1 Revised 1/09/2025
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 2025, by and between the City of Fairfield, a municipal corporation (the “CITY") and Kennedy/Jenks Consultants, Inc. ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.
CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT . CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS . The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and online at
www.fairfield.ca.gov/biz.
7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect through December 31, 2026. 9) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles
with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of
2 Revised 1/09/2025
air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets
11) EN TIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.
This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) COUNTERPARTS. T
his Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) NOTICES. T his Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:
CITY Contact: N
igel Browne
E-mail: [email protected]
Address: 1000 Webster Street, Fairfield, CA, 94533
Telephone: 707-428-7480
Notices must be given to CONSULTANT at the following:
CONSULTANT Contact: Sachi Itagaki
E-mail: [email protected]
Address: 275 Battery Street, Suite 550, San Francisco, CA, 94111 Telephone: 415-243-2150
EXECUTED as of the day first above-stated.
City of Fairfield, a municipal corporation
B
y:__________________________________
CONSULTANT
By:___________________________________
Exhibit A
KENNEDY/JENKS CONSULTANTS, INC.
Project Understanding and Background
Section 10610 et seq. of the California Water Code
(Water Code) requires the preparation of an UWMP and
periodic updates. The Water Code also specifies the
contents and procedures for adoption of the UWMP.
Plans must be adopted and submitted to DWR by July 1,
2026.
The Urban Water Management Plan Act has not
undergone significant changes since 2020 and the
required content and process of the UWMP will be similar to the 2020 effort. However, there have been other
related laws, legislation, and planning that will affect how the City undertakes assessment of demands and
supplies, including:
• Making Water Conservation a California Way of
Life (AB 1668 and SB 606): Rulemaking for Making
Water Conservation a California Way of Life
concluded July 3, 2024. For simplicity, the Making
Water Conservation a California Way of Life
regulation is hereafter referred to as the California
Water Use Objective (CWUO). The CWUO
framework establishes individual efficiency goals for
each urban retail water supplier based on unique
characteristics of the supplier’s service area. The
intent of these goals is to reduce urban water use and
adapt to climate change. The CWUO is a sum of
efficient residential indoor water use, residential
outdoor water use, real water loss, and efficient
outdoor use in commercial, industrial, and
institutional (CII) landscapes with dedicated irrigation meters. In some instances suppliers may adjust their
objective to account for direct potable reuse,
seasonal tourism, and emergency response. Starting
in 2027 suppliers need to meet the overall objective
not individual budgets for residential outdoor water
use or CII water use. The CWUO regulation also has
provisions requiring water suppliers to undertake CII
performance measures.
• Reporting Compliance with the Water Loss
Standard: Though the Urban Water Loss Standard
is a separate regulation from the UWMP Act, within
the 2025 UWMP a supplier must report a summary
of the past 5 years of water loss audit reports, report total system water losses for the current year and
projected losses for future years, describe programs
to assess and manage distribution system real loss
in the last five years, and provide data demonstrating
whether the supplier will meet is water loss
performance standard. Compliance with the Water
Loss Standard must occur no later than January 1,
2028.
• Past Annual Water Shortage Assessments (2022-
2024): Since 2022, Urban Water Suppliers have
been providing DWR with Annual Water Shortage
Reports. The process of preparing the Annual Water
Shortage Report comes from the current Water
Shortage Contingency Plan. Water supply and
demand data and projections provided in the 2025
UWMP will need to be consistent with this past
reporting. The update is also an opportunity to revise
the WSCP and the drought response actions
(demand reduction and/or supply enhancement)
proposed by the City.
• Sustainable Groundwater Management Act
(SGMA, AB 1739, SB1168, and SB 1319):
UWMPs
must show consistency with Groundwater
Sustainability Plan (GSP) supply projections if
applicable. Since 2020 many groundwater
sustainability plans have been completed and many
groundwater sustainability plans will reassess
sustainability indicators, water budgets, and
mitigation actions. Given that the City does not
currently use or have near term plans to use
groundwater from a basin subject to SGMA, this is
not applicable to the City’s UWMP.
• Continued Compliance with SBx7-7 Targets:
Senate Bill 7 of Special Extended Legislative Session
7 (SBx7-7) introduced standards for water use.
These standards are based on gallons per capita per
day and target a reduction in gallons per capita per
day to be achieved by the year 2020. SBx7-7 was
alternatively called “20 by 2020”, which encapsulated
the idea that the intent of the regulation was to
reduce water use by 2% by the year 2020. Despite
the tie to the year 2020, SBx7-7 does not have a
sunset clause and suppliers will have to demonstrate
compliance with SBx7-7 targets in the 2025 UWMP.
This means that if any areas have been annexed into
the City service area since 2020, the SBx707
baselines, targets, and 2025 system-wide usage
must be calculated.
KENNEDY/JENKS CONSULTANTS, INC.
• Seismic Risk Assessment: As in the 2020 UWMP,
the 2025 UWMP must include a seismic risk
assessment and mitigation plan to assess the
vulnerability of each of the various facilities of water system and mitigate those vulnerabilities.
Compliance can be documented by submitting a
copy of the most recent adopted local hazard
mitigation plan or multi-hazard mitigation plan if that plan specifically addressed seismic risk to the water
supplier’s infrastructure.
The above items are based on our review of legislation
related to the 2025 UWMP. DWR’s 2025 UWMP
guidance document is anticipated as a draft in early 2025 and finalized in mid 2025. Some adaptation of our scope of work may be required based on DWR’s final 2025
UWMP guidance document.
Scope of Work
Task 1 – Data Collection and Background
Information Review
KJ will review background information regarding the
City’s service area, water supply, water demand, and
water policies. The objective of this task is to gather available data necessary to satisfy the known
requirements of the UWMP. The 2020 UWMP prepared
by KJ will serve as a primary reference document.
Additional information to be requested and reviewed may include, but is not limited to, the following:
• Service GIS files for 2000, 2010, 2015, and 2020, if
available, for use in the DWR population tool.
• Current and proposed land uses and updated
specific plans.
• Specific information on annexations to the service
area since 2020.
• Historical, current, and projected water consumption
by user class.
• Annual water usage (meter data).
• Energy use associated with water production (energy
bills from production and distribution facilities).
• Water quality issues, including known contaminants.
• Current water rate structure.
• Conservation accomplishments.
• Conservation ordinances currently or previously
adopted by the City since the 2020 UWMP.
• New since 2020 and/or planned modifications to the
water system and available supply (such as new
treatment facilities).
• Local Hazard Mitigation Plan and other information
related to water system seismic risk and mitigation.
• Recent planning documents and other relevant
studies/data, such as water master plans,
supply/demand projections, leak detection, capital
replacements, asset conditions, population
projections, land use water duty factors, water quality test data, or consumer confidence reports.
• Progress towards meeting SBx7-7 legislative goals.
Task 2 – Prepare Water Shortage
Contingency Plan
As required under the UWMP guidelines, an updated
Water Shortage Contingency Plan (WSCP) will be
prepared as a separate document and incorporated into
the 2025 UWMP. The purpose of the WSCP is to prepare
for drought, water supply reductions, failure of a water distribution system, other emergencies, or regulatory
statutes, rules, regulations or policies reducing water supplies by state and federal agencies. The WSCP is the basis for the Water Shortage Assessment Report, due
annually. The 2020 WSCP will be the foundational
document for this task and will be reviewed and revised, in collaboration with the City. The intent is to update the Assumptions:
• The above information is readily available from the
City and will be provided within 5 weeks of
Request for Information in digital format when
available.
• A limited comparison of the water demand
projection prepared in 2020 will be made to
annual water usage for 2020-2024. No parcel
level update of water demands will be conducted.
• KJ will handle all sensitive documents and data
appropriately
Deliverables:
• Request for Information (RFI) in electronic form
KENNEDY/JENKS CONSULTANTS, INC.
WSCP to be consistent with City policies and
procedures.
The WSCP is to include the following main elements:
• Description of plan coordination with local and
regional suppliers and other planning.
• Authorization/criteria for water shortage stages.
• Annual water budget forecast process and
assessment, consisting of a methodology, process,
and timeline for conducting the City’s required
Annual Water Shortage Assessment. The proposed
water budget will use a list of indicators that should
be reviewed to determine if a water supply shortage
is anticipated in any given year, the severity of the
shortage, and the necessary level of response. The
Annual Water Shortage Assessments for 2021-2024
will be reviewed.
• Supply shortage stages, representing the actual
shortage or predicted shortage determined by the
Annual Water Shortage Assessment
• Revenue and rate impacts
• Monitoring and reporting requirements.
• Implementation resources, including authorities,
communications plan, public outreach materials,
ordinances, and enforcement.
Utilizing the information developed above, KJ will
prepare an electronic copy of the Administrative Draft of the WSCP for review and comment by the City. We have
assumed there will be one, consolidated set of comments on the Administrative Draft. Following review and
incorporation of comments, KJ will prepare a Draft Plan and summary-level PowerPoint presentation (combined
with the City Council presentation for the UWMP, see
Task 4.5). Comments from City Council will be
incorporated into the Final WSCP. It is assumed that City staff will deliver the presentation prepared by KJ to the City Council, however, upon request, the KJ project
manager and/or project engineer can deliver the
presentation. The Administrative Draft, Draft, and Final WSCP will be provided in electronic format.
Task 3 – Develop 2025 Urban Water
Management Plan
The City’s 2025 UWMP will be prepared to meet the
applicable State requirements. The following subject
areas are anticipated to be included in the UWMP but
may differ based on requirements of the final guidelines.
Changes in the scope and/or fee may be required when
the 2025 Final UWMP Guidelines are published.
Task 3.1 – Agency Coordination
KJ will update the 2020 UWMP introduction to describe
the preparation of the 2025 UWMP, coordination with,
and notification of, appropriate agencies, and public
outreach. KJ proposes sending out notices of plan
preparation early in the process and providing the name and contact information of the City’s project manager,
with a specific request that the recipient participate in the UWMP development. KJ will develop a letter to
accompany the notices that gives background on the
UWMP, a schedule showing the anticipated UWMP
development meetings and opportunities to participate.
KJ will summarize these efforts in the UWMP.
Task 3.2 – System Description and Demand
Characteristics
KJ will review and update the existing description of the City’s service area to satisfy the requirements of the
Urban Water Management Planning Act and subsequent
amendments. Land use, population and water
consumption estimates and projections will be updated
based on City-provided information, as well as land use Assumptions:
• This task includes review of the 2020 WSCP,
Annual Water Shortage Assessments for 2021-
2024, and refinements to WSCP, as needed, to
reflect current conditions and practices.
• City comments will be consolidated into a single
set of comments on the draft submittal.
• The City will adopt the WSCP before submittal of
the UWMP to DWR in compliance with the UWMP
Act.
Deliverables:
• Administrative Draft and Draft WSCP in Word and
PDF format.
• Final WSCP in PDF format
• Draft and Final PowerPoint presentation for City
Council (see Task 4 Deliverables)
KENNEDY/JENKS CONSULTANTS, INC.
and population data collected and calculated by KJ. Land use changes will be incorporated into demand
projections and water savings from codes and standards
will be calculated. Supply, demand, and population
projections will be compared to and held consistent with projections anticipated to be developed by Solano
County Water Agency
Population and demand projections for the City will be
presented in 5-year increments for a 25-year period,
through 2050. This will be the water demand projection
based on existing trends and will be compared against
the CWUO as part of Task 3.4. Climate and
demographics descriptions will be reviewed and
updated, as needed.
Using data provided by the City, KJ will report on the
City’s compliance with SB X7-7 mandates. KJ will
demonstrate the City’s actual water use in gallons per
capita per day as compared to the previously established 2020 target. KJ will review, update, and document the
data and methods used to establish baseline, target, and actual gallons per capita per day use within the
framework required.
Task 3.3 – Conservation and Water Demand
Management Measures Implementation
Based on the City’s 2020 UWMP and updates provided
by the City, KJ will summarize the water demand
management goals, programs implemented to date,
overall progress, and effectiveness of the current
program. Included in the analysis for the 2025 UWMP will be the reporting of distribution system water loss for each of the five years preceding the plan update. It is assumed that City staff will provide the appropriate information to meet the distribution system water loss audit reporting requirement. KJ will review the audit information, provide comments as needed and incorporate it into the UWMP.
Task 3.4 – Compliance with CWUO
The City will need to start reporting its existing and
anticipated water demand relative to a water use
objective from AB 1668 and SB 606. The water use
objective is based on the sum of six major elements:
• Residential Indoor Standard
• Residential Outdoor Standard
• Commercial Industrial and Institutional (CII) Outdoor Standard
• Real Water Loss
• Bonus Incentive for Potable Reuse
• Limited Approved Variances
The definition of “efficient” water use per AB1668 and
SB606 ramps down over time. Notably, the standard for
residential indoor water use is set as 55 gpcd through
January 1, 2025; this decreases to 47 gpcd January 1,
2025 through January 1, 2030; and then ramps down
again to 42 gpcd after January 1, 2030.
KJ will use the Water Use Exploration Tool and other
data provided by DWR to calculate the Water Use
Objective that will apply in 2025, 2030, 2035, 2040, 2045, and 2050. KJ will compare the Water Use Objective to
the water demands estimated in Task 3.2. KJ will
document the estimated demand reductions that may be
needed to be in compliance with the overall water use
objective that will apply in 2025, 2030, 2035, 2040, 2045, and 2050.
Task 3.5 – Water Resources and Supply Outlook
KJ will update the existing description of City water
resources, including local water supplies, imported water supplies, potential for exchanges or transfers, and other potential water supplies. KJ will update the description of water quality, including any known contamination that
may impact water resources. KJ will evaluate the
adequacy of the existing supply to meet the projected
water demands as well as assess the frequency and
magnitude of supply deficiencies.
The supply reliability analysis will compare the City’s projected supply and demand for the average water year, single dry water year, and multiple dry water years for the planning horizon. The UWMP Planning Act requires a 20-
year planning horizon; KJ recommends 25 years, which
in this case would extend to 2050. KJ will review and
update this section as needed to describe any
constraints on the City water resources.
KJ will not include specific information regarding
groundwater supplies and groundwater sustainability
planning, as Fairfield does not use groundwater. As part of the water resources section, KJ will also describe the availability of recycled water and its potential for use as a water source within the City. This will include analysis of the City current and future recycled water plans.
KENNEDY/JENKS CONSULTANTS, INC.
Task 3.6 – Climate Change Impacts and Drought
Risk Assessment
DWR encourages UWMPs to consider the impacts of
climate change. KJ will present data on likely climate
change impacts from the City’s recently-adopted General Plan update also known as Fairfield Forward.
This discussion of climate change impacts will be used
as part of the required Drought Risk Assessment. As in
the past, water suppliers will be required to include an assessment of the reliability of water supplies during
normal, dry, and multiple dry years as compared to
demand. UWMPs are to also include an analysis of
potential climate change impacts and drought risks,
evaluating plausible worst-case conditions for a period of at least five years. KJ will use historical drought
hydrology (past changes in supplies and demands during
drought), and plausible changes due to climate change
impacts, as well as any anticipated regulatory changes, to evaluate supplies and demands over a 5 year drought.
Task 3.7 – Incorporate WSCP
The adopted WSCP developed under Task 2 will be
incorporated into the UWMP and provided as an
appendix to the UWMP.
Task 3.8 – Energy Intensity of Water
KJ will calculate the energy intensity for the water
management operations within the City’s control.
Pending final guidelines, it is anticipated that the analysis will only apply to the potable water system and only
evaluate energy use once water enters the City’s system.
For this assessment, water entering the City’s
distribution system will be compared to energy
consumed over a selected one-year timeframe. Energy
consumption will be calculated based on electricity and gas expenditures during the timeframe as reported in the City’s budget records and related per unit costs for each energy source.
Task 4 – Prepare Report
KJ will prepare the 2025 UWMP for the City. The
following steps are anticipate for the review and approval process but may differ based on the final State
guidelines.
Task 4.1 – Administrative Draft
KJ will provide an electronic (Microsoft Word, PDF) Draft 2025 UWMP to the City, including all tables, figures, and appendices, for internal staff review. Tables will be
prepared using DWR templates.
Task 4.2 – Public Draft
KJ will incorporate staff commends and edits into a draft for public review, and will work with City staff to present the Public Draft to the City Council.
Task 4.3 – Final (DWR Submittal and Upload)
Based on the comments and direction from the City
Council and City Staff, KJ will prepare the UWMP for the City to submit to DWR and upload of tables into DWR’s
database. Following the public hearing on the Public
Draft UWMP and adoption by City Council, KJ will
prepare and provide the City with the DWR Submittal
UWMP in electronic (MS Word, MS Excel, and PDF)
format. KJ will upload the document and tables to the
DWR online portal.
