Agenda Item No: J.3
AGENDA REPORT
DATE: August 5, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-160 PW Community Development Block Grant for the Americans with Disabilities Act Curb Ramp Replacement Project Budget Adjustment
Authorizing an Update to the Fiscal Year 2025 -2026 Budget for the Community Development Block Grant for the Americans with Disabilities Act Curb Ramp Replacement Project
Funding Source: $15,000; Gas Tax Fund
Contact: David Vong, (707) 428-7784
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Public Works Department received a total of $150,000 from the Community Development Block Grant (CDBG) to fund the design of the Americans with Disabilities Act ( ADA) Curb Ramp Replacement Project (CPW070128), which will be implemented along various streets within the City. The Project scope includes the installation of new curb ramps, sidewalks, curb and gutter replacement, striping improvements, and additional related work. To meet grant requirements, staff have reallocated funds to support construction activities and are conducting the design work in-house. The initial funding did not include soft costs associated with implementing the construction phase. The propose d resolution authorizes a budget adjustment of $15,000 from Gas Tax Fund to the 2025-2026 Streets Capital Project Fund.
DISCUSSION
On July 2, 2024, the City Council adopted Resolution No. 2024-177, which approved the fiscal year (FY) 2024 -2025 CDBG Annual Action Plan (Action Plan) The resolution also endorsed the allocation of $150,000 for the Project's design phase. Funding for the construction phase for the project was not included in the Action Plan, as the construction will span over multiple years.
Following further discussion s and clarification with the Housing Department (CDBG Administrator), it was determined that funding for the design phase of CDBG projects is not
technically reimbursable, as no physical improvements or services have yet been provided to the community.
To ensure compliance with grant requirements, demonstrate progress, and support the timely expenditure of funds, the funding will be reallocated from design to construction. Staff promptly initiated in -house design efforts and expedited the project to facilitate bidding and award processes. As all funds were redirected toward construction, associated soft costs, such as preliminary eng ineering and public advertising, were not included in the current budget. A budget adjustment of $15,000 from the Gas Tax Fund is required to correct the reallocation budget and fund design costs.
FINANCIAL IMPACT
The funding allocated for the design wor k for FY 2025-2026 budget for $150,000 will be reallocated to the construction of the Project (CPW070128). An increase in appropriations for design for the project will require a budget adjustment of $15,000 from the Gas Tax Fund (Fund 162) to the Capital Streets Fund (Fund 252). This adjustment will not impact the progress or completion of any ongoing projects.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions, this request may be delayed so that staff can provide necessary background information.
COORDINATED WITH
Finance Department
STAFF CONTACT
David Vong, Senior Civil Engineer
(707) 428-7784
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution