Fairfield City Council
December 16, 2025

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, December 16, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV. The public may join the meeting via Zoom at: https://fairfield.ca.gov/zoomcitycouncil or via phone (408) 638-0968, Webinar ID: 814 7538 5275, Passcode: 7074287400
Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C. INVOCATION - Pastor Tim Williams of Band of Believers D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER'S REPORT
G. CITY ATTORNEY'S REPORT
H. CITY CLERK'S REPORT
I. PRESENTATIONS
I.1 Veterans Day Parade Awards Presented by Recreation Program Coordinator Juan Segura
I.2 Special Olympics Certificate Presented by Vice Mayor Pam Bertani J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters, not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back To the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, as determined by the mayor.

K. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

K.1 CM Approval of Meeting Minutes for November 2025 9
Approval of Meeting Minutes for November 2025

Funding Source: N/A
Contact: Karen Rees, (707) 428-7767
Recommended Action:

Approve the meeting minutes.

K.2 Resolution 2025-243 FN Updating Local Agency Investment Fund Officers 29 Authorizing the Investment of City of Fairfield Monies in the Local Agency Investment Fund (LAIF) by Certain Officers and Authorizing Them to Order the Deposit or Withdrawal of Monies in LAIF
Funding Source: N/A
Contact: Myles Dixon, (707) 428-7567
Recommended Action:

Adopt resolution.

K.3 Resolutions 2025-244 and 2025-245 PW Special Inspections for Fire Station 36 and 39 Project and Authorizing an Update to the Fiscal Year 2025-2026 Budget for Fire Station 36 Project
33 Resolution 2025-244 Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and UES Professional Solutions, Inc. for Special Inspections and Construction Material Testing for Fire Station 36 and 39; and
Resolution 2025-245 Authorizing an Update to the Fiscal Year 2025-2026 Budget for Fire Station 36 for Design and Construction
Funding Source: $401,264 ($195,344, Community Facilities District 3; $205,920, Intergovernmental Loan); and $865,000; Community Facilities District 3 Contact: Ryan Panganiban, (707) 428-7017
Recommended Action:

Adopt resolutions.

K.4 Resolution 2025-246 PW Canon Station – Planning Area 4 – Linear Park Trail Segment 3A Time Extension Agreement Authorization
67 Authorizing a Time Extension of the Improvement Agreement for the Canon Extension – Planning Area 4 – Linear Park Trail Segment 3A Funding Source: N/A
Contact: Ryan Panganiban, (707) 428-7017
Recommended Action:

Adopt resolution.

K.5 Resolution 2025-247 PW Allan Witt Community Park – Phase 3 Acceptance 71

Accepting the Allan Witt Community Park – Phase 3 All Inclusive Playground Project as Complete
Funding Source: N/A
Contact: Thomas Martian, (707) 428-7478
Recommended Action:

Adopt resolution.

K.6 Resolution 2025-248 PW Canon Station Planning Area 4 Backbone Improvements Acceptance
75 Accepting the Canon Station Planning Area 4 Backbone Improvements as Complete
Funding Source: N/A
Contact: Thomas Martian, (707) 428-7478
Recommended Action:

Adopt resolution.

K.7 Resolution 2025-249 PW Cement Hill Water Treatment Plant – New Entryway Acceptance
78 Accepting the Cement Hill Water Treatment Plant – New Entryway Project as Complete
Funding Source: N/A
Contact: Thomas Martian, (707) 428-7478
Recommended Action:

Adopt resolution.

K.8 Resolution 2025-250 PW Water Utility Master Plan Contract Amendment 81 Authorizing the City Manager to Execute Amendment No. 1 Between the City of Fairfield and West Yost Associates for the Water Utility Master Plan and Rates Study Project
Funding Source: $10,163; Water Enterprise Capital Fund
Contact: Michael J. Hether, (707) 428-7485
Recommended Action:

Adopt resolution.

K.9 Resolution 2025-251 PW Jepson Parkway Phase 2B-2C National Environmental Policy Act Revalidation Amendment No. 1
127
Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement Between the City of Fairfield and LSA Associates, Inc for the National Environmental Policy Act Revalidation for Jepson Parkway 2B-2C

Funding Source: $63,000; Capital Streets Fund
Contact: Ryan Panganiban, (707) 428-7017
Recommended Action:

Adopt resolution.

K.10 Resolution 2025-252 PW NBR Filter Media Replacement Budget Adjustment 140 Authorizing the City Manager to Adjust the Budget for the North Bay Regional Filter Media Replacement Project and Authorizing an Update to the Fiscal Year 2025-2026 Budget
Funding Source: $250,000; North Bay Regional Fund
Contact: Michael J. Hether, (707) 428-7485
Recommended Action:

Adopt resolution.

K.11 Resolution 2025-253 PW Assessment and Feasibility Study for Police Activities League Youth Center
144
Authorizing the City Manager to Execute a Task Order with Indigo | Hammond + Playle Architects, LLP to Provide Feasibility and Schematic Design for the Fairfield Police Activities League Youth Center Renovations Project and Approving an Update to the Fiscal Year 2025-2026 Budget Funding Source: $150,000; Public Building Capital Fund
Contact: Ryan Panganiban, (707) 428-7017
Recommended Action:

Adopt resolution.

K.12 Resolution 2025-254 PW Canon Station Planning Area 5 – Neighborhood R, L, K1 Improvements Acceptance
182
Accepting the Canon Station Planning Area 5 – Neighborhood R, L, K1 Subdivision Improvements as Complete
Funding Source: N/A
Contact: Thomas Martian, (707) 428-7478
Recommended Action:

Adopt resolution.

K.13 Resolution 2025-255 PW Canon Station Planning Area 4 – Neighborhood 5 Landscape Improvements Acceptance
185
Accepting the Canon Station Planning Area 4 – Neighborhood 5 Landscape Improvements as Complete
Funding Source: N/A

Contact: Thomas Martian, (707) 428-7478
Recommended Action:

Adopt resolution.

K.14 Resolution 2025-256 PW Canon Station Planning Area 5 – Neighborhood O Improvements Acceptance
188
Accepting the Canon Station Planning Area 5 – Neighborhood O Subdivision Improvements as Complete
Funding Source: N/A
Contact: Thomas Martian, (707) 428-7478
Recommended Action:

Adopt resolution.

K.15 Resolutions 2025-257 Through 2025-259 PW Corporation Yard Phase 1A and Solano Transportation Authority Funding Agreement
191
Resolution 2025-257 Approving the Plans and Specifications and Awarding a Contract to Bockmon & Woody Electric Company Inc. for the Phase 1A – Corporation Yard Fleet Electrification Project CPW080104 and Authorizing an Update to the Fiscal Year 2025-2026 Budget; and
Resolution 2025-258 Authorizing the City Manager to Negotiate and Agree to the Terms of the Loan Agreement with the Solano Transportation Authority for Phase 1A – Corporation Yard Fleet Electrification Project; and Resolution 2025-259 Authorizing the City Manager to Negotiate and Agree to the Terms of the Funding Agreement for Regional Transportation Impact Fee Funds for Phase 1A – Corporation Yard Fleet Electrification Project Funding Source: $3,482,380; Various Funds
Contact: Phil Layoso, (707) 428-7505
Recommended Action:

Adopt resolutions.

L. NEW BUSINESS
L.1 CM Minute Action Approving the Mayor’s Appointments 204 Minute Action Approving Mayor’s Appointment to the Golf Advisory Board, Solano Commission for Women and Girls, Solano County Mosquito Abatement District Board of Trustees, and Youth Commission
Funding Source: N/A
Contact: Karen Rees, (707) 428-7767
Recommended Action:

Approve appointments. Perform oath of office.
206

L.2 CD Final Report on the Investigation and Feasibility of Forming a Potential New Downtown PBID
Final Report from New City America, Inc. on the Investigation and Feasibility of Forming a Potential New Downtown Fairfield Property-Based Improvement District (PBID) or Community Benefit Improvement District (CBID) Funding Source: N/A
Contact: Dave Zellers, (707) 428-7436
Recommended Action:

Receive report, open discussion, and provide direction to staff.

L.3 Resolution 2025-260 HR Terms and Conditions of the Benefits Summary for Series 100 Employees
225
Amending and Adopting the Terms and Conditions of the Benefits Summary for Series 100 Executive Management-Represented Classifications Funding Source: $82,904; General Fund
Contact: Farbod Pirouzmand (707) 428-7397
Recommended Action:

Adopt resolution.

L.4 Resolution 2025-261 HR Amending Terms and Conditions for Fairfield Fire Managers’ Association Memorandum of Understanding
233
Amending the Terms and Conditions of the Memorandum of Understanding for the Fairfield Fire Managers’ Association
Funding Source: $48,000; General Fund
Contact: Farbod Pirouzmand (707) 428-7397
Recommended Action:

Adopt resolution.

L.5 Resolution 2025-262 HR Amending the Departmental Position Control List for the Information Technology Department
269
Amending the Departmental Position Control List for the Information Technology Department
Funding Source: N/A
Contact: Farbod Pirouzmand; (707) 428-7397
Recommended Action:

Adopt resolution.

L.6 CM Survey Results on General Purpose Sales Tax 273

Survey Results Regarding a Potential Fairfield General Purpose Transaction and Use Tax (Sales Tax) Increase
Funding Source: N/A
Contact: Farbod Pirouzmand, (707) 428-7397
Recommended Action:

Receive report, open discussion, and provide direction to staff.

M. PUBLIC HEARINGS
M.1 Ordinance 2025-13 PW Repeal and Replace Chapter 22 of the Fairfield Municipal Code
305
Repeal and Replace Chapter 22 of the Fairfield Municipal Code in its Entirety Funding Source: N/A
Contact: Michael J. Hether, (707) 428-7485
Recommended Action:

Hold public hearing, waive full reading, read by title only, and introduce ordinance for first reading.

N. ADJOURN
ADJOURN TO TUESDAY, JANUARY 20, 2026, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Friday, December 12, 2025.

Agenda Item No: K.1

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: CM Approval of Meeting Minutes for November 2025

Funding Source: N/A

Contact: Karen Rees, (707) 428-7767

RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for November 2025 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose to modify the minutes , which will result in bringing this item back at a future date.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]

ATTACHMENTS
Attachment 2: 11-04-2025 Closed Session Minutes
Attachment 3: 11-04-2025 City Council Minutes
Attachment 4: 11-18-2025 Closed Session Minutes
Attachment 5: 11-18-2025 City Council Minutes
Attachment 6: 11-25-2025 Study Session Minutes

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

November 4, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER 6:00 PM
Mayor Catherine "Cat" Moy called the meeting to order at 6:09 p.m.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, and K. Patrice Williams (online), and Mayor Moy. Vice Mayor Pam Bertani was absent.

C. INVOCATION - Pastor Karen Freeman of Grace Episcopal Church Pastor Karen Freeman of Grace Episcopal Church gave an invocation.

D. PLEDGE OF ALLEGIANCE
City Attorney David Lim led the Pledge of Allegiance.

E. COUNCIL REPORTS
Councilmember Williams spoke about food insecurity in Fairfield in light of the recent Cal Fresh / Supplemental Nutrition Assistance Program (SNAP) benefits cut by the federal government. She attended a meeting hosted by Solano County Supervisor Wanda Williams on Octobe r 30 at the Kroc Center addressing the food shortage and other government cuts. She will host another town hall on November 18 at the Fairfield Civic Center Library.

Next, she thanked Green Valley Orangetheory Fitness co -owner Phaedra Ellis -Lamkins, who p rovided food and grocery cards for anyone with an EBT card on November 3.

Councilmember Williams shared that anyone needing food assistance can contact the Food Bank of Contra Costa and Solano Counties at www.foodbankccs.org.

Councilmember Tonnesen had nothing to report.

Councilmember Carr had nothing to report but encouraged the community to attend the Veterans Day Parade on November 11 in downtown Fairfield, and the concert at the Downtown Theatre at 10 a.m. before the parade.

2 Councilmember Panduro shared that the "Dia de los Muertos" (Day of the Dead) event held at the Community Center on October 30 was an amazing event that she enjoyed hosting, along with Solano Community College and Solano Hispanic Chamber of Commerce members. This free, family -friendly event featured a community ofrenda (altar), traditional music, Pan de Muerto, and a candlelight walk to honor the memory of departed loved ones. She thanked the Parks & Recreation Department and the Marketing and Outreach Division (MOD) for their help in a successful event.

Councilmember Sandhu reported that he attended the Solano Advocates for Victims of Violence (SAVV) event, "Shining the Light," and thanked them for the important work they are doing in the community. He also attended the Solano County L ibrary Foundation's Annual Author's Luncheon on November 2, which he said was inspirational.

Mayor Moy gave a "shout out" to everyone in the community who is helping with the food shortage. She said Fairfield is a very generous town and she appreciates eve ryone who is donating, including many churches. She shared that if anyone is donating canned goods, to please provide a can opener also. She reported that due to the government shutdown, Travis Air Force Base would not be participating in the Veterans Day Parade this year nor would they be able to provide the flyover to start the parade. The 2024 flyover featured a KC-46 Pegasus from Travis AFB. She told them they would be greatly missed.

Lastly, she shared that sadly, retired Fire Engineer Chris Bell (age 41) had lost his battle to cancer on November 3. And that Councilmember Tonnesen's mother Sharon Tonnesen also died of cancer on October 22. She extended her deepest condolences to both families and stated that she would adjourn the council meeting this evening in their memory.

F. CITY MANAGER REPORT
City Manager David Gassaway had nothing to report. There were no changes to the agenda.

G. CITY ATTORNEY REPORT
City Attorney David Lim reported on the closed session meeting that was held just prior to tonight 's council meeting that the City Council voted 6 -0 (with Vice Mayor Bertani absent) to authorize staff to enter into a settlement agreement with Republic Services in regards to the garbage strike that occurred in July of 2025. The terms of the agreement will be made public once the final details are completed.

Although normal service was resumed and a new agreement was reached, the city of Fairfield was seeking legal action and refunds from Republic Services for the period of disruption, as reported in late July and August 2025.

H. CITY CLERK REPORT
City Clerk Karen Rees had nothing to report.

I. PRESENTATIONS

3 I.1 Proclamation Declaring U.S. Marine Corps 250th Anniversary Presented by Vie Mayor Pam Bertani
Councilmember Sandhu presented the Proclamation Declaring U.S. Marine Corps 250th Anniversary to Jesse Branch.

I.2 Proclamation Declaring Native American Heritage Month Presented by Mayor Catherine "Cat" Moy
Mayor Moy presented the Proclamation Declaring Native American Heritage Month to the Yocha Dehe Wintun Nation.

J. PUBLIC COMMENTS
Nancy Meadows spoke about the Fairfield Lions Club partnership with the City of Fairfield to restore historic downtown arch, which is now 100 years old.

Ross H. Price III and Derrick Lum spoke about the flooding issue in the Woodcreek neighborhood.

The following individuals spoke about management at the Downtown Theatre: Dr. Tia Madison, Andrea Hallahan read a letter from Susan Cavazos, Annelise Schaufel read a letter from Barbara McFadden, David Leonard, Alyza Thomson, Casey Ellis, Amanda Millett, EJ Johnson, K. Soto, Sandy Wright, Lance Marshall, Joseph Abrew, Tina Perez Hill, Steve Hill, and Laura Gizcobazzi.

K. CONSENT CALENDAR
Councilmember Tonnesen made a motion to approve the consent calendar.

Councilmember Panduro seconded the motion. By a roll call vote, the motion carried 6-0, as Vice-Mayor Bertani was absent.

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Panduro
To approve the consent calendar.

Motion Carried

K.1 Resolution 2025-213 CD Special Education Local Plan Area First Amendment Adopt resolution.

K.2 Resolution 2025-214 PW Enclave Red Top - Unit 3 Improvements Acceptance Adopt resolution.

K.3 Resolution 2025-215 PW Request to Metropolitan Transportation Commission for East Tabor Avenue/Tolenas Avenue Safe Routes to School and Sidewalk Gap Closure Project

4 Adopt resolution.

K.4 Resolution 2025-216 PW Approving Transfer of Land Assessor’s Parcel Number 0180-401-060 from ADS West to the City of Fairfield
Adopt resolution.

L. PUBLIC HEARINGS
L.1 Resolution 2025-212 CD Approving an Addendum to the Villages at Fairfield Environmental Impact Review and Approving a General Plan Amendment for Parkside and Ordinance 2025-12 CD Parkside Zone Change
Director of Community & Economic Development Dave Zelle rs and Contract Planner Daria Young of Kimley-Horn & Associates gave a joint presentation.

Mayor Moy opened the public hearing. Ashvini Ross, Prabujyot Singh, and Rob White (Lewis Group) spoke about Item L.1. Mayor Moy closed the public hearing.

Councilmember Sandhu made a motion to approve Resolution 2025 -212 and to waive full reading of Ordinance 2025 -12, read by title only, and introduce the ordinance for first reading. Councilmember Tonnesen seconded the motion. By a roll call vote, the motion carried 6-0, as Vice-Mayor Bertani was absent.

Moved by: Councilmember Sandhu
Seconded by: Councilmember Tonnesen
Hold public hearing; adopt resolution; waive full reading, read by title only; and introduce ordinance for first reading.

Motion Carried

L.2 Resolution 2025-217 PW Approving and Establishing Water Rates Effective January 1, 2026, January 1, 2027, January 1, 2028, January 1, 2029, and January 1, 2030
Assistant Director of Public Works / Utilities Michael Hether and Alex Handlers of Bartle Wells Associates gave a joint presentation.

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Michael Hether stated there were 13 protest emails received. City Clerk Rees stated there were no others received. City Attorney Lim stated since there were only 13 protests were received, a majority protest is not established, therefore, council is able to proceed with the vote and adopt this resolution if they so choose.

City Clerk Rees concurred.

5 Councilmember Carr made a motion to approve Resolution 2025 -217.

Councilmember Tonnesen seconded the motion. By a roll call vote, the motion carried 6-0, as Vice Mayor Bertani was absent.

Moved by: Councilmember Carr
Seconded by: Councilmember Tonnesen
Hold Public Hearing and, in the absence of a majority protest, adopt resolution Motion Carried

M. ADJOURN
The meeting was adjourned at 8:22 pm in memory of retired Fire Engineer Chris Bell, who died on November 4, and Sharon Maupin Tonnesen, local resident and mother to Councilmember Scott Tonnesen, who died on October 22, to Tuesday, November 18, 2025, at 6 pm at the Harry T. Price Memorial Council Chamber. Chris is survived by his parents, wife, and three daughters. Sharon is survived by three children, four grandchildr en, and four great-grandchildren.

Mayor City Clerk

1 CITY OF FAIRFIELD

CLOSED SESSION MEETING

MINUTES

November 4, 2025, 5:00 p.m.

City Manager's Office Conference Room
1000 Webster Street, 4th Floor, Fairfield, CA 94533

_____________________________________________________________________

A. CALL TO ORDER 5:00 PM
Councilmember Doriss Panduro called the meeting to order at 5:02 p.m.

B. OPEN SESSION
C. ROLL CALL
City Attorney David Lim called roll. On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, and K. Pat rice Williams (Zoom), and Mayor Moy (arrived at 5:09 p.m.). Vice Mayor Pam Bertani was absent.

D. PUBLIC COMMENTS
No members of the public were present for public comment.

E. CLOSED SESSION
The City Council went into closed session on the following items with the listed people present:

F. PRESENTATIONS
F.1 Conference with Real Property Negotiators (Government Code 54956.8) Present were City Attorney David Lim, City Manager David Gassaway, Community Development Director David Zellers, and Economic Developme nt Specialist Jennifer Rice.

F.2 Conference with Real Property Negotiators (Government Code 54956.8) Present were City Attorney David Lim, City Manager David Gassaway, Community Development Director David Zellers, and Economic Development Specialist Jennifer Rice.

F.3 Conference with Legal Counsel - Existing Litigation

2 Present were City Attorney David Lim, City Manager David Gassaway, Assistant Human Resources Director Angela Broaddus, and Shannon Ripple (Zoom).

F.4 Conference with Legal Counsel – Anticipated Litigation Present were City Attorney David Lim and City Manager David Gassaway.

City Attorney David Lim reported out a settlement with Republic Services during the general meeting immediately following the Closed Session meeting.

F.5 Labor Negotiations
Present were City Attorney David Lim and City Manager David Gassaway.

G. ADJOURN
The City Council came out of closed session. Mayor Moy adjourned the meeting at 5:58 p.m.

Mayor City Attorney

1 CITY OF FAIRFIELD CITY COUNCIL

CLOSED SESSION MEETING

TUESDAY, NOVEMBER 18, 2025; 5:00 PM

CITY HALL, CITY MANAGER'S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533

OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.

Councilmember Doug Carr - Present
Councilmember Doriss Panduro - Present
Councilmember Manveer Sandhu - Arrived at 5:04 p.m.

Councilmember Scott Tonnesen - Present
Councilmember K. Patrice Williams - Present
Vice Mayor Pam Bertani - Present
Mayor Catherine “Cat” Moy - Present

No members of the public were present for public comment.

The City Council went into closed session on the following items with the listed people present:

F.1 Labor Negotiations

Present were City Attorney David Lim, City Manager David Gassaway, Human Resources Director Farbod Priouzmand, and Fire Chief John Sturdee

F.2 Conference with Legal Counsel—Existing Litigation

(Paragraph (1) of subdivision (d) of Section 54956.9) Workers Compensation Claims by Robert Stoffel Claim Nos. FFL1600039 and FFL1600040.

Present were City Attorney David Lim, City Manager David Gassaway, Assistant Human Resources Director Angela Broaddus, and Shannon Ripple (Zoom).

F.4 Conference with Legal Counsel—Anticipated Litigation

Initiation of litigation pursuant to Government Code Section 54956.9(d)(1)

Name of Case: Jessica Fleshman v. City of Fairfield, Solano County Superior Court case no. CU23- 01799

Present were City Attorney David Lim, City Manager David Gassaway, Assistant City Manager Farbod

2 Pirouzmand, Fire Chief John Sturdee, and Attorney Chris Moores.

The council came out of closed session.

City Attorney David Lim reported out that the City Council rejected a settlement agreement in the matter of Fleshman v. City of Fairfield by a unanimous vote of 7-0.

Mayor Moy adjourned the meeting at 6:05 p.m.

______________________________
City Attorney
________________________________
Mayor

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

November 18, 2025, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER 6:00 PM
Mayor Catherine "Cat" Moy called the meeting to order at 6:17 pm.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu (online), Scott Tonnesen, and K. Patrice Williams; Vice Mayor Pam Bertani, and Mayor Moy.

C. INVOCATION - Chaplain Heather Bodwell of Travis Air Force Base Chaplain Heather Bodwell of Travis Air Force Base gave an invocation.

D. PLEDGE OF ALLEGIANCE
City Clerk Karen Rees led the Pledge of Allegiance.

E. COUNCIL REPORTS
Councilmember Williams reported that she attended the quarterly Homeless Roundtable and she stated it was very informative, especially regarding the law passed by the federal government, HR1, and the effect it will have on Supplemental Nutrition Assistance Program (SNAP benefits) and other programs such as Medicaid. She said the speaker was from Solano County as was very informative.

Councilmember Tonnesen had nothing to report.

Councilmember Carr shared that he enjoyed the Veterans Day Commemorative Concert and Parade. He repo rted that he attended the Tiny Town ribbon cutting at Solano Town Center, a child -sized city built for imagination, exploration, and community and encouraged folks to check it out.

Councilmember Panduro thanked the Parks & Recreation Department for their excellent coordination of the Veterans Day Parade. She said she missed Travis Air Force Base members this year, as they were not able to participate due to the government shutdown.

She reported that she attended the Fall Harvest Lunch held at the Adult Recreation Center

2 and thanked staff for the great job they do on every event. She encouraged the community to check out the classes, workshops, and many clubs at ARC! Vice Mayor Bertani thanked everyone for showing up for the council meeting, as it was standing room only. She reported that the Fairfield Clergy Action Network was busy coordinating the annual Thanksgiving meal for those in need set for Tuesday, November 25, at 12:30 pm in Willow Hall at the Community Center. Next, she reported that the Town Hall CARE Act (Community Assistance, Recovery, and Empowerment) meeting would be held in Council Chamber on December 4, 5 to 6:30 pm, hosted by herself, Mayor Moy, Solano County Superior Court Presiding Judge Alesia Jones, and Solano County Behavioral Health Director Jennifer Mullane.

Councilmember Sandhu had nothing to report.

Mayor Moy had no report but wished everyone a Happy Thanksgiving.

F. CITY MANAGER REPORT
City Manager David Gassaway reported that public hearing Item M.3 would be continued to a future d ate and once that date is set, a notice will be sent out. He requested that Items M.1 and M.2 be heard before item M.3 as they are quick items that would allow some staff to leave after to clear way for those residents standing - so that they can be seated. The Mayor agreed.

G. CITY ATTORNEY REPORT
City Attorney David Lim had nothing to report.

H. CITY CLERK REPORT
City Clerk Karen Rees reported that one representative from Fairfield was needed for the Mosquito Abatement District. Anyone interested can email [email protected].

I. PRESENTATIONS
I.1 City Celebrates America Recycles Day with Naming of the Big Belly Monsters Public Works Senior Management Analyst Corey Beavers gave a presentation and showed a video of the "Big Belly Monsters" - the new trash cans in downtown Fairfield.

J. PUBLIC COMMENTS
Firefighter Danny Torres and his wife Kylie Torres; Jennifer and JT Hoyle; and Phil Bailey spoke about labor negotiations and lack of a contract for Fairfield Professional Firefighters Association.

The following individuals spoke about the Downtown Theatre's contract: Sharon Marcacci, Lori Ganda, Jennifer Hoyle, Dan Graves, Ani -Ani Ruiz,Charlotte Borleck, Antonio Lee, Angela Blanco Vargas, Yvonne Benavidez, Kimberly Marshall, Yasmeen Abdusami Oakley.

3 Darlene Crumedy, Audra Walton, Yasmeen Abdusami Oakley, and Chris Lodgson (Audra,Yasmeen, and Chris were online) spoke about the importance of Senate Bill 515 (which goes into effect January 1, 2027). City Attorney Lim stated he was well aware of it and would educate council and staff on it soon. Currently, he is working on the bills that become effective January 1, 2026.

Joseph Watters spoke about Bay Area Bike Project and the Rockville Gromduro Race.

Gary Jensen and Timothy Walsh spoke about wild turkeys (he counted 84) in their neighborhood.

K. CONSENT CALENDAR
Vice Mayor Bertani made a motion to approve the consent calendar.

Councilmember Tonnesen seconded the motion. By a roll call vote, the motion carried unanimously (7-0).

Moved by: Vice Mayor Bertani
Seconded by: Councilmember Tonnesen
To approve the consent calendar.

