CITY OF FAIRFIELD
SPECIAL MEETING
STUDY SESSION
REVISED AGENDA
Tuesday, April 8, 2025, 6:00 p.m.
Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
AMENDED
NOTICE TO PUBLIC
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 24 hours in advance of the meeting at (707) 428-7400.
For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:
Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $500 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $500 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.
REMOTE APPEARANCE
Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV . The public may join the meeting via Zoom at: https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 638-0968, Webinar ID: 890 6021 3840, Passcode: 7074287400 Pages
A.CALL TO ORDER 6:00 PM
B.ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C.PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back To the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.
D.PRESENTATIONS
*D.1 Budget Update 3
Contact: John Furtado, (707) 428-7629
E.ADJOURN
Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.
PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Thursday, April 3, 2025.
Study Session
FY 26/27 Budget & 10-
Year Forecast
April 08, 2025
City Council
1
Overview
2 Timeline
Proposed Changes
General Fund First Look
Other Funds
Timeline
3 Jan – Council Retreat
March 11 – Study Session
April 8 – Study Session
May 13 – Study Session (if needed)
June 17 – Budget Adoption
Austerity Options Presented
4 Parks and Rec
Signature
Events
Downtown
Theatre
Concerts in the
Park
Pool Capacity
Activity Guide
Police
PAL
Sworn Officer
Positions
Domestic
Violence
Community
Engagement
Fire
Brown Outs
CMO
Winter Shelter
Homeless
Services
Council
Digital Annual
Report
Community
Development
Economic
Development
Planning
Admin
Employee
Engagement
Vendor/Payroll
IT Reductions
Public Works
Landscaping
Services
Neighborhood
Park Closures
Community
Park Closures
Fleet Reduction
Proposed Reductions
5 Ongoing
$150,000$150,000Winter Shelter
88,00088,000Circle Up Education
32,00032,000Eliminate printed annual report
177,440117,440Downtown Theatre
20,00020,000Reduce Activity Guide
$467,440$407,440
FY27FY26One-Time
$448,776$772,783IT – Reductions
40,000Concerts in the Park
$448,776$812,783
City Manager - $1,132,687 | $882,687
6 FY27FY26CommentsDescription
$857,437$857,437Cost of animal control and animal shelterAnimal Services
25,25025,250Impact of continued growth/annexationsLAFCO $882,687$882,687
FY27FY26CommentsDescription
$250,000Estimated cost for polling, county costsBallot Initiative Ongoing
One-Time
Parks and Recreation – $15,000| $15,000
7 FY27FY26CommentsDescription
$15,000$15,000Align multiple part-time job classifications with similar job requirements
Part-Time
Classification
Alignment
Ongoing
Public Works – $348,922| $395,942
8 FY27FY26CommentsDescription
$20,000$30,000Efficiency for administration and inspection for infrastructure projects. Helps with grant compliance.
