AMENDMENT NO. 2
TO THE PROFESSIONAL SERVICES AGREEMENT WITH AP TRITON, LLC Wher
eas, on April 20, 2023, the City of Fairfield, a municipal corporation, herein referred to as “CITY,” and AP Triton, LLC, hereinafter referred to as “CONSULTANT,” (each, a “Party” and collectively, the “Parties”) entered into a professional services agreement for consulting services regarding the Fairfield ambulance project (“Agreement”).
Wher
eas, on October 23, 2024, the Parties entered into Amendment No. 1 to reflect insurance changes.
Wher
eas, the Parties now wish to amend the Agreement to add additional scope of work.
NOW
THEREFORE, the Parties agree to the following:
1. The
Parties hereby replace Exhibit “A” with Exhibit “A2.”
2. The
Parties hereby replace Exhibit “B” with Exhibit “B2.”
3. TER
M: The Parties extend the term of the Agreement through June 30th, 2026; or until the scope of work is completed.
WHER
EOF, THE Parties hereto have executed this Amendment on the ____ day of _________, 2025.
CITY OF FAIRFIELD AP TRITON, LLC
David Gassaway, City Manager Kurt Latipow, CEO
Date D
ate
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0 2/14/2025
UPDATED
September 2024
Proposal to Conduct Request for Proposals for
California
AMBULANCE SUBCONTRACTOR
Response to County RFP
VI S I O N I N N O V A T I O N S O L U T I O N S EXHIBIT "A2"
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
1 Solano County Fire Chiefs Association
Contents
Project Understanding ......................................................................................................................... 2 County Direct Assignment or RFP Response ................................ ................................ .................. 2 Scope of Work ..................................................................................................................................... 4 Response to County Ambulance RFP ................................ ................................ ............................ 4 Estimated Project Timelines & Fee Proposals ................................................................................... 10 Project Completion Timelines ................................ ................................ ................................ ........ 10 Project Fee Proposals ................................ ................................ ................................ ..................... 10 About AP Triton, LLC ........................................................................................................................... 13 Contact Information ................................ ................................ ................................ ...................... 13 About AP Triton................................ ................................ ................................ ............................... 13 Triton’s Approach to Projects ................................ ................................ ................................ ........ 14 Best Practices & National Standards ................................ ................................ ............................ 14 Conflict of Interest Statement ................................ ................................ ................................ ....... 15 Appendix A: Qualifications of the Project Team ............................................................................. 17 Appendix B: Projects & Experience ................................................................................................. 24 Other Relevant Experience ................................ ................................ ................................ ........... 26 Appendix C: AP Triton Client References ........................................................................................ 28 Appendix D: Triton Certificates of Insurance & Litigation ............................................................... 33
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
2 Solano County Fire Chiefs Association
Project Understanding
County Direct Assignment or RFP Response
AP Triton will provide consulting services and assistance to the City of Fairfield (Solano County) in the development and presentation in response to the Solano County’s Request for Proposals for emergency ambulance transportation services; including graphic design, film, photography, as required. The response for an emergency ambulance RFP process is dynamic and tailored to the individual County and LEMSA specifications. The time on task, contributions from the agency bidding, and short timelines to respond are difficult to predict until the RFP has been issued. Based on these factors, the workload for completing an RFP response may increase above our best estimates and a review will be held with the client during Task 2-A as a progress report and further needs assessment. If it is agreed that additional work by AP Triton will be needed, the additional work will be invoiced at actual costs needed to complete the project.
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
3 Solano County Fire Chiefs Association
SCOPE OF WORK
Response to County Ambulance RFP
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
4 Solano County Fire Chiefs Association
Scope of Work
Response to County Ambulance RFP
AP Triton will assist City of Fairfield and SCFCA in encouraging the County to authorize “DIRECT ASSIGNMENT” for the ambulance service exclusive operating area to the City of Fairfield. In the event that the County does not permit a direct assignment, AP Triton will provide technical support and expertise to competitively bid the County’s RFP for ambulance transport to include the following:
SECTION ONE—PROJECT INITIATION & INFORMATION
ACQUISITION
Task 1-A: Project Initiation Meeting
AP Triton will provide an initial virtual meeting with the client and all AP Triton Team Members, to review the following:
• Response scope of work
• Timelines and associated travel, logistics, etc.
• Sub-contractor process
• Review Client RFP checklist and develop timelines/deadlines • Review Client minimum qualifications and develop timelines/deadlines • Review any Prior studies, including Triton reports
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
5 Solano County Fire Chiefs Association
Task 1-B: Develop Initial Working Groups (Begin Meetings) AP Triton will provide subject matter expertise to facilitate the Development Committee process. Work sessions will be updated regularly through virtual sessions to assist in providing direction to committees in the drafting of content. AP Triton will develop initial meetings with introductions and group task distributions for these five work groups:
• Executive Team
• Operations/Deployment
• CQI
• EMS/Logistics
• Finance
These regularly scheduled meetings will initially occur bi-weekly then weekly once the RFP is issued.
Task 1-C: Meetings with Working Groups
AP Triton will facilitate regularly scheduled meetings, initially occurring bi-weekly then weekly once the RFP is issued. Working Group meetings will begin the Why/How/Who of providing for the system. Additional meetings will occur, as needed. Working Group meetings will guide specific agency teams to develop language that responds effectively to the RFP minimum qualifications.
Task 1-D: Review Potential Minimum Qualifications
Prior to the release of the RFP, AP Triton will hold meetings with specific agency teams to review the task list for minimum qualifications, finance, and CQI requirements.
SECTION TWO—RFP RESPONSE
Upon issuance of the RFP from the County, AP Triton will facilitate two on-site work sessions to assist in drafting the written RFP response. The goal will be to review, define, and collaborate on a harmonized draft and identify the final needs for the Response to the County’s RFP. With multiple Working Groups working on the RFP response, maintaining control over the master document is vital. AP Triton’s Document Manager shall control and manage the master document including final editing, review, and content on behalf of the client to ensure all elements of the RFP are responded to sufficiently. If additional on-site workdays are needed and requested by the Client, costs will be in addition to this proposal and invoiced at actual expenses.
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
6 Solano County Fire Chiefs Association
Task 2-A: Review RFP for Questions & Bidders Conference Onsite Meeting #1 (three days, four team members)—Day one is review of RFP for questions, potential changes, and alterations and development of an official response back to County prior to the published deadline. Days two and three are full Team meetings with the Client on the RFP response, deadlines, and any unmet documents for minimum qualifications. This meeting will identify GIS and data needs, presentation requirements (video/PowerPoint), and document needs including icons and graphic design elements, attachments, and hyperlinks.
During this meeting, AP Triton will finalize leaders’ intent, name of entity bidding, and completion of all sub-contract agreements along with development of strict timelines to complete the project on time based on the County’s published deadline form submittal.
Task 2-A RFP Timeline: Days 1–10 from issuance of County RFP document.
Task 2-B: Assemble RFP Response into a Word Document & Develop Timelines AP Triton’s Document Manager will assemble the RFP response into a Word document, develop timelines for each step, and coordinate all written aspects of the response.
Task 2-B RFP Timeline: Days 1–10 from issuance.
Task 2-C: First Draft Compiled
Following the first Onsite Meeting, AP Triton will compile the initial draft RFP response for Client review. Client will have read-only capacity with the master document and must submit all proposed changes in writing to the Document Manager.
Task 2-C RFP Timeline: Days 30–33 from issuance.
Task 2-D: Full Team Review of First Draft
On-site Meeting #2 (two days, two team members)—Full meeting with the Client to fully review the draft RFP, missing items, incomplete sections, and identify any needs. Upon completion of this review, client and AP Triton to formulate if additional time on task or travel is needed to complete the Project and this will be invoiced at actual expenses.
Task 2-E: Complete Draft with Graphics Prepared
After the initial RFP review, all graphics and photos for inclusion will be submitted. AP Triton will identify any missing items, incomplete sections, and anything still needed.
Task 2-E RFP Timeline: Day 33–40 from issuance.
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
7 Solano County Fire Chiefs Association
Task 2-F: Team Review of Complete Document
AP Triton’s team will revise the RFP response document based on feedback from the previous reviews and prepare for the final onsite meeting with the Client. Proposed changes and additions will be incorporated for the second Client review.
Task 2-G: Final Document Prepared
Virtual Meeting—AP Triton’s full team and the Client will conduct a final critical review of the RFP response. All graphics and photos will be included. The teams will review all supplemental documents for completeness, identify any missing items, or incomplete sections for a final 5–6 day review phase by the client.
Task 2-G RFP Timeline: 45–50 days from issuance.
Task 2-H: Proposal Submitted
AP Triton will submit the final RFP response and final technical/content reviews on the deadline assigned.
Task 2-H RFP Timeline: 49–60 days from issuance.
SECTION THREE—PROPOSAL PRESENTATION
Task 3-A: Presentation Preparation
AP Triton will assist the Client with the development of a PowerPoint and written presentation for the review panel. Prior to the presentation, the Client will approve the PowerPoint and AP Triton and the Client will complete a virtual walk-through.
Task 3-B: Presentation Review Panel
Full meeting with the Client to fully review the oral presentation. Practice sessions will be facilitated to offer input and prepare for a mock panel evaluation. AP Triton will assemble peers and community partners for a mock panel to participate in a practice run of the PowerPoint presentation that will be performed to the County. AP Triton will provide subject matter expertise for the preparation of the oral presentation. If requested by the agency, Triton will attend in-person and assist in the presentation (costs will be in addition to this proposal and invoiced at actual expenses).
Task 3-C: Presentation Video
Triton will obtain any outside expertise such as video consulting and PowerPoint development to be provided at cost.
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
8 Solano County Fire Chiefs Association
Task 3-D: Appeal Process (Optional)
If the RFP was not awarded to Client or another bidder challenges the award to the Client, AP Triton to assist with all legal proceedings, County meetings, strategy sessions and research for the protest process. This service is to be negotiated as determined by an agreed-upon scope of services and billed separately on a time and expenses basis.
Task 3-E: Contract Process (Optional)
In the event the Client is the successful bidder, AP Triton will provide subject matter expertise for the awarded contract. This service is to be negotiated as determined by an agreed-upon scope of services and billed separately on a time and expenses basis.
Task 3-F: Transition Coordinator (Optional)
AP Triton will provide a Transition Coordinator (additional contract) SME to assist the Client with needs for initiating services. This service is to be negotiated as determined by an agreed-upon scope of services and billed separately on a time and expenses basis.
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
9 Solano County Fire Chiefs Association
ESTIMATED PROJECT TIMELINES
&
FEE PROPOSALS
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
10 Solano County Fire Chiefs Association
Estimated Project Timelines & Fee Proposals
Project Completion Timelines
Triton offers the following project timeline, which is subject to change based on the mutual agreement of the City of Fairfield (SCFCA) and AP Triton. The timeline will not begin until AP Triton has been provided with all information and data necessary for the successful completion of the project. AP Triton will make every effort to complete the project in less time than anticipated.
