conservation easement, or similar factors.

“Final Map” means an Assessor’s Parcel Map, a Final Subdivision Map, parcel map, condominium plan, or any other map functionally considered to be an equivalent development map that has been recorded in the Office of the County Recorder.

“Final Subdivision Map” m eans a subdivision of pr operty creating single family residential buildable lots by recordation of a final subdivision map or parcel map pursuant to the Subdivision Map Act (California Government Code Section 6610 et seq.), or recordation of a condominium plan pursuant to California Civil Code Section 1352, that creates individual lots for which building

Exhibit B

permits may be issued without further subdivision and is recorded prior to April 1 preceding the Fiscal Year in which the Special Tax is being levied.

“Fiscal Year” means the period starting July 1 and ending on the following June 30.

“High Density Residential Housing” means all Assessor’s Parcels of Developed Property for which a building permit has been issued as of April 1st preceding the Fiscal Year in which the Special Tax is being levied for a residential structure consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, townhomes, condominiums, and apartment units intended for multi-family apartment and condominium development of 18 Dwelling Units or greater per Acre.

“Industrial Property” means all A ssessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any allowable use in an industrial zoning district, as described in Section 25.24 of the Zoning Ordinance, which is not an office or financial institution and all other property considered industrial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Land Use Class” means any of the classes listed in Table 1.

“Lot” means an individual legal lot created by a Final Map for which a Building Permit could or has been issued.

“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section ”C” below, that can be levied by the CFD in any Fiscal Year on any Assessor’s Parcel.

“Mixed-Use Property” means an Assessor’s Parcel of Developed Property containing or planned for containing a structure or structures that consists of one or more Dwelling Units, but also has dedicated space for non-residential use.

“Multi-Family Residential” means an Assessor’s Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure or structures consisting of two or more Dwelling Units, including, but not limited to, duplexes, triple xes, town homes, condominiums, and apartment units, inte nded for development of less than 18 Dwelling Units per Acre, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Non-Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for a non-residential use and which does not contain any Dwelling Units.

Exhibit B

“Office Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for an office or financial in stitution in an indus trial z oning distri ct, as des cribed in S ection 25. 4 of the Zoning Ordinance. Office property includes all office and financial institutions, as described in Table 25- 11 of the Zoning Ordinance and all other property considered office as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

“Open Space” means any lands and interest in lands of a term of not less than five years, including easements, rights-of-way, and other interests, deemed appropriate for the use as public open space in, around, or adjacent to the City of Fairfield.

“Open Space Operation” means the estimated and reasonable costs of operating public open space lands in cluding maintenance of improvements, fire control measures, educational programs and park ranger services. The costs for these activities include but not limited to (i) the costs of contracting for open space operation services, (ii) the salaries and benefits of City staff, including staff, that directly provide open space operation services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Open Space Operation Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Open Space Operation applicable to the CFD for such Fiscal Year.

“Park” means a public park owned by the City of Fairfield, as defined in Section 12B.1 of the Municipal Code of the City of Fairfield.

“Park Maintenance” means the estimated and reasonable costs of providing park maintenance, including but not limited to (i) the costs of contracting for park maintenance services, (ii) the salaries and benefits of City staff, including maintenance staff, tha t dir ectly provide park maintenance services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Park Maintenance Requirement” means, for any Fiscal Year in which Sp ecial Taxes are levied, the amount equal to the budgeted costs for Park Maintenance applicable to the CFD for such Fiscal Year.

Exhibit B

“Property Owner Association Property” means for each Fiscal Year any property within the CFD that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder to a property owner association, including any master or sub-association.

“Proportionately” means for Developed Property, the ratio of the actual Special Tax levied per Unit to the Maximum Special Tax per Unit for Developed Pr operty is equal for all Assessor’s Parcels of Developed Property.

“Public Property” means for each Fiscal Year any property within the CFD that is, or is expected to be, used for rights-of-way, parks, public schools or any other public purpose determined by the CFD Administrator or is owned by or irrevocably offered for dedication to the federal government, the State, the County, the City or any other public agency. Public Property does not include property for which a public agency is a landowner within the meaning of Section 53317(f) of the Act.

“Public Safety Services” means the estimated and reasonable costs of providing police services, fire protection and suppression services, and paramedic services including but not limited to (i) the costs of contracting for police, fire, and paramedic services, (ii) the salaries and benefits of City staff, if the City directly provides police services, fire protection and suppression services, and/or paramedic services, (iii) the expense r elated to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.

“Public Safety Services Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Public Safety Services applicable to the CFD for such Fiscal Year.

“Reserve Fund for Maintenance” means a fund that shall be created and maintained for the CFD for each Fiscal Year to provide necessary cash flow for the first six months of each Fiscal Year, reserve capital to cover monitoring, maintenance and repair cost overruns and delinquencies in the payment of Special Taxes and a reasonable buffer to prevent large variations in annual Special Tax levies.

“Single-Family Residential” means an Ass essors’ Parcel within the CFD fo r which a Building Permit has be en issued f or purposes of c onstructing a residential structure consisting of one single-family Dwelling Unit, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.

Exhibit B

“Special Tax” means the Special Tax to be levied in each Fiscal Year on each Assessor's Parcel of Taxable Property to fund the Special Tax Requirement and shall include Special Taxes levied or to be levied under Sections “C” and “D”, below.

“Special Tax Requirement” means that amount required in any Fiscal Year for the CFD to pay for:
(i) the Public Safety Services Requirement; (ii) the Open Space Operation Requirement; (iii) the Park Maintenance R equirement; (iv) reasonable Administrative Expenses; (v) any amounts required to establish or r eplenish a r eserve fund that will not exceed 50% of the Special Tax requirement for that Fiscal Year; (vi) any amounts required to establish or replenish the Reserve Fund fo r Maint enance to the Reserve Fund fo r Maint enance Requirement; and (vii) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less any surplus of funds available from the previous Fiscal Year’s Special Tax levy.

“State” means the State of California.

“Taxable Property” means all Assessor's Parcels within the CFD that are not Exempt from the Special Tax pursuant to law or as defined herein.

“Undeveloped Property” means, for each Fiscal Year, an Assessor’s Parcel within the CFD for which a Certificate of Occupancy has not been issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied and is not classified as Property Owner Association Property or Public Property, includ ing an Assessor’s Parc el that is d esignated as a r emainder parcel by any final documents and/or maps available to the CFD Administrator.

“Zoning Ordinance” means the Zoning Ordinance adopted by the City of Fairfield, as found in Chapter 25 of the Fairfield City Code.

B. ASSIGNMENT TO LAND USE CATEGORIES

Each Fiscal Year, commencing with Fiscal Year 2012-13, using the definitions above, each Assessor’s Parce l within the CFD shall be classified as T axable Property or Exempt Property. In additi on, each Fiscal Year, beginning with Fiscal Year 2012-2013, each Assessor’s Parcel of Taxable Property shall be further classified as Developed Property or Undeveloped Property. Developed Property shall be further classified as Single-Family Residential, Multi -Family Residential, High Density Residential, Mixed-Use Property, Commercial Property, Office Property, or Industrial Property.

Exhibit B

C. MAXIMUM SPECIAL TAX RATE

1. Developed Property

TABLE 1

Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2012-13 (Base Year)

Land Use Class

Description

Maximum Special Tax
1 Single-Family Residential $736.77 per Dwelling Unit
2 Multi-Family Residential $503.28 per Dwelling Unit

3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $489.68 per Dwelling Unit

5 Commercial $0.21 per gross square foot of
building floor area

6 Office $0.07 per gross square foot of
building floor area
7 Industrial $0.02 per net square foot of lot area

On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor.

