Agenda Item No: K.11
AGENDA REPORT
DATE: December 16, 2025
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2025 -253 PW Assessment and Feasibility Study for Police Activities League Youth Center
Authorizing the City Manager to Execute a Task Order with Indigo | Hammond + Playle Architects, LLP to Provide Feasibility and Schematic Design for the Fairfield Police Activities League Youth Center Renovations Project and Approving an Update to the Fiscal Year 2025-2026 Budget
Funding Source: $150,000; Public Building Capital
Contact: Ryan Panganiban, (707) 428-7017
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Fairfield Police Activities League (PAL) Youth Center at 2250 and 2256 North Texas Street requires substantial renovation to address aging infrastructure , modernize existing building systems, and improve accessibility for Fairfield youth. The proposed resolution will authorize a task order with Indigo | Hammond + Playle Architects, LLP (Indigo) to provide the architectural and engineering services needed to evaluate existing conditions and develop a phased renovation approach.
The total amount requested authorization for the task order is $15 0,000, which includes a $131,000 contract amount and a $19,000 management reserve fee. Approval of the resolution will authorize an adjustment to the fiscal year (FY) 2025 -2029 budget to fund the necessary design work for the Fairfield PAL Youth Center Renovation Project (Project).
DISCUSSION
On January 21, 2025, the City Council adopted Resolution No. 2025 -01, which authorized the purchase and sale agreement to acquire 2250 and 2256 North Texas Street for use as the Fairfield PAL Youth Center. The combined properties total approximately 1.38 acres, consisting of a 1.06-
acre parcel at 2250 North Texas Street and a 0.32 -acre parcel at 2256 North Texas Street. The primary building was formerly a roller rink . The secondary building includes a snack bar, restrooms, and a boxing ring. Additionally, the site is supported by a parking lot, outdoor activity areas, and a lighted basketball court.
While staff have worked diligently to maintain these facilities and keep them operational, the opportunity to enhance and modernize the site has become increasingly clear. In August 2025, a Safety Inspection Team Report , prepared by Risk Management, Public Works, and Fire Department staff identified potential concerns , including Americans with Disabilities Act (ADA) accessibility, building maintenance needs, and fire code deficiencies. Many of these issues extend beyond minor repairs ( i.e. more than $ 60,000) and require the involvement of professional architectural and engineering consultants.
The planned renovations present a transformative opportunity to improve the facilities through upgrades such as roofing and siding replacement, Heating, Ventilation, and Air Conditioning (HVAC) and electrical system improvements, security enhancements, ADA compliant access, restroom modernization, parking lot resurfacing, and interior tenant improvements. To advance this work, the City must engage a qualified consultant to evaluate existing conditions, prepare design solutions, and develop a phased approach that aligns with available funding.
Procurement Process
On August 17, 2021, the council adopted Resolutions No. 2021 -202 through 2021 -204 establishing on-call professional services agreements with three architectural firms: Indigo; COAR Design Group (formerly Jeff Katz Architecture); and PBK (formerly PBK -WLC, Inc.). Th e 2021 solicitation created a pre -qualified list of consultants capable of providing responsive architectural design services for various projects.
On September 25, 2025, staff released a Request for Proposals to the three pre -qualified firms.
A mandatory pre-proposal conference was held on October 14, 2025, with representatives from all three firms in attendance. By the proposal deadline of November 12, 2025, the City received three complete statements of qualifications.
An evaluation committee consisting of representatives from the Police and Public Works Departments reviewed the submissions and determined that Indigo was the most qualified firm based on their strong experience and demonstrated capabilities with community -serving facilities. A key factor in the selection was Indigo’s proven track record of efficiently modernizing aging buildings, planning logical and constructible phasing, and maintaining effective cost control throughout project delivery. Recently, Indigo served as the architect of record for the Fairfield City Council Chamber Renovation and the Fairfield Police Dispatch Center Renovation, both of which were completed successfully and reflect the firm’s ability to deliver high-quality, functional public facilities.
Scope of Work
Staff negotiated a scope of work and fee with Indigo for a not -to-exceed task order amount of $131,000. Indigo’s proposed approach is organized into five key steps designed to guide the City from initial assessment through schematic design. Completion of this work is necessary to establish an accurate overall Project budget and to determine a logical phasing and implementation strategy for the Project. The five primary tasks include:
Comprehensive Assessment: Conduct a detailed evaluation of the existing buildings, site, and building systems to understand current conditions, deficiencies, and improvement opportunities
Program Confirmation: Collaborate with City staff, PAL representatives, and stakeholders to confirm and refine the Project’s programmatic needs and functional requirements Schematic Design Development: Prepare schematic design concepts and space plans, and develop a preliminary cost estimate, construction phasing strategy, and implementation plan for the renovations
Presentations: Provide presentations to the council and Project stakeholders to review findings, design direction, and recommended next steps
Indigo anticipates that the feasibility and schematic design phase wi ll take approximately 12 weeks to complete. Future funding for preparation of plans and specifications, and construction, has not yet been identified. Staff will return to council with next steps for implementation at the appropriate time once the feasibility and schematic design work is complete.
FINANCIAL IMPACT
The total authorization amount is $150,000, which includes a $131,000 task order amount and $19,000 management reserve fee. The funding for design work for the Project was not included in the FY 2025-2026 budget and will require a total budget adjustment of $150,000 from the AB1600 Park and Recreational Facilities Fund (Fund 263) to the Public Building Capital Project Fund (Fund 254, CPW010110). Finance has confirmed that adequate reserves exist and that no other projects will be jeopardized by this additional expenditure.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Staff will provide updates to the council, PAL stakeholders, and applicable c ommissions (i.e.
Planning and Youth) throughout the design process to ensure alignment with community needs and Project requirements.
ALTERNATIVE ACTION
The council may choose not to authorize the task order with Indigo at this time. Under this alternative, staff would be unable to proceed with the feasibility analysis, schematic design, and preliminary cost estimating needed to establish an overall Project budget an d phased implementation plan for the Project. Without these architectural and engineering services, the City would lack the technical information necessary to define the scope of improvements, pursue future funding opportunities, or advance the Project toward construction.
In addition, deferring this work may increase the risk of facility disruptions or temporary shutdowns, as ongoing building maintenance needs such as plumbing, air conditioning and heating, and other essential systems continue to deteriorate and exceed staff’s ability to address them through minor repairs. This alternative is not recommended, as it would further delay critical upgrades and extend the timeline for delivering a modernized and safe youth center for the community.
COORDINATED WITH
Police Department, Finance Department, and Parks & Recreation Department
STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director and City Engineer (707) 428-7017
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Task Order
Attachment 4: Indigo Proposal