Customer Name: CITY OF FAIRFIELD
Quote No:
Quote Name: City of Fairfield -
Quotation Date: 09/15/2025
Sales Support Contact:
Sales Support Phone:
Sales Support Email:
Account Executive:
Account Executive Phone:
Account Executive Email:
Customer PO No:
Order No:
Expiration Date: 11/15/2025
ePlus Technology inc, 13595 Dulles Technology Drive, Herndon, VA, 20171 External Notes:Contract Number:
NASPO Master Contract Number: AR2472
**Contract must be referenced on all associated Purchase Orders.** Notwithstanding anything to the contrary, the following terms (the “Order Terms”) shall apply and supersede any conflicting terms with regards to the products and services on this quote (the “Products and Services”) and City of Fairfield (“Customer”) agrees that the Order Terms are hereby incorporated into any order placed by Customer for the Products and Services (an “Order”).
• Term: 60 months.
• The total fee on this quote (“Total Fee”) shall be payable in installments as set forth below:
o Payment 1: $170,842.23 due on execution of this quote or the initial purchase order; o Payment 2: $175,968.31 due on the first anniversary date of Payment 1; o Payment 3: $181,253.90 due on the second anniversary date of Payment 1; o Payment 4: $186,675.68 due on the third anniversary date of Payment 1; o Payment 5: $192,290.80 due on the fourth anniversary date of Payment 1. • Customer’s use of the Products and Services is subject to the terms at • If, and only if, Customer is subject to appropriations and applicable law requires termination rights when funds are not appropriated, these Order Terms are qualified to provide that Customer may terminate if sufficient appropriated and other lawfully-sourced funds are not received after Customer has used all lawful means to obtain them (a “non-appropriation”), provided that Customer shall be obligated to pay all charges incurred through the end of that fiscal year and, where allowed by law, Customer will not use substitutes to perform the functions for which the Products and Services under this quote were obtained for a period of one hundred twenty (120) days after termination of this order for non-appropriation.
Customer shall use best efforts to notify ePlus of any termination for non-appropriation at least sixty (60) days prior to the last day for which funds were appropriated. Customer agrees that it intends to continue the Products and Services for the Term. • Fees do not include sales, use or other applicable taxes, shipping, tariffs, or duties which Customer may be required to pay. By signing this quote or issuing the initial purchase order for the Products and Services, Customer agrees to these Order Terms and that Customer’s obligation to pay the Total Fee due hereunder shall be absolute, non-cancellable and unconditional in all events, and shall not be subject to any abatement, reduction, set-off, defense, termination of services, counterclaim or recoupment due or alleged to be due by any reason unless otherwise provided in these Order Terms. Any such defenses or claims Customer has may only be attempted to be enforced against other parties, such as the product or service provider, and not against ePlus and shall not be a basis for Customer failing to make all payments due under these Order Terms to ePlus. Customer acknowledges that it is a sophisticated party and understands the meaning of this clause and that this clause is clear and unambiguous. Customer’s signature below or issuance of a purchase order in connection with this quote shall be deemed Customer’s acceptance of the foregoing terms. 001
Line Note:
1 1/29/2025-
11/28/2026
800 321.00 256,800.00 127.62 102,096.00
002
Line Note:
11/29/2025-
11/28/2026
211 321.00 67,731.00 202.20 42,664.20
003
Line Note:
11/29/2025-
11/28/2026
1011 14.40 14,558.40 11.23 11,353.53
004
Line Note:
11/29/2025-
11/28/2026
2 3,000.00 6,000.00 2,328.00 4,656.00
005
Line Note:
11/29/2025-
11/28/2026
750 22.50 16,875.00 13.43 10,072.50
006 11/29/2025-
11/28/2026
1 5,000.00 5,000.00 0.00 0.00
007 1 1/29/2025-
11/28/2026
1 15,000.00 15,000.00 0.00 0.00
008
Line Note:
1 1/29/2026-
11/28/2027
800 321.00 256,800.00 131.45 105,160.00
009
Line Note:
11/29/2026-
11/28/2027
211 321.00 67,731.00 208.26 43,942.86
010
Line Note:
11/29/2026-
11/28/2027
1011 14.40 14,558.40 11.57 11,697.27
011
Line Note:
11/29/2026-
11/28/2027
2 3,000.00 6,000.00 2,397.84 4,795.68
012
Line Note:
11/29/2026-
11/28/2027
750 22.50 16,875.00 13.83 10,372.50
Year 1 Year 1
Sub-Total (USD) 170,842.23Sub-Total (USD) 170,842.23
Year 2Year 2
Line No. Part Number MFG Description/Line Notes Dates QTY List Price Ext List Price Unit Price Ext Price
013 11/29/2026-
11/28/2027
1 5,000.00 5,000.00 0.00 0.00
014 11/29/2026-
11/28/2027
1 15,000.00 15,000.00 0.00 0.00
015
Line Note:
11/29/2027-
