Fairfield City Council
February 18, 2025

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, February 18, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Comcast Cable Channel 26, ATT UVerse 99, and webstreamed live at www.youtube.com/user/FFCATV/live. The public may join the meeting via Zoom at:
https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 638-0968, Webinar ID: 890 6021 3840, Passcode: 7074287400 Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C. INVOCATION - PASTOR VERNON BURROUGHS - COMMUNITY UNITED METHODIST

CHURCH OF FAIRFIELD
D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER REPORT
G. CITY ATTORNEY REPORT
H. CITY CLERK REPORT
I. PRESENTATIONS
I.1 Proclamation Declaring National Cancer Prevention Month Presented by Mayor Catherine "Cat" Moy
I.2 Fire Resiliency and Preparedness Update
Contact: John Sturdee, (707) 436-7228
J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters, not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back To the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, as determined by the mayor.

K. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

K.1 CM Approval of Meeting Minutes for January 2025 5

Approval of Meeting Minutes for January 2025
Funding Source: N/A
Contact: Esther Beavers, (707) 428-7402
Recommended Action:

Approve the meeting minutes.

K.2 Resolution 2025-26 PW Waterman Pipeline Project Acceptance 209 Accepting the Waterman Pipeline Relocation Project as Complete Funding Source: N/A
Contact: Roger Dunham, (707) 428-7478
Recommended Action:

Adopt resolution.

K.3 Resolution 2025-27 PW Cadenasso Drive Pavement Reconstruction Project Acceptance
212
Accepting the Cadenasso Drive Pavement Reconstruction Project, Federal Aid Project No. STPL 5132-055 as Complete
Funding Source: N/A
Contact: Roger Dunham, (707) 428-7478
Recommended Action:

Adopt resolution.

K.4 Resolution 2025-28 PW Urban Water Management Plan 2025 Update 215 Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Kennedy/Jenks Consultants, Inc. for the Urban Water Management Plan 2025 Update
Funding Source: $132,000; Water Enterprise Fund
Contact: Michael J. Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

K.5 Resolution 2025-29 CD Pacific Gas & Electric Easement Deed 237 Approving and Authorizing the Execution of the Easement Deed Between the City of Fairfield and Pacific Gas & Electric Company for an Easement over the Property Located off Poppy Hills Court More Commonly Known as Assessor’s Parcel Number 0167-100-160 and Authorizing an Update to the Fiscal Year 2024-2025 Budget
Funding Source: N/A

Contact: Jennifer Rice, (707) 428-7727
Recommended Action:

Adopt resolution.

L. PUBLIC HEARINGS
L.1 Ordinance 2025-01 CD Amending Various Sections of Chapter 25 and Ordinance 2025-02 Amending Section 7.5 of Chapter 7
246
Introduction and First Reading of Ordinance 2025-01 Amending Various Sections of Chapter 25, Article I of the Municipal Code, also known as the Zoning Ordinance, to Revise and Create New Land Use Definitions; Update Land Use and Development Regulations for Several Zoning Districts; Remove References to the Former Downtown Commercial Core District in the Train Station Specific Plan PD Overlay District; Adjust the Development Permit Requirement Thresholds for Single-Family Residential Developments; and Create New Measurement Regulations to Calculate Building Transparency; and Ordinance 2025-02 Amending Section 7.5 of Chapter 7, Article II of the Municipal Code, also Known as the Electricity Ordinance, to Remove Provisions that Require Transformers to be Installed Within Subsurface Vaults in the Train Station Specific Plan Area
Funding Source: N/A
Contact: Jonathan Atkinson, (707) 428-7387
Recommended Action:

Hold public hearing; waive full reading, read by title only and introduce ordinances for first reading.

M. ADJOURN
ADJOURN TO TUESDAY, MARCH 4, 2025, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Tuesday, February 11, 2025.

Agenda Item No: K.1

AGENDA REPORT
DATE: February 18, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Approval of Meeting Minutes for January 2025

Funding Source: N/A

Contact: Esther Beavers, (707) 428-7402

RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for January 22025 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose to modify the minutes which will result in bringing this item back at a future date.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]

ATTACHMENTS
Attachment 2: 2025-01-07 Closed Session Minutes
Attachment 3: 2025-01-21 Closed Session Minutes
Attachment 4: 2025-01-21 City Council Minutes
Attachment 5: 2025-01-24 Special Meeting Minutes (Retreat Day 1) Attachment 6: 2025-01-25 Special Meeting Minutes (Retreat Day 2)

CITY OF FAIRFIELD

CLOSED SESSION MEETING

SPECIAL MEETING
TUESDAY, JANUARY 7, 2024; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Vice Mayor Pam Bertani called the meeting to order at 5:03 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams, and Vice-Mayor Pam Bertani. Mayor Cat Moy was absent.

No persons wished to speak in person or via Zoom at public comment.

The City Council went into closed session on Item #1:

LABOR NEGOTIATIONS.

Present was City Manager David Gassaway, City Attorney David Lim, Farbod Pirouzmand, Ashley Doyle, and Savita Chaudhary.

The City Council came out of closed session.

Vice Mayor Bertani adjourned the meeting at 7:00 p.m.

______________________________
City Attorney
________________________________
Vice Mayor

CITY OF FAIRFIELD

CLOSED SESSION MEETING

SPECIAL MEETING
TUESDAY, JANUARY 21, 2025; 5:00 PM
CITY HALL, CITY MANAGER'S OFFICE, 1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533 OR VIA ZOOM

MINUTES

CALL TO ORDER

Vice-Mayor Pam Bertani called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.

Present in person were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams, Vice-Mayor Pam Bertani, and Mayor Cat Moy.

No persons wished to speak in person or via Zoom at public comment.

The City Council went into closed session on Item #F1:

CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
(Government Code section 54956.9(d)(2-4))
Re: Authentic Fairfield LLC
Commercial Cannabis Retail Business Permit

Present were City Manager David Gassaway, City Attorney David Lim, David Zellers, Henry York, and Savita Chaudhary.

The City Council came out of closed session.

Mayor Moy adjourned the meeting at 5:56 p.m.

______________________________
City Attorney
________________________________
Mayor

CITY OF FAIRFIELD

CITY COUNCIL

MINUTES
Tuesday, January 21, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

A. CALL TO ORDER
Mayor Catherine “Cat” Moy called the meeting to order at 6:06 pm.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, and K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy.

C. INVOCATION
Pastor Christian Bravo of Liberty Church gave an invocation.

D. PLEDGE OF ALLEGIANCE
Councilmember Sandhu led the Pledge of Allegiance.

E. COUNCIL REPORTS
Councilmember Williams wished everyone a Happy New Year and stated that she looks forward to the Council Retreat held on January 24-25, 2025, where the council sets the priorities for the new year.

Councilmembers Tonnesen and Carr had nothing to report.

Councilmember Panduro attended the Fairfield -Suisun Chamber of Commerce mixer (held with Vacaville Chamber of Commerce) at Solano Community College. She had the opportunity to meet the new Superintendent- President Kellie Sims Butler . She shared that she and colleagues attended a retirement event at Travis AFB for the 60th Air Mobility Wing’s Executive Director Joe Dingman. She presented him with the “Key to the City” which she was proud to do. Lastly, she shared that there were three new businesses on North Texas Street in District 5:

R&V Cosmetics, Valentina’s Mexican Restaurant, and Sushi Tsunami Restaurant.

Vice Mayor Bertani reported she attended the National Council for Negro Women’s 19th Annual Dr. Martin Luther King, Jr. Day Commemorative Breakfast on January 20 and stated it was an excellent event . The them e was “Protecting Freedom, Justice, and Democracy.” Next, she reported that the first meeting of the Fairfield Clergy Action Network of this new year will be held on Tuesday, January 28 , at 3 pm at Willow Hall at the Community Center.

Councilmember Sandhu reported he attended the Dr. MLK Jr. Day event and retirement event for Joe Dingman of Travis AFB. He also attended the Solano County Farm Bureau's 107th Annual Meeting & Dinner on January 18.

Mayor Moy announced that the City Council would be once again holding Listening Tours throughout the six districts of Fairfield starting in the spring. They are open forum 2-hour events held in various neighborhoods

(usually on Saturdays) with councilmembers and City staff members present to answer questions about what’s happening in Fairfield. Next, she talked about the community’s concerns about homeless individuals starting fires.

She shared that our Police and Fire Departments are very aware of the situation, and that two people were arrested just this week as they were each caught in the act (one person was from out of the area). Mayor Moy encouraged citizens to call the Police Department whenever they see something suspicious.

F. CITY MANAGER REPORT
City Manager David Gassaway stated that Item K.11 (Annual Financial Report would be moved to New Business as it should not have been placed under the Consent Calenda r). Item K.12’s staff report had an error. The Fairfield - Suisun Sewer District titles were transposed on the Executive Committee versus the Sewer District Board. Mayor Moy and Councilmember Panduro serve on the Executive Committee and the other five council members sit on the Board.

G. CITY ATTORNEY REPORT
City Attorney David Lim had nothing to report.

H. CITY CLERK REPORT
City Clerk Karen Rees had nothing to report

I. PRESENTATIONS
I.1 Proclamation Declaring Martin Luther King Jr. Day Presented by Councilmember K. Patrice Williams to Nikila Gibson, President of Tri-City NAACP.

I.2 Proclamation Declaring Lunar New Year Presented by Councilmember Manveer Sandhu to CC Yin, Founder & Chair of Asian Pacific American Public Affairs (APAPA).

I.3 Proclamation Declaring National Slavery & Human Trafficking Awareness Month Presented by Mayor Catherine "Cat" Moy to Victim Services Director Melissa Nickson of SANE / SART (which stands for Sexual Assault Nurse Examiner / Sexual Assault Response Team).

J. PUBLIC COMMENTS

Joe Joyce spoke about Chinese Lunar New Year.

Marianne Butler spoke about the Solano Resource Conservation District and the Watershed Explorers program.

K. CONSENT CALENDAR
K.1 Approval of Meeting Minutes for December 2024 Funding Source: N/A

K.2 Resolution 2025-01 CD Purchase and Sale Agreement 2250/2256 N. Texas Street Approving and Authorizing the Execution of the Purchase and Sale Agreement and Joint Escrow Instructions between the City of Fairfield and Patrick M. Lively for the Property Located at 2250 and 2256 N Texas Street Located in Solano County, California and Authorizing an Update to the Fiscal Year 2024-2025 Budget Adopt resolution.

K.3 Resolution 2025-02 CD Purchase and Sale Agreement for Mankas Corner Holdings Approving and Authorizing the Execution of the Purchase and Sale Agreement and Joint Escrow Instructions between the City of Fairfield and Mankas Corner Holdings, LLC for the Approximately 3,612 square foot portion of the Property Commonly Known as 3305 Cherry Hills Court Property Located in Solano County, California Property

Located in Solano County, California

K.4 Resolution 2025-03 CD Amending Budget for Intergovernmental Services Fund Amending the Budget for the Intergovernmental Services Fund

K.5 Resolution 2025-04 PD Edward Byrne Memorial Justice Assistance Grant Program Authorizing the City Manager to Execute the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation

K.6 Resolution 2025-05 PW Purchase and Install Cellular Routers and Automatic Vehicle Announcement System Equipment
Authorizing the City Manager to Purchase and Install Wireless Devices and Automatic Vehicle Announcement System Equipment for Transit Buses

K. 7 Resolution 2025-06 PW West Texas Street Gateway Improvements Acceptance Accepting the West Texas Street Gateway Improvements Project as Complete

K.8 Resolution 2025-07 PW Fairfield-Vacaville Hannigan Train Station Parking Lot Contract Approving the Plans and Specifications and Awarding a Contract to Mountain Cascade Inc. for the Fairfield -Vacaville Hannigan Train Station Parking Lot Project and Authorizing an Update to the Fiscal Year 2024-2025 Budget

K.9 Resolution 2025-08 PW Suisun City Fire Maintenance Memorandum of Understanding Authorizing the City Manager to Execute a Memorandum of Understanding with Suisun City to Provide Fire Vehicle Maintenance and Repairs

K.10 Resolution 2025-09 PW Community Facilities District 2012-2 Annexation 70 Declaring its Intention to Annex Territory (StoragePRO RV Parking) to Community Facilities District No. 2012-2 and Authorizing the Levy of Special Taxes Therein for Annexation No. 70

Item K.11 moved to New Business, to follow L.1 as stated by City Manager and renumbered as L.2

K.11 Resolution 2025-10 FN Fiscal Year 2023-24 Comprehensive Financial Report Approving the City’s Fiscal Year 2023-24 Annual Comprehensive Financial Report and the Draft Schedule of Expenditures for Federal Awards Report

K.12 CM Fairfield-Suisun Sewer District Appointments

Minute Action Approving Mayor’s Appointment for the Fairfield-Suisun Sewer District

Mayor Moy made a motion to approve the consent calendar , excluding Item K.11. Vice Mayor Bertani seconded the motion. The motion carried unanimously (7-0).

L. NEW BUSINESS

L.1 CM Poet Laureate Appointment
Minute Action Approving Mayor’s Appointment for the Poet Laureate

Councilmember Panduro made a motion to approve the appointment.

Councilmember Tonnesen seconded the motion. The motion carried unanimously (7-0).

City Clerk Rees administered the Oath of Office to newly appointed Poet Laureate Michael Wyly.

L.2 (Listed as K.11 on agenda) Resolution 2025-10 FN Fiscal Year 2023-24 Comprehensive Financial Report Approving the City’s Fiscal Year 2023-24 Annual Comprehensive Financial Report and the Draft Schedule of Expenditures for Federal Awards Report

Director of Finance John Furtado presented the Fiscal Year 2023-2024 Comprehensive Financial Report.

No requests to speak.

Councilmember Tonnesen made a motion to approve Resolution 2025-10.

Councilmember Carr seconded the motion. Motion carried unanimously (7-0)

L.3 (Listed as L.2 on agenda) Resolution 2025-11 CD City Sponsored Special Events Calendar Adopt City- Sponsored Special Events for the 2025 Calendar Year Funding

Junior Planner Yee-Lynn Wong presented.

No requests to speak.

Councilmember Tonnesen made a motion to approve Resolution 2025-11.

Mayor Moy seconded the motion. The motion carried unanimously (7-0).

L.4 (Listed as L.3 on agenda). Resolution 2025-12 Retired Annuitant City Manager's Office Allowing the City of Fairfield to Hire Whitney Skillman as a Communications Supervisor Retired Annuitant Without a Six-Month Break in Service

Human Resources Director Farbod Pirouzmand presented.

No requests to speak.

Mayor Moy made a motion to approve Resolution 2025-12.

Councilmember Tonnesen seconded the motion. The motion carried unanimously (7-0).

L.5 (Listed as L.4 on agenda) Resolution 2025-13 HR Retired Annuitant Public Works Allowing the City of Fairfield to Hire Diane Feinstein as a Transportation Manager Retired Annuitant Without a Six- Month Break in Service

Human Resources Director Farbod Pirouzmand presented.

No requests to speak.

Mayor Moy made a motion to approve Resolution 2025-13.

Councilmember Carr seconded the motion. The motion carried unanimously (7-0).

M. PUBLIC HEARINGS

M1. Resolution 2025-14 HD Danco Homes, LLC Allocation of Local Housing Trust Funds and Resolution 2025-15 First Amendment Community Development Block Grant Approving the Allocation of Local Housing Trust Funds to Danco Homes, LLC. for the Acquisition and Redevelopment of Permanent Supportive Housing in the City of Fairfield

and Approving the First Amendment to the Fiscal Year 2024 -2025 Community Development Block Grant Annual Action Plan and the Fiscal Year 2023-2022 Consolidated Annual Progress Evaluation Report

Senior Housing Project Manager LaTanya Terrones presented.

Mayor Moy opened the public hearing. Ramon Amaral and Chris Dart spoke on Item M.1.

Mayor Moy closed the public hearing.

Councilmember Carr made a motion to approve Resolution 2025-14.

Councilmember Williams seconded the motion. Motion carried 6-1, with Mayor Moy voting no.

Mayor Moy made a motion to approve Resolution 2025-15.

Councilmember Carr seconded the motion. Motion carried unanimously (7-0).

N. ADJOURNED MEETING AT 8:16 PM TO TUESDAY, FEBRUARY 4, 2025, AT 6:00 PM AT HARRY T. PRICE

MEMORIAL COUNCIL CHAMBER

_____________________________________
City Clerk

____________________________
Mayor

CITY OF FAIRFIELD

SPECIAL MEETING

CITY COUNCIL RETREAT

FRIDAY, JANUARY 24, 2025; 5:00 PM

POLICE TRAINING FACILITY
1717 REX CLIFT LANE, FAIRFIELD, CA 94533

MINUTES

CALL TO ORDER

Mayor Cat Moy called the meeting to order at 5:00 p.m. City Attorney and Acting City Clerk David Lim called roll.

Present in person were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, S cott Tonnesen, K. Patrice Williams, Vice-Mayor Pam Bertani, and Mayor Cat Moy.

PUBLIC COMMENTS

No persons wished to speak in person at public comment.

CONSENT CALENDAR

D.1 Resolution 2025-16 CM Mayor’s Appointments and Recommendations 2025

Motion to approve consent calendar made by Councilmember Carr, second by Mayor Moy. Motion approved 7-0.

PRESENTATIONS

E.1 Group Exercise I with Consultant Janette Williams

Icebreaker by Ms. Janette Williams.

E.2 City Council Goals Update Presented by City Manager David Gassaway

Presentation and discussion with City Council, City staff, and members of the public facilitated by Mr.

Gassaway. Direction for future work provided to City staff.

E.3 Transparency Update Presented by Assistant City Manager & Director of IT Savita Chaudhary

Presentation and discussion with City Council, City staff, and members of the public facilitated by Ms.

Chaudhary. Direction for future work provided to City staff.

E.4 Financial Update Presented by Director of Finance John Furtado

Presentation and discussion with City Council, City staff, and members of the public facilitated by Mr.

Furtado. Direction for future work provided to City staff.

E.5 Homelessness Update Presented by Homeless Services Manager Samantha Burrows & Police Chief Dan Marshall

Presentation and discussion with City Council, City staff, and members of the public facilitated by Ms.

Burrows and Chief Marshall. Small group sessions with City Council, City staff, and members of the public facilitated by Ms. Janette Williams. Matter continued to Saturday, January 25, 2025.

ADJOURN

Meeting adjourned at 8:00 p.m.

______________________________
City Attorney
________________________________
Mayor

City Council
Goals Update
David Gassaway
2025 City Council Retreat
January 24, 2025
1Page 16 of 314
Continuous Improvement Cycle
2 City Council Retreat - January 2025Page 17 of 314
Council Goals & Priority Setting
3 City Council Retreat - January 2025Page 18 of 314
Mission, Vision, Values
Mission: To foster a sense of pride in the community, improve the lives of our residents and deliver dependable essential services through integrity, professionalism, and fiscal responsibility
Vision: Fairfield is a vibrant, safe, clean, affordable, and diverse community with robust commerce and thriving businesses.

Values:
4 Communication Diversity
Inclusion Innovation
Transparency
City Council Retreat - January 2025Page 19 of 314
Current Council Goals
5 City Council Retreat - January 2025Page 20 of 314
Progress on Current Goals
6 Complete
50%
On Target
35%
Near Target
2%
Below Target
1%
Future Data
7%
No Data…
City Council Retreat - January 2025Page 21 of 314
Questions?
7City Council Retreat - January 2025Page 22 of 314
Financial Update
John Furtado, Director of Finance
8City Council Retreat - January 2025Page 23 of 314
Overview
9 Where we ended
Forecast
Direction on budget development
Timeline
City Council Retreat - January 2025Page 24 of 314
10 Budget Quote

FY 2023-24 Review & FY 25 Projection
11 City Council Retreat - January 2025Page 26 of 314
Key Assumptions
12 COLA’s
• 2026: 0%
• 2027+: 2%
UAL
• CalPERS
forecast
model
• 6.8% Return
• 2.75%
Personnel
Growth
Property Tax
• 4.5%-5.0%
Growth
Sales Tax
• 3% Growth
Mid Year
Adjustments
• Personnel
Changes
• Animal
Services
City Council Retreat - January 2025Page 27 of 314
(75)
(25)
25 75
125
175
FY23 FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31
Revenue One-Time Expenses Original Projected Fund Balance Projected Fund Balance Forecast
13City Council Retreat - January 2025Page 28 of 314
Not Alone
14

What has already been done
15 Up to 5% Department Cuts
• Frozen Positions (24.5 currently
frozen)
• 13 Police Department – 4
officers
• 11.5 Other Depts
• Streets
• Other
Fee Study
• $800k Citywide
Business License
• Modernization
• $800k - $1.2M
TOT
• 2% Increase
City Council Retreat - January 2025Page 30 of 314
Forecast Risks
16 WORKERS COMP GENERAL

LIABILITY

CALPERS

PERFORMANCE

ELECTRIFICATION MOU

AGREEMENTS

Budget Strategy Options for Consideration
17 • Use one-time balancing strategies
Focus on future revenue increases
Focus on future expense reductions
Hybrid
• Balanced Budget
• Significant cuts to services
Austerity
Only
Increase other fees
• Focus on sales tax measure
• Explore User Utility Tax Increase
Revenue
Only
City Council Retreat - January 2025Page 32 of 314
Timeline / Next Steps
Council/SLT Retreats
Department Proposals Due – 3/20/2025
March SLT Budget Workshop – 3/25/2025
April Study Session
Incorporate Council Feedback
May Study Session – If Needed
June Public Hearing –Budget Adoption 18City Council Retreat - January 2025Page 33 of 314 Questions?
19City Council Retreat - January 2025Page 34 of 314
Homelessness Update
Samantha Burrows, Homeless Services Manager
25City Council Retreat - January 2025Page 35 of 314
Update on Council Goals FY24-25

1. Develop Street Outreach
• CANB-ACCESS Program
• Contract started 1/1/2025
• Staff hired and training
• ETA early February to launch
• Roundtable 1/29/2025
26 City Council Retreat - January 2025Page 36 of 314
Update on Council Goals FY24-25

2. Convert Shelter Solano into Navigation Center
• Rebranded Beck Ave Navigation Center (BANC)
• Capital Improvement projects
• Kitchen remodel completed
• Wellness Center & Training Kitchen completed
• Welcome Center
•What is still needed to get to full
capacity?
• Additional ongoing Operational funds
27City Council Retreat - January 2025Page 37 of 314
Update on Council Goals FY24-25
28 Training
Kitchen
City Council Retreat - January 2025Page 38 of 314
Update on Council Goals FY24-25
29 Wellness
Center
City Council Retreat - January 2025Page 39 of 314
Update on Council Goals FY24-25

3. Increase Shelter beds
• Currently funding operations for:
• Mission Samoa (5 beds)
• BANC (10 beds)
• CANB (18-23 beds)
• New: BayNorth Winter Shelter (10 beds)
• Pallet 2.0 cancelled
30City Council Retreat - January 2025Page 40 of 314
Update on Council Goals FY24-25

4. CAPSolano Staffing
• MOU-7/1/24
• Positions approved by BOS-12/10/24
• Hiring status:
• Executive Director recruitment- 1/2/25
• Project/Grants Manager started- 1/7/25
• Homeless Coordinator/Administrative Support
31 City Council Retreat - January 2025Page 41 of 314
Other Initiatives…
• Homeless Emergency Shelter Bridge Assistance
Program (HESBA)
• United Way’s Emergency Food and Shelter Program (EFSP) • 35 individuals (15 households) with a 100% success rate • Upcoming Grants for additional
funding
• Community Correction Partnership
• Emergency Solutions Grant
• EFSP
32City Council Retreat - January 2025Page 42 of 314
Other Initiatives…
• CAP Solano
• Staffing Support
• Administrative Support
• Oversight & Administration of grants to providers
• JPA- Technical Advisory Committee
• Housing First Solano (COC) Board Officer
• Governance
• Solano Racial Equity Action Lab (REAL) Core Team
33City Council Retreat - January 2025Page 43 of 314
Other Initiatives…
•Homeless Roundtables
•H.O.P .E. Events
•Unhoused Persons Memorial
•Data Mapping
34City Council Retreat - January 2025Page 44 of 314
Data Mapping…
Solano County’s Homeless Management Information
Systems (HMIS) migrated to Clarity:

Launched 2/16/24
35 City Council Retreat - January 2025Page 45 of 314
Data Mapping…
Prevention, Diversion, and Resolving:
• # of residents who moved into stable housing
• # of residents who gained employment and
obtained housing
• # of residents who moved into affordable
housing units
• # of residents who reunited with family
Responding to Homelessness:
• # of residents sheltered
• Average length of stay in Emergency Shelter
• Bed availability
• Calls taken/resource information provided by
HSD
Responding to the Community:
• # of Fire department calls, including fire, public
safety and medical assistance
• # of service requests reported through the
MyFairfieldCA app
• # of clean ups and amounts of debris removed
from encampments
Notable City Initiatives:
• Homeless Roundtable Quarterly Events
• HOPE Event
• Unhoused Memorial
• Safe Parking Ordinance
• United Way Grant
36City Council Retreat - January 2025Page 46 of 314
Data Mapping…
37 City Council Retreat - January 2025Page 47 of 314
Data Mapping…Results from Investments: Year-Round Emergency Shelters
Total Sheltered, Length of Stays and income outcomes

BANC CANB
Mission
Samoa
Pallet
Overall
(programs
combined)
FY Served (Total # of those sheltered in program) 197 58 12 267 FY Served from City of Fairfield (total # of those sheltered from Fairfield) 84 58 11 153 Average Length of Stay/Average # of Days for all those sheltered 121 135 67 108 Average Length of Stay/Average # of Days for all those sheltered with a positive housing outcome 133 230 10 124
Occupancy Rate (%) 100% 100% 100% 100%
Average # people served per day 75 25 5 105
Average # people served per day from City of Fairfield 28 25 5 58 % of those who increased Income (between entry and exit) 9% 100% 0% 36% % of those who increased Income (between entry and exit) and exited into permanent housing 33% 100% 0% 44%
% of those who increased Income (between entry and exit) from City of Fairfield 7% 100% 0% 36% % of those who increased Income (between entry and exit) who were enrolled in site-based employment services 0% N/A 0% 0%
% of those who enrolled in non-cash benefits (between entry and exit) 2% 100% 0% 34%38City Council Retreat - January 2025Page 48 of 314 Data Mapping…Results from Investments: Year-Round Emergency Shelters
Exit Destination- % of those who exited to the following destinations:

BANC CANB
Mission
Samoa
Pallet
Overall
(programs
combined)
Permanent Housing 17% 80% 29% 42%
Temporary Housing (transitional housing, placement with friends/family for a temporary basis) 19% 20% 0% 13%
Institution Setting (hospitalization, incarceration, substance treatment facility) 12% 0% 0% 4% Homeless Situation (another shelter, place not meant to habitation) 27% 0% 14% 14% Deceased 1% 0% 0% 0%
Unknown 24% 0% 57% 27%
Positive Housing Outcome 36% 100% 29% 55%
Other Outcome 64% 0% 71% 45%
39City Council Retreat - January 2025Page 49 of 314
Data Mapping…Results from Investments: Year-Round Emergency Shelters
City of Fairfield Residents Exit Destinations - % of those who exited to the following destinations:

BANC CANB
Mission
Samoa
Pallet
Overall
(programs
combined)
Permanent Housing 17% 80% 29% 42%
Temporary Housing (transitional housing, placement with friends/family for a temporary
basis) 19% 20% 0% 13%
Institution Setting (hospitalization, incarceration, substance treatment facility) 10% 0% 0% 3% Homeless Situation (another shelter, place not meant to habitation) 28% 0% 14% 14% Deceased 0% 0% 0% 0%
Unknown 26% 0% 57% 28%
Positive Housing Outcome 36% 100% 29% 55%
Other Outcome 64% 0% 71% 45%
40City Council Retreat - January 2025Page 50 of 314
Data Mapping…Results from Investments: Year-Round
Emergency Shelters
Costs per outcome

BANC CANB
Mission
Samoa
Pallet
Overall (total
programs
combined)
Avg Across
Programs
Est cost per bed $95.00 $31.61 $54.79 $181.40 $60.47
Est cost per person for successful outcomes (avg successful length of stay x cost per night) $12,635.00 $7,270.30 $547.90 $20,453.20 $6,817.73 Avg cost per stay all outcomes (avg length of time x cost per night) $11,495.00 $4,267.35 $3,670.93 $19,433.28 $6,477.76 41City Council Retreat - January 2025Page 51 of 314
Data Mapping…Results from Investments: Winter Emergency Shelter
Total Sheltered and Outcomes
Nov Dec Total
# of unduplicated participants sheltered this month 27 17 N/A Unduplicated participants served to Date (Unduplicated total # of those sheltered in entire length of program 27 44 71
Total Number of Beds Used this Month 178 262 440
Occupancy Rate (%) for month 59% 85% 72%
Average # people served per day 6 8 7
# of successful placements into longer term placement (emergency shelter, housing, etc.) 1 0 1 # of those linked to resources to increase income (job placement, cash benefits) 0 0 0 If successfully placed in longer term solutions- # of those who moved into the following destinations:

Nov Dec Total
Permanent Housing 1 0 1
Temporary Housing (transitional housing, placement with friends/family for a temporary basis) 0 0 0
Institution Setting (hospitalization, incarceration, substance treatment facility) 0 0 0 Total (should be the same as # successful placements above) 1 0 142City Council Retreat - January 2025Page 52 of 314 Data Mapping…Results from Investments:

Winter Emergency Shelter
Costs per outcome
BayNorth
Est cost per bed night (occupied or not) $100.00
Est actual cost per bed night-occupied (monthly cost divided by occupied beds) $136.36 43City Council Retreat - January 2025Page 53 of 314
Data Mapping…Results from Investments: Street Outreach
Numbers assisted
Feb
# of unduplicated (new to the contract period) participants engaged with this month (all) # of (duplicated) participants engagements this month (all) # of unduplicated (new to the contract period) participants engaged with this month (light touch) # of (duplicated) participants engagements this month (light touch) # of unduplicated (new to the contract period) participants assisted with intensive case management services this month
# of (duplicated) intensive case management contacts/services this month # of those provided with transportation assistance this month # of coordinated entry assessments completed
# of those exited from the streets (to any situation- break down further down in report) 44City Council Retreat - January 2025Page 54 of 314
Data Mapping…Results from Investments: Street Outreach
Income, benefits, and housing readiness outcomes
Feb
# assisted with housing document readiness
# of those who increased income
# of those who enrolled in non-cash benefits
# of those who enrolled in Medical/Medicaid/other health insurance # of those connected to health services
# of those connected to behavioral health services
# of those connected to substance use treatment or use reduction services 45City Council Retreat - January 2025Page 55 of 314
Data Mapping…Results from Investments: Street Outreach
Exits from unsheltered:

Feb
Emergency Shelter
Permanent Housing
Temporary Housing (transitional housing, placement with friends/family for a temporary basis) Institution Setting (hospitalization, incarceration, substance treatment facility) Deceased
Total: 0
46City Council Retreat - January 2025Page 56 of 314
Data Mapping…Results from Investments:

Street Outreach
Monthly narrative:
• Success stories
• Gaps in community?
End of year narrative:
• Impact of City of Fairfield funding?
• Challenges in providing funded services & how were they overcome?
47City Council Retreat - January 2025Page 57 of 314
Data Mapping…
48 City Council Retreat - January 2025Page 58 of 314
Data Mapping…
49 City Council Retreat - January 2025Page 59 of 314
Gaps and Recommendations…
• Emergency Shelter Capacities
• One-time funding ends June 2026
• Funding sources decreasing for temporary services
• Shelters not operating at full capacity
• Gaps- families, couples, seniors
• Options
• Look at ways to eliminate other city programs fund more capacity? • Beck Avenue Shelter
• Transition to centralized oversight (CAPSolano)/change funding structure/centralized placements
• City’s lease with property owner
• Deadline to be at full occupancy/status of operational funds • City Sponsored Safe Parking Location
• Cars only? RVS?
50City Council Retreat - January 2025Page 60 of 314
Unhoused in Fairfield
Pre and Post Grants Pass
Dan Marshall, Police Chief
51City Council Retreat - January 2025Page 61 of 314
Citations and Arrests
52City Council Retreat - January 2025Page 62 of 314
Activity Involving Unhoused
53City Council Retreat - January 2025Page 63 of 314
Camps and Connections
54City Council Retreat - January 2025Page 64 of 314
Recommendations for Success
• 12.804 Violations.
• The first violation of this Article shall be an infraction punishable by a fine not exceeding $100. The second and each subsequent violation of this Article within a one-year period, may be prosecuted as a misdemeanor, punishable by a fine not exceeding $1000 or by imprisonment in the county jail not to exceed six months, or by both such fine and imprisonment. (Ord. 2001-05, § 6.)
• Recommended change:
• Any violation of this Article may be an infraction punishable by a fine, or as a misdemeanor, punishable by a fine not exceeding $1000 or by imprisonment in the county jail not to exceed six months, or by both such fine and imprisonment.
55City Council Retreat - January 2025Page 65 of 314
Proposition 36
• Proposition 36 allows people who possess illegal drugs to be charged with a “treatment-mandated felony,” instead of a misdemeanor, in some cases
• Specifically, this applies to people who (1) possess certain drugs (such as fentanyl, heroin, cocaine, or methamphetamine) and (2) have two or more past convictions for some drug crimes (such as possessing or selling drugs).
56City Council Retreat - January 2025Page 66 of 314
Private Property Clean-ups
• 9.040 Authorization of Collection Agreement by City Council • Currently only allows for Republic Services without a specific contract with the City Council
• Amend this ordinance to allow for private businesses or organizations to use hauling companies to assist with blight caused by unhoused citizens. • Create a start up fund to assist some organizations with this such as N. Texas Street Business Association or the Fairfield Suisun Chamber of Commerce, Etc 57City Council Retreat - January 2025Page 67 of 314
Options for Consideration…
• Add additional officers and a sergeant to the Homeless Intervention Team as budget allows
• Current team went from 8 officers to 2 officers due to budget deficit $$$$ • Regular clean-up of city owned properties and trash collection $$$$ • Adjust the two above ordinances (12.804 and 9.040) to better assist services and blight • Work with business associations on regular clean-up and security patrols of properties
• Emphasis on street-level drug enforcement through ordinance change utilizing Proposition 36 charging
• Create an ordinance with language stating persons provided with a camp clean-up notice are not required to be re-noticed for a period of 12 months • Directed Patrol on Wednesdays targeting urban blight and homeless encampments 58City Council Retreat - January 2025Page 68 of 314
Options for Consideration…
• Emergency shelters capacities/utilizations
• Increasing/ongoing funds for operations
• Beck Avenue Shelter
• Centralization/change funding structure/lease
• Capacity deadline/status of operational funds
• City Sponsored Safe Parking Location
• Cars only? RVS?
59City Council Retreat - January 2025Page 69 of 314
Questions?
60City Council Retreat - January 2025Page 70 of 314
DAY 2
61City Council Retreat - January 2025Page 71 of 314
North Texas Street Options
Dave Zellers, Director of Community & Economic Development City Council Retreat - January 2025 62Page 72 of 314
Agenda
• Status and History
• Options for Consideration
City Council Retreat - January 2025 63Page 73 of 314
Status and History
• Previous Work and Discussions
• Stakeholder Feedback
• Staff Feedback
• Ongoing Work/General Plan Implementation
City Council Retreat - January 2025 64Page 74 of 314
North Texas St Options for Consideration (1/2)
Option Actions
Clean-Up Efforts • Large Junk & Debris Removal
• Portering Service Proof of Concept
General Repairs and ImprovementsGrants • Grants to property owners and businesses for labor, materials, design expenses
• Match requirement could be scaled based on size of grant request and/or project type
• Reimbursement grant program – expenses must be incurred and/or project completed before funds are released
City Council Retreat - January 2025 65Page 75 of 314
North Texas St Options for Consideration (2/2)
Option Actions
Enhanced Enforcement • Fund a limited-term code enforcement position to focus on North Texas Street, addressing issues already provided for in existing regulations but currently unenforced.
• Conduct site analysis studies to identify issues affecting North Texas Street and assess whether changes are needed in the Zoning and Sign Ordinances or if enforcement of existing regulations is sufficient.

Land Use Regulations • Revise the definition of “Market, Convenience” to allow limited tobacco sales as an ancillary use, while eliminating the "Tobacco Sales and Smoke Shops" land use category. This change would prevent new smoke shops and restrict tobacco sales to
convenience markets under specific conditions.

City Council Retreat - January 2025 66Page 76 of 314
Questions?
67City Council Retreat - January 2025Page 77 of 314
Code Enforcement for
Rental Housing
Dan Marshall, Police Chief
68City Council Retreat - January 2025Page 78 of 314
What is the Goal of the Program?
Support Our Fairfield Community
and
Community Safety
69 City Council Retreat - January 2025Page 79 of 314
Neighboring
Cities of Similar
Size with a
Similar Program
• Rancho Cordova
• Citrus Heights
• Concord
• Pittsburg
• Richmond
• Berkeley
• Hayward
• San Rafael
• Novato
• Modesto
• Stockton
70City Council Retreat - January 2025Page 80 of 314
How Many Rental Units are in Fairfield?
Owner-Occupied Dwellings 23,488 56.5%
Renter-Occupied Dwellings 16,192 39%
Unoccupied Dwellings 1,876 4.5%
Total Dwellings 41,556
Source: City of Fairfield Economic Development Webpage - Applied Geographic Solutions, 2024 71 Housing Units Occupied
Owner-Occupied Dwellings
Renter-Occupied Dwellings
City Council Retreat - January 2025Page 81 of 314
How Old are Our Rental Units?
72 Total Units 16,192
Built prior to 1980 5,343 33%
Built 1980 to 1999 5,991 37%
Built 2000 to 2024 4,858 30%
Source: Solano County, Office of the Assessor
5343,
33%
5991,
37%
4858,
30%

HOUSING UNIT AGE
Built prior to 1980
1980 to 1999
2000 to 2024
City Council Retreat - January 2025Page 82 of 314
The Core of Fairfield is Over 45 Years Old
73 City Council Retreat - January 2025Page 83 of 314
• Fewer units get built each year leading us to rely on our aged rental housing.
• This program keeps our community protected and cared
for by ensuring the rental units are maintained and
updated.
74City Council Retreat - January 2025Page 84 of 314
The Most Common Violations are:
75 • Un-permitted construction or installations
• Missing or non-functional smoke detection devices
• Faulty mechanical appliances
• Faulty weather protection
• Faulty plumbing
• Junk and debris
• Mold and mildew damage
• General deferred maintenance
City Council Retreat - January 2025Page 85 of 314
Only Half of the Rental Properties are Locally Owned
76 City Council Retreat - January 2025Page 86 of 314
Business Licensing
Rental properties with
4+ units are required
to have a Business
License.
77 What does this mean?

• Rental property businesses are out of
compliance
• The City of Fairfield is losing revenue
City Council Retreat - January 2025Page 87 of 314
Rental Housing Safety Program Cost and Fee Analysis
78 *Start-Up Costs: Vehicles & Equipment (Not Incl In Total): $311,936 City Council Retreat - January 2025Page 88 of 314
Fee Schedule Survey
79 City Council Retreat - January 2025Page 89 of 314
How are Properties Selected for the Program?
The City of Fairfield will obtain ownership information from the County Assessor's Office that identifies properties in two categories:
• Records list with a mailing address different from the property address
• Records that list the property as not claiming the Homeowner’s Exemption

Updating the list of properties will be an on-going process.

All qualifying properties will be sent an annual invoice. It is up to the property owner to respond with a qualified exemption to opt-out. 80City Council Retreat - January 2025Page 90 of 314
How Can Properties Opt-Out?
Single-family homes and condos may qualify for an annual exemption, if:
• A child or others live in the home.
• They do not pay rent for the use of the home.
• Expenses related to the home (insurance, maintenance repairs, utilities, etc.) are not being claimed on your personal income taxes.

Properties with two (2) or more units are not eligible for an exemption unless each unit is occupied by an owner as listed on the property title with the Solano County Assessor's Office.

Exemptions are on an annual basis and will need to be submitted each year that the exemption applies. 81City Council Retreat - January 2025Page 91 of 314
Requesting an Inspection is Easy
If you are a tenant living in substandard conditions or a property owner is wishing to conduct an inspection, please contact us:
• Use My FairfieldCA, or
• Call (707) 428-7587, or
• Email [email protected]
82 City Council Retreat - January 2025Page 92 of 314
For Property Owners, Participating is Easy
Landlords may pay their fees in the following ways:
• ONLINE: Please visit www.CitationProcessingCenter.com, click on the ‘Pay Invoice’ box and type in the complete INVOICE NUMBER from your bill (including letters and dashes).
• BY PHONE: 800-969-6158
• BY MAIL: You can pay with a check or money order by mail to City of Fairfield, C/O Citation Processing Center, PO Box 7275, Newport Beach, CA 92658-7275. Please be sure to write the invoice number on your check and include the remittance tag from your invoice.
• PLEASE NOTE: Payments will not be accepted in-person at our Revenue department, kiosks, or City Hall drop box.
83City Council Retreat - January 2025Page 93 of 314
Benefits of the Program
• Community safety
• Creates a cleaner Fairfield
• Reduced Code Enforcement calls for service
• Expanding the program (Hotels, Motels, Short-term Rentals) 84 City Council Retreat - January 2025Page 94 of 314
Options for Consideration
• Direction to start the program
• Ordinance and resolution
• Fee study
• Recruit staff
• Hold off for a time in the future
• Decide against starting the program
85City Council Retreat - January 2025Page 95 of 314
Questions?
86City Council Retreat - January 2025Page 96 of 314
Landscaping and Lighting
Maintenance Districts
(LLMDs)
Sanjay Mishra, Director of Public Works
87City Council Retreat - January 2025Page 97 of 314
Future Proposition 218 Balloting
LLMDs Not Balloted in 2023
• No. 16 - Creekside at Cordelia (anticipated deficit FY 27-28) • No. 17 - Chadbourne-Beck-Cordelia (anticipated deficit FY 29-30) LLMDs Balloted in 2023
• No. 3 - Waterman Highlands
• No. 5 - Smith Ranch
• No. 6 - Peppertree
• No. 7 - Rolling Hills
• No. 8 - Kolob Estates
• No. 12 - Downtown Business District
• No. 13 - North Cordelia
88City Council Retreat - January 2025Page 98 of 314
Proposition 218 Costs
89City Council Retreat - January 2025
*Does Not Include Staff Cost: To complete the Prop 218 process for all 8 LLMDs will require a full-time 1 FTE+.

Estimated costs
$50,000 per district x 8 = $400,000* Note: LLMD No. 17 does not require a loan or subsidy

Options for Consideration
Staff requests Council’s direction regarding the seven LLMDs that were not approved during the 2023 balloting process.

Please identify:
a. Which LLMDs Council desires to conduct a second Proposition 218 balloting process?
b. What funding source to be used for Proposition 218 efforts? c. Which fiscal year Council desires the new assessment rates to commence?
90City Council Retreat - January 2025Page 100 of 314
Questions?
91City Council Retreat - January 2025Page 101 of 314
Parks, Recreation, Open
Space Master Plan Update
Kristina Kaunzinger, Director of Parks & Recreation
92City Council Retreat - January 2025Page 102 of 314
PROSMP
93 City Council Adopted
December 17, 2024
City Council Retreat - January 2025Page 103 of 314

PROSMP - PURPOSE
94 IMPROVE
EXPAND

REPURPOSE

PRIORITIZE

MAINTAIN
STAFF
FUND
City Council Retreat - January 2025Page 104 of 314
PROSMP – The Steps Taken
95City Council Retreat - January 2025Page 105 of 314
15-Year Implementation Plan Starts Now
96City Council Retreat - January 2025Page 106 of 314
PROSMP – NEXT STEPS
97 IMPLEMENTATION PLAN: 2025 THRU 2026
• Identify Opportunities: Improvement/Expansion/Repurposing • Review/Update Allan Witt Park Master Plan
• Review/Update Current 5-year CIP (reprioritize?)
• Respond to Findings Relating to Octo Inn
• Conduct Program Cost Analysis/Set Recovery Cost Standards • Initiate Fee Study - AB1600 Impact Fee
• Identify New Funding Source(s)
• Develop P&R Dept. Strategic Plan (Recreation Programming) City Council Retreat - January 2025Page 107 of 314
PROSMP – Establish/Adopt Cost Recovery Plan
98 City Council Retreat - January 2025Page 108 of 314
PROSMP – Create/Adopt Policy (New Development)
99City Council Retreat - January 2025Page 109 of 314
New Funding Sources
100
New Partnerships
Sponsorships
Grants
Revenue Enhancement
Capital Campaign
Redirect Current Allocation
(new priorities)
City Council Retreat - January 2025Page 110 of 314
PROSMP – OCTO INN (Soccer Field Relocation)
101
OPTIONS:

Develop Complex at Sewer District Property
Reprioritize Improvements for Matt Garcia
Explore Alternate Locations
Solano Community College
Private Property
Partner with Other Local Communities

Restore Octo Inn –
Neighborhood Park/Open SpaceCity Council Retreat - January 2025Page 111 of 314 Questions?
102City Council Retreat - January 2025Page 112 of 314
Go4Fairfield
Economic Development Workplan
Dave Zellers, Director of Community & Economic Development

Agenda
• Go4Fairfield Economic Development Workplan Overview
• Options for Consideration

Go4Fairfield
• The Why and What of it All...
• Why a workplan and why now?
• What are the fundamentals of this workplan?
• What are the resources behind implementing this workplan? • What are the opportunities and challenges of implementing, living with, and going beyond the workplan?
• What does this workplan mean in 5 years? In 10 years?

Go4Fairfield
• Primary Workplan Elements – Building the "bedrock"
• Business Engagement, Retention, and Attraction Activities • Messaging and Marketing – Telling Our Story
• Measurement and Reporting

Go4Fairfield
• Proposed Activities
• Partners and Sector-Specific Meetings
• Business Engagement and Communications
• Retention
• Growth
• FAM Tours & Bring the World to Fairfield
• Business Park Days

Options for Consideration
• Which proposed activities resonate most with Council? • Are there proposed activities that Council would deemphasize? • Are there activities not proposed that Council would like staff to develop and/or integrate into the workplan?

Questions?
109City Council Retreat - January 2025Page 119 of 314
2023-2025OCT - DEC 2024 Update

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An overview of the City Council goals and priorities designed to guide City government operations within the two-year fiscal cycle.

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and accessible to all.

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Increase diversity of opportunity to
engage Fairfield community.

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Organizational
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Become a leader in local
government best practices.

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Reduce homelessness and the
impacts of homelessness.

Downtown Development
Downtown Development
Create an economically vibrant and safe
downtown with equal access to all.

Quality of Life
Quality of Life
Elevate Fairfield as the place
to live, work, and play.

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UNDERSTANDING THE CITY OF FAIRFIELD CITY COUNCIL

GOALS AND PRIORITIES DOCUMENT
The City of Fairfield’s Council Goal s and Priorities Plan is a formal document adopted by the City Council that translates vision and goals into an actionable strategy that gu ides the organization’s focus, work, and resource alignment. It is a collabora tive effort that is led by the City Council’s vision and leadership, in fluenced by resident feedback obtained from the Community Survey, reflective of staf f contributions, and appropriately aligned with other significant initiatives.

Tactics
Strategies
Objectives
Goals
Mission
Vision
What is the future
for Fairfield we
seek to create?
Why do we exist?
Critical Issues to Deliver on
Vision & Mission
Focused priorities to tackle
within the plan timeline
Short- or Long-term Initiatives
to Deliver on Objectives
Action Steps to be Taken; by whom, by when,
resources needed, and success measures
Staff Driven
Council Driven

MISSION VISION VALUES
Mission
To foster a sense of pride in the community, improve the lives of our residents and deliver dependable esse ntial services through integrity, professionalism, and fiscal responsibility.

Vision
Fairfield is a vibrant, safe, clean, affordable, and diverse community with robust commerce and thriving businesses.

Values
Mission
VisionValues
Communication
Diversity
Inclusion
Innovation
Transparency

CITY COUNCIL GOALS AND PRIORITIES
The council goals and priorities are distributed across 22 objectives, facilitating the translation of strate gic priorities into operational and performance-based goals that are clear, focused, and measurable.

This is not a linear map in which each strategic pr iority is performed in sequence. Rather, each area is equally important and conducted simultaneously.

Homelessness
Goal Statement: Reduce homelessness and the impacts of
homelessness.

Objectives:

HM 1 - Develop Street Outreach
HM 2 - Convert Shelter Solano to Navigation Center
HM 3 - Increase number of shelter beds
Quality of Life
Goal Statement: Elevate Fairfield as the place to live, work, and play.

Objectives:

QL 1 - General Plan
QL 2 - Public Safety
QL 3 - Infrastructure and Beautification
QL 4 - Programs and Services
QL 5 - Economic Development

Downtown Development
Goal Statement: Create an economically vibrant and safe downtown with equal access to all.

Objectives:

DD 1 - Increase Residential Housing
DD 2 - Improve Infrastructure
DD 3 - Commercial Development
DD 4 - Placemaking and Activation
Housing
Goal Statement: Provide housing diversity affordable and accessible to all.

Objectives:

HS 1 - Increase Revenue
HS 2 - Initiatives to Reduce Housing Barriers
HS 3 - Develop Mixed Income & Affordable Housing
Organizational Excellence
Goal Statement: Become a Leader in Local Government Best Practices Objectives:

OE 1 - Retain, Recruit, and Develop an Empowered, Engaged, and Diverse Workforce
OE 2 - Develop Strong and Effective Systems and Processes OE 3 - Enhance the Customer Experience
OE 4 - Ensure Fiscal Sustainability

Community Engagement
Goal Statement: Increase Diversity of Opportunity to Engage Fairfield Community
Objectives:

CE 1 - Increase Outreach
CE 2 - Events
CE 3 - Intentional Campaign

IMPLEMENTATION
The timeline for implementation wi ll vary based on many factors, including the complexity of the objective, partner and community input, workforce capacity, budget av ailability, and coordination with City partners. Regular reviews of the implementation plans will ascertain their effectiveness in achiev ing the milestones outlines in the objectives and strategies.

The City's Council Goals Performance Dashboard is designed to:
x Share the progress toward realizing the City Council’s goals with the Community.
x Assist City management and Council in making data-driven decisions on key priority areas.
x Enhance government accountability and transparency.

City Council Goals and Priorities Development Process

CONTINUOUS IMPROVEMENT CYCLE
02 01
03 04
05 06
07 Initial Budget Preparation
December – March
Departments Prepare initial baseline budget
Priority Goal Setting
January / February
City Council Sets goals and priorities and
Senior Leadership Team aligns them to
the Strate
gies and Objectives.

Recommend
April / May
Staff prepares budget. Senior Leadership
Team reviews multiple rounds of Budget for
alignment.

Review
May
City Council Study Session on
proposed bud
get
Adopt
June
City Council
Budget is adopted, including funding,
strategies, and objectives in alignment
for Council Goals and Priorities
Implementation / Monitor
July 1 – June 30
Track Capital Improvement Projects
Council Goals and Priorities
Performance Reporting
Adjust
July 1 – June 30
Finance Department / City Manager
Departments bring updates and items to
the City Council at regular meetings.

