1 Revised 1/09/2025
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 20____, by and between the City of Fairfield, a municipal corporation (the “CITY") and Kennedy/Jenks Consultants, Inc. ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.
CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and online at
www.fairfield.ca.gov/biz.
7 ) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect through April, 2026. 9) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles
with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of
2 Revised 1/09/2025
air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets
11) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.
This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) NOTICES. This Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:
CITY Contact: Bryan Heinzelman
E-mail: [email protected]
Address: 2900 Vista Grande, Fairfield, CA 94534
Telephone: (707) 434-6157
Notices must be given to CONSULTANT at the following:
CONSULTANT Contact: Tom Gorman
E-mail: [email protected]
Address: 703 2
nd Street, Suite 411, Santa Rosa, CA 95404
Telephone: (707) 293-1179
EXECUTED as of the day first above-stated.
City of Fairfield, a municipal corporation
By:__________________________________
CONSULTANT
By:___________________________________
703 Second Street, Suite 411, Santa Rosa, CA 95401
(707) 52
6-1064 | Tom [email protected]
March 20, 2025
Bryan Heinzelman PE
Associate Civil Engineer
Public Works Department
City of Fairfield
1000 Webster Street, 3rd Floor
Fairfield, CA 94533
S
ubject: Proposal for Construction Inspection Services for the City of Fairfield Waterman Water Treatment Plant High Lift Pump and Power Upgrades Project, City Project Number 119- 4414
Dear Mr. Heinzelman:
Kennedy/Jenks Consultants, Inc. (KJ) is pleased to submit our proposal to provide responsive, cost- effective Construction Inspection Services for the City of Fairfield (City) Waterman Water Treatment Plant High Lift Pump and Power Upgrades Project, City Project Number 119-4414.
Key Personnel
KJ Project Manager – Tom Gorman has over 30 years of project and construction management experience and will provide project management assistance and coordination of KJ’s services to the City’s Project Manager for inspection services provided under this work order. A copy of Tom’s resume is presented in Appendix A.
Site Inspector – Jorge Luna who has over 30 years of inspection experience and extensive knowledge of water treatment plant infrastructure projects and will provide quality assurance observation oversight.
A copy of Jorge’s resume is presented in Appendix A.
Startup & Commissioning Engineer – Laura Thomas has over 36 years of start-up and commissioning experience water treatment plant infrastructure projects and will lead project startup and commissioning effort. A copy of Laura’s resume is presented in Appendix A.
Material Testing & Specialty Inspection – RGH Consultants, based in Santa Rosa, has provided geotechnical, material testing, and specialty inspection to clients in Northern California for over 25 years.
Task 1 Project Management
KJ will manage and submit monthly invoices in an efficient and timely manner and in accordance with the agreement. KJ will coordinate with subconsultants work activities. KJ will provide project management assistance and coordination of KJ’s services to the City’s Project Manager for inspection services provided under this work order.
Bryan Heinzelman PE
Associate Civil Engineer
March 20, 2025
703 Second Street, Suite 411, Santa Rosa, CA 95401
(707) 888-8064 | [email protected]
Task 2 Construction Observation
KJ will provide both on-site inspection services to verify that the contractor’s work is performed in compliance with the contract documents and construction permits. KJ inspector is not authorized to make changes and shall notify the City’s Construction Manager if any deviation from the Contract Documents. KJ inspection services will include the following. • Complete Daily Construction Reports and submit signed Reports to the City’s Construction Manager for review.
• Take digital construction progress photos, label, and store in a logical manner to be turned over to the City’s Construction Manager for review.
• Document all warnings given to the Contractor regarding safety hazards. • Keep an up to date set of marked up drawings recording as-built conditions or, if required by Contract, ensure that the Contractor is doing so.
• If required, review Contractor’s monthly payment requests, establish payment quantities, review materials on hand, prepare, sign, and date payment recommendations and submit to the Engineer for payment.
• If required, create a Punch List of outstanding items to be completed when the project is at substantial completion.
• Make “Record Plan” redline revisions to the original project drawings to show changes that occurred during construction that was observed.