Motion Carried

K.1 CM Approval of Meeting Minutes for October 2025
Approve the meeting minutes.

K.2 Resolution 2025-218 CM Canceling January 6, October 6, and November 3, 2026, City Council Meetings
Adopt resolution.

K.3 Resolution 2025-219 PW Canon Station Planning Area 4 Backbone Landscape Improvements Acceptance
Adopt resolution.

K.4 Resolution 2025-220 PW Canon Station Planning Area 4 Lake Construction Acceptance
Adopt resolution.

K.5 Resolution 2025-221 PW Canon Station Planning Area 4 Lake Park Landscape – Phase 1 Construction Acceptance
Adopt resolution.

K.6 Resolution 2025-222 PW Canon Station Planning Area 4 – Neighborhood 5 Subdivision Improvements Acceptance

4 Adopt resolution.

K.7 Resolution 2025-223 PW Fairfield-Vacaville Hannigan Train Station Parking Lot Acceptance
Adopt resolution.

K.8 Resolution 2025-224 PW Red Top Zone II Pump Station Acceptance Adopt resolution.

K.9 Resolution 2025-225 PW Budget Adjustment for the Pittman Road – Central Way Assessment District
Adopt resolution.

K.10 Resolution 2025-226 PW Annex Territory Courage Investments Warehouse and Authorize the Levy of Special Taxes
Adopt resolution.

K.11 Resolution 2025-227 PW Annex Territory and Authorize the Levy of Special Taxes
Adopt resolution.

K.12 Resolution 2025-228 CD Compu-Tech Lumber Second Amendment Adopt resolution.

K.13 Ordinance 2025-09 CD Mobile Food Vending and Licensing Provide second reading and adopt Ordinance 2025-09.

K.14 Ordinance 2025-12 CD to Redesignate Parkside Project in Villages of Fairfield Provide second reading and adopt Ordinance 2025-12
K.15 Resolution 2025-229 FN Adding a Rule to Allow an Annual and Quarterly Billing Option for Utility User Tax Payments
Adopt resolution.

L. NEW BUSINESS
L.1 Resolution 2025-230 HR Amending Terms and Conditions for Fairfield Police Officers’ Association Memorandum of Understanding
Human Resources Director and Assistant City Manager Farbod Pirouzmand gave a brief presentation. There were no requests to speak.

Councilmember Tonnesen made a motion to approve Resolution 2025 -230.

Councilmember Carr seconded the motion. By a roll call vote, the motion carried unanimously (7-0).

5 Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Adopt resolution.

Motion Carried

L.2 Resolution 2025-231 HR Amending Terms and Conditions for Fairfield General Management Association Memorandum of Understanding
Human Resources Director and Assistant City Manager Farbod Pirouzmand gave a brief presentation. There were no requests to speak.

Councilmember Panduro made a motion to approve Resolution 2025 -231. Vice Mayor Bertani seconded the motion. By a roll call vote, the motion carried unanimously (7-0).

Mayor Moy called for a short restroom break.

Moved by: Councilmember Panduro
Seconded by: Vice Mayor Bertani
Adopt resolution.

Motion Carried

L.3 Resolution 2025-232 HD Agreements for the Vista Ridge Motel Conversion Mayor Moy reconvened the council meeting at 7:53 after a short recess. The following individuals spoke on Item L.3:

Cynthia Garcia, Jeann M., Rosalind Reid, Carol Haddock, Lisa Murphy, JD Hatchett, Angela Johnson, Rick Johnson, Sue Campbell, William T. Gant, Richard Fawson, Deana Morad, June Johnsen, Les Johnsen, Sally Griffith, Steve Vancil, Dr. Tacey Rodgers, Nora Dizon, Gerry Raycraft, Khalid, John Coyle, Xavier Ramirez, Ana Petero, Ian Purvis, Marites, Olmedo, Andrea Lair, Leo Camarena, Regina Buckley, Vickie Good, Dr. Chris Claus, Dennis Green Jr., Nikki Pahal, Jenna Backlear, Pam Brown, Denise Brtko, Rena Lewis, Kristen, and Melvin Cowan. (Last two speakers were online).

Councilmember Williams asked City Attorney Lim if she needs to recuse herself from voting on this item due to the past and current work she does with homeless individuals. City Attorney Lim stated he had received emails requesting that she and Councilmember Carr both recuse themselves due to the nature of their work.

City Attorney Lim stated that he and his staff had researched this issue, and stated that they do not need to r ecuse themselves as neither has a financial interest in the Vista Ridge project.

6 After continued council discussion and deliberation, Mayor Moy made a motion, seconded by Vice Mayor Bertani, to table the vote until ongoing city code enforcement and county investigations looking into the state of the building could be completed. By a roll call vote, the motion failed 2-5, (Yes - Moy and Bertani; No - Williams, Tonnesen, Carr, Panduro, and Sandhu).

After continued council discussion and deliberation, Councilmember Carr made a motion to approve Resolution 2025 -232. Councilmember Williams seconded the motion. By a roll call vote, the motion passed 4-3, (Yes - Williams, Tonnesen, Carr, and Panduro; No - Moy, Bertani, and Sandhu).

Moved by: Councilmember Carr
Seconded by: Councilmember Williams
Adopt resolution.

Motion Carried

M. PUBLIC HEARINGS
M.1 Ordinance 2025-10 CD Building Standards Code Adoption Chief Building Official Jeff Thomas gave a brief presentation.

Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Vice Mayor Bertani made a motion to provide the second reading of Ordinance 2025-10. Councilmember Carr seconded the motion. The motion carried unanimously (7-0).

Moved by: Vice Mayor Bertani
Seconded by: Councilmember Carr
Hold public hearing; provide second reading and adopt Ordinance 2025-10.

Motion Carried

M.2 Ordinance 2025-11 FD Fire Code Amendments
Fire Marshal Steve Conti gave a brief presentation.

Mayor Moy opened the public hearing. There w ere no requests to speak. Mayor Moy closed the public hearing.

Councilmember Carr made a motion to provide the second reading of Ordinance 2025-10. Vice Mayor Bertani seconded the motion. The motion carried (6 -0).

Councilmember Sandhu was absent.

7 Hold public hearing; provide second reading and adopt Ordinance 2025-11.

M.3 Continued Ordinance 2025-13 PW Repeal and Replace Chapter 22 of the Municipal Code
As City Manager Gassaway stated in his report, Item M3 is continued to a meeting at a future date. Once the date is set, notices will be sent out.

N. ADJOURN
Mayor Moy adjourned the meeting at 11:17 pm to December 2, 2025, 6 pm, at the Harry T. Price Memorial Council Chamber.

Mayor City Clerk

CITY OF FAIRFIELD

SPECIAL MEETING

CITY COUNCIL

Tuesday, November 25, 2025, at 5:00 P .m.

Police Training Facility
1717 Rex Clift Lane Fairfield, CA 94533

MINUTES

A. CALL TO ORDER 5:00 PM
Councilmember Doriss Panduro called the meeting to order at 5:00 pm.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen and K. Patrice Williams. Mayor Cat Moy and Vice Mayor Pam Bertani were both absent.

C. PUBLIC COMMENTS
There were no public comments.

D. PRESENTATIONS
D.1 Tree, Sidewalk, and Fence Update
Risk Manager Chris Carmona gave a presentation.

Rick Johnson and Barbara Pascone spoke on Item D.1. After discussion, council directed staff to:

Move towards enforcement of our current ordinance related to sidewalk repair responsibility  Draft the modifications to the ordinances recommended by the 2019 Task Force  Establish a plan for public engagement on the changes by the city to ensure the public is aware of the change
 Create an outline of a low -income property owner program to assist those who may not have means to pay for the costs of sidewalk/tree repair/maintenance  Identify any ability to shift funding to prioritize safety to the public for both sidewalks and trees
 Bring items back in early 2026 (Jan uary to Mar ch) for council discussion and consideration of formal actions

D.2 Landscaping and Lighting Maintenance Districts Funding City Manager David Gassaway gave a presentation. Barbara Pascone spoke on Item D.2.

Proceed with preparation of refunds for the 6 Landscaping and Lighting Maintenance Districts (LLMDs) that met the same criteria as Thacker case for the fiscal year 2025-2026 tax year  Prepare item for council approval to provide a loan to the affected LLMDs from the Intergovernmental Loan Fun in the amount lost to the reduction in assessment and refund.
 Provide more information to council related to the conflicts between Resolutions 91-213b and 2003-176 for further discussion and action

E. Councilmember Panduro adjourned the meeting at 6:47 pm.

______________________________
City Clerk
______________________
Councilmember Panduro

Agenda Item No: K.2

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-243 FN Updating Local Agency Investment Fund Officers

Authorizing the Investment of City of Fairfield Monies in the Local Agency Investment Fund (LAIF) by Certain Officers and Authorizing Them to Order the Deposit or Withdrawal of Monies in LAIF

Funding Source: N/A

Contact: Myles Dixon, (707) 428-7567

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The State Local Agency Investment Fund (LAIF) has indicated that the City of Fairfield must update their records with LAIF and submit a current official record of the staff members that are authorized to deposit and withdraw funds for the City. Council is being asked to not only approve the list of staff members, but to reaffirm the City’s authority to invest funds in LAIF. The City has one LAIF account which needs to be updated.

DISCUSSION
LAIF is established in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer. The City has invested funds in LAIF since 1977, and staff continue to recommend LAIF for the purpose of investment. LAIF is a safe and secure investment vehicle that is used by 475 cities throughout the State. Currently, LAIF manages assets of approximately $156.2 billion. The City has one account with LAIF, and the account cannot exceed the $75 million balance threshold currently allowed by the State Treasurer.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
Council may choose not to approve the resolution, which would result in LAIF not allowing the City to continue to invest its funds with the Agency.

COORDINATED WITH
N/A

STAFF CONTACT
John Furtado, Director of Finance
(707) 428-7629
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-243

AUTHORIZING THE INVESTMENT OF CITY OF FAIRFIELD MONIES IN THE LOCAL AGENCY

INVESTMENT FUND (LAIF) BY CERTAIN OFFICERS AND AUTHORIZING THEM TO ORDER THE

DEPOSIT OR WITHDRAWAL OF MONIES IN LAIF

WHEREAS, Pursuant to Chapter 730 of the statutes of 1976, Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and

WHEREAS, the City Council hereby finds that the deposit and withdrawal of money for the City of Fairfield in the Local Agency Investment Fund (LAIF) is in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein as in the best interests of the City of Fairfield.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby authorizes the deposit and withdrawal of the City of Fairfield Account Nu mber 98-48-292 monies in LAIF in the State Treasury in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein and verifications by the State Treasurer’s Office of banking information provided.

Section 2. The following City of Fairfield officers holding the titles(s) specified hereinbelow or their successors in office are each hereby authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and may execute and deliver any and all documents necessary of advisable in order to effectuate the purposes of this resolution and the transactions contemplated hereby:

A. John Furtado, Director of Finance
B. David Gassaway, City Manager
C. Myles Dixon, Accounting Manager
D. Tenzin Gangnay, Principal Accountant
E. Ashley Doyle, Budget Officer
F. Kristan Weihe, Senior Management Analyst
G. Theresa Gamble, Finance Support Supervisor

Section 3. This Resolution shall remain in full force and effect until rescinded by the council by resolution and a copy of the resolution rescinding this resolution is filed with the State Treasurer’s Office.

RES. NO. 2025-243

PASSED AND ADOPTED this 16th day of December 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.3

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolutions 2025-244 and 2025-245 PW Special Inspections for Fire Station 36 and 39 Project and Authorizing an Update to the Fiscal Year 2025-2026 Budget for Fire Station 36 Project

Resolution 2025-244 Authorizing the City Manager to Execute a Professional Services Agreement Between the City of Fairfield and UES Professional Solutions, Inc. for Special Inspections and Construction Material Testing for Fire Station 36 and 39; and

Resolution 2025-245 Authorizing an Update to the Fiscal Year 2025-2026 Budget for Fire Station 36 for Design and Construction

Funding Source: $401,264 ($195,344, Community Facilities District 3 ; $205,920, Intergovernmental Loan); and $865,000; Community Facilities District 3

Contact: Ryan Panganiban, (707) 428-7017

RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
Construction is currently underway for Fire Station 36 and Fire Station 39 (Project). To support the Project’s successful delivery, special inspections and construction material testing services are required to ensure compliance with regulatory standards and overall quali ty. The City does not possess the necessary certifications, equipment, or expertise to conduct special inspections and testing for the Project. To ensure timely Project completion, staff recommend executing a Professional Service Agreement (PSA) with UES Professional Solutions, Inc. (UES) to provide the required services.

Additionally, staff recommend the City Council approve an increase of $8 65,000 to the Fire Station 36 design and construction budgets. This adjustment is necessary to fund several key project elements, including special inspections and material testing services, Pacific Gas and

Electric Company ( PG&E) design and construction for the building’s service, mapping and legal services for the sanitary sewer easement dedication, City Building permit fees, and City utility connection fees. No budget adjustments are required for Fire Station 39 at this time.

DISCUSSION
On July 1, 2025, the council adopted Resolution No. 2025 -123, which approved plans and specifications and awarded a construction contract to Broward Builders, Inc. for the Project. The Project includes the construction of two new fire station facilities at 4525 Business Center Drive for Fire Station 36, which is a vacant 1.56 -acre site and 2895 Peabody Road for Fire Station 39, which is a vacant 3.2-acre City-owned parcel. The Project consists of an identical building design for both Fire Stations that incl udes the construction of a 7,260 square foo t single story building with an apparatus bay for four engines , self -contained breathing room, storage room, shop, decontamination room, and personal protective equipment room. Each Fire Station’s building’s living quarters includes a public facing entry and restroom, general office, captain’ s office, kitchen, dayroom/dining room, four dorm rooms, two restrooms, medical room, utility room, and exercise room. Construction on the Project started on August 25, 2025.

Pursuant to California Building Code Sections 1701, 1704, and 1705, the Project requires special inspection and testing. Specifically, special inspection and testing are required for observing the soil compaction of the building foundation, hop and field welding, bolted connections of structural steel, wood framing, masonry, and various structural concrete placements and grouting.

Public Works requested special inspection and material testing services from UES to facilitate the Project’s construction schedule and ensure the required special inspections and materials testing services were readily available to coordinate with the upcoming building construction schedule.

UES is familiar with the Project as UES, formal ly known as Wallace, Kuhl, and Associates, completed the Geotechnical Engineering and Geologic Hazards Investigations for the Project during the design phase.

UES’ proposed work includes special inspection and material testing. UES proposes completing the required services for a not -to-exceed amount of $17 7,585 for Fire Station 36 and $ 187,200 for Fire Station 39, totaling $3 64,785. Due to the magnitude of th e construction, there may be deviations or field decisions that will require additional effort from UES. Staff are requesting a 10% management reserve ($17,758.50 for Fire Station 36 and $18,720 for Fire Station 39) to be responsive to the needs of the Project and prevent construction delays that may be outside the control of the City such as changing site conditions, weather, special cases, and other factors.

The total cost of UES’ special inspection and material testing services with the 10% management reserve for the Project is $401,26 3.50 ($195,343.50 for Fire Station 36 and $205,920 for Fire Station 39).

Fire Station 36 Budget Adjustment
To support the successful completion of Fire Station 36, an additional $865,000 is required, reflecting a more complete understanding of the Project needs as design and construction have advanced. Not including the construction contract, there c urrently is $305,679 available in the construction budget. Updated cost estimate anticipates that an additional $ 1,169,110, is required to construct Fire Station 36. The budget transfer also reconciles import ant p re- construction project expenses that were necessary, however not included in the original budget allocation.

The updated budget includes the following components , as summarized in the below table :
special inspections and material testing services ; design services during construction; PG&E design and construction for gas and electrical service connections; required City building permit; utility connection fees; the prequalification procurement process; IT equipment; bid -phase expenses; mapping, legal services, and land acquisition for the sanitary sewer easement dedication. These adjustments ensure that all essential elements are fully accounted for to successfully complete the Project.

FINANCIAL IMPACT
The total authorization for the PSA for the Project is for a not-to-exceed amount of $401,263.50 which is the total contract amount plus a 10% management reserve ($364,785 total PSA amount + $36,478.50 management reserve ). Of this amount, $195,343.50 is allocated for special inspections and construction material testing for Fire Station 36 (CPW010036) and $205,920 is allocated to the same services for Fire Station 39 (CPW010092).

Item
Description
Budget
Category
Estimate
1 UES (Special Inspections & Material Testing)
CON
195,343.50
$

2 SKA (Design Construction Support)
PE
79,128.00
$

3 PG&E (Electrical & Gas Services)
PE
345,569.48
$

4 City Building Permit Fees
PE
44,856.00
$

5 City Utility Connection Fees
PE
226,300.40
$

6 Griffin (Pre-Qualification Procurement)
CON
37,988.63
$

7 IT Equipment
CON
125,000.00
$

8 SS Easement Dedication (Mapping, Legal, Acquisition)

PE, ROW
91,623.00
$

9 Bid Phase Expenses
PE
24,870.00
$

10 Current CON Budget Available
CON
(305,679.00)
$
1,169,109.52
$

865,000.00
$

FS 36 Budget Adjustment Breakdown
Total Expenses (1-9)
Total Budget Adjustment Request (1-10)

Project costs were underestimated or not budgeted for Fire Station 36 (CPW010036) in the adopted fiscal year (FY) 2025-2026 budget . Therefore, a budget adjustment is required to authorize a transfer of $865,000 from Community Facilities District 3 (Fund 327) and an increase in appropriations to the Public Building Fund (Fund 254; CPW010036).

The Finance Department has confirmed that adequate reserves exist and that no projects will be jeopardized by this additional expenditure.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to approve the special inspections and construction material testing altogether. Special inspections and construction material testing are mandated by the California Building Code, and the Project will be non-compliant. While foregoing special inspections might reduce u pfront costs, there might be long -term liability that could outweigh any immediate financial savings.

The council may choose not to update the FY 2025-2026 budget for Fire Station 36 for the design and construction phase items. This is not recommended due to negative impacts to affecting Project’s construction completion.

COORDINATED WITH
Finance Department and Fire Department

STAFF CONTACT
Lynette Kong, Consultant Project Manager
(707) 428-7484
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution – PSA
Attachment 3: Proposed Resolution – Budget Adjustment
Attachment 4: Proposed Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2025-244

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND UES PROFESSIONAL SOLUTIONS, INC. FOR SPECIAL INSPECTIONS AND CONSTRUCTION MATERIAL TESTING FOR FIRE STATION 36 AND 39

WHEREAS, on July 1, 2025, the City Council adopted Resolution No. 2025 -123 which approved plans and specifications and awarded a construction contract to Broward Builders , Inc. for the construction of Fire Station 36 and 39 (Project; CPW010036 and CPW010092); and

WHEREAS, the Project, pursuant to the California Building Code Sections 1701, 1704, and 1705, requires special inspections, construction material testing, and other technical expertise that the City does not have on staff to ensure compliance; and

WHEREAS, staff conducted a Sole Source procurement for the Project and reviewed the Statement of Qualifications submitted; and

WHEREAS, staff has determined UES Professions Solutions, Inc. (UES) to be highly qualified to provide special inspections and construction material testing services for the Project; and

WHEREAS, staff recommend authorizing a Professional Services Agreement with UES to provide the professional services needed for the Project.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute a professional services agreement between the City of Fairfield and UES for special inspections, construction material testing, and other technical services for the Project for a total not-to-exceed fee of $364,785.

Section 2. The city manager is hereby authorized to execute and administer amendments in an amount not to exceed $36,478.50.

Section 3. Of the total authorization amount, $195,343.50 is allocated for special inspections and construction material testing for Fire Station 36 and $205,920 is allocated to the same services for Fire Station 39.

Section 4. The city manager is hereby authorized to do all things necessary to imple ment the above-mentioned contract.

RES. NO. 2025-244

PASSED AND ADOPTED this 16th day of December 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

CITY OF FAIRFIELD

RESOLUTION NO. 2025-245

AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-2026 BUDGET FOR FIRE STATION 36 FOR

DESIGN AND CONSTRUCTION

WHEREAS, On July 1, 2025, the City Council adopted Resolution No. 2025 -123 which approved plans and specifications and awarded a construction contract to Broward Builders, Inc for the construction of two new fire station facilities, Fire Station 36 and Fire Station 39 (Project ; CPW10036 and CPW010039); and

WHEREAS, the Project pursuant to California Building Code Sections 1701, 1704, and 1705, the Project requires special inspections, construction material testing, and other technical expertise to ensure compliance; and

WHEREAS, several construction related and regulatory costs, including building sy stems, utility service requirements, easement related legal work, and city permitting and connection fees were underestimated or not budgeted for Fire Station 36 in the adopted fiscal year (FY) 2025-2026 budget; and

WHEREAS, Fire Station 36 will require a total budget adjustment of $865,000 to Capital Building Fund (Fund 254) to be funded with Community Facilities District 3 Fund (Fund 327) to cover the required special inspections , construction material testing , alerting sys tem improvements and design costs; and

WHEREAS, the revised appropriation constitutes an update to the FY 2025-2026 budget approved pursuant to Resolution No. 2025-103.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby approves a budget transfer of $ 865,000 from the Community Facilities District 3 Fund ( Fund 327) to the Public Building Fund (Fund 254, CPW10036) for the Fire Station 36 Project.

Section 2. The council hereby approves an increase of appr opriations of $ 865,000 to the FY 2025-2026 Public Building Fund (Fund 254) for Fire Station 36 (CPW010036).

RES. NO. 2025-245

PASSED AND ADOPTED this 16th day of December 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 Revised 1/09/2025

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ________________, 20____, by and between the City of Fairfield, a municipal corporation (the “CITY") and UES Professional Solutions, Inc. ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhib it “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services ren dered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B .” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set for th in Exhibit “C” are part of this Agreement. In the event of any inconsistency betwe en said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and online at www.fairfield.ca.gov/biz .

7) EXHIBITS. All exhibits referred to herein are atta ched hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect through August 31, 2027. 9) GOVERNING LAW AND VENUE. Should either Party to th is Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding C alifornia’s choice of law rules. Venue for any suc h action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of

2 Revised 1/09/2025
air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets

11) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.

This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) NOTICES. This Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:

CITY Contact: Ryan Panganiban
E-mail: [email protected]
Address: 1000 Webster Street, Fairfield, CA 94533
Telephone: (707) 428-7017
Notices must be given to CONSULTANT at the following:

CONSULTANT Contact: Cloves Tennis
E-mail: [email protected]
Address: 3050 Industrial Blvd., West Sacramento, CA 95691 Telephone: (916) 372-1434

EXECUTED as of the day first above-stated.

City of Fairfield, a municipal corporation

By:__________________________________

CONSULTANT

By:___________________________________

ACTIVE 714093148v1

WRITTEN CONSENT IN LIEU OF A

MEETING OF THE BOARD OF DIRECTORS OF
UES PROFESSIONAL SOLUTIONS, INC.

August 25, 2025
The undersigned, being the sole member of the board of directors (the “Director”) of UES Professional Solutions, Inc., a California corpora tion (the “Company”), in lieu of holding a meeting of the Director of the Company, hereby takes the following actions and adopts the following resolutions by written consent pursuant to the bylaws of the Company (the “Bylaws”) and Section 307(b) of the General Corporation Law of the State of California:

AUTHORIZED SIGNATORIES OF THE COMPANY

WHEREAS, the Director desires to authori ze the following officers (the “Authorized Officers”) to sign on behalf of the Company all agreements, instruments, checks, documents, and any other papers necessary or proper to carry on the business and affairs of the Company:

Name: Position:

Mark Clatt Chief Executive Officer
Daniel Math, P.E. President
Erika Robinson EVP; Chief Financial Officer
Colin Lindahl Treasurer
Benjamin Butterfield Secretary
Anthony Dimpel Authorized Signatory

NOW, THEREFORE, BE IT RESOLVED, that, effective immediately, the Authorized Officers are hereby authorized, empowered and directed to execute and deliver, in the name and on behalf of the Company, all agreements, instruments, checks, documents, and any other papers necessary or proper to carry on the business and affairs of the Company.

GENERAL RATIFICATION
FURTHER RESOLVED, that the Authorized Officers and any person or persons designated and authorized so to act by any Authorized Officer are hereby each severally authorized to do and perform or cause to be done and performed, in the name and on behalf of the Company, all other acts, to pay or cause to be paid, on be half of the Company, all related fees, costs and expenses and to execute and deliver or cause to be executed and delivered such other ancillary documents, for and in the name and on behalf of the Company or, as he, she or they may deem necessary, advisable or appropriate to effect the intent of the foregoing resolutions or to comply with the requirements of the instruments approved and authorized by the foregoing resolutions.

FURTHER RESOLVED, that any and all actions taken by the Authorized Officers prior to the date hereof on behalf of the Company, wh ich acts would have been authorized by the foregoing resolutions except that such acts were taken prior to the adoption of such resolutions, be 










 



2 ACTIVE 714093148v1
and hereby are, ratified, approved and confirmed by the Director, and in all respects are duly- authorized acts of the Company.

RESOLVED, that facsimile or photostatic copies of signatures to this consent shall be deemed to be originals and may be relied on to the same extent as the originals.

[SIGNATURE PAGE FOLLOWS]











 



[Signature Page to Sole Director Consent of UES Professional Solutions, Inc.] ACTIVE 714093148v1
IN WITNESS WHEREOF, the undersigned has executed this consent as of the date first written above.

SOLE DIRECTOR:

________________________________
David Witsken












 



UES Professional Solutions, Inc
3050 Industrial Boulevard
West Sacramento, CA 95691
p. 916.
372.1434 | teamues.com
Geotechnical Engineering | Construction Materials Testing & Inspections | Environmental Consulting Occupational Health & Safety | Building Sciences | Virtual Design Consulting August 26, 2025
C
ity of Fairfield Public Works Engineering Division
1000 Webster Street, 3rd Floor
Fairfield, CA 94533
A
ttention: Lynette Kong
[email protected]
510-333-1827
R
eference: Cost Proposal - Testing and Inspection Services FIRE STATION 36
4525 Business Center Drive
Fairfield, CA 94534
UES No. A25163.00375.000
UES Professional Solutions, Inc is pleased to submit this budget estimate to provide construction observations, testing and inspections services for the subject project.

Project Understanding:

In the process of developing this proposal, UES has reviewed project specific documents and specifications including: Permitted plans and specifications prepared by Shah Kawasaki Architects and permit date of December 12, 2022. UES has reviewed and acknowledges the City of Fairfield's PSA.

The estimated durations, quantities and services provided should be considered approximate and subject to change based on the contractor's final schedules and methodology. We have based our estimate and proposed scope on our experience with similar projects, a review of the 2022 California Building Code (CBC) and a cursory review of the above noted documents.

