CITY OF FAIRFIELD
LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT NO. 12 – DOWNTOWN BUSINESS DISTRICT
ENGINEER’S REPORT
FISCAL YEAR 2025-2026
CONTENTS
1. Assessment
2. Method of Apportionment
3. Description of Work
4. Summary Statement of Influencing Factors for Maintenance District Budget
5. District Budget
6. Assessments for Each Parcel
1 ASSESSMENT
WHEREAS, on June 4, 1991, the City Council of the City of Fairfield, California (Council), pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted Resolution No. 91-136, A Continuing Resolution Directing Preparation of Annual Reports for Maintenance Assessment Districts; and
WHEREAS, said resolution directed the undersigned to prepare and file a report pursuant to Section 22565 et seq. of said Act.
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council, hereby makes the following assessment to cover the portion of the estimated cost of the maintenance of improvements and the costs and expenses incidental thereto for the Landscaping and Lighting Maintenance District No. 12 – Downtown Business District (District).
The amount to be paid for the expenses is as shown in section 5 of this report.
Reference is made to the original assessment diagram for the District dated May 1991, which is hereby amended by the assessment roll contained herein.
I do hereby assess the net amount upon all assessable lots or parcels of land within the District by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of the improvements.
Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the assessor's maps of the County of Solano for the fiscal year (FY) 2025- 2026 and includes all such parcels excepting those portions thereof within existing public roads or right of way. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the county recorder of said County.
Dated:_________________ ____________________________
Ryan Panganiban
City Engineer/Asst. Director of Public Works
R.C.E. No. 74795
Expires 12/31/25
2 METHOD OF APPORTIONMENT OF ASSESSMENT
1. Assessable Lots
Lots within the limits of the district, which meet any one of the following criteria shall be assessed:
a. Lots used for commercial purposes. This includes vacant commercial lots that can be developed for commercial purposes; or
b. Lots owned by non-profit organizations, churches, or fraternal organizations; or c. Residential lots used for commercial purposes if the property owner or tenant possesses a business license and pays Downtown Improvement District (DID) fees.
2. Lots Not to be Assessed
Single-family and multi- family residential lots (whether they are primary residences or rental property) provided that both of the following two conditions are met:
a. The property owner or tenants do not possess business licenses tied to the property; and
b. The property owner or tenants do not pay DID fees for a business run on the property.
3. Assessment for Fronting Lots
a. Fronting lots shall be considered to be those assessable lots fronting on the improvements on Texas Street between Jefferson Street and Pennsylvania Avenue or on Madison Street between Missouri Street and Empire Street. b. Fronting lots shall pay 80% of the total assessment. c. The apportionment shall be based on 75% on frontage and 25% on area. d. Lots which have frontage on both Madison Street and Texas Street shall receive a frontage credit equal to 25% of their total frontage.
e. Fronting lots with multi story buildings that serve multiple commercial tenants may pay an assessment surcharge. See the section on multi story buildings.
4. Assessment for Non-Fronting Lots
a. Non-fronting lots shall be considered to be assessable lots within the limits of the DID which do not front on the improvements on Texas Street between Jefferson Street and Pennsylvania Avenue, or on Madison Street between Empire Street and Missouri Street.
b. Non-fronting lots shall pay 20% of the total assessment. c. The apportionment shall be based strictly on area.
3 d. Non-fronting lots with multi story buildings that serve multiple commercial tenants may pay an assessment surcharge. See the section on multi story buildings.
5. Assessment Surcharge for Multi Story Buildings
Assessable fronting and non -fronting lots may pay an assessment surcharge if there is a multi-story building on the lot. The assessment surcharge is 20% of the baseline assessment for each additional floor above the ground floor. This 20% assessment surcharge only applies if all of the following conditions are met:
a. The lot is assessable; and
b. The multi-story building serves multiple tenants; and c. Tenants not on the ground floor have separate access via a lobby or outside staircase; and
d. The floor subject to the assessment surcharge is used for commercial purposes.
4 DESCRIPTION OF AUTHORIZED WORK
The following is a brief description of the services provided and improvements that may be maintained contingent upon available budget and resources:
1. The public right -of-way on Texas Street between Pennsylvania Avenue and Jefferson Street.
2. The public right-of-way on Madison Street between Missouri Street and Empire Street.
MAINTENANCE TO BE PAID FOR BY THE DISTRICT
1. Landscape maintenance within the District including maintenance of all trees, shrubs, vines, and planted pots. Landscape maintenance shall include periodically replanting annual flowers. Lower maintenance shrubs or perennials should be substituted for annuals where and when appropriate.