Task 3 Material Testing/Specialty Inspection
KJ will provide material testing and specialty inspection services, including sidewalk subgrade review and compaction testing, concrete review and compression testing, CMU wall steel and grout inspection and testing, transformer pad reinforced steel testing, electrical and water trenches compaction testing as needed to verify materials are furnished and installed in accordance with the contract documents. KJ will maintain reports and results of inspection and material testing services to compliance with the contract documents.
Task 4 Startup and Commissioning
KJ will coordinate with the City, the Contractor, and the Design Engineer to successfully start-up and commission the project. KJ will verify that all startup, testing and commissioning activities have been properly performed, accepted and thoroughly documented before the Notice of Substantial Completion is issued.
Assumptions:
• All inspections will be within the project limits.
Br
yan Heinzelman PE
Associate Civil Engineer
March 20, 2025
703 Second Street, Suite 411, Santa Rosa, CA 95401
(707) 888-8064 | [email protected]
• Contractor will be solely responsible for site safety at the project site and shall provide its own safety program and safety officer to oversee the program. Contractor’s safety program shall be adhered to be all contractor personnel, all contractor subcontractor personnel, all contractor suppliers’, manufacturers’, fabricators and delivery personnel visiting and/or performing Work on the project site.
• On-site inspection effort is based on Contractor’s approved baseline schedule. The approved baseline schedule indicated the Contractor will be onsite for 136 workdays from March 2025 to April 2026.
• Cost proposal is based on inspection level of effort of 20-hour work week. • Proposal does not include any additional inspector hourly overtime. • Document control and document control software is not included in KJ scope of services. • Contractor certified payroll verification effort is not included in the cost proposal. • Site environmental monitoring is not included in the cost proposal.
Fee Estimate
KJ proposes to perform the services described above on a time and materials basis in the not to exceed amount of $276,169 in accordance with the enclosed fee proposal presented in Appendix B.
Should you have any questions, please do not hesitate to contact me.
Ve
ry truly yours,
Kennedy/Jenks Consultants, Inc.
Ron Esmilla, PE Tom Gorman
Principal In Charge Senior Construction Manager
En
closed: Appendix A Resumes
Appendix B Cost Proposal
Appendix A
Resumes
Thomas R. Gorman
Construction Manager
PROFESSIONAL SUMMARY
Tom Gorman has over 36 years of project and construction management experience, with specialized expertise in all aspects of serving recycled water to urban, agricultural, commercial, and industrial customers. Tom has implemented over 600 urban customer connections in the past 12 years and, in doing so, has developed and refined specific approaches to helping customers feel comfortable in using recycled water and obtaining regulatory approval from both the California Recycled Water Quality Control Board and Department of Public Health.
Tom has also developed strategies for cost-effective bidding and construction of customer connections/retrofits using various bid packages that are carefully sequenced with the construction of the recycled water distribution pipelines. Tom is familiar with the Town’s preferences, priorities, and inner workings, having served as the Construction Manager for the following Town of Windsor projects:
• Pavement Rehabilitation (2015)
• Jaguar Way/Windsor Road Bicycle and Pedestrian Improvements Project (2016–2017) • Bell Road/Market Street-Windsor River Road Pedestrian Improvement Project (2017) • Conde Lane/Johnson Street-Pedestrian Enhancement Project (2017) • On-Call Engineering Services (2019)
TOTAL YEARS OF
EXPERIENCE
36 EDUCATION
Project Control and
Business
Management,
University of
California, Santa Cruz
Landscape Design,
Inchbald School of
Design, London,
United Kingdom
Mechanical and Electrical
Engineering
Apprenticeships,
United Kingdom
CERTIFICATIONS
Construction Safety
Confined Space Entry
MEMBERSHIPS /
AFFILIATIONS
Construction Management
Association of
America (CMAA)
PROJECT EXPERIENCE
Laguna Treatment Plant, On-Call Contract Construction Management Services, City of Santa Rosa, Santa Rosa, CA | Construction Manager
Construction Manager for various as-needed construction management activities associated with the On-Call Construction Contract. Responsible for managing the replacement of the Aeration Basin Low-Pressure Air Distribution Main, refurbishment of Clarifier #3, coordinating inspection access for Digester # 4 and Digester #3, replacement of the Biosolids Facility Fire Suppression System Automatic Transfer Switch (ATS); retrofit work on the EB Pump Station Distribution Header. Specific duties include ensuring that contractors comply with program and project specifications; reviewing contract drawings; reviewing contract documents, construction drawings, schedules, submittals, requests for information, shop drawings, change orders, contractor invoices; and coordinating activities between the project team, the City of Santa Rosa, designers, and contractors. Chair project status meetings, project coordination meetings, pre-construction and construction meetings, and start-up and commissioning meetings. ($750,000).
