Fairfield City Council
February 17, 2026

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, February 17, 2026, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV. The public may join the meeting via Zoom at: https://fairfield.ca.gov/zoomcitycouncil or via phone (408) 638-0968, Webinar ID: 814 7538 5275, Passcode: 7074287400
Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C. INVOCATION - Pastor Karen Stetins of St. Mark's Lutheran Church D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER'S REPORT
G. CITY ATTORNEY'S REPORT
H. CITY CLERK'S REPORT
I. PRESENTATIONS
I.1 Proclamation Declaring Lunar New Year Presented by Councilmember Manveer Sandhu
I.2 Proclamation Declaring National Cancer Prevention Month Presented by Mayor Catherine "Cat" Moy
J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters, not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item, please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, as determined by the mayor.

K. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

K.1 CM Approval of Meeting Minutes for January 2026 5

Approval of Meeting Minutes for January 2026
Funding Source: N/A
Contact: Karen Rees, (707) 428-7767
Recommended Action:

Approve the meeting minutes.

K.2 Ordinance 2026-02 PW Amending Section 16.4.1 of Chapter 16 to Remove the Prohibition on Micro-Trenching and Conduct a Public Hearing 21 Amending Section 16.4.1 of the Municipal Code Regarding Street and Sidewalk to Remove the Prohibition on Micro-Trenching and Finding the Adoption of the Ordinance to Be Exempt from Review Under the California Environmental Quality Act
Funding Source: N/A
Contact: Thomas Martian, (707) 249-1224
Recommended Action:

Provide second reading and adopt Ordinance 2026-02.

K.3 Resolution 2026-22 PW Engineering Services Qualified Consultant Shortlist 26 Approving A Shortlist of Qualified Consultants for Capital Improvement Projects Engineering Services
Funding Source: N/A
Contact: David Vong (707) 428-7784
Recommended Action:

Adopt resolution.

K.4 Resolution 2026-23 PW Sewer Master Plan Cost Sharing Agreement 32 Authorizing the Mayor and City Manager to Execute a Cost-Sharing Agreement Between Fairfield-Suisun Sewer District and the Cities of Fairfield and Suisun City Regarding Sewer Collection System Master Planning Services Funding Source: $49,976; Sewer Fund
Contact: David Vong, (707) 428-7784
Recommended Action:

Adopt resolution.

K.5 Resolution 2026-24 HR Approving a Contract with Alliant Insurance Services 68 Authorizing the City Manager to Enter into a Contract with Alliant Insurance Services as the Broker for Employee Health and Welfare Benefit Programs Funding Source: $276,000; General Fund

Contact: Farbod Pirouzmand, (707) 428-7397
Recommended Action:

Adopt resolution.

L. NEW BUSINESS
L.1 CM Minute Action Approving the Mayor’s Appointments 90 Minute Action Approving Mayor’s Appointment to the Youth Commission Funding Source: N/A
Contact: Karen Rees, (707) 428-7767
Recommended Action:

Approve appointments. Perform oath of office.

M. PUBLIC HEARINGS
M.1 Resolution 2026-25 HD First Amendment to Fiscal Year 2025-2026 Annual Action Plan
92 Approving the First Amendment to the Fiscal Year 2025-2026 Community Development Block Grant Annual Action Plan and Authorizing the City Manager to Execute Any and All Documents, Contracts, and Memorandum of Understanding
Funding Source: N/A
Contact: Miesha Garnett, (707) 428-7426
Recommended Action:

Hold public hearing and adopt resolution.

N. ADJOURN
ADJOURN TO TUESDAY, MARCH 3, 2026, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Wednesday, February 11, 2026.

Agenda Item No: K.1

AGENDA REPORT
DATE: February 17, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: CM Approval of Meeting Minutes for January 2026

Funding Source: N/A

Contact: Karen Rees, (707) 428-7767

RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for January 2026 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose to modify the minutes , which will result in bringing this item back at a future date.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]

ATTACHMENTS
Attachment 2: 01-20-2026 Closed Session Minutes
Attachment 3: 01-20-2026 City Council Minutes
Attachment 4: 01-23-2026 City Council Retreat Minutes (Day 1) Attachment 5: 01-24-2026 City Council Retreat Minutes (Day 2)

1 CITY OF FAIRFIELD CITY COUNCIL

CLOSED SESSION MEETING

TUESDAY, JANUARY 20, 2026; 4:00 PM
HARRY T. PRICE MEMORIAL COUNCIL CHAMBER
1000 WEBSTER STREET, FAIRFIELD, CA 94533

OR VIA ZOOM

MINUTES

CALL TO ORDER

Mayor Catherine “Cat” Moy called the meeting to order at 4:00 p.m. City Attorney David Lim called roll.

Councilmember Doug Carr - Present
Councilmember Doriss Panduro - Present
Councilmember Manveer Sandhu - Present
Councilmember Scott Tonnesen - Present
Councilmember K. Patrice Williams - Present
Vice Mayor Pam Bertani - Present
Mayor Catherine “Cat” Moy - Present

PUBLIC COMMENTS

The following people spoke regarding Item F.2: Matthew Bidou, Alicia Minyen, Nora Dizon, and unidentified caller (Zoom - Declined to give name).

The City Council went into closed session on the following items with the listed people present:

F.1 Conference with Legal Counsel - Existing Litigation

Name of Case: Shri Guru Hari, LLC et. al. v. City of Fairfield, a municipal corporation, Solano County Superior Court case no. CU25-01676

Present were City Attorney David Lim, City Manager David Gassaway, Chris Lewis and Public Works Director Sanjay Mishra.

F.2 Conference with Legal Counsel - Existing Litigation

Name of Case: Shri Guru Hari, LLC et. al. v. City of Fairfield, a municipal corporation, Northern District of California case no. 3:25-cv-04200

Present were City Attorney David Lim, City Manager David Gassaway, Attorney Gary Winuk, and Assistant City Manager Farbod Pirouzmand.

The council came out of closed session.

2 City Attorney David Lim disclosed that for Item F.2, the council continued the matter until Tuesday, March 10 to continue an investigation into a potential quo warranto process regarding Mayor Catherine “Cat” Moy.

Mayor Moy adjourned the meeting at 7:10 p.m.

______________________________
City Attorney
________________________________
Mayor

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

January 20, 2026, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER 6:00 PM
Vice Mayor Pam Bertani called the meeting to order at 7:21 pm, as the prior closed session meeting ran long.

She asked City Attorney David Lim to report out on the closed session held just prior to the council meeting on January 20, 2026, at 4 p.m. Mr. Lim reported on Item F.2, City Council continued conference with legal counsel on anticipated litigation pursuant to Gov.

Code 54956.9 (d)(2) -(4) to March 10, 2026 at 4:30 pm in the Harry T. Price Memorial Council Chamber on the matter, which i s the continued investigation into potential quo warranto process regarding Mayor Catherine Moy. The point of contact for this item will be Attorney Gary Winuk, as City Attorney David Lim must recuse himself due to a conflict of interest.

B. ROLL CALL
On r oll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, and K. Patrice Williams; and Vice Mayor Bertani. Mayor Catherine "Cat" Moy was absent.

C. INVOCATION - Pastor Karen Stetins of St. Mark's Lutheran Church There was no invocation. Pastor Stetins of St. Mark's had another meeting to attend - as the council meeting started one hour and 20 minutes late due to closed session running late.

D. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Sandhu.

E. COUNCIL REPORTS
Councilmember Sandhu reported at the end of December 2025, he toured Potrero Hill Landfill for the first time. He said the experience was eye-opening. He asked everyone to try to produce a little bit less trash. On January 19, he had the pr ivilege of attending the Annual Martin Luther King Jr. Day Breakfast at Hilton Garden Inn, and later also visited the PAL Center and saw first-hand Kaiser Permanente staff painting the walls and helping to

2 beautify the site. He thanked them for their dedic ation to our community. He later attended the MLK Jr. Day 6th annual celebration in Vacaville where California State Senator Christopher Cabaldon spoke. Lastly, he attended the MCE meeting (the meeting ended at midnight).

Councilmember Panduro wished everyone a Happy New Year and said she looks forward to a successful 2026. She announced that January 22 at 6:30 p.m. is the first CAP Solano JPA meeting of the year. Every year the board chairs and vice chairs are rotated from the seven cities in Solano Count y. This year it is Fairfield's turn to serve as chair so Councilmember Panduro will serve in that role, and a representative from Rio Vista will serve as Vice-Chair. Councilmember Carr is an alternate on the board. Public is welcome to these monthly meetings - the third Thursday of the month at the Solano County Event Center.

Councilmember Carr reported that volunteers are needed for the Point In Time count (PIT) to count homeless individuals in the community the morning of January 29, 2026.

Anyone interested, please email Samantha Burrows at [email protected]. He also reported that he attended the MLK Jr. Breakfast, which he said is always a special event.

Lastly, he announced the next Homeless Roundtable would be held on April 22 at Willow Hall. M ore information will follow.

Councilmember Tonnesen announced that a new wine bar and grill "The Main Grape" is open in downtown on 721 Texas Street. It is the second location for the owners as they also own "The Main Grape" on Main Street in Vacaville. H e encourage folks to patronize businesses in downtown and shared that businesses are open despite the construction - which he said should be completed by July.

Councilmember Williams announced she is always proud to attend the Martin Luther King Jr. Breakfast hosted by the National Council of Negro Women (NCNW) - Fairfield, Suisun, Vacaville Section. She reported that the NCNW was founded in 1935 and today has over four million members! She said that Keynote Speaker Assemblymember Lori Wilson did an excellent job and was very inspirational. Assemblymember Wilson spoke of the MLK's "Urgency of Now" and her words truly resonated with Councilmember Williams. Next, she invited the community to attend the City Council Retreat this weekend.

Vice Mayor Bertani said she would forego a report due to the late start, but wished everyone a very Happy New Year 2026!
F. CITY MANAGER'S REPORT
City Manager David Gassaway announced the Council Retreat which is scheduled for Friday, January 23, from 5-8 pm and Saturday, January 24, from 9 am to 3 pm and that it is open to the public. He said people can view the meeting online on Zoom. Next, he reported that the State of the City event and breakfast will happen February 19, 2026, from 8 am to 10 am at the Hilton Garden Inn, ho sted by the Fairfield-Suisun Chamber of Commerce. Tickets are on sale at www.fairfield.ca.gov/tickets.

3 Regarding the agenda, Mr. Gassaway stated that in the interest of time, Items L.2, L.3, and L.4 under New Business would be brought back at a future meeti ng due to the lengthy closed session held prior to the council meeting.

G. CITY ATTORNEY'S REPORT
City Attorney David Lim reported that in Workers Compensation matters of Brett Morris v. City of Fairfield, Workers Compensation Appeals Board cases ADJ18896 472, Council authorized an award to be made on November 3, 2025, and in the case ADJ 18896494, Council authorized an award to be paid on October 18, 2025. The full amount and details can be found on the Workers Compensation Appeals Board website.

G.1 Settlement in Workers Compensation matters of Brett Morris v. City of Fairfield, Workers Compensation Appeals Board cases ADJ18896472 (Award made 11/3/2025) and ADJ 18896494 (Award made 10/18/25)
H. CITY CLERK'S REPORT
City Clerk Karen Rees did not have a report.

I. PRESENTATIONS
I.1 Proclamation Declaring Martin Luther King Jr. Day Presented by Vice Mayor Pam Bertani
The President of the Tri-City National Association for the Advancement of Colored People (NAACP) Nikila Walker Gibson was not in attendance, so Vice Mayor Bertani did not present the proclamation. City Clerk Rees stated she would see that Ms.

Gibson received it.

J. PUBLIC COMMENTS
E.J. Johnson spoke about upcoming events at the Downtown Theatre.

K. CONSENT CALENDAR
Councilmember Tonnesen made a moti on to approve the consent calendar (excluding Item K.7, which was voted on separately). Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
To approve the consent calendar.

Motion Carried

K.1 CM Approval of Meeting Minutes for December 2025
Approve the meeting minutes.

4 K.2 Resolution 2026-01 CM Amendment 9 Legislative Consultant Services Solano Transportation Authority and Akin Gump Strauss Hauer & Feld, LLP Adopt resolution.

K.3 Resolution 2026-02 PD California Department of Justice Tobacco Grant Program Grant
Adopt resolution.

K.4 Resolution 2026-03 PW Agreement with Fairfield-Suisun Sewer District for Solano Bayshore Resiliency Project
Adopt resolution.

K.5 Resolution 2026-04 PW Amendment No. 1 to Land Acquisition for Train Station Specific Plan Planning Area 1 Development
Adopt resolution.

K.6 Ordinance 2025-13 PW Repeal and Replace Chapter 22 of the Fairfield Municipal Code
Waive full reading, provide secon d reading by title only, and adopt Ordinance 2025-13.

K.7 Resolution 2026-05 PR Approving City Sponsored Special Events Calendar Councilmember Williams asked for Consent Item K.7 to be pulled for clarification.

Staff answered her question.

Councilmember W illiams made a motion to approve Item K.7. Councilmember Tonnesen seconded the motion. The motion carried unanimously (6-0).

Moved by: Councilmember Williams
Seconded by: Councilmember Tonnesen
Adopt resolution.

Motion Carried

K.8 Resolution 2026-06 FN Investment of Fairfield Public Financing Authority Monies into Local Agency Investment Fund
Adopt resolution.

K.9 Resolution 2026-07 FD Type I Pumper Truck Purchase and Budget Increase Adopt resolution.

K.10 Resolution 2026-08 FD Tablet Command Software Renewal Adopt resolution.

5 L. NEW BUSINESS
L.1 Resolution 2026-09 FN Fiscal Year 2024-2025 Annual Comprehensive Financial Report and the Draft Schedule of Expenditures for Federal Awards Report Director of Finance John Furtado gave a presentation. There were no requests to speak.

Councilmember Panduro made a motion to approve Resolution 2026 -09.

Councilmember Carr seconded the motion.

The motion carried unanimously (6-0).

Moved by: Councilmember Panduro
Seconded by: Councilmember Carr
Adopt resolution.

Motion Carried

L.2 Resolution 2026-10 CD North Texas Street Revitalization Program Due to the late start of the council meeting, Item L.2 will be continued to a future meeting.

Adopt resolution.

L.3 Resolution 2026-11 PR Naming Rights
Due to the late start of the council meeting, Item L.3 was continued to a future meeting.

Adopt resolution.

L.4 Resolution 2026-12 HR Authorizing and Adopting Changes to City Manager’s Compensation and Benefits
Due to the late start of the council meeting, Item L.4 was continued to a future meeting.

Adopt resolution.

M. PUBLIC HEARINGS
M.1 Resolution 2026-13 and Ordinance 2026-01 CD Housing Element Compliance Senior Planner Vicrim Chima gave a presentation.

Vice Mayor Bertani opened the public hearing. Mike O'Hara spoke on Item M.1.

Vice Mayor Bertani closed the public hearing.

Councilmember Tonnesen made a motion to approve Resolution 2026 -13.

Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

6 Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Hold public hearing; adopt resolution; waive full reading, read by title only and introduce ordinance for first reading.

Motion Carried

M.2 Resolution 2026-14 PW Annexing Territory (Courage Investments Warehouse) to CFD 2012-2 and Resolution 2026-15 Declaring Results of Special Election Management Analyst Valerie Standfill gave a brief presentation.

Vice Mayor Bertani opened the public hearing. There were no requests to speak.

Vice Mayor Bertani closed the public hearing.

Councilmember Tonnesen made a moti on to approve Resolution 2026 -14.

Councilmember Carr seconded the motion. The motion caried unanimously (6-0).

City Clerk Rees opened the ballot and read that it was 4 yes votes, in favor of annexation.

Councilmember Tonnesen made a motion to approve Resolution 2026 -15.

Councilmember Panduro seconded the motion. The motion caried unanimously (6-0).

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Hold public hearing and adopt Resolution 2026-14.

Motion Carried

Amendment:

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Panduro
Hold public hearing and adopt Resolution 2026-15.

Motion Carried

M.3 Resolution 2026-16 PW Annexing Territory Archway Recovery Services to CFD 2012-2 and Resolution 2026-17 Declaring Results of Special Election Management Analyst Valerie Standfill gave a brief presentation.

Vice Mayor Bertani opened the public hearing. There were no requests to speak.

Vice Mayor Bertani closed the public hearing.

7 Councilmember Carr made a motion to approve Resolution 2026 -16.

Councilmember Tonnesen seconded the motion. The motion caried unanimously (6-0).

City Clerk Rees opened the ballot and read that it was 2 yes votes, in favor of annexation.

Councilmember Ton nesen made a motion to approve Resolution 2026 -17.

Councilmember Carr seconded the motion. The motion caried unanimously (6-0).

Moved by: Councilmember Carr
Seconded by: Councilmember Tonnesen
Hold public hearing and adopt Resolution 2026-16.

Motion Carried

Amendment:

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Hold public hearing and adopt Resolution 2026-17.

Motion Carried

N. ADJOURN
Vice Mayor Bertani adjourned the meeting at 8:31 p.m. in memory of former Councilman Jack Batson, wh o served on council from 1999 to 2007 and was a dedicated teacher at Armijo High School for 30 years. Jack died recently from metastatic cancer. The Vice Mayor and others said they will miss Jack and thanked him for his many years of service to Fairfield. The flag at City Hall has been flying at half-staff in Jack's honor. The next council meeting is Tuesday, February 3, 2026, at 6 pm at the Harry T. Price Memorial Council Chamber.

Mayor City Clerk

CITY OF FAIRFIELD

SPECIAL MEETING

CITY COUNCIL RETREAT

MINUTES
Friday, January 23, 2026, at 5:00 p.m.

Police Training Facility
1717 Clift Lane Fairfield, CA 94533

A. CALL TO ORDER 5:00 PM
Mayor Catherine “Cat” Moy called the meeting to order at 5 p.m.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams; Vice Mayor Pam Bertani, and Mayor Moy.

Councilmember Sandhu led the Pledge of Allegiance.

C. PUBLIC COMMENTS
There were no public comments.

D. CONSENT CALENDAR

D.1 Resolution 2026-18 CM Mayor’s Appointments and Recommendations 2026 Approving Mayor's Appointments and Recommendations for the Calendar Year 2026

Councilmember Tonnesen made a motion to approve the Mayor’s appointments, with one amendment to Exhibit A - that he remains on the Appointments Committee. After a discussion, it was agreed that he, Councilmember Panduro, and Vice Mayor Bertani would all be on the committee. Councilmember Carr seconded the motion. The motion carried unanimously (7-0).

E. PRESENTATIONS

E.1 Group Exercise I with Consultant Janette Williams

E.2 City Council Goals Update Presented by City Manager David Gassaway Mayor Moy stated she would like the right to change the goals in the future. After a discussion, Council agreed to add “Safety” to their list of Mission, Vision, & Values . Regarding the goals, Councilmember Williams asked that “Downtown Development” be changed to “Economic Development.”

There was also a discussion about translation headsets to have at council meetings for non - English speakers. City Manager Gassaway stated he would have staff research it.

E.3 Financial Overview Presented by Finance Director John Furtado City Manager Gassaway stated that education and outreach to the community will be key to passing an increase in taxes (Measure P) on the ballot for the November 2026 election. He shared that he is already meeting with stakeholders and plans to have more meetings. The goal is to educate!

E.4 Youth Services and User Group Policy Considerations Presented by Parks & Recreation Director Kristina Kaunzinger
Parks & Recreation Director spoke about Youth Commission and a potential new program called “Youth Empowerment.” She also said staff are working on a resolution for council that would allow Youth Commissioners to work part-time for the City of Fairfield. Currently, they are unable to do so. Mayor Moy stated she would agendize a new resolution that would ease restrictions and allow members to work for the City.

Councilmember Sandhu requested that Youth Commissioners report out on a quarterly basis at a City Council meeting. He also asked if Gary Falati Park could be doubled in size? Director Kaunzinger stated there are no funds to address that request.

Councilmember Carr said he would like to see a plan to start improvements at Willow Hall, as it needs updating, remodeling, new flooring and new ceiling.

Administrative Division Manager Stacy Phillips spoke about that there is $30,000 available for Parks & Rec scholarships for families in need – this scholarship helps pay for classes . They will continue to inform the public that these funds are available.

E.5 Infrastructure Update & Priorities Presented by Public Works Director Sanjay Mishra Public Work Director made a presentation on the status of the Public Works Department and outstanding items. Due to the time, City Council did not give any direction , but the Mayor continued this matter to Saturday, June 24, 2026.

E.6 Economic Priorities Community & Economic Development Director Dave Zellers This item was continued to Saturday, January 24, 9 am. (Day 2 of Council Retreat).

Mayor Moy adjourned the meeting at 7:54 pm.

________________________________
City Clerk

_______________________________
Mayor

1 CITY OF FAIRFIELD

SPECIAL MEETING

CITY COUNCIL RETREAT

MINUTES
Friday, January 24, 2026, at 9:00 a.m.

Police Training Facility
1717 Clift Lane Fairfield, CA 94533

A. CALL TO ORDER 9:00 A M
Mayor Catherine “Cat” Moy ca lled the meeting to order at 9 a.m.

City Attorney David Lim acted as City Clerk for this meeting.

Zoom meeting capabilities not working in the room per the Information Technology Director .

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams; Vice Mayor Pam Bertani, and Mayor Moy.

City Attorney David Lim led the Pledge of Allegiance.

C. PUBLIC COMMENTS
There were no public comments.

D. PRESENTATIONS

D.1 Group Exercise II with Consultant Janette Williams

Did not conduct group exercise.

E.5 Infrastructure Update - Continued from 1/23/26 meeting Markley Lane Extension Project
The City Council discussed re-prioritizing the Markley Lane project and directed City Manager to review project for possible re-prioritization

Prop 218 Balloting Status
Councilmember Williams asked fellow Councilmembers to take the lead to start the conversation of the process in their Districts to get ready for another vote . City Council agreed to take the lead on reaching ou t to communities regarding LLMD process for districts that have not gone through Prop 218.

2 Pavement Process
City Council directed staff to plan ahead for possible influx of funds for future paving projects.

D.2 Economic Development Priorities (Continued) Presented by Community & Economic Development Director Dave Zellers

Department and community update from David Zellers, Community Development Director .

General questions from City Council on pending and upcoming projects, but no directions to staff.

General discussion and questions from staff.

City Council gave direction to agendize discussion and update on teardrop property development.

Public Comment: George Kennedy (Solano Town Center, Best Buy, Trader Joe’s, Cordelia grocery store, David Lim (private citizen, not as City Attorney (HMart, Osaka Marketplace)

Specific Plans, Focus Areas, and Feasibility Studies: City Council gave direction to staff on the following:

North Texas: City Council gave direction to staff to create a specific plan for North Texas Solano Town Center/Gateway : City Council gave direction on rezoning Grocery Store Feasibility : City Council gave direction to staff on a feasib ility study to attract grocery stores at Cordelia and Northeast Fairfield
Downtown CBD (Community Benefit District): City Council agreed that any discussion of the CBD needs to grow from local businesses, not City Council driven Hale Rach: City Council confirmed they still want something that will support Suisun Valley; No big box
Cordelia-Suisun Gateway : City Council want it referred to as “Suisun Valley Gate” Refresh Opportunities: No action given
Sales Tax Incentive Program: City Council asked staff to prepare more information for City Council Set Goal(s) for Whole Organization Approach : City Council gave direction to staff to move forward

Mayor Moy called a break: 11:02 a.m.

City Council meeting resumed: 11:15 a.m.

D.3 Fire Policy Considerations Presented by Deputy Fire Chief Richard Llewellyn

3 Presentation by Deputy Fire Chief Llewellyn on lift assistance cost recovery and motor vehicle accident cost recovery; City Council disc ussed these matters; no public comment; the c ouncil expressed support for both matters.

Mayor Moy called a break: 11:35 a.m.

City Council meeting resumed: 11:47 a.m.

D.4 Housing and Homeless Priorities Presented by Homeless Services Manager Samantha Burrows, Housing Services Director LaTanna Jones, and Police Chief Dan Marshall
Presentation by LaTanna Jones on general goals and policies for Housing Services Department.