2. Water for landscape irrigation and for maintenance and cleaning operations.
3. Maintenance and replacement costs for all streetlights within the District including replacement of damaged poles, periodic pole painting, and replacement of luminaries.
4. Electricity charges to power all streetlights within the District.
5. Maintenance related to the repair of landscape accent lights and pergola lights including needed replacement of bulbs.
6. Electricity required for landscape accent lights, pergola lights, irrigation controllers, and maintenance operations.
7. Maintenance of brick sidewalks including replacement of damaged bricks and periodic cleaning of surfaces.
8. Removal of graffiti and periodic cleaning of benches, columns, walls, and raised planters.
9. Maintenance and repair of pergolas.
10. Trash pickup and litter removal.
5 MAINTENANCE TO BE PAID FOR BY THE CITY'S OPERATIONS
1. Maintenance of all asphalt concrete pavement within the District.
2. Maintenance of concrete pavers located in Texas Street crosswalks , and in the Madison Street parking plaza between Empire Street and Missouri Street , including replacement of damaged materials and periodic cleaning of surfaces.
3. Repair of raised planters at intersection corners.
4. Replacement of structures.
5. The City will maintain all other landscape and lighting improvements not specifically itemized in Section A, "Maintenance To Be Paid For By The Maintenance District," of this section.
6 SUMMARY STATEMENT OF INFLUENCING FACTORS
FOR MAINTENANCE DISTRICT BUDGET
The FY 2025-2026 assessment levies for the Downtown Business District are proposed to remain at the amounts levied in FY 2024 -2025. The proposed assessment levies for individual parcels vary by parcel size and are the maximum rates allowable by the district’s adopted asses sment range established in 1997.
On August 16, 2022, the Council issued a General Fund loan of $40,000 to the District to supplement assessment revenue and support services through FY 2022 -2023. The loan was issued at 0% interest with a five -year repayment term, commencing in FY 2023 -2024 and concluding at the end of FY 2027-2028.
Assessments levied in FY 2025-2026 will be applied to the third of five annual loan repayments of $8,000.
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 12 - DOWNTOWN BUSINESS DISTRICT FUND 180
FY 2025-2026 BUDGET PROJECTIONS
BUDGET
OBJECT FY23-24 ActualFY24-25 Actual*FY24-25 OriginalFY24-25 Proj FY25-26 Proj FY26-27 Proj FY27-28 Proj** FY28-29 Proj FY29-30 Proj 6106 - SPECIAL ASSESSMENTS 62,020 29,510 62,020 62,020 62,020 62,020 62,020 62,020 62,020 6401 - INT INC ON POOLED INVESTMENTS 2,570 1,210 400 542 249 209 154 - - 7600 - TRANSFERS IN 48,073 - - - - - - - - TOTAL REVENUE 112,663 30,720 62,420 62,562 62,269 62,229 62,174 62,020 62,020 City Staff Costs