Progress Update by Council Goals Key Activities and Priorities City of Fairfield, CA Home Indicators Strategies
Council Goals and Priorities
Action Status Count
Complete: 50.2%​Complete: 50.2%
On Target: 35.2%​On Target: 35.2%
Near Target: 1.9%​Near Target: 1.9%
Below Target: 0.9%​Below Target: 0.9%
Future Data: 7.0%​Future Data: 7.0%
No Data: 4.7%​No Data: 4.7%
Action Status Count - Homelessness
Action Status Count - Homelessness Values
4​4
6​6
0​0 0​0 0​0 0​0
Complete On Target Near Target Below Target
Future Data No Data
FY25 Q3
0 2
4 6

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 9 of 87

Action Status Count - Quality of Life
Action Status Count - Quality of Life Values
25​25
13​13
0​0 0​0
3​3 5​5
Complete On Target Near Target Below Target
Future Data No Data
FY25 Q3
0 10
20 30
Action Status Count - Downtown Development
Action Status Count - Downtown Development
Values
9​9
6​6
1​1
2​2 2​2 2​2
Complete On Target Near Target Below Target
Future Data No Data
FY25 Q3
0 5
10 Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 10 of 87

Progress Update by Council Goals Key Activities and Priorities City of Fairfield, CA Home Indicators Strategies
Action Status Count - Housing
Action Status Count - Housing Values
7​7
6​6
3​3
0​0 0​0 0​0
Complete On Target Near Target Below Target
Future Data No Data
FY25 Q3
0 2
4 6
8 Action Status Count - Organizational Excellence
Action Status Count - Organizational Excellence
Values
32​32 30​30
0​0 0​0
3​3 1​1
Complete On Target Near Target Below Target
Future Data No Data
FY25 Q3
0 10
20 30
40 Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 11 of 87

Action Status Count - Community Engagement
Action Status Count - Community Engagement Values
14​14
4​4
0​0 0​0
1​1
2​2
Complete On Target Near Target Below Target
Future Data No Data
FY25 Q3
0 5
10 15

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 12 of 87

Quarterly Update Report
City of Fairfield, CA Home Indicators Strategies
Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update
Homelessness

OBJECTIVES
HM 1 - Develop Street Outreach
HM 1.1 -
Develop
Street
Outreach
City
Manager's
Office
Public Works
Fire
Police
IT

1. Develop
programming
needs and
contract
services for a
Homeless Street
Outreach team.

FY23-FY25 $550K Council approved 3-year MOU with Change and New Beginnings for Unhoused Street Outreach.

Contract to begin Jan 1, 2024.

2. Focus on
holistic, wrap
around services
to include
medications,
case
management,
housing
services, and
other identified
services.

FY23-FY25 included in
HM 1.1 Item
1 Council approved 3-year MOU with Change and
New Beginnings for Unhoused Street Outreach.

Contract to begin Jan 1, 2024.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 13 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

3. Research
other city
ordinances that
address the
issue and draft/
adopt ordinance
for FF
Use of GIS to
map fires
Track arson
suspects
FIRE - Complete
Critical
Infrastructure
Ordinance and
its
implementation"
FY23-FY24 Staff Time DEC 2023: Critical Infrastructure Ordinance completed.

4. Safe Parking
Ordinance
FY23-FY24 Staff Time Safe Parking Ordinance was implemented

OBJECTIVES
HM 2 - Convert Shelter Solano to Navigation Center
HM 2.1 -
Convert
Shelter
Solano to
Navigation
Center
City
Manager's
Office

1. Develop
transition plan
for Shelter
Solano into a
Navigation
Center including
required
maintenance
and
infrastructure
improvements,
operating model,
and budget
requirements.

FY23-FY25 $1.6M Construction funded by County of Solano's ARPA funds (overseen by City of Fairfield) is completed
for the training kitchen and wellness center. Due to
costs the welcome center was scrapped.

Staff continue to work other funding sources for
operational costs.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 14 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

2. Identify
funding sources
and confirm
regional
partners in the
use of the
Navigation
Center.

FY23-FY25 Homeless Services Division staff continue to
research potential funding sources for the
operations of the navigation center. All possible
leads are shared with SHELTER Solano.

Construction on training kitchen and wellness
center funded by Solano County APRA was
completed by December 31, 2025. SHELTER Solano
not awarded funds from NOFA released at the end
of the last fiscal year. City of Fairfield currently
funds 10 beds with PLHA funds.

OBJECTIVES
HM 3 - Increase number of Shelter beds
HM 3.1 -
Increase
number of
Shelter beds
City
Manager's
Office
Housing

1. Develop
packaged pallet
shelter program
for additional
beds.

FY23-FY24 $550K Opened 9/20/23. Construction of Pallet Shelter project completed in June 2023 and MOU for
operation entered. Working with Mission Samoa on
final needs to begin operations. Operations will
start no later than September 30, 2023. Housing is
working with vendors and contractors to develop
pilot Pallet Shelter project by tentative date of 12/
23 2. Issue RFP for
operator.

FY23-FY25 4/9/24: Project canceled at council's direction at budget study session.

3. Once program
developed and
operator
selected,
purchase
additional
pallets (quantity
TBD) and create
implementation
timeline.

FY23-FY25 4/9/24: Project canceled at council's direction at budget study session.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 15 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

OBJECTIVES
HM 4 - Support CAP Solano
HM 4.1 -
Support CAP
Solano
City
Manager's
Office

1. Support CAP
Solano’s staffing
implementation
plan
FY24-FY25 MOU to support CAPSolano staffing was approved by City Council on May 21, 2024 and approved by
the whole CAPSolano JPA Board on June 27, 2024,
with all parties agreeing to support the MOU except
Dixion,
The positions were approved by County of Solano
on December 10, 2024. Recruitment for Executive
Director position started January 2, 2025.

2. Develop a
Fact Sheet –
Talking Points
for
Homelessness
Efforts
FY24-FY25 There is no update this quarter.

Quality of Life

OBJECTIVES
QL 1 - General Plan
QL 1.1 -
General Plan
Community
Development
All
Departments

1. Complete a
draft General
Plan by end of
2023, with final
adoption in
2024.

FY23-FY25 $1.9M On December 3rd, 2024 the City Council adopted the Fairfield Forward 2050 General Plan update and
the corresponding state mandated documents
related to climate and the environment.

OBJECTIVES
QL 2 - Public Safety
QL 2.1 -
Crime
Reduction –
NIBRS
implementati
on
Police Information
Technology

1. Implement
National
Incident-Based
Reporting
System (NIBRS).

FY23-FY24 Staff Time The transition from UCR to NIBRS was completed by FPD Records department this year.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 16 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

2. Increase
frequency of
crime data
reporting and
trends to the
City Council and
public.

FY23-FY24 Staff Time The department began reporting quarterly statistics during the third quarter of this year. It
was decided to wait for the third quarter to have
comparable statistics. The system change from
UCR to NIBRS, has changed the look of the
statistics as more statistics are added for
comparison. Reporting to the public and council
will continue to occur quarterly going forward.

3. Conduct a
presentation on
the new NIBRS
system
compared to the
old UCR system
to educate
community on
changes.

FY23-FY24 Staff Time Creating reports that compare statistics across date ranges and illustrate activities via heatmaps
of the City boundaries and Police Service Areas
(PSA). Making Changes to reflect recent changes
in the PSA's and switch from CIBRS to NIBRS

4. Develop a
CompStat report
for NIBRS
reporting.

FY23-FY24 Staff Time CompStat report for NIBRS reporting completed.

QL 2.2 -
Traffic
Safety
Police

1. Begin a social
media campaign
on traffic safety,
bicycle safety,
pedestrian
safety, and
prevention
techniques.

FY23-FY24 Staff Time There have been several social media posts throughout the year about various traffic safety
concerns and issues. This campaign will continue
through the rest of the year.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 17 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

2. Implement
increased
enforcement to
reduce the
amount of injury
collisions in the
community.

FY23-FY24 Staff Time End of Calendar Year 2023 Stats:

Type of
Crash
2022 2023 %
Difference
DUI
Crashes
155 115 25.8%
decrease
Injury
Crashes
549 519 5.5%
decrease
# of
people
injured
from
crashes
775 700 9.7%
decrease
Fatalities 9 5 44.4%
decrease

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 18 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update
QL 2.3 - EMS
County Wide
Ambulance
Transportati
on Contract
Fire City Attorney
Risk
Management
Finance City
Manager
Office

1. Lead
partnership to
improve
Emergency
Medical Service
Delivery and
increase
revenue for city.

FY23-FY25 $150K Completed items.
• MOU completed for cost-sharing consulting
Services of AP Triton and WLE for Ambulance
Subcontracting with Partner Cities (September
2023)
• Initial version of JEPA (Joint Exercise of
Powers of Agreement for the Provision and
Management of Emergency Ambulance
Services) Completed and approved by 10/12
Member Agencies (November 2023 – January
2024)
• Completed Ambulance Subcontract RFP
• Actively in negotiations with Medic Ambulance
• Received confirmation that there is no conflict
of interest with the Benicia Fire Chief and
Suisun City Manager serving on the SCEMSC
Board as it relates to this process
• Completed negotiations with Medic
Ambulance as the Ambulance Subcontractor
• Signed TA with Medic Ambulance as Fairfield's
Ambulance Subcontractor
Next Steps
• Update / Revise JEPA if needed
• Prepare to submit proposal for SCEMSC's
Ambulance Contract RFP
• Work on contract with AP Triton to support
RFP effort

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 19 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update
QL 2.4 -
Weed
Abatement
Program
Fire Police/Code
Enforcement
Public Works

1. Expand Fire
Prevention weed
abatement
program.

FY23-FY25 $330K Currently developing our community wildfire protection plan (CWPP) and restructuring the
program.

Filled vacant Fire Inspector position and applied for
CA Fire Foundation grant for $25,000 to aid in
specialty vegetation management.

Q1 - received notification of award for $15,000 CA
Fire Foundation grant. The work was completed in
early October and enabled us to do specialty
abatement in the Rolling Hills area that we would
not have otherwise been able to fund.

Fire is working collaboratively with Public Works on
updated abatement agreement with vendor and
reviewing abatement responsibility areas for each
department.

QL 2.5 - Real
Time Crime
Center
Police

1. Establish the
Real Time Crime
Center
FY23-FY25 $200k The Real Time Crime Center is in the process of being shifted to the main police department
building. We have a volunteer and an intern
assisting our Crime Analyst in establishing the
program. Our most recent addition is IT Analyst
who is integrating the camera system at Ford of
Fairfield to dispatch as a test to see how we will
merge other systems throughout the city. We are
exploring systems to install and waiting on funds
from the United States District Attorney's Office to
finish up the project.

OBJECTIVES
QL 3 - Infrastructure and Beautification

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 20 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update
QL 3.1 -
Complete
Parks,
Recreation, &
Open Space
Master Plan
Parks and
Rec
Public Works
Information
Technology

1. Complete
Parks,
Recreation, &
Open Space
Master Plan.

FY23-FY24 $524K DEC 2024 - Parks and Rec Open Space Master Plan was adopted at the Council meeting on DEC 17,
2024
Q4 2024 - Final PROSMP Adoption
Q4 2024 - Public Review Draft PROSMP

2. Complete GIS
inventory of all
above-ground
features within
27 parks, 2
public golf
courses, 3 open
space units, and
3 trails.

FY23-FY24 $75K All assets have been imported in production GIS.

Project completed.

QL 3.2 -
Energy
Conservation
Design Build
Services
Public Works

1. Select an
Energy
Conservation
firm and
perform an
Investment
Grade Audit of
Facilities,
capturing high
level condition
and needs
assessments.

FY23-FY24 TBD RFQ performed, ENCO selected, Investment Grade Audit completed.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 21 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

2. Perform IGA,
finalize
proposed
project list, and
award a design-
build energy
services
contract to
complete
selected energy
upgrades
FY23-FY25 TBD Investment Grade Audit was completed. Developed and finalized proposed project list, and the design-
build energy services contract was awarded to
Wildan Group Inc. to complete selected energy
upgrades at the NOV 19, 2024 council meeting.

QL 3.3 -
Allan Witt
Phase 3
Public Works Parks and
Rec

1. Finalize the
design for Allan
Witt Phase 3,
which includes
an all-inclusive
play area,
parking lot,
restroom, and
picnic areas with
shade structure.

FY23-FY25 $6.56M
(Design and
Build Costs)
Phase 3 includes an all-inclusive play area, parking
lot, restroom, and shade structure within the picnic
area.

May 2024 - Council award a construction contract.

Summer 2024 - Start construction.

Summer 2025 - Construction completion.

2. Bid project for
construction
starting
FY24-25.

FY23-FY25 $6.56M
(Design and
Build Costs)
Phase 3 includes an all-inclusive play area, parking
lot, restroom, and shade structure within the picnic
area. Contract documents for bidding are ready
and the project is anticipated to be awarded at
council in Q1 2024. In June, the council authorized
the purchase of play equipment and a pre-fab
restroom. This allows the city to procure these
'long lead time' items and complete facility
construction by Q2 2025.

On May 21, 2024, city council authorized a contract
with R + R Pacific Construction for the project.

Construction started on July 29, 2024 and is
anticipated to be completed summer 2025,
weather permitting and no delays in manufacturing
of longer lead time items.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 22 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update
QL 3.4 - PD
Building
Expansion
Public Works Police
Information
Technology

1. Finalize the
design for the
Police
Department
13,000 sqft.
building
expansion.

FY24-FY26 $21.97M
(Design and
Build Costs)
December 2023 - Design architect completed the
95% plans, specifications, and estimates.

March 2024 - Staff determined to not implement
the new addition.

2. Bid project for
construction
starting by
FY25-26.

FY24-FY26 $21.97M
(Design and
Build Costs)
December 2023 - Conflux Construction completed
the removal of the existing underground fuel
storage tank.

December 2023 - Council awarded a contract to
Griffin Structures to conduct a constructability
analysis and assist with the contract bidding/
prequalification process.

March 2024 - Staff determined to not implement
the new addition.

QL 3.5 -
2030 N.

Texas Street
Public Works Parks and
Rec

1. Finalize the
design for N.

Texas Street
park, including
neighborhood
center (future
home of First 5
Solano), parking
lot, play area,
multi-use sports
courts, multi-
generational
fitness node,
perimeter
walking path,
and multi-use
fields.

FY23-FY25 $17.95M The design was completed in September 2024.

The proposed project includes the development of

4.43 acres of land located directly adjacent to the
Linear Park Trail. This site will include a 6,700
square foot recreation center, multi-use fields with
two soccer fields, perimeter walking/jogging trail
with lighting, multi-use court area for basketball,
futsal, volleyball, pickleball, and a running track
with lighting, children’s playground (2-5 and 5-12
years old) with lighting, an additional play area,
multi-use/open space turf area, multi-generational
fitness node, plaza with picnic area, parking lot, and
a perimeter wall and fencing for safety throughout
the park.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 23 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

2. Bid project for
construction
starting
FY23-24.

FY23-FY25 $13.39M A notice inviting bids was advertised twice in the Daily Republic on September 22, 2024, and
September 29, 2024.

Bids for the project were opened on November 6,
2024. Four bids were received and ranged in price
from $194,326 to $15,400,000. The Engineer’s
Estimate for the project is $13,517,000.00. The as-
read low bid, at $194,326, was deemed to be non-
responsive and thus not the true low bid. The
second low bidder, CWS of Novato, California with
a bid of $13,385,000, was deemed responsive and
responsible.

City council awarded a construction contract on
December 17, 2024.

3. Execute
operating MOU
with First 5 for
programming at
newly
constructed
Community
Center.

FY23-FY25 Not Started
QL 3.6 -
Finish Fire
Station 36 &
39 Public Works Fire
Information
Technology

1. Finalize the
design for both
Fire Station 36
(4525 Business
Center Drive)
and 39 (Peabody
Road at Dobe
Lane).

FY23-FY25 $25.8M
(Design and
Build)
The plans and specifications for the two new fire
stations were completed April 2024.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 24 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

2. Bid projects
for concurrent
construction to
realize
economies of
scale on design
and construction
costs.

FY23-FY25 $25.8M
(Design and
Build)
April - December 2024: The alignment of the
sanitary sewer pipe for the fire station located on
Business Center Drive requires a public sewer
easement from the adjacent landowner. During this
period staff has completed:
• Plat map and legal description for the sewer
easement (June 2024)
• Appraisal report (August 2024)
• Sent property owner offer letter (October
2024)
• Draft agreement for acquisition of permanent
easement (December 2024)
Upcoming schedule anticipates:
• January - March 2025: Conduct
prequalification process to procure a
contractor
• April - June 2025: Bid and award a
construction contract
• July 2025: Start construction
QL 3.7 -
Water
Master Plan
Public Works Finance
Information
Technology

1. Develop a
water utility
master plan and
perform a cost-
of-service
analysis and
water rate study.

Adopt a new
Plan and Water
Rates
FY23-FY28 $1.25M Public outreach campaign resumes through calendar year 2025. Water system demands were
updated to conform to projected land uses and
staff identified short and long term capital
improvements. Findings from the capital
improvements will be used to inform the financial
analysis and advance the cost of service and rate
study. Staff is preparing for the proposition 218
process, which is estimated Q3 FY2025. A Public
Relations firm has been engaged for assistance
with public outreach

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 25 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

2. Adopt a new
plan and water
rates
FY24-FY25 Findings from the capital improvements will be used to inform the financial analysis and advance
the cost of service and rate study. Staff is
preparing for the proposition 218 process, which is
estimated Q3 FY2025. A Public Relations firm has
been engaged for assistance with public outreach.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 26 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update
QL 3.8 -
Improve/
upgrade
transit
service
Public Works Finance
Information
Technology

1. Complete
COA and present
recommendatio
ns to City
Council for
consideration/
approval in
September
2022. Begin
restructuring
and
implementation
activities
including new
micro transit
dispatch
operations
system in Q2
2023.

FY23-FY24 $1.6M-$2M • July 2023 - FAST fares increased
• July 2023 - FAST paper passes eliminated to
move all fixed route riders to MTC's Clipper
payment system
• July 2023 - Successfully implemented new
dispatching system and phone application for
scheduling paratransit (ADA) on-demand rides
• September 2023 - City Council approved
reducing microtransit fares to match local
fares to allow for a transfer using Clipper
• September 2023 - Routes 2, 4, and 8
eliminated, and smaller vehicles used to
initiate a new micro transit service called FAST
Connect. FAST Connect will initially be initiated
in two zones (Cordelia/Green Valley and
Northeast Fairfield); FAST Connect will also be
comingled with FAST's ADA paratransit service
to allow for greater service efficiencies
• September 2023 - Five new vans added to
micro transit/paratransit fleet
• December 2023 - FAST's first three electric
vehicles delivered and will be charged using a
portable generator until Corporation Yard
electrification improvement upgrades
completed in 2026
• April 2024 - Added new microtransit stops at
FTC and Fairfield Civic Center to make
connections to regional bus service and
downtown Fairfield
• May 2024 - Adding seven new cutaway
vehicles to enhance microtransit and ADA
services

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 27 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

2. Implement
new fare
structure in July
2023
FY24-FY25 • July 2023 - FAST fares increased
• July 2023 - FAST paper passes eliminated to
move all fixed route riders to MTC's Clipper
payment system
• July 2023 - Successfully implemented new
dispatching system and phone application for
scheduling paratransit (ADA) on-demand rides
• September 2023 - City Council approved
reducing microtransit fares to match local
fares to allow for a transfer using Clipper

3. Implement
microtransit in
two pilot areas
(Cordelia/Green
Valley and NE
Fairfield/TAFB)
FY24-FY25 • September 2023 - Routes 2, 4, and 8
eliminated, and smaller vehicles used to
initiate a new micro transit service called FAST
Connect. FAST Connect will initially be initiated
in two zones (Cordelia/Green Valley and
Northeast Fairfield); FAST Connect will also be
comingled with FAST's ADA paratransit service
to allow for greater service efficiencies

4. Expand
microtransit to
City Hall and
FTC to provide
connections to
Downtown and
regional transit
options
FY24-FY25 No update this Quarter

5. Participate in
new Solano
County Transit
2030 initiative
administered by
the Solano
Transportation
Authority
FY24-FY25 No update this quarter

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 28 of 87

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QL 3.9 -
Digital
Inclusion,
Equity and
Broadband
Infrastructur
e
Information
Technology
Public Works

1. Explore
opportunities for
collaboration
with community
partners and
public private
partnerships for
Digital Inclusion,
Equity, and
Broadband
expansion.

FY23-FY28 Comcast established Lift Zone in the Adult
Recreation Center computer lab to support
additional Wi-Fi capabilities.

Established Professional Services Contract with
SmartFiber to develop MicroTrenching Standards
and Broadband standards
In discussion with AT&T for micro trenching pilot
opportunity and establishing standard with Smart
Fiber to explore network design.

2. Complete the
above ground
assessment and
convert results
into GIS data
layers.

FY23-FY24 $250K Completed: Above ground assets inventory completed, internal staff training completed
September 2023.

3. Complete the
underground
assessment of
broadband
related assets.

FY23-FY24 $150K Underground inventory has been assessed and updated with GIS team.

4. Hire a
consultant to
develop a design
for connecting
the City Hall and
14 remote sites
to city owned
fiber.

FY23-FY28 TBD Working with a vendor to explore network design and define standard specifications.

OCT 2024 - Council approved contract with Smart
Fibers to develop Specification for Broadband and
MicroTrenching

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 29 of 87

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5. Identify the
CIP projects
where
broadband
infrastructure
can be included.

FY23-FY25 Staff Time Completed - New fiber installed along Red Top Road (near Havenhill Road) as part of the widening
improvement completed by the developer.

Near term - The upcoming complete streets project
on West Texas Street will install conduit and fiber
from Pennsylvania to Beck to Cadenasso. Project
is in design and scheduled for start of construction
summer 2025.

Future - Analyzing best practices and developing
standards for fiber deployment in conjunction with
adopted CIP. Defining project goals and scope
based on recent funding adjustments. Once
determined convening appropriate staff to form
working group.

6. Continue
efforts for
training,
computer
donation
program to
support Digital
Inclusion and
Equity
FY24-FY28 Staff Time Ongoing effort.

Conducted English and Spanish Digital Literacy
classes and donated laptops for those completing
the classes.

Signed a contract with TechExchange to donate
and dispose City Computers while maintaining
confidentiality and data destruction requirements.

This equipment is repurposed within the Solano
County cities

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 30 of 87

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QL 3.10 -
Support
Travis AFB
City
Manager's
Office
Public Works

1. Complete
Travis Regional
Resiliency
Review (TRRR).

FY23-FY25 Staff Time
and
approximatel
y $25,000 in
funds for
matching.

Overall
project is
$1.44M
The Travis Regional Resilience Study and Report
was completed in April 2024. The project and final
report represented a watershed moment in the
relationship between Travis AFB and the
communities of the Solano County region. The final
report presented key infrastructure projects and an
implementation plan that should be prioritized to
ensure a resilient region to support Travis AFB.

Projects included:
• Security/ Resilience Profile of Vaca-Dixon
Substation;
• New Canon Road Railroad Overcrossing;
• Solano-Napa Water Resilience Phase 1;
• Improve Creed, Branscombe, and Denverton
Roads; and
• FSSD Suisun Force Main.

In addition to a successful and actionable final
report, the regional approach and accompanying
tabletop exercises utilized to develop the report's
recommendations became the national standard
for future OLDCC MIRR grants.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 31 of 87

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2. Seek funding
opportunities to
implement
infrastructure
improvements
identified under
TRRR.

FY23-FY25 The City of Fairfield received a second MIRR Grant from the Department of Defense Office of Local
Defense Community Cooperation in October 2024
for $1,041,631. The second grant will study and
help implement the Travis Regional Macro Energy
Resilience Project and provide the basis for
subsequent grants to partially fund the design and
construction of critical infrastructure repairs and
improvements to the regional electrical grid.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 32 of 87

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QL 3.11 -
Vanden/
Canon Road
Overcrossing
Public Works

1. Coordinate
with One Lake
developer to
complete the
design and
construction of
Vanden Road
widening and
grade separation
FY25-FY26 Due to the complexity of the project and available funding construction is planned to be completed
over multiple construction seasons. Below is an
update on the various components of the project.
• Right-of-way – COMPLETE. The project has
acquired all the required land to construct the
widening improvements
• Environmental Clearance – IN PROGRESS The
team is actively working on obtaining permits
from California Department of Fish and
Wildlife for construction impacts to
endangered species within the project area.

The project has received all other permit
approvals for impacts to environmentally
sensitive habitat/wildlife.
• Design - The 50% design plans and
specifications have been completed. Staff is
currently reviewing.
• Utility Relocation – IN PROGRESS, there are
existing utilities (e.g., fuel lines, irrigation,
water, overhead joint powers, joint trench, etc.)
in the proximity of the project and staff is has
had preliminary discussions with the
responsible parties to start the relocation
process.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 33 of 87

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2. Coordinate
with One Lake
developer to
complete design
for Canon Road
Overcrossing
and secure
outside agency
approval
FY25-28 Design drawings are approved by Union Pacific
Railroad (UPRR) for the new bridge structure over
the railroad tracks. The remaining UPRR tasks
include real estate approval, cost estimating,
execution of a construction management
agreement, plans for the closure of the at-grade
crossing and permitting with the California Public
Utilities Commission.

3. Seek and
pursue funding
opportunities for
the Canon Road
Overcrossing
FY25-FY28 No work completed in the past quarter.

QL 3.12 -
Markeley
Lane
Public Works

1. Planning,
design, right-of-
way acquisition,
and
environmental
permitting to
develop shovel-
ready
construction
documents
FY25-FY27 $1.8M In December, staff conducted a scoping meeting with the design consultant team. Staff covered the
Markeley Lane general alignment and inclusion of a
roundabout. Additional discussion items included
underground utilities, drainage, street lighting, fiber, environmental clearance, right-of-way acquisition,
and nearby subdivision development coordination.

Anticipate receiving the proposal to complete
plans, specifications, and engineer's estimate in
January 2025.

Preliminary construction costs indicate this
segment of Markeley Lane to be approximately
$4.3 million.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 34 of 87

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QL 3.13 -
Soccer
Complex
Public Works

1. Complete a
site analysis,
feasibility study,
environmental
clearances, and
roughly 30%
design
FY25-FY26 $350K In December, completed FlashVote survey on a potential soccer complex located near the Fairfield-
Suisun Sewer District Wastewater Treatment
Plant.

In October, completed conceptual layout for the
soccer complex.

QL 3.14 -
North Texas
Improvement
s
Public Works

1. Develop
lighting program
to improve
private parking
lot lighting
FY25-FY26 Near-term, Scope definition: Complete an
assessment of existing private parking lot lighting
to determine inadequate. Feedback from business
owners and community member to prioritize high-
need areas.

Future, design and implementation - To be decided

2. Develop
building
investments
program to
incentivize
property owner
investments
along the
corridor
FY25-FY26 Scope to be defined

3. Develop
ordinance to
create a
moratorium to
limit smoke
shops/liquor
stores
FY25-FY26 Following the adoption of the update to the General Plan in December 2024, Planning staff have begun
to look into the mechanism(s) for addressing the
issue of over concentration along North Texas
Street and elsewhere in the City.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 35 of 87

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4. Install
Grasstik
screening
product along
vacant property
as a pilot project
FY25-FY26 Sites to be identified. Once we have locations Public works Operations can procure material and
install.

5. Install ADA
curb ramps
along streets
connecting to
the corridor
FY25-FY26 Community Development Block Grant funding has been identified to complete the design and
construction of curb ramps along Acacia Street,
Oak Street, Wisconsin Street, and Clay Street. A
request for qualifications to complete the design
will advertise in January 2025 with a contract
award at a council meeting in April 2025.

OBJECTIVES
QL 4 - Programs and Services
QL 4.1 - First
Five Program
Parks and
Rec
City
Manager's
Office

1. Collaborate
with First 5 to
offer joint
recreational
activities and
special events.

FY25-FY26 Not Started
QL 4.2 -
Implementati
on Plan –
Parks Master
Plan Results
Parks and
Rec
Public Works

1. Create an
implementation
plan for the
projects and
initiatives
identified
through the
development of
the Parks,
Recreation, &
Open Space
Master Plan.

FY24-FY25 TBD Currently identifying the projects and initiatives identified through the development of the Parks,
Recreation, & Open Space Master Plan

OBJECTIVES
QL 5 - Economic Development

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 36 of 87

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QL 5.1 -
Rebrand the
image of
Fairfield for
business
attraction
Community
Development

1. Continue to
work with the
City’s marketing
consultant
(Jstokes) to
continue
branding and
marketing
downtown and
industrial
business
attraction.

FY23-FY25 $800K The decision was made to terminate the
agreement with J Stokes & Associates. The task of
rebranding strategy and business attraction efforts,
previously assigned to J Stokes, will now be taken
over by the Economic Development (ED) staff and
the Marketing and Outreach Division (MOD). The
recruitment initiatives will continue through Q2
FY25. The focus will remain on downtown business
park attraction strategies, which will be
strengthened by the marketing initiatives led by
MOD in line with the ED Strategic Plan.

2. Refine City’s
economic
development
communications
and messaging
in conjunction
with MOD
FY24-FY25 CDD and MOD are intensifying their marketing
efforts, and in the calendar year 2025, they will be
rolling out new content as well as amplifying
existing content.

3. Finalize multi-
year economic
development
workplan and
align activities
with local,
regional, and
statewide
partners when
applicable
FY24-FY25 The "Go4Fairfield" economic development
workplace is complete and implementation began
in the Fall of 2024.

QL 5.2 -
Complete
Retail Study
Community
Development

1. Finalize retail
study and
implement
recruitment
strategy upon
completion.

FY23-FY24 $75K The staff has finalized and is currently approving a recruitment strategy based on the completed Retail
Study/Report.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 37 of 87

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QL 5.3 -
Explore
Micro Grids
City
Manager's
Office
Community
Development
Public Works
Information
Technology

1. Explore
partnership
opportunities
with public and
private
organizations to
advance
renewable
energy solutions
(e.g., micro
grids) to provide
more reliable
and redundant
electrical
infrastructure to
support
business
attraction
efforts.

FY23-FY25 TBD Exploring the feasibility of a Microgrid in collaboration with Fairfield Suisun Sewer District

2. Identify
opportunities to
leverage local
infrastructure
investments for
state and federal
grant funding.

FY23-FY25 Not Started
QL 5.4 -
Build
partnerships
with Suisun
Valley
Vintners to
grow
agritourism
Community
Development
City
Manager's
Office

1. Establish
partnerships to
create mutual
benefit with
vintners and the
City.

FY24-FY26 TBD With the adoption of the new General Plan update in December 2024 and the inclusion of policies to
better facilitate the City supporting the efforts of
the County and others in the Suisun Valley,
engagement can now grow as opportunities
present themselves according to the vision
approved by the City Council.

Downtown Development

OBJECTIVES
DD 1 - Increase Residential Housing

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 38 of 87

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DD 1.1 -
Develop
1100 block
of Texas St.

City
Manager's
Office
Public Works
Community
Development

1. Demolish the
1100 Block of
Texas Street
(late spring/
early summer
2023).

FY23-FY25 $511,750 In April, Public Works executed a contract with Unlimited Environmental, Inc., to remove and
dispose of the three vacant downtown buildings.

Demolition work started on August 28th and was
completed in November 2023.

2. Issue request
for development
proposals to
develop mixed
use.

FY23-FY25 The staff from Economic Development and
Marketing and Outreach are almost done with the
draft template for a flyer. This flyer will be used as
a template for future projects and communities. Its
main purpose is to market the city-owned vacant
properties to developers. The final version of the
flyer will be included in the forthcoming Request
for Qualifications/Proposals for the 1100 block of
Texas St.

3. Expand
outreach to
development
community and
promote the site
as catalyst
project
opportunity in
downtown
Fairfield
FY23-FY24 The Community Development Department created
a new brochure to market the downtown catalyst
site and engaged with over half of the potential
developers in the third and fourth quarters of the
calendar year 2024.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 39 of 87

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DD 1.2 - Sell
Sem Yeto
Property
Housing Public Works
Community
Development

1. Complete sale
of Sem Yeto
property for the
development of
new housing
downtown.

FY24-FY25 TBD 1. Site was listed by Berkshire Realtors and four entities, CHOC, Partner Built, Villa Homes
submitted offers on site. Tabernacle Community
Development Corp and R&R Financial expressed
interest on the site. 2. Site listed for $1.4 million.

3.Housing Met with Council for consideration of
offers from CHOC and Partner Built. 4. Issued
Notice of Action for Surplus Land Act as prescribed
by the State of California. Received one proposal
that will go before Council in a closed session to
receive direction.

OBJECTIVES
DD 2 - Improve Infrastructure
DD 2.1 -
Texas
streetscapes
plan Phase 1
and 1A
Public Works Community
Development

1. Develop a
phased
streetscape plan
to improve and
transform Texas
Street.

FY23-FY24 $2.06M In September 2023, the council approved a design contract with Gates + Associates Landscape
Architects for improvments in Downtown Fairfield
along Texas Street. Planned improvements were
scoped to match available budget and consist of
the removal and replacement of street furnishings
(e.g., pergolas, planter pots, benches, bike racks,
seating areas, and trash receptacles) and existing
trees, the installation of art sculptures, and
purposeful urban tree planting scheme with high
canopies to increase storefront visibility

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 40 of 87

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2. Construction
of Streetscape
Plan Phase 1
Demolition
staring Spring
2024
FY24-FY25 In February 2024, a construction contract was awarded to RX Lodge, Inc., of Martinez, CA,
(contractor) for $129,601.04. The contractor
completed the demolition work in April 2024.

The project consisted of demolition of existing
street furniture, including pergolas, planter pots,
and concrete benches. To mitigate safety
concerns, decomposed granite (DG) will be
temporarily placed in all disturbed areas until
replacement pavers or concrete is installed.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 41 of 87

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3. Construction
of Phase 1A
Improvements
anticipated Fall
2024
FY24-FY25 In December 2024, council awarded a construction contract for $1,474,224.05 to Ghilotti Bros.

Incorporated (Ghilotti Bros.). Construction is slated
to commence in February 2025 and continue
through April 2025.

Phase 1B will build on the improvements made in
Phase 1A. The following components are included
in the base bid contract:
• Replacement of existing street trees, and
corresponding irrigation - A new tree species,
the Chinese Pistache, will be planted based on
the recommendations from an arborist, as it is
better suited to thrive in the downtown
environment. A purposeful urban tree planting
scheme with high canopies will provide a
uniform tree layout along the downtown
corridor while also increasing storefront
visibility.
• New concrete - Proposed improvements in
Phase 1B will include the installation of
integral color concrete and various brick paver
repair to restore areas previously impacted by
Phase 1A.
• Public art – Phase 1B will install five art
sculptures that were donated to the City by
renowned local artist, Phillip Glashoff.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 42 of 87

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DD 2.2 -
Pursue
Property
Based
Improvement
District
(PBID)
Community
Development

1. Study
feasibility of
creating a PBID
to assist
property owners
with desired
downtown
maintenance
and
improvements.

FY24-FY25 $75K Public Works and Community Development staff have had exploratory discussions about the
potential for different funding mechanisms,
including a PBID, to support all or part of the "Heart
of Fairfield" district.

DD 2.3 -
Utility
upgrades
Public Works Community
Development

1. Analyze the
existing sewer
infrastructure in
and around
downtown to
determine if
upgrades are
necessary to
accommodate
future
development.

FY24-FY25 TBD In August 2023, the City completed an analysis on the existing sewer collection system with the
downtown/Heart of Fairfield specific plan area and
along the Texas Street 'curve' near State Street. The
results are documented in an Technical
Memorandum titled "Heart of Fairfield Sewer
Capacity Study" prepared by Woodard and Curran
dated August 25, 2023.

Sewer - Complete
Water - In Progress (5%)

2. Analyze the
existing water
infrastructure in
and around
downtown to
determine if any
upgrades are
necessary to
accommodate
future
development
FY25-FY26 Identify funding and scope to upgrade and/or
relocate water mains located within the area
bounded by Empire Street, Pennsylvania Avenue,
Missouri Street, and Jefferson Street. Technical
work that is anticipated to commence in the
upcoming months will include field
reconnaissance, review existing record drawings,
and development forecast.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 43 of 87

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DD 2.4 - W.

Texas
Complete
Street
Project
Public Works Community
Development

1. Construct
water and
roadway
improvements
to transform W.

Texas Street
corridor from
Beck to
Pennsylvania
Ave.

FY23-FY26 $22.3M This multi-phased project proposes transforming West Texas Street from an auto-centric roadway to
a pedestrian and bicycle friendly corridor. The first
phase of construction consists of relocating a
waterline from Curtis Drive to Pennsylvania (Phase
1). On July 16, 2024, city council awarded a
contract to Cratus, Inc. Construction is anticipated
started in September and is progressing on time to
be completed in February 2025.

The second phase is the complete street roadway
improvements. In December, the design team
completed the 100% plans, specifications, and cost
estimates. Staff anticipates awarding a
construction contract in April 2025 and starting
construction in June 2025.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 44 of 87

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DD 2.5 -
Streetscape
Plan Phase 2
Corners &
Pavement
Overlay
Public Works

1. Prepare
streetscape plan
phase 2 shovel-
ready
construction
documents
FY25-FY26 In December 2024, council authorized the
execution of a design contract to Gates +
Associates Landscape Architects (Gates) to
prepare the detailed plans, specifications, and
estimates for the project. Gates will also prepare
documents and conduct studies necessary for the
City to pursue grant funds for construction. This
includes documentation required for environmental
clearance in accordance with the National
Environmental Policy Act (NEPA) as well as
California Environmental Quality Act (CEQA). Gates'
schedule anticipates 90% design will be completed
this year.

Construction of the improvements are contingent
on the project securing grant funding.

Phase 2 focuses on removing existing raised
planters to install new accent planting buffers and
site furnishings. Improvements will also include
new paving, the installation of new crosswalks, and
bulb-out curb extensions to enhance pedestrian
safety Downtown. Preliminary estimates indicate
construction costs range between $3.5 - $4.0
million.

OBJECTIVES
DD 3 - Commercial Development
DD 3.1 -
Implement
REAP
Program
Community
Development

1. Market the
newly expanded
REAP Program
to interested
businesses and
property owners
in the
Downtown.

FY23-FY24 $580K Continued funding of REAP grants will be contingent upon availability of program resources.

The program has awarded funds and facades
continued to be improved by grant recipients in
calendar year 2024.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 45 of 87

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2. Facilitate and
process REAP
requests.

FY23-FY24 $311K City Council approval and additional funding will determine if the REAP program extends beyond Q2
FY25.

DD 3.2 -
Reduce
barriers to
new
commercial
development
(ministerial
approval)
Community
Development
Public Works
Fire

1. Explore
changes to City
Zoning
Ordinance to
streamline the
entitlement
process for
specific project
types in
downtown to
reduce the time
required for
processing,
thereby
increasing
certainty for
applicants.

FY23-FY26 TBD At the start of FY 25, planning staff will begin this action. Following the General Plan Update, staff will
work to create procedures that streamline the
development process in priority areas, including
downtown Fairfield.

OBJECTIVES
DD 4 - Placemaking and Activation
DD 4.1 -
Increase
Enforcement
Police

1. Install new
parking
regulation
signage and
enforce illegal
parking.

FY23-FY25 Staff Time This was suspended until we are able to have more people downtown. The businesses were against
too much enforcement right now. Police
department is assessing various options
downtown to begin enforcement while allowing
areas for long term parking.

2. Work with
downtown
businesses to
post no-sleeping
signs in
doorways to
assist PD with
enforcement.

FY23-FY25 All businesses have been contacted and most have posted signage according to the ordinance. The
Community Action Team continues to connect with
the businesses to ensure this problem does not
persist.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 46 of 87

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3. Continue
outreach of PD
Community
Action Team to
support
businesses to
create a feeling
of safety and
security for
businesses and
community
members.

FY23-FY24 All businesses have been contacted and currently working with members of the Community Action
Team.

DD 4.2 -
Advance
branding
campaign to
change
perceptions
of downtown
Community
Development

1. Continue to
work with the
City’s marketing
consultant
(Jstokes) for
downtown
branding and
marketing.

FY23-FY25 $600K The decision was made to terminate the
agreement with J Stokes & Associates. The task of
rebranding strategy and business attraction efforts,
previously assigned to J Stokes, will now be taken
over by the Economic Development (ED) staff and
the Marketing and Outreach Division (MOD). The
recruitment initiatives will continue through Q2
FY25. The focus will remain on downtown business
park attraction strategies, which will be
strengthened by the marketing initiatives led by
MOD in line with the ED Strategic Plan.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 47 of 87

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Progress Update
DD 4.3 - Add
more public
art and art-
based
programmin
g
Community
Development
Public Works

1. Integrate art,
including
Glashoff
sculptures, into
the downtown
amenity zones
as a part of the
Streetscape
project.

FY24-FY25 $81K The team has finished Phase 1A of the
Streetscapes Project, which involved removing
existing amenities. They are now moving into
Phase 1B, focusing on planting new trees in tree
wells and installing the Glashoff Sculpture
Projects. Upcoming tasks include completing the
site design that integrates the sculpture's
specifications and drawings, preparing for the
fabrication and installation of anchorage through
welding, arranging transportation, and coordinating
the final installation steps. Phase 1B
preconstruction is expected to begin in late
January 2025.

2. Explore new
mural
opportunities,
including a
mural
celebrating the
city’s diversity.

FY23-FY25 TBD Sites for a diversity mural are still being investigated both for availability and viability.

Staffing changes in Community Development will
push the expected completion date of this project
back in late 2025 or 2026.

3. Work with
local art-
focused entities
to add art
programming in
the downtown.

FY23-FY25 $80K Staff is in the process of finalizing a Master Services Agreement with Local Edition Creative, an
art agency based in the Bay Area. The agreement
will enlist their services for various public art
projects which may include designing and
installing murals, organizing and facilitating
Community Engagement Events to showcase art
activities, and implementing storytelling marketing
strategies.

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4. Work with
faculty at
Fairfield-Suisun
School District
and Solano
College to
create
opportunities for
students to
showcase their
art.

FY23-FY25 $2.5K Project is on hold as staff working on this project left the city at the end of 2024.

5. To create GIS
data layer for
public art
FY23-FY24 Staff Time Staff plans to create a public art GIS Story Map to promote Fairfield's art-forward community through
our marketing efforts and website.

6. Add art and
safety
reflectivity to
bollards
FY23-FY24 Reflective bollard project complete. Installation of art on bollards on hold. Evaluating art installation
options on sidewalks and utility cabinets.

DD 4.4 -
Downtown
Theater
Community
Development

1. Prepare and
release RFP for
city-owned
theater with an
emphasis on
ensuring further
utilization of the
theater as a
critical asset in
downtown
revitalization
FY24-FY25 Efforts on this project will be revisited in 2025 to determine what the possible approaches are for a
RFP.

Housing

OBJECTIVES
Housing 1 - Increase Revenue

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HS 1.1 -
Submit Pro-
Housing
designation
application
Housing Community
Development

1. Submit Pro-
Housing
designation
application to
allow City to
obtain priority
status in state
funding
FY23-FY24 $60K Completed and submitted Prohousing Application.

Working with Planning to resubmit for additional
points to obtain designation.

HS 1.2 -
Developing
Inclusionary
Housing
Policy
Housing

1. Issue Nexus
Study RFP and
Initiate Nexus
Study toward
development of
Inclusionary
Housing Policy
to create
dedicated
source of
funding for
mixed income
housing
FY23-FY24 $120K Issued Nexus Study. Vendor under contract.

2. Complete
Grants and
fundraising
activities to
secure atleast
$2M for Housing
programs
FY23-FY24 Obtained HOME Grant for $700k.Applied for MORE grant in amount of $800k. Closing of 1600 Woolner
generated $1,121,000 in Low Mod Funds.

3. Develop
Inclusionary
Housing Policy
FY24-FY25 $100K Nexus Study is currently in process with consultant. Held study session with City Council in
October to get policy decisions. Next items would
be a meeting with the developers.

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HS 1.3 -
Property
dispositions
Housing

1. Dispose of
Successor
Agency
properties to
replenish low
mod funds and
create more
housing. 1) Sem
Yeto 2) Hwy12
FY23-FY24 $600K 1) Closed Surplus Land process for Sem Yeto, Straussbuger and T affordable housing proposal for Sem Yeto, 2 proposals for Str Tabor. Began 90 day negotiations period.
2) HWY 12 working with broker to find an eligible buy
buyer pending

2. NEW Grants
and fundraising
FY24-FY25 Obtained HOME Grant for $700k.Applied for MORE grant in amount of $800k. Closing of 1600 Woolner
generated $1,121,000 in Low Mod Funds.

OBJECTIVES
Housing 2 - Initiatives to reduce housing barriers
HS 2.1 -
Implement
Programs to
promote
community
development
and increase
access to
housing
Housing

1. Roll out ADU
Program & Issue
2 Loans
FY23-FY24 <$1M Guidelines approved, working with HCD for funding appr activity reprogramming. Working with MOD team on pr

2. Roll out First
Time
HomeBuyer
Program
FY23-FY24 Completed PLHA Downpayment Assistance Application and Loan Docs, W with lender with first homebuyer application and escr
a household of three to purchase their first home. Housing Ser Housing Advocates hosted a first time home buyer education workshop in Fairfield June 29 and there were 27 in attendance. W
program documents to kickoff downpayment assistance pr

3. Provide
Housing
Rehabilitation
Loans to help 10
households with
emergency
grants and loans
to complete
deferred
maintenance
FY23-FY25 Completed two grant/loan Housing Rehab projects and eight ar process. Worked with CIty attorneys team and completed needed changes t guidelines and loan/grant agreement and contractor agr
completed and approved by CMO. Working with MOD team t
the marketing information on website and contacting folks on the wait list.

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4. Community
Development
Block Grant
Program (CDBG)
FY23-FY24 4. CDBG - Steps a, b, c, e Completed CAPER
Submitted to HUD on September 20,2023 - 3905
people Served
a) Annual Plan
b) Achieve timeliness by having a CDBG Balance of
no more than 1.5 times the grant amount
c) CAPER
d) NOFA
e) Provide Public Services to at least 300
Households

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HS 2.2 -
Section 8
Housing
Choice
Vouchers
Program
Housing

1. Section 8
Housing Choice
Voucher
Program
FY23-FY24 <$1M
1) Annual Plan: Completed

2) Payment Standard Increase- The PS will not be
increased in 2024 in order to remain consistent
with the rental market within the City. A rent
analysis was pulled and the 2024 PS is on par with
the rental market.
3) SEMAP-This will be completed by the end of
August 2024 for FY July2023-June2024

4) Open Waiting List -Still have applicants on the
HCV WL. We are accepting referrals for the PBV
vacancies. The plan is to open the WL in the first
quarter of 2025.
5)As of December 2024's VMS, 725 total vouchers
were leased up. By Years end, over 90% of HAP
dollars allocated to the program for the FY have
been spent.

OBJECTIVES
Housing 3 - Develop Mixed Income & Affordable housing

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HS 3.1 -
Provide
Subsidy
Financing
and City
sponsorship
s for
development
and
presentation
of housing
for extremely
low and
moderate
income
households
Housing

1. Issue NOFA to
provide seed
funding for
developers to
leverage
additional
resources to
build affordable
and mixed
income housing.

FY23-FY24 $2.1M Received four proposals for funding to support Housing Pr

2. Complete
special projects
that will assist
the City in
prioritizing
housing options
for the
homeless and at
risk of homeless
population.

FY23-FY24 Assessed the Domestic violence property issued RFP. Panel recommends reissuance. Scope of work
completed. Bid invitation sent out, site walkthrough
completed 8/21/2023 and city received two bids:

Royal Home Builder" $38,700 and Mobile Homes
Plus: $55,000.

No new update for Q4 2024

3. Complete
closing and start
construction of
Parkside Flats
FY23-FY24 Closed on September 13, 2023. Site mitigation and grading in progress.

4. Initiate
construction of
3 Habitat for
Humanity
homes on
Woolner
FY23-FY24 Site mitigation, grading, utility lines, and pads have been completed.

5. Complete
Construction of
Pallet Shelter
Project
FY23-FY24 All site work, bath units and pallet shelters have been completed.

6. Work with
EAH to secure
funding for
Tabor Commons
Project
FY23-FY24 Working with developer to secure funding needed for project. Conduct bi-weekly meetings to discuss
available options and funding opportunities.

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7. Support
preservation of
small to large
multifamily
development
FY24-FY25
HS 3.2 -
Identify
housing
needs to
support
Travis AFB
City
Manager's
Office

1. Work with
TAFB to identify
housing needs
to support
service
members.

FY23-FY24 TBD VASH (5 total) – 4 of the 5 VASH units are leased- up, housing chronically homeless, disabled
Veterans. 2 1 additional referral from the VA office
is being processed.

Organizational Excellence

OBJECTIVES
OE 1 - Retain, recruit, and develop an empowered, engaged, and diverse workforce OE 1.1 -
Implement
strategy for
employee
engagement
program
Human
Resources
City
Manager's
Office

1. Finalize and
implement the
draft
engagement
strategy.

FY23-FY25 Low to
Moderate
Costs
HR team will finalize the engagement strategy in
the next fiscal year.

2. Conduct
follow-up survey
with employees
in mid-2024 to
measure
progress.

FY24-FY25 Low to
Moderate
Costs
No updates for Q4. First ee satisfaction survey was
done; the follow up will be in summer of '24
OE 1.2 -
Develop
leadership/
supervisory
training
academy
Human
Resources

1. Continue with
fall 2023
session of
supervisory
academy for the
City’s remaining
supervisors and
managers.

FY23-FY25 $98K The HR department plan to have an supervisory academy at least once in a fiscal year

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2. Develop
leadership
academy for
developing next
generation of
City leaders.

FY24-FY25 Unknown/
Staff Time
LiFT Leadership cohort substituted for formal
supervisory academy.

OE 1.3 -
Create
formal
succession
and
promotion
plan
Human
Resources
All
departments

1. Address
succession
planning needs
in anticipation of
losing 30% of
Fire Department
workforce over
next five years
due to
retirements.

FY23-FY25 Unknown/
Staff Time
On hold as the volume of retirements occuring in
early 2025 did not occur as anticipated. The Fire
Dept has asked HR to delay the next entry-level
recruitment from Winter/Spring 2025 to Summer
2025. HR staff is planning workloads accordingly
to be available when Fire is ready to begin the
recruitment process.

2. Create
succession plan
that includes
standardized
training,
leadership
development,
recruitment, and
retention.

FY24-FY25 Staff Time No updates for Q2 2025. HR has not started this project yet.

OE 1.4 -
Implement

PERFORM,
LEARN
Human
Resources
All
departments

1. Implement
PERFORM and
LEARN program
by June 2023.

FY23-FY25 $60K PERFORM module is in live testing for employees in several depts and we are working with unions to
address questions and concerns raised; LEARN
module is in active use for required trainings
(sexual harassment, violence prevention) and
management trainings.

LEARN implementation completion: 80%
PERFORM implementation completion: 50%

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2. Train
departments on
how to use

PERFORM AND
LEARN tools to
help supervisors
and managers
coach and
mentor their
employees.

FY23-FY25 Staff Time PERFORM and LEARN are separate
implementations. The % complete is an average of
both projects' individual completion rates:

PERFORM: 50%
LEARN: 70%

HR is prepared to begin training on PERFORM once
live testing is complete and system is approved for
deployment; employees and managers Citywide
have received instructions on accessing trainings
in LEARN
OE 1.5 -
Public Safety
Wellness &
Proactive
City-Wide
Wellness
Parks and
Rec
All
departments

1. Adopt best
practices to
address growing
cancer threats
to firefighters.

FY23-FY25 TBD Working with Workers Compensation ThirdParty Administrator to identify a strategy to tackle this
issue

2. Expand much
needed
counseling
services,
training, and
other
opportunities to
reduce stress
and increase
wellness in the
Police
Department.

FY23-FY25 $37K We have contracted with a speciality EAP provider (CONCERN) which specializes in helping first
responders to work related stress. We will be
analyzing data in December to see how our ees
used these services and what we can do to
enhance them

3. Develop and
implement plan
to reduce
overtime costs
and reduce
mandatory
overtime.

FY24-FY25 Savings-TBD Reduced Long term Injury On Duty (IOD's) by 6 FTE's & continuing to work on health and wellness.

Developing long-term strategies to reduce
Overtime (OT).