City Council asked general questions about various projects.

Planning Commissioner George Kennedy provided comment at the invitation of Council.

Presentation by Samantha Burrows on homeless services priorities. Question a from staff about operations at various shelters.

City Council discussed lease options for Shelter Solano Inc. located at 310 Beck Avenue. City Council directed City Attorney to prepare a closed session agenda item on the matter .

General discussion on homeless issues.

Summary of funding from state and federal sources.

Direction from City Council:

1. Focus on longer-term solutions/supporting housing projects?

2. Focus on expanding shorter-term solutions?

City Council gave direction to pursue both options.

City Council received an update on opening of City Church.

Continue to fund emergency shelters?
City Council gave direction to staff on this matter.

Chief Marshall provided an update on police services to homelessness. No direction given to staff .

Public comment: Nora Dizon and George Kennedy

E. Mayor Moy adjourned the meeting at 2:58 p.m.

________________________________
City Attorney (Acting City Clerk)

_______________________________
Mayor

Agenda Item No: K.2

AGENDA REPORT
DATE: February 17, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Ordinance 2026 -02 PW Amending Section 16.4.1 of Chapter 16 to Remove the Prohibition on Micro-Trenching and Conduct a Public Hearing

Amending Section 16.4.1 of the Municipal Code Regarding Street and Sidewalk to Remove the Prohibition on Micro -Trenching and Finding the Adoption of the Ordinance to Be Exempt from Review Under the California Environmental Quality Act

Funding Source: N/A

Contact: Thomas Martian, (707) 249-1224

RECOMMENDED ACTION
Provide second reading and adopt Ordinance 2026-02.

STATEMENT OF ISSUE
The proposed ordinance includes amendments to Section 16.4.1 of Chapter 16 (Streets and Sidewalks) Article I (Encroachments) of the Fairfield Municipal Code (Municipal Code) to address inconsistencies with the current state practices.

DISCUSSION
The Municipal Code was first adopted in 1960 and is periodically reviewed and updated to address emerging i ssues, clarify language, and ensure compliance with State law. Currently, Section 16.4.1 of the Municipal Code prohibits micro-trenching as a method of trench excavation.

However, California Government Code Section 65964.5 allows trenching as an acceptable alternative for the installation of conduits. As a result, the existing Municipal Code provision conflicts with State law.

The proposed ordinance updates the Municipal Code to remove the prohibition on micro - trenching and align local regulations with State requirements. The use of micro trenching provides quick, cost -effective technology that involves digging a narrow trench, typically a few inches wide and a couple of feet deep into existing pavements such as roads and sidewalks.

Staff will return at a later date to present broadband specifications and details for the consideration of the City Council. This will outline the City’s standards for installing fiber optic cables within the public right -of-way and will incorporate best practices from various United States. jurisdictions to ensure safety, efficiency, and minimal disruption.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A public hearing notice was published in the Daily Republic , posted on the City’s Public Works webpage and sent to various communication providers on January 14, 2026. On February 3, 2026, the council held the first reading of the ordinance.

ALTERNATIVE ACTION
The council may choose to do any of the following: either approve the proposed ordinance amendment, as recommended; or direct staff to revise the proposed amendment for future review; or deny the proposed amendment. Rejecting the proposed amendment would maintain the status quo, including the existing conflict with the State law.

COORDINATED WITH
City Attorney’s Office and Information Technology Department

STAFF CONTACT
Thomas Martian, Project Manager
(707) 249-1224
[email protected]

ATTACHMENTS
Attachment 2: Proposed Ordinance

CITY OF FAIRFIELD

ORDINANCE NO. 2026-02

AMENDING SECTION 16.4.1 OF THE MUNICIPAL CODE REGARDING STREET AND

SIDEWALK TO REMOVE THE PROHIBITION ON MICRO-TRENCHING AND FINDING THE

ADOPTION OF THE ORDINANCE TO BE EXEMPT FROM REVIEW UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT

WHEREAS, California Government Code Section 65964.5(b)(1) establishes that “[t]he local agency with jurisdiction to approve excavations shall allow micro -trenching for the installation of underground fiber if the installation in the micro -trench is limited to fiber, unless the local agency makes a written finding that allowing micro -trenching for a fiber installation would have a specific, adverse impact on the public health or safety[;]” and

WHEREAS, California Government Code Section 65964.5(b)(3) establishes that “[t]o the extent necessary, a local agency with jurisdiction to approve excavations shall adopt or amend existing policies, ordinances, codes, or construction rules to allow for micro - trenching pursuant to this subdivision.”

THE CITY COUNCIL OF THE CITY OF FAIRFIELD HEREBY ORDAINS AS FOLLOWS:

SECTION 1. Findings. The City Council hereby makes the following findings:

A. The facts set forth in the Recitals of this Ordinance are true and correct.

B. This Ordinance complies with California state law, including California Government Code Section 65964.5, which requires local agencies to allow micro - trenching for fiber installation unless specific adverse impacts on public health or safety or identified.

C. Micro-trenching for fiber installation will not have a specific, adverse impact on public health or safety when conducted in accordance with applicab le standards and permit requirements.

SECTION 2. Amendment. Section 16.4.1 of Chapter 16 (Streets and Sidewalks) Article I (Encroachments) of the Fairfield Municipal Code is hereby amended by striking in its entirety the following:

“Trench. A form of exc avation to install underground infrastructure or utilities such as fiber optic cables, gas or water mains, or electric lines. Such excavation is different from micro-trenching in that different equipment is used, the resulting opening in the ground is wider and deeper, and greater site preparation, clean-up and restoration activities are required. Micro-trenching shall not be allowed.”

ORD. NO. 2026-02

In its place shall be inserted the following:
“Trench. A form of excavation to install underground infrastructure or utilities such as fiber optic cables, gas or water mains, or electric lines. Micro-trenching is permitted in accordance with applicable standards.”

SECTION 3 . CEQA Exemption. Pursuant to the California Environmental Quality Act (“CEQA”) and the State CEQA Guidelines, the City Council in their own independent judgment has reviewed the whole record and has determined that Ordinance No. 2026 - 02 is exempt from further environmental analysis pursuant to CEQA Guidelines Section 15061(b)(3). Under this Section, “CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” This code amendment removes the prohibition on micro-trenching, consistent with California state law, and does not involve consideration of a specific micro-trenching project that would result in a physical change to the environment. Each individual micro -trenching project will require a separate permit application and will be subject to environmental review as applicable at the time of application.

SECTION 4. Severability. If any provision of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the validity of the remaining provisions or their application and, to this end, the provision of this Ordinance are severable.

SECTION 5. Interpretation. The city manager, or his authorized representative shall have the power to do all things necessary to enforce the provisions of this Ordinance as is reasonably necessary to effectuate the purpose of this Ordinance.

SECTION 6. Effective Date. This Ordinance shall be effective 30 days following its adoption by the City Council. Within 15 days after passage, a summary of this Ordinance shall be published in accordance with California Government Code Section 36933, together with the names of the City Councilmembers voting for and against it.

ORD. NO. 2026-02

INTRODUCED at a regular meeting of the City Council of the City of Fairfield on the 3rd day of February 2026, and

PASSED AND ADOPTED this 17th day of February 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: K.3

AGENDA REPORT
DATE: February 17, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-22 PW Engineering Services Qualified Consultant Shortlist

Approving A Shortlist of Qualified Consultants for Capital Improvement Projects Engineering Services

Funding Source: N/A

Contact: David Vong (707) 428-7784

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City engages professional consulting firms to provide licensed technical expertise across various disciplines, supporting the execution of the City’s Capital Improvement Program (CIP) as well as other non -CIP projects and initiatives. These services are essent ial to supplement City staff and facilitate the timely, cost-effective completion of projects, especially for tasks requiring specialized knowledge or additional capacity. The utilization of pre -qualified consultant services is a standard practice among ag encies that prioritize efficient staffing and optimal productivity.

Adopting the engineering services consultant shortlist will allow the City to advance the highest priority CIP projects on an as-needed basis.

DISCUSSION
The Public Works Engineering Division is responsible for the development, design , and preparation of contract documents and bidding of the City’s infrastructure projects. Projects within the CIP are planned to meet community needs, with special emphasis on those projects that contribute to the City’s economic vitality and quality of life, including projects such as Heart of Fairfield Utilities Relocation, Vanden Road Widening, Markeley Lane Extension, and Downtown Streetscapes.

Based on the anticipated number and technical complexity of upcoming CIP projects over the next five fiscal years, staff released a Request for Qualifications (RFQ) on July 7, 2025, for Engineering Services related to Capital Improvement Projects. The RFQ invited qualified firms to submit a Statement of Qualifications (SOQs) to prepare plans, specifications, cost estimates, technical studies, and contract documents.

The intent of the RFQ solicitation was to provide the City with a “ shortlist” of pre-qualified engineering firms to be available to provide responsive professional engineering services for small to medium CIP projects that range in construction value from $100,000 to $3,000,000. The RFQ was designed to ensure that engineering services are procured pursuant to a fair, competitive selection process based on demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required. State contracting laws require public agencies to select engineering firms base d on qualifications.

Utilizing pre-qualified consultants is standard for agencies that prioritize both efficient staffing levels and productivity.

Staff received SOQs from a total of 26 engineering firms for four project categories consisting of Parks, Streets, Transportation and Water . Firms were allowed to submit for multiple project categories and number of SOQs submittals broken down by category is shown in the table below.

Project Category SOQs Submittals
Parks 15
Streets 18
Transportation 17
Water 14

An evaluation committee consisting of city staff reviewed and ranked the SOQs within each category and selected the top five ranking firms in each project category. The proposed shortlist will serve as the basis for assigning work for CIP and other projects requiring technical expertise in the areas listed above. As shown in Exhibit A, the attached list of recommended firms are the ones that align with City requirements and project needs.

The City will execute agreements on an as -needed basis for each project. Once the need for engineering services are identified, informal Request for Proposals (RFPs) will be requested to approved firms within the relevant project categories. If a Consultant chooses to submit a proposal, it will include a desc ription of the scope of work, and a proposed schedule for completion. City staff will review each proposal and determine the most qualified firm based on demonstrated experience, understanding of the project, and proposed timeline, with the goal of selecting the consultant who is both qualified and offers the best overall value to the City.

While the qualified consultant list provides flexibility and efficiency for a wide range of projects, it is not intended for large or complex efforts such as water treatment plants or vertical construction projects. For projects of that scale and complexity, the City will issue a separate Request for Proposals to select a dedicated team tailored specifically to the project’s needs.

FINANCIAL IMPACT
There are no immediate fiscal impacts associated with the approval of the shortlist of qualified consultants for engineering services. Approval of the shortlist does not commit the City to enter into contracts with any of the listed consultants. All costs related to f uture professional services agreements will be covered by the respective project budgets.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If the City Council has any questions, this request may be delayed allowing staff to provide the necessary information. The council may choose not to approve the proposed engineering services consultant shortlist ; however, that is not recommended as it could result in delays to priority work within the CIP.

COORDINATED WITH
N/A

STAFF CONTACT
David Vong, Senior Civil Engineer
(707) 428-7784
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Exhibit A: Engineering Services Consultant Shortlist

CITY OF FAIRFIELD

RESOLUTION NO. 2026-22

APPROVING A SHORTLIST OF QUALIFIED CONSULTANTS FOR CAPITAL IMPROVEMENT

PROJECTS ENGINEERING SERVICES

WHEREAS, the City utilizes professional consulting firms to provide licensed technical ex pertise across various disciplines that support the implementation of the City’s Capital Improvement Program (CIP) as well as other non-CIP projects and initiatives; and

WHEREAS, the use of pre -qualified consultant s is standard for agencies that prioritize both efficient staffing levels and productivity; and

WHEREAS, the City publicly released a Request for Qualifications (RFQ) inviting qualified firms to submit a Statement of Qualifications (SOQs) for CIP engineering services on July 7,2025,and received proposals from 26 consultants on August 18, 2025; and

WHEREAS, the SOQ’s were for four project categories consisting of Parks, Streets, Transportation and Water and firms were allowed to submit for multiple project categories; and

WHEREAS, the proposals were evaluated based on qualifications, relevant experience, and demonstrated ability to perform services requested, and selected consultants are deemed to be qualified; and

WHEREAS, the shortlist of qualified consultants (Shortlist) provides flexibility and efficiency for a broad range of projects and it is not intended for large or complex projects; and

WHEREAS, the shortlist of approved consultants for engineering services will serve as the basis for awarding professional services agreements for projects requiring technical expertise.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The Shortlist for capital improvement projects Engineering Services as shown in Exhibit A is approved for a term of five years, effective upon adoption of this resolution through June 30, 2030.

Section 2. The City staff and the city engineer are authorized to solicit and review proposals from the approved consultants as needed.

RES. NO. 2026-22

PASSED AND ADOPTED this 17th day of February 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

EXHIBIT A

CITY OF FAIRFIELD

ENGINEERING SERVICES CONSULTANT SHORTLIST
Fiscal Year (FY) 2026 - 2030

Approved shortlist of qualified list engineering firms (Consultants) for professional engineering services.

Consultant Project Category
Parks Streets Transportation Water
Bennett Engineering Services, Inc. ✓ ✓ ✓ ✓
Callander Associates ✓
Carollo Engineers, Inc. ✓
Dewberry Engineers, Inc. ✓ ✓
DKS Associates ✓
Fehr & Peers ✓
GHD, Inc. ✓
Kimley-Horn & Associates, Inc. ✓ ✓ ✓
Nichols Consulting Engineers ✓
Quadriga, Inc. ✓
Sanbell ✓
TJKM Transportation Consultants ✓
Verde Design, Inc. ✓
West Yost Associates ✓

Agenda Item No: K.4

AGENDA REPORT
DATE: February 17, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-23 PW Sewer Master Plan Cost Sharing Agreement

Authorizing the Mayor and City Manager to Execute a Cost-Sharing Agreement Between Fairfield- Suisun Sewer District and the Cities of Fairfield and Suisun City Regarding Sewer Collection System Master Planning Services

Funding Source: $49,976; Sewer Fund

Contact: David Vong, (707) 428-7784

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The proposed resolution authorizes the mayor and city manager to enter into a cost -sharing agreement with the City of Suisun City and Fairfield-Suisun Sewer District (FSSD) for the Collection System Master Plan (Project).

DISCUSSION
FSSD is updating their sewer Collection System Master Plan (CSMP ; Project) to account for changes in growth assumptions based on updated City General Plans, Collection System Asset Management Plan (CSAMP) model wit h asset condition data obtained over the past five years and integrate project recommendations from the CSMP and CSAMP into a combined sewer master plan document.

On July 28, 2025, FSSD executed a Consulting Services Contract with Woodard & Curran, Inc. (W&C) in an amount not to exceed $1,172,865 for master planning and engineering services for the Project. The Project includes certain scope elements that would allow the Cities collection system assets to be added to a combined hydraulic model and support development of coordinated collection system Capital Improvement Plans for the Cities and District.

Staff from the City of Fairfield, City of Suisun City and FSSD anticipate several benefits associated with completing a joint master plan effort; including cost and schedule efficiencies compared to conducting separate studies, development of coordinated Capital Improvement Plans between the three agencies, and an enh anced ability to partner on individual projects from planning through construction. For efficiency, the FSSD is willing to administer the Cities’ portions of the Project in partnership with staff from both Cities.

The cost-sharing agreement outlines the estimated consultant expenses for master planning and engineering services proposed to be funded by each participating agency. Specifically, the agreement authorizes reimbursement of up to $254,976 in project costs by the City of Fairfield and up to $191,712 by the City of Suisun City.

As the Capital Improvement Plans developed under the Project will facilitate the implementation of the Cities’ Collection System Rehabilitation and Replacement (R&R) programs, the agreement also authorizes the withdrawal of up to $20 5,000 from the City of Fairfield’s Collection System R&R Reserve Fund and up to $151,712 from the City of Suisun City’s Collection System R&R Reserve Fund to reimburse Project Costs.

FINANCIAL IMPACT
The City’s contribution under the proposed cost-sharing agreement for the Project is $49,976, which will be paid using the Sewer Fund (Fund 255). These funds are identified for sewer operations and maintenance and will have no impact on the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The FSSD Board of Directors approved the cost -sharing agreement during their regular meeting on Monday, January 26, 2026.

ALTERNATIVE ACTION
The council has the discretion to withhold authorization for the execution of the cost -sharing agreement. However, it is generally not advisable to do so, as withdrawing from the joint effort may lead to increased costs, schedule delays, and disruptions in interagency coordination.

COORDINATED WITH
Fairfield-Suisun Sewer District, City of Suisun City and City Attorney’s Office

STAFF CONTACT
David Vong, Senior Civil Engineer
(707) 428-7784
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Sewer Master Planning Cost Sharing Agreement Attachment 4: FSSD Adopted Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2026-23

AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A COST-SHARING AGREEMENT

BETWEEN FAIRFIELD-SUISUN SEWER DISTRICT AND THE CITIES OF FAIRFIELD AND SUISUN

CITY REGARDING SEWER COLLECTION SYSTEM MASTER PLANNING SERVICES

WHEREAS, the Fairfield-Suisun Sewer District (FSSD) wishes to update its Co llection System Master Plan (CSMP) to account for changes in growth assumptions associated with updated City General Plans and update its Collection System Asset Management Plan (CSAMP) to account for updated asset condition data obtained over the past five years (Project); and

WHEREAS, the Cities of Fairfield and Suisun City wish to join their sewer assets into the FSSD’s CSMP and CSAMP models and plan as a single, coordinated collection system; and

WHEREAS, the FSSD is willing to administer the Cities’ portions of the Project Scope with the FSSD’s portion of the Project Scope and to otherwise administer the overall Project on the FSSD and Cities’ behalf; and

WHEREAS, on July 28, 2025, FSSD execute a Consulting Servi ces Contract with Woodard & Curran, Inc. (W&C) in an amount not to exceed $1,172,865 for master planning and engineering services for the Project; and

WHEREAS, the FSSD and Cities wish to enter into an Agreement to establish Project roles, responsibilities, and terms for cost sharing and payment; and

WHEREAS, the City of Fairfield portion of the cost-share is for an amount of $254,976, where $205,000 in Fairfield’s Collection System Reserve Fund is authorized by FSSD and the remaining $49,976 will be funded by the City Operations and Maintenance Sewer Fund.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The mayor and city manager are hereby authorized and directed to execute this cost sharing agreement, under which t he City of Fairfield will contribute $49,976 in Sewer Funding (Fund 255).

Section 2. The director of public works and assistant public works director of utilities are hereby authorized to all things necessary to implement the above-mentioned agreement.

RES. NO. 2026-23

PASSED AND ADOPTED this 17th day of February 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

RES. NO. 2026-23

AGREEMENT BETWEEN FAIRFIELD-SUISUN SEWER DISTRICT AND

CITIES OF FAIRFIELD AND SUISUN CITY

REGARDING SEWER COLLECTION SYSTEM MASTER PLANNING SERVICES T
his Agreement (“AGREEMENT”) is entered into and effective as of __________________, 2025 by and between the FAIRFIELD-SUISUN SEWER DISTRICT, a special district organized and existing under the laws of the State of California (“DISTRICT”) the CITY OF FAIRFIELD, a municipal corporation, and the CITY OF SUISUN CITY, a municipal corporation; herein individually called “CITY” or collectively called “CITIES.”

RECITALS
W HEREAS , DISTRICT is updating its sewer Collection System Master Plan (CSMP, “Project”) to account for changes in growth assumptions based on updated City General Plans, update its Collection System Asset Management Plan (CSAMP) model with asset condition data obtained over the past five years, and integrate project recommendations from the CSMP and CSAMP into a combined CSMP document and planning tool; and
W
HEREAS, DISTRICT and CITIES wish to join their sewer assets into the District’s CSMP and CSAMP models to plan as a single, connected collection system, decrease total planning costs, and potentially identify opportunities for construction efficiency between DISTRICT and CITIES; and W
HEREAS, DISTRICT is willing to administer the CITIES’ portions of the Project Scope and DISTRICT’s portion of the Project Scope together and to otherwise administer Project on CITIES’ behalf under the terms and conditions set forth herein; and
WHEREAS, CITIES wish to contract with DISTRICT to have DISTRICT administer the CITIES’ Project Scope in conjunction with the DISTRICT Project Scope (collectively the “Combined Project”); and
WHEREAS, on July 1, 2022, DISTRICT and CITIES entered into a Seventh Amendment to the 1965 Agreement for collection of sanitary sewer charges, which established Collection System Rehabilitation/Replacement (R/R) Reserve Funds, to be funded by the DISTRICT and used for rehabilitation and/or replacement of collection system assets owned by CITIES; TERMS
NO W, THEREFORE , DISTRICT and CITIES agree as follows:

1. P
roject Definition and Scope of Services.

A. Combined Project Scope of Services. DISTRICT, in consultation with the CITIES, has developed the scope of work for the Combined Project. Staff from both CITIES were i
ncluded in scope development meetings and invited to review and provide comments, which ha
ve been incorporated into the Combined Project Scope. The Combined Project scope of services is included as “Exhibit A” to this AGREEMENT.

B. I
temized Breakdown of Tasks between District and Cities . DISTRICT and CITIES acknowledge that certain elements of the Combined Project Scope are directly attributable to each particular agency, while others provide mutual benefit and cannot be practically broken

down into individual tasks attributable to each party. An itemized breakdown of tasks included within the Combined Project scope of services, and the proportional share of each task attributable to DISTRICT and each CITY is included as “Exhibit B” to this AGREEMENT.

C. P
roject Modification. The Combined Project Scope (“Exhibit A”) may be modified during the course of work as necessary to address unforeseen conditions, increases or reductions in sco
pe, or otherwise. The modifications shall be in the form of contract amendments between the DISTRICT and Combined Project consultant, and will be approved in accordance with D
ISTRICT’s Purchasing Policy (Policy No. 2135). It is acknowledged that such contract amendments may or may not increase or decrease the overall cost of the Combined Project.

The estimated costs of Project work attributable to each CITY, as described in Section 3 below, identify component costs including a contingency. DISTRICT and the CITIES agree th
at all contract amendments will be discussed at regularly scheduled project meetings, and that any contract amendments that alter either CITY’s Project work and costs shall require written approval by the affected CITY’s Director of Public Works, with such approvals or disapprovals made on a timely basis so as not to disrupt the project timeline or result in additional project costs due to time delays
.

2. Im
plementation of the Project.

A. Procurement. DISTRICT will conduct and be responsible for the procurement of all contracts associated with the implementation of the Combined Project, including selecting a
nd awarding a qualified consultant to perform the Combined Project scope of Services.

P
rocurements shall follow DISTRICT’s Purchasing Policy (Policy No. 2135). CITIES may p
articipate in the selection process by reviewing proposals and bids, and providing timely comments to DISTRICT, but the final selection of contractors and consultants shall be made by
DISTRICT.

B. P
roject Management. DISTRICT shall be responsible for project management and administration of the Combined Project. DISTRICT will also be responsible for all DISTRICT staff costs, and other direct costs related to oversight of elements of the Combined Project scope attributable to DISTRICT. CITIES will be responsible for all CITY staff costs and other direct costs related to oversight of elements of the Combined Project scope attributable to CITIES, including data collection and review and adoption of project d
eliverables.

3. P
roject Cost, Payments, and Compensation.

A. Project Cost Paid by the CITIES. CITIES agree to be responsible for and pay those costs associated with the Project Scope per Sections 3(B) and 3(C) below. If either CITY hires third-party design consultants, inspectors, or others to aid in the implementation and/or oversight of the CITY’s Project scope, the respective CITY is responsible for paying for these costs directly.

B. A
mount of Project Cost Paid by the CITY OF FAIRFIELD. This AGREEMENT authorizes the CITY OF FAIRFIELD to pay all actual Combined Project expenses attributable to the CITY OF FAIRFIELD as defined above in accordance with the maximums and procedures in this Section 3. The CITY OF FAIRFIELD’s Project Scope is estimated to cost that amount s
et forth below (“Estimated Cost”):

$ 204,976 for Collection System Master Planning Services further identified in “Exhibit B”
$ 50,000 Contingency
$ 254,976 Total

Any amounts over the Estimated Cost shall require an amendment to this AGREEMENT prior to encumbrance of those costs. CITY OF FAIRFIELD agrees not to withhold its agreement for reasonable expenses related to implementation of the Project scope attributable to CITY OF FAIRFIELD. All parties agree to proceed with the project acknowledging that if the Project scope attributable to CITY OF FAIRFIELD exceeds resources available to CITY OF FAIRFIELD, the Project scope attributable to CITY OF FAIRFIELD may not be completed.