Task 4.4 – Public Notification
On behalf of the City, a draft public notification document will be provided so that the following agencies can be
notified of the City’s intent to review, update, and adopt the 2025 UWMP:
•
Solano County Public Works
• Maine Prairie Water District
• Solano Economic Development Corp
• Solano County Water Agency
• Suisun Resource Conservation District
• Solano County Department of Resource
Management
• Sierra Club Solano Group
• Travis Air Force Base – 60 Air Mobility Wing Public
Affairs
• Fairfield-Suisun Sewer District
• Solano Irrigation District
• Suisun-Solano Water Authority
KJ will prepare the public notification document and
provide the content in electronic format. It is assumed that the City will be responsible for circulation of the materials.
Task 4.5 – UWMP City Council Presentation
KJ will prepare a brief presentation (no more than 30
minutes) on the Public Draft UWMP and the suggested
addenda for the City Council Meeting. It is assumed that Deliverables:
• See Task 4 deliverables
KENNEDY/JENKS CONSULTANTS, INC.
City staff will deliver the presentation prepared by KJ to the City Council, however, upon request, the KJ project manager and/or project engineer can deliver the
presentation.
Task 5 – Project Management
The following project management activities are
proposed:
Task 5.1 – Project Team Coordination, Invoicing,
and QA/QC
KJ’s project manager will coordinate resources and staff dedicated to this project to complete the 2025 UWMP
update by the required deadline. KJ’s project manager
will also implement and enforce internal Quality
Assurance and Quality Control (QA/QC) programs.
Invoices will be submitted monthly.
Task 5.2 – Project Kickoff Meeting
KJ proposes a kickoff meeting to review City provided
information, request additional information, review
timelines, and establish communication protocols for the project. The meeting will also be used to establish
procedures for communication with City staff, other
consultants, and neighboring water agencies.
KJ will prepare an agenda for the kickoff meeting. After the kickoff meeting, KJ will prepare meeting minutes and an e-mail summary.
Task 5.3 – UWMP Conference Calls
KJ will conduct periodic check-in calls with City staff. KJ will provide agendas and meeting notes for calls.
Task 5.4 – Project Contingency Additional Urban
Water Management Plan Needs
This task is provided to address scope not identified
above including additional drafts, additional
calls/meetings, additional effort during UWMP upload to DWR’s data site, addressing requirements from the final Guidelines expected in February 2025. It is important to note that this proposal is being prepared using the best currently available information. Additional requirements may result from the Final 2025 UWMP Guidelines which
need to be addressed.
Task 6 – Optional Services
The following optional tasks are provided for the City’s consideration and will not be initiated without
authorization.
Optional Task 6.1 – UWMP Addendum
Following DWR review, KJ will work with District staff to revise (if necessary) the UWMP. Clarifications and minor changes do not require that the UWMP be “re-adopted”,
but more significant changes would require that the
proposed changes be given public and agency notice,
recirculated for public review, and re-adopted. Final
deliverable(s) would be determined based on DWR
comments.
Optional Task 6.2 – City Council Presentation
It is assumed that City staff will deliver the presentation for the UWMP and WSCP prepared by KJ to the City
Council, however, upon request, the KJ project manager
and/or project engineer can deliver the presentation.
Assumptions:
• City comments will be consolidated into a single
set of comments for each draft.
• City will pay any filing and newspaper noticing
fees.
• City will be responsible for circulation of public
notification materials.
• City will adopt the UWMP before submittal to
DWR in compliance with the UWMP Act.
• City will make the DWR Submittal UWMP
available to the public and land use agencies.
• City staff will deliver the City Council presentation.
Deliverables:
• Administrative Draft and Public Draft 2025 UWMP
in MS Word and PDF format.
• Final (DWR Submittal) 2025 UWMP in electronic
(PDF)
• Public notification letters and postings
• UWMP City Council presentation
Deliverables:
• Monthly invoices in electronic (PDF) format
• Agenda and notes for meetings and calls in
electronic (PDF) format
Assumptions:
• Meetings will be conducted virtually via Microsoft
Teams and will be attended by up to two KJ staff.
• Ten (10) one-hour calls are anticipated
KENNEDY/JENKS CONSULTANTS, INC.
Optional Task 6.3 – 2025 Annual Water Supply
and Demand Assessment
In 2018, California Legislature enacted into law new
requirements for urban water suppliers to increase
drought resilience and to improve communication of
water shortage response actions. Each urban water
supplier is required to prepare an Annual Water Supply
and Demand Assessment (AWSDA) and submit an
Annual Water Shortage Assessment Report to DWR on
or before July 1, 2025. KJ has prepared the City’s
AWSDA and AWSA in 2021, 2022, 2023, and 2024, and
can prepare the required analysis and submit the
documentation to the DWR submittal portal upon
request.
Estimated Schedule
Based on our approach and anticipated scope of work, we have developed the following project schedule for consideration by the City. KJ will initiate work on these services following receipt of a written Notice to Proceed from the City. Because the UWMP relies on data through calendar year 2025, a complete draft of the UWMP cannot be completed until early 2026. This would result in an administrative draft UWMP in February 2026 a public draft UWMP in late March 2026, and a final UWMP for submittal to DWR in June 2026 in order to meet the July 1, 2026 deadline.
Task/Activity Start End
Notice to Proceed January 2025
Task 1 - Data Collection and Background Information Review January 2025 March 2025 Task 2 - Prepare Water Shortage Contingency Plan February 2025 June 2025 Task 3 - Prepare 2025 Urban Water Management Plan June 2025 March 2026 Task 3.1 - Agency Coordination June 2025 June 2025
Task 3.2 - System Description and Demand Characteristics June 2025 September 2025 Task 3.3 - Conservation and Water Demand Management Measures Implementation July 2025 July 2025
Task 3.4 - Compliance with CWUO August 2025 September 2025 Task 3.5 - Water Resources and Supply Outlook September 2025 December 2025 Task 3.6 - Climate Change Impacts and Drought Risk Assessment December 2025 January 2026 Task 3.7 - Incorporate WSCP January 2026 February 2026
Task 3.8 - Energy Intensity of Water February 2026 March 2026 Task 4 - Prepare 2025 UWMP March 2026 June 2026
Task 4.1 - Administrative Draft March 2026 April 2026
Task 4.2 - Public Draft April 2026 May 2026
Task 4.3 - Final (DWR Submittal) May 2026 June 2026
Task 4.4 - Public Notification June 2026 June 2026
Task 4.5 - UWMP City Council Presentation May 2026 June 2026 Task 5 - Project Management January 2025 June 2026
Task 5.1 - Project Team Coordination, Invoicing, and QA/QC January 2025 June 2026 Task 5.2 - Project Kickoff Meeting January 2025
Task 5.3 - UWMP Conference Calls January 2025 June 2026 Compensation for Consulting Services
In accordance with the Schedule of Charges dated January 1, 2025 found in Attachment C, we propose a budget of $119,804 for Tasks 1-5 and $11,520 for Optional Task 6. A breakdown of our proposed project budget and line item descriptions of the project deliverables is provided in Attachment B. It is acknowledged the individual task budget breakdowns are an estimate and may be transferred among each work element depending on specific interim work needs, as long as the total budget is not exceeded.
KENNEDY/JENKS CONSULTANTS, INC.
Task/Activity
Estimated
Hours
Estimated Budget
Task 1 - Data Collection and Background Information Review 16 $3,820 Task 2 - Prepare Water Shortage Contingency Plan 40 $9,530 Task 3 - Develop 2025 Urban Water Management Plan 176 $42,100 Task 4 - Prepare Report 102 $23,290
Task 5 - Project Management 41 $9,910
Total Tasks 1-5 476 $119,804*
Task 6 - Optional Services 46 $11,519
Total Tasks 1-6 522 $131,323*
*Includes Associated Project Costs
This proposal is based on current projections of staff availability and costs and, therefore, is valid for 90 days following the date of this letter.
Proposal Fee Estimate
CLIENT Name:
PROJECT Description:
Proposal/Job Number: Date:
2025 UWMP Update
B200430 12/31/2024
City of Fairfield
January 1, 2025 Rates KJ KJ KJ KJ KJ
TotalLabor+
Subs
Project Assistant
Meredith Clement Classification: Total
Labor
Escalation
Assoc. Proj.
Costs
ODCs
ODCs
Markup
Total Labor + Subs
+ Expenses
Project Assistant
Eng-Sci-8
Sachi Itagaki
Eng-Sci-7
Meredith Clement
(QA/QC)
Total
Labor
Eng-Sci-5
GISSupport
Eng-Sci-4
Karina Yap
Eng-Sci-3
Total
Expenses
Hourly Rate: $330 $310 $265 $240 $220 $135 Hours Fees 0% $9.74 Fees 10% Fees T
ask **** - Associated Project Costs
Task **** (Associated Project Costs) $5,084 $5,084 $5,084 Associated Project Costs - Subtotal 0 0 0 0 0 0 0 $0 $0 $5,084 $0 $0 $0 $5,084 $5,084 Task 1 - Data Collection and Background Information Review Task 1 - All Work 2 4 10 16 $3,820 $0 $0 $3,820 $0 $3,820 Task 1 - Subtotal 2 0 0 4 10 0 16 $3,820 $0 $0 $0 $0 $3,820 $0 $3,820 Task 2 - Prepare Water Shortage Contingency Plan
T
ask 2 - All Work 6 12 20 2 40 $9,530 $0 $0 $9,530 $0 $9,530 Task 2 - Subtotal 6 0 0 12 20 2 40 $9,530 $0 $0 $0 $0 $9,530 $0 $9,530 Task 3 -Develop 2025 Urban Water Management Plan
T
ask 3.1 - Agency Coordination 2 4 4 10 $2,500 $0 $0 $2,500 $0 $2,500 Task 3.2 - System Description and Demand Characteris tics 4 4 12 28 48 $11,420 $0 $0 $11,420 $0 $11,420 Task 3.3 - Conservation and Water Demand Management Measures Implementation 2 4 18 24 $5,580 $0 $0 $5,580 $0 $5,580 Task 3.4 - Compliance with CWUO 2 6 12 20 $4,740 $0 $0 $4,740 $0 $4,740 Task 3.5 - Water Resources and Supply Outlook 4 12 20 36 $8,600 $0 $0 $8,600 $0 $8,600 Task 4.6 - Climate Change Impacts and Drought Risk A ssessment 2 4 8 14 $3,380 $0 $0 $3,380 $0 $3,380 Task 3.7 - Incorporate WSCP 2 4 6 12 $2,940 $0 $0 $2,940 $0 $2,940 Task 3.8 - Energy Intensity of Water 2 4 6 12 $2,940 $0 $0 $2,940 $0 $2,940 Task 3 - Subtotal 20 0 4 50 102 0 176 $42,100 $0 $0 $0 $0 $42,100 $0 $42,100 Task 4 - Prepare Report
T
ask 4.1 - Administrative Draft 2 12 16 6 36 $7,870 $0 $0 $7,870 $0 $7,870 Task 4.2 - Public Draft 2 8 12 4 26 $5,760 $0 $0 $5,760 $0 $5,760 Task 4.3 - Final (DWR Submittal and Upload) 1 4 16 21 $4,810 $0 $0 $4,810 $0 $4,810 Task 4.4 - Public Notification 1 2 4 7 $1,690 $0 $0 $1,690 $0 $1,690 Task 4.5 - UWMP City Council Presentation 4 4 4 12 $3,160 $0 $0 $3,160 $0 $3,160 Task 4 - Subtotal 10 0 0 30 52 10 102 $23,290 $0 $0 $0 $0 $23,290 $0 $23,290 Task 5 - Project Management
T
ask 5.1 - Project Team Coordination, Invoicing, and QA/QC 18 12 18 18 66 $16,410 $0 $0 $16,410 $0 $16,410 Task 5.2 - Project Kickoff Meeting 4 6 10 $2,760 $0 $0 $2,760 $0 $2,760 Task 5.3 - UWMP Conference Calls 10 15 25 $6,900 $0 $0 $6,900 $0 $6,900 Task 5.4 - Project Contingency 4 3 2 13 17 2 41 $9,910 $0 $0 $9,910 $0 $9,910 Task 5 - Subtotal 36 15 2 52 17 20 142 $35,980 $0 $0 $0 $0 $35,980 $0 $35,980 Tasks 1-5 Subtotal 74 15 6 148 201 32 476 $114,720 $0 $5,084 $0 $0 $114,720 $5,084 $1 19,804 Task 6: Optional Services
T
ask 6.1 - UWMP Addendum 2 3 2 2 12 2 23 $5,510 $0 $0 $5,510 $0 $5,510 Task 6.2 - City Council Presentation 5 5 $1,650 $0 $90 $9 $1,650 $90 $1,749 Task 6.3 - 2025 Annual Water Supply and Demand Asses sment 2 4 12 18 $4,260 $0 $0 $4,260 $0 $4,260 Optional Task 6 - Subtotal 9 3 2 6 24 2 46 $11,420 $0 $0 $90 $9 $11,420 $90 $11,519 All Tasks Total 83 18 8 154 225 34 522 $126,140 $0 $5,084 $90 $9 $126,140 $5,174 $ 131,323 https://kjcnet.sharepoint.com/sites/WIBUMarketingStaff/Proposals/Fairfield_CityOf_CA/2025_UWMP/Final/KJ 2024 Fee Estimate Spreadsheet (APC as ODC).xlsm © 2019 Kennedy/Jenks Consultants, Inc.