Laguna Treatment Plant Combined Heat/Power Project Construction Management Services, City of Santa Rosa, Santa Rosa, CA | Construction Manager Construction Manager for as-needed construction management activities. Managed replacement of the Aeration Basin Low-Pressure Air Distribution Main, refurbishment of Clarifier #3, coordinating inspection access for Digester # 4 and Digester #3, replacement of the Biosolids Facility Fire Suppression System Automatic Transfer Switch (ATS); retrofit work on the EB Pump Station Distribution Header, Meadow Lane Pump Station Header Isolation Valve and PRV installations, Cogeneration Building Motor Control Center (MCC) electrical modifications, Primary Sedimentation Basin and Building concrete modifications, Belt Press Building safety ladder improvements, Delta Pond Levee control valves Uninterruptable Power Supply (UPS) installation Aeration Tank #1 joint sealant, isolation gates and concrete repairs,
Thomas R. Gorman
Project Management
Institute (PMI)
Geysers Pump Station 'E' isolation valve installation, walkway and grating modifications to the Aeration Tanks common trench.
Laguna Treatment Plant, Sludge Pump Replacement, City of Santa Rosa, Santa Rosa, CA | Construction Manager
Phased demolition and replacement of the City's Sludge Pump System. The project included the installation of six new sludge pumps, associated switchgear, and controls. Specific duties include ensuring that contractors comply with program and project specifications; reviewing contract drawings; reviewing contract documents, construction drawings, schedules, submittals, requests for information, shop drawings, change orders, contractor invoices; and coordinating activities between the project team, the City of Santa Rosa, designers, and contractors. Chair project status meetings, project coordination meetings, pre-construction and construction meetings, and start-up and commissioning meetings. ($1 million).
Laguna Treatment Plant Combined Heat/Power Project Construction Management Services, City of Santa Rosa, Santa Rosa, CA | Construction Manager Construction of the City's new 4.4MW Cogeneration Facility. The project includes the installation of four new Lean-Burn Engines, gas conditioning systems, boiler room modifications, switchgear, and transformer installation, start-up and commissioning, and demolition of the existing facilities. Specific duties include ensuring that contractors comply with program and project specifications; reviewing contract drawings; reviewing contract documents, construction drawings, schedules, submittals, requests for information, shop drawings, change orders, contractor invoices; and coordinating activities between the project team, the City of Santa Rosa, designers, and contractors. Chaired project status meetings, project coordination meetings, pre-construction and construction meetings, and start-up and commissioning meetings.
Construction Management and Inspection Services - Secondary Treatment Plant Upgrade and Recycled Water Expansion, Las Gallinas Valley Sanitary District, San Rafael, CA | Construction Manager
Serving as the construction manager on a $56M secondary treatment plant upgrade and recycled water expansion project for LGVSD. Key components of the project include the construction of a new electrical building and associated duct banks; construction of a new primary pump station, anoxic and aeration basins, RAS collection structure, two new clarifiers, mechanical thickeners, and a new dichlorination system; expansion of the recycled water facility including new filter feed pumps, membrane skids, and distribution pumps; yard piping, grading, and paving. Maintaining existing plant operations has been a continuous challenge with many complex tie-ins and bypasses. Significant pre-planning and coordination have been required to transition smoothly to the new process. Value engineering has been incorporated to resequence construction of the new clarifiers, saving time on completion of the project and providing the District with an improved process layout and some much-needed Equalization storage.
Jorge E. Luna
Construction Inspector
PROFESSIONAL SUMMARY
Jorge brings over 55 years of experience in electrical inspection, particularly in water and wastewater facilities and medium-voltage systems and equipment startup. Skilled in coordinating with engineers and overseeing electrical system testing and installation. Extensive knowledge of codes, special standards, methods, materials, and equipment is critical for conducting inspections to verify code and safety compliance. Regular inspector as part of KJ’s as-needed CMS agreement with the City of San Jose for plant improvement and rehabilitation projects.