2. Exempt Property

No Special Tax shall be levied on Exempt Property as defined in Section A.

For each Fiscal Year, if the use or owne rship of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth in Section A, therefore making such Assessor's Parcel no longer eligible to be classified as Exempt Property, such Assessor's Parcel shall be deemed to be Taxable Property and shall be taxed pursuant to the provisions of Section C.1.

Exhibit B

D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX

Commencing with Fiscal Year 2012-13, and for each subsequent Fiscal Year, the CFD Administrator shall calculate the Special Tax Requirement bas ed on the definitions in Section “A” and levy the Special Tax as follows until the amount of the Special Tax levied equals the Special Tax Requirement:

The Special Tax shall be Proportionately levied each Fiscal Year on each Assessor’s Parcel of Developed Property up to 100% of the applicable Maximum Special Tax. The applicable Maximum Special Tax shall be based on the Developed Property’s classification as Single- Family Residential, Multi-Family R esidential, Mix ed-Use Property, High Density Residential, Commercial, Office or Industrial Property.

E. APPEALS

Any landowner who pays the Special Tax and believes that the amount of the Special Tax levied on their Assessor’s Parcel is in error shall first consult with the CFD Administrator regarding such error. If following such consultation, the CFD Administrator determines that an error has occurred, the CFD Administrator may amend the amount of the Special Tax levied on such Assessor’s Parcel. If following such consultation and action, if any, the landowner believes such error still exists, such person may file a written notice with the City Clerk of the City appealing the amount of the Special Tax levied on such Assessor’s Parcel. Upon the receipt of any such written notice, the City Clerk shall forward a copy of such notice to the City Engineer who shall establish as part of the proceedings and administration of the CFD, a special three-member Review/Appeal C ommittee. The Review/Appeal C ommittee may establish such pr ocedures, as it deems necess ary to undertake the review of any such appeal. The Review/Appeal Committee shall interpret this Rate and Method of Apportionment and make determinations relative to the annual administration of the Special Tax and any landowner appeals, as herein specified. The decision of the Review/Appeal Committee shall be final and binding as to all persons.

F. MANNER OF COLLECTION

Special Taxes levied pursuant to Section “D” above shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the CFD may directly bill the Special Tax, may collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the CFD or as otherwise determined appropriate by the City Council.

Exhibit B

G. TERM OF SPECIAL TAX

Taxable Property in the CFD shall remain subject to the Special Tax in perpetuity or until the City Council takes appropriate actions to terminate the Special Tax pursuant to the Act.

EXHIBIT C

Maximum Special Tax for Developed Property
Community Facilities District No. 2012‐2
Fiscal Year 2024‐2025

Land Use Class

Description

Maximum Special Tax
1  Single‐Family Residential  $1,070.47 per Dwelling Unit 2  Multi‐Family Residential  $731.22 per Dwelling Unit

3 Mixed‐Use Property  Sum of applicable Land Uses,
Maximum Special Tax Rate
4  High Density Residential  $711.46 per Dwelling Unit

5 Commercial  $0.305 per gross square foot of
building floor area

6 Office  $0.101 per gross square foot of
building floor area

7 Industrial  $0.029 per net square foot of lot
area

On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor as defined in the Rate and Method of Apportionment.

Exempt Property

No Special Tax shall be levied on Exempt Property as defined in the Rate and Method of Apportionment (RMA)

Agenda Item No: K.11

AGENDA REPORT
DATE: January 21, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-10 FN Fiscal Year 2023-24 Annual Comprehensive Financial Report

Approving the City’s Fiscal Year 2023-24 Annual Comprehensive Financial Report and the Draft Schedule of Expenditures for Federal Awards Report

Funding Source: N/A

Contact: John Furtado, (707) 428-7629

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City Council is being asked to approve the Annual Comprehensive Financial Report (ACFR) for fiscal year (FY) 2023-24, as well as the draft Schedule of Expenditures for Federal Awards Report (Single Audit). The FY 2023 -24 ACFR indicates the City’s finan cial condition as of June 30, 2024, and has been audited by Eide Bailly LLP, an independent audit firm of Certified Public Accountants. The FY 2023 -24 draft Schedule of Expenditures for Federal Awards Report is expected to comply applicable to major federal programs and will be audited in February of this year. Staff will bring forward for approval a revised report if there are any changes to the current draft, and at this time staff is not anticipating any changes to occur.

DISCUSSION
Each year, an indep endent Certified Public Accounting (CPA) firm audits the City’s financial statements (ACFR) and federal grants (Single Audit) in accordance with Generally Accepted Auditing Standards (GAAS).

The Annual Comprehensive Financial Report (ACFR) provides a de tailed overview of the City's financial position, covering all funds. It is prepared in conformity with Generally Accepted

Accounting Principles (GAAP) and designed as a general -purpose report, meeting the informational needs of a wide range of stakeholders.

The Schedule of Expenditures for Federal Awards Report, detailing federal grant expenditures, was prepared by City management and will undergo auditing in February 2025 as part of the Single Audit process. The Single Audit evaluates compliance with t he Federal Office of Management and Budget (OMB) compliance supplement requirements for federal grant recipients.

The auditors have issued an unmodified opinion on the ACFR, the highest level of assurance, indicating that the financial statements fairly represent the City of Fairfield’s financial position.

For further details, refer to the Auditor’s Opinion on page 1 of the ACFR.

A concise summary of the City's financial condition can be found in:

 Transmittal Letter and Management’s Discussion and Analysis (MD&A) sections of the ACFR.

 Popular Annual Financial Report (PAFR) for FY 2023-24, included in this submission. The PAFR is a simplified, unaudited version of the ACFR that highlights key financial information for ease of understanding.

Additional insights and supporting details are available in the Notes to the Financial Statements within the ACFR.

The following section outlines key financial positions and highlights the City’s major funds.

Government-Wide: At the close of FY 2023-24, the City’s assets plus deferred outflows exceeded its liabilities plus deferred inflows, resulting in a net position of $661 million. Key components of this figure include:
 Unrestricted Net Position: A deficit of -$34 million, primarily influenced by:
o The City’s net pension liability, which stands at $249 million. o Increases in compensated absences and claim liabilities.  Total Long-Term Liabilities: These increased by $20 million, primarily due to growth in pension costs measured as of June 30, 2023, r eflecting updated actuarial valuations and assumptions.

By fiscal year-end, the City’s governmental funds reported a combined ending fund balance of $249 million, underscoring the City's overall short -term financial stability while acknowledging ongoing challenges tied to long-term obligations.

The City’s governmental funds reported a combined ending fund balance of $249 million, an increase of $15 million or 6.4% over the prior year. Total fund balances include cash and non - cash assets (such as receiva bles and land assets). A notable change in governmental fund balances in FY 2024 was an increase in the Capital Projects funds and Non -Major Governmental

funds by $4.7 million and $10.7 million respectively. The Capital Projects fund balances increase was due to the collection of AB1600 Public Facilities and park fees that will be used in the future, while the non-major funds increased due to gas tax and development taxes received that will be used to fund Capital Projects.

The General Fund balance remained largely unchanged from the prior year, with a modest reduction of $8,000, bringing the ending balance to $57.3 million . General Fund Revenues exceeded the final budget by $2.6 million (1.97%), driven primarily by higher collections in sales and propert y taxes, utility and franchise taxes, and other miscellaneous revenues. However, these gains were partially offset by underperformance in charges for services, licenses, permits, and fines.

