Agenda Item No: O.3
AGENDA REPORT
DATE: October 21, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025-208 CM Community Action Partnership of Solano Joint Powers Authority Memorandum of Understanding
Authorizing the City Manager to Approve a Memorandum of Understanding Between Community Action Partnership of Solano Joint Powers Authority; Solano County; and the Cities of Benicia, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo to Partially Fund the Coordinated Entry System
Funding Source: $239,743; General Fund
Contact: April Cobb (707) 428-7609
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Community Action Partnership of Solano, Joint Powers Authority (CAP Solano JPA or JPA), is a countywide organization focused on collaboration and coordination of homeless services in Solano County, comprising two representatives from each of the jurisdictions: Solano County, Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville , and Vallejo. CAP Solano JPA seeks to execute a Memorandum of Understanding (MOU) from each participating jurisdiction (excluding Dixon) to partially fund the Coordinated Entry system (CE) for the term of December 1, 2025, through December 31, 2028.
DISCUSSION
In July 1999, the Solano County Board of Supervisors established a Joint Exercise Powers Agreement, called t he Solano Safety Net Consortium. City Council passed and adopted this agreement with Resolution 99-285. The agreement included the six cities of Benicia, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo, as well as Solano County.
The organization was established to provide:
Oversight and coordination to homeless and safety net services; and To serve as the conduit for safety net funding; and
To administer such funds and make grants available to other non -profit entities for the provision of services; and
To set policy and be the central agency for the oversight and technical assistance for the operation of homeless shelters, transitional housing, community action councils, and other safety net services; and
To undertake such other programs as the Board of Directors authorized.
Historically, the Board of Directors was comprised of administrative staff from each of the member jurisdictions. While successful in various facets of funding attainment, the Consortium lacked policy-making authority within each respective jurisdiction.
In 2022, the organization was restructured to become the CAP Solano JPA. The newly formed Board of Directors is comprised of two members from each participating jurisdiction’s elected body. In this way, the JPA relies upon t he Board of Directors to establish policy for the JPA, and influence coordination of countywide policy within each member jurisdiction.
On July 24, 2025, a presentation (attachment 4) was given to CAP Solano JPA defining CE, its policies requirements, and funding guidelines. CE connects the community’s network of homeless services and housing resources while streamlining, standardizing, and coordinating the current homeless intake, assessment, and referral process. Homeless individuals and families, espec ially highly vulnerable individuals and families who are homeless, are CE’s principal users.
CE is required by the U.S. Department of Housing and Urban Development (HUD) and the State of California to access Continuum of Care funded projects, Emergency Solutions Grant program recipients, other federal funding, including funds provided through the U.S. Department of Veterans and state funding, such as Homeless Housing, Ass istance and Prevention (HHAP) and No Place Like Home.
CE is governed by Housing First Solano’s CE policies and procedures for ease of system navigation.
The JPA operates CE through a subrecipient CE Operator pursuant to a separate subrecipient agreement. The CE system has a history of funding commitment from the Cities and County (with the exception of Dixon). The payment amount is determined by the population of each city with the County making the larger payment by amount than its population.
The countywide system of coordinated entry from homelessness to housing has grown stronger and stronger since the Cities and County began their funding commitment in 2019. This funding match with Federal HUD funding (approximately $233,589 annually) and State/Partne rship Health Plan HHIP funding (approximately $129,500 annually) allows the CAP Solano JPA to deliver an effective and efficient Coordinated Entry system.
FINANCIAL IMPACT
Fairfield’s contribution would be $239,743 from general funds over three years. The breakdown per fiscal year is as follows:
Fiscal Year (FY) FY25-26 FY26-27 FY27-28 3-Yr. Total
Fairfield $77,564 $79,891 $82,288 $239,743
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The MOU was considered and approved by the CAP Solano JPA at their public board meeting on July 24, 2025, held at the County Events Center, Conference Room A, located at 601 West Texas St., Fairfield, CA 94533.
ALTERNATIVE ACTION
The council may choose not to adopt the resolution that authorizes the city manager to execute the MOU between the City of Fairfield and Community Action Partnership of Solano, Joint Powers Authority. However, this is not recommended, as this resolution aligns wit h the City’s efforts to reduce homelessness and the impact of homelessness and enable the County CE to operate effectively and efficiently.
COORDINATED WITH
CAPSolano JPA
STAFF CONTACT
April Cobb, Management Analyst
(707) 428-7609
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed MOU
Attachment 4: Coordinated Entry Funding Presentation
Attachment 5: Annual Reports (2022-2025) from current Coordinated Entry Administrator- Resource Connect Solano