Proposed Agreement - All County Flooring.pdf — Fairfield City Council, October 21, 2025

CONTRACTOR SERVICES AGREEMENT

CITY HALL FLOORING 2025

THIS AGREEMENT is made at Fairfield, California, as of ____________, 2025, by and between the City of Fairfield, a municipal corporation (“CITY") and All County Flooring ("CONTRACTOR"), who agree as follows:

1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONTRACTOR shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONTRACTOR. CONTRACTOR shall provide said services at the time, place, and in the manner specified in Exhibit “A.”

2) PAYMENT. CITY shall pay CONTRACTOR for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONTRACTOR for services rendered pursuant to this Agreement. CONTRACTOR shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.”

3) FACILITIES AND EQUIPMENT . CONTRACTOR shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4) GENERAL PROVISIONS . The general provisions set forth in the City of Fairfield Standard Specifications and Details, latest edition and Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control.

5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control.

6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428-7509) and online at www.fairfield.ca.gov/biz

7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

8) TERM. This agreement shall be in effect through September 30, 2026.

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229FAX: (866) 321-2909
Ca.Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
DATE:

PROJECT:

SITE LOCATION:

CELL:

QTY UNIT UNIT PRICE EXTENSION

ACF - FLOOR COVERING PROPOSAL
Work to be performed during daytime labor hours. 6am - 7am start time.

Elevator to be used.

Please see floor diagram for room areas. Includes kitchen/break room.

MATERIALS
Moisture Testing not needed for materials installed
662 sq yds Furnish $35.25 23,335.50$
405 sq ft. Furnish EVENT LVT (Kitchen, Break Rm Area) $4.15 1,680.75$ 2 ea Furnish Tarkett C-36 Prime r $63.68 127.36$
1 ea Furnish Tarkett C-XL Seam Weld $20.96 20.96$
1,000 lin ft Furnish 6" rubber base color: black with toe $2.30 2,300.00$ 405 sq ft. LVT Floor Preparation for resilient - cementious underlayment, smooth surface $3.00 1,215.00$ 5,958 sq. ft. Subfloor prep Materials Uzin prep $0.50 2,979.00$ 662 sq yds Cal. Carpet Stewardship Broadloom Chg. $1.10 728.20$ 1 ea Floor protection of existing flooring - Ramboard or equal $275.00 275.00$ LABOR
662 sq yds Remove and dispose of existin g carpet: double stick and adhesive $26.11 17,284.82$ 5,958 sq ft. Install Floor Prime r $0.75 4,468.50$
662 sq yds Floorin g Disposal $1.00 662.00$
1,000 lin ft Removal and Disposal of Cove Wall Base $0.88 880.00$ 662 sq yds Installation of Powerbond RS 6' ft goods $15.00 9,930.00$ 405 sq ft. Install LV T $5.71 2,312.55$
5,958 sq ft Subfloor Prep Labor (Skim Coat) substrate $1.12 6,672.96$ 1,000 lin ft Install 6" rubber base $4.75 4,750.00$
Proposal Qualifications and Notes:

1. Freight charges are included in price unless specifically noted above. SUBTOTAL 79,622.60$

2. Terms are net 30. TAXABLE SUBTOTAL 32,661.77$

3. The prices listed on this proposal are valid for a period of 1 month. SALES TAX RATE 8.375%

4. If this proposal is accepted, please submit a signed purchase order. SALES TAX 2,735.42$

5. BOND 2,400.00$

6. TOTAL PRICE 84,758.02$

7. 8.

TELEPHONE:

Carl Hancock
COMPANY: City of Fairfield 2nd Floor, City Hall
CUSTOMER: Peter Peirce 9/2/2025
ADDRESS: 1000 Webster 1000 Webster
TELEPHONE: (707) 372-0687 SITE CONTACT: Peter Peirce Fairfield, CA Tarket Powerbond, RS Style: Edifice Color: Towe r

DESCRIPTION
PROPOSAL #: EB25-703
Site HVAC must be running and the room must be acclimated between 65 - 75 degrees for installation pe specifications. Client is responsible to have room acclimated before ACF is mobilized to site for installation.