Key Revenue Highlights

1. Property Taxes
o Increased by $1.2 million (3%), primarily due to:
 New development and rising property values.
 A significant adjustment by the County, correcting prior -year uncollected taxes in the assessed rolls.

2. Sales Taxes
o Rose by $303,850 (0.5%) owing to renewed economic activity, particularly in:
 Building and construction.
 Restaurant sales within the city.

3. Charges for Services
o Decreased by $1.6 million, reflecting:
 Growth in planning and building -related fees that fell slightly below projections due to staffing shortages impacting review processes.
 Recovery in Parks and Recreation activities, offset by:
 Lower revenues from the Fire Department and Public Works operations.

Despite revenue challenges in some areas, the City demonstr ated fiscal resilience, with key revenue streams outperforming expectations and offsetting shortfalls.

General Fund Expenses including transfers out were under budget by $4.8 million or 3.4% after eliminating capital outlay, mainly due to expense credits received from applying ARPA funds ($3.1 million) and higher staff vacancy savings ($1 million), primarily lower spending in Parks and Recreation as the department strategically adjusted operations ($1.2 million). These were offset by increased expenses in Community Development, due to the need for consultants to help carry out work driven by larger planning and building revenues ($0.1 million) and the Fire Department increased overtime from vacancies and injuries ($0.1 million).

Internal Service Fund Liabilities: As shown in the transmittal letter, the table below shows some of the key liabilities of the internal service funds and their associated levels of funding:

The City’s Worker’s Compensation and General Liability funding needs significantly increased due to the number and size of claims and settlements. The General Liability Fund specifically was impacted by the performance of the City’s insurance pool, which also is seeing an increased number and size of claims and settlements that resulted in a one-time assessment and increased premiums to address the funding needs. The City’s Compensated Absences liability also continues to grow due to the addition of more staffing, compounded by labor contract cost of living adjustment increases applied to those outstanding balances.

Intra-governmental Loan Fund : The Intra-governmental Loan Fund balance decreased by $2 million, dropping from $39.4 million to $37.4 million during FY 2023-24. This change was driven by the following factors:
 Transfers Out:
o $1.6 million transferred to the Housing Fund, funded by loan repayments received from the former redevelopment agency.
o $2.5 million transferred to the Information Technology Fund to support cybersecurity projects.
 Expenditures:
o $0.9 million spent on the general plan update and economic development activities.

Water Funds: The net position of the Water Funds increased by $2.5 million during FY 2023 -24 from $81.3 to $83.9 million. This was mainly due to higher interest income and fair market value adjustments driven by elevated interest rates ($2.5 million). Water revenues dropped due to renewed conservation efforts and a wet winter (0.8 million). The water funds, however, reported an operating loss of $2.1 million. The City currently can pay the shor t-term payments and is working on a rate study to provide information on future rate increases.

Golf Funds: The Golf Funds show an accumulated net position of $14.7 million, mainly consisting of the net capital assets of the golf courses themselves of $13.4 million. Touchstone took over golf course operations in January 2024, also resulting in management of the restaurant operations which was not part of the previous management agreement. Revenues and expenditures grew at similar rates accounting for th e increased cost related to restaurant operations. For the fourth consecutive year, the courses did not require additional support from the City.

Transit: The net position of the Transportation Funds increased by $5.6 million during FY 2023 -

24. This was primarily due to the addition of multiple new buses to the fleet with total net fixed assets increasing by $5.7 million. California’s farebox recovery requirements of 20% have been deferred due to the COVID -19 pandemic with no set date for reinstatement. The total farebox recovery for transit in FY 2023-24 was 4.22%.

CalPERS and Net Pension Liability : As of June 30, 2024, the City’s combined total Net Pension Liability (NPL) is approximately $249 million, an increase of $16 million (7%) over the prior fiscal year. The NPL is a result of comparing total pension plan assets of $577 million to the total pension liability of $825 million, which reflects that approximately 69.9% of the pension liability has been funded through June 30, 2023, the date of the most recent pension actuarial report provided by CalPERS. This compares to a 70.3% funding level in the prior year. The City’s net liability was impacted by a 5.8% investment return for CalPERS in FY 2022 -23, which missed the target of 6.8% rate of return thereby increasing the City’s NPL. Of the total NPL, $18 million was allocated to the Water fund; $7 million to the North Bay Regional Water Treatment Plant (NBR) Fund; and $3 million to the Transit Fund based upon Full -Time Equivalent Employees (FTEs) allocated to these funds. The remaining NPL relates to the General Fund and other governmental funds ($221 million) and is accounted for in the Government-Wide Statement of Net Position.

Other Reports

Measure P Compliance Report: The City’s independent auditors have completed a Transactions and Use Tax Ordinance Compliance and Internal Control Audit Report. The City is found to comply with the Ordinance (Attachment 8).

User Utility Tax Compliance Report: The City’s municipal code requires that Indep endent auditors perform a Compliance and Internal Control Audit Report. The City is found to comply with the Ordinance (Attachment 9).

Transportation Development Act (TDA) Audit: The California Code of Regulations requires each transportation planning a gency, to transmit to the State Controller, annually and within 12 months of the end of the fiscal year, a report of an audit of its accounts and records by the appropriate county auditor, a certified public accountant, or a public accountant pursuant to Sections 6505 and 26909 of the Government Code. The audit report is attached (Attachment 10).

Audit Findings : For the ACFR, the auditor had one finding in the current year and one management recommendation related to the Information and Technology (IT) department. The auditor has recommended the City document when the periodic review of Munis users and their data access is performed. The City has responded with its implementation plan and is in the process of addressing this issue in the current fiscal year. On the management letter, the auditors have made a recommendation on contracts more details can be found on attachment 5.

Summary: The City received an unmodified opinion and received positive feedback once again from the auditors for the work performed and reports prepared by the City’s Accounting Division. This is also demonstrated by the fact that the City was awarded the Certificate of

Achievement for Excellence in Financial Reporting by the Government Finance Officers Association (GFOA) for the 36th year for FY 2022-23. In addition, the City has also been awarded the Triple Crown, having achieved all three of GFOA’s top certifications i ncluding the Popular Annual Financial Reporting Award and the Distinguished Budget Presentation Award.

FINANCIAL IMPACT
The cost of the audit of the City’s annual ACFR is included as part of the General Fund budget (Fund 101, Division and Responsibility C ode 20300). There is no financial impact resulting from the acceptance of the report.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
On December 17, 2024, the City Council’s Audit Committee met with the independent auditors and reviewed and received the attachments to this report.

ALTERNATIVE ACTION
Do not approve the acceptance of the City’s Annual Comprehensive Financial Report for the fiscal year ending June 30, 2024. However, it should be noted that any changes to the report at this point would result in additional costs incurred by the City.

COORDINATED WITH
N/A

STAFF CONTACT
John Furtado, Director of Finance
(707)428-7629
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Auditors’ Report (unmodified opinion on ACFR) Attachment 4: Draft Schedule of expenditures for Federal Awards Report Attachment 5: Letter from Auditors to City Council on Governance Attachment 6: Letter from Auditors to Management
Attachment 7: Auditor’s Report on Internal Control
Attachment 8: Popular Annual Financial Report Fiscal Year 2023-24 Attachment 9: Measure P Compliance Report for 2023-24
Attachment 10: User Utility Tax Compliance Report for 2023-24 Attachment 11: Transportation Development Act (TDA) Audit 2023-24

CITY OF FAIRFIELD

RESOLUTION NO. 2025-10

APPROVING THE CITY’S FISCAL YEAR 2023-24 ANNUAL COMPREHENSIVE FINANCIAL REPORT

AND THE DRAFT SCHEDULE OF EXPENDITURES FOR FEDERAL AWARDS REPORT

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Pursuant to Section 37208 (c) of the Government Code, the Fiscal Y ear 2023-24 Annual Comprehensive Financial Report and the Draft Schedule of Expenditures for Federal Awards Report (Single Audit), are hereby approved and ratified.