C. Amount of Project Cost Paid by the CITY OF SUISUN CITY. This AGREEMENT authorizes the CITY OF SUISUN CITY to pay all actual Combined Project expenses attributable to the CITY OF SUISUN CITY as defined above in accordance with the maximums and procedures in this Section 3. The CITY OF SUISUN CITY’s Project Scope is estimated to cost that amount set forth below (“Estimated Cost”):

$ 151,712 for Collection System Master Planning Services further identified in “Exhibit B”
$ 40,000 Contingency
$ 191,712 Total

Any amounts over the Estimated Cost shall require an amendment to this AGREEMENT prior to encumbrance of those costs. CITY OF SUISUN CITY agrees not to withhold its agreement for reasonable expenses related to implementation of the Project scope attributable to CITY OF SUISUN CITY. All parties agree to proceed with the project acknowledging that if the Project scope attributable to CITY OF SUISUN CITY exceeds resources available to CITY OF SUISUN CITY, the Project scope attributable to CITY OF SUISUN CITY may not be completed.

D. Project Cost Paid by DISTRICT. DISTRICT agrees to be responsible for and pay all actual Combined Project expenses attributable to the DISTRICT per Section 3(E) below. If the DISTRICT hires third-party design consultants, inspectors, or others to aid in the implementation and/or oversight of the DISTRICT’s Project scope, the DISTRICT is responsible for paying for these costs directly.

E. Amount of Project Cost Paid by DISTRICT. Portions of the Combined Project scope attributable to DISTRICT are estimated to cost as follows:

$ 675,687 Total

F. Payment Upon Invoice.
(i) Invoices. In accordance with Sections 3(B) and 3(C) CITIES shall reimburse DISTRICT the costs incurred by DISTRICT to complete the portions of the Combined Project scope attributable to each CITY. DISTRICT shall present invoices no more frequent than monthly and include the selected consultant’s invoice(s) and any approved amendments for work listed in Section 3(B) and 3(C) above. After review and approval of invoices by each CITY’s Director of Public Works or designee, approval of

which shall not take more than fifteen (15) calendar days from the DISTRICT’s issuance to the CITY, invoices shall be forwarded to the CITY’s Finance Department for payment to DISTRICT within thirty (30) calendar days of receipt by the Finance Department.

Alternatively, upon review and approval of invoices by each CITY’s Director of Public Works or designee, each CITY may direct District to draw a portion of the invoiced amount from the respective CITY’s Collection System R/R Reserve fund. The maximum amount authorized to be drawn from each CITY’s Collection System R/R Reserve fund under this agreement is set forth below:

$ 205,000 from City of Fairfield’s Collection System R/R Reserve Fund $ 191,712 from City of Suisun City’s Collection System R/R Reserve Fund

(ii) Interest on Overdue Invoices. CITIES agree that approved invoices that are not paid within the time established in Section 3 (F)(i) above shall be assessed a one percent (1%) per month interest charge, and that CITIES agree to pay and shall be financially responsible for such interest charges to the DISTRICT. Interest charges shall not accrue if a CITY reasonably disputes an invoice.

(iii) Use of Reserve Funds for Delinquent Payments. CITIES agree that invoices presented by the DISTRICT to each CITY as outlined in Section 3(F)(i), that are not paid within ninety (90) calendar days from the DISTRICT’s issuance to the CITY, shall be subject to direct reimbursement from the respective CITY’s Collection System R/R Reserve Fund. The DISTRICT will deduct and reduce from the respective CITY’s Collection System Reserve Fund, the outstanding invoice amount plus interest (Section 3 (F)(ii)) on the overdue invoice to supplement the payment due to the DISTRICT.

4. Adoption and Actions Taken based on Project Results.

A. Adoption of the Project. Prior to DISTRICT accepting the work of the selected consultant and/or adopting any deliverables, DISTRICT shall issue draft copies to each CITY for review and address any outstanding comments identified by either CITY related to the Project scope attributable to that CITY and request CITY accept the response. Each CITY may choose to adopt elements of deliverables produced under the Combined Project Scope at their discretion.

B. Project Recommendations. Upon Project completion, CITIES will assume full discretion and responsibility for implementation of any or all recommendations identified by the Project attributable to facilities owned and maintained by each respective CITY. At DISTRICT’s discretion, DISTRICT will assume responsibility for implementation of any recommendations identified as a result of the Project attributable to facilities owned and maintained by DISTRICT.

5. Access to Records / Document Retention.

DISTRICT will maintain Combined Project deliverables and other information regarding the implementation of the Combined Project for at least seven (7) years following completion of the project. Financial records associated with the Combined Project, including payables records, receivable records and grants receivable records, shall be maintained at least seven (7) fiscal years after the transactions are recorded. CITIES, or the duly authorized representatives of the CITIES, shall have access to any books, documents, papers and records of the DISTIRCT which are directly pertinent to the subject matter of this AGREEMENT for the purpose of making audit, examination, excerpts and transcriptions. Except where longer retention is required by any federal or state law,

DISTRICT shall maintain all required records for at least seven (7) years after CITIES make final payment for any of the work authorized hereunder and all pending matters are closed, whichever is later.

6. Term of the Agreement.

The term of this AGREEMENT shall commence on the date first above written and shall continue through the DISTRICT’s payment of the final consultant invoice and DISTRICT’s written confirmation of completion of the Combined Project; except that the obligations of the parties under Paragraph 7 (Indemnification) shall continue in full force and effect after said expiration date or early termination in relation to acts or omissions occurring prior to such dates during the term of the AGREEMENT, and the obligations of DISTRICT to CITIES shall also continue after said expiration date or early termination in relation to the obligations prescribed by Paragraph 5 (Access to Records/Retention).

7. Indemnification.

A. By DISTRICT. DISTRICT shall indemnify, hold harmless and defend, in any actions at law or in equity, the Cities, their officers, employees, agents, and elective and appointive boards, from all claims, losses, damage, including property damage, personal injury, including death, and liability of every kind, nature and description, including attorneys’ fees, to the extent arising from District’s operations, or from any persons directly or indirectly employed by, or acting as agent for, District, excepting the sole negligence or willful misconduct of the Cities.

B. By CITIES. CITIES shall indemnify, hold harmless and defend, in any actions at law or in equity, the DISTRICT, its officers, employees, agents, and elective and appointive boards, from all claims, losses, damage, including property damage, personal injury, including death, and liability of every kind, nature and description, including attorneys’ fees, to the extent arising from CITIES’ operations, or from any persons directly or indirectly employed by, or acting as agent for, CITIES, excepting the sole negligence or willful misconduct of the DISTRICT.

C. Each party shall notify the other party immediately in writing of any claim or damage related to activities performed under this AGREEMENT. The parties shall cooperate with each other in the investigation and disposition of any claim arising out of the activities under this AGREEMENT, providing that nothing shall require either party to disclose any documents, records or communications that are protected under peer review privilege, attorney-client privilege, or attorney work product privilege.

8. Ongoing Duties and Responsibilities. In addition to the parties' duties and responsibilities as described in other sections of this AGREEMENT, the parties acknowledge and agree to perform the following on an ongoing basis during the time that the Project is under implementation:

A. Regular Staff Meetings. The respective staffs of CITIES and DISTRICT, and their retained consultants or contractors, will meet as needed to address matters contained in this AGREEMENT.

B. Commitment of Staff and Resources. CITIES and DISTRICT agree to assign and provide sufficient staff and/or resources to this process to efficiently meet the goals and tasks set forth in this AGREEMENT.

9. Warranty of Legal Authority. Each party warrants and covenants that it has the present legal authority to enter into this AGREEMENT and to perform the acts required of it hereunder. If any

party is found to lack the authority to perform the acts required of it hereunder or is prevented from performing the acts by a court of competent jurisdiction, this AGREEMENT shall be void.

10. Severability. If any provision of this AGREEMENT, or any portion thereof, is found by any court of competent jurisdiction to be unenforceable or invalid for any reason, such provision shall be severable and shall not in any way impair the enforceability of any other provision of this AGREEMENT.

11. Dispute Resolution. The parties agree to negotiate in good faith any disputes or disagreements arising from this AGREEMENT. In the event that the parties cannot come to agreement within a reasonable period of time, the parties agree to the use of a third party, independent mediator to help the parties come to mutual agreement. The parties agree not to seek remedy or dispute resolution through the courts without first attempting in good faith to resolve the dispute through negotiation or mediation, but in no way does this requirement limit the rights of any party to seek redress through legal action.

12. Attorneys' Fees. In the event that either party commences legal action of any kind or character to enforce the provisions of this AGREEMENT or to obtain damages for breach thereof, the prevailing party in such litigation shall be entitled to all costs and reasonable attorney's fees incurred in connection with such action.

13. No Waiver. The waiver by any party of any breach or violation of any requirement of this AGREEMENT shall not be deemed to be a waiver of any such breach in the future, or of the breach of any other requirement of this AGREEMENT.

14. Notices. All notices required or authorized by this AGREEMENT shall be in writing and shall be delivered in person or by deposit in the United States mail, by certified mail, postage prepaid, return receipt requested. Any mailed notice, demand, request, consent, approval or communication that any party desires to give the other party shall be addressed to the other party at the address set forth below. Any notice sent by mail in the manner prescribed by this paragraph shall be deemed to have been received on the date noted on the return receipt or five days following the date of deposit, whichever is earlier.

Fairfield-Suisun Sewer District:

General Manager
1010 Chadbourne Rd.

Fairfield, CA 94534

City of Fairfield:

Director of Public Works
1000 Webster St.

Fairfield, CA 94533

City of Suisun City:

Director of Public Works
701 Civic Center Blvd.

Suisun City, CA 94585

Changes may be made in addresses to where notices are to be delivered by giving notice pursuant to this provision.

15.EntireAgreement.ThisAGREEMENT,includinganydocumentsexpresslyincorporatedby referencewhetherornotattachedhereto,constitutestheentireagreementbetweentheparties relatingtothesubjectofthisAGREEMENTandsupersedesallpreviousagreements,promises, representations,understandingsandnegotiations,whetherwrittenororal,amongthepartieswith respecttothesubjectmatterhereof.

16.Amendment/Modification.Exceptasspecificallyprovidedherein,thisAGREEMENTmaybe modifiedoramendedonlyinwritingandwiththepriorwrittenconsentofbothparties.Inparticular, onlyeachCITYactingthroughitsCouncilintheformofanamendmentofthisAGREEMENT,may authorizeextraand/orchangedworkifbeyondthescopeofservicesprescribedinSections1and3 above.FailureofDISTRICTtosecuresuchauthorizationinwritinginadvanceofperformingany oftheextraorchangedworkshallconstituteawaiverofanyandallrightstoadjustmentinthecosts tobepaidbytheaffectedCITYandnocompensationshallbepaidforsuchextrawork.

17.RecitalsAdopted.ThepartiesherebyagreetoandadopttheAGREEMENTrecitalsasportionsof theAGREEMENT.

18.Termination.ThisAGREEMENTmaybeterminatedbyanypartyforanyreasonpriorto DISTRICTauthorizingtheselectedconsultanttoproceedwithCombinedProjectbygivingwritten noticeofsuchterminationtoallparties;provided,however,thatnosuchterminationmaybe effectedunlessanopportunityforconsultationisprovidedpriortotheeffectivedateofthe termination.CITIESherebyauthorizeeachoftheirCityManagerstomakealldecisionsandtakeall actionsrequiredunderthisParagraphtoterminatethisAGREEMENTonbehalfofeachCITYfor theconvenienceoftheCITY.

19.ExecutioninCounterparts.ThisAgreementmaybeexecutedinseveralcounterparts.Signed copiesandfacsimileversionsofthisAgreementshallhavethesameforceandeffectassignatureof theoriginal.Signaturesmaybetransmittedelectronically.

INWITNESSWHEREOF,thisAGREEMENTwasexecutedbythepartiesheretoasofthedatefirst abovewritten.

CITYOFFAIRFIELD:

By:
___________________________________
By:
______________________________
MayorCityManager
CITYOFSUISUNCITY:

By:
__________________________________
By:
_____________________________
MayorCityManager
FAIRFIELD-SUISUNSEWERDISTRICT:

By:
____________________________
By:
________________________
Pident,BoardofDirectorseneralManager/DistrictEngineer
Page7of8

APPROVEDASTOFORMATTESTAPPROVEDBYTIlECITYOF
CityofFairfieldCityofFairfieldFARFIELD
By:By:_________________________Date:________________________ CityAttorneyCityClerk

APPROVEDASTOFORMATTESTAPPROVEDBYTHECITYOF
CityofSuisunCityCityofSuisunCitySUISUNCITY
By:By:___________________________Date:__________________________ CityAttorneyCityClerk

APPROVEDASTOFORMATTESTAPPROVEDBYTI-IE
Fairfield-SuisunSewerDistrictFairfield-SuisunSewerDistrictFAIRFIELD-SUISUNSEWER

DISTRICT
By:LJ’’CDate:_______________
DistrictCounselDistrictClerk
ATTACHMENTS:

ExhibitA—CombinedProjectScopeofServices
ExhibitB—ItemizedTaskandCostBreakdownBetweenAgencies
Page8of8

15. Entire Agreement. This AGREEMENT, including any documents expressly incorporated by reference whether or not attached hereto, constitutes the entire agreement between the parties relating to the subject of this AGREEMENT and supersedes all previous agreements, promises, representations, understandings and negotiations, whether written or oral, among the parties with respect to the subject matter hereof.

16. Amendment / Modification. Except as specifically provided herein, this AGREEMENT may be modified or amended only in writing and with the prior written consent of both parties. In particular, only each CITY acting through its Council in the form of an amendment of this AGREEMENT, may authorize extra and/or changed work if beyond the scope of services prescribed in Sections 1 and 3 above. Failure of DISTRICT to secure such authorization in writing in advance of performing any of the extra or changed work shall constitute a waiver of any and all rights to adjustment in the costs to be paid by the affected CITY and no compensation shall be paid for such extra work.

17. Recitals Adopted. The parties hereby agree to and adopt the AGREEMENT recitals as portions of the AGREEMENT.

18. Termination. This AGREEMENT may be terminated by any party for any reason prior to DISTRICT authorizing the selected consultant to proceed with Combined Project by giving written notice of such termination to all parties; provided, however, that no such termination may be effected unless an opportunity for consultation is provided prior to the effective date of the termination. CITIES hereby authorize each of their City Managers to make all decisions and take all actions required under this Paragraph to terminate this AGREEMENT on behalf of each CITY for the convenience of the CITY.

19. Execution in Counterparts. This Agreement may be executed in several counterparts. Signed copies and facsimile versions of this Agreement shall have the same force and effect as signature of the original. Signatures may be transmitted electronically.

IN WITNESS WHEREOF, this AGREEMENT was executed by the parties hereto as of the date first above written.

CITY OF FAIRFIELD:

By: By:

Mayor City Manager

CITY OF SUISUN CITY:

By: By:

Mayor City Manager

FAIRFIELD-SUISUN SEWER DISTRICT:

By: By:

President, Board of Directors General Manager/District Engineer

APPROVED AS TO FORM
City of Fairfield

By:

City Attorney
ATTEST
City of Fairfield

By:

City Clerk

APPROVED BY THE CITY OF

FARFIELD

Date:

APPROVED AS TO FORM
City of Suisun City

By:

City Attorney
ATTEST
City of Suisun City

By:

City Clerk

APPROVED BY THE CITY OF

SUISUN CITY

Date:

APPROVED AS TO FORM
Fairfield-Suisun Sewer District

By:

District Counsel
ATTEST
Fairfield-Suisun Sewer District

By:

District Clerk

APPROVED BY THE

FAIRFIELD-SUISUN SEWER

DISTRICT

Date:

ATTACHMENTS:

Exhibit A – Combined Project Scope of Services
Exhibit B – Itemized Task and Cost Breakdown Between Agencies

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Exhibit A
Collection System Master Plan Update
Scope of Services

The scope of services presented below details Woodard & Curran’s proposed work plan to update the Fairfield-Suisun Sewer District (District/FSSD) Collection System Master Plan. All deliverables, including meeting agenda, presentations, and minutes, Technical Memoranda (TMs), reports, and data will be submitted electronically. All meetings and workshops will be conducted virtually via MS Teams unless indicated otherwise in this Scope of Services.

Woodard & Curran, as the prime consultant, will provide overall project management and lead the tasks related to hydraulic modeling and capacity assessment, preparation of the Master Plan report, and development of the “model viewer” application. Carollo, as subconsultant to Woodard & Curran, will lead the update of the InfoAsset Planner (IAP) model, development of rehabilitation and replacement (R&R) solutions, and update of the District’s funding model. Woodard & Curran and Carollo will both be involved in developing the capital improvement plans. Woodard & Curran and Carollo are referred to as the “project team” in this scope of services.

Task 1 – Project Management
This task includes meetings and coordination with the District, the Cities of Fairfield and Suisun City (Cities), and the project team, as well as contract and subcontract administration, budget and schedule tracking, progress reporting, and implementation of Woodard & Curran ’s quality assurance/quality control (QA/QC) program.

Subtask 1.1 – Project Administration
Woodard & Curran will use the Integrated Schedule and Budget Management (ISBM) approach to monitor project budget and schedule throughout the project. This subtask also includes subcontract administration, preparation of invoices, and preparation of monthly progress reports to document the work completed during the previous month, anticipated work for the coming month, and any project issues and decisions made.

Subtask 1.2 – Progress Meetings and Communication
The project team will participate in an in -person project kickoff meeting and monthly teleconference progress meetings during the project. The meetings will be attended by Woodard & Curran’s project manager and project team members as needed. Additional, informal teleconference check-ins may be held if needed. In addition to progress meetings, there will be project workshop meetings and training , which are included in their respective tasks below .

Woodard & Curran will prepare agenda and minutes for the k ick-off meeting and progress meetings; action items and decisions will be documented in meeting minutes.

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Subtask 1.3 – Quality Assurance/Quality Control
Woodard & Curran will hold an internal Senior Technical Approach Review (STAR) workshop at the start of the project. The STAR Workshop brings together the project team, Woodard & Curran technical review leads, and other technical experts to review the project scope, schedule and technical challenges to ensure that all project objectives will be met. Deliverables review and checking are included under respective tasks.

Task 1 Deliverables:
• Monthly invoices and progress reports
• Project schedule updates
• Meeting agenda and minutes
Task 1 Assumptions:
• 18-month project duration
Task 2 – Data Collection and Review
This task includes the collection and review of information regarding the existing wastewater collection system.

Subtask 2.1 – Existing Information
Woodard & Curran will prepare a data request list of additional or updated data and information that may be relevant to the study effort. The information may include additional data, facility information and other required information including but not limited to:
• Current geographic information system (GIS) base mapping, including parcels, streets, and other relevant layers
• Digital mapping related to the Cities’ existing land uses, general plan or other specific planning areas, as available
• Record drawings of any sewer facilities for which up -to-date data is not included in the current GIS
• Pump station data, record drawings and operating information • Cities’ planning documents, including General Plan, Housing Element, and information on development projects currently in the planning/permitting process (“projects in the pipeline”)
• Water consumption data by parcel (e.g., monthly water use for winter months for past 2 to 3 years), as available
• Current and historical permanent (and any available recent temporary) flow meter data • Historical rainfall records
• Operations and maintenance records and information on known sewer “hot spots” • CCTV inspection data
• Rehabilitation project plans
• Historical cost data/bid tabulations from District and city sewer projects • District’s and Cities’ design and construction standards • Current Sewer System Management Plans
• Current 5-year Capital Improvement Plans

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In addition, Woodard & Curran will incorporate interview information with District and Cities’ engineering and operations staff to supplement the information available in documents, maps, and files. An optional task has been included to perform survey, if needed (See Subtask 14.2) Task 2 Deliverables:
• Data request list
• Manhole survey data (if surveys are authorized under Subtask 14.2) Task 2 Assumptions:
• Majority of data for the collection system sewers and manholes are available through the GIS and previous models
Task 3 – Flow Monitoring
This task will involve conducting a system-wide temporary flow monitoring program to collect data to quantify dry and wet weather flows. The data will also be used in Task 5 to calibrate the hydraulic model.

Subtask 3.1 – Prepare Flow Monitoring Plan
Woodard & Curran will prepare a flow monitoring plan to describe the strategy for the flow monitoring program and identify recommended sites for meter and rain gauge placement. In preparing the plan, Woodard & Curran will solicit District and City staff input into the proposed meter locations. Fifteen (15) meters were installed for the 2018 program, which effectively captured flow from the major sewer basins. This task assumes 15 meters for this Master Plan Update . The plan will be submitted to the District for review and approval.

Subtask 3.2 – Conduct Flow Monitoring Program
After District’s approval of the plan, Woodard & Curran’s flow monitoring subcontractor, V&A Engineers (V&A), will install, calibrate and maintain the flow meters for up to three months (12 weeks) during the 202 5/26 wet weather season (likely during the December/January/February timeframe, to be determined jointly by Woodard & Curran and District). Woodard & Curran will review flow monitoring site reports to confirm final flow meter locations and will periodically review the flow monitoring data during the flow monitoring periods to check data quality and consistency.

V&A will also obtain rainfall data for locations throughout the service area from up to five (5) Weather Underground personal weather stations.

V&A will provide final electronic data files (15 -minute data) at the conclusion of the monitoring.

Analysis of the flow monitoring data to quantify infiltration/inflow (I/I) and develop design flows is an integral part of model calibration and system performance evaluation and will be conducted as part of Tasks 5 and 6.

Task 3 Deliverables:
• Flow Monitoring Plan showing proposed meter sites and alternate sites, if applicable • Flow Monitoring Data

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Task 3 Assumptions:
• 15 area-velocity flow meters installed for a period of up to three months during the 2025/26 wet weather season.
• Rainfall data will be obtained from Weather Underground personal weather stations available on-line.
• Includes approximately $5K of V&A labor effort to obtain encroachment permits. • District or City staff will assist with traffic control for any sites where more than standard traffic control measures are needed (alternately, District can authorize additional budget for third-party traffic control services) ; clean any meter sites if necessary prior to meter installation; and provide secure locations and access for rain gauge installation.

Task 4 – Hydraulic Model Network Update
Subtask 4.1 – Update FSSD Model Network. Woodard & Curran will update the existing FSSD hydraulic model based on any changes and additions to the trunk sewer system made since the last update, as reflected in current GIS files and/or record drawings provided by the District.

Subtask 4.2 – Develop City of Fairfield Network. Woodard & Curran will expand the District’s sewer model to incorporate City of Fairfield sewers. The initial sewer data will include information from the City’s Heart of Fairfield sewer study, as well as data from the City’s GIS database. Following initial construction, a QA/QC process called “model validation” will be used to verify the data before beginning any model runs. This process includes checking network connectivity and data completeness and reasonableness for a pparent discrepancies (e.g., negative pipe slopes, outlet pipe invert elevations higher than inlet invert elevations, etc.). Missing or suspect data will be resolved to the extent possible through review of available record drawings , field verification by City staff, or surveying (if authorized under Subtask 14.2). Model network will generally include all sewers where elevation data is available; for areas of the City’s system where data is missing from the GIS, assumptions based on minimum slope or best engineering judgement will be used, or the pipes omitted from the model.

Task 4.2 Assumptions
• Woodard & Curran will provide up to approximately 40 hours of model validation effort (including record drawing review and incorporating field -collected data). City will be responsible for rectifying any missing, erroneous, or inconsistent data (e.g., pipe diameters, invert elevations, etc.) needed for th e model that cannot be readily resolved by Woodard & Curran.

