CITY OF FAIRFIELD
RESOLUTION NO. 2025-201
AUTHORIZING THE CITY MANAGER TO APPROVE A CONTRACTOR SERVICE AGREEMENT
WITH ALL COUNTY FLOORING TO PROVIDE AND INSTALL FLOOR REPLACEMENT FOR CITY HALL, UPDATING THE 5-YEAR CAPITAL IMPROVEMENT PLAN, AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-2026 BUDGET
WHEREAS, the existing carpet on the second, third , and fourth floors of the city hall building is heavily worn with sections lifting and creating potential trip hazards; and
WHEREAS, staff recommends replacing the existing flooring throughout the above-mentioned floors; and
WHEREAS, only one proposal was received from All County Flooring to complete the work; and
WHEREAS, as a participating member of Omnia Partners, a reputable cooperative purchasing organization, All County Flooring provides the City with access to competitively bid contracts that streamline procurement and maximize savings to government agencies nationwide; and
WHEREAS, the city wishes to enter into a new contractor services agreement with All County Flooring to provide and install the floor replacement on the second, third, and fourth floors of the city hall building; and
WHEREAS, funding was not allocated for this project (CPW010111) in the City’s approved fiscal year (FY) 2025 -2026 Budget, thus requiring a budget adjustment of $208,183.06 to the Public Building Fund (Fund 254) for the Roller Shades and Flooring for City Hall project; and
WHEREAS, the revised appropriatio n constitutes an update to the FY 2025 -2026 Budget approved pursuant to Resolution No. 2025-103.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield a contractor services agreement between the City of Fairfield and All County Flooring to provide and install the floor replacement for City Hall in the amount of $208,183.06 which is the total agreement amount plus a 5% management contingency ($198,269.58 total agreement amount + $9,913.48 contingency) . The scope of work includes the following areas and associated costs: the second floor for $84,758.02; the third floor for $20,815.77; the fourth floor for $92,695.79; for a total authorized amount of $208,183.06.
Section 2. The council hereby approves a budget amendment of $208,183.06 to increase appropriations to the Public Buildings Fund (Fund 254; CPW010111).
RES. NO. 2025-201
Section 3. The council hereby approves a budget transfer of $208,183.06 from Construction License Tax Fund (Fund 164) to the Public Building Fund (Fund 254).
Section 4. The council hereby approves an update to the 5-Year Capital Improvement Plan to include the Roller Blinds and Flooring for City Hall project (CPW010111).
Section 5. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned agreement.
PASSED AND ADOPTED this 21st day of October 2025, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK