CITY OF FAIRFIELD
RESOLUTION NO. 2025-159
AUTHORIZING THE CITY MANAGER TO APPROVE A SECOND AMENDMENT TO THE
TECHNOLOGY SOFTWARE-AS-A-SERVICE (SAAS) AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND ROUTEWARE, INC.
WHEREAS, on February 8, 2021, the City of Fairfield entered into a Technology Software -as-a- Service (SaaS) Agreement with Citizen Communications LLC (dba Recyclist) to utilize its Program Tracker software, a cloud -based platform for organizing, tracking, and reporting solid was te outreach activities for an initial period of one year; and
WHEREAS, the Program Tracker software is used to assist the City in complying with the requirements of Senate Bill 1383 (SB 1383) by managing and reporting data related to solid waste collection, diversion, and education activities conducted at local businesses and residences; and
WHEREAS, on March 30, 2022, the City of Fairfield executed Amendment #1 to the SaaS Agreement to extend the term length for the Program Tracker for an additional three years; and
WHEREAS, on April 3, 2023 , Routeware, Inc. acquired Recyclist and continued to support the Program Tracker and honor existing agreements; and
WHEREAS, the City desires to continue using this specialized software and seeks to extend the agreement by five years, retroactive to May 1, 2025, through April 30, 2030, at a cost of $185,499.81, with an additional 5% management reserve of $9,274.99 for a total not-to-exceed amount of $194,774.80, funded through the Solid Waste Fund.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city council hereby authorizes the city manager to execute Amendment #2 to the Software-as-a-Service Agreement with Routeware Inc. for a five -year extension to continue use of the Program Tracker software platform, for a t otal authorized amount not to exceed $194,774.80, which is the total of the proposed fee plus a 5% contingency reserve ($185,499.81 total base fee + $9,274.99 contingency).
Section 2. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned agreement.
RES. NO. 2025-159
PASSED AND ADOPTED this 5th day of August 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
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MAYOR
ATTEST:
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CITY CLERK