Subtask 4.3 – Develop City of Suisun City’s Network . Woodard & Curran will expand the District’s sewer model to incorporate City Suisun City’s sewer. The initial sewer data will be based on the City’s GIS database. Following initial construction, a QA/QC process called “model validation” will be used to verify the data before beginning any model runs. This process includes checking network connectivity and data completeness and reasonableness for apparent discrepancies (e.g., negative pipe slopes, outlet pipe invert ele vations higher than inlet invert elevations, etc.). Missing or suspect data will be resolved to the extent possible through review of

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available record drawings, field verification by City staff, or surveying (if authorized under Subtask

14.2).

Task 4.3 Assumptions
• Woodard & Curran will provide up to approximately 12 hours of model validation effort (including record drawing review and incorporating field -collected data). City will be responsible for rectifying any missing, erroneous, or inconsistent data (e.g., pipe diameters, invert elevations, etc.) needed for the model that cannot be readily resolved by Woodard & Curran.

Task 4 Assumptions
• Model will be developed in InfoWorks ICM hydraulic modeling software; Woodard & Curran will use its own software licenses for the modeling work.

Task 4 Deliverables:
• Hydraulic model files (to be provided at end of project). • Documentation of model development will be included in the TM on Model Development, Calibration, and Flow Project ions prepared after completion of Task 5 (see Task 5 Deliverables).

Task 5 – Update Flows and Growth Projections
Subtask 5.1 – Existing Base Wastewater Flows
Woodard & Curran will review existing data collected under Task 2 to determine the best approach for using this data to develop existing base wastewater flows. It is anticipated that water use or sewer billing records will be the primary source of data fo r developing existing model loads.

Commercial, industrial, and/or institutional users which may contribute significantly greater flows than average or exhibit atypical use patterns will be identified individually based on water use data or information provided by District or City staff. Existing parcel loads will be parcel based, or aggregated to the model subcatchments if necessary.

Subtask 5.2 – Model Calibration
Woodard & Curran will use the flow monitoring data collected as part of this study to calibrate the hydraulic model. The model will first be calibrated for dry weather flows to confirm the base wastewater flow estimates developed under Subtask 5.1, as well as to refine diurnal wastewater profiles and non -rainfall groundwater infiltration (GWI) rates. GWI is estimated based on the difference between model-simulated base wastewater flows and observed flows at the meter sites, and expressed as a unit areal flow (gpd/acre) distributed uniformly to the meter tributary area.

Wet weather parameters will be determined for each flow meter tributary area based on calibration to monitored storm events.

For portions of the sewer system where flow monitoring is not performed, wet weather and GWI parameters will not be changed from previous model values. Pump station flow data will be used for confirmation of overall system flows.

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Subtask 5.3 – Future Base Wastewater Flows
Through the data collection efforts under Task 2 and interviews with Planning staff, Woodard & Curran will identify the most useful source of information for developing land use projections and parcel-based future wastewater loads. Specific planning issues and potential growth or redevelopment areas in the cities, the potential timing of future development, as well as the best approach for incorporating future construction of accessory dwelling units (ADUs) in the flow projections will be discussed with th e Cities’ Planning staff . Based on these discussions and the information collected future land use information will be tabulated at the parcel level, drawing upon the various available sources of information described above. The parcel -based land uses and flows developed in this subtask will be compiled in a GIS database for use in developing model loads.

Subtask 5.4 – Technical Memorandum
Findings from this task will be documented in a draft Technical Memorandum.

Task 5 Deliverables:
• Draft TM on Model Development, Calibration, and Flow Projections. Comments on the draft TM will be incorporated in the final Master Plan report.

Task 5 Assumptions:
• Up to two phasing scenarios will be analyzed, as defined by City and District staff. Additional phasing analyses to identify project or phase triggers may be performed as part of other tasks (see Subtasks 7.3 and 12.3).

Task 6 – Develop Performance Criteria
Woodard & Curran will work with the District and Cities to review and update the criteria used to assess the capacity of the system and size capacity improvements. Woodard & Curran will review the District’s and Cities’ current sewer design criteria and standards, including criteria used in the previous Master Plan. Based on this review and discussions and decisions made with the District and Cities, Woodard & Curran will provide recommendations for design standard updates, as well as work with the agencies to update or refine the design storm and hydraulic criteria to be used for assessing the capacity of existing sewer facilities and sizing new facilities for this Master Plan.

In addition to the design storm, these criteria will include Manning’s “n” factors; maximum d/D values or acceptable level of surcharge (or minimum freeboard); minimum and maximum velocities, slopes, and depth of cover; and pump station design and reliability considerations (e.g., firm capacity). Note that while the Cities and District will likely benefit from using the same design storm, different capacity criteria are often applied to smaller diameter sewers. Woodard & Curran will work with the Cities and District staff to identify appropriate criteria for each agency.

A brief technical memorandum will be prepared to provide background information and recommendations for the District and Cities to review and serve as basis for discussion at a workshop to review and reach agreement on the criteria.

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For fee estimating purposes, this task effort has been distributed evenly between the three agencies.

Subtask 6.1 – Review FSSD Capacity Deficiency Criteria
This subtask includes reviewing and updating the existing capacity deficiency criteria for FSSD, as described above.

Subtask 6.2 – Develop City of Fairfield Capacity Deficiency Criteria This subtask includes developing capacity deficiency criteria for City of Fairfield , as described above.

Subtask 6.3 – Develop City of Suisun City Capacity Deficiency Criteria This subtask includes developing capacity deficiency criteria for City of Suisun City , as described above.

Subtask 6.4 – Climate Change Sensitivity Analysis
This subtask includes a sensitivity analysis and discussion of a proposed approach to design storm consideration of climate change. D etailed analyses of climate change models is not part of this scope. It is anticipated that the sensitivity analysis will be based on running the model with an alternate design storm (as developed and published by others) or an assumed increase in rainfall for the Master Plan design storm.

Findings from this subtask will be discussed at the Task 7 workshop and incorporated into the Master Plan report.

Task 6 Deliverables:
• TM summarizing Design Flow and Hydraulic Criteria considerations. Comments on the draft TM will be incorporated in the final Master Plan report. • Workshop and workshop materials

Task 7 – Capacity Analysis
Subtask 7.1 – Evaluate Existing System Performance
Using the hydraulic model and based on the criteria established in Task 6, Woodard & Curran will evaluate the performance of the existing sewers under existing and future dry and design wet weather flows. Thematic maps and hydraulic gradeline plots will be prepared to present the identified capacity problem areas. Woodard & Curran will develop preliminary solutions to capacity deficiencies and test those solutions in the model. Preliminary solutions may include upsizing deficient pipes, optimizing existi ng or potential new flow diversions, or potential reduction of I/I in targeted areas. Findings from this subtask will be discussed at a workshop and incorporated into the Master Plan report.

Subtask 7.2 – Perform RDI/I Analysis

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Woodard & Curran will evaluate the I/I flow characteristics associated with the different areas of the system (based on model results and flow monitoring data) and their location with respect to identified capacity deficiencies, and identify areas that may be suitable for rehabilitation efforts to reduce I/I. The hydraulic model will be used to evaluate various scenarios of I/I reduction ( i.e., assumed percent reductions in targeted areas) to identify the amount of reductions that would be necessary to eliminate needed capacity improvement projects. Up to five (5) I/I reduction scenarios will be modeled.

Findings from this subtask will be discussed at the workshop and incorporated into the Master Plan report.

Subtask 7.3 – Analysis of Potential Service Area Expansions Woodard & Curran will analyze up to five ( 5) service area expansion scenarios. Development assumptions for the scenarios will be provided by the District and Cities. As part of the analysis, Woodard & Curran will identify potentially capacity deficient pipes, and the approximate number of units that would trigger capacity deficiencies. Findings from this subtask will be summarized in a brief TM.

Task 7 Deliverables:
• Workshop agenda and minutes
• Brief TM summarizing results of analyses of potential service area expansions. Comments on the draft TM will be incorporated in the final Master Plan report.

Task 8 – Updates and Additions to Asset Management Model Subtask 8.1 – Update IAP Model and Develop Rehabilitation and Replacement Solutions for FSSD
Carollo will implement a stepwise process for updating the InfoAsset Planner (IAP) model developed by Carollo in 2022 for the District and Cities’ collection systems. These steps include:

1. Receive and review current GIS data of the District’s collection system assets (pipelines and manholes), force mains, and other available features and appurtenances such as lateral connections, blow-offs and air release valves.

2. Receive and review current closed-circuit television (CCTV) inspection results consisting of National Association of Sewer Service Companies (NASSCO) Pipeline Assessment Certification Program (PACP) scores.

3. Update the IAP model with the new GIS asset inventory (for gravity sewers), PACP scores, edits to the inventory identified in the hydraulic model, and replacement recommendations from the hydraulic analysis.

4. Facilitate a 2-hour risk model updated interactive workshop with the District’s and Cities’ staff to present the current risk parameters (consequence and likelihood of failure scoring approach), unit costs (developed by Woodard & Curran in Task 10), and management strategies and gain consensus for updates to be incorporated into the IAP model.

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5. Update the IAP model by incorporating the changes established during the risk model update workshop.

6. Prepare for and facilitate a 2-hour climate change interactive workshop with the District’s and Cities’ staff to present options for incorporating the impact of climate change into the risk prioritization and capital planning development processes. Level of effort for developing the proposed climate change impact analysis strategy is based on th e following approach:
a. In collaboration with District and Cities staff, identify future scenarios for evaluation considering hazards such as sea level rise, flooding, weather -related erosion, wildfire, power disruptions, and if appropriate, earthquakes. b. Using GIS, develop maps correlating hazard vulnerability to the collection system assets.
c. Pair hazard vulnerability with the risk analysis for the R&R recommendation results. d. Identify non -R&R related projects recommended to mitigate the risk of hazard vulnerability, if appropriate.

7. Update the IAP model with recommendations from the climate change workshop, if applicable. Run the IAP model to develop R&R recommendations. Present District’s IAP model results in graphical format to the District.

8. Facilitate an IAP model results review meeting with District’s and Cities’ staff to present and gather feedback on the IAP model results. Update unit costs, where applicable, from updates to costs developed as part of Subtask 10.1.

9. Apply feedback from the IAP model results review meeting, climate change workshop, and force main risk assessment results (Subtask 8.4) into a draft Collection System Asset Management and R&R Update Technical Memorandum (CS AM and R&R Update TM).

The TM will describe the processes followed for preparing the updates developed under Task 8.

10. After submitting the draft CS AM and R&R Update TM, Carollo will facilitate a 1 -hour TM review meeting with District ’s and Cities’ staff and document comments and responses in a tracking log. After addressing review comments, the final CS AM and R&R Update TM will be submitted.

Subtask 8.2 – Update IAP Model and Develop R&R Solutions for City of Fairfield Carollo will update the IAP model and develop R&R solutions for the City of Fairfield following the approach described in Subtask 8.1 with the following modifications:

1. Receive and review current GIS data of the City’s collection system assets (pipelines and manholes), and other available features such as lateral connections. Update GIS data configuration for import into the IAP model schema.

2. Receive and review current CCTV inspection results consisting of NASSCO PACP scores. The level of effort for this step is based on the expectation that only minor adjustments/review of the PACP scores may be needed and that most of the results will be linkable to the GIS data.

3. No forcemain analysis is expected for the City’s sewer system.

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Subtask 8.3 – Update IAP Model and Develop R&R Solutions for City of Suisun City Carollo will update the IAP model and develop R&R solutions for Suisun City following the approach described in Subtask 8.1 with the following modifications:

1. Receive and review current GIS data of the City’s collection system assets (pipelines and manholes), and other available features such as lateral connections. Update GIS data configuration for import into the IAP model schema.

2. Receive and review current CCTV inspection results consisting of NASSCO PACP scores. The level of effort for this step is based on the expectation that only minor adjustments/review of the PACP scores may be needed and that most of the results will be linkable to the GIS data.

3. No forcemain analysis is expected for the City’s sewer system.

Subtask 8.4 – Evaluate Force Main Risks and Identify Solutions Carollo will review the GIS data available for the District’s force mains and develop a risk model building on the preliminary analysis developed by Carollo in the 2022 Collection System Asset Management Plan report. Carollo will present the proposed risk model and preliminary results in a review meeting with District staff. Carollo will apply feedback from the review meeting to update the IAP model and resulting R&R recommendations , including recommendations for condition assessment along with unit costs developed as part of Subtask 10.1. The results and recommendations will be incorporated into the draft FSSD CS AM and R&R Update TM.

Task 8 Assumptions:
• risk model update workshop
• climate change workshop
• IAP model results meeting
• Force Main IAP model and preliminary results meeting
• draft CS AM and R&R Update TM review meeting
• CCTV inspection results will consist of NASSCO PACP scores, readily importable into the IAP model.
• The GIS data from the District is assumed to be in the same schematic format as was used for the previous IAP model. However, the GIS data to be received from the Cities is expected to require adjustments (similar to what was required previously) to adapt to the schematic format of the IAP model.
• A single IAP model will be configured containing the asset inventory from all three agencies.

Task 8 Deliverables:
• Presentation materials and summaries for workshops and meetings • Draft and final CS AM and R&R Update TM and comment/response log

12 7/14/25

Task 9 – Develop Capacity Solutions
Subtask 9.1– Develop/Evaluate FSSD Capacity Improvement Alternatives Based on the preliminary solutions and results of the I/I analysis for the FSSD system, Woodard & Curran will evaluate potential project alternatives in further detail, including review of projects sites on aerial mapping or in the field. The purpose of these evaluations is to confirm the suitability of pipeline alignments, and identify any design, constructability, permitting, or environmental issues that could potentially be “fatal flaws” or that should be considered in project development.

Woodard & Curran will incorporate the final proposed solutions in the model to confirm that all capacity issues have been addressed.

Subtask 9.2 – Develop/Evaluate Fairfield Capacity Improvement Alternatives Based on the preliminary solutions and results of the I/I analysis for the Fairfield system, Woodard & Curran will evaluate potential project alternatives in further detail, including review of projects sites on aerial mapping or in the field. The purpose of these evaluations is to confirm the suitability of pipeline alignments, and identify any design, constructability, permitting, or environmental issues that could potentially be “fatal flaws” or that should be considered in project development.

Woodard & Curran will incorporate the final proposed solutions in the model to confirm that all capacity issues have been addressed.

Subtask 9.3 – Develop/Evaluate Suisun City Capacity Improvement Alternatives Based on the preliminary solutions and results of the I/I analysis for the Suisun City system , Woodard & Curran will evaluate potential project alternatives in further detail, including review of projects sites on aerial mapping or in the field. The purpose of these evaluations is to confirm the suitability of pipeline alignments, and identify any design, constructability, permitting, or environmental issues that could potentially be “fatal flaws” or that should be considered in project development. Woodard & Curran will incorporate the final proposed solutions in the model to confirm that all capacity issues have been addressed.

Subtask 9.4 – Evaluate Flow Transfers Between Basins
Woodard & Curran will review opportunities to transfer flow between the Central, Suisun, and Inlet pump stations when necessary. The District already has pipelines connecting the Central, Suisun, and CBC Pump Stations (CBC flows to Inlet PS); as part of this evaluation, Woodard & Curran will work with the District to define the scenarios that the flow transfers should address, and use the model to identify any additional facilities that would be needed to address those scenarios. Up to five (5) scenarios will be evaluated.

Findings from this subtask will be documented in a brief TM.

This task includes preparing opinions of probable cost for the recommended sewer system improvement projects and developing a prioritized, phased Capital Improvement Plan (CIP) for each agency for implementation of the improvements.

13 7/14/25

Subtask 10.1 – Develop Cost Criteria and Prepare Cost Estimates Based on data collected for District’s and Cities’ historical sewer projects, as well as data from similar agencies compiled by Woodard & Curran, Woodard & Curran will develop appropriate unit cost factors for sewer construction and allowances for contingencies, design, environmental review, permitting, right of way acquisition, and construction management. Some capacity projects identified in Task 9 may require more specific cost assumptions (e.g. pump station upgrades and siphons). The cost estimating assumptions are assumed to be developed to a planning level (AACE Class 5). These cost factors will be applied to the project recommendations identified in Task s 8 and 9.

Subtask 10.2 – Develop Project Prioritization Criteria and Rankings In collaboration with the District and Cities, the Project Team will develop a prioritization approach for the condition -based R&R needs, climate change adaptation strategies, and capacity related recommended projects. The prioritization approach is to consider project drivers, risk mitigation, and the District’s and Cities’ strategic objectives. The Project Team will present the prioritization approach and project cost summaries in a collaborative in-person workshop with the District and Cities and facili tate their selection of the preferred prioritization approach to be used for prioritizing the recommended capital project needs.

The Project Team will apply the prioritization approach to rank the projects recommended for the District and each City. The prioritized projects will be provided in graphical (i.e. GIS -based map) format and in tabular format along with associated project costs for the District’s projects and the projects for each City for review and feedback.

The Project Team will facilitate a project prioritization results review meeting with the District and Cities and update the prioritization approach based on meeting feedback. The updated project prioritization results will be incorporated into the Capital Improvement Plans to be developed in the following subtasks.

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Subtask 10.3 – Develop FSSD Capital Improvement Plan
The Project Team will group the District’s projects, prioritized in Subtask 10.2, into logical project packages for construction based on factors such as proximity, project type and likely construction methods, timing, and hazard vulnerability. Project packages will also consider project budget targets as provided by the District. Project-specific construction and capital cost estimates will be developed as part of Subtask 10.1.

Based on the projects developed under Task 8 and Task 9, and the cost estimates and project rankings developed under Subtasks 10.1 and 10.2, the Project Team will compile the proposed District projects into project packages appropriate for pre-design. The projects will be compiled in a separate stand-alone CIP document for the District, which will also include brief descriptions of the process used for prioritization and project packaging. This information will be incorporated into the Task 13 Master Plan report, with the District’s CIP document included as an appendix.

Subtask 10.4 – Develop City of Fairfield Capital Improvement Plan The Project Team will group the City’s projects, prioritized in Subtask 10.2, into logical project packages for construction based on factors such as proximity, project type and likely construction methods, timing, and hazard vulnerability. Project packages will also consider project budget targets as provided by the City. Project-specific construction and capital cost estimates will be developed as part of Subtask 10.1.

Based on the projects developed under Task 8 and Task 9, and the cost estimates and project rankings developed under Subtasks 10.1 and 10.2, the Project Team will compile the proposed City projects into project packages appropriate for pre-design. The projects will be compiled in a separate stand-alone CIP document for the City of Fairfield, which will also include brief descriptions of the process used for prioritization and project packaging. This information will be incorporated into the Task 13 Master Plan report, with the City’s CIP document included as an appendix.

Subtask 10.5 – Develop Suisun City Capital Improvement Plan The Project Team will group the City’s projects, prioritized in Subtask 10.2, into logical project packages for construction based on factors such as proximity, project type and likely construction methods, timing, and hazard vulnerability. Project packages will also consider project budget targets as provided by the City. Project-specific construction and capital cost estimates will be developed as part of Subtask 10.1.

Based on the projects developed under Task 8 and Task 9, and the cost estimates and project rankings developed under Subtasks 10.1 and 10.2, the Project Team will compile the proposed City projects into project packages appropriate for pre-design. The projects will be compiled in a separate stand -alone CIP document for the City of Suisun City, which will also include brief descriptions of the process used for prioritization and project packaging. This information will be incorporated into the Task 13 Master Plan report, with the City’s CIP document included as an appendix.

15 7/14/25

Task 10 Assumptions:
• Project prioritization (in-person) workshop
Task 10 Deliverables:
• Presentation materials and summaries for workshops and meetings • Project cost estimates.
• FSSD CIP document, including prioritized and grouped FSSD CIP projects. • City of Fairfield CIP document, including prioritized and grouped Fairfield CIP projects. • City of Suisun City CIP document, including prioritized and grouped Suisun City CIP projects.

Task 11 – Update Funding Model
In this task, the District’s long -term (100-year) funding model initially developed as part of the 2022 Collection System Asset Management Plan project will be updated to incorporate the updated IAP model results (Task 8) and the prioritized capital improvement projects (Task 10). The model update process involves steps (distributed across subtasks 11.1, 11.2 and 11.3) as described in the 2022 Collection System Asset Management Plan.

Subtask 11.1 – Update Funding Model
1) Carollo will import the results of the IAP model replacement timing and R&R and operations and maintenance (O&M) projects into the funding model to update the 100 - year plan. Unit costs and resulting project cost totals developed in Task 10 will also be imported.
2) Calculate the calendar year assignments for R&R projects using the hybrid approach (timing is mid-way between the age -based and condition-based R&R year assignments).

Then, aggregate the resulting costs per year.
3) Generate costs tables for each of three scenarios: age-based, condition-based, and hybrid. 4) Calculate the updated rolling-average and cost-redistribution results. 5) Import the updated calculation results into PowerBI.

Subtask 11.2 – Review and Update Model Scenarios
After updating the funding model, Carollo will facilitate a virtual review meeting with District’s and Cities’ staff for review and feedback. After addressing review comments and feedback, the funding model will be updated for transfer to the District and Cities. The level of effort for this task assumes review comments and feedback do not involve substantial revi sions to underlying model calculations. If significant configuration changes are desired by the District and/or Cities that are expected to involv e additional effort, upon request, Carollo will prepare a scope and cost for negotiation and approval prior to proceeding.

16 7/14/25

Subtask 11.3 – Funding Model Dashboards
The funding model dashboards will be updated based on review comments and feedback from the District and Cities and the files prepared for transfer to the District and Cities. The level of effort for this task assumes review comments and feedback do not in volve substantial revisions to the PowerBI layout and visualization. If significant configuration changes are desired by the District and/or Cities that are expected to involve additional effort, upon request, Carollo will prepare a scope and cost for negotiation and approval prior to proceeding.

Task 11 Assumptions:
• The previous MS Excel and PowerBI dashboard files will be updated with new replacement timing and unit costs developed in the previous tasks.
• funding model review meeting

Task 11 Deliverables
• Funding Model PowerBI file
• Prioritized and grouped Funding Model MS Excel file
Task 12 – Additional Studies
Subtask 12.1 – Design Standards Review
Under this task, the project team will review District and Cities’ design standards, focusing on the criteria used to design new sewers or replace existing sewers, including for sewering of new development areas. The goal of this task is to provide consistency with both the capacity criteria defined in Task 6, as well as between the Cities and District.

The findings of this review will be discussed at the workshop in Task 6, and the recommendations will be incorporated into the TM prepared under Task 6. Note that this task is intended to focus on sizing standards (including flow factors for new development); more technical review of standard drawings and specifications is not included.

Subtask 12.2 – I/I Reduction Program
Based on the findings of Subtask 7.2, Woodard & Curran will work with the District and Cities to prepare an I/I reduction program. As part of this task, Woodard & Curran will identify areas where I/I reduction could be most cost -effective (because I/I triggers a capacity project and/o r because the sewershed has relatively high rates of I/I). The I/I reduction program would include recommended I/I investigations, potential type and amount of sewer rehabilitation, and estimated planning level costs. The recommended I/I reduction program will be described and incorporated into the Master Plan report under Task 13.

Subtask 12.3 – Infill Development Policies
Under this task, Woodard & Curran will work with the District and Cities to identify policy recommendations associated with infill. This task includes:

17 7/14/25

• Review of capacity triggers downstream of potential infill development sites. For sewers with predicted deficiencies, the number of additional units before a project is needed will be identified. Project triggers for up to 6 locations are assumed. • Identify policy recommendations for developer options to address projected deficiencies.

Recommendations are expected to include:
o Self-construct potential improvements
o Implement I/I reduction activities upstream of projected deficiency. o Contribute to a planned I/I reduction project
Proposed policies will be discussed in a brief TM
Task 12 Deliverables
• Brief TM on Infill development policies
Task 13 – Prepare Master Plan
Subtask 13.1 – Draft Master Plan
Woodard & Curran will incorporate the methodology, findings, and recommendations of the study into a comprehensive Master Plan Update report. The report appendices will contain the final TMs from previous tasks, which will include supporting data including flow monitoring data plots, model calibration graphs, model data and results tables, detailed project cost estimates and maps, and other pertinent information. The report will include an Executive Summary section that can be extr acted as a stand -alone d ocument and provided to District officials or other interested parties. A workshop will be held to discuss and review the draft report and receive District comments.