Scope of Services:

Our scope of work would include inspection and testing of soils/asphalt, concrete/reinforcing steel, masonry, structural steel, framing hardware and post installed anchors as required by local jurisdiction.

Our services would also include supervision, engineering support, and letters/reports (i.e., plan reviews, daily field reports, compliance concerns) required by the approved project plans and specifications.

Task 1 - Project Kick-Off
O
ur Project Manager will attend the project kickoff meeting with the project team when field work starts. Prior to the start of field activities.

Cost Proposal - Testing and Inspection Services
FIRE STATION 36
UES No. A25163.00375.000
August 26, 2025

3050 Industrial Boulevard, West Sacramento, CA 95691
p. 916.
372.1434 | teamues.com
Task 2 - Special Inspection and Materials Testing
B
ased on our review of the project plans, specifications, and the requirements of the 2022 California Building Code (CBC), we anticipate the following services:
• Soil compaction observation and testing (reports only); on a periodic basis at the direction of your representative to provide informational testing for your evaluation of adherence to the project plans, specifications, and recommendations of the geotechnical report. Test reports will be forwarded to the Geotechnical Engineer of Record. UES , formerly Wallace and Kuhl, will remain as the Geotechnical Engineer of Record.
• Asphalt concrete inspection and testing; Our services will include periodic field density testing during placement of asphalt concrete pavement. Batch tickets will be periodically verified for conformance to the project plans and samples will be obtained at the batch plant and delivered to our laboratory for testing.
• Concrete placement sampling and testing; Our services are anticipated to include periodic cast- in-p
lace concrete placement testing by an ACI certified testing technician. Slump and temperature tests will be performed, and concrete specimens will be cast for compressive strength testing in accordance with the project specifications and local jurisdiction requirements.

Concrete specimens will be picked up and delivered to our laboratory after the initial on-site curing period.
• Reinforcement steel and placement inspection in accordance with the project specifications and local jurisdiction requirements.
• Shop & Field welding and Bolted Connections inspection of structural steel (including material identification); Our services will include periodic observation and inspection during field and shop welding and fabrication (including reinforcing steel and architectural framing) and review of procedures and welder qualifications. Continuous observation and inspection will be performed during all full penetration and groove welds. • Post-Installed anchor inspection services: Our services will include continuous observation during placement of proprietary anchors. We initially assumed only those items included in the project plans. Observation will be made of the product used, expiration date if applicable, and conformance of installation to the ICC product research report and manufacturer recommendations.
• Non-Shrink grout placement and sampling; Our services will include periodic observation and sampling of non-shrink grout placed in the field beneath steel columns. Compressive strength samples will be prepared and returned to our laboratory following initial on-site cure. • Structural Masonry testing: Our services will include periodic observation and sampling of shrink grout placed in the field in the CMU walls. Compressive strength samples will be prepared and returned to our laboratory following initial on-site cure. • Materials laboratory support services will be performed in conjunction with the field-testing and observation described above in accordance with the plans, specifications, and local jurisdictional requirements to evaluate that the materials comply with project requirements and are suitable for their intended use. During concrete construction, our services are anticipated to include

Cost Proposal - Testing and Inspection Services
FIRE STATION 36
UES No. A25163.00375.000
August 26, 2025

3050 Industrial Boulevard, West Sacramento, CA 95691
p. 916.
372.1434 | teamues.com
compressive strength testing of structural concrete strength specimens. During masonry construction our services are anticipated to include compressive strength testing of composite masonry block prisms. During earthwork construction our services are anticipated to include moisture density relationships (Proctor curves), moisture testing, plasticity index testing, and sieve analysis. During steel construction our services are anticipated to include tension verification by Skidmore Wilhelm and compression testing of non-shrink grout samples. During HMA placement our services are anticipated to include binder content, maximum theoretical density and sieve analysis.

T
ask 3- Project Management and Reports
Project Management
Our Project Manager will provide oversight of the project and review daily field reports for the purpose of reviewing construction compliance. Items found in noncompliance with the project requirements will be brought to the attention of the general contractor's construction superintendent and if not resolved, designated design professionals, and your responsible representative.

Re
ports
Our field staff will prepare electronic daily field reports detailing work items observed with a copy provided to the general contractor/superintendent prior to leaving the site. Upon completion of the project, we will provide a final summary report to document the observation and testing services conducted.

I
t should be noted our services will not include: (1) review of project plans and specifications with respect to local codes or reports prepared for the site or project; (2) supervision, direction, or acceptance of the contractor's work; (3) interpretation or modification of the project plans or specifications; or (4) job site safety.

Bas
ed on our review of construction plans and experience with similar projects, we estimate that our fee for this project would be $177,585.00.00. Attached is our estimated cost breakdown, however, we will bill only for work actually performed on your project. Billing will be determined using the attached 2025 Schedule of Fees. Please be aware that we bill at 4- & 8-hour minimums on a portal-to-portal basis from our nearest office. Also, the construction schedule and the contractor’s efficiency affect the number of site visits - and the cost - required for our services. We understand this project does fall under California Prevailing Wage laws and requirements.

T
o facilitate scheduling our technicians and to maintain continuity of personnel, we will ask that your representative notify our office by 3:30 pm the day prior to work requiring our presence. When the requested notice cannot be provided, we ask that you please call us anyway – often accommodation can be made. In addition, it is considered essential that the contractor be notified well in advance of your

Cost Proposal - Testing and Inspection Services
FIRE STATION 36
UES No. A25163.00375.000
August 26, 2025

3050 Industrial Boulevard, West Sacramento, CA 95691
p. 916.
372.1434 | teamues.com
intention to have special inspection and testing performed, so that they are prepared for the required inspections. Please notify us immediately if the inspection is canceled so that you do not incur a trip charge.

W
e emphasize that our presence on the job would be to represent your interest in determining if the contractor's work complies with project plans and specifications. Written reports of our findings and test results will be provided upon completion of each phase of work.

T
o ensure that all parties fully understand the limitations of our role in your project, we emphasize that our representatives will not act as supervisor of construction, nor will they direct construction operations. The various sub-contractors should be informed that neither the presence of our representatives nor the testing by our firm shall excuse them from defects discovered in their work. Job and site safety of the contractor's personnel will be the sole responsibility of the contractor.

T
his proposal is valid for 90 days. If the client does not accept this proposal or UES does not initiate services within that time period, the client must give UES an opportunity to re-review the proposed scope of work and fee to determine whether or not modifications need to be made and/or a new proposal drafted and submitted for client review. Our general conditions are considered a part of the proposal and have been attached for your review. To authorize us to proceed with the proposed services, please indicate by signing and returning one executed copy of this agreement to us.

W
e appreciate the opportunity to submit this proposal and look forward to the possibility of providing you with our services during the development of the proposed project. If you have any questions regarding this proposal, please contact me at (916) 372-1434.

S
incerely,
UES Professional Solutions, Inc,
C
loves Tennis
Branch Manager
A
ttachments: Budget Estimate
PW Checklist
2025 Fee Schedule
Resumes
Certifications
City of Fairfield PSA

UES Professional Solutions, Inc
3050 Industrial Boulevard
West Sacramento, CA 95691
p. 916.372.1434 | teamues.com
Geotechnical Engineering | Construction Materials Testing & Inspections | Environmental Consulting Occupational Health & Safety | Building Sciences | Virtual Design Consulting September 02, 2025
City of Fairfield Public Works Engineering Division
1000 Webster Street, 3rd Floor
Fairfield, CA 94533
Atten
tion: Lynette Kong
[email protected]
510-333-1827
Ref
erence: Cost Proposal - Testing and Inspection Services FIRE STATION 39
2895 Peabody Road
Fairfield, CA 94533
UES No. A25163.00376.000
UES Professional Solutions, Inc is pleased to submit this budget estimate to provide construction observations, testing and inspections services for the subject project.

Project Understanding:

In the process of developing this proposal, UES has reviewed project specific documents and specifications including: Permitted plans and specifications prepared by Shah Kawasaki Architects and permit date of December 12, 2022. UES has reviewed and acknowledges the City of Fairfield's PSA.

The estimated durations, quantities and services provided should be considered approximate and subject to change based on the contractor's final schedules and methodology. We have based our estimate and proposed scope on our experience with similar projects, a review of the 2022 California Building Code (
CBC) and a cursory review of the above noted documents.

Scope of Services:

Our scope of work would include inspection and testing of soils/asphalt, concrete/reinforcing steel, masonry, structural steel, framing hardware and post installed anchors as required by local jurisdiction.

Our services would also include supervision, engineering support, and letters/reports (i.e., plan reviews, daily field reports, compliance concerns) required by the approved project plans and specifications.

Task 1 - Project Kick-Off
Ou
r Project Manager will attend the project kickoff meeting with the project team when field work starts. Prior to the start of field activities.

Cost Proposal - Testing and Inspection Services
FIRE STATION 39
UES No. A25163.00376.000
September 02, 2025

3050 Industrial Boulevard, West Sacramento, CA 95691
p. 916.372.1434 | teamues.com
Task 2 - Special Inspection and Materials Testing
Ba
sed on our review of the project plans, specifications, and the requirements of the 2022 California Building Code (CBC), we anticipate the following services:
• Soil compaction observation and testing (reports only); on a periodic basis at the direction of your representative to provide informational testing for your evaluation of adherence to the project plans, specifications, and recommendations of the geotechnical report. Test reports will be forwarded to the Geotechnical Engineer of Record. UES , formerly Wallace and Kuhl, will remain as the Geotechnical Engineer of Record.
• Asphalt concrete inspection and testing; Our services will include periodic field density testing during placement of asphalt concrete pavement. Batch tickets will be periodically verified for conformance to the project plans and samples will be obtained at the batch plant and delivered to our laboratory for testing.
• Concrete placement sampling and testing; Our services are anticipated to include periodic cast- in-pl
ace concrete placement testing by an ACI certified testing technician. Slump and temperature tests will be performed, and concrete specimens will be cast for compressive strength testing in accordance with the project specifications and local jurisdiction requirements.

Concrete specimens will be picked up and delivered to our laboratory after the initial on-site curing period.
• Reinforcement steel and placement inspection in accordance with the project specifications and local jurisdiction requirements.
• Shop & Field welding and Bolted Connections inspection of structural steel (including material identification); Our services will include periodic observation and inspection during field and shop welding and fabrication (including reinforcing steel and architectural framing) and review of procedures and welder qualifications. Continuous observation and inspection will be performed during all full penetration and groove welds. • Post-Installed anchor inspection services: Our services will include continuous observation during placement of proprietary anchors. We initially assumed only those items included in the project plans. Observation will be made of the product used, expiration date if applicable, and conformance of installation to the ICC product research report and manufacturer recommendations.
• Non-Shrink grout placement and sampling; Our services will include periodic observation and sampling of non-shrink grout placed in the field beneath steel columns. Compressive strength samples will be prepared and returned to our laboratory following initial on-site cure. • Structural Masonry testing: Our services will include periodic observation and sampling of shrink grout placed in the field in the CMU walls. Compressive strength samples will be prepared and returned to our laboratory following initial on-site cure. • Materials laboratory support services will be performed in conjunction with the field-testing and observation described above in accordance with the plans, specifications, and local jurisdictional requirements to evaluate that the materials comply with project requirements and are suitable for their intended use. During concrete construction, our services are anticipated to include

Cost Proposal - Testing and Inspection Services
FIRE STATION 39
UES No. A25163.00376.000
September 02, 2025

3050 Industrial Boulevard, West Sacramento, CA 95691
p. 916.372.1434 | teamues.com
compressive strength testing of structural concrete strength specimens. During masonry construction our services are anticipated to include compressive strength testing of composite masonry block prisms. During earthwork construction our services are anticipated to include moisture density relationships (Proctor curves), moisture testing, plasticity index testing, and sieve analysis. During steel construction our services are anticipated to include tension verification by Skidmore Wilhelm and compression testing of non-shrink grout samples. During HMA placement our services are anticipated to include binder content, maximum theoretical density and sieve analysis.

Ta
sk 3- Project Management and Reports
Project Management
Our Project Manager will provide oversight of the project and review daily field reports for the purpose of reviewing construction compliance. Items found in noncompliance with the project requirements will be brought to the attention of the general contractor's construction superintendent and if not resolved, designated design professionals, and your responsible representative.

Rep
orts
Our field staff will prepare electronic daily field reports detailing work items observed with a copy provided to the general contractor/superintendent prior to leaving the site. Upon completion of the project, we will provide a final summary report to document the observation and testing services conducted.

It should be noted our services will not include: (1) review of project plans and specifications with respect to local codes or reports prepared for the site or project; (2) supervision, direction, or acceptance of the contractor's work; (3) interpretation or modification of the project plans or specifications; or (4) job site safety.

Based on our review of construction plans and experience with similar projects, we estimate that our fee
for this project would be $187,200.00. Attached is our estimated cost breakdown, however, we will bill only for work actually performed on your project. Billing will be determined using the attached 2025 Schedule of Fees. Please be aware that we bill at 4- & 8-hour minimums on a portal-to-portal basis from our nearest office. Also, the construction schedule and the contractor’s efficiency affect the number of site visits - and the cost - required for our services. We understand this project does fall under California Prevailing Wage laws and requirements.

To facilitate scheduling our technicians and to maintain continuity of personnel, we will ask that your representative notify our office by 3:30 pm the day prior to work requiring our presence. When the requested notice cannot be provided, we ask that you please call us anyway – often accommodation can be made. In addition, it is considered essential that the contractor be notified well in advance of your

Cost Proposal - Testing and Inspection Services
FIRE STATION 39
UES No. A25163.00376.000
September, 2025

3050 Industrial Boulevard, West Sacramento, CA 95691
p. 916.372.1434 | teamues.com
intention to have special inspection and testing performed, so that they are prepared for the required inspections. Please notify us immediately if the inspection is canceled so that you do not incur a trip charge.

We em
phasize that our presence on the job would be to represent your interest in determining if the contractor's work complies with project plans and specifications. Written reports of our findings and test results will be provided upon completion of each phase of work.

To
ensure that all parties fully understand the limitations of our role in your project, we emphasize that our representatives will not act as supervisor of construction, nor will they direct construction operations. The various sub-contractors should be informed that neither the presence of our representatives nor the testing by our firm shall excuse them from defects discovered in their work. Job and site safety of the contractor's personnel will be the sole responsibility of the contractor.

This
proposal is valid for 90 days. If the client does not accept this proposal or UES does not initiate services within that time period, the client must give UES an opportunity to re-review the proposed scope of work and fee to determine whether or not modifications need to be made and/or a new proposal drafted and submitted for client review. Our general conditions are considered a part of the proposal and have been attached for your review. To authorize us to proceed with the proposed services, please indicate by signing and returning one executed copy of this agreement to us.

We ap
preciate the opportunity to submit this proposal and look forward to the possibility of providing you with our services during the development of the proposed project. If you have any questions regarding this proposal, please contact me at (916) 372-1434.

Sinc
erely,
UES Professional Solutions, Inc,
Clov
es Tennis
Branch Manager
Attac
hments: Budget Estimate
PW Checklist
2025 Fee Schedule
Resumes
Certifications
City of Fairfield PSA

4 Revised 1/09/2025
EXHIBIT “B”

PAYMENT

1) For and in consideration of CONSULTANT’S Services, the CITY agrees to pay CONSULTANT a stipulated sum, but in no event shall total compens ation exceed Three Hundred Sixty-Four Thousand, Seven Hundred and Eighty-Five Dollars ($364,785) which will not be exceeded without CITY authorization. 2) Additional services performed by the CONSULTANT for any work required by the CITY, which is not specified as part of Exhibit A, including bu t not limited to any changes to CONSULTANT’s Servic es, shall be compensated by the use of the time and mat erial fee rates or as a negotiated stipulated sum o f the attached Exhibit “B”. No extra work will be compensated for unless required by the CITY in writing. 3) Payment shall be made to CONSULTANT on a stipulated sum basis and CONSULTANT shall submit monthly invoices to the City of Fairfield, P ublic Works Department, Attention: pw- [email protected] . CONSULTANT shall notify the CITY in writing when the CONSULTANT’s total billing invoice is within 25% of the total authorized amount.

Any additional meetings or work required beyond tha t set forth in Exhibit “A: shall be mutually agreed to in writing by the CITY and CONSULTANT and shall be billed on a time and materials basis or as a negotiated stipulated sum to the City of Fa irfield, Public Works Department, Ryan Panganiban.

Budget Estimate
Fairfield Fire House 36
8/27/2025

FIELD SERVICES 2025 Unit
Cost ($) Per
Unit
Estimated
Days
Estimated
Unit Total
Clearing & Demo Backfill Observation & Testing hour 185.00$ 3 8 4,440.00$ Grading Inspection & Testing hour 185.00$ 2 8 2,960.00$ Soil Treatment Inspection & Testing hour 185.00$ 4 8 5,920.00$ Building Pad Special Inspection/Testing hour 185.00$ 4 8 5,920.00$ Utility Trench Backfill Testing hour 185.00$ 18 8 26,640.00$ Flatwork Subgrade Inspection/Testing hour 185.00$ 7 8 10,360.00$ Flatwork Aggregate Base Inspection/Testing hour 185.00$ 5 4 3,700.00$ Pavement Subgrade Inspection/Testing hour 185.00$ 1 8 1,480.00$ Pavement Aggregate Base Inspection/Testing hour 185.00$ 1 4 740.00$ Asphalt Concrete Inspection/Testing hour 185.00$ 1 8 1,480.00$ Structure Backfill Inspection/Testing hour 185.00$ 4 8 5,920.00$ Laboratory Testing -$
ASTM D1557 Compaction Curve each 350.00$ 5 1,750.00$

50.00 71,310.00$
Concrete Mix Design Review by Senior Engineer hour 220.00$ 2 2 880.00$ Reinforcing Steel Placement Inspection hour 195.00$ 12 4 9,360.00$ Concrete Placement T&I
Spread Footings hour 195.00$ 2 4 1,560.00$
Slab-on-Grade hour 195.00$ 10 8 15,600.00$
CMU footings hour 195.00$ 2 4 1,560.00$
Miscellaneous hour 195.00$ 2 4 1,560.00$
Retrieve Test Samples hour 195.00$ 16 1 3,120.00$
Laboratory Testing -$
Reinforcing Steel Tensile Testing each 130.00$ 2 260.00$ Reinforcing Steel Bend Testing each 55.00$ 2 110.00$ Concrete Test Cylinders - 15 sets of 5 each 30.00$ N/A 80 2,400.00$ 46 36,410.00$
Concrete Anchor Installation Inspection hour 195.00$ 5 4 3,900.00$ Concrete Anchor Proof Load Testing hour 195.00$ 2 4 1,560.00$ 7 5,460.00$
Masonry Inspection - Periodic ($160/ICC Certified) hour 195.00$ 4 4 3,120.00$ Retrieve Test Samples hour 145.00$ 4 2 1,160.00$
Laboratory Testing
Grout Test Cylinders - 5 sets of 4 each 75.00$ 20 1,500.00$ Mortar Test Cylinders - 2 sets of 4 each 85.00$ 8 680.00$ CMU Compression Testing - 1 set of 3 each 100.00$ 3 300.00$ CMU Moisture/Absorption each 100.00$ 3 300.00$
CMU Linear Shringage - 1 set of 3 each 250.00$ 3 750.00$

POST-INSTALLED ANCHORS TOTAL
SOILS & ASPHALT Testing & Inspection

SOILS & ASPHALT TOTAL
CONCRETE & REINFORCING STEEL Testing & Inspection

CONCRETE TOTAL
POST-INSTALLED ANCHORS Testing & Inspection
MASONRY Testing & Inspection

Budget Estimate
Fairfield Fire House 36
8/27/2025

FIELD SERVICES 2025 Unit
Cost ($) Per
Unit
Estimated
Days
Estimated
Unit Total
8 7,810.00$
Shop Welding Inspection - assuming local fabricator hour 165.00$ 10 8 13,200.00$ Field Welding Inspection hour 235.00$ 10 4 9,400.00$ 20 22,600.00$
Wood Framing & Shear Wall hour 215.00$ 4 4 3,440.00$ 4 3,440.00$
Senior Engineer - Report Review / Closeout Documentation hour 295.00$ N/A 10 2,950.00$ Project Manager hour 220.00$ N/A 25 5,500.00$
Field Supervisor hour 165.00$ N/A 20 3,300.00$
Project Administration hour 115.00$ N/A 18 2,070.00$ Nuclear Densomiter Day 45.00$ 70 3,150.00$
Trip Charge Day 95.00$ 143 13,585.00$
30,555.00$
177,585.00$
BUDGET ASSUMPTIONS:
*Field Services are billed in 4 & 8 hour increments
*Budget assumes no OT or Holiday work. Additional Rates will apply if dispatched.

PROFESSIONAL SERVICES, REVIEW & REPORTS

PROJECT ADMINISTRATION TOTAL

PROJECT TOTAL

MASONRY TOTAL
STRUCTURAL STEEL Testing & Inspection

STRUCTURAL STEEL TOTAL

OTHER SERVICES

OTHER SERVICES TOTAL

Budget Estimate
Fairfield Fire House 39
9/2/2025

FIELD SERVICES 2025 Unit
Cost ($) Per
Unit
Estimated
Days
Estimated
Unit Total
Clearing & Demo Backfill Observation & Testing hour 185.00$ 2 8 2,960.00$ Grading Inspection & Testing hour 185.00$ 2 8 2,960.00$ Soils Treatment Observation & Testing hour 185.00$ 4 8 5,920.00$ Building Pad Special Inspection/Testing hour 185.00$ 4 1 740.00$ Utility Trench Backfill Testing hour 185.00$ 24 8 35,520.00$ Flatwork Subgrade Inspection/Testing hour 185.00$ 7 8 10,360.00$ Flatwork Aggregate Base Inspection/Testing hour 185.00$ 5 4 3,700.00$ Pavement Subgrade Inspection/Testing hour 185.00$ 2 8 2,960.00$ Pavement Aggregate Base Inspection/Testing hour 185.00$ 2 4 1,480.00$ Asphalt Concrete Inspection/Testing hour 185.00$ 1 8 1,480.00$ Structure Backfill Inspection/Testing hour 185.00$ 4 8 5,920.00$ Laboratory Testing -$
ASTM D1557 Compaction Curve each 350.00$ 5 1,750.00$

57.00 75,750.00$
Concrete Mix Design Review by Senior Engineer hour 220.00$ 2 2 880.00$ Reinforcing Steel Placement Inspection hour 195.00$ 10 4 7,800.00$ Concrete Placement T&I
Spread Footings hour 195.00$ 2 8 3,120.00$
Slab-on-Grade hour 195.00$ 14 8 21,840.00$
CMU footings hour 195.00$ 2 4 1,560.00$
Miscellaneous hour 195.00$ 2 4 1,560.00$
Retrieve Test Samples hour 145.00$ 16 1 2,320.00$
Reinforcing Steel Tensile Testing each 130.00$ 2 260.00$ Reinforcing Steel Bend Testing each 55.00$ 2 110.00$ Laboratory Testing
Concrete Test Cylinders - 16 sets of 5 each 30.00$ N/A 80 2,400.00$ 48 41,850.00$
Concrete Anchor Installation Inspection hour 195.00$ 5 4 3,900.00$ Concrete Anchor Proof Load Testing hour 195.00$ 2 4 1,560.00$ 7 5,460.00$
Masonry Inspection - Periodic ($160/ICC Certified) hour 195.00$ 4 4 3,120.00$ Retrieve Test Samples hour 145.00$ 4 2 1,160.00$
Laboratory Testing
Grout Test Cylinders - 4 sets of 4 each 75.00$ 20 1,500.00$ Mortar Test Cylinders - 4 sets of 4 each 85.00$ 8 680.00$ CMU Compression Testing - 1 set of 3 each 100.00$ 3 300.00$ CMU Moisture/Absorption each 100.00$ 3 300.00$
CMU Linear Shringage - 1 set of 3 each 250.00$ 3 750.00$

POST-INSTALLED ANCHORS TOTAL
SOILS & ASPHALT Testing & Inspection

SOILS & ASPHALT TOTAL
CONCRETE & REINFORCING STEEL Testing & Inspection

CONCRETE TOTAL
POST-INSTALLED ANCHORS Testing & Inspection
MASONRY Testing & Inspection

Budget Estimate
Fairfield Fire House 39
9/2/2025

FIELD SERVICES 2025 Unit
Cost ($) Per
Unit
Estimated
Days
Estimated
Unit Total
8 7,810.00$
Shop Welding Inspection - assuming local fabricator hour 165.00$ 10 8 13,200.00$ Field Welding Inspection hour 235.00$ 10 4 9,400.00$ 22,600.00$
Non-Destructive Testing - UT/MT/PT hour 235.00$ 0 0 -$ Wood Framing & Shear Wall hour 215.00$ 4 4 3,440.00$ 3,440.00$
Senior Engineer - Report Review / Closeout Documentation hour 295.00$ N/A 10 2,950.00$ Project Manager hour 220.00$ N/A 25 5,500.00$
Field Supervisor hour 165.00$ N/A 20 3,300.00$
Project Administration hour 115.00$ N/A 18 2,070.00$ Nuclear Densomiter Day 45.00$ 62 2,790.00$
Trip Charge Day 95.00$ 144 13,680.00$
30,290.00$
187,200.00$
BUDGET ASSUMPTIONS:
*Field Services are billed in 4 & 8 hour increments
*Budget assumes no OT or Holiday work. Additional Rates will apply if dispatched.

PROFESSIONAL SERVICES, REVIEW & REPORTS

PROJECT ADMINISTRATION TOTAL

PROJECT TOTAL

MASONRY TOTAL
STRUCTURAL STEEL Testing & Inspection

STRUCTURAL STEEL TOTAL

OTHER SERVICES

OTHER SERVICES TOTAL

SOILS & ASPHALT CONCRETE & REINFORCING STEEL
ICC Certified Soils Inspector $ 185.00 /hr. $ 195.00
Soils / Asphalt Technician $ 185.00 /hr. $ 195.00
Earthwork and Grading $ 185.00 /hr. $ 195.00
Excavation Backfill $ 185.00 /hr. $ 145.00
Sample Pick‐up $ 145.00 /hr. OTHER SERVICES
POST‐INSTALLED ANCHORS $ 195.00 /hr.
$ 195.00 /hr. $ 195.00 /hr.
$ 195.00 /hr. $ 215.00 /hr.
$ 195.00 /hr. $ 215.00 /hr.
$ 195.00 /hr. $ 215.00 /hr.