Construction Management
Software
69,38052,360Legal and outside consultingDevelopment Review Program 14,71214,712Staffing needs2 – Equip Mech I to II
63,00063,000Regulatory compliance, pesticidesStorm Drains 97,80797,807Current service contracts have built in 3% clauseLandscaping 85,00045,000Alan Witt Y1, Lee Bell Y2 – cost to service new restrooms
New Restrooms
45,50045,500CA 12 route and West Texas (I-80 to Beck)New Landscaping 543543Additional Safety Lighting VRF – Safety Upfit
$395,942$348,922
Ongoing
Police Department - $325,295 | $80,707
9 FY27FY26CommentsDescription
$5,000$5,000Align positions to current needsRestructuring Staff
9,68064,77829 PIU’s due for replacement in FY27, bring forward 14 PIU’s to FY26Vehicle Timing 31,02770,517Currently 3 totaled, not due to be replaced, bring forward the replacement
Vehicle Needs
35,00035,000To meet current contract with FSSD requires as needed labor. Without which we cannot provide an SRO at the Public Safety Academy SRO – CSO
Staffing
$80,707$175,295
FY27FY26CommentsDescription
$150,000Replacement needed, officer safety, safety
regulation compliance
Helmets/Equipment
Ongoing
One-time
Fire Department - $232,443 | $95,443
10 FY27FY26Description
$83,000Ballistic Equipment Replacement
10,000Electric Vehicle Extrication & Firefighting Training 44,000SWAT/TEMS – Replacement Member Training
$137,000
One-time
Fire Department - $232,443 | $95,443
11 FY27FY26Description
$655$655Adding UTV to VRF
7,7607,760Cancer Prevention & OSHA Requirement Initiatives 10,50010,500Critical Incident Stress Management (CISM) Team 7,0007,000Prevention Bureau
8,5008,500Suppression Equipment & Supply Needs
17,00017,000Promotional Testing – Contract Cost Increase (34,000)(34,000)Training Tower Additional Revenue
25,00025,000Training Tower Additional Expense
53,02853,028Utilities/Recurring Fire Station Contract Cost $95,443$95,443
Ongoing
Departments Request Summary
FY27
Ongoing
FY26
Ongoing
FY27
One-Time
FY26
One-Time
$882,687$882,687$250,000CMO
15,00015,000Parks and Recreation
395,942348,922Public Works
80,707175,295150,000Police
95,44395,443137,000Fire
$1,469,779$1,517,347$537,000Total Ongoing 12
Impact of Reductions/Requests
FY27 FY26
One-Time
($448,776)($812,783)Reductions
537,000Department Requests
($448,776)($275,783)Total One-Time
Ongoing
($467,440)($407,440)Reductions
1,469,7791,517,347Department Requests
$1,002,339$1,109,907Total Ongoing
Non-General Fund Personnel Requests
14 CostCommentsDescriptionFund
$435,394Needed to temporarily augment staff
with number of vertical construction
projects
2 - Associate Civil Engineers –
Limited Term
CIP
165,450Alleviate absences, address deferred
work
Water Distribution Operator
IIIA
Water
197,095Convert limited term to full time for
ongoing EnerGov functionality and
support
IT Analyst SeniorIT
$797,939
General Fund - Mid-Year 2025 Adjustments
15 AmountDetailDescription
$357,103HAS Contract increasesAnimal Control
519,000Solano County sheltering costsAnimal Sheltering
1,345,732Fire Overtime
(869,833)Strike Team Reimbursement
$1,352,002Total
16 Key Assumptions
Internal CalPERS HdL Cone HdL Actuaries
COLA’s
•Budget: 0%
• 2026
• 2027
•Forecast:
• 2028 - 0%
• 2029+ - 2%
1%: $780k