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4. Monitor
efficacy of
enhanced
Employee
Assistance
Program
(CONCERN.)
FY23-FY25 Staff Time We have contracted with a speciality EAP provider (CONCERN) which specializes in helping first
responders to work related stress. We will be
analyzing data in December to see how our ees
used these services and what we can do to
enhance them

5. Promote and
monitor
Employee
Wellness
programs
designed to
assist
employees with
health and
stress
management.

FY23-FY25 Staff Time Need to gather the data collected over the last 3 years to create a strategy to help employees
manage their health and stress.

The police department has expanded our fitness
program, food services vendor, and mental health
utilization to assist police department staff with
issues of stress they face on the job. The police
department is continuing to work on this effort but
is complete in services provided.

6. Circulate
Parks &
Recreation
activity guide
with staff to
identify
recreational/
social/wellness
activities,
programs, and
event
opportunities.

FY23-FY25 Part of Core
Operations
Part of Core Operations - Exploring revenue
enhancement through ad sales.

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OE 1.6 - Staff
Development
(Strengthen
Team, create
norms,
identify
gaps,
training
opportunitie
s, path to
advancemen
t, customers
service
training)
All
departments
All
departments

1. Develop
robust systems
and processes.

FY23-FY25 TBD All departments are currently reviewing their systems and processes to evaluate the need for
change management.

2. Complete
Citywide virtual
and onsite
technology
trainings for
software
changes as
projects are
deployed.

FY23-FY25 $60K Provided Microsoft trainings on various topics.

Developing GIS Training Curriculum. Provided
Employee Self Service and Timecard entry and
Payroll training to staff as needed during Time
Entry implementation.

Additional trainings will be part of the ongoing staff
development.

3. Identify
training
opportunities for
staff to keep
skillsets current
with changing
needs of the
organization.

FY23-FY25 Staff Time Each department is reviewing and identifying their specific training needs.

HR Department provided supervisory training to
staff as part of the supervisory academy.

IT department provided Microsoft trainings on
various topics. Developing GIS Training
Curriculum.

Finance department in collaboration with IT
department provided Employee Self Service,
Timecard entry and Payroll training to staff as
needed during Time Entry implementation.

4. Connect
employees to
different training
resources from
LEARN or other
training courses
provided by
SME/
consultants.

FY23-FY24 Staff Time HR is leading the effort for the implementation of the LEARN module (Learning management system)

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5. Find ways to
engage
employees and
help with culture
change.

FY23-FY25 Staff Time Project Not Started
OE 1.7 -
Enhance
internal
communicati
on & Support
Departments
City
Manager's
Office
All
departments

1. Initiate bi-
annual all hands
meetings to
share
organizational
priorities/
progress.

FY23-FY25 Staff Time First round of all hands meetings were held in July 2023

2. Continue
quarterly Senior
Leadership
Team
(SLT)/Managers
meeting to
provide updates
and trainings.

FY23-FY24 Staff Time The quarterly SLT/Managers meetings are continuing to provide updates, trainings and
improve ongoing communication. Now part of
Ongoing Operations

3. City
Manager's Office
attends
department
meetings and
briefings to
share
information and
gather feedback
from employees.

FY23-FY24 Staff Time City Manager completed attending all department meetings. An Ideas office was also implemented
where employees can come and share ideas with
City Manager on 1:1 basis

4. Share
mission, vision,
and city council
goals with city
employees
through City
Manager's Office
communications
and department
briefings.

FY23-FY25 $1.5K The City Manager held a listening tour in early 2024 and visited each City department to share budget
updates with employees. At the quarterly SLT-
Managers Meeting the City Manager regularly
provides organization updates.

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5. Encourage
cross-
departmental
collaboration.

FY23-FY24 Staff Time Various engagement methods have been implemented and Senior Leadership Team
encourages staff and managers for continual
improvement.

This is now an ongoing activity

OBJECTIVES
OE 2 - Develop strong and effective systems and processes OE 2.1 -
Create
disaster
recovery and
continuity of
services plan
All
departments
All
departments

1.Create
strategy to train
and maintain
compliances of
Federal and
State Standards,
Grant
Management,
Disaster
Management,
Hazard
Mitigation, Cost
Recovery,
Community
Emergency
Notifications
and Public
Outreach as well
as employee on-
boarding.

FY23-FY25 $160K+ • Following a recent Cal OES Audit, Fire worked with Public Works, Finance (Purchasing & Risk)
as well as City Attorney's Office to create a
template for contracts (disaster recovery) that
includes all FEMA provisions (March 2024)
• Following the City's last audit, Finance is
encouraging departments to seek quarterly
reimbursements instead of semi-annual or
annual (Fall 2023)
• HR has included NIMS classes (baseline EOC
courses) as part of new employee on-boarding
• Fire is implementing 2023 audit findings as
part of enhanced processes for 2024 to avoid
future findings that may jeopardize funding
(June 2024)
• Fire was re-audited on SAFER and was found
to be in compliance/remedied 2023 findings

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OE 2.2 -
Develop
uniform
department-
based
policies and
procedure
manuals
(SOP)
All
departments
All
departments

1. Develop,
communicate,
and implement
industry based
standard
policies and
procedures.

FY23-FY24 Staff Time Citywide - Review and update Administrative Policy Manual, Review and revise existing policies and
procedures, Implement new policies as required by
changing industry standards

2. Monitor and
evaluate the
procedures to
ensure
compliance with
all relevant laws,
regulations, and
city policies.

FY23-FY24 Staff Time All departments monitor and evaluate the procedures to ensure compliance with all relevant
laws, regulations, and city policies as an ongoing
practice

3. Each
department
creates internal
standard
operating
procedures and
policies.

FY23-FY24 Staff Time Working with each department admin to identify city-wide internal standard operating procedures
and departmental.

4. Update and
modernize the
City’s
administrative
policy manual.

FY23-FY24 Staff Time A new system DocTract was implemented which converted City's Administrative manual to an online
platform. Staff training complete.

OE 2.3 -
Document
the
development
workflow
Community
Development

1. Standardize
and document
the development
process from
initial
application to
certificate of
occupancy.

FY23-FY24 TBD Not Started

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2. Ensure clarity
of development
process for
applicants and
the public.

FY23-FY25 Staff Time Internal work on mapping the City's development processes is nearly complete. The next steps in
2025 will be to engage with stakeholders in the
evaluation of our processes and to gather more
information on best practices leading to the
creation of a refined development services
process.

3. Improve staff
coordination
cross-
departmentally
for managing
the development
process .

FY23-FY25 Staff Time City staff have reconstituted regular meetings to coordinate across departments on the
development process as well as started regular
meetings with the stakeholders for key
development projects. In 2025 the completion of
the development process refinement, the
implementation of Energov, and research into
additional new tools for managing development
and cross-department work is planned to take
place.

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OE 2.4 -
Project
Delivery
(Improve
timeline,
create
capacity,
manage
expectations
)
Finance Public Works
Information
Technology

1. Implement
process to
prioritize capital
projects and
utilize Easy CIP
software to
program
projects into the
CIP.

FY23-FY24 TBD Staff implemented a new planning software, EasyCIP, and process to develop the city's Capital
Improvement Plan. In October, a call for projects
from internal and external stakeholders, was
completed and 350 projects estimated over $550
million were received. Through a prioritization
process and assessment of available revenue only
142, projects, valued at over $189.4 million were
recommend for adoption in the two year budget
cycle.

On April 11, 2023, staff provided council with an
update on the development of the City of Fairfield's
5-year Capital Improvement Plan and the work
completed to date. Council adopted the 5-year
Capital Improvement Plan budget on June 20,
2023. Integration with ArcGIS Hub is in progress to
provide a more publicly accessible visual interface
on the City's CIP project statuses (Go live January
2024).

2. Implement a
Project Portfolio
Tracking System
to track the
visibility of
workload and
progress of
Information
Technology
projects.

FY23-FY24 $25K Information Technology department implemented the EasyCIP system to track the progress of the IT
department projects and share data with interna;
departments on the project status completion and
progress details.

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OE 2.5 -
Technology
Infrastructur
e
Modernizatio
n
Information
Technology

1. Plan and
implement 42
Technology
Infrastructure
Modernization
projects
identified by the
Digital Strategic
Plan over the
next four years.

FY23-FY27 TBD Projects Update DEC 2024
Examples of projects completed for Technology
Infrastructure Modernization.

CCTV Camera Replacement and
Standardization
Adult Recreation Center Door Badging for
security
Police Mobile Command Center
Communications Infrastructure Upgrade -
Replace current connectivity infrastructure
to support drone, video and stable
connectivity
Video Equipment in Police Interviews
Rooms Upgraded
Axon Cradle Point and In-Car Video
Solution - Proof of concept Completed
Ongoing Hardware Equipment Projects in
progress - Computers, Servers, Storage,
Wireless, UPS, Cameras, and Network
Equipment
Water Treatment Plant SCADA IT
Infrastructure upgrade completed
Laserfiche Document portal to access
Council Agenda, Boards and Commission
Documents and Contracts are available at:
https://eservices.fairfield.ca.gov/
WebLink/?dbid=0&repo=SharedDocs
Updates completed to the following
website pages for
• Broadband
https://www.fairfield.ca.gov/
broadband

1. 2.

3. 4.

5. 6.

7. 8.

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• Centralized Mobile Apps
https://www.fairfield.ca.gov/mobile
• Cybersecurity Awareness
https://www.fairfield.ca.gov/
government/city-departments/
information-technology/cybersecurity-
awareness#!/
• Peafowl https://www.fairfield.ca.gov/
peafowl

2. Information
Technology to
coordinate with
PW to replace
the Train Station
Uninterrupted
Power Supply
(UPS).

FY23-FY25 $470K Next Step - Vendor site walk for UPS replacement recommendation

3. Information
Technology to
coordinate with
PW and Police
Departments to
standardize and
replace the
CCTV cameras
due for
replacement
over the next
two years.

FY23-FY25 $350K DEC 2024
Licensing purchase for CCTV licenses completed.

Switched to lower cost software and consolidated
licensing.

Replace Cameras at City Buildings which are end
of life - Cameras replaced at Fire Station 37, Adult
Recreation Center, Community Services, and
Corpyard

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 66 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

4. Complete
Voice Over IP
(VoIP) citywide
phone system
replacement.

FY22-FY24 $900K DEC 2024 :

The city replaced it's 20+ year old Phone System.

This was a multi departmental effort and the new
system went live in September 2023. The Phone
Circuit Audit was completed and City disconnected
old and retired circuits saving over $100K in the
ongoing costs.

PROJECT COMPLETED AND CLOSED.

5. Complete
wireless
assessment
study for all City
buildings.

FY23-FY24 TBD Contract in Place - Planned to be completed in FY25

6. Complete
EOC Audio
Video upgrade.

FY22-FY23 $190K+ EOC Audio Video upgrade was completed and new improved technology and training was provided to
the EOC group

7. Develop
technology
infrastructure
Disaster
Recovery and
Business
Continuity Plan.

FY23-FY25 $50K DEC 2024 - Disaster Recovery (DR) Plan is on hold until the DR Colocation site setup and test is
complete. DR Colocation configuration and testing
completion is required prior to finalizing Business
Continuity Planning (BCP).

June 2024 - Business impact analysis department
interviews conducted to inform Disaster Recovery
and Business Continuity design efforts. ONGOING

ANNUAL REPORTING WILL BE COMPLETED AS

PART OF CIP PROJECT DASHBOARD

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 67 of 87

Strategies Department
Lead
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Departments
Actions Timeline Estimated
Cost
Progress Update

8. Identify next
steps for the
data center
replication site.

FY23-FY25 $185K
annually
DEC 2024 - Data Center Colocation Setup in
Progress
$250K - First Year Setup, Configuration and Testing
/ $185K annual ongoing
Business impact analysis interviews have
completed and associated requirements for design
architecture are complete. Identified the scope and
funding requirements. Council staff report
requesting funding was approved in Jun 2024
OE 2.6 -
Cyber
Resilience
Plan (CRP)
Information
Technology
Fire

1. Plan and
implement the
cybersecurity
projects
identified by
CRP over the
next three years.

FY23-FY26 $1M annually A Cyber Resilience Plan (CRP) was presented to Council in Close session on Feb 2023.

DEC 2024 - 33 out of 58 projects are
completed. The second year project deployments
are in progress.

JUN 2024 - Completed 19 out of 58 projects
identified related to Governance, Policies,
Procedures, system implementations and
upgrades as identified in the Cyber Resilience
Plan.

The details on CRP Projects are not disclosed as
the contract contains an information security
record that would reveal vulnerabilities to, or
otherwise increase the potential for an attack on,
an information technology system of the City of
Fairfield (Government Code 7929.10)

2. Develop and
implement
cybersecurity
governance,
policies, and
procedures.

FY23-FY25 $70K Governance documentation and Risk Management Program creation in progress. Documents in Final
Review

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 68 of 87

Strategies Department
Lead
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Departments
Actions Timeline Estimated
Cost
Progress Update

3. Expand
citywide
cybersecurity
training and
education.

FY23-FY25 $30K Implemented a Phishing Campaign Annual
employee Cybersecurity training Implemented a
Cyber webpage for employees and community with
wide range of informational videos, cyber crime
reporting. This will be an ongoing program.

4. Update the
website to
include
cybersecurity
resources for
the community.

FY23-FY25 Staff Time A new cybersecurity webpage with educational and informational resources was added to the City
website
www.fairfield.ca.gov/cyber

5. Coordinate a
Cyber Incident
Response Plan
exercise in
coordination
with Fire
Department.

FY23-FY25 Staff Time Conducted a Cyber Incident Response Plan exercise. Staff will be conducting an Annual
Exercise ongoing.

OBJECTIVES
OE 3 - Enhance the customer experiences
OE 3.1 -
Geographical
Information
Systems
(GIS) Master
Plan
Information
Technology
All
departments

1. Conduct
community GIS
survey.

FY23-FY23 Included as
part of GIS
Master Plan
development
The survey was provisioned to the community in
April 2023. The survey identified the most
commonly used GIS maps and tools and what kind
of performance data would the community be
interested in. The results included highest interest
in Crime Data, Council Goals and Priorities
progress report, Capital Improvement Program
Projects progress report, My Fairfield CA App,
Police Activity Map, Garbage Day and Street
Sweeping schedule.

The survey results were incorporated in the 5 year
GIS Master Plan and will be tracked as part of
Transparency efforts..

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 69 of 87

Strategies Department
Lead
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Departments
Actions Timeline Estimated
Cost
Progress Update

2. Develop a GIS
Master Plan
(5-year
roadmap).

FY23-FY24 Professional
Services One-
Time - $150K
DEC 2024: Master Plan Completed and Published
on the Website: https://www.fairfield.ca.gov/
government/city-departments/information-
technology/geographical-information-system-gis
GIS Master Plan Document can be accessed here:
https://online.flippingbook.com/view/94556602/
The GIS Master Plan will include GIS Assessment
and Strategy Planning, identify the projects for the
next 5 years with resource and budget
requirements. The List of projects and prioritization
to be completed with GIS Master Plan.

3. Complete
Return on
Investment
(ROI) Analysis
for the GIS
Program.

FY23-FY24 TBD DEC 2024: ROI Analysis was completed as part of the GIS Master Plan development and will be now
part of ongoing annual analysis. Staff identified key
areas of performance tracking.

Master Plan Completed and Published on the
Website: https://www.fairfield.ca.gov/government/
city-departments/information-technology/
geographical-information-system-gis
GIS Master Plan Document can be accessed here:
https://online.flippingbook.com/view/94556602/

4. Train
departments to
leverage GIS
technologies.

FY23-FY25 Included with
GIS Master
Plan
DEC 2024 GIS training curriculum in development

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 70 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

5. Implement
Projects
identified in the
GIS Master Plan
(5-year
roadmap).

FY23-FY28 $1.5 M (5
year costs)
Many datasets are published on the Fairfield
Transparency Portal
https://transparency.fairfield.ca.gov/
Completed Projects:
• Capital Improvement Projects (CIP) Dashboard
• Development Projects (Villages) Dashboard -
Additional Projects to be added in the phase 2
• Police Transparency Portal and Open Data
Portal
• Cordelia Fire Protection District Layer added to
production GIS and posted to RIMS and Tablet
Command.

The final 5-year roadmap developed. The roadmap
identified more than 200 action items to be
implemented including Governance, User group,
technology projects, policies, procedures, and
training requirements. Staff is currently developing
a final prioritized list of projects.

Master Plan Completed and Published on the
Website: https://www.fairfield.ca.gov/government/
city-departments/information-technology/
geographical-information-system-gis
GIS Master Plan Document can be accessed here:
https://online.flippingbook.com/view/94556602/

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 71 of 87

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Cost
Progress Update
OE 3.2 -
Improve data
driven
decision
making &
information
sharing
Information
Technology
Finance
Human
Resources

1. Implement an
open data portal
and rollout open
datasets.

FY23-FY25 $5000
annually (S/
w) plus Staff
Time
DEC 2024
Open Data Portal will be launched in JAN 2025.

Added 80+ datasets to the Fairfield Transparency
Portal (Open
Data) https://transparency.fairfield.ca.gov/
Staff is defining a strategy and review process to
identify initial datasets to be rolled out with the
launch of Open Data Portal.

Additional Datasets will be added on a rolling
basis.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 72 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

2. Implement
GIS story maps.

FY23-FY25 Staff Time Multiple story maps were published. New story maps will be included in the 5-year GIS Master Plan
and reported as part of GIS Master Plan.

Storymaps provide with valuable information and
integrates maps, legends, text, photos, video and
provides functionality that helps users explore this
content.

Get to Know your City Council: https://arcg.is/
1jWe0e2
Digital Inclusion, Equity, and Broadband
Project: https://arcg.is/0qmvOq
Police Public Service Area Beat Map:
https://arcg.is/0L1yPH
Fairfield Summer Music Series: https://arcg.is/
1zT5Dy
Fairfield REAP Program: Hub https://arcg.is/
0TzuPD
Lopes Road Landslide: https://arcg.is/1WOjnL
Fairfield Battery Recycling Drop-Off Locations:
https://arcg.is/10CWSf0
Fairfield Water Infrastructure: https://arcg.is/
0e9SGT

1. 2.

3. 4.

5. 6.

7. 8.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 73 of 87

Strategies Department
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Departments
Actions Timeline Estimated
Cost
Progress Update

3. Explore
options for
performance
metrics
reporting.

FY23-FY25 $45K Staff has implemented a transparency
webpage https://transparency.fairfield.ca.gov and
a dashboard to provide status update for the
Council Goals and priorities and Capital
Improvement Program Projects Progress Reports.

Added Police Transparency, Open Data Portal and
Development Projects Dashboard.

Staff is reviewing the Performance Metrics to be
tracked and reported, and Open Budget
Dashboards.

4. Coordinate
launch of the
Parks Maps,
Trails &
Amenities
Content Sharing
App
(OuterSpatial).

FY23-FY25 $1700 App https://www.outerspatial.com/communities/ california deployed and In use. Updates will be
ongoing.

Download App here: https://fairfield.ca.gov/mobile

5. Leverage new
ERP to provide
improved
transparency
and data
analytics.

FY23-FY25 Staff Time Staff is working with departments to develop the reports needed for efficiencies and improved data
analytics. This will be an ongoing task.

6. Implement
Public Self-
Service
Document
Portal
FY24-FY25 DEC 2024
City Manager's Office and Information Technology
department completed the document portal for
accessing public contracts, City Council agenda
and documents, documents related to various
boards and commissions.
https://eservices.fairfield.ca.gov/
WebLink/?dbid=0&repo=SharedDocs

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 74 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

7. Implement
Police
Transparency
Portal (Crime
logs, Hate
Crime, Stop
Data)
FY24-FY25 Staff Time DEC 2024 - Implemented Police Transparency Portal https://transparency.fairfield.ca.gov/
SEP 2024 - Conducted kick-off w/GTG and Police
on Aug 12th. Defined data requirements

8. Budget
Transparency
Portal
FY26-FY27 TBD Not yet started – will be incorporated in Open Data.

9. Implement
Dashboards –
Homelessness,
Parks and Rec
Amenities
FY25-FY27 Staff Time Not yet started – Homelessness
Park Amenities in application review process

10. Emergency
Response Map
and Dashboard
of Fire/Medical
Incident Calls
for Service
FY26-FY27 Staff Time Not yet started.

11. Implement
Community
Development
Story Maps
FY25-FY26 Staff Time DEC 2024 - Implemented Development Projects Dashboard - Phase I - Villages Development
https://transparency.fairfield.ca.gov/
SEP 2024- Kickoff meeting w/ our GIS vendor, GTG
on 10/10.

PW & CD to provide GTG starting data by 10/25.

Next project meeting scheduled w/GTG, PW & CD
on 10/25.

GIS Team working w/GTG on initial build.

Requested feedback from SME's - Planning & PW
on prototype

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 75 of 87

Strategies Department
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Departments
Actions Timeline Estimated
Cost
Progress Update
OE 3.3 -
Modernize
City
applications
Information
Technology
All
departments

1. Replace or
upgrade 38
applications
and/or cloud
migration as
identified by
Digital Strategic
Plan.

FY23-FY27 Varies by
Project
DEC 2024 - Few Examples Below:
23 out of 38 projects completed. (Based on Digital
Strategic Plan adopted in 2022 - 5 year roadmap)
Tyler MUNIS - Employee Timekeeping system
completed. Developed future change
management plan
Completed Police Department replacement of
Workforce Scheduling System
Utility Billing System Upgrade Completed and
Mobile App Deployed.

New Water Meter Service (Permits)
Application Process completed
Implemented Digital Asset Management Tool
for City Manager's Office to track digital photo
assets.

Implemented New agenda Management
Software
Implemented New Generative AI Webpage
https://www.fairfield.ca.gov/government/city-
departments/information-technology/artificial-
intelligence-ai
Portal to access Public Documents upgraded -
https://eservices.fairfield.ca.gov/
WebLink/?dbid=0&repo=SharedDocs
Expanding to larger EV infrastructure charging
throughout the City. The new project to be a
multi-year w/ 20 locations throughout the City
for charging infrastructure
Docusign Pilot with HR completed

1. 2.

3. 4.

5. 6.

7. 8.

9. 10.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 76 of 87

Strategies Department
Lead
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Departments
Actions Timeline Estimated
Cost
Progress Update

2. Implement
new Enterprise
Resource
Planning
Software

1. Financials
Module

2. Human
Capital
Management
(HCM) Module

3. Executime
(Timesheets and
Scheduling)
Module
FY23-FY25 $524K -
Ongoing
maintenance
ERP system
FINANCE WENT LIVE IN JULY 2022
HR/PAYROLL WENT LIVE IN JAN 2023

TIMEKEEPING SYSTEM WAS COMPLETED AND
IMPLEMENTED IN 2024.

PROJECT COMPLETED AND CLOSED

3. Implement
New Land Asset
Management
Module (include
Land Use,
Planning,
Permitting)
FY23-FY27 $557,400 DEC 2024 Update:
• PROD & TEST environments updated to latest
Version
• Civic Access (Public Portal) - Begin design of
webpages for “branding”
• Data Conversion Planning - Testing in Training
Environment
• Next Step - working with Subject Matter
Experts (SME's) validate data migration
• 2 rounds of testing before final approval
• System Testing – All teams now testing and
continues till March
• Report/Forms Development In Progress
• Planning for Staff Trainings

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 77 of 87

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Actions Timeline Estimated
Cost
Progress Update
OE 3.4 -
Internal
customers
satisfaction
survey
Human
Resources

1. Solicit
feedback from
departments on
how HR can
improve its
services and
create metrics
to measure
success in
responding to
feedback.

FY23-FY24 $200 HR will finalize HR metrics in the next fiscal year.

2. RFP Worker’s
Comp Third
Party
Administrator
FY24-FY25 An RFP was published on 1/30/2024. Athens
Administrators was selected as the successor TPA
following Council approval on 8/20/2024. Athens
began services on 10/1/2024

OBJECTIVES
OE 4 - Ensure fiscal sustainability
OE 4.1 -
Consolidate
citywide
purchasing
and service
contracts for
efficiency
Finance All
departments

1. Consolidate
all citywide
software and
technology
contracts for
GASB 96
reporting.

FY23-FY24 Staff Time Created initial list in Mar 2023 and completed frst compliance reporting in July 2023

2. Review and
revise
technology
contract
templates and
develop
workflow for
Information
Technology
procurement.

FY23-FY24 Staff Time All Citywide Contract Templates were revised and updated and added new templates for Technology
Software As a Service, Payment Card Industry
(PCI), and added additional language for new
regulatory requirements.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 78 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update

3. Identify
opportunities for
cooperative
purchasing
among internal
departments.

FY23-FY25 Staff Time Some contracts have been identified and consolidated. Continue to evaluate Multi-
department contracts for cooperative purchasing
opportunities.

Most recently individual Amazon accounts have
been consolidated into one Amazon Business
account.

OE 4.2 -
Review
reserve
funds and
policies to
address un/
underfunded
liabilities
Finance

1. Amend or
update General
Fund reserve
policies in FY
24-25 biennial
budget.

FY22-FY23 Staff Time New general fund reserve policy went to council with budget adoption. Programmed additional
funding to address underfunded liabilities in FY24
Budget.

OE 4.3 -
Leverage
outside
funding
opportunitie
s
All
departments
All
departments

1. Explore grant
opportunities
FY23-FY25 TBD All departments are evaluating grant options where applicable
Duplicate and mentioned in multiple places
OE 4.4 -
Revenue
Increases
Finance

1. Credit Card
Fee Charges
FY24-FY24 Staff Time Customers are now absorbing credit card processing fees.

2. Complete Fee
Study –
Planning, Public
Works, Police
and Code
Enforcement
Fees, Animal
Services
FY 23-FY25 Fees were updated and adopted by Council in May 2024 and became effective July 08, 2024.

3. Review Parks
Facility Rentals
and Aquatics
Fees
FY24-FY24 Fees were updated and adopted by Council in May 2024 and became effective July 08, 2024.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 79 of 87

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Departments
Actions Timeline Estimated
Cost
Progress Update

4. Complete
Development
Impact Fees
Study
FY25-FY26 $75K Project # 2 - In Progress - Studies are now underway for a series of AB1600 fees and there
will be a study in the year ahead on building fees as
well as other AB1600 and Northeast program fees.

Project # 1 - Completed - Citywide Comprehensive
User Fee Schedule - A new free schedule was
adopted for many City fees in July 2024.

5. Review
Business
License Tax
FY24-FY25 Staff Time
plus
consulting
costs $90K
Business License information can be found here:
https://www.fairfield.ca.gov/government/city-
departments/community-development/building-
safety/business-license
Municipal Code -
https://www.codepublishing.com/CA/
Fairfield/#!/html/Fairfield10B.html
NOV 2024 ELECTION
MEASURE L - Business License Tax
- https://www.fairfield.ca.gov/government/city-
departments/city-manager-s-office/
measures-2024
MEASURE L - Information can be found at the
Registrar of Voters website
- https://www.solanocounty.com/depts/rov/
Election Results can be found here:
https://www.solanocounty.com/civicax/filebank/
blobdload.aspx?BlobID=43779

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Departments
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Cost
Progress Update

6. Review
Transient
Occupancy Tax
FY24-FY25 Municipal Code: Transient Occupancy Tax
- https://www.codepublishing.com/CA/
Fairfield/#!/html/Fairfield18.html (Article III)
NOV 2024 ELECTION
Measure M: Hotel and Motel Tax Paid by Visitors -
Information can be found at the Registrar of
Voters website - https://www.solanocounty.com/
depts/rov/
Election Results can be found here:
https://www.solanocounty.com/civicax/filebank/
blobdload.aspx?BlobID=43779

Community Engagement

OBJECTIVES
CE 1 - Increase Outreach
CE 1.1 -
Solicit
feedback
City
Manager's
Office
All
departments

1. Conduct
Council initiated
listening tours
throughout city.

FY23-FY24 <$25K Council initiated listening tours were completed throughout the City.

2. Develop
strategic
communications
plan to share
and receive
information
regarding
Council
priorities.

FY23-FY24 Communications Assessment was completed and
a report was presented to Council in Jan 2024.

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Departments
Actions Timeline Estimated
Cost
Progress Update

3. Promote
Flash Vote tool
to develop quick
periodic surveys
to solicit
feedback.

FY23-FY24 Currently renewing service agreement. Intent of Flash Vote is to take a pulse survey of current
issues up to once a month to provide real-time
feedback on City initiatives/projects.

4. Continue
community
outreach events
such as tabling
at the Farmers
Market and
Coffee with the
Cops.

FY23-FY24 Staff Time Continue community outreach events such as tabling at the Farmers Market and Coffee with the
Cops.

Ongoing Activity
CE 1.2 -
Travis AFB
Outreach
City
Manager's
Office

1. Work with
Travis AFB to
provide service
members
opportunity to
get involved
with the
community.

FY23-FY24 Staff Time No update as of DEC 2023

2. Continue
TAFB
participation at
the Fairfield
CAN.

FY23-FY25 Staff Time Ongoing effort. Travis AFB continues to participate in the CAN meetings and in the summer, CAN
members participated at the TAFB Open House to
welcome newly stationed service members and
invite them to participate in the local faith-based
organizations and churches.

CE 1.3 -
FF101
Roadshow
All
departments
All
departments

1. Develop
outreach to
community
service groups
to offer
presentation on
department
functions.

FY23-FY25 Staff Time Not Started

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Actions Timeline Estimated
Cost
Progress Update
CE 1.4 -
Build/
Develop
Relationship
w/
Community
(participants,
partners,
public)
All
departments
All
departments
1a. Establish
robust Business
Watch Programs
for the
Downtown Heart
of Fairfield area,
West Texas
Corridor, and
North Texas
Corridor. Grow
the Crime-Free
Multi Housing
Program to 60%
participation
city-wide.

FY23-FY24 Staff Time Business Watch has been re-established downtown and with the North Texas Street
Business Association. Both held NNO events this
year. Crime Free continues to grow as well.
1b. Grow PD
Business Watch
and
Neighborhood
Watch
programs.

FY23-FY24 Staff Time The Crime Prevention Unit has worked to continue growing these Watch programs with the newest
Neighborhood Watch program starting on Lincoln
Street. In October, a block watch captains dinner
was held in appreciation for the hard work and
dedication to the program. Final numbers will
come out at the end of the year.

This is complete but we will continue to grow
programs indefinitely.

3. Expand local,
regional, state
and national
government
partnerships.

FY24-FY25 Developed Inter Governmental Support Agreement (IGSA) with Travis AFB. Exploring initial scope of
work for - Task Order 1

4. Develop
action plan to
connect staff
with Fairfield
organizations,
non-profits,
businesses, and
community
groups.

FY23-FY25 Staff Time The new economic development workplan developed by the Community Development
Department incorporates a robust plan for
connecting with and maintaining relationships with
key partners.

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Departments
Actions Timeline Estimated
Cost
Progress Update
CE 1.5 -
Educate
community
on traffic
safety
Police

1. Begin social
media campaign
on traffic safety,
bicycle safety,
and pedestrian
safety.

FY23-FY24 Staff Time There have been several social media posts throughout the year about various traffic safety
concerns and issues. This campaign will continue
through the rest of the year.

2. Educate
prevention
techniques and
enforcement to
reduce the
amount of injury
collisions in our
community.

FY23-FY24 Staff Time End of Calendar Year 2023 Stats:

Type of
Crash
2022 2023 %
Difference
DUI
Crashes
155 115 25.8%
decrease
Injury
Crashes
549 519 5.5%
decrease
# of
people
injured
from
crashes
775 700 9.7%
decrease
Fatalities 9 5 44.4%
decrease

OBJECTIVES
CE 2 - Events

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Progress Update
CE 2.1 -
Downtown
Community
Development
Police

1. Continue
offering
signature events
in the downtown
area including
Blues/Brews/
BBQ, 4th of July
& Veteran’s Day
parades, Tomato
& Vine Festival.

FY23-FY23 Part of Core
Operations
Downtown events are part of Core Operations and
ongoing activity

2. Continue to
coordinate the
Farmers Market
and Small
Business
Saturday events.

FY23-FY25 Staff Time Farmer's Market was held in 2024 with new contracted partner and several downtown events
saw record attendance in 2024.

3. Expand
smaller
businesses
support events
either through
direct effort or
in partnership
with partner
organizations.

FY24-FY25 With the implementation of the new economic
development workplan, partner organizations have
been approached about the potential for greater
collaboration on events to engage large portions of
the city's business community.

CE 2.2 -
Community
All
departments
All
departments

1. Continue to
provide staff
presence and
support at
community
events to better
connect with the
community.

FY23-FY24 Staff Time

OBJECTIVES
CE 3 - Intentional Campaign

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 85 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update
CE 3.1 -
Market our
great work
City
Manager's
Office
All
departments

1. Develop
strategic
communication
plan to promote
progress made
on Council
goals.

FY23-FY24 $49K The Council Goals and Priorities Progress Dashboard Launch in January 2024
https://transparency.fairfield.ca.gov
The transparency portal will have new added
features annually. New features launched in Jan
2025 are:

Open Data Portal
Police Transparency Portal
Development Projects (Villages By Clay Bank/
Manuel Campos)

2. Advance
specific
departmental
communications
to show the
good work
happening in the
city.

FY23-FY24 State of the City and the annual newsletter with accomplishments is published on annual basis.

The communications assessment is being
completed and recommendations will be
implemented in 2024

3. Create
communications
task force to
improve
information
flowing out of
departments.

FY23-FY24 Reconvening of the Editorial Board (City Content Creators) - Action Item from the Communications
Assessment
• Content Creators from each department
assigned to submit content for the weekly
council report (Fairfield Weekly Newsletter)
• Some content will be pulled from the weekly
submissions for social media and website
stories
• First meeting was held in May, 2024 and will
meet quarterly

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 86 of 87

Strategies Department
Lead
Supporting
Departments
Actions Timeline Estimated
Cost
Progress Update
CE 3.2 -
Create
Annual
Report
City
Manager's
Office
All
departments

1. Collaborate
with
departments at
the end of each
calendar year to
develop an
Annual Report
highlighting
accomplishment
s and mail to all
Fairfield
households.

FY23-FY24 $50K-$60K Annual Report published in Feb 2024.

Council Goals FY 2023-25 (Dec-24) Report City of Fairfield, CA Generated 01/16/2025 1:36:25 pm Page 87 of 87

CITY OF FAIRFIELD

SPECIAL MEETING

CITY COUNCIL RETREAT

SATURDAY, JANUARY 25, 2025; 9:00 AM

POLICE TRAINING FACILITY
1717 REX CLIFT LANE, FAIRFIELD, CA 94533

MINUTES

CALL TO ORDER

Mayor Cat Moy called the meeting to order at 9:00 A.m. City Attorney and Acting City Clerk David Lim called roll.

Acting City Clerk David Lim announced a change in the order of presentations.

Present in person were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams, Vice-Mayor Pam Bertani, and Mayor Cat Moy.

PUBLIC COMMENTS

No persons wished to speak in person at public comment.

PRESENTATIONS

E.5 Homelessness Update Presented by Homeless Services Manager Samantha Burrows & Police Chief Dan Marshall (Continued from 1/24/25)

Continued presentation and discussion with City Council, City staff, and members of the public facilitated by Ms. Janette Williams, Ms. Burrows and Chief Marshall. Direction for future work provided to City staff.

D.1 Group Exercise II with Consultant Janette Williams

Not held.

D.3 Code Enforcement for Rental Housing Presented by Police Chief Dan Marshall

Presentation and discussion with City Council, City staff, and members of the public facilitated by Chief Marshall. Direction for future work provided to City staff.

A break was held from 10:35 a.m. to 10:45 a.m.

D.2 North Texas Street Options Presented by Director of Community & Economic Development Dave Zellers

Presentation and discussion with City Council, City staff, and members of the public facilitated by Mr.

Zellers. Direction for future work provided to City staff.

D.6 Economic Development Opportunities Presented by Director of Community & Economic Development Dave Zellers

Presentation and discussion with City Council, City staff, and members of the public facilitated by Mr.

Zellers. Direction for future work provided to City staff.

A lunch break was held from 12:20 p.m. to 12:35 p.m.

D.4 Landscape, Lighting, & Maintenance Districts Update Presented by Director of Public Works Sanjay Mishra

Presentation and discussion with City Council, City staff, and members of the public facilitated by Mr.

Mishra. Direction for future work provided to City staff.

D.5 Parks, Recreation, Open Space Master Plan Update Presented by Director of Parks & Recreation Kristina Kaunzinger

Presentation and discussion with City Council, City staff, and members of the public facilitated by Ms.

Kaunzinger. Direction for future work provided to City staff.

ADJOURN

Meeting adjourned at 2:42 p.m.

______________________________
City Attorney
________________________________
Mayor

Agenda Item No: K.2

AGENDA REPORT
DATE: February 18, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-26 PW Waterman Pipeline Project Acceptance

Accepting the Waterman Pipeline Relocation Project as Complete

Funding Source: N/A

Contact: Roger Dunham, (707) 428-7478

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution accepts the Waterman Pipeline Relocation Project (Project) as complete.

DISCUSSION
On October 15, 2024, the City adopted Resolution 2024-244 approving a contract with Perennial Construction, Inc. to relocate an existing 12-inch water main at the Waterman Water Treatment Plant to make way for a new emergency generator pad in preparation for the fut ure High Lift Pump & Power Upgrade Project. The Project consisted of relocating the 12 -inch water main, removing and disposing of the existing asbestos cement pipe, and installing a new 30 -inch butterfly valve.

Construction work for the Project began on December 2, 2024. Four change orders and one administrative change order were executed during constructio n for this Project, resulting in a total adjustment of $38,632.07 . These change orders included the removal and replacement of a 12-inch water valve , gaskets, and hardwar e; additional material and welding needed to complete the 30-inch buried service butterfly valve cut in; price differences from switching to 4- inch blowoff valves and pressure test equipment required by the City of Fairfield’s Public Works Utilities Division; and a track steer rental to spread grindings on the graded 12 -foot wide road next to the new water line. An administrative change order was completed to reconcile the

extension of quantities of 12-inch PVC pipes. The final punch list was completed on January 10, 2025.

The construction authorization for the Project was approved for $346,061. This amount included a total bid of $ 288,384 and a 20% contingency of $ 57,677. The final cost for the Project was $327,016.07, which is approximately 5.5% below the amount authorized for construction.

Following the council's acceptance of the project as complete, a notice of completion will be filed with the County of Solano’s Recorders Office.

FINANCIAL IMPACT
Expenses for ongoing maintenance of the pipelines associated with the Project will be managed by the Waterman Water Treatment Plant and funded by the Water Enterprise fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

COORDINATED WITH
N/A

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 428-7478
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-26

ACCEPTING THE WATERMAN PIPELINE RELOCATION PROJECT AS COMPLETE

WHEREAS, the City Council approved a contract with Perennial Construction, Inc. for the Waterman Pipeline Relocation Project (Project) on October 15, 2024, by Resolution No. 202 4- 244; and

WHEREAS, Perennial Construction, Inc. has completed the Project in accordance with the contract approved by the council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the Project as complete pursuant to the agreement between the City and Perennial Construction, Inc. approved by the council on October 15, 2024.

PASSED AND ADOPTED this 18th day of February 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.3

AGENDA REPORT
DATE: February 18, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-27 PW Cadenasso Drive Pavement Reconstruction Project Acceptance

Accepting the Cadenasso Drive Pavement Reconstruction Project, Federal Aid Project No. STPL 5132-055 as Complete

Funding Source: N/A

Contact: Roger Dunham, (707) 428-7478

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution accepts the Cadenasso Drive Pavement Reconstruction Project, Federal Aid Project No. STPL 5132-055 (Project) as complete.

DISCUSSION
On January 16, 2024, the City adopted Resolution 2024 -35 approving a contract with Mountain Cascade Inc. (Mountain Cascade) to reconstruct the pavement along Cadenasso Drive. The Project involved removing and replacing 1.7 feet deep pavement along a 1,000-foot-long section of the roadway, which is approximately 70 feet wide. Additional improvements included new striping and pavement markings, installation of Americans with Disabilities Act (ADA) curb ramps, truncated domes, and a signal and communications i nterconnection conduit. The Project also included a 2.5-inch mill and overlay on Auto Mall Parkway from the driveway entrance of Home Depot to Cadenasso Drive.

The construction work commenced on April 29, 2024. Three change orders and one administrative c hange order were issued during the course of the Project, resulting in a total adjustment of $6,256.47. The first change order addressed the modification of a streetlight box discovered during construction, the second involved the filling of an existing ab andoned

manhole, and the third provided for the installation of a missing 4-inch conduit. Upon completion of the construction work, an administrative change order was processed to reconcile the contract amount due to quantity reductions in various contract items. The final punch list was completed on January 29, 2025.

The construction authorization for the Project was approved for $2,222,631. This amount included a total bid of $1,932,722 and a 15% contingency of $289,909. The final cost for the Project wa s $1,939,287 .47, which is approximately 12.74% below the amount authorized for construction.

Following the council’s acceptance of the Project as complete, a notice of completion will be filed with the County of Solano’s Recorders Office.

FINANCIAL IMPACT
The Public Works Operations Division will manage expenses associated with the ongoing maintenance of Cadenasso Drive and Auto Mall Parkway, which will be funded by the General Fund (Fund 101) and Gas Tax Fund (Fund 162).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

COORDINATED WITH
N/A

STAFF CONTACT
Roger Dunham, Public Works Construction Manager
(707) 428-7478
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-27

ACCEPTING THE CADENASSO DRIVE PAVEMENT RECONSTRUCTION PROJECT, FEDERAL AID PROJECT NO. STPL 5132-055 AS COMPLETE

WHEREAS, the City Council approved a contract with Mountain Cascade Inc. (Mountain Cascade) for the Cadenasso Drive Pavement Reconstruction Project, Federal Aid Project No. STPL 5132 - 055 (Project) on January 16, 2024, by Resolution No. 2024-35; and

WHEREAS, Mountain Cascade has completed the Project in accordance with the contract approved by the council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the Project as complete pursuant to the agreement between the City and Mountain Cascade approved by the council on January 16, 2024.

PASSED AND ADOPTED this 18th day of February 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.4

AGENDA REPORT
DATE: February 18, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-28 PW Urban Water Management Plan 2025 Update

Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and Kennedy/Jenks Consultants, Inc. for the Urban Water Management Plan 2025 Update

Funding Source: $132,000; Water Enterprise Fund

Contact: Michael J. Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed professional services agreement will provide for the 2025 update to the City’s Urban Water Management Plan (UWMP), as required by the State.

DISCUSSION
The Urban Water Management Planning Act (Act) was adopted by the California State Legislature as Assembly Bill (AB) 797 in 1983. The Act requires all urban water suppliers exceeding a threshold of more than 3,000 customers or supplying more than 3,000 acre -feet annually to develop a UWMP and update it every five years. The City of Fairfield’s water system exceeds both thresholds and has complied with provisions of the Act since its inception.

A UWMP is a document that supports long -term water resource plan ning to ensure the availability of adequate water supplies for demands imposed by future growth. Urban water suppliers are required to assess the reliability of water sources over a 20 -year planning horizon that considers normal, dry, and multiple dry year s. A UWMP plan generally describes and evaluates water supply sources, projected population, future water demands, demand management measures, strategies for responding to water shortages, and other relevant information to ensure an appropriate level of reliability in water supply and demand forecasting.

The Department of Water Resources reviews all UWMPs to ensure that water suppliers are implementing effective water management strategies to support long-range planning activities.

Kennedy/Jenks Consultants, Inc. (Kennedy/Jenks) is a well-established water and engineering firm whose core competencies are water system planning, design, and engineering services.

Kennedy/Jenks prepared the City’s 2020 UWMP and has assisted with State-required annual water demand projections. Additionally, Kennedy/Jenks has significant knowledge of the City’s water supplies and environment, extensive knowledge of the applicable regulations and guidance documents, and experience on similar projects.

Pursuant to Chapter 28.31 of the Fairfield Municipal Code, professional services shall be let on the basis of demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required. Because of K ennedy/Jenks’ expertise and knowledge of the City’s system, s taff recommends entering into an agreement with Kennedy/Jenks to provide the City’s UWMP 2025 update.

FINANCIAL IMPACT
The total authorization for this agreement is not to exceed $132,000. The cost for this agreement will be paid out of the Water Enterprise Fund (Fund 461, Organization Code 46160600).

Kennedy/Jenks proposed scope and cost for the UWMP update is in line with similar work for mid-sized city.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may delay approval of the professional services agreement so that staff can address any council concerns.

COORDINATED WITH
N/A

STAFF CONTACT
Nigel Browne, Management Analyst Senior
(707) 428-7480
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2025-28

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND KENNEDY/JENKS CONSULTANTS, INC. FOR THE URBAN WATER MANAGEMENT PLAN 2025 UPDATE

WHEREAS, the State of California requires the City of Fairfield to complete an Urban Water Management Plan (UWMP) update every five years; and

WHEREAS, Kennedy/Jenks Consultants, Inc. (Kennedy/Jenks) prepared the City’s 2020 UWMP update; and

WHEREAS, Kennedy/Jenks has significant knowledge of the City’s water supplies and environment through its preparation of the City’s 2020 UWMP update and associated demand projections; and

WHEREAS, Kennedy/Jenks has extensive knowledge of the applicable regulations and guidance documents, as well as experience on similar projects; and

WHEREAS, staff seek to enter into an agreement with Kennedy/Jenks for the City’s UWMP 2025 update.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield a professional services agreement between the City of Fairfield and Kennedy/Jenks for the UWMP 2025 update for a total not-to-exceed fee of $132,000.

Section 2. The director of public works or designee is hereby authorized to take all steps necessary to implement this resolution.

RES. NO. 2025-28

PASSED AND ADOPTED this 18th day of February 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 Revised 1/09/2025

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 2025, by and between the City of Fairfield, a municipal corporation (the “CITY") and Kennedy/Jenks Consultants, Inc. ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT . CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS . The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and online at
www.fairfield.ca.gov/biz.

7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect through December 31, 2026. 9) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles
with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of

2 Revised 1/09/2025
air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets

11) EN TIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) COUNTERPARTS. T
his Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) NOTICES. T his Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: N
igel Browne
E-mail: [email protected]
Address: 1000 Webster Street, Fairfield, CA, 94533
Telephone: 707-428-7480
Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Sachi Itagaki
E-mail: [email protected]
Address: 275 Battery Street, Suite 550, San Francisco, CA, 94111 Telephone: 415-243-2150

EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation

B
y:__________________________________

CONSULTANT

By:___________________________________

Exhibit A
KENNEDY/JENKS CONSULTANTS, INC.

Project Understanding and Background
Section 10610 et seq. of the California Water Code
(Water Code) requires the preparation of an UWMP and
periodic updates. The Water Code also specifies the
contents and procedures for adoption of the UWMP.

Plans must be adopted and submitted to DWR by July 1,
2026.

The Urban Water Management Plan Act has not
undergone significant changes since 2020 and the
required content and process of the UWMP will be similar to the 2020 effort. However, there have been other
related laws, legislation, and planning that will affect how the City undertakes assessment of demands and
supplies, including:
• Making Water Conservation a California Way of
Life (AB 1668 and SB 606): Rulemaking for Making
Water Conservation a California Way of Life
concluded July 3, 2024. For simplicity, the Making
Water Conservation a California Way of Life
regulation is hereafter referred to as the California
Water Use Objective (CWUO). The CWUO
framework establishes individual efficiency goals for
each urban retail water supplier based on unique
characteristics of the supplier’s service area. The
intent of these goals is to reduce urban water use and
adapt to climate change. The CWUO is a sum of
efficient residential indoor water use, residential
outdoor water use, real water loss, and efficient
outdoor use in commercial, industrial, and
institutional (CII) landscapes with dedicated irrigation meters. In some instances suppliers may adjust their
objective to account for direct potable reuse,
seasonal tourism, and emergency response. Starting
in 2027 suppliers need to meet the overall objective
not individual budgets for residential outdoor water
use or CII water use. The CWUO regulation also has
provisions requiring water suppliers to undertake CII
performance measures.
• Reporting Compliance with the Water Loss
Standard: Though the Urban Water Loss Standard
is a separate regulation from the UWMP Act, within
the 2025 UWMP a supplier must report a summary
of the past 5 years of water loss audit reports, report total system water losses for the current year and
projected losses for future years, describe programs
to assess and manage distribution system real loss
in the last five years, and provide data demonstrating
whether the supplier will meet is water loss
performance standard. Compliance with the Water
Loss Standard must occur no later than January 1,
2028.
• Past Annual Water Shortage Assessments (2022-
2024): Since 2022, Urban Water Suppliers have
been providing DWR with Annual Water Shortage
Reports. The process of preparing the Annual Water
Shortage Report comes from the current Water
Shortage Contingency Plan. Water supply and
demand data and projections provided in the 2025
UWMP will need to be consistent with this past
reporting. The update is also an opportunity to revise
the WSCP and the drought response actions
(demand reduction and/or supply enhancement)
proposed by the City.
• Sustainable Groundwater Management Act
(SGMA, AB 1739, SB1168, and SB 1319):

UWMPs
must show consistency with Groundwater
Sustainability Plan (GSP) supply projections if
applicable. Since 2020 many groundwater
sustainability plans have been completed and many
groundwater sustainability plans will reassess
sustainability indicators, water budgets, and
mitigation actions. Given that the City does not
currently use or have near term plans to use
groundwater from a basin subject to SGMA, this is
not applicable to the City’s UWMP.
• Continued Compliance with SBx7-7 Targets:

Senate Bill 7 of Special Extended Legislative Session
7 (SBx7-7) introduced standards for water use.

These standards are based on gallons per capita per
day and target a reduction in gallons per capita per
day to be achieved by the year 2020. SBx7-7 was
alternatively called “20 by 2020”, which encapsulated
the idea that the intent of the regulation was to
reduce water use by 2% by the year 2020. Despite
the tie to the year 2020, SBx7-7 does not have a
sunset clause and suppliers will have to demonstrate
compliance with SBx7-7 targets in the 2025 UWMP.

This means that if any areas have been annexed into
the City service area since 2020, the SBx707
baselines, targets, and 2025 system-wide usage
must be calculated.

KENNEDY/JENKS CONSULTANTS, INC.
• Seismic Risk Assessment: As in the 2020 UWMP,
the 2025 UWMP must include a seismic risk
assessment and mitigation plan to assess the
vulnerability of each of the various facilities of water system and mitigate those vulnerabilities.

Compliance can be documented by submitting a
copy of the most recent adopted local hazard
mitigation plan or multi-hazard mitigation plan if that plan specifically addressed seismic risk to the water
supplier’s infrastructure.

The above items are based on our review of legislation
related to the 2025 UWMP. DWR’s 2025 UWMP
guidance document is anticipated as a draft in early 2025 and finalized in mid 2025. Some adaptation of our scope of work may be required based on DWR’s final 2025
UWMP guidance document.

Scope of Work
Task 1 – Data Collection and Background
Information Review
KJ will review background information regarding the
City’s service area, water supply, water demand, and
water policies. The objective of this task is to gather available data necessary to satisfy the known
requirements of the UWMP. The 2020 UWMP prepared
by KJ will serve as a primary reference document.

Additional information to be requested and reviewed may include, but is not limited to, the following:
• Service GIS files for 2000, 2010, 2015, and 2020, if
available, for use in the DWR population tool.
• Current and proposed land uses and updated
specific plans.
• Specific information on annexations to the service
area since 2020.
• Historical, current, and projected water consumption
by user class.
• Annual water usage (meter data).
• Energy use associated with water production (energy
bills from production and distribution facilities).
• Water quality issues, including known contaminants.
• Current water rate structure.
• Conservation accomplishments.
• Conservation ordinances currently or previously
adopted by the City since the 2020 UWMP.
• New since 2020 and/or planned modifications to the
water system and available supply (such as new
treatment facilities).
• Local Hazard Mitigation Plan and other information
related to water system seismic risk and mitigation.
• Recent planning documents and other relevant
studies/data, such as water master plans,
supply/demand projections, leak detection, capital
replacements, asset conditions, population
projections, land use water duty factors, water quality test data, or consumer confidence reports.
• Progress towards meeting SBx7-7 legislative goals.