Subtask 13.2 – Final Master Plan
Woodard & Curran will prepare a final Wastewater Collection System Master Plan Update report, incorporating the District’s comments on the Draft report. The final plan will serve as a basis for future master plan updates.

Subtask 13.3 – Sewer Planning WebTool
Woodard & Curran will developenhancements and/or replacement of the “Model Viewer” application originally developed for the District’s 2 020 Collection System Master Plan. The enhanced WebTool will include sewer condition, R&R, and CIP project data, as well as modeling/capacity information, as well as capabilities to track developments and CIP projects. The intent is for the WebTool to be accessible to the Cities as well as the District.

The following paragraphs describe the steps that Woodard & Curran will follow to develop the enhanced Model Viewer.

A. Collect User Requirements and System Configuration
Woodard & Curran will work with FSSD to determine user requirements and database needs for storing, viewing, and validating data collected for the WebTool. Woodard & Curran will review

18 7/14/25

existing documentation and materials developed for the Model Viewer and will work with FSSD to identify requirements on general functionality such as user permissions, data visualization, and data collection and validation processes. Woodard & Curran will also present several system configuration options and work with FSSD to identify which approach best fits identified user requirements and database needs as well as IT requirements.

Woodard & Curran will hold up to two meetings with FSSD to collect requirements for user interface and navigation, data and information collection, data validation, and data collection and validation processes. Woodard & Curran will then prioritize feature s in the system based on available budget.

B. Configure System to Meet WebTool Needs
Woodard & Curran will develop the WebTool in the system identified through the two virtual meetings. Implementation of the system will include configuration and customization of existing features and functionality. The proposed system will be configured and customized according to the results of the two meetings discussed above.

Woodard & Curran will install, configure, customize, and test the system in FSSD’s environment.

The following features will be installed and customized as described below:
• Geospatial Layers – Woodard & Curran will install additional geospatial layers into the WebTool which includes reference data, hydraulic model outputs, AM model outputs, and Capital Improvement Plan data. For each layer, specific variables will be made available on the WebTool with specific editable fields for data tracking. Visualization of specific layers will be set to adjust based on editable field updates.
• Data Entry Forms – Woodard & Curran will configure simple, user-friendly data entry forms for editable fields used for data tracking. These forms will be associated with tracking parcel development potential, unit development per parcel, project status, method, cost, actual vs estimate costs, dates, and review notes. • System Modules – Woodard & Curran will modify WebTool features and user interface to best support external users and viewing and editing data along with any other requirements identified.
• External User Sign-In – Woodard & Curran will work with FSSD IT to develop access to selected external users to be able to view and edit the WebTool.

C. Test, Finalize, and Provide User Workshop
Woodard & Curran will demonstrate the WebTool to users identified by FSSD. Woodard & Curran will lead user testing of the WebTool on FSSD’s server with selected users to test the functionality and obtain user sign -off. Woodard & Curran will make revisions to the WebTool as necessary during user testing.

Upon receiving user sign -off, Woodard & Curran will finalize the WebTool on FSSD’s server and perform final testing. At the end of deployment, Woodard & Curran will hold one 1-hour training workshop for the end users. Training will include instructions on how to edit data and demonstrate how to see data layers and updated features.

19 7/14/25

Subtask 13.3 Assumptions
• FSSD IT staff will provide secured remote access to FSSD IT server during development and testing.
• FSSD IT staff will provide all hardware associated with this task and will install and configure any necessary software, databases, and SSL certificates needed to operate in FSSD’s environment.
• FSSD IT staff will develop appropriate authentication and access for external users to gain access to the WebTool
• Not all task needs are identified at this time. Level of effort limited to budgeted hours. • FSSD will be responsible for maintaining internal APIs and databases, if applicable. • FSSD IT staff will be responsible for setting up databases for the WebTool. • FSSD IT staff will be responsible for developing secure connection to WebTool and backend geospatial layers and database(s) for external users.

Task 13 Deliverables
• Workshop presentation materials and summary
• Draft Master Plan Update report
• Final Master Plan Update report (MS Word and pdf files) • Final hydraulic model files
• WebTool files
Task 14 – Optional Tasks
Subtask 14.1 – Additional flow meters (10 meters)
Under this task, up to ten ( 10) additional flow meters would be installed. It is assumed that the meters would be installed at the same time as the other meters. This task includes effort associated with calibration of the additional meters.

Subtask 14.2 – Survey
Where data is not readily available with regard to invert elevations of pipes or other structures at manhole locations, up to 25 manholes can be surveyed by Woodard & Curran’s surveying subcontractor, LCC Engineering.

Agreement Between FSSD and Cities Regarding Collection System Master Planning Services Exhibit B: Itemized Task and Cost Breakdown Between Agencies Task Total Task
Budget ($) FSSD Fairfield Suisun City FSSD Fairfield Suisun City Task 1: Project Management $69,831 65% 20% 15% $45,390 $13,966 $10,475 Task 2: Data Collection and Review $15,365 65% 20% 15% $9,987 $3,073 $2,305 Task 3: Flow Monitoring $198,735 50% 25% 25% $99,368 $49,684 $49,684 Task 4: Hydraulic Model Update $40,790 12% 58% 29% $5,000 $23,770 $12,020

4.1 Update FSSD Model Network $5,000 100% 0% 0% $5,000 $0 $0

4.2 Develop City of Fairfield Network $23,770 0% 100% 0% $0 $23,770 $0

4.3 Develop City of Suisun City Network $12,020 0% 0% 100% $0 $0 $12,020 Task 5: Update Flows and Growth Projections $113,270 100% 0% 0% $113,270 $0 $0

5.1 Develop Existing Base Wastewater Flows $23,990 100% 0% 0% $23,990 $0 $0

5.2 Model Calibration $34,490 100% 0% 0% $34,490 $0 $0

5.3 Develop Future Planning Scenarios $28,130 100% 0% 0% $28,130 $0 $0

5.4 Draft Technical Memorandum $26,660 100% 0% 0% $26,660 $0 $0 Task 6: Develop Performance Criteria $23,925 48% 26% 26% $11,415 $6,255 $6,255

6.1 Review FSSD Capacity Deficiency Criteria $6,255 100% 0% 0% $6,255 $0 $0

6.2 Develop Fairfield Capacity Deficiency Criteria $6,255 0% 100% 0% $0 $6,255 $0

6.3 Develop Suisun City Capacity Deficiency Criteria $6,255 0% 0% 100% $0 $0 $6,255

6.4 Climate Change Sensitivity Analysis $5,160 100% 0% 0% $5,160 $0 $0 Task 7: Capacity Analysis $54,780 65% 20% 15% $35,607 $10,956 $8,217

7.1 Evaluate Existing System Performance $20,420 65% 20% 15% $13,273 $4,084 $3,063

7.2 Perform RDI/I Analysis $18,030 65% 20% 15% $11,720 $3,606 $2,705

7.3 Analysis of Potential Service Area Expansions $16,330 65% 20% 15% $10,615 $3,266 $2,450 Task 8: Updates and Additions to Asset Management Model $124,443 100% 0% 0% $124,443 $0 $0

8.1 FSSD AM Model Updates $89,550 100% 0% 0% $89,550 $0 $0

8.2 Fairfield AM Model Updates $18,567 100% 0% 0% $18,567 $0 $0

8.3 Suisun City AM Model Updates $5,463 100% 0% 0% $5,463 $0 $0

8.4 Force main risk model and R&R results $10,863 100% 0% 0% $10,863 $0 $0 Task 9: Develop Capacity Solutions $47,330 38% 43% 19% $17,995 $20,185 $9,150

9.1 Develop/Evaluate FSSD Capacity Improvement Alternatives $10,255 100% 0% 0% $10,255 $0 $0

9.2 Develop/Evaluate Fairfield Capacity Improvement Alternatives $20,185 0% 100% 0% $0 $20,185 $0

9.3 Develop/Evaluate Suisun Capacity Improvement Alternatives $9,150 0% 0% 100% $0 $0 $9,150

9.4 Evaluate Flow Transfers Between Basins $7,740 100% 0% 0% $7,740 $0 $0 Task 10: Develop Capital Improvement Plan $122,607 53% 30% 17% $64,402 $37,040 $21,165

10.1 Develop Cost Criteria and Prepare Cost Estimates $11,650 100% 0% 0% $11,650 $0 $0

10.2 Develop Project Prioritization Criteria and Rankings $30,347 100% 0% 0% $30,347 $0 $0

10.3 Develop FSSD Capital Improvement Plan $22,405 100% 0% 0% $22,405 $0 $0

10.4 Develop Fairfield Capital Improvement Plan $37,040 0% 100% 0% $0 $37,040 $0

10.5 Develop Suisun City Capital Improvement Plan $21,165 0% 0% 100% $0 $0 $21,165 Task 11: Update Funding Model $23,428 100% 0% 0% $23,428 $0 $0

11.1 Update Funding Model $11,886 100% 0% 0% $11,886 $0 $0

11.2 Review and Update Model Scenarios $5,961 100% 0% 0% $5,961 $0 $0

11.3 Funding Model Dashboards $5,581 100% 0% 0% $5,581 $0 $0 Task 12: Additional Studies $45,770 58% 21% 21% $26,517 $9,627 $9,627

12.1 Design Standards Review $9,970 33% 33% 33% $3,323 $3,323 $3,323

12.2 I/I Reduction Program $16,890 100% 0% 0% $16,890 $0 $0

12.3 Infill Development Policies $18,910 33% 33% 33% $6,303 $6,303 $6,303 Task 13: Prepare Master Plan $152,101 65% 20% 15% $98,866 $30,420 $22,815

13.1 Draft Master Plan $52,774 65% 20% 15% $34,303 $10,555 $7,916

13.2 Final Master Plan $18,147 65% 20% 15% $11,796 $3,629 $2,722

13.3 Sewer Planning WebTool $81,180 65% 20% 15% $52,767 $16,236 $12,177 Total $1,032,375 -- -- -- $675,687 $204,976 $151,712
Percentage of Task Atributable to Agency Estimated Agency Task Budget

FAIRFIELD-SUISUNSEWERDISTRICT
RESOLUTIONNO.2026-05

ARESOLUTIONAUTHORIZINGEXECUTIONOFACOST-SHARINGAGREEMENTBETWEEN

FAIRFIELD-SUISUNSEWERDISTRICTANDTHECITIESOFFAIRFIELDANDSUISUN

CITYREGARDINGSEWERCOLLECTIONSYSTEMMASTERPLANNINGSERVICES WHEREAS,theDistrictwishestoupdateitsCollectionSystemMasterPlan(CSMP) toaccountforchangesingrowthassumptionsassociatedwithupdatedCityGeneralPlans andupdateitsCollectionSystemAssetManagementPlan(CSAMP)toaccountforupdated assetconditiondataobtainedoverthepastfiveyears(“Project”);and WHEREAS,theCitiesofFairfieldandSuisunCitywishtojointheirsewerassetsinto theDistrict’sCSMPandCSAMPmodelsandplanasasingle,coordinatedcollection system;and
WHEREAS,theDistrictiswillingtoadministertheCities’portionsoftheProject ScopewiththeDistrict’sportionoftheProjectScopeandtootherwiseadministertheoverall “Project”ontheDistrictandCities’behalf;and
WHEREAS,onJuly28,2025,theBoardauthorizedtheGeneralManagertoexecute aConsultingServicesContractwithWoodard&Curran,Inc.(W&C)inanamountnotto exceed$1,172,865formasterplanningandengineeringservicesfortheProject;and WHEREAS,theDistrictandCitieswishtoenterintoanAgreementRegardingSewer CollectionSystemMasterPlanningServicestoestablishProjectroles,responsibilities,and termsforcostsharingandpayment.

NOW,THEREFORE,BEITRESOLVEDBYTHEBOARDOFDIRECTORSOFTHE
FAIRFIELD-SUISUNSEWERDISTRICT:

1.TheforegoingRecitalsaretrueandcorrectandmadeapartofthisResolution.

2.TheBoardauthorizesfinalizingandenteringintoacost-sharingAgreement RegardingSewerCollectionSystemMasterPlanningServiceswiththeCityof FairfieldandtheCityofSuisunCity.

3.TheGeneralManagerisherebyauthorizedanddirectedtodoallthings necessaryandpropertoimplementthisresolution.

PASSEDANDADOPTEDthis26thdayofJanuary2026,bythefollowingvote:
çiDawson-Hernandez-Moy-PaI-Panduro
AYES:DirectorsShepherd-Tonnesen-Washington-WiIIiams
NOES:Directors
ABSTAIN:Directors
ABSENT:Directors
—c—<EN
resident
ATTEST:

DistrictClerk

Agenda Item No: K.5

AGENDA REPORT
DATE: February 17, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-24 HR Approving a Contract with Alliant Insurance Services

Authorizing the City Manager t o Enter into a Contract with Alliant Insurance Services as the Broker for Employee Health and Welfare Benefit Programs

Funding Source: $276,000; General Fund

Contact: Farbod Pirouzmand, (707) 428-7397

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City’s Human Resources Department (HR) has successfully utilized the expertise of an insurance broker, Alliant Insurance Services, to negotiate annual premiums for employee health and welfare programs. The current contract expired November 30, 2025, and HR desires to enter into a new agreement. It is recommended that the City extend the contract with Alliant Insurance Services as the broker of record through October 31, 2028.

DISCUSSION
Using an insurance broker ensures the City of contracting for the best possible health care premiums based on our utilization and selected program structure. For some services, the broker can secure preferential pricing based on large volume; we benefit from this as the savings are passed directly on to us. Without utilizing a broker, our premiums would be higher. Alliant has agreed to uphold our established annual consulting fee, which has been in effect since 2020.

In addition to negotiating health and welfare benefits with vendors on behalf of the City, Alliant will partner with us in strategic planning, perform analyses and make recommendations, procure and present alternative cost saving options, support open enrollment activities, and provide legislative compliance support. Alliant also serves as a liaison with our ven dors and ensures we receive appropriate service.

FINANCIAL IMPACT
The total cost for entering into a contract through October 31, 2028, is $276,000 ($92,000 annual maximum flat fee). The funding source is the General Fund (Fund 101).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to approve the new contract, leaving the City vulnerable to high health and welfare rate increases and potentially out of legal compliance regarding the benefit programs as there is insufficient internal staff to perform these highly technical functions.

COORDINATED WITH
Finance Department

STAFF CONTACT
Farbod Pirouzmand, Assistant City Manager/Director of Human Resources (707) 428-7397
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2026-24

AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ALLIANT INSURANCE

SERVICES AS THE BROKER FOR EMPLOYEE HEALTH AND WELFARE BENEFIT PROGRAMS

WHEREAS, the City has traditionally utilized professional consultant services for employee benefits; and

WHEREAS, City staff recommend Alliant Insurance Services, which specializes in providing these services to government agencies; and

WHEREAS, contracting with Alliant Insurance Services will ensure continuity of services; and

WHEREAS, the City and Alliant Insurance Services wish to enter into a three-year contract.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City Council hereby approves the agreement between the City and Alliant Insurance Services for three years , November 1, 2025, through October 31, 2028, the total amount of the contract is $276,000 ($92,000 annually).

Section 2. The city manager is au thorized to execute all necessary agreements with Alliant Insurance Services to serve as the City’s broker for employee health and welfare programs and take other actions as necessary and proper to implement this resolution.

PASSED AND ADOPTED this 17th day of February 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Version 01/12/2022 1
Alliant Employee Benefits, a division of Alliant Insurance Services, Inc.

CA License No. 0C36861. © 2026 Alliant Insurance Services, Inc.

CONSULTING SERVICES AGREEMENT

This Consulting Services Agreement (“Agreement”) is effective November 1, 2025 (“Effective Date”) between Alliant Insurance Services, Inc., a California corporation with its principal place of business at 18100 Von Karman Ave, 10th Floor, Irvine, CA 92612 (“Alliant”), and the City of Fairfield a California Charter City and municipal corporation with its principal place of business at 1000 Webster Street, Fairfield, CA 94533 (“Client”). Alliant and Client may be referred to in this Agreement individually as a “Party” and together as the “Parties.” The schedules, attachments and exhibits referenced in and attached to this Agreement shall be deemed an integral part of this Agreement and the term Agreement as referenced herein shall include all schedules, attachments and exhibits. In the event any inconsistency or conflict exists between the provisions of this Agreement and any schedules, attachments or exhibits attached hereto, the provisions of this Agreement shall supersede the provisions of any such schedules, attachments or exhibits.

1. Services.

a. Scope of Services. Alliant shall provide the services described in Schedule I (collectively, “Services”) for Client’s employee benefit plan(s) for which Alliant is designated as the broker of record (“Plan(s)”).

b. Services Warranty. Alliant warrants that the Services will be performed in a professional and workmanlike manner in accordance with industry standards and in compliance with applicable laws and regulations.

2. Compensation Disclosure. In consideration for the Services, Alliant discloses the compensation it receives pursuant to this Agreement in Schedule II.

3. Client Obligations.

a. Service-Specific Obligations. Client shall be responsible for all client obligations identified in Schedule I.

b. Client-Provided Information. Client shall, promptly after the Effective Date and thereafter upon Alliant’s request, provide all information requested by Alliant that may be necessary for Alliant to perform the Services, including, without limitation, information about Client, Client’s existing employee benefits plans, loss experience, and risk exposures; provided that, Client shall not provide Alliant with any individual’s personally identifiable information unless Alliant specifically requests such information in order to perform the Services. Client acknowledges that Alliant relies on such Client-provided information in order to perform the Services. Client confirms that all information it provides to Alliant will be complete and accurate.

c. Material Changes. Client shall promptly report to Alliant in writing any significant changes in exposures, loss-related data, Client’s operations, coverages or limits, lines of coverage, or any other change that will change the scope or nature of Client’s insurance plans.

d. Review. Client shall promptly review coverage documents, templates, and other documents for the Plan(s) provided by Alliant, the insurer, or the third party administrator (TPA), to ensure that the documents are consistent with Client’s specifications. Client shall promptly inform Alliant of any discrepancies or required changes.

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CA License No. 0C36861. © 2026 Alliant Insurance Services, Inc. e. Delay. Client shall perform its obligations under this Section 3, including the obligation to provide all information requested by Alliant, as soon as practicable but no later than the dates agreed upon by Alliant and Client. Alliant is not liable for any delay or partial performance in performing the Services to the extent such delay or partial performance arises from Client’s delay in performing its obligations under this Section 3 or promptly making decisions related to the Plan(s).

4. Disclaimers.

a. Not Legal or Tax Advice. Alliant is not responsible for Client’s compliance with any laws, regulations, and/or statutes affecting the Plan(s). None of the services, advice, recommendations, or communications provided by Alliant constitutes legal or tax advice, analysis, or opinion, and Client shall not interpret or rely on any of Alliant’s services, advice, recommendations, or communications as legal or tax advice, analysis, or opinion.

b. No Fiduciary Relationship. Alliant will not have discretionary authority or discretionary control with respect to the administration or management of any of the Plan(s). Alliant also will not have authority to exercise any discretion or control with regard to the management, use, or disposition of any assets of the Plan(s) and will not render any investment advice with respect to the Plan(s) or any assets of the Plan(s). Alliant does not provide services as a fiduciary of the Plan(s), and its performance of the Services will not make it a “fiduciary” for purposes of the Employee Retirement Income Security Act of 1974 (“ERISA”), as amended. Client shall not represent that Alliant is a fiduciary for purposes of ERISA.

c. Plan Recommendations and Funding. Any plans or plan provisions recommended by Alliant are solely recommendations, and Client, not Alliant, has the ultimate authority to select and modify the plans. Alliant shall have no responsibility, risk, liability, or obligation for funding the Plan(s). All responsibility, risk, liability, and obligation for funding the Plan(s) lies solely with the Plan(s) and the plan sponsor(s).

d. Preferred Pricing. Alliant expended resources and goodwill to negotiate favorable pricing terms from certain third party vendors or service providers for the benefit of Alliant’s clients (such negotiated pricing terms, “Preferred Pricing”). To the extent Client engages a third party to provide services for the Plan and benefits from such third party’s Preferred Pricing as a client of Alliant, Client acknowledges that its access to such Preferred Pricing will terminate upon the termination of this Agreement.

e. Other Brokers. Alliant is not responsible for, and hereby disclaims all liability for, any acts, errors, and/or omissions of Client’s previous brokers, consultants, and/or advisors. If Client has any employee benefits plan(s) for which Alliant is not the broker of record, Alliant is not responsible for performing any services with respect to such plan(s) and hereby disclaims all liability for any acts, errors, and/or omissions of Client’s other brokers, consultants, and/or advisors.

5. Confidentiality.

a. Definitions. The Services and work product exchanged by the Parties under this Agreement are to be used exclusively to carry out the terms, conditions, and purposes set forth in this Agreement. During the Term, the Parties may each exchange information considered confidential, proprietary, and/or trade secret, Docusign Envelope ID: 8DED46FB-E7E3-4CF5-94D0-909846EE0657

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CA License No. 0C36861. © 2026 Alliant Insurance Services, Inc. including, without limitation, financial information, pricing information, intellectual property, ideas, concepts, systems, designs, research and technical information, business and operational policies, plans, processes, procedures and strategies, system design and operating specifications, data, recommendations, proposals, reports and similar information (collectively, “Confidential Information”).

Confidential Information specifically includes the compensation information contained in Schedule II and any amendments or addendums to this Agreement containing information on the compensation Alliant receives under the terms of this Agreement.

For purposes of this Section 5, the Party disclosing Confidential Information is the “Disclosing Party” and the Party receiving Confidential Information is the “Receiving Party.”

b. Exclusions. Confidential Information does not include information that is (i) in, or that becomes part of, the public domain other than as a result of a breach of this Section 5; (ii) independently developed by the Receiving Party as demonstrated by its records; (iii) lawfully known by the Receiving Party, without any obligation of confidentiality or other restriction on use or disclosure, prior to disclosure of the information by Disclosing Party; or (iv) disclosed by a third party whom the Receiving Party has no reason to believe has any confidentiality or fiduciary obligation to such information’s owner.

c. Legal Compulsion. A Receiving Party may disclose Confidential Information only to the extent necessary to comply with a valid order of a court or governmental agency with proper jurisdiction or as required by law or regulation; provided that, the Receiving Party shall, to the extent allowed by law, promptly advise the Disclosing Party of the order, subpoena, or request in order to enable the Disclosing Party to employ lawful means to avoid or limit disclosure. Either Party is also entitled to release Confidential Information as required to prosecute or defend any claim under this Agreement; provided however, that the Party seeking to release or use the information shall take all reasonable steps necessary to avoid disclosing Confidential Information, including filing documents and papers under seal.

d. Non-Disclosure; Reasonable Efforts. Except as otherwise provided in this Agreement or as required by applicable law, a Receiving Party shall not distribute, use, or rely upon Confidential Information without the Disclosing Party’s permission.

Additionally, except as otherwise provided in this Agreement, a Receiving Party shall not directly or indirectly communicate, divulge, or otherwise disclose the Confidential Information to any unauthorized person or entity. The Parties shall employ reasonable and customary business practices to protect and secure Confidential Information from unauthorized release or distribution and to limit access and usage of Confidential Information to those employees, officers, directors, agents, subcontractors, representatives, and advisors (including, without limitation, attorneys, accountants, and financial advisors) (collectively, its “Representatives”) who have legitimate “need to know” the information in order to perform under this Agreement and who are bound by obligations of confidentiality no less restrictive than this Section 5. The Receiving Party will be liable for any breach of this Agreement by any of its Representatives.

e. Ownership of Confidential Information. Except as otherwise provided in this Agreement, Confidential Information is and remains the absolute and exclusive property of the Disclosing Party and its unique and variable asset.

f. Return of Confidential Information. Upon this Agreement’s termination or earlier upon the Disclosing Party’s request, the Receiving Party shall promptly return all Docusign Envelope ID: 8DED46FB-E7E3-4CF5-94D0-909846EE0657

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Confidential Information, including all copies, received in non-electronic form and shall destroy all information received electronically. Notwithstanding anything to the contrary in this Agreement, the Receiving Party may retain copies of Confidential Information in order to comply with legal or regulatory requirements and any electronic files automatically saved pursuant to its archiving and document retention procedures and that cannot reasonably be deleted; with respect to all such retained copies, the Receiving Party will remain subject to the confidentiality obligations stated in this Section 5 for so long as the copies are retained.

g. Survival. The obligations contained in this Section 5 will survive termination of this Agreement for a period of two years or longer as required by law. Nothing in this section limits or otherwise diminishes the protections afforded to trade secret information or by applicable law.

h. Injunctive Relief. A breach of this Section 5 may cause irreparable injury to a Disclosing Party. For this reason, in the event of a breach, a Disclosing Party is entitled to seek injunctive relief or other equitable relief, without prejudice to any other remedies that may be available.