Section 2. The city manager and director of finance are hereby authorized to take all actions necessary to implement this resolution.

PASSED AND ADOPTED this 21st day of January 2025, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO / SANDHU / TONNESEN/ WILLIAMS

NOES: COUNCILMEMBERS: ________________________________________________

ABSENT: COUNCILMEMBERS: ________________________________________________

ABSTAIN: COUNCILMEMBERS: ________________________________________________

________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

1 I
ndependent Auditor’s Report
To the City Council
City of Fairfield, California
Report on the Audit of the Financial Statements
Opinions
We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Fairfield, California (the City), as of and for the year ended June 30, 2024, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents.

In our opinion, the accompanying financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2024, and the respective changes in financial position, and, where applicable, cash flows thereof and the respective budgetary comparison for the general fund and major special revenue funds for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (Government Auditing Standards). Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.

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2 Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

In performing an audit in accordance with GAAS and Government Auditing Standards, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.
• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed.
• Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.
• Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern fo r a
re
asonable period of time.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control–related matters that we identified during the audit.

Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, schedules of changes in net pension liability and related ratios, schedule of changes in the net other postemployment benefits (OPEB) liability and related ratios, and schedules of contributions for the pension and OPEB plans, as listed in the table of contents, be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with GAAS, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

3 Supplementary Information
O
ur audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s basic financial statements. The schedule of revenues, expenditures and changes in fund balance – budget and actual of the city capital project fund and the combining and individual nonmajor fund financial statements and schedules (the supplementary information) are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements.

The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with GAAS. In our opinion, the supplementary information are fairly stated, in all material respects, in relation to the basic financial statements as a whole.

O
ther Information
M
anagement is responsible for the other information included in the annual report. The other information comprises the introductory and statistical sections but does not include the basic financial statements and our auditor's report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon.

I
n connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.

O
ther Reporting Required by Government Auditing Standards I
n accordance with Government Auditing Standards, we have also issued our report dated December 12, 2024 on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements, and other matters.

The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance.

S
acramento, California
December 12, 2024

Federal Ex penditures
Federal Grantor/Pass-Through Grantor/ CFDA Grantor's to Program Title Number Number Ex penditures Subreci pients U.S. Department of Defense
Passed through the Office of Local Defense Community Cooperation:

Community Economic Adjustment Assistance for Responding to Threats to the Resilience of a Military Installation 12.003 MIR1973-22-01 918,591 Total U.S. Department of Defense 918,591 - U.S. Department of Housing and Urban Development
Direct Programs:

CDBG-Entitlement Grants Cluster:

Community Development Block Grant/Entitlement Grants 14.218 B22MC060027 380,265 33 ,074 Community Development Block Grant/Entitlement Grants 14.218 B23MC060027 810,769 79 ,326 Community Development Block Grant/Entitlement Grants 14.218 Pro gram Income 196 ,106 COVID-19 Community Development Block Grant 14.218 B20MW060027 116,126 116 ,126 Subtotal CDBG-Entitlement Grants Cluster 1,503,266 228 ,526 Passed through the Community Action Partnership Solano Joint Powers Authority:

COVID-19 Emergency Solutions Grant Program 14.231 N /A 65,705 Subtotal COVID-19 Emergency Solutions Grant Program 65,705 - Passed through the California Department of Housing and Community Development:

Home Investment Partnerships Program 14.239 Pro gram Income 54 ,288 Subtotal HOME Investment Partnerships Program 54,288 - Housing Voucher Cluster:

Section 8 Housing Choice Vouchers 14.871 N /A 10,942,491 Subtotal Housing Voucher Cluster 10,942,491 - Total U.S. Department of Housing and Urban Development 12,565,750 228,526 U.S. Department of Justice
Direct Programs:

Edward Byrne Memorial Justice Assistance Grant Program 16.738 2019-DJ-BX-0627 12,966 Edward Byrne Memorial Justice Assistance Grant Program 16.738 2020-DJ-BX-0341 34,622 Edward Byrne Memorial Justice Assistance Grant Program 16.738 15PBJA-21-GG-01261-JAGX 42,897 Edward Byrne Memorial Justice Assistance Grant Program 16.738 15PBJA-22-GG-02136-JAGX 22,490 Edward Byrne Memorial Justice Assistance Grant Program 16.738 15PBJA-23-GG-03174-JAGX 43,251 Total U.S. Department of Justice 156,226 - U.S. Department of Transportation
Direct Programs:

Federal Transit Cluster:

Federal Transit Formula Grant 20.507 CA-2021-019-00 1 ,206,518 Federal Transit Formula Grant 20.507 CA-2021-200-00 1 ,376,989 Federal Transit Formula Grant 20.507 CA-2022-188-00 143 ,962 Federal Transit Formula Grant 20.507 CA-2023-218-00 397 ,000 Federal Transit Formula Grant 20.507 CA-2024-059-00 2 ,315,457 COVID-19 ARPA Federal Transit Formula Grant 20.507 CA-2023-026-00 1 ,343,353 Subtotal Federal Transit Cluster 6,783,279 - Passed through the California Department of Transportation:

Highway Planning and Construction Cluster:

Highway Planning and Construction 20.205 STPCML-5132 (049) 1,065,634 Highway Planning and Construction 20.205 HSIPL-5132 (50) 816,344 Highway Planning and Construction 20.205 HSIPL-5132 (51) 999,741 Highway Planning and Construction 20.205 HSIPL-5132 (52) 244,318 Highway Planning and Construction 20.205 HSIPL-5132 (55) 1,040 Subtotal Highway Planning and Construction Cluster 3,127,077 - Passed through the California Office of Traffic Safety:

Highway Safety Cluster:

State and Community Highway Safety 20.600 PT23026 30,238 State and Community Highway Safety 20.600 PT24068 104,874 Subtotal Highway Safety Cluster 135,112 - Total U.S. Department of Transportation 10,045,468 - U.S. Department of the Treasury
Direct Programs:

COVID-19 Coronavirus State and Local Fiscal Recovery Funds 21.027 N/A 3,100,000 Passed through the California State Water Resources Control Board:

Coronavirus State and Local Fiscal Recovery Funds 21.027 CA4810003 238,106 Total U.S. Department of Treasury 3,338,106 - U.S. Department of Homeland Security
Direct Programs:

Staffing for Adequate Fire & Emergency Response 97.083 EMW-2020-FF-00816 1,142,331 Subtotal Staffing for Adequate Fire & Emergency Response 1,142,331 - Passed through the Solano County Emergency Food and Shelter Program Local Board:

Emergency Food and Shelter National Board Program 97.024 40-0902-00 10,000 Emergency Food and Shelter National Board Program 97.024 41-0902-00 - Subtotal Emergency Food and Shelter National Board Program 10,000 - Total U.S. Department of Homeland Security 1,152,331 - Total Federal Expenditures 28,176,472$ 228 ,526$ City of Fairfield, California
Schedule of Expenditures of Federal Awards
For the Fiscal Year Ended June 30, 2024
Printed on 1/6/2025 at 9:42 AMPage 159 of 300
1 Dec
ember 12, 2024
To the City Council and Audit Committee
City of Fairfield, California
We have audited the financial statements of the City of Fairfield, California (the City) as of and for the year ended June 30, 2024, and have issued our report thereon dated December 12, 2024. Professional standards require that we advise you of the following matters relating to our audit.