Exclusions:

Furniture and equipment moving, toilet removal, wall repair, borders and inlays, joint repair,crack filler, moisture testing & treatment system (if required based on test results), non-standard working hours, temporary heat and power, and asbestos removal.

SUBMITTED BY 707.280.4100
Payment or performance bonds are not incl uded in price unless specifically noted.

Unless itemized on this proposal, All County Flooring, Inc. is not responsible for moisture testing or treatment of concrete vapor emissions and alkalinity.

All County Flooring, Inc. is not responsible for substrate failures (such as alkalinity and moisture) after the flooring instal lation is complete. This includes area where crack and joint filler is applied.

If existing flooring is to be removed, our price would include standard prep (vacuum, skim coat floor areas). Any floor patch required from removal of existing floor is not included in price. Our price does not include removal of asbestos tiles or adhe sive below existing flooring, under any site conditions. Note: Exclusions.

PROPOSAL

OMINA CONTRACT NMO
Expires: 4/14/2027 AGREEMENT 2020002143
TARKETT Alliance #: 20028900
Material pricing through 12/01/2025
Exhibit A

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229FAX: (866) 321-2909
Ca.Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
PROJECT: Date:

1. 2.

3. 4.

5. 6.

7. 8.

9. 10.

11. 12.

13. 14.

15. 16.

17. TERMS AND CONDITIONS
2nd Floor, City Hall 02-Sep-25
Delays. All County Flooring is not responsible for delays caused by delivery of materials, weather, or other conditions beyond our control.

When accepted by the owner, or owners representative (OWNER) All County Flooring will furnish material specified in accordance with Proposal details.

No extra or change-order work shall be performed without prior written authorization of the OWNER. All accepted change order documents shall be incorporated in, and become part of the original proposal and these terms and conditions
Execution of work. This contract is based on being completed during normal working hours (7AM to 3:30PM). Evening, Weekend, Holiday and Overtime hours will be added to the cost of this proposal unless expressley included in the original proposal project scope.

Unless specified in the written project scope, this does not include cleaning of debris left by previous building trades and structural repairs to subfloors, underlayments or walls Furniture moving if specified does not include handling of OWNER'S or building occupants personal items or work items. Computers and electronic equipment will be disconnected / re-connected by OWNER. Shelving or other furnishin
gs anchored to the structure will be left in place and installed up to. Open shelvin g, laden with heavy objects may not be able to be moved.

Owner will provide clear and continous access to the job site for the entire time work is scheduled. OWNER'S electricity, toilet and water are to be made available to All County Floorings use during the process of the work at no cost to All County Flooring. OWNER agrees to provide secure storage for all materials delivered to the job site.

This contract is based on the use of existing access to the contract area. All County Flooring will use normal care and procedure in moving material through finished area.
"Standard prep" means (minimal scraping of substrate, skim coat of small uneven areas, fill small holes or indentions if needed). Any old floor patch (Fixall/Vitex) required to be removed from existing floor is not included as well as any unseen sheet vinyl or tiles below existing carpet, asbestos or otherwise.

All County Flooring will furnish all necessary licenses and insurance required for our trade.

Payment Terms. Unless otherwise stated, progress and final payments are due 30 days from invoice.

In event of none payment for all or part of the amount due for services rendered, All County Flooring shall be entilted to recover from OWNER all reasonable attorney's fees and cost of collection and suit incurred.

All labor and materials provided by All County Flooring for work covered by this proposal is guaranteed against defects for a period of one (1) year from substantial completion unless otherwise stated. No guarantee will be given for pre-existing subfloor conditions, ond/or cracking, crazing, discoloration, adhesive failure or other damage to new flooring due to building movement, subfloor failure, excessive moisture or alkali in concrete subfloor, or damage thru im
poper maintenance, misuse or accident.

Manufacture's warranties and maintenance information will be provided following receipt of final payment. No warranty of any kind shall apply if final payment is not received in accordance with the terms of the contract.

All work will be preformed in accordance to standard building practices and standards for the particular trade involved in this local area, "Zero defect" work is not implied by any warranty involved or promised.

This entire proposal and notice to proceed MUST be included in and become part of the master contract between All County Flooring and project OWNER / General Contractor or agent This agreement constitutes the entire understanding between the parties hereto and no collateral agreement shall be binding unless in writing.

NOTICE TO

PROCEED

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229FAX: (866) 321-2909
Ca.Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
PROJECT: Date:

CONDITION YOUR SITE AND TEST for Wood & Concrete Subfloors •
•
•
•
• Slab Temperature: should be between 65°F and 80°F.
• Humidity: The installation site's ambient relative humidity must not exceed 65%. •
•
•
• Do not be
gin the installation if an unacceptable moisture level is detected. •
•
•
•
•
•
Temperature: Flooring should only be installed in temperature controlled enviroments. It is necessary to maintain a constant temp. before, during, and after installation. Therefore, the permanent or temporary HVAC system must be in operation before the installation of flooring. Portable heatersare not recommended as they may not heat the room and subfloor sufficiently, Kerosene heaters should never be used.

TERMS AND CONDITIONS
2nd Floor, City Hall 02-Sep-25
A proper installation depends on proper site conditions. The following conditions Must be maintained for 48 hours prior to, during and after installation:

The building envelope must be sealed and weather tight (walls, roofing, windows, doorways etc.) HVAC System: Must be operational maintaining the following conditions.

All concrete subfloors must be tested for moisture and pH Moisture: Conduct relative humidity moisture tests with in situ probes, Results must be below 75% (ASTM- F2170), or Anhydrous Calcium Chloride test must be below 5.0 lbs. per 1000 SF per 24 hours (ASTM-F1869) Alkalinity / pH Testing: Concrete floors shall be tested for pH prior to the installation of resilient floorin g. Levels of pH shall not exceed the written recommendations of the resilient flooring manufacture or the adhesive manufacture, or both.

All subfloors must be permanently dry, clean, smooth and structually sound. The surface must be free of all dust, loose particles, solvents, paint, grease, oil, wax, akali, sanding/curing compounds, old adhesive residue, and any other foreign material, which could affect the adhesive bond to the substrate. Permanent and non-permanent markers, pens, crayons, paint or similar marking tools used to mark the substrate as it will cause migratory staining. All substrate contaminates must be mechanically removed prior to the installation of the floorin
g material.

All Traffic must remain off finished floors for 24 hours before light traffic, 48 hours before light rolling loads, and 72 hours before heavy loads are allowed.

WOOD SUBFLOOR SPECIFIC'S
Wood subfloors must be double layer construction with a minimum total thickness of 1". The subfloor must be rigid, Free from movement, and have at least 18" of well-ventilated air s pace below.

Wood subfloors must not exceed 8% moisture content when tested with a Delmhorst Moisture tester.

Crawl spaces shall be insulated and protected by a Vapor Barrier.

Do not install over particle board, chip board, OSB, Masonite, or Luan type panels unless specifically warranteed by the manufacture for use as an underlayment This signature serves as a notice to proceed, and an agreement with All County Flooring to perform the work based on the project scope, exclusions, terms, and pricing noted on the aforementioned proposal.

OWNER OR AGENT SIGNATURE OF OWNER OR AGENT PRINTED NAME DATE ACCEPTED All County Flooring, Inc. guarantees premium quality flooring products and installation by manufacturer-certified and trained installers. Our field technicians will continue to assist your client with follow-up maintenance and warranty support. All County Flooring will gladly supply extensive project references on request. We thank you for the opportunity to present this proposal.