MASONRY $ 215.00 /hr.
$ 195.00 /hr. $ 215.00 /hr.
$ 195.00 /hr. **
Coring
Firestopping Inspection
Glulam / Truss Fabrication (Shop)
Glulam / Timber in Structure
Megger Ground Testing
Wood Framing & Shear Wall
Roofing Membrane
Crack Monitoring
Vibration Monitoring **
ACI Concrete Technician
ICC Certified Structural Inspector
Sample Pick‐up $ 145.00 /hr.

FIELD INVESTIGATION TESTINGSTRUCTURAL STEEL
Seismic Refraction Survey $ 230.00 /hr.$ 235.00 /hr.

Thermal Resistivity Testing $ 230.00 /hr.$ 235.00 /hr.

Electrical Resistivity Survey $ 230.00 /hr.$ 195.00 /hr. $ 240.00
$ 315.00
$ 295.00
$ 220.00
$ 165.00
$ 475.00
$ 115.00
MINIMUM CHARGES

GENERAL
Equipment Rental
Nuclear Densometer Equipment rental
Overtime and Saturdays
Cost plus 20%
Cost plus 20%
Cost plus 20%
$45/day

1.5x hourly rate
/hr.
/hr.
/hr.
/hr.
/hr.
/hr.

AWS / CWI
NDT LEVEL 2 UT / MT / PT
ICC Certified Structural Inspector
ICC Fireproofing Photoionization Detector /hr.

FIELD SERVICES
Concrete Anchor Installation Inspection
ACI Concrete Technician
ICC Certified Structural Inspector
Shotcrete Inspection Sample
Pick‐up / Cylinder Pick‐up
Per Diem / Lodging
Subcontractors
/hr.
/hr.
/hr.
/hr.

Concrete Anchor Proof Load Testing
Concrete Anchor Torque Testing
Suspended Ceiling Inspection / Testing
Reinspection / Retesting
Sunday and Holidays, and over 8 hrs. on Saturday
Expedited / Rush Charge (Less than 24 hours notice)
Stand‐By Time
Cancellation
Shift differential surcharge will be added to the hourly rate of personnel involved in scheduled inspection or testing work between the hours of 9 P.M. and 5 A.M.
* Based on hourly rate of Inspection or Testing scheduled ** Based on Staff Classification
SHIFT DIFFERENTIAL
− All field services are billed portal to portal.
− Field services are billed in 4‐hour and 8‐hour increments. − Daily trip charge of $95.00.
− SubconctracƟng cost plus 20%
2x hourly rate

1.5x hourly rate
* see below
* see below
* see below

1.5x hourly rate
PROFESSIONAL SERVICES
Principal Engineer / Geologist
Senior Engineer / Geologist
Project/ QC Manager
Field Supervisor
Expert Witness
Project Administrator
SCHEDULE OF FEES 2025P
$ 195.00 /hr.

$ 185.00
$ 130.00
$ 300.00
$ 350.00
$ 350.00
$ 560.00
$ 225.00
$ 600.00
$ 895.00
$ 115.00
$ 195.00
$ 150.00
$ 450.00
$ 110.00
$ 180.00
$ 90.00
$ 480.00
$ 130.00
$ 48.00
$ 70.00
$ 180.00
$ 195.00
$ 135.00
$ 190.00
$ 140.00
$ 140.00
$ 75.00
$ 450.00
$ 160.00
$ 130.00
$ 110.00
$ 190.00
$ 145.00
$ 350.00
$ 300.00
$ 590.00
$ 385.
00 $ 405.00
$ 90.00
$ 190.00
$ 30.00
$ 75.00
$ 30.00
$ 90.00
$ 150.00
$ 50.00
$ 120.00
$ 135.00
$ 240.00
$ 130.00
Flexural Strength Test, Concrete Beam ASTM C78
Laboratory Drying Shrinkage Test ASTM C157, AASHTO T160 Controlled Low Strength Material (CLSM) ASTM D4832
Compression Test, Concrete Cylinder ASTM C39
Compression Test, Concrete Core ASTM C42, C39
Compression Test
, Shotcrete Core ASTM C42, C39
Compression Test ASTM C1107 / C109
Density / Unit Weight of Concrete ASTM C567, C642
Asphalt Content (Ignition Oven) CTM 382, AASHTO T308
Asphalt Content Correction Factor CTM 382, AASHTO T308
each
each
Hveem Compaction, Unit Weight, and Stability ASTM D1560/D2726, CTM 304/308, AASHTO T166 Laboratory Test Maximum Density (LTMD) CTM 375
Sodium Sulfate Soundness AS TM C88, CTM 214
Specific Gravity and Absorption (Coarse or Fine) ASTM C127, C128 LA Abrasion ASTM C131, AASHTO T96, CTM 211

ASPHALT
each
Organic Impurities in Fine Aggregates ASTM C40
Resistance "R" Value ‐ Aggregate CTM 301
Sand Equivalent CTM 217, AASHTO T176
Sieve Analysis ‐ Coarse or Fine ASTM C136, CTM 202, AASHTO T27 Sieve Analysis ‐ Passing No. 200 only ASTM C117, AASHTO T11 Cleanness Va
lue CTM 227
Unit Weight Correction ASTM D4718
Durability Index (Coarse or Fine) CTM 229
Flat and Elongated Particles in Coarse Aggregate ASTM D4791 Fractured / Crushed Particles ASTM D5821, CTM 205, AASHTO T335 Unit Weight / Moisture Content ‐ Tube Sample ASTM D2937 / D2216

AGGREGATE
Aggregate Unit Weight ASTM C29
Clay Lumps and Friable Particles ASTM C142
Sieve Analysis ‐ Passing No. 200 only AS TM D1140
Specific Gravity of Soils ASTM D854
Thermal Resistivity ASTM D5334
Triaxial Compression Test ‐ C/U ASTM D4767
Unconfined Compression Test ASTM D2166
Lime ‐ Treated Unconfined Compression CTM 373
Organic Content ASTM D2974
Hydrometer ASTM D7928
Sieve Analysis ASTM D6913
Resistance "R" Value ASTM D2844, CTM 301
Modified Proctor ASTM D1557
Proctor CTM 216
Consolidation (8 loads + 1 rebound) ASTM D2435
Expansion Index ASTM D4829
Hydraulic Conductivity, Flexible Wall Perm eability ASTM D5084 SOIL
Atterberg Limits (LL/PI) ‐ Wet Method ASTM D4318
Soil Cement Compression Test ASTM D4832
Standard Proctor ASTM D698 each
LABORATORY SERVICES

each
each
point
each
each
each
per size
each
each
each
each
each
each
each
each
each
each
each
each
each
each
each
each
per size
per size
each
each
each
each
each
per size
each
set of 3
each
each
each
each
each
each
each
each
Moisture Content of Asphalt Mixtures CTM  370, AASHTO T329 Theoretical Maximum Density ASTM  D2041, CTM 309, AASHTO T209 Thickness of AC Cores ASTM  D3549
Unit Weight of AC Cores CTM  308, AASHTO T166 / T275

CONCRETE
SCHEDULE OF FEES 2025P
each
each
each
each
each

$ 85.00
$ 100.00
$ 100.00
$ 100.00
$ 250.00
$ 170.00
$ 75.00
$ 250.00
$ 200.00
$ 115.00
$ 500.00
$ 125.00
$ 125.00
$ 50.00
$ 100.00
$ 50.00
$ 50.00
$ 420.00
$ 130.00
$ 55.00
$ 125.00
$ 90.00
Structural Steel Tensile Test ASTM  A370
Machining of Test Specimens
Structural Steel Hardness Test ASTM  E18
Cost plus 20%
Tendon Tensile Test ASTM  A416 / A1061
Reinforcing Steel (Rebar) Tensile Test ASTM  A615, A706 / A370 Reinforcing Steel (Rebar) Bend Test ‐ Up to No. 8A S T M  A615, A706 / A370 each
each
each
each
ASTM E18
Washer ‐ Hardness Test ASTM  E18
Bolt ‐ Wedge Tension Test ASTM  F606
Bolt ‐ Proof Load Test ASTM  F606
Bolt ‐ Hardness Test ASTM  E18
Nut ‐ Proof Load Test ASTM  F606
Nut ‐ Hardness Test
STEEL
Anchor Bolt Tensile Test ASTM  F606
Fireproofing Density Test ASTM  E605
High Strength Bolt Assembly Laboratory Testing ASTM  F606, E18 Compression Test, Composite Masonry Prism ASTM  C1314
Compression Test, Masonry Grout ASTM  C1019
Core Shear Test CBC  Section 2105A
Absorption ASTM  C67
Concrete Masonry Unit
Compression Test ASTM  C140
Absorption & Moisture Content ASTM  C140
Linear Drying Shrinkage ASTM  C426

MASONRY
Brick
LABORATORY SERVICES
Compression Test ASTM  C67
each
each

SCHEDULE OF FEES 2025P
each
each
each
each
each
each
each
each
each
each
each
each
each
assembly
each
each

5 Revised 1/09/2025
EXHIBIT “C”

GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the t erm of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of C ONSULTANT's services rendered pursuant to this Agreement; however, CITY shall not have the right t o control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, kee p in effect at all times during the term of this Agreement, any licenses, permits, and approvals whi ch are legally required for CONSULTANT to practice his profession.
3) TIME. CONSULTANT shall devote such services pursua nt to this Agreement as may be reasonably necessary for satisfactory performance o f CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.

CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY , in its sole discretion, at any time during the te rm of this Agreement, desires the removal of any person o r persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT sha ll remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlik e manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred u p to and including the date of receipt of written n otice

6 Revised 1/09/2025
to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written noti ce to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSUL TANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design profess ional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all cl aims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTA NT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fau lt shall be determined, as applicable, by a court o f law, jury or arbitrator. In the event any loss, lia bility or damage is incurred by way of settlement o r resolution without a court, jury or arbitrator havi ng made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a desig n professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by la w, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suit s, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent ac ts, errors or omissions, ultra-hazardous activities , activities giving rise to strict liability, or defe cts in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSU LTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.

It is understood that the duty of CONSULTANT to ind emnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

CONSULTANT’S responsibility for such defense and in demnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shal l have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.

7 Revised 1/09/2025
12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano Count y.

The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontra ctors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.

As a way of responding to the provisions of the Dav is-Bacon Act and this program, contractor, consultants, and developers will be asked, to provi de no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of t he control and direction of the CITY or any CITY official, other than normal contract monitoring. I n addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIRE MENTS. When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole prop rietorship, partnership, limited liability partnership, corporation, limited liabili ty corporation, non-profit corporation or other for m of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.

8 Revised 1/09/2025
EXHIBIT “D”

INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, per sonal injury, products and completed operations, an d property damage. If Commercial General Liability o r other form with a general aggregate limit is used , either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with C ode 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.

Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.

3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deduc tibles or self-insured retentions must be declared to and approved by the CITY. At the op tion of the CITY, either the insurer shall reduce o r eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a b ond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers X

9 Revised 1/09/2025
liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and vo lunteers are to be covered as insureds as respects: liability arising out of work or operati ons performed by or on behalf of the CONSULTANT; products and completed operations of th e CONSULTANT; premises owned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to th e CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the C ONSULTANT’S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms eq uivalent to CG 20 10 11 85, subject to CITY approva l; and submitted electronically via email at [email protected] . All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, includin g endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subc ontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.

Agenda Item No: K.4

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025 -246 PW Canon Station – Planning Area 4 – Linear Park Trail Segment 3A Time Extension Agreement Authorization

Authorizing a Time Extension of the Improvement Agreement for the Canon Extension – Planning Area 4 – Linear Park Trail Segment 3A

Funding Source: N/A

Contact: Ryan Panganiban, (707) 428-7017

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
On December 6, 2022, the City Council adopted Resolution No. 2022 -324 which executed an Improvement Agreement (Agreement) with One Lake Holding, LLC (Developer) to construct improvements for the Linear Park Trail – Segment 3A Project (Pr oject) The Agreement had an initial term of eighteen months and expired on June 8, 2024. In accordance with Section 5 of the Agreement, council authorization is required for any extension. The recommended action authorizes staff to extend the Agreement for an additional year, through December 31, 2026.

DISCUSSION
The Developer began grading and constructing the Project and discovered contaminated soil containing elevated levels of arsenic. Arsenic contamination is commonly associated with herbicides historically used by the Union Pacific Railroad (UPRR) to control vegetation along the railroad tracks.

Upon uncovering the contaminated soil, the Developer immediately halted work and notified the Department of Toxic Substances Control (DTSC). Following more than a year of coordination, plan review and submittals, the DTSC issued a remedial action workplan and approved the Developer to proceed with soil mitigation.

The contaminated soil has since been remediated in accordance with the DTSC ’s approved remedial action plan. During a recent coordination meeting in November 2025, DTSC staff identified several follow -up actions, including the need for additional soil sampling in the northern portion of the site and installation of an open-space-style fence along Lake Trail to limit access near the proposed residential area. DTSC is also finalizing its review of the Operations and Maintenance (O&M) Plan. With these remaining environmental compliance items underway, the Developer now requires additional time to co mplete the park improvements, including installation of park features and the undergrounding of existing Pacific Gas and Electric (PG&E) electrical lines over a portion of the Linear Park.

FINANCIAL IMPACT
There is no financial impact for the City associated with authorizing the time extension . The Developer may be required to provide additional construction bonding to reconcile with the current estimated cost of improvements.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions regarding the request, approval may be postponed until the questions are addressed.

COORDINATED WITH
N/A

STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director/City Engineer (707) 428-7017
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-246

AUTHORIZING A TIME EXTENSION OF THE IMPROVEMENT AGREEMENT FOR THE CANON EXTENSION – PLANNING AREA 4 – LINEAR PARK TRAIL SEGMENT 3A

WHEREAS, on December 6, 2022, the City Council previously adopted Resolution No. 2022-324 authorizing an Improvement Agreement (Agreement) with One Lake Holding LLC (Developer) to construct Linear Park – Segment 3A improvements; and

WHEREAS, the Department of Toxic Substances Control (DTSC) paused construction following the discovery of contaminated soils within the construction area and required mitigation plan review and permitting from DTSC prior to continuing construction; and

WHEREAS, the Developer has successfully mitigated the contaminated soil in accordance with DTSC’s requirements; and

WHEREAS, the Developer is now prepared to resume constructing the park improvements and amenities consistent with the plans previously authorized under Resolution No. 2022-324; and

WHEREAS, per s ection 5 of the executed Agreement requires council approval to authorize extensions.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The time extension authorized by this resolution shall extend the term of the Agreement for an additional 12 months, or until December 31, 2026, whichever is later, unless further extended by the City Council.

Section 2. The director of public works is authorized and directed to do all things necessary and proper to extend the Agreement between the City and the Developer.

RES. NO. 2025-246

PASSED AND ADOPTED this 16th day of December 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.5

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-247 PW Allan Witt Community Park – Phase 3 Acceptance

Accepting the Allan Witt Community Park – Phase 3 All Inclusive Playground Project as Complete

Funding Source: N/A

Contact: Thomas Martian, (707) 428-7478

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution formally accepts the Allan Witt Community Park - Phase 3 All Inclusive Playground Project (Project) as complete.

DISCUSSION
On May 21, 2024, the City Council adopted resolution No. 2024 -122, approving a contract with R&R Pacific Construction (R&R) to construct a new all-inclusive playground and restroom facility at Allan Witt Community Park. The Project redeveloped approximately three acres of the park located east of the Aquatics Center and south of the dog park. Improvements included the installation of drainage, water, sewer, and electrical utilities; construction of concrete pathways, an asphalt roadway and parking lot; development of picnic areas and shade shelters; installation of a gateway entry arch; installation of pl ay equipment; incorporation of decomposed granite paving; ramps and a prefabricated restroom building; construction of retaining walls and fencing; landscaping; and the implementation of an irrigation system.

Construction started on July 29, 2024. The Project experienced three schedule delays. The first delay was due to inclement weather, unworkable site conditions, and material manufacturing lead times. R&R submitted a time extension letter request on January 30, 2025, which the City approved on February 6, 2025, extending the contract completion date from January 22, 2025,

to April 4, 2025. A ribbon-cutting ceremony was held on May 12, 2025, and opened to the public, as construction was substantially complete, with only minor landscaping work outstanding.

The second delay resulted from insufficient hydro-seeded growth in the turf area, which required an additional two months beyond the planned three-month landscape maintenance period. The final delay was due t o vandalism at the park, which damaged portions of the playground’s resilient surfacing. To preserve the product warranty, it was necessary to have the original contractor to complete the repairs, resulting in additional schedule impacts.

During construction of the Project, 19 increase change orders, and two deductive change orders were issued, resulting in a total contract adjustment of $705,534.73.

The increase change orders included the removal of three trees not included in the plans ; the installation of a custom junction box for a new storm drain; the demolition and off haul of asphalt under the existing picnic areas; saw cutting, demolition and paving of the asphalt area in front of the new concrete by the pickle ball; installation of locking lids for the park lighting boxes, a new drinking fountain; irrigation improvements behind the sports center ; grading and tilling behind the sports center ; installation of perforated drain pipe for the whirl play structure ; additional irrigation lateral lines and rotors ; modifications to concrete mounds for safety compliance ; installation of an electrical braker to power the restroom facility ; installation of logs at the retaining wall ; installation of two sprinklers ; removal of sand and pressure washing of the vandalized playground area ; turf repair; and the installation of bars to cover open panels to match the surrounding park fencing. The total additions by change order were $122,864.83.

The two deductive change orders were issued because the playground equipment and restroom structure were pre -purchased prior to the bid process to reduce Project costs. The total deductions by change order were $828,399.56. The final punch list items for the Project were completed on October 14, 2025.

The construction authorization for the Project was approved in the amount of $6,269,072 which included a total bid of $5,699,155.96 and a 10% contingency of $569,916.04. The final cost for the Project was $4,993,621.23, which is approximately 20.34 % below the amount authorized for construction.

Following the council’s acceptance of the Project as completed, a notice of completion will be filed with the County of Solano’s Recorders Office.

FINANCIAL IMPACT
After council acceptance, the Public Works Operation Division will manage expenses associated with the ongoing maintenance of the park, which will be funded by the General Fund ). While sufficient funding is available in the current fiscal year, the park budget for Allan Witt Community Park will need to be reevaluated and closely monitored in future years to ensure long -term sustainability.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

COORDINATED WITH
N/A

STAFF CONTACT
Thomas Martian, Public Works Interim Construction Manager (707) 428-7478
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-247

ACCEPTING THE ALLAN WITT COMMUNITY PARK – PHASE 3 ALL INCLUSIVE PLAYGROUND

PROJECT AS COMPLETE

WHEREAS, the City Council approved a contract with R&R Pacific Construction (R&R) for the Allan Witt Community Park – Phase 3 All Inclusive Project (Project) on May 21, 2024, by Resolution No. 2024-122; and

WHEREAS, R&R has completed the Project in accordance with the contract approved by the council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the Project as complete pursuant to the agreement between the City and R&R approved by the council on May 21, 2024.

PASSED AND ADOPTED this 16th day of December 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.6

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-248 PW Canon Station Planning Area 4 Backbone Improvements Acceptance

Accepting the Canon Station Planning Area 4 Backbone Improvements as Complete

Funding Source: N/A

Contact: Thomas Martian, (707) 428-7478

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Adoption of the resolution will formally accept the improvements for the Canon Station Planning Area 4 Backbone Improvements as complete.

DISCUSSION
One Lake Holding, LLC (Developer) has completed all the required improvements in accordance with the impro vement agreement adopted by the City Council on July 17, 2018, by Resolution No. 2018-170. The improvements include d the construction of the roadway and utilities within portions of One Lake Drive, Lake Place, Village Square Boulevard, Lake Club Drive, and Lake Trail.

Staff have inspected the improvements and found them to be complete in accordance with City standards and the requirements of the improvement agreement with exception replacing the thermoplastic striping. Due to increment weather and application criteria the striping will be placed as weather permits. The Developer will post a warranty bond to cover the performance of the striping. The final punch list was completed on November 13, 2025. The proposed resolution accepts the improvements as being complete, except for the obligation of the Developer to repair or reconstruct defective work for a period of one year after final acceptance.

FINANCIAL IMPACT
Acceptance of the public improvements by the council will obligate the City to assume responsibility for the maintenance of the public improvements, including roadways, publicly maintained water, sewer, and storm utilities, landscape elements, and related a ppurtenant facilities. On-going maintenance for the public improvements will be funded by the City’s General Fund and Water Enterprise Fund. The sidewalk and landscaping behind the curbline on-going maintenance cost shall be funded by the formed Train Station Specific Plan (TSSP) Community Facilities District (CFD) #2018-1.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

COORDINATED WITH
N/A

STAFF CONTACT
Tom Martian, Public Works Interim Construction Manager
(707) 428-7478
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-248

ACCEPTING THE CANON STATION PLANNING AREA 4 BACKBONE IMPROVEMENTS AS

COMPLETE

WHEREAS, the City Council executed an improvement agreement with One Lake Holding, LLC (Developer) for the Canon Station Planning Area 4 Backbone on July 17, 2018, by Resolution No. 2018-170; and

WHEREAS, the Developer has completed all the required improvements in accordance with the improvement agreement approved by the council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the improvements as complete pursuant to the improvement agreement between the City and the Developer approved by the council on July 17, 2018.

PASSED AND ADOPTED this 16th day of December 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.7

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025 -249 PW Cement Hill Water Treatment Plant – New Entryway Acceptance

Accepting the Cement Hill Water Treatment Plant – New Entryway Project as Complete

Funding Source: N/A

Contact: Thomas Martian, (707) 428-7478

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The adoption of the resolution formally accepts the Cement Hill Water Treatment Plant (Plant) – New Entry Project (Project) as complete.

DISCUSSION
On April 15, 2025, the City Council adopted resolution No. 2025 -56, approving a contract with Ghilotti Brothers, Inc. (Ghilotti Bros.) to relocate the Plant’s entrance to the north end of Dickson Hill Road . The new access point eliminates conflicts with the future roadway expansion and ensures continued safe operations for the Solano Suisun Water Authority (SSWA).

Construction started on July 14, 2025. During the construction of the Project, four change orders and one administrative change order were issued, resulting in a contract adjustment of $59,964.01. The change order s included additional electrical components required for gate operations, extra earthwork associated with increased pond depth, installation of chain-link fencing, and adjusting the height of two valve boxes to meet field conditions.

Of the total change order amount, $20,133.73 was reimbursed by SSWA in accordance with Exhibit A of the Funding Agreement executed September 18, 2025.

Upon Project completion, an administrative change order was processed to reconcile the contact amount, reflecting additions on one bid item. The final punch list items for the Project were completed on November 12, 2025.

The construction authorization for the Project was approved in the amount of $1,140,110.83 which included a total bid of $991,40 0.72 and a 15% contingency of $148,710.11. The final cost for the Project was $ 1,051,364.73, which is approximately 8.48% below the amount authorized for construction.

Following the council’s acceptance of the Project as completed, a notice of completion will be filed with the County of Solano’s Recorders Office.

FINANCIAL IMPACT
After council acceptance, the Solano Irrigation District (SID) will manage the expenses associated with the ongoing maintenance of the Plant entrance . The Public Works Operation Department will maintain the portion of the street that connects to Dickson Hill Road, which will be funded by the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the council has any questions, acceptance may be delayed so that staff may provide the necessary additional information.

COORDINATED WITH
N/A

STAFF CONTACT
Thomas Martian, Public Works Interim Construction Manager (707) 428-7478
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-249

ACCEPTING THE CEMENT HILL WATER TREATMENT PLANT – NEW ENTRYWAY PROJECT AS

COMPLETE

WHEREAS, the City Council approved a contract with Ghilotti Brothers, Inc. (Ghilotti Bros) for the Cement Hill Water Treatment Plant – New Entryway Project (Project) on April 15, 2025, by Resolution No. 2025-56; and

WHEREAS, Ghilotti Bros has completed the Project in accordance with the contract approved by the council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City hereby accepts the Project as complete pursuant to the agreement between the City and Ghilotti Bros approved by the council on April 15, 2025.

PASSED AND ADOPTED this 16th day of December 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.8

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-250 PW Water Utility Master Plan Contract Amendment

Authorizing the City Manager to Execute Amendment No. 1 Between the City of Fairfield and West Yost Associates for the Water Utility Master Plan and Rates Study Project

Funding Source: $10,163; Water Enterprise Capital Fund

Contact: Michael J. Hether, (707) 428-7485

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Staff recommends the City Council authorize the city manager to execute Amendment No. 1 with West Yost Associates (West Yost) to address final project costs and close out the Water Utility Master Plan and Rates Study Project approved in 2022.

DISCUSSION
On December 6, 2022 , the City Council adopted Resolution No. 2022 -323, approving a Professional Services Agreement (PSA) with West Yost for the preparation of a Water Utility Master Plan and Rates Study.

West Yost conducted a comprehensive analysis of the assets and asset performance within the City’s water system and provided support for updating Chapter 22 of the Fairfield Municipal Code. Certain components of the asset analysis required additional labor hours be yond the original estimates. Although West Yost was able to absorb most of these unforeseen costs within the original proposal, an additional $10,163 in expenses is associated with final project completion. As a result, a contract amendment to the original not-to-exceed amount is required.

The original PSA was authorized for a not -to-exceed amount of $1,000,000. The proposed amendment increases the total to a not-to-exceed amount of $1,010,163. Staff recommend the

council authorize the city manager to execute Amendment No. 1 with West Yost in order to finalize close out the Water Utility Master Plan and Rates Study Project.

FINANCIAL IMPACT
The amendment to the PSA with West Yost will authorize an additional $10,163 to close out final project expenses. Funding for this amendment will be provided from the Water Capital Fund (Fund 462).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may delay approval of the professional services agreement so that staff can address any council concerns.

COORDINATED WITH
N/A

STAFF CONTACT
Michael J. Hether, Assistant Public Works Director - Utilities (707) 428-7485
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Amendment and Executed Professional Services Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2025-250

AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 BETWEEN THE CITY OF

FAIRFIELD AND WEST YOST ASSOCIATES FOR THE WATER UTILITY MASTER PLAN AND RATES

STUDY PROJECT

WHEREAS, on December 6, 2022, the City Council adopted Resolution No.2022-323, approving a Professional Services Agreement (PSA) with West Yost Associates (West Yost) to complete the Water Utility Master Plan and Rates Study Project; and

WHEREAS, West Yost conducted a comprehensive analysis of the assets and asset performance within the City’s water system and provided support for updating Chapter 22 of the Fairfield Municipal Code.; and

WHEREAS, certain components of the asset analysis required additional labor hours beyond the original estimates and although West Yost was able to absorb most of the unforeseen costs, an additional $10,163 is needed to cover the final project costs and to close out the project; and

WHEREAS as a result, a contract amendment (Amendment No. 1) is needed to cover final project costs and close out the Water Utility Master Plan and Rates Study project.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute on behalf of the City of Fairfield Amendment No. 1 to the PSA between the City of Fairfield and West Yost, increasing the authorization amount by $10,163 for a total amount not to exceed $1,010,163.

Section 2. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned contract and amendments.

RES. NO. 2025-250

PASSED AND ADOPTED this 16th day of December 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 Revised September 2024
Amendment 1
To Professional Services Agreement
Between
City of Fairfield
and the
West Yost Associates

This Amendment No. 1, made by and entered into as of the _______ day of________________, 2025, by and between the CITY of FAIRFIELD, a municipal corporation (hereinafter “CITY”), AND West Yost Associates (hereinafter “WEST YOST”), for the purpose of reviewing the Professional Services Agreement (hereinafter “AGREEMENT”) dated December 8, 2022 between the parties. This Amendment does not take effect until signed by both parties.

The revisions to the AGREEMENT are limited to those specific below. All other provisions of the AGREEMENT remain in effect as set forth in Exhibit “A”.

The AGREEMENT is amended as follows:

1. Item 1 of Exhibit “B” – Payment of the AGREEMENT is amended as follows:

“The total contract price for services rendered by CONSULTANT under this Agreement shall be for a not-to-exceed amount of one million, ten thousand, one hundred sixty-three dollars ($1,010,163).”

Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY and WEST YOST, dated December 8, 2022, shall remain in full force and effect.

In Witness whereof, the parties through their authorized representatives, have affixed their signature.

CITY OF FAIRFIELD
a municipal corporation (CITY)

By
David Gassaway, City Manager

West Yost Associates

By
Elizabeth Drayer, Vice President

DocuSign Envelope ID: B63DO41 F- 7BA7- 4B8E- A02A- 54610F5CAE4D

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ' 2022, by and between the City of Fairfield, a municipal corporation ( the " CITY") and West Yost Associates (" CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANTshall provide to the CITYthe services described in Exhibit " A," which consists of the proposal submitted by CONSULTANT. CONSULTANTshallprovidesaidservicesat the time, place, andin the mannerspecifiedin Exhibit " A."
2) PAYMENT. CITYshall payCONSULTANTfor servicesrendered pursuantto this Agreementat the times and in the manner set forth in Exhibit " B." The payments specified in Exhibit " B" shall be the only payments to be made to CONSULTANTfor services rendered pursuant to this Agreement.

CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit " B." 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in Exhibit "C" are part of this Agreement. In the event of any inconsistencybetween saidgeneral provisionsand any other terms or conditions of this Agreement, the provisions set forth in Exhibit " C" shall control.

S) INSURANCEREQUIREMENTS. The insurance requirements set forth in Exhibit " D" are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit " D" shall control. 6) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
7) TERM. This agreement shall be in effect through April 30, 2024; or until the scope of work is completed.
8) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action againstthe other, the validity, interpretation, and performanceof this Contractshallbecontrolled by and construed under the laws of California, excluding California' s choice of law rules. Venue for any such action relatingto this Agreementshall be in the SolanoCountySuperiorCourt. 9) ENTIREAGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, representsthe entire and integratedagreement between CITYand CONSULTANT.

This Agreement supersedesall prior oral or written negotiations, representationsor agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 10) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 11) NOTICES. This Agreement is managed and administered on the CITY's behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITYusing the following contact information:

DocuSign Envelope ID: B63DO41 F- 7BA74ME- A02A- 54610F5CAE4D CITY Contact: Michael Hether
E- mail: mhether@fairfield. ca.gov
Address: 1000 Webster Street, Fairfield, CA, 94533
Telephone: 707- 428- 7493
Notices must be given to CONSULTANTat the following:

CONSULTANT Contact: Amy Kwong, PE
E- mail: akwong@westyost. com
Address: 6800 Koll Center Parkway, Suite 150, Pleasanton, CA, 94566 Telephone: 925- 461- 6788
EXECUTEDas of the day first above -stated.

City of Fairfield, a m c'pal corpor ion
By: ( f
r

CONSULTANT
DocuSfgned by:
1: 1/ 1 i
By:
nn
Charles Duncan
President & CEO
Revised 6/ 1/2022

DocuSign Envelope ID: B63DO41F- 76A74HE- A02A- 54610F5CAE4D

EXHIBITA

CITY OF FAIRFIELD WATER UTILITY MASTER PLAN AND RATES STUDY Scope of Work ( Revised 11/ 9/ 2022)
West Yost's proposedscopeof work is basedon our understandingthat the Cityneedsa comprehensive near -term (10-year) andlong-term (2045) CapitalImprovementProgram (CIP) to informacostof service ratestudythat will guidethe Cityin implementingwaterrateincreasesbeginninginJanuary2024. The comprehensive CIPshould draw from evaluations of the existing and future water system, a review of the regulatory environment, as well as condition assessmentsof the water treatment plants, storage reservoirs, pipelines, and pump stations. SinceWest Yostis currently preparingthe City's pump station asset management plan update, which contains a condition assessment component, recommendations developed in the plan can be seamlessly pulled into the WMP for inclusion in the rate study.

Task 1. Project Management
The objective of this task will be to keep the project on schedule and budget, understanding that the scheduleis driven bythe City'sdesireto adopt a newwater rate schedulebeginningJanuary2024.

Task 1.1. Kickoff Meeting
West Yost will coordinate and attend a Kickoff Meeting with City staff and West Yost's Project Manager, ProjectEngineer, andother keystaff. WestYostwill prepareand submit an agendain advanceof the meeting, and noteswill be providedto the Citywithin oneweek after the meeting. WestYostwill also develop and present a data request list for any data needed to complete the project.

Task 1.2. Biweekly Progress Meetings
West Yostwill coordinateand attend biweekly ProgressMeetingswith keyCity staff. TheProject Managerand ProjectEngineerwill attend the biweeklymeetings, with other keystaff attending, as necessary, to discusstheissuesidentifiedfor the respectivemeeting. Meetingswill covercriticalpath items, schedule, budget, and any other issuesrequiring attention, and review interim results, as needed.

Budgeting assumes 30 meetings.

Task 1.3. Monthly Budget Status Reports
West Yost will submit monthly budget status reports with the monthly invoicing that provide a summary of the project'sprogressfor themostrecentcalendarmonth. Uponcompletionof theproject, Technical Memorandum ( TM) 1 will be prepared to include all monthly progress and budget status reports submitted with the monthly invoices over the duration of the project.

Task 1.4. Attend City Council Meetings
West Yostwill attend two City Councilmeetingsto updatethe Councilon the Water Master Plan (WMP) and water rate study progress. The West Yost team will prepare and present two PowerPoint presentationsthatsummarizethedraftWMPandthewaterratestudythat CityCouncilwill be considering for adoption.

Task 1 Assumptions
Budgeting assumes 15-month project duration.

KickoffMeeting is assumedto bea one -hour Microsoft Teamsmeeting attended by key City staff.

DocuSign Envelope ID: B63D041F- 7BA7- 4B8E- A02A- 54610F5CAE4D All meetings are assumed to be virtual and held via Microsoft Teams, unless otherwise noted.

Presentations to City Council are assumedto be in person.

Task 1 Deliverable( s)
Meeting agendas and minutes
Biweekly progress reports
Monthly budget status reports and invoices
City Council presentation materials
TM 1— Monthly Progress and Budget Status Reports ( electronic copy) PowerPoint presentation of draft WMP Report
PowerPoint presentation of Water Rate Study
Task 2. Review of Land Use and Previous Master Planning Documents The objective of this task will be to collect, review, and catalog the data, land use, and previous master planningdocumentsto be usedinthe WMP. WestYostalsorecognizesthe City'sneedto document historicalwater demanddata, includingevaluatingmaximumdaydemandandpeakhourdemandpeaking factors, to establish baseline demand assumptions and refine future water demand projections. These efforts were not explicitly defined in the City's RFPand are proposed under Tasks2.3 and 2.4.

Task 2.1. Review of Background Information
West Yostwill collectand review relevantdata providedby the Cityor obtained under previouswork performed for the City, includingthe Train StationSpecificPlan, the Heartof FairfieldSpecificPlan, land use maps, previous development area water master plans, the City's 2020 Urban Water Management Plan ( UWMP), as -built drawings ( upon request), SCADA data, and historical demand and production data.

Task 2.2. Prepare Existing System Chapter
West Yostwill preparea draft ExistingSystemchapterprovidinga discussionof the documentsreviewed and an overview of the potable water systems and facilities, including service area boundary, pressure zones, water treatment plants, storage facilities, pump stations, pressure and regulating stations, transmission and distribution pipelines, and interconnections with neighboring water agencies.

Task 2. 3. Refine Water Demand Projection
WestYostwill meet with the City's PlanningDivisionto discussthe GeneralPlanUpdateand proposed new development or re -development in the City's water service area that would occur by 2045.

Emphasis will be to identify areas that will undergo development that will change either the demand or the fire flow requirementsand where older pipelineswill needto be upgraded. Growth areaswill also needto be identified spatiallyfor the hydraulicevaluation. New development or re -developmentwill be classifiedin the near -term (10-year) or long-term (2045) planningperiodsbasedon input from the Planning Division.

West Yost will refine future water demand projections using updated land use data revised during the General Plan Update. Land use -based unit water demand factors prepared for the 2020 UWMP will be used in conjunction with the updated land usesto project the near -term and long-term future water demandprojections. WestYostwill alsoprojectfuture water demandsusinga population -basedmethod.

Thepopulation -basedmethod will projectfuture water demandsusingthe City's projectedpopulationand WEST YOST Cityof FairfieldWater Utility Master Planand RatesStudy — Scopeof Work 2

DocuSign Envelope ID: B63DO41F-7l3A7-4B8E- A02A- 54610F5CAE4D anappropriategallonspercapitaperday (gpcd) factor. Demandprojectionswillbecomparedto the projecteddemandsadoptedin the 2020UWMP.

WestYostwill prepareadraftWaterDemandchaptersummarizingresultsofthelanduseanddemand analysisto documentthe methodologyand resultsfor the City'sfuture water demandprojections.

Task 2.4. Update Water Demand Peaking Factors
WestYostwill analyzehistoricalwater production datato develop updatedsystem -wide maximum day andpeak -hourpeakingfactors. WestYostwill alsocompareproductionandconsumptiondatato developan appropriate non -revenuewater factor for usein future water demandprojections.

Task 2 Assumption( s)
Citywill coordinateandschedulemeetingwith PlanningDivisionto beheldviaMicrosoftTeams.

Citywill providethemostcurrentlanduseplansfromthe updatedGeneralPlan (GISfiles).

Citywill selecta preferred future land usealternativeas part of the GeneralPlanUpdate prior to West Yost' s meeting with the Planning Division.

Unit water demand factors developed for the 2020 UWMP can be used for this WMP.

Unit water demand factors were prepared on a system -wide basis.

Water demandprojectionswill be developedfor the near -term (10-year) andlong-term (2045) planning horizons.

West Yost will use the population projections in the 2020 UWMP.

Citywill provideasingle, consolidatedsetof commentsonthedraftchapterswithinfour (4) weeks of receiving the draft copies.

Task 2 Deliverable( s)
Data Collection List, updated and distributed with the Biweekly Progress Meetings Draft Chapter 2 — Existing System ( electronic copy)
Draft Chapter 3 — Water Demand ( electronic copy)
Task 3. Water Regulatory and Policy Review
Theobjective of this taskisto evaluatecurrent and upcomingregulationsand policyand recommend updatesto the City'sfacilities or municipalcodeto complywith the regulatoryenvironment. In addition, althoughnot specificallyidentified in the RFP, this taskwill alsoestablishconsistentplanningcriteria to be used in the WMP.

Task 3. 1. Conduct Water Regulatory Review
WestYostwill reviewcurrentdrinkingwater regulationspublishedby USEPAinthe FederalRegisterthat havebeenadoptedbythe Stateof Californiaandareincludedinthe CaliforniaCodeof Regulations sectionsfor drinkingwatersystems. WestYostwillalsoprovideguidanceregardingnewandanticipated drinkingwater regulationsbeingdevelopedby the EnvironmentalProtectionAgency (EPA). TheState Water Resources Control Board (SWRCB) Division of Drinking Water ( DDW) has primacy for monitoring andimplementing/enforcingdrinkingwaterregulationsandhasimplementedminoradditionsof someof the EPA regulations and also uses the California Cryptosporidium Action Plan, which includes some water treatment performanceobjectivesthat are not includedinthe Federalregulations.

The State Water Resources Control Board issued General Order NO. CAG140001 in November 2014 that requiresall drinkingwater systemsin Californiathat haveat least 1,000 serviceconnectionsto obtain a WEST YOST Cityof FairfieldWater Utility Master Planand RatesStudy — Scopeof Work 3

DocuSign Envelope ID: B63DO41F-7BA7-4B8E- A02A- 54610F5CAE4D National Pollution Discharge Elimination System (NPDES) Permit for all water released from either a watertreatmentplantor distributionsystemthat canreachareceivingwater. Wewill reviewtheCity's current NPDESGeneral Permit and water discharge reports from the past five years to determine if corrective actions should be implemented.

West Yost will also contact the Bay Area Air Quality Management District ( BAAQMD) to obtain current policiesandinformationregardingwatertreatmentchemicalssuchasozone, hydrogenperoxide, and sodiumhypochloritethat may currently be regulatedby the BAAQMDor that the BAAQMDanticipates maybe regulatedwhen usedto treat municipalwater supplies.

WestYostwill identify water treatment facility improvementsneededto improve, optimize, or comply with both current and anticipated water treatment regulations and treated water quality goals and/ or with other regulatory agencies' requirements.

Task 3.2. Review City's Municipal Code (Chapter 22)
West Yost will review Fairfield Municipal Code (FMC) Chapter 22 for consistency with the following:

Water Shortage Contingency Plan;
Water Conservation Program;
Recently adopted Accessory Dwelling Unit Laws;
PendingregulationsassociatedwiththeState2018WaterConservationLegislation (SB606and AB 1668) to meet Urban Water Use Efficiency Standards and Water Use Objectives; and City policies and City practices.

WestYostwill identify provisionsthat will needto be updatedto authorizeandsupportimplementationof the City'sWater ShortageContingencyPlanadoptedinJune2021andcurrent Water Conservation Program. West Yost will review FMCChapter 22 provisions and recommend revisions that incorporate the six standard water shortage levels consistent with State requirement and to authorize the City' s shortage response actions, including compliance and enforcement.

West Yostwill identify FMCChapter22 provisionsrelevantto accessorydwelling units and connection charges. West Yost will recommend updates for consistency with Government Code Section 65852. 2.

Under this effort, other related sections of the FMC may be reviewed and identified for updates as necessary.

West Yostwill work with the Cityto considerprovisionsfor inclusionin FMCChapter22 to authorize City actions so that it could meet the State' s urban water use efficiency standards and objectives, as directed by the State 2018 Water Conservation Legislation.

Aspart of thiseffort, WestYostwill alsoworkwith keyCitystaffto identifyprovisionsin FMCChapter22that may require updates due to changes in internal policies and procedures.

West Yostwill mark up FMCChapter22 with preliminary recommendationsfor City review and comment. WestYostwill meet with Citystaff to review preliminary recommendationsand obtain input.

Citystaffinputwill beincorporatedinfinalrecommendationsfor updatesto FMCChapter22. Final recommendations will be discussed in Chapter 4, along with supporting explanation for the updates.

Mark ups to Chapter 22 will be included as an appendix to the WMP.

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DocuSign Envelope ID: B63DO41F- 76A7- 468E- A02A- 54610F5CAE4D Task 3.3. Prepare Water Regulatory and Policy Review Chapter WestYostwill preparea draft Water Regulatoryand PolicyReviewchapterwhichsummarizescurrent and/ or anticipated regulations and discusses how well -suited the City's facilities are to meet the regulations. Recommendations for updates to Chapter 22 of the City' s municipal code will also be provided in this chapter.

Task 3.4. Develop Water System Evaluation Criteria
WestYostwill reviewwater systemevaluationcriteria presentedin previousplanningdocumentsand will consolidate and recommend updates for review and discussion with the City. The updated criteria will beusedto assessexistingandfuture water systemdeficienciesandevaluaterecommended improvements. WestYostwill alsomeet with the City's Fire Departmentto confirm fire flow requirements based on general land use types for water system planning purposes.

WestYostwill prepareadraftWaterSystemEvaluationCriteriachapterto documenttherecommended planning criteria for the City' s water system evaluations.

Task 3 Assumption( s)
West Yostwill selectpreliminary landuse -basedfire flow requirementsbasedon land use -based requirements selected during previous discussions with the Fire Department.

Previous planning documents to review for water system criteria include the Cordelia Area Water Master Plan (1986), North Cordelia Water Master Plan (1988), Peabody -Walters Master Plan ( 1994), and Serpas Ranch Water System Study ( 1990).

The Citywill provide the most current FMCChapter22 in Microsoft Word.

The Citywill provide anywritten internal policiesrelevant to the implementation of water conservation and demand management actions.

RelevantCitystaff, includinglegalcounselandwater conservationstaff, will review recommended updates to FMC Chapter 22.

Citywill reviewpreliminaryrecommendedupdatesto FMCChapter22andreturnconsolidated comments to West Yost within two weeks of submittal.

Two one - hour meetings are assumed to review updates to FMC Chapter 22: one meeting to discusspotential updatesto FMCChapter22, andone meetingto reviewand comment on preliminary recommended updates.

Cityto provide a single, consolidatedset of commentson the draft chapterswithin four (4) weeks of receiving the draft copies.

Task 3 Deliverable( s)
Mark up of FMCChapter22 identifying recommendedupdates (preliminary andfinal) Draft Chapter 4 — Water and Policy Updates ( electronic copy) Draft Chapter 5 — Water System Evaluation Criteria ( electronic copy) Task 4. Condition Assessment — Water Treatment Plants
Theobjectiveof this task isto prepareassessmentsof the existingconditionsand performance levelsof the Waterman Water Treatment Plant (Waterman WTP) and North Bay Regional Water Treatment Plant NBRWTP), to identify and evaluateoptionsfor the future expansionof thesefacilities, andto developa seriesof near- and long-term improvementsto addressexistingdeficienciesandalign both facilities with the City's longterm plansfor providingtreated water with its servicearea.

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DocuSign Envelope ID: B63DO41 F- 7BA7- 4B8E- A02A- 54610F5CAE4D Task 4. 1. WTP Condition Assessments
WestYostwill preparecondition assessmentsof the WatermanWTPand NBRWTP. Condition assessmentsfor eachplant will includesourceandtreated water quality characterizations, identification andassessmentof treatment processchallenges, andon -site visualand non-invasiveassessmentsof the physical condition of treatment plant assets.

Water Quality Characterizations and Performance Assessments Waterqualitycharacterizationswill bebasedonWestYost'sreviewoffiveormoreyearsof sourceand treatedwaterqualitydata. Assessmentsof plantperformancewill bedevelopedbasedonthe resultsof the water quality characterizations, aswell asreviewsof DDWannualinspectionreports. Available waterqualitydatareviewedbyWestYostwill includeallrelevantphysical, chemical, microbial, taste, odor, andseasonallyvariableparameterswhichaffectandcharacterizewatertreatedandproducedby Waterman WTP and NBRWTP.

Aspartoftheon -sitephysicalconditionassessmentsitevisits, WestYostandoursubconsultantswill participateininformationalinterviewswithtreatmentplantoperationsandmaintenancestaff, including instrumenttechnicians, to identify, discussand establishframeworksfor diagnosingandaddressing known treatment challenges.

Condition Assessment and Asset Management Model
The West Yost team will dedicate one full day each to on -site physical condition assessments at Waterman WTP and NBRWTP. The condition assessment team will consist of civil, process - mechanical, structural, and electrical engineers experienced in the design, operation, and control of water treatment facilities.

Critical asset condition and age information collected during the site visits will be used to populate West Yost's Asset Management Model ( WAMM), which is an updated version of the risk model. West Yost will update the WAMM with new LOF and COF criteria to evaluate business risks at each of the treatment facilities.

The output of the WAMM evaluation will be a risk rating for each asset. Individual asset ratings will be groupedintoassetpedestalratingsasappropriateto determinerolledupriskratingsto determineif individualversusfacility improvementsarewarranted.

Task 4. 2. Plant Expansion Alternatives Evaluation
WestYostwill work with the Cityto developand evaluateWatermanWTPand NBRWTPexpansion alternatives. Thecapacityandpotentialtimingof expansionsof thetreatmentplantswill beinformedby the future water demand projectionsdevelopedunderTask2, the relativescaleandtiming of demand growthwithindifferentportionsofthedistributionsystem, andtheCity'soperationalpreferencesfor distributing projected buildout demands between the two plants.

In addition to consideringthe expandedcapacitytargetsfor eachtreatment facility, WestYostwill work with Citystaff to confirm existing (or, asneeded, establishnew) treatment performanceobjectives.

Theseobjectiveswill enablethe team to developtreatment processalternatives, includingpotential modifications and/ or improvements to the existing treatment processes.

Upto threeexpansionalternativeswill bedevelopedfor eachtreatmentfacilityandmayincludea combinationof newandexistingtreatmentprocesses. Foreachalternative, summarydescriptionsand WEST YOST Cityof FairfieldWater Utility Master Planand RatesStudy — Scopeof Work 6

DocuSign Envelope ID: B63D041F- 7BA7-4B8E- A02A- 54610F5CAE4D designcriteria for expanded (and new, asapplicable) treatment processeswill be provided, alongwith a conceptual site plan.

Task 4.3. Hydraulic Capacity Evaluations
WestYostwill develophydraulicprofilesfor WatermanWTPandNBRWTPinorderto assesspotential hydraulicdeficienciesunder both existingandpotential future conditions. Hydraulicprofilesfor future conditionswill beinformedbytheexpansionalternativesdevelopedunderTask4.2. Theresultsof Task

4.3will bepresentedgraphicallyandwill informthedevelopmentof improvementspresentedunder Task 4. 4.

Task4.4. Develop Water Treatment Plant Improvement Recommendations WestYostwill developaseriesof near- andlonger -termimprovementrecommendationsfor Waterman WTPand NBRWTPbasedon the resultsof Tasks4.1 through 4.3. Improvementrecommendationswill be designatedaccordingto their primaryjustification (e.g., condition- or age -related risks, buildout plant capacityand/or processimprovementneeds, andcurrentorfuturehydraulicdeficiencies). Foreach recommendedimprovement project, WestYostwill developbudgetarycapitalcost information in accordancewith cost estimating methodologiesestablishedunderTask7. Recommendedimprovements will beprioritizedandaccordingto needandplacedonaschedulespanningthedurationof theCIP.

The results of Task 4.4 will be captured in TM 2 and TM 3. Relevant detail, tables, figures, and other exhibits developed under Tasks4.1 through 4.3 will be incorporated in or appended to TM 2 or TM 3, as appropriate.

Task 4 Assumption( s)
Citywill providerequestedhistoricalflow andwaterqualitydatafor bothtreatmentfacilitiesin tabular format ( e.g., Microsoft Excel).

Citywill makeavailableelectroniccopiesof recorddrawingsfor alltreatmentfacility improvement projects at Waterman WTP and NBRWTP.

Citywill makeavailableelectroniccopiesof anyrequestedoperationandmaintenancemanuals for pumpingand/or processequipment at WatermanWTPand NBRWTP.

Citywill dedicateadequateoperations, maintenanceandinstrumenttechnicianstaffto accompany West Yost team during on -site condition assessments.

Planning -levelopinionsof probableconstructioncostwill beClass5estimatesperstandard AACE classifications.

Citywill provideasingle, consolidatedsetof commentsonthedraftTMswithinfourweeksof receiving the draft copies.

Task 4 Deliverable( s)
Draft TM 2 — Condition Assessment: Waterman Water Treatment Plant Draft TM 3 — Condition Assessment: North Bay Regional WTP Task 5. Condition Assessment — Water Storage Reservoirs The objective of this task is to conduct condition assessments of the following water storage tanks:

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DocuSign Envelope ID: B63DO41 F- 7BA7- 4B8E- A02A- 54610F5CAE4D Eastridge 16 Concrete ( buried)
Gold Ridge 2. 2 Steel (above ground)
Mangels 1. 0 Steel (above ground)
Martin Hill 2. 7 Steel ( aboveground)
Rancho Solano 3 3. 1 Steel (above ground)
Rancho Solano 4 1. 4 Steel ( above ground)
Rolling Hills 3. 1 Steel (above ground)
The condition assessment will include a comprehensive evaluation of the structural integrity, corrosion, fluid piping, accessandsafety, andcontrol systems. A more detailed descriptionof the condition assessments is provided in Task 5.2.

Task 5. 1. Review Background Data
West Yost will obtain and review record/ as-built drawings, manufacturer shop drawings, original geotechnicalreports, inspectionandservicerecords, andother related information. Thisinformation will be provided by the City. Thisreviewwill beconductedprior to field condition assessmentsoutlined in Task 5. 2.

Task 5. 2. Reservoir Condition Assessments
The condition assessments will include site visits to each reservoir site. It is assumed the site visits will takeupto threedaysto complete. TheWestYostteamwill performvisualinspections. It isassumed that the reservoir will need to remain on-line during the site visits; therefore, entry into the reservoirs is not included. Basedon information collectedduringthe site visits and underTask5.1, WestYostand our subconsultants will perform the following:

Structural Evaluation
The West Yost team will perform a structural analysis of each existing water storage reservoir to determine whether the tank meets the current seismic design requirements of the California Building Code ( CBC) and provide rehabilitation recommendations.

For each tank, our team will perform the following specific tasks:

1. Define the seismic input for the current building code.

2. Model the tank information in our tank design spreadsheets. This information is assumed to be availablefrom the City. Requiredinput information includesheight, wall thickness, and materials for each course, as well as for the bottom plate and annular plate dimensions. Our team will also need roof and roof structural framing information.

3. Perform seismic calculations for AWWA D100- 21, AWWA D110- 13 ( R18), ACSE/SEI 7-22, and the CBC 2022.

4. Evaluatetank stability, sloshingwave height, anchorageratio, andother parametersthat define overall ability to withstand seismicloadsin the tank'sas -designedcondition undercurrent code design load conditions.

5. Determine foundation loads due to seismic loads on the unanchored tank under the current code design load conditions.

6. Determine foundation compliance with the current building code.

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DocuSign Envelope ID: B63DO41F- 7BA7- 4B8E- A02A- 54610F5CAE4D

7. Provide comments and/ or recommendations on feasibility of potential rehabilitation measures suchasraisingtank wall heights, reducingfill height, or anchoringthe tank.

8. Evaluategroundsettlement basedon visualobservations. A detailed geotechnicalinvestigation can be conducted if deemed necessary during site visits and discussions with City staff. A geotechnicalinvestigationis not includedin the basescopeandfee.