TOTAL YEARS OF
EXPERIENCE
58 EDUCATION
BA, Electrical Inspection,
Sacramento State
University, 1967
BA, General Studies,
Sacramento State
University, 1967
CERTIFICATIONS
Construction Safety
Confined Space Entry
30-Hour Construction
Safety and Health,
OSHA
PROJECT EXPERIENCE
Fire Life Safety Upgrades and Storm Drain System Improvements Electrical Inspection Services (9438-4-SO5), City of San Jose, Water Pollution Control, San Jose, CA | Electrical Construction Inspector
Electrical/Instrumentation and Control Inspector for the $107M San Jose/Santa Clara RWF Anaerobic Digesters Rehabilitation Project. This work is part of KJ's as-needed CMS agreement with the City of San Jose involving multiple plant improvement and rehabilitation projects. Fire Life Safety Upgrades (FLSU): Project required new fire alarm monitoring system to operate as a single integrated addressable fire alarm system. Included new panels; dedicated circuits for compliance to NFPA72; new UPS systems; and dial out to the central station to call the San Jose Fire Department to dispatch engines in an emergency. This project required considerable coordination with building occupants, Control Room operators, and the San Jose Fire Department. Storm Drain Systems Upgrade: Project required the inspection of seven stormwater pump stations in and around the plant. Several stations required reconductoring, all required new lighting, and three required new pumps. Timeline required pumps to be in service before the rainy season or provide temporary power pumps to transfer water to empty ponds.
Outfall Channel and Instrumentation Improvements - Sulfur Dioxide Building, City of San Jose, Water Pollution Control, San Jose, CA | Electrical Construction Inspector Electrical/Instrumentation and Control Inspector for the $107M San Jose/Santa Clara RWF Anaerobic Digesters Rehabilitation Project. This work is part of KJ's as-needed CMS agreement with the City of San Jose involving multiple plant improvement and rehabilitation projects. The outfall project included 1.3 miles of 3x4-inch and 2x2-inch conduit from the RWWF to the outfall at the Bay. The new project provided one 4160-volt feeder and the replacement of a telemetry system with a new fiber and new instrumentation to monitor outfall quality.
Digester and Thickener Facilities Upgrade Project Inspection Services, City of San Jose, Water Pollution Control, San Jose, CA | Construction Inspector Electrical/Instrumentation and Control Inspector for the $107M San Jose/Santa Clara RWF Anaerobic Digesters Rehabilitation Project. This work is part of KJ's as-needed CMS agreement with the City of San Jose involving multiple plant improvement and rehabilitation projects.
Project involved converting three new dissolved air flotation treatment systems (DAFTS) and covering them in conjunction with a new odor control system. Also, deactivated nine other DAFTS, a new 2-story Sludge Screening Building with a new bin system for sludge removal, a
Jorge E. Luna
new Polymer injection plant for co-thickening, and an aboveground bridge systems to transport Digester Gas and electrical; lighting and instrumentation; a new flare to assist in flaring; two new 4160-volt feeders to support the DTFU project with one central Substation and one 4160 to 480- volt transformer and three distribution Motor Control Center (MCC) buildings. Installed five new Distributed Control Stations with tie-ins to a new fiber system using the existing backbone and an 8+ hour UPS for all locations. Completed all start up and closeout for this project.
US Navy Communications | Senior Electrical Specialist
Prior electrical experience: US Navy Communication Electrician, journeyman electrician, lineman, Line truck operator, substation electrician.
Senior Electrical Specialist | Senior Electrical Specialist As a general rule and part of General conditions, the General Contractor and his subs are required to request schedule inspections. Modifications are made daily on a assisting the Project to stay on schedule. Inspection request must identify area of inspection by Contract drawing and Extra work tags with Contract FO, FD or CL.
Senior Electrical Specialist | Senior Electrical Specialist Daily inspection reports and daily diary of a quality that they can be used in litigation.