Estimated Time to Complete Phase Two: 5-6 months, beginning 60–90 days prior to the release of the RFP and complying with the County’s published timeframes Project Fee Proposals
To administer the best possible process at the most economical price to the Client, AP Triton, LLC presents the following formal cost pricing for the projects outlined in the Scope of Work.
The fee is inclusive of expenses for the baseline scope of services. Additional costs, expenses, and the final pricing will be determined based on the actual services employed by AP Triton.
Project Fees & Expenses
RFP Response (two onsite meetings included $219,812
Video & Graphic Design (estimate) $25,000
Proposed Project Fee (will not exceed): $244,812
Additional Pricing
The following services are estimates only and should be used for planning purposes. Actual costs will be determined on a time and expense basis.
Service Fees & Expenses
Additional Trip, including travel expenses
(PM, two SMEs, Document Manager, two days) $18,900/site visit Additional Trip, including travel expenses
(PM and one SME, two days) $9,900/site visit
Additional Trip, including travel expenses
(PM alone, two days) $5,400/site visit
Additional Trip, including travel expenses
(One SME, two days) $4,500/site visit
Phase Two—Task 3-D: Appeal Process (Optional) Time & Expenses Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
11 Solano County Fire Chiefs Association
Phase Two—Task 3-E: Contract Process (Optional) Time & Expenses Phase Two—Task 3-F: Transition Coordinator (Optional) Time & Expenses Project Manager $210/hr.
Subject Matter Expert/Team Member $165/hr.
Payment Schedule & Invoicing
• 10% payment due upon signing of the contract for the mandatory baseline services • Monthly invoicing thereafter as work progresses until 95% of project has been completed • Final 5% due upon project completion
• Additional expenses beyond the planned site visits, including but not limited to airfare, hotel, rental car, mileage, and food, will be billed at cost • If required documents, policies, procedures, guidelines, etc., are unavailable, actual time and expenses will be billed separately for their creation • Manual copies and electronic submissions are billed at hourly rate plus expenses of the PM and needed assistance
• If Client mandates changes to the RFP after the third AP Triton review, all time and expenses billed for each review are separate from the original agreement • If Client does not provide all required supplemental documents or SME assistance upon completion of the third review, all time and expenses billed for each review are separate from the original agreement
• Additional hours will be billed at a rate of $190/hour for the Project Manager and $150/hour for consultants plus any additional travel expenses Cost Quotation Information
• The bid quotation is valid for 90 days
• Triton Federal Employer Identification Number: 47-2170685
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
12 Solano County Fire Chiefs Association
ABOUT AP TRITON, LLC
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
13 Solano County Fire Chiefs Association
About AP Triton, LLC
Contact Information
The home office of AP Triton, LLC is located in Sheridan, Wyoming. Satellite offices, consultants, and subject matter experts are located throughout the United States. ▪ Address: 1309 Coffeen Avenue, Suite 3178, Sheridan, WY 82801 ▪ Phone (toll free): 833.251.5834
▪ E-Mail: [email protected]
▪ Website: www.aptriton.com
About AP Triton
AP Triton is the subject matter expert in the fire-based Emergency Medical Services (EMS) ambulance transport field. Established in 2014, no other consulting firm has the breadth and depth of knowledge and experience that AP Triton possesses. Having completed hundreds of projects in California and throughout United States, our consultants are industry experts in EMS optimization and feasibility studies, financial cost recovery, consolidations, fire station location and engineering studies, master plans, community risk assessments, standards of cover, strategic plans, all customized to meet the clients’ needs. Our company has continued to grow and offers general and specialized consulting services in law enforcement, the fire service, emergency medical services, special events and filming, fire and life safety, cost recovery, legislative advocacy, and administrative services.
We have extensive experience designing, implementing, and managing programs including valuing fire protection and EMS delivery systems, as well as intimate knowledge of state and federal cost-recovery programs, such as Ground Emergency Medical Transport (GEMT), Quality Assurance Fee (QAF), 1705, and Inter-Governmental Transfer (IGT).
Triton continues to provide leadership to the California Fire Chiefs Association (CalChiefs), California Metro Chiefs Association, Fire Districts of California, League of Cities, and California State Firefighters’ Association on all legal and legislative issues on all EMS-related programs and challenges to the fire service provision of EMS in California. In addition, we have developed a strong working relationship with California Professional Firefighters (CPF) on the extensive Chapter 13 issues in the State.
AP Triton has helped agencies across the country capture over $1.2 billion in additional revenue over the last six years, which in turn has been reinvested back into the communities in the form of improved services, decreased response times, and increased safety measures.
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
14 Solano County Fire Chiefs Association
Triton’s Approach to Projects
Triton’s approach to projects represents our complete understanding of your expectations.
Our experience in working with fire departments, fire districts, and EMS organizations, as well as other emergency services agencies, includes a wide variety of communities throughout the United States. Key elements of Triton’s methodology include:
▪ A complete understanding of the project background, goals, and objectives, as well as the complex issues that must be addressed.
▪ A comprehensive, well-designed, and practical scope of work (SOW) and workplan that enables substantial input from the key stakeholders, leadership, and other relevant individuals.
▪ Use of state-of-the-art geographic information systems (GIS), computer modeling and data analysis tools, web-based communications technology, and many other sophisticated tools and technologies.
▪ Utilization of experienced subject matter experts in the fire service, EMS, and other related emergency services disciplines, as well as individuals with expertise in GIS and data analysis.
▪ Research and formation of alternative governance models such as Joint Powers Authorities.
