AMENDMENT NO. 7 TO THE AGREEMENT FOR CONSULTING SERVICES (DESIGN) FOR THE IMPLEMENTATION PLAN OF THE CENTRAL FAIRFIELD
REVITALIZATION AND LINEAR PARK IMPROVEMENTS
On August 21, 2018, the City of Fairfield, a municipal corporation, hereinafter referred to as “CITY,” and CALLANDER ASSOCIATES, hereinafter referred to as “CONSULTANT,” entered into an agreement for consulting services for Professional Consulting Services (Design) for the Implementation Plan of the Central Fairfield Revitalization and Linear Park Improvement Project.
Based upon the need for additional consulting work outside the scope of the agreement, the CITY and CONSULTANT do hereby agree to amend the existing AGREEMENT FOR CONSULTING SERVICES as follows:
WITNESSETH:
WHEREAS, CITY desires to contract to provide additional design and construction assistance support for the Implementation Plan of Central Fairfield Revitalization and Linear Park Improvement Project, and for the purposes of the Agreement shall be called “PROJECT”; and
WHEREAS, the CONSULTANT is providing design and construction assistance services for the Implementation Plan of the Linear Park Improvement Plans for Node 4A; and
WHEREAS, the CONSULTANT has been requested to complete extra design and construction assistance support services for the PROJECT, and;
WHEREAS, CONSULTANT is willing and qualified to provide design and construction assistance support services for PROJECT.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein set forth, the parties do hereby agree as follows:
1. Section 1, SERVICES, of the AGREEMENT, shall be amended to include Exhibit “A7” to this Amendment.
2. Section 2, PAYMENT of the AGREEMENT, shall be amended as follows:
a. The total contract price for services rendered by CONSULTANT shall be increased by ONE HUNDRED TWENTY-TWO THOUSAND SEVEN
HUNDRED NINETY dollars ($122,790) for a total contract amount not to exceed TWO MILLION THREE HUNDRED FIFTEEN THOUSAND, FIVE HUNDRED FIVE AND 53/100 dollars ($2,315,505.53).
WHEREOF, the parties hereto have executed this Amendment on the ___ day of ________________ 20___.
CITY OF FAIRFIELD
a municipal corporation (CITY)
City Manager
CONSULTANT
By: CALLANDER ASSOCIATES
12150 Tributary Point Drive, Suite 140
Gold River, CA 95670
www.callanderassociates.com
BURLINGAME GOLD RIVER SAN JOSE
1633 Bayshore Highway, Suite 133 12150 Tributary Point Drive, Suite 140 2025 Gateway Place, Suite 285 Burlingame, CA 94010 Gold River, CA 95670 San Jose, CA 95110 650.375.1313 916.985.4366 408.275.0565
Recreate
Educate
Live+Work
Connect
Sustain
EXHIBIT A1
Via Email
Revised: February 26, 2025
AMENDMENT #7
TO: Caroline Vedder
City of Fairfield
[email protected]
RE: LINEAR PARK- NODE 4A CSI 5-YEAR IMP. PLAN/ Construction Administration Services
Caroline,
This memo is to request additional consultant fees for Callander Associates (CALA) and our consultant team to continue services stated in the original contract for construction administration related tasks. The additional fee request is based on the contract for the Design Services Agreement for the Linear Park - Node 4A Community Spaces Initiative 5 -Year Implementation Plan (Contract) dated August 30, 2018.
The scope has been updated to address additional time to support the City of Fairfield with construction administration related services for the project as it begins construction in early 2025 and continues for an anticipated 240 working days. In addition to the scope changes, the fees reflect annual rate increases by that team that account for the extension of the project schedule. The scope includes:
1. Additional time added to replenish the construction administration budget due to project timeline extensions including time required for coordination and plan updates related to the project hold and restart, additional RFI’s during the bid process, and budget allocated to assist the City with the project bidding.
2. Additional effort in support of the City team on completing conform plans and specifications.
3. Bi-Weekly Construction Meetings (30 mins weekly for the first 6 months and 1 hour monthly for the duration of the project).
4. Additional construction administration related tasks during the additional two (2) months of construction added to the schedule.
Memo
RE: Node 4A Recreation Facility/ Construction Administration Fees February 26th, 2025
18057_MEM_FeeAmendment7_CAServices.doc
© copyrighted 2025 Callander Associates
Landscape Architecture, Inc.
We request that the City authorize an increase in the project budget to complete scope tasks for the Construction Administration phase of the project . The below fee summary outlines the details of our additional fee request of $99,720.00.
Sincerely,
02/26/2025
Melissa Ruth, ASLA, Principal date
Callander Associates Landscape Architecture, Inc.
