CITY OF FAIRFIELD
RESOLUTION NO. 2025-169
APPROVING A SECOND AMENDMENT TO THE MANAGEMENT AGREEMENT FOR THE
OPERATION AND MAINTENANCE OF THE FAIRFIELD CENTER FOR THE CREATIVE ARTS TO EXTEND THE TERM THROUGH FEBRUARY 28, 2026
WHEREAS, the City entered into a management agreement with the current operator of the Downtown Theatre on September 1, 2017, per Resolution 2017-226; and
WHEREAS, the agreement was first amended on Ju ly 17, 201 8, per Resolution 2018 -185 to specify ownership, installation, maintenance, and removal of the marquee sign, and to establish that the marquee shall remain the personal property of the operator; and
WHEREAS, the City Council has directed staff to initiate a Request for Qualifications/Request for Proposals (RFQ/RFP) process for future theatre management services; and
WHEREAS, the current management agreement for the Downtown Theatre is set to expire on August 31, 2025; and
WHEREAS, under the terms of the current agreement, the City retains the option to extend the agreement for an additional eight years; and
WHEREAS, on June 24, 2025, the City and the current operator met to discuss upcoming performance commitments, and both parties agreed to a six-month extension of the agreement through February 28, 2026; and
WHEREAS, formal council approval is required to authorize any amendment to the existing agreement.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The council hereby approves a second amendment to the current Downtown Theatre Management Agreement to extend the term of the agreement from September 1, 2025, through February 28, 2026.
Section 2. The estimated total cost for extending the contract is $58,500 which includes an additional quarterly payment of $30,000 for programming through December 2025 and an additional $28,500 with supporting utilities and minor repairs September 2025 through February 2026.
RES. NO. 2025-169
Section 3. The city manager or their designee is authorized to take all actions necessary to execute this amendment.
PASSED AND ADOPTED this 19th day of August 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
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MAYOR
ATTEST:
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CITY CLERK