CITY OF FAIRFIELD
SPECIAL MEETING
STUDY SESSION
REVISED AGENDA
Tuesday, April 8, 2025, 6:00 p.m.
Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
AMENDED
NOTICE TO PUBLIC
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DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:
Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $500 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $500 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.
REMOTE APPEARANCE
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A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back To the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item.
D. PRESENTATIONS
*D.1 Budget Update 3
Contact: John Furtado, (707) 428-7629
E. ADJOURN
Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.
PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Thursday, April 3, 2025.
Study SessionFY 26/27 Budget & 10-Year ForecastApril 08, 2025 City Council1
Overview
2 Timeline
Proposed Changes
General Fund First Look
Other Funds
Timeline
3 Jan – Council RetreatMarch 11 – Study SessionApril 8 – Study SessionMay 13 – Study Session (if needed)June 17 – Budget Adoption
Austerity Options Presented
4 Parks and RecSignature EventsDowntown TheatreConcerts in the ParkPool CapacityActivity Guide PolicePALSworn Officer PositionsDomestic ViolenceCommunity Engagement FireBrown OutsCMOWinter ShelterHomeless ServicesCouncilDigital Annual Report Community DevelopmentEconomic DevelopmentPlanningAdminEmployee EngagementVendor/PayrollIT ReductionsPublic WorksLandscaping ServicesNeighborhood Park ClosuresCommunity Park ClosuresFleet Reduction
Proposed Reductions
5 Ongoing$150,000$150,000Winter Shelter88,00088,000Circle Up Education32,00032,000Eliminate printed annual report177,440117,440Downtown Theatre20,00020,000Reduce Activity Guide$467,440$407,440 FY27FY26One-Time$448,776$772,783IT – Reductions40,000Concerts in the Park$448,776$812,783
City Manager - $1,132,687 | $882,687
6FY27FY26CommentsDescription$857,437$857,437Cost of animal control and animal shelterAnimal Services25,25025,250Impact of continued growth/annexationsLAFCO$882,687$882,687FY27FY26CommentsDescription$250,000Estimated cost for polling, county costsBallot InitiativeOngoingOne-Time
Parks and Recreation – $15,000| $15,000
7FY27FY26CommentsDescription$15,000$15,000Align multiple part-time job classifications with similar job requirementsPart-Time Classification AlignmentOngoing
Public Works – $348,922| $395,942
8 FY27FY26CommentsDescription$20,000$30,000Efficiency for administration and inspection for infrastructure projects. Helps with grant compliance.Construction Management Software69,38052,360Legal and outside consultingDevelopment Review Program14,71214,712Staffing needs2 – Equip Mech I to II63,00063,000Regulatory compliance, pesticidesStorm Drains97,80797,807Current service contracts have built in 3% clauseLandscaping85,00045,000Alan Witt Y1, Lee Bell Y2 – cost to service new restroomsNew Restrooms45,50045,500CA 12 route and West Texas (I-80 to Beck)New Landscaping543543Additional Safety Lighting VRF – Safety Upfit$395,942$348,922 Ongoing
Police Department - $325,295 | $80,707
9FY27FY26CommentsDescription$5,000$5,000Align positions to current needsRestructuring Staff 9,68064,77829 PIU’s due for replacement in FY27, bring forward 14 PIU’s to FY26Vehicle Timing31,02770,517Currently 3 totaled, not due to be replaced, bring forward the replacementVehicle Needs35,00035,000To meet current contract with FSSD requires as needed labor . Without which we cannot provide an SRO at the Public Safety AcademySRO – CSO Staffing$80,707$175,295 FY27FY26CommentsDescription$150,000Replacement needed, officer safety, safety regulation complianceHelmets/EquipmentOngoingOne-time
Fire Department - $232,443 | $95,443
10FY27FY26Description$83,000Ballistic Equipment Replacement10,000Electric Vehicle Extrication & Firefighting Training44,000SWAT/TEMS – Replacement Member Training$137,000One-time
Fire Department - $232,443 | $95,443
11 FY27FY26Description$655$655Adding UTV to VRF7,7607,760Cancer Prevention & OSHA Requirement Initiatives10,50010,500Critical Incident Stress Management (CISM) Team7,0007,000Prevention Bureau8,5008,500Suppression Equipment & Supply Needs17,00017,000Promotional Testing – Contract Cost Increase(34,000)(34,000)Training Tower Additional Revenue25,00025,000Training Tower Additional Expense53,02853,028Utilities/Recurring Fire Station Contract Cost$95,443$95,443 Ongoing
Departments Request SummaryFY27 OngoingFY26 OngoingFY27 One-TimeFY26 One-Time$882,687$882,687$250,000CMO15,00015,000Parks and Recreation395,942348,922Public Works80,707175,295150,000Police95,44395,443137,000Fire $1,469,779$1,517,347$537,000Total Ongoing12
Impact of Reductions/RequestsFY27 FY26 One-Time($448,776)($812,783)Reductions537,000Department Requests($448,776)($275,783)Total One-TimeOngoing($467,440)($407,440)Reductions1,469,7791,517,347Department Requests$1,002,339$1,109,907Total Ongoing
Non-General Fund Personnel Requests
14 CostCommentsDescriptionFund$435,394Needed to temporarily augment staff with number of vertical construction projects2 - Associate Civil Engineers –Limited TermCIP 165,450Alleviate absences, address deferred workWater Distribution Operator IIIAWater197,095Convert limited term to full time for ongoing EnerGov functionality and supportIT Analyst SeniorIT $797,939
General Fund - Mid-Year 2025 Adjustments
15 AmountDetailDescription$357,103HAS Contract increasesAnimal Control519,000Solano County sheltering costsAnimal Sheltering1,345,732Fire Overtime(869,833)Strike Team Reimbursement$1,352,002Total
16 Key AssumptionsInternal
CalPERS
HdL Cone
HdL
Actuaries
COLA’s
•Budget: 0%• 2026• 2027•Forecast:• 2028 - 0%• 2029+ - 2%1%: $780k ($580k-GF)UAL • CalPERS forecast model• Assumes 6.8% Return• CalPERS in ALMCycle1%: $650kProperty Tax • 4.2% - 4.5% Long Term GrowthSales Tax
• 3% Long Term GrowthOther
• General Liability• Workers’ Comp
First Look Biennial Budget – Preliminary RevenuesIn $ Millions 17*Excludes one-time balancing measures
% FY27% FY26FY27 vs FY26FY26 vs FY25FY27 ProposedFY26 ProposedFY25 ProjectedRevenue3.9%2.7%1.79 1.21 47.46 45.67 44.45 Property Taxes3.0%1.2%1.67 0.69 57.82 56.15 55.46 Sales Taxes2.4%2.4%0.33 0.32 13.69 13.36 13.04 Utility and Franchise Taxes2.0%2.0%0.02 0.02 0.87 0.85 0.83 Cannabis Tax2.1%3.0%0.18 0.24 8.54 8.36 8.12 Other Taxes & Intergov0.6%-6.8%0.09 (0.98)13.48 13.39 14.38 Licenses, Charges & Other-29.6%149.0%(0.35)0.70 0.83 1.18 0.47 Investment Income*2.0%20.4%0.06 0.54 3.26 3.20 2.66 Transfers In-Other Funds2.7%2.0%3.78 2.74 145.94 142.16 139.42 Total Revenues/Transfers In
First Look Biennial Budget –ExpensesIn $ Millions
18 % FY27% FY26FY27 vs FY26FY26 vs FY25FY27FY26FY25 ProjectedExpenses3.1%1.4%3.37 1.52 110.46 107.10 105.57 Staff Costs-1.0%-1.0%(0.27)(0.25)25.38 25.65 25.90 Discretionary3.1%-6.6%0.36 (0.83)12.06 11.70 12.53 ISF - IT-0.6%13.0%(0.03)0.49 4.20 4.23 3.74 ISF - Vehicle Replacement2.5%7.8%0.10 0.28 3.91 3.81 3.54 ISF - Vehicle Maintenance23.2%31.2%1.30 1.34 6.93 5.63 4.29 ISF - Liability-19.2%35.8%(0.39)0.54 1.67 2.06 1.52 ISF - Cogen, Building, Svc0.1%-3.8%(0.01)0.28 (7.27)(7.26)(7.55)Transfers Out/Credits2.9%2.3%4.43 3.37 157.34 152.92 149.55 Total Revenues/Transfers In*Excludes one-time balancing measures
First Look Biennial Budget – Preliminary SummaryIn $ Millions 19% FY27% FY26FY27 vs FY26FY26 vs FY25Proposed FY27Proposed FY26Projected FY25Description2.7%2.0%3.78 2.74 145.94 142.16 139.42 Revenues2.9%2.3%4.43 3.37 157.34 152.92 149.55 Expenses(0.64)(0.63)(11.41)(10.76)(10.13)Net Surplus/(Deficit)
Revised 10 Year Forecast
20 (50) - 50 100 150 200FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31 FY32 FY33Millions RevenueTotal OneTimeExpensesFund Balance
One-Time Funding AvailableIn $ Millions
21 AvailableFY25FY24Revised IdentifiedDescription$1.70 --$1.70 Long Term Disability0.75 -0.65 1.40 Pension Obligation Bonds-0.44 1.00 1.44 Workers’ Compensation-3.00 3.00 6.00 Budget Gain/Loss FMV-2.50 2.50 5.00 IGS Broadband-Cybersecurity3.11 --3.11 IGS Uncommitted-Fund Deficit5.19 4.20 -9.39 IGS Loan Repayments RDA$10.75 $10.14 $7.15 $28.04 Total