Task 2 – Prepare Water Shortage
Contingency Plan
As required under the UWMP guidelines, an updated
Water Shortage Contingency Plan (WSCP) will be
prepared as a separate document and incorporated into
the 2025 UWMP. The purpose of the WSCP is to prepare
for drought, water supply reductions, failure of a water distribution system, other emergencies, or regulatory
statutes, rules, regulations or policies reducing water supplies by state and federal agencies. The WSCP is the basis for the Water Shortage Assessment Report, due
annually. The 2020 WSCP will be the foundational
document for this task and will be reviewed and revised, in collaboration with the City. The intent is to update the Assumptions:
• The above information is readily available from the
City and will be provided within 5 weeks of
Request for Information in digital format when
available.
• A limited comparison of the water demand
projection prepared in 2020 will be made to
annual water usage for 2020-2024. No parcel
level update of water demands will be conducted.
• KJ will handle all sensitive documents and data
appropriately
Deliverables:
• Request for Information (RFI) in electronic form

KENNEDY/JENKS CONSULTANTS, INC.

WSCP to be consistent with City policies and
procedures.

The WSCP is to include the following main elements:
• Description of plan coordination with local and
regional suppliers and other planning.
• Authorization/criteria for water shortage stages.
• Annual water budget forecast process and
assessment, consisting of a methodology, process,
and timeline for conducting the City’s required
Annual Water Shortage Assessment. The proposed
water budget will use a list of indicators that should
be reviewed to determine if a water supply shortage
is anticipated in any given year, the severity of the
shortage, and the necessary level of response. The
Annual Water Shortage Assessments for 2021-2024
will be reviewed.
• Supply shortage stages, representing the actual
shortage or predicted shortage determined by the
Annual Water Shortage Assessment
• Revenue and rate impacts
• Monitoring and reporting requirements.
• Implementation resources, including authorities,
communications plan, public outreach materials,
ordinances, and enforcement.

Utilizing the information developed above, KJ will
prepare an electronic copy of the Administrative Draft of the WSCP for review and comment by the City. We have
assumed there will be one, consolidated set of comments on the Administrative Draft. Following review and
incorporation of comments, KJ will prepare a Draft Plan and summary-level PowerPoint presentation (combined
with the City Council presentation for the UWMP, see
Task 4.5). Comments from City Council will be
incorporated into the Final WSCP. It is assumed that City staff will deliver the presentation prepared by KJ to the City Council, however, upon request, the KJ project
manager and/or project engineer can deliver the
presentation. The Administrative Draft, Draft, and Final WSCP will be provided in electronic format.

Task 3 – Develop 2025 Urban Water
Management Plan
The City’s 2025 UWMP will be prepared to meet the
applicable State requirements. The following subject
areas are anticipated to be included in the UWMP but
may differ based on requirements of the final guidelines.

Changes in the scope and/or fee may be required when
the 2025 Final UWMP Guidelines are published.

Task 3.1 – Agency Coordination
KJ will update the 2020 UWMP introduction to describe
the preparation of the 2025 UWMP, coordination with,
and notification of, appropriate agencies, and public
outreach. KJ proposes sending out notices of plan
preparation early in the process and providing the name and contact information of the City’s project manager,
with a specific request that the recipient participate in the UWMP development. KJ will develop a letter to
accompany the notices that gives background on the
UWMP, a schedule showing the anticipated UWMP
development meetings and opportunities to participate.

KJ will summarize these efforts in the UWMP.

Task 3.2 – System Description and Demand
Characteristics
KJ will review and update the existing description of the City’s service area to satisfy the requirements of the
Urban Water Management Planning Act and subsequent
amendments. Land use, population and water
consumption estimates and projections will be updated
based on City-provided information, as well as land use Assumptions:
• This task includes review of the 2020 WSCP,
Annual Water Shortage Assessments for 2021-
2024, and refinements to WSCP, as needed, to
reflect current conditions and practices.
• City comments will be consolidated into a single
set of comments on the draft submittal.
• The City will adopt the WSCP before submittal of
the UWMP to DWR in compliance with the UWMP
Act.

Deliverables:
• Administrative Draft and Draft WSCP in Word and
PDF format.
• Final WSCP in PDF format
• Draft and Final PowerPoint presentation for City
Council (see Task 4 Deliverables)

KENNEDY/JENKS CONSULTANTS, INC.
and population data collected and calculated by KJ. Land use changes will be incorporated into demand
projections and water savings from codes and standards
will be calculated. Supply, demand, and population
projections will be compared to and held consistent with projections anticipated to be developed by Solano
County Water Agency
Population and demand projections for the City will be
presented in 5-year increments for a 25-year period,
through 2050. This will be the water demand projection
based on existing trends and will be compared against
the CWUO as part of Task 3.4. Climate and
demographics descriptions will be reviewed and
updated, as needed.

Using data provided by the City, KJ will report on the
City’s compliance with SB X7-7 mandates. KJ will
demonstrate the City’s actual water use in gallons per
capita per day as compared to the previously established 2020 target. KJ will review, update, and document the
data and methods used to establish baseline, target, and actual gallons per capita per day use within the
framework required.

Task 3.3 – Conservation and Water Demand
Management Measures Implementation
Based on the City’s 2020 UWMP and updates provided
by the City, KJ will summarize the water demand
management goals, programs implemented to date,
overall progress, and effectiveness of the current
program. Included in the analysis for the 2025 UWMP will be the reporting of distribution system water loss for each of the five years preceding the plan update. It is assumed that City staff will provide the appropriate information to meet the distribution system water loss audit reporting requirement. KJ will review the audit information, provide comments as needed and incorporate it into the UWMP.

Task 3.4 – Compliance with CWUO
The City will need to start reporting its existing and
anticipated water demand relative to a water use
objective from AB 1668 and SB 606. The water use
objective is based on the sum of six major elements:

• Residential Indoor Standard
• Residential Outdoor Standard
• Commercial Industrial and Institutional (CII) Outdoor Standard
• Real Water Loss
• Bonus Incentive for Potable Reuse
• Limited Approved Variances
The definition of “efficient” water use per AB1668 and
SB606 ramps down over time. Notably, the standard for
residential indoor water use is set as 55 gpcd through
January 1, 2025; this decreases to 47 gpcd January 1,
2025 through January 1, 2030; and then ramps down
again to 42 gpcd after January 1, 2030.

KJ will use the Water Use Exploration Tool and other
data provided by DWR to calculate the Water Use
Objective that will apply in 2025, 2030, 2035, 2040, 2045, and 2050. KJ will compare the Water Use Objective to
the water demands estimated in Task 3.2. KJ will
document the estimated demand reductions that may be
needed to be in compliance with the overall water use
objective that will apply in 2025, 2030, 2035, 2040, 2045, and 2050.

Task 3.5 – Water Resources and Supply Outlook
KJ will update the existing description of City water
resources, including local water supplies, imported water supplies, potential for exchanges or transfers, and other potential water supplies. KJ will update the description of water quality, including any known contamination that
may impact water resources. KJ will evaluate the
adequacy of the existing supply to meet the projected
water demands as well as assess the frequency and
magnitude of supply deficiencies.

The supply reliability analysis will compare the City’s projected supply and demand for the average water year, single dry water year, and multiple dry water years for the planning horizon. The UWMP Planning Act requires a 20-
year planning horizon; KJ recommends 25 years, which
in this case would extend to 2050. KJ will review and
update this section as needed to describe any
constraints on the City water resources.

KJ will not include specific information regarding
groundwater supplies and groundwater sustainability
planning, as Fairfield does not use groundwater. As part of the water resources section, KJ will also describe the availability of recycled water and its potential for use as a water source within the City. This will include analysis of the City current and future recycled water plans.

KENNEDY/JENKS CONSULTANTS, INC.

Task 3.6 – Climate Change Impacts and Drought
Risk Assessment
DWR encourages UWMPs to consider the impacts of
climate change. KJ will present data on likely climate
change impacts from the City’s recently-adopted General Plan update also known as Fairfield Forward.

This discussion of climate change impacts will be used
as part of the required Drought Risk Assessment. As in
the past, water suppliers will be required to include an assessment of the reliability of water supplies during
normal, dry, and multiple dry years as compared to
demand. UWMPs are to also include an analysis of
potential climate change impacts and drought risks,
evaluating plausible worst-case conditions for a period of at least five years. KJ will use historical drought
hydrology (past changes in supplies and demands during
drought), and plausible changes due to climate change
impacts, as well as any anticipated regulatory changes, to evaluate supplies and demands over a 5 year drought.

Task 3.7 – Incorporate WSCP
The adopted WSCP developed under Task 2 will be
incorporated into the UWMP and provided as an
appendix to the UWMP.

Task 3.8 – Energy Intensity of Water
KJ will calculate the energy intensity for the water
management operations within the City’s control.

Pending final guidelines, it is anticipated that the analysis will only apply to the potable water system and only
evaluate energy use once water enters the City’s system.

For this assessment, water entering the City’s
distribution system will be compared to energy
consumed over a selected one-year timeframe. Energy
consumption will be calculated based on electricity and gas expenditures during the timeframe as reported in the City’s budget records and related per unit costs for each energy source.

Task 4 – Prepare Report
KJ will prepare the 2025 UWMP for the City. The
following steps are anticipate for the review and approval process but may differ based on the final State
guidelines.

Task 4.1 – Administrative Draft
KJ will provide an electronic (Microsoft Word, PDF) Draft 2025 UWMP to the City, including all tables, figures, and appendices, for internal staff review. Tables will be
prepared using DWR templates.

Task 4.2 – Public Draft
KJ will incorporate staff commends and edits into a draft for public review, and will work with City staff to present the Public Draft to the City Council.

Task 4.3 – Final (DWR Submittal and Upload)
Based on the comments and direction from the City
Council and City Staff, KJ will prepare the UWMP for the City to submit to DWR and upload of tables into DWR’s
database. Following the public hearing on the Public
Draft UWMP and adoption by City Council, KJ will
prepare and provide the City with the DWR Submittal
UWMP in electronic (MS Word, MS Excel, and PDF)
format. KJ will upload the document and tables to the
DWR online portal.

Task 4.4 – Public Notification
On behalf of the City, a draft public notification document will be provided so that the following agencies can be
notified of the City’s intent to review, update, and adopt the 2025 UWMP:
•
Solano County Public Works
• Maine Prairie Water District
• Solano Economic Development Corp
• Solano County Water Agency
• Suisun Resource Conservation District
• Solano County Department of Resource
Management
• Sierra Club Solano Group
• Travis Air Force Base – 60 Air Mobility Wing Public
Affairs
• Fairfield-Suisun Sewer District
• Solano Irrigation District
• Suisun-Solano Water Authority
KJ will prepare the public notification document and
provide the content in electronic format. It is assumed that the City will be responsible for circulation of the materials.

Task 4.5 – UWMP City Council Presentation
KJ will prepare a brief presentation (no more than 30
minutes) on the Public Draft UWMP and the suggested
addenda for the City Council Meeting. It is assumed that Deliverables:
• See Task 4 deliverables

KENNEDY/JENKS CONSULTANTS, INC.

City staff will deliver the presentation prepared by KJ to the City Council, however, upon request, the KJ project manager and/or project engineer can deliver the
presentation.

Task 5 – Project Management
The following project management activities are
proposed:

Task 5.1 – Project Team Coordination, Invoicing,
and QA/QC
KJ’s project manager will coordinate resources and staff dedicated to this project to complete the 2025 UWMP
update by the required deadline. KJ’s project manager
will also implement and enforce internal Quality
Assurance and Quality Control (QA/QC) programs.

Invoices will be submitted monthly.

Task 5.2 – Project Kickoff Meeting
KJ proposes a kickoff meeting to review City provided
information, request additional information, review
timelines, and establish communication protocols for the project. The meeting will also be used to establish
procedures for communication with City staff, other
consultants, and neighboring water agencies.

KJ will prepare an agenda for the kickoff meeting. After the kickoff meeting, KJ will prepare meeting minutes and an e-mail summary.

Task 5.3 – UWMP Conference Calls
KJ will conduct periodic check-in calls with City staff. KJ will provide agendas and meeting notes for calls.

Task 5.4 – Project Contingency Additional Urban
Water Management Plan Needs
This task is provided to address scope not identified
above including additional drafts, additional
calls/meetings, additional effort during UWMP upload to DWR’s data site, addressing requirements from the final Guidelines expected in February 2025. It is important to note that this proposal is being prepared using the best currently available information. Additional requirements may result from the Final 2025 UWMP Guidelines which
need to be addressed.

Task 6 – Optional Services
The following optional tasks are provided for the City’s consideration and will not be initiated without
authorization.

Optional Task 6.1 – UWMP Addendum
Following DWR review, KJ will work with District staff to revise (if necessary) the UWMP. Clarifications and minor changes do not require that the UWMP be “re-adopted”,
but more significant changes would require that the
proposed changes be given public and agency notice,
recirculated for public review, and re-adopted. Final
deliverable(s) would be determined based on DWR
comments.

Optional Task 6.2 – City Council Presentation
It is assumed that City staff will deliver the presentation for the UWMP and WSCP prepared by KJ to the City
Council, however, upon request, the KJ project manager
and/or project engineer can deliver the presentation.

Assumptions:
• City comments will be consolidated into a single
set of comments for each draft.
• City will pay any filing and newspaper noticing
fees.
• City will be responsible for circulation of public
notification materials.
• City will adopt the UWMP before submittal to
DWR in compliance with the UWMP Act.
• City will make the DWR Submittal UWMP
available to the public and land use agencies.
• City staff will deliver the City Council presentation.

Deliverables:
• Administrative Draft and Public Draft 2025 UWMP
in MS Word and PDF format.
• Final (DWR Submittal) 2025 UWMP in electronic
(PDF)
• Public notification letters and postings
• UWMP City Council presentation
Deliverables:
• Monthly invoices in electronic (PDF) format
• Agenda and notes for meetings and calls in
electronic (PDF) format
Assumptions:
• Meetings will be conducted virtually via Microsoft
Teams and will be attended by up to two KJ staff.
• Ten (10) one-hour calls are anticipated

KENNEDY/JENKS CONSULTANTS, INC.

Optional Task 6.3 – 2025 Annual Water Supply
and Demand Assessment
In 2018, California Legislature enacted into law new
requirements for urban water suppliers to increase
drought resilience and to improve communication of
water shortage response actions. Each urban water
supplier is required to prepare an Annual Water Supply
and Demand Assessment (AWSDA) and submit an
Annual Water Shortage Assessment Report to DWR on
or before July 1, 2025. KJ has prepared the City’s
AWSDA and AWSA in 2021, 2022, 2023, and 2024, and
can prepare the required analysis and submit the
documentation to the DWR submittal portal upon
request.

Estimated Schedule
Based on our approach and anticipated scope of work, we have developed the following project schedule for consideration by the City. KJ will initiate work on these services following receipt of a written Notice to Proceed from the City. Because the UWMP relies on data through calendar year 2025, a complete draft of the UWMP cannot be completed until early 2026. This would result in an administrative draft UWMP in February 2026 a public draft UWMP in late March 2026, and a final UWMP for submittal to DWR in June 2026 in order to meet the July 1, 2026 deadline.

Task/Activity Start End
Notice to Proceed January 2025
Task 1 - Data Collection and Background Information Review January 2025 March 2025 Task 2 - Prepare Water Shortage Contingency Plan February 2025 June 2025 Task 3 - Prepare 2025 Urban Water Management Plan June 2025 March 2026 Task 3.1 - Agency Coordination June 2025 June 2025
Task 3.2 - System Description and Demand Characteristics June 2025 September 2025 Task 3.3 - Conservation and Water Demand Management Measures Implementation July 2025 July 2025
Task 3.4 - Compliance with CWUO August 2025 September 2025 Task 3.5 - Water Resources and Supply Outlook September 2025 December 2025 Task 3.6 - Climate Change Impacts and Drought Risk Assessment December 2025 January 2026 Task 3.7 - Incorporate WSCP January 2026 February 2026
Task 3.8 - Energy Intensity of Water February 2026 March 2026 Task 4 - Prepare 2025 UWMP March 2026 June 2026
Task 4.1 - Administrative Draft March 2026 April 2026
Task 4.2 - Public Draft April 2026 May 2026
Task 4.3 - Final (DWR Submittal) May 2026 June 2026
Task 4.4 - Public Notification June 2026 June 2026
Task 4.5 - UWMP City Council Presentation May 2026 June 2026 Task 5 - Project Management January 2025 June 2026
Task 5.1 - Project Team Coordination, Invoicing, and QA/QC January 2025 June 2026 Task 5.2 - Project Kickoff Meeting January 2025
Task 5.3 - UWMP Conference Calls January 2025 June 2026 Compensation for Consulting Services
In accordance with the Schedule of Charges dated January 1, 2025 found in Attachment C, we propose a budget of $119,804 for Tasks 1-5 and $11,520 for Optional Task 6. A breakdown of our proposed project budget and line item descriptions of the project deliverables is provided in Attachment B. It is acknowledged the individual task budget breakdowns are an estimate and may be transferred among each work element depending on specific interim work needs, as long as the total budget is not exceeded.

KENNEDY/JENKS CONSULTANTS, INC.

Task/Activity
Estimated
Hours
Estimated Budget
Task 1 - Data Collection and Background Information Review 16 $3,820 Task 2 - Prepare Water Shortage Contingency Plan 40 $9,530 Task 3 - Develop 2025 Urban Water Management Plan 176 $42,100 Task 4 - Prepare Report 102 $23,290
Task 5 - Project Management 41 $9,910
Total Tasks 1-5 476 $119,804*
Task 6 - Optional Services 46 $11,519
Total Tasks 1-6 522 $131,323*
*Includes Associated Project Costs
This proposal is based on current projections of staff availability and costs and, therefore, is valid for 90 days following the date of this letter.

Proposal Fee Estimate
CLIENT Name:

PROJECT Description:

Proposal/Job Number: Date:
2025 UWMP Update
B200430 12/31/2024
City of Fairfield
January 1, 2025 Rates KJ KJ KJ KJ KJ
TotalLabor+
Subs
Project Assistant
Meredith Clement Classification: Total
Labor
Escalation
Assoc. Proj.

Costs
ODCs
ODCs
Markup
Total Labor + Subs
+ Expenses
Project Assistant
Eng-Sci-8
Sachi Itagaki
Eng-Sci-7
Meredith Clement
(QA/QC)
Total
Labor
Eng-Sci-5
GISSupport
Eng-Sci-4
Karina Yap
Eng-Sci-3
Total
Expenses
Hourly Rate: $330 $310 $265 $240 $220 $135 Hours Fees 0% $9.74 Fees 10% Fees T
ask **** - Associated Project Costs
Task **** (Associated Project Costs) $5,084 $5,084 $5,084 Associated Project Costs - Subtotal 0 0 0 0 0 0 0 $0 $0 $5,084 $0 $0 $0 $5,084 $5,084 Task 1 - Data Collection and Background Information Review Task 1 - All Work 2 4 10 16 $3,820 $0 $0 $3,820 $0 $3,820 Task 1 - Subtotal 2 0 0 4 10 0 16 $3,820 $0 $0 $0 $0 $3,820 $0 $3,820 Task 2 - Prepare Water Shortage Contingency Plan
T
ask 2 - All Work 6 12 20 2 40 $9,530 $0 $0 $9,530 $0 $9,530 Task 2 - Subtotal 6 0 0 12 20 2 40 $9,530 $0 $0 $0 $0 $9,530 $0 $9,530 Task 3 -Develop 2025 Urban Water Management Plan
T
ask 3.1 - Agency Coordination 2 4 4 10 $2,500 $0 $0 $2,500 $0 $2,500 Task 3.2 - System Description and Demand Characteris tics 4 4 12 28 48 $11,420 $0 $0 $11,420 $0 $11,420 Task 3.3 - Conservation and Water Demand Management Measures Implementation 2 4 18 24 $5,580 $0 $0 $5,580 $0 $5,580 Task 3.4 - Compliance with CWUO 2 6 12 20 $4,740 $0 $0 $4,740 $0 $4,740 Task 3.5 - Water Resources and Supply Outlook 4 12 20 36 $8,600 $0 $0 $8,600 $0 $8,600 Task 4.6 - Climate Change Impacts and Drought Risk A ssessment 2 4 8 14 $3,380 $0 $0 $3,380 $0 $3,380 Task 3.7 - Incorporate WSCP 2 4 6 12 $2,940 $0 $0 $2,940 $0 $2,940 Task 3.8 - Energy Intensity of Water 2 4 6 12 $2,940 $0 $0 $2,940 $0 $2,940 Task 3 - Subtotal 20 0 4 50 102 0 176 $42,100 $0 $0 $0 $0 $42,100 $0 $42,100 Task 4 - Prepare Report
T
ask 4.1 - Administrative Draft 2 12 16 6 36 $7,870 $0 $0 $7,870 $0 $7,870 Task 4.2 - Public Draft 2 8 12 4 26 $5,760 $0 $0 $5,760 $0 $5,760 Task 4.3 - Final (DWR Submittal and Upload) 1 4 16 21 $4,810 $0 $0 $4,810 $0 $4,810 Task 4.4 - Public Notification 1 2 4 7 $1,690 $0 $0 $1,690 $0 $1,690 Task 4.5 - UWMP City Council Presentation 4 4 4 12 $3,160 $0 $0 $3,160 $0 $3,160 Task 4 - Subtotal 10 0 0 30 52 10 102 $23,290 $0 $0 $0 $0 $23,290 $0 $23,290 Task 5 - Project Management
T
ask 5.1 - Project Team Coordination, Invoicing, and QA/QC 18 12 18 18 66 $16,410 $0 $0 $16,410 $0 $16,410 Task 5.2 - Project Kickoff Meeting 4 6 10 $2,760 $0 $0 $2,760 $0 $2,760 Task 5.3 - UWMP Conference Calls 10 15 25 $6,900 $0 $0 $6,900 $0 $6,900 Task 5.4 - Project Contingency 4 3 2 13 17 2 41 $9,910 $0 $0 $9,910 $0 $9,910 Task 5 - Subtotal 36 15 2 52 17 20 142 $35,980 $0 $0 $0 $0 $35,980 $0 $35,980 Tasks 1-5 Subtotal 74 15 6 148 201 32 476 $114,720 $0 $5,084 $0 $0 $114,720 $5,084 $1 19,804 Task 6: Optional Services
T
ask 6.1 - UWMP Addendum 2 3 2 2 12 2 23 $5,510 $0 $0 $5,510 $0 $5,510 Task 6.2 - City Council Presentation 5 5 $1,650 $0 $90 $9 $1,650 $90 $1,749 Task 6.3 - 2025 Annual Water Supply and Demand Asses sment 2 4 12 18 $4,260 $0 $0 $4,260 $0 $4,260 Optional Task 6 - Subtotal 9 3 2 6 24 2 46 $11,420 $0 $0 $90 $9 $11,420 $90 $11,519 All Tasks Total 83 18 8 154 225 34 522 $126,140 $0 $5,084 $90 $9 $126,140 $5,174 $ 131,323 https://kjcnet.sharepoint.com/sites/WIBUMarketingStaff/Proposals/Fairfield_CityOf_CA/2025_UWMP/Final/KJ 2024 Fee Estimate Spreadsheet (APC as ODC).xlsm © 2019 Kennedy/Jenks Consultants, Inc.Page 229 of 314 Client/Address: Dublin San Ramon Services District
7 399 Johnson Drive
Pleasanton, CA 94588
C
ontract/Proposal Date: September 15, 2024
Schedule of Charges January 1, 2024

PERSONNEL COMPENSATION
Classification Hourly Rate
Engineer-Scientist-Specialist 1.................... ....................................................... $155 Engineer-Scientist-Specialist 2........................................................................... $190 Engineer-Scientist-Specialist 3........................................................................... $210 Engineer-Scientist-Specialist 4........................................................................... $230 Engineer-Scientist-Specialist 5........................................................................... $250 Engineer-Scientist-Specialist 6........................................................................... $275 Engineer-Scientist-Specialist 7........................................................................... $300 Engineer-Scientist-Specialist 8........................................................................... $320 Engineer-Scientist-Specialist 9........................................................................... $335 Senior CAD-Designer ........................................................................................ $195 CAD-Designer ................................................................................................... $180 Senior CAD-Technician ..................................................................................... $165 CAD-Technician ................................................................................................ $145 Project Assistant ................................................................................................ $145 Administrative Assistant ..................................................................................... $130 Aide................................................................................................................... $105 In addition to the above Hourly Rates, an Associated Project Cost charge of $9.74 per hour will be added to Personnel Compensation for costs supporting projects including telecommunications, software, information technology, internal photocopying, shipping, and other support activity costs related to the support of projects.

Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as:
a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work.
b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work.

Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate.

If prevailing wage rates apply, the above billing rates will be adjusted as appropriate.

Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above.

Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above.

Excise and gross receipts taxes, if any, will be added as a direct expense.

The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2024 through December 31, 2024. After December 31, 2024, invoices will reflect the Schedule of Charges currently in effect.

December 23, 2024
$165
$195
$220
$285
$240
$265
$310
$330
$350
$200
$190
$180
$160
$135
2025
2025
Project Administrator
The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2025 through December 31, 2025. Work for this amendment is expected to be completed within this time frame.
2025
2025
City of Fairfield
1000 Webster Street
Fairfield, CA 94533
December 31, 2024

4 Revised 1/09/2025
EXHIBIT “B”

PAYMENT

1) The total contract price for services rendered by CONSULTANT under this Agreement shall not exceed one hundred thirty-two thousand dollars ($132,000.00).

2) Payment shall be made to CONSULTANT on a time and materials basis, and CONSULTANT shall submit monthly invoices to the City of Fairfield, Public Works Department, Attention: Nigel Browne for the same.
3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to in writing by the CITY and CONSULTANT, and shall be billed on a time and materials basis to the City of Fairfield, Public Works Department, Attention: Nigel Browne.

5 Revised 1/09/2025
EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LI
CENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession.
3) T
IME . CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) C
ONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) A
SSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) P
ERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONS ULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) S
TANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) C
ANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice

6 Revised 1/09/2025
to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) I NDEMNIFY AND HOLD HARMLESS .
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of dete rmining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra- hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the pe rformance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT’S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.