($580k-GF)
UAL
• CalPERS
forecast
model
• Assumes
6.8% Return
• CalPERS in
ALM Cycle
1%: $650k
Property Tax
• 4.2% - 4.5%
Long Term
Growth
Sales Tax
• 3% Long
Term
Growth
Other
• General
Liability
• Workers’
Comp
First Look Biennial Budget – Preliminary Revenues
In $ Millions
17 *Excludes one-time balancing measures
% FY27% FY26
FY27 vs
FY26
FY26 vs
FY25
FY27
Proposed
FY26
Proposed
FY25
ProjectedRevenue
3.9%2.7%1.79 1.21 47.46 45.67 44.45 Property Taxes
3.0%1.2%1.67 0.69 57.82 56.15 55.46 Sales Taxes
2.4%2.4%0.33 0.32 13.69 13.36 13.04 Utility and Franchise Taxes
2.0%2.0%0.02 0.02 0.87 0.85 0.83 Cannabis Tax
2.1%3.0%0.18 0.24 8.54 8.36 8.12 Other Taxes & Intergov
0.6%-6.8%0.09 (0.98)13.48 13.39 14.38 Licenses, Charges & Other -29.6%149.0%(0.35)0.70 0.83 1.18 0.47 Investment Income*
2.0%20.4%0.06 0.54 3.26 3.20 2.66 Transfers In-Other Funds
2.7%2.0%3.78 2.74 145.94 142.16 139.42 Total Revenues/Transfers In
First Look Biennial Budget –Expenses
In $ Millions
18 % FY27% FY26
FY27 vs
FY26
FY26 vs
FY25FY27FY26
FY25
ProjectedExpenses
3.1%1.4%3.37 1.52 110.46 107.10 105.57 Staff Costs
-1.0%-1.0%(0.27)(0.25)25.38 25.65 25.90 Discretionary
3.1%-6.6%0.36 (0.83)12.06 11.70 12.53 ISF - IT
-0.6%13.0%(0.03)0.49 4.20 4.23 3.74 ISF - Vehicle Replacement
2.5%7.8%0.10 0.28 3.91 3.81 3.54 ISF - Vehicle Maintenance
23.2%31.2%1.30 1.34 6.93 5.63 4.29 ISF - Liability
-19.2%35.8%(0.39)0.54 1.67 2.06 1.52 ISF - Cogen, Building, Svc
0.1%-3.8%(0.01)0.28 (7.27)(7.26)(7.55)Transfers Out/Credits
2.9%2.3%4.43 3.37 157.34 152.92 149.55 Total Revenues/Transfers In *Excludes one-time balancing measures
First Look Biennial Budget – Preliminary Summary
In $ Millions
19 % FY27% FY26
FY27 vs
FY26
FY26
vs
FY25
Proposed
FY27
Proposed
FY26
Projected
FY25Description
2.7%2.0%3.78 2.74 145.94 142.16 139.42 Revenues
2.9%2.3%4.43 3.37 157.34 152.92 149.55 Expenses
(0.64)(0.63)(11.41)(10.76)(10.13)Net Surplus/(Deficit)
Revised 10 Year Forecast
20 (50)
-
50 100
150
200
FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31 FY32 FY33Millions Revenue Total OneTime Expenses Fund Balance
One-Time Funding Available
In $ Millions
21 AvailableFY25FY24
Revised
IdentifiedDescription
$1.70 --$1.70 Long Term Disability
0.75 -0.65 1.40 Pension Obligation Bonds
-0.44 1.00 1.44 Workers’ Compensation
-3.00 3.00 6.00 Budget Gain/Loss FMV
-2.50 2.50 5.00 IGS Broadband-Cybersecurity
3.11 --3.11 IGS Uncommitted-Fund Deficit
5.19 4.20 -9.39 IGS Loan Repayments RDA
$10.75 $10.14 $7.15 $28.04 Total
First Look Biennial Budget – Preliminary
Summary In $ Millions
22 % FY27% FY26
FY27 vs
FY26
FY26
vs
FY25
Proposed
FY27
Proposed
FY26
Projected
FY25Description
2.7%2.0%3.78 2.74 145.94 142.16 139.42 Revenues
2.9%2.3%4.43 3.37 157.34 152.92 149.55 Expenses
(0.64)(0.63)(11.41)(10.76)(10.13)Net Surplus/(Deficit)
-10.75 10.14 Balancing Measures
(11.41)(0.01)0.01 Adjusted Surplus/(Deficit)
Revised 10 Year Forecast w/ One-Time
23 (50)
-
50 100
150
200
FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31 FY32 FY33Millions Revenue Total OneTime Expenses Fund Balance
Current Budget Policy
24 20% Target
7% Minimum
Below 7% Council to direct reductions
45 days not achieved 7%, City Manager to
direct uniform % decrease for departments