First Look Biennial Budget – Preliminary SummaryIn $ Millions 22% FY27% FY26FY27 vs FY26FY26 vs FY25Proposed FY27Proposed FY26Projected FY25Description2.7%2.0%3.78 2.74 145.94 142.16 139.42 Revenues2.9%2.3%4.43 3.37 157.34 152.92 149.55 Expenses(0.64)(0.63)(11.41)(10.76)(10.13)Net Surplus/(Deficit)-10.75 10.14 Balancing Measures(11.41)(0.01)0.01 Adjusted Surplus/(Deficit)
Revised 10 Year Forecast w/ One-Time
23 (50) - 50 100 150 200FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31 FY32 FY33Millions RevenueTotal OneTimeExpensesFund Balance
Current Budget Policy
24 20% Target7% MinimumBelow 7% Council to direct reductions45 days not achieved 7%, City Manager to direct uniform % decrease for departments
Measure P Impact
25 135 145 155 165 175 185 195FY26 FY27 FY28 FY29 FY30 FY31 FY32 FY33 FY34MillionsRevenueExpenses
26 Recession Impacts – FY28 Only
140 150 160 170 180 190 200
FY28 FY29 FY30 FY31 FY32 FY33 FY34 FY35Millions
RevenueExpenses10% - Sales Tax10% CalPERS
27 Other Funds - GolfFY 26-27FY 25-26FY 24-25$11,685,892 $11,192,668 $10,859,069 Operating Revenues10,875,880 10,532,977 9,880,379 Operating Expenses810,012 659,691 978,690 Net Operating-500,000 Rancho Irrigation150,000 300,000 PV Irrigation1,175,000 267,000 Other Capital Requests1,175,000 917,000 300,000 Total Capital$58,737 $181,591 $446,116 Available Funds
28 Other Funds - Golf104 101 97 102 102 95 142 133 122 128 124 122 125 - 20 40 60 80 100 120 140 160Golf Rounds PlayedThousandsEstimateDeferred Capital Needs$800,000 Equipment Replacement (3yrs)600,000 Course Deferred Maintenance1,500,000 Building Deferred MaintenanceTBD Kitchen250,000 TopTracer - PV$3,150,000 Total
29 Other Funds – Golf – Historical SupportIn $ MillionsTotalInterest*AdvanceLoans to Golf$19.9$8.1$11.8General Fund Portion7.73.93.8Bedroom Tax Portion$27. 6$12.0$15.6TotalAdditional General Fund Transfers to Golf (1998-2020)• $12.2Admission Tax Revenue into General Fund (2000-2024)• $13.7Annual Admission Tax Revenue• $0.55-$0.6* 9% Interest
Other Funds – WaterIn $ Millions
30 • 4%2018
• 4%2019
• 4%2020
• 4%2021
• 0%2022
• 0%2023
• 0%2024
• 0%2025FY27ProposedFY26ProposedFY25ProjectedFY24ActualsFY23ActualsDetails39.337.436.235.936.8Operating Revenues44.744.641.138.035.4Operating Expenses(5.4)(7.2)(4.9)(2.1)1.4Net Operating
Other Funds – Water Rate Tentative Schedule
31 April
• Review draft FMC/FMU Regs• Finalize PUMPMay
• Adopt PUMP• Begin rollout of fact sheetsJune
• Adopt FMC/FMU Regs• Finalize rate options• Begin public outreach eventsJuly • Host public outreach events• Council workshop #1 (optional)• Finalize Prop 218 noticingAugust • Host public outreach events• Council Workshop #2 (optional)• Prop 218 noticing• Open public hearing Sept
• Close public hearing• Adopt new rates• Continue public outreach
Intragovernmental Services Fund
2,104,129 Land3,344,774 Loans797,600 Fund Advances(356,967)Curr Liabilities37,438,804 Total (6/30/2024 ACFR Fund Balance) AvailablePlanned Use25 Budget Balancing FY24 Ending FY24 Budget Balancing Category2,465,830 (2,149,672)(2,500,000)7,115,502 (2,500,000)Broadband-(350,000)350,000 Downtown Streetscape1,988,949 (6,828,907)8,817,856 ED 1,424,544 -1,424,544 Homeless Navigation-536,000 (536,000)LLMDs-(1,800,000)1,800,000 Markley Lane-(600,000)600,000 N Texas St proj800,000 (500,000)1,300,000 PAL Center---PERS -(350,000)350,000 Soccer Complex5,194,223 2,400,000 (4,200,000)6,994,223 Unrestricted-RDA3,107,261 (225,882)3,333,143 Unrestricted14,980,807 (9,868,461)(6,700,000)31,549,268 (2,500,000)
Internal Service Funds + CalPERSIn $ MillionsUnfundedLiability Assets Description$6.5 $7.0 $0.5 General Liability15.3 22.5 7.2 Compensated Absences248.9 825.5 576.6 CalPERS UAL17.2 28.6 11.4 Vehicle Replacement1.9 12.3 10.3 Workers' Compensation-12.412.4IT $289.9$908.3$618.4Total As of 6/30/2024
34Questions