7 Revised 1/09/2025
12) LOCAL EMPLOYMENT POLICY . The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis -Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EM
PLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS . When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non- profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.

8 Revised 1/09/2025
EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers

9 Revised 1/09/2025
liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically via email at
[email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) S
UB -CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Agenda Item No: K.5

AGENDA REPORT
DATE: February 18, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-29 CD Pacific Gas & Electric Easement Deed

Approving and Authorizing the Execution of the Easement Deed Between the City of Fairfield and Pacific Gas & Electric Company for an Easement over the Property Located off Poppy Hills Court More Commonly Known as Assessor’s Parcel Number 0167 -100-160 and Authorizing an Update to the Fiscal Year 2024-2025 Budget

Funding Source: N/A

Contact: Jennifer Rice, (707) 428-7727

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City owns the property located off Poppy Hills Court, more commonly known as Assessor’s Parcel Number (APN) 0167 -100-160 (Property). Pacific Gas & Electric (PG&E) is requesting an easement over the Property to supply power to the previously approved DISH Wireless cellular site.

DISCUSSION
On December 20, 2022, the City Council approved a Communications Facility Ground Lease Agreement between the City and Dish Wireless (DISH) to build and maintain a cellular site on the Property. In preparation for the new cellular site, DISH reached out to PG&E to supply power to their site at which time PG&E notified DISH that an easement would be required to ensure power is provided from the street to the hilltop where the cellular site will be built.

PG&E drafted, and DISH presented to the City, the proposed Easement Deed for a 3,860 square foot easement (Easement) that will run from t he street at Poppy Hills Court up to the future cellular site location. City Staff and the City Attorney’s Office have reviewed and approved the proposed Easement Deed.

At the City Staff’s request, DISH obtained an appraisal report of the Easement, which determined its value at $500. DISH has agreed to pay the City $500 to secure the Easement for PG&E.

Both the City and PG&E would like to execute the Easement Deed for the sale of the Easement.

FINANCIAL IMPACT
The City will receive a payment of $500 for the appraised value of the easement. The payment will be deposited into the General Fund (Account code 101-6505).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose to modify the proposed Easement Deed.

COORDINATED WITH
City’s Attorney’s Office

STAFF CONTACT
Jennifer Rice, Economic Development Specialist
(707) 428-7727
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Easement Deed

CITY OF FAIRFIELD

RESOLUTION NO. 2025-29

APPROVING AND AUTHORIZING THE EXECUTION OF THE EASEMENT DEED BETWEEN THE CITY

OF FAIRFIELD AND PACIFIC GAS & ELECTRIC COMPANY FOR AN EASEMENT OVER THE PROPERTY LOCATED OFF POPPY HILLS COURT MORE COMMONLY KNOWN AS ASSESSOR’S PARCEL NUMBER 0167-100-160

WHEREAS, the City is the owner of the property located off of Poppy Hills Court , Assessor’s Parcel Number (APN) 0167-100-160 (Property); and

WHEREAS, Pacific Gas & Electric Company (PG&E) wishes to purchase an easement over the Property for the purpose of running electricity to the approved future DISH Wireless cellular tower; and

WHEREAS, the City and PG&E wish to enter into an Easement Deed.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby approves the Easement Deed between the City and PG&E for the Easement, as attached hereto, with minor or clarifying revisions as may be approved by the city attorney.

Section 2. The city manager or designee is hereby authorized to do all things necessary and proper to implement the above-mentioned transaction including executing any documents needed to manage and maintain the Easement.

PASSED AND ADOPTED this 18th day of February 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: ___________________________________________________________ ABSENT: MEMBERS: ___________________________________________________________ ABSTAIN: MEMBERS: ___________________________________________________________

___________________________________________________
MAYOR
ATTEST:
________________________________

CITY CLERK

Utility Distribution Easement (02/2020)

RECORDING REQUESTED BY AND RETURN TO:

PACIFIC GAS AND ELECTRIC COMPANY
300 Lakeside Drive, Suite 210
Oakland, CA 94612
Attn: Land Rights Library

Location: City/Uninc______________________
Recording Fee $_____________________________
Document Transfer Tax $ __________
[ ] This is a conveyance where the consideration and
Value is less than $100.00 (R&T 11911).
[ ] Computed on Full Value of Property Conveyed, or
[ ] Computed on Full Value Less Liens
& Encumbrances Remaining at Time of Sale
[ ] Exempt from the fee per GC 27388.1 (a) (2); This
document is subject to Documentary Transfer Tax

Signature of declarant or agent determining tax

(SPACE ABOVE FOR RECORDER'S USE ONLY)
LD# 2405-02-10106 EASEMENT DEED

CITY OF FAIRFIELD,

hereinafter called Grantor , hereby grants to PACIFIC GAS AND ELECTRIC COMPANY, a California corporation, hereinafter called Grantee, the right from time to time to excavate for, construct, reconstruct, replace (of initial or any other size), remove, maintain, inspect , and use facilities and associated equipment for public utility purposes , including, but not limited to electric, gas, and communication facilities, together with a right of way therefor , on, and under the easement area as hereinafter set forth, and also ingress thereto and egress therefrom, over and across the lands of Grantor situated in the incorporated area of the City of Fairfield, County of Solano, State of California, described as follows:

(APN 0167-100-160)
Lands Description
Lot 166 as shown upon the map entitled: “PARADISE VALLEY WEST, UNIT NO. 1”, Filed for record on July 19, 1990, in Book 59 of Maps,at page 24, Solano County Records.

The easement area is described as follows:

The strips of land of the uniform width of 10 feet, lying 5 feet on each side of the alignment of the facilities as initially installed hereunder. The approximate locations of said facilities are shown upon Grantee’s Drawing No. L-5-2-12 attached hereto and made a part hereof.

Grantee agrees that on receiving a request in writing, it will at Grantor’s expense, survey, prepare and record a “Notice of Final Description” referring to this instrument and setting forth a description of said strips of land.

Utility Distribution Easement (02/2020)

Grantor further grants to Grantee the right, from time to time, to trim or to cut down , without Grantee paying compensation, any and all trees and brush now or hereafter within said easement area, and shall have the further right, from time to time, to trim and cut down trees and brush along each side of said easement area which now or hereafter in the opinion of Grantee may interfere with or be a hazard to the facilities installed hereunder, or as Grantee deems necessary to comply with applicable state or federal regulations.

Grantor also grants to Grantee the right to use such portion of said lands contiguous to said easement area as may be reasonably necessary in connection with the excavation, construction, reconstruction, replacement, removal, maintenance and inspection of said facilities.

Grantor hereby covenants and agrees not to place or construct , nor allow a third party to place or construct, any building or other structure, or store flammable substances, or drill or operate any well, or construct any reservoir or other obstruction within said easement area, or diminish or substantially add to the ground level within said easement area, or construct any fences that will interfere with the maintenance and operation of said facilities.

Grantor further grants to Grantee the right to a pportion to another public utility ( as defined in Section 216 of the California Public Utilities Code ) the right to excavate for, construct, reconstruct, replace, remove, maintain, inspect, and use the communications facilities within said easement area including ingress thereto and egress therefrom.

Grantor acknowledges that they have read the “Grant of Easement Disclosure Statement”, Exhibit “A”, attached hereto and made a part hereof.

The legal description herein, or the map attached hereto, defining the location of this utility distribution easement, was prepared by Grantee pursuant to Section 8730(c) of the Business and Professions Code.

This document may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.

The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land.

Dated: __________________, _______.

CITY OF FAIRFIELD ,

_________________________________
Name Title

_________________________________
Name Title

Utility Distribution Easement (02/2020)

Attach to LD: 2405-02-10106
Area: 6
Land Service Office: Sacramento
Line of Business: Electric Distribution (43)
Business Doc Type: Easements
MTRSQ: (24.05.02.12.13)
FERC License Number: N/A
PG&E Drawing Number: L-5-2-12
Plat No.: R11 R1122
LD of Affected Documents: N/A
LD of Cross Referenced Documents: N/A
Type of interest: Electric Underground Easements (4)
SBE Parcel: N/A
% Being Quitclaimed: N/A
Order or PM: 35373789
JCN: N/A
County: Solano
Utility Notice Number: N/A
851 Approval Application No: N/A ;Decision: N/A
Prepared By: C2VV
Checked By: RWW0
Approved By:

Revised by:

P
O
P
P
Y
H
ILLS
C
O
U
R
T

CENTERLINE OF ROAD
LEGEND
10' WIDE PG&E EASEMENT
APPROX. CENTERLINE OF A
1"=240'
35373789SACRAMENTO
Applicant:

SECTION TOWNSHIP RANGE

PLAT MAP

REFERENCES

MERIDIAN

DATESCALE
CITY OF:

DRAWING NO.DIVISIONPG&E
COUNTY OF:

F.B.: DR.BY: CH.BY:

BOUNDARIES OR LINES

UNLESS OTHERWISE SHOWN ALL COURSES EXTEND TO OR ALONG ALL

AUTHORIZ
100' +/- 100' +/-
100' +/-
66' +/-

SOLANO FAIRFIELD
C2VV RWW0
R11 R1122 L-5-2-12
1/3/2024
LOT 166
59 SD 24
DOC 1990-56439
APN# 0167-100-160

CITY OF FAIRFIELD

RISHON COURT
(SEC 12)
(SW¼ OF NE¼)

DISH WIRELESS LLC
(5N) (2W) (M.D.M.)
P
O
P
P
Y
H
ILLS
C
O
U
R
T

EVIRD YELLAV ESIDARAP
5 8
' W
ID
E
5 8
' W
ID
E
NTS
DETAIL "A"
164163 162
161
160
159
158
157
156
155
154
165
153
20' +/-

RANCHO TOLENAS
SEE DETAIL "A"
155
154
153
166

Utility Distribution Easement (02/2020)

State of California
County of )

On __________________________, before me, Notary Public, Insert name
personally appeared
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

(Seal)
Signature of Notary Public

CAPACITY CLAIMED BY SIGNER

[ ] Individual(s) signing for oneself/themselves

[ ] Corporate Officer(s) of the above named corporation(s)

[ ] Trustee(s) of the above named Trust(s)

[ ] Partner(s) of the above named Partnership(s)

[ ] Attorney(s)-in-Fact of the above named Principal(s)

[ ] Other

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

Utility Distribution Easement (02/2020)

Pacific Gas and Electric Company

EXHIBIT “A”

GRANT OF EASEMENT DISCLOSURE STATEMENT

This Disclosure Statement will assist you in evaluating the request for granting an easement to Pacific Gas and Electric Company (PG&E) to accommodate a utility service extension to PG&E’s applicant. Please read this disclosure carefully before signing the Grant of Easement.

• You are under no obligation or threat of condemnation by PG&E to grant this easement.

• The granting of this easement is an accommodation to PG&E’s applicant requesting the extension of PG&E utility facilities to the applicant’s property or project. Because this easement is an accommodation for a service extension to a single customer or group of customers, PG&E is not authorized to purchase any such easement.

• By granting this easement to PG&E, the easement area may be used to serve additional customers in the area and may be used to install additional utility facilities. Installation of any proposed facilities outside of this easement area will require an additional easement.

• Removal and/or pruning of trees or other vegetation on your property may be necessary for the installation of PG&E facilities. You have the option of having PG&E’s contractors perform this work on your property, if available, or granting permission to PG&E’s applicant or the applicant’s contractor to perform this work.

Additionally, in order to comply with California fire laws and safety orders, PG&E or its contractors will periodically perform vegetation maintenance activities on your property as provided for in this grant of easement in order to maintain proper clearances from energized electric lines or other facilities.

• The description of the easement location where PG&E utility facilities are to be installed across your property must be satisfactory to you.

• The California Public Utilities Commission has authorized PG&E’s applicant to perform the installation of certain utility facilities for utility service. In addition to granting this easement to PG&E, your consent may be requested by the applicant, or applicant’s contractor, to work on your property. Upon completion of the applicant’s installation, the utility facilities will be inspected by PG&E. When the facility installation is determined to be acceptable the facilities will be conveyed to PG&E by its applicant.

By signing the Grant of Easement, you are acknowledging that you have read this disclosure and understand that you are voluntarily granting the easement to PG&E. Please return the signed and notarized Grant of Easement with this Disclosure Statement attached to PG&E. The duplicate copy of the Grant of Easement and this Disclosure Statement is for your records.

Agenda Item No: L.1

AGENDA REPORT
DATE: February 18, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Ordinance 2025-01 CD Amending Various Sections of Chapter 25 and Ordinance 2025-02 Amending Section 7.5 of Chapter 7

Introduction and First Reading of Ordinance 2025-01 Amending Various Sections of Chapter 25, Article I of the Municipal Code, also known as the Zoning Ordinance, to Revise and Create New Land Use Definitions; Update Land Use and Development Regulations for Several Zoning Districts; Remove References to the Former Downtown Commercial Core District in the Train Station Specific Plan PD Overlay District; Adjust the Development Permit Requirement Thresholds for Single-Family Residential Developments; and Create New Measurement Regulations to Calculate Building Transparency; and

Ordinance 2025 -02 Amending Section 7.5 of Chapter 7, Article II of the Municipal Code, also Known as the Electricity Ordinance, to Remove Provisions that Require Transformers to be Installed Within Subsurface Vaults in the Train Station Specific Plan Area

Funding Source: N/A

Contact: Jonathan Atkinson, (707) 428-7387

RECOMMENDED ACTION
Hold public hearing; waive full reading, read by title only and introduce ordinances for first reading.

STATEMENT OF ISSUE
Staff periodically finds it necessary to revise the Zoning Ordinance, Chapter 25 of the Fairfield Municipal Code. Revisions are typically proposed to address new issues, correct typographical errors, make minor organizational revisions, clarify language, i ncorporate amendments that implement city policy and practice, implement General Plan goals, objectives, and policies, and comply with State law. The Proposed Ordinance includes the Amendments to the Zoning Ordinance.

The Electricity Ordinance, Section 7.5 , requires transformers to be installed within subsurface vaults in the Train Station Specific Plan area. The Pacific Gas and Electric Company (PG&E) no longer manufactures subsurface transformers, which now effectively only requires ground - mounted transformers on a pad. The undergrounding requirement under Section 7.5 conflicts with PG&E practices. The Proposed Ordinance updates the Fairfield Municipal Code to align with PG&E practices.

DISCUSSION
Zoning Ordinance Amendments:

Land Use Definitions
 Alternative Financial Services: Amend this definition to also include establishments that purchase goods from clients, such as cash for gold, plasma centers, and similar businesses.

 Commercial Recreation: Major and Minor : Create new definitions to differen tiate establishments that involve intensive commercial recreational activities from less intensive activities.

 Parking Facility, Non-Residential: Amend this definition to clarify that this land use does not allow for the storage of vehicles that are und er repair or have just completed repair or impound.

 Pet Stores and Pet Supplies : Create a new definition under Zoning Ordinance Section

25.50.2.P to appropriately classify this type of business and enhance the usability of the Zoning Ordinance.

 Tattoo Parlor or Shop: Create a new definition under Zoning Ordinance Section 25.50.2.T to appropriately classify this type of business and enhance the usability of the Zoning Ordinance.

Land Use Regulations

 Commercial Recreation: Major and Minor : Regulate “Commercial Recreation: Major” uses as follows: Conditionally permit in the Neighborhood Commercial (CN) District, Service Commercial (CS) District, Thoroughfare Commercial (CT) District, Community Commercial (CC) District, Regional Commercial (CR ) District, Downtown (HD) District [Ground and Upper Floors], Downtown Core (HDC) District [Ground and Upper Floors], and West Texas Street (HWT) District. Prohibit this use in the Office Commercial (CO) District, Mixed -Use Commercial (CM) District, Mixed Use Office (HO) District, Transit - Oriented Development (HTD) District, Residential (HR) District, and Public Facilities - Transit (HPF) District.

Regulate “Commercial Recreation: Minor” uses as follows: Permit by right in the CT District, CC District, and CR District. Conditionally permit in the CN District, CS District, HD District [Ground and Upper Floors], HDC District [Ground and Upper Floors], and HWT District. Prohibit this use in the HO District, HTD District, HR District, and HPF District.

Staff recommends prohibiting permanent outdoor recreational activities in the Heart of Fairfield Plan zoning districts.

 Mixed-Use Development: Land Use Regulations : Staff recommends adding “Section

25.22.4.3.B.4” to the Additional Regulations column nex t to “Duplex,” “Duet,” and “Dwelling, multi-family” in Zoning Ordinance Table 25 -9 to clarify minimum commercial use requirements for mixed-use developments. Staff also recommends revising Note 3 to state that residential -only projects are allowed in the C M District. New minimum commercial requirements for mixed-use developments are discussed in the Development Regulations section of the staff report.

 Personal Care and Domestic Services – Limited: Staff recommends permitting this use in the HD District with a Use Permit and a prohibition on Texas Street. This would create a pathway for there to be a self -service laundry mat in the HD District, which can be a beneficial amenity for a vibrant downtown.

 Service Stations in the HWT District : Staff recomme nds the creation of a 1,600 -foot separation requirement for new service stations in the HWT District under Zoning Ordinance Table 25-H1.

 Single-Family Residential Uses in Commercial Districts : Staff recommends prohibiting detached single -family dwellin gs in the CN District, CO District, CT District, and CC District.

Development Regulations

 Multifamily Residential Standards : Staff recommends the following amendments for multifamily residential developments under Zoning Ordinance Table 25-4:

 Car Wash Parking Space: Eliminate the requirement for a car wash area.

 Exterior Storage: Eliminate the requirement for exterior storage space of 100 cubic feet.

 Heart of Fairfield Plan Zoning Districts: Staff recommends the following amendments for development regulations for the HOF Plan zoning districts:

 Commercial Parking Requirements in Downtown Fairfield: Require one parking space per 1,000 square feet for commercial uses in Downtown Fairfield, specifically the HD District

and HDC District. This change to downtown parking requirements aligns with Strategy

5.14.b of the HOF Plan.

 Offsite Parking Allowance Clarification : Staff recommends that Zoning Ordinance Tables 25-H2, 25 -H3, and 25 -H4 be amended to simplify the offsite parking allowance by clarifying that proof of authorization is required to use a private parcel or public facility for parking.

 Private Open Space Requirements for Single -Family Residential : Staff recommends reducing private open space requirements for single -family residential developments as follows: Amend Note 2 of Zoning Ordinance Table 25 -H5 so that the required minimum uncovered dimension is 8 feet instead of 10 feet; and amend Note 5 so that the required minimum dimension is 5 feet instead of 8 feet.

 Residential De nsity Allowances : Zoning Ordinance Table 25 -H5 establishes a required density range of 8-15 units per gross acre for the following HOF Plan zoning districts: HWT District, HO District, and HR District. The HOF Plan allows maximum densities of 48 units per gross acre for Mixed Use West Texas Street (MU -WTS) designation and 35 units per gross acre for the Mixed Use Office (MU-O) and Medium Density Residential – Downtown (RM-D) designations. Staff recommends that Zoning Ordinance Table 25-H5 be amended to align with the maximum permitted density allowance in the HOF Plan.

 Typographical Error : Staff recommends amending Zoning Ordinance Table 25 -H5 to correct a misspelled word regarding onsite parking requirements for single -family residences.

 Mixed-Use D evelopment Standards : Staff recommends the following amendments to mixed-use development standards:

 Commercial Thresholds : Establish minimum commercial thresholds for mixed -use development projects that are standalone parcels and/or part of a master planned center to ensure the provision of adequate commercial space. Include a provision that allows the Commission to reduce or waive this requirement where the Commission determines that the recreational amenities integrated into the mixed -use project ar e publicly accessible and would effectively serve as commercial uses.

 Building Transparency: Establish minimum transparency requirements to ensure an active building-streetscape interface for mixed -use developments. Transparency is defined as vertical s urfaces constructed with transparent materials, such as glass windows or storefronts. Include a provision that allows the Commission to reduce or waive this requirement where the Commission determines that the building façade has a high - quality design.

 Housing Accountability Act: Because the Commission has the authority to reduce or waive certain development regulations for mixed-use developments, staff recommends adding a provision to Zoning Ordinance Section 25.22.4.3 that a project must comply with objective development regulations to determine zoning compliance under the Housing Accountability Act.

 Parking: Staff recommends the following amendments under Zoning Ordinance Section

25.34: Parking and Loading:

 Accessory Dwelling Unit Parking Stand ards: Amend Zoning Ordinance Table 25 -17 to clarify that no additional parking is required for either an ADU or a JADU. This amendment would align Zoning Ordinance Table 25-17 with Zoning Ordinance Section 25.20.4.11.C.4 and would implement State law.

 Public Transportation Parking Exemption : Amend Zoning Ordinance Section 25.34.5:

Adjustments to Off -Street Parking Requirements to include parking exemptions for development projects within a ½ mile of a major public transit stop. This amendment is proposed to comply with Assembly Bill (AB) 2097 (Government Code Section 65863.2).

 Train Station Specific Plan Reference to former CDC District: Staff recommends amending Zoning Ordinance Section 25.28.7.K.D.2.B.3(e)(f) to remove references to the former Downtown Commercial Core (CDC) District with the HDC District.

 Transparency Calculation Measurement: Staff recommends the creation of measurement regulations to calculate building transparency under Zoning Ordinance Section 25.51.

Development Permit Requirements

 Single-Family Residential Tract Housing: Staff recommends removing a reference to “tract housing” from the “Single family detached” column in Zoning Ordinance Table 25 -18, as not all single-family residential uses are tract housing.

 Single-Family Residential Review Threshold for Heart of Fairfield Plan: Staff recommends amending Note 5 of Zoning Ordinance Table 25 -18 to require a Minor Development Review application rather than a Development Review application in the HOF Plan zoning districts for single -family residential developments involving a minimum of 12 units per gross acre. Note 5, which currently includes mixed -use development permit provisions, would be replaced entirely because it is unnecessary to determine permit requirements.

Environmental Review:

Zoning Ordinance Amendments : The proposed Zoning Ordinance amendments have been deemed categorically exempt from the California Environmental Quality Act (CEQA) per Section 15305: Minor Alterations in Land Use Limitations. The Zoning Ordinance amendments constitute minor code text changes pertaining to land use and development regulations for several zoning districts; land use definitions; permit requirement thresholds; building transparency measurement calcula tions; and general corrections. These changes will not result in any new substantial physical changes to the environment. Furthermore, any projects that result from these changes would be subject to the applicable level of environmental review in accordanc e with CEQA.

Electricity Ordinance Amendment : The proposed Electricity Ordinance amendment is exempt from CEQA under Section 15061(b)(3): Common Sense Exemption. This change will not result in any new substantial changes to the environment.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION

Public Contact: The following public notifications were provided for the February 18, 2025, City Council meeting: published a public hearing notice in the Daily Republic newspaper on the City’s Planning Division webpage on January 29, 2025. The staff has not received any correspondence at the time of this writing.

Advisory Body Recommendation: On December 11, 2024, the Planning Commission held a duly noticed public hearing on the Zoning Ordinance Amendments. Following the closure of the public hearing, the commission adopted Resolution No. PC2024-13 in a 7-0 vote, recommending council approval of the proposed Zoning Ordinance Amendments. Because the Electricity Ordinance is not under the purview of the commission, only the council will review amendments to Section 7.5.

ALTERNATIVE ACTION
The council may choose to do any of the following: (1) approve the proposed Zoning Ordinance and Electricity Ordinance amendments, as recommended; (2) provide direction to staff to revise the proposed amendments for City Council review at a future meeting; or (3) deny the proposed amendments. Denial of the proposed amendments would maintain the status quo of the existing regulations, including instances where there are typographical errors and/or conflicts.

COORDINATED WITH
Public Works

STAFF CONTACT
Jonathan Atkinson, Senior Planner
(707) 428-7387
[email protected]

ATTACHMENTS
Attachment 2: Proposed Ordinance – Zoning Ordinance Amendments Attachment 3: Proposed Ordinance – Electricity Ordinance Amendment Attachment 4: Planning Commission Supporting Documents

CITY OF FAIRFIELD

ORDINANCE NO. 2025-01

AMENDING VARIOUS SECTIONS OF CHAPTER 25, ARTICLE I OF THE MUNICIPAL CODE,

ALSO KNOWN AS THE ZONING ORDINANCE, TO REVISE AND CREATE NEW LAND USE DEFINITIONS; UPDATE LAND USE AND DEVELOPMENT REGULATIONS FOR SEVERAL ZONING DISTRICTS; REMOVE REFERENCES TO THE FORMER DOWNTOWN

COMMERCIAL CORE DISTRICT IN THE TRAIN STATION SPECIFIC PLAN PD OVERLAY DISTRICT; ADJUST PERMIT REQUIREMENT THRESHOLDS FOR SINGLE-FAMILY RESIDENTIAL DEVELOPMENTS; AND CREATE NEW MEASUREMENT REGULATIONS TO

CALCULATE BUILDING TRANSPARENCY

THE CITY COUNCIL OF THE CITY OF FAIRFIELD DOES ORDAIN AS FOLLOWS:

SECTION 1. Statement of Intent

A. On April 20, 1999, t he City Council adopted an updated Zoning Ordinance and Zoning Map to ensure consistency between the Zoning Ordinance and the General Plan.

B. From time to time, it is necessary to revise the Zoning Ordinance to address new issues, correct typographical errors, make minor organi zational revisions, clarify language, incorporate amendments that implement city policy and practice, bring the Zoning Ordinance into compliance with General Plan goals, objectives, and policies, and bring the Zoning Ordinance into full compliance with State law.

C. On December 11 , 2024 , the Planning Commission was presented with the revisions to the Zoning Ordinance, as contained herein, and after holding a duly noticed public hearing, voted to recommend that the council approve the proposed revisions.

D. The council has held a duly noticed public hearing on the proposed revisions to the Zoning Ordinance in accordance with the rules and regulations regarding such.

SECTION 2. Chapter 25, Article I, Section 25.20 Residential Zoning Districts, Section

25.20.3 Development Regulations, Table 25 -4 is hereby amended to (1) delete the carwash area parking requirement and (2) delete the private exterior storage requirement of 100 cubic feet per unit, as follows: