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MATT GARCIA COMMUNITY PARK MASTER PLAN 853
APPENDIX H
Planning Context
As mentioned in the Matt Garcia
Community Park Master Plan (see
Chapter 2, p.11), there are several
concurrent and previous planning
efforts that inform this plan,
including the Train Station Specific
Plan and the Jepson Parkway Plan.
This appendix provides the related
goals and policies in both plans
that related to the Matt Garcia
Community Park and should be
reviewed when construction begins.
854 MATT GARCIA COMMUNITY PARK MASTER PLAN
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PLANNING CONTEXT - GOALS AND POLICIES
The Matt Garcia Community Park Master Plan is
a forward-looking document that aims to provide
new recreational park space to Fairfield residents
and visitors. The City of Fairfield and its surrounding region have undertaken several relevant planning
efforts in recent years. The planning documents
described below provide a foundation for the
larger framework of this Master Plan.
• Fairfield Train Station Specific Plan (2011)
• Jepson Parkway Concept Plan (2014)
• City of Fairfield Parks, Recreation, and Open
Space (PROS) Master Plan (in progress)
Train Station Specific Plan (2011)
Guiding Objectives
Transit Oriented Development
Provide a diverse mix of housing, shopping,
employment, cultural, and recreational
opportunities within walking distance to reduce
the number of required vehicle trips while
encouraging alternative modes of travel.
Circulation
Develop internal trail linkages between the
citywide Linear Park Trail and regional trail system,
including access to key adjacent destinations
and the surrounding open space and natural
preserves.
Public Amenities
Construct and maintain a public Great Park (now
known as Matt Garcia Community Park) with
associated sports fields, water features, day use
areas, parking, and trails.
Open Space
Create a hierarchy of parks, including neighborhood
parks, pocket parks, and paseos to provide open
space relief and recreational opportunities for the
community and Fairfield residents.
The FTSSP additionally dedicates approximately
158 acres of land for parks and recreation uses in
several planning areas. Within Planning Area 7 is
the site for Matt Garcia Community Park. The 50-
acre site is requested to be an active recreation
community park designed to serve the large-scale
needs of the FTSSP and the City of Fairfield. The
Great Park (Matt Garcia Community Park) should
include sport fields, sports courts, skate nodes,
picnic areas, trails, a lake, and other recreational
activities according to the FTSSP.
Community Services
As per the FTSSP, this community park will be:
• Open to the public.
• Owned and operated by the City of Fairfield.
• Constructed by the City and/or by FTSSP
developers, as may be required through
conditions of approval of subsequent
development entitlements or terms of a
development agreement.
• Maintained by the City through tax revenue
from the Open Space CFD and CFD 2006-1.
• Eligible to receive credit for the City’s Quimby
land dedication requirement.
Dedicated landscape elements should reflect the
agrarian history of the surrounding landscape
and provide opportunities for park users to
learn about the local natural environment. The
amenities will provide activities for all ages and
may include but are not limited to lit sports
fields, sport courts, shade structures, picnic
areas, an activity lawn, skate nodes, jogging trails,
trailhead with interpretive signage, orchard style
landscaping, an amphitheater, children’s play
areas, security lighting, and concession/restroom/
storage structures.
Circulation
Great Park (Matt Garcia Community Park) is located
along Vanden Road, an arterial roadway that
traverses the FTSSP area northeast to southwest.
It is designed adjacent to development with an
ultimate right-of-way of 159 feet and a minimum
median of 16 feet. It includes four traffic lanes
and a 10-foot regional trail. A 10-foot landscape
CITY OF FAIRFIELD | FUTURE FAIRFIELD FUN
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(Figure A.1) Illustrative “Great Park” (Matt
Garcia Community Park) (Figure 9-2 in FTSSP)
856 MATT GARCIA COMMUNITY PARK MASTER PLAN
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parkway is proposed to be included between the
travel way and the railroad tracks.
Utilities
The FTSSP describes existing utilities infrastructure,
required improvements, and proposed new
infrastructure to support the needs of future
development. Relevant policies included in the
FTSSP for PA7 (the Matt Garcia Community Park
planning area) are listed below.
Policy 11-6. To the extent feasible, the Lake Park,
Great Park (Matt Garcia Community Park), and
other large park areas shall be irrigated with nonpotable water.
Policy 4-32. The sports lighting in the Great Park
(Matt Garcia Community Park) shall be designed
to minimize glare impacts on existing and future
residents in Fairfield and Vacaville. Such measures
shall include the following:
• Light fixtures shall be installed that have light
sources aimed downward and shielded to
prevent glare or reflection or any nuisance,
inconvenience, and hazardous interference of
any kind on adjoining streets or property.
• Exterior building materials on nonresidential
structures shall be composed of a minimum of
50% low-reflectance, non-polished finishes.
• Bare metallic surfaces (e.g., pipes, vents,
light fixtures) shall be painted to minimize
reflectance.
Landscape
The landscape plan is a major component of the
overall FTSSP area. It will guide and maintain project
design themes while emphasizing community
continuity. The landscape design principles, design
goals, and sustainability goals are listed below.
Landscape Design Principles
• Seek to utilize current best practices in
sustainable site development and be
adaptable to new technologies as they prove
themselves reliable.
• Provide an interconnected hierarchy of green
spaces at a variety of scales, including major
parks, minor parks, wide corridors, narrow
corridors, and private landscapes.
• Recognize the social and natural context
of location by developing landscapes that
embrace required drainage strategies and
incorporate these into the public landscapes
of Fairfield.
• Seek to enhance the project’s overall quality
of life by providing recreational opportunities
that promote a healthy lifestyle, are safe, and
complement the well-being of residents.
• Improve the visual quality and amenity values
of Fairfield.
Landscape Design Goals
• Create a strong community identity (public and
private) for the FTSSP area and enhance the
community-making principles per the FTSSP.
• Be designed in a manner that integrates
Fairfield into the existing landscape context
of its setting, while creating a unique
environment that has a strong and distinctive
sense of place.
• Incorporate infrastructure elements and
enhance their functionality throughout the
project.
• Encourage pedestrian and bicycle access
throughout the FTSSP and into the rest of the
(Image A.2) Fairfield-Vacaville Train Station
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City of Fairfield.
• Provide open space, play areas, and places
that are meaningful to the residents.
• Include a design vocabulary that embraces
the history of agriculture and its surrounding
undulating rolling grasslands.
• Be founded on the traditions of rural
patterning for farming.
• Establish a landscape that maximizes the
future opportunities for sustainable and
productive landscapes.
• Be aligned with the City’s maintenance
resources.
Sustainable Landscape Goals
• Use sustainable materials in the construction
of landscapes including but not limited to,
recycled materials, materials able to be
recycled, and/or certified “green” products.
• Reuse soils from the site, if appropriate, as
horticultural soils. If the on-site soils are
deemed not suitable, natural and sustainable
sourced ameliorants should be used.
• Follow the State model water-efficient
landscape ordinance (MWELO) during the
plant selection and irrigation design process.
• Evaluate site storm drainage conditions and,
where consistent with current best practice,
reduce runoff and promote reuse of storm
water in the landscape.
• Select plant materials to provide a valuable
landscape amenity that is both attractive and
meets the sustainability goals of the project.
Plants should be chosen for their relative
visual merits, consistency with the goals of
the design guidelines, and ability to thrive in
intended locations. Plants should be selected
based upon their reduced demand for water,
fertilizers, pesticides, and maintenance as well
as their potential to provide habitat value.
• Encourage paving materials that reduce runoff,
reflect sunlight, and absorb less heat and are
consistent with the adjacent architectural
design guidelines.
• Design and construct site amenities including
signage, seats and benches, litter receptacles,
and other furniture elements to promote
principles of sustainability.
• Promote recycling of waste and other
materials throughout Fairfield by aligning with
any existing recycling programs in the greater
Fairfield area.
• Reduce the long-term maintenance cost.
Parks
The goal of the park landscape in the FTSSP
is to produce landscapes that provide a
range of recreational opportunities of a scale
complementary to the land use areas surrounding
various types of parks. To achieve this goal, the
landscape design should:
• Draw design inspiration from Northern
California town park-making and the Train
Station Specific Plan areas.
• Create social and recreation spaces that best
fit the land uses.
• Integrate a primarily native and droughttolerant plant palette. • Encourage innovative techniques to reduce
water demand.
• Meet contemporary needs for open space.
• Integrate agrarian elements such as orchards,
wind rows, furrows, and a simple ground plane
treatment.
Community Elements
Parks and open space are intended to function as
focal points for residents and visitors by offering
safe opportunities for people to gather, recreate,
exercise, rest, and play.
Site Furnishings
Site furniture should be provided throughout the
public realm of the FTSSP to provide opportunities
858 MATT GARCIA COMMUNITY PARK MASTER PLAN
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for the residents and visitors to come together
or take a rest. Opportunistic seating should be
promoted through the location of appropriately
sized landscape elements such as rocks, play
structures, walls, and other landscape elements if
more formal seating is not readily available.
Other site furniture should include signage,
bicycle parking, litter bins, recycling bins, bollards, and other traffic control devices. These should
be selected, where necessary and desirable, to
complement the adjacent development and the
community building principles described in this
plan.
Seating is provided in two forms: freestanding
furnishing such as benches and chairs at high
activity areas and view nodes; and informal seating
provided by low walls and landscape features
created to define use areas, emphasize vistas, and
shape the pedestrian environment.
Policy 12-10. Seating should be:
• Skate resistant and not allow sleeping.
• Shaded by tree canopy, shade structures, or
extensions of adjacent architecture if possible.
• Provided in high activity areas, placing seating
in areas easily accessible to pedestrians.
• Incorporate picnic benches, game tables,
or other forms of interactive seating in
designated areas along the Lake Park.
• Safe distance from vehicular traffic.
Plant Palette
The FTSSP includes a list of trees and plants that
are recommended as appropriate for use. The
palette is intended to serve as a guide for the
selection of plant materials and may be expanded
as new cultivars are developed by the nursery
industry as additional species are found to be
viable in the Fairfield area.
Design Guidelines
The Design Guidelines are intended to act as
guidelines to clearly define mandatory design
requirements while also identifying recommended
components and concepts that would further
enhance the visual quality of the community.
Recreational/Public Buildings
Community buildings often act as focal points or
landmarks and therefore will be held to a high
degree of quality in both design concept and
execution. The architectural expression of these
buildings must be substantive and convey a
sense of permanence and importance. The image
associated with these structures will become
‘public’ or ‘civic’ in nature, contributing to a sense
of “civic pride” in the FTSSP area.
Specific architectural styles are not identified or
required for public or quasi-public buildings in the
FTSSP area; however, clarity and authenticity of
style shall be achieved for each building project.
Monolithic buildings and styles that are generic,
blended, or unidentifiable are discouraged.
Each building and project shall identify a historic
regional style or a clearly defined contemporary
vernacular, with identified precedents.
The following are encouraged:
• Vertical and horizontal offsets.
• Accent roof forms and treatments.
• Elevations of all buildings on a single site
elevated in a unified design.
• The scale and mass of buildings should
complement the surrounding neighborhood,
although vertical elements and towers
on public and quasi-public buildings are
appropriate and encouraged.
• A primary building entry oriented toward the
major street frontage and emphasized with
architectural treatment.
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The following criteria are applied to recreational/
public buildings:
Policy 13-80. All elevations visible from a public
street or park shall be fully elevated with glazing
and a variation in massing and roof form. When
adjacent to primary pedestrian movement
corridors and Thematic Streets, pedestrian-scale
architectural elements, details and windows are
required.
Policy 13-81. Public buildings shall be four-sided
architecturally meaning that the design of all
elevations should be equally considered.
Policy 13-82. Use of two (2) or more materials are
required and should complement, not complicate
or detract from, the architecture.
Jepson Parkway Concept Plan
(2014, adopted 2019)
Goal 1: Integrate multiple modes of safe and
efficient travel including vehicle, bicycle, pedestrian, and transit.
Goal 2: Maintain the strategic open space
identified in the FTSSP area to preserve a
designated Fairfield-Vacaville greenbelt area as a
community separator between the two cities.
Goal 3: Support development of a bike and
pedestrian node in Great Park (Matt Garcia
Community Park) to be built as part of the FTSSP.
Additionally, the Jepson Parkway Concept Plan
discusses plans for Vanden Road and Matt Garcia
Community Park that involve:
• A landscaped area on the northwesterly
side of the road consisting of a 10-foot-wide
meandering bicycle and pedestrian path.
The bicycle and pedestrian path would be
separated from the roadway by at least 10
feet by the parkway landscaping. On-street
bike lanes would be provided in the eight-foot
shoulder areas along Vanden Road. Bicycle
and pedestrian users will enjoy a scenic view
across the prairie to Mount Diablo in the
distance. In addition, the bikeway along this
portion of the route affords a variety of views
of rolling grassy hills and other features of the
surrounding landscape.
• The FTSSP planning area is in this segment
[of the parkway]. This multi-modal facility will
expand the regional reach of bicyclists using
the Jepson Parkway for both recreational
and commuting purposes. The FTSSP bike
and pedestrian network includes planned
connections to the City of Fairfield’s Linear
Park extension, the Lake District, and Matt
Garcia Community Park.
The Jepson Parkway Concept Plan goes into
further detail on planned bus routes, open space
concepts, land uses, development projects, and
aesthetic.
(Figure A.3) Existing pedestrian sidewalk completed
near Alamo Drive, Vacaville
This Page Intentionally Left Blank
Agenda Item No: N.3
AGENDA REPORT
DATE: February 4, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-32 PW Villages at Fairfield Open Space Conservation Acceptance – Parcels C, D, and F
Accepting and Rejecting Certain Irrevocable Offers of Dedication Contained in the Large Lot Final Map Recorded on June 13, 2019, in Book 94 of Parcel Maps, Pages 1-8, Solano County Records Related to the Villages at Fairfield Open Space Preserve Parcels C, D, and F Funding Source: N/A
Contact: Alvin Lei, (707) 428-7476
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
As part of the Development Agreement (DA) between Rancho Tolenas Corporation (RTC) and the City of Fairfield, RTC was required to grant to the City certain Irrevocable Offers of Dedication for conservation easements and wetlands identified as Parcels C through F of RTC’s Final Large Lot Map for Villages at Fairfield - Village II, which was recorded on June 13, 2019. RTC completed the monitoring and maintenance for Parcels C, D, and F of these conservation easements, per section
8.a of the DA and section 3.1 of the Monitoring Plan for the Keswick Village Open Space Preserve, for the required term thereof three consecutive years or after five years of monitoring, whichever is longer. The recommended action will accept the offers of dedication for Parcels C, D, and F and transfer maintenance of the easements to the City.
DISCUSSION
Per Sections §66475 and §66477.2, of the Subdivision Map Act and Section 25.166.20 of Fairfield’s City Code, the City must wholly accept, conditionally accept subject to improvement, or reject Irrevocable Offers of Dedication (IOD) granted to the City, by the property owner, upon approval of a final map at the time of the map’s approval an IOD. If an IOD is rejected at the time
the map is approved, the offer remains open and can be accepted at a later date pursuant to §66477.2, unless and until the City affirmatively terminates and abandons the offer.
The Large Lot Final map, entitled “Villages at Fairfield Village II,” was filed with the Solano County Recorder on June 13, 2019. At the time of map approval, the owner made an IOD in fee for Parcels C, D, E, and F for conservation, wetland, and storm drain purposes. The City rejected the offer at the time the map was approved because the maintenance period, per the DA, was not complete.
The maintenance period for Parcels C, D, and F are now complete and the City can accept part of the IOD. The City will only be accepting the IOD for Parcels C, D, and F while the IOD for Parcel E remains rejected.
Staff recommends acceptance of the IOD for Parcels C, D, and F.
FINANCIAL IMPACT
Per Resolution No. 2019-255, Maintenance of Open space areas within the Village II development was included in the annexation of territory to the City of Fairfield Landscaping and Lighting Maintenance District (LLMD) No. 14 (Woodlake). Parcels C, D, and F are considered Open space areas, and thus, their maintenance costs will be covered under the Woodlake LLMD.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, approval can be postponed until the questions are addressed.
STAFF CONTACT
Alvin Lei, Senior Civil Engineer
(707) 428-7476
[email protected]
COORDINATED WITH:
City Attorney’s Office
DOCUMENTS ATTACHED
Attachment 2: Proposed Resolution
Attachment 3: Parcel Map
CITY OF FAIRFIELD
RESOLUTION NO. 2025-32
ACCEPTING AND REJECTING CERTAIN IRREVOCABLE OFFERS OF DEDICATION CONTAINED IN THE LARGE LOT FINAL MAP RECORDED ON JUNE 13, 2019, IN BOOK 94 OF PARCEL MAPS, PAGES 1-8, SOLANO COUNTY RECORDS RELATED TO THE VILLAGES AT FAIRFIELD OPEN SPACE
PRESERVE PARCELS C, D, AND F
WHEREAS, paragraph (3) of the Owner’s statement within the “Large Lot Final Map of the Villages of Fairfield Village II,” filed on June 13, 2019, in Book 94 of Parcel Maps, at pages 1-8, Solano County Records, contains irrevocable offers of dedication to the City of Fairfield for conservation, wetland, and storm drain purposes; and
WHEREAS, on that same large lot final map, within the city clerk’s statement, the City rejected said irrevocable offers of dedication; and
WHEREAS, City staff has determined that Parcels C, D, and F have completed the required maintenance and monitoring period as specified in Section 8.a of the development agreement between the City and Rancho Tolenas Corporation dated January 4, 2016; and WHEREAS, the City continues to reject the Irrevocable Offers of Dedication granted to the City for Parcel E.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. In conformance with Section 66477.2(a) of the Subdivision Map Act, the council hereby rescinds its prior rejection and accepts the irrevocable offers of dedication for Parcels C, D, and F as shown on the parcel map described above.
Section 2. The council hereby directs the city clerk to certify the adoption of this resolution and cause a certified copy to be recorded in the Office of the Recorder of Solano County in accordance with the provisions of Section §8336 of the Streets and Highway code.
RES. NO. 2025-32
PASSED AND ADOPTED this 4
th day of March 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/TONNESEN/SANDHU/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________ _________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
Agenda Item No: N.4
AGENDA REPORT
DATE: March 4, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-33 PW Amended Vehicle and Equipment Purchases for Fiscal Year 2024-2025
Approving the Amended Vehicle and Equipment Purchases for Fiscal Year 2024-2025 and Authorizing an Update to the Fiscal Year 2024-2025 Budget Funding Source: $1,312,063; Vehicle Replacement Fund
Contact: David Renschler, (707) 428-7414
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Public Works Department needs to replace a specialized utility truck for the Water Division and a VacCon sewer truck for the Sewer Division. While the cost of the two trucks was included in the fiscal year (FY) 2024-2025 budget, the quotes came back substantially higher than budgeted. The adoption of this resolution would amend the FY 2024-2025 Vehicle and Equipment Purchases list to include the extra funding for these two trucks and provide an update to the FY 2024-2025 Budget.
DISCUSSION
Public Works Unit #13260 is a 2013 International Class 7 truck with a specialized utility body that requires replacement. This specialized truck is used by the Public Works Department Water Division for callouts, such as water main breaks, and is outfitted for these emergency situations.
Public Works Unit #17311 is a 2017 VacCon specialized combination sewer cleaning truck and needsreplacement. This truck is a specialized Freightliner chassis with a special VacCon body and outfitting.
On June 4, 2024, the council adopted Resolution No. 2024-137 approving the purchase of these replacement vehicles. When pricing was obtained from vendors for the purchase of these
replacement vehicles, the quotes were substantially higher than previous purchases. The City purchased a VacCon combo sewer truck in 2017 and again in 2022 with a 23.5% increase over those five years. The difference between the 2022 purchase and now is an increase of 48% in less than three years. Unit #13260 has had a price increase of 216.5% since the City last bought one of these specialized trucks 12 years ago. Staff is requesting that the council approve the purchases and amend the budgeted amount for FY 2024-2025.
Staff recommends the adoption of the attached resolution to amend the FY 2024-2025 Vehicle and Equipment Purchases as provided in Exhibit B. Supply chain issues over the past year have caused delays in the procurement of specialty products, such as vehicles, and raised prices. To account for potential price increases after placing the order, staff recommend a not-to-exceed 20% price contingency. Additional costs shall be paid out of the Public Works Department’s operating budget.
FINANCIAL IMPACT
The total cost of the two specialized trucks is for an amount not to exceed $1,312,063 ($1,093,386 base cost + $218,677 contingency). This purchase exceeds the approved FY 2024- 2025 Budget and requires a budget adjustment to increase appropriations to the Vehicle Replacement Fund (Fund 512) of $141,603 for the Sewer Vehicle Replacement Fund (Organization Code 51260308) and $118,103 for the Water Distribution Vehicle Replacement Fund (51260602). This will also require a transfer of $118,103 from the Water Utility Fund (Fund 461) into the Vehicle Replacement Fund (Fund 512).
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may reject this acquisition; however, this is not recommended due to the need to provide efficient water and sewer services.
COORDINATED WITH
N/A
STAFF CONTACT
David Renschler, Fleet Division Manager
(707) 428-7414
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Exhibit B
CITY OF FAIRFIELD
RESOLUTION NO. 2025-33
APPROVING THE AMENDED VEHICLE AND EQUIPMENT PURCHASES FOR FISCAL YEAR 2024- 2025 AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2024-2025 BUDGET WHEREAS, the Public Works Department is in need of a replacement specialized utility truck for the Water Division and a replacement VacCon combo truck for the Sewer Division; and WHEREAS, the Vehicle and Equipment Purchases for fiscal year (FY) 2024-2025 shall be amended; and
WHEREAS, an increase of $141,603 to the appropriations in the Sewer Vehicle Replacement Fund (Fund 512) and $118,103 in the Water Distribution Vehicle Replacement Fund (Fund 512) is required; and
WHEREAS, a transfer from the Water Distribution Fund (Fund 461) of $118,103 to the Vehicle Replacement Fund (Fund 512) is required; and
WHEREAS, the revised appropriation constitutes an update to the FY 2024-2025 Budget approved pursuant to Resolution No. 2024-133.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The council adopts the amended FY 2024-2025 Vehicle and Equipment Purchases provided in Exhibit B to include the price increase for units #13260 and #17311.
Section 2. The council suspends competitive bidding when utilizing a cooperative purchase or sole source purchasing and hereby authorizes the city manager to approve their use in the Vehicle and Equipment Purchases provided in Exhibit B.
Section 3. The city manager is hereby authorized to approve the purchase amounts in Exhibit B, not to exceed 20% [$1,312,063 ($1,093,386 base cost + $218,677 contingency)]. Additional costs shall be paid out of the Public Works Department’s operating budget.
Section 4. The council hereby approves an increase in appropriations of $259,706 to the Vehicle Replacement Fund (Fund 512) and a budget adjustment of $118,103 from the Water Distribution Fund (Fund 461) to the Vehicle Replacement Fund (Fund 512).