6. Licenses and Ownership.

a. Media License. To the extent that Alliant will prepare benefit brochures, open enrollment materials, or other benefit communications for Client’s employees (collectively, “Benefit Materials”), and Client has or will provide photographs, images, other media, trademarks, and/or logos (collectively, “Media”) to include in the Benefit Materials, Client hereby grants Alliant a worldwide, perpetual, royalty- free, non-exclusive, sublicensable right and license to use the Media in the Benefit Materials. This license includes the right to use, reproduce, edit, crop, retouch, distribute, and create derivative works of the Media as needed to incorporate the Media into the Benefit Materials and to otherwise prepare and distribute the Benefit Materials. Client represents and warrants that (i) it is the owner of the Media or has the right to grant Alliant the licenses to use the Media, free of all liens, claims, and encumbrances; and (ii) Alliant’s use of the Media as specified in this Agreement will not infringe the rights, including the personal or proprietary rights, of any other party.

b. Other Client Information. Client hereby grants Alliant a worldwide, royalty-free, non-exclusive, sublicensable, and revocable license to use all Client-provided information as necessary to provide the Services. Client represents and warrants that it has or will obtain the necessary consents from each individual before providing or otherwise disclosing any of the individual’s personally identifiable information to Alliant.

c. Ownership. Except as otherwise expressly stated in this Agreement, Client will retain all ownership rights in the Media and other Client-provided information. Alliant will retain all ownership rights to all information, data, benefit analysis, materials, specifications, and products supplied by Alliant (collectively, “Work Product”), together with all intellectual property rights in the Work Product. Work Product is solely for use by Client and its Plan(s) and may not, without Alliant’s prior written consent, be shared with anyone other than Client’s employees and advisors who have a legitimate need to know, Plan participants and beneficiaries, or as required by law.

7. Term and Termination.

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CA License No. 0C36861. © 2026 Alliant Insurance Services, Inc. a. Term. Unless terminated in accordance with this Section 7, this Agreement will have an initial term of three years from the Effective Date (“Initial Term”), after which it will automatically renew for successive one-year periods (“Renewal Term(s)”). The Initial Term and all Renewal Term(s) are collectively the “Term.”

b. Termination.

i. For Convenience. Either Party may terminate this Agreement by notifying the other Party in writing of its intent not to renew the Agreement at least 60 days before the end of the Initial Term or the then-current Renewal Term.

Additionally, during any Renewal Term, either Party may terminate this Agreement for any reason upon 90 days’ prior written notice.

ii. For Cause. During the Initial Term or any Renewal Term, either Party may terminate this Agreement if the other Party’s material breach remains uncured for 30 days following its receipt of the terminating Party’s written notice of the breach.

c. Final Fees. No later than 30 days after this Agreement’s termination, Alliant shall issue a final invoice for any services performed and expenses incurred by Alliant on or before the Agreement’s effective date of termination and that remain payable by Client. The Client shall pay such invoice within 45 days of its receipt of the invoice.

d. Survival. Except as otherwise stated in this Agreement, the rights and obligations contained in Sections 5, 7, 8, 9, 10, and 11 of this Agreement shall survive the termination of this Agreement.

8. Indemnification.

a. Claims Subject to Indemnification. With respect to any action, claim, suit, investigation, or proceeding brought by a third party and that arises out of this Agreement (each, a “Third Party Claim”), each Party (“Indemnitor”) shall indemnify, defend, and hold harmless the other Party, including its affiliates and each of their officers, directors, employees, and assigns (each, an “Indemnitee”), from and against all losses, damages, claims, fines, penalties, costs, and expenses (including reasonable attorneys’ fees) (collectively, “Losses”) arising out of that Third Party Claim to the extent the Losses resulted from the Indemnitor’s breach of this Agreement, negligence, willful misconduct, and/or violation of applicable law or regulation.

b. Process. Indemnitee shall promptly notify Indemnitor in writing of any claims subject to indemnification under this Section 8, provided that Indemnitee’s delay in providing such notice will not relieve Indemnitor of its indemnification obligations except to the extent that Indemnitor is materially prejudiced by the delay. Indemnitor, at its sole expense, will have the right to control the defense and settlement of the claim.

Indemnitor may settle or consent to the entry of any judgment with respect to any claim involving only the payment of money, but shall not, without the Indemnitee’s prior written consent, which shall not be unreasonably withheld, settle any other claim or consent to any judgment that obligates Indemnitee to take any independent action or pay money. Indemnitee shall reasonably cooperate with the Indemnitor, at Indemnitor’s expense, in connection with the defense of any claim subject to this Section 8 and shall, at the Indemnitor’s expense, provide all information reasonably requested for defense of such claim. The Indemnitee may, at its own expense, retain separate counsel and participate in (but not control) any action under this Section 8.

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9. Limitation of Liability. Alliant will not be liable to Client for any special, indirect, consequential, or punitive damages arising out of this Agreement, even if Alliant knows of the possibility of such damages. Additionally, Alliant will not be liable to Client for damages of any kind in an amount in excess of the total amount Client paid to Alliant for the Services in the twelve-month period preceding the incident giving rise to such liability. Notwithstanding the foregoing, nothing in this Section 9 shall limit a Party’s indemnification obligations under Section 8 or limit a Party’s liability resulting from the Party’s fraud, gross negligence, or willful misconduct.

10. Miscellaneous.

a. Independent Contractor. Alliant is an independent contractor for Client. This Agreement does not create a partnership, joint venture, franchise, employment, or any agency relationship between the Parties. Neither Party has any authority to act on behalf of the other Party or bind the other Party in any respect; provided, however, that Alliant has the authority to act as a broker on behalf of Client as contemplated hereunder.

b. Notice. All notices given under this Agreement shall be in writing and deemed given:
(i) on the business day when delivered personally; (ii) one business day after being sent by a reputable overnight courier services (charges prepaid); or (iii) five business days after being sent by certified mail (charges prepaid). Notices must be sent to the Party’s following address or any other address that the Party designates by proper notice:

If to Client: If to Alliant:

City of Fairfield Alliant Insurance Services, Inc.
1000 Webster Street 560 Mission St, 6th Flr
Fairfield, CA 94533 San Francisco, CA 94105
Attn: Farbod Pirouzmand Attn: Christine Kerns

With a copy to:

General Counsel
701 B Street, 6th Floor
San Diego, CA 92101

c. Governing Law; Venue. This Agreement will be governed by and construed in accordance with the laws of California without regard to its conflicts of law principles, and the Parties each consent to the exclusive jurisdiction of the state and federal courts in California.

d. Assignment. Neither Party may assign this Agreement without the prior written consent of the other Party, except that prior written consent will not be required for a Party to assign this Agreement to its successor in interest after a merger, consolidation, reorganization, or sale of substantially all of that Party’s assets.

Subject to the foregoing, this Agreement shall inure to the benefit of and be binding upon the Parties and their permitted successors and assigns.

e. Waiver. A Party’s failure to enforce any provision of this Agreement shall not be construed as a waiver of that provision and shall not prevent the subsequent enforcement of each and every provision of this Agreement.

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f. No Third Party Beneficiaries. Except as stated in this Agreement, this Agreement does not create any right or cause of action in or on behalf of any person or entity other than the Parties.

g. Entire Agreement; Amendments; Severability. This Agreement, together with its attached schedules, constitutes the entire agreement between the Parties relating to its subject matter and supersedes all prior or contemporaneous agreements, negotiations, representations and proposals of any kind, whether written, oral, express or implied, related to its subject matter. Any modification to this Agreement must be in writing and signed by authorized representatives of both Parties. If any provision of this Agreement is declared invalid by a court of competent jurisdiction, that provision will be severed from this Agreement without affecting the validity or enforceability of all other provisions of this Agreement, which will remain in full force and effect.

h. Construction. The Parties jointly negotiated the terms of this Agreement and each Party has had an opportunity to review and discuss each provision with legal counsel, to the extent desired. Therefore, the normal rule of construction that construes any ambiguities against the drafting party shall not be employed in the interpretation of this Agreement.

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SO AGREED:

City of Fairfield

By: _________________________________
Name: David Gassaway
Title: City Manager

Alliant Insurance Services, Inc.

By: _________________________________
Name: Christine Kerns
Title: Executive Vice President

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SCHEDULE I
Services

1. Plans and Lines of Coverage. The services set forth in Schedule I.a. apply to the following Client’s current group benefits programs. Core benefits included:

• Medical benefit plans
• Pharmacy benefit plans
• Dental benefit plans
• Vision benefit plans
• Employee Assistance Programs
• Life and Accident insurance plans
• Disability insurance plans
• Administrative plans (does not include provision of actual TPA services) o Flexible Spending Accounts
o Health Savings Accounts (HSA)
o Health Reimbursement Arrangements (HRA)
o COBRA
• Wellness plans
• Voluntary benefits plans

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CA License No. 0C36861. © 2026 Alliant Insurance Services, Inc. a. Standard Services

Service Frequency
Overall Strategy
Set/review goals and objectives against financial strategies Annually Evaluate market trends, competitive environment, and culture Annually Develop/refresh multiyear strategic glide path and financial plan to support goals and objectives Annually
Benchmark plan designs, costs and contributions Annually Facilitate planning meetings and prepare executive-level documents as necessary Annually
Evaluate funding and risk retention strategies As Needed Develop and manage service/benefit calendar Annually

Develop custom benchmarking As needed
Financial and Renewal Management
Deliver expected vs. budget reports including claim experience, fixed fees, and high cost claims

Annually
Prepare pre-renewal analysis to inform renewal strategy Annually Initiate renewals with vendors, negotiate annual rates and terms and conditions Annually
Conduct self-insured underwriting analysis Annually
Price plan design alternatives Annually
Develop employer premiums and calculate COBRA rates Annually Model employee contributions Annually
Develop budget projections Annually
Calculate annual reserve (IBNR) estimates Annually

Marketing and Placement Support
Prepare request for proposals (RFP) - evaluate potential vendors and develop bid specifications As needed
Conduct detailed bid analysis – compare financial and quality responses, review plan designs, evaluate alternative cost and funding alternatives, negotiate performance guarantees
As needed
Facilitate finalist meetings and scorecard analysis; negotiate best and final rates As needed
Implementation support: facilitate project plan management, review administrative agreements and contract terms and conditions As needed

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Service Frequency
Conduct network discount and disruption analysis As needed Vendor Management
Manage and regularly evaluate insurance carrier and service provider relationships Ongoing
Conduct utilization review meetings Annually
Support escalated claim or plan design issues Ongoing
Review plan document changes (contracts, policies, SBCs) Annually

Offer benefits administration outsourcing RFP support As needed Health, Well-being and Productivity
Develop well-being strategy (including incentive design) in combination with annual benefit objective setting and strategy discussions Annually Assist in navigating the vendor landscape as it pertains to well-being programs and point solutions Ongoing
Support marketing of vendors As needed
Provide access to standard communication toolkit including monthly newsletter, annual communications calendar, health educational flyers and pamphlets on relevant health conditions and well-being initiatives As needed
Share clinical opinion guides and infographics on common topics such as preventive care, cancer, diabetes, stress, screenings and biometrics As needed Support annual review of program engagement, participation and outcomes reports and provide feedback and recommendations As needed Provide templates for employee and employer surveys and assessments As needed Assigned health and productivity consultant As needed
Provide vendor program effectiveness reporting As needed Brio Health Program-turnkey wellbeing portal As needed
Alliant Employer Readiness Assessment: assessment of current programs with recommendations and identification of strategic opportunities As needed Compliance
Offer ongoing education through webcasts, podcasts, white papers, and legislative alerts Ongoing
Provided daily Q&A support by designated Alliant compliance consultant on client’s group health plan compliance questions, e.g. ERISA, COBRA, HIPAA, ACA, section 125, etc.

Ongoing
Prepare 5500s, SARs, and PCORI fees Annually
Provide consolidated annual notices package that includes the main Federal requirements including Medicare Part D, HIPAA privacy, Women’s Healthcare Rights Act
Annually
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Service Frequency
Provide template documents for ERISA compliance including wrap plan documents, SPD’s, Summary Material Modifications, COBRA model notices, customizable HIPAA Privacy and Security policies and procedures As needed

Access to Human Resources Support Service, e.g., HR Workplace or similar service Ongoing
Communications
Facilitate communication strategies for open enrollment and new hires Annually Assess current communication materials provided by vendors and developed in-house Annually
Draft open enrollment materials based on Alliant’s template materials including announcement letter/email, open enrollment PowerPoint, benefit guides
Annually
Provide consolidated annual notices package that includes the main Federal requirements including Medicare Part D, HIPAA privacy, Women’s Healthcare Rights Act
Annually
Coordinate vendor materials and supplies to support open enrollment Annually Provide access to library of videos and educational materials As needed Create custom employee communication campaign and electronic materials As needed Offer professional voiceover recordings As needed
Coordinate translation services As needed
Conduct open enrollment meetings and/or virtual or live benefits fairs Annually Offer mobile technology application/portal for employee (MyBenefist.Life) As needed Alliant Medicare Solutions including provision of educational materials and decision support for employees eligible for Medicare via employer-specific toll-free number

As needed

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b. Analytics Services
Service Frequency
Financial Services
Underwriting service and support on self-funded plans, including models and assumption recommendations
Annually
Underwriting service and support on fully-insured medical and dental plans, including models and assumption recommendations
As needed based on
data availability
IBNR development (self-funded plans) As needed
Contribution analysis, including advising on potential employee contribution structure to achieve strategic goals
Annually
Plan design change analysis As needed
Provide financial impact of new regulation As needed
Carrier change discount database comparison (major carrier networks only) Annually Fully-insured v. self-insured analysis As needed

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SCHEDULE II

COMPENSATION DISCLOSURE

As consideration for the Services Alliant provides pursuant to this Agreement, Alliant will receive the compensation set forth below. To the extent applicable, this compensation information is disclosed pursuant to ERISA section 408(b)(2), and in order for Client to comply with its fiduciary duty under ERISA to determine the reasonableness of the compensation Alliant will receive under the Agreement.

Alliant may be paid both direct and indirect compensation for the Services provided. Indirect compensation may include both base and contingent commissions from certain insurance carriers.

Contingent commissions are generally calculated at the calendar year end and contingent upon a number of factors not directly related to Client’s plan. Whether Alliant receives contingent commissions is a decision made exclusively by each carrier based on their own unique set of factors. These factors include the overall number of employer plans and/or plan participants in plans for which Alliant placed insurance, and retention rates, among others. In general, payment of contingent commissions does not impact your plans’ premiums. Historically, these contingent commissions are in the ranges noted in the table below. Alliant uses this contingent and supplemental compensation to staff and resource proprietary programs specifically designed to maximize the performance of your plan and provide the highest quality experience for your employees and their dependents.

1. Indirect Compensation.

Effective January 1, 2026, Alliant will receive commissions paid by the Client’s medical plan carriers. The annual compensation paid by each carrier will be capped at $90,000 each for a total paid to Alliant of $180,000. The following chart outlines Alliant’s compensation through 2028.

Policy Year Fee
11/1/2025 – 10/31/2026 $92,000
11/1/2026 – 10/31/2027 $92,000
11/1/2027 – 10/31/2028 $92,000

a. Alliant has a separate division with the firm, Alliant Underwriting Services (AUS), that provides Consulting, Underwriting and Program Management Services to a number for Joint Powers Authorities (JPA) and Joint Purchasing Pools throughout the country; the division is separate from Alliant’s Brokerage and Consulting Division.

AUS receives compensation from carriers for services provided to support the operations and administration of a JPA and/or purchasing pool and is a cost included in the premium. Alliant will disclose any AUS fees associated with joint purchasing programs presented to the client.

c Noncash Compensation. Alliant may, as is standard in the industry, receive certain non-cash compensation from Plan insurance carriers, vendors, and service providers that is not connected to any particular employer plan or Alliant client. Provision of non-cash compensation is solely within the discretion of the entity providing Alliant the non-cash compensation. This compensation can include gifts valued at less than $100 annually, an occasional dinner, or ticket to a sporting event, or other entertainment, or reimbursements in connection with educational meetings or training Docusign Envelope ID: 8DED46FB-E7E3-4CF5-94D0-909846EE0657

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CA License No. 0C36861. © 2026 Alliant Insurance Services, Inc. events, client workshops or events, or marketing or advertising initiatives. Plan vendors, insurance carriers, and service providers may also occasionally pay or reimburse Alliant for the costs associated with, education or training events that certain Alliant team members attend, and for Alliant sponsored conferences and events.

c Changes in Services. If Client requests a change in Services or if changes in Client’s size, operations, or organization require a change in the scope and/or nature of the Services and/or Plans, the compensation described in this Section 1 will be adjusted accordingly.

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Certificate Of Completion
Envelope Id: 8DED46FB-E7E3-4CF5-94D0-909846EE0657
Status: Completed
Subject: Complete with Docusign: Alliant Client Services Agreement - CoF Source Envelope:

Document Pages: 15
Signatures: 1
Envelope Originator:

Certificate Pages: 4
Initials: 0
Martha Martinez
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1000 Webster Street
Community Development - Building Services
Fairfield, CA 94533
[email protected]
IP Address: 64.162.152.2
Record Tracking
Status: Original
2/9/2026 10:43:30 AM
Holder: Martha Martinez
[email protected]
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: City of Fairfield
Location: Docusign
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Christine Kerns
[email protected]
SVP
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(None)

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Sent: 2/9/2026 10:53:54 AM
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Signed: 2/9/2026 11:04:59 AM
Electronic Record and Signature Disclosure:

Accepted: 2/9/2026 11:04:52 AM
ID: 30e1b836-688c-4938-8024-fa8e8a69cad9
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ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Fairfield (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

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All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 2/3/2021 9:06:07 AM Parties agreed to: Christine Kerns

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Agenda Item No: L.1

AGENDA REPORT
DATE: February 17, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: CM Minute Action Approving the Mayor’s Appointment

Minute Action Approving Mayor’s Appointment to the Youth Commission

Funding Source: N/A

Contact: Karen Rees, (707) 428-7767

RECOMMENDED ACTION
Approve appointments. Perform oaths of office.

STATEMENT OF ISSUE
The City Council is being asked to approve the appointment as follows:

Youth Commission
Term January 1, 2026, to December 31, 2027
 Julian Cortes
 Sahej Takhar

DISCUSSION
Councilmembers Doriss Panduro and Scott Tonnesen interviewed two applicants on February 4, 2026. The applicants listed above are recommended for appointment, and the recommendation was submitted to Mayor Catherine "Cat" Moy for consideration. Mayor Moy agreed with the recommendations provided.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to approve the mayor’s appointments, thereby leaving vacancies.

COORDINATED WITH
N/A

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]

ATTACHMENTS
N/A

Agenda Item No: M.1

AGENDA REPORT
DATE: February 17, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-25 HD First Amendment to Fiscal Year 2025 -2026 Annual Action Plan

Approving the First Amendment to the Fiscal Year 2025-2026 Community Development Block Grant Annual Action Plan and Authorizing the City Manager to Execute Any and All Documents, Contracts, and Memorandum of Understanding

Funding Source: N/A

Contact: Miesha Garnett, (707) 428-7426

RECOMMENDED ACTION
Hold public hearing and adopt resolution.

STATEMENT OF ISSUE
Adopt a resolution approving a Substantial Amendment to the fiscal year (FY) 2025–2026 Annual Action Plan to reprogram $180,000 entitlement funds to the Homeowner Rehabilitation Program and to increase the overall budget to the Homeowner Rehabilitation Program by an additional $100,000 that will come from existing Revolving Loan Funds (RLF) for a total increase of $280,000.

DISCUSSION
Each year, the City receives Community Development Block Grant (CDBG) Program funds from the U.S. Department of Housing and Urban Development (HUD). Each year, these resources are allocated through the City’s Annual Action Plan. The goal of the CDBG Program is to create viable communities by providing decent housing, a suitable living environment , and expanded economic opportunities with a focus on benefiting low- and moderate- income persons.

During FY 2025 –2026, the City allocated $474,655 in CDBG funds for a mul tifamily housing rehabilitation project located at Orchard Crossing. The owner decided not to move forward with the CDBG funds for the project. The City currently administers a housing rehabilitation revolving

loan program, which supports low -to-moderate income homeowners with essential health and safety repairs. This program is supported by CDBG set -aside funds in a RLF. Due to increasing rehabilitation needs among eligible homeowners, additional funding is necessary to expand the program’s capacity.

During FY 2025-26, CDBG allocated $220,000 to be used for the Housing Rehabilitation Program.

The substantial amendment proposes allocating an additional $280,000, increasing the total budget to $500,000. Of this amount, $180,000 will be reprogrammed from othe r unallocated CDBG funds and added to the RLF, and $100,000 will come from existing RLF funds that were not previously included in the FY 2025-2026 budget.

This budget increase will allow the City to assist additional low - and moderate -income homeowners in need of critical home repairs.

FINANCIAL IMPACT
There is no fiscal impact to the City’s General Fund. The proposed action involves the reprogramming of existing FY 2025–2026 CDBG funds and the inclusion of previously unbudgeted RLF resources to increas e the Housing Rehabilitation Program budget. No new funds are requested, and the amendment does not increase the City’s overall CDBG entitlement allocation or require additional local funds.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A public notice was published in the Daily Republic Newspaper to enable the public to respond to the First Amendment to the FY 2025-2026 CDBG Annual Action Plan.

ALTERNATIVE ACTION
The council may choose not to approve the resolution to amend the FY 2025-2026 CDBG Annual Action Plan. However, this decision could result in the Housing RLF being fully expended and may therefore be insufficient to meet the current program demand and constrain the City’s ability to assist additional low-and moderate-income homeowners.

COORDINATED WITH
N/A

STAFF CONTACT
LaTanya Terrones, Sr. Project Manager
(707) 428-7454
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: FY 2025-2026 Annual Action Plan Amendment

CITY OF FAIRFIELD

RESOLUTION NO. 2026-25
APPROVING THE FIRST AMENDMENT TO THE FISCAL YEAR 2025-2026 COMMUNITY

DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN AND AUTHORIZING THE CITY

MANAGER TO EXECUTE ANY AND ALL DOCUMENTS, CONTRACTS, AND MEMORANDUM OF

UNDERSTANDING
WHEREAS, the City is required by the U.S. Department of Housing and Urban Development (HUD) to submit an Annual Action Plan (AAP) for fiscal year 2025-2026 to receive annual Community Development Block Grant (CDBG) entitlement funds; and

WHEREAS, the City of Fairfield submitted the FY 2025 -2026 Annual Action Plan to HUD on May 20, 2025. The Action Plan was approved by HUD in September 2025; and

WHEREAS, Substantial amendments to the Annual Action Plan require a Public Hearing to receive public feedback and resubmission of the amendments to the Annual Action to HUD for approval; and

WHEREAS, the Housing Revolving Loan Fund (RLF) is currently administered as part of the City’s CDBG Program to support low-to-moderate income homeowners with health and safety repairs; and

WHEREAS, annual CDBG entitlement funds can be used to allocate and increase the funds in the Housing RLF; and

WHEREAS, the City will allocate $180,000 in CDBG entitlement funds to the Housing RLF to increase the allocation to support low-to-moderate income homeowners; and

WHEREAS, increasing the Housing RLF does not impact the City’s general fund, nor any other fund. The reallocation of the entitlement funds does not impact any other CDBG funding; and

WHEREAS, A public notice seeking public comment and notification of the public hearing was published on January 14, 2026.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES Section 1. The city manager is authorized to submit the First Amendment to the FY 2025-2026 CDBG Annual Action Plan to HUD and execute any and all documents and contracts associated with the FY 2025-2026 CDBG Annual Action Plan Amendments.

