Fairfield City Council
April 15, 2025

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, April 15, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV. The public may join the meeting via Zoom at: https://fairfieldca.zoom.us/j/89060213840?pwd=UUd0WlpEMStLemcxbld4dzVMK3Z5dz09 or via phone (408) 638-0968, Webinar ID: 890 6021 3840, Passcode: 7074287400 Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C. INVOCATION - Pastor Tim Williams, Band of Believers
D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER REPORT
G. CITY ATTORNEY REPORT
H. CITY CLERK REPORT
I. PRESENTATIONS
I.1 Proclamation Declaring National Poetry Month Presented by Councilmember Manveer Sandhu and Poet Laureate Michael Wyly
I.2 Adopt-A-Street Recognition
Contact: Karen Rees, (707) 428-7767
I.3 Solano Resource Conservation District Presentation by Marianne Butler, Environmental Education Director with Solano Resource Conservation District Contact: Karen Rees, (707) 428-7767
I.4 Landscape Oversight Committee Update by Committee Chair Rick Johnson Contact: Marisa Cumpian, (707) 428-7494
J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters, not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back To the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, as determined by the mayor.

K. CONVENE JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY The holding of a joint meeting of the City Council and Housing Authority entitles the

councilmembers to receive additional compensation of $35 for attending this joint meeting.

L. HOUSING AUTHORITY PUBLIC HEARINGS
L.1 Resolution HA2025-02 HD Fairfield Housing Authority's Public Housing Agency Annual Plan Fiscal Year 2025-2026
7 Approving the Fairfield Housing Authority's Public Housing Agency Annual Plan for Fiscal Year 2025-2026
Funding Source: N/A
Contact: Tanya Tran, (707) 428-7391
Recommended Action:

Hold a public hearing and adopt a resolution.

M. RECONVENE MEETING OF THE CITY COUNCIL
N. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

N.1 Resolution 2025-54 PW Pre-Authorization for a One-Time Water Transfer for the 2025 State Water Project with Solano County Water Agency 19 Authorizing the City Manager to Sign a Letter of Understanding with the Solano County Water Agency for a One-Time Transfer of up to 2,000 Acre-Feet of Fairfield 2025 State Water Project Water Supplies with Another State Water Contractor
Funding Source: N/A
Contact: Michael J. Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

N.2 Resolution 2025-55 PW Canon Station Planning Area 5 – Neighborhood A & B Improvement Agreement
38 Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Canon Station Planning Area 5 – Neighborhood A & B Subdivision
Funding Source: N/A
Contact: Alvin Lei, (707) 428-7476
Recommended Action:

Adopt resolution.

N.3 Resolution 2025-56 PW Cement Hill Water Treatment Plant New Entryway Contract Award
68 Approving Plans and Specifications and Awarding a Contract to Ghilotti Brothers, Inc. for the Cement Hill Water Treatment Plant New Entryway Funding Source: $1,140,111 ($380,037, AB 1600 Street Fund; $760,074, Northeast District Fund)
Contact: Bryan Heinzelman, (707) 434-6157
Recommended Action:

Adopt resolution.

N.4 Resolution 2025-57 PW Sanitary Sewer Management Plan 2025 Update for Regulatory Compliance
74 Approving the 2025 City of Fairfield Sanitary Sewer Management Plan to Comply with the State of California Water Resources Control Board Order No. 2022-0103-DWQ
Funding Source: $100,000; Sewer Enterprise Fund
Contact: George Shimboff, (707) 428-7415
Recommended Action:

Adopt resolution.

N.5 Resolution 2025-58 FN Accept Schedule of Federal Expenditures 154 Approving the City’s Fiscal Year 2023-2024 Final Schedule of Expenditures for Federal Awards Report
Funding Source: N/A
Contact: John Furtado, (707) 428-7529
Recommended Action:

Adopt resolution.

N.6 Resolution 2025-59 FN Independent Annual Audit Services 182 Authorizing Execution of a Professional Services Agreement Between the City of Fairfield and The Pun Group, LLP for Independent Annual Audit Services Funding Source: $684,250; General Fund
Contact: Myles Dixon, (707) 428-7567
Recommended Action:

Adopt resolution.

O. NEW BUSINESS
O.1 Resolution 2025-60 PW West Texas Complete Streets Award and Fiscal Year 203

2024-2025 Budget Update
Approving the Plans and Specifications and Awarding a Contract to Ghilotti Brothers, Inc. for the West Texas Street Complete Streets Project and Authorizing an Update to the Fiscal Year 2024-2025 Budget Funding Source: $11,597,710 ($10,068,180, State Grant [Active Transportation Program]; $284,530, Intergovernmental Loan Fund [Broadband]; $600,000, General Fund [Measure P]; $300,000, Solid Waste; $345,000 Senate Bill-1) Contact: David Vong, (707) 428-7748
Recommended Action:

Adopt resolution.

O.2 Resolution 2025-61 CM Supporting Shipbuilding in Solano County 213 Supporting Efforts to Attract Shipbuilding to Solano County Funding Source: N/A
Contact: David Gassaway, (707) 428-7400
Recommended Action:

Adopt resolution.

O.3 CM City Council Discussion and Direction Regarding Commercial Cannabis Businesses
218
City Council Discussion and Direction Regarding Commercial Cannabis Businesses
Funding Source: N/A
Contact: David Gassaway, (707) 428-7400
Recommended Action:

City Council Discussion and Direction to Staff, as Appropriate P. PUBLIC HEARINGS
P.1 Continued Resolution 2025-37 CD Commercial Cannabis - Authentic Fairfield LLC
220
Rescinding the Approved Issuance of a Commercial Cannabis Retail Business Permit to Authentic Fairfield LLC
Funding Source: N/A
Contact: Dave Zellers, (707) 428-7436
Recommended Action:

Hold public hearing and adopt resolution.

Q. ADJOURN

ADJOURN TO TUESDAY, MAY 6, 2025, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Kelly Ballard, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Wednesday, April 9, 2025.

Agenda Item No: L.1

AGENDA REPORT
DATE: April 15, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution HA2025 -02 HD Fairfield Housing Authority's Public Housing Agency Annual Plan Fiscal Year 2025-2026

Approving the Fairfield Housing Authority's Public Housing Agency Annual Plan for Fiscal Year 2025-2026

Funding Source: N/A

Contact: Tanya Tran, (707) 428-7391

RECOMMENDED ACTION
Hold a public hearing and adopt a resolution.

STATEMENT OF ISSUE
The U.S. Department of Housing and Urban Development (HUD) requires the Fairfield Housing Authority (FHA) to prepare and submit a Public Housing Agency (PHA) Annual Plan to receive continued federal funding for the Housing Choice Voucher (HCV) Program. HUD requires a minimum of one public hearing to approve any PHA Annual Plan.

DISCUSSION
The PHA Plan is a comprehensive guide to a PHA's policies, programs, operations, and strategies for meeting local housing needs and goals. It informs HUD, residents, and the public of the PHA's mission for serving the needs of low-income and very low-income families and the PHA's strategy for addressing those needs. There are two parts to the PHA Plan. The first part is the 5-Year Plan.

This Plan describes the agency's mission, goals, and objectives and is submitted to HUD once every fifth fiscal year. The second part is the Annual Plan, which is submitted to HUD every year and covers the policies and procedures of the agency. The PHA's current 5-Year Plan expires June 30, 2026.

With over 900 vouchers authorized, the HCV Program is one of the City of Fairfield's most impactful programs to address homelessness. Participating landlords receive direct rental

voucher subsidies in exchange for decent, safe, and stable housing for voucher recipients. Units assisted by these vouchers are determined primarily by the participant's family, consistent with fair housing laws. The FHA has a policy to encourage participant families to search for housing outside high-poverty or minority concen tration areas. The FHA does not own or operate public housing units; therefore, participant families must rent directly from private landlords. Assisted units must always meet essential health and safety requirements called Housing Quality Standards (HQS).

The Annual PHA Plan document is a template created and required by HUD. Because every PHA must use the same template, many sections do not apply to the FHA because it does not own or administer public housing units. Some updates that do apply to FHA in clude but are not limited to an increase in allocated vouchers from 894 to 914, designation as a Standard Performer on HUD's Section Eight Management Assessment Program (SEMAP), collaboration with Fair Housing of Northern California (FHNC) to provide Fair Housing training for both housing providers and housing staff, and adding 50 Project -Based Voucher (PBV) units to house homeless, at risk of homelessness, and low -income families and veterans. All goals in the FHA 5 -year and Annual Plans are in line with the components of the City's Housing Element.

FINANCIAL IMPACT
Submission and approval of the FHA Annual Plan is the basis for receiving over $10,000,000 of federal funds from HUD to FHA (Fund 21).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The Notice for the FHA Annual Plan was advertised in the Daily Republic on February 23, 2025, and made available in the following locations for 45 days:

 Fairfield Housing Authority, 1525 Webster St., Suite A, Fairfield, CA 94533  Fairfield Housing Services, 1525 Webster St., Suite B, Fairfield, CA 94533  Fairfield Civic Center Library, 1150 Kentucky Street
 Fairfield City Clerk's office, 1000 Webster Street, 4th Floor

ALTERNATIVE ACTION
If the Chair and Commissioners choose not to move forward with this item, the longevity of the HCV program could be jeopardized and risk critical rental assistance subsidies to many vulnerable people in the City of Fairfield.

COORDINATED WITH
N/A

STAFF CONTACT
Tanya Tran, Housing Division Manager
(707) 428-7391
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: PHA Annual Plan

FAIRFIELD HOUSING AUTHORITY

RESOLUTION NO. HA2025-02

APPROVING THE FAIRFIELD HOUSING AUTHORITY'S PUBLIC HOUSING AGENCY ANNUAL PLAN FOR FISCAL YEAR 2025-2026

WHEREAS, to receive Housing Choice Voucher funding from the U.S. Department of Housing and Urban Development (HUD), the Fairfield Housing Authority must submit an approved Public Housing Agency (PHA) Annual Plan to HUD; and

WHEREAS, the Fairfield Housing Authority prepared the required updated PHA Annual Plan for the fiscal year 2025-2026; and

WHEREAS, the FHA Annual Plan notice was advertised in the Daily Republic for 45 days beginning on February 23, 2025, and a Public Hearing was held on April 15, 2025.

NOW, THEREFORE, THE FAIRFIELD HOUSING AUTHORITY HEREBY RESOLVES:

Section 1. The Annual Plan, as attached hereto, is hereby approved and accepted.

Section 2. The executive director is hereby authorized and directed to do all actions required to submit the Annual Plan to HUD.

PASSED AND ADOPTED this 15th day of April 2025, by the following vote:

AYES: COMMISSIONERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: COMMISSIONERS: _________________________________________________ ABSENT: COMMISSIONERS: _________________________________________________ ABSTAIN: COMMISSIONERS: _________________________________________________

_________________________________________________
CHAIR
ATTEST:
___________________________

SECRETARY

Streamlined Annual
PHA Plan
(HCV Only PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 03/31/2024

Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, including changes to these policies, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families

Applicability. The Form HUD-50075-HCV is to be completed annually by HCV-Only PHAs. PHAs that meet the definition of a Standard PHA, Troubled PHA, High Performer PHA, Small PHA, or Qualified PHA do not need to submit this form. Where applicable, separate Annual PHA Plan forms are available for each of these types of PHAs.

Definitions.

(1) High-Performer PHA – A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a high performer on both the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments if administering both programs, or PHAS if only administering public housing. (2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceed 550.
(3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment and does not own or manage public housing.
(4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceed 550, and that was designated as a standard performer in the most recent PHAS and SEMAP assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined and is not PHAS or SEMAP troubled.

A.

PHA Information.

A.1

PHA Name: __City of Fairfield Housing Authority_____ PHA Code: ___CA065____________ PHA Plan for Fiscal Year Beginning: (MM/YYYY): __07/2025____________ PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Housing Choice Vouchers (HCVs) __914_______________ PHA Plan Submission Type: Annual Submission Revised Annual Submission

Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public.

A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at the main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website.

Copies of the proposed documents were available during a forty-five-day public review and comment period, starting February 24, 2025 , at the following locations:
1) City of Fairfield Housing Authority, 1525 Webster St., Suite A, Fairfield, CA 94533 2) City of Fairfield Housing Services Department, 1525 Webster St., Suite B, Fairfield, CA 94533 3) Fairfield Civic Center Library, 1150 Kentucky St. Fairfield, CA 94533 4) Fairfield City Clerk’s Office, 1000 Webster St., 4th Floor, Fairfield, CA 94533

PHA Consortia: (Check box if submitting a joint Plan and complete table below) Participating PHAs PHA Code Program(s) in the Consortia Program(s) not in the Consortia No. of Units in Each Program
Lead HA:

B.

Plan Elements.

B.1

Revision of Existing PHA Plan Elements.

a) Have the following PHA Plan elements been revised by the PHA since its last Annual Plan submission?

Y N
Statement of Housing Needs and Strategy for Addressing Housing Needs.

Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions.

Financial Resources.

Rent Determination.

Operation and Management.

Informal Review and Hearing Procedures.

Homeownership Programs.

Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements.

Substantial Deviation.

Significant Amendment/Modification.

(b) If the PHA answered yes for any element, describe the revisions for each element(s):

B.2

New Activities. – Not Applicable

B.3

Progress Report.

This progress report is based on the City of Fairfield’s 5-Year plan. 1) Increase the inventory of affordable housing units
The Fairfield Housing Authority (FHA) has obligated 122 project-based voucher (PBV) units, which is an increase from 103 PBV units.

FHA is in a Request for Proposal (RFP) process to award an additional 50 PBV units to house low-income families and homeless Veteran families. FHA’s HCV inventory increased from 894 to 914 vouchers in 2024 which includes 20 tenant-based VASH vouchers. 2) Section Eight Management Assessment Program (SEMAP): strive to achieve high-performer status FHA was deemed a Standard Performer for the Fiscal Year 2023-2024 and continues to strive to achieve Higher Perform status. 3) Provide an improved living environment
FHA worked in collaboration with Fair Housing of Northern California (FHNC) to provide Fair Housing Training to housing providers and FHA staff. FHA staff continues to communicate and recruit potential landlords to participate in FHA’s housing programs. FHA has completed an RFP process for an additional 50 Project-Based Voucher (PBV) units to house homeless or at risk of homelessness and low income families and veterans.
4) Encourage Self-Sufficiency
FHA has been working with the State to continue utilizing the Tenant Based Rental Assistance (TBRA) program, which serves the homeless families within the City of Fairfield. FHA will work with Solano County to receive referrals of homeless families that are enrolled in their Homeless Management Information System (HMIS). The purpose is to quickly lease-up referred families that are doc- ready and have been vetted by Solano County for program qualifications. 5) (5 and 7 combination) Increase assisted housing choices and Increase customer satisfaction FHA has been utilizing the Agency’s website and social media to share information and/or updates as they arise. Landlords are offered the ability to have their HAP payments directly deposited into their bank account or get paid via a hard check mailed to them. Staff continues to receive guidance on providing the best customer service to all people they interact with. 6) Ensure equal opportunity and affirmatively further fair housing FHA is working collaborative with FHNC to provide Fair Housing training to housing providers, FHA/City Employees, and program participants/renters; FHA forms are translated to Spanish as well as translations/translators in other languages as requested. 7) Improve the delivery of housing through cost effective office management and operational efficiencies FHA continues to update policies based on HUD regulatory changes to ensure compliance with program requirements; staff receives updates and training when changes occur; the City of Fairfield provides training to staff, such as Emotional Intelligence, Fair Housing training, etc., to ensure that staff is equipped with the ability and knowledge to assist low-income families on FHAs programs.

B.4

Capital Improvements. – Not Applicable

B.5

Most Recent Fiscal Year Audit.

(a) Were there any findings in the most recent FY Audit?

Y N N/A

(b) If yes, please describe:

C. Other Document and/or Certification Requirements.

C.1

Resident Advisory Board (RAB) Comments.

(a) Did the RAB(s) have comments to the PHA Plan?

Y N

(b) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations.

C.2

Certification by State or Local Officials.

Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan.

C.3

Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan.

Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed, must be submitted by the PHA as an electronic attachment to the PHA Plan.

C.4
Challenged Elements. If any element of the PHA Plan is challenged, a PHA must include such information as an attachment with a description of any challenges to Plan elements, the source of the challenge, and the PHA’s response to the public. (a) Did the public challenge any elements of the Plan?

Y N

If yes, include Challenged Elements.

D.

Affirmatively Furthering Fair Housing (AFFH).

D.1

Affirmatively Furthering Fair Housing (AFFH).

Provide a statement of the PHA’s strategies and actions to achieve fair housing goals outlined in an accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5). Use the chart provided below. (PHAs should add as many goals as necessary to overcome fair housing issues and contributing factors.) Until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this chart. The PHA will fulfill, nevertheless, the requirements at 24 CFR § 903.7(o) enacted prior to August 17, 2015. See Instructions for further detail on completing this item.

Fair Housing Goal: 1)  INCREASE CITY AND DEVELOPER AWARENESS OF AREAS OF RESIDENTIAL SEGREGATION
Action 1.1.  Annual Review.  Utilize tools such as HUD’s Low Income Census Tracts list, as well as CPD and AFFH maps on an annual basis to determine areas of residential segregation.

Action 1.2.  Inform Planning & Housing.  Provide Planning, Housing and any others likely to talk with developers, with information about residential segregation patterns so that they do not inadvertently support developments that concentrate and segregate protected classes. If the proposed development is in an area of minority concentration, carefully consider the impact and benefits of that project to balance the need for affordable housing with the potential for increased residential segregation.  Incorporate this awareness and language in the development of the upcoming Housing Element and reporting goals.

Fair Housing Goal: 2) DEVELOP STRATEGIES TO INCREASE AFFORDABLE HOUSING Action 2.1.  Sites. Review areas of minority and low‐income concentration. Identify potential sites for affordable housing and market to the public and affordable housing stakeholders.

Staff should consider these sites and whether to modify zoning of single‐family or medium density residential to high density for affordable housing as necessary to fully develop throughout the city without exacerbating residential segregation.

Action 2.2. Identify Incentives.  Identify and analyze potential financial and non‐financial incentives to help make tax credit applications competitive. Seek affordable housing financing sources for which the City can apply. Identify other local funds such as tax increments that might be utilized for affordable housing and Section 8 project‐based vouchers. Solicit feedback from developers. Discuss incentives with the City Manager and obtain City Council approval as appropriate.

Action 2.3 Marketing Plan. Create a plan that identifies available sites for development and any available City incentives (e.g., fee credits, loans, grants, etc.). Develop handouts that explain how the City will encourage affordable housing development Market the City’s plan to specifically develop affordable housing with equal opportunity for all.

Action 2.4 Rent Survey. If/when rents are above the Fair Market Rate (FMR), consider conducting a survey of the rental market and request an increase in Section 8 Voucher standards.

Action 2.5 Mortgage Bond Financing. Investigate the feasibility of offering multifamily mortgage bond financing (which is repaid by the project) to developers for projects of the appropriate size. Mortgage bond project financing is generally a little less expensive than private‐sector financing, and the projects are automatically provided with an allocation of 4% tax credits.

Action 2.6 Mortgage Credit Certificates. Work with lenders to determine whether a Mortgage Credit Certificate (MCC) or other types of homeownership loan program is feasible given the housing market and incomes that would be served. If feasible, develop and implement the program.

Fair Housing Goal: 3) REDUCE INSTITUTIONAL BARRIERS TO AFFORDABLE HOUSING

DEVELOPMENT
Action 3.1. Effective Neighborhood Engagement. Document an effective process that affordable housing developers can use to address the concerns of neighborhood residents in Fairfield. Continue to stress respectful listening and flexibility in responding to neighborhood concerns, as well as cultural competency.

Action 3.2. Preapplication Meetings. Continue to conduct pre‐application meetings with multi‐family housing developers to review the development process, answer any questions, and discuss plans to work with neighbors in adjoining single‐family neighborhoods.

Action 3.3.  Review Development Fees. Annually review development fees with surrounding jurisdictions to keep costs competitive and inviting for affordable housing developers.

Fair Housing Goal:   4) PREVENT EVICTIONS AND STABILIZE HOUSING Action 4.1.  Prevent Evictions. Ensure that the most vulnerable lowest‐income Fairfield residents have access to services that help resolve landlords' issues and prevent evictions.

Action 4.2.  Provide Rental Assistance. Provide emergency assistance and rapid rehousing for households earning 50% or less than area median income to help prevent homelessness from helping disparate address impacts that COVID‐related job/income losses have had on extremely low‐income renter households, which are predominantly women of color with children.

Fair Housing Goal:  5) FAIR HOUSING FUNDING, REPORTING, MONITORING, AUDITING AND PUBLIC EDUCATION
Action 5.1. Fund and Understand. Continue to fund and work with Fair Housing contractors to understand the prevalence and types of housing discrimination in the City of Fairfield. Ensure that the Fair Housing contractor conducts at least one multifamily rental housing audit each year to learn the extent of discrimination in Fairfield multifamily housing. Publicize information from the audits.

Discuss discrimination findings at California Apartment Association (CAA) meetings and ask for help in addressing discrimination.

Action 5.2. Fair Housing & Disability Resource Development. Work with the Fair Housing contractor to develop civil rights and fair housing materials that specifically highlight ways to prevent discrimination on the basis of disability. Work with Independent Living Resources of Solano/Contra Costa (ILR) and Lion’s Center for the Visually Impaired and other disability advocates to understand the best ways to benefit their clients. Integrate all information into a resource sheet and training.

Action 5.3. Training & Public Awareness. Work with the CAA, ILR, Lions and other disability groups, landlords and the public to publicize materials and training opportunities. Conduct training courses for City Staff, property owners, multifamily projects, CAA.   Create a public awareness campaign/plan to educate Fairfield residents of their fair housing choice and rights associated with fair housing and potential contacts if they suspect they have experienced discrimination in housing.

Action 5.4. Landlord Outreach & Education. Develop a database of existing multi‐family (duplex and larger) properties with names and addresses of owners, work to identify email addresses. Create an outreach strategy that will help foster ongoing relationships and opportunities to educate about fair housing laws, including accommodations for those with disabilities. Work with property owners and landlords to increase awareness and enforcement of fair housing laws and tenant rights.

Action 3.4. Outline of Development Process.  Outline Fairfield’s development process in writing with a general timeline for each step. Provide developers with a list of all fees and contact persons for questions so that they can accurately estimate costs. Update fee schedule and other details annually.

Action 5.5.  Stakeholder Resources. Provide resources to educate real estate stakeholders (e.g., tenants, homebuyers, real estate agents/brokers, property owners) about local, state, and federal fair housing laws and regulations, and list these resources on the City’s website (easily identifiable and accessible).

Action 5.6. Public Education on Affordable Housing. Work with affordable housing developers to create flyers/brochures about the benefits of affordable housing, dispelling some of the stereotypes and myths. Create and find opportunities to dispel myths and present facts, especially when marketing potential new affordable housing.

Instructions for Preparation of Form HUD-50075-HCV
Annual PHA Plan for HCV-Only PHAs
___________________________________________________________________________

A. PHA Information. All PHAs must complete this section. (24 CFR §903.4)

A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), Number of Housing Choice Vouchers (HCVs), PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed PHA Plan.

P H A C o n s o r t i a : Check box if submitting a Joint PHA Plan and complete the table. (24 CFR §943.128(a))

B. Plan Elements. All PHAs must complete this section. (24 CFR §903.11(c)(3))

B.1 Revision of Existing PHA Plan Elements. PHAs must:

Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the “yes” box. If an element has not been revised, mark “no."

Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income and extremely low-income families and a brief description of the PHA’s strategy for addressing the housing needs of families who reside in the jurisdiction served by the PHA and other families who are on the Section 8 tenant-based assistance waiting lists. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income); (ii) elderly families (iii) households with individuals with disabilities, and households of various races and ethnic groups residing in the jurisdiction or on the public housing and Section 8 tenant- based assistance waiting lists. The statement of housing needs shall be based on information provided by the applicable Consolidated Plan, information provided by HUD, and generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Once the PHA has submitted an Assessment of Fair Housing (AFH), which includes an assessment of disproportionate housing needs in accordance with 24 CFR 5.154(d)(2)(iv), information on households with individuals with disabilities and households of various races and ethnic groups residing in the jurisdiction or on the waiting lists no longer needs to be included in the Statement of Housing Needs and Strategy for Addressing Housing Needs. (24 CFR § 903.7(a)).

The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. (24 CFR §903.7(a)(2)(i)) Provide a description of the ways in which the PHA intends, to the maximum extent practicable, to address those housing needs in the upcoming year and the PHA’s reasons for choosing its strategy. (24 CFR §903.7(a)(2)(ii))

Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. A statement of the PHA’s policies that govern resident or tenant eligibility, selection and admission including admission preferences for HCV. (24 CFR §903.7(b))

Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA’s anticipated resources, such as PHA HCV funding and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support tenant-based assistance. The statement also should include the non-Federal sources of funds supporting each Federal program, and state the planned use for the resources. (24 CFR §903.7(c))

Rent Determination. A statement of the policies of the PHA governing rental contributions of families receiving tenant-based assistance, discretionary minimum tenant rents, and payment standard policies. (24 CFR §903.7(d))

Operation and Management. A statement that includes a description of PHA management organization, and a listing of the programs administered by the PHA. (24 CFR §903.7(e)).

Informal Review and Hearing Procedures. A description of the informal hearing and review procedures that the PHA makes available to its applicants. (24 CFR §903.7(f))

Homeownership Programs. A statement describing any homeownership programs (including project number and unit count) administered by the agency under section 8y of the 1937 Act, or for which the PHA has applied or will apply for approval. (24 CFR §903.7(k))

Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. A description of any PHA programs relating to services and amenities coordinated, promoted, or provided by the PHA for assisted families, including those resulting from the PHA’s partnership with other entities, for the enhancement of the economic and social self-sufficiency of assisted families, including programs provided or offered as a result of the PHA’s partnerships with other entities, and activities subject to Section 3 of the Housing and Community Development Act of 1968 (24 CFR Part 135) and under requirements for the Family Self-Sufficiency Program and others. Include the program’s size (including required and actual size of the FSS program) and means of allocating assistance to households. (24 CFR §903.7(l)(i)) Describe how the PHA will comply with the requirements of section 12(c) and (d) of the 1937 Act that relate to treatment of income changes resulting from welfare program requirements. (24 CFR §903.7(l)(iii)).

Substantial Deviation. PHA must provide its criteria for determining a “substantial deviation” to its 5-Year Plan. (24 CFR §903.7(r)(2)(i))

Significant Amendment/Modification. PHA must provide its criteria for determining a “Significant Amendment or Modification” to its 5-Year and Annual Plan.

If any boxes are marked “yes”, describe the revi sion(s) to those element(s) in the space provided.

B.2 New Activities. This section refers to new capital activities which is not applicable for HCV-Only PHAs.

B.3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA’s progress in meeting the mission and goals described in the 5-Year PHA Plan. (24 CFR §903.11(c)(3), 24 CFR §903.7(r)(1))

B.4 Capital Improvements. This section refers to PHAs that receive funding from the Capital Fund Program (CFP) which is not applicable for HCV-Only PHAs

B.5 Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, mark “yes” and describe those findings in the space provided. (24 CFR §903.7(p))

C. Other Document and/or Certification Requirements.

C.1 Resident Advisory Board (RAB) comments. If the RAB had comments on the annual plan, mark “yes,” submit the comments as an attachment to the Plan and describe the analysis of the comments and the PHA’s decision made on these recommendations. (24 CFR §903.13(c), 24 CFR §903.19)

C.2 Certification by State of Local Officials. Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR §903.15). Note: A PHA may request to change its fiscal year to better coordinate its planning with planning done under the Consolidated Plan process by State or local officials as applicable.

C.3 Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Provide a certification that the following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. This requirement is satisfied by completing and submitting form HUD-50077 ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed.

Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed must be submitted by the PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be considered in compliance with the certification requirement to affirmatively further fair housing if the PHA fulfills the requirements of §§ 903.7(o)(1) and 903.15(d) and: (i) examines its programs or proposed programs; (ii) identifies any fair housing issues and contributing factors within those programs, in accordance with 24 CFR 5.154; or 24 CFR 5.160(a)(3) as applicable (iii) specifies actions and strategies designed to address contributing factors, related fair housing issues, and goals in the applicable Assessment of Fair Housing consistent with 24 CFR 5.154 in a reasonable manner in view of the resources available; (iv) works with jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement; (v) operates programs in a manner consistent with any applicable consolidated plan under 24 CFR part 91, and with any order or agreement, to comply with the authorities specified in paragraph (o)(1) of this section; (vi) complies with any contribution or consultation requirement with respect to any applicable AFH, in accordance with 24 CFR 5.150 through 5.180; (vii) maintains records reflecting these analyses, actions, and the results of these actions; and (viii) takes steps acceptable to HUD to remedy known fair housing or civil rights violations. impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local jurisdiction to implement any of the jurisdiction’s initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any applicable Consolidated Plan for its jurisdiction. (24 CFR §903.7(o)).

C.4 Challenged Elements. If any element of the Annual PHA Plan or 5-Year PHA Plan is challenged, a PHA must include such information as an attachment to the Annual PHA Plan or 5-Year PHA Plan with a description of any challenges to Plan elements, the source of the challenge, and the PHA’s response to the public.

D. Affirmatively Furthering Fair Housing (AFFH).

D.1 Affirmatively Furthering Fair Housing. The PHA will use the answer blocks in item D.1 to provide a statement of its strategies and actions to implement each fair housing goal outlined in its accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5) that states, in relevant part: “To implement goals and priorities in an AFH, strategies and actions shall be included in program participants' … PHA Plans (includ ing any plans incorporated therein) …. Strategies and actions must affirmatively further fair housing ….” Use the chart provided to specify each fair housing goal from the PHA’s AFH for which the PHA is the responsible program participant – whether the AFH was prepared solely by the PHA, jointly with one or more other PHAs, or in collaboration with a state or local jurisdiction – and specify the fair housing strategies and actions to be implemented by the PHA during the period covered by this PHA Plan. If there are more than three fair housing goals, add answer blocks as necessary.

Until such time as the PHA is required to submit an AFH, the PHA will not have to complete section D., nevertheless, the PHA will address its obligation to affirmatively further fair housing in part by fulfilling the requirements at 24 CFR 903.7(o)(3) enacted prior to August 17, 2015, which means that it examines its own programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable

fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement; and maintain records reflecting these analyses and actions. Furthermore, under Section 5A(d)(15) of the U.S. Housing Act of 1937, as amended, a PHA must submit a civil rights certification with its Annual PHA Plan, which is described at 24 CFR 903.7(o)(1) except for qualified PHAs who submit the Form HUD-50077-CR as a standalone document.

This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended, which introduced the Annual PHA Plan. The Annual PHA Plan provides a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public for serving the needs of low- income, very low- income, and extremely low- income families.

Public reporting burden for this information collection is estimated to average 6.02 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.

Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality

Agenda Item No: N.1

AGENDA REPORT
DATE: April 15, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-54 Pre-Authorization for a One-Time Water Transfer for the 2025 State Water Project with Solano County Water Agency

Authorizing the City Manager to Sign a Letter of Understanding with the Solano County Water Agency for a One -Time Transfer of up to 2,000 Acre-Feet of Fairfield 202 5 State Water Project Water Supplies with Another State Water Contractor

Funding Source: N/A

Contact: Michael J. Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City Council approval would authorize the city manager to sign a standard form Letter of Understanding (LOU) on a future date. This authorization would be comparable to Resolution No. 2024-221, which was signed on September 11, 2024, between the City of Fairfield and the Solano County Water Agency (SCWA). A future LOU would contemplate a one -time transfer of up t o 2,000 acre-feet (AF) of State Water Project water supplies between SCWA and a potential buyer.

A one -time transfer would only occur if the transaction were conducted before the San Luis Reservoir spills and if the remainder of the City’s water supplies were adequate.

DISCUSSION
The City of Fairfield relies on two surface water sources : Lake Berryessa and the Delta. Water from Lake Berryessa, also referred to as the Solano Project (SP), is derived from the Upper Putah Creek watershed and captured by Monticello Dam to form Lake Berryessa. Water from the Delta, also referred to as State Water Project (SWP), is derived from the Northern Sacramento River Valley watershed and captured by Oroville Dam to form Lake Oroville. The one -time transfer under consideration preserves all SP water supply entitlements totaling 27,000 AF and is confined to SWP water supply entitlements.

Contracts for water supply are administered by SCWA, which acts as the wholesaler of raw water for both SP and SWP. SWP water supplies are delivered to the city through the North Bay Aqueduct (NBA), which is a component of the SWP. The agreement to receive SWP water supplied through the NBA into Solano C ounty is held by the State and SCWA. The City has a member unit contract with SCWA to receive SWP water supplies, which are generally categorized as SWP allocations and carryover water supplies.

SWP allocations fluctuate from year to year and are based on hydrologic conditions in the Delta and storage levels within Lake Oroville. Carryover water supplies are derived from unused Table A quantities but cannot exceed half of the full Table A entitlement, which is 14,678 AF. As of March 2025, the remainder of the City’s SWP Table A and carryover quantities exceeded 9,000 AF (5,871 and 4,005 AF,). The carryover amounts reset to zero when the San Luis Reservoir spills, which last occurred in March 2023.

In 2021, SCWA developed a water exchange and transfer policy (see Attachment 4) in conjunction with Solano County cities. The purpose of this policy was to formalize how SCWA had conducted water transfers and exchanges while protecting Solano County’s primary water sources. The central theme of the policy gives Solano County cities the first right of refusal for any transfers or exchanges before seeking buyers located outside the county. Similarly, to participate in a water transfer or exchange, all Solano County cities who receive SWP water supplies must unanimously agree to participate in the transaction.

In October 2024, the City of Fairfield participated in a one-time water transfer which resulted in the sale of 1,708 AF at rate of $250 per AF amounting to $427,000. While there currently is no transaction being proposed, advance approval would expedite a potential transaction given that the San Luis Reservoir may spill in the coming months, which would result in the City’s carryover going from 4,005 AF to zero. Prompt action is necessary to ensure successful completion of water transfers and sales transactions between buyers and sellers.

If the opportunity presents itself, pre-authorization of an LOU would allow the City to participate in another transaction through SCWA. SCWA will then be empowered to see k out potential buyers of excess water and when a buyer is confirmed, SCWA as the contract administrator will execute an agreement and seek approval from the Department of Water Resources (DWR). Upon approval by DWR, SCWA will conduct the water transfer to the buyer in accordance with their agreement. A minimum rate of $250 per AF would be used as the baseline for a potential one - time transfer.

If the San Luis Reservoir does not spill, the City of Fairfield has adequate water supplies available for the remainder of 2025 and is well positioned to conduct a one-time transfer in an amount not to exceed 2,000 AF. The past few months have resulted in conditions in the northern Sierra where snowpack is at 114% of the historical average. If San Luis Reservoir s pills before a one-time transfer can be completed, then an LOU would no longer be required, and the City will not follow through on a one-time water transfer for the 2025 water year.

FINANCIAL IMPACT
The City’s Water Enterprise Fund could receive a minimum of $250/AF in revenue if pre-approval to sign an L OU were approved, and SCWA were able to execute the proposed one -time water transfer.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to authorize the city manager to sign the LOU. However, doing so will forgo receiving revenue that would otherwise be lost if the San Luis Reservoir spills in the upcoming months.

COORDINATED WITH
N/A

STAFF CONTACT
Michael J. Hether, Assistant Public Works Director-Utilities (707) 428-7493
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution 2025-54
Attachment 3: Standard Form of Letter of Understanding (Dated September 11, 2024) Attachment 4: Solano County Water Agency Transfer and Exchange Policy

CITY OF FAIRFIELD

RESOLUTION NO. 2025-54

AUTHORIZING THE CITY MANAGER TO SIGN A LETTER OF UNDERSTANDING WITH THE SOLANO COUNTY WATER AGENCY FOR A ONE-TIME TRANSFER OF UP TO 2,000 ACRE-FEET OF FAIRFIELD 2025 STATE WATER PROJECT WATER SUPPLIES WITH ANOTHER STATE WATER

CONTRACTOR

WHEREAS, the City receives water from the State Water Project (SWP); and

WHEREAS, the City has additional sources of water supply other than the SWP, consisting of Solano Project water from Lake Berryessa; and

WHEREAS, the City has adequate water storage reserves such that the City can do a one -time transfer of up to 2,000 acre-feet of SWP water without negatively impacting the City’s ability to meet the water needs of its customers; and

WHEREAS, the City also has the ability to transfer portions of its State Water Project supply to other State Water Contractors via the Solano County Water Agency (SCWA) and will seek to do so before San Luis Reservoir spills; and

WHEREAS, the amount of the City’s 2025 SWP transfer is estimated to be a minimum of $250 per acre-foot, to be received by the City of Fairfield Water Enterprise Fund; and

WHEREAS, the City Council finds that because the proposed water transfer will be delivered through existing facilities and without the construction of additional facilities to effect such deliveries, Fairfield and SCWA agree that the transfer described herein constitutes a project that is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) and 15301 of the State CEQA Guidelines.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute a Letter of Understanding with SCWA at a later during the 2025 Water Year for a one-time transfer of up to 2,000 acre-feet of Fairfield 2024 State Water Project Water with another State Water Contractor.

Section 2. The council further authorizes the city manager or designee to take all steps necessary to implement this resolution.

RES. NO. 2025-54

PASSED AND ADOPTED this 15th day of April 2025, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / SANDHU/ TONNESEN/ WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

______________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

SOLANO COUNTY WATER
August 19, 2024
Michael Heather, Assistant Public Works Director
City of Fairfield
250 East L Street
Fairfield, CA 94510
Execution Date:

Close Date: DcLA- 4- e- 3i/
Retention Schedule:

Destruction Date: Dee- eµ 6c'/' 3 Zr3 {

A- G- EN- C Y
Re: City of Fairfield' s 2024 SWP Water Transfer Letter of Understanding Dear Mr. Heather:

This letter of understanding (" LOU") documents and confirms the mutual agreement that has been reached between Solano County Water Agency (" Agency") and the City of Fairfield (" Fairfield") ( collectively the " Parties" and each a " Party"). This LOU specifies the ternis under which the Agency agrees to transfer approximately 2,000- acre feet ( AF) of Fairfield' s State Water Project (" SWP") Carryover water (" 2024 Transfer") to a State Water Contractor (" Contractor") outside of Solano County. The specific Contractor has not yet been identified but will be one of the many SWP contractors that are interested in purchasing the water from Fairfield. In consideration for the 2024 Transfer, Contractor will pay the Agency a minimum fee of $ 250. 00 per AF water transferred (" Transfer Fee"), for
a projected total of $ 500, 000, which the Agency will then remit to " Fairfield.

Notwithstanding the foregoing, the Parties may negotiate a higher fee with any such Contractors.

BACKGROUND AND PURPOSE
The Agency holds a contract with the Department of Water Resources (" DWR") to receive imported water deliveries from the SWP. Fairfield ( along with other agencies in Solano County) is a Member Agency of the Agency and pays the Agency to receive an allocation of SWP water under a separate contract.

As of the date of this LOU, the Agency and City have contacted several SWP contractors outside of Solano County that hold contracts to receive water deliveries from the SWP and. require more SWP water than their DWR allocation provides in 2024. Fairfield agrees to forego a portion of up to two -thousand - acre feet ( 2,000 AF) of the delivery of the 2024 SWP water to which it is entitled under the Fairfield Member Unit Contract and make that water available for transfer to Contractor under the terms and conditions set forth herein.

Pursuant to Fairfield' s request, the Agency will work with the selected Contractor and DWR to facilitate the 2024 Transfer. The basic parameters of the 2024 Transfer are as follows:

Fairfield will receive from the Agency a Transfer Fee of $ 250. 00 per AF, or other reasonably negotiated price, of SWP water transferred to Contractor in the 2024 water year. 810 Vaca Valley Parkway, Suite 203
Vacaville, CA 95688
707) 451- 6090
Fax ( 707) 451- 6099 7!
Sewa2. com

The amount of 2024 Transfer water is estimated to be up to 2, 000 AF, the final price shall be determined by multiplying the total number of acre fee transferred by the agreed - upon price per acre foot.

The Agency will serve as a " pass through" and facilitator of the 2024 Transfer, and will not receive any financial compensation, water, or other remuneration for these efforts.

TERMS AND CONDITIONS

1. Condition Precedent. DWR' s written approval of the 2024 Transfer between the Agency and the Contractor is a condition precedent to the Agency' s authorization to proceed under the LOU. DWR' s approval shall be provided in the form of an agreement between DWR, the Agency, and the Contractor (" Transfer Agreement").

2. Deliveries; to Contractor:. The Agency will request that DWR deliver to the Contractor up to 1, 000- acre feet of Fairfield' s 2024 Article 56 Carryover water from the SWP. Within thirty ( 30) days following the execution of the Transfer Agreement, the Contractor shall pay the Agency the Transfer Fee for each AF of 2024 Article 56 Carryover water made available by Fairfield, unless a different price is negotiated and agreed upon in writing by Fairfield, the Agency, and the Contractor. Provided all agreements are in place for the 2024 Transfer, the Agency shall pay 100% of the Transfer Fee received from the Contractor to Fairfield within ten ( 10) days of receipt.

3. Notice! ofExeiription. Because the 2024 Transfer will be delivered through existing facilities, without the construction of new facilities, Fairfield and the Agency agree that the 2024 Transfer is exempt from the California Environmental Quality Act ( CEQA) pursuant to Sections 15061( b)( 3) and 15301 of the State CEQA Guidelines. The Agency shall file a Notice of Exemption for the 2024 Transfer with the Clerk of the Board of Supervisors of Solano County, as well as the county in which the Contractor is located, and shall provide a copy to Fairfield.

4. Transaction Costs.. Fairfield and the Agency shall each be responsible for its own legal and consulting costs incurred in the preparation, review, and implementation of this LOU. Fairfield and the Agency each agree to cooperate with each other in the preparation, review, and execution of any additional agreements that may be necessary to implement the 2024 Transfer. Fairfieldshallnot be responsiblefor paymentof anychargesimposed by any agency, including the Agency, for the preparationand processingof the Transfer Agreement, or for the preparationand processingof suchother approvalsas maybe necessaryto implementthe 2024 Transfer. 5.

Costs of Defense. In the eventof anylegal action by a thirdparty to challengethis LOU or the 2024Transfer, Fairfield and the Agencyagree to cooperatein the defensethereof and to shareequally in the costsof suchdefense, utilizing counsel mutually acceptable to the Parties.

6. Force Majeure. In the event that an unavoidable event beyond the reasonable control of the Parties, including, but not limited to availability of SWP water, renders the performance of this LOU impossible or infeasible, the Parties hereto shall be excused from the performance thereof; provided, however, that the Agency shall first coordinate with D WR to determine whether alternate performance may be possible pursuant to an alternate schedule for completion of performance.

7. Authorijy. The undersigned representatives of Fairfield and the Agency hereby represent that they are authorized to execute the LOU for the Parties on whose behalf this LOU is executed.

8. Notice. Written notice may be provided by either Party to the other by first class mail, postage prepaid to the following addresses:

City of Fairfield - Public Works Department
1000 Webster Street, Yd Floor
Fairfield, CA 94533
Attention: Michael Hether, Assistant Public Works Director Solano County Water Agency
810 Vaca Valley Parkway, Suite 202
Fairfield, CA 95688
City of Fairfield
By; ! 2
David Gassaway, it Date
Solano County at { Agency
By 11,
Chris LWGeneral Manager Date

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SOLANO COUNTY WATER AGENCY

WATER TRANSFER AND EXCHANGE POLICY
(Adopted July 8, 2021)

This policy has been developed by the Solano County Water Agency (SCWA) Water Policy Committee and adopted by the SCWA Board of Directors at their July 8, 2021, Board meeting. This policy only applies to Solano Project water and State Water Project (SWP) water (aka NBA water). It is not intended to impinge on individual member agency’s water rights.

Introduction
SCWA is a wholesale water supply agency providing untreated water to cities and agricultural districts in Solano County from the Federal Solano Project and the North Bay Aqueduct of the State Water Project. SCWA represents local agencies involved in water and flood management. The Agency is governed by the Board of Directors composed of the five members of the Solano County Board of Supervisors, the seven mayors of the cities in Solano County, and a director from each of the three agricultural districts that provide retail agricultural water.

Member agencies include:
• City of Benicia
• City of Dixon
• City of Fairfield
• City of Rio Vista
• City of Suisun City
• City of Vacaville
• City of Vallejo
• Maine Prairie Water District
• Reclamation District 2068
• Solano County
• Solano Irrigation District

Purpose and Intent
SCWA supports sustainable water management of the agency’s State Water Project and Federal Solano Project allocations, while providing flexibility to the Agency’s members. Water purveyors in Solano County have a long history of working together in collaboration with SCWA.

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The purpose of this policy is to formalize SCWA water transfer and exchanges while protecting primary water sources. The policy is intended to address issues in the future including:
• Population growth
• Drought
• Sustainability
• Resiliency
• Recycled water
• Tail water
• Groundwater
• Regional integration
• Environmental water quality
• Fire protection
• More effective movement of water within the county and beyond • Substituting new water opportunities/sources for NBA transferable water

The overriding principles of this policy are:
• No Harm/Solano County First.
• Any transfer or exchange must be consistent with the SCWA Master Contract with DWR and the SCWA Master Contract with the Bureau of Reclamation. • Any transfers or exchanges not covered by this policy are not necessarily prohibited but will be addressed by SCWA on case-by-case basis. • Any existing contracts and on-going service obligations are grandfathered into this policy.

Definitions
• Exchange: Trading water. As an example, one entity might trade NBA water for Solano Project water. An agreed-on amount of water is returned to the seller. • Harm: In the context of "No Harm/Solano County First", "harm" shall be defined as: (1) transfer or exchange of water to an entity outside Solano County without first offering such water to SCWA members within Solano County; 2) Not notifying SCWA of any inter-county Solano Project/State Water Project transfers. • In-County Exchanges: Water exchanges between SCWA member(s) and other Solano Project members for use within the County.
• Out-of-County Exchanges: Water exchanges from individual SCWA member(s) to water agencies outside SCWA’s jurisdiction.
• Place of Use: Geographical area that Solano Project water can be transferred or exchanged within. Place of Use is limited to Solano County (except Montezuma Hills), UC Davis and a small part of Yolo County as authorized by the State Water Board.

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• Transfer: An action where water is delivered to the buyer in exchange for a mutually agreed price.
• In-County Transfers: Water transfers between SCWA member(s) and other Solano Project members for use within the County.
• Out-of-County Transfers: Water transfers from individual SCWA member(s) to water agencies outside SCWA’s jurisdiction.
• Solano Project Water: The Solano Project is a federal project that stores water in Lake Berryessa for delivery to users within the Place of Use. SCWA holds, as executors, long-term master water supply contracts with U.S. Bureau of Reclamation (USBR). Solano Project water cannot be transferred or exchanged outside its “Place of Use.”
• State Water Project (SWP) (aka NBA Water) “Table A” water. Table A water is the only supply in SCWA’s water supply portfolio that is eligible for transfers and exchanges outside of SCWA’s service area. SWP “Table A” water is the annual NBA water supply provided by SCWA‘s Long-term State Master Contract for SWP water supply which SCWA members have an allocated portion of. The SWP contract allows for transfers and exchanges to recover some capitalized and/or operational investment costs. Exchanges and transfers out-of-county can only be negotiated with another SWP Contractor for use within the SWP service area, or the collective service areas of all 29 State Water Contractors. DWR approval is required for all out-of-county transfers and exchanges. The SWP Contract transfer and exchange rules are strict and carefully applied by DWR to scrutinize all SWP transfers and exchanges.
• North Bay Aqueduct: A component of the State Water Project that serves portions of Solano and Napa counties.
• Transferrable/Exchangeable Water: Water determined by individual member agencies to be available for exchange or transfer.

Scope
Only transferrable/exchangeable water, as determined by individual SCWA member agencies, is subject to this Water Transfer and Exchange Policy.

Potential sources of water available for transfer or exchange include:
• State Water Project conveyed through the North Bay Aqueduct (Table A water) • Solano Project

Policy Consistency
This policy will be consistent with any Groundwater Sustainability Plans, Urban and Agricultural Water Management Plans, and the cities and County General Plans. The

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policy is also linked to SCWA’s 2016-2025 Strategic Plan and will not impair any existing contracts relating to water exchanges/transfers.

Policy
SCWA member agencies negotiate water transfers and exchanges with willing sellers and will advise SCWA and other member agencies through the Solano Water Advisory Committee (SWAC) of any water needs or availability of transferrable/exchangeable water when known.

In-County Priority: Member agencies should be encouraged to seek water transfers and exchanges serving in-county needs before serving out-of-county needs. Water deemed to be available for a transfer or exchange by any SCWA member agency should first be offered to other SCWA member agencies at mutually agreeable terms. If agreement cannot be reached within the timeframe set by the offering member agency, the member may pursue other buyers.

Out-of-County Transfer and Exchanges:

If no SCWA member agencies commit to purchasing the transferrable/exchangeable water supply by the deadline set by the offering member agency, member agencies may request SCWA to offer the transferrable/exchangeable water to out-of-county State Water Project (SWP) contractors at prevailing market prices. Notifying SCWA by April 1st, or when known, will give SCWA adequate time to negotiate the transfer/exchange.

Transfer/Exchange Procedures

1. In-County Transfer and Exchange procedure includes:
a. Individual SCWA member agencies determine if they have transferrable/exchangeable water available.
b. Individual agencies with transferrable/exchangeable water negotiate mutually agreeable terms with receiving member agencies. c. SCWA must be notified of any transfers/exchanges. SCWA will determine:
(i) Verification of water rights
(ii) Conveyance capacity
(iii) Consistency with DWR and USBR Master Contracts
(iv) Environmental review (CEQA)
(v) Any other requirements that may be added in the future.

d. The SCWA Board must approve any transfers or exchanges requiring CEQA.
e. SCWA will perform all administrative and bookkeeping functions.

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2. Out-of-County Transfer and Exchanges:

If no SCWA member agencies commit to purchasing the
transferrable/exchangeable water by the deadline set by the offering member agency, member agencies may request SCWA to offer the
transferrable/exchangeable water to out-of-county State Water Project (SWP) contractors at prevailing market prices. Notifying SCWA by April 1st, or when known, will give SCWA adequate time to negotiate the transfer/exchange.

Out-of-County transfer and exchange procedures include:
a. Timeline
(i) All out-of-county transfer and/or exchanges should be submitted to SCWA ideally by April 1st of any given year, or when known. (ii) The offering member agency will respond to a request to purchase and/or SCWA will seek buyers and SCWA will negotiate the terms of the transfer and/or exchange in consultation with the member agency offering the transferrable/exchangeable water. The terms will minimize the risk to the selling agency and SCWA.
b. Terms for multi-year transfers must include a provision for the SCWA member agency to confirm availability and the ability to deliver water on an annual basis. This allows for suspending the contract to meet local needs or prioritize transfers or exchanges to SCWA members for any single year.
c. SCWA will determine:
(i) Verification of water rights
(ii) Compliance with the DWR Master Contract
(iii) Compliance with the Bay-Delta Water Quality Control Plan (iv) Consistent with HCP/NCCP
(v) Meets CEQA
(vi) Does not create a water quality problem for another SCWA member agency.
d. SCWA will obtain DWR approval.
e. SCWA will seek SCWA Board approval. If the timing requires quicker action than monthly Board meetings, the General Manager will recommend a Special Meeting.
f. SCWA will facilitate the transfers through DWR.

COSTS

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Any State or third-party charges or fees related to transfers and exchanges within the County or to water contractors outside the County shall be payable by the receiving agency. SCWA staff time to assist with the transfer or exchange shall not be charged to the transferring agency.

Responsibilities

1. Responsibility of SCWA General Manager: Discretion is delegated to the General Manager by the SCWA Board to:
a. Notify SWAC members when transferrable/exchangeable water is available.
b. Follow all transfer and exchange policies and procedures.

2. Responsibility of SCWA Water Policy Committee: The Water Policy Committee shall:
a. Annually review this policy to determine if it effectively meets the needs of member agencies. The Committee may propose amendments to this policy, for consideration by the full Board, to address inefficiencies and changing conditions. The Committee will coordinate with the SWAC before proposed changes are brought before the full Board.
b. The Water Policy Committee should have diverse representation of Municipal and Industrial (M&I), ag, and County interests.

Protection of SCWA and member agencies
All transfer and exchange agreements shall include appropriate “hold harmless” language to protect SCWA, member agencies, their officers, and staff from non- performance and/or negligence by the entity receiving the transferred or exchanged water.

Effective Term of Policy
The terms and provisions of this policy shall remain in full force and effect until amended by the SCWA Water Policy Committee and approved by the SCWA Board.

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Glossary:

Acre-foot One acre-foot equals about 326,000 gallons, or enough water to cover an acre of land (about the size of a football field) one foot deep. An average California household uses between one-half and one acre-foot of water per year for indoor and outdoor use.

CEQA California Environmental Quality Act - a California statute passed in 1970, shortly after the United States federal government passed the National Environmental Policy Act (NEPA), to institute a statewide policy of environmental protection. CEQA does not directly regulate land uses, but instead requires state and local agencies within California to follow a protocol of analysis and public disclosure of environmental impacts of proposed projects and, in a departure from NEPA, adopt all feasible measures to mitigate those impacts. CEQA makes environmental protection a mandatory part of every California state and local (public) agency's decision- making process.