▪ Commitment to successfully complete our projects and deliverables within the time requested, and in a manner that would meet or exceed expectations. ▪ High-quality printed and bound reports, with contents and recommendations that will easily enable the client, key stakeholders, and community members to understand the report.
Best Practices & National Standards
Based on the type of project and study requirements, Triton will refer to and utilize current industry best practices, along with relevant national standards promulgated by a wide variety of associations and organizations that develop consensus standards for the fire service, EMS, communications, and other related services. These may include the National Fire Protection Association (NFPA), Center for Public Safety Excellence (CPSE), Commission on Accreditation of Ambulance Services (CAAS), and other organizations.
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
15 Solano County Fire Chiefs Association
Conflict of Interest Statement
Triton has neither directly nor indirectly entered into any agreement, participated in any collusion or collusion activity, or otherwise taken any action which in any way restricts or restrains the competitive nature of this solicitation, including but not limited to, the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation.
Triton is not presently suspended or otherwise prohibited by any government from participation in this solicitation or any other contract to follow thereafter. Neither Triton nor anyone associated with Triton has any potential conflict of interest because of or due to any other clients, contracts, or property interests in this solicitation or the resulting project. In the event that a conflict of interest is identified in the provision of services, Triton will immediately notify the client in writing.
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
16 Solano County Fire Chiefs Association
APPENDIX A:
QUALIFICATIONS OF THE PROJECT TEAM
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
17 Solano County Fire Chiefs Association
Appendix A: Qualifications of the Project Team
Don Trapp
Project Manager/Senior Associate
Summary of Qualifications
Mr. Trapp has over 35 years in Public Safety with over nine years in Fire Chief Officer positions. He has developed and implemented several comprehensive fire and emergency services related plans. Mr. Trapp has facilitated the adoption of those plans through a variety of governing bodies. Mr. Trapp offers experience in developing and implementing emergency, strategic, master plans, and succession plans/management processes as well as developing and implementing fire department annexations and consolidations. He has experience in Standards of Cover Analysis, Fees for Service and Cost Recovery Programs, and ALS Program Development and Implementation for both transport and engine company-based organizations. With 25 years spent as a Paramedic and managing EMS operations of an organization with over 60 paramedic units, including 14 ambulances, Mr. Trapp has extensive knowledge in EMS system performance, funding, billing, and staffi ng.
Work Experience
• San Bernardino County Fire Protection District, CA – Firefighter/Paramedic to Fire Chief • San Bernardino County Professional Firefighters, CA – Executive Vice-President • Hemet Valley Ambulance Service, CA – Paramedic
• CAL FIRE Riverside County Fire, CA – PCF Fire Apparatus Operator Education
• Columbia Southern University – AS Fire Science
• California State Fire Officer
• Paramedic
• Background Investigator
• Reserve Peace Officer
Significant Projects
• City of San Bernardino Annexation through LAFCO
• Implemented Single Role Non-Safety Ambulance Operator Program • City of Upland Annexation through LAFCO
• City of Victorville Contract for service and transition • Negotiated initial response ALS air resource contract with REACH Professional Affiliations
• California Fire Chiefs Association
• Metropolitan Fire Chiefs Association
• FIRESCOPE – Operations
• League of California Cities
• Foresters and Fire Wardens
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
18 Solano County Fire Chiefs Association
Edmond A. Rodriguez MS, BS, AS, CFO, CCRN
Senior Associate
Summary of Qualifications
Mr. Rodriguez has over 34 years of fire service experience in small, medium, and large fire and EMS organizations. He is currently a licensed paramedic and registered nurse in California. He has extensive knowledge and is a proven leader in fire protection , the delivery of pre-hospital EMS, firefighter safety, budgeting, and quality improvement systems. Mr. Rodriguez’s experience includes developing funding streams to enhance services, EMS and fire delivery system design, and complex management issues affecting the modern fire department.
Chief Rodriguez has experience in Emergency Operations Center management positions during declared natural and man-made disasters, including Command, Operations, and Logistics. He provides expert testimony on EMS care and delivery and negligence litigation .
Professional Development & Education
• Master of Science—Executive Fire Service Leadership
• Bachelor of Science—Fire Science
• Associate Degree—Nursing
• Graduate—Executive Fire Officer program
Licensure & Certifications
• Certified California Fire Chief
• Certified Chief Fire Officer—CPSE
• Licensed Paramedic
• Critical Care Registered Nurse (CCRN)
Professional Experience
• 34 years in public safety experience, 9 years as Fire Chief • Incident Commander
• Operations Section Chief
• 37 years as an EMT, Flight Nurse, and Paramedic
Associated Professional Accomplishments
• Past President—California Fire Chiefs Association
• Past President—Monterey County Fire Chiefs Association • Chair—Monterey County Emergency Medical Care Committee (EMCC) • Fire Representative—Monterey County Grant Authority
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
19 Solano County Fire Chiefs Association
Dave Barry BS, IT
Senior Associate
Summary of Qualifications
Mr. Barry has been in emergency services for 31 years. He has a diverse background that started with a small ambulance company as an EMT and is currently the EMS Manager for a large municipal Fire Department in Southern California. He has risen through the ranks and has served as a Firefighter, Paramedic, Engineer, Captain, and EMS Manager. Over the last 10 years he has developed, implemented, and managed several large programs, including a Community Care Response unit, placing a Nurse Practitioner in the field to assist with low level medical aids, an iPad based ePCR system, to electronically fill out and submit patient care reports in the field, and a fire-based ambulance program, to manage the 24,000 EMS calls generated in the City of Anaheim. He has developed several RFPs and participated in numerous proposal reviews for other communities.