Section 2. The city manager is authorized to allocate $180,000 in CDBG Entitlement funds to the Housing RLF, and to increase the total RLF budget to $500,000 for FY 2025-2026

RES. NO. 2026-25

PASSED AND ADOPTED this 17th day of February 2026, by the following vote:

AYES: MEMBERS: MOY / BERTANI / CARR /PANDURO / TONNESEN/ SANDHU / WILLIAMS

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

______________________________________________________
MAYOR

ATTEST:

____________________________

CITY CLERK

Annual Action Plan
2025
1 OMB Control No: 2506-0117 (exp. 09/30/2021)

Annual Action Plan
2025
2 OMB Control No: 2506-0117 (exp. 09/30/2021)

Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of Fairfield (City) is an entitlement jurisdiction that receives federal funding from the U.S.

Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) Program. The CDBG Program provides annual grants on a formula basis to entitlement cities and counties to develop viable urban communities. HUD expects them to achieve this goal by providing decent housing, a suitable living environment, and expanding economic opportunities, principally for low- and moderate-income persons.

As a CDBG entitlement jurisdiction, the City must prepare an Annual Action Plan (AAP) that describes the activities that the City will implement to spend its CDBG funds and meet the Consolidated Plan (Con Plan) goals and priorities. This 2025-2026 Annual Action Plan describes the information concerning the goals outlined in the 2022-2026 Con Plan.

For FY 2025-2026, the City of Fairfield was granted $847,959 in CDBG funding to address the priority needs in the community. All funding will be utilized based on the opportunities and constraints of each program or project.

In FY 2025-2026, the City will implement steps to protect individuals from housing discrimination by affirmatively furthering fair housing through the Analysis of Impediments to Fair Housing Choice. The City will also expand outreach to people in Fairfield with limited English proficiency and ensure that all funded agencies can serve persons with disabilities and those who are not proficient in English.

The city of Fairfield agrees that its compliance in all respects with all applicable Federal anti- discrimination laws is material to the U.S. Government’s payment decisions for purposes of section 3729(b)(4) of title 31, United States Code.

The city of Fairfield will not operate any programs that violate any applicable Federal anti-discrimination laws, including Title VI of the Civil Rights Act of 1964.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

Annual Action Plan
2025
3 OMB Control No: 2506-0117 (exp. 09/30/2021)
The Annual Action Plan provides information related to the proposed geographic distribution of investment. It includes general descriptions of the homeless and other community development needs and activities. It also provides for actions to reduce poverty and barriers to meet the needs of the underserved.

Fairfield has several public service needs, including affordable housing, homelessness, and other community development needs identified in this Annual Action Plan, as well as through the consultation and citizen participation processes. The Consolidated Plan anticipates using CDBG funds to assist in achieving Fairfield City Council and community goals to address the community's various needs. The City has identified the following goals that provide the framework for the Annual Action Plan:
 Affordable Housing
 Homeless Services
 Senior Services
 Youth Services
 Economic Development
 Fair Housing
 Public Facilities and Infrastructure

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

In FY 24-25, the City of Fairfield CDBG Program supported multiple non-profit organizations, providing services to low-income individuals within the community. During FY 24-25, CDBG funds supported more than 1,000 residents. Additionally, during FY 24-25, the city of Fairfield met its timeliness requirements.

In addition to the individuals that were served through direct services, the City also supported the rehabilitation of a multi-family affordable housing project which allowed for increased health and safety for 100 households.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

The City of Fairfield follows its Citizen Participation Plan (CPP) when preparing the Annual Plan. The City prioritizes a transparent and collaborative approach with the community. In preparation for this plan, the city held multiple public meetings with the CDBG Advisory Committee (CAC). Since FY 2025-26 will be the second year the three-year cycle for funding for the subrecipients, the City did not accept new applications for the Annual Action Plan period. However, the City worked with its CAC to review the

Annual Action Plan
2025
4 OMB Control No: 2506-0117 (exp. 09/30/2021)
Annual Action Plan and allowed opportunities for the public to attend and make comments.

Additionally, the City published a public notice to receive public comments, as well as an opportunity for a public hearing.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

There were no public comments received.

6. Summary of comments or views not accepted and the reasons for not accepting them The City will receive and accept all comments.

7. Summary
The CDBG Program has been a critical component of the Fairfield Community, allowing low- to moderate-income residents access to services that they may not otherwise be able to access. Fairfield’s Annual Action Plan outlines how funds will be allocated to address various community needs such as affordable housing, homelessness, senior services, youth services, economic development, fair housing, and public facilities. The Plan reflects input gathered through citizen participation processes, including public meetings with the CDBG Advisory Committee and community workshops. In the past year, CDBG funds supported non-profits serving low-to-moderate income individuals. Fairfield is committed to transparency and collaboration, ensuring residents have opportunities to provide feedback on the Plan's priorities and allocations.

Annual Action Plan
2025
5 OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency

CDBG Administrator FAIRFIELD Housing Services Department Table 1 – Responsible Agencies

Narrative (optional)

Consolidated Plan Public Contact Information
LaTanya Terrones
Sr. Project Manager
[email protected]
707-428-7454

Annual Action Plan
2025
6 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
The City of Fairfield takes the coordination and consultation of the CDBG Program as a high priority. The City ensures that there are opportunities for all vested parties to participate throughout the year with the CDBG program including contributions towards the plans, upcoming activities, and planning for the year ahead.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City of Fairfield partners with local service providers and the County of Solano in responding to the needs of the unhoused and those at risk of being displaced into homelessness. Additionally, the City of Fairfield provides funding and site assistance, public outreach and education, policy development and strategic planning, and coordination and collaboration. The City of Fairfield is actively involved in the local Continuum of Care, Housing First Solano, holding an officer seat on the Board of the Continuum. Additionally, two Council members sit upon the CAP Solano Joint Powers Authority (JPA), working in partnership with all the regional cities and the County of Solano, which provides oversight and coordination of homeless and safety net services in Solano County. This regional approach is unique in the State of California, creating a collective response to the growing crisis addressing the impacts of homelessness. Lastly, the Homeless Services Manager serves on the Technical Advisory Committee, providing expertise and assistance to the JPA.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The JPA board includes governmental regional representatives from all the cities and the County of Solano in the decision-making process on addressing the growing impact of homelessness. The Technical Advisory Committee has a representative with local expertise in the unhoused community from each city and county to guide the electives on the JPA Board.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Housing First Solano, the COC, brings together local city staff, county staff, health care agencies, behavioral health, veterans, intimate partner violence agencies, local homeless service providers, faith-

Annual Action Plan
2025
7 OMB Control No: 2506-0117 (exp. 09/30/2021)
based organizations, criminal justice organizations, department of education, housing providers, local business, and those with lived experience. Additionally, including committees to improve systems, which include coordinated entry, governance, HMIS users, and Lived Experience to provide additional oversight and expertise.

The City of Fairfield partners with local service providers and the County of Solano in responding to the needs of the unhoused and those at risk of being displaced into homelessness. Additionally, the City of Fairfield provides provision of funding and site assistance, public outreach and education, policy development and strategic planning, and coordination and collaboration. The City of Fairfield is actively involved in the local Continuum of Care, Housing First Solano, holding an officer seat on the Board of the Continuum. Additionally, two Council members sit upon the CAP Solano Joint Powers Authority (JPA) working in partnership with all the regional cities and the County of Solano, which provides overnight and coordination of homeless and safety net services in Solano County. This regional approach is unique in the State of California, creating a collective response to the growing crisis of addressing the impacts of homelessness. Lastly, the Homeless Services Manager serves on the Technical Advisory Committee providing expertise and assistance to the JPA.

The Continuum of care is working on expanding and improving the countywide Coordinate Entry System including looking at activities and actions that do not violate any applicable Federal anti-discrimination laws, including Title VI of the Civil Rights Act of 1964. The COC is looking at systems improvements in coordination entry systems and outreach services in Solano County.

Regional coordination has led to the creation of more robust diversion and prevention programs launching in the next year. The efforts of CAPSolano have increased support services to specialized populations including TAY, Veterans, and those displaced into houselessness due to intimate partner violence. CAPSolano partners with health care providers, mental health agencies, drug assistance programs, local non-profits and faith-based organizations, and has expanded capacities in partnerships with TAY groups, those with lived experience, intimate partner violence agencies, and housing providers.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities

Annual Action Plan
2025
8 OMB Control No: 2506-0117 (exp. 09/30/2021)
Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Fairfield Housing Authority Agency/Group/Organization Type PHA
What section of the Plan was addressed by Consultation? Public Housing Needs Homelessness Needs - Veterans
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The City of Fairfield partners with multiple other entities to forward the homeless strategic plan of the JPA. The overall goal of multiple partnerships is to secure housing and other requisite programming for unhoused families.
2 Agency/Group/Organization EDEN HOUSING
Agency/Group/Organization Type Housing
Services - Housing
Services-Elderly Persons
Services-homeless
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
As an affordable housing developer that supplies Permanent and Supportive Housing in the County, Eden Housing has been a collaborative partner contributing to the advancement of the homeless strategic plan.
3 Agency/Group/Organization Caminar Solano County
Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless

Annual Action Plan
2025
9 OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless
Homelessness Needs - Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Caminar (Resource Connect Solano) is the County's Coordinated Entry Operator. They also are represented as the Chair of the COC. 4 Agency/Group/Organization Solano Black Chamber of Commerece Agency/Group/Organization Type Business Leaders
What section of the Plan was addressed by Consultation? Economic Development Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
As a member of the Solano COC Board, the Solano Black Chamber actively participate in the discussion of homelessness. 5 Agency/Group/Organization BENICIA
Agency/Group/Organization Type Housing
PHA
Services - Housing
Other government - Local
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs

Annual Action Plan
2025
10 OMB Control No: 2506-0117 (exp. 09/30/2021)
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
City of Benicia is a partner of the COC as a City in the County, we are able to collaborate on common problems and find solutions. 6 Agency/Group/Organization CITY OF VALLEJO
Agency/Group/Organization Type Housing
PHA
Services - Housing
Services-homeless
Other government - Local
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
City of Vallejo is a partner of the COC as a City in the County, we are able to collaborate on common problems and find solutions. 7 Agency/Group/Organization City of Vacaville Community Development Department Agency/Group/Organization Type Housing
PHA
Services - Housing
Services-homeless
Service-Fair Housing
Services - Victims
Other government - Local

Annual Action Plan
2025
11 OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
City of Vacaville is a partner of the COC as a City in the County, we are able to collaborate on common problems and find solutions. 8 Agency/Group/Organization Solano County
Agency/Group/Organization Type Housing
PHA
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Health
Other government - County
What section of the Plan was addressed by Consultation? Homelessness Strategy Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Solano County is a partner of the COC as a City in the County, we are able to collaborate on common problems and find solutions.

Annual Action Plan
2025
12 OMB Control No: 2506-0117 (exp. 09/30/2021)
Identify any Agency Types not consulted and provide rationale for not consulting There were no agenicy types that were excluded.

Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead
Organization
How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Housing First
Solano
The Continuum of Care works to end homelessness by: Facilitating multi-agency cooperation and coordination, connecting persons experiencing homelessness with housing, job employment, family, and medical resources, and securing funds from the State of California, Department of Housing and Urban Development, and private organizations to end homelessness.

City of Fairfield
Housing Element City of Fairfield
The Fairfield Housing Element addresses housing development, rehabilitation, and housing conservation. It sets forth actions the City will undertake to assist residents to maintain their homes and to help ensure that there is an adequate supply of safe, affordable housing for existing and future residents.

City of Fairfield
Analysis of
Impediments
City of Fairfield The Action Plan incorporates and funds both Fair Housing and Tenant/Landlord Counseling. Other elements of the AI are funded through the Low- and Moderate-Income Housing Fund.

Table 3 – Other local / regional / federal planning efforts

Narrative (optional)
The JPA board includes governmental regional representatives from all the cities and the County of Solano in the decision-making process on how to address the growing impact of homelessness. The Technical Advisory Committee has a representative with local expertise on the unhoused community from each city and the county to provide guidance for the electives on the JPA Board.

Annual Action Plan
2025
13 OMB Control No: 2506-0117 (exp. 09/30/2021)
Housing First Solano, the COC, brings together local city staff, county staff, health care agencies, behavioral health, veterans, intimate partner violence agencies, local homeless service providers, faith-based organizations, criminal justice organizations, department of education, housing providers, local business, and those with lived experience. Additionally, there are committees to improve systems including coordinated entry, governance, HMIS users, and Lived Experience to provide additional oversight and expertise.

Annual Action Plan
2025
14 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting

City staff developed a detailed Citizen Participation Plan (CPP) as part of the 2022-2026 Consolidated Plan. As required by HUD, non-profits, and community residents were provided adequate opportunities to review and comment on the original Citizen Participation Plan and Substantial Amendments to the Plan, if necessary.

City staff engaged citizens through community meetings, public hearings, and workshops. Citizens who participated in the process received extensive information about the Con Plan, the citizen participation process, the HUD requirements for an Entitlement City, the amount of funding the City anticipates receiving, and how the City can use those funds. Residents were given the opportunity to provide City staff with input on the use of CDBG funds. These efforts, including the review of HUD Data and relevant policy documents, assisted the City in its goal- setting efforts.

At each step in the process, the City was careful to ensure that low- and moderate-income residents, members of minority groups, agencies involved in the provision of services to these populations, and others who are directly impacted by the programs and activities supported by the Con Plan programs had the opportunity to be actively involved.

Annual Action Plan
2025
15 OMB Control No: 2506-0117 (exp. 09/30/2021)
Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Public Meeting
Minorities

Non-English
Speaking - Specify
other language:

Spanish
andTagalog

Non-
targeted/broad
community
We held a CDBG
Advisory Committee
meeting that was
open to and
publicized to the
public. No public
comments were
received.

No comments were
received.

We did not receive any
public comments and
no comments were
declined.

2 Newspaper Ad
Minorities

Non-English
Speaking - Specify
other language:

Spanish and
Tagalog

Non-
targeted/broad
community
We published public
notices in English,
Spanish, and Tagalog
and no comments
were received.

No comments were
received.

We did not receive any
public comments and
no comments were
declined.

Annual Action Plan
2025
16 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
3 Public Meeting
Minorities

Non-English
Speaking - Specify
other language:

Spanish and
Tagalog

Persons with
disabilities

Non-
targeted/broad
community

Residents of Public
and Assisted
Housing
We held a public
hearing and received
no responses or
comments from the
public.

We did not receive
any public
comments.

We did not receive any
public comments and
no comments were
declined.

Table 4 – Citizen Participation Outreach

Annual Action Plan
2025
17 OMB Control No: 2506-0117 (exp. 09/30/2021)

Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction

Anticipated Resources
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 847,959.00 33,410.45 346,758.04 1,228,127.49 835,000.00 The City received $33410.45 in
Housing revolving Loan pay offs,
which are documented as
Program Income, however, have
been receipted back into the RLF
for Program expenditure.

Table 5 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied

Annual Action Plan
2025
18 OMB Control No: 2506-0117 (exp. 09/30/2021)
Although CDBG regulations do not require matching funding, many of the activities that the City intends to fund through CDBG will require additional public and private resources. CDBG funds will be used to leverage these other funding sources. The Prior Year Resources consist of the following: $230,168.49 Housing Revolving Loan Fund. The City may use the 15% calculation of program income to fund public Service Activities. The City has a history of using CDBG funds to leverage General Fund revenue and other resources to complete sidewalk improvements and fund fair housing services and emergency shelter operations and anticipates continuing to fund these activities similarly during the five-year planning period.

Annual Action Plan
2025
19 OMB Control No: 2506-0117 (exp. 09/30/2021)
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City of Fairfield Housing Department manages various properties to address community housing needs. Among these are three vacant parcels designated for future affordable housing development.

However, the City recognizes that development on these sites is unlikely to commence within the current planning period.

One key property under the Housing Authority’s oversight is located at 315 Jefferson St., which is currently leased to a homeless shelter operator providing essential emergency services to individuals in need. This partnership reflects the City’s commitment to addressing immediate housing challenges for its residents.

Additionally, another City-owned property, in an undisclosed location is leased to a domestic violence service provider. This facility serves as a refuge for women and children affected by domestic violence, helping to prevent homelessness and create a safe, supportive environment.

The City also owns properties at 421 Madison St., 460 Tabor Ave., Strassberger Subdivision, and a site along Highway 12, all of which have been designated as Surplus Land through the State of California process. Developers have been invited to submit proposals for affordable housing projects on these sites. Currently, the City is reviewing proposals for the Strassberger Subdivision and anticipates prioritizing all City-owned properties for affordable housing development.

The City remains committed to expanding housing opportunities and ensuring that publicly owned land is utilized to support affordable housing initiatives.

Discussion
The City of Fairfield is dedicated to maximizing the use of its Housing Authority properties to address the critical need for affordable housing. Every parcel under the Housing Authority’s jurisdiction is carefully assessed and strategically allocated to support the City’s ongoing housing initiatives. Through thoughtful planning and resource allocation, the City aims to optimize the impact of its properties in meeting the community’s housing needs.

Beyond utilizing its land assets, the City employs a multifaceted approach to funding affordable housing initiatives. A key funding source is Fairfield’s Local Housing Trust Fund, which plays a vital role in financing affordable housing projects. This fund supports both the development of new housing units and the implementation of innovative programs that enhance housing accessibility and affordability for residents.

The City’s efforts have been further strengthened by its recent Prohousing Designation from the State of California. This recognition reaffirms Fairfield’s commitment to housing affordability and expands

Annual Action Plan
2025
20 OMB Control No: 2506-0117 (exp. 09/30/2021)
opportunities for additional funding. The designation enhances the City’s and developers’ eligibility for state and federal affordable housing funds, streamlining application processes and expediting project approvals.

This milestone marks a significant step forward in the City’s mission to foster vibrant, inclusive communities by expanding access to safe and affordable housing.

Annual Action Plan
2025
21 OMB Control No: 2506-0117 (exp. 09/30/2021)
Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs
Addressed
Funding Goal Outcome Indicator
1 Youth 2022 2027 Non-Housing
Community
Development
City of Fairfield Public Services CDBG:
$45,000.00
Public service activities other
than Low/Moderate Income
Housing Benefit: 70 Persons
Assisted
2 Fair Housing 2022 2027 Non-Housing
Community
Development
City of Fairfield Fair Housing CDBG: $.00 Public service activities for Low/Moderate Income
Housing Benefit: 50
Households Assisted
3 Administration 2022 2027 Administration City of Fairfield Administration CDBG:
$169,591.80
Other: 1 Other
4 Special Needs
Populations
2022 2027 Non-Homeless
Special Needs
Non-Housing
Community
Development

LOW/MODERATE

INCOME CENSUS
TRACTS
City of Fairfield
Public Services CDBG:
$82,193.85
Public service activities other
than Low/Moderate Income
Housing Benefit: 2300
Persons Assisted

Annual Action Plan
2025
22 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs
Addressed
Funding Goal Outcome Indicator
5 Public Facilities
and
Infrastructure
2022 2027 Community
Development

LOW/MODERATE

INCOME CENSUS
TRACTS
Non-Public
Services
CDBG:
$551,173.35
Public Facility or
Infrastructure Activities
other than Low/Moderate
Income Housing Benefit:
5000 Persons Assisted
6 Affordable
Housing
2022 2027 Affordable
Housing

LOW/MODERATE

INCOME CENSUS
TRACTS
City of Fairfield
Non-Public
Services
CDBG:
$230,168.49
Homeowner Housing
Rehabilitated: 10 Household
Housing Unit
Table 6 – Goals Summary

Goal Descriptions

1 Goal Name Youth
Goal
Description
Increase enrichment, life skills, and recreational opportunities for low to moderate-income youth, foster youth, and abused children.
2 Goal Name Fair Housing
Goal
Description
Promote the Affirmatively Furthering Fair Housing policy by eliminating discrimination in housing choice by providing fair housing counseling, investigation, mediation, enforcement, and education.

Annual Action Plan
2025
23 OMB Control No: 2506-0117 (exp. 09/30/2021)
3 Goal Name Administration
Goal
Description
The City will allocate the maximum cap of 20% of CDBG funds towards program administration. The administration will support the development of a thriving Fairfield community, especially for low- and moderate-income persons, by providing general management, oversight, coordination, public information and engagement, and administration of the CDBG grant in a fiscally responsible manner.
4 Goal Name Special Needs Populations
Goal
Description

5 Goal Name Public Facilities and Infrastructure
Goal
Description
Create, preserve, and improve facilities and infrastructures that serve low-income neighborhoods, homeless, and special needs populations.
6 Goal Name Affordable Housing
Goal
Description
Expand, Maintain, and Preserve Affordable Housing: Maintain and preserve the existing affordable housing stock, including rental units and single-family properties owned and occupied by lower-income households.

Annual Action Plan
2025
24 OMB Control No: 2506-0117 (exp. 09/30/2021)
Projects
AP-35 Projects – 91.220(d)
Introduction
The City of Fairfield prioritizes all of its funding resources to meet the goals and priorities set in its Consolidated Plan. The City uses a multi- step application and review process when choosing projects to support during the annual plan process. This process ensures that all applications meet the needs of the community as well as meets HUD's requirements of the Citizen Participation process.

Projects
# Project Name
1 Senior Meals Program (2025)
2 Ombudsman Services (2025)
3 Senior & Disabled Independent Living Services (2025)
4 Youth Tutoring (2025)
5 Youth Services Scholarship Program (2025)
6 CDBG Administration 2025
7 Lee Bell Park Bathroom (2024-27)
8 Housing Rehabilitation Program
Table 7 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
All of the City of Fairfield Public Service Projects are scattered throughout the City and provide services to Fairfield residents. At least half of the public service subrecipients support residents that are presumed beneficiaries.

All of the City's Public Facility/Infrastructure projects are located in the City's Low/Mod Census Tracts.

The City ensures to prioritize all funding to areas where the most vulnerable population can be served.

Annual Action Plan
2025
25 OMB Control No: 2506-0117 (exp. 09/30/2021)

AP-38 Project Summary
Project Summary Information

Annual Action Plan
2025
26 OMB Control No: 2506-0117 (exp. 09/30/2021)
1 Project Name Senior Meals Program (2025)
Target Area City of Fairfield
Goals Supported Special Needs Populations
Needs Addressed Public Services
Funding CDBG: $54,443.85
Description The program provides nutritious meals on a daily basis to aid in the reduction of senior malnutrition, food insecurity, and to promote senior independence and socialization through human connection. As an eyes-on program, food delivery also provides an opportunity for wellness checks and through a phone app, provide immediate feedback to the administrative office on changes or concerns that need attention. Additionally, this program helps identify other needs such as case management, fall prevention, and other services provided by Meals on Wheels and other community partners.

Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
This project anticipates supporting 500 seniors
Location Description The project will take place throughout the City of Fairfield, as meals are delivered directly to the homes of seniors
Planned Activities The goal of MOWSC's nutrition services is to ensure seniors have access to at least one healthy meal per day, and this is accomplished by home delivery and congregate cafes at local senior centers. Additionally, routine interaction with volunteers who deliver the meals, program staff, and cafe participants, addresses isolation and loneliness and provides a safety net. When clients aren't home to receive their meals, staff call to check on them and follow up with emergency contacts if unable to reach the client, request a welfare check from local law enforcement, or call 911 if an emergency situation. Our approach is holistic to ensure address health, safety, isolation, and connection to community.
2 Project Name Ombudsman Services (2025)
Target Area LOW/MODERATE INCOME CENSUS TRACTS
City of Fairfield
Goals Supported Special Needs Populations

Annual Action Plan
2025
27 OMB Control No: 2506-0117 (exp. 09/30/2021)
Needs Addressed Public Services
Funding CDBG: $12,750.00
Description Empowered Aging (EA, formerly Ombudsman Services of Contra Costa, Inc.) serves older and disabled adults and their families living in Contra Costa, Solano, and Alameda County. EA protects the needs and rights of those living in long-term care, most over 65, ~30% low-income, ~3,550 across Solano County, and 1,700 in Fairfield 46 facilities. Most clients served have disabilities and impairments requiring care and assistance with at least three activities of daily living, more than half experience the effects of dementia and two additional co-occurring conditions such as diabetes, heart disease, mental illness, etc.

Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
Approximately 1700 Fairfield residents will have access to the Ombudsman Service. These services are provided at the local Live-in Facilities in the City
Location Description 1251 Travis Blvd. Ste. 120
Fairfield, CA
Planned Activities Empowered Aging overall goal has proven to be successful. They have provided services to the Fairfield community for over 4 years. We believe that all residents living in long-term care facilities deserve quality of life, dignity and respect. Fairfield’s long-term care residents continue to receive high-quality, person-centered care that meets their needs - eliminating abuse, neglect, and violation of residents’ rights.

Facilities will be equipped with knowledge, staffing and protocols to meet resident requirements using a person-centered approach to care, and family members and loved ones will be equipped to advocate for their resident of concern as needed. As a result, there will be fewer complaints and necessary investigations. At a higher level, the senior and social service system in Fairfield and Solano Counties more broadly will operate collaboratively and effectively, partnering as needed to meet residents’ diverse needs.
3 Project Name Senior & Disabled Independent Living Services (2025) Target Area City of Fairfield
Goals Supported Special Needs Populations
Needs Addressed Public Services
Funding CDBG: $15,000.00

Annual Action Plan
2025
28 OMB Control No: 2506-0117 (exp. 09/30/2021)
Description Lions Center for the Visually Impaired/LCVI is the only agency in Solano County providing independent living skills training for the visually impaired adult community. LCVI has played a key roll, and is certified by the California Department of Rehabilitation. Regarding outcomes for the blind, each client is assessed at intake and staff works with them to set individual health adjustment and skill-building goals. Progress toward these goals is noted in individual files. From our agency records we know that clients meet the goals set in their plan. We also know that clients are satisfied with the quality of our program and services because they tell us in our follow-up phone call surveys conducted after the close of each case file. Finally, the vast majority of our clients are able to continue living independently, this avoiding costly nursing homes.

Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
37 Senior and disabled individuals that are visually impaired.

Location Description Throughout the City as services are taken directly to the residents to meet their needs.

Planned Activities Lions Center for the Visually Impaired/LCVI is the only agency in Solano County providing independent living skills training for the visually impaired adult community. Preform intake of clients and help them to set individual health adjustments and skill building goals. We will also help the vast majority of clients live independently and avoid costly nursing homes. Regarding outcomes for the blind, each client is assessed at intake and staff works with them to set individual health adjustment and skill-building goals. Progress toward these goals is noted in individual files. From our agency records we know that clients meet the goals set in their plan. We also know that clients are satisfied with the quality of our program and services because they tell us in our follow-up phone call surveys conducted after the close of each case file.

Finally, the vast majority of our clients are able to continue living independently, this avoiding costly nursing homes.
4 Project Name Youth Tutoring (2025)
Target Area City of Fairfield
Goals Supported Youth
Needs Addressed Public Services

Annual Action Plan
2025
29 OMB Control No: 2506-0117 (exp. 09/30/2021)
Funding CDBG: $15,000.00
Description The Leaven Kids After School Tutoring will benefit children ages 5-12 living in the Phoenix Drive, Dana Drive, Groves, and Grande Circle apartment complexes in Fairfield. These areas are made up of highly diverse, primarily low-income individuals and families. We will serve children at centers located in each complex by providing educational support, tutoring, and mentoring that empowers and lifts them up.

Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
100 Youth that reside in the lower-income neighborhood
Location Description Grande Circle - 1970 Grande Circle Fairfield, CA 94533 Dana Drive - 1180 Dana Drive Fairfield, CA 94533
Planned Activities
5 Project Name Youth Services Scholarship Program (2025) Target Area City of Fairfield
Goals Supported Youth
Needs Addressed Public Services
Funding CDBG: $30,000.00
Description The Youth Activities Scholarship Program addresses the need for youth recreational activities for low-income families in the Fairfield community by enabling youth of low income families to participate in the City of Fairfield Parks and Recreation Department's fee based recreation programs and events. The funds are distributed on a sliding scale, based on family income, and subsidize 25-100% of the registration fees.

Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
30 Low-to-moderate income youth.

Location Description Throughout the City of Fairfield
Planned Activities The Youth scholarship program allows low/mod families to receive scholarships for recreational services for their children.

Annual Action Plan
2025
30 OMB Control No: 2506-0117 (exp. 09/30/2021)
6 Project Name CDBG Administration 2025
Target Area City of Fairfield
Goals Supported Administration
Needs Addressed Administration
Funding CDBG: $169,591.80
Description Administration of the CDBG Program
Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
There will be zero families directly impacted by this.

Location Description City of Fairfield
Planned Activities CDBG Administration
7 Project Name Lee Bell Park Bathroom (2024-27)
Target Area LOW/MODERATE INCOME CENSUS TRACTS
Goals Supported Public Facilities and Infrastructure
Needs Addressed Non-Public Services
Funding CDBG: $701,173.35
Description The Lee Bell Park Project includes adding a Bathroom to the Park. The Project will be a multi-year project that will go through FY 26-27. This project is in the low-mod census tract of 2526.05.

Target Date 6/30/2027
Estimate the number
and type of families
that will benefit from
the proposed activities
The Residents in this area will benefit from this project Location Description This project is located at 1401 Washington St. Fairfield, CA in census tract 2526.05. This is a Low-Mod Census Tract in the City of Fairfield.

Planned Activities This project includes a multi-year process with year 1 (24-25) will be the designing process, Year 2 will include the purchase of the modular bathroom. This has a 1-year lead time. Year 3 will be the installation of the bathroom on the site for this project.

Project Name Housing Rehabilitation Program

Annual Action Plan
2025
31 OMB Control No: 2506-0117 (exp. 09/30/2021)
8 Target Area LOW/MODERATE INCOME CENSUS TRACTS
City of Fairfield
Goals Supported Affordable Housing
Needs Addressed Non-Public Services
Funding CDBG: $220,000.00 $500,000.00
Description The City of Fairfield will provide loans and grants for Low-Moderate income home owners for rehabilitation.

Target Date 6/30/2026
Estimate the number
and type of families
that will benefit from
the proposed activities
This project will support at least 10 low-income homeowners and renters.

Location Description Throughout the City
Planned Activities Provide grants and low interest loans to low-mod homeowners to support rehabilitation efforts.

Annual Action Plan
2025
32 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City of Fairfield has over 20 low-income census tracts. CDBG resources will be allocated to serve the neighborhoods with the greatest need. All Public Facilities and Infrastructure projects will take place in the low-income census tracts. All other resources will be targeted for individuals and families at or below the moderate-income levels.

In the 2022-2027 Consolidated Plan, the City continues to focus a minimum of 65% of the entire grant amount annually on infrastructure and public facility improvements in the low income and minority concentration areas. Efforts related to the Housing Rehabilitation program have also been focused in the low-mod areas. The Housing Rehabilitation program allows low and moderately low-income property owners to receive loans and/or grants to rehabilitate or repair their homes.

Geographic Distribution
Target Area Percentage of Funds
LOW/MODERATE INCOME CENSUS TRACTS 65
City of Fairfield 35
Table 8 - Geographic Distribution

Annual Action Plan
2025
33 OMB Control No: 2506-0117 (exp. 09/30/2021)
Rationale for the priorities for allocating investments geographically The City of Fairfield ensures that all of the CDBG subrecipients meet the program requirements and serve low to moderate income clients. While the Public Service funding allocations may not specifically take place in low-to-moderate income neighborhoods, more than 70% of the individuals served are low- to-moderate income. The city works closely with the sub-recipients that are providing public services to ensure they target the proper demographic with the CDBG funds. All funds that the City allows for Public Facilities/Infrastructure are directed to projects located in low/Mod census tracts. The city allocates 65% of its annual allocation towards public facility/infrastructure projects. The city therefore ensures that all CDBG program requirements are met and that the most vulnerable populations and neighborhoods are being served and revitalized.

However, ” 'it’s imperative that all low-income residents have access to the public services offered. All public services are available for low to moderate-income individuals throughout the city regardless of the census tracts that they reside. All public facility projects will be allocated in the low/moderate income census tracts. This ensures that low/moderate income neighborhoods are being revitalized and, neighborhood residents have access to the facilities.

Discussion
The City is committed to spending CDBG funds throughout the City and targeting vulnerable low-to- moderate income individuals. It’s important that they have equal access to the services identified in the Consolidated Plan.

Annual Action Plan
2025
34 OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
The City of Fairfield makes it a priority to support the most vulnerable populations with CDBG funding.

While the City didn't receive any applications for homeless services during the annual application process, the City will support low-income homeowners and low-income renters with opportunities that preserve their current housing. This therefore prevents homelessness.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 10
Special-Needs 0
Total 10
Table 9 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 10
Acquisition of Existing Units 0
Total 10
Table 10 - One Year Goals for Affordable Housing by Support Type

Discussion

Annual Action Plan
2025
35 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-60 Public Housing – 91.220(h)
Introduction
While the City does not own any public housing units, the Housing Authority is housed under the Housing Services Department as well as the CDBG efforts, therefore allowing all affordable housing efforts to be consistently monitored and shared. Residents served under the Housing Authority, receive access to all of the information and services that are covered under the CDBG Program.

Actions planned during the next year to address the needs to public housing The City of Fairfield does not own any public housing units. However, the City has a Housing Choice Voucher Program (HCV) with over 914 vouchers to support low-income families within the community. Each year, the City serves more than 700 families in the program. Of the more than 700 families served, 4 households receive assistance through the Project Based VASH Vouchers.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
All families that are participants in the HCV program receive information related to opportunities for homeownership. The Housing Authority posts fliers and information as it becomes available. One of the HCV participants was recently selected to purchase a home under the Habitat for Humanity Program, which allows low to moderate-income homeowners to purchase with sweat equity.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
The City's PHA is not designated as troubled.

Discussion
The City of Fairfield does not own any public housing units that it supports. Although the City has a Housing Choice Voucher Program, The CDBG program and the Housing Choice Voucher Program work in tandem to provide supportive services to the low-income residents that are in need. Because the Public Service support agencies are supporting the same demographic as the Housing Choice Voucher Program, the Housing Services Department ensure that information is shared with the HCV participants for the services that are available to them.

Annual Action Plan
2025
36 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The City of Fairfield continues to see an increase in chronic and newly homeless individuals over the past several years as aligns with the national trends. The high cost of housing and property in the area and the shortage of affordable housing and prevention services available in the county, create significant barriers in addressing the growing rates of those falling into homelessness.

The Fairfield City Council adopted a comprehensive Homeless Strategy to address homelessness including a dedicated Homeless Services Department located in the City Manager’s office to address the needs of the unhoused residents in the community. The Homeless Strategy includes nationally recognized programs and policies proven to reduce homelessness. A major part of the strategy is providing linkages for unhoused individuals and families to appropriate services through collaborative outreach efforts. The City of Fairfield partners with local service providers and the County of Solano in responding to the needs of the unhoused and those at risk of being displaced into homelessness.

Additionally, the City of Fairfield provides funding and site assistance, public outreach and education, policy development and strategic planning, and coordination and collaboration to address homeless prevention efforts. The City of Fairfield is actively involved in the local Continuum of Care, Housing First Solano, holding an officer seat on the Board of the Continuum. Additionally, two Council members sit upon the CAP Solano Joint Powers Authority (JPA) working in partnership with all the regional cities and the County of Solano, which provides overnight and coordination of homeless and safety net services in Solano County. This regional approach is unique in the State of California, creating a collective response to the growing crisis addressing the impacts of homelessness. Lastly, the Homeless Services Manager serves on the Technical Advisory Committee providing expertise and assistance to the JPA.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The current goals and actions for reducing and ending homelessness includes (1) creation of a regional Navigation Center, (2) increasing interim housing capacity, (3) creation of general outreach services outside of law enforcement, and (4) supporting the expansion of the staffing needs of CAPSolano.

The City of Fairfield houses their Homeless Services Division in the City Manager’s office and includes dedicated staff to support the community and coordinate efforts with various city divisions and develop best practices and public policy. Having this dedicated team allows for ongoing regional planning activities, coordinating activities, and planning for service providers, stakeholders, and affected citizens.

Working closely with stakeholders allows the Homeless Services Division to ensure an efficient and effective system offering everyone access to shelter, food, housing, and other basic needs. The City is

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2025
37 OMB Control No: 2506-0117 (exp. 09/30/2021)
currently working with entities to help support the coordinated entry of the homeless residents.

Addressing the emergency shelter and transitional housing needs of homeless persons The Homeless Services Division, HIT, and partner agency work collaboratively with local interim housing programs to provide shelter for the unhoused residents. The City of Fairfield partners and provides funding for four local providers to provide interim shelter. Three of those programs provide year-round services and this winter the city has partnered with a provider to provide a winter shelter which has expanded cold weather sheltering services to be open for five months, rather than based on inclement weather standards. The Homeless Services Division continues to work on seeking out new grants and revenue sources to expand and continue existing interim and transitional housing services.

The Fairfield Police Division increased the Homeless Intervention Team (HIT) staffing two full-time police officers and one Community Service Officer. The HIT Team works with the county-wide coordinated entry system to better collaborate on available resources and triage based on immediate need.

The Homeless Services Division and Homeless Intervention Team partner to conduct regional outreach efforts in partnership with area law enforcement, social services, mental health, healthcare, libraries, faith-based organizations, shelter services, animal care, housing providers, and crisis intervention teams to meet those who are unsheltered where they are and connect them to resources.

In January 2025, the City of Fairfield went into a three-year contract with a local service provider to provide unhoused street outreach services. By partnering with a nonprofit agency, the city has been able to expand their outreach efforts to provide more intensive street outreach and housing navigation services for those who are unsheltered in the community.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
Along with the City of Fairfield, many agencies in and near Fairfield assist those who are unhoused in transitioning to permanent housing and independent living. The City assists low-income individuals and families avoid homelessness through several city-supported programs, including HOME and CalHOME programs, CDBG housing rehabilitation, VASH Vouchers, and the Housing Choice Voucher program.

Additionally, the City of Fairfield is applying for HomeKey+ funding this year for a motel conversion. If awarded, this project will expand PSH units within the community targeting those who are unhoused

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within the behavioral health systems.

The Tenant-Based Rental Assistance (TBRA) Program, funded through HOME funds, allows homeless families to secure temporary housing for up to 24 months. After 24 months on the program and completing identified program milestones, individuals may qualify to receive a preference on the City’s Housing Choice Voucher Program. This final step helps them secure permanent housing.

The City of Fairfield collaborates with a wide array of local partners, community agencies, and stakeholders to address the needs of unsheltered residents. Homeless Services understands that the way home for every homeless individual is unique to their background and continues to identify opportunities to build on the full continuum of services needed to reduce homelessness permanently.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City will continue to work with other cities in the county to expand and improve the countywide Coordinate Entry System. The Homeless Services Manager is part of a team that looks at systems improvements in coordination entry systems and outreach services in Solano County.

City of Fairfield has taken the lead regionally in expanding the staffing needs of CAP Solano JPA. Through these efforts, local Cities (excluding Dixion) and the County of Solano have entered into an MOU to assist with funding the increase in staffing support needs. The recruiting and hiring process is underway.

The increase in staffing will support the regional efforts to address the needs of the unhoused community including increasing funding to support existing and new programs to help those who are unhoused, at risk of displacement into houselessness and those who are living in poverty. Regional coordination has led to the creation of more robust diversion and prevention programs launching in the next year. The efforts of CAPSolano have increased support services to specialized populations including TAY, Veterans, and those displaced into houselessness due to intimate partner violence. As the staffing expands for CAPSolano the regional efforts will expand in providing more funding to support existing programs and launch new innovative approaches to decreasing the impacts of homelessness on the community.

The Homeless Services Division and HIT have created relationships with policymakers on a local, county, state, and federal level to best access resources and effect policy. City Divisions regularly convene meetings with state and local elected officials to share concerns regarding the effects of chronic

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homelessness, including seniors and veterans, and seek assistance in accessing funding and resources to serve the homeless population better
Discussion
The City of Fairfield emphasizes supporting homeless efforts and makes its best effort to come up with an innovative approach to addressing the needs of the homeless community. The Fairfield City Council has made homeless one of its goals, and there is a clear understanding of the need to collaborate to create innovative initiatives to support the efforts Citywide and regionally.

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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

In 2024, the City adopted a range of amendments to its zoning ordinance to reduce land use controls that restrict the ability to provide affordable housing. These changes included modifications to parking requirements, reductions in private open space mandates, updates to zoning density regulations, streamlined approval processes for higher-density housing, and revised parking standards to align with state laws. Collectively, these amendments aim to encourage efficient land use, increase housing supply, and support transit-oriented development.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
In 2024, the City adopted a range of amendments to its zoning ordinance to reduce land use controls that restrict the ability to provide affordable housing. These include:
 Modifications to the development regulations in the Heart of Fairfield plan area allowing properties to meet 50% of their required parking through on-street spaces within 300 feet of the parcel line, and the remaining 50% to be accommodated on any private parcel or public parking facility within 750 feet of the parcel line.

 Reducing the private open space requirement in the Heart of Fairfield plan area to provide more flexibility in site design and encourage efficient land use.

 Updating the Zoning Ordinance density regulations to align with the Heart of Fairfield plan, allowing maximum densities of 48 units per gross acre for the Mixed Use West Texas Street (MU-WTS) designation and 35 units per gross acre for the Mixed Use Office (MU-O) and Medium Density Residential – Downtown (RM-D) designations.

 Reducing entitlement process thresholds for single-family residential developments with a minimum density of 12 units per gross acre within the Heart of Fairfield plan area to streamline approvals and encourage higher-density housing.

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 Updating parking standards to comply with state laws, including removing additional parking requirements for Accessory Dwelling Units (ADUs) and Junior ADUs (JADUs). Off-street parking requirements have also been revised to exempt development projects located within ½ mile of a major public transit stop, in accordance with Assembly Bill (AB) 2097.

Discussion:

The City continues to find ways to reduce barriers to housing. Because of its efforts to create policies to facilitate the production of affordable housing, the City has been designated as a Pro-Housing City by the State of California. This designation recognizes the City’s efforts in having streamlined policies and procedures to support affordable housing efforts. The City is committed to removing barriers and creating more affordable housing opportunities.

The designation was supported by a variety of policies aimed at expanding housing production and reducing development costs, as outlined in the City’s application. Notably, the recently certified 2023- 2031 Housing Element identifies capacity for 246% of the allocated RHNA units, far exceeding state requirements. To further incentivize development, the City has approved traffic impact fee reductions ranging from 24% to 35% for units in targeted infill areas. Additionally, the City established the Fairfield Housing Trust Fund (HTF) in 2021, initially seeding it with $1.045 million, to support the creation and preservation of mixed-income and affordable housing for households ranging from extremely low- to moderate-income.

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AP-85 Other Actions – 91.220(k)
Introduction:

A shortage of funding for affordable housing, homeless services, and community development activities is the primary obstacle to meeting underserved needs in Fairfield. The City of Fairfield actively pursues federal, state, local, and private funding sources to address underserved needs. It will continue exploring new and existing funding sources during the planning period and subsequent years.

Actions planned to address obstacles to meeting underserved needs The City continues to find creative resources to address the needs of the underserved populations.

Coordination with other entities has been a critical resource to gaining traction on the highest level of needs in the community.
 Continue to partner with local and regional housing developers to entitle and complete new affordable housing options for the Citizens of Fairfield  Provide fee deferrals.
 Provide Section 8 Housing Choice Vouchers to low-income households through the Fairfield Housing Authority
 Efforts to ensure that City zoning regulations and other policies support the development of affordable and special needs housing, including Accessory Dwelling Units  Monitor properties with affordability restrictions to determine when restrictions are set to expire and work with property owners to maintain affordability  Encourage the development of second-dwelling units as another source of affordable housing, especially for senior citizens and individuals
 Provide fee credits for affordable housing developers  Provide first-time homebuyer down payment assistance
Actions planned to foster and maintain affordable housing  Continue to partner with local and regional housing developers to entitle and complete new affordable housing options for the Citizens of Fairfield  Provide fee deferrals.
 Provide Section 8 Housing Choice Vouchers to low-income households through the Fairfield Housing Authority
 Efforts to ensure that City zoning regulations and other policies support the development of affordable and special needs housing, including Accessory Dwelling Units  Monitor properties with affordability restrictions to determine when restrictions are set to expire and work with property owners to maintain affordability  Encourage the development of second-dwelling units as another source of affordable housing, especially for senior citizens and individuals

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 Provide fee credits for affordable housing developers  Provide first-time homebuyer down payment assistance
 The City has started a Housing Trust Fund to assist with maintaining and adding new affordable housing units
Actions planned to reduce lead-based paint hazards
The City has developed a Lead-Based Paint Implementation Plan (LBP Plan) that describes the actions to be taken and the responsibility for compliance with lead-based paint abatement regulations (24 CFR 35 and Title X of the Housing and Community Development Act of 1992) under each of its existing affordable housing programs. The City will continue to ensure that any homes constructed before 1978, which are assisted through the 'City's Homeowner Housing Rehabilitation Program, will follow lead- based paint abatement requirements.

Actions planned to reduce the number of poverty-level families On an ongoing basis, the City of Fairfield addresses poverty more broadly through City programs and cooperation with other governmental agencies and local service organizations. The City’s affordable housing policies discussed in the Consolidated Plan assist in providing affordable housing to lower- income households. Affordable housing is a necessary first step in overcoming poverty for many low- income households. Most households experiencing high housing cost burdens, overcrowding, or other unstable living environments often cannot overcome poverty without first securing suitable affordable housing.

Actions planned to develop institutional structure
Work in conjunction with the Fairfield Housing Authority. The City of Fairfield Housing Services Department will continue to work closely with the Fairfield Housing Authority to ensure quality housing for all low-income City residents. The working relationship between these organizations is strong and facilitative. The Housing Authority is a division of the Housing Services Department; therefore, communication is typically direct and immediate. As a result, gaps in program or service delivery are typically not the result of poor institutional structure or lack of intergovernmental cooperation but rather due to shortcomings in available resources.

Participate on the Board of the Homeless Continuum of Care. The City shall continue its active participation in the Solano County Continuum of Care, which is critical in coordinating services between public agencies, affordable housing providers, and social service agencies. Representatives from the City of Fairfield City Manager’s Office and Fairfield Police Department plan to continue to serve on the Continuum of Care Governing Board to further these efforts.

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Participate in the Regional Steering Committee on Homelessness and Housing. The Homeless Services Division will continue to attend the Homeless Continuums of Care (CoCs) regional meeting for the Bay Area, working with the other CoCs to end homelessness and increase the affordable housing stock to people with incomes from 0-30% AMI.

Coordinate with Non-profits and Service Providers. The City of Fairfield will continue to engage in ongoing internal coordination with other agencies to address the needs of affordable housing, homelessness, and community development in the city. This coordination will continue during the 2025-26 program year.

Actions planned to enhance coordination between public and private housing and social service agencies
The Housing Services Department will work closely with other City departments and the community to develop programs and activities that improve Fairfield’s low- and moderate-income neighborhoods. The administration of program activities includes housing, public facility and infrastructure improvements, public and social service activities, and economic development activities. Moreover, the City collaborates with public agencies, for-profit agencies, faith-based organizations, and non-profit organizations to leverage the identified programs and services.

In addition, on an ongoing basis, the City of Fairfield works with affordable housing developers to construct and manage affordable housing in the city and with Solano County agencies and non-profit service providers to provide social services to residents. The City will continue to support these entities in achieving affordable housing, homeless services, and community development goals during the program year and subsequent years.

Discussion:

As part of the City of Fairfield’s ongoing efforts to address the housing and neighborhood revitalization needs of the community, the City will continue to explore additional/alternative funding sources.

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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00%

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The City of Fairfield plans to utilize 100% of its annual allocation to support low and moderate income individuals.

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Attachments

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Citizen Participation Comments

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Grantee SF-424's and Certification(s)

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