Easterly Wastewater Treatment Plant Tertiary Filtration Improvements Project | Construction Inspector
Provided inspection, startup and commissioning of the electrical and mechanical systems for this $55-million expansion. Work included replacing the 12kV and 480 volt systems including MCCs to new and existing electrical rooms. Work included extensive installation of new concrete reinforced duct banks in the existing plant. Primary and secondary cable were pulled and tested daily. Other work included the addition of a new secondary clarifier, a scum pump system, two new RAS pumps and new AFDs for the existing 4 RAS pumps. The existing headworks work included installation of two 200HP, 480 volt raw sewage influent pumps. The filtration complex installation included over 60 automated valves and five new 100 HP filtration influent AFD pumps for the six dual media filters. The filter backwash system included two scouring air blowers to provide air scour during the backwash process. The filter complex included back wash basins and backwash pumps for the filters. New chlorine contact basins and process control and final effluent monitoring buildings and systems were installed and commissioned. Jorge oversaw and documented all of the instrument installation, calibration, and testing and commissioning processes.
responsibilities include factory acceptance testing of electrical and SCADA equipment, facility demolition, SCADA coordination, and various testing (point-to-point and loop).
Laura Thomas, PE, CCP
Startup & Commissioning
PROFESSIONAL SUMMARY
Laura Thomas is a BCA Certified Commissioning Professional (CCP) and a licensed electrical engineer with over 35 years of industry experience with specific expertise in startup and commissioning of large complex projects for the last 18 years. She has experience in startup and commissioning for several processes, including aerobic and anaerobic digestion facilities, pumping systems, lift stations, chemical injection facilities, energy reuse including microturbines and heat optimization, and truck unloading facilities. She is also experienced in commissioning building systems, including HVAC, lighting, and fire protection for these industrial facilities.
TOTAL YEARS OF
EXPERIENCE
36 EDUCATION
BS, Electrical/Electronic
Engineering,
California State
University,
Sacramento, 1987
MS, Electrical
Engineering,
University of Southern
California, 1990
REGISTRATIONS
Professional Engineer -
Electrical - California
(13700)
Professional Engineer -
Electrical - Arizona
(31544)
CERTIFICATIONS
Certified Commissioning
Professional, Building
Commissioning
Association
PROJECT EXPERIENCE
HDCC NAVFAC SIOP Pearl Harbor Dry Dock Commissioning, Hawaiian Dredging Construction Comp, Honolulu, HI | Lead Commissioning Engineer Naval Facilities Engineering Systems Command (NAVFAC) Pacific is building a replacement dry dock at the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) in Oahu, Hawaii, as part of the Navy’s Shipyard Infrastructure Optimization Program (SIOP). Laura is leading the commissioning services for the startup and NAVFAC and NAVSEA acceptance of the building systems associated with improvements. This $4 billion project includes many pump stations, water systems, HVAC units, fans, and associated electrical and instrument systems. Laura is responsible for design review, construction submittal review, commissioning Coordination meetings, construction phase commissioning plans, pre- functional checks (PFCs), functional performance tests (FPTs) and integrated systems tests (ISTs), a training plan, commissioning report, and warranty phase site visits.
West Lake Tahoe Regional Water Treatment Plant (WLTRWTP) Engineering Services during Construction, Tahoe City Public Utility District, Tahoe City, CA | Startup and Commissioning Manager
Supports construction submittal review and supports the project's electrical and control system infrastructure, including start-up, operational testing, and commissioning of all treatment- processes. The project constructs the new 1.0 mgd West Lake Tahoe Regional Water Treatment Plant, which includes submersible lake intake pumps; 1,500 LF of 12-inch raw water line; 300 LF of-36-inch raw water line; raw water lake intake pump station building; water treatment plant-building; installation of owner-procured microfiltration and ultra-violet light disinfection systems; construction and installation of chemical feed systems, treated water pump station, above ground treated water clearwell tank, generators, motor control centers, PLC-based control system with a Wonderware SCADA System, associated piping, instrumentation, and electrical-work; 1,200 LF of 8- and 12-inch treated water line; site improvements including, but not limited to, site-grading, paving, drainage; demolition of existing water treatment facilities; and associated work.