Attachment: Fee Schedule CALA 2025
Fee Schedule G4 2025
Construction Support Date: 02/26/2025
Task Description unit hours CALA hours Architect TOTAL
99,720.00 $
4.0 Construction Support Hrly 284.00 53,200.00 $ 185.50 42,530.00 $ Reimbursables Allow 3,990.00 $ N/A SUBTOTAL 57,190.00 $ 42,530.00 $
99,720.00 $
SUBCONSULTANTS
Amendment #7
Amendment #7 Total
www.callanderassociates.com
BURLINGAME GOLD RIVER RENO SAN JOSE
1633 Bayshore Highway,
Suite 133
12150 Tributary Point Drive,
Suite 140
275 Hill St,
Suite 260
2025 Gateway Place,
Suite 285
Burlingame, CA 94010 Gold River, CA 95670 Reno, NV 89501 San Jose, CA 95110 650.375.1313 916.985.4366 775.787.2828 408.275.0565
Recreate
Educate
Live+Work
Connect
Sustain
Standard Schedule of Compensation 2025 Gold River & Reno Offices
GENERAL
The following list of fees and reimbursable expense items shall be used in the provision of services described in the agreement. These amounts shall be adjusted in January, upon issuance of an updated Standard Schedule of Compensation:
Hourly Rates
Reimbursable Expenses Rates
Expenses cost + 15%
printing and reproductions, postage and
delivery, mileage, travel expenses (hotel /
food), testing and outside services, and other
project related expenses
Communications and Insurance Surcharge 2.5% of total fees
Subconsultant Administration 10% of Subconsultant Costs
PAYMENTS
Payments are due within ten days after monthly billing. Callander Associates reserves the right to suspend services for non-payment if payment is not received within a period of 60 days after invoice date. Additionally invoices 60 days past due are subject to a 1.5% per month interest charge. Retainer amounts, if indicated, are due upon signing the agreement and shall be applied to the final invoice for the project.
Principal $227 /hour
Senior Associate $211 /hour
Associate $196 /hour
Arborist/Construction Manager $196 /hour
Senior Project Manager $182 /hour
Project Manager 1 $167 /hour
Project Manager 2 $160 /hour
Job Captain $144 /hour
Designer 1 $134 /hour
Designer 2 $125 /hour
Assistant Designer $111 /hour
Accounting $195 /hour
Senior Project Administrator $145 /hour
Project Administrator $130 /hour
G:\_Project Resources\Y-Contract\Client\Exhibit B Compensation\_Project Specific Rates\Group 4 Rate Table 2024-
25.docx
G R O U P 4
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J I L L E Y R E S
A R C H I T E C T
A N D R E A G I F F O R D
A R C H I T E C T
J O N A T H A N H A R T M A N
A R C H I T E C T
D A W N E . M E R K E S
A R C H I T E C T
D A V I D S C H N E E
A R C H I T E C T
C A R O L Y N C A R L B E R G
A R C H I T E C T
G A R Y C H I N G
A R C H I T E C T
H A R D I N G D O W E L L
A R C H I T E C T
D A N I E L L A R O S S A
A R C H I T E C T
W I L L I A M L I M
A R C H I T E C T
T E R E S A R O M
A R C H I T E C T
SCHEDULE OF PROFESSIONAL SERVICES
Effective through December 31, 2025
Hourly Rate
Principal in Charge $280.00
Principal $270.00
Associate $250.00
Project Manager $215.00
Architect III $210.00
Architect II $200.00
Architect I $195.00
Architectural Staff III $185.00
Architectural Staff II $175.00
Architectural Staff I $165.00
Interior Designer II / Planner II $175.00
Interior Designer I / Planner I $165.00
Project Support $140.00 -$250.00
Consulting Principal $345.00
Consultants to the Architect will be billed at 1.15 times direct cost.
Reimbursable expenses related to the project, whether for in-house, consultant or client use, will be billed at 1.15 times direct cost. Such expenses include, but are not necessarily limited to:
Plotting of check sets and presentation drawings.
Outside service scanning, printing, copying of drawings and documents of any size. In-house project-related printing/copying (black/white and color), including draft and final reports, specifications, and drawings.
Outside telephone conferencing services.
Postage, delivery and messenger service.
Overtime expenses with prior client approval.
Architectural renderings, physical and digital scale models and animations. Videos, web services, opinion surveys.
Travel expenses, including mileage, tolls, lodging and meals. Sub-consultant costs.
Presentation boards.
Facilitation tools.
Workshop accessories and facilitation materials.
Software purchase and licensure on behalf of the client.