Measure P Impact
25 135
145
155
165
175
185
195
FY26 FY27 FY28 FY29 FY30 FY31 FY32 FY33 FY34Millions
Revenue Expenses
26 Recession Impacts – FY28 Only
140
150
160
170
180
190
200
FY28 FY29 FY30 FY31 FY32 FY33 FY34 FY35Millions
Revenue Expenses 10% - Sales Tax 10% CalPERS
27 Other Funds - Golf
FY 26-27FY 25-26FY 24-25
$11,685,892 $11,192,668 $10,859,069 Operating Revenues
10,875,880 10,532,977 9,880,379 Operating Expenses
810,012 659,691 978,690 Net Operating
-500,000 Rancho Irrigation
150,000 300,000 PV Irrigation
1,175,000 267,000 Other Capital Requests
1,175,000 917,000 300,000 Total Capital
$58,737 $181,591 $446,116 Available Funds
28 Other Funds - Golf
104 101 97 102 102 95
142
133
122 128 124 122 125
-
20 40
60 80
100
120
140
160
Golf Rounds Played
Thousands
EstimateDeferred Capital Needs
$800,000 Equipment Replacement (3yrs)
600,000 Course Deferred Maintenance
1,500,000 Building Deferred Maintenance
TBD Kitchen
250,000 TopTracer - PV
$3,150,000 Total
29 Other Funds – Golf – Historical Support
In $ Millions
TotalInterest*AdvanceLoans to Golf
$19.9$8.1$11.8General Fund Portion
7.73.93.8Bedroom Tax Portion
$27. 6$12.0$15.6Total
Additional General Fund
Transfers to Golf (1998-2020)
• $12.2
Admission Tax Revenue into
General Fund (2000-2024)
• $13.7
Annual Admission Tax
Revenue
• $0.55-$0.6
* 9% Interest
Other Funds – Water
In $ Millions
30 •4%2018
•4%2019
•4%2020
•4%2021
•0%2022
•0%2023
•0%2024
•0%2025
FY27
Proposed
FY26
Proposed
FY25
Projected
FY24
Actuals
FY23
ActualsDetails
39.337.436.235.936.8Operating Revenues
44.744.641.138.035.4Operating Expenses
(5.4)(7.2)(4.9)(2.1)1.4Net Operating
Other Funds – Water Rate Tentative Schedule
31 April
• Review
draft
FMC/FMU
Regs
• Finalize
PUMP
May
• Adopt
PUMP
• Begin
rollout of
fact sheets
June
• Adopt
FMC/FMU
Regs
• Finalize
rate
options
• Begin
public
outreach
events
July
• Host
public
outreach
events
• Council
workshop
#1
(optional)
• Finalize
Prop 218
noticing
August
• Host
public
outreach
events
• Council
Workshop
#2
(optional)
• Prop 218
noticing
• Open
public
hearing
Sept
• Close
public
hearing
• Adopt new
rates
• Continue
public
outreach
Intragovernmental Services Fund
2,104,129 Land
3,344,774 Loans
797,600 Fund Advances
(356,967)Curr Liabilities
37,438,804 Total (6/30/2024 ACFR Fund Balance)
AvailablePlanned Use25 Budget Balancing FY24 Ending FY24 Budget Balancing Category 2,465,830 (2,149,672)(2,500,000)7,115,502 (2,500,000)Broadband -(350,000)350,000 Downtown Streetscape
1,988,949 (6,828,907)8,817,856 ED
1,424,544 -1,424,544 Homeless Navigation
-536,000 (536,000)LLMDs
-(1,800,000)1,800,000 Markley Lane
-(600,000)600,000 N Texas St proj
800,000 (500,000)1,300,000 PAL Center
---PERS
-(350,000)350,000 Soccer Complex
5,194,223 2,400,000 (4,200,000)6,994,223 Unrestricted-RDA 3,107,261 (225,882)3,333,143 Unrestricted
14,980,807 (9,868,461)(6,700,000)31,549,268 (2,500,000)
Internal Service Funds + CalPERS
In $ Millions
UnfundedLiability Assets Description
$6.5 $7.0 $0.5 General Liability
15.3 22.5 7.2 Compensated Absences
248.9 825.5 576.6 CalPERS UAL
17.2 28.6 11.4 Vehicle Replacement
1.9 12.3 10.3 Workers' Compensation
-12.412.4IT
$289.9$908.3$618.4Total
As of 6/30/2024
34 Questions