RES. NO. 2025-33
PASSED AND ADOPTED this 4th day of March 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________ _________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
City of Fairfield
Vehicle and Equipment Purchases FY 2024‐25
Exhibit B
Department/Division
Funding
Source Unit # Description
Current
Model Year Amount
Water Conservation 51260608 TBD FORD ESCAPE N/A 55,000
NBR 51260800 8802 FORKLIFT ‐ OFF ROAD 1988 96,006
NBR 51260800 11117 TRUCK ‐ 1‐1/2 TON ‐ UTIL BED ‐ CRANE 2011 195,000 Utility Cut Crew 51260601 15070 FORD F‐250 UTILITY BED 2015 111,500 Water Distribution 51260602 13260 TRUCK ‐ TURNOUT 2013 392,386 Water Distribution 51260602 17312* VAC‐CON Hydro Excavation Truck 2017 607,000 Water Distribution 51260602 15115 PICKUP ‐ 3/4 TON ‐ SUPER CAB ‐ UTIL BED 2015 110,000 Waterman 51260604 5362 2002 NISSAN NISSAN 50 2007 109,843 Sewer 51260308 15011 PICKUP ‐ 1/2 TON ‐ SUPER CAB 2015 76,696 Sewer 51260308 17311 VAC‐CON Combo sewer truck 2017 701,000 Storm Drains 51260209 13519 UTV ‐ KUBOTA 2013 45,000
Police 51250403 65* FORD‐SUV 2014 79,199
Police 51250403 169 FORD TAURUS 2006 79,199
Police 51250403 214* FORD ‐ SUV 2014 87,118
Police 51250403 215* FORD‐SUV 2014 87,118
Police 51250403 217* FORD‐SUV 2014 79,199
Police 51250403 218* FORD‐SUV 2014 79,199
Police 51250403 220* FORD TAURUS 2014 79,199
Police 51250403 221* FORD‐SUV 2014 87,118
Police 51250403 222* FORD‐SUV 2014 87,118
Police 51250403 223* FORD‐SUV 2014 87,118
Police 51250403 224* FORD‐SUV 2014 87,118
Police 51250403 225* FORD‐SUV 2014 87,118
Police 51250403 226* FORD‐SUV 2014 87,118
Police 51250403 227* FORD‐SUV 2014 87,118
Police 51250403 228* FORD‐SUV 2014 87,118
Police 51250403 229* FORD‐SUV 2014 87,118
Police 51250403 200* LENCO Rescue Vehicle (Bearcat) 2006 454,792 Fire 51255101 F1752 Pierce Type III‐downgrading to Type V 2016 395,000 Fire 51255101 F1753 Pierce Type III 2016 661,000
Community Development 51245200 15173 Ford F‐150 2015 80,000 Community Development 51245200 15176 Ford F‐150 2015 80,000 Community Development 51245200 15177 Ford F‐150 2015 80,000 PW‐BLDG 51260310 8147 FORD EXPLORER 2008 107,484
PW‐ENG 51260106 15153 FORD F‐150 SUPERCREW 2015 73,542 PW‐Prks 51260314 15059 PICKUP ‐ 1/2 TON ‐ SUPER CAB 2015 87,125 PW‐STR 51260206 15020 FORD EXPLORER 2015 65,000
PW‐STR 51260206 15025 FORD EXPLORER 2015 65,000
PW‐STR 51260206 18406 ATLAS COPCO 185 2018 51,000
PW‐TRA 51260201 15152 FORD F‐150 2015 67,500
PW‐VEH MAINT 51260111 4363 Kawasaki Mule 2003 42,994
PW‐VEH MAINT 51260111 8053 FORD 2008 76,936
PW‐VEH MAINT 51260111 10206 FORD F‐450 2010 197,996
Total 6,439,095
*Accelerating purchase due to either production issues or meeting electrification regulations.
Agenda Item No: N.5
AGENDA REPORT
DATE: March 4, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-34 PW Budget Adjustment for LLMD Nos. 2023-1 (Gateway) and 2023-11 (Paradise Valley)
Authorizing an Update to the Fiscal Year 2024-2025 Budget for Landscaping and Lighting Maintenance District Nos. 2023-1 (Gateway) and 2023-11 (Paradise Valley) Funding Source: $49,135; General Fund
Contact: Chris Lewis, (707) 428-7089
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The City and property owners in Landscaping and Lighting Maintenance District (LLMD) Nos. 2023-1 (Gateway) and 2023-11 (Paradise Valley) share the districts’ direct operating costs. A recent update to the distribution of Public Works Operations staff costs resulted in the need for a total additional General Fund Contribution of $49,135 ($9,603 to LLMD No. 2023-1 and $39,532 to LLMD No. 2023-11) in fiscal year (FY) 2024-2025.
DISCUSSION
LLMD Nos. 2023-1 (Gateway) and 2023-11 (Paradise Valley) were formed in June 2023 in accordance with the 1972 Landscaping and Lighting Act (1972 Act) and Article XIII D of the California Constitution, also known as Proposition 218, to fund landscaping and lighting maintenance services in each respective community. The Public Works Engineering Division provides district administration services and the Public Works Operations Division provides operations management services to both LLMDs.
The 1972 Act and Proposition 218 require that the City develop an annual engineer’s report, which is the district’s governing document prepared by a professional engineer that describes the district’s boundaries and improvements, outlines legal requirements, identifies
administrative and operational costs, and provides justification and support for assessments levied upon district properties.
Assessments are paid by property owners to finance all administrative costs and all special benefits, which are defined as the portion of direct operating costs attributable to improvements that confer a special benefit upon individual properties. The City is responsible for making annual financial contributions to each district, known as General Benefit Contributions, to finance the portion of direct operating costs attributable to improvements that confer a general benefit to the public at-large.
The methodology used to classify City staff costs in the FY 2023-2024 and FY 2024-2025 engineer’s reports for LLMD Nos. 2023-1 (Gateway) and 2023-11 (Paradise Valley) aggregated both Public Works Engineering staff and Public Works Operations staff under the administrative costs category of expenses. However, staff identified a more suitable apportionment methodology in which Public Works Operations staff costs are classified under the direct operating costs category of expenses since those staff manage, oversee, and implement the district’s core functions, like landscape maintenance and special projects.
This reclassification of Public Works Operations staff results in an increase in the direct operating costs budget and an increase in the required General Benefit Contribution. This modification redistributes a greater financial burden to the City. As such, property owner assessments will not be increased.
Since property owners bear all administration costs, the inclusion of Public Works Operations staff in administration costs in the FY 2023-2024 and FY 2024-2025 engineer’s reports disproportionately burdened them.
The attached resolution authorizes a budget adjustment to the FY 2024-2025 LLMD No. 2023-1 budget (Fund 187) and increases the General Fund contributions by a total of $9,603, which includes a retroactive adjustment to the FY 2023-2024 General Fund Contribution by $4,015 and an adjustment to the FY 2024-2025 General Fund Contribution by $5,588.
The resolution also authorizes a budget adjustment to the FY 2024-2025 LLMD No. 2023-11 budget (Fund 188) and increases the General Fund contributions by a total of $39,532, which includes a retroactive adjustment to the FY 2023-2024 General Fund Contribution by $13,063 and an adjustment to the FY 2024-2025 General Fund Contribution by $26,469.
Since each district's administrative and operational expenses budgeted for FY 2024-2025 will be covered using the existing approved FY 2024-2025 assessments and General Fund Contributions, the additional General Fund Contributions authorized by this resolution will be added to each district’s reserves.
The additional General Benefit Contributions for FY 2023-2024 will be reflected in FY 2024-2025, as the books for FY 2023-2024 are closed.
All future engineer’s reports for LLMD Nos. 2023-1 (Gateway) and 2023-11 (Paradise Valley) will reflect the updated methodology in which Public Works Operations staff costs are classified under the direct costs category of expenses.
Staff presented this information to the Landscape Oversight Committee at the December 10, 2024, meeting. A copy of the Committee staff report is in Attachment 3.
FINANCIAL IMPACT
Total authorization for a one-time budget adjustment from the General Fund (Fund 101) to the FY 2024-2025 LLMD No. 2023-1 operating budget (Fund 187) is $9,603 ($4,015 for a retroactive adjustment to the FY 2023-2024 General Fund Contribution and $5,588 for an adjustment to the FY 2024-2025 General Fund Contribution).
Total authorization for a one-time budget adjustment from the General Fund (Fund 101) to the FY 2024-2025 LLMD No. 2023-11 operating budget (Fund 188) is $39,532 ($13,063 for a retroactive adjustment to the FY 2023-2024 General Fund Contribution and $26,469 for an adjustment to the FY 2024-2025 General Fund Contribution).
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Staff presented the information in this report to the Landscape Oversight Committee at the December 10, 2024, meeting. A copy of the Committee staff report is in Attachment 3.
ALTERNATIVE ACTION
The council may choose not to approve the attached resolution and request that staff return with additional information.
COORDINATED WITH
City Manager’s Office
STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 428-7089
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Memo to the Landscape Oversight Committee
CITY OF FAIRFIELD
RESOLUTION NO. 2025-34
AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2024-2025 BUDGET FOR LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NOS. 2023-1 (GATEWAY) AND 2023-11 (PARADISE VALLEY) WHEREAS, on June 7, 2023, the City formed Landscaping and Lighting Maintenance District Nos. 2023-1 (Gateway) (LLMD No. 2023-1) and 2023-11 (Paradise Valley) (LLMD No. 2023-11) to provide landscaping and lighting maintenance services in each community beginning July 1, 2023; and
WHEREAS, the 1972 Landscaping and Lighting Act (1972 Act) and Article XIII D of the California Constitution, also known as Proposition 218, require that the City develop an annual engineer’s report to justify and support assessments levied upon district properties; and WHEREAS, assessments are paid by property owners to finance all administrative costs and all direct operating costs attributable to improvements that confer a special benefit upon individual properties; and
WHEREAS, the City is responsible for making General Benefit Contributions to each district to finance the portion of direct operating costs attributable to improvements that confer a general benefit to the public at-large; and
WHEREAS, City staff costs for both Public Works Engineering staff and Public Works Operations staff were aggregated under the administrative costs category of expenses in fiscal year (FY) 2023-2024 and FY 2024-2025; and
WHEREAS, Public Works Operations staff costs are more suitably classified under the direct operating costs category of expenses to be shared by property owners and the City; and WHEREAS, the council wishes to adjust the FY 2023-2024 and FY 2024-2025 General Benefit Contributions to LLMD No. 2023-1 and LLMD No. 2023-11 to defray the financial burden placed on district property owners; and
WHEREAS, the one-time General Fund Contribution was not appropriated in the FY 2023-2024 and FY 2024-2025 Budget, thus requiring a budget adjustment from the General Fund (Fund 101) to LLMD No. 2023-1 (Fund 187) of $9,603 and to LLMD No. 2023-11 (Fund 188) of $39,532; and WHEREAS, the revised appropriation constitutes an update to the FY 2024-2025 Budget approved pursuant to Resolution No. 2023-149.
RES. NO. 2025-34
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The council hereby approves a one-time budget adjustment of $9,603 ($4,015 for a retroactive adjustment to the FY 2023-2024 General Fund Contribution and $5,588 for an adjustment to the FY 2024-2025 General Fund Contribution) from the General Fund (Fund 101) to the FY 2024-2025 LLMD No. 2023-1 operating budget (Fund 187).
Section 2. The council hereby approves a one-time budget adjustment of $39,532 ($13,063 for a retroactive adjustment to the FY 2023-2024 General Fund Contribution and $26,469 for an adjustment to the FY 2024-2025 General Fund Contribution) from the General Fund (Fund 101) to the FY 2024-2025 LLMD No. 2023-11 operating budget (Fund 188).
PASSED AND ADOPTED this 4
th day of March 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________ _________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
MEMORANDUM
PUBLIC WORKS DEPARTMENT
DATE: December 3, 2024
TO: David Gassaway, City Manager
FROM: Chris Lewis, Sr. Management Analyst
SUBJECT: Fiscal Year 2023-2024 and 2024-2025 Budget Reconciliation for LLMD No. 2023- 11 (Paradise Valley) and Update to Staff Cost Distributions for LLMD No. 2023-1 (Gateway) and LLMD No. 2023-11 (Paradise Valley)
RECOMMENDED ACTION
Receive report.
STATEMENT OF ISSUE
At the October 15, 2024, City Council meeting, residents from Landscaping and Lighting Maintenance District No. 2023-11 (Paradise Valley) (LLMD No. 2023-11 or District) requested detailed information regarding the fiscal year (FY) 2023-2024 and 2024-2025 district budgets.
Council directed staff to provide a budget reconciliation of the two years.
Staff identified an updated staff cost distribution method that results in an increase to the City’s General Fund Contributions for FY 2023-2024 and FY 2024-2025.
BACKGROUND
LLMD No. 2023-11 was established in June 2023 in accordance with the 1972 Landscaping and Lighting Act (1972 Act) and Article XIII D of the California Constitution, also known as Proposition 218, to fund landscaping and lighting maintenance services for approximately 910,964 square feet of landscape, 1,875 trees, and 368 streetlights in the Paradise Valley area.
As part of the formation process, the City hired NBS Government Finance Group (NBS) to complete an engineering and financial analysis of the proposed district, develop the LLMD No.
Memo to David Gassaway
Re: Fiscal Year 2023-2024 and 2024-2025 Budget Reconciliation for LLMD No. 2023-11 (Paradise Valley) and Update to Staff Cost Distributions for LLMD No. 2023-1 (Gateway) and LLMD No. 2023-11 (Paradise Valley)
December 3, 2024
2 2023-11 FY 2023-2024 Engineer’s Report, and conduct a balloting process to propose to District property owners the formation of the District.
The initial Engineer’s Report included: 1) a general description of improvements, 2) an estimated FY 2023-2024 budget, 3) an explanation of the methodology used to allocate costs to the City for general benefits conferred upon the public at large and to the property owners for special benefits conferred upon the parcels within the District, and 4) the maximum assessment rates for each parcel.
District property owners were given the opportunity to review the FY 2023-2024 Engineer’s Report prior to submitting their ballots. On June 7, 2023, ballots were tabulated, and the Council determined that a majority protest, as defined in Section 53753 of the Government Code, was not filed by the property owners (i.e. the District’s formation passed). The Council adopted Resolution No. 2023-145 declaring the results of ballot proceedings, approving the FY 2023-2024 Engineer’s Report, and ordering the formation of LLMD No. 2023-11.
The following year, on June 18, 2024, as part of the required annual District proceedings, the Council adopted Resolution No. 2024-167 approving the FY 2024-2025 Engineer’s Report, confirming District assessments, and ordering District improvements. The FY 2024-2025 Engineer’s Report contained the same elements as the FY 2023-2024 Engineer’s Report, including an updated budget which reflected FY 2024-2025 estimated costs.
DISCUSSION
At the October 15, 2024, Council meeting, several District residents requested an explanation of certain budget variances from the FY 2023-2024 Engineer’s Report to the FY 2024-2025 Engineer’s Report. Specifically:
A. Why did the budget for trail maintenance and irrigation parts and repairs appear to be eliminated?
B. Why did city staff costs appear to nearly double from $46,961 to $91,752? C. Why did the budget for landscaping and lighting contingency and reserves decrease? D. Why did the general benefit contribution decrease?
In response to these requests, the Council directed staff to provide a reconciliation of the FY 2023-2024 and FY 2024-2025 District budgets.
Memo to David Gassaway
Re: Fiscal Year 2023-2024 and 2024-2025 Budget Reconciliation for LLMD No. 2023-11 (Paradise Valley) and Update to Staff Cost Distributions for LLMD No. 2023-1 (Gateway) and LLMD No. 2023-11 (Paradise Valley)
December 3, 2024
3 Attachment 1 provides a reconciliation between the FY 2023-2024 and FY 2024-2025 budgets along with explanation notes. The following are detailed explanations for the variance between the two years.
A. Trail Maintenance and Irrigation Parts and Repairs
Trail maintenance (Item No. 3) and irrigation parts and repairs (Item No. 6) services were not eliminated from the FY 2024-2025 budget. The line-item budgets for these services that appeared in the FY 2023-2024 budget were added to the line-item budget for landscape maintenance (Item No. 1) in FY 2024-2025. The landscape maintenance contractor, TerraCare Associates, provides those services as part of their regular maintenance scope of work.
The Engineer’s Reports are developed by NBS and the budgeted line items shown in the reports are organized and categorized slightly differently than a typical city budget. As such, Attachment 2 to this memo (titled Exhibit A) shows the FY 2024-2025 LLMD No. 2023-11 budget as approved by the Council via Resolution No. 2024-167. This shows the standard city budget format which supplements the budget shown in the FY 2024-2025 Engineer’s Report (provided in Attachment 3).
B. Staff Costs
The Public Works Engineering Division provides district administration services, and the Public Works Operations Division provides operations management services for all sixteen of the City’s active LLMDs.
FY 2023-2024 staff costs were originally estimated at $46,961 in December 2022 when the Engineer’s Report was being developed. However, actual staff costs for FY 2023-2024 were $75,945.
There were no changes made to the staff time allocated to the district from FY 2023-2024 to FY 2024-2025. However, staff costs were budgeted at $91,752 in FY 2024-2025 based on the FY 2023-24 actuals, inflated by increases in employee benefits costs, annual salary step increases, and cost of living adjustments.
C. Landscaping and Lighting Contingency and Reserves
The FY 2023-2024 landscaping and lighting contingency and reserves were estimated at $50,402 and $4,750, respectively. Two factors necessitated a reduction of the contingency reserves:
Memo to David Gassaway
Re: Fiscal Year 2023-2024 and 2024-2025 Budget Reconciliation for LLMD No. 2023-11 (Paradise Valley) and Update to Staff Cost Distributions for LLMD No. 2023-1 (Gateway) and LLMD No. 2023-11 (Paradise Valley)
December 3, 2024
4 1. The increase in staff costs in FY 2024-2025; and
2. A request made by residents of Paradise Valley to add the maintenance of landscaping along the west side of Paradise Valley Drive near Tassajara Court to the District’s TerraCare landscape maintenance contract at $6,720 per year. This service was previously funded entirely by the City’s General Fund.
These changes meant the District had less residual funding available in FY 2024-2025 to budget for landscaping and lighting contingency and reserves. As a result, the budget for these line items were decreased from the original FY 2023-2024 estimates.
D. General Benefit Contributions
The City and District residents share all direct operating costs, including costs for contingency expenditures and fund balance reserves. The City’s share of direct operating costs is known as the General Benefit Contribution and is intended to pay for improvements that confer a general benefit upon the public at large. General Benefit Contributions are calculated as a percentage of the direct operating costs, which excludes administration costs for staff, consultants, and county fees as administration costs are borne exclusively by District residents.
In FY 2023-2024, the General Benefit Contribution was $171,004. The increase in staff costs in FY 2024-2025 resulted in a decrease in direct operating costs thereby decreasing the General Benefit Contribution to $159,756.
Update to Staff Cost Distribution for LLMD No. 2023-1 and LLMD No. 2023-11 While not a request by residents at the October 15 City Council meeting, staff’s review and reconciliation of the engineer’s report and budgets did uncover a needed fix in the distribution of staff costs for both the Gateway and Paradise Valley new districts.
NBS used a similar methodology to calculate maximum assessment rates and allocate costs in both districts. In the FY 2023-2024 and FY 2024-2025 Engineer’s Reports, costs for Public Works Engineering and Operations staff were grouped together and included in the administration category of expenses. However, these staff costs should not have been grouped together as administration.
Since the property owners pay all District administration costs, the inclusion of Public Works Operations staff in administration disproportionately burdens the property owners. Whereas,
Memo to David Gassaway
Re: Fiscal Year 2023-2024 and 2024-2025 Budget Reconciliation for LLMD No. 2023-11 (Paradise Valley) and Update to Staff Cost Distributions for LLMD No. 2023-1 (Gateway) and LLMD No. 2023-11 (Paradise Valley)
December 3, 2024
5 the City and property owners share all direct operating costs, redistributing Operationsstaff costs results in greater General Benefit Contributions. This in-turn increases the available funding for landscaping and lighting contingency and reserves in each fiscal year without increasing the total amount of assessments collected from the property owners.
Attachments 4 and 5 show the redistribution of Operations staff costs from Administration to Landscaping according to the FY 2023-2024 and FY 2024-2025 budgets shown in the Engineer’s Reports. As budgeted, the additional General Benefit Contribution for LLMD No. 2023-1 is $4,015 for FY 2023-2024 and $5,588 for FY 2024-2025, and the additional General Benefit Contribution for LLMD No. 2023-11 is $13,063 for FY 2023-2024 and $26,469 for FY 2024-2025.
The additional General Benefit Contributions for FY 2023-2024 will be reflected in FY 2024-2025 as the books for FY 2023-2024 are closed.
DOCUMENTS ATTACHED
Attachment 1: Budget Reconciliation Outline
Attachment 2: Exhibit A from Resolution No. 2024-167
Attachment 3: LLMD No. 2023-11 FY 2024-2025 Engineer’s Report Budget Attachment 4: LLMD No. 2023-1 Updated Staff Cost Distribution Attachment 5: LLMD No. 2023-11 Updated Staff Cost Distribution
STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 428-7089
[email protected]
Coordinated with: N/A
LLMD No. 2023-11 (Paradise Valley)
FY 2023-2024 vs. FY 2024-2025 Budget Reconciliation
Item No. Improvement FY 23-24 FY 24-25 FY 24-25 vs FY 23-24 Explanation Landscaping and Street Trees
1 Landscape Maintenance 273,289 354,288 80,999 Increased to accommodate Item Nos. 3, 6, and Tassajara Court ($6,720) per Mr. Johnson's request 2 Tree Maintenance 109,375 109,375 0
3 Trail Maintenance 38,797 - (38,797) FY 23-24 budget was estimate only; Service is now included in Item No. 1 4 Weed Abatement 7,210 7,210 -
5 Irrigation 92,000 92,000 -
6 Irrigation Parts and Repairs 45,548 - (45,548) FY 23-24 budget was estimate only; Service is now included in Item No. 1 7 Contingency (5%) 25,201 10,000 (15,201) Reduced to accommodate increased staff costs 8 Reserves (5%) 25,201 3,000 (22,201) Reduced to accommodate increased staff costs Subtotal Landscaping: 616,621 575,873 (40,748)
Street Lighting
9 Street Light Maintenance 9,200 9,200 -
10 Electricity 44,160 44,160 -
11 Contingency (5%) 2,375 1,925 (450) Reduced to accommodate increased staff costs 12 Reserves (5%) 2,375 - (2,375) Reduced to accommodate increased staff costs Subtotal Street Lighting: 58,111 55,285 (2,826)
Administration
13 City Staff Costs 46,961 91,752 44,791 Increased staff 14 County Fees 5,662 5,800 138 Approx. 1% of total levy 15 Engineer/Consultant Costs 8,000 8,725 725 Actual cost of consulting contract Subtotal Administration 60,623 106,277 45,654
Total Cost of Improvements 735,355 737,435 2,080
General Benefit - Lighting (5.12%) 2,975 2,831
General Benefit - Landscaping (27.25%) 168,029 156,925
Total General Benefit Contributions/City Share 171,004 159,756 Total Cost of Improvements 735,355 737,435
(Less) Total General Benefit Contributions 171,004 159,756 Total Special Benefit/Property Owner Share 564,350 577,679 ATTACHMENT 1
EXHIBIT A
LA ND SC APIN G AN D LIGH TIN G M AIN TEN AN C E D IST R ICT NO . 20 23 -11 ( PA R AD ISE VALLEY ) FU ND 188
FY 20 24 -20 25 BU DG ET PR OJEC TIO NS
BU DGET
OBJECT FY23- 24 Actu al* FY23- 24 Pro j FY24- 25 Proj FY25- 26 Proj FY26- 27 Proj FY27- 28 Proj FY28- 29 Proj 610 6 • SPEC IA L ASSESSM EN TS 282, 164 56 4 ,350 577 ,679 594, 77 6 612, 618 631, 049 650, 198 64 01 - IN T IN C O N PO OLED IN VEST M EN TS 50 0 1, 000 2,000 3, 000 5,000 6,000 76 01 · TRA N S IN G EN ER AL FU N D 011 128, 253 17 1 ,004 159 ,756 164, 524 169, 485 174, 595 180, 002 TO TAL REVENUE 410, 917 735, 354 738, 435 761, 300 785, 103 810, 644 836, 200 City Staff Costs
810 1 · SA LA R IES 28 ,614 42 ,080 51, 522 53, 068 54, 660 56, 300 57, 989 810 3 - O VERT IM E 76 1 1, 11 9
810 5 - LEA VETI M E 4,34 6 6,391
811 1 - BU DG ET ED SA LA RY SA VIN GS ( 2,592 ) ( 2,670) ( 2, 750) ( 2,833) ( 2,918) 82 09 · M ED IC A R E TA X 48 3 710 74 5 767 790 814 838 82 10 • D EFER R ED CO M PEN SA TIO N 1,912 2, 811 2,785 2, 869 2, 955 3, 043 3, 13 5 82 11 - IC M A VA N TAG EC A RE R ET IR EE H LTH 18 2 26 7 26 1 269 277 285 294 82 12 • PO B ER RA TE 76 3 1, 122 2, 014 2, 075 2, 13 7 2, 201 2, 267 82 19 · U NIFO RM / EQ U IP/ BO O T/ AU TO 16 24 19 20 20 21 22 82 20 · M ED IC AL 6,769 9,954 11 ,18 8 11 ,524 11 ,870 12, 226 12, 593 82 21 • D EN TAL AND VIS IO N 411 60 4 630 649 668 688 709 82 35 · LIFE/ D ISA BILI TY IN SU R ANC E 11 5 16 9 172 177 183 188 194 8238 • SP EC IA L CO M PEN SA TIO N 16 9 24 9 24 0 247 255 262 270 82 40 · PER S- M ISC ELLA NEO U S- C LA SSIC 99 7 1,467 1, 38 0 1, 421 1, 464 1, 508 1, 553 824 1 • PER S- M ISC ELLA N EO U S- PEP RA 2, 754 4,050 4,225 4,352 4,483 4,617 4,756 824 2 · PER S- M ISC ELLA N EO U S- UNFU ND LIAB 5, 111 7, 516 12, 658 13 ,038 13 ,429 13 ,832 14, 247 88 14 • W C IN SU R AN C E C H A RG ES 785 1, 155 1, 668 1, 718 1,769 1, 823 1, 877 88 30 · VACA TIO N / SIC K LEA VE C H A RG ES 1, 889 2,777 4,336 4,466 4,600 4,738 4,880 Subtotal - City Staff Costs 56, 076 82, 464 91, 252 93, 990 96, 809 99, 71 4 102, 705 Other Administration
89 11 - O TH ER CO N SU LT IN G SER VIC ES 8,72 5 8, 72 5 8, 987 8, 987 9,256 9, 257 90 03 • AD VER TISIN G 50 0 50 0 515 530 546 563
90 38 · CO U NTY ADM IN EX PEN SES 2, 822 5,662 5, 800 5, 974 6, 153 6, 338 6, 528 Subtotal - Other Administration 2, 822 14, 887 15, 025 15, 476 15, 670 16, 141 16, 348 Operations
8334 · STR EET LI GH TS 9, 200 9, 20 0 9,476 9, 760 10 ,053 10, 355 84 04 - W EED ABA TEM EN T 3,076 7, 210 7, 210 7,426 7,649 7, 879 8,11 5 84 05 · LA ND SC APIN G M AIN TEN ANC E 22 8 ,56 3 35 7 ,635 354 ,288 354, 288 364, 917 364, 917 375, 864 87 02 - PG & E- ELECT RIC IT Y 1, 262 44 ,160 44, 160 44, 160 45, 485 46, 849 48, 255 87 04 - W ATER SER VIC ES 23 ,326 92 ,000 92, 000 92, 000 94, 760 97, 603 10 0,531 90 28 - O TH ER EX PEN SES 1, 171 27 ,576 11 ,925 13 ,500 364, 000 17, 000 17, 000 Subtotal • Operations 257, 399 537, 781 518, 783 520, 850 886, 571 544, 300 560, 11 9 TOTAL EXPENSE 316, 296 635, 132 625, 060 630, 316 999, 050 660, 155 679, 172 NET SURPLUS/ DEFI CIT 94, 621 100, 222 113, 375 130, 984 ( 213 ,947) 150, 489 157, 028 Beginning Fund Balance
Net Surplus/ Deficit
Mkt Val- Unrealized Gain/ Loss
94 ,621
FUND BALA NCE
10 0,22 2
10 0 ,222 11 3,37 5
213 , 597
13 0,984
344, 581
213 ,947)
13 0,634
150, 489
281, 124
157, 028
ENDING FUND BALANCE 94, 621 100, 222 213 ,597 344, 581 13 0,634 281, 124 438, 1S2 As of 03/ 31/ 20 24
ATTACHMENT 2
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 2023- 11 ( PARADISE VALLEY) FUND 188
FY 2024- 2025 BUDGET PROJECTIONS
FUND 188 RESERVES
RESERVE TYPE FY23- 24 Actual' FY23- 24 Proj FY24- 25 Proj FY25- 26 Proj FY26- 27 Proj FY27- 28 Proj FY28- 29 Proj
TREE MAINTENANCE
Beginning Balance 80,000 189,375 302,359 69,072 189,637 Contribution 80,000 109,375 112,984 116,713 120,564 124,543 Expensed ( 350,000)
Ending balance 80,000 189,375 302,359 69,072 189,637 314, 180
LANDSCAPING
Beginning Balance 17,647 20,647 35,047 49,947 78,347
Contribution 17,647 3,000 14,400 14,900 28,400 30,800
Expensed
Ending balance 17,647 20,647 35,047 49,947 78,347 109, 147
STREETLIGHTS
Beginning Balance 2,575 3,575 7,175 11,615 13,140
Contribution 2,575 1,000 3,600 4,440 1,525 1,685
Expensed
Ending balance 2,575 3,575 7,175 11, 615 13, 140 14,825 TOTAL RESERVES BEGINNING BALANCE 100,222 213,597 344,581 130,634 281,124 Total Reserve Contribution 100,222 113,375 130,984 136,053 150,489 157,028 Total Reserve Expensed ( 350,000)
TOTAL RESERVES ENDING BALANCE 100, 222 213, 597 344,581 130,634 281,124 438,152
ATTACHMENT 2
3 . ESTIMATE OF COSTS
3.1 Improvement Costs
The following table summarizes the estimated annual costs to fund the Improvements for Fiscal Year 2024/ 25:
I Description Amount111
Landscaping and Street Trees
Landscape Maintenance $ 354,288
Tree Maintenance 109,375
Trail Maintenance 0
Weed Abatement 7,210
Irrigation 92,000
Irrigation Parts and Repairs 0.00
Contingency ( 5%) 10,000
Reserves ( 5%) 3,000
Subtotal Landscaping: $ 575,873
Street Lighting
Street Light Maintenance $ 9,200
Electricity 44,160
Contingency ( 5%) 1,925
Reserves ( 5%) 0
Subtotal Street Lighting: 55,285
Administration
City Staff Costs $ 91,752
County Fees 5,800
Engineer/ Consultant Costs 8,725
Subtotal Administration $ 106,277
Total Cost of Improvements $ 737, 435
Less General Benefit Portion ( Lighting- 5.12%) ( 2,831) Less General Benefit Portion ( Landscaping - 27 .25%) ( 156,925) Total Cost of Improvements to Be Assessed $ 577, 679
Total Special Benefit Points 12l 17,763
I Maximum Rate Per Special Benefit Point - FY 2024/ 25 131 I
Lighting 6.33400
Landscaping 86.3933
As~essed Rate Per Special Benefit Point - FY 2024/ 25 --- - -- - - Lighting 6.3321
Landscaping 86.3891
1) Slight variances may occur due to rounding.
2) Total Benefit Points for each Lighting and Landscaping. 3) Refer to Section 6.6 for inflator information.
City of Fairfield
Landscaping and Lighting Maintenance District No. 2023- 11 ( Paradise Valley)- Fiscal Year 2024/ 25 Report 8 ATTACHMENT 3
3 .2 Fiscal Vear 2024 /25 Assessment
The following table breaks down the estimated annual costs from above for Fiscal Year 2024/ 25 by Improvement type. The Landscaping and Lighting Budget, the% of Budget and the General Benefit Percentages by Improvement type utilized in the Table below have been rounded. The final assessment rates listed in Section 9 have been truncated to two decimal places.
I
I
Special
I '
Landscaping & % of Special I Admin Total to be Benefit Rate per I
Description Lighting Budget Budget I Benefit111 I Budget 121 Assessed Points ( SBP) SBP Lighting Budget $ 55,285 8.76% $ 52,454 $ 9,309 $ 61,764 9,754 $ 6.3321 Landscaping Budget 575, 873 91.24% $ 418,948 $ 96,968 $ 515,915 5, 972 $ 86.3891 Total 631, 158 $ 471, 402 $ 106, 277 $ 577, 679 15, 726 1) See Section 5 for Quantification of Special Benefit. 2) Includes County fees, Engineer/Consultant costs and City staff costs. Equals (Total Adm in Budget x % of Budget).
Slight variances may occur due to rounding.
3.3 Fund Balance
It is the intent of the City to maintain a Fund Balance which shall not exceed the estimated costs of maintenance and servicing of the Improvements prior to December 10 of the fiscal year, or when the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later.
The reserve balance information for the District is as follows:
Estim ated Fiscal Vear Ending June 30, 2024 Fund Balance $ 100,222 Fund Balance Contribution - Fiscal Year 2024/ 25
Tree Maintenance $ 0.00
Lighting 0.00
Landscaping 0.00
Fund Balance Collection - Fiscal Year 2024/ 25 Ill
Tree Maintenance $ 109,375
Lighting 1,000
Landscaping 3,000
Estimated Fiscal Vear Ending June 30, 2025 Fund Balance $ 213,597 1) The City will continue to collect reserves until it has accumulated fund balance in the amount equal to the cost of maintenance and servicing of the Improvements through the County of Solano's apportionment of special assessments.
This amount is approximately $368,000 for FY 2024/ 25.
City of Fairfield
Landscaping and Lighting Maintenance District No. 2023-11 (Paradise Valley) - Fiscal Year 2024/ 25 Report 9 ATTACHMENT 3
LLMD No. 2023-1 (Gateway)
FY 2023-2024 vs. FY 2024-2025 Budget Update to Staff Cost Distribution Improvement Original Updated Variance Original Updated Variance Landscaping and Street Trees
Landscape Maintenance 164,353 164,353 - 181,125 181,125 - Landscape Maintenance - City Operations Staff - 14,636 14,636 - 20,610 20,610 Tree Maintenance 37,975 37,975 - 39,114 39,114 -
Irrigation 126,500 126,500 - 126,500 126,500 -
Irrigation Parts and Repairs 18,261 18,261 - - - -
Contingency (5%) 16,300 18,050 1,750 16,875 16,875 -
Reserves (5%) 16,300 18,050 1,750 18,500 23,380 4,880
Subtotal Landscaping: 379,689 397,825 18,136 382,114 407,604 25,490 Street Lighting
Street Light Maintenance 1,750 1,750 - 1,750 1,750 -
Electricity 8,400 8,400 - 8,400 8,400 -
Contingency (5%) 477 730 253 550 858 308
Reserves (5%) 477 739 262 600 1,000 400
Subtotal Street Lighting: 11,104 11,619 515 11,300 12,008 708 Administration
City Staff Costs 18,506 3,870 (14,636) 27,356 6,746 (20,610) County Fees 4,173 4,173 - 3,490 3,490 -
Engineer/Consultant Costs 8,000 8,000 - 5,900 5,900 -
Subtotal Administration 30,679 16,043 (14,636) 36,746 16,136 (20,610) Total Cost of Improvements 421,472 425,487 4,015 430,160 435,748 5,588 General Benefit - Lighting (15.86%) 1,761 1,843 82 1,792 1,904 112 General Benefit - Landscaping (21.48%)* 81,519 85,453 3,934 82,078 87,553 5,476 Total General Benefit Contributions/City Share 83,281 87,296 4,015 83,870 89,458 5,588 Total Cost of Improvements 421,472 425,487 4,015 430,160 435,748 5,588 (Less) Total General Benefit Contributions 83,281 87,296 4,015 83,870 89,458 5,588 Total Special Benefit/Property Owner Share 338,191 338,191 - 346,290 346,290 - *FY 23-24 As shown in Engineer's Report
FY 2023-2024 FY 2024-2025
ATTACHMENT 4
LLMD No. 2023-11 (Paradise Valley)
FY 2023-2024 vs. FY 2024-2025 Budget Update to Staff Cost Distribution Improvement Original Updated Variance Original Updated Variance Landscaping and Street Trees
Landscape Maintenance 273,289 273,289 - 354,288 354,288 - Landscape Maintenance - City Operations Staff - 37,676 37,676 - 76,456 76,456 Tree Maintenance 109,375 109,375 - 109,375 109,375 -
Trail Maintenance 38,797 38,797 - - - -
Weed Abatement 7,210 7,210 - 7,210 7,210 -
Irrigation 92,000 92,000 - 92,000 92,000 -
Irrigation Parts and Repairs 45,548 45,548 - - - -
Contingency (5%) 25,201 30,008 4,807 10,000 16,170 6,170 Reserves (5%) 25,201 30,008 4,807 3,000 16,170 13,170
Subtotal Landscaping: 616,621 663,911 47,290 575,873 671,669 95,796 Street Lighting
Street Light Maintenance 9,200 9,200 - 9,200 9,200 -
Electricity 44,160 44,160 - 44,160 44,160 -
Contingency (5%) 2,375 4,100 1,725 1,925 2,565 640
Reserves (5%) 2,375 4,100 1,725 - 6,489 6,489
Subtotal Street Lighting: 58,111 61,560 3,449 55,285 62,414 7,129 Administration
City Staff Costs 46,961 9,285 (37,676) 91,752 15,296 (76,456) County Fees 5,662 5,662 - 5,800 5,800 -
Engineer/Consultant Costs 8,000 8,000 - 8,725 8,725 -
Subtotal Administration 60,623 22,947 (37,676) 106,277 29,821 (76,456) Total Cost of Improvements 735,355 748,418 13,063 737,435 763,904 26,469 General Benefit - Lighting (5.12%) 2,975 3,152 177 2,831 3,196 365 General Benefit - Landscaping (27.25%) 168,029 180,916 12,887 156,926 183,030 26,104 Total General Benefit Contributions/City Share 171,004 184,068 13,063 159,756 186,226 26,469 Total Cost of Improvements 735,355 748,418 13,063 737,435 763,904 26,469 (Less) Total General Benefit Contributions 171,004 184,068 13,063 159,756 186,226 26,469 Total Special Benefit/Property Owner Share 564,350 564,350 - 577,679 577,679 - FY 2023-2024 FY 2024-2025
ATTACHMENT 5
Agenda Item No: N.6
AGENDA REPORT
DATE: March 4, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-35 PW Heart of Fairfield Downtown Texas Streetscape Improvement Project – Phase 2 Budget Update
Authorizing an Update to the Fiscal Year 2024-2025 Budget for the Heart of Fairfield Downtown Texas Streetscape Improvement Project – Phase 2
Funding Source: $73,949; Capital Streets Fund
Contact: Pavan Prasad, (707) 428-7431
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Heart of Fairfield Downtown Streetscape Project (Project) is a multi-phase initiative designed to enhance the downtown area's infrastructure and aesthetics. Phase 1B improvements are currently under construction, and Phase 2 improvements are progressing through the design stage. To ensure accurate financial tracking and proper allocation of project costs, a budget transfer of $73,949 from Phase 1B construction to Phase 2 design is required. Approval of the attached resolution will authorize a budget transfer and will facilitate clear accounting for Phase 2 design expenses.
DISCUSSION
On December 3, 2024, the council awarded Ghilotti Bros. Inc. a construction contract for the Heart of Fairfield Downtown Texas Streetscape Improvement Project—Phase 1B Improvements in the amount of $1,474,224.05. Because Phase 1B received favorable bids, more than $468,000 remains in the total Phase 1B project budget, even taking a 20% project contingency into consideration.
Concurrent with the construction of the Phase 1B improvements, the City is designing Phase 2 of the Project. Phase 2 will improve the ‘corner plaza’ by installing curb extensions for traffic
calming, new Americans with Disability Act (ADA) ramps, and landscape improvements. The council adopted Resolution 2024-273 on December 3, 2024, to authorize the execution of a professional services agreement with Gates + Associates Landscape Architects for the design of Phase 2 for a negotiated amount not to exceed $385,408. Sufficient funding was not allocated for the design of Phase 2 in the Fiscal Year 2024-2025 Budget, requiring a budget transfer of $73,949 from Phase 1B.
Phase 2 currently has no dedicated funding allocated for the construction. The local funding designated for the design of Phase 2 can serve as a critical local match to leverage federal and state grant opportunities for Phase 2 construction.
FINANCIAL IMPACT
With funds remaining in the budget for Phase 1B (CPW070093) and no additional work planned for this phase, staff recommends reallocating funds to complete the design of Phase 2 (CPW070127). A budget transfer of $73,949 is required to ensure accurate financial tracking and proper allocation of project costs.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to authorize a budget transfer of $73,949 from Phase 1B construction to Phase 2 design, though this is not recommended as the City may face challenges in accurately tracking Phase 2 design costs. Additionally, the lack of allocated funding for the design of Phase 2 may delay progress on the project and limit the City's ability to use local funds as a match to pursue federal and state grants for the construction of Phase 2. This could result in missed opportunities for external funding and potential delays in advancing Phase 2 of the Project.
COORDINATED WITH
Community Development and Finance
STAFF CONTACT
Pavan Prasad, Junior Engineer
(707) 428-7431
[email protected]
DOCUMENTS ATTACHED
Attachment 2: Proposed Resolution
CITY OF FAIRFIELD
RESOLUTION NO. 2025-35
AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2024–2025 BUDGET FOR THE HEART OF FAIRFIELD DOWNTOWN TEXAS STREETSCAPE IMPROVEMENT PROJECT – PHASE 2 WHEREAS, the City Council approved the plans and specifications and awarded a contract in the amount of $1,474,224.05 to Ghilotti Bros. Inc., for the Heart of Fairfield Downtown Texas Streetscape Improvement Project - Phase 1B Improvements (Phase 1B) on December 3, 2024, by Resolution No. 2024-274; and
WHEREAS, the construction bid for Phase 1B was below the engineer’s estimate and there is sufficient funding remaining to reallocate for the design of the Heart of Fairfield Downtown Texas Streetscape Improvement Project - Phase 2 (Phase 2); and WHEREAS, Gates + Associates Landscape Architects was awarded a professional services agreement for the design of Phase 2 for an amount not to exceed $385,408 on December 3, 2024, by Resolution No. 2024-273; and
WHEREAS,sufficient funding was not allocated in the approved fiscal year (FY) 2024-2025 Budget for the design of Phase 2 (CPW070127), thus requiring a budget transfer of $73,949 from Phase 1B; and
WHEREAS, the revised appropriation constitutes an update to the FY 2024-2025 Budget approved pursuant to Resolution Nos. 2024-132 and 2024-133.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The council hereby approves an increase in appropriations for Phase 2 (CPW070127).
Section 2. The council hereby approves a budget transfer of $73,949 from Phase 1B (CPW070093) to Phase 2 (CPW070127).
RES. NO. 2025-35
PASSED AND ADOPTED this 4
th day of March 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________ _________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
Agenda Item No: O.1
AGENDA REPORT
DATE: March 4, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-36 CM 2025 Legislative Platform Adopting the City of Fairfield’s 2025 State and Federal Legislative Platform Funding Source: N/A
Contact: Liz Aptekar, (707) 428-7389
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
Each year the City Council adopts an annual legislative platform (Platform) that establishes the priorities, principles, and policy statements of the City of Fairfield’s City Council and creates the basis for its advocacy efforts at the state and federal levels. This resolution will update and adopt the 2025 State and Federal Legislative Platform.
DISCUSSION
The Platform establishes the priorities, principles, and policy statement of the City of Fairfield’s City Council and creates the basis for its advocacy efforts, alerting our legislative partners of the greatest needs of our residents and where we need additional help. The Platform provides general direction to City departments, legislative advocates, delegation members, and the public on our positions on critical policy matters that may impact how the City does business.
Every year, the City submits various letters to legislators representing Fairfield and letters of support for community organizations pursuing programming that would benefit the Fairfield community. Additionally, the City submitted funding requests to the City’s state and congressional representatives. In 2024, cities and local governments statewide successfully partnered to oppose the Taxpayer Deception Act, which would have introduced significant changes to taxation policies and aimed to limit the ability of local governments to raise taxes by requiring a higher threshold for approval of tax increases. The City highlighted the negative
impact this could have on vital services like public safety, education, and infrastructure.
Ultimately, the defeat of the Taxpayer Deception Act allowed cities and local governments to retain more flexibility in how to fund services while voters still maintained control, as certain tax increases continued to require a supermajority, especially for special taxes. This partnership showed the power of collective action in protecting the autonomy of local decision-making and ensuring that municipalities could continue to meet the needs of their communities.
The 2025 Platform in Attachment 3 reflectsthe current operational needs of City departments to pursue council priorities and core services. The Platform is organized by department and highlights legislative interests, including policy positions intended to strengthen the City's operations, increase funding opportunities, and maintain local authority. While the City will respond to various legislative items throughout the year, priority policy areas include affordable housing and homeless resources, maintaining local control, and criminal justice reform.
Affordable Housing and Homeless Resources
The City continues to support policies and funding mechanisms for affordable housing and homeless resources. The City strives to permanently reduce homelessness in Fairfield by protecting the health and safety of all residents, increasing housing opportunities, enhancing the system of care, improving public policy and engagement, and strengthening regional capacity to address homelessness. Since fiscal year 2019, the City of Fairfield has spent approximately $16.3 million in overall services for those experiencing homelessness. The City will continue to seek funding support and legislation that provides resources and programming to address California's homeless crisis. Affordable and permanent supportive housing is a vital component in addressing homelessness, and the City strives to make housing accessible to all income and service levels.
The City will continue to monitor and support sustainable funding for various levels of housing while also balancing the importance of local control over planning and land use.
Maintaining Local Control
The City of Fairfield is committed to preserving local control and decision-making authority, along with state and local funding sources, and opposes unfunded or inadequately funded mandates.
The City supports ongoing engagement between state and local governments to ensure local control is maintained and responsible housing development is promoted in a collaborative effort.
Criminal Justice Reform
The City advocates for a review and potential adjustment of Proposition 57, which addresses nonviolent juvenile offenders. While supporting the underlying principles of these propositions, the City emphasizes the necessity of refining the legislative framework to strike an appropriate balance. The aim is to prevent unintended consequences that may hinder the Police Department's ability to hold offenders accountable and ensure community safety. The City urges collaborative efforts to revisit and reform Propositions 47 and 57 to better align with the needs and concerns of our community while upholding the principles of fairness, justice, and public welfare.
Council’s adoption of the proposed Platform will streamline the City’s advocacy efforts by enabling City staff to take immediate action on pressing legislative items efficiently and without delay under council direction. Throughout the legislative session, the City will review and take positions on various policy and budget items at the State and Federal levels. When a recommended position is consistent with existing City policy, as adopted in the Platform, the City Manager’s Office will prepare a position letter for the mayor’s signature.
FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
N/A
COORDINATED WITH
All Departments
STAFF CONTACT
Liz Aptekar, Assistant to the City Manager
(707) 428-7389
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Platform
CITY OF FAIRFIELD
RESOLUTION NO. 2025-36
ADOPTING THE CITY OF FAIRFIELD’S 2025 STATE AND FEDERAL LEGISLATIVE PLATFORM WHEREAS, historically, the City Council adopts an annual legislative platform that establishes the priorities, principles, and policy statements of the City of Fairfield City Council; and WHEREAS, the legislative platform creates the basis for advocacy efforts, alerting legislative partners of the greatest needs of our residents and where additional help is needed; and WHEREAS, the 2025 Legislative Platform remains mostly unchanged from the 2024 Platform and continues to reflect the current issues and challenges of the City of Fairfield; and WHEREAS, the Platform highlights legislative interests, including policy positions intended to strengthen the City’s operations, increase funding opportunities, and maintain local authority; and
WHEREAS, the City will respond to various legislative items throughout the year, but priority policy areas will include affordable housing and homeless resources, criminal justice reform, and maintaining local control.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The City Council approves the 2025 State and Federal Legislative Platform.
PASSED AND ADOPTED this 4
th day of March 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
MAYOR
ATTEST:
____________________________
CITY CLERK
City of Fairfield
2025 Federal and State Legislative Platform
Reaffirmed by City Council Resolution 2025-36 on March 4, 2025
PURPOSE
The Legislative Platform establishes the priorities, principles, and policy statement of the City of Fairfield City Council and creates the basis for its advocacy efforts, alerting our legislative partners of the greatest needs of our residents and where we need additional help. The Platform provides general direction to City departments, legislative advocates, delegation members, and the public on our positions on critical policy matters that may impact how the City does business. Adoption of a legislative platform by the City Council streamlines the City’s advocacy efforts by enabling City staff to take immediate action on pressing legislative items efficiently and without delay under City Council direction.
Throughout the legislative session, the City will review and take positions on various policy and budget items at the State and Federal levels. When a recommended position is consistent with existing City policy, as adopted in the Platform, the City Manager’s Office will prepare a position letter for the mayor’s signature.
PRIORITY POLICY AREAS
Throughout the year, the City will respond to various legislative items, but three policy areas will remain a priority.
Affordable Housing and Homeless Resources – The City supports policies and funding mechanisms for affordable housing and homeless resources. The City strives to permanently reduce homelessness in Fairfield by protecting the health and safety of all residents, increasing housing opportunities, enhancing the system of care, improving public policy and engagement, and strengthening regional coordination and capacity to address homelessness.
Since Fiscal Year 2019, the City of Fairfield has spent approximately $11.57 million in overall services for those experiencing homelessness. The City will continue to seek funding support and legislation that provides resources and programming to address California's homeless crisis. Funding for affordable and permanent supportive housing is vital in addressing homelessness, and the City strives to make housing accessible to all income and service levels. The City will monitor and support sustainable funding for various housing types while also balancing the importance of local control over planning and land use.
Maintaining Local Control – The City of Fairfield is committed to preserving local control and decision-making authority, along with state and local funding sources, and opposes unfunded or inadequately funded mandates. The City supports ongoing engagement between state and local governments to ensure local control is maintained and responsible housing development is promoted in a collaborative effort.
Criminal Justice Reform – The City of Fairfield is dedicated to advocating for meaningful reforms to California Propositions 47 and 57 to address concerns related to public safety and the criminal justice system. Recognizing the importance of criminal justice reform, the City seeks modifications to Proposition 47 to ensure that its intended goals of reducing certain non-violent offenses to misdemeanors do not inadvertently compromise public safety. The City also advocates for a review and potential adjustment of Proposition 57, which addresses non-violent juvenile offenders. While supporting the underlying principles of these propositions, the City emphasizes the necessity of refining the legislative framework to strike an appropriate balance. The aim is to prevent unintended consequences that may hinder the police department's ability to hold offenders accountable and ensure community safety. The City urges collaborative efforts to revisit and reform Propositions 47 and 57 to better align with the needs and concerns of our community while upholding the principles of fairness, justice, and public welfare.
POLICY STATEMENTS
COMMUNITY DEVELOPMENT: Monitor and support efforts that encourage economic development; strengthen local government’s capability to implement plans for growth, development, and conservation; seek additional funding through grants and other possible revenue streams for housing and neighborhood revitalization programs.
State
Support legislation that provides cities with tools and resources to promote and stimulate economic development.
Support local, county, and state efforts to attract, retain and provide incentives for current and future commercial and industrial businesses; to jointly leverage resources and assets to develop economic centers in Fairfield. Support incentives for private investment, technological innovation, and job creation throughout the City.
Support programs that enable local government to finance economic revitalization; pursue tax-increment financing through Enhanced Infrastructure Financing District (EIFD), or similar redevelopment strategies. Support efforts to protect local control over planning and land use while strengthening local agencies’ legal and fiscal capability to prepare, adopt, and implement financial plans for orderly growth, development, beautification, and conservation of local planning areas.
Support legislation that provides additional resources, including adequate funding, to local agencies to address regional growth issues such as air quality, water quality, air pollution, transportation corridors, and homelessness. Oppose efforts to penalize RHNA non-performance without specific entitlement funding from the state to support local affordable housing development. Monitor local, state, and federal actions related to medical and recreational marijuana regulatory changes; support legislation strengthening the legal cannabis industry, to push out the illicit market, while maintaining local governments’ regulatory authority and control over siting of marijuana. Seek modification to the current state guidelines on the disposition of City surplus property, allowing more flexibility on how disposed property may be developed. Seek additional funding sources, including grants, for affordable housing such as single residence occupancy housing, transit-oriented development, afterschool/preschool programs, health and fitness programs, and downtown economic development.
Support efforts to create efficiencies within CEQA and support efforts to limit delays in the local planning and development process.
Support legislation that prevents CEQA lawsuits from being filed for any reason other than a genuine environmental impact.
Federal
Monitor federal mandates affecting economic development, land-use planning, neighborhood rehabilitation, revitalization, and oppose any redundant or cumbersome mandates/restrictions.
EMPLOYEE RELATIONS: Monitor impacts of legislation or reform affecting public employees’ benefits, rights, and labor relations.
State
Monitor legislation and regulations affecting labor relations, employee rights, benefits, and working conditions.
Oppose legislation and regulations that further erode the management rights of public employers.
Preserve a balance between the needs of the employees and the resources of public employers that have a legal fiduciary responsibility to taxpayers. Monitor legislation or reform impacting local public agencies and existing labor agreements.
Monitor legislation or reform impacting the California Public Employees’ Retirement System (CalPERS).
Work in partnership with other groups and stakeholders to promote sustainable and secure public pension systems to help ensure responsive and affordable public services.
Support legislation that would control medical and legal costs related to workers’ compensation, especially for safety employees.
FIRE/EMS/DISASTER PREPAREDNESS: Seek and support funding for various fire, EMS, and disaster preparedness projects, including specific federal funding for enhancements to the Emergency Operations Center and Fire Training Facility.
State
Support efforts to address disaster preparedness and operational needs at the city and county levels, particularly communication equipment, PG&E Public Safety Power Shutoff (PSPS) events, training, or ongoing operations and maintenance costs.
Support efforts to improve disaster preparedness, including evacuation preparedness and emergency fire responsiveness; healthy vegetation management; climate adaptation and resilience; and homeowner’s insurance reform.
Seek funding and support for Critical Incident Stress Management (CISM) training and programs to address Post Traumatic Stress Disorder (PTSD) effects on public safety and administration.
Monitor legislation and potential reform surrounding the state EMS Act and Local EMS Agency (LEMSAs) authority regarding EMS delivery in the City. Seek funding and possible legislation to recover costs associated with preparing for and recovering from PG&E PSPS events.
Federal
Support, and if necessary, apply for Urban Search & Rescue (US&R), Hazardous Materials (HAZMAT), Community Emergency Response Team (CERT), Staffing for Adequate Fire and Emergency Response (SAFER), Emergency Medical Technicians (EMT), Emergency Medical Services (EMS), Assistance to Firefighters Grants (AFG), and Physical Fitness funding in order to strengthen existing programs, replace outdated equipment, provide training, safety gear and continuing education, and to increase public awareness about Emergency Awareness and Fire Safety.
Support and apply for funding to enhance the City’s Emergency Operations Center and disaster preparedness capabilities.
GOVERNMENT ADMINISTRATION & BUDGET/FINANCE: Protect and secure local authority and revenue sources to preserve existing infrastructure and community programs. Support legislation and funding that helps the City of Fairfield provide residents equitable access to City programs and services.
State
Support initiatives to protect and enhance local government’s ability to raise revenue at the ballot box.
Oppose efforts to restrict voters' rights to revenue measures to increase taxes, assessments, and other funding mechanisms to fund critical infrastructure and services.
Oppose effortsto eliminate or cap the tax-exempt status of municipal bonds - one of the few remaining tools for local governments to finance large capital projects. Seek, promote, and implement any new or alternative approaches that may replace redevelopment funding mechanisms that deliver positive benefits to Fairfield.
Oppose attempts to restrict local authority concerning issues that affect local communities.
Oppose attempts to decrease, restrict, or eliminate city revenue sources. Oppose efforts at the state level to retain additional revenues currently dedicated to local government for state purposes.
Oppose measures that would impose state-mandated costs for which there is no guarantee of local reimbursement or offsetting benefits (i.e., unfunded mandates). Monitor legislation affecting accounting rules and financial reporting for both changes and conflicts between federal and state regulations. Seek modification to state and local sales tax use and allocation, specifically online sales tax from the County pool to the city where the purchase is made, and the voter threshold for local infrastructure funding, to provide the City more opportunity to pursue particular local tax revenue.
Monitor potential legislation that makes mandatory changes to district election policy and procedures.
Seek modification to the California Public Utilities Commission (PUC) Digital Infrastructure and Video Competition Act of 2006 to allow Public, Educational, and Government (PEG) channels to be included in High-Definition tiers of service provided by any multichannel video service provider at no cost to local government.
Support state action and funding to assist cities in maintaining local services and pandemic relief programs for residents and businesses.
Federal
Monitor the progress of the federal budget committee and the budget’s effects on local government.
Support federal action and funding to assist cities in maintaining local services and pandemic relief programs for residents and businesses.
INFORMATION TECHNOLOGY AND CYBER SECURITY: Support legislative initiatives and pursue funding to promote data and technology to create efficiencies, promote economic development, enhance public safety, improve transportation and mobility, improve sustainability, enhance the municipal quality of life factors, and help solve civic challenges. The City supports harnessing the power of AI for strategic planning to promote fair housing and workforce opportunities through data analytics, while supporting and aligning with legislative protections against Generative AI bias, inaccuracy, ensuring adherence to responsible AI practices for the good of their citizens.
State
Advocate for legislation and funding to prevent and reduce cybercrime that would impact municipal services and support efforts to protect, prevent, and resolve cyber security attacks and breaches.
Support and advocate for legislation and funding and resources for an emergency response to develop technology infrastructure.
Support and advocate for funding for technological advances for the proper digitization and archival of vital City records to ensure transparency, accessibility, and posterity of records.
Support legislation and regulations that ensure emergency communication capabilities and interoperability for information technology and public safety department and agencies.
Support legislation for cost-effective environmental technology initiatives. Support policies that enhance digital inclusion and equity and seek to overcome the digital divide.
Support legislative initiatives and funding to increase access to technology to increase digital literacy and technology access.
Federal
Advocate for legislation and funding to prevent and reduce cybercrime that would impact municipal services and support efforts to protect, prevent, and resolve cyber security attacks and breaches.
Support legislation focused on expanding upon the Executive Order, E.O. 14110 Safe Secure and Trustworthy Development and Use of Artificial Intelligence, guiding principles of transparency, equity, inclusion, accountability, accuracy and
security, while responsibly leveraging data, AI, and community engagement for the advancement of local governance.
HOUSING/HOMELESSNESS: Monitor and support sustainable funding for various levels of housing to address California’s housing and homeless crisis; neighborhood revitalization programs; improve cumbersome state funding allocation process and requirements; increase local funding and opportunities for substance abuse and/or mental health related homelessness, seek additional funding through grants and other types of revenue sources that improve and sustain the quality of life for all Fairfield residents, including those who are homeless or at risk of homelessness.
State
Develop, seek, and support legislation to provide the City with tools and resources that promote and stimulate housing development in areas of most need. Support state budget policies and related legislation that provide sustainable and reliable funding for homeless response, workforce development, and affordable housing for very low- to moderate-income persons.
Monitor state mandates such as CEQA and Bay Area Quality Management District legislation, that can potentially delay housing development, housing rehabilitation, and neighborhood revitalization efforts. Support owner-occupancy through homeowner housing and homebuyer assistance programs that foster long-term neighborhood investment and stabilization.
Propose modifications to any programs that fund affordable housing programs and projects that do not provide funds to administer and deliver them. Pursue additional funding sources, including grants, to produce workforce and affordable housing for lower-income households. Housing types include singleresidence occupancy units, transit-oriented development, and accessory dwelling units.
Support and pursue changes to the Surplus Land Act that currently limits local authority to dispose of property where proceeds can be used for affordable housing development.
Continue opposition to state efforts to mandate construction of new unfunded affordable housing and penalties that would penalize cities that fail to meet underfunded Regional Housing Needs Allocation requirements for new housing construction.
Support legislation that increases mental health funding, services, and resources for homeless individuals, including crisis intervention, mobile outreach, diagnosis, streamlined access to medication, and dual diagnosis.
Support legislation exempting motel and hotel conversions to transitional housing from CEQA.
Support efforts to prevent and end youth and transitional-aged youth homelessness.
Support legislation and resources that support mental health resources, such as access to psychiatric facilities, behavioral health care treatment, and street-based services.
Support ongoing state investment for homeless services, homelessness prevention, and rapid rehousing/supportive housing to meet the needs of those experiencing homelessness and the chronically homeless. Improve state funding allocation process and requirements for emergency shelters, homeless prevention, and supportive services for homeless and those at risk of homelessness.
Increase local funding and opportunities for substance abuse and/or mental health related homelessness.
Seek and support legislation and/or initiatives that create alternatives to incarceration for homeless with mental health and/or substance abuse conditions committing low-level crimes.
Seek and support initiatives that identify, address, and eliminate racial disparity among homeless and those at risk of homelessness.
Support legislation and policy that provides opportunity for regional collaboration of services and funding that most effectively and efficiently serves homeless and those at risk of homelessness.
Federal
Monitor federal mandates that affect housing rehabilitation, neighborhood revitalization, and homeowner/homebuyer assistance programs, and continue opposition to additional mandates/restrictions that delay development. Urge Congressional action to adopt federal spending plans that provide sustainable, reliable funding for priority local programs such as Home Investment Partnerships Program (HOME), Community Development Block Grant (CDBG), Veteran’s Affairs Supportive Housing (VASH) vouchers and U.S. Department of Housing and Urban Development (HUD) Housing Choice Voucher (HCV) Program funds. Monitor budget bills to ensure that administrative and program funding is not provided at levels below what is required to manage these programs.
PARKS AND RECREATION: Support investment in policy and funding that creates equitable access to City programs, parks, open space and recreation and that fosters active and healthy lifestyles.
State
Support youth funding and policies that promote healthy lifestyles, proper nutrition, life skills, college preparation, job experience training, antibullying
awareness, decrease obesity and diabetes, and funding incentives for intergenerational programming. Seek funding and support legislation for trail improvements, park development, enhancement, and expansion. Offer Prop 68 funding or similar opportunities annually.
Support senior funding and policies that promote healthy lifestyles, financial protection and security, safety measures, proper nutrition, and funding incentives for intergenerational programming.
Seek funding and resources to provide more opportunities for at-risk youth to access youth programming.
Support diverse ethnic public health outreach efforts and policies that educate and promote physical activity, healthy lifestyle options, and maximize use of open space for personal enjoyment.
Seek and support funding and policies that promote equity of access to recreational programming for people with disabilities, and funding incentives for adaptive recreation programming.
Support funding and legislation in line with community need that improve community engagement through technology at all City Community Centers, Americans with Disabilities Act (ADA) upgrades and improvements, community outreach efforts, virtual programming, and enhanced quality of the City’s local access station, Channel 26.
Seek funding for ADA upgrades on existing facilities, park and open space improvement and preservation, water safety, and increased equitable access to outdoor recreation in low-income neighborhoods.
Seek funding and resources such as solar and habitat restoration that foster environmental stewardship and sustain the future of Fairfield’s natural habitat. Seek funding for additional facilities and upgrades on existing facilities including youth soccer fields, baseball and softball fields, and basketball courts that will result in additional programming opportunities for at-risk youth and in locations in high unemployment and low-income neighborhoods.
Seek ongoing funding for ongoing disease prevention (such as COVID-19) for public protection and prevention, such as sanitization, staffing, supplies, and one-time equipment upgrades in parks and public facilities.
Support strategies and legislation to foster independence, well-being, and access to resources for older adults.
Advocate for state and federal funding for opportunities to increase access to childcare for the community.
Support legislation and bond measures that provide per capita grants to local governments to fund parks and capital improvements to community facilities and recreation programs that enhance the quality of life for Fairfield residents.
Seek and support funding and policies that promote art in public places, including parks and on public property.
Seek and support funding and policies for irrigation infrastructure, including the removal and replacement of water smart technologies for municipal golf courses. Seek and support funding for open space maintenance, educational programming, and increased public safety.
POLICE DEPARTMENT/CRIMINAL JUSTICE REFORM: Monitor ongoing effects of Criminal Justice Reform including potential for available funding sources; 2016’s passage of Proposition 64; and seek funding for supported local law enforcement projects including the Fairfield Police Activities League. Support legislation that assists in preventing and reducing crime, such as drug prevention programs, mental health initiatives, enhanced protective equipment, and solutions for homelessness.
State
Support legislative and/or ballot measure efforts that provide dedicated funding to address the impacts associated with California’s Criminal Justice Reform. Continue to participate with local partners and the California Police Chiefs Association in addressing the adverse effects of California’s Criminal Justice Reform.
Support efforts to address emergency preparedness and operational needs, particularly those that include regional efforts to improve interoperability, training, and/or ongoing operations and maintenance costs. Monitor legislation that would implement changes to police officers’ duty requirements, including use of police cameras, K9 dogs, license plate readers, city cameras, data storage requirements, and any changes to officer training requirements.
Seek support and funding resources for mental health, supportive housing, and shelters to assist the police Homeless Intervention Team in reducing homelessness.
Seek support and funding resources to create a mobile mental health system that addresses acute mental health needs in line with current trends in response to the homeless mental health crisis.
Oppose restrictions on the use of K9s for the purpose of apprehension and arrest which reduce the use of lethal force encounters.
Oppose restrictions on the type of firearms police officers are allowed to purchase and use in an off-duty capacity.
PUBLIC WORKS/NATURAL RESOURCES/TRANSPORTATION: Secure funding and favorable administration to ensure infrastructure is built in a timely manner and projects are delivered.
State
Monitor climate change, alternative fuels, innovative clean transit regulations, and their potential impacts.
Support the state's goals for increased use of zero emission vehicles and support funding that goes towards converting gas-powered fleet to electric vehicles and the charging and electrical infrastructure necessary for plug-in electric vehicles.
Allow flexible standards for certain emergency and fleet vehicles that require traditional fuel due to technology, range, and terrain issues. Support legislation that provides funding opportunities for energy-efficiency projects and programs for public buildings, facilities, and infrastructure. Oppose further restrictions and changes in state law on local water conservation. Oppose legislation that encroach, diminish, or restrict the city’s water rights. Oppose legislation that strengthens the State’s ability to issue curtailments in any water year type.
Monitor and oppose efforts to impose state water taxes on local water utilities. Support legislation that provides additional time to meet municipal and transit fleet electrification mandates.
Support legislation that removes restricted requirements, such as farebox recovery ratio, in the Transportation Development Act.
Support legislation providing land use incentives in connection with rail and multimodal transit stations (Transit Oriented Development). Support legislation that generates funding to support all modes of transportation, including transit, bicycles, and pedestrians.
Support legislation that generates funding for storm drain capacity and maintenance projects.
Oppose legislation that would reduce access to, or otherwise condition the receipt of, local streets and roads funding.
Support legislation and regional policy that provide qualified commuter carpools and vanpools with reduced tolls on toll facilities as an incentive to encourage and promote ridesharing that reduces greenhouse gases. Support legislative and regulatory efforts to ensure that projects are eligible for state and regional funding of Transportation Oriented Development (TOD) projects. Ensure that development and transit standards for TOD projects can be reasonably met by developing suburban communities.
Monitor and support efforts to streamline application, reporting and monitoring requirements to meet State local road mandates, and decrease additional requirements for ADA standards for on-street public parking and ramps for persons with disabilities.
As Performance Standards continue to become more restrictive, actively support dialogue and possible legislation that would relax the Metropolitan Transportation Commission (MTC) standards to qualify for funding.
Seek and support legislation and transportation funding reform to permanently increase funding for local streets and road maintenance. Continue to work with the local, regional, state, and federal partners to secure permanent funds for transportation infrastructure including maintenance and electrification mandates. Support efforts to preserve and enhance local road maintenance funding, as well as transit, “safe route to school” initiatives, road safety, and enhanced accessibility and mobility initiatives.
Monitor state efforts to lower the voter threshold on local tax measures for local road maintenance, storm drainage, and capital improvements. Support legislation preserving the City’s interest in telecommunication, broadband, and infrastructure operations. Support efforts to fund and provide high-speed internet including infrastructure development and training, competition and redundancy, and local franchise authority and public right-of-way management. Monitor implementation of the State “Broadband for All" Action Plan.
Support legislation, regulation, and compliance regarding cyber and physical security to protect utility assets and operations.
Oppose legislation, regulatory proposals, or administrative actions that limit or eliminate local discretionary review of the installation of small cell wireless equipment or any wireless technology facilities on public infrastructure or in the public right of way.
Seek funding support to help comply with solid waste mandates for recycling and organics recovery/processing.
Federal
Seek and secure funding to meet storm water/water quality regulation mandates. Continue to support and seek funding for transportation infrastructure, Fairfield/Vacaville Hannigan Intermodal Train Station buildout (including a station structure located on-site), Fairfield Transportation Center improvements, and public transportation equipment, maintenance, replacement, and electrification initiatives.
Seek funding for the New Canon Road rail crossing grade separation. Support federal legislation in both houses for MAP-21 and related transportation legislation and assist Fairfield and Suisun Transit (FAST) and the Solano Transportation Authority (STA) in their efforts to secure federal funding for local and regional initiatives.
Support legislation and regional policy that provide qualified Commuter Carpools and Vanpools with reduced tolls on toll facilities as an incentive to encourage and promote ridesharing.