8101 - SALARIES 23,411 13,970 28,931 28,931 14,648 15,039 15,490 15,955 16,433 8102 - AS NEEDED LABOR - - - - - - - - - 8103 - OVERTIME 707 261 - 261 - - - - - 8105 - LEAVE TIME 3,602 4,434 - 4,434 - - - - - 8107 - EMERGENCY PAID SICK LEAVE - - - - - - - - - 8108 - SUPPLEMENTAL SICK LEAVE - - - - - - - - - 8109 - EMERGENCY DUTY PAY (EOC) - - - - - - - - - 8111 - BUDGETED SALARY SAVINGS - - (1,458) (1,458) (736) (756) (778) (802) (826) 8201 - LEAVE PAYOFFS - - - - - - - - - 8207 - PERS CONTRIBUTIONS - - - - - - - - - 8209 - MEDICARE TAX 398 306 419 419 207 213 219 226 233 8210 - DEFERRED COMPENSATION 1,435 968 1,512 1,512 1,258 1,292 1,331 1,371 1,412 8211 - ICMA VANTAGECARE RETIREE HLTH 155 87 156 156 69 69 71 73 75 8212 - POB ER RATE 311 767 1,150 1,150 578 577 594 612 630 8213 - PARS CONTRIBUTIONS - - - - - - - - - 8216 - SOCIAL SECURITY (PT) - - - - - - - - - 8219 - UNIFORM/EQUIP/BOOT/AUTO 9 8 10 10 10 10 10 10 10 8220 - MEDICAL 6,097 3,858 7,025 7,025 2,188 2,317 2,387 2,458 2,532 8221 - DENTAL AND VISION 360 209 400 400 109 204 210 217 223 8231 - BUDGETED BENEFITS SAVINGS - - - - - - - - - 8235 - LIFE/DISABILITY INSURANCE 93 61 97 97 53 54 56 57 59 8238 - SPECIAL COMPENSATION 181 111 180 180 36 36 37 38 39 8240 - PERS-MISCELLANEOUS-CLASSIC 782 516 804 804 782 772 795 819 844 8241 - PERS-MISCELLANEOUS-PEPRA 2,289 1,484 2,342 2,342 662 669 689 709 731 8242 - PERS-MISCELLANEOUS-UNFUND LIAB 1,361 4,711 7,216 7,216 4,189 4,514 4,650 4,789 4,933 8814 - WC INSURANCE CHARGES 108 628 953 953 480 689 710 731 753 8830 - VACATION/SICK LEAVE CHARGES 474 1,602 2,476 2,476 1,255 1,253 1,290 1,329 1,369 Subtotal - City Staff Costs 41,773 33,982 52,214 56,910 25,789 26,952 27,760 28,593 29,451 Other Administration
8305 - COMPUTER EXPENSE < $5000 - - - - - - - - - 8836 - COST ALLOCATION - - - - - - - - - 8911 - OTHER CONSULTING SERVICES 2,102 - - - - - - - - 9003 - ADVERTISING 422 - 700 700 721 743 765 788 811 9038 - COUNTY ADMIN EXPENSES 620 295 620 620 620 620 620 620 620 Subtotal - Other Administration 3,145 295 1,320 1,320 1,341 1,363 1,385 1,408 1,432 Operations
8334 - STREET LIGHTS 2,005 - 7,000 7,000 7,000 7,000 7,000 7,000 7,000 8404 - WEED ABATEMENT - - - - - - - - - 8405 - LANDSCAPING MAINTENANCE 21,650 12,798 25,841 20,673 14,555 14,992 15,442 14,000 14,000 8441 - OTHER CONTRACTUAL SERVICES - - - - - - - - - 8704 - WATER SERVICES 6,559 10,271 10,000 13,000 12,500 12,500 12,500 10,000 10,000 9028 - OTHER EXPENSES - - 5,000 2,400 5,000 5,000 5,000 5,000 5,000 9502 - PJCT CST-ENGNRNG-STUDY/DESIGN - - - - - - - - - 9505 - PJCT CST-CONSTRUCTION - - - - - - - - - 9512 - PJCT CST-REP/MAINT-DISTRICTS - - - - - - - - - Subtotal - Operations 30,213 23,070 47,841 43,073 39,055 39,492 39,942 36,000 36,000 TOTAL EXPENSE 75,131 57,347 101,375 101,303 66,185 67,807 69,087 66,001 66,883 NET SURPLUS/DEFICIT 37,532 (26,627) (38,955) (38,741) (3,917) (5,577) (6,914) (3,981) (4,863)
FUND BALANCE
Beginning Fund Balance 25,109 63,594 63,594 63,594 24,852 20,936 15,359 8,445 4,464 Net Surplus/Deficit 37,532 (26,627) (38,955) (38,741) (3,917) (5,577) (6,914) (3,981) (4,863) Mkt Val-Unrealized Gain/Loss 953 1,129 - - - - - - - ENDING FUND BALANCE 63,594 38,096 24,639 24,852 20,936 15,359 8,445 4,464 (399)
CASH BALANCE
Beginning Cash Balance 74,110 98,171 98,171 98,171 49,982 38,065 24,488 9,574 5,593 Beginning Receivables 336 705 705 705 - - - - - Ending Receiveables (705) - - - - - - - - Beginning Accounts Payable (7,255) (2,153) (2,153) (2,153) - - - - - Ending Accounts Payable 2,153 - - - - - - - - Beginning balance: Loan from City (40,000) (32,000) (32,000) (32,000) (24,000) (16,000) (8,000) - - Ending balance: Loan from City 32,000 24,000 24,000 24,000 16,000 8,000 - - - Net Surplus/Deficit 37,532 (26,627) (38,955) (38,741) (3,917) (5,577) (6,914) (3,981) (4,863) ENDING CASH BALANCE 98,171 62,096 49,768 49,982 38,065 24,488 9,574 5,593 730 *As of 02/28/25