NOTICE TO

PROCEED

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229 FAX: (866) 321-2909
CA Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
PROJECT: Date:

AREA'S INCLUDED

DIAGRAM

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229FAX: (866) 321-2909
Ca.Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
DATE:

PROJECT:

SITE LOCATION:

CELL:

QTY UNIT UNIT PRICE EXTENSION

ACF - FLOOR COVERING PROPOSAL
LVT (Luxury Vinyl Tile) to be installed in the BLUE ROOM MATERIALS Moisture Testing not needed for materials installed 900 sq. ft. 30 mIl Wear Layer Tarkett LVT - Style: Event Color: TBD - Plank or Tile $4.15 3,735.00$ 114 lin ft Furnish 6" rubber base color: black with toe $2.30 262.20$ 864 sq. ft. Subfloor prep Materials Uzin prep $0.45 388.80$ 864 sq ft. LVT Floor Preparation for resilient - cementious underlayment, smooth surface $2.82 2,436.48$ LABOR
100 sq yds Remove and dispose of existin g carpet: double stick and adhesive $26.11 2,611.00$ 900 sq ft. Install Floor Prime r $0.75 675.00$
100 sq yds Floorin g Disposal $1.00 100.00$
114 lin ft Removal and Disposal of Cove Wall Base $0.88 100.32$ 864 sq ft. LVT Floor Preparation Installation - cementitious underlayment smooth surface $3.00 2,592.00$ 864 sq ft. Installation - LVT (Luxury Vinyl Plank or Tile) with Rollsmart Adhesive $5.71 4,933.44$ 864 sq ft Subfloor Prep Labor (Skim Coat) substrate $1.12 967.68$ 114 lin ft Install 6" rubber base $4.75 541.50$
Proposal Qualifications and Notes:

1. Freight charges are included in price unless specifically noted above. SUBTOTAL 19,609.34$

2. Terms are net 30. TAXABLE SUBTOTAL 6,942.48$

3. The prices listed on this proposal are valid for a period of 1 month. SALES TAX RATE 8.375%

4. If this proposal is accepted, please submit a signed purchase order. SALES TAX 581.43$

5. BOND 625.00$

6. TOTAL PRICE 20,815.77$

7. 8.

TELEPHONE:

Carl Hancock
LVT Install to combined with the Floor Project of TWO phases. Work to be performed during daytime labor hours. 6am - 7am start time.

Payment or performance bonds are not incl uded in price unless specifically noted.

Unless itemized on this proposal, All County Flooring, Inc. is not responsible for moisture testing or treatment of concrete vapor emissions and alkalinity.

SUBMITTED BY 707.280.4100
Site HVAC must be running and the room must be acclimated between 65 - 75 degrees for installation pe specifications. Client is responsible to have room acclimated before ACF is mobilized to site for installation.

Exclusions:

DESCRIPTION
PROPOSAL #: EB25-687
ADDRESS: 1000 Webster 1000 Webster
TELEPHONE: (707) 372-0687 SITE CONTACT: Fairfield, C A
CUSTOMER: Peter Peirce 8/22/2025
COMPANY: City of Fairfield 3rd Floor, City Hall

PROPOSAL

ALL COUNTY FLOORING
UC CONTRACT AGREEMENT 2020002143
SCHEDULE #: 001225-MAY2019

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229FAX: (866) 321-2909
Ca.Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
PROJECT: Date:

1. 2.

3. 4.

5. 6.

7. 8.

9. 10.

11. 12.

13. 14.

15. 16.

17. All labor and materials provided by All County Flooring for work covered by this proposal is guaranteed against defects for a period of one (1) year from substantial completion unless otherwise stated. No guarantee will be given for pre-existing subfloor conditions, ond/or cracking, crazing, discoloration, adhesive failure or other damage to new flooring due to building movement, subfloor failure, excessive moisture or alkali in concrete subfloor, or damage thru im
poper maintenance, misuse or accident.

All County Flooring will furnish all necessary licenses and insurance required for our trade.

Payment Terms. Unless otherwise stated, progress and final payments are due 30 days from invoice.

Delays. All County Flooring is not responsible for delays caused by delivery of materials, weather, or other conditions beyond our control.

When accepted by the owner, or owners representative (OWNER) All County Flooring will furnish material specified in accordance with Proposal details.

TERMS AND CONDITIONS
3rd Floor, City Hall 22-Aug-25

NOTICE TO

PROCEED

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229FAX: (866) 321-2909
Ca.Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
PROJECT: Date:

OWNER OR AGENT

SIGNATURE OF OWNER OR AGENT PRINTED NAME DATE ACCEPTED All County Flooring, Inc. guarantees premium quality flooring products and installation by manufacturer-certified and trained installers. Our field technicians will continue to assist your client with follow-up maintenance and warranty support. All County Flooring will gladly supply extensive project references on request. We thank you for the opportunity to present this proposal.

Wood subfloors must be double layer construction with a minimum total thickness of 1". The subfloor must be ri
gid, Free from movement, and have at least 18" of well-ventilated air s pace below.

Wood subfloors must not exceed 8% moisture content when tested with a Delmhorst Moisture tester.

Crawl spaces shall be insulated and protected by a Vapor Barrier.

All Traffic must remain off finished floors for 24 hours before light traffic, 48 hours before light rolling loads, and 72 hours before heavy loads are allowed.

WOOD SUBFLOOR SPECIFIC'S
3rd Floor, City Hall 22-Au g-25
A proper installation depends on proper site conditions. The following conditions Must be maintained for 48 hours prior to, during and after installation:

The building envelope must be sealed and weather tight (walls, roofing, windows, doorways etc.) HVAC System: Must be operational maintaining the following conditions.

Temperature: Flooring should only be installed in temperature controlled enviroments. It is necessary to maintain a constant temp. before, during, and after installation. Therefore, the permanent or temporary HVAC system must be in operation before the installation of flooring. Portable heatersare not recommended as they may not heat the room and subfloor sufficiently, Kerosene heaters should never be used.

TERMS AND CONDITIONS

NOTICE TO

PROCEED

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229FAX: (866) 321-2909
Ca.Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
DATE:

PROJECT:

SITE LOCATION:

CELL:

QTY UNIT UNIT PRICE EXTENSION

ACF - FLOOR COVERING PROPOSAL
Per Provided Floor Area Drawing

MATERIALS
740 sq yds Furnish $34.99 25,892.60$
8 ea Furnish Tarkett C-36 Primer $63.68 509.44$
4 ea Furnish Tarkett C-XL Seam Weld $20.96 83.84$
1,600 lin ft Furnish 6" rubber base $2.30 3,680.00$
6,660 sq. ft. Subfloor prep Materials Uzin prep $0.45 2,997.00$ 740 sq ft Cal. Carpet Stewardship Broadloom Chg. $1.10 814.00$ 1 ea Floor protection of existing flooring - Ramboard or equal $275.00 275.00$ LABOR
740 sq yds Remove and dispose of existin g carpet: double stick $26.11 19,321.40$ 6,660 sq ft. Install Floor Prime r $0.75 4,995.00$
740 sq yds Floorin g Disposal $1.00 740.00$
1,600 lin ft Removal and Disposal of Cove Wall Base $0.88 1,408.00$ 740 sq yds Installation of Powerbond RS 6' ft goods $15.00 11,100.00$ 6,660 sq ft Subfloor Prep Labor (Skim Coat) $1.12 7,459.20$ 1,600 lin ft Install 6" rubber base $4.75 7,600.00$
Proposal Qualifications and Notes:

1. Freight charges are included in price unless specifically noted above. SUBTOTAL 86,875.48$

2. Terms are net 30. TAXABLE SUBTOTAL 34,251.88$

3. The prices listed on this proposal are valid for a period of 1 month. SALES TAX RATE 8.38%

4. If this proposal is accepted, please submit a signed purchase order. SALES TAX 2,870.31$

5. BOND 2,950.00$

6. TOTAL PRICE 92,695.79$

7. 8.

TELEPHONE:

Carl Hancock
EB25-721PROPOSAL #:

SUBMITTED BY (707) 280-4100
Unless itemized on this proposal, All County Flooring, Inc. is not responsible for moisture testing or treatment of concrete vapor emissions and alkalinity.

Tarket Powerbond, RS
Site HVAC must be running and the room must be acclimated between 65 - 75 degrees for installation pe specifications. Client is responsible to have room acclimated before ACF is mobilized to site for installation.

Exclusions:

Payment or performance bonds are not incl uded in price unless specifically noted.