Mr. Barry provides consulting services focused on the development and implementation of Emergency Medical Services for communities and agencies throughout the United States Professional Development & Education
• Bachelor of Science degree, Information Technology—Columbia Southern University • Associates of Science degree, Fire Science—Santa Ana College Licensure & Certifications
• Company Officer, Anaheim
• Infection Control Officer, City of Anaheim
• EMS Manager—Anaheim, California
• Paramedic—California
• Certified Instructor (ACLS, PALS, CPR)
Relevant Experience
• Ambulance program management, Anaheim
• Information Technology program management, Anaheim
• Alternative EMS program management, Anaheim
Associated Professional Accomplishments
• Developed/maintain reference website for Field Paramedic Care, www.paramedickardex.com • Presented at the Vision 20/20 Symposium on reducing Community Risk with Emergency Response, Washington DC, 2018
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
20 Solano County Fire Chiefs Association
Timothy E. Maybee
Senior Associate
Summary of Qualifications:
Tim has worked in the fire service, EMS, and EMS education for over 30 years with numerous levels of work assignments. He worked as the EMS Division Chief for Sacramento County Fire District and Sacramento Metropolitan Fire District and Retired in 2012 as Fire Captain/Paramedic.
Tim has a very strong skill set of experiences in both the administrative and operational levels. These include budgeting, personnel, union negotiations, and emergency management preparedness along with incident action planning. Consulting assignments have been throughout California, Washington, and Nebraska.
Educational Background
• American River College, Sacramento, Associate of Science of Fire Technology • UC Davis Medical Center, Sacramento, EMT II-Paramedic education • California State Fire Marshal Office, Firefighter/Fire Officer certifications • National Fire Academy, Emmitsburg MD, EMS, and Chief Officer courses Professional Experience
• Project Coordinator, AP Triton Consulting
• Paramedic, 911 responses and patient care for commercial ambulance companies • Adjunct faculty instructor, American River College, Paramedic and EMS Education program • Adjunct faculty instructor, National Fire Academy, EMS leadership courses and curriculum • Office of Homeland Security, Regional office Sacramento, Training Division • Fire service operational assignments; Firefighter/Paramedic, Division Chief EMS, Public Information Officer, Training Division, EMS Supervisor, Technical Rescue companies and Company Officer assignments
Relevant Experience
• Local and regional emergency management task forces, working on Incident Action Plans • EMS related committees at the local, state, and national levels • Curriculum design at the National Fire Academy, Advanced Issues in EMS Leadership • Extensive experience in implementation and operations of fire-based EMS transport programs • Chair EMS Officers, Sacramento County Fire Chiefs Association Associated Professional Accomplishments:
• Guest speaker at JEMS EMS Today and Fire Rescue West conferences • Working task force groups at the local, state, and national levels, fire service position papers • Lead labor representative for union negotiations
• Implementation of American River College paramedic education program • Implementation of Task Force-7 CA, Urban Search and Rescue team • EMS, Subject Matter Expert at the local, state, and national levels
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
21 Solano County Fire Chiefs Association
Clay Steward MS/EM
Senior Associate
Summary of Qualifications
Clay Steward is an experienced fire service senior manager actively serving the industry for 25 years. He began his fire service career at Edgewater Fire Department, CO and moved to Arvada Fire Protection District after three years. At Arvada , he rose through the ranks where he ultimately retired as the division chief of planning and support services in 2018. During his tenure he served as the districts Accreditation Officer and lead his organization through its first accreditation bid with the CFAI. Since retirement he works as an independent contractor specializing in fire service data and accreditation documentation.
Clay brings a strong technical background in data engineering and analytics that augments his detailed understanding of fire service management and continuous improvement. He is experienced in developing community risk assessments, standards of cover, strategic planning, and self-assessment documents for the CFAI.
Professional Development & Education
• Master of Science in Emergency Management, American Public University, Charles Town, WV • Associate of Science in Fire Science, Red Rocks Community College, CO • Center for Public Safety Peer Assessor and Accreditation Management Courses • Data analytics, data engineering, and data science training • Lean and lean six sigma course experience and education Licensure & Certifications
• CFAI Peer Assessor Level 1
• IBM Data Science Specialization
• Alteryx Core Designer
• Tableau Analyst and Author
• Center for Professional Credentialling Chief Fire Officer Experience
• Active fire service and data and management consultant • Experienced trainer
• Retired Division Chief and Accreditation Officer
• Experienced training and safety officer
• 25 years of service in the fire service
• 11 years and current member of the plans section of the Jefferson County type III IMT team • 14 years experienced with FEMA's CO-TF1 US&R team
Associated Professional Accomplishments
• Developed and teaches Introduction to Data Analytics for Emergency Services course • Currently active and past steering committee member of the Rocky Mountain Professional Credentialing and Accreditation Consortium
• Past IAFF secretary and treasurer, local 4056
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
22 Solano County Fire Chiefs Association
Melissa Vazquez Swank MA
Director of Project Operations/Senior Associate
Summary of Qualifications
Melissa Vazquez Swank possesses over 10 years of experience in project management and administration. She is an expert in administrative functions of project-related assignments, including overall planning, tracking, and documentation of numerous projects from the project proposal (RFP) phase to project closeout.
In addition to project administration, Melissa specializes in quality assurance and recruitment processes.
Melissa is responsible for ensuring the consistent quality of production processes by developing and implementing sustainable practices and leading the proofing and editing of final products. She plays a crucial role in business by ensuring that all products (reports, website, social media, surveys, and newsletters) meet certain thresholds of acceptability. Melissa works to improve the project’s efficiency and profitability by reducing time or product waste.