DWR California Department of Water Resources

HCP/NCCP A Habitat Conservation Plan (HCP) is a document that meets federal Endangered Species Act (ESA) requirements and enables local agencies to allow projects and activities to occur in endangered species’ habitats. In exchange, those projects and activities must incorporate HCP-prescribed measures to avoid, minimize, or compensate for adverse effects on natural
communities and endangered species. A Natural Community Conservation Plan (NCCP) is the State counterpart to the federal HCP.

Master Contracts SCWA holds a two long-term water supply contracts. They include:
• Federal contract with the Bureau of Reclamation for Solano Project water. Includes Ag and M&I deliveries.
• State contract with DWR for State Water Project water.

Includes M&I deliveries only.

NBA North Bay Aqueduct. The NBA is part of the State Water Project (SWP). The NBA is an underground pipeline that conveys SWP water to Solano and Napa counties. SCWA has service contracts for NBA water with Vacaville, Fairfield, Suisun City, Vallejo, and

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Benicia. The Cities of Dixon and Rio Vista have the potential to execute future contracts for NBA water.

Solano Project The Solano Project (SP) is a federal project of the Bureau of Reclamation that stores water in Lake Berryessa for delivery to users throughout the region.

Exchangeable/ Water determined by individual SCWA member agencies to be Transferrable available for exchange or transfer. Potential sources of Water exchangeable/transferable water include:
• State Water Project conveyed through the North Bay
Aqueduct
• Solano Project: Solano Project water cannot be sent outside of SCWA’s Place of Use. Place of Use includes Solano
County except Montezuma Hills, UC Davis, and a small part of Yolo County.

SWP State Water Project. The SWP, operated by the State of California, Department of Water Resources, is a water storage and delivery system of reservoirs, aqueducts, power plants and pumping plants extending more than 700 miles —two-thirds the length of California.

The SWP provides water to Solano County through the North Bay Aqueduct.

Table A Water Table-A” water is the SWP water provided to SCWA under the DWR Master Contract. SCWA has a maximum annual allocation of Table-A water of 47,756 Acre-feet per year.

The actual annual
allocation of Table-A water from DWR can vary from 0% up to 100% of the maximum Table-A, depending hydrology and factors such as reservoir storage.

Bay-Delta Water A policy document adopted by the State Water Resources Control Quality Control Board that establishes water quality control measures and flow Plan requirements needed to provide reasonable protection of beneficial uses in the San Francisco Bay/Sacramento-San Joaquin Delta estuary.

Water Exchanges Water Exchanges include:
• Water exchanged between willing sellers and willing buyers within Solano County.
• Water exchanged between willing SCWA member agencies
and willing buyers outside of Solano County.

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Water Transfers Water Transfers include:
• Water sold between willing sellers and willing buyers within Solano County.
• Water sold between willing SCWA member agencies and
willing buyers outside of Solano County.

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North Bay Aqueduct

The North Bay Aqueduct (NBA) is part of the State Water Project and provides 40% of the municipal water supply to over 400,000 people in cities in Solano and Napa Counties. The NBA consists of a pump station in the Cache Slough area in the Delta and a 28-mile underground pipeline that delivers water to city water treatment plants, intermediate pump stations and ancillary facilities.

The NBA State Water Project provides about 50% of the municipal and industrial water use in Solano County and about 40% of the municipal and industrial water use in Napa County. This water supply to Napa and Solano Counties is a critical resource and is expected to provide future water for planned growth in both counties. The following cities either currently use (or can use in the future) NBA water: Benicia, Dixon, Fairfield, Suisun City, Vacaville, Vallejo, Rio Vista, American Canyon, Napa, and Calistoga.

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Solano Project

The Solano Project is a federal project of the Bureau of Reclamation that stores water in Lake Berryessa for delivery to users throughout the region and is sized to meet only the projected water needs of Solano County. Congressional authorization was granted for the construction of the Solano Project and the first water was delivered in 1959. The total construction cost for the Solano Project was $38 million. For a more detailed history of the Solano Project, see the book by the Solano Irrigation District entitled "The Solano Water Story: A History of the Solano Irrigation District and the Solano Project."

Monticello Dam was constructed from 1953 to 1957 and has a height of 304 feet and a crest length of 1023 feet. The dam is able to hold a capacity of 1.602 million acre-feet of water.

Agenda Item No: N.2

AGENDA REPORT
DATE: April 15, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025 -55 PW Canon Station Planning Area 5 – Neighborhood A & B Improvement Agreement

Approving the Final Map and Authorizing Execution of the Subdivision Improvement Agreement for the Canon Station Planning Area 5 – Neighborhood A & B Subdivision

Funding Source: N/A

Contact: Alvin Lei, (707) 428-7476
______

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Per Chapter 25, Division 6, Section 25.165 of the City of Fairfield Municipal Code, prior to the City Council’s approval of a final map, the developer shall enter into an agreement with the City to construct the proposed improvements. The recommende d action approves the final map, authorizes the city engineer to accept the subdivision design drawings for construction, and authorizes execution of the subdivision improvement agreement (Agreement) for the Canon Station Planning Area 5 – Neighborhood A & B subdivision (Subdivision).

DISCUSSION
One Lake Holding, LLC (Developer) is proposing to construct the Subdivision within Planning Area 5 of the Train Station Specific Plan (TSSP). The entitlements for Planning Area 5’s Master Planned Unit Development (MPUD) were previously adopted by the Planning Commission per Resolution No. PC2021-22, as subsequently amended by an administrative hearing held on April 15, 2024, for project number PDA2024-001.

The council’s approval of the final map will allow the Developer to construct 77 single -family, residential lots for this Subdivision . Separately, this final map also creates 28 privately -owned

and maintained pedestrian realm parcels, which shall be grante d to a future homeowner’s association.

The Developer was previously authorized to construct a water quality/detention basin, denoted as Parcel C on the final map, adjacent to the Subdivision, and the City required that the Developer grant public access and utility easement for the City’s maintenance access. Public right-of-way will be granted to the City over this easement as part of the approval of the final map for this Subdivision; hence, the Developer will be vacating this easement, subsequent to the recording of this final map.

Lastly, according to Section 5.8.1.6 of the development agreement (DA) executed between the City and the Developer, the city may assign Transportation Improvements, as defined by the DA, up to a total value equal to 2,125 equivalent dwelling units (EDUs). Construction of Vanden Road remains the City’s top priority. Since 2020, the City has been executing subdivision improvement agreements and accruing the authority to assign construction of Vanden Road – Segments 17a, 17b, and 18 to the Developer. The City submitted a letter to the Developer dated August 8, 2024, identifying the City’s authority to assign $22,239,571 (2023 dolla rs) towards construction of Vanden Road.

Execution of this agreement recognizes an additional amount of $3,786,047.04 (2024 dollars) at 150% or $2,524,031.36 at 100% of AB1600 traffic impact, northeast traffic impact, and northeast linear park impact fees, allowing the city to assign the Developer a total of $26,823,056.41 (2024 dollars) at 150% of public improvements.

As part of the development obligations, the Developer will provid e dust control by frequently applying water to the site throughout const ruction, which is a typical mitigation measure. The proposed improvements will have no traffic impacts, as the improvements contemplated are outside of any active public roadways. Additionally, the Developer will minimize disturbances to nearby residents by working within the allowed construction hours, between 7:00 a.m. and 5:00 p.m., and providing public outreach to notify residents of any anticipated construction impacts.

Approval of the final map and execution of the Agreement will obligate the Develop er to construct all public and private improvements, including streets, underground utilities, streetlights, and pedestrian sidewalks, to serve future residents of the proposed subdivision.

The Developer has provided all the necessary bonds and insurance and has paid the fees required to enter into this Agreement.

FINANCIAL IMPACT
There is no cost to the City in constructing the public improvements contemplated under the Agreement. Acceptance of the public improvements by the council will obligate the City to maintain the public improvements. This includes public roads (i.e. Trailblaze Drive, Calero Drive, Freeform Drive, Volley Drive, Trailblaze Court, Calero Court, Chilula Court, and Lassik Court) and all public water, sewer, and storm utilities located within these streets. The future homeowner’s

association shall maintain improvements within the pedestrian realm, which include landscape, irrigation, streetlights, and sidewalks. Maintenance costs shall be funded by the newly formed Train Station Specific Plan Community Facilities District (CFD) No. 2023-1 and CFD No. 2023-2.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
Sections 66458 and 66462 of the Subdivision Map Act require that the council approve the Agreement if conditions of the tentative map have been met. The Developer has met the necessary conditions and has provided the proper documents for the Agreement; however, if the council has any remaining questions approval may be postponed until the questions are addressed.

COORDINATED WITH:

City Attorney’s Office

STAFF CONTACT
Alvin Lei, Senior Civil Engineer
(707) 428-7476
[email protected]

DOCUMENTS ATTACHED
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement
Attachment 4: Neighborhood A & B – Vicinity Map

CITY OF FAIRFIELD

RESOLUTION NO. 2025-55

APPROVING THE FINAL MAP AND AUTHORIZING EXECUTION OF THE SUBDIVISION IMPROVEMENT AGREEMENT FOR THE CANON STATION PLANNING AREA 5 – NEIGHBORHOOD

A & B SUBDIVISION

WHEREAS, the final subdivision map of the Canon Station Planning Area 5 – Neighborhood A & B subdivision, with provisions for its design and improvement, is consistent with the General Plan and the Specific Plan of the City of Fairfield; and

WHEREAS, the final map is in substantial compliance with the previously approved tentative map; and

WHEREAS, staff has reviewed the engineering design, plans, and specifications for the Canon Station Planning Area 5 – Neighborhood A & B and found them to be reasonable and consistent with the current City Standard Specifications and Details; and

WHEREAS, pursuant to Section 25.164 of the City’s Municipal Code, the city engineer has examined the final map and accessory data submitted and has determined that the subdivision as shown meets the requirements of the approved tentative map, the Subdivision Map Act, and the provisions of said ordinance and is technically correct; and

WHEREAS, the developer has provided all the necessary bonds and insurance and paid the fees required to enter into this improvement agreement.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The final map of Canon Station Planning Area 5 – Neighborhood A & B subdivision is hereby ap proved subject to the execution by all parties of the subdivision improvement agreement for that subdivision.

Section 2. All offers of dedication shown on said map are hereby accepted, subject to the improvement thereof required by the subdivision improvement agreement.

Section 3. The plans and specifications for the Canon Station Planning Area 5 – Neighborhood A & B are hereby approved.

Section 4. The city manager is authorized and directed to execute that certain subdivision improvement agreement, between the City and One Lake Holding, LLC , to provide for the subdivision improvements required by the Subdivision Map Act and Chapter 25 (Subdivision Regulations) of the Fairfield City Code.

RES. NO. 2025-55

Section 5. The city manager is hereby authorized to do all things necessary and proper to implement the above-mentioned agreement.

Section 6. The Director of Public Works is hereby authorized to accept deeds or grants conveying any interest in or easement upon real estate on behalf of the city and to consent to the recordation of said documents.

PASSED AND ADOPTED this 15th day of April 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

CITY OF FAIRFIELD

SUBDIVISION IMPROVEMENT AGREEMENT
Canon Station Planning Area 5 - Neighborhood A & B
One Lake Holding, LLC
THIS AGREEMENT ("Agreement"), for purposes of identification, dated _ 2025 is made and entered into by and between the CITY OF FAIRFIELD, a municipal corporation, hereinafter referred to as "City," and One Lake Holding, LLC, a Delaware Limited Liability Company hereinafter referred to as "Subdivider." RE C IT A L S:

A. Subdivider has presented to City a certain parcel map or final subdivision map of a proposed subdivision of land located within the corporate limits of City, said map having been prepared in accordance with the Subdivision Map Act of the State of California, the Subdivision Regulations of the City of Fairfield (Chapter 25, Fairfield City Code), and the tentative map of the subdivision heretofore approved by the Planning Commission of the City per adoption of Resolution No. PC2021-22.

B. The proposed development of land is commonly known and described as Canon Station Planning Area 5 - Neighborhood A & 8. Said subdivision is hereinafter referred to as "the subdivision."
C. The map of the subdivision was filed with the City Clerk for presentation to the City Council of the City for its approval, which map is referred to and incorporated herein.

D. Pursuant to Section 66462 of the Subdivision Map Act, the Subdivider has requested approval of the map prior to the construction and completion of certain public improvements within the subdivision, including, but not limited to: streets, highways, or public ways, public utility facilities, and design standards which are part of the provisions for lot grading and drainage in or appurtenant to the subdivision, that are required by the Subdivision Map Act, the Subdivision Regulations of the City, the tentative map (and approvals given in connection therewith), and final grading plan, if any, -1-

E.
heretofore approved by the City Council of the City. Said improvements are hereinafter referred to as "the Required Improvements." City Council, by the adoption of Resolution No. 2025- _ _ , incorporated herein by reference, has approved the map of the subdivision and accepted all offers of dedication made in connection therewith (except as otherwise provided in said resolution), on condition that Subdivider first enter into and execute this subdivision improvement agreement with City and meet the requirements of said Resolution.

A G R E E M E N T S:

The parties hereto agree as follows:

1. Performance of Work: Subdivider agrees to furnish, construct, and install at its own expense all Required Improvements as shown on the plans and specifications of said subdivision, a copy of which is on file in the Office of the City Engineer and is incorporated herein by reference, along with any changes and modifications as may be required by the City Engineer due to errors of omission on the plans.

Work; Satisfaction of the City Engineer: All of the work on the Required 2.

Improvements is to be done at the places, of the materials, and in the manner and at the grades, all as shown upon the plans and specifications accepted for construction, as signed by the City Engineer, the City's Standard Specifications and Details (per Resolution No. 2014-93), and to the satisfaction of the City Engineer. No occupancy will be allowed for any building which fronts on the Required Improvements required by this Agreement until those improvements, including streetlight energization, are constructed and determined operational by the City Engineer.

No building permits will be issued until the following conditions are satisfied:
a. The water system shall be constructed, have passed pressure and bacteriological testing, final rock grade shall be attained, and fire hydrants brought to grade.
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3. 4.

5. b. Sewer and storm drainage utility infrastructure proposed as part of the Required Improvements shall be operational, connected and discharge to existing public infrastructure.
c. Curb and gutter shall be constructed along the frontage of the lots for which building permits are being requested.
d. An all-weather access road to the building area within the right-of­ way, as approved by the Fire Marshal, shall be constructed consisting of a minimum six inches of aggregate base rock. e. See Section 22, "Additional Terms and Conditions", for additional building permit restrictions, if any.

Work; Time for Commencement and Performance: City fixes the time for the construction commencement of the work to be within fifteen (15) days following approval of this Agreement, and for its completion to be within 365 calendar days thereafter, based on the construction schedule provided by Subdivider and attached hereto as Exhibit A. At least fifteen (15) calendar days prior to the commencement of work hereunder, Subdivider shall notify the City Engineer in writing of the date fixed by Subdivider for commencement thereof, so that the City Engineer shall be able to provide services of inspection and a pre-construction meeting shall be held between the Parties.

Time of Essence; Extension: Time is of the essence of this Agreement, but the dates for commencement and completion of the construction work construction may be extended as herein provided pursuant to Sections 5 to 7 of this Agreement. The City Engineer shall be the sole and final judge as to whether good cause has been shown to entitle Subdivider to an extension.

Request for Extension; Granting: Requests for extension of commencement and completion date shall be provided in writing by the Subdivider and shall be delivered to City in the manner hereinafter specified pursuant to Section 18 of this Agreement. Any extensions granted by the City shall be in writing and an oral extension shall not be valid for any purpose whatsoever.
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Extension: No Release of Obligations: In the event it is deemed necessary by the City to extend the time of commencement or completion of the work to be done under this Agreement beyond the dates specified herein, such extension as shall be granted shall in no way release any guarantee given by Subdivider pursuant to this Agreement, or to relieve or release those providing improvement security pursuant to this Agreement. The sureties in executing the bonds shall be deemed to have expressly agreed to any such extension of time.

7. Extension: Conditions: The granting of any extension may be conditioned

6. upon Subdivider providing City with new or amended surety bonds in amounts increased to reflect increases in the costs of constructing the Required Improvements that have occurred prior to the granting of the extension or are likely to occur prior to the completion of work.

8. Improvement Security: Concurrently with the execution hereof, Subdivider shall furnish City:
a. Improvement security in the sum of $2,746,700.00, which sum is equal to one hundred ten percent (110%) of the estimated cost of constructing the Required Improvements and the cost of any other obligation to be performed by Subdivider hereunder, securing the faithful performance of this Agreement, as further detailed on Exhibit B of this Agreement.
b. Separate improvement security in the sum of $1,373,350.00, which sum is equal to fifty-five percent (55%) of the estimated cost of constructing the Required Improvements, securing payment to the contractor, its subcontractor, and to persons furnishing labor, materials, or equipment to them for the construction of the Required Improvements, as further detailed on Exhibit B of this Agreement.

The form of the improvement security shall be subject to the approval of the City Attorney. Improvement security shall be reduced or released by City only in the manner pursuant to Section 25.166.6 of the City Code. No change, alteration, or addition to the terms of this Agreement or the plans and specifications accompanying the same shall in any manner affect the -4-

9. obligation of those providing improvement security pursuant to this Agreement.

Engineering and Inspection Fee:
a. Subdivider shall pay to the City an engineering plan check fee of

1.35% of the total cost of subdivision improvements, as estimated by the City Engineer, less 1) the initial plan check fee of one percent (1 %) of the total cost paid upon first submittal of improvement plans and 2) the engineering plan check fee for streetlights within the pedestrian realm owned by the Homeowner's Association, which fee will be assessed and collected by the Community Development Department under the pertinent Building permit(s). The total amount of this fee still due is
(1.35% X $2,497,000.00) - $27,336.35 - (1.35% X $247,500.00) = $3,031.90.
b. Subdivider shall pay to the City an engineering and inspection fee of five and a half percent (5.5%) of the total cost of the Required Improvements, rounded up to the nearest whole number, as estimated by the City Engineer, being:

5.5% X $2,497,000.00= $137,335.00.

It is understood that such fee covers only those inspections and engineering work performed by the City during the normal working hours of the City.
c. Subdivider shall pay to the City an engineering plan check fee for plan checks provided by the Fairfield-Suisun Sewer District. The total amount of the fee still due is $425.00, as follows:

Residential Subdivision - Flat Rate= $425.00.
d. Subdivider shall pay to the City a fee for the City's cost to print mylar copies of the recorded Final Map at $15 per sheet, as estimated by the City Engineer being:
16 map sheets x $15 = $240.00.
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It is understood that such fee covers only those inspections and engineering work performed by the City during the normal working hours of the City.

10. Hold Harmless Agreement: The Subdivider will indemnify, hold harmless, and defend the City of Fairfield, its officers, employees, agents, and elective and appointive boards from all claims, losses, damages (including property damage, personal injury, and death), and liabilities of every kind, directly or indirectly arising from the operations of Subdivider, its contractor or any subcontractor, or of any person directly or indirectly employed by, or acting as agent for Subdivider, its contractor or subcontractor, but not including the sole negligence or willful misconduct of the City of Fairfield. This indemnification shall extend to claims, losses, damages, or liabilities occurring after completion of the Required Improvements as well as during the work's progress. This indemnification, however, shall not apply to any claims, losses, damages, or liabilities occurring after the completion of the Required Improvements by the Subdivider and its acceptance by the City which are not related directly or indirectly to the Subdivider's operations under this Agreement and the construction of the Required Improvements.

Acceptance of insurance certificates required under this agreement does not relieve Contractor from liability under this indemnity and hold harmless clause. This indemnity and hold harmless clause shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of Subdivider's, contractor's or any subcontractor's operations regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

11. Subdivider's Insurance: Subdivider shall not commence work under this Agreement or permit its contractor or subcontractor to commence work thereunder until Subdivider shall have obtained or caused to be obtained all insurance required under this paragraph and such insurance shall have been approved by the City Engineer of City as to form, amount, and carrier.

Subdivider shall not allow any contractor or subcontractor to commence -6-

work under this Agreement until all insurance required of the contractor or subcontractor shall have been so obtained and approved. Said insurance shall be maintained in force and effect until the completion of work under this Agreement and the acceptance thereof by City. All requirements herein provided shall appear either in the body of the insurance policies or as endorsements, and shall specifically bind the insurance carrier. a. WORKER'S COMPENSATION INSURANCE: Subdivider shall
obtain and maintain (or cause to be obtained and maintained) workers' compensation insurance for all Subdivider's employees employed at the site of improvement, and in case any work is sublet, Subdivider shall require any contractor or subcontractor similarly to provide workers' compensation insurance for all contractor's or subcontractor's employees, unless such employees are covered by the protection afforded by Subdivider. In case any class of employees engaged in work under this Agreement at the site of the project is not protected under any workers' compensation law, Subdivider shall provide, and shall cause each contractor and subcontractor to provide, adequate insurance for the protection of employees not otherwise protected. Subdivider hereby agrees to indemnify City for any damage resulting to it from failure of either Subdivider or any contractor or subcontractors to take out or maintain such insurance. Subdivider shall provide the Director of Public Works with a certificate of insurance indicating workers' compensation coverage prior to engaging in any activity required by this Agreement.
b. LIABILITY INSURANCE: Subdivider, at its sole expense, shall obtain and maintain (or cause to be obtained and maintained) an insurance policy or policies, issued by an admitted insurer or insurers as defined by the California Insurance Code, providing the City, its officers, employees, and agents, named as additional insureds under the policy, broad form property damage, personal injury, automobile, employers', and comprehensive form liability insurance in the -7-

amount of not less than $3 million per occurrence. By the terms of said insurance policy or policies, such insurance shall be deemed primary insurance, and no other insurance affected by the City or other named insureds will be called upon to cover a loss covered thereunder. See Exhibit C for the City's minimum insurance requirements.

In the event that any of the aforesaid insurance policies provided for in this paragraph 11 insures any entity, persons, boards, or commissions other than those mentioned in this paragraph, such policy shall contain a standard form of cross-liability endorsement, insuring on such policy City, its elective and appointive boards, commissions, officers, agents, and employees, Contractor and any subcontractor performing work covered by this Agreement.

12. Evidence of Insurance: Subdivider shall furnish the City Engineer concurrently with the execution hereof:
a. A certificate of insurance providing that no cancellation, major change in coverage, expiration or renewal shall be made during the term of this agreement, without thirty (30) days written notice to the Director of Public Works prior to the effective date of such cancellation, change in coverage, expiration or non-renewal; b. A City standard endorsement form for insurance coverage (attached hereto) naming the City of Fairfield, its officers, employees, agents and volunteers as additional insureds.

13. Title to Improvements: Title to and ownership of all public improvements constructed hereunder by Subdivider shall vest absolutely in City upon completion and acceptance of such improvements by City. All common private improvements constructed hereunder by Subdivider, if any, shall vest absolutely in the Homeowner's Association ("HOA") upon completion and acceptance of such improvements by the HOA.

14. Repair or Reconstruction of Defective Work: If, within a period of one year after final acceptance of the public improvement work performed under this Agreement, any public improvement or part of any public improvement -8-

furnished and/or installed or constructed, or caused to be installed or constructed by Subdivider, or any of the work done under this Agreement fails to fulfill any of the requirements of this Agreement or the specifications referred to herein, Subdivider shall without delay and without any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should Subdivider fail to act promptly or in accordance with this requirement, or should the exigencies of the case require immediate repairs or replacements to be made before Subdivider can be notified, City may, at its option, make the necessary repairs or replacements or perform the necessary work, and Subdivider shall pay to City the actual cost of such repairs plus fifteen percent (15%) within thirty (30) days of the date of billing for such work by City.

All common private improvements that will be maintained by the HOA are covered under this Agreement. The Subdivider shall submit performance and labor and material bonds for the common private improvements. At the time these improvements are completed to the satisfaction of the City Engineer, a warranty bond shall be submitted to release the original bonds.

15. Subdivider Not Agent of City: Neither Subdivider nor any of Subdivider's agents or subcontractors are or shall be considered to be agents of City in connection with the performance of Subdivider's obligations under this Agreement.

16. Notice of Breach and Default: If Subdivider refuses or fails to obtain prosecution of the work, or any severable part thereof, with such diligence as will ensure its completion within the time specified, or any extension thereof, or fails to obtain completion of said work within such time, or if Subdivider should be adjudged a bankrupt, or Subdivider should make a general assignment for the benefit of Subdivider 's creditors, or if a receiver should be appointed in the event of Subdivider 's insolvency, or if Subdivider or any of Subdivider 's contractors, subcontractors, agents, or employees should violate any of the provisions of this Agreement, City Engineer may -9-

serve written notice upon Subdivider and Subdivider 's surety of breach of this Agreement, or of any portion thereof, and default of Subdivider.

17. Breach of Agreement; Performance by Surety or City: In the event of any such notice, Subdivider's surety shall have the duty to take over and complete the work and the improvement herein specified; provided, however, that if the surety within fifteen (15) days after the serving of such notice of breach upon it does not give City written notice of its intention to take over the performance of the contract, and does not commence performance thereof within fifteen (15) days after notice to City of such election, City may take over the work and prosecute the same to completion by contract, or by any other method City may deem advisable, for the account and at the expense of Subdivider, and Subdivider 's surety shall be liable to City for any excess cost of damages occasioned City thereby; and in such event, City, without liability for so doing, may take possession of and utilize in completing the work, such materials, appliances, plant and other property belonging to Subdivider as may be on the site of the work and necessary therefor.

18. Notices: All notices herein required shall be in writing, and delivered in person or sent by registered mail, postage prepaid.

Notices required to be given to City shall be addressed as follows:

City Engineer
Fairfield City Hall
1000 Webster Street
Fairfield California 94533
Notices required to be given to Subdivider shall be addressed as follows:

ONE LAKE HOLDING LLC
2121 N. CALIFORNIA BLVD, STE #1010
WALNUT CREEK CA 94596
(To be completed by Subdivider)
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Notices to be given surety of Subdivider shall be addressed as follows:

ONE LAKE HOLDING LLC
2121 N. CALIFORNIA BLVD, STE #1010
WALNUT CREEK CA 94596
(To be completed by surety of Subdivider)
Any party or the surety may change such address by notice in writing to the other party and thereafter notices shall be addressed and transmitted to the new address.

19. Severability: If one or more of the provisions in the Agreement is found invalid, illegal or unenforceable in any respect, the validity and enforceability of the remaining provisions shall not be affected.

20. Governing Law: This Agreement shall be construed in accordance with and governed by the laws of the State of California. In the event that suit shall be brought by either Party to this Agreement, the Parties agree that the venue shall be exclusively vested in Solano County Superior Court or the United States District Court for the Eastern District of California.

21. Public Improvement Oversizing: Public improvement oversizing and/or reimbursement as defined in City Code Chapter 6B, Chapter 10, Article IV, Sections 10.56 through 10.65; and Chapter 25, Article Ill, Section 25.166. 79 through 25.166.81 is not applicable.

22. Additional Terms and Conditions: This Agreement is subject to the following additional terms and conditions:
a. Approval of this improvement agreement shall not obligate the City to subsequently accept improvements which do not strictly conform to the plans referenced by this agreement. All costs associated with modifications resulting from subsequent improvement plan changes required by the City shall be borne by the Subdivider.
b. Conditions of Development: Should any conflicts arise between this Agreement and the conditions of development pursuant to project number PDA2024-001, the conditions of development shall take precedence.
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c. Zone II Pump Station: Public Works Condition #31 requires the Subdivider to complete construction of the zone II pump station, located on the City's Northbay Regional Water Treatment Plant parcel, prior to the issuance of the first certificate of occupancy necessitating this pump station. The City is preparing an updated analysis to determine when the Zone II pump station will be required.

Subdivider will pay $50,000 to the City for the cost of the updated analysis. If required, based on the updated analysis, the Subdivider and City will meet and confer in good faith on a plan to complete construction.
d. DA Section 4.5.8.3 - Land Exchange: The subdivision includes development of 8.2 acres of City Property, as defined by the Amended and Restated Development Agreement, recorded on June 10, 2015 ("DA"), including any subsequent amendments to the DA. Per Section

4.5.8.3 of the DA, the developer shall pay to the City $308,221.60 concurrent with, or prior to, approval of the subdivision Final Map, the amount being a percentage of the total area of City Property, summarized as follows:
( 8.2 acres/ 100 acres) x $3,758, 800.00 = $308,221.60
e. Train Station Specific Plan Community Facilities District: The subdivision shall annex into the new Train Station Specific Plans Community Facilities District (CFO #2023-2), which will provide funding for various elements of operations, maintenance and service, including but not limited to:
• Police Protection Services;
• Fire Protection and Suppression Services;
• Ambulance and Paramedic Services;
• Maintenance of Road, Roadways, Sidewalks, including Traffic Signals, Streetlights, and Soundwalls
• Storm Protection (Storm Drain) Services
• Maintenance, Repair, and Replacement of Parks, Open Space, and Public Landscaping
• Maintenance of Architectural Amenities, Fences, or Barriers in the Public Right-of-Way
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• Any Other Public Services authorized to be Funded under Section 53313 of the California Government Code
Property owners within CFO #2023-2 are required to pay special on­ going annual assessments. The Subdivider shall furnish the necessary processing fees, documents and boundary map required to annex into CFO #2023-2 and complete the annexation process prior to issuance of any Building permits for the subdivision. Assessments will have an annual inflation adjustment.
f. Planning Area 5 Community Facilities District: The subdivision shall annex into the new One Lake Community Facilities District (CFO #2023-1 ), instead of the existing One Lake CFO for Planning Area 4 (CFO #2019-1 ). CFO #2023-1 will provide funding for various elements of infrastructure construction, maintenance, and public safety needs, including but not limited to:
• Onsite Backbone Street and Road Improvements and Facilities, including: wet utilities, traffic utilities, and pavement • In-tract Improvements, including: wet utilities, street signage, curb, and gutter
• Potable Water Improvements and Facilities;
• Storm Drain Improvements
• Sewer Improvements;
• Wetland Basins and Bio-retention Basins;
• Public neighborhood parks;
• Proposed sports park & complex
Property owners within CFO #2023-1 are required to pay special on­ going annual assessments. The Subdivider shall furnish the necessary processing fees, documents and boundary map required to annex into CFO #2023-1 and complete the annexation process prior to issuance of any Buildings permits for the subdivision. Assessments will have an annual inflation adjustment.
g. Northeast Special Impact Fee for Area-wide Infrastructure: The proposed project is within the Northeast Fairfield Area. Subdivider shall pay a Special Impact Fee (Fee) for area-wide infrastructure as a part of project development. The Fee amount is adjusted each April 1st for inflation using the Engineering News Record construction cost -13-

index from the preceding December. The Subdivider may construct certain infrastructure in-lieu of paying the fee, but such construction must be approved by the City Engineer and be consistent with the infrastructure plan described in the Revised Study of the Northeast Fairfield District (the Study). The City Engineer may approve modifications to the technical specifications in the Study to accomplish the purposes of the overall infrastructure plan, but under no circumstances may credits for the construction of infrastructure exceed the budgeted levels shown in the Study. The amount of credit given to Subdivider for in-lieu construction work may not exceed the amount of the special impact fees due for the subdivision. If this fee credit for improvements constructed is less than the total fee, Subdivider shall pay the remaining balance prior to the issuance of the applicable building permits. For additional information on fees and Subdivider obligations, contact the Fairfield Finance Department at (707) 428-7496.
h. Northeast Impact Fee Lump Sum: In consideration for the completed and accepted construction of the public infrastructure improvements as part of this overall project, as documented in Section 5.6.4 and 5.8.1 of the Amended and Restated Development Agreement dated May 8, 2015 ("DA") including any subsequent amendments adopted by the City Council, the City may assign to Subdivider tasks towards construction of Vanden Road, in exchange for fee credits applicable towards the Subdivider's Citywide Traffic Impact Fee and Transportation Component of the Northeast Fees ("Assigned Fees") assessed for each lot proposed on the Subdivision Final Map. As agreed between the City and Subdivider, in-lieu of assigning improvements to the Subdivider, Subdivider shall instead pay the transportation fees at the actual, current impact fee value (100%) instead of the escalated value (150%); this amount being $2,524,060.00 (77.0 Equivalent Dwelling Units (EDU), as defined by the DA, multiplied by the sum of AB1600 Traffic ($7,627.00), -14-

Northeast Traffic ($20,147.00), and Northeast Linear Park ($5,006.00) impact fees) in cash to the City prior to issuance of the first building permit within the Final Map. Each July 1st thereafter, the impact fees for Building permits not issued shall be indexed to the current year's impact fee value and the Subdivider shall pay lump sum to the City, less the amount of lump sum paid for said Building permits in the previous year. The City agreed to receive a lump sum from Subdivider in-lieu of Assigned Fees and is unique to this Agreement and not intended to set precedent for future improvement agreements.
• $100,000 Cash Payment. Per Section 5.5.1.2 of the DA, the Subdivider shall pay $100,000.00 in cash to City as part of this Agreement1 for the first subdivision each calendar year. By paying this lump sum to the City, the City shall recognize that this $100,000.00 cash payment is fulfilled for calendar year 2025.
i. Prohibited Interest: No employee of the City shall have any direct financial interest in this agreement. This agreement shall be voidable at the opinion of the City if this provision is violated.

23. Local Employment Policy: The City of Fairfield desires, wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.

The City encourages an active affirmative action program on the part of its contractors, consultants, and developers.

When local projects require, subcontractors, contractors, consultants, and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin.

I §5,5.1.2
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24. Required Regulatory Permits: Agreement authorization will not be effective until Subdivider has obtained all required permitting, authorizations, and approvals from the regulatory agencies, property owners, and similar for impacts resultant of the Required Improvements. Subdivider shall submit a copy of these permits and approvals prior to commencement of work. The City of Fairfield requires the Subdivider to coordinate with, apply for, and be issued all necessary and pertinent permitting and authorizations from local and regional agencies prior to beginning construction of the Required Improvements. By way of executing this Agreement, the Subdivider affirms they have received all required permitting and authorizations from any and all pertinent and necessary local, state, and federal agencies and that all costs and impacts resultant of additional coordination, construction delays, engineering design revisions, or similar negative impacts subsequent to execution .of this Agreement shall be borne solely by the Subdivider and shall be at no cost to the City. The Subdivider affirms they have received all necessary authorizations from the following agencies to construct the Required Improvements, which include, but may not be limited to:
a.
b.

C.
d.
e.
f.
g.
h.
i.

Federal Transit Administration j. Solano Irrigation District Travis Air Force Base k. Solano County Water Authority
United States Army Corps. of I. Fairfield-Suisun U.S.D.

Engineers m. Travis Unified School District
Department of Toxic n. Caltrans
Substances Control 0. Capitol Corridor
Union Pacific Railroad p. City of Suisun City
California Department of Fish q. City of Vacaville
and Wildlife r. City of Vallejo
California State Water s. City of Benicia
Resources Control Boards t. Solano County
Metropolitan Transportation u. Comcast
Commission V. AT&T
Solano Transportation w. Pacific Gas & Electric
Authority X. Kinder-Morgan
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date set forth opposite its respective signatures.

Dated: - - - - - - - - - -
ATTEST:

By: _
City Clerk
City of Fairfield,
a municipal corporation
By: _
City Manager
One Lake Holding, LLC.,
a Delaware Corporation
By:---'=-S_ ·:......,,,,eoc __ ~ ~ -~-- _
Name: 5_~ _ _ .e_ ~~-'-~-~--
Title :_ ----"-(=o_-....,P ..... P-=€3.a.=.;., .,;_o_ow,;,__, _ -17-

Exhibit A
Construction Schedule
Sewer
Storm
Water
Joint Trench
Subgrade
Prepare Detached SW and DW
AB Concrete Curb/Gutter
AB Concrete SW and DW
Curb and Gutter
SW &DW
Test Utilities
Install Street Lights
Install AB and Paving
Raise Iron
Sign & Stripe
PG&E Energize
PG&E Pressurize
4 weeks
3 weeks
2 weeks
4 weeks
5 days
1 week
1 week
1 week
5 days
1 week
2 weeks
1 week
1 week
2 weeks
1 week
3 weeks
3 days

Exhibit B

SUBDIVISION IMPROVEMENT AGREEMENT CHECK LIST
SUBDIVISION: Canon Station Planning Area 5 - Neighborhood A & B OWNER: One Lake Holding, LLC
ADDRESS: 2121 N. California Blvd., Suite 1010, Walnut Creek, CA 944596 COUNCIL MEETING DESIRED: April 1, 2025
SUBMISSION DEADLINE: noon March 5, 2025

DESCRIPTION QUANTITY UNIT COST AMOUNT RECD BY DATE
Plan Check Fee (less initial PC) 1.35% $2,497,000 $3,031.90 Engineering/Inspection Fee 5.5% $2,497,000 $137,335.00
Traffic Signal Cost Share 1 NIA N/A
FSSD Plan Check Fee 1 $425 $425.00
Final Map Mylar Fee 16 $15 $240.00
Reimbursement Agreement 1 NIA N/A
Land Exchange (One Lake only) 1 $308,221.60 $308,221.60 DA Section 5.5.1.2 & 1 $2,524,060.00 $2,524,060.00 In-Lieu of Assignment (One Lake on! TOTAL: $2,973,313.50
Civil Engineer's Estimate $2,497,000
Landscape Cost Estimate N/A N/A $0
Total Cost Estimate $2,497,000
Faithful Performance Bond 110% $2,746,700
Labor and Materials Bond 55% $1,373,350
Insurance Certificate $3 Million
Signed Agreement
Construction Plans
Executed Copies Provided to:

City Manager
City Engineer
Subdivider

cbg CIVIL ENGINEERS I SURVEYORS I PLANNERS
ENGINEER'S PRELIMINARY BOND ESTIMATE March 3, 2025
NEIGHBORHOOD A & B IMPROVEMENTS Job No.: 1668-016
ONE LAKE - PLANNING AREA 5

FAIRFIELD, CA
Item Description Quantity Unit Unit Price Amount

START-UP
1 Mobilization LS $ 25,000.00 $ 25,000
2 SWPPP 17 AC $ 13,100.00 $ 222,700
SUBTOTAL START-UP $ 247,700

STREET IMPROVEMENTS
3 Finish Grading 169,500 SF $ 0.50 $ 84,750
4 Subgrade Fabric 118,100 SF $ 0.20 $ 23,620
5 3.5" Asphalt Concrete 104,000 SF $ 1.76 $ 183,040
6 14" Aggregate Base 104,000 SF $ 2.74 $ 284,960
7 Standard Curb and Gutter 400 LF $ 22.84 $ 9,136
8 Beveled Curb and Gutter 5,200 LF $ 22.84 $ 118,768
9 4" PCC Sidewalk (wl 4" AB Cushion) 31,400 SF $ 7.00 $ 219,800 10 Curb Cuts 3 EA $ 350.00 $ 1,050
11 Accessible Curb Ramp 18 EA $ 2,469.72 $ 44,455
12 Street Monuments 13 EA $ 300.00 $ 3,900
13 Signing and Striping 3,000 LF $ 19.04 $ 57,120
14 Conform to Existing Street 2 EA $ 2,000.00 $ 4,000
15 Traffic Control 1 LS $ 10,000.00 $ 10,000
SUBTOTAL STREET IMPROVEMENTS $ 1,044,599

STORM IMPROVEMENTS
16 18" Reinforced Concrete Pipe 1,270 LF $ 75.94 $ 96,444 17 24" Reinforced Concrete Pipe 280 LF $ 75.94 $ 21,263 18 Junction Box 3 EA $ 4,630.73 $ 13,892
19 Storm Drain Catch Basins 11 EA $ 4,630.73 $ 50,938
20 Storm Drain Field Inlet 3 EA $ 4,630.73 $ 13,892
21 Connect to Existing 6 EA $ 3,159.18 $ 18,955
SUBTOTAL STORM IMPROVEMENTS $ 215,384

SANITARY SEWER
22 4" Sanitary Sewer Lateral (with Cleanout) 78 EA $ 1,162.83 $ 90,701 23 8" Sanitary Sewer (PVC) 2,900 LF $ 50.73 $ 147,117
24 Sanitary Sewer Manhole 14 EA $ 4,630.73 $ 64,830
25 Stub to Future DevelopmenUTemporary Cleanout 3 EA $ 514.53 $ 1,544 26 Connect to Existing 2 EA $ 2,531.46 $ 5,063
SUBTOTAL SANITARY SEWER $ 309,254
2633 CAMINO !~AMON. SUITE 350 I SAN RAMON, CALIFORNIA 94583 I (925) 866-0322 1430 BLUE OAKS BOULEVARD. SUITE 110 I ROSEVILLE. CAUFORNIA 95747 I (916) 788-4456 P:\ 1600 -1699\1668·016\Estimates\ Bond\ Bond 00B_Neighborhood A&B lmprovements-Final.xlsXNW vV.Cb a ndq.corn Page 1 of 2

cbg _
Item Description Amount

POTABLE WATER
27 1" Water Lateral and Meter (Copper)
28 8" Water Pipe (PVC - Including all appurtenances)
29 Fire Hydrant (Including Valves)
30 Blow Off
31 Stub to Future Development/Temporary Blow Off
32 Irrigation Service (Including all appurtenances)
33 Cathodic Protection
34 Connect to Existing

ELECTRICAL
35 Street Lights
Quantity Unit Unit Price
78 EA $ 1,029.05 $
3,000 LF $ 77.18 $
7 EA $ 6,318.37 $
3 EA $ 4,116.20 $
4 EA $ 2,058.10 $
1 EA $ 21,486.56 $
3,000 LF $ 10.00 $
2 EA $ 2,000.00 $
SUBTOTAL POTABLE WATER $
33 EA $ 7,500.00 $
SUBTOTAL ELECTRICAL $
SUBTOTAL NEIGHBORHOOD A & B IMPROVEMENTS COSTS $
(to the nearest $1,000)
80,266
231,540
44,229
12,349
8,232
21,487
30,000
4,000
432,102
247,500
247,500
2,497,000
Assumptions:

This estimate is based on information available at this time. Carlson, Barbee & Gibson, Inc. (CBG) assumes no liability for changes 1 · in prices, fees or costs due to unforeseen conditions or changes.

2. This estimate is based on the One Lake Planning Area 5 - Neighborhood A & B Improvement Plans dated September 2023.

3. Joint trench costs are not included in this estimate and will be provided by Joint Trench Consultant.

4. Landscaping costs are not included in this estimate and will be provided by Landscape Architect.

P:\ 1600 - 1699\ 1668-016\Estimates\Bond\ Bond 008_Neighborhood A&B lmprovements-Final.xlsx Page 2 of2

Exhibit C

INSURANCE REQUIREMENTS
SUBDIVIDER shall procure and . maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the SUBDIVIDER, its agents, representatives, or employees.
1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $3,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 - any auto) with minimum limits of $3,000,000 per accident for bodily injury and property damage. c) Workers' Compensation insurance as required by the State of California and Employers' Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease.
2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required:
✓ Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $3,000,000 per occurrence.
□ Pollution Liability Insurance in the minimum amount of $3,000,000 per occurrence D Garage Keepers Insurance in the minimum amount of $3,000,000 per occurrence D Fidelity/ Crime/ Dishonesty Bond in the minimum amount of$ _ □ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
□ Builder's Risk / Course of Construction Insurance in the minimum amount of $ _
3) INSURANCE PROVISIONS
a) Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the SUBDIVIDER

shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder's risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the SUBDIVIDER; products and completed operations of the SUBDIVIDER; premises owned, occupied or used by the SUBDIVIDER; and automobiles owned, leased, hired or borrowed by the SUBDIVIDER. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the SUBDIVIDER'S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the SUBDIVIDER'S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The SUBDIVIDER'S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the CITY. vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the SUBDIVIDER'S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
c) Acceptability of Insurer. Insurance is to be placed with insurers with a current A.M.

Best's rating of no less than A:VII, unless otherwise acceptable to the CITY.

Verification of Coverage. SUBDIVIDER shall furnish the CITY with original endorsements effecting coverage required by this Exhibit C. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At

the request of the CITY, SUBDIVIDER shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.
d) Sub-contractors. SUBDIVIDER shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit C. Failure of SUBDIVIDER to verify existence of sub-contractor's insurance shall not relieve SUBDIVIDER from any claim arising from sub-contractors work on behalf of SUBDIVIDER.

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VANDEN ROAD

STORMWATER

DETENTION BASIN

LAKE CLUB DRIVE

NEW CANON ROAD

PARCEL A

PARCEL B

PARCEL C

PARCEL Q

PARCEL D
PARCEL
E

PARCEL F

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H

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1 G:\1668\1668-16\ACAD\TM\PA5\TM01.DWG

TENTATIVE MAP
ONE LAKE - PLANNING AREA 5

CITY OF FAIRFIELD SOLANO COUNTY CALIFORNIA SCALE: 1" = DATE: MAY 27, 2021

CIVIL ENGINEERSSURVEYORSPLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916) 788-4456
OF 20 SHEETS
SHEET NO.

MANUEL CAMPOS PKWY

PEABODY ROAD

VANDEN ROAD

FOXBOROPARKWAY

NUT TREE ROAD

LEISURE TOWN
ROAD

FRY ROAD

ALAMO DRIVE
CLAY

BANKROAD

CEMENT HILL ROAD

EAST TABOR
AVENUE

AIRBASE PARKWAY

WALTERS ROAD

RAILROAD
AVENUE
80 TRAVIS AIR

FORCE BASE

MERIDIAN ROAD
McCRORY ROAD

LEWIS ROAD

HAY ROAD

MARKELEY LANE

GATE ROAD

CEMENT HILL ROAD

PROJECT SITE

VICINITY MAP
200'

COVR SHEET & GENERAL NOTES
600 400 200 0
Sheet List Table
Sheet NumberSheet Title
LEGEND

DESCRIPTIONPROPOSED EXISTING

ABBREVIATIONS
36 CONTACTS & GENERAL NOTES:

PARCEL SUMMARY

PARCEL / LOTLAND USEAREAOWNER

UNIT SUMMARY

DENSITY CALCULATION
ATTACHMENT 4

VICINITY MAP

PEABODY ROAD

VANDEN ROAD

AIR BASE

PARKWAY

PROJECT SITE

CEMENT HILL ROAD
CITY
LIMIT

VANDEN ROAD
FUTURE
NEW

CANON ROAD
LAKE
CLUB
DRIVE

MANUEL CAMPOS PKWY

PEABODY ROADVANDEN ROADFOXBOROPARKWAYNUT TREE ROADLEISURE TOWNROADFRY ROAD

ALAMO DRIVECLAYBANKROADCEMENT HILL ROADEAST TABORAVENUEAIRBASE PARKWAYWALTERS ROADRAILROADAVENUE 80 TRAVIS AIRFORCE BASEMERIDIAN ROADMcCRORY ROADLEWIS ROADHAY ROAD

MARKELEY LANEGATE ROADCEMENT HILL ROADPROJECT SITEVICINITY MAP

PEABODY ROAD

VANDEN ROAD

AIR BASE

PARKWAY

PROJECT SITE

CEMENT HILL ROAD
CITY
LIMIT
Neighborhood A & B
Detention Basin
Plannning Area 4
Constructed
Neighborhoods

Agenda Item No: N.3

AGENDA REPORT
DATE: April 15, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025 -56 PW Cement Hill Water Treatment Plant New Entryway Contract Award

Approving Plans and Specifications and Awarding a Contract to Ghilotti Brother s, Inc. for the Cement Hill Water Treatment Plant New Entryway
Funding Source: $1,140,111 ($380,037, AB 1600 Street Fund; $760,074, Northeast District Fund)

Contact: Bryan Heinzelman, (707) 434-6157

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Public Works Department and Solano Suisun Water Authority (SSWA) are collaborating on a capital project to complete access improvements to the Cement Hill Water Treatment Plant (Plant), which is located near the construction widening of Manuel Campos Parkway. The new entryway for the Plant off Manuel Campos Parkway (CPW070123) is required prior to continuing road widening to the east. This resolution a pproves the plans and specifications for the project and awards a contract in the amount of $991,401.72 to Ghilotti Brothers, Inc. (Ghilotti Bros.) of San Rafael, California.

DISCUSSION
As part of the Villages at Fairfield master planned development, the City Council approved Resolution. No. 2020-106 in June 2020, authorizing the city manager to execute an improvement agreement with Rancho Tolenas Corp. (Developer) to construct the Manuel Campos Parkway Extension – Phase 2 improvements (Phase 2 ). Phase 2 i s a continuation of the roadway improvements on Manuel Campos Parkway from the bridge crossing of the Putah South Canal to Clay Bank Road. This includes widening Manuel Campos Parkway from two lanes to four lanes, traffic signal installation at the intersections of Mystic Drive and Dickson Hill Road, new

streetlights, and bike lanes along the corridor. The Developer is obligated to complete Phase 2 pursuant to a Development Agreement and work will continue through 2026.

Construction began on Phase 2 in late 2020. Phase 2 construction has experienced several conditions that have caused delays (i.e. supply chain issues, extended coordination with utility providers, and existing condition constraints). A key component of Phase 2 is the construction of a new entrance to the Plant. The ultimate configuration of Phase 2 includes a raised concrete landscape median that restricts eastbound left turns into the Plant. The existing entrance to the Plant conflicts with the expansion of Manuel Campos Parkway and needs to be closed to continue widening the Parkway to the east.

The Project originally bid in July 2024 and received only one bid in the amount of $7,674,990 , which is significantly higher than the funds budgeted by the City and SSWA for the Project. The preliminary engineer’s estimate for the Project was $1,261,000 and the sole bid was 600% higher.

In August 2024, the council rejected this sole bid and allowed the evaluation and re- advertisement of the Project.

From September 2024 to February 2025, staff worked closely with the design consultant and SSWA staff to strategize how to implement the project. Collectively the team determined the following:
 Clarify the scope of work for the project as work required for access to the Plant and desired upgrades to the Plant itself.
 Extend the advertising period to give contractors ample time to properly bid on the Project.
 Bid the Project at a more favorable time of year (outside the construction season).

The base bid includes all the work necessary to open the new gate to the treatment plant and thus continue the project. The bid alternatives include work on SSWA property.

Bids for the project were opened on March 25, 2025, with the engineer’s estimate at $1,300,000.

Seven contractors submitted bids, and the apparent lowest bidder was Ghillot i Bros. for $1,276,173.72. The basis for determining the low bidder was the total bid amount (base bid + add alternatives). City and SSWA staff are recommending the award of the base bid amount only ($991,401.72).

Staff will present a reimbursement agreement outlining the funding arrangement between the City and the SSWA at a later council meeting. The purpose of the agreement is to establish a cost- sharing allocation that ensures each agency contributes proportionally to the Project expenses.

Staff will provide detailed information regarding the terms and financial responsibilities of each agency to implement a successful project.

FINANCIAL IMPACT
The construction authorization for this Project will be $1,140,110.83 which is the total bid amount plus a 1 5% contingency ($ 991,401.72 total base bid + $ 148,710.11 contingency). This

Project will be funded with $380,036.94 of AB 1600 Streets Fund (Fund 261) and $760,073.89 of Northeast District (Fund 290).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids was advertised in the Daily Republic on February 12, 2025, and February 19, 2025. Additionally, the Plans and Specifications were hosted through the BPX Printing & Graphics online platform planroom. The initial advertisement emailed a notice of the Project and complete bid package to a total of 17 builder’s excha nges in the State of California covering the areas of Redding, San Jose, Santa Rosa and Stockton.

ALTERNATIVE ACTION
If the council has any questions, this request may be delayed so that staff can respond. Staff does not recommend this, however, as it will delay the project's delivery and negatively impact the schedule for future construction phases of Manuel Campos Parkway.

COORDINATED WITH
N/A

STAFF CONTACT
Bryan Heinzelman, Associate Civil Engineer
(707) 434-6157
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Bid Results

CITY OF FAIRFIELD

RESOLUTION NO. 2025-56

APPROVING PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO GHILOTTI BROTHERS, INC. FOR THE CEMENT HILL WATER TREATMENT PLANT NEW ENTRYWAY

WHEREAS, the Cement Hill W ater Treatment Plant New Entryway Project (CPW070123) is required for the City to continue the Manuel Campos Road Widening Project; and

WHEREAS, the bid opening for the Project took place on March 25, 2025; and

WHEREAS, staff has reviewed the bid documents submitted by Ghilotti Brothers, Inc. and found them to be in order; and

WHEREAS, staff is recommending that the city council exclude Additive Alternative #1 and #2 from the contract award; and

WHEREAS, staff is recommending that the City Council award the contract to Ghilotti Brothers, Inc. of San Rafael as the lowest responsive and responsible bidder.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the project are hereby approved.

Section 2. The city manager or designee is h ereby authorized to enter into a contract with Ghilotti Brothers, Inc. for an amount of $991,401.72.

Section 3. The public works director is hereby authorized to execute and administer change orders for an amount not-to-exceed 15% ($148,710.11) in addition to the above contract amount for a total construction authorization for this project not to exceed $1,140,110.83.

Section 4. The city manager or designee is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if necessary.

Section 5. The city manager or designee is hereby authorized to implement the above- mentioned contract.

RES. NO. 2025-56

PASSED AND ADOPTED this 15th day of April 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

City of Fairfield
Public Works Department

Cement Hill Water Treatment Plant New Entryway

NAME OF PROJECT
March 25, 2025, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 Ghilotti Bros Inc. San Rafael, CA $1,276,173.72
2 Vaca-Valley Excavating & Trucking Vacaville, CA $1,295,219.00 3 Maggiora & Ghilotti San Rafael, CA $1,337,494.00
4 Frontline General Tracy, CA $1,339,641.57
5 Suulutaaq, Inc. Suisun City, CA $1,521,509.00
6 Ghilotti Construction Company, Inc. Santa Rosa, CA $1,530,672.69 7 Argonaut Constructors Santa Rosa, CA $1,621,285.50

Engineer’s Estimate $1,300,000
*Note: This bid summary shows the bids in order as opened but is not a determination of award, responsiveness, or responsibility of bids received. The values computed are values based on Staff’s interpretation of the bids, correction of mathematical errors and assumptions made where ambiguous and/or illegible entries are encountered during the review process.

Agenda Item No: N.4

AGENDA REPORT
DATE: April 15, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-57 Sanitary Sewer Management Plan 2025 Update for Regulatory Compliance

Approving the 2025 City of Fairfield Sanitary Sewer Management Plan to Comply with the State of California Water Resources Control Board Order No. 2022-0103-DWQ

Funding Source: $100,000; Sewer Enterprise Fund

Contact: George Shimboff, (707) 428-7415

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The State Water Resources Control Board (SWRCB) requires all agencies managing a sewer system greater than one mile in length to maintain a Sanitary Sewer Management Plan (SSMP) and update it every five years in compliance with Order No. 2022 -0103-DWQ. This resolution adopts Fairfield’s 2025 SSMP update, ensuring continued compliance with statewide waste discharge regulations and integrating updates from the 2022 Order.

DISCUSSION
In December 2022, SWRCB adopted order No.2022 -0103-DWQ, updating Statewide Discharge Requirements (WDRs) for sanitary sewer systems. This new order mandates enhanced system resilience, spill reporting, and capacity assuranc e measures, replacing previous regulatory frameworks established in Order No.2006-003-DWQ and its amendments.

The City’s 2025 SSMP represents the required five -year update, incorporating updated requirements related to:

 Spill Emergency Response: Enhanced procedures for reporting, containment, and mitigation of Category 1, 2, 3, and 4 spills
 Capacity Assurance Plan: System-wide evaluations to reduce inflow & infiltration (I/II) and ensure adequate wet weather capacity
 Water Quality Monitoring (WQMP): Comp liance with MRP reporting requirements for spills over 50,000 gallons entering surface waters
 Electronic Mapping & Data Reporting: Upgraded GIS -based sanitary sewer system mapping in compliance with CIWQS online database submission  Operations & Maintenance Enhancements: Increased preventive maintenance on known problem areas, 40% more spot repairs, and refined CCTV-based pipeline assessments  Public Outreach & FOG Control: Strengthened collaboration with FSSD to enhance fats, oils, and great (FOG) reduction programs

The City of Fairfield and the Fairfield -Suisun Sewer District (FSSD) jointly manage wastewater collection services. Fairfield is responsible for maintaining over 390 miles of sanitary sewer collection mains and laterals, while FSSD oversees treatment operations.

FINANCIAL IMPACT
Adopting the 2025 SSMP update will require an additional $100,000 annually, primarily for:

 Expanded training and field response exercises
 Increased video inspections and repairs
 Compliance with enhanced regulatory reporting

Funding is allocated from the Sewer Enterprise Fund (Fund 255, Division and Responsibility Code 60308), with potential reallocation from capital projects.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
Failure to adopt the 2025 SSMP update would place the City in non -compliance with SWRCB Order No. 2022-0103-DWQ, exposing Fairfield to state enforcement actions, penalties, and fines.

COORDINATED WITH
N/A

STAFF CONTACT
Bryan Latham, Management Analyst – Water Distribution
(707) 428-5922
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Fairfield SSMP

CITY OF FAIRFIELD

RESOLUTION NO. 2025-57

APPROVING THE 2025 CITY OF FAIRFIELD SANITARY SEWER MANAGEMENT PLAN TO COMPLY WITH THE STATE OF CALIFORNIA WATER RESOURCES CONTROL BOARD ORDER NO. 2022- 0103-DWQ

WHEREAS, the City of Fairfield owns, operates , and maintains a system of over 390 miles of sanitary sewer mains and laterals; and

WHEREAS, the City of Fairfield, as environmental stewards of the system, has a responsibility to effectively monitor, maintain, and manage the sanitary sewer system; and

WHEREAS, the State of California Water Resources Control Board adopted Order No. 2006-0003- DWQ on May 2, 2006, and Order No. WQ -2008-0002-EXEC on February 20, 2008, which was amended by Order No. 2013 -0058-EXEC on September 9, 2013, for Statewide General W aste Discharge Requirements (GWDR) for Wastewater Collection Agencies, and was subsequently superseded by Order No. 2022 -0103-DWQ, adopted on December 6, 2022, which became effective on June 5, 2023, establishing updated regulatory requirements for sanitar y sewer systems across California; and

WHEREAS, the GWDR requires the preparation of a Sewer System Management Plan (SSMP) by every Wastewater Collection Agency; and

WHEREAS, the City is required to update its SSMP every five years; and

WHEREAS, the GWDR requires that the Governing Board of each Wastewater Collection Agency must approve the SSMP update at a public meeting.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield adopts the updated SSMP.

Section 2. The city manager is hereby authorized to submit the above-mentioned SSMP update to the State Water Resources Control Board.

RES. NO. 2025-57

PASSED AND ADOPTED this 15th day of April 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Sewer System Management Plan

April 2025

WDID# 2SSO10134

Originally Adoption: November 1, 2008
Previous Updates 2013, 2019

In Consultation with:

Causey Consulting
Walnut Creek, CA 94598

Table of Contents
City of Fairfield | Sewer System Management Plan, April 2025 i Table of Contents

1.0: Element 1 – SSMP Goal and Introduction ......................................................................... 1

1.1: Regulatory Context .......................................................................................................... 1

1.2: Sewer System Management Plan Internal Audits and Update Schedule ......................... 1

1.3: Sewer System Asset Overview ........................................................................................ 2

1.4: References ........................................................................................................................ 5

2.0: Element 2 – Organization .................................................................................................... 6

2.1: Organization Chart and Contact Information ................................................................... 6

2.2: Public Works Department ................................................................................................ 7

2.3: Responsible and Authorized Representatives .................................................................. 8

2.4: Chain-of-Communication for Reporting and Responding to Spills ................................. 9

2.5: References ...................................................................................................................... 10

2.6: Element II – Supplemental Material .............................................................................. 12

2.6.1: Supplement II – A: Contact Information ......................................................... 12

3.0: Element 3 – Legal Authority.............................................................................................. 13

3.1: Legal Authority .............................................................................................................. 13

3.2: Agreements ..................................................................................................................... 14

3.3: References ...................................................................................................................... 14

4.0: Element 4 – Operations and Maintenance Program ....................................................... 15

4.1: Collection System Map .................................................................................................. 15

4.2: Preventive Operation and Maintenance Program ........................................................... 16

4.2.1: Prioritized Preventive Maintenance................................................................. 16

4.3: Scheduling & Documentation ........................................................................................ 17

4.4: Manhole Inspections ...................................................................................................... 18

4.5: Root Foaming ................................................................................................................. 18

4.6: Siphon Maintenance ....................................................................................................... 19

4.6.1: Corrective Maintenance/Point Repairs ............................................................ 19

4.6.2: SMART Covers ............................................................................................... 19

4.7: Sewer Laterals ................................................................................................................ 19

4.7.1: Lift Station Inspections .................................................................................... 20

4.8: Non-Routine Maintenance ............................................................................................. 20

4.9: Training .......................................................................................................................... 20

4.9.1: Training Program for City Personnel .............................................................. 20

4.9.2: Training Requirements for Contractors ........................................................... 21

4.9.3: Outreach to Plumbers & Contractors............................................................... 21

4.10: Contingency Equipment and Replacement Inventories ............................................... 21

4.11: References .................................................................................................................... 21 Supplement IV – A: Criteria for Rating Cleaning Results ........................................ 22 Supplement IV – B: Major Sewer System Equipment Inventory.............................. 23 Supplement IV – C: ................................................................................................... 23

5.0: Element 5 – Design and Construction Standards ............................................................ 25

5.1: Standards for Installation, Rehabilitation, and Repair ................................................... 25

5.2: Standards for Inspection and Testing of New Facilities ................................................ 25

Table of Contents
City of Fairfield | Sewer System Management Plan, April 2025 ii

5.3: References ...................................................................................................................... 25

6.0: Element 6 – Spill Emergency Response Plan ................................................................... 27

6.1: Existing Documentation ................................................................................................. 27

6.2: Purpose ........................................................................................................................... 28

6.3: Training .......................................................................................................................... 28

6.3.1: Initial and Annual Refresher Training ............................................................. 28

6.3.2: Spill Response Drills ....................................................................................... 29

6.3.3: Spill Training Record Keeping ........................................................................ 30

6.4: Policy .............................................................................................................................. 30

6.5: References ...................................................................................................................... 30

7.0: Element 7 – Sewer Pipe Blockage Control Program ....................................................... 31

7.1: Public Education and Outreach Program ....................................................................... 31

7.1.1: Fairfield Sewer System .................................................................................... 33

7.2: Summary of FOG Data Analysis ................................................................................... 33

7.3: FOG Source Control Program Approach ....................................................................... 33

7.4: Public Outreach Program ............................................................................................... 35

7.5: Acceptable FOG Disposal Facilities .............................................................................. 35

7.6: FOG Inspections ............................................................................................................. 35

7.6.1: FOG Legal Authority ...................................................................................... 35

7.6.2: Staffing ............................................................................................................ 35

7.7: Requirements for Installation ......................................................................................... 35

7.7.1: Facility Inspections .......................................................................................... 36

7.7.2: Investigation and Enforcement ........................................................................ 36

7.8: FOG Section Subject to FOG Blockages ....................................................................... 36

7.8.1: Design Standards, Plan Review, and Inspection ............................................. 36

7.8.2: Maintenance Standards and BMPs .................................................................. 36

7.9: Record Keeping and Reporting ...................................................................................... 37

7.9.1: Supplemental VII – A: FOG Disposal Sites .................................................... 37

7.9.2: Supplemental VII – B: East Bay Municipal Utility FSSD (EBMUD) Approved Grease Haulers .......................................................................................... 38

7.9.3: Supplemental VII – C: Sacramento Regional County Sanitation FSSD Approved Grease Haulers ................................................................................ 39

7.10: References .................................................................................................................... 40

8.0: Element 8 – System Evaluation and Capacity Assurance Plan ...................................... 41

8.1: Routine Evaluation and Assessment of System Conditions ........................................... 41

8.1.1: Scheduled Inspections and Pipeline Condition Assessment: .......................... 41

8.2: Television Inspection Codes .......................................................................................... 42

8.2.1: Manhole Assessments...................................................................................... 42

8.2.2: Lift Station Condition Assessment ................... Error! Bookmark not defined.

8.2.3: Force Mains, Pressure Pipes and Siphons Condition Assessments .......... Error! Bookmark not defined.

8.3: Capacity Assessment and Design Criteria ..................................................................... 42

8.3.1: Hydraulic Analysis .......................................................................................... 42

8.3.2: Prioritization of Corrective Actions ................................................................ 43

8.3.3: Capital Improvement Program (CIP) .............................................................. 44

Table of Contents
City of Fairfield | Sewer System Management Plan, April 2025 iii

8.3.4: Annual CIP Budget .......................................................................................... 44

8.3.5: Cyclic Replacement Program .......................................................................... 44

8.3.6: Project Funding ............................................................................................... 45

8.3.7: Joint Coordination ........................................................................................... 45

8.4: References ...................................................................................................................... 45

9.0: Element 9 – Monitoring, Tracking and Reporting System ............................................. 47

9.1: Adaptive Management: .................................................................................................. 47

9.2: Effectiveness .................................................................................................................. 47

9.3: Assess Success of Preventative Maintenance Activities ................................................ 48

9.4: Identify and Illustrate Performance Trends .................................................................... 48

9.5: References ...................................................................................................................... 48

10.0: Element 10 – SSMP AUDITS .......................................................................................... 49

10.1: SSMP Audits ................................................................................................................ 49

10.2: References .................................................................................................................... 49

11.0: Element 11 – Communication Program ......................................................................... 50

11.1: Communication Program ............................................................................................. 50

11.2: Communication Regarding SSMP Implementation ..................................................... 50

11.3: City of Fairfield Sewer System Management Plan (SSMP) ........................................ 50

11.4: Communicating Sanitary Sewer System Performance ................................................. 50

11.5: Communication with Tributary/Satellite Sanitary Sewer Systems .............................. 51

11.6: References: ................................................................................................................... 51 Appendix A: Plan City Council Adoption Documents ........................................................... 52 Appendix B: Plan Internal Audit Reports ............................................................................... 56 Appendix C: SSMP Change Log .............................................................................................. 58 Appendix D: Spill Emergency Response Plan Cover Pages ................................................... 59 Appendix E: Fairfield Performance Results ........................................................................... 61 Appendix E-1: Spill Performance Results ............................................................................. 61 Appendix E-2: Operations and Maintenance Performance Results ...................................... 64

Table of Tables
City of Fairfield | Sewer System Management Plan, April 2025 iv Table of Tables
Intro Table 1 – 1: Gravity Pipeline Asset Information by Pipe Size ....................................... 3 Intro Table 1 – 2: Gravity Pipeline Asset Information by Pipe Material ............................... 4 Intro Table 1 – 3: Gravity Pipeline Asset Information by Pipe Age ....................................... 4 Intro Table 1 – 4: Sewer System Siphon Assets ........................................................................ 4 Intro Table 1 – 5: City Sewer Connections by Service Type ................................................... 4 Table 2 – 1: Responsible Officials for Sewer System Management Plan................................ 8 Table 3 – 1: Summary of Legal Authorities ............................................................................ 13 Table 4 – 1: Annual Historical Line Cleaning Summary ....................................................... 17 Table 4 – 2: High Frequency Cleaning Mainlines................................................................... 18 Table 4 – 3: Lower Lateral Historical Line Cleaning Performance ..................................... 19 Table 7 – 1: Summary of City FOG Related Enforcement Activity ..................................... 32 Table 7 – 2: FOG Control Program Activities and Responsibilities ..................................... 34 Table 8 – 1: Historical City CCTV Performance .................................................................... 42

Table of Figures
Intro Figure 1: Fairfield Sanitary Sewer Service Area ............................................................ 3 Figure 2 – 1: Fairfield Public Works Department Organization Chart ................................. 6 Figure 2 – 2: Spill/Response Flowchart ................................................................................... 10

City of Fairfield | Sewer System Management Plan, April 2025 i List of Abbreviations and Acronyms
Acronym Definition
ACP Asbestos Cement Pipe
BACWA Bay Area Clean Water Agencies
BMP Best Management Practice
BWF Base Wastewater Flow
C900 PVC Pressure Pipe
CCTV Closed circuit television
CI Cast Iron Pipe
CIP Capital Improvement Plan
City City of Fairfield
CIWQS California Integrated Water Quality System
CM Corrective Maintenance
CMMS Computerized Maintenance Management System
CWEA California Water Environment Association
DIP Ductile Iron Pipe
DS Data Submitter
DWQ Refers to the State of California Division of Water Quality of the State Water Resources Control Board.

ECS Environmental Compliance Services
EDU Equivalent Dwelling Unit
ERP Emergency Response Plan
FMC Fairfield Municipal Code
FOG Fats, Oils, Grease
FSSD Fairfield-Suisun Sewer District
FSE Food service establishment
GIS Geographical Information System
GPS Global Positioning System
GWI Groundwater Infiltration
I/I Inflow/Infiltration

City of Fairfield | Sewer System Management Plan, April 2025 ii Acronym Definition
IT Information Technology
MACP Manhole Assessment Certification Program
MRP Monitoring and Reporting Program
NASSCO National Association of Sewer Service Companies
NPDES National Pollution Discharge Elimination System
O&M Operation and Maintenance
OES Office of Emergency Services
OSHA Occupational Safety and Health Administration
PVC Polyvinylchloride Pipe
Spill SSO or overflow in 2006 WDR
SSMP Sewer System Management Plan
POSM Pipeline Observation System Management
POTW Publicly Owned Treatment Works
PM Preventative Program
PWU Public Works & Utilities
R&R Rehabilitation and Replacement
TCP Reinforced Concrete Pipe
RDI/I Rainfall-dependent infiltration and inflow
RWQCB Regional Water Quality Control Board San Francisco SCADA Supervisory Control and Data Acquisition
SERP Spill Emergency Response Plan
SHECAP Sewer Hydraulic Evaluation and Capacity Assessment Plan SOP Standard Operating Procedure
Spill SSO or Sanitary Sewer Overflow
SWRCB State of California Water Resources Control Board VCP Vitrified Clay Pipe
WDID Waste Discharge Identification Number
WDR Waste Discharge Requirements for Sanitary Sewer Systems Order WQ 2022-1030-DWQ
WQMP Water Quality Monitoring Plan

Element 1 – SSMP Goal and Introduction
City of Fairfield Sewer System Management Plan, April 2025 1

1.0: Element 1 – SSMP Goal and Introduction
SWB Requirements:

The goal of the Sewer System Management Plan ( SSMP) is to provide a plan and schedule to:
(1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.

The Plan must include a narrative Introduction section that discusses the following items:
a. Regulatory Context
b. Sewer System Management Plan Update Schedule
c. Sewer System Asset Overview

1.1: Regulatory Context
This Sewer System Management Plan ( SSMP) describes the City of Fairfield’s (City’s) wastewater collection system management activities . The purpose of these activities is to:

1. Maintain and improve the condition of the collection system infrastructure,

2. Control infiltration/inflow (I/I) and provide appropriate sewer capacity, and to

3. Minimize the number and impact of sanitary sewer spills that occur.

The State Water Resources Control Board (SW RCB) has previously issued statewide waste discharge requirements for sanitary sewer systems which include requirements for development of an SSMP . The State Water Board requirements were outlined in Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, dated May 2, 2006 ( SWB SSO WDR) and the Monitoring and Reporting Plan (MRP) WQ 2013-0058-Exec. These two SWB requirements were replaced on December 6, 2022, by SWB Order WQ 20 22-0103-DWQ Statewide Waste Discharge Requirements, General Order for Sanitary Sewer Systems, which became effective on June 5, 2023.

1.2: Sewer System Management Plan Internal Audits and Update Schedule The reissued WDR for sanitary sewers define s new requirements for the auditing and updating of the enrollees SSMP including the preparation of internal audits of the SSMP. Audits must be completed, and an Internal Audit Report prepared covering a three-year period ending May 2, 2024. The Audit Report must then be completed, certified, and uploaded to the CIWQS system no later than November 2, 2024. Upon completion of the audit , the City must update the SSMP along with readoption by the City Council no later than May 2, 2025.

The next three-year audit period covers the period from May 3, 2024, thru May 2, 2027. The Internal Audit R eport must be completed, certified, and uploaded to CIWQS not later than November 2, 2027. Thereafter the internal audits shall be competed every three years on the same schedule irrespective of the last SSMP adoption date . The first SSMP revision under the

Element 1 – SSMP Goal and Introduction
City of Fairfield Sewer System Management Plan, April 2025 2 reissued WDR shall be publicly considered and approved by the City Council and uploaded and LRO certified in CIWQS no later than May 2, 2025. Thereafter the updates must be completed every six years from May 2, 2025. Failure by the City in complying with the new audit and SSMP schedules requires the City to update the CIWQS system, notify the RWQCB with a justification for the failure to the timely submit the audit or SSMP and a schedule for the completion of the audit or SSMP. This does not change the required future schedules.

1.3: Sewer System Asset Overview
The City of Fairfield, located in Solano County, California, serves an estimated population in 2023 of 120,768 through approximately 22,900 service connections in a 41.4 square mile service area. The City manages 280 miles of gravity sewers, and approximately 5,581 manholes. The City does not own or operate any lift or pump stations in the City gravity sewer system. In addition, the City has the responsibility for an estimated 181 miles of lower laterals from the property line to the connection with the City’s mainline sewers.

FSSD and the City of Fairfield jointly operate and maintain the wastewater collection system that serves the City. FSSD owns and operates the trunk sewer system, which includes all 12 - inch and larger sewers and the major pump stations and force mains that convey wastewater to the FSSD’s wastewater treatment plant . FSSD also owns, operates and maintains all but one of the pump stations in the City’s wastewater collection system . The City, along with Suisun City and Travis Air Force Base, are “satellite collection system s” to FSSD, and the City owns and operates only those 10 -inch and smaller gra vity sewers within its service area . The City’s portion of the system consists of approximately 280 miles of gravity sewers . The City’s WDID number (2SSO10134) can be used by the City Council, customers or anyone interested in obtaining specific informatio n regarding the City’s record of sewer performance .

Intro Tables 1 to 5 below provide specific information regarding the gravity sewer pipes maintained by the City of Fairfield and the breakdown of service connections in the City .

A map of the City’s sani tary sewer system service area is displayed below .

Element 1 – SSMP Goal and Introduction
City of Fairfield Sewer System Management Plan, April 2025 3 Intro Figure 1: Fairfield Sanitary Sewer Service Area

The following tables provide information on the sewer program assets under management by the City’s Department of Public Works & Utilities Staff.

Intro Table 1 – 1: Gravity Pipeline Asset Information by Pipe Size Diameter, inches Number of Line
Segments
Pipe Length, linear
feet
Portion of Sewer
System, %
4 6 821 0.06
6 157 31,072 2.28
8 4821 1,223,742 89.65
10 427 109,410 8.02
Total 95 1,365,045 100.00
Total Miles 5506 279

Element 1 – SSMP Goal and Introduction
City of Fairfield Sewer System Management Plan, April 2025 4 Intro Table 1 – 2: Gravity Pipeline Asset Information by Pipe Material Material Number of
Line Segments Pipe Length, LF Percent of Sewer
System
ACP 67 14,290 0.97
DIP 1 175 0.00
PVC 920 261,660 17.76
C900 10 1,308 0.08
VCP 2329 649,692 44.10
Unknown 2180 544,262 36.95
Total 5507 1,471,386 100.00
Intro Table 1 – 3: Gravity Pipeline Asset Information by Pipe Age Age, Years Construction Period Percent of System* Linear Feet of Main 0-20 2000 – Current 17 248,298
16 – 35 1980 – 1999 54 796,696
36 – 55 1960 – 1979 24 356,468
56 – 75 1940 – 1959 5 71,294
76 – 95 1920 – 1939 0 0
95 – 115 1900 – 1119 0 0
Unknown Unknown 0 0
Total, linear feet 100% 1,471,386
Total Miles 278.7
Total Pressure Mains, Miles
Intro Table 1 – 4: Sewer System Siphon Assets
Siphon Location Construction
Date
Length Linear
Feet
Size
Inches Pipe Material
Orchid St 1973 228 6” ACP
Cordelia Rd 2014 121 10” PVC
Totals 349
The estimated number of service connections by type as of 2024 to the City sewer system are stated in Table 1 – 5.

Intro Table 1 – 5: City Sewer Connections by Service Type

Element 1 – SSMP Goal and Introduction
City of Fairfield Sewer System Management Plan, April 2025 5 Service
Type
Number of
Connections
Percentage
of
Connections
Residential 30951 96.4
Commercial 940 2.9
Industrial 67 0.2
Institutional 141 0.1
Total 32099 100.0

1.4: References
 State Water Resources Control Board Order No. 2006 -0003, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, California State Water Resources Control Board, May 2, 2006.
 State Water Resources Control Board Order No. Order No. 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, September 9, 2013.  State Water Resources Control Board Order WQ-2022-0103-DWQ,  WDR Attachment D1 -
https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/ wqo_2022-0103-dwq.pdf

Element 2 – Organization
City of Fairfield Sewer System Management Plan, April 2025 6

2.0: Element 2 – Organization
The Sewer System Management Plan ( SSMP) must identify:
a. The name of the Legally Responsible Official as in Section 5.1 of this General Order; b. The position titles, telephone, and email addresses for management, administrative, and maintenance positions responsible for implementing specific SSMP Element; c. Organizational lines of authority; and
d. Chain of communication for reporting spills, from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Board and other agencies as applicable (For example. County Health Officer, County Health Agency, and State Office of Emergency Services).

2.1: Organization Chart and Contact Information
City staff responsible for implementing the SSMP are included on the Public Works Department organiz ation chart in Figure 2 – 1.

Figure 2 – 1: Fairfield Public Works Department Organization Chart

Element 2 – Organization
City of Fairfield Sewer System Management Plan, April 2025 7

2.2: Public Works Department
The Public Works Director has the overall responsibility for developing, implementing, and maintaining the City’s SSMP . The City has designated certain classifications as legally responsible officials (LRO) with the responsibility for reporting and certification of all documents and spill reporting in CIWQS required by the WDR . In addition, other classifications are designa ted Data Submitters (DS) who are authorized to insert draft data into the CIWQS Online spill Database on behalf of the . The City is required to notify the SWRCB within thirty (30) days of the addition or removal of any person designated as an LRO or DS.

Other City Staff responsible for developing, implementing, and maintaining specific elements of the City’s SSMP, along with their job titles and contact information, are shown in Table 2 - 1 and further described in the following paragraphs:
 Public Works Di rector – To plan, organize, direct and review the activities and operations of the Public Works department including engineering, building, transportation, operations and water; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager.
 Water Distribution Manager – LRO - To plan, organize, direct and review the activities and operations of the Water and Sewer Division to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the Division  Water and Sewer Supervisor & Water Distribution Management Analyst – DS – To plan, organize, direct, and supervise the acti vities of assigned personnel, equipment, and operations within the Public Works Department's Utility Division.  Water Distribution Worker Senior - To perform a wide variety of semi -skilled and skilled tasks in the maintenance and repair of water and sewer lines, including the operation of heavy motorized construction equipment; act as crew leader assisting the supervisor in the assignment, coordination, training and work review of a cre w.  Water Distribution Worker II and I – Performs a variety of semi -skilled and skilled water and sewer maintenance work.
 Water Distribution Operator - Performs a variety of semi -skilled and skilled water and sewer maintenance work.
 Public Works Assistant - perform a variety of complex, responsible and confidential administrative support work for the Public Works Department; and to exercise an advanced level of technical expertise and/or job knowledge relating to the administrative Public Works support function.

Element 2 – Organization
City of Fairfield Sewer System Management Plan, April 2025 8  Administrative Technician II - Under general supervision, to perfor m a variety of technical and paraprofessional duties in support of procurement, budget and administrative functions or in support of projects or programs; assist administrative and analytical personnel in researching, compiling and reviewing information; d evelop and maintain databases and spreadsheets.
 Office Assistant - To provide a variety of routine clerical support to various City offices, which may include receptionist duties, typing, word processing, record keeping and filing.
 Fairfield Suisun Sewer F SSD – Responsible for the operations and maintenance of all sewer lines larger than ten inches, all force mains and most sewerage pumping stations in the City service area . In addition, FSSD coordinates the FOG program, the pretreatment program, all CCTV o perations and sewer master planning . FSSD has separate reporting responsibilities for all of these assets in CIWQS with a WDID #2SSO10136.
 Assistant Public Works Director/ City Engineer - Plans, supervises, and manages activities within the Engineering Divi sion of the Public Works Department which designs and administers the construction of new buildings, city streets, sewer, water, storm drain, traffic signal, and park projects; reviews and approves engineering plans for subdivisions, use permits, and encro achment permits; supervises division work, assists in the coordination of the division’s activities, and manages special projects.  Communications Manager – Serves as the City Public Information Officer for communications with the public during and followin g major sewer system overflow events as described in the City SERP.
 Other City Staff responsible for developing, implementing, and maintaining specific elements of the City’s SSMP are shown in Table 2 – 1.