Monitor and support efforts to streamline application, reporting and monitoring requirements to meet federal mandates, and decrease additional requirements for ADA standards for on-street public parking and handicap ramps associated with local road maintenance.
Seek remedy to U.S. Attorney opinion requiring costly ADA upgrades to cape seal pavement surfacing projects.
TRAVIS AIR FORCE BASE/TRAVIS COMMUNITY CONSORTIUM: As the contracting agency for the Travis Community Consortium, support Travis Air Force Base (AFB) in maintaining funding and sustainability for key missions, while protecting the base from issues such as encroachment which would lessen the military value to the Department of Defense.
Travis AFB relies on a complex network of roads, buildings, facilities, utilities, and land– both on and off base – to support critical training, power-projection platforms and the everyday needs of its Airmen and families. Priority efforts will focus on investment in infrastructure and programs that support Travis missions, Airmen and Families:
Oppose any local development that encroaches on the base or that negatively impacts the mission set of Travis AFB.
Preserve existing missions and enhance the potential to assume additional missions at TAFB by advocating for investment in base infrastructure, operating and maintenance funding, modernization and technology upgrades for Travis air mobility & refueling fleets.
Support policy that will ensure continued and compatible regional development, the preservation of unrestricted air space and other base operations from encroachment and remediate situations that may detract from Travis’s standing in future BRAC or non-BRAC decisions.
Support TAFB in pursuing and developing cooperative projects and areas of benefit through the Air Force Community Partnership programs and Office of Local Defense Community Cooperation (OLDCC) grants that enhance the installation value and maximizes a full range of tools that leverage resources to improve the efficiency and resilience of defense infrastructure. Support additional federal funding for military construction at Travis AFB as part of the President’s Budget Request (PBR) or alternative methods to provide facilities and infrastructure.
Support policy to improve Military Family Quality of Life for service members and their families by continued support for legislation that enhances military spouse licensure portability and promoting joint military-community efforts to
ensure military families have access to high-quality schools, childcare, healthcare, affordable housing, and special needs programs. Oppose budget cuts to the Department of the Air Force caused by federal budget sequestration or other congressional budget actions.
Remain engaged on military family housing issues and watch the privatized Travis AFB housing. This includes monitoring any changes to the plan and looking for opportunities to further enhance affordable housing opportunities and transportation connectivity for Travis personnel on-base and within the regional community.
Agenda Item No: P.1
AGENDA REPORT
DATE: March 4, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-37 CD Rescinding Approved Business Permit to Authentic Fairfield LLC
Rescinding the Approved Issuance of a Commercial Cannabis Retail Business Permit to Authentic Fairfield LLC
Funding Source: N/A
Contact: Dave Zellers, (707) 428-7436
RECOMMENDED ACTION
Hold Public Hearing and adopt resolution.
STATEMENT OF ISSUE
The City Council has requested agendizing a Public Hearing for consideration of rescinding the Preliminary Approval for a Commercial Cannabis Retail Business Permit awarded to Authentic Fairfield LLC on June 22, 2021, by Resolution 2021-143. At the council meeting of December 3, 2024, the hearing began at the request of council. Authentic Fairfield LLC asked the council to continue the hearing to a future date. The council held a Closed Session meeting with the city attorney on January 21, 2025, regarding this matter and set the date for the continuation of the hearing for March 4, 2025; the selected date for continuation was selected at the request of Authentic Fairfield LLC.
DISCUSSION
In June 2021, Authentic Fairfield LLC was granted approval for a Commercial Cannabis Business Permit pending the completion of actions and meeting specific conditions per the City Resolution 2021-143. Since June 2021, the complete set of conditions has not been satisfied, nor has documentation been provided to indicate whether some or all the conditions have been satisfied.
Authentic Fairfield LLC last contacted City staff overseeing the commercial cannabis program in July of 2023 and indicated the business was exploring the possibility of utilizing a different location than the one specified in its initial application. As there had been no communication
with the City since to indicate a change in ownership or location, at any point in the last three years, as of Section 1.5 of Exhibit A, included with Resolution 2021-143 and Fairfield Municipal Code Chapter 10E; also known as Commercial Cannabis Businesses (FMC-10E), the council may consider rescinding the preliminary approval for the permit granted in 2021.
On October 15, 2024, the council passed and adopted Ordinance No. 2024-08 which includes an amendment to FMC-10E allowing for the revocation of Preliminary Approvals for a Commercial Cannabis Business Permit. During the presentation of the first reading on October 1, 2024, of Ordinance No. 2024-08, two council members requested agendizing a Public Hearing for the rescinding of the preliminary approval granted to Authentic Fairfield LLC. Furthermore, the city attorney stated during the 1st reading presentation that regardless of the changes to the FMC10E the council could rescind preliminary approval as it relates to the conditions at the time it was conferred.
As of November 2024, the State of California Department of Cannabis Control records did not show the same owners for Authentic Fairfield LLC as the application submitted to the city in September of 2020. The Public Hearing Notice for the council meeting on December 3, 2024was given to Authentic Fairfield LLC in November 2024. Authentic Fairfield LLC provided digital copies of two operating agreements; both agreements are dated after the date of the permit application. Neither of these documents, which address responsibilities, management, shares, and other operational considerations, were provided to the city at any point prior to this matter being agendized at the council’s request. Therefore, they could not be reviewed as part of the preliminary approval process nor were they provided in a timely manner during the period wherein Authentic Fairfield LLC was to be abiding by the terms and conditions set forth in Resolution 2021-143. At the request of Authentic Fairfield LLC council continued their hearing to a future date.
The council was briefed on the legal aspects of the matter at a Closed Session on January 21, 2025, prior to the continuation of the Public Hearing. The hearing is scheduled for the March 4, 2025, meeting.
FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The initial Public Hearing was advertised in the Daily Republic on November 17, 2024. A certified letter dated November 14, 2024, was sent to the individuals listed on the 2020 initial permit application as owners of Fairfield Authentic LLC to inform them of the initial Public Hearing. The continuation of the Public Hearing was advertised in the Daily Republic on February 19, 2025.
ALTERNATIVE ACTION
The council may decide to vote against passage of the resolution.
COORDINATED WITH
City Attorney’s Office
STAFF CONTACT
Dave Zellers, Director of Community and Economic Development (707) 428-7436
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Resolution 2021-143 with Exhibits
CITY OF FAIRFIELD
RESOLUTION NO. 2025-37
RESCINDING THE APPROVED ISSUANCE OF A COMMERCIAL CANNABIS RETAIL
BUSINESS PERMIT TO AUTHENTIC FAIRFIELD LLC
WHEREAS, on June 22, 2021, the City Council of the City of Fairfield approved Resolution 2021- 143 granting Authentic Fairfield LLC; and
WHEREAS, Fairfield Municipal Code (FMC) Chapter 10E Section 11(b) states:
“(b) The City Council may revoke a preliminary approval or a commercial cannabis business permit for a violation of any State or local law, including, but not limited to, this Chapter; a violation of any condition or term of the commercial cannabis business permit; and/or a violation of any condition or term made a part of any other permit or entitlement granted to the commercial cannabis business or its owner;” and
WHEREAS, Section 1.5 in Exhibit A as part of City of Fairfield Resolution 2021-143 states:
“Notwithstanding the issuance of a commercial cannabis business permit, the contents of AUTHENTIC FAIRFIELD LLC's application and the conditions of approval as set forth shall remain applicable and be fully enforceable through the City's police power. In the event AUTHENTIC FAIRFIELD LLC's operations deviate from AUTHENTIC FAIRFIELD LLC's application in any way, violate these conditions of approval, result in a public or private nuisance, or are otherwise inconsistent with any federal, state, or local, law, rule, or regulation, the City shall have all remedies available, in law or in equity to enforce the terms of AUTHENTIC FAIRFIELD LLC's application, conditions, laws, rules and regulations. Notwithstanding the above, the city manager may approve deviations from AUTHENTIC FAIRFIELD LLC's application to the extent necessary to further the purposes of FMC Chapter 10E or to protect public health, safety, and welfare;” and
WHEREAS, Fairfield Municipal Code 10E Section 14(b) states:
“The permittee shall file an updated application form with the City Manager at least 30 calendar days prior to an anticipated change to any other information listed in the permit application, including but not limited to a change in contact information, change in trade name, or change in the security plan; provided, however, that a change in ownership shall comply with Section 10E.15;” and
WHEREAS, Fairfield Municipal Code 10E Section 15(a) states:
“Prior to any transfer or change in ownership of a commercial cannabis business permit, the permittee shall file a new application with the City Manager. The application shall be accompanied by a transfer fee in an amount set by resolution of the City Council (or if not set, shall be the same amount as an application fee);” and
RES. NO. 2025-37
WHEREAS, Fairfield Municipal Code 10E Section 15(b) states:
“The City Manager shall review the application to determine whether the new owner(s) meet the minimum permit eligibility criteria. If the transfer involves a substantial change in ownership, the City Council shall hold a public hearing and approve or deny the transfer pursuant to the procedures for approval of a new permit application. A "substantial change in ownership" shall mean any change in the permittee’s business structure or ownership of the business entity that results in a change of more than 51% of the original ownership. A transferred permit shall be valid for a period of one year from the date of the City Council’s approval;” and
WHEREAS, State of California Department of Cannabis Control records for Authentic Fairfield LLC ownership do not match the ownership record provided as part of the application for a Commercial Cannabis Retail Business Permit provided to the City of Fairfield and the business has not communicated to the City Manager as prescribed in Fairfield Municipal Code Chapter 10E that an ownership change has taken place nor provided the required information for an ownership change; and
WHEREAS, Authentic Fairfield LLC has not wholly complied with the conditions of approval for the permit set forth as part of Resolution 2021-143 nor provided documentation of progress on satisfying all conditions in full in order to receive a Commercial Cannabis Retail Business Permit.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The City Council revokes the preliminary approval of Resolution 2021-143 for a Commercial Cannabis Retail Permit granted to Fairfield Authentic LLC due to the applicant’s failure to comply with FMC Chapter 10E Sections 14(b), 15(a), and 15(b), and directs the city manager to do all things necessary to effectuate this revocation.
PASSED AND ADOPTED this 4
th day of March 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: ______________________________________________________ ABSENT: MEMBERS: ______________________________________________________ ABSTAIN: MEMBERS: ______________________________________________________ ______________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
CITY OF FAIRFIELD
RESOLUTION NO. 2021- 143
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING ISSUANCE OF A
COMMERCIAL CANNABIS RETAIL BUSINESS PERMIT TO AUTHENTIC FAIRFIELD LLC SUBJECT TO
CONDITIONS AND IN ACCORDANCE WITH THE REQUIREMENTS AND PROCEDURES OF FAIRFIELD MUNICIPAL CODE CHAPTER 10E
WHEREAS, on June 16, 2020, the City Council of the City of Fairfield adopted Ordinance 2020- 07, adding Chapter 10E ( Commercial Cannabis Businesses) to the Fairfield Municipal Code ( FMC) to permit commercial cannabis businesses within the City and establish a regulatory program requiring all commercial cannabis uses to obtain a commercial cannabis business permit issued by the City prior to commencing operation; and
WHEREAS, as required by FMC Sections 10E. 8 and 10E. 9, on July 7, 2020, the council approved Resolution 2020- 136, establishing the procedures to govern the application process by which decisions would be made regarding the issuance of commercial cannabis business permits in a document known as " Application Procedures & Guidelines for a Commercial Cannabis Business Permit" ( the " Application Procedures"); and
WHEREAS, during the application period conducted from September 8, 2020 to October 23, 2020, the City received fourteen applications for retail permits and one application for a manufacturing permit; and
WHEREAS, the council approved Resolution 2021- 68 and Resolution 2021- 80 to modify the Application Procedures in response to unanticipated circumstances; and WHEREAS, all applicants for retail permits made presentations to the council on April 28, 2021 and April 29, 2021; and
WHEREAS, on May 4, 2021, the council held a public hearing to receive public testimony on the applications and to consider the merits of all fourteen applications for retail permits; and WHEREAS, following the close of the public hearing, the council considered the evaluation criteria set forth in Resolution 2021- 80 and narrowed their review to five top applicants and gave preliminary approval to two of these applicants; and
WHEREAS, since new information was received on one of the remaining three top applicants after the close of the public hearing, the council moved to continue the discussion on these three top applicants so that this information could be entered into the public record at a subsequent limited hearing; and
RES. NO. 2021- 143
WHEREAS, on June 1, 2021, the council held a limited public hearing to discuss the new information that was received by the council and awarded preliminary approval to operate a commercial cannabis retail business to Authentic Fairfield LLC; and WHEREAS, the council directed staff to prepare a resolution authorizing the city manager to issue a commercial cannabis business permit to Authentic Fairfield LLC subject to conditions and in accordance with the requirements and procedures of FMC Code Chapter 10E.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. Pursuant to FMC Section 10E. 9( g), the council adopts the following findings in support of issuing a commercial cannabis business permit to Authentic Fairfield LLC:
a) The location and site characteristics of the proposed cannabis business are consistent with all applicable state laws and City standards and guidelines. The application submitted by Authentic Fairfield LLC demonstrates that the proposed business meets or exceeds the requirements of FMC Chapter 10E Section 18, Location and Design of Cannabis Businesses.
The business conforms with the City' s general plan and is located in and meets all development requirements for the CR ( Regional Commercial) district. It is to be located within an existing single -tenant building and commercial center and meets parking requirements with 101 parking spaces reserved on site to serve the business. It is located over 600feet away from sensitive uses. The business shall be constructed in a manner that minimizes odors to surrounding uses, and promotes quality design and construction, consistent with surrounding properties. The location is adequate in size and shape to accommodate the walls, fences, parking and loading facilities, landscaping, and all items required for the development of the business. The business can be adequately served by existing highways and road network. As conditioned, the location and site characteristics of the business will be consistent with all applicable state laws and City standards and guidelines.
b) All provisions have been made to ensure that the operation of the commercial cannabis business will not create excessive demands for police service or other public services, and that the business will benefit the City. The business meets the safety and security requirements as specified in FMC Chapter 10E, as conditioned. A safety plan and security plan has been prepared by licensed professionals and will be subject to the review and approval the Fairfield Fire Department and Police Department. The business will have 24- hour on -site security which will deter criminal activity on -site. This in addition to compliance with the requirements of FMC Chapter 10E.22, Security Measures, will ensure the business does not create an excessive demand for police service. The business will be located in a building that will be served with adequate electricity, sewerage, disposal, water, fire protection, and storm drainage facilities for a cannabis business. The business will be required to enter into a community relations agreement with the City for the benefit of the city, committing to the provision of benefits and programs such as a youth
RES. NO. 2021- 143
educational program, a compassionate care program, the establishment of a drug prevention community fund, and the provision of a minimum of one -and -one- half percent of gross annual profit to the community fund, in perpetuity. As conditioned, the operation of the commercial cannabis business will not create excessive demands for police service or other public services, and the business will benefit the city.
Section 2. Based on the above findings, the council hereby approves the application by Authentic Fairfield LLC to operate a commercial cannabis — retail business at 2470 Martin Road.
Section 3. The council hereby authorizes the city manager to formally issue a commercial cannabis business permit to Authentic Fairfield LLC to operate a retail cannabis business at 2470 Martin Road after the director of community development confirms that all of the required Land use approvals have been obtained, subject to the Conditions of Approval attached hereto as Exhibit A" and incorporated herein by this reference, and in accordance with the requirements and procedures of FMC Code Chapter 10E.
Section 4. The council finds that approving the application for a commercial cannabis business permit by Authentic Fairfield LLC is categorically exempt from the requirements of Calfiornia Environmental Quality Act ( CEQA) pursuant to Section 15301 of the CEQA Guidelines Existing Facilities). Permit approval would allow for operation of the commercial cannabis business in an existing single -tenant building in an urban area. An expansion of use beyond the former commercial use is not contemplated, and minor interior or exterior alterations as proposed are consistent with the Section 15301 exemption. No environmentally sensitive areas or historic resources are on the site, and there are not unusual circumstances or cumulative effects that could result in a significant effect on the environment.
PASSED AND ADOPTED this 22" d day of June 2021, by the following vote:
4 AYES: COUNCILMEMBERS: PRICE /- BfiiT l / MOY / PANDURO / TIMM / TONNESEN / VACCARO NOES: COUNCILMEMBERS:(' A
ABSENT: COUNCILMEMBERS: ` 0 4
ABSTAIN: COUNCILMEMBERS: NOri
MAYOR
CITY CLERK
EXHIBIT A
Commercial Cannabis — Retail
Conditions of Approval
Business Name: Authentic Fairfield LLC
DBA: Authentic Fairfield
Address: 2470 Martin Road
File No.: CRM2020- 003
AUTHENTIC FAIRFIELD LLC has been granted preliminary approval to operate a commercial cannabis — retail business in the City of Fairfield at 2470 Martin Road as described in the application and shown on the site plan submitted to the City on October 15, 2020.
The City Council may impose such terms, conditions, and restrictions on the operation, management, and conduct of the commercial cannabis business, as deemed necessary to protect the health, safety, or welfare of the City or to ensure compliance with state or local laws. This preliminary approval has been granted subject to compliance with the following conditions which must be satisfied prior to the issuance of a commercial cannabis business permit, unless noted otherwise:
1. 0 PRELIMINARY APPROVAL/ REVOCATION
1. 1 AUTHENTIC FAIRFIELD LLC shall comply with ( i) all of the provisions set forth in Fairfield Municipal Code ( FMC) Chapter 10E applicable to a store -front retail commercial cannabis business, as the case may be; ( ii) any and all applicable rules and regulations at any time promulgated by the city manager pursuant to said chapter; ( iii) any and all amendments to said chapter; ( iv) any and all ordinances, rules, and policies adopted by the City which are made applicable to all store -front retail commercial cannabis businesses operating within the jurisdictional boundaries of the City; and ( v) any and all laws and regulations of the State of California applicable to AUTHENTIC FAIRFIELD LLC' s store -front commercial cannabis retail business.
1. 2 The city manager shall not formally issue the commercial cannabis business permit to AUTHENTIC FAIRFIELD LLC unless and until the community development director confirms that all of the required land use approvals have been obtained.
1. 3 AUTHENTIC FAIRFIELD LLC shall not begin operations, notwithstanding the issuance of a permit, until it has complied with all state and local laws and regulations, including but not limited to receipt of a state license.
1. 4 AUTHENTIC FAIRFIELD LLC shall abide by, honor, adhere to, perform, implement, and carry out all the representations, statements, promises, statements of plans and intentions, assurances, descriptions, conditions, and terms, as the case may be, set forth in AUTHENTIC FAIRFIELD LLC' s application. Should any conflicts exist between AUTHENTIC FAIRFIELD LLC' s application and the laws, rules, policies, and/ or regulations described in condition 1. 1, above, the more stringent provision shall apply.
1. 5 Notwithstanding the issuance of a commercial cannabis business permit, the contents of AUTHENTIC FAIRFIELD LLC' s application and the conditions of approval as set forth shall remain applicable and be fully enforceable through the City' s police power. In the event AUTHENTIC FAIRFIELD LLC' s operations deviate from AUTHENTIC FAIRFIELD LLC' s application in any way, violate these conditions of approval, result in a public or private nuisance, or are otherwise inconsistent with any federal, state, or local, law, rule, or regulation, the City shall have all remedies available, in law or in equity to enforce the terms of AUTHENTIC FAIRFIELD LLC' s application, conditions, laws, rules and regulations. Notwithstanding the above, the city manager may approve deviations from AUTHENTIC FAIRFIELD LLC' s application to the extent necessary to further the purposes of FMC Chapter 10E or to protect public health, safety, and welfare.
2. 0 COMMUNITY RELATIONS
2. 1 AUTHENTIC FAIRFIELD LLC shall provide to the City, and to all businesses and residences located within 100 feet of the business, the name, telephone number, and email address of a community relations representative to whom notice of problems associated with the commercial cannabis business can be provided.
2. 2 During the first year of operations following receipt of a permit, the owner, manager, and community relations representative from AUTHENTIC FAIRFIELD LLC shall attend meetings with the city manager, and other interested parties as deemed appropriate by the city manager, to discuss the costs, benefits, and other community issues arising as a result of implementation of FMC Chapter 10E. After the first year of operation, the owner, manager, and community relations representative from AUTHENTIC FAIRFIELD LLC shall meet with the city manager upon reasonable request.
2. 3 AUTHENTIC FAIRFIELD LLC shall develop a City -approved public outreach and educational program for youth organizations and educational institutions that outlines the risks of youth addiction to cannabis, and that identifies resources available to youth related to drugs and drug addiction.
2. 4 Prior to issuance of the commercial cannabis business permit, AUTHENTIC FAIRFIELD LLC shall enter into a community relations agreement with the City setting forth the terms and conditions under which AUTHENTIC FAIRFIELD LLC shall implement its community relations program, including but not limited to those set forth below:
2. 4. 1 AUTHENTIC FAIRFIELD LLC shall establish a drug prevention community fund for the sole purposes offunding a youth education and drug prevention program and drug prevention program community outreach and engagement activities.
2. 4. 2 AUTHENTIC FAIRFIELD LLC shall allocate a minimum of 1. 5% of gross annual profits to the drug prevention community fund in perpetuity.
2. 4. 3 AUTHENTIC FAIRFIELD LLC shall establish a community advisory board made up of Fairfield community stakeholders and representatives. The board shall have the sole power and authority to distribute the drug prevention community fund to community partners for the implementation of the youth education and drug prevention program community outreach and engagement activities in perpetuity and free of influence of AUTHENTIC FAIRFIELD LLC staff.
2. 4. 4 AUTHENTIC FAIRFIELD LLC shall reserve up to two community advisory board positions for City of Fairfield representatives. The final number of City of Fairfield representatives will be determined as part of the community relations agreement.
2. 4. 5 AUTHENTIC FAIRFIELD LLC shall partner with Community Action North Bay and commit to providing monetary support, with a minimum annual contribution of 15, 000. 00 in perpetuity.
2. 4. 6 AUTHENTIC FAIRFIELD LLC shall partner with the Food Bank of Contra Costa and Solano and commit to providing monetary support, with a minimum annual contribution of $15, 000. 00 in perpetuity.
2. 4. 7 AUTHENTIC FAIRFIELD LLC shall host monthly educational panels, informational workshops, or non- profit partnership events for the purpose of providing community education on cannabis and related safety issues.
2. 4. 8 AUTHENTIC FAIRFIELD LLC shall create and provide a workforce development program in partnership with the Los Angeles Trade Tech College, or other institution as specified in the community relations agreement, providing both educational classes and career development counseling. The program shall be made available to all Fairfield employees.
2. 4. 9 AUTHENTIC FAIRFIELD LLC shall create and provide a career development program in partnership with Solano Community College, or other institution as specified in the community relations agreement. The program shall include, but not be limited to, scholarships for two years of classes at Solano Community College for three participants and a work program providing part time jobs and mentoring to Solaro Community College students on an annual basis. The program shall be targeted towards individuals such as those with a non- violent cannabis offense, veterans, those from the foster care system, or others who have simply experienced extreme financial hardship.
2. 4. 10 AUTHENTIC FAIRFIELD LLC shall create educational materials on the subject of cannabis and safe cannabis consumption and make such materials available in store.
2. 4. 11 AUTHENTIC FAIRFIELD LLC shall offer a compassionate use program which provides reduced and no -cost medicine to low income and seriously ill patients in accordance with the regulations set forth by the Bureau of Cannabis Control.
2. 4. 12 AUTHENTIC FAIRFIELD LLC shall provide a living wage for all retail non -salaried employees starting at $ 17. 50 per hour, subject to cost -of -living increases.
2. 4. 13 AUTHENTIC FAIRFIELD LLC shall offer all employees a competitive comprehensive benefits package which includes health, vision, and dental programs and shall cover a minimum of 70% of all insurance premiums for employees enrolled in the plans.
2. 4. 14 AUTHENTIC FAIRFIELD LLC shall provide all full- time employees 10 paid holidays per year and provide double pay if an employee works on such a day.
2. 4. 15 AUTHENTIC FAIRFIELD LLC shall provide all employees a minimum of 72 hours of paid time off and 48 hours of paid sick leave per year, separate from any paid time off provided for volunteer time or holidays.
2. 4. 16 AUTHENTIC FAIRFIELD LLC shall create an employer funded pension plan available to all employees.
2. 4. 17 AUTHENTIC FAIRFIELD LLC shall provide all employees up to 6 weeks of maternity or paternity leave, separate from and in addition to any leave guaranteed under the Family Medical Leave Act.
2. 4. 18 AUTHENTIC FAIRFIELD LLC shall provide a minimum of 24 paid volunteer hours per year to all employees.
2. 4. 19 A minimum of 75% of employees hired by AUTHENTIC FAIRFIELD LLC to work at the permitted location shall be local hires. For the purposes of this condition local hire" means that the employee, at the time of hire, is a resident of Solano County.
3. 0 GENERAL REQUIREMENTS
3. 1 No person may engage in any commercial cannabis business or in any commercial cannabis activity within the City, including cultivation, manufacture, processing, laboratory testing, distributing, dispensing, or sale of cannabis or a cannabis product, unless the person ( 1) has a
valid commercial cannabis business permit from the City; ( 2) has a valid State license, and ( 3) is currently in compliance with all applicable State and local laws and regulations pertaining to the commercial cannabis business and the commercial cannabis activities.
3. 2 It is the responsibility of the owner( s) of AUTHENTIC FAIRFIELD LLC to ensure that it operates in a manner that complies with all applicable State and local laws, any regulations promulgated thereunder, and any licensing or permit requirements or conditions of approval.
3. 3 Neither preliminary approval or the issuance of a commercial cannabis business permit for AUTHENTIC FAIRFIELD LLC shall waive compliance with all sections of the Fairfield City Code Zoning, Subdivision, Building Codes, etc.), Fairfield General Plan, and applicable policy plans.
3. 4 Any leases, subleases, or other agreements for the use of real property by AUTHENTIC FAIRFIELD LLC must be based on a monthly rate. No person shall be issued or hold a commercial cannabis business permit if such person has entered into a lease, sublease, or other agreement for the use of property for such business at less than fair market value or such lease, sublease or agreement provides for the tenant to pay the property owner, commercial broker, or any third party a percentage of gross receipts, royalties, equity, or other unreasonable compensation as determined by the City.
3. 5 Issuance of a commercial cannabis business permit does not create a property right or land use entitlement. Each commercial cannabis business permit shall expire 12 months after the date of issuance. No person shall have any entitlement or vested right to receive a permit under FMC Chapter 10E.
3. 6 AUTHENTIC FAIRFIELD LLC shall pay the commercial cannabis business permit fee established by resolution of the City Council.
3. 7 AUTHENTIC FAIRFIELD LLC shall maintain accurate books and records in an electronic format, detailing all of the revenues and expenses of the business, and all of its assets and liabilities.
On no less than an annual basis ( at or before the time of the renewal of a commercial cannabis business permit), or at any time upon reasonable request of the City, AUTHENTIC FAIRFIELD LLC shall file a sworn statement detailing the number of sales by the commercial cannabis business during the previous twelvemonth period ( or shorter period based upon the timing of the request), provided on a per -month basis. The statement shall also include gross sales for each month, and all applicable taxes and fees paid or due to be paid. On an annual basis, AUTHENTIC FAIRFIELD LLC shall submit to the City a financial audit of the business' s operations conducted by an independent certified public accountant. AUTHENTIC FAIRFIELD LLC shall be subject to a regulatory compliance review and financial audit as determined by the City Manager.
3. 8 AUTHENTIC FAIRFIELD LLC shall maintain a current register of the names and contact information ( including the address and telephone number) of anyone owning or holding an interest in the commercial cannabis business, and separately of all the officers, managers,
employees, agents, and volunteers currently employed or otherwise engaged by the commercial cannabis business. The register required by this paragraph shall be provided to the City Manager upon reasonable request.
3. 9 AUTHENTIC FAIRFIELD LLC shall maintain an inventory control and reporting system that accurately documents the present location, amounts, and descriptions of all cannabis and cannabis products for all stages of the growing, production or manufacturing, and laboratory testing until purchase as set forth in MAUCRSA.
3. 10 AUTHENTIC FAIRFIELD LLC shall allow City officials access to the business' s books, records, and accounts, together with any other data or documents relevant to its permitted commercial cannabis activities, for the purpose of determining compliance with FMC Chapter 10E. Books, records, accounts, and any and all relevant data or documents will be produced or made available no later than 24 hours after receipt of the City' s request, unless otherwise stipulated by the City. The city may require the materials to be submitted in an electronic format that is compatible with the City' s software and hardware.
4. 0 OPERATING REQUIREMENTS
4. 1 Operating hours where the business is open to the public for both in- store and/ or delivery services, shall be restricted to 9: OOam— 10: 00pm, seven days a week. No business activities may occur, regardless of whether the business is open to the public or not, between the hours of 10: OOpm — 6: OOam, seven days a week.
4. 2 AUTHENTIC FAIRFIELD LLC shall comply with the requirements of Fairfield Municipal Code Chapter 10E Section 24, General Operating Requirements.
4.3 AUTHENTIC FAIRFIELD LLC shall comply with the requirements of Fairfield Municipal Code Chapter 10E Section 25, Operating Requirements for Store -front Retailers.
4. 4 Prior to commencing operations, AUTHENTIC FAIRFIELD LLC shall obtain a City business license.
4. 5 The original copy of the commercial cannabis business permit and the City -issued business license shall be posted inside the commercial cannabis business in a location readily visible to the public. A copy of these conditions of approval shall be maintained on -site and shall be provided for review upon request by any law enforcement officer or City official.
4. 6 AUTHENTIC FAIRFIELD LLC shall have in place a point -of -sale or management inventory tracking system to track and report on all aspects of the commercial cannabis business including, but not limited to, such matters as cannabis tracking, inventory data, gross sales by weight and by sale) and other information which may be deemed necessary by the City.
The commercial cannabis business shall ensure that such system is compatible with the City'
s record- keeping systems and can produce historical transactional data for review. The system must be approved by the City Manager prior to being used by the permittee.
4. 7 Persons under the age of 21 shall not be allowed on the premises of a commercial cannabis business and shall not be allowed to serve as a driver for a mobile delivery service. It is unlawful and a violation of FMC Chapter 10E for any person to employ any person at a commercial cannabis business who is not at least 21 years of age. Notwithstanding the above, persons who are at least 18 years old and in possession of a valid physician' s recommendation and/ or Health and Safety Code Section 11362. 71 identification card (" Medical Marijuana Card") may be granted access to a retail cannabis business for the sole purpose of purchasing medicinal cannabis or medicinal cannabis products consistent with the physician' s recommendation.
4. 8 Minimum training standards shall be established for all employees in accordance with the training standards included in AUTHENTIC FAIRFIELD LLC' s application and any Federal, State, or local law, rule, or regulation. The City Manager shall have the discretion to require additional training should the City identify deficiencies or non- compliance issues with City or State requirements.
4. 9 AUTHENTIC FAIRFIELD LLC shall maintain the property in a clean and orderly condition at all times and remove all litter from the exterior areas around the premises, including adjacent public sidewalk areas and parking areas, no less frequently than once each day prior to the close of business.
5. 0 SECURITY
5. 1 The final Security Plan shall be in substantial conformance with AUTHENTIC FAIRFIELD LLC' s application and shall comply with the requirements of FMC Chapter 10E Section 22, Security Measures. The final Security Plan shall be reviewed and approved by the Chief of Police prior to the issuance of a commercial cannabis business permit.
5. 2 AUTHENTIC FAIRFIELD LLC shall contract with a security firm licensed by the State of California' s Bureau of Security and Investigative Services to provide a minimum of two licensed, uniformed, on -site security guards during operating hours and one licensed, uniformed, on -site security guard during non - business hours.
5. 3 All owners of AUTHENTIC FAIRFIELD LLC must undergo a criminal history background check to demonstrate that they do not provide " good cause" for denial per FMC Sections 10E. 7 and 10E. 21. All owners shall submit to a Live Scan prior to permit issuance in order to complete the background check process. This will require the owner( s) to submit fingerprints to the city.
The process will be conducted by the Fairfield Police Department, which will submit the Live Scan to the DOJ/ FBI to review for criminal offender record information ( CORI). The CORI reports will be provided to the City for the sole purpose of determining eligibility for operating
a commercial cannabis business. The Live Scan process must be completed prior to issuance of the commercial cannabis business permit.
5. 4 Before the date of hire or within 30 calendar days of issuance of a commercial cannabis business permit, whichever is later, AUTHENTIC FAIRFIELD LLC shall identify each prospective employee and submit for each: the name, address, telephone number, title, primary responsibility( ies), and a valid government -issued form of identification, together with any other related information requested by the Chief of Police for the purpose of conducting mandatory background checks. Evidence that a prospective employee has been convicted of any the offenses listed in FMC Section 10E. 21( b) shall be grounds for denial of employment.
If AUTHENTIC FAIRFIELD LLC wishes to hire an individual despite such conviction, it shall appeal to the Chief of Police, who at his or her sole discretion may issue a written waiver.
5. 5 AUTHENTIC FAIRFIELD LLC shall provide the City Manager with the name, telephone number both land line and mobile, if available) of an on- site employee or owner to whom emergency notice can be provided at any hour of the day. AUTHENTIC FAIRFIELD LLC shall ensure such contact information remains current for the duration of the commercial cannabis permit.
5. 6 AUTHENTIC FAIRFIELD LLC shall prohibit loitering by persons outside the facility on the premises and shall notify the Fairfield Police Department if anyone continues to loiter around the building or premises after all reasonable action has been taken to remove the individual( s) and the action has failed to do so in a timely manner.
6. 0 SITE DEVELOPMENT
6. 1 The building design and construction for the business, including, but not limited to, floor plan, site plan, landscape plan, and building fagade, shall be in substantial conformance with the plans provided in AUTHENTIC FAIRFIELD LLC' s application.
6. 2 Before a building permit may be issued, AUTHENTIC FAIRFIELD LLC shall submit all building design, construction, and/ or improvement plans for the business to the Community Development Department for the purposes of verifying compliance with site development conditions of approval; provided, however, that if Minor Discretionary Review, Plan Review, or other land use approvals are required, such plans may be submitted as part of that entitlement process.
6. 3 AUTHENTIC FAIRFIELD LLC shall retain and maintain on -site parking which meets the requirements of the City of Fairfield Zoning Ordinance, at all times. One on -site parking space shall be required for every 200 square feet of floor area. If the business is to operate out of a multi -tenant building, AUTHENTIC FAIRFIELD LLC shall provide verification that the required number of parking spaces necessary to serve the business shall be reserved for said business.
Verification shall be in the form of lease agreement or other binding document subject to the review and approval of the Community Development Department.
6. 4 Prior to commencing operations, AUTHENTIC FAIRFIELD LLC shall be subject to a mandatory building inspection and must obtain all required permits and approvals which would otherwise be required for any business of the same size and intensity operating in that zone.
This includes but is not limited to obtaining any required building permit(s), Fairfield Fire Department approvals, and Health Department approvals.
6. 5 AUTHENTIC FAIRFIELD LLC shall comply with Fairfield Fire Department & Building Code requirements as contained in the attached document " Building and Fire Code Requirements for Cannabis Related Occupancies".
6. 6 The final Safety Plan shall be in substantial conformance with AUTHENTIC FAIRFIELD LLC' s application and shall be reviewed and approved by the Fairfield Fire Department prior to the issuance of a commercial cannabis business permit.
6. 7 AUTHENTIC FAIRFIELD LLC shall ensure that landscaping is maintained in a healthy and well - kept manner at all times. Dead or damaged landscape material/ vegetation shall be replaced immediately per the approved landscape plan. The irrigation system shall be maintained at all times. Trees shall be permitted to grow to their maximum height.
6. 8 AUTHENTIC FAIRFIELD LLC shall ensure that the building is maintained in good condition at all times.
6. 9 AUTHENTIC FAIRFIELD LLC shall ensure that the driveway and parking areas are maintained in good condition at all times.
6. 10 AUTHENTIC FAIRFIELD LLC shall provide a sufficient odor absorbing ventilation and exhaust system so that odor generated inside the commercial cannabis business that is distinctive to its operation is not detected outside of the facility, anywhere on adjacent property or public rights- of -way, on or about the exterior or interior common area walkways, hallways, breezeways, foyers, lobby areas, or any other areas available for use by common tenants or the visiting public, or within any other unit located inside the same building as the commercial cannabis business. As such, AUTHENTIC FAIRFIELD LLC must install and maintain the following equipment, or any other equipment which the City Manager determines is a more effective method or technology:
6. 10. 1 An exhaust air filtration system with odor control that prevents internal odors from being emitted externally;
6. 10. 2 An air system that creates negative air pressure between the commercial cannabis business' s interior and exterior, so that the odors generated inside the commercial cannabis business are not detectable on the outside of the commercial cannabis business.
7. 0 SIGNS
7. 1 Business identification signage for AUTHENTIC FAIRFIELD LLC shall conform to the requirements of the City' s Sign Ordinance, including, but not limited to, seeking the issuance of a City sign permit.
7. 2 No cannabis or cannabis products, or graphics depicting cannabis or cannabis products, shall be visible from the exterior of any property issued a commercial cannabis business permit, or on any of the vehicles owned or used as part of the commercial cannabis business.
7. 3 No signs shall obstruct any entrance, exit, or window of the commercial cannabis business.
7. 4 Each entrance shall be visibly posted with a clear and legible notice indicating that smoking, ingesting, or otherwise consuming cannabis on the premises or in the areas adjacent to the commercial cannabis business is prohibited.
7. 5 The entrance to the commercial cannabis business shall be clearly and legibly posted with a notice that no person under the age of 21 is permitted to enter the premises.
7. 6 Business identification signage shall be limited to that needed for identification only and shall not contain any logos or information that identifies, advertises, or lists the services or the products offered. No commercial cannabis business shall advertise by having a person holding a sign and advertising the business to passersby, whether such person is on the premises of the commercial cannabis business or elsewhere including, but not limited to, the public rightof-way.
7. 7 No banners, flags, a- frames, inflatables or billboards, or other prohibited signs may be used at any time.
7. 8 AUTHENTIC FAIRFIELD LLC understands and agrees that it is prohibited from advertising any commercial cannabis business located in the city utilizing a billboard fixed or mobile), bus shelter, placard, aircraft, or other similar forms of advertising. This paragraph is not intended to place limitations on the ability of a commercial cannabis business to advertise in other legally authorized forms, including on the internet, in magazines, or in other similar ways.
8. 0 INDEMNIFICATION AND INSURANCE
8. 1 By accepting the commercial cannabis business permit, AUTHENTIC FAIRFIELD LLC agrees to indemnify, defend ( at applicant' s sole cost and expense), and hold harmless the City and its officers, officials, employees, representatives, and agents, from any and all claims, damages, injuries, liabilities, or losses ( including attorney and expert witness fees) which arise out of, or which are in any way related to, the City' s issuance of the commercial cannabis business permit or other pertinent approvals to AUTHENTIC FAIRFIELD LLC, the process used by the City in making its decisions, the alleged violation of any federal, state, or local laws by AUTHENTIC FAIRFIELD LLC' s commercial cannabis business operations, or the operations or
activities of AUTHENTIC FAIRFIELD LLC or any of its officers, employees or agents. The requirements of this Section 8. 1 shall survive expiration or termination of the commercial cannabis business permit.
8. 2 By accepting the commercial cannabis business permit, AUTHENTIC FAIRFIELD LLC agrees that it shall reimburse the City for all costs and expenses, including but not limited to legal fees and costs and court costs, which the City may be required to pay as a result of any legal challenge related to the City' s approval of the commercial cannabis business permit or the operations of AUTHENTIC FAIRFIELD LLC' s commercial cannabis business in the City. The City may, at its sole discretion, participate at its own expense in the defense of any such action, but such participation shall not relieve any of the obligations imposed by this section. The requirements of this Section 8. 2 shall survive expiration or termination of the commercial cannabis business permit.
8. 3 AUTHENTIC FAIRFIELD LLC shall procure and maintain for the duration of the commercial cannabis business permit insurance against claims for injuries to persons or damages to property which may arise from or in connection with commercial cannabis activities by AUTHENTIC FAIRFIELD LLC, its agents, representatives, employees, or subcontractors.
8. 3. 1 MINIMUM SCOPE AND LIMITS OF INSURANCE
8. 3. 1. 1 Commercial General Liability coverage ( occurrence Form CG 00 01) with minimum limits of $2, 000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/ location orthe general aggregate limit shall be twice the required occurrence limit.
8. 3. 1. 2 Automobile Liability coverage ( Form CA 00 01 with Code 1 — any auto) with minimum limits of $ 1, 000,000 per accident for bodily injury and property damage.
8. 3. 1. 3 Workers' Compensation insurance as required by the State of California and Employers' Liability insurance, each in the amount of $ 1, 000, 000 per accident for bodily injury or disease.
8. 3. 2 OTHER INSURANCE PROVISIONS
8. 3. 2. 1 Any deductibles or self -insured retentions must be declared to and approved by the city. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its officers, officials, employees, and volunteers; or AUTHENTIC FAIRFIELD LLC shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
8. 3. 2. 2 The general and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
a) The CITY, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of AUTHENTIC FAIRFIELD LLC; products and operations of AUTHENTIC FAIRFIELD LLC; premises owned, occupied, or used by AUTHENTIC FAIRFIELD LLC; and automobiles owned, leased, hired, or borrowed by AUTHENTIC FAIRFIELD LLC. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, or volunteers.
b) For any claims related to the commercial cannabis business permit or business operations, AUTHENTIC FAIRFIELD LLC' s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self -insured maintained by the City, its officers, officials, employees, or volunteers shall be excess of AUTHENTIC FAIRFIELD LLC' s insurance and shall not contribute with it. AUTHENTIC FAIRFIELD LLC' s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer' s liability. c) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty ( 30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
d) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce AUTHENTIC FAIRFIELD LLC' s policy limits of coverage.
Therefore, the requirements for coverage and limits shall be ( 1) the minimum coverage and limits specified herein, or ( 2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
8. 3. 2. 3 Insurance is to be placed with insurers with a current A. M. Best' s rating of no less than A: VII, unless otherwise acceptable to the City.
8. 3. 2. 4 AUTHENTIC FAIRFIELD LLC shall furnish the City with original endorsements effecting coverage required by this provision. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85,
subject to City approval; and submitted electronically through the Exigis insurance system to: certificates- fairfield@riskworks. com. All insurance certificates and endorsements are to be received and approved by the City before issuance of the commercial cannabis business permit. At the request of the City, AUTHENTIC FAIRFIELD LLC shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications.
9. 0 APPLICANT CONSENT
I hereby declare under penalty of perjury that I am authorized to sign on behalf of AUTHENTIC FAIRFIELD LLC and by signing these conditions of approval AUTHENTIC FAIRFIELD LLC agrees to all conditions contained herein and shall satisfy all conditions prior to the issuance of a commercial cannabis business permit, unless noted otherwise.
Signature: Date:
Name:
Title:
The original, signed conditions of approval and related supporting material shall be retained on file by the City of Fairfield. A copy of these signed conditions of approval shall be maintained on -site of the business and shall be provided for review upon request by any law enforcement officer or City official.
EST. 1865
FIRE DEPT.
Fairfield Fire Department & Building Code
Requirements
Building and Fire Code Requirements
for
Cannabis Related Occupancies
The following regulations pertain to City of Fairfield Building Division and Fire Department requirements for the permit application, plan review, approval, and inspection of cannabis related occupancies. The requirements listed below are intended to assist the applicant with some of the requirements applicable to a Building Division permit submittal, and are not to be considered an all- inclusive listing of Building and/ or Fire Code requirements for plan approval or permit issuance. Only items pertinent to each specific submittal are to be included. Every listed item will not necessarily be applicable to all projects.
General Requirements
1. A building permit is required to verify occupancy for a cannabis facility, even if no improvements or modifications to the property are proposed. The building permit application must meet the City' s general building permit submittal requirements.
2. Construction plans, calculations and related documentation supporting the building permit application are required per the California Building Code Section 105 when the owner or occupant intends to construct, enlarge, alter, remove, repair, demolish, or change the occupancy of a building or structure; or to erect, install, enlarge, alter, repair, remove, convert, or replace any electrical, gas, mechanical or plumbing system, the installation of which is regulated by the Building and/ or Fire Code; or to cause this work to be done. As a minimum, a site plan and floor plan of the proposed occupancy shall be submitted for all proposed projects.
3. All Building permit design and supporting documentation is required to be prepared, stamped, and signed by qualified design professionals licensed and registered by the state of California. California Business and Professions Code ( B& PQ § 5536. 1 and 6735.
4. An application for a building permit will not be accepted for a cannabis related business without confirmation that all discretionary approvals have been obtained or a zoning clearance has been issued.
5. All construction and related work must be performed by contractors licensed by the State of California as general and/ or specialty contractors for the specific discipline of work to be performed.
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6. All design and construction shall be consistent with the provisions of the City of Fairfield Municipal Code and the current edition of the California Building and Fire Codes as adopted by the California Building Standards Commission, and as amended by the Santa Rosa City Code.
7. A City of Fairfield building permit application form must be completed in its entirety and included with each submittal.
8. Codes and Standards regulating cannabis facilities currently adopted and/ or recognized by the City of Fairfield include, but are not limited to:
A. California Building Code ( CBC)
B. California Electrical Code ( CEC)
C. California Mechanical Code ( CIVIC)
D. California Plumbing Code ( CPC)
E. California Energy Code
F. California Fire Code ( CFC)
G. California Existing Building Code ( CEBC)
H. California Green Building Standards Code ( CalGreen) I. California Existing Building Code ( CEBC)
J. California Health and Safety Code ( H&SC)
K. California Business and Professions Code ( B& PC)
L. National Fire Protection Association Standards ( NFPA) M. Medical and Adult Use Cannabis Regulation and Safety Act (MAUCRSA) N. Fairfield City Code ( FCC)
9. A project specific submittal package is required for each individual building and building address, or each tenant in multi -tenant buildings. A minimum of 3 sets of plan documents, 2 sets of Title 24 energy compliance documentation and 2 sets of CALGreen check lists are required at time of submittal. Additional documentation may be required for structural modifications and/ or additions to existing building or structures. Contact the Building Permit Center for final determination of required documentation for submittal.
10. The plan review fees must be paid in full before the plans will be accepted for plan review.
11. Construction or work for which the permit is required shall be subject to inspection by the Building Division and/ or Fire Department, and such construction or work shall remain accessible and exposed for inspection purposes until approved. No construction shall commence prior to the issuance of a Building permit.
12. No building or structure shall be used or occupied, and no change in the existing occupancy classification of the building or structure or portion thereof shall be made, until the Building Official has issued a certificate of occupancy. Issuance of a Certificate of Occupancy shall not be construed as an approval of a violation of the provisions of applicable codes and standards or the other regulations of the State of California or the City of Fairfield.
13. The owner/ occupant is required to keep all City approved plans, specifications, and related documents on the premises, in an easily accessible location for City inspection staff for the required inspections.
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Building Code Repuir'ements (applicable to all occupancies and MAUCRSA permit types)
1. The height and area of all structures shall be designed and detailed for compliance with CBC Chapter 5.
2. The Building Official shall determine the Occupancy and Construction Type of the proposed facility, and such occupancy designation shall be clearly identified by the applicant on the construction plan documents consistent with the requirements of CBC Chapter 6.
3. All fire rated elements in the space must meet the applicable requirements of CBC Chapter 7.
4. Applicable Means of Egress requirements shall be consistent with CBC Chapter 10. The design for the occupant load based on CBC Chapter 10, § 1004. Unless otherwise determined by the Building Official, growing, storage and shipping areas are 300 sq. ft. per person; cannabis manufacturing, processing, and infused products preparation, testing and business areas are 100 sq. ft. per person.
5. The minimum required exit width shall be consistent with CBC § 1005.
6. The means of egress, including the exit discharge, shall be illuminated at all times the building space is occupied in accordance with CBC § 1008.
7. Accessible means of egress is required. Accessible means of egress shall comply with CBC § 1009. Occupiable spaces shall be provided with not less than one accessible means of egress. Where CBC requires more than one means of egress from any space, each portion of the space shall be served by not less than two accessible means of egress. § 1015. 1 or § 1021. 1. An accessible route of travel shall be provided and maintained between multiple required exits from any space or building including cultivation areas.
8. The minimum width of stairways shall be consistent with CBC § 1005. 1, but such width shall not be less than 44 inches. CBC § 1009. 2
9. Exits and exit access doors shall be marked by an approved exit sign readily visible from any direction of egress travel. The path of egress travel to exits and within exits shall be marked by readily visible exit signs to clearly indicate the direction of egress travel in cases where the exit or the path of egress travel is not immediately visible to the occupants. Intervening means of egress doors within exits shall be marked by exit signs. Exit sign placement shall be such that no point in an exit access corridor or exit passageway is more than 100 feet or the listed viewing distance for the sign, whichever is less, from the nearest visible exit sign.
CBC § 1011.
10. Two exits are required from all spaces when the occupant load is greater than 49 occupants and/ or the common egress path of travel distance exceeds 75 feet, CBC § 1014. 3 & § 1015. 1 ( NOTE: In other than H Occupancies, A 100- foot common path travel distance is allowed if the building is equipped with an automatic fire sprinkler system in accordance with CBC § 903. 3. 1. 1).
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11. Corridors shall be fire -resistance rated in accordance with CBC Table 1018. 1. The corridor walls required to be fire -resistance rated shall be consistent with CBC § 709 for fire partitions.
12. All spaces within each story shall have access to the minimum number of approved independent exits as specified in CBC Table 1021. 1 based upon the tributary occupant load of the space and story.
13. Exits shall discharge directly to the exterior of the building. The exit discharge shall be at grade or shall provide direct access to grade. The exit discharge shall not re- enter a building, and shall provide a compliant path of travel to the Public Way. CBC § 1027.
14. Interior finish requirements based on occupancy type of group. Interior wall and ceiling finishes shall have a flame spread index not greater than that specified in CBC Table 803.9 for the group and location designated.
Interior wall and ceiling finish materials tested in accordance with NFPA 286 and meeting the acceptance criteria of CBC § 803. 1. 2. 1, shall be permitted to be used where a Class A classification in accordance with ASTM E 84 or UL 723 is required. CBC § 803. 9.
15. All materials used as interior finishes, trim and decorative materials must comply with the provisions of CBC 803 " Wall and Ceiling Finishes" and the flame spread rating for interior finishes or covered with a thermal barrier per CBC § 2603. 4. Plastic film, foam plastic insulation and the paper facing on fiberglass insulation must be rated or covered with an approved thermal barrier.
16. The ventilation, temperature control, lighting, yards and courts, sound transmission, room dimensions, surrounding materials and rodent proofing associated with the interior spaces of buildings shall be consistent with CBC Chapter 12, " Interior Environment".
Accessibility Requirements ( applicable to all occupancies and MAUCRSA permit types) Accessibility requirements are based on standards outlined in CBC Chapter 11- B. Access shall be provided throughout the building for individuals with disabilities.
Accessibility requirements apply to sites, building, structures, facilities, elements, and spaces, temporary or permanent to provide access to individuals with disabilities. This includes anyone who utilizes a space, including occupants, employees, students, spectators, participants, and visitors. Minimum scoping and technical requirements are set forth in CBC Chapter 11- B. New buildings, structures, facilities, elements, and spaces must comply in their entirety. Additions and alterations to existing buildings or facilities must comply with CBC § 116- 202.4. Alterations that decrease accessibility are prohibited.
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The following is a list of some of the elements of required access for individuals with disabilities:
Path of travel reauirements.
When alterations or additions are made to an existing buildings or facilities, an accessible path of travel to the specific area of alteration or addition shall be provided. The primary accessible path of travel shall include:
A. A primary entrance to the building or facility,
B. Toilets and bathing facilities serving the area,
C. Public telephones serving the area, and
D. Signs.
1. Interior accessible path of travel shall address all the following:
A. Accessible routes to all functional areas.
B. Common use circulation paths with employee work areas.
C. Clear width of walking areas.
2. Door or gate information should include:
A. Required clear width dimensions.
B. Maneuvering clearances.
C. Level landings on each side of doors or gates.
D. Required threshold dimensions and geometry.
E. Door or gate hardware should not require tight grasping, pinching, or twisting of the wrist.
F. Required smooth surface dimensions on push side of the door within the finish floor or ground.
3. Restroom information should include:
A. Turning space within the room.
B. Door swing not in the clear space of any fixture ( except for a single user).
C. Mirrors and accessories.
D. Clear floor space at fixtures.
E. Compartment configuration side and end entry, toe clearances.
F. Side and rear grab bars.
G. Accessible lavatories ( sinks), heights and knee clearances.
H. Restroom symbols on doors.
I. Shower compartments (if any) must be accessible.
J. Drinking fountains.
4. Miscellaneous elements include:
A. Dressing and locker rooms.
B. Storage.
C. Exit signs ( tactile)
D. Signs.
E. Benches.
F. Dining or break room tables.
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G. Electrical switches, controls, and electrical receptacle outlets.
H. Kitchen and common sinks.
5. Site plan should include information on site accessibility features including:
A. Arrival points including parking area access points and signage from the public way.
B. The location and number accessible parking stalls and the number of standard parking stalls.
C. Access aisles from parking.
D. The slope of the accessible parking spaces and access aisles.
E. The identification at accessible spaces and/ or lot entrances.
F. A clear accessible egress path of travel to the adjoining public way.
Fire Code Renuifements (applicable to all occupancies and MAUCRSA permit types) All applicants will need to provide a detailed written scope of work related to all business activities, equipment and products utilized in their business model or process in compliance with the current Edition of the 2019 California Building and Fire Codes. List license type(s) proposed, storage configurations, equipment type and location, and hazardous materials to be stored and utilized. Prior to finalization of Building Permit, annual operation permits will need to be secured with the Fire Department.
1. Approved automatic sprinkler systems in new buildings and structures shall be provided in the locations described in CFC § 903 and as amended by the City of Fairfield Fire Code. A change in the occupancy of the space, substantial alterations, or an expansion of square footage, may require the installation of a fire suppression system for the proposed space.
2. Automatic fire -extinguishing systems, other than automatic sprinkler systems, shall be designed, installed, inspected, tested, and maintained in accordance with the provisions of CFC § 903 and the applicable referenced standards.
3. An approved fire alarm system installed in accordance with the provisions of the CFC and 2019 NFPA 72 shall be provided in new buildings and structures in accordance with CFC § 907. 2 and provide occupant notification in accordance with CFC § 907. 6 as well as specific requirements detailed in CFC.
4. Duct smoke detectors complying with UL 268A shall be installed in accordance with the CBC, CFC, CIVIC and NFPA 72.
a. In the main return air and exhaust air plenum of each air-conditioning system having a capacity greater than 2, 000 CFM. Such detectors shall be located in a serviceable area downstream of the last duct inlet.
b. At each connection to a vertical duct or riser serving two or more stories from a return air duct or plenum of an air-conditioning system.
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5. Portable fire extinguishers shall be installed in F, B, H, and U occupancy groups per CFC § 906. The size and distribution of portable fire extinguishers shall be in accordance with CFC § 906.
6. Where access to or within a structure or an area is restricted because of secured openings or where immediate access is necessary for life- saving or fire -fighting purposes, the Fire Code Official is authorized to require a key box to be installed in an approved location. The key box shall be of an approved type and shall contain keys to gain necessary access as required by the Fire Code Official per CFC § 506. 1
7. The provisions of CFC § 407 shall be applicable where hazardous materials subject to permits under CFC § 5001.5 are used and/ or stored on the premises or where required by the Fire Code Official.
8. Storage, use and handling of compressed gases in compressed containers, cylinders, tanks, and systems shall comply with CFC Chapter 53 including those gases regulated elsewhere in the CFC and/ or any applicable NFPA Standards as determined by the Fire Code Official. Partially full compressed gas container, cylinders or tanks containing residual gases shall be considered as full for purposes of the controls required.
9. Compressed gases classified as hazardous materials shall also comply with CFC Chapter 50 for general requirements and chapter addressing specific hazards, including CFC Chapters 58 Flammable Gases), 60 ( Highly Toxic and Toxic Materials), 63 ( Oxidizer, Oxidizing Gases, and Oxidizing Cryogenic Fluids) and 64 ( Pyrophoric Materials) and/ or any applicable NFPA Standards as determined by the Fire Code Official.
10. The storage, use and handling of all hazardous materials shall be in accordance with CFC Chapter 50 and California Health and Safety Code requirements. The maximum allowable quantity ( MAQ) of hazardous materials per control area will be established using CFC § 5003. 1. Applicant will need to contact the Fire Department for hazardous materials storage permitting and approval.
11. Hazardous Materials Inventory Statement ( HMIS) per CFC § 5001. 5. 2. An application for building permit shall include an HMIS. The HIMS shall include the following information:
A. Product name.
B. Component.
C. Chemical Abstract Service ( CAS) number.
D. Location where stored or used.
E. Container size.
F. Hazard classification.
G. Amount in storage.
H. Amount in use -closed systems.
I. Amount in use -open systems.
J. Safety Data Sheets ( SDS) for all proposed materials The business will also need to comply with electronic reporting requirements specific to the California Environmental Reporting System ( CERS). Applicants will need to contact the Fire Department for direction and permitting related to hazardous materials inventory reporting amounts.
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12. The smoking or carrying of a lighted pipe, cigar, cigarette or any other type of smoking paraphernalia or material is prohibited in the areas indicated in CFC § 310.
13. Storage of combustible materials in buildings shall be orderly. Storage shall be separated from heaters or heating devices by distance or shielding so that ignition cannot occur per CFC § 315.
14. Any security device or system that emits any medium that could obscure a means of egress in any building, structure or premise shall be prohibited per CFC § 316. 5.
15. Reporting of emergencies, coordination with emergency response forces, emergency plans and procedures for managing or responding to emergencies shall comply with the provisions of CFC § 401.
16. Emergency evacuation drills complying with provisions of the Fire Code shall be conducted at least annually for Group H and Group F occupancies listed in section CFC § 403 or when required by the Fire Code Official.
CFC § 405.
17. High - piled storage or rack storage in any occupancy group shall comply with the CFC Chapter 32.
MAUCRSA Permit Specific Requirements
The requirements in this section are related to specific permit types as outlined in the Medical and Adult Use Cannabis Regulation and Safety Act (MAUCRSA)
Cultivation Facilities ( MAUCRSA permit types 1- 5)
1. An Annual Fire Department Operational Permit is required for all cannabis cultivation facilities.
2. Cannabis Cultivation facilities shall be consistent with CBC, Chapter 3 requirements based upon Use and Occupancy Classification for a Factory Industrial, F- 1, Moderate -hazard Occupancy. CBC § 306. 2.
3. Cannabis Cultivation facilities for the exclusive use of plant production may be classified as a U occupancy and shall be consistent with the requirements of CBC Appendix C.
4. Cultivation areas shall be considered " wet locations" as they are subject to wash down. Indoor wet location wiring methods shall meet requirements of CEC article 300. 6.
5. Grow lights must be installed per the manufacture instructions and wired per CEC article 410.
A. Remote ballasts shall be installed as near to the lamp as practicable to keep the secondary conductors as short as possible. CEC article 410. 144( B).
B. Ballast secondary cord/ conductors cannot pass through partitions and must be visible its entire length outside the fixture. CEC article 410. 62( C)( 1).
C. All grow lights shall be controlled by a multi -level astronomical time switch.
6. High -Intensity Discharge Lighting. Luminaires that use a Metal Halide lamp, other than a thick- glass parabolic reflector lamp ( PAR), shall be provided with a containment barrier ( LENS) on the fixture. CEC article 410. 130( F)( 5).
7. NM cable ( Romex) is not allowed for use in damp locations ( cultivation rooms) ( CEC § 334. 10). Approved wiring methods utilized in cultivation facilities shall be consistent with "Wet Use" Wiring Methods and Materials, ( CEC Chapter 3).
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8. Cultivation areas shall be supplied with ventilation at a minimum rate of 15 cfm/ person for the number of occupants. The minimum occupant load for ventilation design shall be specified by the building designer, and shall not be less than one half of the maximum occupant load assumed for egress purposes as specified in the California Building Code, whichever is greater. ( CIVIC table 402. 1 footnote 4 & CEC subchapter 120. 1( b).
9. All applications for a cultivation occupancy shall include an odor mitigation plan certified by a qualified licensed professional engineer that includes the following:
A. Operational processes and maintenance plan, including activities undertaken to ensure the odor mitigation system remains functional;
B. Staff training procedures;
C. Engineering controls, which may include carbon filtration or other methods of air cleansing, and evidence that such controls are sufficient to effectively mitigate odors from all odor sources.
All odor mitigation systems and plans submitted pursuant to this subsection shall be consistent with accepted and best available industry -specific technologies designed to effectively mitigate cannabis odors
10. Cultivation facility exhaust outlets must be located at least 10' from the property lines, operable openings into the building and from mechanical air intakes ( CIVIC § 506. 9).
11. A separate permit from the Fire Department is required for CO2 enrichment systems used within any cultivation system and room. Separate monitoring alarm systems shall be provided in all buildings, areas or rooms which use CO2enrichment Manufacturing;
Facility (MAUCRSA permit type 6, N, P) 1.
An Annual Fire Department Operational Permit is required for all cannabis manufacturing facilities. 2.
All Plant Processing and Extraction facilities shall comply with CFC Chapter 39. 3.
Facilities used for processing cannabis into foods, beverages, salves, inhalants, tinctures or other forms for human consumption or use are subject toreview and approval by the Solano County Environmental Health Division.
A separate permit application is required through their office. Building permits will not be issued prior to plan approval from Health Department. Final occupancy will not be granted prior to field inspection and approval from Health Department. 4.
Type 6 (non- volatile) manufacturing facilities shall comply with CBC, Chapter 3requirements based upon Use and Occupancy Classification fora Factory Industrial, F-1, Moderate - Hazard Occupancy. High pressure CO2 extraction may require classification as a High Hazard H-2 Occupancy based upon system pressure and/ or volume. CBC § 306 and 307. 5.
Type 7 (volatile) manufacturing facilities are to meet CBC, Chapter 3requirements based upon Use and Occupancy Classification fora Factory Industrial, F-1, Moderate - Hazard Occupancy, or High Hazard Group H2 based upon the Maximum Allowed Quantities (MAQ) of hazardous, dangerous, flammable, or combustible materials used and/or stored inthe facility. CBC § 306 and 307. 6.
Extraction processes utilizing flammable gasses orflammable cryogenic fluids shall not be located ina building containing a Group A, E, I, or R occupancy. CFC § 3903. 2 7.
Cannabis manufacturing facilities shall submit as a part of their permit application acomprehensive description ofthe program and all processes proposed forthe operation and production atthe facility. The documentation shall, as applies, include (but not be limited to) all the following:
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A. A written narrative that specifies all means, methods, materials, and equipment to be used for extracting, heating, washing, infusing, cooking, baking or otherwise combining, or changing the form of the cannabis plant; all methods and equipment used for testing any cannabis or cannabis product; all methods, materials, and equipment used for processing and packaging the final product; all means, methods, and quantities for storage of raw and processing materials, and final products.
B. A description of all toxic, dangerous, hazardous, volatile, flammable, or other materials regulated by the CBC, CFC, or any other federal, state, or local government codes and standards that will be used, stored, processed, or created at the facility; the quantities of such materials used at each location within the facility; and the manner and quantity in which such materials will be stored.
C. Material Safety Data Sheets for all proposed toxic, dangerous, hazardous, volatile, or health hazard materials proposed for storage and use within the facility.
8. Concentrations of grease, smoke, heat, steam, off -gassing, or products of combustion created when cannabis is manufactured into products including, but not limited to, foods, beverages, salves, inhalants, and tinctures are to be contained as detailed in the CIVIC § s 506 and 507 ( Type I and Type II hoods). Hoods that are utilized for the removal of grease laden vapors shall be protected by a fixed engineered extinguishing system. Contact the Fire Department for verification of requirements.
9. Sanitation requirements for facilities used for processing cannabis into foods, beverages, salves, inhalants, and tinctures shall meet the requirements of Solano County Environmental Health Department. The following are general guidelines that are to be detailed on the drawings submitted for review:
A. Location of hand wash sinks.
B. Hand sinks must be conveniently located for employees.
C. Hand sinks shall only be used for hand washing (maximum water temperature of 110 degrees is to be maintained through an appropriate mixing valve).
D. Sinks used for food or medicine preparation or for washing equipment shall not be used for hand washing.
E. How dishes will be washed. CPC § 802. 1 requires all food handling and health care related fixtures, devices, and equipment to discharge through indirect waste lines into a floor sink.
F. Contact surfaces shall be smooth, free of breaks, open seams, cracks, chips, pits and similar imperfections, free from sharp internal angles, corners, crevices, finishes to have smooth welds and joints.
G. Equipment containing bearings and gears shall be designed, constructed, and maintained to ensure that it meets food and health requirements ( washing machines are not listed for food or health related preparations).
H. All rooms shall have sufficient ventilation to keep them free from excessive heat, steam, condensation, vapors, odors, smoke, and fumes per CIVIC chapters 4 and 5.
I. Table or counter mounted equipment shall be installed to facilitate the cleaning of the equipment and adjacent areas by being sealed to the surface or elevated by at least four inches.
J. Three compartment sinks are required for washing, rinsing, and sanitizing equipment and utensils.
K. At least one utility or mop sink must be provided.
L. Garbage and refuse shall be stored in a manner to be inaccessible to insects and rodents.
M. Floors shall be smooth, durable, nonabsorbent, light colored and maintained in good repair.
N. Walls and ceilings must be smooth and easily cleanable.
0. Hazardous materials waste discharge to the sanitary sewer is prohibited.
10. Storage, use and handling of compressed gases in compressed gas containers, cylinders, tanks, and systems shall comply with CFC, NFPA Standards, H& SC and CCR, including those gases regulated elsewhere in this code. Partially full compressed gas containers, cylinders or tanks containing residual gases shall be considered as full for the purposes of the controls required.
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Compressed gases classified as hazardous materials shall also comply with CFC Chapters 50 and 53 for general requirements and chapters addressing specific hazards, including Chapters 58 Flammable Gases), 60 ( Highly Toxic and Toxic Materials), 63 ( Oxidizers, Oxidizing Gases and Oxidizing Cryogenic Fluids) and 41 ( Pyrophoric Materials).
EXTRACTION EQUIPMENT
11. If cannabis plant oil extraction is proposed, provide complete details of the proposed extraction process as a part of the comprehensive narrative description outlined in item # 7 above. Extraction description shall include:
A. Types of extraction proposed ( CO2, Butane, Propane, ethanol etc.) B. Number of extraction equipment units proposed
C. Manufacturers cut -sheets for all listed equipment
D. Description of basic design of non -listed equipment E. Resume of qualifications and experience of proposed independent equipment certification engineer F. Description of proposed exhaust systems
G. Description of monitoring and alarm systems
H. Description for storage and use of raw and production materials I. MAUCRSA Permit type ( Type 6 or 7)
J. Description of employee safety program
12. Extraction equipment shall be located in an enclosed room fully separated from all other areas of the facility. Multiple extraction units contained in a single room shall comply with all requirements for occupancy type and MAQ quantities allowed for type of extraction proposed. All extraction units contained in a single room shall be of the same type.
13. Exit doors from any and all rooms containing extraction equipment shall swing in the direction of egress path of travel.
14. A local hydrocarbon, solvent vapor, or CO2 detection and alarm system consistent with CFC requirements shall be used in all extraction and material storage areas as determined by the Fire Code Official. A separate permit from the Fire Department is required for all detection and alarm systems.
15. The use of propane, butane, hexane, or other similar flammable hydrocarbon gasses in open systems is prohibited by Santa Rosa City Code. Closed hydrocarbon systems are approved by permit only after review to confirm that the system follows the CBC, CFC, and Fairfield City Code requirements.
16. Closed hydrocarbon system rooms shall include a low level (typically floor level) mechanical exhaust system minimum 1 CFM/ sq. ft. of floor area) or a hazardous exhaust hood or other system listed and rated for exhausting flammable vapors to capture any possible vapor release. Hydrocarbon extraction ventilation and exhaust systems shall be designed by a licensed mechanical engineer.
17. Where closed hydrocarbon systems use refrigeration recovery units, the unit must be rated for use with hydrocarbon refrigerants.
18. CO2 supercritical extraction relief venting shall be piped to the exterior of the building.
19. The use of alcohol or other volatile, flammable, combustible solvents in open systems is prohibited by Fairfield City Code. Closed solvent systems are approved by permit only after review to confirm that the system follows the CBC, CFC, and Fairfield City Code requirements
Building and Fire Code Requirements for Page 12
Cannabis Related Occupancies April 22, 2020
20. Alcohol or other volatile, flammable, combustible solvent extractions or post production treatment where the liquid is heated, boiled, distilled, or evaporated shall be contained within a closed loop system and shall be consistent with the CFC and Fairfield City Code. The proposed solvents ( typically alcohol) shall be clearly identified including type, use and storage in the narrative description noted under item # 5 above.
21. Rooms containing extraction equipment using volatile, flammable, or combustible materials and areas adjacent to extraction rooms shall include Class 1 Division 2 rated electrical fixtures, equipment, and wiring methods consistent with California Electrical Code Article 500.
22. Closed solvent extraction system rooms shall include a mechanical exhaust system ( minimum 1 CFM/ sq. ft. of floor area) or a hazardous exhaust hood or other system designed for or specifically listed and rated for exhausting flammable and/ or volatile vapors to capture any possible vapor release. Solvent extraction ventilation and exhaust systems shall be designed by a licensed mechanical engineer.
23. Systems and/ or equipment used for extraction shall be listed for the specific use. If the systems and/ or equipment is not listed, then the systems and/ or equipment shall be reviewed and analyzed by an independent approved California licensed professional engineer. The reviewing engineer shall prepare a technical report based upon analysis of the systems and/ or equipment. The report shall be consistent with CFC § 3904. 3. The report shall include but not be limited to:
1. Equipment manufacturer information
2. Name and contact information of report author
3. Date of report and revision history
4. Preparers engineering stamp and signature
5. Equipment model number and/ or description
6. Description of the design and review methodology
7. Equipment description
8. General flow schematic
9. Pressure vessel analysis
10. Structural analysis of the frame supporting equipment and seismic anchorage of equipment
11. Process safety analysis
12. Comprehensive process analysis
13. Review of assembly instructions, operational and maintenance manuals
14. List of standards and references used in the analysis Report is to be provided for review by the Building Official and Fire Code Official at the time of building permit submittal. Deferred approval of extraction equipment is not allowed.
24. Certification from a California Licensed Engineer confirming field review of the extraction facility and verifying all extraction equipment assembly, installation, and the improvements associated with such equipment are constructed and installed consistent with the approved equipment design and supporting documents. This written certification shall be submitted at final inspection. This certification shall be reviewed and approved by the Building Official and Fire Code Official prior to issuance of occupancy. CFC § 3904. 4
25. All extraction equipment shall be subject to annual re -certification by a California licensed engineer. A current report shall be maintained on site for review by the Fire Department during the annual inspection of the facility.
Building and Fire Code Requirements for
Cannabis Related Occupancies
April 22, 2020
26. Additions, alterations, or repairs to previously approved extraction equipment shall be reviewed and analyzed by an independent approved California licensed professional engineer consistent with the requirements of CFC § 3904. 3. A new and/ or revised report outlining all equipment modifications shall be submitted for review and approval by the Building Official and fire Code Official prior to operation of the modified equipment.
Testing/ Laboratory (MAUCRSA permit type 8)
1. An annual Fire Department Operational Permit is required for all Testing and Laboratory facilities.
2. Testing/ Laboratory facilities are to meet CBC, Chapter 3 requirements based upon Use and Occupancy Classification for a Business Group, B, Occupancy. CBC § 304. 1.
3. Exhaust hoods shall meet the requirements of CIVIC § s 506, 507 and 508.
4. Hazardous materials storage, use, handling, and wastes shall be permitted and reported through the Fire Department prior to operation.
Retail ( MAUCRSA permit 10)
1. Cannabis Retail facilities are to meet CBC, Chapter 3 requirements based upon Use and Occupancy Classification for a Mercantile Group, M, Occupancy. CBC § 309. 1.
2. Cannabis consumption areas associated with retail facilities shall meet CBC Chapter 3 requirements based upon use and occupancy classification A- 2.
3. Retail areas including display cases, checkout counters, credit card readers or point of sale devices shall be accessible to persons with disabilities consistent with the requirements of CBC Chapter 11B.
4. Retail facilities where cannabis foods, beverages, salves, inhalants, tinctures, or otherforms intended for human consumption or use are sold are subject to review and approval by the Sonoma County Environmental Health Division. A separate permit application is required through their office. Building permit will not be issued prior to plan approval from Health Department. Final occupancy will not be granted prior to field inspection and approval from Health Department.
Distribution Facilities ( MAUCRSA permit type 11)
1. An annual Fire Department Operational Permit is required for all Distributor facilities.
2. Distributor facilities are to meet CBC, Chapter 3 requirements based upon Use and Occupancy Classification for a Storage Group, S, Occupancy. CBC § 311. 1.
A. Facilities that include storage and distribution of food products in non- combustible containers shall be classified in Occupancy Group S- 2 " Low Hazard Storage". CBC § 311. 3.
B. Facilities that include storage and distribution of all other cannabis packaged and manufactured products shall be classified in Occupancy Group S- 1 " Moderate Hazard Storage". CBC § 311. 2.
Building and Fire Code Requirements for
Cannabis Related Occupancies
Microbusiness ( MAUCRSA)
April 22, 2020
1. Cannabis microbusiness facilities containing cultivation, manufacturing, distribution, retail, and consumption areas in any combination shall be classified as " mixed use" occupancies consistent with CBC section 508. Occupancy classifications for specific areas may include: F- 1 ( cultivation, manufacturing); H- 2 manufacturing); B ( office and administrative); S- 1/ S- 2 ( storage, open or enclosed vehicle parking); A- 2 larger consumption areas); M ( retail areas).
2. Each separate occupancy area may require fire barrier separation between adjacent occupancies as required in CBC section 508. 4
Microbusiness ( MAUCRSA permit type 12)
1. Cannabis microbusiness facilities containing cultivation, manufacturing, distribution, retail, and consumption areas in any combination shall be classified as " mixed use" occupancies consistent with CBC section 508. Occupancy classifications for specific areas may include: F- 1 ( cultivation, manufacturing); H- 2 manufacturing); B ( office and administrative); S- 1/ S- 2 ( storage, open or enclosed vehicle parking); A- 2 larger consumption areas); M ( retail areas).
2. Each separate occupancy area may require fire barrier separation between adjacent occupancies as required in CBC section 508. 4
Transporter ( MAUCRSA permit type 13)
1. Type 13 Transporter facilities are to meet CBC, Chapter 3 requirements based upon Use and Occupancy Classification for a Storage Group, S- 1, and/ or Business Group, B, Occupancy. CBC § 311. 1.
A. Facilities that include storage, transfer, and/ or temporary warehousing of cannabis products shall be classified in Occupancy Group S- 1.
B. Facilities that do not contain any storage, transfer or warehousing of products and consists of administrative offices shall be classified in Occupancy Group B.
Agenda Item No: P.2
AGENDA REPORT
DATE: March 4, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolutions 2025-38 and 2025-39 PW Community Facilities District No. 2012-2 Annexation No. 70
Annexing Territory (StoragePRO RV Parking) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 70, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof; and
Declaring the Results of a Special Annexation Election in Territory Annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance), Determining the Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien for City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 70 (StoragePRO RV Parking)
Funding Source: N/A
Contact: Valerie Standfill, (707) 428-7055
RECOMMENDED ACTION
Hold public hearing and adopt resolutions.
STATEMENT OF ISSUE
The conditions of approval for the StoragePRO RV Parking development require the property to be annexed to Community Facilities District No. 2012-2 (CFD 2012-2 or District). CFD 2012-2 was formed by the City to provide funding for public safety services, open space operation, and park maintenance. A public hearing must be held on the question of whether to annex the property to CFD 2012-2. In the absence of majority protest, the attached resolutions annex the territory to CFD 2012-2, authorize the levy of a special tax within the annexed territory subject to voter approval, call an election to allow the property owner to cast a ballot on the levy of a special tax, and declare the result of such election.
DISCUSSION
By Resolution No. 2012-233, the City Council established CFD 2012-2, a Mello-Roos Community Facilities District (CFD), with the intention that future development within the City would be annexed to this District. The special taxes collected from the property owners within the District are used to fund public safety services, open space operation, and park maintenance in the Fairfield area.
The property proposed for annexation is owned by StoragePRO of Fairfield, LLC, a California limited liability company, and is located south of Fulton Drive and south-east of Edison Court within the boundary of assessor’s parcel number (APN) 0180-130-110, the boundaries of which are depicted on the boundary map. The development on the property will be a recreation vehicle (RV) parking lot (StoragePRO RV Parking). Development of this property will change the property’s characteristics and the manner in which the property will be used, thereby creating a need for more services funded by CFD 2012-2.
The City contracts with Willdan Financial Services for the preparation of resolutions and the completion of balloting procedures for the annexation to existing CFDs. This process is a specialty service that the City has contracted out since 1995 on an individual consultant services basis for each development requiring annexation into a Mello-Roos CFD.
The council adopted Resolution No. 2025-09 on January 21, 2025, to declare its intention to annex the territory to CFD 2012-2 and set a public hearing for March 4, 2025. Following the public hearing, and in the absence of a majority protest and approval by the property owner, the adoption of the attached resolutions will annex the territory to CFD 2012-2, call and hold an election of the property owner within the annexed territory, declare the results of the special election, and authorize the levy of the special taxes within the annexed territory, thereby concluding the annexation process.
Once the annexation is complete, the annexation territory will be designated as Annexation No.
70. The property owner of Annexation No. 70 will be required to pay annual special taxes for CFD 2012-2, beginning in the fiscal year (FY) 2025-2026, as itemized on their property tax bill in accordance with the Rate and Method of Apportionment of Special Tax for CFD 2012-2.
FINANCIAL IMPACT
The estimated annual revenue to be received by the City (CFD 2012-2 Fund 332) for this annexation is estimated to be $5,475.82, which is based on the FY 2025-2026 maximum special tax rate for industrial property. The CFD 2012-2 maximum special tax rates include an automatic annual consumer price index (CPI) adjustment. The process for the annexation is funded by the developer and no general fund money is used for this effort. The original estimated annual revenue presented at the January 21, 2025, City Council meeting was calculated at a lower amount because it was based on the FY 2024-2025 maximum special tax rate for industrial property.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions concerning the required annexation of this development, this item may be rescheduled until the next council meeting to allow staff to provide the necessary background information. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.
COORDINATED WITH
N/A
STAFF CONTACT
Valerie Standfill, Management Analyst
(707) 428-7055
[email protected]
ATTACHMENTS
Attachment 2: Exhibit A – Boundary Map
Attachment 3: Proposed Resolution Annexing Territory
Attachment 3a: Exhibit A – Ballot
Attachment 4: Proposed Resolution Declaring Results
Attachment 4a: Exhibit A – Declaring Results
ANNEXATION MAP NO. 70 (STORAGEPRO RV PARKING)
COMMUNITY FACILITIES DISTRICT NO. 2012-2
(PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE)
CITY OF FAIRFIELD
COUNTY OF SOLANO
STATE OF CALIFORNIA
Vicinity Map
FILED IN THE OFFICE OF THE CITY CLERK THIS ___________ DAYOF__________, 20____.I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSEDBOUNDARIES OF ANNEXATION MAP NO. 70 (STORAGEPRO RVPARKING) OF COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLICSAFETY SERVICES, OPEN SPACE OPERATION, AND PARKMAINTENANCE), CITY OF FAIRFIELD, COUNTY OF SOLANO, STATE OFCALIFORNIA, WAS APPROVED BY THE CITY COUNCIL OF THE CITYOF FAIRFIELD AT A REGULAR MEETING, THEREOF, HELD ON THE____________ DAY OF ____________, 20___, BY ITS RESOLUTION NO.___________________._______________________________________CITY CLERKCITY OF FAIRFIELDFILED THIS _________________ DAY OF _________________, 20___,AT THE HOUR OF ____________ 0’CLOCK _________,M. IN BOOK__________ PAGE(S) ___________ OF MAPS OF ASSESSMENT ANDCOMMUNITY FACILITIES DISTRICT AND INSTRUMENT NO._________________ IN THE OFFICE OF THE COUNTY RECORDER INTHE COUNTY OF SOLANO, STATE OF CALIFORNIA.GLENN ZOOK, ASSESSOR/RECORDER_______________________________________BY DEPUTYCOUNTY RECORDERCOUNTY OF SOLANOSTATE OF CALIFORNIAREFERENCE IS MADE TO THAT BOUNDARY OF COMMUNITYFACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPENSPACE OPERATION, AND PARK MAINTENANCE) OF THE CITY OFFAIRFIELD RECORDED WITH THE SOLANO COUNTY RECORDER’SOFFICE ON DECEMBER 28, 2012, IN BOOK 24 OF MAPS OFASSESSMENT AND COMMUNITY FACILITIES DISTRICT ON PAGES 87-100.THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL SHOWN ONTHIS DIAGRAM SHALL BE THOSE LINES AND DIMENSIONS ASSHOWN ON THE SOLANO COUNTY ASSESSOR’S MAPS FOR THOSEPARCELS LISTED.THE SOLANO COUNTY ASSESSOR’S MAP SHALL GOVERN FOR ALLDETAIL CONCERNING THE LINES AND DIMENSIONS OF SUCH LOTSOR PARCELS.
SHEET 1 OF 1
Legend
Annexation 70
1 Map Reference Number
1 Site
MAP REFERENCE
NUMBER
ASSESSOR'S
PARCEL NUMBER
1 0180-130-110
Fulton Dr
Edison Ct
CITY OF FAIRFIELD
RESOLUTION NO. 2025-38
ANNEXING TERRITORY (STORAGEPRO RV PARKING) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE) AS ANNEXATION NO. 70, AUTHORIZING THE LEVY OF A SPECIAL TAX WITHIN THE ANNEXED
TERRITORY, AND SUBMITTING THE LEVY OF A SPECIAL TAX TO THE QUALIFIED ELECTORS
THEREOF
WHEREAS, this City Council, on January 21, 2025 adopted Resolution No. 2025-09 (Resolution of Intention) stating its intention to annex certain territory to the City’s existing Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (CFD 2012-2), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code) (Act); and WHEREAS, a copy of the Resolution of Intention, incorporating a description and map of the proposed boundaries of the territory to be annexed to CFD 2012-2 (Territory) and stating the facilities and services (Services) to be provided and the rate and method of apportionment of the special tax to be levied within the CFD to pay for the Services (Rate and Method), is on file with the city clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein; and
WHEREAS, the Resolution of Intention set March 4, 2025, as the date of the public hearing on the proposed annexation of the Territory to CFD 2012-2; and WHEREAS, notice of the public hearing was published in accordance with the Act; and WHEREAS, on March 4, 2025, this council held a public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to CFD 2012-2; and WHEREAS, at said hearing, interested persons desiring to be heard on all matters pertaining to the annexation of the Territory to CFD 2012-2 and the levy of said special taxes within the Territory were heard, and a full and fair hearing was held, evidence was presented to this council regarding the annexation and special taxes, and this council is fully advised as to all matters relating to the annexation of the Territory to CFD 2012-2 and the special taxes; and WHEREAS, prior to the time fixed for said hearing, written protests had not been filed with the city clerk against the proposed annexation of the Territory to CFD 2012-2 by (i) 50% or more of the registered voters or six registered voters, whichever is more, residing in CFD 2012-2, or (ii) or more of the registered voters, or six registered, whichever is more, residing in the Territory, or (iii) owners of one-half or more of the area of land in CFD 2012-2 and not exempt from the
RES. NO. 2025-38
levy of the special tax, or (iv) owners of one-half or more of the area of land in the Territory and not exempt from the levy of the special tax; and
WHEREAS, the special tax proposed to be levied in the Territory to pay for the cost of the Services, including incidental expenses, has not been precluded by a majority protest pursuant to Section 53324 of the Act; and
WHEREAS, Annexation Map No. 70 to CFD 2012-2 has been filed with the county recorder of the County of Solano, which map shows the Territory to be annexed to the CFD in these proceedings, and a copy thereof is on file with the city clerk.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The above recitals are true and correct and made a part hereof.
Section 2. All prior proceedings taken by this council, with respect to CFD 2012-2 and the proposed annexation of the Territory thereto, have been duly considered and are hereby determined to be valid and in conformity with the Act.
Section 3. This council determines that the project proposed for the Territory will intensify the use of the property, creating a need for more Services under CFD 2012-2. The Services that CFD 2012-2 is authorized to finance are in addition to those provided in or required for the territory within CFD 2012-2 and will not replace existing services.
Section 4. The description and map of the boundaries of the Territory, as described in said Annexation No. 70 to the CFD, on file with the city clerk, are hereby finally approved, are incorporated herein by reference, and shall be included within the boundaries of CFD 2012-2, and said Territory is hereby ordered annexed to CFD 2012-2, subject to voter approval of the levy of the special taxes therein as hereinafter provided.
Section 5. The provisions of the Resolution of Intention, which this council has heretofore adopted, are by this reference incorporated herein as if fully set forth herein.
Section 6. It is the intention of this council that, except where funds are otherwise available to pay for the Services, a special tax, secured by recordation of a continuing lien against all nonexempt real property in the Territory, will be levied annually within the boundaries of the Territory from and after the annexation of the Territory to CFD 2012-2. The special taxes shall be those as originally authorized through the formation of CFD 2012-2 and adopted by
RES. NO. 2025-38
ordinance of the legislative body of CFD 2012-2. For particulars, reference is hereby made to the Rate and Method. The special tax is hereby authorized, subject to approval by two-thirds of the votes cast within the Territory, commencing with fiscal year (FY) 2025-2026, in accordance with the Rate and Method, and procedures of the Act within the boundaries of the Territory to pay for the costs of the Services, including incidental expenses.
Section 7. Pursuant to the provisions of the Act, the proposition of the levy of the special tax within the Territory shall be submitted to the voters within the Territory at an election called therefore, as hereinafter provided.
Section 8. This council hereby finds that fewer than 12 persons have been registered to vote within the Territory for each of the 90 days preceding the close of the public hearing heretofore conducted and concluded by this council for the purposes of these annexation proceedings. Accordingly, and pursuant to Section 53326 of the Act, this council finds that for purposes of these proceedings, the qualified electors are the landowners within the Territory and that the vote shall be by said landowners, each having one vote for each acre or each portion thereof such landowner owns in the Territory.
Section 9. Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot, in accordance with the applicable provisions of the California Elections Code governing mail ballot elections of cities, and in particular the provisions of Division 4 (commencing with Section 4000), of that code, insofar as they have not been waived by the unanimous consent of all landowners of the Territory.
Section 10. This council calls a special election to consider the measure described in the ballot referred to in Section 11 below. The election will be held on March 4, 2025 (Election Day), in the City Clerk’s Office, at City Hall, located at 1000 Webster Street, Fairfield, California.
Section 11. The city clerk will be the election official to conduct the election and has caused to be provided to each landowner in the Territory, a ballot in the form of Exhibit A hereto, which is hereby approved.
Section 12. The city clerk has accepted the ballots of the qualified electors received prior to 6:00 p.m. on Election Day, whether received by mail or by personal delivery.
Section 13. This council hereby finds that the provisions of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, that the
RES. NO. 2025-38
voters have waived such requirement, and that the date for the election hereinabove specified is established accordingly.
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________ _________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
EXHIBIT A
City of Fairfield
Community Facilities District No. 2012-2
(Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 70
OFFICIAL BALLOT
SPECIAL TAX ANNEXATION ELECTION
This ballot is for the special landowner election. You must return this ballot in the enclosed envelope to the office of the City Clerk of the City of Fairfield no later than 6:00 p.m. on March 4, 2025, either by mail or in person. The City Clerk’s office is located at City Hall, 1000 Webster Street, 4th Floor, Fairfield, California, 94533.
To vote, mark in the voting square after the word “YES” or after the word “NO”. For a list of acceptable marks, please refer to the back of this ballot.
If you wrongly mark, tear, or deface this ballot, return to the City Clerk of the City of Fairfield and obtain another.
BALLOT MEASURE: Shall the City of Fairfield, by and for its Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (the “CFD”), be authorized to levy special taxes within the territory annexed to the CFD pursuant to and as described in the rate and method of apportionment (“RMA”) attached hereto as Exhibit A and incorporated herein and as also set forth in the Resolution of Intention of the City of Fairfield adopted by its Council on January 21, 2025?
YES:
NO:
By executing in the space provided below, you also confirm your waiver of the time limit pertaining to the conduct of the election and any requirement for notice of election and analysis and arguments with respect to the ballot measure, as such waivers are described and permitted by Section 53326 (a) and 53327 (b) of the California Government Code.
Acres Owned Within Territory Annexed:
Number of Votes:
Property Owner:
Property Owner/Authorized Representative Signature: ________________________
CITY OF FAIRFIELD
RESOLUTION NO. 2025-39
DECLARING THE RESULTS OF A SPECIAL ANNEXATION ELECTION IN TERRITORY ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE
OPERATION, AND PARK MAINTENANCE), DETERMINING THE VALIDITY OF PRIOR
PROCEEDINGS, AND DIRECTING RECORDING OF AMENDED NOTICE OF SPECIAL TAX LIEN FOR CITY OF FAIRFIELD COMMUNITY FACILITIES DISTRICT NO. 2012-2 (PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE) ANNEXATION NO. 70 (STORAGEPRO RV
PARKING)
WHEREAS, in proceedings heretofore conducted by this City Council pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code) (Act), this council has heretofore adopted a resolution calling a special election of the qualified landowner electors in the territory of land annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (CFD 2012-2); and
WHEREAS, pursuant to the terms of the resolution, which is hereby incorporated herein by this reference, the special election has been held, and the city clerk has filed a Canvass and Statement of Results of Election (Canvass), a copy of which is attached hereto as Exhibit A; and WHEREAS, this council has reviewed the Canvass and hereby approves it.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The above recitals are true and correct and made a part hereof.
Section 2. The issue presented at the special election was the levy of a special tax within the territory annexed to CFD 2012-2, to be levied in accordance with the Rate and Method of Apportionment heretofore approved by this council as described in Resolution No. 2025-38, “Annexing Territory (StoragePRO RV Parking) to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) as Annexation No. 70, Authorizing the Levy of a Special Tax Within the Annexed Territory, and Submitting the Levy of a Special Tax to the Qualified Electors Thereof,” adopted March 4, 2025.
Section 3. Pursuant to the Canvass on file with the city clerk, the issue presented at the special election was approved by the landowners of the territory annexed to CFD 2012-2 by more than two-thirds of the landowners voting at the special election.
RES. NO. 2025-39
Section 4. Pursuant to the voter approval, this council may levy special taxes within the territory annexed to CFD 2012-2 pursuant to Resolution No. 2025-38, adopted March 4, 2025, as heretofore provided in these proceedings.
Section 5. All prior proceedings taken by this council with respect to CFD 2012-2 and the annexation of the territory thereto have been duly considered and are hereby determined to be valid and in conformity with the Act.
Section 6. Within 15 days of the date hereof, the city clerk shall execute and cause to be recorded in the office of the county recorder of the County of Solano an amendment to the Notice of Special Tax Lien as required by Section 3117.5 of the California Streets and Highway Code.
PASSED AND ADOPTED this 4th day of March 2025 by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________ _________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
Exhibit A
City of Fairfield
Community Facilities District No. 2012-2
(Public Safety Services, Open Space Operation, and Park Maintenance) Annexation No. 70
CANVASS AND STATEMENT OF RESULTS OF ELECTION
I hereby certify that on this date, I canvassed the returns of the election held on March 4, 2025, in the territory annexed to Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) of the City of Fairfield which election is designed as the Special Tax Annexation Election, and the cast for and against the measure are as follows and the total as shown for and against the measure are full, true and correct:
City of Fairfield Community Facilities District
No. 2012-2 (Public Safety Services, Open
Space Operation, and Park Maintenance)
Qualified
Landowner
Votes Votes Cast YES NO
Annexation No. 70 Special Tax Annexation
Election, March 4, 2025 5
BALLOT MEASURE: Shall the City of Fairfield, by and for its Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (the “CFD”) be authorized to levy special taxes within the territory annexed to the CFD pursuant to and as described in the Resolution of Intention of the City of Fairfield adopted by its Council on January 21, 2025? IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND THIS 4TH DAY OF MARCH, 2025.
CITY OF FAIRFIELD
By:________________________
City Clerk