**Intergovernmental Loan will be in full by the end of FY 27-28 LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 12 - DOWNTOWN BUSINESS DISTRICT FY 2025-2026 LEVY
PARCEL COUNT BOOK PAGE PARCEL LEVY AMOUNT
1 30 171 32 1,700.00
2 30 172 3 575.00
3 30 172 4 1,100.00
4 30 172 5 1,200.00
5 30 172 15 1,000.00
6 30 173 8 255.00
7 30 173 11 150.00
8 30 174 8 1,375.00
9 30 174 12 3,000.00
10 30 175 11 150.00
11 30 175 18 695.00
12 30 176 3 635.00
13 30 176 5 1,430.00
14 30 176 7 555.00
15 30 176 8 555.00
16 30 176 9 100.00
17 30 176 10 125.00
18 30 176 19 50.00
19 30 181 5 120.00
20 30 182 1 1,700.00
21 30 182 5 125.00
22 30 182 6 790.00
23 30 182 7 625.00
24 30 182 8 1,200.00
25 30 182 9 300.00
26 30 182 10 1,075.00
27 30 182 11 800.00
28 30 183 1 415.00
29 30 183 2 150.00
30 30 183 9 150.00
31 30 183 10 150.00
32 30 184 5 300.00
33 30 184 6 325.00
34 30 184 7 595.00
35 30 184 10 310.00
36 30 184 11 310.00
37 30 184 12 310.00
38 30 184 13 595.00
39 30 184 16 100.00
40 30 184 17 320.00
41 30 184 19 600.00
42 30 184 22 115.50
43 30 184 23 234.50
44 30 185 5 150.00
45 30 185 6 145.00
46 30 185 7 80.00
47 30 185 8 80.00
48 30 185 13 300.00
49 30 186 4 1,200.00
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 12 - DOWNTOWN BUSINESS DISTRICT FY 2025-2026 LEVY
PARCEL COUNT BOOK PAGE PARCEL LEVY AMOUNT
50 30 186 5 775.00
51 30 186 6 840.00
52 30 186 8 575.00
53 30 186 11 225.00
54 30 186 12 20.00
55 30 186 13 600.00
56 30 186 14 420.00
57 30 191 9 250.00
58 30 191 15 150.00
59 30 191 16 120.00
60 30 191 17 150.00
61 30 191 18 200.00
62 30 191 19 375.00
63 30 231 4 600.00
64 30 231 5 1,100.00
65 30 231 6 100.00
66 30 231 7 120.00
67 30 231 8 195.00
68 30 231 9 175.00
69 30 231 16 1,625.00
70 30 233 1 1,200.00
71 30 233 5 700.00
72 30 233 6 435.00
73 30 233 7 425.00
74 30 233 10 80.00
75 30 233 12 80.00
76 30 233 13 80.00
77 30 233 14 60.00
78 30 233 15 100.00
79 30 233 16 80.00
80 30 233 20 300.00
81 30 233 21 600.00
82 30 234 1 100.00
83 30 234 5 200.00
84 30 234 13 500.00
85 30 235 1 1,400.00
86 30 235 2 210.00
87 30 235 3 750.00
88 30 235 4 1,950.00
89 30 235 7 1,010.00
90 30 235 12 35.00
91 30 236 24 60.45
92 30 236 25 56.55
93 30 236 26 78.00
94 30 236 14 100.00
95 30 241 1 2,950.00
96 30 241 2 1,185.00
97 30 241 7 200.00
98 30 241 9 420.00
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 12 - DOWNTOWN BUSINESS DISTRICT FY 2025-2026 LEVY
PARCEL COUNT BOOK PAGE PARCEL LEVY AMOUNT
99 30 242 1 150.00
100 30 242 19 100.00
101 30 242 21 150.00
102 30 243 17 200.10
103 30 243 18 234.90
104 30 243 2 400.00
105 30 243 3 320.00
106 30 243 4 320.00
107 30 243 5 330.00
108 30 243 6 600.00
109 30 243 7 600.00
110 30 243 8 600.00
111 30 243 16 125.00
112 30 244 3 150.00
113 30 244 4 150.00
114 30 244 5 150.00
115 30 244 6 150.00
116 30 244 14 75.00
117 30 245 1 600.00
118 30 245 2 1,185.00
119 30 245 3 1,185.00
120 30 245 4 600.00
121 30 245 6 100.00
122 30 245 12 200.00
123 30 245 14 100.00
124 30 245 15 100.00
125 30 246 1 125.00
126 30 246 2 250.00
127 30 246 3 125.00
128 30 246 4 120.00
129 30 246 5 120.00
130 30 246 7 125.00
62,020.00