2.3: Responsible and Authorized Representatives
The City’s authorized representatives for all wastewater collection system matters is Water and Sewer Division Manager and the Public Works Directo r. The water and Sewer Division Manager is authorized to submit and to certify electronic spill reports to the appropriate government agencies .

The Water and Sewer Division Supervisor is authorized to act in Mr. Shimboff absence . Mr.

Franke is also authorized to submit spill reports to the appropriate government agencies.

The names, positions, and contact information for each of the City Staff responsible for implementing specific measures of this SSMP are included in Table 2 – 1 and specific contact information for the service area agencies is stated in Supplemental II-A Table 2 – 1: Responsible Officials for Sewer System Management Plan

Element 2 – Organization
City of Fairfield Sewer System Management Plan, April 2025 9 Element Element Name Responsible
Official Phone Email
1 Introduction and Goals Water Distribution
Manager 707-428-7415 To be determined
2 Organization Water Distribution
Manager 707-428-7415 To be determined
3 Legal Authority Water Distribution
Manager 707-428-7415 To be determined
4 O&M Program Water & Sewer
Division Supervisor 707-428-7054 [email protected] 5 Design and Performance
Provisions
City Engineer 707-428-7017 [email protected] 6 Spill Emergency Response
Plan
Water & Sewer
Division Supervisor 707-428-7057 [email protected] 7 Sewer Pipe Blockage
Control Program
Water & Sewer
Division Supervisor 707-428-7057 [email protected] 8 System Evaluation,
Capacity Assurance, CIP
Meg Herston, FSSD 707-428-9109 [email protected]
9 Monitoring, Measurement
and Program Modifications
Water & Sewer
Division Supervisor 707-428-7057 [email protected] 10 Internal Plan Audit Water & Sewer
Division Supervisor 707-428-7057 [email protected] 11 Communications Water Distribution
Manager 707-428-7415 To be determined
Appendix
A Plan Adoption Documents Water Distribution
Manager 707-428-7415 To be determined
Appendix
B Plan Internal Audit Reports Water & Sewer
Division Supervisor 707-428-7057 [email protected] Appendix
C Plan Change Log Water Distribution
Manager 707-428-7415 To be determined
Appendix
D
Spill Emergency Response
Plan
Water & Sewer
Division Supervisor 707-428-7057 [email protected] Appendix
E
Spill & Operation
Performance Graphs
Water Distribution
Management Analyst 707-399-5922 [email protected]

2.4: Chain-of-Communication for Reporting and Responding to Spills In response to a spill event, the Public Works Department staff immediately implements the Spill Emergency Response Plan ( SERP), discussed in more detail in Element 6 . The Response Plan provides direction for the immediate verbal and written notification of City staff and agencies. The chain-of-communication for reporting and responding to spills, as described in the SERP, Spill/Response Flowchart C -1 and in Figure 2 – 2 below.

Element 2 – Organization
City of Fairfield Sewer System Management Plan, April 2025 10 Figure 2 – 2: Spill/Response Flowchart

2.5: References
 Spill Emergency Response Plan effective June 5, 2023  WDR Attachment D2 -
https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/wqo _2022-0103-dwq.pdf

Element 2 – Organization
City of Fairfield Sewer System Management Plan, April 2025 11

Element 2 – Organization
City of Fairfield Sewer System Management Plan, April 2025 12

2.6: Element II – Supplemental Material

2.6.1: Supplement II – A: Contact Information
Agency/ Company Department/Title Contact Name Office Phone City of Fairfield
Water/Sewer Maintenance
Supervisor Eddie Frankie 707-428-7057
Water/Sewer Maintenance
Supervisor Adam Rudolph 707-428-7054
Water/Sewer Management
Analyst Bryan Latham 707-399-5922
Water and Sewer Division
Manager George Shimboff 707-428-7415
Operations Superintendent Vacant 707-428-7410
Public Works Director Sanjay Mishra 707-428-7491
Public Works After Hours
Dispatch Police Non-Emergency 707-428-7300
Fairfield-Suisun
Sewer District
General Manager Jordan Damerel 707-428-9162
Maintenance Manager David Harrold 707-428-9151
Director of Environmental
Services Meg Herston 707-428-9109
GIS Technician Nellie Dimalanta 707-428-9140
O&M Director Doug Hallowell 707-428-9122
Regulatory Compliance Manager Brian Hawley 707-428-9118 Operations Manager Ben Carver 707-428-9143
Lead Operator, 24/7 Shift --
Second Operator, 24/7 Shift --
Lab Manager Nicole Van Allen 707-428-9153
Primary Pump Station (Daytime)
Maintenance Supervisor
Corporation Yard Dispatch 707-421-7349
Public Works Superintendent Jim Herrod 707-421-7349
Street Supervisor Vacant 707-421-7349
Public Works After Hours
Dispatch Police Non-Emergency 707-421-7373
Solano Irrigation
District, (SID)
Operations Supervisor Joshua Hendrickson 530-300-2387
Maintenance Supervisor Philip Barry 707-455-4040
After-Hours Duty Supervisor Duty Supervisor --

Element 3 – Legal Authority
City of Fairfield Sewer System Management Plan, April 2025 13

3.0: Element 3 – Legal Authority
Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
a. Prevent illicit discharges into its sanitary sewer system (examples may include I/I; unauthorized stormwater , chemical dumping ; unauthorized debris ; roots, fats, oils, grease; and trash, including rages and other debris that may cause blockages; b. Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.
c. Require that sewer system components and connections be properly designed and constructed;
d. Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned or maintained by th e Enrollee;
e. Enforce any violation of its sewer ordinances , services agreements, or other legally binding procedures; and
f. Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

3.1: Legal Authority
The City’s legal authority to prevent illicit discharges into the collection system, require proper design and construction of sewers and connections, and require proper installation, testing, and inspection of sewers is provided by the City’s Municipal Code, Chapter 15, and the FSSD Wastewater Discharge Ordinance . The specific sections applicable to the requirements of the Sewer System Management Plan ( SSMP) are outlined below.

Table 3 – 1: Summary of Legal Authorities
Legal Authority Issue
Fairfield Municipal Code (FMC)

FAIRFIELD DESIN STANDARDS (FS)
FSSD Wastewater Discharge
Ordinance
Prevent illicit discharges into the wastewater collection system FSSD Section 2.1 (11)
Limit the discharge of fats, oils, and grease and other debris that may cause blockages FSSD Section 2.1 (16)
Require that sewers and connections be properly designed and constructed FS Section 5: Sanitary Sewers
Clearly define City responsibility FS Section 5.2F
Lateral Sewers

Element 3 – Legal Authority
City of Fairfield Sewer System Management Plan, April 2025 14 Legal Authority Issue
Fairfield Municipal Code (FMC)

FAIRFIELD DESIN STANDARDS (FS)
FSSD Wastewater Discharge
Ordinance
Ensure access for maintenance, inspection, or repairs for portions of the service lateral owned or maintained by the City
FS Wastewater 5.1D
Control infiltration and inflow (I/I) from private service laterals FMC Section 8A.5.3
Requirements to install grease removal devices (such as traps or interceptors), design standards for the grease removal devices, maintenance requirements, BMP
requirements, record keeping and reporting requirements County Environmental Health
FSSD Section 3.2 B
Authority to inspect grease producing facilities FSSD Section 7.1 Enforce any violation of its sewer ordinances FSSD Section 10 and 11

3.2: Agreements
The City has an agreement with the Fairfield Suisun Sewer District (FSSD) for sewage treatment and the operations and maintenance of lines twelve (12) inches and larger. FSSD is also responsible for assisting the two City’s with funding of operations and maintenance and capital expenditures as determined by regular rate studies and Collection System Asset Management Planning.

3.3: References
 WDR Attachment D3 -
https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/ wqo_2022-0103-dwq.pdf
 Fairfield Municipal Code - https://www.codepublishing.com/CA/Fairfield/  The Fairfield-Suisun Sewer District Act, conformed as of 7/1/2020  2021 City of Fairfield Standard Details Section 3 - https://www.fairfield.ca.gov/home/showpublisheddocument/6118/6377335790120700 00  2021 City of Fairfield Engineering Design Standards - https://www.fairfield.ca.gov/home/showpublisheddocument/6112/6377335778083700 00  FSSD Wastewater Discharge Ordinance - https://www.fairfieldsuisunsewer.ca.gov/wp - content/uploads/2020/07/Ord -1701-1.pdf

Element 4 – Operations and Maintenance Program
City of Fairfield Sewer System Management Plan, April 2025 15

4.0: Element 4 – Operations and Maintenance Program
The Sewer System Management Plan ( SSMP) must include the items listed below that are appropriate and applicable to the Enrollee’s system:
a. Updated map of the sanitary sewer system,
b. Preventative Operations and Maintenance
c. Training
d. Equipment Inventory

4.1: Collection System Map
The City of Fairfield’s Infrastructure File is maintained as a Geograp hic Information System (GIS) database that provides a detailed and comprehensive representation of the sanitary sewer collection system. This GIS platform serves as a centralized repository for asset management, planning, and operational needs, ensuring ac curate, up-to-date information is readily available to both field and office staff.

City of Fairfield Water Distribution Operators have 24/7 access to the GIS database through their city-supplied cell phones, ensuring they always have access to this critic al information, whether responding to emergencies in the field or performing routine maintenance.

Key Features of the GIS Infrastructure File:

1. System Mapping and Asset Inventory:
o Interactive maps displaying the location and attributes of key assets, includ ing sewer pipelines and manholes.
o Layers for additional features, such as easements, parcel boundaries, and flow paths.

2. Asset Attributes:
o Pipelines: Material type (e.g., PVC, VCP), diameter, pipe ID, and length of section.
o Manholes: Object ID, node identification, installation date, rim elevation, and manhole depth.

3. Critical Sewer Assets Identification:
o Highlighted assets critical to system performance, such as main trunk lines, large-diameter pipes, and assets serving critical facil ities. o Risk-prioritized mapping to identify high -priority areas for inspections, repairs, and rehabilitation projects.

Element 4 – Operations and Maintenance Program
City of Fairfield Sewer System Management Plan, April 2025 16

4. Emergency Response Information:
o Quick-reference maps that provide essential information during emergencies, such as spills, help staff qu ickly understand the situation and determine the best course of action for remediation.
o Key isolation points, emergency bypass routes, and critical access points to support immediate response and control efforts.

Operations and Maintenance: Supports field crews by providing precise asset locations and relevant maintenance history With access to GIS via city -supplied cell phones, Water Distribution Operators can view asset locations, emergency procedures, and system attributes in real-time, improving their a bility to address issues efficiently and accurately . The City is also responsible for the operations and maintenance of the storm drainage and storm water conveyance assets in the service area. The City GIS includes the same information available to the staff as the sanitary sewer assets. In addition, City has created a separate GIS layer for all waters of the state inside the service area. This information is available in the field for use during responding to a sewage spill.

All mapping information is ava ilable to field staff on laptops in the vehicles in the field during all operations and emergency responses impacting either sewer assets. The GIS is currently maintained by City IT staff. When City field crews discover incorrect or missing data, working copies of the paper GIS maps are marked up and sent into IT to be updated . For new, replaced, or rehabilitated sewers constructed by the City, record drawings from the City’s Engineering Department are conveyed to IT and updated maps are provided electronic ally in a timely manner.

4.2: Preventive Operation and Maintenance Program
The elements of the City’s sewer system O&M program include:
 Proactive, preventive, and corrective maintenance of gravity sewers and lower laterals ;  Ongoing CCTV inspection program to d etermine the condition of the gravity sewers;  Rehabilitation and replacement of sewers that are in poor condition; and  Periodic inspection and preventive maintenance for the lift station

4.2.1: Prioritized Preventive Maintenance
The City proactively cleans the majority of its gravity sewers every 6 years . The historical calendar year results of the line cleaning performance of gravity lines is shown in Table 4 – 1:

Historical Line Cleaning Summary. A subset of the City’s sewers is cleaned more frequently as part of the City’s preventive maintenance program . “Problem area” sewers that require more frequent maintenance are placed on 4 -month, 6-month, or 12-month cleaning frequencies. Currently, approximately 45,995 feet ( 3.4% of the City’s collection system) of

Element 4 – Operations and Maintenance Program
City of Fairfield Sewer System Management Plan, April 2025 17 “problem area” sewers receive more frequent maintenance . The basis of selection for these sewers includes:
 “Blind” areas where a spill could potentially go unnoticed for long periods.  “Critical” areas where the impact of a spill could be very significant.  Areas that have experienced recurrent spills.
 Areas in which roots and/or Fats, Oils, and Grease (FOG) are a problem.  Areas identified through CCTV
The City’s sewer GIS loaded onto IPADs and/or laptops are used by field crews to identify the gravity sewers on 4-month, 6-month, or 12-month cleaning frequencies. The City will evaluate and refine the frequencies at which sewers are cleaned in order to achieve an optimal balance between high - and low-frequency cleaning using CCTV equipment and/or observations from cleaning.

The City‘s field crews perform preventive maintenance and correct problems identified during sewer cleaning or CCTV inspection . City field crews perform sewer cleaning with combination high velocity cleaning equipment (i.e., with the City’s Vac Con units). Staff will use ratings to determine frequency of cleaning, future CIP and immediate lower lateral replacement. In addition, the staff will quantify the cleaning results utilizing Supplement IV- A below.

4.3: Scheduling & Documentation
The City uses Mainstar, a computerized maintenance management system (CMMS) that tracks collection system preventive maintenance . Following gravity sewer preventive maintenance work, field crews fill out appropriate log sheets that identify the lengths and locations of the work performed; the log sheets are then used to record the information into the City’s CMMS .

Following lateral preventive maintenance, the street address of the lateral and any associated work orders (which are only generated if an emergency call -out is made) are logged in the CMMS.

Table 4 – 1: Historical Line Cleaning Summary provides the hot spot pipe cleaning information of all pipes included in the program as of December 20 20. Pipes are added to the hot spot cleaning program based upon results of the cleaning operations that have identified fats, oils, or grease as a problem, results of CCTV inspections, or as a result of a spill that is caused by FOG. The pipe segment remains o n the hot spot list until three successive cleaning results are clear or light as defined in the Supplement IV-A. The Annual Historical Line Cleaning since 2013 is also displayed in Appendix E under the Operational Performance section.

Table 4 – 1: Annual Historical Line Cleaning Summary

Element 4 – Operations and Maintenance Program
City of Fairfield Sewer System Management Plan, April 2025 18 Calendar
Year
Pipe
Cleaning,
Linear
Feet
Collection
System
Linear
Feet of
Pipe
Total
Sewer
System,
Mileage
of the
System
2020 437,207 1,428,262 30.61
2021 514,530 1,437,542 35.79
2022 367,365 1,448,445 25.36
2023 705,788 1,468,251 48.07
2024 504,580 1,472,620 34.26
Annual
Average 505,577 34.21
The City also conducts more frequent cleaning on lines segments that have been determined to require a higher frequency of cleaning . All lines that are considered high frequency are cleaned on a quarterly basis . Summary statistics for the high frequency lines are shown in .

Table 4 – 2: High Frequency Cleaning Mainlines .

Table 4 – 2: High Frequency Cleaning Mainlines
High Frequency Lines
Cleaning Frequency,
months
Total Length of Pipe per
Frequency, linear feet
Total Annual Pipe
Cleaning, Linear Feet Percent of System
4 months 7,080 21,240 0.48
6 months 26,290 52,580 1.78
12 months 11,030 11,030 0.74
Totals 44,400 84,850 3.01

4.4: Manhole Inspections
The City conducts inspections and condition assessment of all manholes in the system at least every (10) years. The manholes are assessed using the MACP condition rating criteria by NASSCO. These ratings result in the development of necessary improvements and prioritized capital renewal and replacement in the five -year capital program In participation with the FSSD, the City uses a standard manhole inspection procedure for identifying the condition and defects in manholes, as well as a form to record the observations. The City and FSSD use the NAASCO MACP codes and procedures for this purpose.

4.5: Root Foaming
The City rarely contracts for root foaming from the results of the cleaning program, CCTV condition assessment and/or manhole inspections. These decisions are determined by sewer

Element 4 – Operations and Maintenance Program
City of Fairfield Sewer System Management Plan, April 2025 19 program management and done when normal cleaning or root cutting cannot free the lines of roots or when manholes are found to be encumbered with root intrusion.

4.6: Siphon Maintenance
The City owns and maintains two (2) sanitary sewer siphons in the system . These assets are detailed in Table 1 – 4: Siphon Asset Information in Element 1. The City maintenance of two of these assets is scheduled along wi th the normal cleaning of sewer lines while the other is currently included in the four (4) month hot spot program cleaning.

4.6.1: Corrective Maintenance/Point Repairs
System defects, as identified, are documented and prioritized in the City’s computerized maintenance management system (CMMS) . Based on project size and complexity, City staff and/or private contractors are issued work orders to repair/replace the identified deficiency .

Where short sections of pipe have been identified as defective, City crews may insert pipe liners into the affected pipe segments; rehabilitating the pipe to near new conditions. The City staff also makes infrequent repairs found in the system from condition assessment of cleaning results.

4.6.2: SMART Covers
The City has one (1) smart cover deployed at a strategic location s in the City to alert on -call staffing and mangers of high levels in the collection system. The location s have been identified as location s suspectable to grease and /or root build up or areas to monitor for high discharge from industrial users .

4.7: Sewer Laterals
The City is responsible for the operations and maintenance of the lower laterals that connect to the private upper lateral from residences and buildings . These lower laterals are currently estimated to be 181 miles of laterals. The City performs lateral preventive maintenance (PM) if a right-of-way cleanout exists at the property line . To date, lateral PM has focused primarily on more sensitive and/or critical areas within the City (e.g., older neighborhoods, areas with root problems, Orangeburg upper laterals, etc.), but has been expanded to include other areas as needed. The City has one dedicated crew for lateral maintenance. Lateral preventive maintenance is typi cally performed using an electric rodder with a 4 -inch cleaning head. Each lateral will be inspected with CCTV prior and post cleaning. Each lateral is rated and is given a rating on the following items; roots, grease, cracks, sags, offsets . Table 4 – 3: Lower Lateral Historical Line Cleaning Performance , below provides an historical perspective to the effort of the lateral crew for the maintenance of the City maintained lower laterals. The Annual Lower lateral Cleaning since 2013 is also displayed in Appen dix E under the Operational Performance section.

Table 4 – 3: Lower Lateral Historical Line Cleaning Performance

Element 4 – Operations and Maintenance Program
City of Fairfield Sewer System Management Plan, April 2025 20 Calendar Year Lower Lateral
Cleaning, linear feet
Lower Lateral
Cleaning, miles
Percentage of the
miles of Laterals (est
at 181 miles)
2020 132,923 16.14 8.92%
2021 122,031 14.82 8.19%
2022 135,923 16.50 9.12%
2023 125,762 23.81 13.16%
2024 171,999 32.57 17.99%
Average

4.7.1: Lift Station Inspections
FSSD is responsible for the maintenance of all force mains from the lift station . The City has a program of regularly scheduled inspection and maintenance for the lift station that it operates and maintains. The City does a weekly condition assessment of the entire lift station facility.

Force Mains Inspections
FSSD is responsible for t he maintenance of all force mains from the City lift station .

4.8: Non-Routine Maintenance
Non-routine maintenance activities include investigation and response to any complaints regarding a manhole overflow, missing or shifted manhole covers, manhole covers that are excessively noisy, residential plumbing troubles, lift station malfunction, une xpected sewer odor, etc. Sewer complaints received by the Public Works Department are investigated and appropriate actions are taken to resolve the source of the problem . All complaints are logged in the Mainstar system including the final disposition of the complaint as required by the WDR.

4.9: Training

4.9.1: Training Program for City Personnel
The City employs a combination of in -house and/or on-the-job-training, conferences, seminars, and other opportunities to provide technical skills training for its collection system operations and maintenance personnel. Field crew members are required to meet CWEA Contact Hour requirements as appropriate . After a training event is concluded, a description of the event and the number of hours are recorded in the Public Works Op erations Division personnel database . The City currently uses the Compliance Suite database for this purpose.

Annually the collections crews will receive refresher training on the sanitary sewer regulations, the SSMP, and their roles and responsibilities for emergency response as defined in the City SERP. Spill response employees will receive regular training on volume estimation techniques and start time determinations. This City also conducts regular field exercises to

Element 4 – Operations and Maintenance Program
City of Fairfield Sewer System Management Plan, April 2025 21 assure proper response compliance w ith the City SERP. Finally , the City designated LROs and DSs receive regular training on the State CIWQS system.

4.9.2: Training Requirements for Contractors
If the City elects to contract any work to the sanitary sewer lines, the City will develop contract language in order to require contractors working on City sewer facilities (e.g., doing cleaning, inspection, or repairs) to be adequately trained for sanitary sewer collection system work. All contractor personnel will be required to receive training . Updates to the language may include requirements that contractors provide training certificates, or that contractors be “self-certified.” The City will also elect to require certification of CCTV operator s (e.g., NASSCO certification).

4.9.3: Outreach to Plumbers & Contractors
The Bay Area Clean Water Agencies (BACWA) has developed thru Baywise outreach materials for an outreach program for plumbers and contractors . The City is participating in BACWA’s outreach program.

4.10: Contingency Equipment and Replacement Inventories The list of the major equipment the City uses in the operation and maintenance of its sewer system is included in Supplement IV - C.

The City has developed a Critical Replacement Parts List and a Replacement Parts Inventory procedure. The Critical Sewer System Replacement Parts Inventory is included as Supplement IV - D.

In order to enhance the City’s response during overflows and other emergencies, the City has developed and maintains a list of contingency equipment and replacement parts for its collection system. In addition to the items kept on hand by the City, the inventory will also include available parts and equipment owned by FSSD, or by local contractors . The inventory includes manhole lids, spare pipe, vacuum hosing, bypass pumps, bypass piping and other items, and will describe the quantities and locations of the items listed.

Supplement Section below includes the list of Equipment and Replacement Inventories as of November 2025.

4.11: References
 WDR Attachment D4 -
https://www.waterboards.ca.gov/boa rd_decisions/adopted_orders/water_quality/2022/ wqo_2022-0103-dwq.pdf
 NASSCO - https://www.nassco.org
 Baywise Outreach Materials - https://baywise.org
 Appendix E Spill and Operational Performance Graphs

Element 4 – Operations and Maintenance Program
City of Fairfield Sewer System Management Plan, April 2025 22 Element IV – Supplemental Material

Supplement IV – A: Criteria for Rating Cleaning Results Clear Light Moderate Heavy
Debris
Code: CL
 No
observable
debris
Code: DL
 Minor
amount of
debris
 15 minutes
or less to
clean
 1 pass
Code: DM
 Less than 5
gallons of
debris per
line segment
 15-30
minutes to
clean
 2-3 passes
Code: DH
 More than 5 gallons of debris per line
segment
 More than 30 minutes to clean
 More than 4 passes
 Operator concern for future stoppage
Grease
Code: GL
 No
observable
grease
Code: GL
 Minor
amount of
grease
 15 minutes
or less to
clean
 1 pass
Code: GM
 Small
“chunks”
 No “logs”
 15-30
minutes to
clean
 2-3 passes
Code: GH
 Big “chunks” or “logs”
 More than 30 minutes to clean
 More than 4 passes
 Operator concern for future stoppage
Roots
Code: CL
 No
observable
roots
Code: RL
 Minor
amount of
roots
 15 minutes
or less to
clean
 1 pass
Code: RM
 Thin stringy
roots
 No “clumps”
 15-30
minutes to
clean
 2-3 passes
Code: RH
 Thick roots
 Large “clumps”
 More than 30 minutes to clean
 More than 4 passes
 Operator concern for future stoppage
Other:

Pipe wall
fragments
Soil / Dirt
/ Rock
Code: CL
 No
observable
materials
Code: OL
 Specify
material (if
possible)
 Minor
amount of
material
Code: OM
 Specify
material
 Less than 5
gallons of
material per
line segment
Code: OH
 Specify material
 More than 5 gallons of material per
line segment
 Operator concern for future stoppage
This table was adapted from Best Practices Manual: Hydroflush Cleaning of Small Diameter Sewers, California Collection System Collaborative Benchmarking Group, February 2001.

Element 4 – Operations and Maintenance Program
City of Fairfield Sewer System Management Plan, April 2025 23 Supplement IV – B: Major Sewer System Equipment Inventory Inventory Date: November, 2025
Inventory/Condition Checked by: Eddie Franke
Equipment Number Major Equipment Type
22302 VAC-Con/Combination VAC/Flush Truck
17311 Combination Truck
FSSD Combination Truck
7231 Emergency Response Van
19318 F-450 Utility Truck
22122 F-450 Utility Truck
23201 CCTV Van (COF)
9437 420 Cat Backhoe
19331 10 Wheel Dump Truck
11328 10 Wheel Dump Truck
19424 25 KW Generator (COF)
150KW Generator (FSSD)
3” Trush Pump
3” Trush Pump
2 – 4 inch Portable Pumps (FSSD)
2 – 6 inch Portable Pumps (FSSD)
2 – 10 inch Portable Pumps (FSSD)
1 – CCTV Trucks (FSSD)

Supplement IV – C:

Inventory Date: November, 2025
Inventory/Condition Checked by: Eddie Franke
Part Description Quantity in Inventory Location
10” SDR 26 28 Feet City Corp Yard
8” SDR 26 28 Feet City Corp Yard
6” SDR 26 28 Feet City Corp Yard
4” SDR 26 54 Feet City Corp Yard
8” & 10” Clay to Clay Couplings 2-Couplings of Each Size City Corp Yard 8” & 10” Clay to AC Couplings 2-Couplings of Each Size City Corp Yard 8” & 10” Clay to Concrete Couplings 2-Couplings of Each Size City Corp Yard

Element 4 – Operations and Maintenance Program
City of Fairfield Sewer System Management Plan, April 2025 24 Part Description Quantity in Inventory Location
8” & 10” Plastic to Plastic Couplings 2-Couplings of Each Size City Corp Yard 4” & 6” Clay to Clay Couplings 4-Couplings of Each Size City Corp Yard 4” & 6” Clay to AC Couplings 4-Couplings of Each Size City Corp Yard 4” & 6” Clay to Concrete Couplings 4-Couplings of Each Size City Corp Yard 4” & 6” Plastic to Plastic Couplings 4-Couplings of Each Size City Corp Yard 8” & 10” 45 Degree and 22.5 Degree
Bends 2-of Each Degree and Size Bell x Spigot City Corp Yard 4” & 6” 45 Degree and 22.5 Degree
Bends 4-of Each Degree and Size Bell x Spigot City Corp Yard 10” x 48” Pipe Patch Kit 2 Kits City Corp Yard
8” x 48” Pipe Patch Kit 2 Kits City Corp Yard
6” x 48” Pipe Patch Kit 2 Kits City Corp Yard
4” x 48” Pipe Patch Kit 2 Kits City Corp Yard
4” x 24” Pipe Patch Kit 2 Kits City Corp Yard

Element 5 – Design and Construction Standards
City of Fairfield Sewer System Management Plan, April 2025 25

5.0: Element 5 – Design and Construction Standards
The Plan must include the following items as appropriate and applicable to the enrollee’s system:
a. Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure co mponents, including but not limited to pipelines, pump stations, and other system appurtenances.
b. Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances

5.1: Standards for Installation, Rehabilitation, and Repair The City’s 2021 Standard Specifications Section 5 (Standards) are available to contractors on the City Standards portion of the City’s website at the address below in Secti on 5.3 .