Laura Thomas, PE, CCP
Michelson Water Recycling Plant Biosolids and Energy Recovery Facilities (Biosolids)Project, Irvine Ranch Water District, Irvine, CA | Startup and Commissioning Manager
Performed construction and commissioning management activities including submittal review, development workshop coordination, and witnessed bench testing, witnessed startup testing and commissioning. The Biosolids Project was to extract solids from 33MGD of wastewater and reuse as fertilizer. The project included pipeline expansion, a new solids handling building, thickening and dewatering facilities including centrifuges and polymer injection, dryer facilities, a sequencing batch reactor for centrate treatment, truck loading bay facility, food waste receiving station, acid phase digesters, methane phase digesters, sludge screening facility, chemical storage and feed systems. For energy reuse microturbines were installed for power production and gas from the digesters was reused for heating both the digestion and drying systems. The project also included yard piping, storm water collection and pumping facilities, electrical systems including 12kV to 480-volt substation, and motor control centers. Building systems included air handling, lighting, fire protection and security systems. Laura developed the commissioning test plans to test process systems in five phases including sludge pumping, thickening systems, dewatering systems, digestion, and sludge drying. Laura also developed the Process Control System Operating and Maintenance manuals and executed the training program for operations staff. She developed Standard Operational and Reliability Test Procedures (SOPs) to aide operation staff in safe de energization of the facility.
Michelson Water Recycling Plant Phase II Expansion (Phase II) Project, Irvine Ranch Water District, Irvine, CA | Startup and Commissioning Manager Performed startup and commissioning activities which including submittal review, mechanical equipment acceptance testing, electrical equipment acceptance testing, witnessed bench testing of Process Control System PLCs and HMI software as well as commissioning and performance testing for overall processes. The Phase II Project included the installation of a new membrane bio-reactor (MBR) facility and replacement of multiple existing facilities including a new headworks (screening) facility, primary effluent pump station, high rate clarifier, ultraviolet disinfection, chemical injection facilities, and odor control systems. Existing PLCs where upgraded and new SCADA graphics developed. Performed witnessed field testing including Operational Readiness Testing and Functional Acceptance Testing of sub-systems. Developed and witnessed the commissioning of all subsystems and the overall plant performance tests.
Coordinated bringing new subsystems within an existing plant infrastructure while maintaining operability of the existing plant.
Ground Water Replenishment System (GWRS) Project, Orange County Water District, Orange, CA | Construction Manager/Electrical Startup/Commissioning Manager GWRS is the world's largest water purification system for indirect potable reuse of water. GWRS was a greenfield project that included microfiltration, ultraviolet disinfection, and chemical injection, as well as a series of well sites for reinjection to the groundwater barrier. The project included several buildings, process equipment, pumping and piping systems as well as a 66kV to 12kV electrical substation, 12kV to 4160V distribution system, 4160V to 480 volt power centers and smart 480V MCCs. A new distributed control system (DCS) was installed with an Information Management System (IMS) to optimize maintenance and use predictive maintenance tools such as vibration and heat monitoring for large pumps.. Managed the commissioning of all electrical, telecommunications and control systems.
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EXHIBIT “B”
PAYMENT
1) The total contract price for services rendered by CONSULTANT under this Agreement shall not exceed $276,169.
2) Payment shall be made to CONSULTANT in accordance w ith the CONSULTANT’S price proposal as accepted by the City, and CONSULTANT sh all submit monthly invoices to the CITY for the same.
3) Any additional meetings or work required beyond tha t set forth in Exhibit “A” shall be mutually agreed to in writing by the CITY and CONSU LTANT, and shall be billed on a time and materials basis to the City of Fairfield.