Our R
esponsibility in Relation to the Financial Statement Audit under Generally Accepted Auditing Standards and Government Auditing Standards
As c
ommunicated in our letter dated July 23, 2024, our responsibility, as described by professional standards, is to form and express an opinion about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of your respective responsibilities.

Our re
sponsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of the City solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control.

We ar
e also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you.

We h
ave provided our comments regarding internal controls during our audit in our Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards dated December 12, 2024.

Pla
nned Scope and Timing of the Audit
We c
onducted our audit consistent with the planned scope and timing we previously communicated to you.

Com
pliance with All Ethics Requirements Regarding Independence The
engagement team, others in our firm, as appropriate, our firm, and other firms utilized in the engagement, if applicable, have complied with all relevant ethical requirements regarding independence.

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2 Qualitative Aspects of the Entity’s Significant Accounting Practices S
ignificant Accounting Policies
M
anagement has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by the City is included in Note 1 to the financial statements. There have been no initial selection of accounting policies and no changes in significant accounting policies or their application during 2024. No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus.

Acco
unting Estimates
A
ccounting estimates are an integral part of the financial statements prepared by management and are based on management’s current judgments. Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management’s current judgments.

Th
e most sensitive accounting estimates affecting the financial statements are:
• T
he net pension liability and related deferred inflows of resources and deferred outflows of resources and disclosures are based on actuarial valuations.
• Self-insurance claims liabilities are based on actuarial studies performed by the City's independent actuaries.

W
e evaluated key factors and assumptions used to develop the estimates in determining that they are reasonable in relation to the financial statements taken as a whole.

Fi
nancial Statement Disclosures
C
ertain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the City’s financial statements relate to:

T
he City’s disclosure of the defined benefit pension plans, net pension liability and related deferred inflows of resources and deferred outflows of resources in Note 14 to the financial statements. The valuation of the net pension liability and related deferred outflows/inflows of resources are sensitive to the underlying actuarial assumptions used, including, but not limited to, the investment rate of return and discount rate. As disclosed in Note 14, a 1% increase or decrease in the discount rate has a material effect on the City’s net pension liability.

S
ignificant Difficulties Encountered during the Audit
W
e encountered no significant difficulties in dealing with management relating to the performance of the audit.

3 Uncorrected and Corrected Misstatements
F
or purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures, and the financial statements as a whole. Uncorrected misstatements or matters underlying those uncorrected misstatements could potentially cause future-period financial statements to be materially misstated, even though the uncorrected misstatements are immaterial to the financial statements currently under audit. There were no uncorrected or corrected misstatements identified as a result of our audit procedures.

D
isagreements with Management
F
or purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the City’s financial statements or the auditor’s report. No such disagreements arose during the course of the audit.

C
ircumstances that Affect the Form and Content of the Auditor’s Report F
or purposes of this letter, professional standards require that we communicate any circumstances that affect the form and content of our auditor’s report.

R
epresentations Requested from Management
W
e have requested certain written representations from management which are included in the management representation letter dated December 12, 2024.

Ma
nagement’s Consultations with Other Accountants
I
n some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters.

O
ther Significant Matters, Findings, or Issues
In the normal course of our professional association with the City, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, significant events or transactions that occurred during the year, operating conditions affecting the entity, and operating plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the City’s auditors.

O
ther Information Included in Annual Reports
P
ursuant to professional standards, our responsibility as auditors for other information, whether financial or nonfinancial, included in the City’s annual reports, does not extend beyond the financial information identified in the audit report, and we are not required to perform any procedures to corroborate such other information.

4 Additionally, in accordance with such standards, we read the other information and considered whether such information, or the manner of its presentation, was materially inconsistent with its presentation in the financial statements.

O
ur responsibility also includes communicating to you any information which we believe is a material misstatement of fact. Nothing came to our attention that caused us to believe that such information, or its manner of presentation, is materially inconsistent with the information, or manner of its presentation, appearing in the financial statements.

G
roup Audits
T
he financial statements include the financial statements of the Fairfield Public Financing Authority, Fairfield Water Facilities Improvement District No. 1, Fairfield Municipal Park Improvement District No. 1, Fairfield Storm Drain Facilities Improvement District No. 1, Fairfield Community Facilities Districts, and Housing Authority of the City of Fairfield, which are blended component units of the City, which for the purposes of our audit we did not consider to be significant components within the financial statements. Consistent with the audit of the financial statements as a whole, our audit included obtaining an understand of the component units and their environment, including internal control, sufficient to assess the risks of material misstatements of the financial statements and completion of further audit procedures.

T
his report is intended solely for the information and use of the City Council, Audit Committee, and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties.

S
acramento, California

Management Letter
For Fiscal Year Ended June 30, 2024
City of Fairfield, California
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1 To the Management of City of Fairfield
Fairfield, California
I
n planning and performing our audit of the financial statements of the City of Fairfield, California (the City), as of and for the year ended June 30, 2024, in accordance with auditing standards generally accepted in the United States of America, we considered the City’s internal control over financial reporting (internal control) as a basis for designing auditing procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control.

D
uring our audit we became aware of deficiencies in internal control other than significant deficiencies and material weaknesses that are opportunities for strengthening internal controls and operating efficiency. The observations and recommendations are summarized below. This letter does not affect our report dated December 12, 2024, on the financial statements of the City.

W
e will review the status of these comments during our next audit engagement. We will be pleased to discuss these items in further detail at your convenience, to perform any additional study of these matters, or to assist you in implementing the recommendations.

C

URRENT YEAR OBSERVATIONS AND RECOMMENDATIONS
C
ontracts
O
bservation:

O
ur audit procedures identified a vendor which the City has contracted with for on-call welding services for a period of five years. The contract did not include a maximum to be paid under the contract, nor did it include a pricing structure for services during the term of the agreement. Without a maximum price to be paid under the contract, the authority for authorizing the contract under the City’s procurement policy is unclear.

R
ecommendation:

W
e recommend that the City incorporate maximum amounts to be paid into all contracts and include pricing structures, where applicable, for services to be provided.

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2 Management’s Response:

T
he City has internally set limits on contracts as well as all purchases are limited by budget within the financial system. The city will consider this recommendation as we move forward with our purchasing policy update.

W
e would be pleased to discuss these comments and recommendations with you at any time.

T
his report is intended solely for the information and use of the City Council, Audit Committee, management, and others within the City and is not intended to be and should not be used by anyone other than these specified parties.

S
acramento, California
December 12, 2024

1 Indepe
ndent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards
To the
City Council
City of Fairfield, California
We h
ave audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States (Government Auditing Standards), the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Fairfield, California (the City), as of and for the year ended June 30, 2024, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements and have issued our report thereon dated December 12, 2024.

Repo
rt on Internal Control over Financial Reporting
In p
lanning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control.

Accordingly, we do not express an opinion on the effectiveness of the City's internal control.

A def
iciency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the City’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Our c
onsideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. We identified certain deficiencies in internal control, described in the accompanying Schedule of Findings and as item 2024- 001 that we consider to be a significant deficiency.

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2 Report on Compliance and Other Matters
A
s part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

C
ity’s Response to Findings
G
overnment Auditing Standards requires the auditor to perform limited procedures on the City’s response to the findings identified in our audit and described in the accompanying Schedule of Findings and Responses. The City’s response was not subjected to the other auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the response.