DESCRIPTION
Two Phases forDemo/ Installation
ADDRESS: 1000 Webster 1000 Webster
TELEPHONE: (707) 372-0687 SITE CONTACT: Peter Pierce Fairfield, CA COMPANY: City of Fairfield 3rd Floor, Hallway, Office
CUSTOMER: Peter Pierce 9/4/2025

PROPOSAL

OMINA CONTRACT NMO
Expires: 4/14/2027 AGREEMENT 2020002143
TARKETT Alliance #: 20028900

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229FAX: (866) 321-2909
Ca.Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
PROJECT: Date:

1. 2.

3. 4.

5. 6.

7. 8.

9. 10.

11. 12.

13. 14.

15. 16.

17. Manufacture's warranties and maintenance information will be provided following receipt of final payment. No warranty of any kind shall apply if final payment is not received in accordance with the terms of the contract.

All County Flooring will furnish all necessary licenses and insurance required for our trade.

Payment Terms. Unless otherwise stated, progress and final payments are due 30 days from invoice.

Delays. All County Flooring is not responsible for delays caused by delivery of materials, weather, or other conditions beyond our control.

When accepted by the owner, or owners representative (OWNER) All County Flooring will furnish material specified in accordance with Proposal details.

TERMS AND CONDITIONS
3rd Floor, Hallway, Offices, City Hall 04-Sep-25

NOTICE TO

PROCEED

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229FAX: (866) 321-2909
Ca.Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
PROJECT: Date:

OWNER OR AGENT

Crawl spaces shall be insulated and protected by a Vapor Barrier.

Do not install over particle board, chip board, OSB, Masonite, or Luan type panels unless specifically warranteed by the manufacture for use as an underlayment This si
gnature serves as a notice to proceed, and an agreement with All County Flooring to perform the work based on the project scope, exclusions, terms, and pricing noted on the aforementioned proposal.

Alkalinity / pH Testing: Concrete floors shall be tested for pH prior to the installation of resilient floorin g. Levels of pH shall not exceed the written recommendations of the resilient flooring manufacture or the adhesive manufacture, or both.

All Traffic must remain off finished floors for 24 hours before light traffic, 48 hours before light rolling loads, and 72 hours before heavy loads are allowed.

Wood subfloors must not exceed 8% moisture content when tested with a Delmhorst Moisture tester.

Moisture: Conduct relative humidity moisture tests with in situ probes, Results must be below 75% (ASTM- F2170), or Anhydrous Calcium Chloride test must be below 5.0 lbs. per 1000 SF per 24 hours (ASTM-F1869)

TERMS AND CONDITIONS
3rd Floor, Hallway, Offices, City Hall 04-Sep-25
A proper installation depends on proper site conditions. The following conditions Must be maintained for 48 hours prior to, during and after installation:

The building envelope must be sealed and weather tight (walls, roofing, windows, doorways etc.) HVAC System: Must be operational maintaining the following conditions.

All concrete subfloors must be tested for moisture and pH

NOTICE TO

PROCEED

ALL COUNTY FLOORING
P.O. Box 965 Benicia, CA 94510
PH: (707) 205-4229 FAX: (866) 321-2909
CA Contractor Lic. #988380
Certified California Small Business # 1757291
DIR #: 1000004884
PROJECT: Date: 04-Sep-253rd Floor, Hallway, Offices, City Hall

AREA'S INCLUDED

DIAGRAM

HALLWAY
stairs
kitch
Conf. rm
Locker Rm Entrance
Reception #419
Waiting Rm

ELEVATORS
409408407406404402
411 412 413
414
403 405
Reference Plan
Not to Scale
EXHIBIT “B”
P
AYMENT
1) The total contract price for services rendered by CONTRACTOR under this Agreement shall not exceed $198,269.58
2) Payment shall be made to CONTRACTOR based on monthly progress billings and final invoice. Final invoice to be submitted on completion of scope of work set forth in Exhibit “A”.
3) Any additional meetings or work required beyond that set forth in Exhibit “A” sha ll be mutually agreed to by the CITY and CONTRACTOR, and shall be billed on a time and materials basis to the City of Fairfield.

EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, CONTRACTOR shall be an independent Contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR's services rendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONTRACTOR accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONTRACTOR represents and warrants to CITY that CONTRACTOR has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONTRACTOR to practice CONTRACTOR's profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONTRACTOR to practice his profession. 3) TIME. CONTRACTOR shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONTRACTOR's obligations pursuant to this Agreement. CONTRACTOR shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONTRACTOR NOT AN AGENT. Except as CITY may specify in writing, CONTRACTOR shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONTRACTOR shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. 6) PERSONNEL. CONTRACTOR shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at anytime during the term of this Agreement, desires the removal of any person or persons assigned by CONTRACTOR to perform services pursuant to this Agreement, CONTRACTOR shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons.
7) STANDARD OF PERFORMANCE. CONTRACTOR shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONTRACTOR is engaged in the geographical area in which CONTRACTOR practices his profession. All products which CONTRACTOR delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONTRACTOR's profession. CITY shall be the sole judge as to whether the product of the CONTRACTOR is satisfactory.

8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONTRACTOR. CONTRACTOR is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice to cease work on the project. CONTRACTOR shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY.
9) PRODUCTS OF CONSULTING. All products of the CONTRACTOR created under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS. CONTRACTOR shall indemnify, defend, and hold harmless the CITY, its officers, agents, employees and volunteers from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra- hazardous activities, activities giving rise to strict liability, or defects in design by CONTRACTOR or any person d irectly or indirectly employed by or acting as agent for CONTRACTOR in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY, its officers, agents, employees or volunteers.

It is understood that the duty of CONTRACTOR to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONTRACTOR from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.
12) LOCAL EMPLOYMENT POLICY . The CIT Y desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County. The CITY encourages an active affirmative action program on the part of its contractors, consulta nts and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Davis-Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin.
13) CONTRACTOR NOT A PUBLIC OFFICIAL. CONTRACTOR is not a "public official" for purposes of Government Code §§ 87200 et seq. CONTRACTOR conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction

of the CITY or any CITY official, other than normal contract monitoring. In addition, CONTRACTOR possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel.
14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS . When the CITY executes an agreement for or makes payment to CONTRACTOR in the amount of $600 (six hundred dollars) or more in any one calendar year, CONTRACTOR shall provide the following information to CITY to comply with Employment Development Departm ent (EDD) reporting requirements:
a) Whether CONTRACTOR is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non -profit corporation or other form of organization.
b) If CONTRACTOR is doing business as a sole proprietorship, CONTRACTOR shall provide the full name, address and social security number or federal tax identification number of the sole proprietor.
c) If CONTRACTOR is doing business as other than a sole proprietorship, CONTRACTOR shall provide CONTRACTOR’s federal tax identification number. 15) LABOR AND WAGE CODE GUIDELINES. Attention is directed to Section 1777.5 of the Labor Code as it applies to Apprenticeship Standards.

The general prevailing wage rates for each craft, classification, or type of workman shall be determined by the Director of Industrial Relations (available online at http://www.dir.ca.gov/dlsr/PWD/index.html - select the appropriate wage decision and then collect the wage decisions for Statewide, Northern California and Solano County). A copy of these wage rate determination are kept on file are available for review at the Office of the City Engineer located at 1000 Webster Street.

In accordance with the provisions of Section 1860 of the California labor Code, attention is directed to the requirement that in accordance with the provisions of Section 3700 of the California Labor Code, every contactor will be required to secure the payment of compensation of his or her employees.

Attention is directed to the Federal Minimum wage rate requirements. If there is a difference between the minimum wage rates predetermined by the Secretary of Labor and the general prevailing wage rates determined by the Director of the California Department of Industrial relations for similar classifications of labor, the Contractor and subcontractors shall pay not less than the higher wage rates. The Department will not accept lower State wage rates not specifically included in the Federal minimum wage determinations. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and subcontractors, the Contractor and subcontractors shall pay not less than the Federal minimum wage rates, which most closely approximates the duties of the employees in question.

EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form wit h a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as

respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically via email at [email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Fairfield City CouncilOctober 21, 2025

Fairfield City Council
October 21, 2025