Conformance to the City Standards are required, and the criteria are considered a minimum.

The City’s existing standards pertaining to the design, construction, and inspection of gravity sewer systems, sewer force mains, and other facilities to be operated and maintained by the City are included in the City of Fairfield Standard Specifications and Details , 2021 (Standards). The intent of the Standards is to provide certain minimum standards for the design, construction, repair and alterations of se werage facilities and all appurtenances thereto, within the City of Fairfield, where any portion of such improvement is to be transferred over to the City of Fairfield for operation and/or maintenance . Any items which are not included in the Standards must be designed and constructed in accordance with the City Code, or as directed by the City Engineer and sealed by a Professional Engineer .

Section 5 of the Standards addresses the design of gravity sewers (10 inches in diameter or smaller) and force mains . The City does not own or operate any gravity sewers greater than 10 inches in diameter . The Standards address sizing; flows; capacity; laterals; appurtenances; and unusual design, including force mains . Sewers 12 inches in diameter or larger must be designed in accordance with FSSD standards.

5.2: Standards for Inspection and Testing of New Facilities Section 11 of the Standards addresses the construction of gravity sewers and force mains . The provisions address materials and installation, including inspection a nd testing. Standards with respect to sewer rehabilitation are indirectly addressed under Section 5.2 of the Standards, which requires that the design of special or unusual features or structures requires individual study and approval by the City Engineer and the Fairfield -Suisun Sewer FSSD Engineer.

5.3: References

Element 5 – Design and Construction Standards
City of Fairfield Sewer System Management Plan, April 2025 26  City of Fairfield Standard Specifications and Details , 2021 https://www.fairfield.ca .gov/government/city -departments/public -works/capital- improvement-projects
 WDR Attachment D5 -
https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/wqo _2022-0103-dwq.pdf

Element 6 – Spill Emergency Response Plan
City of Fairfield Sewer System Management Plan, April 2025 27

6.0: Element 6 – Spill Emergency Response Plan
The Plan must include an up-to-date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
a. Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
b. Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect p ublic health or reach waters of the State; c. Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; d. Ensure that appropriate staff and contractors imp lement the Spill Emergency Response Plan and are appropriately trained;
e. Address emergency system operations, traffic control and other necessary response activities;
f. Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
g. Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
h. Remove sewage from the drainage conveyance system;
i. Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; j. Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
k. Implement pre-planned coordination and collaboration with storm drain agen cies and other utility agencies/departments prior, during, and after a spill event; l. Conduct post-spill assessments of spill response activities; m. Document and report spill events as required in this General Order; and n. Annually, review and assess effectiv eness of the Spill Emergency Response Plan, and update the Plan as needed.

6.1: Existing Documentation
The City, pursuant to the reissued WDR, completed and updated the original Overflow Emergency Response Plan to a Spill Emergency Response Plan (SERP). The SERP includes

Element 6 – Spill Emergency Response Plan
City of Fairfield Sewer System Management Plan, April 2025 28 all new requirements and the revised sampling and testing requirements formally contained in the City‘s earlier 2013 Water Quality Monitoring Plan.

6.2: Purpose
The purpose of the City of Fairfield Spill Emergency Response Plan (SERP) is to support a prompt, orderly and effective response to spills (sanitary), reduce spill volumes, and collect information for prevention of future spills. A “spill” in this document is defined, by State Water Board Order No. WQ 2022 -0103-DWQ as a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure.

The SERP provides guidelines for City personnel to follow in respondi ng to, cleaning up, reporting, and properly documenting spills that may occur within the City’s service area. This SERP satisfies the State Water Board Order No. WQ 2022 -0103-DWQ, which require wastewater collection agencies to have a Spill Emergency Respo nse Plan.

Additionally, the SERP outlines procedures for responding to sanitary sewer spill backups into structures as required by the City’s insurer. See definitions. “Backup” is a term typically used by insurers to describe property damage resulting from exposure and contact to untreated or partially treated sewage.

6.3: Training

6.3.1: Initial and Annual Refresher Training
All City personnel who may have a role in responding to, reporting, and/or mitigating a sewer system spill will receive training on the contents of this SERP. All new employees will receive training before they are placed in a position where they may have to respond. Current employees will receive annual refresher training on this SERP and the procedures to be followed. The City will document all training.

Affected employees will receive annual training on the following topics by knowledgeable trainers:
 The requirements of State Water Board Order No. WQ 2022 -0103-DWQ (SSSWDR), Element 6
 The City’s Spill Emergency Response Plan procedures and practice drills  Containment and cleanup methods
 Researching and documenting Sanitary Sewer Spill Start Times  Skilled estimation of spill volume for field operators  Electronic CIWQS reporting procedures for staff submitting data  State Water Resources Control Board Employee Knowledge Expectations

Element 6 – Spill Emergency Response Plan
City of Fairfield Sewer System Management Plan, April 2025 29  Water quality sampling and testing procedures and recordkeeping (See Spill Workbook Section 9.2).

Through SWRCB Employee Knowledge Expectations training, the employee will be able to answer the following:

1. Please briefl y describe your name and job title.

2. Please describe for us approximately when you started in this field and how long you have worked for your agency.

3. Please expand on your current position duties and role in responding in the field to any spill complaint s.

4. Please describe your SOPs used to respond/mitigate spills when they occur.

5. Describe any training your agency provides or sends you to for conducting spill volume estimates.

6. We are interested in learning more about how your historical spill response ac tivities have worked in the field. We understand from discussions with management earlier that you use the SERP from the SSMP. Please elaborate on how you implement and utilize the procedures in the plan.

7. Historically, before any recent changes, can you p lease walk us through how you would typically receive and respond to any spill complaints in the field?

8. Can you tell us who is responsible for estimating spill volumes discharged ? If it is you, please describe how you go about estimating the spill volume that you record on the work order/service request forms?

9. What other information do you collect or record other than what is written on the work order form?

10. Describe if and when you ever talk with people that call in spills (either onsite or via telephone) to further check out when the spill might have occurred based on what they or others know? If you do this, can you tell us where this information is recorded?

11. We understand you may be instructed to take pictures of some sewer spills/backups into structures. Other than these spills, when else would you typically take any pictures of a spill?

12. Please walk us through anything else you’d like to add to help us better understand how your field crews respond and mitigate spill complaints.

6.3.2: Spill Response Drills
Periodic training drills or field exercises will be held to ensure that employees are up to date on these procedures, equipment is in working order, and the required materials are readily available. The training drills will cover scenarios typically obs erved during sewer related

Element 6 – Spill Emergency Response Plan
City of Fairfield Sewer System Management Plan, April 2025 30 emergencies (e.g., mainline blockage, mainline failure, and lateral blockage). The results and the observations during the drills will be recorded and action items will be tracked to ensure completion.

6.3.3: Spill Training Record Keeping
Records will be kept of all training that is provided in support of this SERP for 5 years. The records for all scheduled training courses and for each overflow emergency response training event will include date, time, place, content, name of trainer( s), names and titles of attendees, brief narrative description of the training, including training method(s) and training materials and/or equipment used.

6.4: Policy
The City’s employees are required to report all spills from agency owned sewer mains and publicly owned laterals found and to take the appropriate action to secure the spill area, properly report to the appropriate regulatory agencies, relieve the cause of the spill, and ensure that the affected area is cleaned as soon as possible to minimize healt h hazards to the public and protect the environment. The City’s goal is to respond to sewer system spills as soon as possible following notification. The City will follow reporting procedures regarding sewer spills as set forth by the San Francisco Regiona l Water Quality Control Board and the State Water Board Order No. WQ 2022 -0103-DWQ (WDR).

The full Spill Emergency Response Plan document is included in the Appendix D and includes a Sewer Spill/Backup Response Workbook that contains all documents used to properly document the City response activities to all spill events.

6.5: References
 Spill Emergency Response Plan
 WDR Attachment D16 -
https://www.waterboards.ca.gov/board _decisions/adopted_orders/water_quality/2022/wqo _2022-0103-dwq.pdf

Element 7 – Sewer Pipe Blockage Control Program
City of Fairfield Sewer System Management Plan, April 2025 31

7.0: Element 7 – Sewer Pipe Blockage Control Program
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags, and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.

The procedures must include, at minimum:
a. An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe -blocking substances;
b. A plan and schedule for the disposal of pipe -blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed t o adequately dispose of substances generated within a sanitary sewer system service area;
c. The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
d. Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping, and reporting requirements; e. Authority to inspect grease producing facilities, enforcement authorities, a nd whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance;
f. An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each sec tion; and g. Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.

7.1: Public Education and Outreach Program
The City has established a comprehensive outreach pr ogram for residential and food service establishment customers that includes brochures and newsletter inserts . The outreach materials will be included on the City’s pollution prevention webpage. The City also regularly includes information and sewage disch arge requirements in citizen newsletters especially around the end of the year holidays related to grease disposal requirements. The City has also identified areas in the collection system where grease spills have occurred and have enhanced the cleaning operations with more frequent cleaning.

The City has an active program of requirements and regular inspections for food service establishments assuring, thru regular inspections, that the grease interceptor infrastructure are operating properly and being reg ularly maintained as permitted.

Element 7 – Sewer Pipe Blockage Control Program
City of Fairfield Sewer System Management Plan, April 2025 32 The City currently has approximately 400 food service establishments (FSEs) within the service area. The City has by contract with FSSD authorized them to assist with the management, administration and enforcement of the FOG Source Control Program in the City of Fairfield. This effort is also coordinated by FSSD in the City of Suisun City and the unincorporated areas within the FSSD treatment plant service area . Finally, FSSD also manages the industrial waste permit program i n Fairfield.

Data regarding the nature and extent of the FOG problems in the Fairfield system was analyzed including the location of FOG -related service calls (which include blockages), FOG-related spills, frequent preventive maintenance, and food service establishments (FSEs) .

The City FOG Program results for the past twelve years shows a substantial reduction in FOG related overflows from 6 down to one per year in the past three years (see Appendix E) .

Table 7 – 1: Summary of City FOG Related Enforcement Activity Inspection
Year
Number of
Inspections
Percent of Total
FSEs
Number of
Enforcement Actions
Percent of Total
FSEs
2013 256 57.1 17 3.8
2014 177 39.5 26 5.8
2015 187 41.7 10 2.2
2016 158 35.3 3 0.07
2017 193 43.1 5 1.1
2018 135 51.9 3 4.3
2019 241 80.5 22 11.3
2020 183 83.6 1 0.65
2021 185 67 6 4.8
2022 107 98.1 23 21.9
2023 195 90.8 35 19.8
2024 304 86.8 19 7.2
Total 2,321 170
Average /
Calendar
Year
194 14
Source: Email dated 10/15/18 from Meg Herston

Element 7 – Sewer Pipe Blockage Control Program
City of Fairfield Sewer System Management Plan, April 2025 33

7.1.1: Fairfield Sewer System
The City experienced three FOG-related spills in CYs 2021 through 2024. FOG-related spills occurred in both commercial and residential areas . From Table 7 – 1, the frequency for inspection of all FSE is approximately every two years and results in an average of 24% requiring some level of enforcement following the inspection.

7.2: Summary of FOG Data Analysis
The analysis of spills, FSE, and frequent maintenance lines shows that FOG is a factor in the City, but the current FOG Source Control Program and the preventive maintenance programs have been effective at reducing the frequency of spills (see Appendix E Number of Overflows by Cause). The ongoing FOG-related problems are associated with high density residential and, to a lesser extent, low -density residential sources.

7.3: FOG Source Control Program Approach
Normal maintenance is to CCTV and clean once every 5 -years; cleaning is not necessary if CCTV shows no debris in the line. A “hotspot” is part of the sewer system prone to problems and requiring higher frequency maintenance. Determining hotspot maintenance frequency requires professional judgment and takes into consideration pipe size, flow, severity of grease, debris or defect. An area of grease build -up can be kept to a minimum with increased cleaning frequency resulting in spill prevention and less cleaning effort for the next cycle.

Hotspots are evaluated annually to determine the frequency of cleaning necessary to prevent future blockages. The frequency of cleaning may be increased or decreased by the supervisor based on the CCTV observations, feedback from cleaning crew and the condition of sewer line. Occurrence of a subsequ ent SPILL will result in more frequent cleaning. Locations may be removed from the hotspot list by the supervisor if two consecutive cleanings show that there is little potential for a future blockage. The City of Fairfield use s a spreadsheet and GIS maps to manage hotspot locations and cleaning frequencies.

FSSD has expanded the scope of the FSE storm-water inspection contract with the County to include collection information on restaurant grease handling practices throughout the service areas of the thre e agencies. The County inspections provide data that is used in outreach to FSEs. The goal of the inspections is to expand agency understanding of restaurants’ grease management practices, increase FSE awareness and improve GRD maintenance practices to reduce FOG. Inspection data is used to analyze the practices of problem FSEs and to develop strategies to educate and improve FSE grease handling practices.

FSSD and Fairfield practice focused outreach with the use of door hangers and kitchen grease scrapers for residential sources and inspection/education for commercial sources. The combination of focused outreach and preventive maintenance of hotspots has achieved desired reduction in FOG related SPILLs.

Element 7 – Sewer Pipe Blockage Control Program
City of Fairfield Sewer System Management Plan, April 2025 34 FSSD and the City will continue the FOG Source Contro l Program. The responsibilities of each agency for the elements of the FOG Source Control Program are shown below in Table 7 – 2: FOG Control Program Activities and Responsibilities .

Table 7 – 2: FOG Control Program Activities and Responsibilities Focus Activity Fairfield FSSD
Commercial
Sources
Focused FSE Program (permits,
inspections) X (County
Inspectors)
Administer FSE permit fees to cover
program costs N/A N/A
Inspect GRD maintenance X (County
Inspectors)
Develop common standards for GRD X X
Specify GRD size X
Require installation of GRD X
Inspect GRD installation X (County
Inspectors)
Identify FOG disposal sites and
distribute to grease haulers X
Study feasibility of FOG disposal at

FSSD TP X
Outreach to businesses X
Provide information re: FOG
problems to FSSD inspector(s) X
Enforcement action X
High Density
Residential
Sources
Optimize sewer cleaning X
Repair/replace problem sewers X
Prepare outreach materials X
Outreach to property managers X
Enforcement action X
Low Density
Residential
Sources
Optimize sewer cleaning X
Repair/replace problem sewers X
Prepare outreach materials X
Outreach to upstream residents X

Element 7 – Sewer Pipe Blockage Control Program
City of Fairfield Sewer System Management Plan, April 2025 35 Focus Activity Fairfield FSSD
Gather
Information
Gather information for next
SSMP update X
Customer survey X

7.4: Public Outreach Program
FSSD, Fairfield, and Suisun City currently manage FOG -related problems with focused outreach and preventive maintenance. City and FSSD crews’ hand outdoor hangers with information on proper FOG disposal to residents or neighborhoods that have experienced a FOG-related buildup, blockage or SPILL. Residential SPILLs caused by FOG have decreased by 50 percent since 2005 .

7.5: Acceptable FOG Disposal Facilities
FSSD maintains a list of haulers and disposal facilities that serve the service area. The FSE inspections incl ude collecting data on which haulers are used. The information is used to help FSEs properly manage FOG
A list of facilities in the San Francisco Bay Area that accept grease from grease haulers is included as Supplemental VII-A. The list will be provided t o commercial grease haulers regularly working within the service area. Lists of grease haulers approved by the East Bay Municipal Utility FSSD (EBMUD) and the Sacramento Regional County Sanitation FSSD (SRCSD) are included as Supplemental VII-B and VII-C.

7.6: FOG Inspections
Solano County is responsible for regular inspections of FSEs inside the City. The results are reported to both the City and FSSD and appear in Table 7 – 2 above, which provides a twelve-year history of both inspections and violations.

7.6.1: FOG Legal Authority
Legal authority is established in FSSD’s Wastewater Discharge Ordinance (Ordinance) . The Ordinance is applicable to all users of the Publicly Owned Treatment Works (POTW). The definition of POTW includes, but is not limited to, systems in t he FSSD service area that collect and convey wastewater to the POTW including City owned sewers and laterals; see section 1.4 MM of the Ordinance . Section 2 of the Ordinance addresses collection system illicit discharges and other discharge prohibitions .

7.6.2: Staffing
FSSD, County Health and the City provide the staffing required to administer, inspect and enforce the FOG program.

7.7: Requirements for Installation

Element 7 – Sewer Pipe Blockage Control Program
City of Fairfield Sewer System Management Plan, April 2025 36 FSSD’s Ordinance provides legal authority to require GRDs if necessary. FSSD provides information on BMPs to FSEs as part of outreach activities when needed. The City Building Departments require GREs on new restaurants. GREs are designed per Uniform Plumbing Code.

7.7.1: Facility Inspections
FSSDs Ordinance provides the authority to in spect grease producing facilities and to enforce the ordinance. The Ordinance applies to District and city sewers. The District has contracted with the County to expand health inspections to include FSE grease management.

7.7.2: Investigation and Enforcement
FSSD and the City will work together to identify FSEs that cause FOG -related blockages or SPILLs. FSSD conducts facility inspections to determine the source of the FOG in these instances.

FSSD and the City will initiate enforcement action against FSEs in thei r service areas that are determined to be in violation of the requirements of the FOG Control Program . Enforcement actions may include a verbal warning, a written warning, administrative orders (which may include fines), and possibly disconnection from the public sewer system. During the period from January 2015 through 2017 eighteen (18) enforcement actions of the FOG Program regulations were found to be necessary.

7.8: FOG Section Subject to FOG Blockages
FSSD and Fairfield have identified sewer sections subje ct to FOG blockages (hotspots). Each agency has developed a cleaning frequency for hotspots to prevent spills from occurring.

Based on the analysis of data collected during expanded FSE inspections and additional CCTV work, sewer cleaning frequencies, and structural repair activities are continually updated to minimize FOG -related blockages and spills . Additional source control measures are not necessary at this time.

7.8.1: Design Standards, Plan Review, and Inspection
FSSD and the City have developed common spec ifications for the installation and sizing of GRDs. The City is responsible for reviewing proposed development plans to ensure that they address the installation of GRDs . The City has in place processes to ensure the GRDs are properly installed during new construction and remodels as part of its Building Inspection duties.

7.8.2: Maintenance Standards and BMPs
FSSD and the City have developed common standards for the proper maintenance of GRDs .

FSEs that discharge significant quantities of grease will be tracked u sing discharge permits administered by FSSD.

FSSD will encourage FSEs to employ BMPs as part of their efforts to control the discharge of FOG to the public sewer system . The BMPs that will be encouraged include:

Element 7 – Sewer Pipe Blockage Control Program
City of Fairfield Sewer System Management Plan, April 2025 37  Posting “No Grease” signs over sinks and dis hwasher;  Collecting and recycling cooking oil;
 “Dry wiping” pots, pans, and kitchen equipment before cleaning with proper disposal of the wipes and grease ;
 Maintaining/cleaning grease traps on a regular schedule;  Checking grease interceptor s on a regular schedule (grease and solids should not exceed 25% of interceptor depth);
 Using absorbent paper under fryer baskets;
 Using absorbent (such a rice hulls, cat l itter) to pick up oil and grease spills; and  Not using emulsifiers or solvents other than dishwashing detergents.

FSSD activities will include the distribution of placards and literature promoting the use of BMPs and observations/comments will be provided during facility inspections to encourage the use of BMPs.

7.9: Record Keeping and Reporting
Solano County, FSSD and the City work together to update the list of FSEs in each service area regularly.

7.9.1: Supplemental VII – A: FOG Disposal Sites
The City understands that the following locations accept grease from liquid waste haulers in the San Francisco Bay Area:

Business
Name Location Phone Number Services
Blue Sky
Bio-Fuel,
Inc.

Oakland (510) 436-6654
(415) 250-9114
Primarily yellow grease, some brown grease.

Can accept 7,000 gallons/day.

East Bay
Municipal
Utility FSSD
(EBMUD)
Oakland (510) 287-1632 Accepts grease.

Palo Alto
Wastewater
Treatment
Plant
Palo Alto (650) 329-2598
Accepts 5,000 to 6,000 gallons/day on first
come first serve basis. They are in the process
of increasing their ability to accept more (as
of July 2008).

Sacramento
Regional
County
Sanitation
FSSD
Sacramento (916) 875-FATS

Element 7 – Sewer Pipe Blockage Control Program
City of Fairfield Sewer System Management Plan, April 2025 38 Business
Name Location Phone Number Services
Salinas
Tallow Salinas (800) 621-9000
Will consider accepting grease from other
reputable haulers. They purchase yellow
grease and process the interceptor grease with
residue going to landfill.

San Jose
Tallow
Company
San Jose (408) 452-8777
They don’t accept interceptor grease but
would consider accepting from outside haulers
if it wouldn’t impact any of their grease
hauling routes.

South
Bayside
Systems
Authority
Redwood City (650) 591-7121 Accepts grease.

7.9.2: Supplemental VII – B: East Bay Municipal Utility FSSD (EBMUD) Approved Grease Haulers
EBMUD Approved Grease Haulers
East Bay Municipal Utility FSSD, Environmental Services Division Telephone (510) 287 -1651
Name Phone Number
A-1 Septic Tank Service, Inc. (510) 886-4455
A-1 – Little River (707) 937-0496
Able Septic Tank Service (408) 377-9990
All Valley Environmental, Inc. (559) 498-8378 or (559) 217-5949 Ameriguard Maintenance Services (800) 347-7876
Blue Sky Bio-Fuels (510) 868-9229
Burr Plumbing and Pumping (408) 287-2877
Coast Environmental (800) 588-7762
Darling International, Inc. (415) 647-4890
Ernie’s Plumbing (925) 228-5242
Joe’s Farmers Septic and Grease Service (707) 546-3236
Liquid Environmental Solutions of California (866) 694-7327 North Coast Sanitary (707) 884-1095
Pioneer Liquid Transport (800) 366-6808
Portosan – Santa Rosa (707) 566-2000
R & D Grease Trap Cleaning (707) 632-5827

Element 7 – Sewer Pipe Blockage Control Program
City of Fairfield Sewer System Management Plan, April 2025 39 Name Phone Number
Roto Rooter Plumbing (510) 483-2324
SRC Pumping Company (916) 363-1342
Trap Recyclers (800) 994-7867

7.9.3: Supplemental VII – C: Sacramento Regional County Sanitation FSSD Approved Grease Haulers
Sacramento Regional County Sanitation FSSD (SRCSD) (916) 875 -FATS Name Address Phone Number
A-1 Septic Service P.O. Box 762
West Sacramento, CA 94591 (916) 371-4160
ABC Plumbing,
Heating & Air
Conditioning
205 22nd Street,
Sacramento, CA 95816 (916) 448-0801
Ace Plumbing,
Heating & Air
4405 Franklin Blvd.,
Sacramento, CA 95820 (916) 422-2333
Advanced Septic
Service
6513 Auburn Blvd.,
Citrus Heights, CA 95621 (916) 726-5150
All Pumping &
Septic
1289 Sonoma Avenue,
Sacramento, CA 95815 (916) 925-1333
All Valley
Environmental Inc.
523 N. Brawley Avenue,
Fresno, CA 93706 (559) 498-8378
Ameriguard
Maintenance
Services, LLC
4681 E. Vine Avenue,
Fresno, CA 93725 (559) 497-2925
APS Environmental,
Inc
6643 32nd Street 103,
North Highlands, CA 95660 (916) 454-2000
Best Construction &
Maintenance Inc.
8550 Jackson Road,
Sacramento, CA 95826 (916) 383-4533
Chuck & Auburn
Septic
4504 Yankee Hill Ct.,
Rocklin, CA 95677 (916) 624-8500
Cook’s Portable
Toilets & Septic
1402 Riosa Road,
Lincoln CA 95648 (916) 645-8560
Darling International 11946 Carpenter Road,
Crows Landing, CA 95313 (209) 667-9153
C & C Septic
Service
12851 Stockton Blvd.,
Galt, CA 95632 (916) 366-1111
Howard’s Grease
Trap Pumping
8185 Cashel Way,
Sacramento, CA 95829 (916) 681-0433

Element 7 – Sewer Pipe Blockage Control Program
City of Fairfield Sewer System Management Plan, April 2025 40 Name Address Phone Number
Liquid
Environmental
Solutions of CA
Corporate office,
12626 High Bluff Drive, Suite 240,
San Diego, CA 92130-2070
(866) 694-7327
Roto Rooter
Plumbers
2551 Albatross Way,
Sacramento, CA 95815 (916) 482-1422
Sacramento
Rendering Company
dba SRC Pumping Co.,
P.O. Box 276424,
Sacramento, CA 95830
(916) 363-4821
Sweet Septic
Systems
5701 Mother Lode Drive,
Placerville, CA 95667 (916) 622-8768

7.10: References
 WDR Attachment D7 -
https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/ wqo_2022-0103-dwq.pdf
 FSSD Wastewater Discharge Ordinance - https://www.fairfieldsuisunsewer.ca.gov/wp - content/uploads/2020/07/Ord -1701-1.pdf

Element 8 – System Evaluation and Capacity Assurance Plan City of Fairfield Sewer System Management Plan, April 2025 41

8.0: Element 8 – System Evaluation and Capacity Assurance Plan
The Plan must include procedures and activities for:
a. Routine evaluation and asse ssment of system conditions; b. Capacity assessment and design criteria;
c. Prioritization of corrective actions; and
d. A capital improvement plan.

8.1: Routine Evaluation and Assessment of System Conditions

8.1.1: Scheduled Inspections and Pipeline Condition Assessment:

In order to implement a consistent, system -wide CCTV inspection program, FSSD purchased and operates two CCTV trucks on behalf of all three agencies (Fairfield, Suisun City and FSSD). The City coordinates with FSSD to inspect the entire collection system in a 5-year period. FSSD, on behalf of the City, began by inspecting approximately 20 percent (or approximately 285,000 feet) of the City’s uninspected sewers per year . Following the initial year’s inspection, FSSD continued by inspecting approximately 20 perc ent of the City’s remaining uninspected sewers each year until all sewers had been inspected . The historical summary of CCTV results by FSSD on behalf of the City are included in Table 8 – 1 below.

Sewers will be prioritized for inspection based on pipe ag e, material, location, criticality and maintenance history . Recently the City determined to have City staff conduct CCTV condition assessment of gravity sewer lines 10 inches and less. As a result, FSSD has provided previous CCTV condition assessment results to the City for use in developing capital plans. FSSD also has agreed to provide funding directly to the City for the CCTV work on a monthly basis into the City enterprise fund from the FSSD Operations Fund 1.

Following the baseline inspection, the freq uency of subsequent inspections will be based on the condition of the sewer during the initial CCTV inspection . The CCTV program will also include the inspection of sewers shortly after a blockage/stoppage event, in order to determine the primary cause of the blockage/stoppage so that appropriate action can be taken .

In conjunction with CCTV inspection and cleaning work, the City will conduct inspections of manholes. Similar to sewer inspections, the frequency of subsequent manhole inspections will be determined following an evaluation of the initial inspection results.

In 2022, FSSD in conjunctions with the City’s prepared a Collection System Asset Management Plan (CSAMP). The CSAMP guides the cost-effective maintenance, repair, and replacement of infrastructure assets owned and maintained by the City of Fairfield (Fairfield), City of Suisun City (Suisun City), and the Fairfield -Suisun Sewer District (FSSD/District).

The Agencies are transitioning out of a period of new construction and into long-term maintenance of their infrastructure. This CSAMP aligns the Agencies’ priorities and vision

Element 8 – System Evaluation and Capacity Assurance Plan City of Fairfield Sewer System Management Plan, April 2025 42 for efficient, sustainable asset management into the future .

8.2: Television Inspection Codes
Tthe City uses a standard set of observation s and pipe material codes to identify the defects and materials observed during CCTV inspection of its collection system . The City and FSSD use the NAASCO PACP codes for this purpose . Future CCTV inspection records (inspection logs, video, and still photos) are reviewed by City staff to verify the observed defects and material classifications .

Table 8 – 1: Historical City CCTV Performance
Calendar Year Total, Linear Feet Total. Miles Percentage of System, 280 miles
2020 158,222 29.96 7.2%
2021 294,649 55.8 13.4%
2022 100,450 19.02 4.6%
2023 265,085 50.21 19.4%
2024 374,195 70.87 25.3%
Average 238,553 45.17 16.1%

8.2.1: Manhole Assessments
In participation with the FSSD, the City uses a standard manhole inspection procedure for identifying the condition and defects in City manholes, as well as a form to record the observations. The City and FSSD use the NAASCO MACP codes and procedures for t his purpose. The City conducts inspections and condition assessment of all manholes in the system at least every (10) years. The MACP condition rating criteria by NASSCO result in the development of necessary improvements and prioritized capital renewal an d replacement in the five-year capital program.

8.3: Capacity Assessment and Design Criteria

8.3.1: Hydraulic Analysis
As a part of the FSSD’s 2008 Master Plan, a hydraulic model was used to evaluate existing and future system capacity . The hydraulic model provides a realistic representation of changes in flow over time as well as estimates of surcharging and backwater effects due to capacity limitations. The section of the Master Plan report called “System Analysis Methodology” provides a detailed discussion of the mo del development and use of the model to identify capacity deficiencies and needed improvements. In 2018, FSSD completed an update to the 2008 Sewer Master Plan for current pipe systems owned and operated by FSSD and the two City’s. City sewers with observ ed wet weather capacity deficiencies were added to the FSSD’s model as needed.

Element 8 – System Evaluation and Capacity Assurance Plan City of Fairfield Sewer System Management Plan, April 2025 43 Based upon pipe condition ratings performed by FSSD, the City has evaluated and prioritized needed replacement projects in the midtown areas of the City in the Midtown Sewer Placement Project . This project has identified five separate high priority areas for sewer rehabilitation and replacement based upon condition ratings, age of the pipes in this area, staff field observations and historical performance. These projects have been been completed or included in the City Capital Improvement Program for the next five years . These projects did not identify any capacity related issues in the City owned pipelines in the Midtown project area.

Through its master planning efforts, FSSD has estimated the City’s wastewater flows based on land use information provided by the City . Wastewater flow was estimated separately for three components: sanitary base flow, including land use -based sanitary flow and point flow sources; wet weather infi ltration (groundwater infiltration); and storm -related infiltration and inflow. These estimates were calibrated to historical wastewater flow monitoring data collected by the FSSD.

Existing and future dry weather flows and peak 5 -, 10-, and 20-year design storm flows were developed. The design storms are 24 -hour events based on historical rainfall intensity -depth- duration statistics for the Fairfield -Suisun area as documented in the Solano County Water Agency Hydrology Manual .

The same basis of flows will be used for the capacity assessment of the City’s sewer facilities that may be identified for inclusion in the hydraulic model based on the criteria noted in the section above.

The City’s sanitary sewer design criteria included in the City’s 2017 Standard Specifications Section 5 is used to evaluate the size of sewers needed to serve new development. This same criterion will be used to evaluate the adequacy of existing sewers, as necessary. If it becomes necessary to model existing sewers with questionable capacity, FSSD’s model and design storm criteria will be used.

8.3.2: Prioritization of Corrective Actions
The 2022 CSAMP used a business risk exposure (BRE) assessment process for the prioritization of capital and renewal and replacement projects. The risk assessment process utilized rankings for likelihood of failure and likelihood of consequences to prioritize each of the projects identified in the CSAMP. The BRE score builds off the results of an asset’s condition assessment to develop its likelihood of failure (LOF) and consequence of failure (COF). Each of these criteria are ranked and the scores are then multiplied together to set the BRE for the asset. The BRE score is then used for both maintenance operations and to establish capital project priorities.

These priorities are then annually reviewed in putting together the final capital plan for each agency including any new operational information or changes in the BRE.

Element 8 – System Evaluation and Capacity Assurance Plan City of Fairfield Sewer System Management Plan, April 2025 44

8.3.3: Capital Improvement Program (CIP)
Sewer condition and capacity data are used during th e preparation of the City’s annual CIP Budget and its multi -year CIP. To reflect similar refinements to the City’s rehabilitation and replacement program, the City’s CIP will be refined annually following the first year of the City’s baseline CCTV inspecti on program. In addition to rehabilitation and replacement projects, the City’s CIP will address any needed capacity improvement projects, which are discussed in Element VIII (Capacity Management) of this SSMP . The City annual capital project requests are s ubmitted to FSSD and included in their annual capital budget for FSSD Board approval. FSSD per agreement with the two Cities, has created a separate City Collections System Reserve. Each capital project submitted by the City includes projections of capital needs for the future five years. Annually, FSSD deposits into the City Collections Reserve Fund at FSSD the prioritized value of projects from CSAMP that were included in the CSAMP. Currently the City received $1.83 million annually.

8.3.4: Annual CIP Budget
The biannual Capital Improvement Program (CIP) budget includes increases in pipe size, I/I reduction programs, Grade 4 & 5 pipe failures repairs, increases and redundancy in pumping capacity, and storage facilities . The City has put into place the steps ne eded to establish short - and long-term prioritized capital projects to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. Future prioritization will include increased recognition of the importance of f ailures resulting from spills that are within 1000 - feet of the river and its tributaries.

The City has prepared and implemented the CIP and project schedules that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event . The CIP includes implementation schedule s and identifies sources of funding for each project .

Per agreement with FSSD, the City annually by August 1st receives capital requested funds from Fairfield’s Collection Systems Reserve fund at FSSD. The City then completes the approved projects during the year. At the end of the year, and as part of the new budget, the two agencies “true up” the funds in that budget.

8.3.5: Cyclic Replacement Program
The City’s current rehabilitation and replacement program is based on the results of prior CCTV inspections as well as more recent City CCTV inspection information from investigation of spills. The City uses the results of the baseline CCTV inspect ion program described above to develop its future rehabilitation and replacement program . As additional CCTV inspection data is gathered during subsequent fiscal years, the program will continue to be refined to address the highest priority sewers first.

Element 8 – System Evaluation and Capacity Assurance Plan City of Fairfield Sewer System Management Plan, April 2025 45 The biannual Capital Budget currently includes two projects – the Midtown Sewer Replacement project and the West Texas Relief Sewer to be designed, built and completed through fiscal 2027 .

8.3.6: Project Funding
FSSD and the two cities are all responsible for pro ject funding from sewer service charges and grants and loans. The Cities have contracted with FSSD to serve as the for funding management and investments. Each City has a separate Collection System Reserve Fund that holds all deposits identified in the CSA MP for capital projects. FSSD regularly conducts sewer service charge studies on behalf of the three agencies providing 5 -year rate schedules that includes all operations and maintenance, capital requirements and full management of the sewer rate collectio n processes. Once the rates are adopted and effective, the two cities include the sewer rates on each of their water bills. The sewer revenues collected each month are then transferred to FSSD and are deposited into the FSSD Operations Fund . Then FSSD returns the rate developed funds for operations back to the City each month. Once the FSSD capital budget is approved, FSSD annually transfers funds specified in the CSAMP by August into the City’s Sewer Enterprise Fund . At the end of the fiscal year, any overspent or underspent from fiscal year payments are reconciled with the future budget allocations.

The City generally relies on sewer service charges and sewer fund reserves to fund the biennial capital program work . The City has recently accepted a $3.1 million federal grant to partially fund the West Texas Relief Sewer. The biennial Capital Improvement Program provides a summary of the proposed projects for five year along with a summary and description and funding for each individual project. The C ity, every two years, considers changes and revisions to the four-year plan based upon condition assessments and operations results to prioritize and update the improvement plan. The City also relies on Sewer Rate Studies to determine the funding methods t o be used for the program, typically on a five -year basis.

8.3.7: Joint Coordination
The City staff from both Engineering and Operations Divisions regularly meet to discuss and develop the capital program priorities and to review changes and funding required for any changes proposed in the future Capital Budget. The City Council considers and adopts a biennial Capital Budget and then regularly considers mid -year correction for new and critical projects that may require changes in the CIP.

8.4: References
 City of Fairfield Capital Budget, Fiscal Years 2023 -2024 through 2027 -2028  City of Fairfield Sewer Master Plan , 2008
 City of Fairfield, Midtown Sewer Main Replacement Program, December 2016  1985 Agreement
 FSSD Collection System Asset Management Plan

Element 8 – System Evaluation and Capacity Assurance Plan City of Fairfield Sewer System Management Plan, April 2025 46  WDR Attachment D8 -
https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/ wqo_2022-0103-dwq.pdf

Element 9 – Monitoring, Tracking and Reporting System
City of Fairfield Sewer System Management Plan, April 2025 47

9.0: Element 9 – Monitoring, Tracking and Reporting
System
The Plan must include an Adaptive Management section that addresses Plan -implementation effectiveness and the steps for necessary SSMP improvement, including :
a. Maintain relevant information , including audit findings, to establish and prioritize appropriate Plan activities;
b. Monitor the implementation and measuring the effectiveness of each element of the Plan;
c. Assess the success of the preventative maintenance activities; d. Updating Plan procedures and activities, as appropriate, based on monitoring and performance evaluations; and
e. Identifying and illustrating spill trends, including spill frequency, locations, and estimated volumes .

9.1: Adaptive Management:

The City regularly tracks and updates the performance results of the sanitary sewer program and reports the findings in the Annual City Council Sewer Report and in March of each year to the CIWQS database in the review Annual Report . In addition, the SERP is also reviewed for effectiveness and any changes are made to assure proper and timely responses prior to the annual report certification requirement. The City also pursues and evaluates the SSMP Au dit Report corrective actions to determine when and how t he program should be modified and changed. Finally, the sewer program uses the historical performance results, post spill assessments and operation and maintenance results during the development of the Annual Sewer Report to assess the need for further ada ption of the program to reduce spills to Waters of the State and to review and consider implementing technology changes to further improve operations of the program. All modification and changes to the SSMP are then included in the SSMP Change log.

9.2: Effectiveness
The effectiveness of each SSMP element is measured through the use of selected performance indicators. These indicators are tracked and reported regularly and include the annual performance requirements in the SSMP Annual Report submitted to the CIWQS system.

Performance indicator data are incorporated into historical graphs presented in Appendix E attached. Some of the historical performance indicators tracked includes the following:
 Total number of spills (from gravity and lower laterals)  Number of Spills by Category

Element 9 – Monitoring, Tracking and Reporting System
City of Fairfield Sewer System Management Plan, April 2025 48  Number of spills for each cause (roots, grease, debris, pipe failure, capacity, pump station failures, and other);
 Portion of sewage contained /recovered compared to total volume spilled ;  Volume of spilled sewage discharged to surf ace water  Number of owner owned/operated lateral spills
Selected operational performance results .

The City also maintains the following metrics for the operations and maintenance of the sewer collection system .
 Annual line and lower lateral cleaning, linea r feet
 Annual CCTV, linear feet
 Annual cleaning, percentage of the system
 Annual CCTV, percentage of the system

9.3: Assess Success of Preventative Maintenance Activities Based on the above monitoring and performance evaluations and historical graphs , the two audit reports and any changes identified in the SSMP Change Log, the elements of the SSMP will be updated or modified, as appropriate. At a minimum, the SSMP will be updated every six (6) years and include any significant program changes. In accord ance with Subsection D.14 of the Order, the updated SSMP will be re -certified by the City Council and uploaded and certified by the City LRO into the CIWQS database .

9.4: Identify and Illustrate Performance Trends
The City regularly tracks both spill and opera tional indicators in tables that are used to create the graphs included in Appendix E. These graphs are used to assist in determining the effectiveness of the program and to compare the program results with RWQCB Region 5 and all enrolled agencies in the S tate. Trends from the various metric results are used to determine changes and adapt improvements in the program activities to assure continuing and improving effectiveness.

9.5: References
 WDR Attachment D9 -
https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/ wqo_2022-0103-dwq.pdf
 Appendix E Spill and Operations Performance Graphs

Element 10 – SSMP AUDITS
City of Fairfield Sewer System Management Plan, April 2025 49

10.0: Element 10 – SSMP AUDITS
The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) and Attachment D-10 of the 2022 General Order.

10.1: SSMP Audits
As previously described in Element 9, the City audits and updates the SSMP on a triennial (every 3 years) basis. The Internal Audit Report covers a three-year audit period, and the certified Internal Audit Report must be completed within six (6) months following the end of the audit period. If updates or changes are required to the SSMP or the SERP, the content and timeline to complete those change s are described in the audit and as the changes are made, they are tracked in the SSMP Change Log in Appendix C. The Internal Audits, upon completion, are required to be certified and uploade d to the CIWQS system for State staff review and evaluation. The most recent Audit Report will be included in Appendix B.

Failure to complete, certify and upload the SSMP Audit Report on the required schedule, the agency must report this failure to the RWQ CB along with a schedule for the completion and Council adoption as previously required. The timing of the late Audit Report does not alter the required schedule for the next Audit Report.

10.2: References
 WDR Attachment D -10 -
https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/ wqo_2022-0103-dwq.pdf

Element 11 – Communication Program
City of Fairfield Sewer System Management Plan, April 2025 50

11.0: Element 11 – Communication Program

11.1: Communication Program
The Plan must include procedures for the Enrollee to communicate with:
 The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.  Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement -related activities.

11.2: Communication Regarding SSMP Implementation
The City posted a notice on its website to inform interested members of the public that a copy of the SSMP is available for review at the Public Works Yard or on the City website.

11.3: City of Fairfield Sewer System Management Plan (SSMP) The City posted a notice on its website to inform interested members of the public that it is implementing an SSMP. The notice is:
 The City of Fairfield has developed and implemented a Sewer System Management Plan (SSMP) pursuant to State Water Resources Control Board Order WQ 2022-1030- DWQ, Statewide General Discharge Requ irements of Sanitary Sewer Systems . The goal of the SSMP is to minimize the frequency and severity of sanitary sewer overflows. The SSMP covers the management, planning, design, and operation and maintenance of the City’s sanitary sewer system . Interested parties can contact the Water Distribution Manger at (717) 428 -7415 for additional information or a copy of the current SSMP .
 An electronic copy along with all reference documents are placed on the City sewer webpage. The LRO will certify and upload to CIWQS the adoption of the SSMP revisions within 30 days of approval and within 30 days of any subsequent SSMP re - certification.
 The City prepares and agendizes a Sanitary Sewer Annual Report that informs the Council and the public of the implementation and performance of the sanitary sewer program on a regular basis . The Annual Report is provided shortly after the end of the fiscal year and is made available to both FSSD and the City of Suisun when considered by the City Council.

11.4: Communicating Sanitary Sewer System Performance

Element 11 – Communication Program
City of Fairfield Sewer System Management Plan, April 2025 51 The City reports spills electronically to the California Integrated Water Quality System (CIWQS). The electronic spills data are available by agency or region at:
www.waterboards.ca.gov/ciwqs/publicreports.html and the locator for the City is WDID 2SSO10134. The City has placed a notice on its website that the sanitary sewer spills performance results are available at the CIWQS pu blic access website and Appendix E provides historical graphs of spill results since 2007 .

11.5: Communication with Tributary/Satellite Sanitary Sewer Systems The City of Fairfield and the Fairfield-Suisun Sewer FSSD (FSSD) are working together to develop and implement their SSMPs . The two agencies continue to work together in complying with the sanitary sewer regulations and the operations of each of their responsibilities for sanitary sewer systems . The opportunitie s for communication are:
 Ongoing communication, correspondence and resource sharing regarding regional meetings and information related to the SSMP and associated State and Regional regulations.
 Collaborative training events including SSMP refresher traini ng and emergency response training .
 Shared roles and responsibilities for emergency response along with requirement available for assistance during the response.
 Sampling, monitoring and certified testing for large overflows to surface waters .

The point of contact at each of the two agencies to communicate any SSMP related issues is:

City of Fairfield FSSD
Water Distribution Manager Meg Herston
(707) 428-7415 (707) 429-8930
to be determined [email protected]

11.6: References:
 City of Fairfield Sewer System Management Plan,
https://www.fairfield.ca.gov/home/showpublisheddocument/7717/6380064962736300 00  WDR Attachment D11 -
https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2022/ wqo_2022-0103-dwq.pdf
 California Integrated Water Quality System (CIWQS) -
www.waterboards.ca.gov/ciwqs/publicreports.html

Appendix A: Plan City Council Adoption Documents
City of Fairfield Sewer System Management Plan, April 2025 52 Appendix A: Plan City Council Adoption Documents

Appendix A: Plan City Council Adoption Documents
City of Fairfield Sewer System Management Plan, April 2025 53

Appendix A: Plan City Council Adoption Documents
City of Fairfield Sewer System Management Plan, April 2025 54

Appendix A: Plan City Council Adoption Documents
City of Fairfield Sewer System Management Plan, April 2025 55

Appendix B: Plan Internal Audit Reports
City of Fairfield Sewer System Management Plan, April 2025 56 Appendix B: Plan Internal Audit Reports

Appendix B: Plan Internal Audit Reports
City of Fairfield Sewer System Management Plan, April 2025 57

Appendix C: SSMP Change Log
City of Fairfield Sewer System Management Plan, April 2025 58 Appendix C: SSMP Change Log

SSMP CHANGE LOG
Date SSMP
Element # Description of Change / Revision Made
Person
Authorizing
Change

Appendix D: Spill Emergency Response Plan Cover Pages
City of Fairfield Sewer System Management Plan, April 2025 59 Appendix D: Spill Emergency Response Plan Cover Pages

Appendix D: Spill Emergency Response Plan Cover Pages
City of Fairfield Sewer System Management Plan, April 2025 60

Appendix E: Fairfield Performance Results
City of Fairfield Sewer System Management Plan, April 2025 61 Appendix E: Fairfield Performance Results
This appendix provides both spill and operations and maintenance performance results in graphical presentations.

Appendix E-1: Spill Performance Results

61 75
48 41 43
30 36 38
28 22
31 28
14 24
29 22
16 1
0 10
20 30
40 50
60 70
80 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Total Annual Spills
0 10
20 30
40 50
60 70
80 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Annual Total Spills - Lower Lateral and Main Lines
Lower Lateral Main Lines

Appendix E: Fairfield Performance Results
City of Fairfield Sewer System Management Plan, April 2025 62

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Other 8 4 1 3 1 4 4 4 4 11 1 0 6 9 3 7 1
Roots 37 22 25 19 18 15 15 8 8 7 7 9 6 14 8 6 0
Grease 9 7 9 5 5 4 3 2 3 3 3 0 0 1 1 1 0
Debris 21 16 6 16 6 13 16 14 7 10 6 5 12 5 10 2 0
0 10
20 30
40 50
60 70
80 Annual Spills by Category
Debris Grease Roots Other
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Cat 4
Cat 2 0 1 1 0 0 0 0 0 0 1 0 0 0 0 2 0 0
Cat 1 0 1 0 1 0 2 1 0 0 6 0 0 0 1 0 2 0
Cat 3 75 47 40 42 30 34 37 28 22 24 17 14 24 29 20 14 1 0 10
20 30
40 50
60 70
80 Annual Spills by Category
Cat 3 Cat 1 Cat 2 Cat 4

Appendix E: Fairfield Performance Results
City of Fairfield Sewer System Management Plan, April 2025 63

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Spill Volume 3,58 2,77 2,99 1,60 809 1,21 239, 805 620 913 97,0 1,11 1,15 445 20,9 26,1 35,7 67 Recovered Volumes 3,28 2,88 1,87 1,60 739 1,21 484 285 620 913 5,81 1,11 1,15 445 1,15 25,2 99 - -
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
5,000
Annual Gallons
Annual Spill and Recovered Volumes
91%
100%
62%
100%
91%
99% 99%
35%
100% 100%
94%
100% 100% 100%
94% 96%
1%
67%
0%
20%
40%
60%
80%
100%
120%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Percent of Annual Spill Volumes Revovered

Appendix E: Fairfield Performance Results
City of Fairfield Sewer System Management Plan, April 2025 64

Appendix E-2: Operations and Maintenance Performance Results

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Series1 300 0 1117 0 70 0 0 520 0 0 9125 0 0 0 1975 0 3569 0 0 500
1000
1500
2000
2500
3000
Gallons
Annual Volumes to Waters of the State
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Lower Laterals 178,257 164,527 140,051 138,745 133,990 123,291 96,591 132,923 122,031 135,923 Mains 483,605 563,965 874,827 667,968 655,826 693,317 503,995 437,207 514,530 367,365 -
200,000
400,000
600,000
800,000
1,000,000
1,200,000
Annual Cleaning results, Line + Lateral

Appendix E: Fairfield Performance Results
City of Fairfield Sewer System Management Plan, April 2025 65

0 100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
2012 2013 2014 2015 2016 2017 2018
Historical Line Cleaning, Feet
Main Line Laterals Linear (Main Line) Linear (Laterals)

30.06 33.09

46.09 36.64 35.87 37.09

27.28 25.89

28.91 22.86

0.00 5.00

10.00 15.00

20.00 25.00

30.00 35.00

40.00 45.00

50.00 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Annual Percent of Total
System Cleaning

Appendix E: Fairfield Performance Results
City of Fairfield Sewer System Management Plan, April 2025 66

-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Annual Lower Lateral Cleaning, LF

21.64 19.97
17 16.85 16.27

14.97 11.73

16.14 14.82

16.50 0
5 10
15 20
25 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Annual Lowwr lateral Cleaning, Percent of Lower Laterals

Appendix E: Fairfield Performance Results
City of Fairfield Sewer System Management Plan, April 2025 67

-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Annual Condition Assessment, LF

9.6%

5.5%

8.0%

7.9%

12.5%

18.9%

6.0%

10.2%

7.2%

13.4%

4.6%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

16.0%

18.0%

20.0%
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Percentage of System Condition Assessed

Appendix E: Fairfield Performance Results
City of Fairfield Sewer System Management Plan, April 2025 68

0 20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Annual Lower Lateral Cleaning, Linear Feet

4.26%

14.65% 14.52% 14.02%

8.27%

6.48%

8.92%

8.19%

9.12%

13.16%

17.99%

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%

14.00%

16.00%

18.00%

20.00%
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Annual Lower Lateral Cleaning, Percent of 181 Miles

Agenda Item No: N.5

AGENDA REPORT
DATE: April 15, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-58 FN Accept Schedule of Federal Expenditures

Approving the City’s Fiscal Year 2023 -2024 Final Schedule of Expenditures for Federal Awards Report

Funding Source: N/A

Contact: John Furtado, (707) 428-7529

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The council is being asked to approve the Final Schedule of Expenditures for the Federal Awards Report (Single Audit). The Audit for the fiscal year (FY) 2023-2024 Schedule of Expenditures for the Federal Awards Report was completed in February of this year.

DISCUSSION
Each year, an independent Certified Public Accounting (CPA) firm audits the City’s financial statements (ACFR) and federal grants (Single Audit) in accordance with Generally Accepted Auditing Standards (GAAS).

The Annual Comprehensive Financial Report (ACFR): The Final Report was accepted by the City Council on January 21, 2024, via Resolution 2025-10.

The Schedule of Federal Awards ( SEFA) Report: Detailing federal grant expenditures, was prepared by City management and underwent Audit in February 2025 as part of the Single Audit process. The Single Audit evaluates compliance with the Federal Office of Management and Budget (OMB) compliance supplement requirements for federal grant recipients.

The auditors have issued the opinions below for the five major programs audited for the SEFA.

For further details, refer to the Auditor’s Report on Compliance for Each Major Federal Program on page 1 of the SEFA.

Qualified Opinion on the Community Economic Adjustment Assistance for Responding to Threats to the Resilience of a Military Installation Program: A qualified opinion was issued due to City staff not following the grant’s requirements and did not follow the City’s grant policy.

Unmodified Opinion on Each of the Other Major Federal Programs : An unqualified opinion is the highest level of assurance that the grants were administrated appropriately and followed the grant guidelines and provisions.

Audit Findings : For the SEFA, the auditor had three findings in the current year and no management recommendation in the management governance letter. Please refer to pages 11 to 15 in the attached SEFA for more details on these findings. As for the City’s response to these findings, please refer to the attached 2024 Corrective Action Plan.

FINANCIAL IMPACT
N/A

ALTERNATIVE ACTION
The council may choose not to approve the acceptance of the Federal Awards Audit report for the Fiscal Year ending June 30, 2024, and adopt the resolution. However, it should be noted that any changes to the report at this point would result in additional costs incurred by the City.

COORDINATED WITH
N/A

STAFF CONTACT
John Furtado, Director of Finance
(707) 428-7629
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: 2024 Single Audit Governance Letter
Attachment 4: 2024 Single Audit Report
Attachment 5: 2024 Corrective Action Plan