11/28/2028
800 321.00 256,800.00 135.39 108,312.00
016
Line Note:
11/29/2027-
11/28/2028
211 321.00 67,731.00 214.52 45,263.72
017
Line Note:
11/29/2027-
11/28/2028
1011 14.40 14,558.40 11.92 12,051.12
018
Line Note:
11/29/2027-
11/28/2028
2 3,000.00 6,000.00 2,469.78 4,939.56
019
Line Note:
11/29/2027-
11/28/2028
750 22.50 16,875.00 14.25 10,687.50
020 11/29/2027-
11/28/2028
1 5,000.00 5,000.00 0.00 0.00
021 11/29/2027-
11/28/2028
1 15,000.00 15,000.00 0.00 0.00
022
Line Note:
11/29/2028-
11/28/2029
800 321.00 256,800.00 139.45 111,560.00
023
Line Note:
11/29/2028-
11/28/2029
211 321.00 67,731.00 220.95 46,620.45
024
Line Note:
11/29/2028-
11/28/2029
1011 14.40 14,558.40 12.27 12,404.97
025
Line Note:
11/29/2028-
11/28/2029
2 3,000.00 6,000.00 2,543.88 5,087.76
026
Line Note:
11/29/2028-
11/28/2029
750 22.50 16,875.00 14.67 11,002.50
027 11/29/2028-
11/28/2029
1 5,000.00 5,000.00 0.00 0.00
028 11/29/2028-
11/28/2029
1 15,000.00 15,000.00 0.00 0.00
029
Line Note:
11/29/2029-
11/28/2030
800 321.00 256,800.00 143.64 114,912.00
030
Line Note:
11/29/2029-
11/28/2030
211 321.00 67,731.00 227.58 48,019.38
031
Line Note:
11/29/2029-
11/28/2030
1011 14.40 14,558.40 12.64 12,779.04
032
Line Note:
11/29/2029-
11/28/2030
2 3,000.00 6,000.00 2,620.19 5,240.38
033
Line Note:
11/29/2029-
11/28/2030
750 22.50 16,875.00 15.12 11,340.00
034 11/29/2029-
11/28/2030
1 5,000.00 5,000.00 0.00 0.00
Sub-Total (USD) 175,968.31Sub-Total (USD) 175,968.31
Year 3
Year 3
Sub-Total (USD) 181,253.90Sub-Total (USD) 181,253.90
Year 4
Year 4
Sub-Total (USD) 186,675.68Sub-Total (USD) 186,675.68
Year 5
Year 5
Totals 1,909,822.00 907,030.92
Shipping:
Packing:
Sub Total (USD): 907,030.92
Est. Tax (USD): 0.00
Shp&Hnd (USD): 0.00
Total (USD): 907,030.92
All orders are governed by your organization's signed agreement with ePlus or applicable public sector contract; if there is no such agreement the Customer Terms and Conditions for Products and/or Services located at www.ePlus.com govern. No additional or contrary terms in a purchase order shall apply, and ePlus' performance shall not be deemed acceptance of any preprinted PO terms. Use of software, subscription services or other products resold by ePlus is subject to manufacturer/publisher end user agreements or subscription terms. Any periodic payment obligations for specific offerings, along with customer-incurred overages, consumption fees, add-ons, quantity adjustments and automatic renewals are non-cancelable for any reason except by public sector customers required by law to terminate due to non-appropriation of funds.
PLEASE NOTE: Recent supply chain disruption and tariffs on certain imports are causing price increases for many IT products, with little or no notice, and beyond ePlus' control. As a result, this quote is subject to change without notice, even before the expiration date reflected above. Related manufacturer policy changes may result in orders being non-cancelable and products non-returnable except in accordance with the manufacturer warranty. Please confirm pricing and other restrictions prior to order placement. Unless freight amount is indicated, or is zero, freight will be added to the invoice. Unless Bill-To company is exempt from Sales Tax, it will be added to the invoice. Recognizing that the global pandemic has disrupted operations for many organizations, ePlus will ship products for delivery in accordance with customer's written ship-to instructions and products will be deemed delivered notwithstanding any failure of customer personnel to sign for receipt due to facility closing or otherwise. Supply chain disruption and tariffs on certain imports in accordance with applicable law may cause price increases for many IT products, with little or no notice, and beyond [SELLER’S] control. When such increases occur, this quote is subject to change without notice, even before the expiration date reflected above.
ePlus offers flexible and easy leasing options for your IT equipment. Use leasing to increase your IT acquisition capability, overcome limited budgets, and manage the lifecycle of your assets. Contact an ePlus Leasing Coordinator at 1-703-984-8021 or [email protected] to receive a lease quote today.
Customer Acceptance Bill To Ship To
Signature: ____________________________________
Name: _______________________________________
Title: _________________________________________
Date: ________________________________________
Customer PO #: _______________________________
CITY OF FAIRFIELD
1000 WEBSTER STREET
FAIRFIELD CA 94533
UNITED STATES
IT DIV
CITY OF FAIRFIELD
1000 WEBSTER STREET
FAIRFIELD CA 94533-4836
UNITED STATES
©2025 ePlus inc. All rights reserved.
*NGDC P1 4.2.2.9
035 11/29/2029-
11/28/2030
1 15,000.00 15,000.00 0.00 0.00
Sub-Total (USD) 192,290.80Sub-Total (USD) 192,290.80