Agenda Item No: K.6
AGENDA REPORT
DATE: May 6, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025 -67 PW Fiscal Year 2025 -2026 Smith Ranch Assessment District Notice of Intent
Granting Preliminary Approval of the Fiscal Year 2025 -2026 Engineer’s Report, Declaring Intention to Order the Levy and Collection of Assessments, and Providing Notice of a Public Hearing Thereon for the Smith Ranch Assessment District
Funding Source: $4,805; Smith Ranch Assessment District Fund
Contact: Chris Lewis, (707) 428-7089
RECOMMENDED ACTION
Hold public hearing and adopt resolution.
STATEMENT OF ISSUE
The adoption of this resolution will grant preliminary approval of the fiscal year (FY) 2025 -2026 engineer’s report, declare the City Council’s intention to order the levy and collection of assessments, and set the date and provide for notice for a public hearing for the Smith Ranch Assessment District (District).
DISCUSSION
The City formed the District in 1986. In addi tion to providing funding for some of the initial infrastructure improvements for the Rancho Solano subdivision, the District also provides for the collection of annual assessments to fund the ongoing maintenance or repair of the improvements and open space within the District.
The engineer’s report contains a complete description of the lots and parcels of land within the boundaries of the District, an estimate of maintenance and repair costs during the next fiscal year, and the assessment levies upon lots and parcels of land.
The FY 2025-2026 levy for the District is proposed to remain at the FY 2024-2025 levy of $325 per parcel, which does not exceed the District’s adopted assessment range maximum of $395 per parcel established in 1996.
The total proposed FY 2025 -2026 revenue for the District is $468,833, which includes assessments of $389,925 and interest of $78,908. The total proposed FY 2025-2026 expenditure for the District is $4,804,620, which includes project costs of $4,800,000 and administrative costs of $4,620.
Funding for maintenance projects in the District requires the accrual of assessments over time.
Since the formation of the District, several major maintenance projects have been completed. As part of the City’s FY 2023-2024 to FY 2027-2028 Capital Improvement Plan (CIP), the District will fund the 2025 Rancho Solano Pavement Maintenance Project ($2,400,000 by the end of FY 2024- 2025) and the 2026 Rancho Solano Pavement Maintenance Project ($300,000 by the end of FY 2024-2025 and $4,800,000 in FY 2025 -2026). Both projects consist of pavement grinding, crack sealing, adjusting manholes/valves/monuments to grade, and application of an asphalt rubber cape seal, slurry seal, asphalt overlay, and pavement rehabilitation on various streets throughout the Rancho Solano community.
The adoption of this resolution will grant preliminary approval of the FY 2025 -2026 Engineer’s Report, declare the council’s intention to order the levy and collection of assessments, and set the date and provide for notice for a public hearing, which is scheduled for June 17, 2025, at 6:00 p.m.
FINANCIAL IMPACT
The total proposed expenditure for the District is $4,804,620, which will be paid from the Smith Ranch Assessment District Fund 178.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions regarding the adoption of this resolution, this item may be rescheduled until the next council meeting to allow staff to provide the necessary supporting documents. However, not approving this resolution may prevent the City from collecting assessments for the 2025-2026 tax year.
COORDINATED WITH
N/A
STAFF CONTACT
Chris Lewis, Sr. Management Analyst
(707) 428-7089
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: FY 2025-2026 Smith Ranch Assessment District Engineer’s Report