JAG 2024 Award#:
MEMORANDUM OF UNDERSTANDING
BETWEEN THE COUNTY OF SOLANO AND THE CITIES OF
FAIRFIELD, VACAVILLE AND VALLEJO
ANNUAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
This Memorandum of Understanding (“MOU”) is made and entered into this day of , 2025, by and between the County of Solano, acting by and through the County Sheriff, hereinafter referred to as COUNTY, and the Cities of Fairfield, Vacaville and Vallejo, acting by and through their respective Chiefs of Police, hereinafter referred to as CITIES. CITIES and COUNTY may be referred to from time to time individually as “party” or collectively as “parties.”
RECITALS
WHEREAS, COUNTY and CITIES find this MOU to be in the best interests of all parties, that the undertaking will benefit the public, and that the division of funding fairly compensates each party for the services or functions under this MOU; and
WHEREAS, COUNTY and CITIES, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and
WHEREAS, CITIES are jointly eligible for a Federal allocation of funds from the FY 2024 Edward Byrne Memorial Justice Assistance (JAG) Program (“JAG Program”) in the amount of $132,778; and
WHEREAS, the grant requires that one agency serve as the Fiscal Agent for the funds and administer the financial and programmatic requirements; and
WHEREAS, the City of Fairfield Police Department will serve in the capacity of Fiscal Agent for the JAG Program, and as such will file a JAG Program award application on behalf of CITIES; and
WHEREAS, CITIES believe it to be in their best interests to reallocate the $132,778 in JAG funding as provided in this MOU.
NOW THEREFORE, COUNTY AND CITIES agree as follows:
Section 1 - Re-Allocation of Funds
COUNTY and CITIES collectively agree to re-allocate CITIES JAG Program funds of $132,778 as follows:
To the City of Fairfield: $39,222 (includes $3,983/administrative costs) To the City of Vallejo: $75,302
To the City of Vacaville: $18,254
To the County of Solano: $0 (No 2024 JAG allocation from the BJA)
Section 2 – Grant Administration
The Fairfield Police Department will be the Fiscal Agent and Grant Administrator for the agencies in Solano County, California, participating in the FY 2024 JAG Program.
JAG 2024 Award#:
A. CITIES shall be responsible for submitting information regarding their JAG Program funded project(s), including project description, project objectives, implementation timeline, and budgetary information, to the Fairfield Police Department. The Fairfield Police Department will prepare a joint JAG Program award application on behalf of CITIES and shall submit the application to the Office of Justice Programs, BJA.
B. Upon receipt of the JAG Program funds, the Fairfield Police Department will deposit the entire award amount into an interest-bearing trust fund. The Fairfield Police Department will disburse funds to CITIES on a quarterly basis. Funds will be disbursed to individual CITIES after CITIES submission and approval of quarterly reports.
C. Upon request by the Fairfield Police Department, CITIES shall provide financial and program data from their JAG Program-funded project(s) for preparation of the appropriate quarterly and annual reports and any other reports required under the grant.
D. The Fairfield Police Department, as the Fiscal Agent, will prepare and submit the required financial and programmatic reports to the BJA.
E. CITIES agree to reallocate 3% of the total JAG Program funds, i.e. $3,983 to the Fairfield Police Department for the costs of administering the grant.
1. CITIES agree to expend the JAG Program funds within two years from the date of receipt of funds by the Fairfield Police Department.
2. If any of the CITIES do not expend their allocation of JAG Program funds within such 2 years, the Fairfield Police Department reserves the right to retain additional funds from that agency’s allocation to cover the additional administrative costs associated with continuing beyond two years. In accordance with BJA policies, the total administrative costs allocated to the Fairfield Police Department shall not exceed 10% of the total award, or $13,277.80, whichever is less.
3. When CITIES have expended their allocations, the Fairfield Police Department will reallocate any unexpended administrative funds and any trust fund interest to an existing or new Fairfield JAG Program project area, with BJA approval.
Section 3 – Records
CITIES shall retain sufficient records demonstrating their compliance with the terms of this MOU and the terms and requirements of the JAG Program. CITIES shall allow access to their records concerning this MOU and the JAG Program grant to the Fairfield Police Department, its employees and agents, for the purposes of administering the grant and ensuring compliance with all grant requirements.
Section 4 – Liability and Indemnification
All of the privileges and immunities from liability, exemptions from laws, ordinances and rules, all pension, relief, disability, workmen's compensation, and other benefits which apply to the activity of officers, agents or employees of any party when performing their respective functions within their territorial limits, shall apply to them to the same degree and extent while engaged in the performance of any of their functions and duties under this MOU.
JAG 2024 Award#:
Each party shall indemnify, defend and hold harmless each other party and their respective officers, officials, employees, agents and volunteers from and against any and all liabilities, losses, damages, claims, expenses, and costs of every nature arising out of or in connection with its performance, failure to perform or failure to comply with any obligations contained in this MOU. No party shall be required to indemnify another party for liability caused by the negligence or willful misconduct of the other party or parties.
Section 5 – Third Parties
The parties do not intend for any third party to obtain a right by virtue of this MOU.
Section 6 – Obligations and Rights
By entering into this MOU, the parties do not intend to create any obligations expressed or implied other than those set out herein; further, this MOU shall not create any rights for any party not a signatory hereto. This MOU may only be amended by a writing signed by all of the parties.
County of Solano: Date:
County Administrator
City of Fairfield: Date:
City Manager
City of Vacaville Date:
City Manager
City of Vallejo: Date:
City Manager