Coordinated Entry Funding
Presented to the CAP Solano JPA
July 24, 2025
Use of a Coordinated Entry System is a requirement for:
• Continuum of Care (CoC) funded projects
• Emergency Solutions Grant (ESG) program recipients
• Other Federal programs providing funding for homeless services, including those provided through the U.S. Department of Veterans Affairs • Other state funding, such as Homeless Housing, Assistance and Prevention (HHAP) and No Place Like Home.
The CAP Solano JPA is the designated legal entity responsible for oversight of the Coordinated Entry System in the Housing First Solano CoC. 2July 24, 2025 - CAP Solano JPA
Required by HUD and the State of California
❖ A communitywide system to connect people experiencing homelessness to housing and homeless resources.
❖ Streamlines, standardizing and coordinating the homeless intake, assessment, and referral processes.
❖ Allows individuals and families who need
assistance for housing to have one door for
assistance and be assessed and referred to the
appropriate intervention.
❖ Prioritizes households to ensure a fair and
equitable process for distributing limited
resources based on need and vulnerability.
3July 24, 2025 - CAP Solano JPA
What is Coordinated Entry?
❖ Access: Identify a household’s immediate need, provide information on emergency assistance and community resources, and intake households into the Coordinated Entry System (CES) when appropriate.
❖ Assessment: Conduct an assessment about someone’s history of homelessness and level of need (currently the Vulnerability Assessment Tool [VAT]). ❖ Prioritization: Prioritize most vulnerable based on assessment and case conferencing.
❖ Referral: Refer to a variety of projects including emergency shelters, Rapid Rehousing, Permanent Supportive Housing, other housing and homelessness projects, and services.
4July 24, 2025 - CAP Solano JPA
Core Coordinated Entry Activities
• 1st Funding: Determine amount of funding for CE System • Move forward with funding Cities/County CES MOU based on current rate • Include HUD and HHIP Funding
• 2nd Operations: Issue RFP for CE Provider based on funding • Three Year service-based contract to operator Resource Connect Solano • Scope of Work focused on Prioritizing HUD Core Elements • Enhancements (e.g. housing locator, landlord incentives, new ideas, etc) 5July 24, 2025 - CAP Solano JPA
Proposed Plan: Funding then Operations
1. Annual HUD funding through CoC NOFO
• $219,614 annually 2017-2023
• Increased to $233,589 for FY2024 award (starting June 1, 2025)
2. Housing and Homelessness Incentive Program (HHIP) Funding • Total of $518,000 over multiple years
• $129,500 in FY2023/24 and FY2024/25
3. MOU between six cities and County (Cities/County CE MOU) • MOU’s June 2019 through May 2025
• FY2025/26 funding was $341,396
• ~3% increase annually
6July 24, 2025 - CAP Solano JPA
Coordinated Entry Funding
Coordinated Entry Funding History
February 23, 2023 - CAP Solano JPA 7
Time Period HUD HHIP Cities/County MOU 3-year Total
2019 - 2020 219,614 300,302
2020 - 2021 219,614 306,308
2021 - 2022 219,614 312,435
Cycle 1 Totals 658,842 919,045 1,577,887
2022 - 2023 219,614 321,805
2023 - 2024 219,614 129,500 331,456
2024 - 2025 219,614 129,500 341,396
Cycle 2 Totals 658,842 259,000 994,657 1,912,499
Proposed MOU
2026 233,589 86,333 351,638
2027 233,589 86,333 362,187
2028 233,589 86,333 373,053
Cycle 3 Proposal 700,767 259,000 1,086,878 2,046,645
2026 2027 2028 Total
Solano County $81,966 $84,425 $86,958 $253,350
Benicia $18,816 $19,381 $19,962 $58,158
Fairfield $77,564 $79,891 $82,288 $239,743
Rio Vista $6,127 $6,311 $6,501 $18,939
Suisun City $19,903 $20,500 $21,115 $61,517
Vacaville $66,895 $68,902 $70,969 $206,767
Vallejo $80,366 $82,777 $85,260 $248,402
Total $351,638 $362,187 $373,053 $1,086,878
8July 24, 2025 - CAP Solano JPA
Coordinated Entry Cities County MOU
• Staff Recommendation:
• Approve advancing an MOU with Cities and County to partially fund Coordinated Entry for the term of December 1, 2025-December 31, 2028. • Alternative Options:
• Give staff direction of an alternative to requesting Cities and County to participate in a new Coordinated Entry MOU.
• Proceed with only HUD and HHIP funding with an approximate 50% reduction for Coordinated Entry Services.
9July 24, 2025 - CAP Solano JPA
Coordinated Entry Cities County MOU