Melissa’s professional experience, a keen eye for detail, and training qualify her to provide the highest level of project support. She has a passion for accuracy and fact-checking that permeates all aspects of her professional tasks.
Professional Development & Education
• Portland State University MA, Public History/Native American History, 2010–2013 • Portland State University BA, History, 2007–2009
Relevant Experience
• Professional Services Manager at AP Triton, September 2021–Present • Owner of 3:17 Associates, Principal Consultant, 2021–Present • Quality Assurance & Recruitment Specialist at ESCI, January 2020–August 2021 • Recruitment Specialist at ESCI, July 2017–January 2020 • Technical Proofer and Quality Assurance Specialist at ESCI, March 2015–January 2020 • Adjunct Research Assistant at Portland State University, December 2015 –2018 • Freelance Virtual Assistant, December 2014–Present
• Project Administrator at Emergency Services Consulting International (ESCI), September 2013–June 2014
• Project Assistant/Fact Checker at the Oregon Encyclopedia Project, September 2011 –June 2013 • Project Assistant at The Confluence Project, June 2012–November 2012 • Project Assistant at Chinook Oral History Project, October 2011–April 2012
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
23 Solano County Fire Chiefs Association
APPENDIX B:
PROJECTS & EXPERIENCE
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
24 Solano County Fire Chiefs Association
Appendix B: Projects & Experience
The following is a partial list of Triton’s current and former clients. An expanded list can be provided upon request.
• Aberdeen Fire Department (WA) • Golden Fire Department (CO) • City of Alameda Fire Department (CA) • City of Fresno Fire Department (CA) • Alameda County FPD (CA) • Fort Myers Fire Department (FL) • Alaska Fire Chiefs Association (AK) • City of Fresno Fire Department (CA) • Albany Fire Department (OR) • Fullerton Fire Department (CA) • Anaheim Fire and Rescue (CA) • Gig Harbor/Pierce FD #5 (WA) • Berkeley Fire Department (CA) • Grand River Regional Ambulance (MO) • Bethel Fire Department (AK) • Gray’s Harbor #4/L. Quinault VFD (WA) • Bodega Bay Fire Department (CA) • Gray’s Harbor Fire District #5 (WA) • Brea Fire Department (CA) • Hawaii Fire Chiefs Association (HI) • Brigham City Fire Department (UT) • Hermosa Beach Fire Department (CA) • Fremont Fire Department (CA) • Huntington Beach Fire Department (CA) • California Fire Chiefs Association (CA) • Idaho Fire Chiefs Association (ID) • California Metro Chiefs Association (CA) • Kennewick Fire & Ambulance (WA) • Carlsbad Fire Department (CA) • Kern County Fire Department (CA) • Carroll County Ambulance District (MO) • Lake Ozark FPD (MO) • Central Jackson County FPD (MO) • La Verne Fire Department (CA) • Central Pierce Fire Protection (WA) • Lincoln Fire & Rescue (NE) • Chariton County Ambulance District (MO) • City of Long Beach (CA) • Chico Fire Department (CA) • Milwaukee Fire Department (WI) • Chula Vista Fire Department (CA) • Sonoma County Fire District (CA) • Central Kitsap Fire & Rescue (WA) • Sonoma Valley Fire Department (CA) • City of Colton/Loma Linda FD (CA) • Stockton Fire Department (CA) • City of Costa Mesa Fire Department (CA) • Sunnyside Fire Department (WA) • Coalinga Fire Department (CA) • Tacoma Fire Department (WA) • Contra Costa County FPD (CA) • Tualatin Valley Fire & Rescue (OR) • Cosumnes Fire Department (CA) • Ukiah Valley Fire Authority (CA) • Cowlitz 2 Fire & Rescue (WA) • Umatilla Fire Department (OR) • DeKalb County Fire Rescue (GA) • Utah Fire Chiefs Association (UT) • City of Downey Fire Department (CA) • Vacaville Fire Department (CA) • Dixon Fire Department (CA) • Valley Center Fire Protection District (CA) • Douglas Okanogan County FD 15 (WA) • Ventura County Fire Department (CA) • El Dorado Hills Fire Department (CA) • Washington Fire Chiefs Association (WA) • Fort Myers Fire Department (FL) • Watsonville Fire Department (CA) • Eureka Fire Protection District (MO) • Williston Fire Department (VT)
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
25 Solano County Fire Chiefs Association
Project Types
The following is a partial list of projects in which the members of the Project Team for this study have either served as the Senior Project Manager or as a member of the project team. We have participated in dozens of studies throughout the United States and Canada.