The anchoringevaluationprovided aboveonly appliesto welded steel reservoirsand relatesto seismic stability of the reservoir.

Corrosion Evaluation
TheWest Yostteam will conductthe following tasksnecessaryto evaluatethe coatingsystemand possiblecorrosionof the reservoirstructure and metal appurtenance.

VisualInspection: Visuallyinspectthe interior andexterior of the steel reservoirsfor overall condition with respect to corrosion deterioration and damage. Coating adhesion will be tested usinganX-Actobladeandbymakinghashmarksatvariouslocations. Loosecoatingswill be peeledbackto inspectthe underlyingsteel andflakingcorrosionproductswill beremovedto determine the extent of metal loss. The extent and degree of coating deterioration and corrosionpitting will be mappedout for eachsteel reservoirfor exterior surfaces.

UltrasonicThicknessSurvey: Perform ultrasonicthicknessmeasurementsat selectedlocations on the shell platesandthe subject steelreservoirs. A model 36DLPlusUltrasonicThickness meter manufacturedby Panametricswill be usedto conductthis testing. Thistesting will establish the overall thickness of each shell ring and the thickness of the floor plates in case this information is not readily available from the fabrication and installation drawings.

Photographic Documentation: We will record our findings via photographic documentation.

Cathodic Protection System Evaluation: Measure structure - to -water potentials if there is an activecathodicprotection systeminstalledinto these reservoirs. We will alsoevaluatethe condition of the anodes, anode wires, reference electrodes, anode junction boxes and hand hole covers and determine the level of protection being afforded to each tank and the effort to upgrade/ replace these systems if deemed necessary.

Fluid Piping ( Mechanical) Evaluation
The West Yost team will conduct a condition assessment of the piping and associated mechanical equipment, including valving and chemical feed systems.

Access and Safety Evaluation
West Yost will conduct the following condition assessments.

HealthandSafetyEvaluation: CaIOHSAprovidessafety requirementsfor reservoirs. WestYost will evaluate the reservoirs to ensure they are in conformance with OHSA/CaIOSHA requirements. If they are not, our team will provide recommendations to bring them into conformance. Typically, this includesladders, hatches, safetytethers, hand railing, safeclimb devices, and ladder security.

Codeand Permitting: WestYostwill providea summaryof potential permits that would be necessaryif improvementsto either of these reservoirsare recommended. DDWhas responsibilityfor water quality of the state'swater supplies, includingmunicipalities, and must approveanyadditionor modificationto a municipality'swatersystem. WestYosthasworked WEST YOST Cityof FairfieldWaterUtilityMasterPlanandRatesStudy — Scopeof Work9

DocuSign Envelope ID: B63DO41F- 7BA7- 4B8E- A02A- 54610F5CAE4D with DDWstaff on severalprojects and havea keenunderstandingof necessaryapprovalsand requirements.

Control Systems Evaluation
The West Yost team will conduct an evaluation of the existing instrumentation and SCADAfor each reservoir.

Task 5. 3. Evaluate Additional Water Storage Needs
West Yostwill evaluatethe existingcapacityof storagereservoirsagainstthe existing, near -term (10- year), and long-term (2045) future demandsprojectedunder Task2. Ourteam will evaluateexisting reservoircapacitybasedontypical areasof influence (e.g., CementHill Reservoirdirectly servesthe northeast side of Pressure Zone 1). Reservoir capacity evaluations, including recommendations to expand or add new storage to address deficiencies, will be conducted under Task 6.

Task 5. 4. Evaluate Condition Assessments and Develop Recommended Improvements Individual reservoir asset information collected during the site visits will be used to populate West Yost's WAMM with new assets and LOF and COF criteria to evaluate business risk at each of the reservoir sites.

Assets will be assessed based on the WAMM. We will utilize the well -structured risk framework prepared in 2015 and updated in 2022 by West Yost.

The output of the WAMM evaluation will be a risk rating for each asset. Individual asset ratings will be grouped into assetpedestalratingsasappropriate to determine rolled up riskratingsto determine if individual versus facility improvements are warranted.

Based on the condition assessment conducted in Task 5.2 and the results of the WAMM evaluation, West Yost will develop a list of deficiencies and recommended improvements.

The results of Task 5.4 will be captured in TM 4. Relevant details, tables, figures, and other exhibits developed under Tasks 5. 1 through 5.3 will be incorporated in, or appended to, TM 4 as appropriate.

Task 5 Assumption( s)
Condition assessments will be performed for up to eight ( 8) reservoirs as listed above.

Tank inspections will not include dive inspections and it is assumed the tanks will not be off line and drained for inspection. Observations of the interior of the tank will be based on previous interior inspections and observations made from roof access hatches.

City will provide previousgeotechnicalreports anddatafor eachtank site.

City will provide any missing as -built drawings and tank manufacturer' s shop drawings.

City will provide cleaning and inspection reports.

Citywill dedicateadequateoperations, maintenanceandinstrument technicianstaff to accompany West Yost team during on -site condition assessments.

Geotechnical investigations are not included.

Planning -levelopinionsof probableconstructioncostwill beClass5estimatesperstandard AACE classifications.

Citywill provideasingle, consolidatedsetof commentsonthedraftTMwithinfourweeksof receiving the draft copies.

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DocuSign Envelope ID: B63DO41F- 713A74B6E- A02A- 54610F5CAE4D Task S Deliverable( s)
Draft TM 4 — Condition Assessment: Water Storage Reservoirs Task 6. Capacity and Condition Assessment — Water Distribution System Theobjectiveof this taskwill be to perform a comprehensivecapacityand condition assessmentof the City'sexistingwatertransmissionanddistributionsystemassetsto identifyexistingandnear -term (10- year CIP), aswell aslong-term water systemdeficienciesandassociatedimprovements. Improvements required to maintain or improve the water distribution system will be prioritized and presented in a draft chapter.

Tasks6.1 and 6.2 addressthe capacityand performanceof the existingand future system. Task6.3 addresses the condition of the existing system.

Task 6. 1. Water System Capacity and Performance Evaluation — Existing WestYostwill scalethe existingdemandsin the City'shydraulicmodelto reflect the existingbaseline demand assumptions developed in Task 2.

Toverify the adequacyof existingfacilities, WestYostwill evaluatethe water treatment, storage, and pumpstation capacityusingexistingdemandsandestablishedplanningcriteria. To performthe evaluation, WestYostwill developa spreadsheetto definewater treatment, storage, andpumpstation capacityneededfor eachpressurezoneunderexistingconditions. Onemeetingwith the Cityisscheduled aspartofthistaskto identifyspecificareasof influenceofeachpumpstationandstoragefacility, ifthe Citydesiresthatfacilitycapacityevaluationsaccountfortheregionsofeachpressurezonethatcanbe reasonably served by each facility.

To evaluate the adequacy of the City' s existing distribution system to meet the planning criteria established under Task 3, West Yost will use the City's hydraulic model with updated existing baseline demands. Scenarios will be developed in the model to evaluate maximum day demand plus fire flow and peakhourdemandconditions. Improvementsto mitigatehydraulicperformanceconstraints (e.g., low pressures, fire flow deficiencies) will be developed.

West Yostwill preparea draft chapterto summarizethe findingsand recommendationsfrom the existing water system facility capacity hydraulic performance evaluations.

Task 6.2. Water System Capacity and Performance Evaluation — Future West Yostwill updatethe near -term and long-term demandallocationsin the City's hydraulicmodelto reflect the near -term and future demand projections developed in Task 2. Demand allocations will considerspatialdistribution of demandsaccordingto plannedlandusesand known future developments.

Toverifythe adequacyof existingfacilities, WestYostwill evaluatethe water treatment, storage, and pump station capacityusingnear -term andfuture demandsandestablishedplanningcriteria. To perform the evaluation, West Yost will use the spreadsheet developed under Task 6. 1 to define water treatment, storage, and pumpstation capacityneededfor eachpressurezoneand/or areaof influenceundernear - term and future demand conditions.

To evaluate the adequacy of the City's existing distribution system to meet the planning criteria established under Task 3, West Yost will use the City's hydraulic model updated with identified near - term projects (e.g., replacementof the RedTop PumpStation) and near -term andfuture demands.

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DocuSign Envelope ID: B63DO41 F- 7BA7- 468E- A02A- 54610F5CAE4D Scenarios will be developed in the model to evaluate maximum day demand plus fire flow and peak hour demand conditions. Improvements to mitigate hydraulic performance constraints ( e.g., low pressures, fire flow deficiencies) will be developed.

West Yostwill preparea draft chapter to summarizethe findingsand recommendationsfrom the future water system facility capacity hydraulic performance evaluations.

Task 6. 3. Condition Assessment — Water Distribution System Under this task, West Yost will conduct a desktop condition assessment of the water distribution system usingresults providedby Fracta, to developa pipelinerehabilitation and replacementplan.

Task6.3.1 DevelopAssetRegistry, ReviewBackgroundInformation and StaffInterviews West Yostwill reviewavailabledata, includingassetinventoriesfrom the City'sCMMSandGIS, past condition assessmentstudiesor data, and pipelinefailure projectionspreparedby Fracta. TheWest Yost team will meet with Cityengineeringand operationsstaff to discussassetperformanceandtheir knowledge of the water system infrastructure. These sources of information will help verify the size, condition, performance, and performancecriteria of the existingwater systemto support development of the likelihood andconsequenceof failure criteria, identify improvements, andmitigate potential risks to the City. Staff interviewswill also be usedto identify any specificpipe sizesor materialsthe City wants to prioritize for replacement.

Anassetregistryof pipelinesandservicelateralswill bedevelopedbasedonthe City'sGIS, CMMS, andmeter readingsoftware, supplementedbydiscussionswith Citystaff. Assetattributessuchasdiameter, material, age, and other available data will be confirmed and populated in the registry. It is assumedthat service laterals will be assignedthe same installation date astheir connecting pipelines and the City will advise on service lateral material based on diameter.

Task 6. 3. 2 West Yost Asset Management Model ( WAMM) and Condition Assessment WestYostwill configurethe WAMM with City pipelineassetsand LOFand COFcriteria to evaluaterisk for each pipeline segment.

Horizontal assets (transmission mains and distribution pipelines) will be assessed based on the WAMM but will require adaptation of the Fracta assessment to assimilate into the legacy risk protocol. West Yostwill develop awell -structured riskframework for horizontalassetsleveragingLOFandCOFscoring from Fracta which will support the risk model. The West Yost team will work closely with the Fracta project managerto interpret the LOFprojection andCOFdynamicfailure scenariosfor usein the risk model.

The output of the WAMM evaluation will be a risk rating for each pipeline segment based on the Fracta analysis and the assessment of LOFand COF. Individual pipe ratings will be grouped into pipeline segmentsto determine rolled up risk ratingsto determineif isolatedimprovementsor broader pipeline reaches are warranted.

Task 6. 3. 3 Pipeline and Service Laterals Rehabilitation and Replacement Plan Based on the outcome of Task 6.3.2, West Yost will develop a prioritized rehabilitation and replacement planfor pipelinesandservicelaterals. Recommendedimprovementswill bebroadlyidentifiedbasedon the risk analysis, and the value of the improvements will be estimated. The prioritized rehabilitation and replacementplan will be scheduledand budgetedfor over both a near -term (10-year) and long-term WEST YOST Cityof FairfieldWater Utility Master Planand RatesStudy —Scopeof Work 12

DocuSign Envelope ID: B63DO41F- 7BA7-4B8E- A02A- 54610F5CAE4D 2045) planninghorizonandwill beincorporatedintothe DraftConditionAssessmentChapter (Chapter 8) and Draft Capital Improvement Program ( Chapter 9).

Task 6. 4. Prepare Draft Condition Assessment Chapter
WestYostwill prepareadraftchapterto summarizetheconditionassessmentapproach, aswellasthe findings and recommendations from the condition assessments of the water treatment plants performedunderTask4), waterstoragereservoirs (performedunderTaskS), andpipelines. Anoverall prioritizedlistofconditionassessmentrecommendationswillbedeveloped. Recommendationsfrom the pumpstationconditionassessment, currentlybeingperformedbyWestYostunderaseparate contract, will also be incorporated in this chapter.

Task 6 Assumption( s)
TheCity'shydraulicmodelpipelineswill becurrentandcanbeupdatedunderaseparate contract. Theexistinghydraulicmodel pipelinesare current through late-2020.

TheCitywillprovideinformation, suchaspreliminaryplans, pumpcurves, orotherhydraulic information, onanyplannednear -termfacilitiesthatshouldbeincludedinthemodel (e.g., the Red Top Pump Station replacement).

WestYostunderstandsgeneralareasof influenceof eachpumpstationandstoragefacility within the system, particularlythose servingZones1 and 2 (e.g., CementHill Reservoir, Paradise ValleyPumpStation/Reservoir, RollingHillsPumpStation/Reservoir). Therefore, one (1) meeting with the Cityvia MSTeamsisbudgetedfor underthis taskto discussthe most applicable approach to the facility capacity evaluations.

Hydraulicmodelingscenariosidentified underthis task will be performed understatic conditions.

Hydraulicmodelscenarioswill bedevelopedfor the near -term (10-year) andfuture (2045) demand conditions.

Draft Chapter8 will includea summaryof the approach, keyfindings, and recommendations identifiedduringthewatertreatmentplant (Task4), waterstoragereservoir (Task5), pump station ( completed under separate contract), and water distribution system pipeline condition assessments.

Cityto provideasingle, consolidatedsetofcommentsonthedraftTMandchapterswithinfour 4) weeks of receiving the draft copies.

Task 6 Deliverable( s)
Draft TM 5 — Condition Assessment: Water Distribution System Draft Chapter 6 — Existing Water System Analysis
Draft Chapter 7 — Future Water System Analysis
Draft Chapter 8 — Condition Assessments
Task 7. Draft Capital Improvement Program
Theobjectiveof thistaskwill beto developacomprehensiveCapitalImprovementProgram (CIP) road mapfor theCity'swatersystemandsummarizethefindingsandrecommendationsfromthe previous tasks.

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DocuSign Envelope ID: 663DO41F- 7BA7- 4B8E- A02A- 54610F5CAE4D Task 7.1. Develop Unit Costs
West Yostwill developplanning -level unit coststhat will beusedto estimatecostsfor the recommended capital improvement projects. Unit costs shall be developed for pipelines, storage facilities, pump stations, water treatment plants, pressureregulatingstations, andother improvements, asappropriate. WestYost will alsoidentifyappropriatecontingencyfactors (softcosts) neededto generatetotalprojectcapitalcosts.

Recentbid tabsandrelevantprojectsfrom other adjacentutilitieswill be reviewedto developunit cost and contingency factor estimates.

West Yostwill preparea draft narrativeto documentthe costestimation methodology. Thenarrative will be included in the appendix of the WMP.

Task 7.2. Develop Prioritized CIP
WestYostwill developplanning -leveltotal projectcostestimatesfor allrecommendedcapital improvement projectsidentified in Tasks4 through 6. Costswill be basedon the current SanFrancisco ENRConstructionCostIndex. West Yostwill developa CIPthat includesprioritized near -term and long- term improvements to address existing deficiencies, renewal and replacement needs, operating reserves, as -neededemergencyrepairs, andplannedimprovementsto meetfuture growth.

West Yostwill preparea draft chapter to documentthe recommendedwater systemCIP.

Task 7 Assumption( s)
City to provide recent bid tabs.

Costestimatingwill be consistentwith the Associationfor Advancementof CostEngineering International ( AACE International) Class S cost estimates West Yostwill developa CIPfor the near -term (10-year) and long-term (2045) planninghorizons.

Citystaffwill provideguidanceonsoftcostassumptions, includingestimatedgeneraladd -on costs for environmental review, right -of way acquisition, design, legal, and construction management.

TheCityrecommendsa near -term (10-year) CIPthat includesa minimumof $40 million in reserves to cover: capital projects for the next 10 years ($40 — $ 50 million); operating reserves to cover short- term cash requirements ($ 5 million); and as -needed emergency repairs ($ 5 million). In addition, the capitalimprovement programshouldmaintainanannualinvestmentin capital improvement expenditures of at least $ 7. 5 million dollars.

Cityto provideasingle, consolidatedsetof commentsonthedraftchapterwithinfour (4) weeks of receiving the draft copies.

Task 7 Deliverable( s)
Cost Estimating Appendix ( electronic copy)
Draft Chapter 9 — Capital Improvement Program ( electronic copy) Task 8. Water Master Plan Report
The objective of this task will be to summarize the findings and recommendations from previous tasks in a single report for the City' s future reference.

Task 8. 1. Prepare CIP Deliverables
WestYostwill preparenear -term (10-year) andlong-termCIPrecommendationsintabularandvisual formatsto guidetheCityin implementingtheprojectsidentifiedandrecommendedunderTask7. Two WEST YOST City of FairfieldWater Utility Master Planand RatesStudy — Scopeof Work 14

DocuSign Envelope ID: B63DO41F-7BA7-4B8E- A02A- 54610F5CAE4D 2) tableswill beprovided, includingatableprovidingtherankingfor allrecommendedsystem improvementscategorizedby risk level, anda table summarizingthe near -term CIPfor projects identified in Tasks4 through 6. Threefigureswill be providedto depict the near -term proposedwater treatmentplantprojects, storageprojects, pumpstationprojects, andpipelineprojects. WestYostwill alsoprovideGISshapefiles) that summarizethenear -termwatersystemimprovementsbyspatial location, estimatedconstruction cost, andCIPproject ID. If requestedbythe City, WestYostcansave the GISshapefiles as new feature classeswithin the City's existing potable water utility GISgeodatabase.

Task 8. 2. Prepare Draft Water Master Plan Report
TodevelopthedraftWMP, WestYostwillmakeanynecessaryupdatestotheindividualdraftchapters preparedinprevioustasksandwillcompilethemintoadraftWMPreport. AnExecutiveSummaryand Introduction chapterwill be developedfor the draft WMP Report. After submittal of the draft WMP Report, West Yost will attend a review meeting with City staff to receive comments.

Task 8. 3. Prepare Final Water Master Plan Report
WestYostwill preparethescreen -checkfinalreport, incorporatingcommentsfromCityreviewof the draft WMP Reportin track changes. OnceCityapprovalis received, West Yostwill producethe final WMP Report, including 5 bound hard copies.

Task 8 Assumption( s)
Reportwill includean ExecutiveSummaryandIntroductionchapter, whichwill be preparedunder this task.

Estimatedconstruction costsprovidedwith the GISshapefileswill be basedon the current San Francisco ENRConstruction Cost Index, as presented in the WMP.

Cityto provideasingle, consolidatedsetof commentsonthedraftreportwithinfour (4) weeks of receiving the draft copies.

Electronic deliverables associated with Task 8 will be submitted on a USBflash drive Task 8 Deliverable( s)
Tablerankingrecommendedsystemimprovements, categorizedbyrisk (MicrosoftExcelformat) Ten (10) yearCIPtablelistingtheassetsidentifiedinTasks4through6 (MicrosoftExcelformat) Figure ( 11" x 17") depictingthe10-yearinfrastructurereplacementplanfor proposedwater treatment plant projects ( electronic copy)
Figure ( 11" x 17") depictingthe 10-year infrastructure replacementplanfor proposedwater storage projects ( electronic copy)
Figure ( 11" x 17") depictingthe 10-year infrastructure replacementplanfor proposedwater distribution projects ( electronic copy)
GISshapefile(s) depictingthe 10-yearinfrastructurereplacementplansandspatiallocationfor proposed water projects ( electronic copy)
Draft WMP Report ( 4 bound, 1 unbound hard copies)
FinalWMP Report (1 fully editableelectroniccopy, 5 bound hard copies) Task 9. Water Cost of Service Rate Study ( Bartle Wells Associates) Theobjective of this task isto developafair and reasonablerate structure over a five-year period that meetstheCity'sminimumrevenuerequirementsassociatedwith operationsandmaintenance, aswell as meeting future CIP needs.

WEST YOST Cityof FairfieldWaterUtility MasterPlanandRatesStudy — ScopeofWork15

DocuSign Envelope ID: B63DO41 F- 713A74NE- A02A- 54610F5CAE4D Task 9.1. Review of Current and Historical Information
WestYostwill reviewtheCity'sbudgetdocuments, financialplans, comprehensiveannualfinancial reports, et al., in order to review keybackgroundand historical information that includesbut is not limited to those identified in Task 3, as well as any bond covenants, contractual ( Solano County Water Agency, SolanoIrrigationDistrict, Cityof Vallejo, CanonStation, PacificFlyway, et al.) andother operational requirements. West Yost will also review historical revenues, operating expenses, debt servicerequirements, reservepolicies (i.e., workingcapitalandrenewalandreplacement), billingand collectionprocedures, approvedratesandcharges, customerinformationandconsumptiondata. West Yostwill prepareandsubmit a data requestlist to the Cityto initiate this task.

Task9.2. Cost of Service Analysis and Rate Design
WestYostwill perform the following analyses (andconsistentwith that proposedin the RFP):

Analysisof ExistingConditions: theanalysisof existingconditionsshallappraisetheadequacyof the City's current water enterprisefinancial position but considerthe infrastructure investments identifiedinthenewlycomposedWMP. Theanalysisshallalsoevaluatethelevelof servicethat the Cityprovidesand anycorrectiveactions, if needed.

Cost of Service Analysis and Rate Design: the analysis shall include the following alternatives:
a. The "Do -Nothing" Option: ananalysisthat examinesoperating resultsover the next ten yearsif theCityelectednotto raiserates, whichshallincludetheextentto which projectedrevenuesmeetprojectedoperatingandcapitalneedsincludingbond covenants, debt service, reserve levels, et al. (the " do nothing" option). This option is intended to review the adequacy of existing rates to meet cost of service over the next ten yearsand shallincorporatethosecapital improvementsidentified in the WMP.

Additionally, this alternativeshallconsiderreducedwater salesdueto conservationand the potential for protracted growth in residentialdevelopment. b. The " More of the Same" Option: an analysis that examines operating results over the next ten years if the Citywereto considerreplicatingthe previousapprovedrate increase. The analysis will include the extent to which projected revenues meet projectedoperating andcapitalneedsincludingbond covenants, debt service, reserve levels, et al. Thisoption shallalsoincludeany correctiverecommendations (if needed) as well as those capital improvements identified in the WMP. Additionally, this alternative will consider reduced water sales due to conservation and the potential for protracted growth in residentialdevelopment.
c. Other Alternatives: an analysis of alternative rate structures, such as a Water Budget Based Rates rate structure and/ or connection fees for new development. Prior to performing this analysis, WestYostwill work with the Cityto establisha reasonable number of alternatives to consider based on intended outcomes.

3. Sensitivity Analysis: for eachrate scenario, sensitivityof the projected resultsfor eachoption we will consideredin its ability to meet operational needsand capital improvementsoutlined in the WMP. Thesensitivityanalysiswill includeconsiderationof any potential cutsto serviceaffecting service levels, reliability, water quality, and/ or consumer confidence.

Task 9. 3. Cost of Service Rate Study Report
WestYostwillprepareaCostofServiceRateStudyReportbasedontheCity'sproposedoutlinewith eachsectionprovidingasummaryofthefindingsandrecommendationsfromanalysesperformedunder Task 9. 2.

WEST YOST Cityof Fairfield Water Utility Master Planand RatesStudy — Scopeof Work 16

DocuSign Envelope ID: 863DO41 F- 7BA7- 4B8E- A02A- 54610F5CAE4D

1. Executive Summary

2. Analysis of Existing Conditions

3. Cost of Service Analysis and Rate Design

4. Sensitivity Analysis
S. CustomerPerspective (i.e., preparationoftypicalbillcomparisonsfor therecommendedoption andrate structure for eachof the City's customerclassesascomparedto the typical bill for the current rate schedules as a baseline.)
The West Yost team will assist the City with preparing for and completing the Proposition 218 process.

TheWestYostteam will attend up to two meetingswith the City's ExecutiveManagementTeam, two meetings with the City Council, and two public workshops.

Task 9 Assumption( s)
TheCitywill providehistoricalandcurrentdocumentationinelectronicformat.

TheCitywill approveupto threealternativeratescenariosfor furtherevaluationandinclusion in the Study Report.

TheCityshallreviewandrespondwithcommentsonthe DraftStudyReportwithinfourweeks of receiving the draft study.

TheCitywill thenhostameetingto discussallcommentsuponcompletionofthe City'sreview.

Task 9 Deliverable( s)
Draft Water Costof ServiceRateStudyReport (four bound andone unboundcopy) FinalWater Costof ServiceRateStudyReport (five bound copiesandoneelectronicfile in Microsoft Word)
Task 10. Hydraulic Model Update - Optional
Thelast hydraulicmodel calibrationandverification of water systemoperationswas performed in 2017, priorto thecompletionof theCrosstownPipeline. WestYostcanperformanupdateand/or recalibrationof operationsto the hydraulicmodel, if requestedby the City. Scopeitems canbe developedinconsultationwiththeCity. Examplesof possiblemodelupdatescopeitemsareincluded below.

Prepareupdated diurnal demandpatternsfor the City'ssixmain pressurezonesto better reflect recentwaterusepatternswith conservation. Existingdiurnaldemandpatternsinthe hydraulic model are basedon 2013maximumday demand, 2014minimum daydemand, and 2017 summer ( model calibration) day demand.

Recalibratesystemoperationsusinga 24-hour extendedperiod simulation (EPS) scenariofor a more recent summerdaydemandcondition. Recalibrationefforts could include:
o Prepare a hydrant pressure recorder ( HPR) placement memorandum. o Place HPRsto collect supplemental pressure data.
o Verifythatthemodelresultsgenerallymimicthefillingandemptyingof selected reservoirs, the on/off cycledof selectedpump stations, andthe pressuresat selected areasthroughouttheCity'sserviceareagenerallysimulatetheobservedtrendsduringa 24-hour period.

Validate systemoperationsagainstthe recalibratedmodel resultsusinghistoricalSCADAdata for recent (2020through 2022) demandconditions. Examplesof desireddemandconditions to verify for future modelinganalysescould include:
o Maximum Day Demand
WEST YOST Cityof FairfieldWaterUtilityMasterPlanandRatesStudy — ScopeofWork17

DocuSignEnvelopeID: B63DO41F-7BA7-4B8E-A02A-54610F5CAE4D o Minimum Day Demand
o Average Day Demand
Duetoscheduleconstraints, thehydraulicmodelupdatewillbeperformeduponcompletionoftheWMP.

A proposedfeewill bedevelopedonlyaftertheCityrequestsadditionalmodelcalibrationto be performed.

Task 10 Assumption( s)
Aroutinehydraulicmodelupdatewill beperformedunderWestYost'scurrentGISand modelingon -callcontractwiththeCityandwillincludeareallocationofexistingmodel demands, theadditionof pipelineprojectscompletedsince2020, andtheadditionor abandonment of any facilities since 2020.

Additionalassumptionsandaproposedfeewillbeprovidedifoptionalscopeitemsareselected under this task.

Task 10 Deliverable( s)
To be developed in consultation with the City.

WEST YOST CityofFairfieldWaterUtilityMasterPlanandRatesStudy — ScopeofWork18

2024

BEEMEMEMINE
01 NO m

DocuSign Envelope ID: B63D041 F-76A7- 468E- A02A- 54610F5CAE4D EXHIBIT " B"

PAYMENT
1) ThetotalcontractpriceforservicesrenderedbyCONSULTANTunderthisAgreementshallbe for a not to exceed amount of one million dollars ($ 1, 000, 000). 2) Payment shall be made to CONSULTANTon atime and materials basis, and CONSULTANTshall submitmonthlyinvoicesto the PublicWorksDepartment, Attention: MichaelHether, for thesame. 3) Anyadditionalmeetingsor workrequiredbeyondthat setforth in Exhibit "A" shallbe mutuallyagreedto inwritingbythe CITYandCONSULTANT, andshallbebilledon a time andmaterials basis to the Public Works Department, Attention: Michael Hether.

Revised 6/ 1/2022

DocuSign Envelope ID: B63D041 F- 7BA7- 4B8E- A02A- 54610F5CAE4D EXHIBIT " C"

GENERAL PROVISIONS
1) INDEPENDENTCONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANTonly insofar as the results of CONSULTANT's servicesrendered pursuant to this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT hasall licenses, permits, qualifications, andapprovalsof whatsoevernature which arelegallyrequired for CONSULTANTto practiceCONSULTANT's profession. CONSULTANTrepresentsandwarrantsto CITYthat CONSULTANTshall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvalswhich are legallyrequired for CONSULTANTto practice his profession.
3) TIME. CONSULTANTshall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary in a manner consistent with the Standard of Performance. 4) CONSULTANTNOTAN AGENT. Except as CITYmay specify in writing, CONSULTANTshall have no authority, express or implied, to act on behalf of CITYin any capacity whatsoever as an agent.

CONSULTANTshall haveno authority, expressor implied, pursuantto this Agreement, to bind CITYto any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuantto thisAgreement. Anyattemptedor purportedassignmentof anyrightorobligationpursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANTshall assign only competent personnel to perform services pursuantto thisAgreement. Intheeventthat CITY, initssolediscretion, at anytimeduringthe termof this Agreement, desiresthe removal of any person or personsassignedby CONSULTANTto perform servicespursuant to this Agreement, CONSULTANTshall remove any such person immediately upon receivingnotice from CITYof the desireof CITYfor the removalof suchpersonor persons. 7) STANDARDOF PERFORMANCE. CONSULTANTshall perform all services required pursuant to this Agreement. Servicesshallbe performed in the mannerand accordingto the standardsobservedby acompetentpractitionerof the professionin whichCONSULTANTisengagedinthegeographicalareain whichCONSULTANTpracticeshisprofession. All productswhich CONSULTANTdeliversto CITYpursuant to thisAgreementshallbepreparedin aworkmanlikemanner, andconformto thestandardsof quality normallyobservedbyapersonpracticingin CONSULTANT'sprofession. CITYshallbethesolejudgeasto whether the product of the CONSULTANTis satisfactory.
8) CANCELLATIONOFAGREEMENT. This Agreement may be canceled at any time by the CITYat its discretion upon written notification to CONSULTANT. CONSULTANTis entitled to receive full payment for allservicesperformedandallcostsincurredupto andincludingthe dateof receiptof written notice to cease work on the project. CONSULTANTshall be entitled to no further compensation for work Revised 6/ 1/ 2022

DocuSign Envelope ID: B63D041F- 7BA7- 4B8E- A02A- 54610F5CAE4D performed after the date of receipt of written notice to ceasework. All completed and incomplete productsupto thedateof receiptof writtennoticeto ceaseworkshallbecomethepropertyof CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENTis an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANTis a design professional, as defined in California Civil Code 2782. 8( c)( 2), to the fullest extent permitted by law, CONSULTANTshall indemnify, defend and hold harmless CITYand its elected officials, officers, agents, employees and designated volunteers ( collectively CITY Indemnitees") from andagainstany andall claims, losses, liabilities, damages, costsand expenses, includingattorney'sfeesandcosts, to the extent they ariseout of, pertain to, or relateto the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT's duty to defend shall consist of reimbursement of defense costs incurred by CITYin direct proportion to the CONSULTANT's proportionate percentageof fault. CONSULTANT's percentageof fault shallbedetermined, asapplicable, byacourtof law, jury or arbitrator. In the eventanyloss, liabilityor damageis incurredby way of settlementor resolution without a court, jury or arbitrator having made a determination of the CONSULTANT's percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT's proportionate percentageof fault for purposesof determining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENTis not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANTis not a design professional as defined in California Civil Code 2782. 8( c)( 2), to the fullest extent allowed by law, CONSULTANTshall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damageto property arisingfrom or connected with the willful misconduct, negligent acts, errors or omissions, ultra -hazardous activities, activitiesgivingriseto strict liability, or defectsin designby CONSULTANTor any persondirectlyor indirectlyemployedby or actingas agentfor CONSULTANTin the performanceof this Agreement, includingthe concurrentor successivepassivenegligenceof the CITYIndemnitees.

It is understood that the duty of CONSULTANTto indemnify and hold harmless includes the duty to defend asset forth in Section2778of the CaliforniaCivilCode.

Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANTfrom liability under this indemnification and hold harmless clause. This indemnification and hold harmlessclauseshallapplywhether or not suchinsurancepoliciesare determinedto beapplicable to any such damages or claims for damages.

CONSULTANT'S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITEDINTERESTS. No employee of the CITYshall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITYif this provision is violated. 12) LOCAL EMPLOYMENT POLICY. The CITY desires wherever possible, to hire qualified local residentsto work on city projects. Localresident is defined as a personwho residesin SolanoCounty.

Revised 6/ 1/2022

DocuSign Envelope ID: B63DO41 F- 7BA7- 4B8E- A02A- 54610F5CAE4D TheCITYencouragesan activeaffirmative action programon the part of its contractors, consultants, and developers. Whenlocalprojectsrequire, subcontractors, contractors, consultantsanddeveloperswill solicit proposals from qualified local firms where possible.

As a way of respondingto the provisionsof the Davis -BaconAct and this program, contractor, consultants, and developerswill be asked, to provide no more frequently than monthly, a report which liststhe employee's name, job class, hoursworked, salarypaid, city of residence, andethnic origin. 13) CONSULTANTNOTA PUBLICOFFICIAL. CONSULTANTis not a "publicofficial" for purposesof Government Code §§ 87200et seq. CONSULTANTconductsresearchandarrivesat hisor herconclusions, advice, recommendation, or counsel independent of the control and direction of the CITYor any CITY official, otherthannormalcontractmonitoring. In addition, CONSULTANTpossessesnoauthoritywith respectto anyCITYdecisionbeyondtheseconclusions, advice, recommendation, orcounsel. 14) EMPLOYMENTDEVELOPMENTDEPARTMENTREPORTINGREQUIREMENTS. When the CITY executesanagreementfor or makespaymentto CONSULTANTinthe amount of $600 (sixhundreddollars) or more in anyone calendaryear, CONSULTANTshallprovidethe following information to CITYto comply with Employment Development Department ( EDD) reporting requirements:
a) Whether CONSULTANTis doing businessas a sole proprietorship, partnership, limited liabilitypartnership, corporation, limitedliabilitycorporation, non-profitcorporationor otherformof organization.
b) If CONSULTANTisdoing businessasa soleproprietorship, CONSULTANTshallprovidethe full name, address and social security number of the sole proprietor. c) If CONSULTANTisdoingbusinessasotherthanasoleproprietorship, CONSULTANTshall provide CONSULTANT'Sfederal tax identification number.

Revised 6/ l/ 2022

DocuSign Envelope ID: B63DO41F-7BA7-4B8E- A02A- 54610F5CAE4D EXHIBIT " D"

INSURANCE REQUIREMENTS
CONSULTANTshallprocureandmaintainforthedurationofthecontractinsuranceagainstclaimsfor injuries topersonsordamagesto propertywhichmayarisefromorinconnectionwiththeperformanceofthework hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) CommercialGeneralLiabilitycoverage (occurrenceFormCG00 01 or equivalent) with minimumlimitsof $1,000,000peroccurrencefor bodilyinjury, personalinjury, productsandcompleted operations, andpropertydamage. IfCommercialGeneralLiabilityorotherformwithageneralaggregate limit isused, eitherthegeneralaggregatelimitshallapplyseparatelytothisproject/locationorthegeneral aggregate limit shall be twice the required occurrence limit. b) Automobile Liability coverage (FormCA00 01 or equivalentwith Code1— any auto) with minimum limits of $1,000,000 per accidentfor bodily injury and property damage. c) Workers' Compensation insurance as required by the State of California and Employers' Liability insurance, each in the amount of $1,000,000 per employee per accident for bodily injury or disease.
2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

ElProfessionalLiabilityInsurance / ErrorsandOmissionsLiabilityintheminimumamountof $1,000,000 per claim and aggregate.

Pollution LiabilityInsurancein the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $ 1,000, 000 per occurrence Fidelity / Crime / DishonestyBondinthe minimumamountof $ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
aBuilder'sRisk / CourseofConstructionInsuranceintheminimumamountof $ 3) INSURANCE PROVISIONS
a) DEDUCTIBLESANDSELF -INSUREDRETENTIONS. Any deductiblesor self -insuredretentions must bedeclaredto andapprovedbythe CITY. At the optionof the CITY, eitherthe insurershallreduceor eliminate such deductibles or self -insured retentions as respects the CITY, its officers, officials, employees andvolunteers; or the CONSULTANTshallprocurea bondguaranteeingpaymentof lossesandrelated investigations, claim administration and defense expenses.

Revised 6/ 1/ 2022

DocuSign Envelope ID: B63D041F- 76A7- 488E- A02A- 54610F5CAE4D b) Thegeneralandautomobileliabilitypolicies (andif applicable, pollutionliability, garagekeepers liabilityandbuilder's riskpolicies) areto contain, or beendorsedto contain, thefollowingprovisions:

The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liabilityarisingout of work or operationsperformedby or on behalfof the CONSULTANT; productsand completedoperationsof the CONSULTANT; premisesowned, occupiedor usedbytheCONSULTANT; andautomobilesowned, leased, hiredor borrowedby the CONSULTANT. Thecoverageshallcontainno speciallimitationson the scopeof protection afforded to the CITY, its officers, officials, employees or volunteers. ii) Foranyclaimsrelatedto this project, theCONSULTANT'Sinsurancecoverageshallbeprimary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self -insuredmaintainedbythe CITY, itsofficers, officials, employeesor volunteersshallbeexcess of the CONSULTANT' S insurance and shall not contribute with it. iii) Anyfailureto complywithreportingorotherprovisionsofthepoliciesincludingbreachesof warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) TheCONSULTANT'Sinsuranceshallapplyseparatelyto eachinsuredagainstwhomclaimismade or suit is brought, except with respect to the limits of the insurer' s liability. v) Eachinsurancepolicyrequiredby this clauseshallbe endorsedto statethat coverageshallnot becanceledbythecarrier, exceptafterthirty (30) days' priorwrittennoticebymail, hasbeen given to the CITY.
vi) Thepolicylimitsof coverageshallbemadeavailableto the full limitsof the policy. Theminimum limits stated above shall not serve to reduce the CONSULTANT'S policy limits of coverage.

Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever isgreater. c) ACCEPTABILITYOFINSURER. Insurance isto be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the CITY.

VERIFICATIONOFCOVERAGE. CONSULTANTshall furnish the CITYwith original endorsements effecting coveragerequiredbythisExhibitD. Theendorsementsareto besignedby a personauthorizedbythat insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 1185, subject to CITYapproval; andsubmitted electronicallythrough the Exigisinsurancesystemto: [email protected].

All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANTshallprovide complete, copies of all required insurance policies, includingendorsementseffectingthe coveragerequiredbythesespecifications. d) SUB - CONTRACTORS. CONSULTANTshall require all subcontractors to procure and maintain insurancepoliciessubjecttotherequirementsofExhibitD. FailureofCONSULTANTtoverifyexistenceofsub- contractor's insuranceshallnot relieveCONSULTANTfrom anyclaim arisingfrom sub -contractorswork on behalf of CONSULTANT.

Revised 6/ 1/ 2022

DocuSign
Certificate Of Completion
EnvelopeId: B63DO41F7BA74B8EA02A54610F5CAE4D
Status: Completed
Subject: CompletewithDocuSign: ProfessionalServicesandNone -DisclosureAgreements (CityofFairfield) Source Envelope:

Document Pages: 31 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Lydia Park
AutoNav: Enabled
1000 Webster Street
CommunityDevelopment - BuildingServicesEnvelopeld Stamping: Enabled Time Zone: (UTC-08:00) PacificTime (US & Canada)
Fairfield, CA 94533
1park@fairfield. ca. gov
IP Address: 64. 162. 152. 2
Record Tracking
Status: Original Holder: Lydia Park Location: DocuSign
11 /15/ 2022 4: 32: 06 PM ( park@fairfield. ca.gov
SecurityApplianceStatus: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Fairfield Location: DocuSign Timestamp
Sent: 11/ 15/ 2022 4: 38: 50 PM
Viewed: 11/ 17/ 2022 9: 16: 41 AM
Signed: 11/ 17/ 2022 9: 18: 11 AM
Charles Duncan
cduncan@westyost. com E(!F89EA07A8CD6419.

President & CEO
SecurityLevel: Email, AccountAuthentication Signature Adoption: Pre -selected Style None)
Using IP Address: 50.228.242.114
Signed using mobile
Electronic Record and Signature Disclosure:

Accepted: 11/ 17/ 2022 9: 16: 41 AM
ID: eb42e330- 2aae- 4e41- a552- e5b791a173c7
In Person Signer Events Signature
Editor Delivery Events Status
Agent Delivery Events Status
Intermediary Delivery Events
Certified Delivery Events Status
o , Wy Events
Amy Kwong
COPIEDakwong@westyost. com
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Nigel Browne
7C70 =P1Dnbrowne@fairfield. ca. gov
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Timestamp
Timestamp s
Timestamp
Timestamp .

Timestamp -
Timestamp
Sent: 11 /15/2022 4:38:50 PM
Viewed: 11/ 15/ 2022 5: 30: 49 PM
Sent: 11/17/2022 9:18:13 AM
Viewed: 11/17/2022 9:19:45 AM
Witness Events Signature Timestamp „___

oury Events Signature
TO
veylope, SummaryEvents
Envelope Sent
Certified Delivered
Signing Complete
Completed
Stelae
Hashed/ Encrypted
Security Checked
Security Checked
Security Checked
11/ 15/ 2022 4: 38: 50 PM
11/ 17/ 2022 9: 16: 41 AM
11/ 17/ 2022 9: 18: 11 AM
11/ 17/ 2022 9: 18: 13 AM

i. declineto signa documentfrom within your signingsession, andon thesubsequentpage, selectthecheck -box indicatingyou wish to withdraw yourconsent, or youmay; iisendus anemailto [email protected]. govandin thebodyof suchrequestyou muststateyour email, full name, mailingaddress, and telephonenumber. We do notneedanyotherinformation from you to withdrawconsent.. The consequencesof yourwithdrawingconsent for online documentswill be thattransactionsmay take a longertime to process.. Required hardware and softwareThe
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thecheck -boxnext to `I agreetouse electronicrecordsand signatures', youconfirm that: You can
accessandread thisElectronicRecordand SignatureDisclosure; and You can printon paperthisElectronicRecordand SignatureDisclosure, or save orsendthisElectronic Recordand Disclosureto a locationwhereyou can printit, for futurereferenceand access; and Until or
unlessyounotify Cityof Fairfieldasdescribedabove, you consentto receiveexclusivelythrough electronic means all notices, disclosures, authorizations, acknowledgements, and other documentsthat are requiredto be providedor made availableto you byCityof Fairfieldduringthe courseof your relationshipwithCity of Fairfield.

ElectronicRecordand SignatureDisclosurecreatedon: 2/3/20219:06:07AM Parties agreed to: Charles Duncan

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Unlessyoutellusotherwiseinaccordancewiththeproceduresdescribedherein, wewillprovide electronicallytoyouthroughtheDocuSignsystemallrequirednotices, disclosures, authorizations, acknowledgements, andotherdocumentsthatarerequiredtobeprovidedor made availabletoyouduringthecourseofourrelationshipwithyou. Toreducethechanceofyou inadvertentlynotreceivinganynoticeordisclosure, weprefertoprovidealloftherequired noticesanddisclosurestoyoubythesamemethodandtothesameaddressthatyouhavegiven us. Thus, youcanreceiveallthedisclosuresandnoticeselectronicallyorinpaperformatthrough thepapermaildeliverysystem. Ifyoudonotagreewiththisprocess, pleaseletusknowas describedbelow. Pleasealsoseetheparagraphimmediatelyabovethatdescribesthe consequencesof yourelectingnotto receivedeliveryof thenoticesanddisclosures electronically from us.

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DocuSign Envelope ID: B63DO41 F- 7BA7- 4B8E- A02A- 54610F5CAE4D Regardingthe City of Fairfield's SensitiveProprietaryInfrastructureInformation This Non - Disclosure Agreement (" Agreement"), is entered into this dayof Q)XzM 022 (" Effective Date"), by and between the City of Fairfield, (" City"), a municipal corporation of the State of California, and West Yost Associates, (" Recipient"). For purposesof this Agreement, City and Recipient may be referred tojointly in this Agreementas "Parties" Recipient'sname, address, andstateof incorporation (if applicable), are as follows ( please print):

West Yost Associates, 2020 Research Park Drive, Suite 100, Davis, California, 95618, WHEREAS, the City, acting through the Information Technology Department, will disclose certain Confidential Information to Recipientbasedon work with the City, relating to the City' s network configuration and infrastructure; and
WHEREAS, Recipient must have access to such information in order to configure hardware, software, application or network services; and
WHEREAS, in order to release Confidential Information to Recipient, the City requires Recipient to enter into this Agreement through its authorized representative and return it to the City as a pre -condition of receivingmaterialsthatcontainConfidential Information; NOW THEREFORE, in consideration of the above recitals and the mutual promises of the partieshereincontained, it is agreedby andbetweenthe partiesasfollows:

1. " Confidential Information" as used in this Agreement shall include, but is not limited to, any andall technicalandnon -technical information, data, documents, records, andmaterialsprovided by or on behalf of the City to the Recipient, including without limitation patent, tradesecret, proprietary, and systemssecurity -relatedinformation andinformation relatedto the current, futureandproposedservicesof the City, in any form or medium including written, electronic, or oral. Confidential Information also includes other information that is marked or otherwiseidentified as confidential or proprietary, or that would otherwise appearto a reasonableperson to be confidential or proprietary in the context and circumstances in which the information is known or used. Confidential Information also includes any information orderedconfidentialpursuantto anylocal, state, or Federallaw, or orderedconfidentialby any Court of competent jurisdiction. Confidential Information shall not include public records subject to disclosure under the California Public Records Act, Government code section 6250 et seq.

2. The Recipient agrees that it will not make use of, disseminate, or in any way disclose the City' s Confidential Information to any person, firm or business, exceptas necessaryfor the Recipientto work with the City Information and Technology Department, and any purpose the City has authorized or hereafterauthorizesin writing. TheRecipientagreesthat it shalldiscloseConfidential Information only to those directors, officers, employees, agents, affiliates, advisors, representatives, or consultants who need to know such information for purposesof fulfilling Recipient's obligations to the City, and who have previously agreed, either asa condition to employmentor serviceto be boundby terms andconditionsof this Agreement.

3. The Recipient agreesto hold all Confidential Information of the City in the strictest confidence and treat it with the same degree of care as it accords to its own Confidential Information, and

DocuSign Envelope ID: B63DO41 F-7BA7- 4B8E- A02A- 54610F5CAE4D the Recipient represents and warrants that it exercises reasonable care to protect its own Confidential Information. Recipient shall not share or disclose any Confidential Information to any third party or cause suchConfidentialInformation to becomeaccessibleto the public without written consentfrom the I.T.

Director of the City.

4. This Agreement shall not apply to any of the following information: ( a) Information that wasin the public domainatthetime it wascommunicatedto theRecipientby theCity; (b) Information that enteredthe public domainsubsequentto thetime it wascommunicatedto the Recipientthroughno fault of the Recipient; (c) Information that was in the Recipient's possessionfree of any obligation of confidence at thetime it wascommunicatedto theRecipientby theCity (asshownby the Recipient'sfiles andrecords as of the time of disclosure); ( d) Information that was rightfully communicated to the Recipient by a third party freeof anyobligation of confidencesubsequentto thetime that it wascommunicatedto the Recipient bytheCity; (e) Informationthatwasdevelopedbyemployeesoragentsof theRecipientindependentlyof and without referenceto any information communicatedto the Recipientby the City; or (f) Information provided to Recipientin responseto a valid order by a court or other governmentalbody, was otherwise requiredbylaw, orwasnecessaryto establishtherightsof eitherpartyunderthisAgreement (providedthat the Recipienthas provided the City with a reasonableopportunity to seekprotective legal treatmentfor such Confidential Information). In any administrative or judicial proceeding where the City seeks enforcementof this Agreement, the Recipientshall bearthe burdenof proving any partsof this paragraph apply asa defenseto the disclosureof ConfidentialInformation.

5. All Confidential Information furnished to the Recipient by the City shall remain the propertyof theCity andshallbereturnedpromptlyuponrequest, togetherwith anycopiesthereof, or destroyed with the consent of the City.

6. The Recipient shall not assign or transfer any rights or obligations under this Agreement without the prior written consentof theCity.

7. Recipient's obligations underthis Agreementshall survive the termination of any other contractual agreement between the parties.

8. This Agreement shall be governed in all respectsby the laws of the United Statesof America andby the laws of the Stateof California. The solejurisdiction andvenuefor any disputearising underthis Agreementshall bethe SolanoCounty SuperiorCourt of California or the United StatedDistrict Court, EasternDistrict of California, andeachparty to this Agreementherebysubmitsto suchjurisdiction and venue.

9. This Agreementmay only be changedby mutual agreementof authorizedrepresentatives of the parties in writing.

10. The Recipient acknowledges and agreesthat irreparable injury may result to the City if the Recipientbreachestheprovisionsof this Agreementandthatdamagesmaybeaninadequateremedyin respectof suchbreach. The Recipientagreesin advancethat, in the eventof suchbreach, the City shall be entitledto thegrantingof injunctivereliefin theCity'sfavor, in additionto suchotherremedies, damages andrelief asmay beavailableunderapplicablelaw.

11. This Agreementshall not be construedin any mannerto be an obligation to enter into further contractor to reimbursethe costof any effort expendedby Recipient.

12. This agreementconstitutesthe entire agreementof the partieswith respectto the subject matterhereof. In the eventof a disputeor a claim by aparty to enforceits rights underthis Agreement, the non -prevailing party shall be entitled to reasonablelegal fees. This Agreementand all of the provisions hereofshall be binding uponand inure to the benefit of the partiesheretoandtheir respectivesuccessors, transferees and assignees.

DocuSign Envelope ID: B63D041F- 7BA7- 4B8E- A02A- 54610F5CAE4D

13. If any part of this Agreement is determined to be unenforceable, the remaining provisions of this Agreement shall remain in full force and effect.

14. The Parties may sign this Agreement in counterpart, and each individually signed Agreement when combined shall constitute one Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

RrE by, CITY OF FAI D
Charles Duncan'
Name: Name: David Gassaway
Title:

President & CEO
Title: Interim City Manager
11/ 17/ 2022 ' 0 a- 7' Date: Date: ,

DocuSign
Certificate Of Completion
Envelope Id: B63D041 F7BA74B8EA02A54610F5CAE4D Status: Completed Subject: Complete with DocuSign: Professional Services and None - Disclosure Agreements ( City of Fairfield) Source Envelope:

Document Pages: 31 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Lydia Park
AutoNav: Enabled 1000 Webster Street
Envelopeld Stamping: Enabled Community Development - Building Services Time Zone: ( UTC- 08: 00) Pacific Time ( US & Canada) Fairfield, CA 94533 1park@fairfield. ca. gov
IP Address: 64. 162. 152. 2
Record Tracking`; ,
Status: Original Holder: Lydia Park Location: DocuSign
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Charles Duncan
cduncan@westyost. com
President & CEO
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Agenda Item No: K.9

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025 -251 PW Jepson Parkway Phase 2B -2C National Environmental Policy Act Revalidation Amendment No. 1

Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement Between the City of Fairfield and LSA Associates, Inc for the National Environmental Policy Act Revalidation for Jepson Parkway 2B-2C

Funding Source: $63,000; Capital Streets Fund

Contact: Ryan Panganiban, (707) 428-7017

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed amendment will address contract changes resulting from technical modifications necessary to support the National Environmental Policy Act (NEPA) determination for air quality and noise for Jepson Parkway 2B and 2C (Project). As part of this effort, a traffic analysis is required to inform and document the NEPA findings.

The Professional Services Agreement (PSA) originally alloc ated a not -to-exceed amount of $300,00 for the revalidation. Adoption of this resolution authorizes the city manager to execute Amendment No. 1 with LSA Associates, Inc (LSA) to increase the PSA by $27,849.92 and request a management reserve of $35,150.08.

DISCUSSION
In 2022, the City secured a $4 million federal grant to construct widening improvements for Jepson Parkway Phase 2C. As the grant administrator, the Federal Highway Administration (FHWA) requires the City to revalidate the environmental assessment for Phase 2C to ensure the Project remains consistent with the National Environmental Policy Act (NEPA).

Public Works staff are also proceeding with the revalidation of the Environmental Impact Statement (EIS) for Jepson Parkway Phase 2B. Although FHWA does not require revalidation for Phase 2B as the segment is funded with local and developer funds, staff recommend completing this effort to maintain consistency with the overall EIS for Jepson Parkway.

On September 16, 2025, the City Council adopted Resolution No. 2025-185, which authorized the city manager to execute a PSA with LSA to provide environmental services to prepare and submit the necessary documents to FHWA to revalidate and finalize the NEPA documents for the Project.

LSA’s scope of work includes collecting and analyzing data on air quality, noise, biological and hydraulic studies.

LSA is currently performing the environmental services included in the PSA; however, the original scope of work anticipated that the Project’s NEPA -required traffic analysis would be handled under a separate contract and was therefore not included. The initial traffic analysis was completed in 2011 and since that time there have been design revisions to Vanden Road. Vanden Road will continue as a four-lane cross-section; however, the roadway will be slightly realigned to provide an overcrossing over the Union Pacific Railroad tracks. In addition, the construction schedule of the roadway has changed and portions of the Fairfield Train Station Specific Plan, such as the One Lake Development, have been constructed, changing existing volumes.

To maintain efficiency and streamline coordination, staff determined that it would be more effective for LSA to subcontract directly with Fehr & Peers to complete the traffic analysis as part of the overall NEPA effort. The City has used Fehr and Peers on other projects, and they are familiar with the City’s need s. At the City’s request, and to keep momentum on the environmental review, both LSA and Fehr & Peers agreed to begin work on the traffic analysis prior to execution of a formal amendment.

This amendment is now necessary to reconcile funds already expende d and to increase the PSA budget to fully incorporate the traffic analysis within LSA’s scope of work. Following the council’s approval, LSA will continue preparing the Project’s traffic analysis to support completion of the NEPA environmental review.

FINANCIAL IMPACT
The total contract authorization amount will be updated to $363,000, which includes the original contract amount of $300,000, Amendment No. 1 in the amount of $27,849.92, and a management reserve of $35,150.08 which totals $62,999.08. Funding for Jepson Parkway 2C was previously allocated in the fiscal year (FY) 2025-2026, and the agreement will be funded by the Capital Streets Fund (Fund 252; CPW070108).

The management reserve is requested to account for additional technical support and analyses that may be required by Caltrans as the environmental review progresses and will help ensure the Project remains on schedule to achieve construction authorization by October 2026.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to approve the amendment and direct staff to initiate a separate procurement process to hire a different consultant to complete the required traffic analysis for NEPA clearance. However, this is not recommended as City staff do not possess the specialized technical expertise needed to perform this analysis and the work cannot be completed in-house.

Pursuing a new consultant contract would result in additional time for solicitation, selection, and contract execution, which would likely delay the NEPA schedule and increase the risk of missing key coordination milestones with Caltrans.

COORDINATED WITH
N/A

STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director and City Engineer (707) 428-7017
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Amendment

CITY OF FAIRFIELD

RESOLUTION NO. 2025-251

AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL

SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND LSA ASSOCIATES, INC FOR THE NATIONAL ENVIRONMENTAL POLICY ACT REVALIDATION FOR JEPSON PARKWAY 2B-2C

WHEREAS, the City received a grant fund by the Federal Highway Administration (FHA) for Vanden Road – Segment 19 and to utilize the funds, the FHA requires the City to revalidate the Environmental Impact Statement per the National Environmental Policy Act (NEPA); and

WHEREAS, on September 16, 2025, the City Council adopted Resolution No. 2025 -185 authorizing the city manager to execute a Professional Services Agreement (PSA) with LSA Associates, Inc (LSA) , an environmental consultation firm, for a total amount not -to-exceed $300,000; and

WHEREAS, traffic analysis is required for NEPA revalidation and was not included in the original PSA ; and

WHEREAS, Amendment No. 1 is necessary and will increase the total PSA authorization by $27,849.92 to provide the specialized technical support necessary to complete the traffic analysis and associated documentation required to revalidate the environmental review for Jepson Parkway Phase 2B and Phase 2C, increasing the PSA for an amount not to exceed $327,849.92.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. T he city manager is hereby authorized and directed to execute on behalf of the City of Fairfield Amendme nt No. 1 to the PSA between the City of Fairfield and LSA, increasing the authorization by $27,849.92 for an amount not to exceed $327,849.92.

Section 2. The city manager is hereby authorized to execute contract amendments for an amount not-to-exceed $35,150.08. The increased authorization of $27,849.92 and a management reserve of $35,150.08 which totals $62,999.08.

Section 3. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned contract and amendments.

RES. NO. 2025-251

PASSED AND ADOPTED this 16th day of December 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Amendment No. 1
To the Environmental Services to Support National Environmental Policy Act Revalidation for the Jepson Parkway Phase 2B-2C
Between
City of Fairfield
and LSA Associates, Inc.

This Amendment No. 1 made by and entered into as of the _____ day of ______________, 20____, by and between the CITY of FAIRFIELD, a municipal corporation (hereinafter “CITY”), AND LSA Associates, Inc. (hereinafter LSA) for the purpose of reviewing the Environmental Services to Support National Environmental Policy Act Revalidation for the Jepson Parkway Phase 2B-2C (hereinafter “AGREEMENT”) dated September 19, 2025, between the parties. This Amendment does not take effect until signed by both parties.

The revisions to the AGREEMENT are limited to those specific below and are incorporated in the attached Exhibit “A-1”. All other provisions of the AGREEMENT remain in effect.

The AGREEMENT is amended as follows:

1. The AGREEMENT amount will be increasing to an additional $27,849.92.

2. The AGREEMENT’s total contract authorization total amount will change from $300,000 to an amount not to exceed $327,849.92.

3. All other terms and conditions remain the same.

Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY and LSA, dated September 19, 2025, shall remain in full force and effect.

In Witness whereof, the parties, through their authorized representatives, have affixed their signature.

CITY OF FAIRFIELD
a municipal corporation (CITY)
By
David Gassaway, City Manager

LSA ASSOCIATES, INC
By
Amy Fischer, Chief Operating Officer

CARLSBAD
CLOVIS
IRVINE

LOS ANGELES

PALM SPRINGS

POINT RICHMOND

RIVERSIDE

ROSEVILLE

SAN LUIS OBISPO
157 Park Place, Pt. Richmond, California 94801 510.236.6810 www.lsa.net November 12, 2025
Ryan Panganiban, P.E.

Assistant Public Works Director and City Engineer
City of Fairfield Public Works Department
1000 Webster Street
Fairfield, CA 94533
Via email: [email protected]
Subject: Proposal to Provide Enviro
nmental Services to Support a NEPA Revalidation for the Jepson Parkway Project (Phases 2B/2C) – Augment #1
Dear Ryan:

LSA is currently under contract for environmental services supporting the Jepson Parkway Project (Phases 2B/2C) in the City of Fairfield, California (Resolution No. 2025-185). Our original scope of work assumed that the project’s traffic analysis supporting the National Environmental Policy Act (NEPA) revalidation would be covered under a separate City contract. However, following approval of LSA’s professional services agreement the City asked for the project’s traffic analysis to be contracted through LSA.

LSA will authorize the traffic analysis scope of work by reallocating budget originally dedicated to Task 2.2 Noise Studies (Optional NADR), Task 2.5 Hazardous Materials/Waste Coordination, Task 2.6 Farmland Impact Coordination, and Task 3.1 NEPA Revalidation Form pursuant to LSA’s approved professional services agreement dated September 19, 2025. At such time that this augment request is authorized, we will reapply the budget to Tasks 2.2, 2.5, 2.6, and 3.1.

The remainder of this letter outlines our augment request to cover this additional scope of work.

SCOPE OF WORK
Traffic Analysis
LSA through its subconsultant, Fehr & Peers, hereafter referred to as team, will collect data necessary to perform its traffic forecasts. Specifically, the team will collect mid-weekday AM (7:00 AM to 9:00 AM) and PM (4:00 PM to 6:00 PM) peak hour traffic counts at six project area intersections. The team will document the existing physical multimodal circulation network using data from available published studies, aerial imagery, and field observations.

The team will review and compare existing 2025 weekday peak hour volumes to the prior analyses.

The team will review inputs included in local travel models, including but not limited to the City’s Travel Model and Sonoma-Napa Activity Based Model, to understand future year land use projections in the study area. Based on the model review, the team will select the appropriate modeling tool to prepare weekday AM and PM future year peak hour turning movement volumes.

Volumes will be compared to the Jepson Parkway EIS. The team will submit existing and future year EXHIBIT A-1

11/12/25 (\\aznasunifiler2\marketing\01-Proposals\01-Proposals by Year\2025\Environmental Planning\20251666.P Jepson Parkway Reval\\aznasunifiler2\projects\2025\20252551 Jepson Parkway\ADMIN\Contract\Augment 1 - Traffic\Jespon_NEPA-Reval_Scope_Augment1_Nov-2025.docx) 2 weekday AM and PM peak hour intersection turning movement accounts to the project team for review and use in subsequent environmental studies (air quality and noise). These separate studies were previously included in LSA’s approved professional services agreement.

The team will prepare a technical memorandum summarizing findings for City and Caltrans review.

For purposes of this scope of work, we have reserved four (4) staff hours to respond to comments and prepare a final memorandum.

Finally, the team will support IAC coordination (including preparation of meeting materials). A total of thirty (30) hours has been reserved for this work.

Note that this scope of work does not include any level of service (LOS) or vehicle mile travelled (VMT) analysis. If required, an augment would be prepared to support these analyses.

Deliverables: Traffic Technical Memorandum

Project Management
LSA’s Project Manager will undertake a variety of general project management tasks related to this work including monitoring its scope, budget, and schedule. Other project management tasks include subcontractor management and assistance to team members. This work is in addition to the ongoing project management tasks outlined in LSA’s original scope of services.

LSA’s Principal will ultimately be responsible for quality assurance for all work undertaken and will review all text, tables, and graphics before these materials are presented to the City.

We look forward to supporting this project. Please contact us ([email protected] or [email protected]) with any questions or comments on this proposal.

Sincerely,
LSA Associates, Inc.

A m a n d a D u r g e n T h o m a s J . W a r r n e r P r i n c i p a l A s s o c i a t e

Attachment: Detailed Budget Spreadsheet

Jepson Parkway Project, Phase 2B/2C
City of Fairfield
20251666.P
11/12/2025
Hourly Rate ($/ hour) $72.10 $79.33
ICR: Overhead Rate
Profit
Multiplier
% in Year Escalation
10% Year 1 $250.99 $276.16
90% Year 2 $263.54 $289.97
100% Weighted Average $262.29 $288.59
Phase 04 Project Management and Meetings

4.1 Project Management 3.00 12.00 15.00 $4,249.92

3.00 12.00 15.00 $4,249.92

3.00 12.00 15.00 $4,249.92
(1) Fehr & Peers $23,600.00
$23,600.00
Total $27,849.92
Total LSA Fees
Total LSA Hours
216.47%

10.00%

3.4812
Principal in-charge (Amanda
Durgen)
Project Manager
(Thomas Warrner)
Phase 04 Project Management and Meetings Subtotal
Subtotal Labor:

Sub Consultants (each Sub Consultant will be a separate Phase) Subtotal Sub Consultants
5%
LSA

100 Pringle Avenue, Suite 600 Walnut Creek, CA 94596

October 17, 2025

TJ Warrner
LSA
157 Park Place
Point Richmond, CA 94801

Cc: Ryan Panganiban, P.E. | City of Fairfield

Subject: Proposal for Jepson Parkeway/Vanden Road Revalidation – Traffic Forecasts Dear TJ:

Fehr & Peers is pleased to assist LSA and the City of Fairfield with the revalidation of the Jepson Parkway revalidation effort. As discussed at the kick-off meeting, the original Jepson Parkway NEPA EIS was certified in 2011, with Alternative B selected as the preferred alternative. Alternative B proposed widening existing Vanden Road to two travel lanes in each direction and providing a separated pedestrian and bicycle facility along the west side of the road. The Vanden Road/Cannon Road intersection was to be signalized, and the Cannon Road at-grade crossing was to remain. Since 2011, design revisions along Vanden Road have been proposed. Vanden Road will continue as a four- lane cross-section; however, the roadway will be slightly realigned to provide an overcrossing over the Union Pacific Railroad tracks. In addition, the construction schedule of the roadway has changed and portions of the Fairfield Train Station Specific Plan, such as the One Lake Development, have been constructed, changing existing volumes.

As part of this scope of work, Fehr & Peers will collect data and prepare forecasts, to compare to the prior Jepson Parkway analysis and for inclusion in other environmental analyses (air quality, noise, etc.). As discussed in our kickoff meeting, we will meet with LSA, City of Fairfield, and Caltrans to discuss our analysis methodology and approach. This proposal does not include any level of service (LOS) or vehicle mile travelled (VMT) analysis. Pending project team discussions, Fehr & Peers will prepare a change order to complete any remaining analyses.

Our proposed scope of work, schedule, and fee estimate are described below.

Scope of Work
Task 1: Project Coordination and Meeting Attendance
Fehr & Peers will keep the Project informed over the course of the project as to the status of the analysis. Our proposal includes participation in up to three project team conference calls, which could also include coordination with other Project team members. If requested, Fehr & Peers can attend additional meetings not included in this proposal on a time and materials basis.

November 6, 2025 | 2
Task 2: Data Collection
Fehr & Peers will collect mid-weekday AM (7:00 AM to 9:00 AM) and PM (4:00 PM to 6:00 PM) peak hour traffic counts at the following intersections:

1. Vanden Road/Peabody Road

2. Vanden Road/Transit Center Road

3. Vanden Road/One Lake Drive

4. Vanden Road/Lake Trail

5. Vanden Road/Canon Road

6. Vanden Road/Leisure Town Road/Foxboro Parkway
Fehr & Peers will also document the existing physical multimodal circulation network using data from available published studies, aerial imagery, and field observations.

Task 3: Volume Preparation & Comparison
Based on data collected in the above task, Fehr & Peers will review and compare existing 2025 weekday peak hour volumes to the prior analyses efforts at the study locations included in Task 2.

Fehr & Peers will review inputs included in local travel models including but not limited to the City of Fairfield Travel Model and Sonoma-Napa Activity Based Model, to understand future year land use projections in the study area. Based on the model review, Fehr & Peers will select the appropriate modeling tool to prepare weekday AM and PM future year peak hour turning movement volumes for the study area locations identified in Task 2. Volumes will be compared to the Jepson Parkway EIS.

Fehr & Peers will submit existing and future year weekday AM and PM peak hour intersection turning movement accounts to the Project team for review and use in subsequent environmental analyses (air quality, noise, etc.).

Task 4: Documentation
Fehr & Peers will prepare a technical memorandum summarizing the findings from Task 2 and 3 for City and Caltrans review and comment. For purposes of this scope of work, we have reserved four staff hours to respond to comments and prepare a final technical memorandum.

Task 5: IAC Support
Fehr & Peers assumes up to 30 hours of staff time to support with IAC coordination. This can include up to two virtual meetings and preparation of meeting materials. Additional analysis that may come from IAC’s comments are not included in this scope of work and may require a change order.

Cost Estimate and Schedule
Fehr & Peers will perform this work on a time and materials basis of $23,600 (of which $2,800 will be used for new data collection). We will submit the draft technical memorandum within five weeks following receipt of written authorization to proceed and Task 2 data collection. Invoices will be submitted monthly for services rendered and are due and payable upon receipt.

November 6, 2025 | 3
If the terms of this proposal are acceptable to you, please send us a contract for review and signature.

We look forward to working with you on this project. If you have any questions or comments, please contact Sarah Chan at 925-357-3402.

Sincerely,

FEHR & PEERS

Sarah Chan, PE TE
Principal

Attachment:

Attachment A: Fee

Fee Proposal for Jepson Parkway Revalidation (Fairfield, CA) Fehr & Peer
Project
Manager
Principal-in-
Charge
QAQC/Technical
Advisor
Planner/
Engineer
Graphics
Support
Project
Coordinator
Labor
Hours
Direct Labor
Costs
Direct
Costs
Subtotal
Tasks $220.00 $315.00 $335.00 $190.00 $210.00 $165.00
Task 1: Project Coordination and Meeting 5 2 00 0 5 12 $2,555 $130 $2,685 Task 2: Data Collection 2 1 0 6 0 1 10 $2,060 $2,800 $4,860 Task 3: Volume Preparation & Comparison 1 1 4 16 0 3 25 $5,410 $270 $5,680 Task 4: Documentation 2 1 0 84 2 17 $3,445 $170 $3,615
Task 5: IAC Support 8 4 0 10 4 4 30 $6,420 $320 $6,740
Total for all Tasks 18 9 4 40 8 15 94 $19,890 $3,690 $23,580 Notes:

Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.

Mileage is billed at the IRS rate plus 10% handling fee.

All other direct and subconsultant expenses are billed with 10% handling fee.

Other direct costs such as computer, communications, and reproduction charges are billed as a percentage of labor.

Rates and staff are subject to change at any time, without notice, and within the total budget shown 1Page 139 of 356
Agenda Item No: K.10

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025-252 PW NBR Filter Media Replacement Budget Adjustment

Authorizing the City Manager t o Adjust the Budget for the N orth Bay Regional Filter Media Replacement Project and Authorizing an Update to the Fiscal Year 2025-2026 Budget

Funding Source: $250,000; North Bay Regional Fund

Contact: Michael J. Hether, (707) 428-7485

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Staff seeks to increase the project budget for the North Bay Regional (NBR) Water Treatment Plant Filter Media Replacement Project ( Project; CPW040017) for fiscal years (FY) 2026 through 2030 by $50,000 annually, resulting in a total increase of $250,000.

DISCUSSION
NBR uses a combination of sand and carbon (filter media) during one of many steps in the process of making high-quality drinking water for the City’s residents. NBR has eight bays containing filter media which requires re moval and replacement when it reaches the end of its useful life. Each of NBR's eight filters are on an eight-year media replacement cycle.

On June 16, 2020, the City Council adopted Resolution No. 2020 -102, approving the plans and specifications and awarding a contract to Carbon Activated Corporation (Carbon Activated) for the Project. This Project involves removal and replacement of filter m edia, along with any damaged bay fixtures in one filter bay per year over the term of the contract.

The granular activated carbon ( GAC) and sand are replaced in the filter to ensure proper filter performance and meet regulatory compliance as the media degrades over time. One of the eight

filters is selected each year for media replacement and occurs during the winter months to reduce disruptions to the City’s plant operations.

On November 13, 2025, the City executed Amendment No. 1 to the Articles of Agre ement extended the agreement term and to incorporate cost adjustments as staff originally budgeted $300,000 per year to perform the filter replacements when the agreement was executed

The two primary and most significant materials used in these filters - GAC and sand - are impacted by recent tariff implementations. Due to the ongoing volatility related to tariffs, staff is requesting an annual budget increase of $50,000 to the Project budget for FY26 through FY30 for a total adjustment amount of $250,000.

FINANCIAL IMPACT
The increase in costs for the filter media replacements annually will require a budget adjustment of $50,000 annually for FY 2026-2030 (total cost $250,000). The increased appropriations to the Project will be funded with fund balance from the North Bay Regional Fund (Fund 465). Costs for this project are split proportionally between the City of Fairfield and the City of Vacaville.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may delay approval of the budget adjustment so that staff can address any council concerns.

COORDINATED WITH
N/A

STAFF CONTACT
Michael J. Hether, Assistant Public Works Director - Utilities (707) 428-7485
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2025-252

AUTHORIZING THE CITY MANAGER TO ADJUST THE BUDGET FOR THE NORTH BAY REGIONAL

FILTER MEDIA REPLACEMENT PROJECT AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-2026 BUDGET

WHEREAS, the North Bay Regional Water Treatment Plant (NBR) uses a combination of sand and carbon (Filter Media) during one of many steps in the process of making high -quality drinking water for the City’s residents; and

WHEREAS, on June 16, 2020, the City Council ad opted Resolution No. 2020 -102, approving the plans and specifications and awarding a contract to Carbon Activated Corporation (Carbon Activated) for the NBR Plant Filter Media Replacement Project (Project); and

WHEREAS, each of North Bay Regional's (NBR) eight filters are on an eight -year media replacement cycle to ensure proper filter performance and meet regulatory compliance as the media degrades over time; and

WHEREAS, on November 13, 2025, the City executed Amendment No. 1 to the Articles of Agreement extended the agreement term and incorporated cost adjustments as staff originally budgeted $300,000 per year to perform the filter replacements when the agreement was executed; and

WHEREAS, various materials used in the filters are only available through imported sources, as such tariffs imposed by the federal government have increased the cost of materials used in the filters and have created pricing volatility in the market; and

WHEREAS, staff are seeking to increase the Project budget to compensate for pricing changes due to the volatility of tariffs on imported goods and materials; and

WHEREAS, funding in the amount of $250,000 was not allocated in the City’s approved FY 2025- 2026 through 2029 -2030 Capital Improvement Plan, thus requiring an adjustment of $50,000 annually for 5 years ($250,000 total) to cover the increase in media filter replacements; and

WHEREAS, the revised appropriation constitutes an update to the FY 2025 -2026 budget approved pursuant to Resolution No. 2025-103.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby approves a budget adjustment of $50,000 annually for five years (total $250,000) to increase the project budget for the NBR Filter Media Replacement project (CPW040017).

RES. NO. 2025-252

Section 2. The council hereby approves an increase in appropriations of $250,000 in the North Bay Regional Fund (Fund 465) for project CPW040017.

Section 3. The council authorizes the city manager or designee to take all steps necessary to implement this resolution.

PASSED AND ADOPTED this 16th day of December 2025, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.11

AGENDA REPORT
DATE: December 16, 2025

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2025 -253 PW Assessment and Feasibility Study for Police Activities League Youth Center

Authorizing the City Manager to Execute a Task Order with Indigo | Hammond + Playle Architects, LLP to Provide Feasibility and Schematic Design for the Fairfield Police Activities League Youth Center Renovations Project and Approving an Update to the Fiscal Year 2025-2026 Budget

Funding Source: $150,000; Public Building Capital

Contact: Ryan Panganiban, (707) 428-7017

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Fairfield Police Activities League (PAL) Youth Center at 2250 and 2256 North Texas Street requires substantial renovation to address aging infrastructure , modernize existing building systems, and improve accessibility for Fairfield youth. The proposed resolution will authorize a task order with Indigo | Hammond + Playle Architects, LLP (Indigo) to provide the architectural and engineering services needed to evaluate existing conditions and develop a phased renovation approach.

The total amount requested authorization for the task order is $15 0,000, which includes a $131,000 contract amount and a $19,000 management reserve fee. Approval of the resolution will authorize an adjustment to the fiscal year (FY) 2025 -2029 budget to fund the necessary design work for the Fairfield PAL Youth Center Renovation Project (Project).

DISCUSSION
On January 21, 2025, the City Council adopted Resolution No. 2025 -01, which authorized the purchase and sale agreement to acquire 2250 and 2256 North Texas Street for use as the Fairfield PAL Youth Center. The combined properties total approximately 1.38 acres, consisting of a 1.06-

acre parcel at 2250 North Texas Street and a 0.32 -acre parcel at 2256 North Texas Street. The primary building was formerly a roller rink . The secondary building includes a snack bar, restrooms, and a boxing ring. Additionally, the site is supported by a parking lot, outdoor activity areas, and a lighted basketball court.

While staff have worked diligently to maintain these facilities and keep them operational, the opportunity to enhance and modernize the site has become increasingly clear. In August 2025, a Safety Inspection Team Report , prepared by Risk Management, Public Works, and Fire Department staff identified potential concerns , including Americans with Disabilities Act (ADA) accessibility, building maintenance needs, and fire code deficiencies. Many of these issues extend beyond minor repairs ( i.e. more than $ 60,000) and require the involvement of professional architectural and engineering consultants.

The planned renovations present a transformative opportunity to improve the facilities through upgrades such as roofing and siding replacement, Heating, Ventilation, and Air Conditioning (HVAC) and electrical system improvements, security enhancements, ADA compliant access, restroom modernization, parking lot resurfacing, and interior tenant improvements. To advance this work, the City must engage a qualified consultant to evaluate existing conditions, prepare design solutions, and develop a phased approach that aligns with available funding.

Procurement Process
On August 17, 2021, the council adopted Resolutions No. 2021 -202 through 2021 -204 establishing on-call professional services agreements with three architectural firms: Indigo; COAR Design Group (formerly Jeff Katz Architecture); and PBK (formerly PBK -WLC, Inc.). Th e 2021 solicitation created a pre -qualified list of consultants capable of providing responsive architectural design services for various projects.

On September 25, 2025, staff released a Request for Proposals to the three pre -qualified firms.

A mandatory pre-proposal conference was held on October 14, 2025, with representatives from all three firms in attendance. By the proposal deadline of November 12, 2025, the City received three complete statements of qualifications.

An evaluation committee consisting of representatives from the Police and Public Works Departments reviewed the submissions and determined that Indigo was the most qualified firm based on their strong experience and demonstrated capabilities with community -serving facilities. A key factor in the selection was Indigo’s proven track record of efficiently modernizing aging buildings, planning logical and constructible phasing, and maintaining effective cost control throughout project delivery. Recently, Indigo served as the architect of record for the Fairfield City Council Chamber Renovation and the Fairfield Police Dispatch Center Renovation, both of which were completed successfully and reflect the firm’s ability to deliver high-quality, functional public facilities.

Scope of Work
Staff negotiated a scope of work and fee with Indigo for a not -to-exceed task order amount of $131,000. Indigo’s proposed approach is organized into five key steps designed to guide the City from initial assessment through schematic design. Completion of this work is necessary to establish an accurate overall Project budget and to determine a logical phasing and implementation strategy for the Project. The five primary tasks include:
 Comprehensive Assessment: Conduct a detailed evaluation of the existing buildings, site, and building systems to understand current conditions, deficiencies, and improvement opportunities
 Program Confirmation: Collaborate with City staff, PAL representatives, and stakeholders to confirm and refine the Project’s programmatic needs and functional requirements  Schematic Design Development: Prepare schematic design concepts and space plans, and develop a preliminary cost estimate, construction phasing strategy, and implementation plan for the renovations
 Presentations: Provide presentations to the council and Project stakeholders to review findings, design direction, and recommended next steps
Indigo anticipates that the feasibility and schematic design phase wi ll take approximately 12 weeks to complete. Future funding for preparation of plans and specifications, and construction, has not yet been identified. Staff will return to council with next steps for implementation at the appropriate time once the feasibility and schematic design work is complete.

FINANCIAL IMPACT
The total authorization amount is $150,000, which includes a $131,000 task order amount and $19,000 management reserve fee. The funding for design work for the Project was not included in the FY 2025-2026 budget and will require a total budget adjustment of $150,000 from the AB1600 Park and Recreational Facilities Fund (Fund 263) to the Public Building Capital Project Fund (Fund 254, CPW010110). Finance has confirmed that adequate reserves exist and that no other projects will be jeopardized by this additional expenditure.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Staff will provide updates to the council, PAL stakeholders, and applicable c ommissions (i.e.

Planning and Youth) throughout the design process to ensure alignment with community needs and Project requirements.

ALTERNATIVE ACTION
The council may choose not to authorize the task order with Indigo at this time. Under this alternative, staff would be unable to proceed with the feasibility analysis, schematic design, and preliminary cost estimating needed to establish an overall Project budget an d phased implementation plan for the Project. Without these architectural and engineering services, the City would lack the technical information necessary to define the scope of improvements, pursue future funding opportunities, or advance the Project toward construction.