Client/Address: Dublin San Ramon Services District
7 399 Johnson Drive
Pleasanton, CA 94588
C
ontract/Proposal Date: September 15, 2024
Schedule of Charges January 1, 2024
PERSONNEL COMPENSATION
Classification Hourly Rate
Engineer-Scientist-Specialist 1.................... ....................................................... $155 Engineer-Scientist-Specialist 2........................................................................... $190 Engineer-Scientist-Specialist 3........................................................................... $210 Engineer-Scientist-Specialist 4........................................................................... $230 Engineer-Scientist-Specialist 5........................................................................... $250 Engineer-Scientist-Specialist 6........................................................................... $275 Engineer-Scientist-Specialist 7........................................................................... $300 Engineer-Scientist-Specialist 8........................................................................... $320 Engineer-Scientist-Specialist 9........................................................................... $335 Senior CAD-Designer ........................................................................................ $195 CAD-Designer ................................................................................................... $180 Senior CAD-Technician ..................................................................................... $165 CAD-Technician ................................................................................................ $145 Project Assistant ................................................................................................ $145 Administrative Assistant ..................................................................................... $130 Aide................................................................................................................... $105 In addition to the above Hourly Rates, an Associated Project Cost charge of $9.74 per hour will be added to Personnel Compensation for costs supporting projects including telecommunications, software, information technology, internal photocopying, shipping, and other support activity costs related to the support of projects.
Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as:
a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work.
b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work.
Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate.
If prevailing wage rates apply, the above billing rates will be adjusted as appropriate.
Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above.
Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above.
Excise and gross receipts taxes, if any, will be added as a direct expense.
The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2024 through December 31, 2024. After December 31, 2024, invoices will reflect the Schedule of Charges currently in effect.
December 23, 2024
$165
$195
$220
$285
$240
$265
$310
$330
$350
$200
$190
$180
$160
$135
2025
2025
Project Administrator
The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2025 through December 31, 2025. Work for this amendment is expected to be completed within this time frame.
2025
2025
City of Fairfield
1000 Webster Street
Fairfield, CA 94533
December 31, 2024
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EXHIBIT “B”
PAYMENT
1) The total contract price for services rendered by CONSULTANT under this Agreement shall not exceed one hundred thirty-two thousand dollars ($132,000.00).
2) Payment shall be made to CONSULTANT on a time and materials basis, and CONSULTANT shall submit monthly invoices to the City of Fairfield, Public Works Department, Attention: Nigel Browne for the same.
3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to in writing by the CITY and CONSULTANT, and shall be billed on a time and materials basis to the City of Fairfield, Public Works Department, Attention: Nigel Browne.
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EXHIBIT “C”
GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LI
CENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession.
3) T
IME . CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) C
ONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.
CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) A
SSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) P
ERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONS ULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) S
TANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) C
ANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice
6 Revised 1/09/2025
to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) I NDEMNIFY AND HOLD HARMLESS .
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of dete rmining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra- hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the pe rformance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.
It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
CONSULTANT’S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.
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12) LOCAL EMPLOYMENT POLICY . The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.
The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.
As a way of responding to the provisions of the Davis -Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CITY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EM
PLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS . When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non- profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.
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EXHIBIT “D”
INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.
Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.
Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.
3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers
9 Revised 1/09/2025
liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.
Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.
VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically via email at
[email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) S
UB -CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.