P
urpose of this Report
T
he purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

S
acramento, California
December 12, 2024

City of Fairfield, California
Schedule of Findings and Responses
For the Year Ended June 30, 2024
3 2024-001 Systems Access Reviews
Type of Finding: Significant Deficiency in Internal Control over Financial Reporting C
riteria:

M
anagement is responsible for establishing a system of internal controls to prevent individuals having inappropriate access to systems or records within their accounting system. This includes having controls in place to review the systems access granted to individuals to ensure that those individuals are only granted the access they require for their position and assigned responsibilities, removing access when those individuals no longer require it, and reviewing the assigned access for conflicts with segregation of duties.

C
ondition:

Th
ere was no documentation of the review of user access in Tyler to verify the appropriateness of permissions based on their role and job duties. We corroborated with City employees that a review was performed, but there was no documentation of the review and the results of the review.

C
ause:

T
he City’s procedures do not include documenting the results of its periodic review of user access in Tyler.

E
ffect:

B
y not reviewing the user access in Tyler, there is an increased risk of individuals having inappropriate access and conflicting segregation of duties which increases the risk of fraud or error occurring within the accounting system and not being identified by management.

R
ecommendation:

W
e recommend that management formally document their periodic review of users and their access granted in Tyler to ensure that their current assigned access in appropriate for their position and responsibilities.

V
iews of Responsible Officials:

T
he City hired an expert to review all permissions and build a robust workflow model, this review and implementation was completed in November 2024, and while the city has consistently been reviewing permissions in the past there were too many changes made over the course of the first year of implementation to formally document. When the City conducts future periodic reviews, the process will be documented to reflect the outcome of the review.

City of Fairfield, California
Summary Schedule of Prior Audit Findings
For the Year Ended June 30, 2023
4 2023-001 Systems Access, Security and Segregation of Duties Type of Finding: Material weakness in Internal Control over Financial Reporting S
tatus:

P
artially implemented. See current year finding 2024-001. 20 23-002 Prior Period Adjustment, Manual Adjustments and Chart of Accounts for Financial Reporting Type of Finding: Material weakness in Internal Control over Financial Reporting S
tatus:

C
orrected.
20 23-003 Reconciliations
Type of Finding: Material weakness in Internal Control over Financial Reporting S
tatus:

C
orrected.

City of Fairfield, California
Popular Annual Financial Report
Fiscal Year Ended June 30, 2024
Prepared by: Finance Department – Accounting Division

P opular Annual Financial Report for FY 2023-2024
Introduction
A Message to Our Readers
Table of Contents
→ 2 - C ity Council and Elected Officials
→ 2 - M anagement Leadership Team
→ 3 - C ity and Government Profile
→ 5 - C ity and Demographic Information and
Major Employers
→ 6 - E conomic Summary
→ 7 - S ummary Entity Financial Statements
→ 11 - F inancial Overview and Long Term
Outlook for the City’s General Fund
→ 13 - Major Revenue Sources
→ 15 - Financial Long Term Outlook - Other Funds
→ 17 - Cash and Investments
→ 18 - Long-Term City Bonded Debt and
Obligations
→ 19 - Capital Assets
→ 20 - Capital Improvement Plan
For additional details regarding information contained
in this PAFR, you can r eview the City’s most current
ACFR and the operating budget and Capital Improvement
Plan at https://www.fairfield.ca.gov/government/city-
departments/finance/financial-reports.

The City is pleased to present its Popular Annual
Financial Report (PAFR) for the fiscal year ended June 30, 202 4. The purpose of the PAFR is to inform the
community of the City’s fiscal condition in an easy to
read format. The information has been drawn from
the City’s Annual Comprehensive Financial Report
(ACFR) for the fiscal year ended 2023-2024.

Th
e City of Fairfield’s ACFR for the fiscal year ended
2022-2023 was awarded the Certificate of
Achievement for Excellence in Financial Reporting by
Government Finance Officers Association of the
United States and Canada (GFOA). The Certificate of
Achievement is the highest form of recognition for
excellence in state and local government financial
reporting. In addition, the City has been awarded the
Triple Crown, having achieved all three of GFOA’s top
certifications including the Popular Annual Financial
Reporting Award and the Distinguished Budget
Presentation Award.

In o
rder to be awarded a Certificate of Achievement, a
government unit must publish an easily readable and
efficiently organized ACFR, whose contents conform to
program standards. Such a n ACFR must satisfy both
generally accepted accounting principles and
applicable legal requirements.

A
Certificate of Achievement is valid for a period of one year only. We believe that our current ACFR continues
to conform to the Certificate of Achievement
Program’s requirements, and we are submitting it to
GFOA to determine its eligibility for another
Certificate. The City also received the Award for
Outstanding Achievement for its PAFR for the prior
fiscal year.

E
xcept for the General Fund information included in
this report, the financial numbers are presented using
the accrual method of accounting similar to the private sector, where revenues are recognized in the period in
which they are earned and expenses are recognized in
the period in which the liability is incurred. In addition, information is presented in a summarized format and
certain information and disclosures required by GAAP
are omitted.

P opular Annual Financial Report for FY 202 3-2024
City Council and Elected Officials
Management Leadership Team
David Gassaway John Sturdee John Furtado
City Manager Fire Chief Director of Finance
D
avid Lim Farbod Pirouzmand Sanjay Mishra
City Attorney Director of Human Resources Director of Public Works D
avid Zellers LaTanna Jones Savita Chaudhary
Director of Community Director of Housing Services Assistant City Manager/ Development Director of Information Technology
Kr
istina Kaunzinger Dan Marshall
Director of Parks and Recreation Police Chief
2

P opular Annual Financial Report for FY 2023-24
City Profile and Demographic Information
City Profile
Fairfield sits at the northeastern portion of the San Francisco Bay Area. The County seat of Solano County since 1858, Fairfield has the vision of a progressive city. Founded in 1856 by Captain Robert Waterman, the City was named after Fairfield, Connecticut , Waterman’s hometown . Community amenities include an enclosed regional shopping mall with over one million square feet and 150 stores, an adult recreation center, the 650 -acre Rockville Hills Park, and a weekly farmer's market in season. Situated between the two largest metropolitan areas of Northern California, Fairfield bridges the gap between the San Francisco Bay Area and the Sacramento metropolitan region. The Napa and Sonoma wineries lie within an hour to the west, and Lake Tahoe two hours to the east. 3

P opular Annual Financial Report for FY 2023-24
City Profile and Demographic Information
Government Profile
The City is a general law city and was incorporated in 1903. It has a Council -Manager form of government with the Mayor elected at large and six Council members elected by district. They all serve four- year, staggered terms. The City has two citizen commissions Planning and Youth, and five oversight and advisory committees, all whose members are appointed by Council to a fixed term. They are the Landscape Oversight Committee (seven members), the CDBG Advisory Committee (five members), the Golf Advisory Board (six members), the Measure P Oversight Committee (five members) and the Rockville Hills Regional Park Citizen Advisory Committee (seven members). The City Clerk and Treasurer are directly elected. The City Council appoints the City Manager and City Attorney. The City Manager appoints department heads.

T
he City is organized into ten departments: Public Works, Police, Fire, Finance, Human Resources, Information Technology, Community Development, Parks and Recreation, Housing Services, and City Manager’s Office (CMO) ; with the CMO including Clerk and Legal offices . For reporting purposes, the financial statements present CMO and Human resources under Administration while Information Technology is reported in an Internal Service Fund.

The chart below shows the City’s full -time staff levels during the past ten years. In FY 23 -24, 619 full -time equivalent positions were authorized, of which 13 positions have been frozen. The City’s employees are 0.5% of the total population of the C ity. The City provides a broad range of services including police and fire protection; construction and maintenance of streets, parks, storm drains , and other infrastructure; recreational and cultural activities, including two 18-hole championship golf courses; and administrative support services. Some major public services delivered within the City’s boundaries, including library, wastewater, and education, are provided by other governmental agencies. The City is not financially accountable for the operations of these franchises or government i
527 534 541 548 558 571
585
610 613 619
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Total Authorized Full-Time Employees
4

P opular Annual Financial Report for FY 2023-24
City Profile and Demographic Information
City and Demographic Information and Major Employers

5

Popular Annual Financial Report for FY 2023-2024
Financial and Budgetary Information

Economic Summary
Belo
w are the changes in the financial market as of June 30, 2024:

Financial Markets Index / Rate Fiscal Year Change
Dow Jones 39,119 4,711
S&P 500 4,450 1,010
2 Year Treasury 4.720% -0.175%
30-Year Home Mortgage 7.07% 0.050%
E
mployment
W
hile the United States has been trending at full employment (unemployment rate of 4 -6%) over the last couple of years, the rate of unemployment has seen a slight uptick during the same period, indicating a potentially cooling job market. There has been an increase in unemployment in the region of 0.4% and job openings while still strong have fallen to the lowest level in more than two years.

Unemployment Rate Fiscal Year Change
Uni
ted States 4.1% 0.5%
California 5.2% 0.6%
Solano County 5.1% 0.4%
Fairfield 5.1% 0.4%
I
nflation
I
nflation began to stabilize but prices continue to be high and impacts on discretionary spending of average consumers are anticipated to continue to be seen in FY 24 -25. The personal savings rate has also started to come down as consumers use savings to cover higher costs. The personal savings rate was 5.2% for June 2024 and had dropped to 4.8% by September 2024 which is lower than the long-term average of 8.58%.

Inflation Rates Rate Fiscal Year Change
Bay Area CPI 3.2% 0.3%
Turner Building CPI 0.9% -0.3%
Personal Savings Rate 5.2% 0.2%
Oil Prices (as of 6/30/24) $82 $11
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Popular Annual Financial Report for FY 2023-2024
Financial and Budgetary Information

Government-Wide Financial Analysis
2024 2023 $ %
Curr
ent and other assets 519$ 495$ 24$ 5% Capital assets 543 529 14 3%
Total assets 1,062 1,024 38 4%
Total deferred outflows of resources 79 81 ( 2) -2%
Current and other liabilities 55 52 3 6%
Long term liabilities 407 387 20 5%
Total liabilities 462 439 23 5%
Total deferred inflows of resources 18 18 - 0%
Net position:

Net investment in capital assets 469 460 9 2%
Restricted 225 206 19 9%
Unrestricted (33) (18) (15) -83%
Total net position 661$ 648$ 13$ 2% Change from 2023Totals - All Funds
Summary Statements of Net Position (in millions) - All Activities • C
urrent and Other Assets - This includes unrestricted cash and investments and items such as receivables, inventory, land held for development, and prepaid items expected to be converted into cash within one year. • C
apital Assets – This consist of land, buildings, improvements, infrastructure, vehicles, equipment, and the right -to- use assets. These items provide services to the community and are not available for future spending. • C
urrent and Other Liabilities - Represents liabilities that are expected to be paid with cash within one year. • L
ong Term Liabilities - Includes the City’s outstanding obligations, encompassing long- term commitments for pensions, Other Post-Employment Benefits (OPEB), compensated absences, leases, subscriptions, outstanding claims, and bonded debt.
• Ne
t Position - Net investment in capital assets re flects the City’s capital assets net of accumulated depreciation and related debt. The restricted portion is limited to externally imposed restrictions for specific uses, such as capital projects, debt service, and community development, and is not available for general operations. The unrestricted portion is available for general use . The deficit amount shown in Governmental Activities results from the City’s outstanding pension obligations.

The City’s Statements of Net Position are shown below for fiscal years 2024 and 2023, including descriptions of items included
( )
7

Popular Annual Financial Report for FY 2023-2024
Financial and Budgetary Information

Government-Wide Financial Analysis (Continued)
Description of items in Statement of Activities
Th
e following provides a brief description of the key items included in the Statement of Activities:

Revenues
 Charges for Services – These revenues are collected for services to the public such as recreational classes, water fees and transit fares.  Grants and Contributions – Represents funding received from other governments and organizations for the purpose of financing the operating and capital costs of a special program, such as the City’s affordable housing program.  Taxes – I ncludes property, sales and transaction, franchise, transient occupancy and business license other taxes, which are described in more detail in a s
ubsequent section of this PAFR.

Expenses
 Admin / Finance – Includes the City Council, City Manager, Risk Management, Human Resources, contract City Attorney services, Information Technology, Finance and non-departmental programs.  Police and Fire – Includes Patrol, Dispatch, Investigations, Crime Prevention, Code Enforcement, Fire Suppression, Prevention, and Inspection.
 Public Works – Includes Maintenance of Trees, Streets, Parks, Facilities, Sewer, Building and Equipment, Assessment Districts.
 Community Development – Includes Planning, Building and Economic Development.

The City’s Statement of Activities is shown on the following page (in millions) for FY 202 4 and 2023. The Statement of Activities summarizes by major revenues and expenses categories the receipt and expenditure of all funds during the year for governmental and business -type activities. Business -type activities include the City’s Water Utility, North Bay Water Treatment Plant, Golf and Transit Funds.

T
he total cost of services for all governmental activities in FY 23 -24 was $216 million, with program revenues covering $77 million (36%), resulting in a net cost of $139 million. The remaining costs were funded by taxes (some of which are earmarked for specific programs) and other revenues, including interest, general entitlements, sale of property, and transfers. The overall cost of services increased by $14 million, primarily due to cost escalations, the impact of negotiated labor agreements, and expanded staffing. Capital expenses rose by $1 million, while internal service fund expenses decreased by $0.7 million. Special Revenue fund expenses increased by $3.8 million, and pension-related expenses grew by $12.5 million.

T
he total cost of all Business-Type activities for the year was $74 million. User payments for the systems totaled $57 million, with receipts from operating and capital grants and contributions amounting to $23 million, primarily for transportation and water utility. This resulted in total program revenues of $80 million, offsetting the cost of these activities. Net position for business -type activities increased by $11 million (including investment earnings and transfers), reaching a total of $170 million.
8

Popular Annual Financial Report for FY 2023-2024
Financial and Budgetary Information

Description of items in Statement of Activities (Continued) Statement of Activities (Continued)
 H
ousing – Includes Affordable Housing, Community Development Block Grant, Housing Authority and Community Resources.
 R
ecreation / Golf – Includes Adult and Youth Activities, Aquatics and the City’s two golf courses.  W
ater Treatment Plants – Accounts for the City’s two water treatment plants.  T
ransportation – Accounts for the operations of the City’s transit system. 9

Popular Annual Financial Report for FY 2023-2024
Financial and Budgetary Information

2024 2023 $ %
Rev
enues:

Program Revenues:

Charges for services 69$ 69$ -$ 0%
Operating grants and contributions 39 34 5 15%
Capital grants and contributions 49 32 17 53%
General Revenues:

Property taxes 41 38 3 8%
Sales and transaction taxes 56 58 (2) -3%
Other taxes 20 18 2 11%
Other revenues 29 14 15 107%
Total revenues 303 263 40 15% Expenses:

Administration 13 14 ( 1) -7%
Finance 2 2 - 0%
Police 68 61 7 11%
Fire 38 34 4 12%
Public works 58 54 4 7%
Community development 11 10 1 10%
Housing 16 17 (1) -6%
Parks and recreation 9 9 - 0%
Interest on debt 1 1 - 0%
Water utility 42 40 2 5%
North bay treatment plant 11 10 1 10%
Transportation 12 13 (1) -8%
Golf courses 9 6 3 50%
Total expenses 290 271 19 7% Increase (decrease) in net position 13 (8) 21 -263%
Net position July 1 648 656 (8) -1% Net position June 30 661$ 648$ 13$ 2% Total - All Funds Change from 2023
Summary Statements of Activities (in millions)
+

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Popular Annual Financial Report for FY 2023-2024
Financial and Budgetary Information

$ Variance
Positive 2023
Budget Actual (Negative) Actual
Revenues:

Property taxes 39,125,284$ 40,303,558$ 1,178,274$ 37,917,393$ Sales tax 30,561,166 30,849,017 287,851 31,765,373 Transaction and use taxes (Measure P) 25,361,000 25,376,999 15,999 25,750,284 Utility and franchise taxes 12,125,169 12,801,025 675,856 11,777,768 Other taxes 6,537,492 6,803,933 266,441 6,679,054 Licenses, permits and fines 3,333,657 3,864,615 530,958 3,620,409 Intergovernmental 465,675 1,225,062 759,387 544,711 Charges for services 7,346,916 5,713,622 (1,633,294) 6,645,281 Investment income 747,396 2,852,432 2,105,036 1,507,985 Net increase in fair value of investments 3,000,000 1,440,376 (1,559,624) (111,765) Miscellaneous 2,647,859 2,612,957 (34,902) 4,045,243 Total Revenues 131,251,614 133,843,596 2,591,982 130,141,736 Expenditures:

Current:

Administration 7,171,904 7,970,598 (798,694) 6,409,959 Finance 1,594,117 1,382,165 211,952 1,659,569 Police 55,654,081 54,778,631 875,450 54,672,405 Fire 31,243,739 31,207,998 35,741 29,299,880 Public works 19,315,343 19,016,224 299,119 17,250,475 Parks and recreation 8,723,476 7,210,383 1,513,093 7,224,619 Community development 5,979,033 5,974,141 4,892 5,441,017 Non-departmental 2,645,899 1,382,593 1,263,306 5,249,441 Capital outlay - 7,582,319 (7,582,319) 211,309 Debt service:

Principal retirement - 915,099 (915,099) 433,397 Interest - 41,774 (41,774) 19,194 Total Expenditures 132,327,592 137,461,925 (5,134,333) 127,871,265 Excess revenues over expenditures (1,075,978) (3,618,329) (2,542,351) 2,270,471 Other Financing Sources (Uses):

Leases - 7,156,885 7,156,885 200,309
Subscriptions - 425,434 425,434 200,309 Transfers in 6,111,446 2,383,200 (3,728,246) 1,887,753 Transfers out (5,754,285) (6,355,107) (600,822) (3,838,556) Total other financing sources (uses) 357,161 3,610,412 3,253,251 (1,550,185) Net change in fund balance (718,817) (7,917) 710,900 720,286 Fund Balance - Beginning of Year 57,326,455 57,326,455 - 56,806,477 Fund Balance - End of Year 56,607,638$ 57,318,538$ 710,900$ 57,526,763$ 2024
Financial Overview – General Fund
The General Fund revenues exceeded the final budget by $2.6 million (1.97%), primarily due to higher sales and property taxes, utility and franchise taxes, and other miscellaneous revenues. These increases were partially offset by lower-than-expected charges for services, licenses, permits, and fines. 11

Popular Annual Financial Report for FY 2023-2024
Financial and Budgetary Information

Financial Long Term Outlook – General Fund

General Fund Forecasted Trend
(In Millions)
FY23-24 FY24-25 FY25-26 FY26-27 FY27-28 FY28-29
Actuals Budgeted Budgeted Forecasted Forecasted Forecasted Ongoing Revenue 143.6 139.6 141 145.6 150.5 155.3
Ongoing Expenses 143.6 147.9 150.00 155.00 160.6 166.9
Operating (Deficit) Surplus - -8.2 -9.0 -9.4 -10.1 -11.5 One-Time Funds 4.3 8.3 7.4 - - -
Ending Reserves 57.3 57.4 55.8 46.4 36.3 24.8
% of Expenditures 40% 39% 37% 30% 23% 15%
The City was able to maintain General Fund reserves at the City Council’s established level of 20% of expenditures during FY 23-24.

The table below provides an overview of the City’s General Fund reserve levels over the next f ive years. The City previously projected a structural deficit averaging $20 million annually, primarily due to increasing costs related to staffing. These costs included cost of living adjustments, additional positions, and higher pension costs driven by CalPERS investment volatility, which increased pension premiums. Other contributing factors included adequately funding internal service charges and slowing revenue growth due to a cooling economy. In response, under the Council's direction, City staff reevaluated expenditures, implemented efficiency improvements, mandated cost cuts across departments, and where feasible realigned resources. The City has also identified and acted on opportunities to increase revenues, both through new revenue streams and adjustments to existing ones, effectively cutting the projected deficits by over 50%, staff continues to look at ways to address the long-term stability of the City. $40
$31 $25
$13
$7
$18
General Fund Revenues by Category
FY 2023-24
(in Millions)
Property Taxes 30%
Sales Tax 23%
Measure P Taxes 19%
Utility / Franchise Taxes
10%
Vehicle / Other Taxes 5%
Other 13%
The General Fund’s major revenue sources are primarily derived from taxes (86.8%) including property and sales taxes / Measure P local taxes, utility users and franchise taxes, transfer and vehicle taxes, and hotel taxes. The remaining 1 3.2% includes revenues such as licenses and permits, charges for services, miscellaneous income, and interest/rental income.

A
significant portion of the City’s General Fund revenue is dependent revenues received from local Measure P, a 1% local transaction and use tax, which went into effect April 1, 2013 and will expire in 2033. The revenue from this measure is to protect the safety, services, and quality of life in Fairfield along with improving the City’s infrastructure. $55
$31
$19
$11
$6
$7
$6 $$8
General Fund Expenditures by Department
FY 2023-24
(in Millions) Police 38%
Fire 22%
Public Works 13%
Admin/Finance/Non-Dept
8%
Transfer Out 4%
Parks and Recreation 5%
Community Development
4%
Debt Service 1%
12

Popular Annual Financial Report for FY 2023-2024
Financial and Budgetary Information

Major Revenue Sources
Property Taxes – In FY 23 -24, Fairfield property values increased by approximately 7.1% which is more than the countywide growth of 5.7%. The impact of annual CPI growth equated to 24.1% of the change, while net property transfer and parcel additions/deletions were 23.5%. The impact of unsecured value change was 23.6% of the overall increase and this was primarily driven by Solano County issuing possessory interest bills to apartment complexes that were purchased for low -income households but that are still receiving market rate from tenants. They will continue to receive possessory interest bills for those units unless occupied by a qualified household. Residential is the single largest property tax category representing 70% of the City’s valuation. Due to the price decreases reported last year, there were additional homes added for temporary review and monitoring per Proposition 8 (temporary reductions in assessed value in cases where real property suffers a decline in value) bringing the value outstanding to $137 million with the number of homes at 3.3% of all homes in the City.

Commercial
11%
Industrial
11% Other
3%
Residential
70%
Unscecured
5%
Net Taxable Value % by Category
13