CITY OF FAIRFIELD
RESOLUTION NO. 2025-07
APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO MOUNTAIN CASCADE INC. FOR THE FAIRFIELD-VACAVILLE HANNIGAN TRAIN STATION PARKING LOT PROJECT AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2024-2025 BUDGET
WHEREAS, the Fairfield-Vacaville Hannigan Train Station Parking Lot Project (Project) was selected to receive $1,900,000 in Federal Transit Administration funds; and
WHEREAS, the bid opening for the Project took place on November 12, 2024; and
WHEREAS, the apparent low bid was submitted by Mountain Cascade Inc. (Mountain Cascade) in the amount of $2,116,227.50; and
WHEREAS, staff has reviewed the bid documents from Mountain Cascade and found them to be in order; and
WHEREAS, staff is recommending that the City Council award the contract to Mountain Cascade as the lowest responsive and responsible bidder in the amount of $2,116,227.50; and
WHEREAS, funding in the amount of $35,000 was not allocated in the City’s approved Fiscal Year (FY) 2024-2025 Budget, thus requiring an adjustment of $ 35,000 to cover the remaining cost of the Project; and
WHEREAS, the revised appropriation constitutes an update to the FY 2024-2025 Budget approved pursuant to Resolution No. 2024-133.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The plans and specifications for the Project are hereby approved.
Section 2. The city manager is authorized to enter into a contract with Mountain Cascade for the Project in the amount of $2,116,227.50.
Section 3. The public works director is hereby authorized to execute and administer change orders for an amount not-to-exceed 10% ($211,622.75) of the above contract amount.
Section 4. The city manager is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if necessary.
Section 5. The city manager is hereby authorized to implement the above-mentioned contract.
RES. NO. 2025-07
Section 6. The council hereby approves a budget transfer of $35,000 from the SB 1 Fund (Fund 163) to the Capital Streets Fund (Organization Code 25260199, Project CPW070023) to cover the funding requirement.
Section 7. The council hereby approves an increase in appropriations of $35,000 in the Capital Streets Fund (Fund 252) for project CPW070023.
PASSED AND ADOPTED this 21st day of January 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
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MAYOR
ATTEST:
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CITY CLERK