Project Description Organization
• Ambulance Services Optimization Study: Alameda County Fire Chiefs Association (CA) • Ambulance Services Study: Modesto FD/Stanislaus County OES (CA) • Annexation Study (3 districts): Contra Costa County FPD (CA) • BLS Ambulance System Valuation: Seattle Fire Department (WA) • Community Risk Assessment/Standards of Cover: Coalinga Fire Department (CA) • Community Risk Assessment/Standards of Cover: San Ramon Valley Fire Protection District (CA) • Consolidation Feasibility Study: Elk Creek Fire Protection District (CO) • EMS Feasibility & Optimization Study: Webster Fire Department (TX) • EMS Service Delivery Study: Burbank Fire Department (CA) • EMS Strategic Assessment & Analysis: City of Ontario (CA) • EMS System Evaluation: Truckee Meadows Fire Protection District (NV) • EMS System Valuation: San Luis Obispo Fire Chiefs Association (CA) • Facilities Master Plan, FD Master & Strategic Plan: Redmond Fire & Rescue (OR) • Fire Department Cooperative Services Study: Golden/Fairmount/Pleasant View FDs (CO) • Fire District Consolidation Study: Clackamas Fire District 1 (OR) • Fire Services Analysis: Williston Fire Department (VT) • Fire Station & CRA/SOC Study: Montecito FPD (CA)
• Fire/EMS Assessment: Pflugerville Fire Department (TX) • First Responder Fee Study: Oakland Fire Department (CA) • First Responder Fee Study: Merced Fire Department (CA) • First Responder Fee Study: Napa Fire Department (CA)
• First Responder Fee Study: Truckee Meadows Fire Protection District (NV) • Long-Range Fire Department Master Plan: Templeton Fire & Emergency Services (CA) • Long-Range Master Plan: Fairfield Fire Department (CA) • Master Plan: Whitefish Fire Department (MT)
• Master Plan & Community Risk Assessment: Brigham City Fire Department (UT) • Optimization Study: Alameda County Fire Chiefs Association (CA) • Prevention Fee Study: Suisun City Fire Department (CA) • Strategic Plan: Aspen Fire Department (CO)
• Strategic Plan: Blaine County Ambulance Service District (ID) • Valuation Study: Pflugerville Fire Department (TX)
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
26 Solano County Fire Chiefs Association
Other Relevant Experience
California Fire Chiefs Association
On behalf of the California Fire Chiefs Association, AP Triton serves as Project Manager for all legal issues and legislative issues such as .201/.224 rights, anti-trust, and underground regulations, and as Lead Negotiator on GEMT, IGT, and most recently, 1705 programs with the State of California Department of Health Care Services (DHCS) and Centers for Medicare and Medicaid Services (CMS).
Washington Fire Chiefs Association
AP Triton was contracted to write enabling legislation for federal Medicaid reimbursement for public agency ambulance providers in the State of Washington, and to assist with implementation of the Ground Emergency Medical Transport (GEMT) program. Upon enactment of the legislation, AP Triton then developed the cost reports for the Washington fire departments to use when requesting federal reimbursement, following all rules and guidelines from the Centers for Medicare and Medicaid Services (CMS). The cost reports take into account a department’s total annual costs for providing prehospital EMS and ambulance services.
Oregon, Missouri, Alaska
In addition, AP Triton was contracted to write the legislation for the same federal Medicaid reimbursement program (GEMT) for the states of Oregon and Missouri. We are currently contracted with the Alaska Fire Chiefs Association to do the same.
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
27 Solano County Fire Chiefs Association
APPENDIX C:
AP TRTION CLIENT REFERENCES
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
28 Solano County Fire Chiefs Association
Appendix C: AP Triton Client References
The following are several references and projects out of the hundreds of projects and studies previously completed by Triton. Additional references can be provided.
Costa Mesa Fire & Rescue (California)
Project Title & Description: Ambulance Service Feasibility Study AP Triton conducted a fire-based Ambulance Feasibility Service Study for the County of Costa Mesa Fire Department (population 112,000). The study foundation was developed by determining what the current and past insured and uninsured payer mixes were.
These payer mixes were all inclusive which, together with other demographic information, allowed us to determine the maximum value of the system. The study then analyzed the federal reimbursement programs available and provided estimates for both GEMT and IGT programs. This study provided several options for the Department to consider; the Public-Private Partnership (contractor/subcontractor) model was chosen.
AP Triton then assisted in the successful negotiations with the chosen private (subcontractor) partner. Additional revenue is projected to exceed $2,500,000 annually.
Contact Name/Title: Dan Stefano, Fire Chief Year: 2017
Client Phone: 714.754.5144
Client E-Mail: [email protected]
Anaheim Fire Department (California)
Project Title & Description: Ambulance Feasibility and Optimization Study AP Triton conducted an ambulance feasibility and optimization study for the County of Anaheim which resulted in the Anaheim Fire Department changing their ambulance system to a model that would give them more control over the system. This also allowed them to increase the amount of unit hours in the system while at the same time increasing the revenue above expenses by approximately $3 million a year that can now be reinvested into system enhancement. It should be noted County of Anaheim provides protection to Disneyland.
Contact Name/Title: Pat Russell, Fire Chief Year: 2019
Client Phone: 714.765.4000
Client E-Mail: [email protected]
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
29 Solano County Fire Chiefs Association
Contra Costa County Fire Protection District (California) Project Title & Description: Ambulance Service Feasibility Study Contra Costa County Fire Protection District (population over 1 million). The study foundation was developed by determining what the current and past insured and uninsured payer mixes were. These payer mixes were all inclusive which, together with other demographic information, allowed AP Triton to determine the maximum value of the system. The study then analyzed the Federal Reimbursement programs available and provided estimates for both GEMT (Ground Emergency Medical Transport) and IGT (Intergovernmental Transfer) programs. Several options were proposed for consideration by the Fire District, and the Public-Private Partnership (contractor/subcontractor) option was chosen. AP Triton then provided services to select the private (subcontractor) partner and managed the response to the County-wide RFP for Ambulance service. Contra Costa County Fire was awarded the contract for ambulance service through a competitive bid process. They have increased their response time compliance from a level of 89-90% under the former provider to an average of 96% across all response zones.
Further, their ambulance transport system, which was historically under questionable sustainability, now turns a $10 million profit annually and has amassed a reserve of $38 million. AP Triton Consulting is currently on a maintenance and system retainer agreement through March 2022 to assist the Contra Costa County Fire Department in operating its ambulance transport system.