Proposal Fee Estimate
CLIENT Name:
PROJECT Description: Appendix B - Waterman Highlift Pumps and Power Upgrades Project Inspection Services Proposal/Job Number: B028680*34572
City of Fairfield
January 1, 2025 Rates KJ KJ Sub KJ KJ KJ
Classification:
Project Manager (Tom
Gorman)
Inspector (Jorge Luna)
Startup & Commissioning
(Laura Thomas)
Project Assist (Araceli
Aguilar)Total
Labor
Escalation
Materails Testing and
Specilaty Inspection (RGH)
Sub-Markup
ODCs
ODCs
Markup Total Labor + Subs + ODCs
Total
Labor
Total
Subs
Total
ODCs
Hourly Rate: $265 $214 $270 $130 Hours Fees 3% Fees 5% Fees 5% Fees Task 1 - Project Management 112 56 168 $36,960 $572 $0 $1,000 $50 $37,532 $0 $1,050 $38,582 Task 2 - Construction Observation 72 492 564 $124,368 $1,900 $0 $13,500 $675 $126,268 $0 $14,175 $140,443 Task 3 - Material Testing / Specilaty Inspection 24 24 $6,360 $0 $19,679 $984 $0 $6,360 $20,663 $0 $27,023 Task 4 - Startup & Commissioning 16 24 192 232 $61,216 $1,555 $0 $7,000 $350 $62,771 $0 $7,350 $70,121 All Tasks Total 224 516 192 56 988 $228,904 $4,027 $19,679 $984 $21,500 $1,075 $232,931 $20,663 $22,575 $276,169 https://kjcnet-my.sharepoint.com/personal/tomgorman_kennedyjenks_com/Documents/Desktop/DesktopFiles/Fairfield/Waterman_WTP/New/FINAL/FINAL_3.20.25/Fairfield Waterman Highlift Pump CM Cost Proposal_Final_3-20-25.xlsx © 2008 Kennedy/Jenks Consultants, Inc.
Client/Address: City of Fairfield
1000 Webster Street, 3rd Floor
Fairfield, CA 94533
Contract/Proposal Date: Waterman High Lift Pumps and Power Upgrades Project Inspection Services March 2025
Schedule of Charges Date: March, 2025
PERSONNEL COMPENSATION
Classification Hourly Rate
Senior Commissioning Engineer .......................................................................... $270 Senior Construction Manager .............................................................................. $265 Senior Project Inspector* ..................................................................................... $214 Project Assistant .................................................................................................. $130
Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as:
a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work.
b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work.
Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate.
*If prevailing wage rates apply, the above billing rates will be adjusted as appropriate.
Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above.
Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above.
Excise and gross receipts taxes, if any, will be added as a direct expense.
The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective March 5, 2025 through December 31, 2025. After December 31, 2025, invoices will reflect the Schedule of Charges currently in effect.
5 Revised 1/09/2025
EXHIBIT “C”
GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the t erm of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of C ONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right t o control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, kee p in effect at all times during the term of this Agreement, any licenses, permits, and approvals whi ch are legally required for CONSULTANT to practice his profession.
3) TIME. CONSULTANT shall devote such services pursua nt to this Agreement as may be reasonably necessary for satisfactory performance o f CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.
CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY , in its sole discretion, at any time during the te rm of this Agreement, desires the removal of any person o r persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT sha ll remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlik e manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred u p to and including the date of receipt of written n otice
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to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written noti ce to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSUL TANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design profess ional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all cl aims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTA NT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fau lt shall be determined, as applicable, by a court o f law, jury or arbitrator. In the event any loss, lia bility or damage is incurred by way of settlement o r resolution without a court, jury or arbitrator havi ng made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a desig n professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by la w, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suit s, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent ac ts, errors or omissions, ultra-hazardous activities , activities giving rise to strict liability, or defe cts in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSU LTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.
It is understood that the duty of CONSULTANT to ind emnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
CONSULTANT’S responsibility for such defense and in demnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shal l have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.
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12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano Count y.
The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontra ctors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.
As a way of responding to the provisions of the Dav is-Bacon Act and this program, contractor, consultants, and developers will be asked, to provi de no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of t he control and direction of the CITY or any CITY official, other than normal contract monitoring. I n addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIRE MENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole prop rietorship, partnership, limited liability partnership, corporation, limited liabili ty corporation, non-profit corporation or other for m of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.
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EXHIBIT “D”
INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, per sonal injury, products and completed operations, an d property damage. If Commercial General Liability o r other form with a general aggregate limit is used , either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with C ode 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.
Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.
Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.
3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deduc tibles or self-insured retentions must be declared to and approved by the CITY. At the op tion of the CITY, either the insurer shall reduce o r eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a b ond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers X
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liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and vo lunteers are to be covered as insureds as respects: liability arising out of work or operati ons performed by or on behalf of the CONSULTANT; products and completed operations of th e CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to th e CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the C ONSULTANT’S policy limits of coverage.
Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.
VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms eq uivalent to CG 20 10 11 85, subject to CITY approva l; and submitted electronically via email at [email protected] . All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, includin g endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subc ontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.