The above-listed rates are adjusted annually. The next adjustment will be 1 January 2026.
Exhibit A Scope - FFE v2 Page 1 of 2
EXHIBIT A
SCOPE OF SERVICES
I. THE PROJECT
The Project consists of developing the Furniture, Fixtures, & Equipment (FF&E) procurement package for the ~6,000 SF Fairfield Community Center with an anticipated furniture budget of $108,900.
II. SCOPE OF BASIC SERVICES
1. Furniture:
1.A The Consultant shall work with the PMT to confirm the anticipated furniture budget and work with the City to develop furniture options for City programs and uses, select furniture, and finishes that meet the program goals. The furniture package will be developed to facilitate procurement of the FFE through established pre-negotiated contracts available to the City. The City’s uses and programs are understood to include the following types of furniture as part of the Consultant’s scope of work.
1. Lounge Chairs
2. Stacking Chairs
3. Conference Chairs
4. Nesting Tables
5. Conference Tables
6. Storage Shelving
7. Trash and Recycling Receptacles
1.B Based on direction given by the PMT, the Consultants shall provide the following procurement services for furniture.
1. The Consultant shall prepare furniture plans and specifications to identify selected furniture, finishes and quantities.
2. The Consultant shall assist the City in preparing purchase details into no more than three (3) pre-negotiated contract packages. The City will be responsible for preparing and processing purchase orders.
2. The Consultant shall provide the following installation services for furniture.
2.A The Consultant will provide one (1) day to observe furniture installation.
3. Meetings
3.A PMT: Three (3)
1. Meeting 1 – Kick off, Review Furniture Budget, and Furniture Program
2. Meeting 2 – Furniture Selections
3. Meeting 3 – Finish Selections
3.B Deliverables
1. Furniture Budget, Furniture Program, Presentation Exhibits, Minutes
4. City Responsibilities
4.A The City shall provide a detailed inventory/ quantities of current furniture to be reused with dimensions and finishes identified.
4.B The City shall provide a detailed inventory/ quantities and specifications of Owner Furnished, Contractor installed (OFCI) equipment and/or Owner -furnished, Owner Installed (OFOI) Equipment which requires coordination with other trades and provide desired installation locations.
4.C The City shall give the Consultant direction on furniture selection and finishes.
4.D The City shall prepare purchase details and prepare and process purchase orders for the procurement of the furniture.
III. OPTIONAL ADDITIONAL SERVICES
1. The following services are not included in the Consultant ’s Scope of Basic Services and shall be provided if requested by the Client. The Consultant shall be compensated for Optional and Additional Services in addition to compensation for Basic Services and Reimbursable Expenses.
1.A Additional meetings beyond those identified in Exhibit A, Section II.
1.B Engineering and specialist consultants
1.C Scale models
1.D Computer animation
1.E Preparation and conducting focus groups and follow up
1.F Making revisions to drawings, designs, or other documents when such revisions are inconsistent with approvals or directions previously given by the Client, made n ecessary by determination by the Client or its other consultants , or made necessary by the Client’s failure to render decisions in a timely manner.
1.G Any other service not included in Section II. Scope of Basic Services.
Exhibit B Compensation - FFE v2 EXHIBIT B Page 1 of 1
EXHIBIT B
COMPENSATION
1. COMPENSATION FOR BASIC SERVICES
1.A Compensation to the Consultant for Basic Services described in Exhibit A, shall be a lump sum of Twenty Two Thousand and Four Hundred Seventy Dollars ($22,470.00).
1.B Basic Compensation shall not exceed the following compensation unless approved by the City.
Total Basic Compensation $22,470.00
2. REIMBURSABLE EXPENSES
2.A Reimbursable expenses are in addition to compensation for Basic Services and include expenses incurred by the Consultant and subconsultants in the interest of the project, as identified in the following clauses. Reimbursable expenses shall not exceed Six Hundred Dollars ($600.00).
2.B Reimbursable expenses related to the project, whether for Consultant, subconsultant, or City use, are billable at 1.15 times direct cost or at the rates indicated below. Such costs include, but are not necessarily limited to:
• Plotting of check sets and presentation drawings.
• Outside service scanning, printing, copying of drawings and documents of any size. • In-house project-related printing/copying (black/white and color), including draft and final reports, specifications, and drawings.
• Outside telephone conferencing services.
• Postage, delivery and messenger service.
• Overtime expenses with prior client approval.
• Architectural renderings, physical and digital scale models and animations. • Videos, web services.
• Travel expenses, including mileage, tolls, lodging and meals. • Presentation boards.
Maximum Reimbursable Expenses $600.00