Contact Name/Title: Lewis Broschard, Fire Chief Year: 2018 Client Phone: 925.941.3300
Client E-Mail: [email protected]
San Bernardino County Fire Protection District (California) Project Title & Description: EMS Valuation/Assessment Study AP Triton conducted an assessment of the financial structure of the San Bernardino County ambulance system to determine which areas could be subject to competitive bid, the value of the system, the resources needed to provide services to those areas, the cost to implement those services, the time needed to secure equipment, the continued operating costs, and the ability to provide additional services to enhance system delivery.
Contact Name/Title: Mark Hartwig, Fire Chief Year: 2019 Client Phone: 805.681.5501
Client E-Mail: [email protected] (now at Santa Barbara)
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
30 Solano County Fire Chiefs Association
Sonoma County Fire District (California)
Project Title & Description: EMS Ordinance Development
AP Triton represented the fire departments in Sonoma County that provide ambulance transport in the County of Sonoma’s EMS ordinance process. Triton was successful in protecting the public providers’ .201 rights and having their geographical areas defined.
The ordinance addresses exclusivity as well as guarantees the public providers will not only be able to bid the only exclusive operating area in the County but will also allow the public providers to avoid competitive bidding should the County determine that the ambulance service can be assigned to the fire service through Lomita. As such, the County is in the process of validating Lomita at this time and we believe that this service will be assigned or contracted to the fire service through the Sonoma County Fire District.
Contact Name/Title: Mark Heine, Fire Chief Year: 2019
Client Phone: 707.838.1170
Client E-Mail: [email protected]
Burbank Fire Department (California)
Project Title & Description: EMS Optimization Study
The Burbank Fire Department retained AP Triton to conduct an optimization study of the emergency medical services being provided by the Department. Triton identified a number of issues concerning staff and substantial service demand on the three Rescue Ambulances. Triton developed a number of recommendations for service improvement, along with various options for alternative patient transport.
Contact Name/Title: Deputy Chief Danny Alvarez Year: 2021 Client Phone: 818-238-3482 E-Mail: [email protected] Project Manager: John Stouffer Status: In process
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
31 Solano County Fire Chiefs Association
Coalinga Fire Department (California)
Project Title & Description: Community Risk Assessment/Standards of Cover AP Triton was awarded the bid to conduct a Community Risk Assessment/Standards of Cover (CRA/SOC), consistent with the methodologies contained in the Center for Public Safety Excellence (CPSE) Community Risk Assessment/Standards of Cover, 6th edition. inclusive of Strategic Planning assistance.
Contact Name/Title: Greg DuPuis Fire Chief Year: 2021
Primary Phone: 559.935.1652 E-Mail: [email protected] Project Manager: Kurt Latipow Status: Completed
Montecito FPD & Carpinteria-Summerland FPD (California) Project Title & Description: Fire Station Location Study & Community Risk/SOC AP Triton was engaged to develop a comprehensive fire station location study with the intent of determining if a shared facility is feasible. In addition, the study includes a variety of elements that entail community risk assessments and a standards of cover analysis.
Once completed Triton will facilitate a Customer-Centered Strategic Plan for each.
Contact Name/Title: MFPD Chief Kevin Taylor / CSFPD Chief Greg Fish Year: 2021 Client Phone: 805.969.7762 / 805.566.2450
Client E-Mail: [email protected] / [email protected] Project Manager: Kurt Latipow Status: Completed
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
32 Solano County Fire Chiefs Association
APPENDIX D:
TRITON CERTIFICATES OF INSURANCE &
LITIGATION
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
33 Solano County Fire Chiefs Association
Appendix D: Triton Certificates of Insurance & Litigation AP Triton, LLC maintains liability insurance as shown in the following pages. Triton has no past and/or pending litigation or unresolved lawsuits. Since AP Triton utilizes an entirely independent pool of contractors, we are exempt from carrying Workers’ Compensation insurance. Each of our contractors carries their own liability insurance.
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
34 Solano County Fire Chiefs Association
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0
35 Solano County Fire Chiefs Association
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0 EHIBIT “B2”
PAYMENT
1) The total contract price for the RFP Response rendered by CONSULTANT under this Agreement shall be $219,812.
2) Payment shall be made to CONSULTANT on a time and materials basis, and CONSULTANT shall submit monthly invoices to the CITY for the same.
3) 10% payment due upon signing of the contract for the mandatory baseline services.
4) Monthly invoicing thereafter as work progresses until 95% of project has been completed.
5) Final 5% due upon project completion.
6) Any additional meetings or work desired beyond the contract price for the RFP Response set forth in Exhibit “A2” shall be mutually agreed to in writing by the CITY and CONSULTANT and shall be billed on a time and materials basis. Additional hours will be billed at a rate of $210/hour for the Project Manager and $165/hour for the Subject Matter Expert/Team Member. Additional services related to the RFP Response are outlined in the table below:
Service Fees & Expenses
Video & Graphic Design (estimate) $25,000
Additional Trip, including travel expenses
(PM, two SMEs, Document Manager, two
days)
$18,900 / site visit
Additional Trip, including travel expenses
(PM, one SME, two days) $9,900 / site visit
Additional Trip, including travel expenses
(PM alone, two days) $5,400 / site visit
Additional Trip, including travel expenses
(One SME, two days) $4,500 / site visit
Phase Two - Task 3-D: Appeal Process
(Optional) Time & Expenses
Phase Two - Task 3-E: Contract Process
(Optional) Time & Expenses
Phase Two - Task 3-F: Transition
Coordinator (Optional) Time & Expenses
Docusign Envelope ID: D0F9DFC5-A820-4FA8-8F32-EDC67CDF7DB0